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HomeMy WebLinkAbout11-15-21-WSAGENDA ITEMS Northeast Youth And Family Services Update Tara Jebens -Singh, NYFS President and CEO MEMO.PDF ATTACHMENT A.PDF Feasibility Study –Proposed Trail From Lake Valentine Rd To CR -96 David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF City Owned Parcel At 3588 Ridgewood Rd Jessica Jagoe, City Planner MEMO.PDF Arden Manor Park (CDBG) And Floral Park Hardcourt Improvements David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 2022 Budget Discussion Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Draft 2022 Fee Schedule Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Senior Engineering Technician Discussion Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Committees/Commissions Discussion Dave Perrault, City Administrator MEMO.PDF Council Tracker Dave Perrault, City Administrator MEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott City Council Work Session Agenda November 15, 2021 5:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 1.A. Documents: 1.B. Documents: 1.C. Documents: 1.D. Documents: 1.E. Documents: 1.F. Documents: 1.G. Documents: 1.H. Documents: 1.I. Documents: 2. AGENDA ITEMSNortheast Youth And Family Services UpdateTara Jebens -Singh, NYFS President and CEOMEMO.PDFATTACHMENT A.PDFFeasibility Study –Proposed Trail From Lake Valentine Rd To CR -96David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFCity Owned Parcel At 3588 Ridgewood RdJessica Jagoe, City PlannerMEMO.PDF Arden Manor Park (CDBG) And Floral Park Hardcourt Improvements David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 2022 Budget Discussion Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Draft 2022 Fee Schedule Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Senior Engineering Technician Discussion Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Committees/Commissions Discussion Dave Perrault, City Administrator MEMO.PDF Council Tracker Dave Perrault, City Administrator MEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesDave McClungSteve Scott City Council Work Session Agenda November 15, 2021 5:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.1.A.Documents:1.B.Documents:1.C.Documents: 1.D. Documents: 1.E. Documents: 1.F. Documents: 1.G. Documents: 1.H. Documents: 1.I. Documents: 2. AGENDA ITEMSNortheast Youth And Family Services UpdateTara Jebens -Singh, NYFS President and CEOMEMO.PDFATTACHMENT A.PDFFeasibility Study –Proposed Trail From Lake Valentine Rd To CR -96David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFCity Owned Parcel At 3588 Ridgewood RdJessica Jagoe, City PlannerMEMO.PDFArden Manor Park (CDBG) And Floral Park Hardcourt Improvements David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDF2022 Budget DiscussionGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFDraft 2022 Fee ScheduleJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFSenior Engineering Technician DiscussionDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFCommittees/Commissions DiscussionDave Perrault, City AdministratorMEMO.PDFCouncil TrackerDave Perrault, City AdministratorMEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesDave McClungSteve Scott City Council Work Session Agenda November 15, 2021 5:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.1.A.Documents:1.B.Documents:1.C.Documents:1.D.Documents:1.E.Documents:1.F.Documents:1.G.Documents:1.H.Documents:1.I.Documents: 2. Page 1 of 1 AGENDA ITEM – 1A MEMORANDUM DATE: November 15, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Northeast Youth and Family Services Update Budgeted Amount: Actual Amount: Funding Source: $19,883 TBD N/A For Council Consideration Council will hear a presentation from Tara Jebens-Singh of Northeast Youth and Family Services (NYFS). Background The City Council requested an update from NYFS on the services they provide to Arden Hills residents; Tara Jebens-Singh, the President and CEO, will give the Council a presentation on the requested information and be available for any questions. Also, Council may want to weigh in on their contribution to NYFS for 2022. In 2020, the City Council discussed a request by NYFS to increase the City’s contribution by fourteen percent. This was an effort to bring the cities that contribute to NYFS on par with each other in-terms of a per capita funding ratio. The Council decided to split the increase over two years and do a seven percent increase in 2021 and 2022. Based on that decision, the amount for 2022 would be $19,883 (up from $18,583 in 2021); however, NYFS has requested an amount of $20,374, which is closer to a ten percent increase. This is the seven percent increase and an additional three percent increase due to inflationary pressures. Council should provide direction on the requested funding amount, too. Budget Impact The budget impact will be based on Council’s direction this evening. Attachment Attachment A: Presentation Who we are •Community-based, trauma-informed, nonprofit mental health and human services agency •Partner with 15 municipalities and 3 school districts •Support low-income, under and uninsured youth, families and adults •45 years serving the northern suburbs Transforming lives today, creating a better tomorrow for youth, adults, families and our community Attachment A Mental Health Counseling •Clinics in Shoreview and White Bear Lake •In Office •Telehealth services •School-based mental health •In three school districts •NETS Day Treatment •Middle and High School Aged Youth •Hybrid model, online and onsite What we do Community-Based Human Services •Diversion Program •Senior Chore Program/Assurance Calls •Community Advocate What we do Overview 2020 •City Contract for Services: $17,389 •Cost of Services Provided: $40,468 City of Arden Hills 2020 Report Mental Health Direct Service: 23 Community Impact: Improved functioning at home, school and in the workplace Diversion Direct Service: 6 Clients Plus Caregivers Community Impact: 60 hours of community service, reduced likelihood of recidivism, mental health support Senior Chore Direct Service: 6 Seniors Community Impact: Reduced isolation, increased ability to live independently Service Stats 2021, first nine months •City Contract for Services: $18,584 •Cost of Services Provided: $18,543 City of Arden Hills Report Jan.-Sept. 2021 Mental Health Direct Service: 14 Participants Diversion Direct Service: 3 Youth Plus Caregiver 44 hours of community service Senior Chore Direct Service: 1 Senior Service Stats Future plans •Expanded elder services •Greater return to in-person Mental Health Counseling •Telehealth to remain an option •Grow Community Connections •Expanding our online presence •Culturally Responsive Care Better Days Ahead •NYFS Celebrates 45 years of service! •Please watch and share our video series founds at:www.nyfs.org/donate •Here today for you and because of you. •With your help, we will be here, stronger together,for the next 45 years. Stronger Together Tara Jebens-Singh, NYFS President and CEO 651-379-3404 / tara.jebens-singh@nyfs.org www.nyfs.org Facebook:@NYFSorg Twitter:@NYFS2 For more information NYFS is here for you, because of you. Shoreview: (651) 486-3808 | White Bear Area: (651) 429-8544 Page 1 of 2 AGENDA ITEM – 1B MEMORANDUM DATE: November 15, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Feasibility Study – Proposed Trail from Lake Valentine Road to CR-96 Budgeted Amount: Actual Amount: Funding Source: $0 $50,000 (estimate) PIR Fund Council Should Consider Council should consider a Feasibility Study of the proposed trail segment along Old Highway 10 from Lake Valentine Road to County Road 96. Background The corridor for the proposed trail segment can be seen in Attachment A. This trail would be a 6,500-foot North-South connecting segment along Old Highway 10 from Lake Valentine Road to CR-96. At the southern end of the corridor there is an existing trail segment along Lake Valentine Road near Valentine Park and the City has 95% design plans for a trail segment on the West side of Old Highway 10 from Lake Valentine Road to County Road E2. Towards the middle of the trail corridor, there is another connection on the south side of Parkshore Drive as part of the senior living development. At the north end of this corridor the trail would meet the existing trail that extends along Old Hwy 10 at the interchange of CR-96. The feasibility study will provide information of what is involved if this trail were to be designed and constructed, such as, existing conditions with utilities (Public and Private), drainage, environmental challenges, estimated costs and project funding sources. It would also include some Public involvement to identify needs or issues from their feedback. The feasibility report does not commit the City to construct the trail but puts the City in position to pursue funding opportunities when available. Page 2 of 2 For additional information, Ramsey County is performing a pavement preservation project along Old Highway 10 from County Road E to CR-96 in 2023. City staff has already coordinated with Ramsey County on a segment of trail designed on the West side of Old Snelling from County Road E2 to Lake Valentine Road which they will incorporate into their plans. Discussion City staff is requesting direction from Council if this is a feasibility study they would like to pursue. Having a completed study puts the City in better position for future funding opportunities. Budget Impact This proposed trail is not currently funded and is not programmed in the CIP. Staff estimates the cost for the feasibility study will be around $35,000 for the report and $15,000 for soil boring geotechnical work. Attachments Attachment A – Project Corridor DAWN CI R H I GH WA Y 1 0 NE NORMAAVECOUNTY RO AD 96 W KEITHSON DR GRAMSIE RD O L D HIG H W A Y 10 DELLVIEW AVEV A L E N T I N E C T M C C L U N G D R LAKESHOREPL BRUEBERR Y L N PARKSHORE DR COLLEENAVEGATEWAYBLVD JANET CT GLENVIEWAVEV A L E N T I NECRESTRDROYAL HILLS DRC R Y S T A L A V E VAL ENTI NE AVE BRIARKNOLL CIR FAIRVIEWAVENSNELLING AVE NLAKE VALENTINERD INTERSTATE 694 0 800Feet Ü Old HWY 10 TrailMVHS Trail Improvements Attachment A Page 1 of 2 AGENDA ITEM – 1C MEMORANDUM DATE: November 15, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, City Planner SUBJECT: Sale of City Owned Parcel at 3588 Ridgewood Road Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following The City Council should discuss and provide direction on selling the City owned parcel at 3588 Ridgewood Road. Background At the October 18th City Council Work Session, the Council discussed possible actions for next steps in proceeding with the potential listing of 3588 Ridgewood Road. One of the considerations for the Council was whether the City owned parcel would be marketed to the adjacent Property Owners at 3583 Snelling Avenue and 3570 Ridgewood Road or placed on the MLS for broad sale to the general public. The consensus of the Council was that Staff would proceed with obtaining an appraisal and the property would be marketed through a licensed real estate agent to the general public. Staff was directed to bring back to the Council at a future work session the appraisal information and general feedback from a real estate professional on marketability of the lot. Following the work session meeting, the adjacent Property Owner at 3570 Ridgewood Road sent an email requesting City Council reconsideration of their interest in listing the property to the general public and wishes to engage the Council in discussion on purchasing the property in advance of any further action on the City’s part. Since the work session, Staff has contacted two appraisal services and has received a quote of approximately $2,400 and a timeline of 4-6 weeks to perform the appraisal. In addition, Staff contacted the City of Mounds View on process they’ve followed for agent selection and the City Attorney on recommended next steps. The general guidance was that local agents should be approached and provided some sort of informational packet on the parcel (i.e. site map, acres, zoning, City’s intended use of site, timing, etc.). This packet would provide a date for their Page 2 of 2 responded interest and request that they include their terms for listing the parcel. That information would be presented to the Council prior to any execution of the listing agreement. Based on both of those factors, Staff anticipates the property would likely not be ready to be placed on the market until the early part of next year. Staff wanted to provide the Council with an update and to seek confirmation on proceeding with the appraisal and agent selection process. If directed as such this item would tentatively be brought back to the Council at the January or February work session for additional discussion. Next Steps Staff is looking for Council direction on next steps for selling the city owned parcel at 3588 Ridgewood Road. Budget Impact N/A Attachments N/A Page 1 of 3 AGENDA ITEM – 1D MEMORANDUM DATE: November 15, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Arden Manor Park (CDBG) & Floral Park Hardcourt Improvements Budgeted Amount: Actual Amount: Funding Source: $249,700 – Arden Manor Park $TBD CDBG Funds, PIR – Parks, $426,000 – Floral Park RCWD Grant Council Should Consider • Moving forward with the CDBG Arden Manor Park Improvements Project • Moving forward with the Floral Park Hardcourt Improvements • Combining projects to one project plan set • Direct selecting HR Green for professional services Background Arden Manor Park: On April 12, 2021, City Council approved Resolution 2021-017 supporting the City’s application for a CDBG funding opportunity for Arden Manor Park. Since then, staff received notice that the application had been chosen for approval. The grant request was for $189,700 in grant funding, in addition to $60,000 from the PIR Fund to make the following site improvements and replace existing playground equipment: 1. Park site would be regraded to improve drainage and minimize localized nuisance flooding. 2. Sidewalks, pathways, and playground spaces would be reconfigured and reconstructed with curbing and ADA access. Page 2 of 3 3. Assist in funding for additional playground equipment to provide separate play areas for children ages 3-5 and ages 5-12. 4. The existing picnic shelter would be replaced based on modern design specifications and ADA access standards. 5. Playground areas would be completed with wood fiber mulch to meet safety standards. 6. Drainage improvements would be installed within the open field and storm water pond area to minimize standing water. With poor drainage being an issue to improve as part of this project, staff looked into grant opportunities with Rice Creek Watershed District and found this project is eligible for the Stormwater Management Grant Program but the deadline for application is no later than December 22, 2021. Arden Manor Park playground, hardcourt and shelter were built in 1999 through the City’s Park Maintenance Management Plan. Park equipment is to be considered for replacement on a 20-year cycle. Within the 2021-2025 CIP, Arden Manor Park is programmed for improvements in 2022. Floral Park Hardcourt: By the City’s Park Maintenance Management Plan, hardcourts are to be considered for resurfacing every 5-8-years, with a life expectancy of 25-35 years depending on conditions. Floral Hardcourt was scheduled for a reconstruct in 2018. By visual inspection (Attachment B), the surface is showing signs for replacement but the underlying soils do not appear to have an issue with significant heaving. Pavement cores are scheduled to determine pavement thickness and to determine internal signs of deterioration. Recreation staff has reported residents would like to see this court reused with the same activities (tennis and basketball) with added striping for pickle ball and possibly other activities. ADA improvements would also be considered as there are none existing for the hardcourt facility. Discussion Staff is requesting Council discuss moving forward with improving these Parks with the anticipated timeline of being complete by the end of Fall 2022, which is also the timeline of keeping the Arden Manor Park eligible for the CDBG funds. If Council chooses to move forward with both projects, staff recommends combining these Park improvements into one plan set to promote lower bid prices. Construction items from each Park would be separated within the plans to differentiate the grant participating costs. Due to the tight timeline and the demands required by both CDBG and RCWD Stormwater Management Grant, staff recommends requesting a proposal directly from HR Green to take the project from start to finish. Tasks to include, but not limited to, public engagement, project management, design coordination, Council presentations, vendor/contractor coordination, Page 3 of 3 construction observation, and all paperwork and requirements from the grants. HR Green staff has already visited the project site and have completed past CDBG projects and the Project Manager serves on RCWD’s Citizens Advisory Committee. City Staff is working with HR Green to complete the project scope which includes design, Public Engagement, Council meetings, Open-House, CDBG administration items, RCWD grant application and administration, design for both parks, bidding assistance, and construction observation. At this time there is not an official proposal with cost, but it is expected to be near $80,000. Budget Impact The project funding is provided below: FUNDING City PIR Fund (Arden Manor)60,000 City PIR Fund (Floral)426,000 CDBG Grant 189,700 675,700 RCWD Grant 50/50 match Unsure yet if this work would be in addition to the previously anticipated work or if these grant funds would go toward originally anticipated costs. The 2021-2025 Capital Improvement Plan has $60,000 programmed for the replacement of the existing playground equipment at Arden Manor Park and $426,000 for the reconstruction of Floral Park hardcourt. The RCWD grant is a 50/50 match to the City and would go towards drainage improvements within Arden Manor Park. Attachments Attachment A – Arden Manor Park site photos Attachment B – Floral Park Hardcourt site photos Attachment A Location map – Close Up 3 2 1 4 5 1) Playground – built 1999 2) Shelter – built 1999 3) Storm Water Pond 4) Basketball Court Playground 1 Shelter 2 Storm Water Pond 3 Basketball Court 4 Attachment B Page 1 of 4 AGENDA ITEM – 1E MEMORANDUM DATE: November 15, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2022 Proposed Budget and CIP Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Staff is requesting City Council to review and provide feedback to the attached proposed 2022 Budget and CIP. The Truth-in-Taxation meeting is scheduled for December 13, 2021, where a final budget and tax levy will be adopted. Background A budget workshop was held with the Council on August 16, 2021. Staff was directed to make a few minor changes to revenues and expenditures, and Council adopted a maximum tax levy increase of 4.5% on September 13, 2021. The final levy and budget adoption meeting is scheduled for December 13, 2021. Discussion Wages and Benefits The 2022 proposed budget is currently being prepared assuming a 3.0% wage adjustment for non- union and union staff. There was a survey completed of surrounding communities and most were at 3.0%. It is important for the City to remain competitive in the marketplace. Benefit amounts have been adjusted based on renewal information. Health insurance is set to increase by about 9.0% and dental is set to increase by 3.3%. The city’s payment toward employee insurance is increasing $47.04 per month for an employee on a single plan and $91.39 per month for an employee on a family plan. Overall, the city cost for insurance is increasing $20,460. The number of positions included in the budget is decreasing by one due to the elimination of the Recreation Coordinator. Also, there are changes to some of the wage allocations and a couple of new position titles with different grades are included in Public Works and Community Development. Total personnel costs decreased by $8,570 from 2021 to 2022. The breakdown of this increase is as follows: 2022 Step increases/position changes $(99,040) 2022 COLA adjustments $69,010 Health insurance increase $20,460 Work Comp increase $1,000 TOTAL $(8,570) Page 2 of 4 General Fund The General Fund is the primary operating fund of the City and its main source of revenue is property taxes. The 2022 revenue budget is projected to decrease by $22,750 over 2021 to $5,099,510. One of the reasons for this decrease is the inclusion of building permit revenue of $275,000 for three significant projects in 2021 and only $75,000 included in 2022. Expenditures are projected to increase by $12,150 over 2021 to $5,225,130. The increase is mainly due to public safety costs. • The police contract is expected to rise by 0.4%, or $5,890 for 2022. Major cost drivers include a 2.5% COLA, the addition of a Commander position for communications and records administration, and automotive repair increases due to County garage rates. • Dispatch costs will be increasing by 10.8%, or $6,010. This is mainly due to an error that was discovered last year in the way report queries undercounted medical calls in previous years for cities served by Allina. This means an increase in call counts and an increase in cost sharing for the years 2021 - 2023. The impact of this shift will happen over a three-year period (2021-2023) as the use of a three-year rolling average of call counts smooths out variability in annual call fluctuations. • The fire costs are expected to rise by 6.1%, or $40,270 for 2022. This is mainly due to increased wages for the chiefs and office manager ($58,610), an increase in coverage for family health insurance to 80% ($6,000) and the addition of a firefighter to the weekday shift ($39,470), all of which Arden Hills’ cost share portion is 25%. Special Revenue Funds The City has six special revenue funds with activity in 2022 that finance various activities with restricted revenues. The allocation of property tax dollars is proposed to remain the same for the EDA General Fund ($100,000). The audio/video equipment was updated in the Council Chambers during 2019 so there are no major purchases budgeted in the Cable TV Fund for 2022. Only one of the three Tax Increment Financing Funds currently receives tax increment revenue (TIF #4). TIF #3 has been decertified and has funds available for future eligible projects. TIF #5 was established at the end of 2019. Capital Project Funds The Council has previously reviewed the 2022-2026 CIP. Much of this information is reflected in the capital funds of the City. The allocation of property tax dollars is proposed to remain the same for the Equipment and Building Replacement Fund ($50,000), remain the same for the Capital Improvement (PIR) Fund ($250,000), and increase by $50,000 for the Public Safety Capital Fund ($170,000). The property tax allocation for the Public Safety Capital Fund will continue to need to be increased in future years. There is also a transfer proposed from the Park Development Fund to the PIR Fund to help pay for the park improvement projects scheduled for 2022. This transfer represents the Park Dedication Fees the City has collected in recent years. Page 3 of 4 CIP 2022-2026 Projects included in the 2022 Proposed Budget and CIP are as follows: Project Fund Source Amount City Hall Maintenance Equip/Bldg Replacement $50,000 City Hall Parking Lot Equip/Bldg Replacement $254,650 Floral Park Hard Court Reconstruction PIR $426,000 Arden Manor Park Improvements PIR/Grant $249,700 LJFD Capital Items Public Safety Capital $230,130 Lift Station Rehab Sewer $90,000 Arden Oaks Neighborhood Streets PIR/Utilities/Assessments $583,000 Old Snelling Ave PMP, CR E – Hwy 51 PIR/Utilities/Assessments $1,497,000 Lexington Avenue, CR E - 694 PIR/Utilities/Grant/Assessments $1010,000 Storm Sewer Structure Rehabilitation Surface Water $65,000 Water Tower Maintenance Water $75,000 Replace 2005 Felling Trailer #414 Equip/Bldg Replacement $12,000 Replace 2001 Toro Workman #411 Equip/Bldg Replacement $30,000 Enterprise Funds The City has four enterprise funds that finance business-type activities. A rate study was completed in 2018 for the Water, Sewer and Surface Water Management funds. The recommended rate increases are reflected in the revenue budgets and will be included on the 2022 Fee Schedule for the City. The proposed increases are as follows: Water – 4.5%; Sewer – 3.5%; Storm – 3%. Below is a comparison of utility fees for 2021 and 2022 based on proposed rates and for a household using 9,000 gallons per quarter with a ¾” meter size or smaller. Property Values, Taxes and Tax Rates According to information provided by Ramsey County, the median home value in Arden Hills will decrease from $387,500 for 2021 taxes to $384,600 for 2022 taxes, a decrease of 0.75%. The annual impact of a 4.5% City levy increase to a residential homes is as follows (City tax amount only): Set levy at $4,472,680 (an increase of $192,600 or 4.5% over 2021) Value of Value of Taxable CITY TAX Property for Property for Value for $ % Pay 2021 Pay 2022 Pay 2022 Pay 2021 Pay 2022 CHANGE CHANGE $ 180,000 $ 178,700 $ 157,500 $ 399 $ 418 $ 19 4.7% $ 270,000 $ 268,000 $ 254,900 $ 645 $ 676 $ 31 4.8% $ 387,500 $ 384,600 $ 382,000 $ 966 $ 1,013 $ 46 4.8% $ 410,000 $ 406,900 $ 406,300 $ 1,028 $ 1,077 $ 49 4.8% $ 525,000 $ 521,100 $ 521,100 $ 1,333 $ 1,395 $ 63 4.7% $ 650,000 $ 645,100 $ 645,100 $ 1,725 $ 1,806 $ 81 4.7% 2021 2022 Water 75.89 79.16 Sewer 116.38 120.47 Storm 16.08 16.56 TOTAL 208.35 216.19 Page 4 of 4 The 2021 City Tax Rate is 25.089%. The estimated City tax rate based on the most current information with a 4.5% levy increase is 26.509%. 