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Home My WebLink About12-13-21-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. RESPONSE TO PUBLIC INQUIRIES STAFF COMMENTS APPROVAL OF MINUTES November 15, 2021 City Council Work Session 11 -15 -21 -WS.PDF November 22, 2021 Regular City Council 11 -22 -21 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve The 2022 Non -Union Employee Compensation Plan Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2021 -068 Approving The 2022 City Contribution To Employee Monthly Benefits Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2021 -069 Accepting Redistribution Of American Rescue Plan Act (ARPA) Funds Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Ordinance 2021 -012 Approving The 2022 Fee Schedule And Authorizing Publication Of The Ordinance Summary Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2021 -070 Appointing 2022 City Council Liaisons For Commissions And Committees And Mayor Pro Tem Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2021 -071 Relating To The 2022 Appointments To The Commissions And Committees Of The City Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Cancel The December 27, 2021 Regular City Council Meeting Julie Hanson, City Clerk MEMO.PDF Motion To Approve 2022 Liquor License Renewals And Two New Liquor Licenses Julie Hanson, City Clerk MEMO.PDF Motion To Approve 2022 Tobacco License Renewals Julie Hanson, City Clerk MEMO.PDF Motion To Approve Payment No. 2 And Change Order No. 1 –Pember Companies Inc. –Hamline Avenue And Shorewood Drive Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment No. 2 (Final) –Pember Companies Inc. –Karth Lake Runoff Control Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Design Option 3 –Snelling Avenue North Improvements David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2021 -072 Approving The 2022 -2023 IUOE Local 49 Collective Bargaining Agreement Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Removal Of Committees/Commissions Members Beyond The Three Consecutive, Three -Year Term Limit Dave Perrault, City Administrator MEMO.PDF Motion To Approve Appointment Of Assistant Public Works Director Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Reconfiguration Of Recreation Programmer Position To Recreation Supervisor Position Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Community Development Block Grant (CDBG) Agreement With Ramsey County Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 8 To Air Express, Inc. –City Hall HVAC Replacement Project Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF Truth -In -Taxation Hearing Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2021 -073 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Adoption Of The 2022 Budget And Tax Levy ¡Resolution 2021 -074 Setting the Final Tax Levy for Taxes Payable in 2022 ¡Resolution 2021 -075 Setting the Final Tax Levy –Karth Lake Special Taxing District for Taxes Payable in 2022 ¡Resolution 2021 -076 Adopting the Proposed 2022 Budget Gayle Bauman, Finance Director ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Steve Scott Vacant Regular City Council Agenda December 13, 2021 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 4. 5. 5.A. Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 6.L. Documents: 6.M. Documents: 6.N. Documents: 6.O. Documents: 6.P. Documents: 6.Q. Documents: 6.R. Documents: 6.S. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 9. 9.A. Documents: 9.B. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSAPPROVAL OF MINUTESNovember 15, 2021 City Council Work Session 11 -15 -21 -WS.PDF November 22, 2021 Regular City Council 11 -22 -21 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve The 2022 Non -Union Employee Compensation Plan Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2021 -068 Approving The 2022 City Contribution To Employee Monthly Benefits Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2021 -069 Accepting Redistribution Of American Rescue Plan Act (ARPA) Funds Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Ordinance 2021 -012 Approving The 2022 Fee Schedule And Authorizing Publication Of The Ordinance Summary Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2021 -070 Appointing 2022 City Council Liaisons For Commissions And Committees And Mayor Pro Tem Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2021 -071 Relating To The 2022 Appointments To The Commissions And Committees Of The City Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Cancel The December 27, 2021 Regular City Council Meeting Julie Hanson, City Clerk MEMO.PDF Motion To Approve 2022 Liquor License Renewals And Two New Liquor Licenses Julie Hanson, City Clerk MEMO.PDF Motion To Approve 2022 Tobacco License Renewals Julie Hanson, City Clerk MEMO.PDF Motion To Approve Payment No. 2 And Change Order No. 1 –Pember Companies Inc. –Hamline Avenue And Shorewood Drive Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment No. 2 (Final) –Pember Companies Inc. –Karth Lake Runoff Control Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Design Option 3 –Snelling Avenue North Improvements David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2021 -072 Approving The 2022 -2023 IUOE Local 49 Collective Bargaining Agreement Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Removal Of Committees/Commissions Members Beyond The Three Consecutive, Three -Year Term Limit Dave Perrault, City Administrator MEMO.PDF Motion To Approve Appointment Of Assistant Public Works Director Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Reconfiguration Of Recreation Programmer Position To Recreation Supervisor Position Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Community Development Block Grant (CDBG) Agreement With Ramsey County Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 8 To Air Express, Inc. –City Hall HVAC Replacement Project Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF Truth -In -Taxation Hearing Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2021 -073 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Adoption Of The 2022 Budget And Tax Levy ¡Resolution 2021 -074 Setting the Final Tax Levy for Taxes Payable in 2022 ¡Resolution 2021 -075 Setting the Final Tax Levy –Karth Lake Special Taxing District for Taxes Payable in 2022 ¡Resolution 2021 -076 Adopting the Proposed 2022 Budget Gayle Bauman, Finance Director ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottVacant Regular City Council Agenda December 13, 2021 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 6.L. Documents: 6.M. Documents: 6.N. Documents: 6.O. Documents: 6.P. Documents: 6.Q. Documents: 6.R. Documents: 6.S. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 9. 9.A. Documents: 9.B. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSAPPROVAL OF MINUTESNovember 15, 2021 City Council Work Session11-15 -21 -WS.PDFNovember 22, 2021 Regular City Council11-22 -21 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve The 2022 Non -Union Employee Compensation PlanGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2021 -068 Approving The 2022 City Contribution To Employee Monthly BenefitsGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2021 -069 Accepting Redistribution Of American Rescue Plan Act (ARPA) Funds Gayle Bauman, Finance DirectorMEMO.PDF ATTACHMENT A.PDF Motion To Adopt Ordinance 2021 -012 Approving The 2022 Fee Schedule And Authorizing Publication Of The Ordinance Summary Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2021 -070 Appointing 2022 City Council Liaisons For Commissions And Committees And Mayor Pro Tem Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2021 -071 Relating To The 2022 Appointments To The Commissions And Committees Of The City Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Cancel The December 27, 2021 Regular City Council Meeting Julie Hanson, City Clerk MEMO.PDF Motion To Approve 2022 Liquor License Renewals And Two New Liquor Licenses Julie Hanson, City Clerk MEMO.PDF Motion To Approve 2022 Tobacco License Renewals Julie Hanson, City Clerk MEMO.PDF Motion To Approve Payment No. 2 And Change Order No. 1 –Pember Companies Inc. –Hamline Avenue And Shorewood Drive Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment No. 2 (Final) –Pember Companies Inc. –Karth Lake Runoff Control Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Design Option 3 –Snelling Avenue North Improvements David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2021 -072 Approving The 2022 -2023 IUOE Local 49 Collective Bargaining Agreement Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Removal Of Committees/Commissions Members Beyond The Three Consecutive, Three -Year Term Limit Dave Perrault, City Administrator MEMO.PDF Motion To Approve Appointment Of Assistant Public Works Director Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Reconfiguration Of Recreation Programmer Position To Recreation Supervisor Position Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Community Development Block Grant (CDBG) Agreement With Ramsey County Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 8 To Air Express, Inc. –City Hall HVAC Replacement Project Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF Truth -In -Taxation Hearing Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2021 -073 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Adoption Of The 2022 Budget And Tax Levy ¡Resolution 2021 -074 Setting the Final Tax Levy for Taxes Payable in 2022 ¡Resolution 2021 -075 Setting the Final Tax Levy –Karth Lake Special Taxing District for Taxes Payable in 2022 ¡Resolution 2021 -076 Adopting the Proposed 2022 Budget Gayle Bauman, Finance Director ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottVacant Regular City Council Agenda December 13, 2021 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 6.L. Documents: 6.M. Documents: 6.N. Documents: 6.O. Documents: 6.P. Documents: 6.Q. Documents: 6.R. Documents: 6.S. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 9. 9.A. Documents: 9.B. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSAPPROVAL OF MINUTESNovember 15, 2021 City Council Work Session11-15 -21 -WS.PDFNovember 22, 2021 Regular City Council11-22 -21 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve The 2022 Non -Union Employee Compensation PlanGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2021 -068 Approving The 2022 City Contribution To Employee Monthly BenefitsGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2021 -069 Accepting Redistribution Of American Rescue Plan Act (ARPA) Funds Gayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFMotion To Adopt Ordinance 2021 -012 Approving The 2022 Fee Schedule And Authorizing Publication Of The Ordinance SummaryJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2021 -070 Appointing 2022 City Council Liaisons For Commissions And Committees And Mayor Pro TemJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2021 -071 Relating To The 2022 Appointments To The Commissions And Committees Of The City Julie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Cancel The December 27, 2021 Regular City Council MeetingJulie Hanson, City ClerkMEMO.PDFMotion To Approve 2022 Liquor License Renewals And Two New Liquor LicensesJulie Hanson, City ClerkMEMO.PDFMotion To Approve 2022 Tobacco License RenewalsJulie Hanson, City Clerk MEMO.PDF Motion To Approve Payment No. 2 And Change Order No. 1 –Pember Companies Inc. –Hamline Avenue And Shorewood Drive Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment No. 2 (Final) –Pember Companies Inc. –Karth Lake Runoff Control Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Design Option 3 –Snelling Avenue North Improvements David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2021 -072 Approving The 2022 -2023 IUOE Local 49 Collective Bargaining Agreement Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Removal Of Committees/Commissions Members Beyond The Three Consecutive, Three -Year Term Limit Dave Perrault, City Administrator MEMO.PDF Motion To Approve Appointment Of Assistant Public Works Director Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Reconfiguration Of Recreation Programmer Position To Recreation Supervisor Position Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Community Development Block Grant (CDBG) Agreement With Ramsey County Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 8 To Air Express, Inc. –City Hall HVAC Replacement Project Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF Truth -In -Taxation Hearing Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2021 -073 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Adoption Of The 2022 Budget And Tax Levy ¡Resolution 2021 -074 Setting the Final Tax Levy for Taxes Payable in 2022 ¡Resolution 2021 -075 Setting the Final Tax Levy –Karth Lake Special Taxing District for Taxes Payable in 2022 ¡Resolution 2021 -076 Adopting the Proposed 2022 Budget Gayle Bauman, Finance Director ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottVacant Regular City Council Agenda December 13, 2021 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:6.J. Documents: 6.K. Documents: 6.L. Documents: 6.M. Documents: 6.N. Documents: 6.O. Documents: 6.P. Documents: 6.Q. Documents: 6.R. Documents: 6.S. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 9. 9.A. Documents: 9.B. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSAPPROVAL OF MINUTESNovember 15, 2021 City Council Work Session11-15 -21 -WS.PDFNovember 22, 2021 Regular City Council11-22 -21 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve The 2022 Non -Union Employee Compensation PlanGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2021 -068 Approving The 2022 City Contribution To Employee Monthly BenefitsGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2021 -069 Accepting Redistribution Of American Rescue Plan Act (ARPA) Funds Gayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFMotion To Adopt Ordinance 2021 -012 Approving The 2022 Fee Schedule And Authorizing Publication Of The Ordinance SummaryJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2021 -070 Appointing 2022 City Council Liaisons For Commissions And Committees And Mayor Pro TemJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2021 -071 Relating To The 2022 Appointments To The Commissions And Committees Of The City Julie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Cancel The December 27, 2021 Regular City Council MeetingJulie Hanson, City ClerkMEMO.PDFMotion To Approve 2022 Liquor License Renewals And Two New Liquor LicensesJulie Hanson, City ClerkMEMO.PDFMotion To Approve 2022 Tobacco License RenewalsJulie Hanson, City ClerkMEMO.PDFMotion To Approve Payment No. 2 And Change Order No. 1 –Pember Companies Inc. –Hamline Avenue And Shorewood Drive Improvements ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Payment No. 2 (Final) –Pember Companies Inc. –Karth Lake Runoff Control ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Design Option 3 –Snelling Avenue North ImprovementsDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2021 -072 Approving The 2022 -2023 IUOE Local 49 Collective Bargaining Agreement Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Removal Of Committees/Commissions Members Beyond The Three Consecutive, Three -Year Term Limit Dave Perrault, City Administrator MEMO.PDF Motion To Approve Appointment Of Assistant Public Works Director Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Reconfiguration Of Recreation Programmer Position To Recreation Supervisor Position Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Community Development Block Grant (CDBG) Agreement With Ramsey County Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 8 To Air Express, Inc. –City Hall HVAC Replacement Project Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF Truth -In -Taxation Hearing Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2021 -073 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Adoption Of The 2022 Budget And Tax Levy ¡Resolution 2021 -074 Setting the Final Tax Levy for Taxes Payable in 2022 ¡Resolution 2021 -075 Setting the Final Tax Levy –Karth Lake Special Taxing District for Taxes Payable in 2022 ¡Resolution 2021 -076 Adopting the Proposed 2022 Budget Gayle Bauman, Finance Director ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottVacant Regular City Council Agenda December 13, 2021 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:6.J.Documents:6.K.Documents:6.L.Documents:6.M.Documents:6.N.Documents:6.O. Documents: 6.P. Documents: 6.Q. Documents: 6.R. Documents: 6.S. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 9. 9.A. Documents: 9.B. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSAPPROVAL OF MINUTESNovember 15, 2021 City Council Work Session11-15 -21 -WS.PDFNovember 22, 2021 Regular City Council11-22 -21 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve The 2022 Non -Union Employee Compensation PlanGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2021 -068 Approving The 2022 City Contribution To Employee Monthly BenefitsGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2021 -069 Accepting Redistribution Of American Rescue Plan Act (ARPA) Funds Gayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFMotion To Adopt Ordinance 2021 -012 Approving The 2022 Fee Schedule And Authorizing Publication Of The Ordinance SummaryJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2021 -070 Appointing 2022 City Council Liaisons For Commissions And Committees And Mayor Pro TemJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2021 -071 Relating To The 2022 Appointments To The Commissions And Committees Of The City Julie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Cancel The December 27, 2021 Regular City Council MeetingJulie Hanson, City ClerkMEMO.PDFMotion To Approve 2022 Liquor License Renewals And Two New Liquor LicensesJulie Hanson, City ClerkMEMO.PDFMotion To Approve 2022 Tobacco License RenewalsJulie Hanson, City ClerkMEMO.PDFMotion To Approve Payment No. 2 And Change Order No. 1 –Pember Companies Inc. –Hamline Avenue And Shorewood Drive Improvements ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Payment No. 2 (Final) –Pember Companies Inc. –Karth Lake Runoff Control ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Design Option 3 –Snelling Avenue North ImprovementsDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2021 -072 Approving The 2022 -2023 IUOE Local 49 Collective Bargaining Agreement Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Removal Of Committees/Commissions Members Beyond The Three Consecutive, Three -Year Term LimitDave Perrault, City AdministratorMEMO.PDFMotion To Approve Appointment Of Assistant Public Works DirectorDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Reconfiguration Of Recreation Programmer Position To Recreation Supervisor Position Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Community Development Block Grant (CDBG) Agreement With Ramsey County Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 8 To Air Express, Inc. –City Hall HVAC Replacement Project Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF Truth -In -Taxation Hearing Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2021 -073 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Adoption Of The 2022 Budget And Tax Levy ¡Resolution 2021 -074 Setting the Final Tax Levy for Taxes Payable in 2022 ¡Resolution 2021 -075 Setting the Final Tax Levy –Karth Lake Special Taxing District for Taxes Payable in 2022 ¡Resolution 2021 -076 Adopting the Proposed 2022 Budget Gayle Bauman, Finance Director ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottVacant Regular City Council Agenda December 13, 2021 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:6.J.Documents:6.K.Documents:6.L.Documents:6.M.Documents:6.N.Documents:6.O.Documents:6.P.Documents:6.Q.Documents:6.R.Documents:6.S.Documents:7. 8. 8.A. Documents: 8.B. Documents: 9. 9.A. Documents: 9.B. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSAPPROVAL OF MINUTESNovember 15, 2021 City Council Work Session11-15 -21 -WS.PDFNovember 22, 2021 Regular City Council11-22 -21 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve The 2022 Non -Union Employee Compensation PlanGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2021 -068 Approving The 2022 City Contribution To Employee Monthly BenefitsGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2021 -069 Accepting Redistribution Of American Rescue Plan Act (ARPA) Funds Gayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFMotion To Adopt Ordinance 2021 -012 Approving The 2022 Fee Schedule And Authorizing Publication Of The Ordinance SummaryJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2021 -070 Appointing 2022 City Council Liaisons For Commissions And Committees And Mayor Pro TemJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2021 -071 Relating To The 2022 Appointments To The Commissions And Committees Of The City Julie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Cancel The December 27, 2021 Regular City Council MeetingJulie Hanson, City ClerkMEMO.PDFMotion To Approve 2022 Liquor License Renewals And Two New Liquor LicensesJulie Hanson, City ClerkMEMO.PDFMotion To Approve 2022 Tobacco License RenewalsJulie Hanson, City ClerkMEMO.PDFMotion To Approve Payment No. 2 And Change Order No. 1 –Pember Companies Inc. –Hamline Avenue And Shorewood Drive Improvements ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Payment No. 2 (Final) –Pember Companies Inc. –Karth Lake Runoff Control ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Design Option 3 –Snelling Avenue North ImprovementsDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2021 -072 Approving The 2022 -2023 IUOE Local 49 Collective Bargaining Agreement Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Removal Of Committees/Commissions Members Beyond The Three Consecutive, Three -Year Term LimitDave Perrault, City AdministratorMEMO.PDFMotion To Approve Appointment Of Assistant Public Works DirectorDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Reconfiguration Of Recreation Programmer Position To Recreation Supervisor Position Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Community Development Block Grant (CDBG) Agreement With Ramsey County Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 8 To Air Express, Inc. –City Hall HVAC Replacement Project Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSQuarterly Special Assessments For Delinquent UtilitiesGayle Bauman, Finance DirectorMEMO.PDFTruth-In -Taxation HearingGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFNEW BUSINESSResolution 2021 -073 Adopting And Confirming Quarterly Special Assessments For Delinquent UtilitiesGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFAdoption Of The 2022 Budget And Tax Levy¡Resolution 2021 -074 Setting the Final Tax Levy for Taxes Payable in 2022 ¡Resolution 2021 -075 Setting the Final Tax Levy –Karth Lake Special Taxing District for Taxes Payable in 2022 ¡Resolution 2021 -076 Adopting the Proposed 2022 BudgetGayle Bauman, Finance DirectorATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFUNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottVacant Regular City Council Agenda December 13, 2021 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:6.J.Documents:6.K.Documents:6.L.Documents:6.M.Documents:6.N.Documents:6.O.Documents:6.P.Documents:6.Q.Documents:6.R.Documents:6.S.Documents:7.8.8.A.Documents:8.B.Documents:9.9.A.Documents:9.B.Documents:10. 11. Approved: December 13, 2021 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION NOVEMBER 15, 2021 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden (attending via Zoom), Fran Holmes, Dave McClung (attending via Zoom) and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Finance Director Gayle Bauman; City Planner Jessica Jagoe and City Clerk Julie Hanson 1. AGENDA ITEMS A. Northeast Youth and Family Services Update Tara Jebens-Singh, NYFS President and CEO, introduced herself to the Council and explained NYFS was a community-based trauma informed non-profit, mental and human services agency that is celebrating its 45th year in service to the community. She noted NYFS partners with 15 cities, noting Lauderdale would be joining the organization 2022. She explained NYFS also partners with three school districts. She commented on the people who are served by NYFS mental health services in suburban Ramsey County. She discussed how her organization has made transitions in order to assist youth in crisis throughout the COVID pandemic. She commented on the benefits of the youth diversion program. She described how NYFS was now partnering with five local law enforcement agencies for mental health care. She was happy to report telehealth services would remain in place going forward. She discussed how her organization was working to expand online services due to the pandemic. She thanked the City of Arden Hills for their continued support and then detailed the value of the contracted services the City received in 2020 and 2021. She thanked the Council for their time and noted she was available for comments or questions. Councilmember Scott asked if Ms. Jebens-Singh has a comparison for the number of people served in 2019 compared to 2020 and 2021. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 15, 2021 2 City Administrator Perrault reviewed the numbers from 2019 with the Council. Councilmember Holmes requested further information on how the services provided were billed out to residents. Ms. Jebens-Singh described how grants, insurance and other dollars are used to help cover the expense for the services provided by NYFS. Councilmember Holden commented on the deficit that has occurred at NYFS. She questioned how much costs would increase in 2022. Ms. Jebens-Singh reported the costs were approved by the Board of Directors noting the member cities would have a 3% increase from 2021. She discussed how she created a more proportionate cost for cities based on population. City Administrator Perrault explained the City of Arden Hills would actually have a 10% increase, due to a 7% carryover increase from last year. Councilmember Holden questioned if the majority of diversion cases were appointed by the Ramsey County court system. Ms. Jebens-Singh stated this was the case, noting other agencies also referred youth to this program. Councilmember Holden commented on how County tax dollars helped to fund the diversion program, which meant only 14 individuals in Arden Hills were served by NYFS in 2020. Mayor Grant thanked Ms. Jebens-Singh for her presentation and update. B. Feasibility Study – Proposed Trail from Lake Valentine Road to CR-96 Public Works Director/City Engineer Swearingen reviewed the location of the proposed trail segment with the Council. This trail would be a 6,500-foot North-South connecting segment along Old Highway 10 from Lake Valentine Road to CR-96. At the southern end of the corridor there is an existing trail segment along Lake Valentine Road near Valentine Park and the City has 95% design plans for a trail segment on the West side of Old Highway 10 from Lake Valentine Road to County Road E2. Towards the middle of the trail corridor, there is another connection on the south side of Parkshore Drive as part of the senior living development. At the north end of this corridor the trail would meet the existing trail that extends along Old Hwy 10 at the interchange of CR-96. Public Works Director/City Engineer Swearingen reported the feasibility study will provide information of what is involved if this trail were to be designed and constructed, such as, existing conditions with utilities (Public and Private), drainage, environmental challenges, estimated costs and project funding sources. It would also include some Public involvement to identify needs or issues from their feedback. The feasibility report does not commit the City to construct the trail but puts the City in position to pursue funding opportunities when available. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 15, 2021 3 Public Works Director/City Engineer Swearingen explained for additional information, Ramsey County is performing a pavement preservation project along Old Highway 10 from County Road E to CR-96 in 2023. City staff has already coordinated with Ramsey County on a segment of trail designed on the West side of Old Snelling from County Road E2 to Lake Valentine Road which they will incorporate into their plans. Mayor Grant questioned if the Council wanted to support a feasibility study for this trail. Councilmember Holden asked if staff had reviewed the study that was previously completed. Public Works Director/City Engineer Swearingen commented the previous study was a blank slate and was based on the trail that was constructed in 2018. Councilmember McClung recalled there was an earlier version of this in a simpler form. Public Works Director/City Engineer Swearingen reported he could look back in the records to see what information was available. He noted he was proposing to complete an in-depth feasibility study with soil borings and geotechnical work. Councilmember Holden reported the previous study included soil borings. Councilmember Holmes asked if staff was working to make this project shovel ready. Public Works Director/City Engineer Swearingen stated this would not be the case but rather would provide the City with cost estimates that could be relied on. Councilmember Holmes questioned if this study was a waste of time. Mayor Grant recommended staff search the previous history on this project in order to find the study that was previously completed. He indicated this would be valuable information for the City to have in place. Councilmember Holden did not believe this project had to be shovel ready unless there were funding sources available for the City to tap into. Public Works Director/City Engineer Swearingen indicated staff spoke with HR Green regarding funding opportunities and noted this portion of trail could be completed with grant funding. Mayor Grant supported staff looking through the files to find the previous study prior to working with HR Green on grant opportunities. Councilmember Scott and Councilmember Holden agreed. Councilmember McClung suggested the City seek federal dollars for this trail after staff looks to see what information it already had. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 15, 2021 4 Councilmember Holmes indicated this was a County road and this should be taken into consideration. Mayor Grant reported everything north of Lindey’s was a County road. Council consensus was to direct staff to further investigate the study that had already been done on this trail segment and to report back to the Council at a future worksession meeting. C. City Owned Parcel at 3588 Ridgewood Road City Planner Jagoe stated at the October 18th City Council Work Session, the Council discussed possible actions for next steps in proceeding with the potential listing of 3588 Ridgewood Road. One of the considerations for the Council was whether the City owned parcel would be marketed to the adjacent Property Owners at 3583 Snelling Avenue and 3570 Ridgewood Road or placed on the MLS for broad sale to the general public. The consensus of the Council was that Staff would proceed with obtaining an appraisal and the property would be marketed through a licensed real estate agent to the general public. Staff was directed to bring back to the Council at a future work session the appraisal information and general feedback from a real estate professional on marketability of the lot. City Planner Jagoe commented following the work session meeting, the adjacent Property Owner at 3570 Ridgewood Road sent an email requesting City Council reconsideration of their interest in listing the property to the general public and wishes to engage the Council in discussion on purchasing the property in advance of any further action on the City’s part. City Planner Jagoe reported since the work session, Staff has contacted two appraisal services and has received quotes of $600 and $2,400 and a timeline of 4-6 weeks to perform the appraisal. In addition, Staff contacted the City of Mounds View on process they’ve followed for agent selection and the City Attorney on recommended next steps. The general guidance was that local agents should be approached and provided some sort of informational packet on the parcel (i.e. site map, acres, zoning, City’s intended use of site, timing, etc.). This packet would provide a date for their responded interest and request that they include their terms for listing the parcel. That information would be presented to the Council prior to any execution of the listing agreement. Based on both of those factors, Staff anticipates the property would likely not be ready to be placed on the market until the early part of next year. City Planner Jagoe explained staff wanted to provide the Council with an update and to seek confirmation on proceeding with the appraisal and agent selection process. If directed as such this item would tentatively be brought back to the Council at the January or February work session for additional discussion. Councilmember Holden supported the City selling this lot and making as much as possible. Mayor Grant questioned if the Council would support a variance on this lot. Councilmember Holmes supported the City getting an appraisal and fair market value for the sale of the lot without any side offers. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 15, 2021 5 Further discussion ensued regarding the development potential of the lot. Mayor Grant supported the City moving forward with the $600 appraisal as proposed by staff. The Council was in agreement. D. Arden Manor Park (CDBG) and Floral Park Hardcourt Improvements Public Works Director/City Engineer Swearingen stated staff is requesting Council discuss moving forward with improving these Parks with the anticipated timeline of being complete by the end of Fall 2022, which is also the timeline of keeping the Arden Manor Park eligible for the CDBG funds. If Council chooses to move forward with both projects, staff recommends combining these Park improvements into one plan set to promote lower bid prices. Construction items from each Park would be separated within the plans to differentiate the grant participating costs. Public Works Director/City Engineer Swearingen reported due to the tight timeline and the demands required by both CDBG and RCWD Stormwater Management Grant, staff recommends requesting a proposal directly from HR Green to take the project from start to finish. Tasks to include, but not limited to, public engagement, project management, design coordination, Council presentations, vendor/contractor coordination, construction observation, and all paperwork and requirements from the grants. HR Green staff has already visited the project site and have completed past CDBG projects and the Project Manager serves on RCWD’s Citizens Advisory Committee. Public Works Director/City Engineer Swearingen explained City staff is working with HR Green to complete the project scope which includes design, Public Engagement, Council meetings, Open-House, CDBG administration items, RCWD grant application and administration, design for both parks, bidding assistance, and construction observation. At this time there is not an official proposal with cost, but it is expected to be near $80,000. Staff commented further on the proposed work that would be completed and requested direction from the Council. Councilmember Holden asked if the work needed at Arden Manor could be completed by the corrections crews. City Administrator Perrault reported he would have to look into this further to see if CDBG grant could be used to pay for an ICWC crew. Mayor Grant questioned if the Council supported Floral Park and Arden Manor Park being renovated through the CDBG funding. The Council fully supported this project. Councilmember Holden stated the work at Floral Park would involve some tree removal. Councilmember Holmes suggested a neighborhood meeting be held for the residents living around Floral Park in order to make them aware of the tree loss that would occur. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 15, 2021 6 Public Works Director/City Engineer Swearingen explained there would be some community engagement that would occur in order to make the surrounding neighbors of Floral Park aware of the changes that would occur. Mayor Grant agreed that trees would have to be taken down and roots should be addressed in order to protect the new courts. Council consensus was to support the Floral Park and Arden Manor Park projects moving forwards as one plan set. Public Works Director/City Engineer Swearingen asked if the Council supported HR Green managing these projects. City Administrator Perrault explained staff needed assistance to help the City through the CDBG grant process. Council consensus was to support HR Green managing these projects on behalf of the City. E. 2022 Budget Discussion Finance Director Bauman stated a budget workshop was held with the Council on August 16, 2021. Staff was directed to make a few minor changes to revenues and expenditures, and Council adopted a maximum tax levy increase of 4.5% on September 13, 2021. The final levy and budget adoption meeting is scheduled for December 13, 2021. Finance Director Bauman reported the 2022 proposed budget is currently being prepared assuming a 3.0% wage adjustment for nonunion and union staff. There was a survey completed of surrounding communities and most were at 3.0%. It is important for the City to remain competitive in the marketplace. Benefit amounts have been adjusted based on renewal information. Health insurance is set to increase by about 9.0% and dental is set to increase by 3.3%. The city’s payment toward employee insurance is increasing $47.04 per month for an employee on a single plan and $91.39 per month for an employee on a family plan. Overall, the city cost for insurance is increasing $20,460. The number of positions included in the budget is decreasing by one due to the elimination of the Recreation Coordinator. Also, there are changes to some of the wage allocations and a couple of new position titles with different grades are included in Public Works and Community Development. Staff commented further on the proposed budget and asked for feedback from the Council. Councilmember Holden asked if the City was seeing additional revenues after the water meter concerns were addressed. Finance Director Bauman reported there were 15 customers that had been underbilled for water. She did not anticipate the City would see a large increase in revenues. Mayor Grant supported the City using a portion of the tree funds in the Park Fund to plant trees in 2022. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 15, 2021 7 Councilmember Holden supported staff speaking with the City Attorney to see if the tree funds could be used for landscaping and shrubbery. Councilmember Holmes stated she did not support the City giving $20,000 to NYFS in 2022. She discussed how this organization was in competition with other non-profits in the community that were worthy of support. Councilmember Holden concurred noting Health Partners had a mental health division available for Arden Hills residents. Councilmember Scott commented Health Partners was not a non-profit. He explained there are other organizations that provide mental health services, but he was uncertain that these services were as far reaching as NYFS. For this reason, he was leaning towards the City continuing to support NYFS. Councilmember McClung stated he was uncertain if there was another organization that was a bigger bang for the buck that was available to the City. Mayor Grant asked if there were other diversion alternatives available to the City. He indicated he was on the fence, but was prone to stay with NYFS. Further discussion ensued. Councilmember Holden discussed the deficit that NYFS was facing and anticipated this would cause continued increases from this organization. Mayor Grant stated 3/5 of the Council did not support continued funding for NYFS. Councilmember Holden commented one of her concerns was that NYFS did not work with the Ramsey County Sheriff’s Department, who serves the City of Arden Hills. Council directed staff not to bring forward the NYFS agreement for renewal for 2022. Mayor Grant asked where the Council was with respect to the levy increase. Councilmember Holmes stated she was at 4.5%. Councilmember Scott indicated he supported a 4.5% increase as well. Councilmember Holden commented she also supported a 4.5% increase. Councilmember McClung explained he supported an increase of 4.0%. F. Draft 2022 Fee Schedule City Clerk Hanson stated the City Council annually establishes a fee schedule for administrative, building construction, liquor licensing, park and recreation facility usage, planning and zoning, ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 15, 2021 8 utilities, business licenses, utility fees, and other miscellaneous permits and penalties that are enforced by the City. Staff provided the Council with a recap on the fee schedule changes that were made in 2021, along with noting the proposed changes for 2022. Councilmember Holmes indicated she did not support waiving any rental fees for the National Guard. Councilmember Scott stated he did not like the idea of charging another governmental agency for the use of space. However, he did not anticipate the National Guard would be renting space from the City given their new space, and he was content to leave the language as is. Mayor Grant supported the National Guard having to pay for picnic shelter rentals. Councilmember Holmes requested further information regarding the after-hours call out fee. Public Works Director/City Engineer Swearingen explained this was an added fee the City would be charging for inspections that were required after hours. Councilmember Holmes recommended the garden plot and warming house fees not be increased for 2022. Councilmember Holden stated she supported the proposed inflationary increases for the garden plots and warming houses due to inflationary increases. Councilmember Holmes agreed and stated she withdrew her objection. G. Senior Engineering Technician Discussion City Administrator Perrault stated the City Council previously authorized Staff to move forward with the recruitment of a Senior Engineering Technician; following two attempts at posting the position we do not have a viable candidate to bring forward to Council for approval. Following internal discussions with the Public Works Director/City Engineer and the Personnel Committee, we are recommending the position be re-vamped to a higher level position to attract a wider range and higher quality candidate. This new position would be an Assistant Public Works Director, it would be similar to the Assistant City Engineer position that the City previously had, but the focus would shift away from engineering and more towards operational duties, such as, project inspection/management, capital project planning and street/utility operations. It is also anticipated this position will be the direct supervisor of Recreation Activities. The Public Works Director/ City Engineer will be present to speak more to the position and answer additional questions. One additional item the Council will want to weigh in on is if we should have a job posting for this role or directly recruit qualified individuals. Councilmember Scott asked if the creation of this position would bring some work back in- house that was currently being contracted. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 15, 2021 9 City Administrator Perrault commented a person at this level would give the City the ability to complete feasibility reports and construction observation, but full plans would still require the assistance of a consultant. Councilmember Holden stated she believed this was a great idea. Councilmember Holmes suggested the new person be in charge of the vehicle maintenance schedule. Councilmember McClung supported the new position. City Administrator Perrault questioned how the City should recruit for this position. He noted the City could post for the position and see what candidates apply, or staff could approach a candidate that they have in mind for the position. Councilmember Holden supported staff trying to hire someone as quickly as possible for this position. Mayor Grant concurred and noted if this individual was not available, then the City would have to post for the position. H. Committees/Commissions Discussion City Administrator Perrault stated the City Council requested a discussion on Committee/Commission members and term limits. A verbal update will be provided to the City Council. Below is the City Code language regarding term lengths. Subdivision 7: Length of Term. Unless otherwise specifically provided, each Member of any Board, Committee, Commission or other appointed body shall serve for a term of three (3) years. A. Number of Terms. Each Member may serve for no more than three (3) consecutive three-year terms. B. Staggered Terms. One-third of each Board, Committee, Commission or other appointed body shall be appointed at the beginning of each fiscal year. Councilmember Holden asked how many people would be impacted if a term limit were to be set. City Administrator Perrault explained this would impact eight serving Commission members. Councilmember Holden stated because this language was in place, she supported the City enforcing it. Councilmember Holmes asked if this language applied to alternate members. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 15, 2021 10 Mayor Grant noted the language applies only to full serving members and not alternates. He stated he would like to understand how many terms each member had served, for those that have served more than three. City Administrator Perrault commented he did not have this information in front of him. Mayor Grant indicated he supported the City enforcing this language as well. City Clerk Hanson stated Commission members may question why they were being asked to step down after having been appointed to a three-year term. City Administrator Perrault stated it can be explained that any Commission member can be removed from a Commission by City Council vote. Councilmember Holmes indicated if this language were enforced, there would be only one member of the FPAC that remains in place. Councilmember Holden commented FPAC was a unique group that should possible be turned into something else instead of being a Committee or Commission because they were project driven and the group does not meet routinely. Councilmember Scott stated all of the Commission members were volunteers willing to serve on behalf of the community. He supported the City Council removing the term limit language in order to all these individuals to serve the City with the understanding the Council could remove anyone by vote. Councilmember McClung supported the City having the term limits in place because this would allow other people the opportunity to serve. Councilmember Holden agreed with Councilmember McClung. She believed nine years was enough time for an individual to serve. She noted there was nothing stopping the individuals that would be asked to step down from still attending the public meetings. Councilmember Holmes stated she believed it made sense to follow the language that was in place and to only allow Commission members to serve for nine years. She reported she did support turning FPAC into something else because this group did not meet often. Mayor Grant stated agreed that FPAC was more of a task force type of group, and that the City can address this particular group’s function at a future meeting. Mayor Grant explained the majority of the Council supported the language being enforced, which meant the nine-year term limit would have to be enforced and some difficult conversations would have to be held. He requested the Council to deliver this message to their respective Commissions. He stated Steven Jones and Clayton Zimmerman could continue to serve as alternates to the Planning Commission. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 15, 2021 11 City Administrator Perrault suggested the Council discuss its Commissions and Committees further in December or January to see if the role and function of these groups should be amended. He requested that before any notifications were made to the Commission members that he be allowed to speak with the City Attorney first to see if any members have to be removed by Council vote. I. Council Tracker City Administrator Perrault provided the Council with an update on the Council Tracker. The Council directed staff to speak with the City Attorney regarding the City’s liability regarding the traffic concerns at the Mounds View High School and to question if the Ramsey County Sheriff’s office could be contacted to assist with traffic for 15 to 30 minutes each day. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember McClung stated he would like the Council to consider his liaison positions for 2022. Mayor Grant requested Councilmember McClung email him with his preferences. Councilmember Holmes commented she was upset by the fact the Ramsey County Sheriff’s office does not keep the City Council apprised of crime incidents and traffic accidents that have occurred. She requested that this change, order to keep the Council better informed on the events that occur in the community. Councilmember Holden questioned if the City should be looking for another public safety provider. City Administrator Perrault explained the the current contract with Ramsey County allows termination by notice has to be given by March 31, 2022 for the subsequent year. Councilmember Holmes stated she was not suggesting this. Councilmember Scott supported the City receiving monthly updates on the events that occur within the community from the Ramsey County Sheriff’s office. He noted this was done on a monthly basis for North Oaks. Mayor Grant commented he gave the Rotary Club a presentation recently where he received a great deal of questions. Mayor Grant noted he met Major Bradford with the Red Bulls on Veterans Day. He noted the Major expressed great pride in the facilities here in Arden Hills. Mayor Grant concurred that the City needed to have a greater level of communication between the City and the Ramsey County Sheriff’s office. He encouraged the Council to watch for the sheriff’s department to see if they are patrolling the local streets. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 15, 2021 12 Mayor Grant indicated he received committee preferences from Councilmember Holmes, but no other Councilmembers. He requested the Council provide him with their committee preferences. Mayor Grant commented that on Wednesday, November 17th at 10:30 a.m. in the circular lot Representative Moller would be making a presentation. He encouraged all City Councilmembers to be at this event. He noted 40 House Committee members would be attending this presentation along with MNDOT. City Administrator Perrault explained he forwarded a draft State of the City presentation for the Council to review noting he would like to get this to CTV later this week to be posted on the website. ADJOURN Mayor Grant adjourned the City Council Work Session meeting at 8:00 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: December 13, 2021 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 22, 2021 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung (attending via Zoom) and Steve Scott Absent: None Also present: City Administrator Dave Perrault; City Planner Jessica Jagoe; City Attorney Joel Jamnik; City Clerk Julie Hanson and HR Green Consultant John Morast PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as presented. A roll call vote was taken. The motion carried (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Gregg Larson, 3377 North Snelling Avenue, stated on October 11 he asked the Council why it opposes more density and affordable housing in Rice Creek Commons. He discussed the previous response by the City Attorney and reiterated he wanted to know why the City Council opposed more density. He encouraged the Council to provide validation on its position. Lynn Diaz, 1143 Ingerson Road, stated according to a Star Tribune article from September 19 the housing shortage in the Twin Cities was now the worst in the nation. She discussed various aspects of affordable housing in the area. She questioned what the Council would do to promote affordable housing in Arden Hills in order to live up to Met Council obligations. 3. RESPONSE TO PUBLIC INQUIRIES None. ARDEN HILLS CITY COUNCIL – NOVEMBER 22, 2021 2 4. STAFF COMMENTS None. 5. APPROVAL OF MINUTES A. October 25, 2021, Regular City Council B. November 1, 2021, Special City Council C. November 8, 2021, Special City Council Work Session D. November 8, 2021, Special City Council Councilmember Holden noted she had discussed a change to the October 25 Regular City Council meeting minutes with the City Clerk. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the October 25, 2021, Regular City Council meeting minutes as amended, and the November 1, 2021, Special City Council meeting minutes, November 8, 2021, Special City Council Work Session meeting minutes; and November 8, 2021, Special City Council meeting minutes as presented. A roll call vote was taken. The motion carried (5-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve resolution 2021-064 Accepting the Liability Coverage Limits from the League of Minnesota Cities Insurance Trust (LMCIT) for 2022 C. Motion to Approve Resolution 2021-065 Accepting Donations from Arden Hills Foundation D. Motion to Approve Professional Services Agreement for Reconstruction Design and Construction Administration Services – HR Green – Arden Manor Park (CDBG) and Floral Park Hardcourt Improvements E. Motion to Approve Appointment of Building Official F. Motion Authorizing the City Administrator to Purchase Recycling Carts MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. A roll call vote was taken. The motion carried (5-0). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS None. ARDEN HILLS CITY COUNCIL – NOVEMBER 22, 2021 3 9. NEW BUSINESS A. Resolution 2021-066 – Site Plan Review – 4200 Round Lake Road (Scannell Properties) – PC 21-025 City Planner Jagoe stated Scannell Properties was approved Resolution 2020-045 for a Conditional Use Permit (CUP) subject to 35 conditions on October 12, 2020 that was part of a Planned Unit Development (PUD) for the subject property in order to operate an office and warehouse facility. The approximate 21 acre site is located south of the cul-de-sac on Gateway Boulevard and north of Interstate 694 and east of 35W. The Subject Property had been vacant since 2006 with wetlands located adjacent to Interstates (“35W and 694”). City Planner Jagoe explained the site is highly visible from 694 and 35W. Separate access points to the site are provided via Gateway Boulevard for employee parking and deliveries. The site development will include office space, warehousing, ground level unloading access with 38 dock doors located on the north side of the building, and at-grade office parking lots located on the south side of the building. City Planner Jagoe reported one of the conditions from Resolution 2020-045 stated “Site Plan approval shall be required for the construction of the proof of parking area”. This proof of parking area was shown on Site Exhibit EX-1 (Exhibit D) as part of the PUD Review. The Applicant has a prospective tenant that will occupy 2/3rd’s of the building which also necessitates the need for construction of this future parking area. Therefore, the Applicant is pursuing the Site Plan Review for expansion of the parking area. City Planner Jagoe reviewed the Plan Evaluation in further detail with the Council and offered the following Findings of Fact: 1. The Applicant has submitted an application for Site Plan Review to construct additional parking previously identified as “proof of parking” at the subject property 4200 Round Lake Road. 2. The Subject Property is located with the Gateway Business (“GB”) District and is guided as Light Industrial & Office on the 2040 Land Use Plan. 3. The Applicant operates under a Master Planned Unit Development and has been approved for construction of a 250,000 square foot office and warehouse facility on the Subject Property. 4. Flexibility through the PUD process was granted in the following areas: parking setbacks, minimum caliper inches, and perennials and shrubberies. 5. The proposed plan does not conflict with the general purpose and intent of the Zoning Code or the Comprehensive Development Plan for the City. 6. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. 7. The proposed plan will not produce any permanent noise, odors, vibration, smoke, dust, air pollution, heat, liquid, or solid waste, and other nuisance characteristics. 8. The proposed plan is not anticipated to have any impact on traffic or parking conditions. 9. The accessory off-street parking would be in compliance with all provisions of the Zoning Code. ARDEN HILLS CITY COUNCIL – NOVEMBER 22, 2021 4 10. A public hearing for a Site Plan Review is not required before the request can be brought before the City Council. 11. The Planning Commission reviewed the application and provided a recommendation on November 3, 2021. City Planner Jagoe reported the Planning Commission reviewed this application at their November 3, 2021 meeting. At that time, they recommended approval of the Scannell Properties, LLC application for Site Plan Review by a 5-0 vote. Staff recommended adoption of Resolution 2021-066, approving Planning Case 21- 025, for Site Plan Review for Scannell Properties, LLC at 4200 Round Lake Road based on the findings of fact, submitted plans, and the November 22, 2021 Report to the City Council, subject to the following conditions: 1) All conditions of the original Conditional Use Permit and Planned Unit Development shall remain in full force and effect. 2) That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 3) The proposed parking area shall conform to all other regulations in the City Code. 4) A building permit shall be obtained for the proposed parking lot expansion. 5) Prior to the issuance of a land disturbance permit, engineering staff shall approve in writing the final design of parking lot expansion and underground retention system. 6) All light poles, including base, shall be a maximum of 25 feet in height and shall be shoebox style, downward directed, with high-pressure sodium lamps or LED and flush lenses. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lenses. If complaints are received the lighting adjacent to residential uses shall utilize house shields as directed by the City. In addition, any lighting under canopies (building entries) shall be recessed and use a flush lens. 7) A right of way permit shall be required for work performed within the City right of way. 8) A grading as-built and utility as-built plan shall be provided to the City upon completion of grading and utility work. 9) All fencing and retaining wall materials shall be complementary to the building materials and shall be approved in writing by the Planning Division prior to issuance of a building permit. Retaining walls greater than four (4) feet in height shall be engineered and detailed calculations shall be submitted to the City. 10) A Grading and Erosion permit shall be obtained from the City’s Engineering Department prior to commencing any grading, land disturbance or utility activities. The Developer shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County, MNDOT prior to the start of any site activities. 11) The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. ARDEN HILLS CITY COUNCIL – NOVEMBER 22, 2021 5 12) Prior to the issuance of a land disturbance permit, the Applicant shall submit an amended stormwater facilities operation and maintenance plan for the long-term care of all on-site and off-site stormwater facilities to the City for review and approval. The Applicant will be responsible to carry out these operation and maintenance activities and to submit the appropriate documentation to the City as specified. 13) An amended Stormwater Facilities Operation and Maintenance Agreement shall be presented to the City Engineer for review by the City Attorney and subject to City Council approval. The Stormwater Facilities Operation and Maintenance Agreement shall be fully executed prior to release of a land disturbance permit and building permit. 14) Prior to the issuance of a land disturbance permit, all items identified in the Engineering Comment Letter dated November 5, 2021 shall be addressed. All comments shall be adopted herein by reference. Including installation of any new access to the expanded parking area being constructed in accordance with municipal state aid specifications. 15) Prior to issuance of land disturbance permit, the Applicant shall be required to fully execute the vacation and/or dedication of easement(s) as determined by the Public Works Director/City Engineer prior to commencement of any site activities associated with the expanded “proof of parking” area. 16) The Applicant shall be required to submit revised site plans prepared in accordance with city code to the Zoning Department for approval prior to issuance of the building and/or land disturbance permits. Site Plan Review does not include approval of setback flexibility as shown. 17) The Applicant shall be required to verify the caliper inches of trees to be planted and if necessary submit an updated landscaping plan reflective of the minimum caliper inches approved under the PUD. 18) The Applicant shall confirm tenant uses in conformance with Arden Hills parking standards and provide an explanation for spaces in excess of code requirements. 19) The Applicant shall submit an amended landscaping plan that complies with parking island requirements under Section 1325.05, Subd. 1, F.7, Landscaping Minimum Requirements to the Zoning Department for approval prior to issuance of permits. Mayor Grant asked if the Council had questions for staff. Councilmember Holmes requested further information regarding how the space will be divided between tenants. City Planner Jagoe stated one-third of the building would be occupied by one tenant and the remaining two-thirds of the building would be occupied by a second tenant. She explained both tenants had already been determined. Councilmember Holden questioned if the percentage of office space was being met. City Planner Jagoe commented this was correct noting a minimum of 20% non-warehouse and/or office space was being provided. Councilmember Scott questioned if the City viewed laboratory space the same as warehouse space. ARDEN HILLS CITY COUNCIL – NOVEMBER 22, 2021 6 City Planner Jagoe reported the new tenant has some area identified as warehouse space and another portion has been identified as lab space. Councilmember Scott inquired if the City had different parking requirements for lab space versus office or warehouse space. City Planner Jagoe reported she spoke to the applicant regarding this matter and explained the lab space as explained during the Planning Commission review would fall under Other Business and Industry which required one space per 1,000 square feet of floor area. The applicant has calculated the lab space as one space per 250 square feet of floor area similarly to an office layout. Councilmember Scott asked if either tenant would be working second and third shifts. City Planner Jagoe deferred this question to the applicant. Councilmember Holden questioned if the applicant believed all of the requested parking stalls were necessary. City Planner Jagoe reported this was the case. Councilmember Holmes asked if the applicant had provided the City with employee numbers to justify the requested parking. City Planner Jagoe commented the applicant had not provided employee numbers to the City, but rather provided the square footage calculations in order to satisfy the code requirements. Mayor Grant stated in the schematics that were just given to the Council this evening, it showed 38 dock doors on the rear of the building. City Planner Jagoe indicated the original PUD approved 38 docks doors. She reported she has not confirmed this number with the applicant. Mayor Grant requested further information regarding the mezzanine level and asked how many windows would be installed. Dan Salzer of Scannell Properties, LLC, the applicant, stated at this time the windows were not being proposed. He reported as the tenant was working through their plans, he anticipated the second story windows would match the first story windows. Mayor Grant questioned what the building signage may look like. Mr. Salzer reported both of his tenants were interested in signage. Councilmember Holmes asked if there was a way to get an estimate on the number of employees tenant two would have in order to better understand the parking needs. ARDEN HILLS CITY COUNCIL – NOVEMBER 22, 2021 7 Mr. Salzer stated tenant two would be expanding their business onto this property and the number of employees was uncertain at this time. He noted they have talked about three different shifts with 125 employees per shift for the hourly employees plus salaried workers. Councilmember Holden commented parking would not be allowed on Gateway Boulevard which meant parking had to be provided onsite. She indicated she could support the site having additional parking in order to meet the needs of the future tenant. Councilmember Holmes requested further information regarding the retaining walls and drainage system. Mr. Salzer reported Rice Creek Watershed had already approved the stormwater treatment plans and explained he has been working with other organizations such as Met Council, MnDOT and Xcel Energy on the plans. Mike Brant, project engineer with Kimley Horn & Associates, commented further on the underground stormwater retention system that was reviewed and approved by the Rice Creek Watershed. Councilmember Holmes asked if the City Engineer supported the underground retention system as proposed. Consulting Engineer Morast stated in general the retention, quality and infiltration requirements have met the City’s standards. He noted the City still needs more details on the final design of the system itself. Councilmember Holmes requested further information from staff regarding the concerns they have with the retaining wall. Consulting Engineer Morast explained there were easements existing south of the parking lot and he needed to better understand how these easements would be accessed. Mr. Salzer stated he was not familiar with this detail, but would work through this concern with the City. He reported there was access to the easements from MnDOT property. Mayor Grant recommended a condition for approval be added to ensure the applicant has received approvals from MnDOT, Xcel Energy and Met Council. Councilmember Holden reported she supported the project moving forward so long as all City requirements were being met. She discussed Condition 13 and asked for further information regarding the maintenance agreement. City Attorney Jamnik commented on the maintenance agreement that would be put in place to deal with the unique circumstances of stormwater treatment and maintenance for the proposed underground retention system on this property. ARDEN HILLS CITY COUNCIL – NOVEMBER 22, 2021 8 Councilmember Holden questioned how many trees the property would be short, based on the original agreement that was in place with the City. City Planner Jagoe indicated the original PUD approved 410 caliper inches or 141 trees. She noted for the Site Plan Review the applicant was requesting flexibility with 423 caliper inches or 137 trees. She stated a $10,000 payment has already been made to the City’s tree fund as per the original PUD. Councilmember Holden inquired if the Council was willing to give up trees for the planting islands. Mr. Salzer discussed the reasons why trees could not be planted within the islands, noting tree roots would upset the underground water retention system. Councilmember Holden indicated she did not have a problem with this given the fact trees would be planted elsewhere on the site. Mayor Grant asked if this request was flexibility within the previous request or was this a new PUD. City Attorney Jamnik advised he viewed the request as flexibility from the previous request. Councilmember Scott stated he supported this matter being reviewed under the previous PUD request. Further discussion ensued regarding City and MnDOT setbacks. Councilmember Holden indicated she supported this item moving forward under the previously approved PUD. Mayor Grant concurred. Councilmember Holmes and Councilmember McClung supported the matter moving forward under the current PUD. Councilmember Holmes asked if there were 18 or 19 conditions for approval. City Planner Jagoe reported Condition 19 could be stricken because it was no longer applicable. MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to adopt Resolution #2021-066 approving Planning Case 21-025 – Site Plan Review for Scannell Properties, LLC at 4200 Round Lake Road based on the findings of fact, submitted plans and the eighteen (18) conditions for approval as listed within the November 22, 2021 report to the City Council, amending Condition 10 to include Met Council and Xcel Energy. A roll call vote was taken. The motion carried (5-0). (Minutes correction to strike staff report condition sixteen (16) with flexibility from the previous request.) ARDEN HILLS CITY COUNCIL – NOVEMBER 22, 2021 9 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Scott encouraged everyone to have a safe and happy Thanksgiving. Councilmember Holmes wished everyone a healthy and happy Thanksgiving. She thanked the City’s hardworking staff for all of their efforts. She thanked the Arden Hills Foundation for making another generous donation to the City’s parks. Councilmember Holden thanked Mayor Grant on behalf of the local Rotary for giving a presentation on what was happening in Arden Hills. Mayor Grant recognized and acknowledged staff and the Council for participating in the State bonding tour. Mayor Grant stated earlier today he confirmed that the City received additional ARPA funds in the amount of $17,000. Those monies were from unallocated amounts that were unclaimed and then redistributed back to cities. Mayor Grant commented on the presentation he gave to the Rotary and stated he appreciated all of the questions he received at this event. He noted the Shoreview/Arden Hills Rotary was very interested in the events that were occurring in the City. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. A roll call vote was taken. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:32 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 6A MEMORANDUM DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following:  Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2021 Payroll #24 $80,490.31 2021 Payroll #25 $97,293.51 Total Payroll $177,783.82 Paid Claims - 11/13/21 through 12/03/21 (Check Nos. 50486-50537 and ACH Checks) $524,318.83 Total Accounts Payable $524,318.83 Total Claims $702,102.65 CITY OF ARDEN HILLS PAYROLL # 24 CHECKS DATED: 11/26/21 Biweekly: 11/06/21 - 11/19/21 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,578.77 EFT SIT 2,827.77 EFT FICA Oasdi 4,129.67 EFT FICA Medicare 965.81 EFT TOTAL TAXES 14,502.02 Health Premium 1,536.26 A/P Check* Dental Premium 169.48 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 1,705.74 HSA Health Saving 730.00 Health Care Savings Plan-Retirement 0.00 EFT Health Care Savings Plan-2% 566.24 EFT Health Care Savings Plan-4% 493.93 EFT TOTAL HEALTH SAVINGS 1,790.17 PERA 4,193.25 EFT ICMA 3,312.25 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 799.58 EFT TOTAL RETIREMENT 8,919.48 IUOE 49 Dues (Union) 140.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 16.00 A/P Check* Life/Addl/Dep Life 42.09 A/P Check* Life/Addl non-tax 8.40 A/P Check* UNUM 19.51 A/P Check* AFLAC 22.76 EFT TOTAL VOLUNTARY 248.76 Total Employee Deductions 27,166.17 Net Payroll 0.00 Direct Deposit 42,968.57 EFT Gross Payroll Tie-Out 70,134.74 Plus City Paid Benefit 10,355.57 TOTAL PAYROLL COST 80,490.31 FICA TIE-OUT Gross Payroll 70,134.74 Less Total FSA 1,705.74 Less Total H.SA 1,790.17 Less Voluntary Ins 31.16 Net P/R Subject to FICA 66,607.67 FICA Oasdi @ 6.20% 4,129.67 FICA Medicare @ 1.45% 965.81 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. CITY BENEFIT 4,129.67 965.81 5,095.48 0.00 0.00 0.00 0.00 0.00 4,838.35 421.74 5,260.09 0.00 0.00 CITY OF ARDEN HILLS PAYROLL # 25 CHECKS DATED: 12/10/21 Biweekly: 11/20/21 - 12/03/21 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,165.71 EFT SIT 2,647.80 EFT FICA Oasdi 3,982.62 EFT FICA Medicare 931.42 EFT TOTAL TAXES 13,727.55 Health Premium 1,543.56 A/P Check* Dental Premium 169.48 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 1,713.04 HSA Health Saving 730.00 Health Care Savings Plan-Retirement 0.00 EFT Health Care Savings Plan-2% 497.82 EFT Health Care Savings Plan-4% 447.68 EFT TOTAL HEALTH SAVINGS 1,675.50 PERA 3,940.71 EFT ICMA 3,311.42 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 799.58 EFT TOTAL RETIREMENT 8,666.11 IUOE 49 Dues (Union) 140.00 A/P Check* LTD/STD Insurance 1,082.70 A/P Check* PERA Life Insurance 16.00 A/P Check* Life/Addl/Dep Life 42.09 A/P Check* Life/Addl non-tax 8.40 A/P Check* UNUM 19.51 A/P Check* AFLAC 22.76 EFT TOTAL VOLUNTARY 1,331.46 Total Employee Deductions 27,113.66 Net Payroll 0.00 Direct Deposit 40,455.84 EFT Gross Payroll Tie-Out 67,655.93 Plus City Paid Benefit 29,637.58 TOTAL PAYROLL COST 97,293.51 FICA TIE-OUT Gross Payroll 67,655.93 Less Total FSA 1,713.04 Less Total H.SA 1,675.50 Less Voluntary Ins 31.16 Net P/R Subject to FICA 64,236.23 FICA Oasdi @ 6.20% 3,982.62 FICA Medicare @ 1.45% 931.42 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 90.30 90.30 1,125.00 4,546.95 421.74 4,968.69 18,539.55 1,125.00 4,914.04 18,099.00 440.55 CITY BENEFIT 3,982.62 931.42 Accounts Payable User: Printed: pang.silseth 12/9/2021 10:38 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription ALPI ALLEGRA PRINT & IMAGING INC 11/15/2021ACH 111221 Postage-Nov Newsletter 758.18 758.18Total for this ACH Check for Vendor ALPI: TOII TOKLE INSPECTIONS INC 11/15/2021ACH 09302021 Electrical Inspections-August 1,494.40 1,494.40Total for this ACH Check for Vendor TOII: 2,252.58Total for 11/15/2021: 0243 METROPOLITAN COUNCIL-WASTE WATER11/19/2021ACH 0001131703 December Waste Water 70,596.57 70,596.57Total for this ACH Check for Vendor 0243: 0320 HEALTH PARTNERS INC 11/19/2021ACH 108854761 December Insurance 730.53 730.53Total for this ACH Check for Vendor 0320: 0327 STAPLES INC 11/19/2021ACH 3491061289 Supplies 75.57 3492048713 Supplies 24.99 3492048714 Supplies 15.99 3492048715 Supplies 5.29 3492048715 Supplies 15.99 3492048716 Supplies 21.99 159.82Total for this ACH Check for Vendor 0327: 10343 TIM BEEBE 11/19/2021ACH 11162021 Clothing Allowance Reimbursement 109.75 109.75Total for this ACH Check for Vendor 10343: 1115 WSB & ASSOCIATES INC 11/19/2021ACH R-017880-000-6 2021 GIS-September 1,536.00 1,536.00Total for this ACH Check for Vendor 1115: 1223 ADAM'S PEST CONTROL - MAIN 11/19/2021ACH 3409192 November Pest Control 71.59 71.59Total for this ACH Check for Vendor 1223: 6129 FAST SIGNS INC 11/19/2021ACH 204-57004 name plate and name tag 136.32 Page 1AP Checks by Date - Detail by Check Date (12/9/2021 10:38 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 136.32Total for this ACH Check for Vendor 6129: 7064 ROTARY CLUB OF ARDEN HILLS-SHOREVIEW11/19/2021ACH 2143 Q4 2021 Dues 127.50 127.50Total for this ACH Check for Vendor 7064: 8032 PACE ANALYTICAL FIELD SVC INC 11/19/2021ACH 1221-5185 September Drinking Water 806.25 1221-5186 October Drinking Water 785.00 1,591.25Total for this ACH Check for Vendor 8032: MNLI MINNESOTA NATIVE LANDSCAPES INC11/19/2021ACH 31826 November Weed Control 220.00 220.00Total for this ACH Check for Vendor MNLI: MISC1 ALLAN MECHANICAL 11/19/202150486 1112021 REFUND-PERMIT 2021-00878 CANCELLED 450.00 450.00Total for Check Number 50486: 1033 COMCAST 11/19/202150487 98681.1121 Service 11/5-12/4 109.71 109.71Total for Check Number 50487: 10244 COMCAST BUSINESS INC 11/19/202150488 133808944 November Service 495.26 495.26Total for Check Number 50488: 0841 EHLERS & ASSOCIATES INC.11/19/202150489 88847 Services-TCAAP-October 270.00 270.00Total for Check Number 50489: 1193 FURTHER INC 11/19/202150490 15885857 November Participant Fee 41.25 41.25Total for Check Number 50490: 0495 LAKE JOHANNA FIRE DEPARTMENT INC11/19/202150491 826 Pine Tree Road 78,684.13 78,684.13Total for Check Number 50491: AR-LAKE LAKE JOHANNA FIRE DEPT 11/19/202150492 PC21-027 Escrow Refund PC21-027, 3535 Pine Tree 1,500.00 PC21-027 Refund-PC21-027 ApplicationWithdrawn 450.00 1,950.00Total for Check Number 50492: 5138 LEAGUE OF MN CITIES INS TRUST 11/19/202150493 6863 LMC GL 000000108367-Sunram 10,000.00 6872 LMC GL 000000112079-Morin 7,044.44 17,044.44Total for Check Number 50493: 10271 MN PEIP 11/19/202150494 1135781 December Insurance 8,407.48 Page 2AP Checks by Date - Detail by Check Date (12/9/2021 10:38 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 8,407.48Total for Check Number 50494: UB*00522 Elaine Nerhaugen 11/19/202150495 Refund Check 000695-000, 1267 Nursery Hill Lane 401.88 401.88Total for Check Number 50495: 0155 OFFICE OF MN IT SERVICES 11/19/202150496 W21100566 October Phones 750.32 750.32Total for Check Number 50496: 10408 PAULSON & CLARK ENGINEERING 11/19/202150497 22049 HVAC Project 924.00 924.00Total for Check Number 50497: 1208 PREMIUM WATERS INC 11/19/202150498 610207-10-21 October Water 33.98 33.98Total for Check Number 50498: 10373 QUADIENT FINANCE USA INC 11/19/202150499 6418.0921 9/30 Postage 1,000.00 1,000.00Total for Check Number 50499: 0811 RAMSEY COUNTY 11/19/202150500 EMCOM-009623 Fleet Support-October 24.96 EMCOM-009659 CAD Services-October 544.99 EMCOM-009675 Dispatch-October 3,978.60 FLEET-000673 Equip Service & Parts-September 165.81 FLEET-000673 Equip Service & Parts-September 1,351.30 FLEET-000676 Fuel Purchased-October 2,007.04 SHRFL-002021 Law Enforcement-November 115,686.34 123,759.04Total for Check Number 50500: 6748 RELIANCE STANDARD 11/19/202150501 GL154938.1221 December Insurance 1,227.50 1,227.50Total for Check Number 50501: 10354 ST. PAUL PIONEER PRESS 11/19/202150502 1021572589 Notice PC21-025 #620 44.10 1021572589 Notice PC21-021 #599 41.40 1021572589 Summary Ordinance 98.10 1021572589 Notice NPH Zoning Code 45.00 228.60Total for Check Number 50502: AR-UNIV3 UNIVERSAL SERVICES INC 11/19/202150503 ROW 2021-00959 Escrow Refund ROW 2021-00959, 3252 Katie Ln 1,000.00 1,000.00Total for Check Number 50503: 9755 VERIZON CONNECT NWF INC 11/19/202150504 OSV000002595083 October Service 323.80 323.80Total for Check Number 50504: Page 3AP Checks by Date - Detail by Check Date (12/9/2021 10:38 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 312,380.72Total for 11/19/2021: 0192 GRAINGER INC 11/26/2021ACH 9114735260 Filters 61.26 9119484799 Door Pull 109.56 170.82Total for this ACH Check for Vendor 0192: 0210 KATH FUEL OIL SERVICE CO 11/26/2021ACH 730136 Engine Oil 243.00 243.00Total for this ACH Check for Vendor 0210: 0292 OXYGEN SERVICE COMPANY INC 11/26/2021ACH 0003503348 August Rental 27.28 27.28Total for this ACH Check for Vendor 0292: 0327 STAPLES INC 11/26/2021ACH 3492370670 Supplies 53.96 3492370670 Supplies 71.95 3492370671 Supplies 32.59 3492370672 Supplies 38.98 197.48Total for this ACH Check for Vendor 0327: 0382 ICMA RETIREMENT TRUST - 106944 11/26/2021ACH PR 21-24 PR Batch 00200.11.2021 ICMA Employee Percent 401PR Batch 00200.11.2021 ICMA Employee Percent 401 365.51 PR 21-24 PR Batch 00200.11.2021 ICMA Employer Percent 401PR Batch 00200.11.2021 ICMA Employer Percent 401 421.74 787.25Total for this ACH Check for Vendor 0382: 0387 ICMA RETIREMENT TRUST #302482 11/26/2021ACH PR 21-24 PR Batch 00200.11.2021 ICMA Employee DeductionPR Batch 00200.11.2021 ICMA Employee Deduction 2,711.54 PR 21-24 PR Batch 00200.11.2021 ICMA Employee PercentPR Batch 00200.11.2021 ICMA Employee Percent 235.20 2,946.74Total for this ACH Check for Vendor 0387: 0453 CONTINENTAL RESEARCH CORP 11/26/2021ACH 0031003 Cleaning Supplies 734.00 734.00Total for this ACH Check for Vendor 0453: 0750 VERIZON WIRELESS 11/26/2021ACH 9892564385 Service 10/11-11/10 973.13 973.13Total for this ACH Check for Vendor 0750: 10363 MINUTE MAKER SECRETARIAL 11/26/2021ACH M1380 November CC Minutes 302.00 M1380 November PC Minutes 151.00 453.00Total for this ACH Check for Vendor 10363: 10365 JENNIFER SHULL 11/26/2021ACH 11232021 Expense Reimbursement 4.33 11232021 Mileage Reimbursement-November 4.59 8.92Total for this ACH Check for Vendor 10365: ALPI ALLEGRA PRINT & IMAGING INC 11/26/2021ACH Page 4AP Checks by Date - Detail by Check Date (12/9/2021 10:38 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 164558 November Newsletter 1,680.36 164560 Business Cards-JJ, GA 148.66 1,829.02Total for this ACH Check for Vendor ALPI: 10280 ADVANCED GRAPHIX INC 11/26/202150505 207963 Signs 127.40 127.40Total for Check Number 50505: ADVS ADVANTAGE SIGNS & GRAPHICS INC 11/26/202150506 00049483 Truck Decals 330.00 330.00Total for Check Number 50506: 5593 AMERICAN LEGAL PUBLISHING CORP 11/26/202150507 12093 2021 S-36 Supplement Pages 54.00 54.00Total for Check Number 50507: 0131 BEISSWENGERS DO IT BEST 11/26/202150508 516625 shovel 41.99 41.99Total for Check Number 50508: 1033 COMCAST 11/26/202150509 44271.1221 Service 11/21-12/20 6.57 6.57Total for Check Number 50509: 4999 HIRSHFIELD'S PAINT MFG INC 11/26/202150510 06248159 painting supplies-Perry Park 303.32 303.32Total for Check Number 50510: 10330 KLEIN UNDERGROUND LLC 11/26/202150511 53898 concrete 775.00 775.00Total for Check Number 50511: 5443 METRO PRODUCTS INC 11/26/202150512 162861 Misc Hardware 153.17 162978 Lock Nuts 14.76 167.93Total for Check Number 50512: 3371 MIDWEST TESTING LLC 11/26/202150513 5528 Meter Testing & Repair-Quality Inn 450.00 450.00Total for Check Number 50513: 1074 PRECISION LANDSCAPE & TREE INC 11/26/202150514 83043 Tree Removal-3235 Lexington Ave 2,340.00 2,340.00Total for Check Number 50514: 10469 RUM RIVER CONSTRUCTION CONSULTANTS11/26/202150515 435 October Inspections 11,706.23 11,706.23Total for Check Number 50515: 0335 SCHERER BROS LUMBER CO 11/26/202150516 494685 Lumber 41.12 Page 5AP Checks by Date - Detail by Check Date (12/9/2021 10:38 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 41.12Total for Check Number 50516: 1161 VALLEY-RICH CO INC 11/26/202150517 30067 Water Line-3717 Lexington Ave 8,348.50 8,348.50Total for Check Number 50517: 33,062.70Total for 11/26/2021: ACH001 US BANK 11/30/2021ACH BAARS112021 HOLIDAY STATIONS-Propane 66.41 CHRIM112021 NORTHERN TOOL EQUIP-Tiedown 59.94 CHRIM112021 FLEET FARM-Storage Container #85128 53.54 FRIDJ112021 VCN*CITYOFROSEVILLELICCTR- 21.01 FRIDJ112021 IN *EDUCATION & TRAINING-MC 499.00 FRIDJ112021 IN *EDUCATION & TRAINING-MC 499.00 FRIDJ112021 AMZN MKTP-Supplies 99.90 FRIDJ112021 MIDWEST AUTO DETAIL-Escape 165.59 GEBAM112021 FLEET FARM-Clothing Allowance 209.97 HANSJ112021 HONEYBAKED HAM 2527-Election 381.03 HANSJ112021 ANNAS HALLMARK-Holiday Cards 22.80 HANSJ112021 HOMEDEPOT.COM-City Hall Lobby 191.08 HANSJ112021 DAVANNIS-11/8 CC Worksession 109.02 HANSJ112021 FESTIVAL FOODS-Election 48.45 HANSJ112021 BRUEGGERS CATERING-Open Enrollment 43.35 HANSJ112021 DAVANNIS-10/18 CC Worksession 133.62 HANSJ112021 THE STAR TRIBUNE CIRCULAT 55.77 MIKAT112021 MENARDS BLAINE MN-supplies 85.90 MIKAT112021 THE HOME DEPOT-Misc Tools 294.21 MIKAT112021 NORTHERN TOOL- tow behind light tower 92.95 MIKAT112021 THE HOME DEPOT-supplies 18.30 MIKAT112021 MENARDS MAPLEWOOD-Supplies 30.62 MIKAT112021 MENARDS BLAINE-Cummings WH 42.81 MIKAT112021 U OF M CONTLEARNING-Tree Inspector 50.00 MIKAT112021 NORTHERN TOOL-Cleaning Supplies 49.99 MIKAT112021 MENARDS BLAINE-Supplies 64.10 MIKAT112021 APPLE.COM/BILL-Icloud 0.99 MIKAT112021 FERGUSON ENT-Gate Valve 248.33 SWEAD112021 AMERICAN PUBLIC WORKS 268.75 SWEAD112021 MICROSOFT*STORE 107.36 VAUGJ112021 FUN EXPRESS-Halloween 135.28 VAUGJ112021 MICHAELS STORES-Halloween 4.82 VAUGJ112021 ALDI 72015-Halloween 179.40 VAUGJ112021 TARGET 00006197-Halloween 50.44 VAUGJ112021 TARGET 00021014-Halloween 16.74 VAUGJ112021 TARGET 00006197- Halloween 89.50 VAUGJ112021 BCS*MOUNDS VIEW PUBLIC SC 173.00 VAUGJ112021 DOLLAR TREE-Halloween 11.81 VAUGJ112021 NRPA OPERATING-CPRP Exam Fee 639.74 VAUGJ112021 PARKSUP/WIL-Hot Coal Bins 1,008.78 6,323.30Total for this ACH Check for Vendor ACH001: ACH002 AFLAC 11/30/2021ACH 77807 Insurance Premiums- Nov 2021 45.52 45.52Total for this ACH Check for Vendor ACH002: Page 6AP Checks by Date - Detail by Check Date (12/9/2021 10:38 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription ACH005 MINNESOTA REVENUE-SALES & USE TAX11/30/2021ACH 102021 Oct Sales/Use Tax 0.77 102021 Oct Sales/Use Tax 26,923.23 102021 Oct Sales/Use Tax -0.39 102021 Oct Sales/Use Tax 47.39 26,971.00Total for this ACH Check for Vendor ACH005: 33,339.82Total for 11/30/2021: 0230 MTI DISTRIBUTING INC 12/03/2021ACH 1323035-01 Filter/Hose #85457 182.26 182.26Total for this ACH Check for Vendor 0230: 0413 NEWMAN SIGNS INC 12/03/2021ACH TRFINV035668 Speed Sign-Hwy 51 175.73 175.73Total for this ACH Check for Vendor 0413: 10442 SPRINGBROOK HOLDING COMPANY LLC12/03/2021ACH INV-007480 2022 Maintenance Agreement 6,959.33 INV-007480 2022 Maintenance Agreement 3,863.58 INV-007480 2022 Maintenance Agreement 3,863.58 INV-007480 2022 Maintenance Agreement 6,959.33 INV-007480 2022 Maintenance Agreement 6,959.33 28,605.15Total for this ACH Check for Vendor 10442: 1125 BOLTON & MENK INC 12/03/2021ACH 278914 MVPS PC 21-028 #627 78.50 278914 Launch Properties PC 21-019 #596 177.00 278914 Planning and Zoning 3,461.00 278914 Scannell Prop PC 21-025 #620 59.00 278914 9/18/21-10/15/21 Planning Services 59.05 278914 9/18/21-10/15/21 Planning Services 177.15 278914 9/18/21-10/15/21 Planning Services 944.80 4,956.50Total for this ACH Check for Vendor 1125: 1252 CAMPBELL KNUTSON - ATTORNEYS AT LAW12/03/2021ACH 3231G-1021 October Legal PC 21-019 #596 476.00 3231G-1021 October Legal 821.60 3231G-1021 October Legal 2,190.55 3231G-1021 October Legal PC 21-017 #593 99.60 3231G-1021 October Legal 620.00 3231G-1021 October Legal 62.00 3231G-1021 October Legal PC 21-020 #603 344.80 4,614.55Total for this ACH Check for Vendor 1252: 2490 CORE & MAIN LP 12/03/2021ACH P860174 Valve Seat 3,778.88 P980164 Hydrants/Valves 2,941.40 P986276 Hydrant Extension-County Rd E 1,257.03 P987685 Hydrant/Valves 8,280.77 16,258.08Total for this ACH Check for Vendor 2490: 5665 METERING & TECHNOLOGY SOLUTION INC12/03/2021ACH Page 7AP Checks by Date - Detail by Check Date (12/9/2021 10:38 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 20901 Beacon Engagement Fee 3,000.00 3,000.00Total for this ACH Check for Vendor 5665: ALPI ALLEGRA PRINT & IMAGING INC 12/03/2021ACH 120221 Dec Newletter Postage 758.35 758.35Total for this ACH Check for Vendor ALPI: 7804 BARTON SAND & GRAVEL CO 12/03/202150518 211115 Dirt Purchase 93.56 93.56Total for Check Number 50518: UB*00528 Charles Campbell 12/03/202150519 Refund Check 002097-000, 3200 Lake Lane 208.33 208.33Total for Check Number 50519: 0651 CDW GOVERNMENT 12/03/202150520 N271370 Crystal Reports 460.27 460.27Total for Check Number 50520: CPF1 CENTRAL PENSION FUND 12/03/202150521 184503.1121 November Pension 1,228.80 1,228.80Total for Check Number 50521: UB*00530 Brent Christensen 12/03/202150522 Refund Check 009128-000, 4431 Arden View Court 120.00 120.00Total for Check Number 50522: 1032 COMMERCIAL ASPHALT CO INC 12/03/202150523 211115 Asphalt Purchase 399.10 399.10Total for Check Number 50523: 10361 CRAIG RAPP LLC 12/03/202150524 CPG_AH11.1.21.1 2022 Annual Membership 1,600.00 1,600.00Total for Check Number 50524: 10475 ELANCITY 12/03/202150525 20-2304 Radar Speed Sign 5,279.00 5,279.00Total for Check Number 50525: 0176 FRATTALLONES HARDWARE INC 12/03/202150526 094738/A Supplies 7.74 7.74Total for Check Number 50526: UB*00523 Yohannes Gebre 12/03/202150527 Refund Check 007345-000, 4137 Gale Circle 688.76 688.76Total for Check Number 50527: 10458 MARUDAS GRAPHICS INC 12/03/202150528 52836 Deposit Tickets 127.56 Page 8AP Checks by Date - Detail by Check Date (12/9/2021 10:38 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 127.56Total for Check Number 50528: UB*00529 Joan Mathews-Larson 12/03/202150529 Refund Check 000638-000, 1273 Nursery Hill Lane 31.47 31.47Total for Check Number 50529: 0600 NCPERS GROUP LIFE INS 12/03/202150530 315800122021 December Insurance 32.00 32.00Total for Check Number 50530: UB*00527 George Petersen 12/03/202150531 Refund Check 002329-000, 3333 Lake Johanna Boulevard 160.34 160.34Total for Check Number 50531: UB*00524 David Petrie 12/03/202150532 Refund Check 000717-000, 1293 Wynridge Drive 24.01 24.01Total for Check Number 50532: AR-QUAD QUAD E COMPANIES INC 12/03/202150533 GE 2020-00981 Escrow Refund GE 2020-00981 4130 Hamline Ave Bldg C 1,750.00 1,750.00Total for Check Number 50533: 10469 RUM RIVER CONSTRUCTION CONSULTANTS12/03/202150534 431 September Inspections 67,050.71 67,050.71Total for Check Number 50534: SRFC SRF CONSULTING GROUP INC 12/03/202150535 14320.00-8 MVHS Trail-October 5,302.26 5,302.26Total for Check Number 50535: UB*00525 Wade & Britnie Thomas 12/03/202150536 Refund Check 011788-000, 1883 Edgewater Avenue 163.83 163.83Total for Check Number 50536: UB*00526 Paul Wiedel 12/03/202150537 Refund Check 002012-000, 3138 Shoreline Lane 4.65 4.65Total for Check Number 50537: 143,283.01Total for 12/3/2021: Report Total (86 checks): 524,318.83 Page 9AP Checks by Date - Detail by Check Date (12/9/2021 10:38 AM) Page 1 of 1 CONSENT ITEM – 6B MEMORANDUM DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2022 Non-Union Employee Compensation Plan Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • 2022 non-union employee compensation plan. All items need a simple majority for action unless otherwise noted. Background Annually, the City Council evaluates its compensation plan and determines if a cost of living adjustment (COLA) is appropriate. The 2022 budget was prepared with a 3.0% increase for non- union employees and a 3.0% increase for I.O.U.E. union members. This, in effect, helps to maintain the City’s place in the market. The seasonal employee compensation plan has been reviewed by staff and adjustments have been made, if necessary, to comply with minimum wage laws. Attached for Council approval are the compensation plans for January 1, 2022, for non-union employees as well as the proposed 2022 seasonal employee compensation plan. Budget Impact Attachments Attachment A: Proposed 2022 Non-Union Employee Compensation Plan Attachment B: Proposed 2022 Seasonal Compensation Plan NON‐UNIONHOURLYGrade 1 2 3 4 5 6 7 8 90‐48 1 16.81 17.32 17.84 18.37 18.92 19.49 20.07 20.68 21.3049‐64 2 17.82 18.36 18.91 19.47 20.06 20.66 21.28 21.92 22.5865‐82 3 18.89 19.46 20.04 20.64 21.26 21.90 22.56 23.23 23.9383‐100 4 20.02 20.62 21.24 21.88 22.54 23.21 23.91 24.63 25.37101‐120 5 21.23 21.86 22.52 23.19 23.89 24.61 25.34 26.10 26.89121‐142 6 22.50 23.17 23.87 24.59 25.32 26.08 26.86 27.67 28.50143‐165 7 23.85 24.56 25.30 26.06 26.84 27.65 28.48 29.33 30.21166‐189 8 25.28 26.04 26.82 27.62 28.45 29.31 30.19 31.09 32.02190‐215 9 26.80 27.60 28.43 29.28 30.16 31.06 32.00 32.96 33.95216‐242 10 28.40 29.26 30.13 31.04 31.97 32.93 33.92 34.93 35.98243‐271 11 30.11 31.01 31.94 32.90 33.89 