2021 tax rates for other cities in Ramsey County are as follows: COVID Impacts For the most part, City operations are back to ‘normal’. One area being affected is personnel. Like many businesses, the City is finding it difficult to hire qualified people in its Building, Community Development and Public Works departments. This results in the City having to contract out for services which tends to be more costly. The biggest impact is in Building Inspections. The fees paid to the contractor are much greater than the cost of an employee. The City has also been allocated American Rescue Plan Funds (ARPA) which it must use or obligate by December 31, 2024. These funds will be a topic of discussion at a future meeting. Attachments A. Proposed 2022 Budget B. Proposed 2022-2026 CIP C. Presentation slides Page Page City‐Wide Summary 1 Special Revenue Funds 26 Cable TV 28 General Fund 3 EDA General 29 General Government 5 TIF #3 Cottage Villas 30 Mayor & Council 6 TIF #4 Presbyterian Homes 31 Administration 7 TIF #5 TCAAP 32 Elections 8 Finance 9 Capital Project Funds 33 TCAAP 10 Equipment & Building Replacement 35 Planning & Zoning 11 Park Development 36 Government Buildings 12 Capital (PIR)37 Public Safety 13 Public Safety Capital 38 Police 14 TCAAP Capital 39 Dispatch 15 Fire 16 Enterprise Funds 40 Emergency Management 17 Water 41 Protective Inspections 18 Sewer 42 Public Works 19 Recycling 43 Street Maintenance 20 Surface Water Management 44 Parks & Recreation 21 Recreation 22 Internal Service Funds 45 Park Maintenance 23 Risk Management 46 Miscellaneous 24 Engineering 47 Transfers Out 25 Central Garage 48 Technology 49 CITY OF ARDEN HILLS 2022 PROPOSED BUDGET November 15, 2021 Attachment A 20192020 9/30/2021 20212022 $ Increase % IncreaseCITY‐WIDE SUMMARYActualActualYTDBudget Budget (Decrease) (Decrease)REVENUESTaxes 4,284,785$     4,473,917$         2,568,416$         4,634,870$    4,910,500$      275,630$        5.9%Special Assessments835,556           335,282               419,702               247,550          269,900            22,350            9.0%Licenses and permits716,665           430,943               643,123               596,710          506,200            (90,510)           ‐15.2%Intergovernmental693,249           971,191               96,895 171,570          1,164,590        993,020          578.8%Charges for services5,995,649       5,865,333           4,132,470           6,114,430       6,294,540        180,110          2.9%Fines & forfeits34,512             13,581 10,254 27,650            23,750              (3,900)             ‐14.1%Investment earnings376,024           417,627               (21,398)                75,000            75,000              ‐ 0.0%Miscellaneous420,881           238,791               138,842               245,900          212,210            (33,690)           ‐13.7%Interfund Services583,133           505,707               433,054               628,280          634,430            6,150               1.0%Transfers in660,000           715,000               548,000               300,000          525,910            225,910          75.3%TOTAL REVENUES14,600,455$   13,967,371$       8,969,358$         13,041,960$  14,617,030$    1,575,070$    12.1%EXPENDITURES/EXPENSESGeneral Government1,280,510$     1,077,906$         813,211$             1,300,900$    1,354,610$      53,710$          4.1%Public Safety2,399,295       2,435,771           1,916,137           2,456,210       2,510,670        54,460            2.2%Public Works632,530           675,740               432,355               755,540          748,740            (6,800)             ‐0.9%Parks & Recreation679,587           547,788               426,301               825,310          740,050            (85,260)           ‐10.3%Economic Development303,351           305,838               183,253               380,810          375,750            (5,060)             ‐1.3%Capital Outlay1,723,379       1,059,595           2,863,599           2,492,220       3,770,800        1,278,580       51.3%Enterprise Funds4,930,101       4,599,982           2,933,419           7,515,540       6,561,580        (953,960)         ‐12.7%Internal Service Funds673,275           654,330               215,457               646,570          648,380            1,810               0.3%TOTAL EXPENDITURES/EXPENSES12,622,029$   11,356,949$       9,783,731$         16,373,100$  16,710,580$    337,480$        2.1%NET CHANGES IN FUND BALANCE1,978,425$     2,610,422$         (814,373)$           (3,331,140)$   (2,093,550)$     1,237,590$    1 CITY‐WIDE SUMMARYGeneral FundSpecial Revenue FundsCapital Project FundsEnterprise FundsInternal Service FundsTotal Budget 2022Total Budget 2021Percent ChangeREVENUESTaxesProperty taxes3,850,850$     100,000$            470,000$            ‐$                ‐$                  4,420,850$    4,227,760$    4.6%Tax increments‐                   377,180               ‐                       ‐                  ‐                    377,180          302,240          24.8%Other taxes7,520               104,950               ‐                       ‐                  ‐                    112,470          104,870          7.2%Special assessments1,510               ‐                       268,390               ‐                  ‐                    269,900          247,550          9.0%Licenses and permits504,800          ‐                            ‐                            1,400              ‐                        506,200          596,710          ‐15.2%Intergovernmental158,250          ‐                            479,530               526,810          ‐                        1,164,590       171,570          578.8%Charges for services519,510          ‐                            ‐                            5,775,030       ‐                        6,294,540       6,114,430       2.9%Fines & forfeits23,750             ‐                            ‐                            ‐                       ‐                        23,750            27,650            ‐14.1%Investment earnings19,500             8,450                   33,400                 11,800            1,850                75,000            75,000            0.0%Miscellaneous13,820             ‐                            180,000               18,390            ‐                        212,210          245,900          ‐13.7%Interfund Services‐                        ‐                            ‐                            ‐                       634,430           634,430          628,280          1.0%Transfers in‐                        ‐                            525,910               ‐                       ‐                        525,910          300,000          75.3%TOTAL REVENUES5,099,510$     590,580$            1,957,230$         6,333,430$    636,280$         14,617,030$  13,041,960$  12.1%EXPENDITURES/EXPENSESGeneral Government1,225,670$     128,940$            ‐$                     ‐$                ‐$                  1,354,610$    1,300,900$    4.1%Public Safety2,510,670       ‐                            ‐                            ‐                       ‐                        2,510,670       2,456,210       2.2%Public Works748,740          ‐                            ‐                            ‐                       ‐                        748,740          755,540          ‐0.9%Parks & Recreation740,050          ‐                            ‐                            ‐                       ‐                        740,050          825,310          ‐10.3%Economic Development‐                        375,750               ‐                            ‐                       ‐                        375,750          380,810          ‐1.3%Capital Outlay‐                   ‐                       3,770,800           ‐                  ‐                    3,770,800       2,492,220       51.3%Enterprise Funds‐                   ‐                       ‐                       6,561,580       ‐                    6,561,580       7,515,540       ‐12.7%Internal Service Funds‐                   ‐                       ‐                       ‐                  648,380           648,380          646,570          0.3%TOTAL EXPENDITURES/EXPENSES5,225,130$     504,690$            3,770,800$         6,561,580$    648,380$         16,710,580$  16,373,100$  2.1%NET CHANGES IN FUND BALANCE(125,620)$       85,890$               (1,813,570)$        (228,150)$      (12,100)$          (2,093,550)$   (3,331,140)$   2 20192020 9/30/2021 20212022 $ Increase % IncreaseGENERAL FUNDActual ActualYTDBudget Budget (Decrease) (Decrease)REVENUESTaxes3,375,624$    3,629,818$    2,047,578$      3,715,930$    3,858,370$    142,440$     3.8%Special assessments772                 4,759              2,257               1,060              1,510              450               42.5%Licenses and permits714,530         431,628         640,605           594,510         504,800         (89,710)        ‐15.1%Intergovernmental162,041         629,432         96,895             147,730         158,250         10,520         7.1%Charges for services575,119         356,626         490,115           599,650         519,510         (80,140)        ‐13.4%Fines & forfeits34,512           13,581           10,254             27,650           23,750           (3,900)          ‐14.1%Investment earnings119,231         101,743         (8,876)              18,600           19,500           900               4.8%Miscellaneous23,073           61,955           2,345               17,130           13,820           (3,310)          ‐19.3%TOTAL REVENUES5,004,904$    5,229,541$    3,281,173$      5,122,260$    5,099,510$    (22,750)$      ‐0.4%EXPENDITURESMayor & council66,988$         65,219$         59,235$           73,960$         74,970$         1,010$         1.4%Administration318,670         314,912         255,670           371,920         401,070         29,150         7.8%Elections23,777           25,443           24,344             31,850           32,350           500               1.6%Finance155,637         144,397         147,877           185,900         184,220         (1,680)          ‐0.9%TCAAP96,152           42,707           19,941             85,130           87,260           2,130            2.5%Planning & Zoning200,771         154,972         144,014           230,130         242,010         11,880         5.2%Government Buildings196,279         179,674         89,343             197,030         203,790         6,760            3.4%Police1,356,029      1,427,395      1,041,477        1,390,240      1,396,130      5,890            0.4%Dispatch51,369           45,578           36,189             55,800           61,810           6,010            10.8%Fire573,680         620,986         656,401           656,400         696,670         40,270         6.1%Emergency Management5,659              6,308              4,122               5,790              6,200              410               7.1%Protective Inspections412,558         335,502         177,948           347,980         349,860         1,880            0.5%Street Maintenance632,530         675,740         432,355           755,540         748,740         (6,800)          ‐0.9%Recreation284,893         168,895         105,416           262,730         224,070         (38,660)        ‐14.7%Park Maintenance394,694         378,893         320,885           562,580         515,980         (46,600)        ‐8.3%Transfers out360,000         478,000         548,000           ‐                      ‐                      ‐                    N/ATOTAL EXPENDITURES 5,129,687$    5,064,623$    4,063,216$      5,212,980$    5,225,130$    12,150$       0.2%NET CHANGE IN FUND BALANCE(124,783)$      164,918$       (782,043)$        (90,720)$        (125,620)$      (34,900)$      38.5%3 2022 BUDGET ‐ GENERAL FUND ‐ SCHEDULE OF EXPENDITURES ‐ DETAIL BY FUNCTION 2019 2020 2021 2022 $ Increase % Increase Actual Actual Budget Proposed (Decrease) (Decrease) Mayor & council Personnel Expenses 37,203$         37,208$         37,220$         37,220$         ‐$                     0.0% Supplies and Materials ‐                      108                 150                 150                 ‐                       0.0% Other Services and Charges 29,785           27,903           36,590           37,600           1,010               2.8% 66,988$         65,219$         73,960$         74,970$         1,010$            1.4% Administration Personnel Expenses 194,459$       211,484$       234,470$       246,340$       11,870$          5.1% Supplies and Materials 389                 180                 650                 650                  ‐                       0.0% Other Services and Charges 123,822         103,248         136,800         154,080         17,280            12.6% 318,670$       314,912$       371,920$       401,070$       29,150$          7.8% Elections Supplies and Materials ‐$                    758$               ‐$                    ‐$                    ‐$                     0.0% Other Services and Charges 23,777           24,685           31,850           32,350           500                  1.6% 23,777$         25,443$         31,850$         32,350$         500$                1.6% Finance Personnel Expenses 52,839$         58,488$         68,420$         73,370$         4,950$            7.2% Supplies and Materials 12,816           8,170              20,500           18,000           (2,500)              ‐12.2% Other Services and Charges 89,982           77,738           96,980           92,850           (4,130)              ‐4.3% 155,637$       144,397$       185,900$       184,220$       (1,680)$           ‐0.9% TCAAP Personnel Expenses 29,444$         36,316$         34,130$         36,260$         2,130$            6.2% Supplies and Materials ‐                       ‐                       ‐                       ‐                       ‐                       0.0% Other Services and Charges 66,709           6,391              51,000           51,000           ‐                       0.0% 96,152$         42,707$         85,130$         87,260$         2,130$            2.5% Planning & Zoning Personnel Expenses 128,979$       136,151$       166,900$       200,230$       33,330$          20.0% Supplies and Materials ‐                      24                    ‐                       ‐                       ‐                       0.0% Other Services and Charges 71,792           18,797           63,230           41,780           (21,450)           ‐33.9% 200,771$       154,972$       230,130$       242,010$       11,880$          5.2% Government Buildings Personnel Expenses 42,037$         34,927$         31,750$         33,950$         2,200$            6.9% Supplies and Materials 10,828           4,347              9,500              9,500               ‐                       0.0% Other Services and Charges 143,414         140,401         155,780         160,340         4,560               2.9% 196,279$       179,674$       197,030$       203,790$       6,760$            3.4% Police Other Services and Charges 1,356,029$    1,427,395$    1,390,240$    1,396,130$    5,890$            0.4% 1,356,029$    1,427,395$    1,390,240$    1,396,130$    5,890$            0.4% Dispatch Other Services and Charges 51,369$         45,578$         55,800$         61,810$         6,010$            10.8% 51,369$         45,578$         55,800$         61,810$         6,010$            10.8% Fire Other Services and Charges 573,680$       620,986$       656,400$       696,670$       40,270$          6.1% 573,680$       620,986$       656,400$       696,670$       40,270$          6.1% Emergency Management Personnel Expenses 4,768$           5,009$           4,840$           5,200$           360$                7.4% Supplies and Materials ‐                      ‐                      ‐                      ‐                      ‐                       0.0% Other Services and Charges 891                 1,299              950                 1,000              50                    5.3% 5,659$           6,308$           5,790$           6,200$           410$                7.1% Protective Inspections Personnel Expenses 226,861$       265,191$       281,460$       283,960$       2,500$            0.9% Supplies and Materials 415                 2,065              1,000              1,000               ‐                       0.0% Other Services and Charges 185,283         68,247           65,520           64,900           (620)                  ‐0.9% 412,558$       335,502$       347,980$       349,860$       1,880$            0.5% Street Maintenance Personnel Expenses 267,797$       269,671$       303,480$       308,770$       5,290$            1.7% Supplies and Materials 57,623           33,903           50,000           50,000           ‐                       0.0% Other Services and Charges 307,111         372,166         402,060         389,970         (12,090)           ‐3.0% 632,530$       675,740$       755,540$       748,740$       (6,800)$           ‐0.9% Recreation Personnel Expenses 208,158$       153,774$       178,660$       139,820$       (38,840)$         ‐21.7% Supplies and Materials 18,785           1,314              24,250           24,250           ‐                       0.0% Other Services and Charges 57,950           13,807           59,820           60,000           180                  0.3% 284,893$       168,895$       262,730$       224,070$       (38,660)$         ‐14.7% Park Maintenance Personnel Expenses 241,972$       259,311$       371,370$       324,920$       (46,450)$         ‐12.5% Supplies and Materials 35,151           23,786           37,600           37,600           ‐                       0.0% Other Services and Charges 117,571         95,795           153,610         153,460         (150)                  ‐0.1% 394,694$       378,893$       562,580$       515,980$       (46,600)$         ‐8.3% Transfers Out 360,000$       478,000$       ‐$                    ‐$                    ‐$                     0.0% TOTAL EXPENDITURES 5,129,687$    5,064,623$    5,212,980$    5,225,130$    12,150$          0.2% 4 2021 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2021 BUDGET City Council 66,988$ 65,219$ 73,960$ 74,970$ 1.4% City Administration 318,670 314,912 371,920 401,070 7.8% Elections 23,777 25,443 31,850 32,350 1.6% Finance 155,637 144,397 185,900 184,220 -0.9% TCAAP 96,152 42,707 85,130 87,260 2.5% Planning & Zoning 200,771 154,972 230,130 242,010 5.2% Government Buildings 196,279 179,674 197,030 203,790 3.4% Totals 1,058,274 927,325 1,175,920 1,225,670 4.2% Total By Classification Personnel Services 484,961 514,575 572,890 627,370 9.5% Commodities 24,033 13,586 30,800 28,300 -8.1% Contractual Services 549,280 399,163 572,230 570,000 -0.4% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 1,058,274 927,325 1,175,920 1,225,670 4.2% Staffing Full-time equivalents 4.14 4.52 4.80 4.91 Expenditures CITY OF ARDEN HILLS, MINNESOTA GENERAL GOVERNMENT SUMMARY EXPENDITURE ANALYSIS 2019 2020 2022 0 200 400 600 800 1,000 1,200 1,400 ACTUAL 2019 ACTUAL 2020 BUDGET ORIGINAL 2021 BUDGET 2022Thousands 5 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Mayor & Council 41100 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 37,203$ 37,208$ 37,220$ 37,220$ Commodities - 108 150 150 Contractual Services 29,785 27,903 36,590 37,600 Total 66,988$ 65,219$ 73,960$ 74,970$ Percent Change (-2.6%) 13.4% 1.4% NYFS amount included above 16,282 17,389 18,590 19,900 Expenditures by Classification In 2022, the Mayor and Council budget is proposed to increase by 1.4% or $1,010. NYFS amount is increasing by 7.1% or $1,310 over 2021, which is the remaining 1/2 of the requested increase for 2021. 