34.90 35.95 37.03 38.14272‐302 12 31.92 32.87 33.86 34.87 35.92 37.00 38.11 39.25 40.43303‐335 13 33.83 34.84 35.89 36.97 38.08 39.22 40.39 41.61 42.85336‐370 14 35.86 36.94 38.04 39.18 40.36 41.57 42.82 44.10 45.43371‐407 15 38.01 39.15 40.33 41.54 42.78 44.07 45.39 46.75 48.15408‐446 16 40.29 41.50 42.75 44.03 45.35 46.71 48.11 49.55 51.04447‐487 17 42.71 43.99 45.31 46.67 48.07 49.51 51.00 52.53 54.10488‐530 18 45.27 46.63 48.03 49.47 50.95 52.48 54.06 55.68 57.35531‐575 19 47.99 49.43 50.91 52.44 54.01 55.63 57.30 59.02 60.79576‐620 20 50.87 52.39 53.97 55.58 57.25 58.97 60.74 62.56 64.44621‐665 21 53.92 55.54 57.20 58.92 60.69 62.51 64.38 66.31 68.30666‐710 22 57.16 58.87 60.64 62.45 64.33 66.26 68.25 70.29 72.40711‐755 23 60.58 62.40 64.27 66.20 68.19 70.23 72.34 74.51 76.75756‐800 24 64.22 66.15 68.13 70.17 72.28 74.45 76.68 78.98 81.35StepPts NON‐UNIONMONTHLYGrade1234567890‐48 1 2,914.16 3,001.59 3,091.64 3,184.38 3,279.92 3,378.31 3,479.66 3,584.05 3,691.5749‐64 2 3,089.01 3,181.68 3,277.13 3,375.45 3,476.71 3,581.01 3,688.44 3,799.10 3,913.0765‐82 3 3,274.35 3,372.58 3,473.76 3,577.97 3,685.31 3,795.87 3,909.75 4,027.04 4,147.8583‐100 4 3,470.82 3,574.94 3,682.19 3,792.65 3,906.43 4,023.63 4,144.33 4,268.66 4,396.72101‐120 5 3,679.06 3,789.44 3,903.12 4,020.21 4,140.82 4,265.04 4,392.99 4,524.78 4,660.53121‐142 6 3,899.81 4,016.80 4,137.31 4,261.43 4,389.27 4,520.95 4,656.57 4,796.27 4,940.16143‐165 7 4,133.80 4,257.81 4,385.54 4,517.11 4,652.62 4,792.20 4,935.97 5,084.05 5,236.57166‐189 8 4,381.82 4,513.28 4,648.68 4,788.14 4,931.78 5,079.74 5,232.13 5,389.09 5,550.76190‐215 9 4,644.73 4,784.08 4,927.60 5,075.43 5,227.69 5,384.52 5,546.05 5,712.44 5,883.81216‐242 10 4,923.42 5,071.12 5,223.25 5,379.95 5,541.35 5,707.59 5,878.82 6,055.18 6,236.84243‐271 11 5,218.82 5,375.39 5,536.65 5,702.75 5,873.83 6,050.05 6,231.55 6,418.49 6,611.05272‐302 12 5,531.95 5,697.91 5,868.85 6,044.91 6,226.26 6,413.05 6,605.44 6,803.60 7,007.71303‐335 13 5,863.87 6,039.79 6,220.98 6,407.61 6,599.84 6,797.83 7,001.77 7,211.82 7,428.17336‐370 14 6,215.70 6,402.17 6,594.24 6,792.06 6,995.83 7,205.70 7,421.87 7,644.53 7,873.86371‐407 15 6,588.64 6,786.30 6,989.89 7,199.59 7,415.58 7,638.04 7,867.18 8,103.20 8,346.30408‐446 16 6,983.96 7,193.48 7,409.29 7,631.56 7,860.51 8,096.33 8,339.22 8,589.39 8,847.07447‐487 17 7,403.00 7,625.09 7,853.84 8,089.46 8,332.14 8,582.11 8,839.57 9,104.76 9,377.90488‐530 18 7,847.18 8,082.60 8,325.07 8,574.83 8,832.07 9,097.03 9,369.94 9,651.04 9,940.57531‐575 19 8,318.01 8,567.55 8,824.58 9,089.31 9,361.99 9,642.85 9,932.14 10,230.10 10,537.01576‐620 20 8,817.09 9,081.60 9,354.05 9,634.67 9,923.71 10,221.43 10,528.07 10,843.91 11,169.23621‐665 21 9,346.12 9,626.50 9,915.30 10,212.75 10,519.14 10,834.71 11,159.75 11,494.54 11,839.38666‐710 22 9,906.88 10,204.09 10,510.21 10,825.52 11,150.28 11,484.79 11,829.34 12,184.22 12,549.74711‐755 23 10,501.30 10,816.34 11,140.83 11,475.05 11,819.30 12,173.88 12,539.10 12,915.27 13,302.73756‐800 24 11,131.37 11,465.32 11,809.28 12,163.55 12,528.46 12,904.31 13,291.44 13,690.19 14,100.89StepPts NON‐UNIONYEARLYGrade1234567890‐48 1 34,969.96 36,019.06 37,099.63 38,212.62 39,359.00 40,539.77 41,755.96 43,008.64 44,298.9049‐64 2 37,068.16 38,180.20 39,325.61 40,505.38 41,720.54 42,972.15 44,261.32 45,589.16 46,956.8365‐82 3 39,292.25 40,471.02 41,685.15 42,935.70 44,223.77 45,550.48 46,917.00 48,324.51 49,774.2483‐100 4 41,649.78 42,899.28 44,186.25 45,511.84 46,877.20 48,283.51 49,732.02 51,223.98 52,760.70101‐120 5 44,148.77 45,473.23 46,837.43 48,242.55 49,689.83 51,180.52 52,715.94 54,297.42 55,926.34121‐142 6 46,797.70 48,201.63 49,647.68 51,137.11 52,671.22 54,251.36 55,878.90 57,555.26 59,281.92143‐165 7 49,605.56 51,093.72 52,626.54 54,205.33 55,831.49 57,506.44 59,231.63 61,008.58 62,838.84166‐189 8 52,581.89 54,159.35 55,784.13 57,457.65 59,181.38 60,956.82 62,785.53 64,669.09 66,609.17190‐215 9 55,736.80 57,408.91 59,131.18 60,905.11 62,732.26 64,614.23 66,552.66 68,549.24 70,605.72216‐242 10 59,081.01 60,853.44 62,679.05 64,559.42 66,496.20 68,491.09 70,545.82 72,662.19 74,842.06243‐271 11 62,625.87 64,504.65 66,439.79 68,432.98 70,485.97 72,600.55 74,778.57 77,021.92 79,332.58272‐302 12 66,383.43 68,374.93 70,426.18 72,538.96 74,715.13 76,956.58 79,265.28 81,643.24 84,092.54303‐335 13 70,366.43 72,477.42 74,651.75 76,891.30 79,198.04 81,573.98 84,021.20 86,541.83 89,138.09336‐370 14 74,588.42 76,826.07 79,130.85 81,504.78 83,949.92 86,468.42 89,062.47 91,734.34 94,486.38371‐407 15 79,063.72 81,435.63 83,878.70 86,395.06 88,986.92 91,656.52 94,406.22 97,238.41 100,155.56408‐446 16 83,807.55 86,321.77 88,911.42 91,578.77 94,326.13 97,155.91 100,070.59 103,072.71 106,164.89447‐487 17 88,836.00 91,501.08 94,246.11 97,073.49 99,985.70 102,985.27 106,074.83 109,257.07 112,534.78488‐530 18 94,166.16 96,991.14 99,900.88 102,897.90 105,984.84 109,164.39 112,439.32 115,812.50 119,286.87531‐575 19 99,816.13 102,810.61 105,894.93 109,071.78 112,343.93 115,714.25 119,185.68 122,761.25 126,444.08576‐620 20 105,805.10 108,979.25 112,248.63 115,616.08 119,084.57 122,657.10 126,336.82 130,126.92 134,030.73621‐665 21 112,153.40 115,518.00 118,983.54 122,553.05 126,229.64 130,016.53 133,917.03 137,934.54 142,072.57666‐710 22 118,882.60 122,449.08 126,122.56 129,906.23 133,803.42 137,817.52 141,952.05 146,210.61 150,596.93711‐755 23 126,015.56 129,796.03 133,689.91 137,700.61 141,831.62 146,086.57 150,469.17 154,983.25 159,632.74756‐800 24 133,576.49 137,583.79 141,711.30 145,962.64 150,341.52 154,851.77 159,497.32 164,282.24 169,210.71StepPts PW Seasonal/Parks and Recreation 2021 2022 Part-Time Pay Scale Playground Leaders/Special Event/Trip Chaperone: Steps: 1 2 3 4 5+ $11.5012.00 $11.7512.25 *$12.0050 $12.2575 $12.5013.00 * Pay rate based on qualifications and experience (college level entry) Program Instructor I: Soccer/pre-soccer; basketball; sports hour/Pee Wee sports; pre-tball; flag football; soccer/tball mini camp; art programs, floor hockey; volleyball (classes are usually 1 hr) Steps: 1 2 3 4 5 $12.7513.00 $13.0025 *$13.2550 $13.5075 $14.0025 * Pay rate based on qualifications and experience (college level entry) Program Instructor II: Tennis, Baby-Sitting Steps: 1 2 3 4 5 $13.7514.00 $14.0025 $14.2550 $14.7515.00 $15.0025 Program Instructor III: Ice skating instructor, hockey skills instructor Steps: 1 2 3 4 5+ $15.5075 $15.7516.00 $16.0025 $16.2550 $16.7517.00 Program Instructor IV: Sports coordinator, lead summer staff Steps: 1 2 3 4 5+ $13.7514.00 $14.0025 $14.2550 $14.5075 $14.7515.00 Youth Umpires/Referees: Softball Umpire per game / Soccer referee per game Steps: 1 2 3 4 5 $16.5075 $17.0025 *$17.5075 $18.0025 $18.5075 * Certified Entry Attachment B Maintenance Worker: Steps: 1 2 3+ 4 5+ $13.0050 $14.0050 $14.7515.50 $15.7516.50 $16.5017.50 Ice Rink Attendants: Steps: 1 2 3 4 5+ $11.0025 $11.2550 *$11.5075 $11.7512.00 $12.0025 * College level entry Park Attendants: Adult Softball; Soccer Steps: 1 2 3 4 5+ $11.0025 $11.2550 *$11.5075 $11.7512.00 $12.0025 * College level entry Private Lessons: Tennis, Ice Skating, Specialty Skill Classes - per hour only Steps: 1 2 3 4 5+ $20.5021.25 Page 1 of 1 CONSENT ITEM – 6C MEMORANDUM DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2022 City Contribution to Employee Monthly Benefits Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Resolution 2021-068, setting the City Contribution to Employee Monthly Benefits for the 2022 benefit year. All items need a simple majority for action unless otherwise noted. Background Each year, the City needs to review the employee benefit options for the coming year and set the monthly contribution rates. Discussion This is the fourth year of the Minnesota Public Employees Insurance Program (PEIP). Rates increased 9.0% overall for health insurance. It is proposed that the city’s payment toward employee health insurance will increase $47.04 per month for an employee on a single plan and $91.39 per month for an employee on a family plan. The City would also cover the employee dental premium for those employees that chose a Single health plan. No changes were made to the Life, Short Term or Long Term Disability benefits. This is approximately a $20,460 increase in the budget. Budget Impact Attachments Attachment A: Resolution 2021-068 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2021-068 RESOLUTION APPROVING THE 2022 CITY CONTRIBUTION TO EMPLOYEE MONTHLY BENEFITS WHEREAS, the City Council of Arden Hills does hereby approve the contribution of seven hundred thirty three dollars and three cents ($733.03) per month toward health and dental insurance for an employee choosing a single medical insurance coverage plan. $50.57 will go toward the employee dental premium; if the HSA plan is selected, $125.00 will go toward the HSA; with the balance going toward the medical premium. Options for allocation are as follows: Plan Premium Employee Employer HSA Dental Total Employer PEIP – Advantage $787.14 $104.68 $682.46 $0.00 $50.57 $733.03 PEIP – Value $709.80 $27.34 $682.46 $0.00 $50.57 $733.03 PEIP - HSA $557.46 $0.00 $557.46 $125.00 $50.57 $733.03 and WHEREAS, the City Council of Arden Hills does hereby approve the contribution of one thousand two hundred fifteen dollars and sixty-one cents ($1,215.61) per month toward health and dental insurance for an employee choosing a family medical insurance coverage plan. $0.00 will go toward the employee dental premium; if the HSA plan is selected, $125.00 will go toward the HSA; with the balance going toward the medical premium. Options for allocation are as follows: Plan Premium Employee Employer HSA Dental Total Employer PEIP – Advantage $2,055.36 $839.75 $1,215.61 $0.00 $0.00 $1,215.61 PEIP – Value $1,848.98 $633.37 $1,215.61 $0.00 $0.00 $1,215.61 PEIP - HSA $1,441.14 $350.53 $1,090.61 $125.00 $0.00 $1,215.61 IUOE* unknown unknown $1,215.61 $0.00 $0.00 $1,215.61 *The City contribution cannot exceed the cost of the premium. and WHEREAS, the City Council of Arden Hills does hereby approve a contribution for full time employees for $20,000 Basic Life Insurance (monthly amount remaining at $4.30 in 2022), and for Short Term and Long Term Disability (no increase in premiums for 2022). To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City does hereby approve the contribution toward bargaining and non- bargaining unit employee benefits as stated above. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF DECEMBER 2021. ________________________________ David Grant, Mayor ATTEST: ______________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 6D MEMORANDUM DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Resolution Accepting Redistribution of American Rescue Plan Funds Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Resolution 2021-069, Accepting the Redistribution of Unrequested Coronavirus Local Fiscal Recovery Fund Established Under the American Rescue Plan Act All items need a simple majority for action unless otherwise noted. Discussion The attached resolution was developed by the League of Minnesota Cities to accept the redistribution of ARPA funds. There is not a specific requirement in the law that cities pass a resolution, but it is a formal way to acknowledge that the City will be receiving the funds and grants staff the authority to take the necessary steps once the process is open through Minnesota Management and Budget. We received 50% of the redistribution amount in November ($17,812.94). The total amount now being allocated to the City is $1,123,530.68. Budget Impact Whatever the City ends up using the funds for needs to qualify under the American Rescue Plan Act. These funds will be a topic of discussion at a future meeting. Attachments A. Resolution 2021-069 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2021-069 RESOLUTION TO ACCEPT THE REDISTRIBUTION OF UNREQUESTED CORONAVIRUS LOCAL FISCAL RECOVERY FUND ESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT WHEREAS, Congress adopted the American Rescue Plan Act in March 2021 (“ARPA”) which included $65 billion in recovery funds for cities across the country. WHEREAS, ARPA funds are intended to provide support to state, local, and tribal governments in responding to the impact of COVID-19 and in their efforts to contain COVID- 19 in their communities, residents, and businesses. WHEREAS, The Fiscal Recovery Funds provides for $19.53 billion in payments to be made to States and territories which will distribute the funds to nonentitlement units of local government (NEUs). WHEREAS, NEUs generally have populations below 50,000. WHEREAS, The ARPA requires that States and territories allocate funding to NEUs in an amount that bears the same proportion as the population of the NEU bears to the total population of all NEUs in the State or territory. WHEREAS, after the deadline of October 11, 2021, passed for NEUs to request ARPA funds, nearly $12 million of the $377 million available to Minnesota’s NEUs remained unrequested. WHEREAS, as allowed by the U.S. Treasury, the State of Minnesota has redistributed these remaining funds amongst eligible local governments who requested ARPA funds. WHEREAS, the redistribution amount is approximately $3.47 per capita, capped at 75% of the most recent budget adopted as of January 27, 2020. WHEREAS, $35,625.88 has been allocated to the City of Arden Hills (“City”) pursuant to the ARPA (Redistribution). WHEREAS, the Redistribution will be distributed in two tranches with half received in 2021 and the second half in 2022. WHEREAS, the United States Department of Treasury has adopted guidance regarding the use of ARPA funds. 12231574v1 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that 1. The accepts the Redistribution of coronavirus local fiscal recovery fund established under the ARPA to be used in a manner consistent with guidance adopted by the United State Department of Treasury. 2. City staff, together with the Mayor and the City Attorney are hereby authorized to take any actions necessary to secure the Redistribution for the City, if necessary. 3. City staff, together with the Mayor and the City Attorney are hereby authorized to make recommendations to the City Council for future expenditures that may be reimbursed with ARPA funds. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13TH DAY OF DECEMBER, 2021. ________________________________ David Grant, Mayor ATTEST: ______________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 6E MEMORANDUM DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2022 Fee Schedule Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motions to approve, table, or deny the following: • Adopting Ordinance 2021-012 Approving the 2022 Fee Schedule and Authorizing Publication of the Summary Ordinance. All items need a simple majority for action unless otherwise noted. Background/Discsussion The draft 2022 Fee Schedule was provided to the City Council at its work session on November 15, 2021. The City Council was in agreement regarding the proposed changes as submitted at the November 15 work session. Once approved the 2022 Fee Schedule will be updated on the City’s website and the Summary Ordinance will be published in the St. Paul Pioneer Press. Attachments Attachment A: Ordinance 2021-012 – Appendix A – 2022 Fee Schedule (Red-Lined Version) Attachment B: Ordinance 2021-012 – Appendix A – 2022 Fee Schedule (Clean Version) Attachment C: Summary Ordinance 2021-012 Page 1 of 145 City of Arden Hills Ordinance 2021-00912 – Appendix A Amended 20212 Fee Schedule I. Administrative Chickens – Licenses Two years (Pro-rated for second year @ $15.00) $30.00 Dogs/Cats – Licenses Two years (Pro-rated for second year @ $15.00) $30.00 Dogs/Cats – Boarding $22.00 per day Dogs/Cats – Impoundment Fee $50.00 Dogs/Cats – Surrender Fee Each $25.00 Dogs – Residential Kennel License Annual $21.00 Dogs – Dangerous Dog Fee Annual $500.00 Dogs – Potentially Dangerous Dog Fee Annual $250.00 Copying – General City Material $0.25 8 ½ x 11; $0.50 large. Per Page. Add postage if mailing copies Assessment Search $53.00 per half hour Private Activity Revenue Bonds Non-refundable application fee $500.00 Annual Administrative Fee 1/8 of 1% (0.125%) of outstanding principal balance of the bonds for the life of the bonds Reimbursement of all City costs II. Building Construction (All permits are non-refundable after 90 days) Building Permits – Permit Fee Fees shall be based according to the 20201 State Statute 326B.153 and are determined by the City’s Building Official Commercial Building Permits – Plan Review Fee 65% of Building Permit Fee. Payment equaling half of this fee is due at time of permit submittal (non-refundable) Residential New Construction/Additions – Escrow $2,000 Temporary Certificate of Occupancy (CO) Escrow To be determined by Building Official Building Permits – Re-inspection $63.25 per State Statute 326B.153 Building Permits – Manufactured Home Location , $100.00 + State Surcharge fee as outlined in State Statute 326B.148 Building Permits – Demolition Permit Fee $100.00 + State Surcharge fee as outlined in Statute 326B.148 Escrow $2,000 Page 2 of 145 Building Permits – Special Investigations 100% of Permit Fee State Surcharge – based on valuation Fee based on 20201 State Statute 326B.148 State Surcharge – Fixed Fees Fee based on State Statute 326B.148 Plumbing Permits – Minimum Fee $60.00 Plumbing Permits – Residential 1.25% of Project Value Plumbing Permits – Commercial 1.25% of Project Value + $50.00 Electrical Permits – Minimum Fee $45.00 + State Surcharge Electrical Permits – Maximum Single Family Dwelling Fee $190.00 Electrical Permits – General See Exhibit “A” attached to fee schedule Mechanical Permits – Minimum Fee $60.0075.00 Mechanical Permits – Residential 2% of Project Value Mechanical Permits – Commercial 1.25% of Project Value + $50.00 Fire Protection Permits – Permit Fee Fees shall be based according to the 20201 State Statute 326B.153 and are determined by the City’s Building Official Fire Protection Permits – Plan Review Fee 65% of Permit Fee Fire Protection Permits – Re- inspection $63.25 per State Statute 326B.153 III. Liquor Licensing On-sale 1,999 square feet (SF) or less $3,465.00 On-sale 2,000 (SF) – 2,999 (SF) $4,620.00 On-sale 3,000 (SF) – 3,999 (SF) $5,775.00 On-sale 4,000 (SF) or more $6,930.00 On-sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off-sale $210.00 Club Fee $315.00 On-sale, Malt Beverage $126.00 Off-sale, Malt Beverage $42.00 On-sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on-sale license fee, whichever is less) Strong Beer No Charge (as part of On-Sale Wine License) Investigation Fee $158.00 Minor Consumption Violation with Server Training First Violation $105.00 Second Violation $525.00 Third Violation $1,050.00 Fourth Violation $1,575.00 Minor Consumption Violation without Server Training First Violation $525.00 Second Violation $1,050.00 Page 3 of 145 Third Violation $1,575.00 Fourth Violation $2,100.00 and may be subject to license revocation IV. Maps and Ordinances Zoning Ordinance Municipal Code Comprehensive Plan $0.25 per side Color Maps (8.5 x 11) $2.00 Color Maps (11 x 17) $4.00 Street Maps $2.00 As-Builts (11 x 17) Based on number of copies and staff time V. Parks & Recreation Youth Athletic Association Field Rental Per two hour time block $33.0035.00 per time block + applicable tax Adult Club / Intramural Field Rental Per two hour time block $53.0055.00 per time block + applicable tax Ball Field Rental, Unlighted Per two hour time block. Tournament fees are extra. $107.00110.00 per time block + applicable tax Ball Field Rental, Lighted Per two hour time block. Tournament fees are extra. $132.00135.00 per time block + applicable tax Ball Field Tournament Fee (Adult), Full Maintenance Includes all day maintenance staff on site $535.00 per day + $200.00 damage deposit + applicable tax Ball Field Tournament Fee (Adult), Minimum Maintenance Includes prep for fields and midday drag of fields $320.00 per day + $200.00 damage deposit + applicable tax Warming House Rental/Ice Rink Rental Only allowed during non-public use hours unless authorized by City staff $50.0055.00 per hour + $200.00 damage deposit + key deposit + applicable tax Picnic Shelters - Resident Available for reservation No Charge Picnic Shelters – Non-Resident Available for reservation $30.00 Picnic Pavilions – Resident Includes up to five picnic tables $125.00 per time slot + $200.00 damage deposit + applicable tax *fFee waived for Night to Unite and other public events open to all Arden Hills residents. Picnic Pavilions – Non-Resident Includes up to five picnic tables $200.00 per time slot + $200.00 damage deposit + applicable tax Picnic Pavilions – Resident Non-Profit Includes up to five picnic tables $75.0085.00 per day + $200.00 damage deposit Picnic Pavilions – Other Non-Profit Includes up to five picnic tables $100.00110.00 per day + $200.00 damage deposit Additional Picnic Tables For every two extra tables $20.00 + applicable tax* *fee waived for Night to Unite and other public events open to all Arden Hills residents Community Garden Plot – One Plot Annual $51.0055.00 + applicable tax Community Garden Plot – Second Plot Annual $26.0025.00 + applicable tax Page 4 of 145 Room Rental – City Hall, Community Room (Normal business hours: 8:00 am – 4:30 pm) (Non-business hours: weekends and holidays) Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hours usage: Army National Guard: No charge City Government: No charge Resident, Non- profit: $90.00 Resident, For- profit: $120.00 Non-Resident, Non-profit: $130.00 Non-Resident, For-profit: $155.00 (includes applicable tax) Non-business hours usage: Resident: $200 Non-Resident: $225 (includes applicable tax) Room Rental – City Hall, Small Conference Room (Normal business hours: 8:00 am – 4:30 pm) (Non-business hours: weekends and holidays) Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hours usage: $25.00 Army National Guard: No charge City Government: No charge Resident, Non- profit: $50.00 Resident, For- profit: $60.00 Non-Resident, Non-profit: $70.00 Non-Resident, For-profit: $80.00 (includes applicable tax) Non-business hours usage: Resident: $200 Non-Resident: $225 (includes applicable tax) Room Rental – Damage Deposit Required $200.00 Equipment Rental – DVD, VCR, T.V. $20.00 + applicable tax VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis.) Description: Escrow Fees: Initial Application Fees: Preliminary Plat Administrative Fee $500 Escrow $2,500 Page 5 of 145 Final Plat Administrative Fee $450 Escrow $1,000 Lot Split/Minor Subdivision (R-1 and R-2 only) Administrative Fee $350 Escrow $1,500 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $500 Escrow $1,500 Comprehensive Plan Amendment Administrative Fee $550 Escrow $2,500 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $400 Escrow $1,500 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $600 Escrow $2,500 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $2000 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $400 Escrow $1,500 Concept Review Administrative Fee $300 Escrow $750 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $450 Escrow $1,500 City Code Amendment Administrative Fee $350 Escrow $1,500 Zoning Code or TRC Amendment Administrative Fee $400 Escrow $1,500 Zoning Letter Administrative Fee $75 Land Use Requests – Not Already Specified Administrative Fee $150 Escrow $1,000 Zoning Permit Decks under 30”, Driveways, Fences, Sheds, Temporary Structures, and Chicken Coops $65 Commercial Parking Lot Resurfacing $100 Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Escrow $500 Commercial Outdoor Display and Sales Area Permit $100 Appeal of Administrative Zoning, Sign, or Subdivision Decisions Administrative Fee $150 Escrow $1,000 Page 6 of 145 TCCAP Development Related Professional Services Charge Any portion of the TCAAP development can prepay an amount on behalf of future parcels to be developed and that the prepayment amount will be netted out and the fee schedule will be updated annually. $2,743 per acre VII. Public Works/Engineering Right-of-Way Permit Permit Fee $155.00160.00 Escrow To be determined by the Engineer Right-of Way Permit – Small Cell Wireless Facilities Permit for up to 15 locations; rent and maintenance per each location $150160.00 ROW permit fee, rent $150160.00 per year, maintenance $25 per year Grading & Erosion Control Fees Permit Fee $155.00160.00 Escrow To be determined by the Engineer After Hours Call-out Conducted outside normal business hours, minimum of 2 hours $100 per hour Holiday Call-out Minimum of 2 hours $150.00 per hour VIII. Utility Hookup Charges Water Permits – Service Installation/Repairs/Alteration Per inspection $42.0045.00 Water Permits – Interior Plumbing, New Home $42.0045.00 Water Permanent Disconnect $220.00 Curb Box and Service Lead, 1” Service Connection on Unsurfaced Street $168.00 Restoration of Typical Road Mix Street $105.00 Restoration of Higher-Type Street Set by Engineer Larger than 1” Service Connection Set by Engineer Water Permits – Plan Check Fee Set by EngineerInspector Water Permits – Re-inspection (Regular Business Hours) $42.0045.00 per hour Water Permits – After Hours Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $100.00 per hour Water Permits – Holiday Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $150.00 per hour Hydrant Meter Rental $2,000 deposit, monthly rental of $30.00, water permit fee of $170.00, State surcharge of $1.00 plus applicable standard water usage rate charge for consumption Page 7 of 145 Water Meter/Spacer Charges – Customer Requested Water Meter Accuracy Test Fee includes removal of meter, bench test at maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Based on Meter Size Contact Public Works for Quote Water Meter/Spacer Charges – 5/8” x ¾” Meter Model 25 Standard Meter $480.00 Water Meter/Spacer Charges – 3/4” x 7 ½” Meter Model 35 Contact Public Works for Quote Water Meter/Spacer Charges – 1” Meter $590.00 Water Meter/Spacer Charges – Greater than 1” Contact Public Works for Quote Water Connection Fee – Connection fee for previously un- served or expanded lots $855.00 per acre or portion thereof Water Availability Fee – New or Additional Units The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $ 1,375 per unit Sewer Connection Fee – Connection fee for previously un- served or expanded lots $840.00 per acre or portion thereof Sewer Availability Fee – New or Additional Units The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $ 825.00 per unit Sewer Permits – Service Installation/Alternations/Repairs Per inspection $42.0045.00 Sewer Permits – Plan Review Fee Set by Inspector Sewer Permits – Reinspections (Regular Business Hours) $42.0045.00 per hour Sewer Permits – After Hours Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $100.00 per hour Sewer Permits – Holiday Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $150.00 per hour Sewer Access Charge Set by Met Council Annually $2,485.00 (Contact Met Council) Sanitary Sewer Utility Prohibited Sump Pump Connection Surcharge $100.00 per month IX. Miscellaneous/Retail Activities Boutique/Garage Sale Application/notification of City Hall required No charge Tent Permit $55.00+ State Surcharge Sidewalk Sales $53.00 Business Licensing – Amusement Facilities Includes arcade, dance hall, movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. $105.00 Page 8 of 145 Business Licensing – Wholesale Bulk Fuel Storage Liability insurance required $210.00 Business Licensing – Hotel/Motel $6.50 per room Business Licensing – Courtesy Bench, Non-advertising $26.00 Business Licensing – Courtesy Bench, Advertising $79.00 Business Licensing – Mechanical/Electronic Devices Includes musical devices, amusement rides, bowling alleys, etc. $15.00 per location + $15.00 per machine (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine) Business Licensing – Retail Sales Includes antique shops, beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed $53.00 Business Licensing – Restaurants, Cafes, Coffee Houses, etc. $21.00 up to1,000 square feet $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet (etc.) Business Licensing – Restaurants, Drive-Thru $315.00 Business Licensing – Service Stations $105.00 Business Licensing – Grocery $21.00 up to 1,000 square feet $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet (etc.) Business Licensing – Mobile Food Units/Food Trucks $30.00 temporary (7 days or less) or $100 annual (8 days or more) Charitable Gambling Permit – Per Minnesota State Statute, Chapter 349 Includes investigation fee Local Gambling Tax Lawful Gambling Fund $158.00 3% of organizations’ gross receipts from all lawful gambling, less prizes paid out 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at $100.00) Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00) Massage Therapist Annual Fee, Includes investigation fee $53.00 Massage Therapist Establishment Annual Fee, Includes investigation fee $158.00 Page 9 of 145 Recreational Outdoor Archery Range $200 first year $50 annual renewal Solicitors, Peddlers, Transient Permit – For-Profit Organizations Please reference Section 340 of the Municipal Code for more information $158.00 background investigation + $105.00 per month permit fee Solicitors, Peddlers, Transient Permit – Non-Profit Organizations Please reference Section 340 of the Municipal Code for more information No charge Tree Contractor License $50.00 X. Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less (maximum allowable size) $25.00 Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 XI. Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the City 10% of license fee or $32.00, whichever is greater Tobacco Sales, Illegal First Offense $300.00 Tobacco Sales, Illegal Second Offense within 36 months $600.00 Tobacco Sales, Illegal Third Offense or any subsequent violation within 36 months of initial violation $1,000.00 and not less than a 7 business day suspension and may be revoked (MN Statute 461.12, Subd. 2) Candidate Filing Fee $2.00 Insufficient Funds/Returned Check Fee $35.00 Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee For renewals received after January 31 $90.00 per rental unit Residential Contractor License Check $5.00 Business Subsidy Application Fee Required to reimburse City for full cost of review $2,100.00 + $10,500.00 escrow Construction Activity Waiver Per Waiver Application $263.00 XII. False Alarm Fees False Alarm First two alarms No charge + letter False Alarm Three through ten alarms $100.00 per alarm False Alarm Over ten alarms $300.00 per alarm XIII. Investigation Fees Page 10 of 145 Tobacco, Liquor, Charitable Gambling, & Solicitor’s Permits $158.00 XIV. Utility Use Charges Water Per Quarter: Meter Charge 3/4” Meter Size or Smaller $42.7744.69 Meter Charge 1” Meter Size $106.91111.72 Meter Charge 1.5” Meter Size $213.83223.45 Meter Charge 2” Meter Size $342.11357.50 Meter Charge 3” Meter Size $641.47670.34 Meter Charge 4” Meter Size $1,069.131,117.24 Meter Charge 6” Meter Size $2,138.262,234.48 Meter Charge 8” Meter Size $3,421.213,575.16 Meter Charge 10” Meter Size $4,917.995,139.30 Meter Charge 12” Meter Size $9,194.509,608.25 Consumption: 1-10,000 gals. gallons $3.413.56 per 1,000 gallons (pro- rated) Consumption: 10,001-35,000 gals. gallons $4.384.58 per 1,000 gallons (pro-rated) Consumption: Over 35,000 gals. gallons $7.758.10 per 1,000 gallons (pro-rated) Water Test Fee set by MN State Health Dept $2.43 per quarter Sanitary Sewer Per Quarter: Base Charge – All Users per unit (except mobile homes) $60.4062.51 Usage per gals. – Single Family/Multiple Family gallons $6.226.44 (per 1,000 gallons) Sanitary Sewer – Commercial Apartment/Condominium gallons $6.226.44 (per 1,000 gallons) Sanitary Sewer - Mobile Home per unit $166.15171.99 A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons for those customers that were assigned the minimum amount. Customers that have a Winter Average amount greater than 9,000 gallons will be billed on the lesser of actual consumption or their Winter Average consumption. Customers not connected to City water will be billed on 9,000 gallons each quarter. Surface Water Per Quarter: Residential - Single Family per lot $16.0816.56 Residential – Multiple Family per dwelling $20.8521.48 Apartment / Condominium per acre $131.27135.21 Industrial / Commercial per acre $204.95211.10 Undeveloped per acre N/A Standby Per Quarter: Standby 1” Service Line or smaller $9.9610.41 Violation of Water or Sewer Use Restrictions: Non-essential usage charge $300 per day XV. Recycling Fee Per Residential Parcel with curbside recycling Annual $57.5058.00 Page 11 of 145 Per Residential Parcel without curbside recycling Annual $3.50 XVI. Park Development Park Development Fee Per residential unit $6,500.00 326B.153 BUILDING PERMIT FEES. Subdivision 1.Building permits.(a) Fees for building permits submitted as required in section 326B.107 include: (1) the fee as set forth in the fee schedule in paragraph (b) or as adopted by a municipality; and (2) the surcharge required by section 326B.148. (b) The total valuation and fee schedule is: (1) $1 to $500, $29.50; (2) $501 to $2,000, $28 for the first $500 plus $3.70 for each additional $100 or fraction thereof, to and including $2,000; (3) $2,001 to $25,000, $83.50 for the first $2,000 plus $16.55 for each additional $1,000 or fraction thereof, to and including $25,000; (4) $25,001 to $50,000, $464.15 for the first $25,000 plus $12 for each additional $1,000 or fraction thereof, to and including $50,000; (5) $50,001 to $100,000, $764.15 for the first $50,000 plus $8.45 for each additional $1,000 or fraction thereof, to and including $100,000; (6) $100,001 to $500,000, $1,186.65 for the first $100,000 plus $6.75 for each additional $1,000 or fraction thereof, to and including $500,000; (7) $500,001 to $1,000,000, $3,886.65 for the first $500,000 plus $5.50 for each additional $1,000 or fraction thereof, to and including $1,000,000; and (8)$1,000,001 and up, $6,636.65 for the first $1,000,000 plus $4.50 for each additional $1,000 or fraction thereof. (c) Other inspections and fees are: (1) inspections outside of normal business hours (minimum charge two hours), $63.25 per hour; (2) reinspection fees, $63.25 per hour; (3) inspections for which no fee is specifically indicated (minimum charge one-half hour), $63.25 per hour; and (4) additional plan review required by changes, additions, or revisions to approved plans (minimum charge one-half hour), $63.25 per hour. (d)If the actual hourly cost to the jurisdiction under paragraph (c) is greater than $63.25, then the greater rate shall be paid. Hourly cost includes supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. [See Note.] Subd. 2.Plan review.Fees for the review of building plans, specifications, and related documents submitted as required by section 326B.106 must be paid based on 65 percent of the building permit fee required in subdivision 1. Official Publication of the State of Minnesota Revisor of Statutes 326B.153MINNESOTA STATUTES 20211 Page 12 of 15 Subd. 3.Surcharge.Surcharge fees are required for permits issued on all buildings including public buildings and state licensed facilities as required by section 326B.148. Subd. 4.Distribution.(a) This subdivision establishes the fee distribution between the state and municipalities contracting for plan review and inspection of public buildings and state licensed facilities. (b) If plan review and inspection services are provided by the state building official, all fees for those services must be remitted to the state. (c)If plan review services are provided by the state building official and inspection services are provided by a contracting municipality: (1) the state shall charge 75 percent of the plan review fee required by the state's fee schedule in subdivision 2; and (2)the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted fee schedule, for orientation to the plans, in addition to the permit and other customary fees charged by the municipality. (d) If plan review and inspection services are provided by the contracting municipality, all fees for those services must be remitted to the municipality in accordance with their adopted fee schedule. History: 2009 c 78 art 5 s 11; 2017 c 94 art 2 s 5 NOTE: The amendments to subdivision 1, paragraph (b), by Laws 2017, chapter 94, article 2, section 5, expire October 1, 2021. Laws 2017, chapter 94, article 2, section 5, the effective date. Note: The language of subdivision 1 reflects the expiration of the amendment in Laws 2017, chapter 94, article 2, section 5. Official Publication of the State of Minnesota Revisor of Statutes 2MINNESOTA STATUTES 2021326B.153 Page 13 of 15 326B.148 SURCHARGE. Subdivision 1.Computation.To defray the costs of administering sections 326B.101 to 326B.194, a surcharge is imposed on all permits issued by municipalities in connection with the construction of or addition or alteration to buildings and equipment or appurtenances after June 30, 1971. The commissioner may use any surplus in surcharge receipts to award grants for code research and development and education. If the fee for the permit issued is fixed in amount the surcharge is equivalent to one-half mill (.0005) of the fee or $1, except that effective July 1, 2010, until June 30, 2015, the permit surcharge is equivalent to one-half mill (.0005) of the fee or $5, whichever amount is greater. For all other permits, the surcharge is as follows: (1)if the valuation of the structure, addition, or alteration is $1,000,000 or less, the surcharge is equivalent to one-half mill (.0005) of the valuation of the structure, addition, or alteration; (2) if the valuation is greater than $1,000,000, the surcharge is $500 plus two-fifths mill (.0004) of the value between $1,000,000 and $2,000,000; (3) if the valuation is greater than $2,000,000, the surcharge is $900 plus three-tenths mill (.0003) of the value between $2,000,000 and $3,000,000; (4) if the valuation is greater than $3,000,000, the surcharge is $1,200 plus one-fifth mill (.0002) of the value between $3,000,000 and $4,000,000; (5) if the valuation is greater than $4,000,000, the surcharge is $1,400 plus one-tenth mill (.0001) of the value between $4,000,000 and $5,000,000; and (6) if the valuation exceeds $5,000,000, the surcharge is $1,500 plus one-twentieth mill (.00005) of the value that exceeds $5,000,000. Subd. 2.Collection and reports.All permit surcharges must be collected by each municipality and a portion of them remitted to the state. Each municipality having a population greater than 20,000 people shall prepare and submit to the commissioner once a month a report of fees and surcharges on fees collected during the previous month but shall retain the greater of two percent or that amount collected up to $25 to apply against the administrative expenses the municipality incurs in collecting the surcharges. All other municipalities shall submit the report and surcharges on fees once a quarter but shall retain the greater of four percent or that amount collected up to $25 to apply against the administrative expenses the municipalities incur in collecting the surcharges. The report, which must be in a form prescribed by the commissioner, must be submitted together with a remittance covering the surcharges collected by the 15th day following the month or quarter in which the surcharges are collected. A municipality that fails to report or submit the required remittance to the department in accordance with this subdivision is subject to the remedies provided by section 326B.082. Subd. 3.Revenue to equal costs.Revenue received from the surcharge imposed in subdivision 1 should approximately equal the cost, including the overhead cost, of administering sections 326B.101 to 326B.194. History: 1984 c 544 s 75; 1Sp1985 c 13 s 127; 1989 c 303 s 1; 1989 c 335 art 4 s 11; 1991 c 2 art 7 s 5; 1994 c 634 art 2 s 7; 1995 c 254 art 2 s 13; 1997 c 202 art 2 s 26; 1Sp2001 c 10 art 2 s 31; 2002 c 317 s 2; 2007 c 135 art 2 s 5; 2007 c 140 art 4 s 13,61; art 13 s 4; 2009 c 101 art 2 s 109; 2010 c 215 art 8 s 10; 2010 c 280 s 19,20; 1Sp2011 c 4 art 3 s 8; 2012 c 289 s 5 Official Publication of the State of Minnesota Revisor of Statutes 326B.148MINNESOTA STATUTES 20211 Page 14 of 15 Effective 1/1/2020 ELECTRICAL PERMIT FEES Exhibit “A” HOMEOWNERS AND ELECTRICAL CONTRACTORS: Complete an electrical permit form available from the Building Inspections Division. Add $1.00 for State surcharge to total cost of each permit. The fee is the total of the listed fees or the total number of inspection trips x $45.00, whichever is greater. Residential panel replacement is $110.00, sub panel $45.00. New service or power supply is: Circuits and Feeders 0 to 300 Amp $55.00 0-100 Amp $9.00 400 Amp $71.00 101-200Amp $15.00 500 Amp $87.00 201-300 Amp $21.00 600 Amp $103.00 301-400 Amp $27.00 800 Amp $135.00 401-500 Amp $33.00 1000 Amp $167.00 501-600 Amp $39.00 Add $16.00 for each additional 100 amps Add $6.00 for each additional 100 amps Minimum Fee: Maximum Fee: Minimum permit fee is $45.00 plus $1.00 Maximum fee for single family dwelling or State surcharge. This is for one inspection townhouse not over 200 amps (No max if only. Minimum fee for rough-in and final service is over 200Amps) is $190.00 plus inspection is $90.00 plus $1.00 State surcharge. $1.00 State surcharge. Maximum of 2 rough-in’s and 1 final inspection. (Failed inspections are an additional $45.00 each) Apartment Buildings Fee per unit of an apartment or condominium complex is $80.00. This does not cover service, unit feeders or house panels. Swimming Pools and Hot Tubs $90.00 plus circuits at $9.00/each. This includes 2 inspections. Additions, Remodels or Basement Finishes $90.00 this include up to 10 circuits and 2 inspections Residential Accessory Structures The Greater of $55.00 for panel plus $9.00 per circuit or $90 for 2 inspections. Traffic Signals $8.00 per each standard Street and Parking Lot Lights $5.00 per each standard Transformers and Generators $5 up to 10kva, $40 11 to 74kva, $60 75kva to 299kva, over 299kva is $165 Retrofit Lighting $0.85 cents per fixture Sign Transformer or Driver $9.00 per transformer Low voltage fire alarm, low voltage heating $0.85 cents per device and air conditioning control wiring Re-Inspection Fee in addition $45.00 to all other fees Hourly rate for carnivals $90.00 Solar fees: 0kw to 5kw = $90 5.1kw to 10kw = $150 10.1kw to 20kw = $225 20.1kw to 30kw = $300 30.1kw to 40kw = $375 40.1kw and larger is $375 plus $25 for each additional 10kw Electronic inspection fee for these items only; furnace, air conditioning, bath fan, fireplace or receptacle for water heater vent is $40. Refunds must be requested in writing. No refunds unless more than the minimum fee. Refunds are minus the cities 20% handling fee. THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED. Page 15 of 15 Page 1 of 15 City of Arden Hills Ordinance 2021-012 – Appendix A 2022 Fee Schedule I.Administrative Chickens – Licenses Two years (Pro-rated for second year @ $15.00) $30.00 Dogs/Cats – Licenses Two years (Pro-rated for second year @ $15.00) $30.00 Dogs/Cats – Boarding $22.00 per day Dogs/Cats – Impoundment Fee $50.00 Dogs/Cats – Surrender Fee Each $25.00 Dogs – Residential Kennel License Annual $21.00 Dogs – Dangerous Dog Fee Annual $500.00 Dogs – Potentially Dangerous Dog Fee Annual $250.00 Copying – General City Material $0.25 8 ½ x 11; $0.50 large. Per Page. Add postage if mailing copies Assessment Search $53.00 per half hour Private Activity Revenue Bonds Non-refundable application fee $500.00 Annual Administrative Fee 1/8 of 1% (0.125%) of outstanding principal balance of the bonds for the life of the bonds Reimbursement of all City costs II.Building Construction (All permits are non-refundable after 90 days) Building Permits – Permit Fee Fees shall be based according to the 2021 State Statute 326B.153 and are determined by the City’s Building Official Commercial Building Permits – Plan Review Fee 65% of Building Permit Fee. Payment equaling half of this fee is due at time of permit submittal (non-refundable) Residential New Construction/Additions – Escrow $2,000 Temporary Certificate of Occupancy (CO) Escrow To be determined by Building Official Building Permits – Re-inspection $63.25 per State Statute 326B.153 Building Permits – Manufactured Home Location , $100.00 + State Surcharge fee as outlined in State Statute 326B.148 Building Permits – Demolition Permit Fee $100.00 + State Surcharge fee as outlined in Statute 326B.148 Escrow $2,000 Page 2 of 15 Building Permits – Special Investigations 100% of Permit Fee State Surcharge – based on valuation Fee based on 2021 State Statute 326B.148 State Surcharge – Fixed Fees Fee based on State Statute 326B.148 Plumbing Permits – Minimum Fee $60.00 Plumbing Permits – Residential 1.25% of Project Value Plumbing Permits – Commercial 1.25% of Project Value + $50.00 Electrical Permits – Minimum Fee $45.00 + State Surcharge Electrical Permits – Maximum Single Family Dwelling Fee $190.00 Electrical Permits – General See Exhibit “A” attached to fee schedule Mechanical Permits – Minimum Fee $75.00 Mechanical Permits – Residential 2% of Project Value Mechanical Permits – Commercial 1.25% of Project Value + $50.00 Fire Protection Permits – Permit Fee Fees shall be based according to the 2021 State Statute 326B.153 and are determined by the City’s Building Official Fire Protection Permits – Plan Review Fee 65% of Permit Fee Fire Protection Permits – Re- inspection $63.25 per State Statute 326B.153 III.Liquor Licensing On-sale 1,999 square feet (SF) or less $3,465.00 On-sale 2,000 (SF) – 2,999 (SF) $4,620.00 On-sale 3,000 (SF) – 3,999 (SF) $5,775.00 On-sale 4,000 (SF) or more $6,930.00 On-sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off-sale $210.00 Club Fee $315.00 On-sale, Malt Beverage $126.00 Off-sale, Malt Beverage $42.00 On-sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on-sale license