2022 BUDGET Fund # : Activity # : The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the City of Arden Hills. Members participate in various committees, as well as direct staff, through the City Administrator, as to their overall goals for the City. This department provides for Mayor and Council compensation, Council meetings and work sessions, management consultants and memberships. Participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator. 1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy. 2. Continue to work on the redevelopment of the TCAAP property. Creating funding sources to build reserve balances to fund future capital improvements while maintaining current City services. 50% 50% Personnel Services Commodities Contractual Services 6 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Administration 41300 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 194,459$ 211,484$ 234,470$ 246,340$ Commodities 389 180 650 650 Contractual Services 123,822 103,248 136,800 154,080 Total 318,670$ 314,912$ 371,920$ 401,070$ Percent Change (-1.2%) 18.1% 7.8% Full-Time Equivalent positions 1.73 1.93 1.99 2.08 Expenditures by Classification The 2022 Administration budget is increasing by 7.8% over 2021. The increase in personnel services is partly due to an increase in fte allocations. The increase in contractual services is mainly due to an increase in property insurance. 2022 BUDGET Fund # : Activity # : City Administration provides the overall direction of the City, as determined by the City Council. The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions of the City Council are enforced and implemented. The Administration Department is responsible for administering Council policies, coordinating Council agendas, and providing support to other functional areas within the City. 1. Assist City Council in setting policies and procedures in accordance with Council's position. 2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations and long-range planning. 1. Long-range planning to maintain current City services while creating funding sources for reserves. 2. Long-range comprehensive TCAAP planning. 62% 38% Personnel Services Commodities Contractual Services 7 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Elections 41410 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - 758 - - Contractual Services 23,777 24,685 31,850 32,350 Total 23,777$ 25,443$ 31,850$ 32,350$ Percent Change 7.0% 25.2% 1.6% Expenditures by Classification The Elections budget has a 1.6% increase for FY22. 2022 BUDGET Fund # : Activity # : This department covers the cost of administering all Federal, State and Municipal elections. This includes the preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations. The City contracts with Ramsey County for all the required election services. Stay current on election laws. Stay current on election laws. 100% Personnel Services Commodities Contractual Services 8 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Finance 41500 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 52,839$ 58,488$ 68,420$ 73,370$ Commodities 12,816 8,170 20,500 18,000 Contractual Services 89,982 77,738 96,980 92,850 Total 155,637$ 144,397$ 185,900$ 184,220$ Percent Change (-7.2%) 28.7% (-0.9%) Full-Time Equivalent positions 0.49 0.52 0.57 0.59 Expenditures by Classification This budget decreased by 0.9% in 2022, or $1,680. 2022 BUDGET Fund # : Activity # : Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City, the initiation of financial plans, investment and debt management, review and implementation of internal controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll. 1. Continue working to refine the financial management plan for the City. 2. Continue to produce a Comprehensive Annual Financial Report (CAFR) and reports for the public (Popular Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting. 3. Provide meaningful and timely financial reports and information to Council, Commissions and other City Departments. 1. Implement improved reporting procedures to inform Council, Commissions and Departments. 2. Work with other Departments to find ways to reduce costs of City operations. 3. Analyze and implement ways to reduce transaction processing and costs. 40% 10% 50% Personnel Services Commodities Contractual Services 9 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: TCAAP 41600 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 29,444$ 36,316$ 34,130$ 36,260$ Commodities - - - - Contractual Services 66,709 6,391 51,000 51,000 Total 96,152$ 42,707$ 85,130$ 87,260$ Percent Change (-55.6%) 99.3% 2.5% Full-Time Equivalent positions 0.22 0.28 0.23 0.23 Expenditures by Classification Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Placeholders for consultant costs have been included, and staff time has been allocated for the City Administrator, Community Development Director, and Public Works Director as they act as the City’s support staff to this Authority. The 2022 budget shows an increase of 2.5% due to an increase in personnel costs. 2022 BUDGET Fund # : Activity # : This department was established to account for revenue and expenditure activity related to the City’s comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site. 1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). 1. Economic conditions. 2. Coordinating with multiple entities/players. 42% 58% Personnel Services Commodities Contractual Services 10 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Planning & Zoning 41910 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 128,979$ 136,151$ 166,900$ 200,230$ Commodities - 24 - - Contractual Services 71,792 18,797 63,230 41,780 Total 200,771$ 154,972$ 230,130$ 242,010$ Percent Change (-22.8%) 48.5% 5.2% Full-Time Equivalent positions 1.34 1.49 1.73 1.73 Expenditures by Classification The budget for 2022 is an increase of 5.2% over the 2021 budget. The two positions for this program have different titles and are at different grade levels compared to last year. 2022 BUDGET Fund # : Activity # : Responsible for all planning and zoning related functions of the City. Activities administered by this department include requests for variances, subdivisions, re-zonings, zoning code amendments, signs, conditional use permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective Inspections, Code Enforcement, and Community Development. The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly to review the above requests and to make recommendations to the City Council in an advisory capacity. 1. Continue to work on Rental Housing registrations. 2. Continue improvements of the City's planning process. 1. Rental Housing registrations. 2. Refine Building Permit process. 3. Research and refine an Administrative Fines process. 83% 17% Personnel Services Commodities Contractual Services 11 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Government Buildings 41940 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 42,037$ 34,927$ 31,750$ 33,950$ Commodities 10,828 4,347 9,500 9,500 Contractual Services 143,414 140,401 155,780 160,340 Total 196,279$ 179,674$ 197,030$ 203,790$ Percent Change (-8.5%) 9.7% 3.4% Full-Time Equivalent positions 0.35 0.31 0.28 0.28 Expenditures by Classification The 2022 budget is an increase of 3.4% from the previous year’s budget mainly due to an increase for trash removal at the Public Works maintenance facility. 2022 BUDGET Fund # : Activity # : This department captures all of the operation/maintenance related costs for the City Hall and Government Building facilities. The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004. 45% of the City’s portion of the Ramsey County maintenance facility is charged to this budget. Maintain a reputable facility to house meetings and staff. Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002. 16%5% 79% Personnel Services Commodities Contractual Services 12 2021 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2021 BUDGET Police 1,356,029$ 1,427,395$ 1,390,240$ 1,396,130$ 0.4% Dispatch 51,369 45,578 55,800 61,810 10.8% Fire 573,680 620,986 656,400 696,670 6.1% Emergency Management 5,659 6,308 5,790 6,200 7.1% Protective Inspections 412,558 335,502 347,980 349,860 0.5% Totals 2,399,295 2,435,771 2,456,210 2,510,670 2.2% Total By Classification Personnel Services 231,629 270,200 286,300 289,160 1.0% Commodities 415 2,065 1,000 1,000 0.0% Contractual Services 2,167,251 2,163,506 2,168,910 2,220,510 2.4% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 2,399,295 2,435,771 2,456,210 2,510,670 2.2% Staffing Full-time equivalents 2.34 2.66 2.79 2.79 Expenditures CITY OF ARDEN HILLS, MINNESOTA PUBLIC SAFETY SUMMARY EXPENDITURE ANALYSIS 2019 2020 2022 2,000 2,500 3,000 ACTUAL 2019 ACTUAL 2020 BUDGET ORIGINAL 2021 BUDGET 2022Thousands 13 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Police 42100 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 1,356,029 1,427,395 1,390,240 1,396,130 Total 1,356,029$ 1,427,395$ 1,390,240$ 1,396,130$ Percent Change 5.3% (-2.6%) 0.4% Expenditures by Classification Arden Hills' portion of the Ramsey County Sheriff’s Contracting Communities 2022 budget increased 0.4% over 2021. Animal control costs and boarding are included within this budget. 2022 BUDGET Fund # : Activity # : Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff’s Department. Animal control services are included in this budget. Continue contracting for law enforcement and animal control services through the Ramsey County Sheriff’s Department. 1. Resident concerns over police coverage and visibility. 2. Response times. 100% Personnel Services Commodities Contractual Services 14 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Dispatch 42150 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 51,369 45,578 55,800 61,810 Total 51,369$ 45,578$ 55,800$ 61,810$ Percent Change (-11.3%) 22.4% 10.8% Expenditures by Classification Arden Hills' portion of the Ramsey County 911 Dispatch Department operation budget increased by 10.8%. 2022 BUDGET Fund # : Activity # : Emergency dispatch services are provided by Ramsey County. Continue contracting dispatch services though Ramsey County. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services 15 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Fire 42200 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 573,680 620,986 656,400 696,670 Total 573,680$ 620,986$ 656,400$ 696,670$ Percent Change 8.2% 5.7% 6.1% Expenditures by Classification Arden Hills’ portion of the Lake Johanna Fire Department operating budget increased 6.1%. This budget reflects increases to operating costs. 2022 BUDGET Fund # : Activity # : Fire protection for Arden Hills is provided by the Lake Johanna Volunteer Fire Department on a contractual basis. Lake Johanna Volunteer Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden Hills City Council. Continue contracting for fire protection services through Lake Johanna Volunteer Fire Department. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services 16 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Emergency Management 42300 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 4,768$ 5,009$ 4,840$ 5,200$ Commodities - - - - Contractual Services 891 1,299 950 1,000 Total 5,659$ 6,308$ 5,790$ 6,200$ Percent Change 11.5% (-8.2%) 7.1% Full-Time Equivalent positions 0.02 0.02 0.02 0.02 Expenditures by Classification The 2022 budget is an increase of 7.1% from the 2021 budget or $410. 2022 BUDGET Fund # : Activity # : Emergency Management coordination for the City is required by the Federal Government. This department works closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant to provide these services. 1. Update City's Emergency Response Policy and Procedures. 2. Train staff in emergency management procedures. Coordinate with Ramsey County’s emergency response procedures and policies. 84% 16% Personnel Services Commodities Contractual Services 17 CITY OF ARDEN HILLS, MINNESOTA Function:Public Safety 101 Activity:Protective Inspections 42400 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 226,861$ 265,191$ 281,460$ 283,960$ Commodities 415 2,065 1,000 1,000 Contractual Services 185,283 68,247 65,520 64,900 Total 412,558$ 335,502$ 347,980$ 349,860$ Percent Change (-18.7%) 3.7% 0.5% Full-Time Equivalent positions 2.32 2.64 2.77 2.77 Expenditures by Classification The 2022 operating budget is an increase of 0.5% from the previous year’s budget mainly due to step, COLA and insurance benefit increases. 2022 BUDGET Fund # : Activity # : This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections within the City. Electrical inspections are contracted with an independent inspection firm. This department is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances. 1. Continue implementation of the building codes. 2. Continue to work on Building Permit software to produce Council reports. 1. Managing and prioritizing department workloads. 2. Keep up with rental license inspections of investor owned residential properties. 3. Continue implementation and design of new Building Permit software and reports. 81% 0% 19% Personnel Services Commodities Contractual Services 18 2021 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2021 BUDGET Streets 632,530$ 675,740$ 755,540$ 748,740$ -0.9% Totals 632,530 675,740 755,540 748,740 -0.9% Total By Classification Personnel Services 267,797 269,671 303,480 308,770 1.7% Commodities 57,623 33,903 50,000 50,000 0.0% Contractual Services 307,111 372,166 402,060 389,970 -3.0% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 632,530 675,740 755,540 748,740 -0.9% Staffing Full-time equivalents 2.04 2.22 2.37 2.37 Expenditures CITY OF ARDEN HILLS, MINNESOTA PUBLIC WORKS SUMMARY EXPENDITURE ANALYSIS 2019 2020 2022 400 600 800 ACTUAL 2019 ACTUAL 2020 BUDGET ORIGINAL 2021 BUDGET 2022Thousands 19 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 101 Activity: Street Maintenance 43100 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 267,797$ 269,671$ 303,480$ 308,770$ Commodities 57,623 33,903 50,000 50,000 Contractual Services 307,111 372,166 402,060 389,970 Total 632,530$ 675,740$ 755,540$ 748,740$ Percent Change 6.8% 11.8% (-0.9%) Full-Time Equivalent positions 2.04 2.22 2.37 2.37 Expenditures by Classification The 2022 operating budget is a decrease of 0.9% from the previous year’s budget. Personnel service increases are due to step, COLA and insurance benefit increases. Adjustments were made to contractual services based on historical analysis. 2022 BUDGET Fund # : Activity # : This department is responsible for maintaining City streets, including snowplowing, minor street repair, street signs, and street sweeping. 1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching and overlays. 2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance techniques no longer provide the desired results. 3. Maintain and update equipment and vehicles. 1. Implement a capital improvement program for City infrastructure. 2. Balance the public works department needs with available funds. 3. Aging equipment. 4. Increased safety regulation for equipment and vehicles. 41% 7% 52% Personnel Services Commodities Contractual Services 20 2021 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2021 BUDGET Recreation 284,893$ 168,895$ 262,730$ 224,070$ -14.7% Parks 394,694 378,893 562,580 515,980 -8.3% Totals 679,587 547,788 825,310 740,050 -10.3% Total By Classification Personnel Services 450,130 413,085 550,030 464,740 -15.5% Commodities 53,937 25,100 61,850 61,850 0.0% Contractual Services 175,521 109,603 213,430 213,460 0.0% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 679,587 547,788 825,310 740,050 -10.3% Staffing Full-time equivalents 4.77 4.56 5.35 4.35 Expenditures CITY OF ARDEN HILLS, MINNESOTA PARKS & RECREATION SUMMARY EXPENDITURE ANALYSIS 2019 2020 2022 0 200 400 600 800 1,000 ACTUAL 2019 ACTUAL 2020 BUDGET ORIGINAL 2021 BUDGET 2022Thousands 21 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity: Recreation 45120 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 208,158$ 153,774$ 178,660$ 139,820$ Commodities 18,785 1,314 24,250 24,250 Contractual Services 57,950 13,807 59,820 60,000 Total 284,893$ 168,895$ 262,730$ 224,070$ Percent Change (-40.7%) 55.6% (-14.7%) Full-Time Equivalent positions 2.39 1.96 1.72 1.27 % of costs covered by revenue 35.2% 3.5% 44.4% 46.4% Expenditures by Classification The 2022 operating budget is a decrease of 14.7% from the previous year’s budget. This is mainly due to the elimination of the Recreation Coordinator position. Commodities and contractual services were adjusted based on historical analysis. 2022 BUDGET Fund # : Activity # : This department provides all recreational activities to residents of Arden Hills, as well as residents from neighboring communities. To provide recreational activities to residents of Arden Hills. 1. Develop senior programming. 2. Budget constraints. 62%11% 27% Personnel Services Commodities Contractual Services 22 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity: Park Maintenance 45200 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 241,972$ 259,311$ 371,370$ 324,920$ Commodities 35,151 23,786 37,600 37,600 Contractual Services 117,571 95,795 153,610 153,460 Total 394,694$ 378,893$ 562,580$ 515,980$ Percent Change (-4.0%) 48.5% (-8.3%) Full-Time Equivalent positions 2.39 2.60 3.63 3.08 Expenditures by Classification The 2022 operating budget is a decrease of 8.3% from the previous year’s budget. This is mainly due to the elimiation of the Recreation Coordinator position. 2022 BUDGET Fund # : Activity # : Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks system of the City. These assets of the City are extensively used by the residents, and improvements must be made to uphold the safety, functionality and beauty the City represents. 1. Continue pathway maintenance. 2. Continue implementing City's Comprehensive Park and Trails plan. 1. Other maintenance concerns coming up and not allowing completion of existing projects. 2. Budget constraints for future and existing projects. 63% 7% 30% Personnel Services Commodities Contractual Services 23 2021 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2021 BUDGET Unallocated 360,000$ 478,000$ -$ -$ N/A Totals 360,000 478,000 0 0 N/A Total By Classification Personnel Services - - - - N/A Commodities - - - - N/A Contractual Services - - - - N/A Capital Outlay - - - - N/A Other Charges 360,000 478,000 - - N/A Totals 360,000 478,000 0 0 N/A Staffing Full-time equivalents 0.00 0.00 0.00 0.00 Expenditures CITY OF ARDEN HILLS, MINNESOTA MISCELLANEOUS SUMMARY EXPENDITURE ANALYSIS 2019 2020 2022 0 100 200 300 400 500 600 ACTUAL 2019 ACTUAL 2020 BUDGET ORIGINAL 2021 BUDGET 2022Thousands 24 CITY OF ARDEN HILLS, MINNESOTA Function: Unallocated 101 Activity: Transfers 49300 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Other Charges 360,000 478,000 - - Total 360,000$ 478,000$ -$ -$ Percent Change 32.8% (-100.0%) 0.0% Expenditures by Classification This budget is used to account for transfers out of the General Fund to other funds of the City. $360,000 was transferred to the PIR Fund in 2019. $137,000 was transferred to the PIR Fund and $341,000 was transferred to the Public Safety Capital Fund in 2020. 2022 BUDGET Fund # : Activity # : The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds within the City financial structure. 1. To build reserves for capital equipment replacement. 2. To subsidize infrastructure improvements. Budget constraints. Personnel Services Commodities Contractual Services Other Charges 25 2021 to 2022 2021 to 2022 2019 2020 2021 2022 Increase Increase SPECIAL REVENUE FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Karth Lake ‐$                          ‐$                           ‐$                           6,610$                 6,610$                  N/A Cable TV Fund 108,064               105,063                97,500                  98,840                 1,340                     1.4% EDA General Activities Fund 137,709               117,969                103,400                102,850               (550)                        ‐0.5% EDA Revolving ‐                             ‐                              ‐                              ‐                             ‐                             N/A EDA TIF Dist 3 Cottage Villas 129,293               (3,997)                   4,800                     3,600                   (1,200)                    ‐25.0% EDA TIF Dist #4 Pres Homes 286,487               307,651                303,140                378,680               75,540                  24.9% TOTAL REVENUES 661,554$             526,687$              508,840$              590,580$             81,740$                16.1% EXPENDITURES Karth Lake ‐$                          13,222$                ‐$                           ‐$                          ‐$                           N/A Cable TV Fund 222,236               137,359                124,980                128,940               3,960                     3.2% EDA General Activities Fund 65,706                 75,519                  148,730                87,170                 (61,560)                  ‐41.4% EDA Revolving ‐                             ‐                              ‐                              ‐                             ‐                             N/A EDA TIF Dist 3 Cottage Villas 1,570                   1,850                     1,800                     1,900                   100                        5.6% EDA TIF Dist #4 Pres Homes 214,075               228,469                228,480                284,780               56,300                  24.6% EDA TIF Dist #5 22,000                  ‐                             1,800                     1,900                   100                        5.6% TOTAL EXPENDITURES 525,587$             456,419$              505,790$              504,690$             (1,100)$                 ‐0.2% NET CHANGES IN FUND BALANCE 135,967$ 70,267$ 3,050$ 85,890$ 82,840$ FUND BALANCE JANUARY 1, 1,518,976$ 1,654,942$ 1,725,210$ 1,799,873$ FUND BALANCE DECEMBER 31 1,654,942$ 1,725,210$ 1,728,260$ 1,885,763$ 26 201 228 250 251 253 254 255 Karth Lake Cable TV EDA EDA  Revolving TIF #3 TIF #4 TIF #5 Total REVENUES Property Taxes ‐$            ‐$            100,000$  ‐$            ‐$            ‐$            ‐$           100,000$      Tax Increments ‐              ‐               ‐              ‐              ‐             377,180    ‐             377,180         Other Taxes 6,610          98,340        ‐              ‐              ‐              ‐              ‐             104,950         Investment Earnings ‐              500             2,850         ‐             3,600         1,500         ‐             8,450             Transfers In ‐              ‐               ‐              ‐              ‐              ‐              ‐             ‐                 TOTAL REVENUES 6,610$        98,840$      102,850$  ‐$           3,600$      378,680$  ‐$           590,580$      EXPENDITURES Personnel Expenses ‐$            47,570$      53,780$    ‐$            ‐$            ‐$            ‐$           101,350$      Supplies and Materials ‐              2,500          400            ‐              ‐              ‐              ‐             2,900             Other Services and Charges ‐              78,870        32,990      ‐             1,900         284,780    1,900         400,440         Capital Expenditures ‐              ‐               ‐              ‐              ‐              ‐              ‐             ‐                 TOTAL EXPENDITURES ‐$            128,940$    87,170$    ‐$           1,900$      284,780$  1,900$      504,690$      NET CHANGES IN FUND BALANCE 6,610$        (30,100)$    15,680$    ‐$           1,700$      93,900$    (1,900)$     85,890$         FUND BALANCE JANUARY 1, (6,610)         88,890        642,363    ‐             794,392    304,638    (23,800)     1,799,873     FUND BALANCE DECEMBER 31 ‐$                 58,790$      658,043$  ‐$               796,092$  398,538$  (25,700)$   1,885,763$   27 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 228 Activity: Cable TV 41960 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 62,899$ 63,373$ 48,750$ 47,570$ Commodities 983 4,745 2,500 2,500 Contractual Services 73,177 69,241 73,730 78,870 Capital Outlay 85,177 - - - Other Charges - - - - Total 222,236$ 137,359$ 124,980$ 128,940$ Percent Change (-38.2%) (-9.0%) 3.2% Full-Time Equivalent positions 0.66 0.64 0.46 0.46 Expenditures by Classification The 2022 budget has increased overall by 3.2%. The 2019 Capital Outlay budget was used to update the audio/video equipment at City Hall. This is not a recurring cost. 2022 BUDGET Fund # : Activity # : This Special Revenue Fund accounts for revenue and expenditures related to cable TV, internet, and other forms of communication. Revenue for this fund comes primarily from cable owner franchise fees. 1. Completion of the transferring of City files to Laserfiche. 2. Maintaining audio equipment in Council chambers. 1. Workloads and budget constraints. 2. Maintaining equipment for Council meetings and televising. 37% 2% 61% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 28 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 250 Activity: EDA General 47300 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 31,126$ 51,301$ 49,760$ 53,780$ Commodities - - 400 400 Contractual Services 34,581 24,218 98,570 32,990 Capital Outlay - - - - Other Charges - - - - Total 65,706$ 75,519$ 148,730$ 87,170$ Percent Change 14.9% 96.9% (-41.4%) Full-Time Equivalent positions 0.24 0.42 0.38 0.38 Expenditures by Classification The primary revenue source for this fund is property taxes. The biggest contributor to Contractual Services is an administrative charge for overhead costs associated with Administration, Finance and Government Building departments in the General Fund. 2022 BUDGET Fund # : Activity # : This Special Revenue Fund accounts for general administration activities that are not specific to any individual Tax Increment Financing (TIF) District, as well as activities associated with the Economic Development Commission and Economic Development Authority. 1. Consider placement and construction of Gateway Signs. 2. Consider the use of TIF District 3 funds for low to moderate housing needs. 3. Review the operating budget and identify a sustainable funding source. 4. Continue to grow and evolve the business retention program. 1. Consistent administration of the City's polices, plan, ordinances, guidelines, statutes, etc. 2. Promotion of available industrial property. 62% 0% 38% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 29 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 253 Activity: TIF #3 Cottage Villas 47305 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 1,570 1,850 1,800 1,900 Capital Outlay - - - - Other Charges - - - - Total 1,570$ 1,850$ 1,800$ 1,900$ Percent Change 17.9% (-2.7%) 5.6% Expenditures by Classification The City no longer has any obligations to pay the developer as of February 1, 2010. Only administrative costs have been planned for 2022. 2022 BUDGET Fund # : Activity # : TIF District No. 3, Cottage Villas Housing, was originally certified as a Housing District on May 10, 1993. This 64 unit Cottage Villas Apartment complex is available for low-moderate income seniors. Originally, this district was set to decertify on December 31, 2009. In December 2009, the City Council extended this district until December 31, 2019, to allow the City the possibility of using these funds for other affordable housing projects within the City. Utilize available funds for low to moderate income housing projects. Ensure use of funds is consistent with TIF laws. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 30 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 254 Activity: TIF #4 Presbyterian Homes 47308 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 214,075 228,469 228,480 284,780 Depreciation - - - - Other Charges - - - - Total 214,075$ 228,469$ 228,480$ 284,780$ Percent Change 6.7% 0.0% 24.6% Expenditures by Classification Increment was received starting in 2014 and is estimated for 2022. Payments are based on 75% of increment received to the developer and estimated for 2022. The only other charges budgeted are administrative charges. 2022 BUDGET Fund # : Activity # : TIF district No. 4, Presbyterian Homes, was established as a 15 year renewal and renovation district to facilitate the redevelopment of existing senior housing units and replacement of existing nursing home units. The first increment was received in 2014 with the districted expiring on December 31, 2029. Utilize funds for Presbyterian Homes project per the development agreement. Ensure compliance with TIF laws for uses of available funds. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 31 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 255 Activity: TIF #5 47309 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 22,000 - 1,800 1,900 Depreciation - - - - Other Charges - - - - Total 22,000$ -$ 1,800$ 1,900$ Percent Change (-100.0%) 100.0% 5.6% Expenditures by Classification This district was established in December 2019. Only administrative costs are anticipated at this time. 2022 BUDGET Fund # : Activity # : TIF district No. 5, TCAAP, was established pursuant to special legislation as a 30 year redevelopment district to facilitate a mixed-use development. The first increment is anticipated in 2023 with the districted terminating no later than 2053. Utilize funds as able for mixed-use development on the TCAAP property. The City first needs to ensure they have sufficient tax revenues to cover increased costs due to the development. Once it is determined those costs are covered, TIF applications can be considered. Ensure compliance with TIF laws for uses of available funds. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 32 2021 to 2022 2021 to 2022 2019 2020 2021 2022 Increase Increase CAPITAL PROJECT FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Equipmt Bldg & Replacemt Fund 377,390$             314,374$              351,900$              352,500$             600$                      0.2% Park Fund 125                       252,732                 ‐                             1,100                   1,100                     N/A Capital Improvement Fund (PIR)2,068,620            1,301,118             627,390                1,403,080            775,690                123.6% Public Safety Cap Equip Fund 83,925                 429,927                135,000                200,550               65,550                  48.6% TCAAP Capital ‐                             ‐                              ‐                              ‐                             ‐                             N/A TOTAL REVENUES 2,530,060$         2,298,152$          1,114,290$          1,957,230$         842,940$              75.6% EXPENDITURES Equipmt Bldg & Replacemt Fund 299,847$             147,238$              503,960$              346,650$             (157,310)$            ‐31.2% Park Fund 125                        ‐                              ‐                             225,910               225,910                N/A Capital Improvement Fund (PIR)962,994               135,251                1,888,000             2,968,110            1,080,110             57.2% Public Safety Cap Equip Fund 69,667                 299,106                100,260                230,130               129,870                129.5% TCAAP Capital 30,747                  ‐                              ‐                              ‐                             ‐                             N/A TOTAL EXPENDITURES 1,363,379$         581,595$              2,492,220$          3,770,800$         1,278,580$          51.3% NET CHANGES IN FUND BALANCE 1,166,681$ 1,716,558$ (1,377,930)$ (1,813,570)$ (435,640)$ FUND BALANCE JANUARY 1, 2,684,477$ 3,851,157$ 5,567,715$ 4,662,598$ FUND BALANCE DECEMBER 31 3,851,157$ 5,567,715$ 4,189,785$ 2,849,028$ 33 408 409 411 412 413 Equip & Bldg  Replacement Parks Capital (PIR) Public Safety  Capital TCAAP Capital Total REVENUES Property Taxes 50,000$            ‐$                      250,000$         170,000$        ‐$                    470,000$         Special Assessments ‐                     ‐                    268,390           ‐                   ‐                  268,390           Intergovernmental ‐                     ‐                    479,530           ‐                   ‐                  479,530           Charges for Services ‐                     ‐                    ‐                    ‐                   ‐                  ‐                    Investment Earnings 2,500                 1,100                29,250              550                  ‐                  33,400             Miscellaneous ‐                     ‐                    150,000           30,000             ‐                  180,000           Transfers In 300,000            ‐                    225,910           ‐                   ‐                  525,910           TOTAL REVENUES 352,500$          1,100$              1,403,080$      200,550$        ‐$                1,957,230$     EXPENDITURES Supplies and Materials ‐$                       ‐$                      ‐$                      ‐$                      ‐$                    ‐$                 Other Services and Charges ‐                     ‐                    50,000              ‐                   ‐                  50,000             Capital Expenditures 346,650            ‐                    2,918,110        230,130           ‐                  3,494,890        Debt Service ‐                     ‐                    ‐                    ‐                   ‐                  ‐                    Transfers ‐                     225,910           ‐                    ‐                   ‐                  225,910           TOTAL EXPENDITURES 346,650$          225,910$         2,968,110$      230,130$        ‐$                3,770,800$     NET CHANGES IN FUND BALANCE 5,850$               (224,810)$        (1,565,030)$    (29,580)$         ‐$                    (1,813,570)$    FUND BALANCE JANUARY 1, 36,702               246,917           4,438,430        135,428           (194,879)        4,662,598        FUND BALANCE DECEMBER 31 42,552$            22,107$           2,873,400$      105,848$        (194,879)$      2,849,028$     34 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 408 Activity: Equipment & Building Replacement 48100 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Capital Outlay 299,847 147,238 503,960 346,650 Other Charges - - - - Total 299,847$ 147,238$ 503,960$ 346,650$ Percent Change (-50.9%) 242.3% (-31.2%) Expenditures by Classification Anticipated 2022 expenditures include the replacement of a trailer and a mower. Also included is the City Hall parking lot and City Hall maintenance (see CIP). 2022 BUDGET Fund # : Activity # : This Capital Fund was created in 2008 with the intent of building a reserve to fund equipment replacement, building improvements, office equipment, and technology improvements. This use of the fund would level future levy spikes caused by acquisition of costly capital expenditures. A one-time transfer of $500,000 was completed in 2008 from the General Fund to establish the reserve. Annual transfers from the Enterprise Funds and property taxes provide on-going revenues in addition to interest income. Provide adequate equipment to ensure operations and services for the residents of Arden Hills. Budget constraints. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 35 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 409 Activity: Parks 45200 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities 125 - - - Contractual Services - - - - Capital Outlay - - - - Other Charges - - - 225,910 Total 125$ -$ -$ 225,910$ Percent Change (-100.0%) 0.0% 100.0% Expenditures by Classification The 2022 budget consists of a transfer out of Park Dediction Fees to the PIR Fund to help fund park improvement projects. 2022 BUDGET Fund # : Activity # : This Fund was established for park/trail acquisition and development. Revenue for the Parks Fund comes from developer park dedication fees, contributions, state grants, and investment income. For the past few years, very little new funds have been contributed to this fund. As a result of the lack of new revenue, the balance in this fund is currently at a negative balance and no new projects have been budgeted for. 1. Playground structure replacement. 2. Mounds View High School trail connection. 3. Implementation of a Park Bench program. 1. Securing funding for improvements. 2. Adhering to grant requirements and local matches. 3. Budget constraints. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 36 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 411 Activity: Capital Improvement (PIR)48500 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 185,713 116,742 - 50,000 Capital Outlay 777,281 18,509 1,888,000 2,918,110 Other Charges - - - - Total 962,994$ 135,251$ 1,888,000$ 2,968,110$ Percent Change (-86.0%) 1295.9% 57.2% Expenditures by Classification The 2022 projects are listed in the proposed five-year capital improvement plan. 2022 BUDGET Fund # : Activity # : This fund was established to temporarily finance pavement management projects being partially financed by special assessments or for high cost improvements for which bonds have not been issued. In 2006, the Municipal Land and Buildings Fund, Non-Assessable Road Improvement Fund, and Capital Improvements Fund were consolidated into the PIR Fund. 1. To maintain the City's streets and roadways. 2. To maintain City infrastructure. Finding adequate funding resources for the various projects. 2% 98% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 37 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 412 Activity: Public Safety Capital Equipment 48120 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Depreciation 69,667 299,106 100,260 230,130 Other Charges - - - - Total 69,667$ 299,106$ 100,260$ 230,130$ Percent Change 329.3% (-66.5%) 129.5% Expenditures by Classification Expenditures have increased 129.5% based on the numbers provided by LJFD. A property tax levy has been implemented as the main revenue source for this fund. 2022 BUDGET Fund # : Activity # : This Capital Fund was created in 1995 with the intent of building a reserve to fund General Fund public safety capital equipment requirements. This use of the fund would level future levy spikes caused by acquisition of costly specialized police and fire capital requirements. Arden Hills pays for a portion (24.8%) of Lake Johanna Fire Department equipment according to a formula which has been updated for 2020, with the balance funded by the other member cities of Shoreview and North Oaks. Provide adequate equipment to insure public safety for the residents of Arden Hills. 1. Budget constraints. 2. Arden Hills is only one member on each of the joint powers boards. Decisions are not always made on what Arden Hills sees as important, but rather the group as a whole. 3. Due to the current economy, revenues may be impacted. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 38 CITY OF ARDEN HILLS, MINNESOTA Function:Economic Development 413 Activity:TCAAP Capital 41600 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 30,747 - - - Capital Outlay - - - - Other Charges - - - - Total 30,747$ -$ -$ -$ Percent Change (-100.0%) 0.0% 0.0% Expenditures by Classification Since the City’s private development partner pulled out of the project in April of 2009, Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Revenues and expenditures are for City costs and future costs are not known at this time. A budget amendment was done in 2014 to reclassify the City’s costs for infrastructure development under the JDA into the TCAAP Capital Fund. An interfund loan was made in 2013 from the PIR to be paid back as the property develops. 2022 BUDGET Fund # : Activity # : This fund was established to account for revenue and expenditure activity related to the City comprehensive re- use planning at the Twin Cities Army Ammunition Plant (TCAAP) site as it relates to infrastructure and re-use. 1. Coordination of the TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). 1. Economic conditions. 2. Coordinating with multiple entities/players. 0% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 39 2021 to 2022 2021 to 2022 2019 2020 2021 2022 Increase Increase ENTERPRISE FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Licenses and Permits 2,135$             (685)$               2,200$           1,400$             (800)$              ‐36.36% Intergovernmental 89,284             25,365             23,840           526,810           502,970          2109.77% Special Assessments 7,068                5,500                ‐                      ‐                        ‐                       N/A Investment Earnings 53,679             68,781             12,000           11,800             (200)                 ‐1.67% Miscellaneous 210,293           15,738             113,770         18,390             (95,380)           ‐83.84% Charges for Services 5,420,405        5,256,797        5,514,780     5,775,030        260,250          4.72% TOTAL REVENUES 5,782,865$      5,371,496$      5,666,590$   6,333,430$      666,840$        11.77% EXPENSES Personnel Expenses 969,245$         1,000,235$      1,151,550$   1,168,430$      16,880$          1.47% Supplies and Materials 63,149             49,782             85,300           85,800             500                  0.59% Other Services and Charges 2,680,304        2,614,502        2,878,090     2,934,670        56,580            1.97% Depreciation 573,581           614,795           614,800         704,890           90,090            14.65% Capital Expenditures 252,520           ‐                        2,197,000     1,077,590        (1,119,410)     ‐50.95% Debt Service 91,301             83,667             288,800         290,200           1,400               0.48% Transfers 300,000           237,000           300,000         300,000           ‐                       0.00% TOTAL EXPENSES 4,930,101$      4,599,982$      7,515,540$   6,561,580$      (953,960)$      ‐12.69% NET CHANGES IN FUND BALANCE 852,764$ 771,514$ (1,848,950)$ (228,150)$ 1,620,800$ FUND BALANCE JANUARY 1, 18,625,180$ 19,477,944$ 20,249,458$ 20,483,254$ FUND BALANCE DECEMBER 31 19,477,944$ 20,249,458$ 20,597,508$ 21,327,694$ 40 CITY OF ARDEN HILLS, MINNESOTA Function:Public Works 601 Activity:Water 49440 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 318,538$ 336,738$ 385,190$ 389,940$ Commodities 41,043 28,436 59,500 59,500 Contractual Services 1,618,167 1,572,031 1,686,500 1,805,640 Capital Outlay 252,520 - 660,000 741,110 Other Charges 179,011 172,333 348,150 350,750 Total 2,409,279$ 2,109,538$ 3,139,340$ 3,346,940$ Percent Change (-12.4%) 48.8% 6.6% Full-Time Equivalent positions 3.08 3.33 3.49 3.47 Expenditures by Classification The 2022 operating budget is an increase of 5.8% from the previous year’s adopted budget with an increase of 6.6% overall with capital outlay and debt service. Capital expenses relate to the water portion of future street improvements and water tower maintenance. An operating transfer ($100,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2022 BUDGET Fund # : Activity # : The Water Utility Fund is a self-sustaining fund, or enterprise fund of the City. The City maintains its own water distribution system. Water is purchased from the City of Roseville, who in turn, purchases water on a wholesale basis from St. Paul Regional Water Services. Metering devices are also maintained to account for usage. 1. Provide a safe and reliable water system for the users. 2. Maintain the water utility infrastructure including pipes, valves, hydrants and towers. 1. Staff time demands on many projects. 2. Aging water system. 3. Increased State and Federal regulations. 