fee, whichever is less) Strong Beer No Charge (as part of On-Sale Wine License) Investigation Fee $158.00 Minor Consumption Violation with Server Training First Violation $105.00 Second Violation $525.00 Third Violation $1,050.00 Fourth Violation $1,575.00 Minor Consumption Violation without Server Training First Violation $525.00 Second Violation $1,050.00 Page 3 of 15 Third Violation $1,575.00 Fourth Violation $2,100.00 and may be subject to license revocation IV.Maps and Ordinances Zoning Ordinance Municipal Code Comprehensive Plan $0.25 per side Color Maps (8.5 x 11) $2.00 Color Maps (11 x 17) $4.00 Street Maps $2.00 As-Builts (11 x 17) Based on number of copies and staff time V.Parks & Recreation Youth Athletic Association Field Rental Per two hour time block $35.00 per time block + applicable tax Adult Club / Intramural Field Rental Per two hour time block $55.00 per time block + applicable tax Ball Field Rental, Unlighted Per two hour time block. Tournament fees are extra. $110.00 per time block + applicable tax Ball Field Rental, Lighted Per two hour time block. Tournament fees are extra. $135.00 per time block +applicable tax Ball Field Tournament Fee (Adult), Full Maintenance Includes all day maintenance staff on site $535.00 per day + $200.00 damage deposit + applicable tax Ball Field Tournament Fee (Adult), Minimum Maintenance Includes prep for fields and midday drag of fields $320.00 per day + $200.00 damage deposit + applicable tax Warming House Rental/Ice Rink Rental Only allowed during non-public use hours unless authorized by City staff $55.00 per hour + $200.00 damage deposit + key deposit + applicable tax Picnic Shelters - Resident Available for reservation No Charge Picnic Shelters – Non-Resident Available for reservation $30.00 Picnic Pavilions – Resident Includes up to five picnic tables $125.00 per time slot + $200.00 damage deposit + applicable tax *Fee waived for Night to Unite and other public events open to all Arden Hills residents. Picnic Pavilions – Non-Resident Includes up to five picnic tables $200.00 per time slot + $200.00 damage deposit + applicable tax Picnic Pavilions – Resident Non-Profit Includes up to five picnic tables $85.00 per day + $200.00 damage deposit Picnic Pavilions – Other Non-Profit Includes up to five picnic tables $110.00 per day + $200.00 damage deposit Additional Picnic Tables For every two extra tables $20.00 + applicable tax* *fee waived for Night to Unite and other public events open to all Arden Hills residents Community Garden Plot – One Plot Annual $55.00 + applicable tax Community Garden Plot – Second Plot Annual $25.00 + applicable tax Page 4 of 15 Room Rental – City Hall, Community Room (Normal business hours: 8:00 am –4:30 pm) (Non-business hours: weekends and holidays) Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hours usage: Army National Guard: No charge City Government: No charge Resident, Non- profit: $90.00 Resident, For- profit: $120.00 Non-Resident, Non-profit: $130.00 Non-Resident, For-profit: $155.00 (includes applicable tax) Non-business hours usage: Resident: $200 Non-Resident: $225 (includes applicable tax) Room Rental – City Hall, Small Conference Room (Normal business hours: 8:00 am –4:30 pm) (Non-business hours: weekends and holidays) Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hours usage: Army National Guard: No charge City Government: No charge Resident, Non- profit: $50.00 Resident, For- profit: $60.00 Non-Resident, Non-profit: $70.00 Non-Resident, For-profit: $80.00 (includes applicable tax) Non-business hours usage: Resident: $200 Non-Resident: $225 (includes applicable tax) Room Rental – Damage Deposit Required $200.00 Equipment Rental – DVD, VCR, T.V. $20.00 + applicable tax VI.Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis.) Description: Escrow Fees: Initial Application Fees: Preliminary Plat Administrative Fee $500 Escrow $2,500 Page 5 of 15 Final Plat Administrative Fee $450 Escrow $1,000 Lot Split/Minor Subdivision (R-1 and R-2 only) Administrative Fee $350 Escrow $1,500 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $500 Escrow $1,500 Comprehensive Plan Amendment Administrative Fee $550 Escrow $2,500 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $400 Escrow $1,500 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $600 Escrow $2,500 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $2000 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $400 Escrow $1,500 Concept Review Administrative Fee $300 Escrow $750 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $450 Escrow $1,500 City Code Amendment Administrative Fee $350 Escrow $1,500 Zoning Code or TRC Amendment Administrative Fee $400 Escrow $1,500 Zoning Letter Administrative Fee $75 Land Use Requests – Not Already Specified Administrative Fee $150 Escrow $1,000 Zoning Permit Decks under 30”, Driveways, Fences, Sheds, Temporary Structures, and Chicken Coops $65 Commercial Parking Lot Resurfacing $100 Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Escrow $500 Commercial Outdoor Display and Sales Area Permit $100 Appeal of Administrative Zoning, Sign, or Subdivision Decisions Administrative Fee $150 Escrow $1,000 Page 6 of 15 TCCAP Development Related Professional Services Charge Any portion of the TCAAP development can prepay an amount on behalf of future parcels to be developed and that the prepayment amount will be netted out and the fee schedule will be updated annually. $2,743 per acre VII. Public Works/Engineering Right-of-Way Permit Permit Fee $160.00 Escrow To be determined by the Engineer Right-of Way Permit – Small Cell Wireless Facilities Permit for up to 15 locations; rent and maintenance per each location $160.00 ROW permit fee, rent $160.00 per year, maintenance $25 per year Grading & Erosion Control Fees Permit Fee $160.00 Escrow To be determined by the Engineer After Hours Call-out Conducted outside normal business hours, minimum of 2 hours $100 per hour Holiday Call-out Minimum of 2 hours $150.00 per hour VIII.Utility Hookup Charges Water Permits – Service Installation/Repairs/Alteration Per inspection $45.00 Water Permits – Interior Plumbing, New Home $45.00 Water Permanent Disconnect $220.00 Curb Box and Service Lead, 1” Service Connection on Unsurfaced Street $168.00 Restoration of Typical Road Mix Street $105.00 Restoration of Higher-Type Street Set by Engineer Larger than 1” Service Connection Set by Engineer Water Permits – Plan Check Fee Set by Inspector Water Permits – Re-inspection (Regular Business Hours) $45.00 per hour Water Permits – After Hours Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $100.00 per hour Water Permits – Holiday Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $150.00 per hour Hydrant Meter Rental $2,000 deposit, monthly rental of $30.00, water permit fee of $170.00, State surcharge of $1.00 plus applicable standard water usage rate charge for consumption Page 7 of 15 Water Meter/Spacer Charges – Customer Requested Water Meter Accuracy Test Fee includes removal of meter, bench test at maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Based on Meter Size Contact Public Works for Quote Water Meter/Spacer Charges – 5/8” x ¾” Meter Model 25 Standard Meter $480.00 Water Meter/Spacer Charges – 3/4” x 7 ½” Meter Model 35 Contact Public Works for Quote Water Meter/Spacer Charges – 1” Meter $590.00 Water Meter/Spacer Charges – Greater than 1” Contact Public Works for Quote Water Connection Fee – Connection fee for previously un- served or expanded lots $855.00 per acre or portion thereof Water Availability Fee – New or Additional Units The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $ 1,375 per unit Sewer Connection Fee – Connection fee for previously un- served or expanded lots $840.00 per acre or portion thereof Sewer Availability Fee – New or Additional Units The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $ 825.00 per unit Sewer Permits – Service Installation/Alternations/Repairs Per inspection $45.00 Sewer Permits – Plan Review Fee Set by Inspector Sewer Permits – Reinspections (Regular Business Hours) $45.00 per hour Sewer Permits – After Hours Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $100.00 per hour Sewer Permits – Holiday Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $150.00 per hour Sewer Access Charge Set by Met Council Annually $2,485.00 (Contact Met Council) Sanitary Sewer Utility Prohibited Sump Pump Connection Surcharge $100.00 per month IX.Miscellaneous/Retail Activities Boutique/Garage Sale Application/notification of City Hall required No charge Tent Permit $55.00+ State Surcharge Sidewalk Sales $53.00 Business Licensing – Amusement Facilities Includes arcade, dance hall, movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. $105.00 Page 8 of 15 Business Licensing – Wholesale Bulk Fuel Storage Liability insurance required $210.00 Business Licensing – Hotel/Motel $6.50 per room Business Licensing – Courtesy Bench, Non-advertising $26.00 Business Licensing – Courtesy Bench, Advertising $79.00 Business Licensing – Mechanical/Electronic Devices Includes musical devices, amusement rides, bowling alleys, etc. $15.00 per location + $15.00 per machine (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine) Business Licensing – Retail Sales Includes antique shops, beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed $53.00 Business Licensing – Restaurants, Cafes, Coffee Houses, etc. $21.00 up to1,000 square feet $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet (etc.) Business Licensing – Restaurants, Drive-Thru $315.00 Business Licensing – Service Stations $105.00 Business Licensing – Grocery $21.00 up to 1,000 square feet $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet (etc.) Business Licensing – Mobile Food Units/Food Trucks $30.00 temporary (7 days or less) or $100 annual (8 days or more) Charitable Gambling Permit – Per Minnesota State Statute, Chapter 349 Includes investigation fee Local Gambling Tax Lawful Gambling Fund $158.00 3% of organizations’ gross receipts from all lawful gambling, less prizes paid out 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at $100.00) Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00) Massage Therapist Annual Fee, Includes investigation fee $53.00 Massage Therapist Establishment Annual Fee, Includes investigation fee $158.00 Page 9 of 15 Recreational Outdoor Archery Range $200 first year $50 annual renewal Solicitors, Peddlers, Transient Permit – For-Profit Organizations Please reference Section 340 of the Municipal Code for more information $158.00 background investigation + $105.00 per month permit fee Solicitors, Peddlers, Transient Permit – Non-Profit Organizations Please reference Section 340 of the Municipal Code for more information No charge Tree Contractor License $50.00 X.Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less (maximum allowable size) $25.00 Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 XI.Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the City 10% of license fee or $32.00, whichever is greater Tobacco Sales, Illegal First Offense $300.00 Tobacco Sales, Illegal Second Offense within 36 months $600.00 Tobacco Sales, Illegal Third Offense or any subsequent violation within 36 months of initial violation $1,000.00 and not less than a 7 business day suspension and may be revoked (MN Statute 461.12, Subd. 2) Candidate Filing Fee $2.00 Insufficient Funds/Returned Check Fee $35.00 Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee For renewals received after January 31 $90.00 per rental unit Residential Contractor License Check $5.00 Business Subsidy Application Fee Required to reimburse City for full cost of review $2,100.00 + $10,500.00 escrow Construction Activity Waiver Per Waiver Application $263.00 XII.False Alarm Fees False Alarm First two alarms No charge + letter False Alarm Three through ten alarms $100.00 per alarm False Alarm Over ten alarms $300.00 per alarm XIII.Investigation Fees Page 10 of 15 Tobacco, Liquor, Charitable Gambling, & Solicitor’s Permits $158.00 XIV.Utility Use Charges Water Per Quarter: Meter Charge 3/4” Meter Size or Smaller $44.69 Meter Charge 1” Meter Size $111.72 Meter Charge 1.5” Meter Size $223.45 Meter Charge 2” Meter Size $357.50 Meter Charge 3” Meter Size $670.34 Meter Charge 4” Meter Size $1,117.24 Meter Charge 6” Meter Size $2,234.48 Meter Charge 8” Meter Size $3,575.16 Meter Charge 10” Meter Size $5,139.30 Meter Charge 12” Meter Size $9,608.25 Consumption: 1-10,000 gals. gallons $3.56 per 1,000 gallons (pro- rated) Consumption: 10,001-35,000 gals. gallons $4.58 per 1,000 gallons (pro- rated) Consumption: Over 35,000 gals. gallons $8.10 per 1,000 gallons (pro- rated) Water Test Fee set by MN State Health Dept $2.43 per quarter Sanitary Sewer Per Quarter: Base Charge – All Users per unit (except mobile homes) $62.51 Usage per gals. – Single Family/Multiple Family gallons $6.44 (per 1,000 gallons) Sanitary Sewer – Commercial Apartment/Condominium gallons $6.44 (per 1,000 gallons) Sanitary Sewer - Mobile Home per unit $171.99 A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons for those customers that were assigned the minimum amount. Customers that have a Winter Average amount greater than 9,000 gallons will be billed on the lesser of actual consumption or their Winter Average consumption. Customers not connected to City water will be billed on 9,000 gallons each quarter. Surface Water Per Quarter: Residential - Single Family per lot $16.56 Residential – Multiple Family per dwelling $21.48 Apartment / Condominium per acre $135.21 Industrial / Commercial per acre $211.10 Undeveloped per acre N/A Standby Per Quarter: Standby 1” Service Line or smaller $10.41 Violation of Water or Sewer Use Restrictions: Non-essential usage charge $300 per day XV.Recycling Fee Per Residential Parcel with curbside recycling Annual $58.00 Page 11 of 15 Per Residential Parcel without curbside recycling Annual $3.50 XVI. Park Development Park Development Fee Per residential unit $6,500.00 326B.153 BUILDING PERMIT FEES. Subdivision 1.Building permits.(a) Fees for building permits submitted as required in section 326B.107 include: (1) the fee as set forth in the fee schedule in paragraph (b) or as adopted by a municipality; and (2) the surcharge required by section 326B.148. (b) The total valuation and fee schedule is: (1) $1 to $500, $29.50; (2) $501 to $2,000, $28 for the first $500 plus $3.70 for each additional $100 or fraction thereof, to and including $2,000; (3) $2,001 to $25,000, $83.50 for the first $2,000 plus $16.55 for each additional $1,000 or fraction thereof, to and including $25,000; (4) $25,001 to $50,000, $464.15 for the first $25,000 plus $12 for each additional $1,000 or fraction thereof, to and including $50,000; (5) $50,001 to $100,000, $764.15 for the first $50,000 plus $8.45 for each additional $1,000 or fraction thereof, to and including $100,000; (6) $100,001 to $500,000, $1,186.65 for the first $100,000 plus $6.75 for each additional $1,000 or fraction thereof, to and including $500,000; (7) $500,001 to $1,000,000, $3,886.65 for the first $500,000 plus $5.50 for each additional $1,000 or fraction thereof, to and including $1,000,000; and (8)$1,000,001 and up, $6,636.65 for the first $1,000,000 plus $4.50 for each additional $1,000 or fraction thereof. (c) Other inspections and fees are: (1) inspections outside of normal business hours (minimum charge two hours), $63.25 per hour; (2) reinspection fees, $63.25 per hour; (3) inspections for which no fee is specifically indicated (minimum charge one-half hour), $63.25 per hour; and (4) additional plan review required by changes, additions, or revisions to approved plans (minimum charge one-half hour), $63.25 per hour. (d)If the actual hourly cost to the jurisdiction under paragraph (c) is greater than $63.25, then the greater rate shall be paid. Hourly cost includes supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. [See Note.] Subd. 2.Plan review.Fees for the review of building plans, specifications, and related documents submitted as required by section 326B.106 must be paid based on 65 percent of the building permit fee required in subdivision 1. Official Publication of the State of Minnesota Revisor of Statutes 326B.153MINNESOTA STATUTES 20211 Page 12 of 15 Subd. 3.Surcharge.Surcharge fees are required for permits issued on all buildings including public buildings and state licensed facilities as required by section 326B.148. Subd. 4.Distribution.(a) This subdivision establishes the fee distribution between the state and municipalities contracting for plan review and inspection of public buildings and state licensed facilities. (b) If plan review and inspection services are provided by the state building official, all fees for those services must be remitted to the state. (c)If plan review services are provided by the state building official and inspection services are provided by a contracting municipality: (1) the state shall charge 75 percent of the plan review fee required by the state's fee schedule in subdivision 2; and (2)the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted fee schedule, for orientation to the plans, in addition to the permit and other customary fees charged by the municipality. (d) If plan review and inspection services are provided by the contracting municipality, all fees for those services must be remitted to the municipality in accordance with their adopted fee schedule. History: 2009 c 78 art 5 s 11; 2017 c 94 art 2 s 5 NOTE: The amendments to subdivision 1, paragraph (b), by Laws 2017, chapter 94, article 2, section 5, expire October 1, 2021. Laws 2017, chapter 94, article 2, section 5, the effective date. Note: The language of subdivision 1 reflects the expiration of the amendment in Laws 2017, chapter 94, article 2, section 5. Official Publication of the State of Minnesota Revisor of Statutes 2MINNESOTA STATUTES 2021326B.153 Page 13 of 15 326B.148 SURCHARGE. Subdivision 1.Computation.To defray the costs of administering sections 326B.101 to 326B.194, a surcharge is imposed on all permits issued by municipalities in connection with the construction of or addition or alteration to buildings and equipment or appurtenances after June 30, 1971. The commissioner may use any surplus in surcharge receipts to award grants for code research and development and education. If the fee for the permit issued is fixed in amount the surcharge is equivalent to one-half mill (.0005) of the fee or $1, except that effective July 1, 2010, until June 30, 2015, the permit surcharge is equivalent to one-half mill (.0005) of the fee or $5, whichever amount is greater. For all other permits, the surcharge is as follows: (1)if the valuation of the structure, addition, or alteration is $1,000,000 or less, the surcharge is equivalent to one-half mill (.0005) of the valuation of the structure, addition, or alteration; (2) if the valuation is greater than $1,000,000, the surcharge is $500 plus two-fifths mill (.0004) of the value between $1,000,000 and $2,000,000; (3) if the valuation is greater than $2,000,000, the surcharge is $900 plus three-tenths mill (.0003) of the value between $2,000,000 and $3,000,000; (4) if the valuation is greater than $3,000,000, the surcharge is $1,200 plus one-fifth mill (.0002) of the value between $3,000,000 and $4,000,000; (5) if the valuation is greater than $4,000,000, the surcharge is $1,400 plus one-tenth mill (.0001) of the value between $4,000,000 and $5,000,000; and (6) if the valuation exceeds $5,000,000, the surcharge is $1,500 plus one-twentieth mill (.00005) of the value that exceeds $5,000,000. Subd. 2.Collection and reports.All permit surcharges must be collected by each municipality and a portion of them remitted to the state. Each municipality having a population greater than 20,000 people shall prepare and submit to the commissioner once a month a report of fees and surcharges on fees collected during the previous month but shall retain the greater of two percent or that amount collected up to $25 to apply against the administrative expenses the municipality incurs in collecting the surcharges. All other municipalities shall submit the report and surcharges on fees once a quarter but shall retain the greater of four percent or that amount collected up to $25 to apply against the administrative expenses the municipalities incur in collecting the surcharges. The report, which must be in a form prescribed by the commissioner, must be submitted together with a remittance covering the surcharges collected by the 15th day following the month or quarter in which the surcharges are collected. A municipality that fails to report or submit the required remittance to the department in accordance with this subdivision is subject to the remedies provided by section 326B.082. Subd. 3.Revenue to equal costs.Revenue received from the surcharge imposed in subdivision 1 should approximately equal the cost, including the overhead cost, of administering sections 326B.101 to 326B.194. History: 1984 c 544 s 75; 1Sp1985 c 13 s 127; 1989 c 303 s 1; 1989 c 335 art 4 s 11; 1991 c 2 art 7 s 5; 1994 c 634 art 2 s 7; 1995 c 254 art 2 s 13; 1997 c 202 art 2 s 26; 1Sp2001 c 10 art 2 s 31; 2002 c 317 s 2; 2007 c 135 art 2 s 5; 2007 c 140 art 4 s 13,61; art 13 s 4; 2009 c 101 art 2 s 109; 2010 c 215 art 8 s 10; 2010 c 280 s 19,20; 1Sp2011 c 4 art 3 s 8; 2012 c 289 s 5 Official Publication of the State of Minnesota Revisor of Statutes 326B.148MINNESOTA STATUTES 20211 Page 14 of 15 Effective 1/1/2020 ELECTRICAL PERMIT FEES Exhibit “A” HOMEOWNERS AND ELECTRICAL CONTRACTORS: Complete an electrical permit form available from the Building Inspections Division. Add $1.00 for State surcharge to total cost of each permit. The fee is the total of the listed fees or the total number of inspection trips x $45.00, whichever is greater. Residential panel replacement is $110.00, sub panel $45.00. New service or power supply is: Circuits and Feeders 0 to 300 Amp $55.00 0-100 Amp $9.00 400 Amp $71.00 101-200Amp $15.00 500 Amp $87.00 201-300 Amp $21.00 600 Amp $103.00 301-400 Amp $27.00 800 Amp $135.00 401-500 Amp $33.00 1000 Amp $167.00 501-600 Amp $39.00 Add $16.00 for each additional 100 amps Add $6.00 for each additional 100 amps Minimum Fee: Maximum Fee: Minimum permit fee is $45.00 plus $1.00 Maximum fee for single family dwelling or State surcharge. This is for one inspection townhouse not over 200 amps (No max if only. Minimum fee for rough-in and final service is over 200Amps) is $190.00 plus inspection is $90.00 plus $1.00 State surcharge. $1.00 State surcharge. Maximum of 2 rough-in’s and 1 final inspection. (Failed inspections are an additional $45.00 each) Apartment Buildings Fee per unit of an apartment or condominium complex is $80.00. This does not cover service, unit feeders or house panels. Swimming Pools and Hot Tubs $90.00 plus circuits at $9.00/each. This includes 2 inspections. Additions, Remodels or Basement Finishes $90.00 this include up to 