12%2% 54% 22%10% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 41 CITY OF ARDEN HILLS, MINNESOTA Function:Public Works 602 Activity:Sanitary Sewer 49490 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 395,204$ 398,952$ 455,670$ 464,020$ Commodities 14,738 14,780 16,500 16,500 Contractual Services 1,213,149 1,242,176 1,345,280 1,326,070 Capital Outlay - - 785,000 164,380 Other Charges 138,291 74,333 166,650 165,450 Total 1,761,381$ 1,730,242$ 2,769,100$ 2,136,420$ Percent Change (-1.8%) 60.0% (-22.8%) Full-Time Equivalent positions 3.57 3.83 4.05 4.03 Expenditures by Classification The 2021 operating budget is a decrease of 0.6% from the previous year’s adopted budget with an overall decrease of 22.8% with capital outlay and debt service. Capital outlay costs for 2022 are related to lift station rehabilitation and the sewer portion of future street improvements. An operating transfer ($126,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2022 BUDGET Fund # : Activity # : The Sanitary Sewer Utility Fund is a self-sustaining fund, or enterprise fund of the City. The maintenance of the sanitary sewer lines and lift stations are the responsibility of the Public Works Department. The maintenance program involves inspections, flushing and cleaning of sewer lines and routine maintenance of the lift stations. Wastewater flows into the Metropolitan Council’s system to be treated. 1. Work to eliminate inflow and infiltration from the sanitary sewer system. 2. Maintain the sanitary sewer so as to provide dependable service for the users. 1. Ground water inflow and infiltration problems. 2. Aging system. 22% 1% 62% 7% 8% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 42 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 603 Activity: Recycling 49520 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 34,963$ 29,966$ 41,110$ 41,880$ Commodities - - - - Contractual Services 137,268 109,875 143,390 135,410 Capital Outlay - - 5,000 - Other Charges - - - - Total 172,230$ 139,841$ 189,500$ 177,290$ Percent Change (-18.8%) 35.5% (-6.4%) Full-Time Equivalent positions 0.32 0.29 0.35 0.34 Expenditures by Classification The 2022 operating budget is a decrease of 6.4% from the previous year’s budget. The changes are primarily due to recycling charges. 2022 BUDGET Fund # : Activity # : The City contracts with a private company to pick up recycling for residents within the City. The City of Arden Hills participates in a Joint Powers Agreement with Ramsey County to assist with funding the residential curbside recycling program. The County Department of Property Taxation directly places a city recycling fee on residents’ property tax statements. Ramsey County then collects the fees and distributes them to the City with the July and December tax settlements. Charges for recycling costs to residents include all costs associated with recycling including the cooperative spring and fall joint cleanup day effort with the City of Shoreview. Provide efficient and cost effective recycling for the residents of Arden Hills. Budget constraints. 24% 76% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 43 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 604 Activity: Surface Water Management 49550 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 220,540$ 234,580$ 269,580$ 272,590$ Commodities 7,369 6,567 9,300 9,800 Contractual Services 285,301 305,215 317,720 372,440 Capital Outlay - - 747,000 172,100 Other Charges 74,000 74,000 74,000 74,000 Total 587,210$ 620,362$ 1,417,600$ 900,930$ Percent Change 5.6% 128.5% (-36.4%) Full-Time Equivalent positions 2.28 2.48 2.54 2.53 Expenditures by Classification The 2022 operating budget is an increase of 9.8% from the previous year’s budget with a decrease of 36.4% overall with capital outlay. The capital outlay budgeted for in 2022 includes storm sewer structure rehabilitation and the storm water portion of future street improvements. An operating transfer ($74,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2022 BUDGET Fund # : Activity # : The Surface Water Management Utility Fund is a self-sustaining fund, or enterprise fund of the City. The function of the Surface Water Management (SWM) utility is the collection, treatment and disposition of storm water as well as the maintenance of the storm sewers. The current fee structure is based upon zoning classification and parcel acreage. Collection of these fees is done through the utility billing process. 1. Maintain the storm water system including pipes and ponds in an appropriate manner. 2. Continue to make environmental improvements to the surface water system whenever cost-effectively 1. Budget constraints. 2. Increased State and Federal regulations. 30% 1% 42% 19% 8% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 44 2021 to 2022 2021 to 2022 2019 2020 2021 2022 Increase Increase INTERNAL SERVICE FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Investment Earnings 11,738$         10,442$         1,700$           1,850$           150$               8.82% Miscellaneous 26,201           25,346           ‐                      ‐                      ‐                      N/A Interfund Services 583,133         505,707         628,280         634,430         6,150              0.98% TOTAL REVENUES 621,073$       541,495$       629,980$       636,280$       6,300$           1.00% EXPENSES Personnel Expenses 30,218$         3,942$           5,630$           ‐$                    (5,630)$          ‐100.00% Supplies and Materials 116,494         101,556         142,400         138,900         (3,500)            ‐2.46% Other Services and Charges 526,564         548,832         498,540         509,480         10,940           2.19% Capital Expenditures ‐                      ‐                      ‐                      ‐                      ‐                      N/A TOTAL EXPENSES 673,275$       654,330$       646,570$       648,380$       1,810$           0.28% NET CHANGES IN FUND BALANCE (52,203)$ (112,835)$ (16,590)$ (12,100)$ 4,490$ FUND BALANCE JANUARY 1, 384,213$ 332,010$ 219,175$ 176,125$ FUND BALANCE DECEMBER 31 332,010$ 219,175$ 202,585$ 164,025$ 45 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 725 Activity: Risk Management 49800 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 19$ -$ -$ -$ Commodities - - - - Contractual Services 217,344 285,352 164,000 181,130 Capital Outlay - - - - Other Charges - - - - Total 217,363$ 285,352$ 164,000$ 181,130$ Percent Change 31.3% (-42.5%) 10.4% Full-Time Equivalent positions - - - - Expenditures by Classification Have discontinued the entry for employee benefits to this fund as it had no effect on the financial statements. Will continue to accumulate funds to cover potential future insurance claims. 2022 BUDGET Fund # : Activity # : This Fund was established to pool dividends received from the League of Minnesota Cities for positive claims experience. This fund tracks dividend revenues and deductible costs for claims. The goal of this fund is to build a fund balance that would allow the City to increase deductible limits in order to reduce premium costs. Dividends received from the health insurance Co-op are also deposited in this fund to use for employee wellness activities and to supplement the City’s contribution to health/dental insurance. 1. Cover deductible costs on claims. 2. Establish employee Wellness programs to minimize health insurance costs. Maintain the proper level of insurance coverage and deductibles to assure the best possible coverage at the lowest possible cost. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 46 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 726 Activity: Engineering 49600 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 9,858$ (586)$ -$ -$ Commodities - - - - Contractual Services 40,199 12,015 20,670 35,670 Depreciation - - - - Other Charges - - - - Total 50,057$ 11,430$ 20,670$ 35,670$ Percent Change (-77.2%) 80.8% 72.6% Full-Time Equivalent positions 0.07 0.00 - - Expenditures by Classification This was a new fund in 2012. Previously City Engineer services were provided by the City of Roseville. The costs are charged back to the other funds based on usage per fund, as was previously done when contracting with Roseville. 2022 BUDGET Fund # : Activity # : The Engineering Fund is a self-sustaining fund, or internal service fund of the City. Staff engineers performs work on various City projects, reviews development plans, represents the City at various meetings on projects which are County or State led. Records are kept of time and the costs are charged out to various projects, escrow accounts or City departments. 1. Provide Engineering services to the City. 2. Look out for the City's best interests in projects involving multiple jurisdictions. 3. Provide review of new developments and projects. Provide cost effective services vs. using an independent contractor. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 47 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 727 Activity: Central Garage 49700 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 15,295$ (1,040)$ -$ -$ Commodities 113,895 101,541 142,400 138,900 Contractual Services 72,906 78,018 102,580 107,680 Capital Outlay - - - - Other Charges - - - - Total 202,095$ 178,519$ 244,980$ 246,580$ Percent Change (-11.7%) 37.2% 0.7% Full-Time Equivalent positions 0.12 0.00 - - Expenditures by Classification This was a new fund in 2013. Previously these services were split into all five public works departments: Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as if budgeting these costs across each individual department. 2022 BUDGET Fund # : Activity # : The Central Garage and Equipment Fund is a self-sustaining fund, or internal service fund of the City. The Public Works Department works on Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. All costs are compiled in this fund and charged out to the departments based on usage. 1. Maintain cost effective control of multi-purpose department. 2. Manage costs involving multiple departments. 1. Aging equipment. 2. Balance the Public Works Department needs with available funds. 3. Managing an effective cost allocation structure. 56% 44% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 48 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 728 Activity: Technology 49900 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 5,046$ 5,568$ 5,630$ -$ Commodities 2,599 15 - - Contractual Services 196,115 173,447 211,290 185,000 Capital Outlay - - - - Other Charges - - - - Total 203,760$ 179,030$ 216,920$ 185,000$ Percent Change (-12.1%) 21.2% (-14.7%) Full-Time Equivalent positions 0.04 0.04 0.05 - Expenditures by Classification This was a new fund in 2013. Previously these services were split into all departments. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as if budgeting these costs across each individual department. 2022 BUDGET Fund # : Activity # : The Technology Fund is a self-sustaining fund, or internal service fund of the City. All departments use technology. All costs are compiled in this fund and charged out to the departments based on usage. 1. Maintain cost effective control of multi-purpose department. 2. Manage costs involving multiple departments. 1. Aging equipment. 2. Balance department needs with available funds. 3. Managing an effective cost allocation structure. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 49 Page Department Summary 1 Funding Source Summary 4 Sources and Uses of Fund 8 Street Projects ‐ 10 year plan 15 CITY OF ARDEN HILLS 2022 ‐ 2026 PROPOSED CIP November 15, 2021 Attachment B Capital Improvement Plan City of Arden Hills, Minnesota DEPARTMENT SUMMARY 2022 2026thru Total20222023202420252026Department Economic Development 310,000270,000 40,000 Equipment 828,00042,000 80,000 316,000 230,000 160,000 Government Buildings 654,650304,650 50,000 50,000 200,000 50,000 Parks Department 1,786,700675,700 55,000 336,000 720,000 Public Safety 1,325,380230,130 27,000 82,750 622,500 363,000 Sanitary Sewer Department 880,00090,000 460,000 330,000 Street Department 8,047,0003,090,000 1,687,000 1,885,000 1,385,000 Surface Water Management Dept 855,00065,000 145,000 305,000 90,000 250,000 Water Department 1,725,00075,000 1,260,000 90,000 300,000 4,572,480 2,774,000 3,898,750 1,938,500 3,228,000 16,411,730TOTAL Produced Using the Plan-It Capital Planning Software 1 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY DEPARTMENT 2022 2026thru Total20222023202420252026DepartmentProject #Priority Economic Development 23-EDA-001 310,000270,000 40,000Gateway Signs n/a 310,000270,000 40,000Economic Development Total Equipment 22-Eqp-006 12,00012,000Replace 2005 Felling Trailer (Unit 414)4 22-Eqp-007 30,00030,000Replace 2001 Toro Workman (Unit 411)3 23-EqpV-002 80,00080,000Replace F-450 Truck (Unit 211)3 24-Eqp-002 15,00015,000Replace 1996 Wacker 880 Roller (Unit 106)3 24-EqpV-001 165,000165,000Replace Sterling Acterra Truck (Unit 431)3 24-EqpV-002 250,000100,000 150,000Replace 2012 Int'l Plow Wing Truck (115)n/a 24-EqpV-003 36,00036,000Building Inspector Vehicle (Unit 504)n/a 25-Eqp-001 80,00080,000Replace 2018 Toro Large Area Mower (Unit 457)3 26-Eqp-001 160,000160,000Replace 1993 Case 621 Loader (Unit 103)n/a 828,00042,000 80,000 316,000 230,000 160,000Equipment Total Government Buildings 22-Bldg-005 250,00050,000 50,000 50,000 50,000 50,000City Hall Maintenance 2 22-Bldg-006 254,650254,650City Hall parking lot 3 25-Bldg-002 150,000150,000City Hall roof 3 654,650304,650 50,000 50,000 200,000 50,000Government Buildings Total Parks Department 22-Park-001 506,000426,000 80,000Hard Court Reconstruction 3 22-Park-003 249,700249,700Arden Manor Park Improvements 3 23-Park-004 55,00055,000Perry & Cummings Park Roof Maintenance 3 25-Park-003 256,000256,000Playground Structure Replacement 3 26-Park-004 120,000120,000Park Shelter Roof Replacements 4 26-Park-005 600,000600,000MN-51 Trail Connection n/a 1,786,700675,700 55,000 336,000 720,000Parks Department Total Public Safety 22-Pub-001 587,500187,500 400,000LJFD Engine/Ladder Replacement n/a 22-Pub-002 223,25020,500 2,000 57,750 143,000LJFD Rescue/Chief/Utility Vehicle Replacement n/a 22-Pub-003 77,05017,050 15,000 15,000 15,000 15,000LJFD General Equipment n/a 22-Pub-004 47,5805,080 10,000 10,000 12,500 10,000LJFD Station Capital n/a 25-Pub-005 390,000195,000 195,000Lake Johanna Fire Dept Fire Station n/a 1,325,380230,130 27,000 82,750 622,500 363,000Public Safety Total Sanitary Sewer Department 22-Sew-001 300,00090,000 210,000Lift Station Rehabilitation 2 22-Sew-002 580,000250,000 330,000Sewer Lining/Rehabilitation 2 Produced Using the Plan-It Capital Planning Software 2 Total20222023202420252026DepartmentProject #Priority 880,00090,000 460,000 330,000Sanitary Sewer Department Total Street Department 22-Str-001 583,000583,000Arden Oaks Neighborhood Streets 2 22-Str-003 1,497,0001,497,000Old Snelling Ave PMP, CR E - Hwy 51 2 22-Str-006 1,010,0001,010,000Lexington Ave, CR E to 694 2 23-Str-002 1,687,0001,687,000Old Snelling Ave/CR E Intersection Improvements 3 24-Str-001 1,885,0001,885,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2 26-Str-001 1,385,0001,385,000Karth Lake East Neighborhood Streets and Stowe Ave 2 8,047,0003,090,000 1,687,000 1,885,000 1,385,000Street Department Total Surface Water Management Dept 22-Storm-001 405,00065,000 80,000 80,000 90,000 90,000Storm Sewer Structure Rehabilitation 2 23-Storm-001 65,00065,000Karth Lake retaining wall 2 24-Storm-001 385,000225,000 160,000Storm Pond and Outfall Maintenance 2 855,00065,000 145,000 305,000 90,000 250,000Surface Water Management Dept Total Water Department 22-W-001 135,00075,000 60,000Water Tower Maintenance 2 24-W-003 1,200,0001,200,000Water Meter Replacement 3 25-W-002 90,00090,000Booster Station Improvements 2 26-W-003 300,000300,000Trunk Water Main Improvements 2 1,725,00075,000 1,260,000 90,000 300,000Water Department Total GRAND TOTAL 16,411,7304,572,480 2,774,000 3,898,750 1,938,500 3,228,000 Produced Using the Plan-It Capital Planning Software 3 Capital Improvement Plan City of Arden Hills, Minnesota FUNDING SOURCE SUMMARY 2022 thru 2026 TotalSource20222023202420252026 Capital Improvement Funds (PIR)4,585,0102,124,010 55,000 900,000 336,000 1,170,000 EDA General Fund 310,000270,000 40,000 Equipment/Building Replacement Fund 1,482,650346,650 130,000 366,000 430,000 210,000 Grants 889,700689,700 200,000 Other 2,174,400604,400 20,000 900,000 650,000 Public Safety Capital Fund 1,325,380230,130 27,000 82,750 622,500 363,000 Ramsey County 1,050,0001,050,000 Sanitary Sewer Utility Fund 1,136,380164,380 587,000 20,000 330,000 35,000 State Aid 330,000330,000 Surface Water Mgmt Utility Funds 1,037,100172,100 145,000 350,000 90,000 280,000 Water Utility Funds 2,091,110241,110 160,000 1,280,000 90,000 320,000 4,572,480 2,774,000 3,898,750 1,938,500 3,228,000 16,411,730GRAND TOTAL Produced Using the Plan-It Capital Planning Software 4 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY FUNDING SOURCE 2022 2026thru TotalSourceProject #Priority 2022 2023 2024 2025 2026 Capital Improvement Funds (PIR) 22-Park-001 506,000426,000 80,000Hard Court Reconstruction 3 22-Park-003 60,00060,000Arden Manor Park Improvements 3 22-Str-001 263,010263,010Arden Oaks Neighborhood Streets 2 22-Str-003 1,052,0001,052,000Old Snelling Ave PMP, CR E - Hwy 51 2 22-Str-006 323,000323,000Lexington Ave, CR E to 694 2 23-Park-004 55,00055,000Perry & Cummings Park Roof Maintenance 3 24-Str-001 900,000900,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2 25-Park-003 256,000256,000Playground Structure Replacement 3 26-Park-004 120,000120,000Park Shelter Roof Replacements 4 26-Park-005 400,000400,000MN-51 Trail Connection n/a 26-Str-001 650,000650,000Karth Lake East Neighborhood Streets and Stowe Ave 2 4,585,0102,124,010 55,000 900,000 336,000 1,170,000Capital Improvement Funds (PIR) Total EDA General Fund 23-EDA-001 310,000270,000 40,000Gateway Signs n/a 310,000270,000 40,000EDA General Fund Total Equipment/Building Replacement Fun 22-Bldg-005 250,00050,000 50,000 50,000 50,000 50,000City Hall Maintenance 2 22-Bldg-006 254,650254,650City Hall parking lot 3 22-Eqp-006 12,00012,000Replace 2005 Felling Trailer (Unit 414)4 22-Eqp-007 30,00030,000Replace 2001 Toro Workman (Unit 411)3 23-EqpV-002 80,00080,000Replace F-450 Truck (Unit 211)3 24-Eqp-002 15,00015,000Replace 1996 Wacker 880 Roller (Unit 106)3 24-EqpV-001 165,000165,000Replace Sterling Acterra Truck (Unit 431)3 24-EqpV-002 250,000100,000 150,000Replace 2012 Int'l Plow Wing Truck (115)n/a 24-EqpV-003 36,00036,000Building Inspector Vehicle (Unit 504)n/a 25-Bldg-002 150,000150,000City Hall roof 3 25-Eqp-001 80,00080,000Replace 2018 Toro Large Area Mower (Unit 457)3 26-Eqp-001 160,000160,000Replace 1993 Case 621 Loader (Unit 103)n/a 1,482,650346,650 130,000 366,000 430,000 210,000Equipment/Building Replacement Fund Total Grants 22-Park-003 189,700189,700Arden Manor Park Improvements 3 22-Str-006 500,000500,000Lexington Ave, CR E to 694 2 26-Park-005 200,000200,000MN-51 Trail Connection n/a 889,700689,700 200,000Grants Total Produced Using the Plan-It Capital Planning Software 5 TotalSourceProject #Priority 2022 2023 2024 2025 2026 Other 22-Str-001 262,400262,400Arden Oaks Neighborhood Streets 2 22-Str-003 155,000155,000Old Snelling Ave PMP, CR E - Hwy 51 2 22-Str-006 187,000187,000Lexington Ave, CR E to 694 2 23-Str-002 20,00020,000Old Snelling Ave/CR E Intersection Improvements 3 24-Str-001 900,000900,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2 26-Str-001 650,000650,000Karth Lake East Neighborhood Streets and Stowe Ave 2 2,174,400604,400 20,000 900,000 650,000Other Total Public Safety Capital Fund 22-Pub-001 587,500187,500 400,000LJFD Engine/Ladder Replacement n/a 22-Pub-002 223,25020,500 2,000 57,750 143,000LJFD Rescue/Chief/Utility Vehicle Replacement n/a 22-Pub-003 77,05017,050 15,000 15,000 15,000 15,000LJFD General Equipment n/a 22-Pub-004 47,5805,080 10,000 10,000 12,500 10,000LJFD Station Capital n/a 25-Pub-005 390,000195,000 195,000Lake Johanna Fire Dept Fire Station n/a 1,325,380230,130 27,000 82,750 622,500 363,000Public Safety Capital Fund Total Ramsey County 23-Str-002 1,050,0001,050,000Old Snelling Ave/CR E Intersection Improvements 3 1,050,0001,050,000Ramsey County Total Sanitary Sewer Utility Fund 22-Sew-001 300,00090,000 210,000Lift Station Rehabilitation 2 22-Sew-002 580,000250,000 330,000Sewer Lining/Rehabilitation 2 22-Str-001 12,38012,380Arden Oaks Neighborhood Streets 2 22-Str-003 62,00062,000Old Snelling Ave PMP, CR E - Hwy 51 2 23-Str-002 127,000127,000Old Snelling Ave/CR E Intersection Improvements 3 24-Str-001 20,00020,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2 26-Str-001 35,00035,000Karth Lake East Neighborhood Streets and Stowe Ave 2 1,136,380164,380 587,000 20,000 330,000 35,000Sanitary Sewer Utility Fund Total State Aid 23-Str-002 330,000330,000Old Snelling Ave/CR E Intersection Improvements 3 330,000330,000State Aid Total Surface Water Mgmt Utility Funds 22-Storm-001 405,00065,000 80,000 80,000 90,000 90,000Storm Sewer Structure Rehabilitation 2 22-Str-001 42,10042,100Arden Oaks Neighborhood Streets 2 22-Str-003 65,00065,000Old Snelling Ave PMP, CR E - Hwy 51 2 23-Storm-001 65,00065,000Karth Lake retaining wall 2 24-Storm-001 385,000225,000 160,000Storm Pond and Outfall Maintenance 2 24-Str-001 45,00045,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2 26-Str-001 30,00030,000Karth Lake East Neighborhood Streets and Stowe Ave 2 1,037,100172,100 145,000 350,000 90,000 280,000Surface Water Mgmt Utility Funds Total Water Utility Funds Produced Using the Plan-It Capital Planning Software 6 TotalSourceProject #Priority 2022 2023 2024 2025 2026 22-Str-001 3,1103,110Arden Oaks Neighborhood Streets 2 22-Str-003 163,000163,000Old Snelling Ave PMP, CR E - Hwy 51 2 22-W-001 135,00075,000 60,000Water Tower Maintenance 2 23-Str-002 160,000160,000Old Snelling Ave/CR E Intersection Improvements 3 24-Str-001 20,00020,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2 24-W-003 1,200,0001,200,000Water Meter Replacement 3 25-W-002 90,00090,000Booster Station Improvements 2 26-Str-001 20,00020,000Karth Lake East Neighborhood Streets and Stowe Ave 2 26-W-003 300,000300,000Trunk Water Main Improvements 2 2,091,110241,110 160,000 1,280,000 90,000 320,000Water Utility Funds Total 16,411,7304,572,480 2,774,000 3,898,750 1,938,500 3,228,000GRAND TOTAL Produced Using the Plan-It Capital Planning Software 7 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031Capital Improvement Funds (PIR)Beginning Balance 6,153,826 5,663,784 3,808,924 4,176,834 2,997,204 3,553,404 2,632,954 2,757,544 2,398,304 3,021,804 2,116,314 Revenues and Other Fund SourcesDonations - Bethel100,000 150,000 150,000 - - - - - - - - Transfers548,000 225,910 - - - - - - - - - Interest Income30,900 29,250 30,000 25,000 5,000 - - - - - 5,000 Special Assessments496,095 268,390 342,910 345,370 377,300 349,450 429,590 379,260 373,500 373,500 458,880 MSA State Street Aid- - - - 259,900 300,100 - 227,500 - - - Grants60,000 189,700 1,050,000 - - 200,000 - - - - - Tax Levy250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 Total Revenues and Other Fund Sources1,484,995 1,113,250 1,822,910 620,370 892,200 1,099,550 679,590 856,760 623,500 623,500 713,880 Total Funds Available 7,638,821 6,777,034 5,631,834 4,797,204 3,889,404 4,652,954 3,312,544 3,614,304 3,021,804 3,645,304 2,830,194 Expenditures and UsesPrior year projects - final costs(100,000) - - - - - - - - - - Feasibility study - Lake Valentine to CR 96 Trail- (50,000) - - - - - - - - - Hard Court Reconstruction22-Park-001- (426,000) - - (80,000) - - (80,000) - - - Arden Manor Park Improvements22-Park-003- (249,700) - - - - - - - - - Perry & Cummings Park Roof Maintenance23-Park-004- - (55,000) - - - - - - - - Playground Structure Replacement25-Park-003- - - - (256,000) - (130,000) (276,000) - (144,000) - Park Shelter Roof Replacements26-Park-004- - - - - (120,000) - - - - - MN-51 Trail Connection26-Park-005- - - - - (600,000) - - - - - Hazelnut Park Parking Lot27-Park-004- - - - - - (185,000) - - - - Perry Park Parking Lot27-Park-005- - - - - - (240,000) - - - - Hamline Avenue crosswalks20-Str-005(102,490) - - - - - - - - - - 2021 PMP - Hazelnut Neighborhood21-Str-005 (1,772,547) - - - - - - - - - - Arden Oaks Neighborhood Streets22-Str-001- (525,410) - - - - - - - - - Old Snelling Ave PMP, CR E - Hwy 5122-Str-003- (1,207,000) - - - - - - - - - Lexington Improvements22-Str-006- (510,000) - - - - - - - - - Old Snelling Ave/CR E Intersection Improvements23-Str-002- - (1,400,000) - - - - - - - - Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista24-Str-001- - - (1,800,000) - - - - - - - Karth Lake East Neighborhood Streets26-Str-001- - - - - (1,300,000) - - - - - Tiller/Dunlap/Benton Way Resurface/Replace28-Str-001- - - - - - - (860,000) - - - Cummings/Northwoods/Red Fox/Grey Fox Resurface30-Str-001- - - - - - - - - (930,000) - Lake Valentine Road Street Improvements30-Str-002- - - - - - - - - (454,990) - Chatham/McCracken/Fairview/Brighton Way Resurface32-Str-001- - - - - - - - - - - Total Expenditures and Uses(1,975,037) (2,968,110) (1,455,000) (1,800,000) (336,000) (2,020,000) (555,000) (1,216,000) - (1,528,990) - Change in Fund Balance(490,042) (1,854,860) 367,910 (1,179,630) 556,200 (920,450) 124,590 (359,240) 623,500 (905,490) 713,880 Ending Balance 5,663,784 3,808,924 4,176,834 2,997,204 3,553,404 2,632,954 2,757,544 2,398,304 3,021,804 2,116,314 2,830,194 $0.0$0.5$1.0$1.5$2.0$2.5$3.0$3.5$4.0$4.52022 2023 2024 2025 2026 2027 2028 2029 2030 2031Millions8 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026EDA General FundBeginning Balance 622,693 642,363 658,043 401,263 411,793 379,553 Revenues and Other Fund SourcesInterest Income3,400 2,850 3,000 3,000 3,000 3,000 Tax Levy100,000 100,000 100,000 100,000 100,000 100,000 Total Revenues and Other Fund Sources103,400 102,850 103,000 103,000 103,000 103,000 Total Funds Available726,093 745,213 761,043 504,263 514,793 482,553 Expenditures and UsesGateway Signs- - (270,000) - (40,000) - Operating Expenditures(83,730) (87,170) (89,780) (92,470) (95,240) (98,090) Total Expenditures and Uses(83,730) (87,170) (359,780) (92,470) (135,240) (98,090) Change in Fund Balance19,670 15,680 (256,780) 10,530 (32,240) 4,910 Ending Balance 642,363 658,043 401,263 411,793 379,553 384,463 $200.0$300.0$400.0$500.020222023202420252026Thousands9 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026Equipment/Building Replacement FundBeginning Balance 461,582 36,702 42,552 262,552 246,552 166,552 Revenues and Other Fund SourcesTransfers from Utility funds300,000 300,000 300,000 300,000 300,000 300,000 Interest Income1,900 2,500 - - - - Tax Levy50,000 50,000 50,000 50,000 50,000 50,000 Total Revenues and Other Fund Sources351,900 352,500 350,000 350,000 350,000 350,000 Total Funds Available813,482 389,202 392,552 612,552 596,552 516,552 Expenditures and UsesHVAC(272,820) - - - - - Parking Lot- (254,650) - - - - Roof- - - - (150,000) - Maintenance/repair placeholder(50,000) (50,000) (50,000) (50,000) (50,000) (50,000) Vehicles(337,960) - (80,000) (301,000) (150,000) - Equipment(116,000) (42,000) - (15,000) (80,000) (160,000) Total Expenditures and Uses(776,780) (346,650) (130,000) (366,000) (430,000) (210,000) Change in Fund Balance(424,880) 5,850 220,000 (16,000) (80,000) 140,000 Ending Balance 36,702 42,552 262,552 246,552 166,552 306,552 $0.0$200.0$400.020222023202420252026Thousands10 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031Public Safety Capital FundBeginning Balance 125,623 135,423 105,843 313,843 516,093 203,593 150,593 8,043 (93,752) (226,252) (136,252) Revenues and Other Fund SourcesCharitable Gambling15,000 30,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Interest Income- 550 - - - - - - - - - Tax Levy120,000 170,000 220,000 270,000 295,000 295,000 295,000 295,000 295,000 295,000 295,000 Total Revenues and Other Fund Sources135,000 200,550 235,000 285,000 310,000 310,000 310,000 310,000 310,000 310,000 310,000 Total Funds Available260,623 335,973 340,843 598,843 826,093 513,593 460,593 318,043 216,248 83,748 173,748 Expenditures and UsesLJFD Engine/Ladder Replacement22-Pub-001 - (187,500) - - (400,000) - (210,000) - (222,500) - - LJFD Rescue/Chief/Utility Vehicle Replacement22-Pub-002(26,220) (20,500) (2,000) (57,750) - (143,000) (22,550) (85,500) - - - LJFD General Equipment22-Pub-003(17,190) (17,050) (15,000) (15,000) (15,000) (15,000) (15,000) (121,295) (15,000) (15,000) (15,000) LJFD Station Capital22-Pub-004(1,190) (5,080) (10,000) (10,000) (12,500) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) Lake Johanna Fire Dept Fire Station25-Pub-005(80,600) - - - (195,000) (195,000) (195,000) (195,000) (195,000) (195,000) (195,000) Total Expenditures and Uses(125,200) (230,130) (27,000) (82,750) (622,500) (363,000) (452,550) (411,795) (442,500) (220,000) (220,000) Change in Fund Balance9,800 (29,580) 208,000 202,250 (312,500) (53,000) (142,550) (101,795) (132,500) 90,000 90,000 Ending Balance 135,423 105,843 313,843 516,093 203,593 150,593 8,043 (93,752) (226,252) (136,252) (46,252) ‐$0.4‐$0.2$0.0$0.2$0.4$0.62022202320242025202620272028202920302031Millions11 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031Sanitary Sewer Utility FundBeginning Balance 667,738 26,124 273,254 123,514 570,944 734,904 1,142,534 1,140,404 1,402,679 1,746,579 1,749,849 Revenues and Other Fund SourcesOperating Revenue2,064,570 2,189,120 2,262,040 2,340,830 2,422,380 2,422,500 2,470,780 2,520,030 2,570,270 2,621,520 2,673,790 Total Revenues and Other Fund Sources2,064,570 2,189,120 2,262,040 2,340,830 2,422,380 2,422,500 2,470,780 2,520,030 2,570,270 2,621,520 2,673,790 Total Funds Available 2,732,308 2,215,244 2,535,294 2,464,344 2,993,324 3,157,404 3,613,314 3,660,434 3,972,949 4,368,099 4,423,639 Expenditures and UseLift Station Rehabilitation22-Sew-001 (294,225) (90,000) (210,000) - - - (90,000) (75,000) (77,000) (80,000) - Sewer Lining/Rehabilitation22-Sew-002 (220,000) - (250,000) - (330,000) - (350,000) - - (350,000) - 2021 PMP - Hazelnut Neighborhood21-Str-005(397,319) - - - - - - - - - - Arden Oaks Neighborhood Streets22-Str-001- (12,380) - - - - - - - - - Old Snelling Ave PMP, CR E - Hwy 5122-Str-003- (62,000) - - - - - - - - - Old Snelling Ave/CR E Intersection Improvements 23-Str-002- - (127,000) - - - - - - - - Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista24-Str-001- - - (20,000) - - - - - - - Karth Lake East Neighborhood Streets26-Str-001- - - - - (35,000) - - - - - Tiller/Dunlap/Benton Way Resurface/Replace28-Str-001- - - - - - - (95,000) - - - Cummings/Northwoods/Red Fox/Grey Fox Resurface30-Str-001- - - - - - - - - (10,000) - Lake Valentine Road Street Improvements30-Str-002- - - - - - - - - (10,000) - Chatham/McCracken/Fairview/Brighton Way Resurface32-Str-001- - - - - - - - - - - Debt Service(40,650) (39,450) (38,250) (37,050) (40,750) (39,350) (37,950) (36,725) (40,600) - - Operating Expenses(1,627,990) (1,612,160) (1,660,530) (1,710,350) (1,761,670) (1,814,520) (1,868,960) (1,925,030) (1,982,770) (2,042,250) (2,103,520) Operating transfer to Equipment Fund(126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) Total Expenditures and Uses(2,706,184) (1,941,990) (2,411,780) (1,893,400) (2,258,420) (2,014,870) (2,472,910) (2,257,755) (2,226,370) (2,618,250) (2,229,520) Change in Fund Balance(641,614) 247,130 (149,740) 447,430 163,960 407,630 (2,130) 262,275 343,900 3,270 444,270 Ending Balance 26,124 273,254 123,514 570,944 734,904 1,142,534 1,140,404 1,402,679 1,746,579 1,749,849 2,194,119 $0.0$0.5$1.0$1.5$2.0$2.52022 2023 2024 2025 2026 2027 2028 2029 2030 2031Millions12 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031Surface Water Mgmt Utility FundsBeginning Balance 321,801 (1,328) 173,202 359,842 326,042 536,332 550,232 737,262 886,912 1,038,662 1,023,972 Revenues and Other Fund SourcesOperating Revenue903,620 930,450 930,450 930,450 930,450 930,450 930,450 930,450 930,450 930,450 930,450 Total Revenues and Other Fund Sources903,620 930,450 930,450 930,450 930,450 930,450 930,450 930,450 930,450 930,450 930,450 Total Funds Available 1,225,421 929,122 1,103,652 1,290,292 1,256,492 1,466,782 1,480,682 1,667,712 1,817,362 1,969,112 1,954,422 Expenditures and Uses2021 PMP - Hazelnut Neighborhood21-Str-005 (535,449) - - - - - - - - - - Arden Oaks Neighborhood Streets22-Str-001- (42,100) - - - - - - - - - Old Snelling Ave PMP, CR E - Hwy 5122-Str-003- (65,000) - - - - - - - - - Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista24-Str-001- - - (45,000) - - - - - - - Karth Lake East Neighborhood Streets26-Str-001- - - - - (30,000) - - - - - Tiller/Dunlap/Benton Way Resurface/Replace28-Str-001- - - - - - - (20,000) - - - Cummings/Northwoods/Red Fox/Grey Fox Resurface30-Str-001- - - - - - - - - (23,000) - Lake Valentine Road Street Improvements30-Str-002- - - - - - - - - (15,000) - Chatham/McCracken/Fairview/Brighton Way Resurface32-Str-001- - - - - - - - - - - Karth Lake runoff control21-Storm-001 (56,210) - - - - - - - - - - Shorewood Drive drainage20-Storm-003 (71,790) - - - - - - - - - - Storm Sewer Structure Rehabiliation22-Storm-001- (65,000) (80,000) (80,000) (90,000) (90,000) (90,000) (90,000) (90,000) (90,000) - Karth Lake retaining wall23-Storm-001- - (65,000) - - - - - - - - Storm Pond and Outfall Maintenance24-Storm-002- - - (225,000) - (160,000) - - - (110,000) - Operating Expenses(489,300) (509,820) (524,810) (540,250) (556,160) (562,550) (579,420) (596,800) (614,700) (633,140) (652,130) Transfer to Equipment Fund(74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) Total Expenditures and Uses(1,226,749) (755,920) (743,810) (964,250) (720,160) (916,550) (743,420) (780,800) (778,700) (945,140) (726,130) Change in Fund Balance(323,129) 174,530 186,640 (33,800) 210,290 13,900 187,030 149,650 151,750 (14,690) 204,320 Ending Balance (1,328) 173,202 359,842 326,042 536,332 550,232 737,262 886,912 1,038,662 1,023,972 1,228,292 $0.0$0.5$1.0$1.52022 2023 2024 2025 2026 2027 2028 2029 2030 2031Millions13 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031Water Utility FundsBeginning Balance 1,352,952 1,021,682 1,058,322 1,177,322 169,962 292,552 118,492 250,362 216,432 263,457 455,687 Revenues and Other Fund SourcesOperating Revenue2,412,010 2,518,130 2,630,080 2,747,050 2,747,430 2,747,820 2,802,370 2,858,010 2,858,420 2,858,840 2,859,270 Grants- 500,000 - - - - - - - - - Total Revenues and Other Fund Sources2,412,010 3,018,130 2,630,080 2,747,050 2,747,430 2,747,820 2,802,370 2,858,010 2,858,420 2,858,840 2,859,270 Total Funds Available 3,764,962 4,039,812 3,688,402 3,924,372 2,917,392 3,040,372 2,920,862 3,108,372 3,074,852 3,122,297 3,314,957 Expenditures and Uses2021 PMP - Hazelnut Neighborhood21-Str-005 (581,980) - - - - - - - - - - Arden Oaks Neighborhood Streets22-Str-001- (3,110) - - - - - - - - - Old Snelling Ave PMP, CR E - Hwy 5122-Str-003- (163,000) - - - - - - - - - Lexington Avenue, CR E to 69422-Str-006- (500,000) - - - - - - - - - Old Snelling Ave/CR E Intersection Improvements 23-Str-002- - (160,000) - - - - - - - - Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista24-Str-001- - - (20,000) - - - - - - - Karth Lake East Neighborhood Streets26-Str-001- - - - - (20,000) - - - - - Tiller/Dunlap/Benton Way Resurface/Replace28-Str-001- - - - - - - (150,000) - - - Cummings/Northwoods/Red Fox/Grey Fox Resurface30-Str-001- - - - - - - - - (20,000) - Lake Valentine Road Street Improvements30-Str-002- - - - - - - - - (10,000) - Chatham/McCracken/Fairview/Brighton Way Resurface 30-Str-001- - - - - - - - - - - Water Tower Maintenance22-W-001- (75,000) - (60,000) - - - - - - - Booster Station Improvements25-W-002- - - - (90,000) - - - - - - Trunk Water Main Improvements26-W-003- - - - - (300,000) - - - - - Water Meters- - - (1,200,000) - - - - - - - Debt Service(248,150) (250,750) (248,050) (250,050) (246,750) (248,150) (249,150) (250,950) (248,675) - - Operating Expenses(1,813,150) (1,889,630) (2,003,030) (2,124,360) (2,188,090) (2,253,730) (2,321,350) (2,390,990) (2,462,720) (2,536,610) (2,612,710) Transfer to Equipment Fund(100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) Total Expenditures and Uses(2,743,280) (2,981,490) (2,511,080) (3,754,410) (2,624,840) (2,921,880) (2,670,500) (2,891,940) (2,811,395) (2,666,610) (2,712,710) Change in Fund Balance(331,270) 36,640 119,000 (1,007,360) 122,590 (174,060) 131,870 (33,930) 47,025 192,230 146,560 Ending Balance 1,021,682 1,058,322 1,177,322 169,962 292,552 118,492 250,362 216,432 263,457 455,687 602,247 $0.0$0.2$0.4$0.6$0.8$1.0$1.2$1.42022202320242025202620272028202920302031Millions14 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS & FUNDING SOURCES BY DEPARTMENT 2022 2031thru Total20222023202420252026Department20272028202920302031Project # Street Department 3,853,0101,638,010 900,000 650,000Capital Improvement Funds (PIR)430,000 235,000 500,000500,000Grants 3,296,890604,400 20,000 900,000 650,000Other 430,000 692,490 1,050,0001,050,000Ramsey County 371,38074,380 127,000 20,000 35,000Sanitary Sewer Utility Fund 95,000 20,000 787,500330,000State Aid 457,500 240,100107,100 45,000 30,000Surface Water Mgmt Utility Funds 20,000 38,000 546,110166,110 160,000 20,000 20,000Water Utility Funds 150,000 30,000 10,644,9903,090,000 1,687,000 1,885,000 1,385,000Street Department Total 1,125,000 1,472,990 22-Str-001 583,000Arden Oaks Neighborhood Streets 583,000 22-Str-003 1,497,000Old Snelling Ave PMP, CR E - Hwy 51 1,497,000 22-Str-006 1,010,000Lexington Ave, CR E to 694 1,010,000 23-Str-002 1,687,000Old Snelling Ave/CR E Intersection Improvements 1,687,000 24-Str-001Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 1,885,0001,885,000 26-Str-001 1,385,000Karth Lake East Neighborhood Streets and Stowe Ave 1,385,000 28-Str-001Tiller/Dunlap/Benton Way Resurface/Replace 1,125,0001,125,000 30-Str-001Cummings/Northwoods/Red Fox/Grey Fox Resurface 983,000983,000 30-Str-002Lake Valentine Road Street Improvements 489,990489,990 10,644,9903,090,000 1,687,000 1,885,000 1,385,000Street Department Total 1,125,000 1,472,990 Produced Using the Plan-It Capital Planning Software 15 Preliminary2022 Budget & CIPPRESENTED TO ARDEN HILLS CITY COUNCILNOVEMBER 15, 2021 $WWDFKPHQW& City Wide Summary2CITY‐WIDE SUMMARYGeneral FundSpecial Revenue FundsCapital Project FundsEnterprise FundsInternal Service FundsTotal Budget 2022Total Budget 2021Percent ChangeREVENUESTaxesProperty taxes 3,850,850$    100,000$            470,000$             ‐$                 ‐$                  4,420,850$    4,227,760$    4.6%Tax increments‐                   377,180                ‐                         ‐                    ‐                    377,180          302,240          24.8%Other taxes 7,520               104,950                ‐                         ‐                    ‐                    112,470          104,870          7.2%Special assessments 1,510                ‐                        268,390                ‐                    ‐                    269,900          247,550          9.0%Licenses and permits 504,800           ‐                             ‐                            1,400               ‐                         506,200          596,710           ‐15.2%Intergovernmental 158,250           ‐                            479,530               526,810           ‐                         1,164,590      171,570          578.8%Charges for services 519,510           ‐                             ‐                            5,775,030       ‐                         6,294,540      6,114,430      2.9%Fines & forfeits 23,750              ‐                             ‐                             ‐                        ‐                         23,750            27,650             ‐14.1%Investment earnings 19,500             8,450                   33,400                 11,800            1,850                75,000            75,000            0.0%Miscellaneous 13,820              ‐                            180,000               18,390             ‐                         212,210          245,900           ‐13.7%Interfund Services‐                         ‐                             ‐                             ‐                       634,430           634,430          628,280          1.0%Transfers in‐                         ‐                            525,910                ‐                        ‐                         525,910          300,000          75.3%TOTAL REVENUES 5,099,510$    590,580$            1,957,230$         6,333,430$    636,280$         14,617,030$ 13,041,960$ 12.1%EXPENDITURES/EXPENSESGeneral Government 1,225,670$    128,940$             ‐$                      ‐$                 ‐$                  1,354,610$    1,300,900$    4.1%Public Safety 2,510,670        ‐                             ‐                             ‐                        ‐                         2,510,670      2,456,210      2.2%Public Works 748,740           ‐                             ‐                             ‐                        ‐                         748,740          755,540           ‐0.9%Parks & Recreation 740,050           ‐                             ‐                             ‐                        ‐                         740,050          825,310           ‐10.3%Economic Development‐                        375,750                ‐                             ‐                        ‐                         375,750          380,810           ‐1.3%Capital Outlay‐                    ‐                        3,770,800            ‐                    ‐                    3,770,800      2,492,220      51.3%Enterprise Funds‐                    ‐                         ‐                        6,561,580       ‐                    6,561,580      7,515,540       ‐12.7%Internal Service Funds‐                    ‐                         ‐                         ‐                   648,380           648,380          646,570          0.3%TOTAL EXPENDITURES/EXPENSES 5,225,130$    504,690$            3,770,800$         6,561,580$    648,380$         16,710,580$ 16,373,100$ 2.1%NET CHANGES IN FUND BALANCE (125,620)$      85,890$               (1,813,570)$       (228,150)$      (12,100)$          (2,093,550)$  (3,331,140)$   City Wide Summary3 Wages and BenefitsTotal personnel costs are decreasing by $8,570 from 2021 to 2022.Of this amount, $(22,660) is included in the General Fund.42022 Step increase/Position changes (99,040) 2022 COLA adjustments 69,010   Health Insurance increase 20,460   Work Comp increase 1,000     (8,570)    2021 2022FTE's Budget RequestGeneral Government 6.03 6.09Public Safety 2.79 2.79Public Works 12.46 12.40Parks & Recreation 5.35 4.35Total 26.63 25.63Total FTE was reduced by one and there were some small allocation changes. General Fund ‐Revenues by SourceThe 2021 Budget included building fee revenue of $275,000 for two senior housing projects and a commercial office/warehouse building.  Only $75,000 is included in the 2022 Budget.52022 Amount Over(Under) % Change OverBudget 2021 Budget 2021 BudgetProperty Taxes 3,850,850$ 143,090$ 3.9%Other Taxes 9,030 (200) -2.2%Licenses and Permits 504,800 (89,710) -15.1%Intergovernmental 158,250 10,520 7.1%Charges for Services 519,510 (80,140) -13.4%Fines and Forfeits 23,750 (3,900) -14.1%Investment Earnings 19,500 900 4.8%Miscellaneous 13,820 (3,310) -19.3% TOTAL REVENUES 5,099,510$ (22,750)$ -0.4% General Fund ‐Expenditures by DepartmentPersonnel cost decreases                    $(8,570)Public Safety cost increases                $ 52,17062022 Amount Over(Under) % Change OverBudget 2021 Budget 2021 BudgetGeneral Government 1,225,670$ 49,750$ 4.2%Public Safety 2,510,670 54,460 2.2%Public Works 748,740 (6,800) -0.9%Parks & Recreation 740,050 (85,260) -10.3% TOTAL EXPENDITURES 5,225,130$ 12,150$ 0.2% 2022 – 2026 CIP7Department 2022 2023 2024 2025 2026 TotalEconomic Development 0 270,000 0 40,000 0310,000Government Buildings 304,650 50,000 50,000 200,000 50,000654,650Parks Department 675,700 55,000 0 336,000 720,0001,786,700Public Safety Department 230,130 27,000 82,750 622,500 363,0001,325,380Sewer Department 90,000 460,000 0 330,000 0880,000Street Department 3,090,000 1,687,000 1,885,000 0 1,385,0008,047,000Surface Water Department 65,000 145,000 305,000 90,000 250,000855,000Water Department 75,000 0 1,260,000 90,000 300,0001,725,000Equipment 42,000 80,000 316,000 230,000 160,000828,000Total 4,572,480 2,774,000 3,898,750 1,938,500 3,228,000 16,411,730Expenditures by Year 2022 Capital Projects8Project Fund Source Amount City Hall Maintenance Equip/Bldg Replacement $50,000 City Hall Parking Lot Equip/Bldg Replacement $254,650 Floral Park Hard Court Reconstruction PIR $426,000 Arden Manor Park Improvements PIR/Grant $249,700 LJFD Capital Items Public Safety Capital $230,130 Lift Station Rehab Sewer $90,000 Arden Oaks Neighborhood Streets PIR/Utilities/Assessments $583,000 Old Snelling Ave PMP, CR E – Hwy 51 PIR/Utilities/Assessments $1,497,000 Lexington Avenue, CR E - 694 PIR/Utilities/Grant/Assessments $1010,000 Storm Sewer Structure Rehabilitation Surface Water $65,000 Water Tower Maintenance Water $75,000 Replace 2005 Felling Trailer #414 Equip/Bldg Replacement $12,000 Replace 2001 Toro Workman #411 Equip/Bldg Replacement $30,000 Utility FundsProposedrate increases for 2022:     Water                   4.5%Sewer                   3.5%Surface Water     3.0%Comparison of utility fees for 2021 and 2022 based on proposed rates and for a household using 9,000 gallons per quarter with a ¾” meter or smaller.9 Tax ImpactSet levy at $4,472,680 (an increase of $192,600 or 4.5% over 2021)10Value of Value of TaxableProperty for Property for Value for $ %Pay 2021 Pay 2022 Pay 2022 Pay 2021 Pay 2022 CHANGE CHANGE180,000$       178,700$       157,500$           399$             418$        19$               4.7%270,000$       268,000$       254,900$           645$             676$        31$               4.8%387,500$       384,600$       382,000$           966$             1,013$    46$               4.8%410,000$       406,900$       406,300$           1,028$          1,077$    49$               4.8%525,000$       521,100$       521,100$           1,333$          1,395$    63$               4.7%650,000$       645,100$       645,100$           1,725$          1,806$    81$               4.7%CITY TAX3.0% increase sets levy at $4,408,480 –increase of $128,400 over 20213.5% increase sets levy at $4,429,880 –increase of $149,800 over 20214.0% increase sets levy at $4,451,280 –increase of $171,200 over 2021 Tax Levy HistoryYEAR TAX LEVY % CHANGE TAX RATE % CHANGE2013 3,191,230 3.0% 27.931% 9.3%2014 3,257,456 2.1% 27.950% 0.1%2015 3,359,775 3.1% 27.294% -2.3%2016 3,478,775 3.5% 26.539% -2.8%2017 3,641,290 4.7% 27.211% 2.5%2018 3,786,942 4.0% 25.532% -6.2%2019 3,938,420 4.0% 25.555% 0.1%2020 4,135,340 5.0% 25.414% -0.6%2021 4,311,090 4.25% 25.220% -0.8%11 2021 Tax Rates for Cities in Ramsey CountyCity Tax Rate City Tax RateNorth Oaks 11.77 Mounds View 35.57White Bear Lake 20.36 Gem Lake 36.27Vadnais Heights 23.30 Falcon Heights 36.35Little Canada 23.98 Roseville 37.07White Bear Township 24.14 North St. Paul 38.18Arden Hills 25.09Maplewood 41.95Lauderdale 27.73 St. Paul 45.10Shoreview 32.33 Spring Lake Park 45.22New Brighton 34.57 St. Anthony 64.0212 Proposed Tax Levy13Proposed Increase %2018 2019 2020 2021 2022 (Decrease) ChangeGeneral Fund 3,366,942  3,518,420  3,665,340  3,760,080  3,902,680  142,600       3.8%EDA Fund 120,000     120,000     100,000     100,000     100,000      ‐                0.0%Capital ImprovementsEquipment/Bldg Replacement 50,000        50,000        50,000        50,000        50,000         ‐                0.0%PIR 200,000     200,000     250,000     250,000     250,000      ‐                0.0%Public Safety 50,000        50,000        70,000        120,000     170,000     50,000         41.7%Total Capital Improvements 300,000     300,000     370,000     420,000     470,000     50,000         11.9%Debt Service‐               ‐               ‐               ‐               ‐               ‐                N/ATOTAL LEVY 3,786,942  3,938,420  4,135,340  4,280,080  4,472,680  192,600       4.5%Change from previous year4.0% 4.0% 5.0% 3.5% 4.50% Other Funds Relying on Tax Levy Dollars14EDA Fund –Proposed tax levy to remain the same at $100,000.Public Safety Capital Fund –Propose to increase the tax levy for this fund through 2025.  The 2022 budget currently includes a $50,000 increase which will bring the tax levy to $170,000.Equipment/Building Replacement Fund –The plan is to develop a replacement schedule for all City equipment.  Based on the results, the tax levy will be adjusted accordingly.  Current levy set at $50,000.PIR Fund –More revenues will eventually be required to support City infrastructure projects.  Proposed tax levy to remain the same at $250,000.  Propose to use $225,910 of Park Dedication Fees to help fund park improvements in 2022. Council FeedbackQuestions?Comments?15 Page 1 of 3 AGENDA ITEM – 1F MEMORANDUM DATE: November 15, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Draft 2022 Fee Schedule Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Council should consider providing feedback on the proposed 2022 draft fee schedule. Background/Discussion The City Council annually establishes a fee schedule for administrative, building construction, liquor licensing, park and recreation facility usage, planning and zoning, utilities, business licenses, utility fees, and other miscellaneous permits and penalties that are enforced by the City. Below is a recap of the fee schedule changes in 2021: • Building permit fees – Fees were based on 2020 Minnesota State Statute 326B.153. • Parks and Recreation – Inflationary increases were made to field rentals, ball tournament fees and community garden plot fee. • Planning –Minor adjustments to the land use fees were made in order to be more consistent with adjacent communities. The Concept Review administration fee was increased from $150 to $300. • Public Works/Engineering – Inflationary increases were made to right-of-way and grading and erosion control permit fees, and water and sewer permit fees. • Utility Hookup Charges – Increases for water and sewer permits, reinspection fees, and water meters/spacers. • Utility Use Charges – Increases as follows: 3% water rates, 6.5% sewer rates, 3% surface water charge, and 3% to standby charge. • Recycling – increased fees for curbside recycling. Changes for 2022: Proposed changes to the Fee Schedule are noted in red print on the attached draft 2022 Fee Schedule. Explanations for the proposed changes are provided below. Building Construction (Sec. II) Building permit fees and state surcharges shall be established according to the 2021 Minnesota State Statutes 326B.153 and 326B.148. Parks & Recreation (Sec. V) Fields, warming house/ice rinks, picnic pavilions and community garden plot rental increases are recommended based on inflation. Council may want to consider waiving the rental fees for the National Guard for use of picnic shelters and pavilions. Note the City currently waives fees for the Community Room and Small Conference Room rental for the National Guard. Planning and Zoning (Sec. VI) No increases are proposed for 2022. Public Works/Engineering (Sec. VII) Right-of-way, right-of-way small cell wireless facilities, grading & erosion control permit fees increases are recommended based on inflation. Staff recommends including language in this section regarding the standard fee for Public Works after hours or holiday inspections and re-inspections. Utility Hookup Charges (Sec. VIII) Water and sewer permit fee increases are recommended based on inflation. In addition, staff revised the water permit plan check fee to be set by the Inspector (versus the Engineer) as staff that reviews this permit is not always an engineer (similar to the sewer permits). Staff recommends updating language in this section for water and sewer permits respectively relating to the standard fee for regular business hour re-inspections, and also inspections or re- inspections that occur after hours or on holidays. Note after hours or holiday inspections and re- inspections have a minimum of 2 hours. Utility Use Charges (Sec. XIV) Increases to water (4.5%), sanitary sewer (3.5%) and surface (storm) water (3.0%) and standby charges (3.0%) are recommended. The stormwater increase relates to requirements to stay compliant with the City’s MS4 permit. Page 2 of 3 Page 3 of 3 Recycling Fee (Sec. XV) The City Council adopted Resolution 2021-063 at its November 8, 2021 special meeting. The approved amounts were $58.00 for a residential parcel with curbside recycling service (increased from $57.50 to $58.00 annually). There was no change for fees for residential recycling without curbside recycling service. Attachments Attachment A: Redlined Version of Draft Ordinance 2021-012 – Appendix A – 2022 Fee Schedule Page 1 of 14 City of Arden Hills Ordinance 2021-00912 – Appendix A Amended 20212 Fee Schedule I. Administrative Chickens – Licenses Two years (Pro-rated for second year @ $15.00) $30.00 Dogs/Cats – Licenses Two years (Pro-rated for second year @ $15.00) $30.00 Dogs/Cats – Boarding $22.00 per day Dogs/Cats – Impoundment Fee $50.00 Dogs/Cats – Surrender Fee Each $25.00 Dogs – Residential Kennel License Annual $21.00 Dogs – Dangerous Dog Fee Annual $500.00 Dogs – Potentially Dangerous Dog Fee Annual $250.00 Copying – General City Material $0.25 8 ½ x 11; $0.50 large. Per Page. Add postage if mailing copies Assessment Search $53.00 per half hour Private Activity Revenue Bonds Non-refundable application fee $500.00 Annual Administrative Fee 1/8 of 1% (0.125%) of outstanding principal balance of the bonds for the life of the bonds Reimbursement of all City costs II. Building Construction (All permits are non-refundable after 90 days) Building Permits – Permit Fee Fees shall be based according to the 20201 State Statute 326B.153 and are determined by the City’s Building Official Commercial Building Permits – Plan Review Fee 65% of Building Permit Fee. Payment equaling half of this fee is due at time of permit submittal (non-refundable) Residential New Construction/Additions – Escrow $2,000 Temporary Certificate of Occupancy (CO) Escrow To be determined by Building Official Building Permits – Re-inspection $63.25 per State Statute 326B.153 Building Permits – Manufactured Home Location , $100.00 + State Surcharge fee as outlined in State Statute 326B.148 Building Permits – Demolition Permit Fee $100.00 + State Surcharge fee as outlined in Statute 326B.148 Escrow $2,000 Attachment A Page 2 of 14 Building Permits – Special Investigations 100% of Permit Fee State Surcharge – based on valuation Fee based on 20201 State Statute 326B.148 State Surcharge – Fixed Fees Fee based on State Statute 326B.148 Plumbing Permits – Minimum Fee $60.00 Plumbing Permits – Residential 1.25% of Project Value Plumbing Permits – Commercial 1.25% of Project Value + $50.00 Electrical Permits – Minimum Fee $45.00 + State Surcharge Electrical Permits – Maximum Single Family Dwelling Fee $190.00 Electrical Permits – General See Exhibit “A” attached to fee schedule Mechanical Permits – Minimum Fee $60.00 Mechanical Permits – Residential 2% of Project Value Mechanical Permits – Commercial 1.25% of Project Value + $50.00 Fire Protection Permits – Permit Fee Fees shall be based according to the 20201 State Statute 326B.153 and are determined by the City’s Building Official Fire Protection Permits – Plan Review Fee 65% of Permit Fee Fire Protection Permits – Re- inspection $63.25 per State Statute 326B.153 III. Liquor Licensing On-sale 1,999 square feet (SF) or less $3,465.00 On-sale 2,000 (SF) – 2,999 (SF) $4,620.00 On-sale 3,000 (SF) – 3,999 (SF) $5,775.00 On-sale 4,000 (SF) or more $6,930.00 On-sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off-sale $210.00 Club Fee $315.00 On-sale, Malt Beverage $126.00 Off-sale, Malt Beverage $42.00 On-sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on-sale license fee, whichever is less) Strong Beer No Charge (as part of On-Sale Wine License) Investigation Fee $158.00 Minor Consumption Violation with Server Training First Violation $105.00 Second Violation $525.00 Third Violation $1,050.00 Fourth Violation $1,575.00 Minor Consumption Violation without Server Training First Violation $525.00 Second Violation $1,050.00 Page 3 of 14 Third Violation $1,575.00 Fourth Violation $2,100.00 and may be subject to license revocation IV. Maps and Ordinances Zoning Ordinance Municipal Code Comprehensive Plan $0.25 per side Color Maps (8.5 x 11) $2.00 Color Maps (11 x 17) $4.00 Street Maps $2.00 As-Builts (11 x 17) Based on number of copies and staff time V. Parks & Recreation Youth Athletic Association Field Rental Per two hour time block $33.0035.00 per time block + applicable tax Adult Club / Intramural Field Rental Per two hour time block $53.0055.00 per time block + applicable tax Ball Field Rental, Unlighted Per two hour time block. Tournament fees are extra. $107.00110.00 per time block + applicable tax Ball Field Rental, Lighted Per two hour time block. Tournament fees are extra. $132.00135.00 per time block + applicable tax Ball Field Tournament Fee (Adult), Full Maintenance Includes all day maintenance staff on site $535.00 per day + $200.00 damage deposit + applicable tax Ball Field Tournament Fee (Adult), Minimum Maintenance Includes prep for fields and midday drag of fields $320.00 per day + $200.00 damage deposit + applicable tax Warming House Rental/Ice Rink Rental Only allowed during non-public use hours unless authorized by City staff $50.0055.00 per hour + $200.00 damage deposit + key deposit + applicable tax Picnic Shelters - Resident Available for reservation No Charge Picnic Shelters – Non-Resident Available for reservation $30.00 *Fee waived for National Guard Picnic Pavilions – Resident Includes up to five picnic tables $125.00 per time slot + $200.00 damage deposit + applicable tax *fFee waived for Night to Unite and other public events open to all Arden Hills residents. Picnic Pavilions – Non-Resident Includes up to five picnic tables $200.00 per time slot + $200.00 damage deposit + applicable tax Picnic Pavilions – Resident Non-Profit Includes up to five picnic tables $75.0085.00 per day + $200.00 damage deposit Picnic Pavilions – Other Non-Profit Includes up to five picnic tables $100.00110.00 per day + $200.00 damage deposit *Fee waived for National Guard Additional Picnic Tables For every two extra tables $20.00 + applicable tax* *fee waived for Night to Unite and other public events open to all Arden Hills residents Community Garden Plot – One Plot Annual $51.0055.00 + applicable tax Community Garden Plot – Second Plot Annual $26.0025.00 + applicable tax Page 4 of 14 Room Rental – City Hall, Community Room (Normal business hours: 8:00 am – 4:30 pm) (Non-business hours: weekends and holidays) Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hours usage: Army National Guard: No charge City Government: No charge Resident, Non- profit: $90.00 Resident, For- profit: $120.00 Non-Resident, Non-profit: $130.00 Non-Resident, For-profit: $155.00 (includes applicable tax) Non-business hours usage: Resident: $200 Non-Resident: $225 (includes applicable tax) Room Rental – City Hall, Small Conference Room (Normal business hours: 8:00 am – 4:30 pm) (Non-business hours: weekends and holidays) Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hours usage: $25.00 Army National Guard: No charge City Government: No charge Resident, Non- profit: $50.00 Resident, For- profit: $60.00 Non-Resident, Non-profit: $70.00 Non-Resident, For-profit: $80.00 (includes applicable tax) Non-business hours usage: Resident: $200 Non-Resident: $225 (includes applicable tax) Room Rental – Damage Deposit Required $200.00 Equipment Rental – DVD, VCR, T.V. $20.00 + applicable tax VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis.) Description: Escrow Fees: Initial Application Fees: Preliminary Plat Administrative Fee $500 Escrow $2,500 Page 5 of 14 Final Plat Administrative Fee $450 Escrow $1,000 Lot Split/Minor Subdivision (R-1 and R-2 only) Administrative Fee $350 Escrow $1,500 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $500 Escrow $1,500 Comprehensive Plan Amendment Administrative Fee $550 Escrow $2,500 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $400 Escrow $1,500 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $600 Escrow $2,500 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $2000 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $400 Escrow $1,500 Concept Review Administrative Fee $300 Escrow $750 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $450 Escrow $1,500 City Code Amendment Administrative Fee $350 Escrow $1,500 Zoning Code or TRC Amendment Administrative Fee $400 Escrow $1,500 Zoning Letter Administrative Fee $75 Land Use Requests – Not Already Specified Administrative Fee $150 Escrow $1,000 Zoning Permit Decks under 30”, Driveways, Fences, Sheds, Temporary Structures, and Chicken Coops $65 Commercial Parking Lot Resurfacing $100 Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Escrow $500 Commercial Outdoor Display and Sales Area Permit $100 Appeal of Administrative Zoning, Sign, or Subdivision Decisions Administrative Fee $150 Escrow $1,000 Page 6 of 14 TCCAP Development Related Professional Services Charge Any portion of the TCAAP development can prepay an amount on behalf of future parcels to be developed and that the prepayment amount will be netted out and the fee schedule will be updated annually. $2,743 per acre VII. Public Works/Engineering Right-of-Way Permit Permit Fee $155.00160.00 Escrow To be determined by the Engineer Right-of Way Permit – Small Cell Wireless Facilities Permit for up to 15 locations; rent and maintenance per each location $150160.00 ROW permit fee, rent $150160.00 per year, maintenance $25 per year Grading & Erosion Control Fees Permit Fee $155.00160.00 Escrow To be determined by the Engineer After Hours Call-out Conducted outside normal business hours, minimum of 2 hours $100 per hour Holiday Call-out Minimum of 2 hours $150.00 per hour VIII. Utility Hookup Charges Water Permits – Service Installation/Repairs/Alteration Per inspection $42.0045.00 Water Permits – Interior Plumbing, New Home $42.0045.00 Water Permanent Disconnect $220.00 Curb Box and Service Lead, 1” Service Connection on Unsurfaced Street $168.00 Restoration of Typical Road Mix Street $105.00 Restoration of Higher-Type Street Set by Engineer Larger than 1” Service Connection Set by Engineer Water Permits – Plan Check Fee Set by EngineerInspector Water Permits – Re-inspection (Regular Business Hours) $42.0045.00 per hour Water Permits – After Hours Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $100.00 per hour Water Permits – Holiday Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $150.00 per hour Hydrant Meter Rental $2,000 deposit, monthly rental of $30.00, water permit fee of $170.00, State surcharge of $1.00 plus applicable standard water usage rate charge for consumption Page 7 of 14 Water Meter/Spacer Charges – Customer Requested Water Meter Accuracy Test Fee includes removal of meter, bench test at maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Based on Meter Size Contact Public Works for Quote Water Meter/Spacer Charges – 5/8” x ¾” Meter Model 25 Standard Meter $480.00 Water Meter/Spacer Charges – 3/4” x 7 ½” Meter Model 35 Contact Public Works for Quote Water Meter/Spacer Charges – 1” Meter $590.00 Water Meter/Spacer Charges – Greater than 1” Contact Public Works for Quote Water Connection Fee – Connection fee for previously un- served or expanded lots $855.00 per acre or portion thereof Water Availability Fee – New or Additional Units The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $ 1,375 per unit Sewer Connection Fee – Connection fee for previously un- served or expanded lots $840.00 per acre or portion thereof Sewer Availability Fee – New or Additional Units The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $ 825.00 per unit Sewer Permits – Service Installation/Alternations/Repairs Per inspection $42.0045.00 Sewer Permits – Plan Review Fee Set by Inspector Sewer Permits – Reinspections (Regular Business Hours) $42.0045.00 per hour Sewer Permits – After Hours Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $100.00 per hour Sewer Permits – Holiday Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $150.00 per hour Sewer Access Charge Set by Met Council Annually $2,485.00 (Contact Met Council) Sanitary Sewer Utility Prohibited Sump Pump Connection Surcharge $100.00 per month IX. Miscellaneous/Retail Activities Boutique/Garage Sale Application/notification of City Hall required No charge Tent Permit $55.00+ State Surcharge Sidewalk Sales $53.00 Business Licensing – Amusement Facilities Includes arcade, dance hall, movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. $105.00 Page 8 of 14 Business Licensing – Wholesale Bulk Fuel Storage Liability insurance required $210.00 Business Licensing – Hotel/Motel $6.50 per room Business Licensing – Courtesy Bench, Non-advertising $26.00 Business Licensing – Courtesy Bench, Advertising $79.00 Business Licensing – Mechanical/Electronic Devices Includes musical devices, amusement rides, bowling alleys, etc. $15.00 per location + $15.00 per machine (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine) Business Licensing – Retail Sales Includes antique shops, beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed $53.00 Business Licensing – Restaurants, Cafes, Coffee Houses, etc. $21.00 up to1,000 square feet $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet (etc.) Business Licensing – Restaurants, Drive-Thru $315.00 Business Licensing – Service Stations $105.00 Business Licensing – Grocery $21.00 up to 1,000 square feet $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet (etc.) Business Licensing – Mobile Food Units/Food Trucks $30.00 temporary (7 days or less) or $100 annual (8 days or more) Charitable Gambling Permit – Per Minnesota State Statute, Chapter 349 Includes investigation fee Local Gambling Tax Lawful Gambling Fund $158.00 3% of organizations’ gross receipts from all lawful gambling, less prizes paid out 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at $100.00) Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00) Massage Therapist Annual Fee, Includes investigation fee $53.00 Massage Therapist Establishment Annual Fee, Includes investigation fee $158.00 Page 9 of 14 Recreational Outdoor Archery Range $200 first year $50 annual renewal Solicitors, Peddlers, Transient Permit – For-Profit Organizations Please reference Section 340 of the Municipal Code for more information $158.00 background investigation + $105.00 per month permit fee Solicitors, Peddlers, Transient Permit – Non-Profit Organizations Please reference Section 340 of the Municipal Code for more information No charge Tree Contractor License $50.00 X. Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less (maximum allowable size) $25.00 Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 XI. Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the City 10% of license fee or $32.00, whichever is greater Tobacco Sales, Illegal First Offense $300.00 Tobacco Sales, Illegal Second Offense within 36 months $600.00 Tobacco Sales, Illegal Third Offense or any subsequent violation within 36 months of initial violation $1,000.00 and not less than a 7 business day suspension and may be revoked (MN Statute 461.12, Subd. 2) Candidate Filing Fee $2.00 Insufficient Funds/Returned Check Fee $35.00 Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee For renewals received after January 31 $90.00 per rental unit Residential Contractor License Check $5.00 Business Subsidy Application Fee Required to reimburse City for full cost of review $2,100.00 + $10,500.00 escrow Construction Activity Waiver Per Waiver Application $263.00 XII. False Alarm Fees False Alarm First two alarms No charge + letter False Alarm Three through ten alarms $100.00 per alarm False Alarm Over ten alarms $300.00 per alarm XIII. Investigation Fees Page 10 of 14 Tobacco, Liquor, Charitable Gambling, & Solicitor’s Permits $158.00 XIV. Utility Use Charges Water Per Quarter: Meter Charge 3/4” Meter Size or Smaller $42.7744.69 Meter Charge 1” Meter Size $106.91111.72 Meter Charge 1.5” Meter Size $213.83223.45 Meter Charge 2” Meter Size $342.11357.50 Meter Charge 3” Meter Size $641.47670.34 Meter Charge 4” Meter Size $1,069.131,117.24 Meter Charge 6” Meter Size $2,138.262,234.48 Meter Charge 8” Meter Size $3,421.213,575.16 Meter Charge 10” Meter Size $4,917.995,139.30 Meter Charge 12” Meter Size $9,194.509,608.25 Consumption: 1-10,000 gals. gallons $3.413.56 per 1,000 gallons (pro- rated) Consumption: 10,001-35,000 gals. gallons $4.384.58 per 1,000 gallons (pro-rated) Consumption: Over 35,000 gals. gallons $7.758.10 per 1,000 gallons (pro-rated) Water Test Fee set by MN State Health Dept $2.43 per quarter Sanitary Sewer Per Quarter: Base Charge – All Users per unit (except mobile homes) $60.4062.51 Usage per gals. – Single Family/Multiple Family gallons $6.226.44 (per 1,000 gallons) Sanitary Sewer – Commercial Apartment/Condominium gallons $6.226.44 (per 1,000 gallons) Sanitary Sewer - Mobile Home per unit $166.15171.99 A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons for those customers that were assigned the minimum amount. Customers that have a Winter Average amount greater than 9,000 gallons will be billed on the lesser of actual consumption or their Winter Average consumption. Customers not connected to City water will be billed on 9,000 gallons each quarter. Surface Water Per Quarter: Residential - Single Family per lot $16.0816.56 Residential – Multiple Family per dwelling $20.8521.48 Apartment / Condominium per acre $131.27135.21 Industrial / Commercial per acre $204.95211.10 Undeveloped per acre N/A Standby Per Quarter: Standby 1” Service Line or smaller $9.9610.41 Violation of Water or Sewer Use Restrictions: Non-essential usage charge $300 per day XV. Recycling Fee Per Residential Parcel with curbside recycling Annual $57.5058.00 Page 11 of 14 Per Residential Parcel without curbside recycling Annual $3.50 XVI. Park Development Park Development Fee Per residential unit $6,500.00 326B.153 BUILDING PERMIT FEES.​ Subdivision 1.Building permits.(a) Fees for building permits submitted as required in section 326B.107​ include:​ (1) the fee as set forth in the fee schedule in paragraph (b) or as adopted by a municipality; and​ (2) the surcharge required by section 326B.148.​ (b) The total valuation and fee schedule is:​ (1) $1 to $500, $29.50;​ (2) $501 to $2,000, $28 for the first $500 plus $3.70 for each additional $100 or fraction thereof, to and​ including $2,000;​ (3) $2,001 to $25,000, $83.50 for the first $2,000 plus $16.55 for each additional $1,000 or fraction​ thereof, to and including $25,000;​ (4) $25,001 to $50,000, $464.15 for the first $25,000 plus $12 for each additional $1,000 or fraction​ thereof, to and including $50,000;​ (5) $50,001 to $100,000, $764.15 for the first $50,000 plus $8.45 for each additional $1,000 or fraction​ thereof, to and including $100,000;​ (6) $100,001 to $500,000, $1,186.65 for the first $100,000 plus $6.75 for each additional $1,000 or​ fraction thereof, to and including $500,000;​ (7) $500,001 to $1,000,000, $3,886.65 for the first $500,000 plus $5.50 for each additional $1,000 or​ fraction thereof, to and including $1,000,000; and​ (8) $1,000,001 and up, $6,636.65 for the first $1,000,000 plus $4.50 for each additional $1,000 or fraction​ thereof.​ (c) Other inspections and fees are:​ (1) inspections outside of normal business hours (minimum charge two hours), $63.25 per hour;​ (2) reinspection fees, $63.25 per hour;​ (3) inspections for which no fee is specifically indicated (minimum charge one-half hour), $63.25 per​ hour; and​ (4) additional plan review required by changes, additions, or revisions to approved plans (minimum​ charge one-half hour), $63.25 per hour.​ (d) If the actual hourly cost to the jurisdiction under paragraph (c) is greater than $63.25, then the greater​ rate shall be paid. Hourly cost includes supervision, overhead, equipment, hourly wages, and fringe benefits​ of the employees involved.​ [See Note.]​ Subd. 2.Plan review.Fees for the review of building plans, specifications, and related documents​ submitted as required by section 326B.106 must be paid based on 65 percent of the building permit fee​ required in subdivision 1.​ Official Publication of the State of Minnesota​ Revisor of Statutes​ 326B.153​MINNESOTA STATUTES 2021​1​ Subd. 3.Surcharge.Surcharge fees are required for permits issued on all buildings including public​ buildings and state licensed facilities as required by section 326B.148.​ Subd. 4.Distribution.(a) This subdivision establishes the fee distribution between the state and​ municipalities contracting for plan review and inspection of public buildings and state licensed facilities.​ (b) If plan review and inspection services are provided by the state building official, all fees for those​ services must be remitted to the state.​ (c) If plan review services are provided by the state building official and inspection services are provided​ by a contracting municipality:​ (1) the state shall charge 75 percent of the plan review fee required by the state's fee schedule in​ subdivision 2; and​ (2) the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted​ fee schedule, for orientation to the plans, in addition to the permit and other customary fees charged by the​ municipality.​ (d) If plan review and inspection services are provided by the contracting municipality, all fees for those​ services must be remitted to the municipality in accordance with their adopted fee schedule.​ History: 2009 c 78 art 5 s 11; 2017 c 94 art 2 s 5​ NOTE: The amendments to subdivision 1, paragraph (b), by Laws 2017, chapter 94, article 2, section​ 5, expire October 1, 2021. Laws 2017, chapter 94, article 2, section 5, the effective date.​ Note: The language of subdivision 1 reflects the expiration of the amendment in Laws 2017, chapter​ 94, article 2, section 5.​ Official Publication of the State of Minnesota​ Revisor of Statutes​ 2​MINNESOTA STATUTES 2021​326B.153​ 326B.148 SURCHARGE.​ Subdivision 1.Computation.To defray the costs of administering sections 326B.101 to 326B.194, a​ surcharge is imposed on all permits issued by municipalities in connection with the construction of or addition​ or alteration to buildings and equipment or appurtenances after June 30, 1971. The commissioner may use​ any surplus in surcharge receipts to award grants for code research and development and education.​ If the fee for the permit issued is fixed in amount the surcharge is equivalent to one-half mill (.0005) of​ the fee or $1, except that effective July 1, 2010, until June 30, 2015, the permit surcharge is equivalent to​ one-half mill (.0005) of the fee or $5, whichever amount is greater. For all other permits, the surcharge is​ as follows:​ (1) if the valuation of the structure, addition, or alteration is $1,000,000 or less, the surcharge is equivalent​ to one-half mill (.0005) of the valuation of the structure, addition, or alteration;​ (2) if the valuation is greater than $1,000,000, the surcharge is $500 plus two-fifths mill (.0004) of the​ value between $1,000,000 and $2,000,000;​ (3) if the valuation is greater than $2,000,000, the surcharge is $900 plus three-tenths mill (.0003) of​ the value between $2,000,000 and $3,000,000;​ (4) if the valuation is greater than $3,000,000, the surcharge is $1,200 plus one-fifth mill (.0002) of the​ value between $3,000,000 and $4,000,000;​ (5) if the valuation is greater than $4,000,000, the surcharge is $1,400 plus one-tenth mill (.0001) of the​ value between $4,000,000 and $5,000,000; and​ (6) if the valuation exceeds $5,000,000, the surcharge is $1,500 plus one-twentieth mill (.00005) of the​ value that exceeds $5,000,000.​ Subd. 2.Collection and reports.All permit surcharges must be collected by each municipality and a​ portion of them remitted to the state. Each municipality having a population greater than 20,000 people shall​ prepare and submit to the commissioner once a month a report of fees and surcharges on fees collected​ during the previous month but shall retain the greater of two percent or that amount collected up to $25 to​ apply against the administrative expenses the municipality incurs in collecting the surcharges. All other​ municipalities shall submit the report and surcharges on fees once a quarter but shall retain the greater of​ four percent or that amount collected up to $25 to apply against the administrative expenses the municipalities​ incur in collecting the surcharges. The report, which must be in a form prescribed by the commissioner,​ must be submitted together with a remittance covering the surcharges collected by the 15th day following​ the month or quarter in which the surcharges are collected.​ A municipality that fails to report or submit the required remittance to the department in accordance​ with this subdivision is subject to the remedies provided by section 326B.082.​ Subd. 3.Revenue to equal costs.Revenue received from the surcharge imposed in subdivision 1 should​ approximately equal the cost, including the overhead cost, of administering sections 326B.101 to 326B.194.​ History: 1984 c 544 s 75; 1Sp1985 c 13 s 127; 1989 c 303 s 1; 1989 c 335 art 4 s 11; 1991 c 2 art 7 s​ 5; 1994 c 634 art 2 s 7; 1995 c 254 art 2 s 13; 1997 c 202 art 2 s 26; 1Sp2001 c 10 art 2 s 31; 2002 c 317​ s 2; 2007 c 135 art 2 s 5; 2007 c 140 art 4 s 13,61; art 13 s 4; 2009 c 101 art 2 s 109; 2010 c 215 art 8 s​ 10; 2010 c 280 s 19,20; 1Sp2011 c 4 art 3 s 8; 2012 c 289 s 5​ Official Publication of the State of Minnesota​ Revisor of Statutes​ 326B.148​MINNESOTA STATUTES 2021​1​ Effective 1/1/2020 ELECTRICAL PERMIT FEES Exhibit “A” HOMEOWNERS AND ELECTRICAL CONTRACTORS: Complete an electrical permit form available from the Building Inspections Division. Add $1.00 for State surcharge to total cost of each permit. The fee is the total of the listed fees or the total number of inspection trips x $45.00, whichever is greater. Residential panel replacement is $110.00, sub panel $45.00. New service or power supply is: Circuits and Feeders 0 to 300 Amp $55.00 0-100 Amp $9.00 400 Amp $71.00 101-200Amp $15.00 500 Amp $87.00 201-300 Amp $21.00 600 Amp $103.00 301-400 Amp $27.00 800 Amp $135.00 401-500 Amp $33.00 1000 Amp $167.00 501-600 Amp $39.00 Add $16.00 for each additional 100 amps Add $6.00 for each additional 100 amps Minimum Fee: Maximum Fee: Minimum permit fee is $45.00 plus $1.00 Maximum fee for single family dwelling or State surcharge. This is for one inspection townhouse not over 200 amps (No max if only. Minimum fee for rough-in and final service is over 200Amps) is $190.00 plus inspection is $90.00 plus $1.00 State surcharge. $1.00 State surcharge. Maximum of 2 rough-in’s and 1 final inspection. (Failed inspections are an additional $45.00 each) Apartment Buildings Fee per unit of an apartment or condominium complex is $80.00. This does not cover service, unit feeders or house panels. Swimming Pools and Hot Tubs $90.00 plus circuits at $9.00/each. This includes 2 inspections. Additions, Remodels or Basement Finishes $90.00 this include up to 10 circuits and 2 inspections Residential Accessory Structures The Greater of $55.00 for panel plus $9.00 per circuit or $90 for 2 inspections. Traffic Signals $8.00 per each standard Street and Parking Lot Lights $5.00 per each standard Transformers and Generators $5 up to 10kva, $40 11 to 74kva, $60 75kva to 299kva, over 299kva is $165 Retrofit Lighting $0.85 cents per fixture Sign Transformer or Driver $9.00 per transformer Low voltage fire alarm, low voltage heating $0.85 cents per device and air conditioning control wiring Re-Inspection Fee in addition $45.00 to all other fees Hourly rate for carnivals $90.00 Solar fees: 0kw to 5kw = $90 5.1kw to 10kw = $150 10.1kw to 20kw = $225 20.1kw to 30kw = $300 30.1kw to 40kw = $375 40.1kw and larger is $375 plus $25 for each additional 10kw Electronic inspection fee for these items only; furnace, air conditioning, bath fan, fireplace or receptacle for water heater vent is $40. Refunds must be requested in writing. No refunds unless more than the minimum fee. Refunds are minus the cities 20% handling fee. THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED. Page 1 of 1 AGENDA ITEM – 1G MEMORANDUM DATE: November 15, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Public Works Staffing Discussion Budgeted Amount: Actual Amount: Funding Source: $64,450 - $81,643 (Grade 12) $86,249 - $109,257 (Grade 17) General and Utility Funds For Council Consideration Council may provide further direction on staffing for the Public Works Department. Background The City Council previously authorized Staff to move forward with the recruitment of a Senior Engineering Technician; following two attempts at posting the position we do not have a viable candidate to bring forward to Council for approval. Following internal discussions with the Public Works Director/City Engineer and the Personnel Committee, we are recommending the position be re-vamped to a higher level position to attract a wider range and higher quality candidate. This new position would be an Assistant Public Works Director, it would be similar to the Assistant City Engineer position that the City previously had, but the focus would shift away from engineering and more towards operational duties, such as, project inspection/management, capital project planning and street/utility operations. It is also anticipated this position will be the direct supervisor of Recreation Activities. The Public Works Director/ City Engineer will be present to speak more to the position and answer additional questions. A draft job description is attached for reference. One additional item the Council will want to weigh in on is if we should have a job posting for this role or directly recruit qualified individuals. Budget Impact This position will replace the Senior Engineer Tech role, and will have a higher salary, which means a pretty significant budget impact. Proposed pay scale is below: Attachment Attachment A: Draft Job Description for Assistant Public Works Director 1 CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Assistant Public Works Director Department: Public Works Accountable to: Public Works Director Positions Supervised: Recreation Supervisor Status: Regular Full Time November 2021 PRIMARY OBJECTIVES Performs difficult professional work planning, design and inspection of City infrastructure and capital projects, reviewing plans and specifications for public and private infrastructure improvement projects, reviewing site development plans, coordinating field issues with City staff, assisting the general public with Public Works related matters, manages and continuously develops the City’s asset management system, and related work as apparent or assigned. This is position will be expected to perform extensive field work to include project planning, project inspection and day-to-day field operations. Supervision is exercised over the Recreation Supervisor. Work is performed under the limited supervision of the Public Works Director/City Engineer. Limited oversight is exercised over interns. Works closely with the Public Works Superintendent. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION At the direction of the Public Works Director/City Engineer, performs project inspections for public and private improvement projects to ensure compliance with plans, specifications and contract requirements, including coordination with City staff, consultants, contractors and the public. Assists the Public Works Director/City Engineer with managing day-to-day field operations and working closely with the Public Work Superintendent on services delivery. Provides supervision and direction to the Recreation Supervisor. Assists the Public Works Director/City Engineer on the oversight of Parks and Trails long-term project planning, budget planning, and maintenance operations. Maintains/manages the City’s ICON Pavement Management System for City streets and trails. This would include maintaining the up-to-date rating of the City streets and trails together with the historical ratings. Overseeing/performing the rerating of City streets and trails on a 3-year cycle. Works with the Public Works Director to provide recommendations for the street or trail reconstruction/rehabilitation/maintenance CIP. Assists in the implementation of City ordinances and programs including MS4 permitting and compliance; Grading and Erosion Control management; Right-of-Way management by reviewing plans and permit applications, issuing permits, performing inspections and providing coordination with City staff, contractors and the public. Attachment A 2 Manages the City’s GIS database to include, but not limited to, functioning as the City’s contact/liaison for GIS mapping GIS data entry, map preparation, and the conversion of field data, plan sheets and other information into CAD/GIS drawings for record retention. Leads the preparation of feasibility studies, quantity take-offs, cost estimates, plans and specifications, bidding and construction administration for City projects. Maintains/manages the City’s Municipal State Aid (MSA) system including annual reporting, revision and financial status. Maintains relationships with Rice Creek Watershed District (RCWD) and monitors funding opportunities. Develops and maintains a City Specification and Standard Details for use on City CIP projects. Assists Public Works Director/City Engineer with managing and reviewing consultant services. Annually assists the Public Works Director in preparation of a five-year CIP (where possible, a ten-year CIP shall be maintained, i.e., seal coating, sewer lining, and equipment). Works with the Public Works Department and Public Works Superintendent to develop, manage, and maintain a records retention plan for engineering and maintenance information. Assists in preparation of reports, City Council memos, project updates, special assessment rolls, resident notifications and project plans. Resolve citizen complaints or problems concerning activities of Public Works; attend various meetings and committees; conduct pre-construction meetings as needed. Acts as the Public Works Director in their absence. All other necessary duties as apparent or assigned. EDUCATION and/or EXPERIENCE Bachelor's degree with coursework in civil engineering, construction management or related field and extensive experience, or equivalent combination of education and experience. Practical experience with GIS applications and CAD software. KNOWLEDGE, SKILLS AND ABILITIES Considerable working knowledge of and the ability to learn the engineering as applied to the development and construction of public works projects; comprehensive knowledge of city laws and ordinances and state and federal rules and regulations; skill in using civil engineering instruments and equipment; ability to plan, direct and supervise the work of subordinates; ability to plan projects and prepare related designs, estimates and specifications; ability to make significant changes to the City’s GIS maps utilizing ArcMAP and ArcGIS software and to produce maps as requested; ability to communicate effectively, both orally and in writing; ability to calculate complex cost estimates and prepare technical reports; ability to deal with contractors and citizens involved in public projects; ability to establish and maintain effective working relationships with city officials, associates, contractors and the general public. PHYSICAL DEMANDS This work requires the regular exertion of up to 10 pounds of force, frequent exertion of up to 25 pounds of force and occasional exertion of up to 50 pounds of force; work regularly requires lifting, frequently requires standing, walking, sitting and speaking or hearing and occasionally requires using hands to finger, handle or feel, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing 3 or pulling and repetitive motions; work requires close vision, distance vision, ability to adjust focus, depth perception, color perception and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, assembly or fabrication of parts within arms length, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work frequently requires exposure to outdoor weather conditions and occasionally requires wet, humid conditions (non-weather), working near moving mechanical parts, exposure to fumes or airborne particles, exposure to extreme cold (non-weather), exposure to extreme heat (non-weather), exposure to vibration and exposure to blood-borne pathogens and may be required to wear specialized personal protective equipment; work is generally in a loud noise location (e.g. grounds maintenance, heavy traffic). SPECIAL REQUIREMENTS NPDES Stormwater training and certification. MnDOT State Aid/Federal Aid Administration training. Valid MnDOT Construction Certifications (ADA, concrete, grade & base, bituminous, etc.) GIS training. Pavement Management software training. Valid driver's license. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER ___________________________________________________________________ NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. __________________________________________________________________ Page 1 of 1 AGENDA ITEM – 1H MEMORANDUM DATE: November 15, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Committee/Commission Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council may provide further direction on the Committee/Commission discussion. Background The City Council requested a discussion on Committee/Commission members and term limits. A verbal update will be provided to the City Council. Below is the City Code language regarding term lengths. Subd. 7 Length of Term. Unless otherwise specifically provided, each Member of any Board, Committee, Commission or other appointed body shall serve for a term of three (3) years. A. Number of Terms. Each Member may serve for no more than three (3) consecutive three-year terms. B. Staggered Terms. One-third of each Board, Committee, Commission or other appointed body shall be appointed at the beginning of each fiscal year. Budget Impact N/A Attachment N/A Page 1 of 1 AGENDA ITEM – 1I MEMORANDUM DATE: TO: FROM: November 15, 2021 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator SUBJECT: Council Tracker Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should provide further direction on items presented on the Council Request Tracker. Background City Council will receive a verbal update on items the Council has previously directed staff to research and/or bring forward. Discussion N/A Budget Impact N/A Attachments N/A