10 circuits and 2 inspections Residential Accessory Structures The Greater of $55.00 for panel plus $9.00 per circuit or $90 for 2 inspections. Traffic Signals $8.00 per each standard Street and Parking Lot Lights $5.00 per each standard Transformers and Generators $5 up to 10kva, $40 11 to 74kva, $60 75kva to 299kva, over 299kva is $165 Retrofit Lighting $0.85 cents per fixture Sign Transformer or Driver $9.00 per transformer Low voltage fire alarm, low voltage heating $0.85 cents per device and air conditioning control wiring Re-Inspection Fee in addition $45.00 to all other fees Hourly rate for carnivals $90.00 Solar fees: 0kw to 5kw = $90 5.1kw to 10kw = $150 10.1kw to 20kw = $225 20.1kw to 30kw = $300 30.1kw to 40kw = $375 40.1kw and larger is $375 plus $25 for each additional 10kw Electronic inspection fee for these items only; furnace, air conditioning, bath fan, fireplace or receptacle for water heater vent is $40. Refunds must be requested in writing. No refunds unless more than the minimum fee. Refunds are minus the cities 20% handling fee. THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED. Page 15 of 15 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA SUMMARY OF ORDINANCE NO. 2021-012 On the 13th day of December, 2021, the Arden Hills City Council adopted Appendix A of Ordinance No. 2021-012, and by four affirmative votes pursuant to Minn. Stat. §412.191, Subd. 4, directed that a summary of Appendix A of Ordinance 2021-012 be published. Appendix A of Ordinance 2021-012 entitled “2022 Fee Schedule” an Ordinance Relating to Fees Payable within the City of Arden Hills for 2022. The primary purpose of the ordinance is to update the Municipal Code to reflect fees for the calendar year of 2022. A full copy of Appendix A of Ordinance 2021-012 is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at http://www.cityofardenhills.com Page 1 of 2 CONSENT ITEM – 6F MEMORANDUM DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2022 City Council Liaison Appointments and Mayor Pro Tem Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Options Motions to approve, table, or deny the following: • Approving Resolution 2021-070 Appointing 2022 City Council Liaisons for Commissions and Committees and Mayor Pro Tem. All items need a simple majority for action unless otherwise noted. Background At its November 15, 2021 work session, City Councilmembers were asked to provide to Mayor Grant for consideration their choices as to the Committees or Commissions for which they would like to serve as liaison for 2022. The following are appointed liaisons as indicated: Planning Commission Council Liaison: Fran Holmes Staff: City Planner Parks, Trails and Recreation Committee Council Liaison: Steve Scott Staff: Recreation Programmer Alternate: Public Works Director Page 2 of 2 Communications Committee Council Liaison: Fran Holmes Council Liaison: Future Councilmember Staff: Communications Coordinator Alternate: City Clerk Financial Planning and Analysis Committee To be made a Task Force in 2022 Lake Johanna Fire Department Board of Directors Council Liaison: Brenda Holden Alternate: David Grant Staff: City Administrator Economic Development Commission Council Liaison: Future Councilmember Staff: City Planner Personnel Committee Council: David Grant Council: Fran Holmes Staff: City Administrator Staff: City Clerk Joint Development Authority Board (Confirming second year of a two-year term) Council: David Grant Council: Brenda Holden Staff: City Administrator Ramsey County League Council Liaison: Steve Scott Alternates: David Grant, Brenda Holden, Fran Holmes and Future Councilmember Mayor Pro Tem Brenda Holden Karth Lake Improvement District Council Liaison: Steve Scott Staff: Public Works Director Twin Cities Gateway Council Liaison: David Grant Cable Commission/NineNorth Liaison: Craig Wilson Alternate: City Administrator Attachments A. Resolution 2021-070 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2021-070 A RESOLUTION APPOINTING 2022 CITY COUNCIL LIAISONS FOR COMMISSIONS AND COMMITTEES AND MAYOR PRO TEM BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota as follows: Liaisons The following are appointed liaisons as indicated. Planning Commission Council Liaison: Fran Holmes Staff: City Planner Parks, Trails and Recreation Committee Council Liaison: Steve Scott Staff: Recreation Programmer Alternate: Public Works Director Communications Committee Council Liaison: Fran Holmes Council Liaison: Future Councilmember Staff: Communications Coordinator Alternate: City Clerk Financial Planning and Analysis Committee To be made a Task Force in 2022 Lake Johanna Fire Department Board of Directors Council Liaison: Brenda Holden Alternate: David Grant Staff: City Administrator Economic Development Commission Council Liaison: Future Councilmember Staff: City Planner To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Personnel Committee Council: David Grant Council: Fran Holmes Staff: City Administrator Staff: City Clerk Joint Development Authority Board (Confirming second year of a two-year term) Council: David Grant Council: Brenda Holden Staff: City Administrator Ramsey County League Council Liaison: Steve Scott Alternates: David Grant, Brenda Holden, Fran Holmes and Future Councilmember Karth Lake Improvement District Council Liaison: Steve Scott Staff: Public Works Director Twin Cities Gateway Council Liaison: David Grant Cable Commission/NineNorth Liaison: Craig Wilson Alternate: City Administrator Mayor Pro-Tem Pursuant to Minnesota Statutes, Section 412.121, Councilmember Brenda Holden is appointed Mayor Pro-Tem and is to perform the duties of the Mayor during the absence or disqualification of the Mayor or in the case of a vacancy in the office of the Mayor. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF DECEMBER, 2021. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk CONSENT ITEM – 6G MEMORANDUM DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault., City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2022 City Commissions and Committees Appointments Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following Options Motions to approve, table, or deny the following: • Approving Resolution 2021-071 Relating to the Appointments to the Commissions and Committees of the City. All items need a simple majority for action unless otherwise noted Background The City Council annually appoints residents to serve on the various Commissions or Committees in an advisory capacity to the City Council. Per City Code Chapter 2, Section 220, Subsection 220.01, Subd. 7 and 7(A), Commission and Committee Members shall serve for a term of three (3) years and each Member may serve for no more than three (3) consecutive three-year terms. Arlene Mitchell and Joshua Collins are seeking appointment to the Planning Commission for their first, three-year term. The terms will expire December 31, 2024. In addition, the following sets forth the current Commissioners and Committee Members whose terms expire December 31, 2021, and that are seeking reappointment for an additional three-year term: Planning Commission Jonathan Wicklund is seeking reappointment. This new term will be Commissioner Wicklund’s second consecutive term on the Planning Commission and will expire December 31, 2024. Clayton Zimmerman and Steven Jones are both seeking reappointment but as alternates. The new terms as alternates will expire December 31, 2024. Parks, Trails and Recreation Committee (PTRC) Marie Hinton, Jill Anderson, Tim Nelson and Dan Dietz are seeking reappointment. This will be these four Committee Members’ second consecutive term on the PTRC and the terms will expire December 31, 2024. Attachments Attachment A: Resolution 2021-071 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2021-071 RESOLUTION RELATING TO THE APPOINTMENTS TO THE COMMISSIONS AND COMMITTEES OF THE CITY WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to the City Council for planning and zoning issues on the Planning Commission; for the development and redevelopment in the City of Arden Hills on the Economic Development Commission; for financial planning on the Financial Planning and Analysis Committee; and for the parks, trails and recreation issues on the Parks, Trails, and Recreation Committee; WHEREAS, City Code Chapter 2, Section 220, Subsection 220.01, Subd. 7 and 7(A) states that Commission and Committee Members shall serve for a term of three (3) years and each Member may serve for no more than three (3) consecutive three-year terms; and WHEREAS, Arlene Mitchell and Joshua Collins are seeking appointment to the Planning Commission for their first, three-year term; and WHEREAS, current Commission or Committee Members’ whose terms will expire on December 31, 2021, and that have not reached the maximum number of consecutive terms are eligible to seek reappointment for an additional three (3) year term as allowed per Ordinance. THEREFORE, BE IT RESOLVED that the Arden Hills City Council appoints and rereappoints the following individuals to serve on the designated Commission with three-year terms ending as noted: Planning Commission: Arlene Mitchell – December 31, 2024 Joshua Collins – December 31, 2024 Jonathan Wicklund – December 31, 2024 Clayton Zimmerman (Alternate) – December 31, 2024 Steven Jones (Alternate) – December 31, 2024 Parks, Trails and Recreation Committee (PTRC): Marie Hinton – December 31, 2024 Jill Anderson – December 31, 2024 Tim Nelson – December 31, 2024 Dan Dietz – December 31, 2024 ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13TH DAY OF DECEMBER, 2021. ____________________________________ DAVID GRANT, MAYOR ATTEST: ______________________________________ JULIE HANSON, CITY CLERK Page 1 of 1 CONSENT ITEM – 6H MEMORANDUM DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Cancellation of the December 27, 2021 Regular City Council Meeting Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motions to approve, table, or deny the following: • Approval of cancellation of December 27, 2021 regular City Council meeting. All items need a simple majority for action unless otherwise noted. Background/Discussion As in prior years, City Council has cancelled a meeting if there are no items requiring timely action by the Council. Council may consider cancelling the December 27 regular meeting as all necessary items that require action and/or discussion have been or are being addressed either at the December 13 regular meeting or December 20 work session, and those items requiring new or further action have been placed on the agenda for the first regular meeting in January 2022. Page 1 of 2 CONSENT ITEM – 6I MEMORANDUM DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2022 Liquor License Renewals Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Options Motions to approve, table, or deny the following: • Approving the 2022 liquor license renewals and two new liquor licenses (see tables below). All items need a simple majority for action unless otherwise noted Background The below table illustrates the businesses that are requesting renewal of their liquor licenses for 2022. These businesses have provided the necessary City and State application forms and have successfully passed background checks conducted by the Ramsey County Sheriff’s Department. Establishment Name On-Sale Off-Sale Sunday Sale On-sale, Wine 3.2 Beer 2:00 a.m. Big Ten Supper Club X X X Cub Foods X X Cub Discount Liquor X Davanni's X X X Flaherty's Arden Bowl X X Jimmie’s Old Southern BBQ X X X Lindey’s Steakhouse X X Namaste India X X X The Tavern Grill X X Page 2 of 2 Note two restaurants that have previously held liquor licenses have been removed from the above table. Orchid Bar and Grill closed in the fall, and Great China may be changing ownership and therefore is not currently pursuing a renewal for 2022. Staff will bring forward a liquor license renewal request in the future should the current owner of Great China remain and wish to renew; or will bring forward a new license request should a new owner be identified that wishes to pursue such. There are two businesses applying for a new, first time liquor license with the City of Arden Hills. These are Dong Hae Korean BBQ and Sushi 2 (located in the space previously occupied by the Orchid Bar and Grill) and Brightside Café (located in the Northern Lights Bingo site). For reference, the City Council discussed the proposal for a new liquor license located at the Northern Lights Bingo site at its November 8, 2021 special work session. Please note the liquor license for this location will be issued to the restaurant, registered with the State of Minnesota as the Bright Side Café, and the license will include the entire premises (as indicated in the site drawing provided in November which is attached to the formal City liquor license application form, the licensed premises includes the café/restaurant area as well as the bingo hall). These two businesses have passed the necessary background checks and submitted all necessary City and State application forms. Both are pursuing full liquor licenses. Establishment Name On-Sale Off-Sale Sunday Sale On-sale, Wine 3.2 Beer 2:00 a.m. Brightside Café (located at Northern Lights Bingo) X X Dong Hae Korean BBQ and Sushi 2 X X All of the above establishments will be issued a liquor license following formal City Council approval and contingent upon satisfactory fire inspections by the Fire Marshall (these are still in the process as of the writing of this memo but no issues are anticipated). Page 1 of 1 CONSENT ITEM – 6J MEMORANDUM DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2022 Tobacco License Renewals Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motions to approve, table, or deny the following: • Approving the 2022 tobacco license renewals as listed below. All items need a simple majority for action unless otherwise noted Background The following six (6) businesses have requested renewal of their City tobacco licenses for 2022: • Holiday (Brausen) • Arden Hills Tobacco • Cub Foods • Cub Discount Liquor • Holiday (Hwy 96) • Walgreens Each of the above establishments has successfully passed a background check conducted by the Ramsey County Sheriff’s Office. In addition, the final issuance and release of the above tobacco licenses is contingent upon satisfactory fire inspections by the Fire Marshal, but no issues are expected. Page 1 of 2 DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Hamline Avenue Crosswalks and Shorewood Drive Drainage Improvements – Payment No. 2 & Change Order No. 1 (Final) Budgeted Amount: Actual Amount: Funding Sources: $210,000.00 $243,787.95 PIR, Ramsey County Participation & Surface Water Fund Council Should Consider Motions to approve, table, or deny the following: • Change Order No. 1 in the amount of $10,091.00 • Payment No. 2 for the Hamline Avenue Crosswalks and Shorewood Drive Drainage Improvements Project to Pember Companies, Inc. in the amount of $22,173.57 (Includes CO 1). All items need a simple majority for action unless otherwise noted. Background/Discussion On April 12, 2021, City Council approved Resolution 2021-019 Awarding the Hamline Avenue Crosswalks and Shorewood Drive Drainage Improvements contract to Pember Companies, Inc. in the amount of $133,421.65. Pember Companies has constructed the storm sewer and structures on Shorewood Drive. The concrete flume near the bridge has also been completed and the street pavement has been graded for improved drainage and fully restored. Pember Companies also completed the concrete medians, ADA pedestrian ramps and installed the Rectangular Rapid-Flashing Beacons (RRFB) for the Hamline Crosswalk improvements. This project is 100% complete, the contractor has submitted all closeout documents including the IC-134’s, lien waivers & consent of surety for the project, therefore, it is ready for close out and move into the 2-year warranty period. Payment No. 2 is in the amount of $22,173.57. HR Green has provided a recommendation in Attachment A to accept Change Order No. 1 and Payment No. 2 (Attachment B & C). Staff also recommends that Council accept Change Order No.1 and approve Payment No. 2. CONSENT ITEM – 6K MEMORANDUM Page 2 of 2 Budget Impact On October 29th, 2020, the City of Arden Hills entered into a Cooperative and Maintenance Agreement PW2020-16 with Ramsey County for Pedestrian Modification Work on Hamline Avenue. Within the Agreement it describes a cost share split of 50/50 between the City and the County. Project Budget: Hamline Ave Crosswalks $120,000.00 (estimated $60,000 Ramsey County participation) Shorewood Drive Drainage $ 90,000.00 Budget Total $210,000.00 Estimated Actual Costs: Construction Contract 133,421.65$ Change Order No. 1 10,091.00$ Design 76,979.40$ Materials Testing 7,571.25$ Construction Admin 15,276.00$ Misc (Legal, Ads)448.65$ Construction Total 243,787.95$ Hamline Ave Crosswalks $140,551.88 (50% Ramsey County participation) Shorewood Drive Drainage $103,236.07 Construction Total $243,787.95 Attachments Attachment A: HR Green Letter of Recommendation Attachment B: Change Order No. 1 Attachment C: Pay Request No.2 2550 University Avenue West | Suite 400N St. Paul, MN 55114 Main 651.644.4389 + Fax 713.965.0044 HRGREEN.COM November 29, 2021 David Swearingen, P.E. Public Works Director/City Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5743 Re: Hamline Ave and Shorewood Dr Pay Request #2 Dear David, In accordance with the Contract Documents, based on on-site observations and the data comprising this application, the Engineer certifies to the Owner that to the best of the Engineer’s knowledge, information, and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and Pember Companies, Inc. is entitled to payment of the AMOUNT REQUESTED for Pay Request #2 and change order #1. We have included an itemization of change order #1, see attached, along with the synopsis of change order #1 outlined below. Change Order #1 Work: 1. Reconstruct existing pedestrian curb ramps on both sides of Hamline Ave at the trail crossing. Ramsey County requested the reconstructed ped ramps to change the orientation of the push buttons. This change also required the addition of the push button extenders. 2. Pavement Marking Removal quantity was over the contract quantity because the nine existing crosswalk blocks were 8’x3’ instead of the anticipated 6’x3’ for a non-trail crossing. 3. Object Marker and Sign Type C increased quantities were at the request of Ramsey County and were the basis for the plan amendment #2 that was sent to Pember Contractors. 4. The additional Sign Type C and Object Marker sigs required breakaway bases as well. 5. Saw cutting storm sewer structure and doghouse extra hole in the structure at Shorewood Dr needed because there was no sanitary sewer as expected. 6. The rest of the items in the table were under the contract quantity and total $526.50. The total requested amount for Change Order #1 is $10,091.00. The new contract amount is $142,986.15. The original contract amount is $133,421.65. The contractor has completed all project work and punchlist items which is requested in the attached payment request. and HR Green recommends approval of payment #2. Sincerely, HR GREEN, INC Jordan Horejsi, PE Project Manager Project:Arden Hills, MN - Hamline Ave Job Number:SAP 062-650-014, PW-20-0103 133,421.65$ 10,091.00$ Cost of quantities under the contract amount (526.50)$ 142,986.15$ Change Order Number Description Amount Billed Paid Notes 1 Sawcutting Structure 95.00$ PA1 Yes Existing Sanitary utility was right below grade for bottom of structrure. Strucure was cut shorter so it would not be sitting directly on top of the sanitary utility. 1 Guy, 1 Hour, $95.00 per hour. 1HR X $95=$95 1 Dog House Extra Hole in Structure 95.00$ PA1 Yes Structure Shop Drawings was approved by engineer with two hole openings in it. Only one hole was needed so the other was Mudded/dog- housed shut. 1 guy, 1 Hour, $95.00 per hour. 1 HR X $95=$95. 1 Additional Ped Ramps 6,210.00$ PA2 Additional Ped Ramps were requested by Ramsey County to be installed on Hamline Ave down by the Floral park trail crossing to make them ADA compliant. $6,210.00 for Removal of existing ped ramps and replacing with new. 1 12" button Extenders 720.00$ PA2 Button Extenders for the pedestrian flasher system were requested by Ramsey County so that the push bottons would stick out far enough onto the new ped ramp and be ADA Compliant. Material Cost=$402.00 Labor Costs=$318.00 ($95X3.35HRS=$318.25) 1 Klean Break Systems 1,100.00$ PA2 New Plan set was givin out after bidding. Addition of the added Sign Type C and Object Markers in the median at the request of Ramsey County, breakaway bases were needed as well. ASTC (Traffic Sub) Requested $1,100.00 for Materials and Labor to install these. 1 Object Marker Type X4-2 640.00$ PA2 Object Marker increased quantity was at the request of the County and were the basis for the plan amendment #2 that was sent to Pember Contractors. 1 Sign Type C 1,200.00$ PA2 Sign Type C increased quantity was at the request of the County and were the basis for the plan amendment #2 that was sent to Pember Contractors. 1 Pavement Marking Removal 221.00$ PA2 Pavement Marking Removal quantity was over the contract quantity because the nine existing crosswalk blocks were 8’x3’ instead of the anticipated 6’x3’ for a non-trail crossing. Silt Fence Type HI (28.00)$ Silt Fence Type TB (52.50)$ Fertilzer Type 4 (10.00)$ Seed Mixture 33-261 (10.00)$ Aggregate Base Class 5 (426.00)$ Items not used or partially used during construction Bid items under contract amoung Original Contract Amount Net Change by Change Orders Current Contract Price CHANGE ORDER SUMMARY Menomonie, WI 54751-5436N4449 469th StreetPEMBER COMPANIES, INC.PEMBER COMPANIES, INC.REQUEST FOR PAYMENT11/30/2021Invoice date: Period ending date:12731To:From:11/30/20211245 Hwy. 96 W.Arden Hills, MN 55112Invoice:City of Arden HillsProject: 21-0232-01 ARDEN HILLS, MN - HAMLINE AVEREQUEST FOR PAYMENT:$526.50$120,812.58$0.00$142,986.15$143,512.65$10,091.00$133,421.65Less Previous Requests:Remaining Contract to Bill:Original Contract Amount:Net Change Orders:Revised Contract Amount:Contract Completed to Date:Date: ________________________________________By: __________________________________________My commission expires:Notary PublicSubscribed and sworn to before me this ______ day of _____________,__________CONTRACTOR:I hereby certify that the work performed and the materials supplied to date, as shown on the above represent the actual value of the accomplishment under the terms of theContract (and all authorized changes thereof) between the undersigned and the City of Arden Hills relating to the above referenced project. I also certify that the contractor haspaid all amounts previously billed and paid by the owner.Current Request for Payment: $22,173.57State Of Wisconsin County Of DunnRetainage:PAYMENT RECOMMENDED: PAYMENT APPROVED :Engineer SignaturePrinted Name and TitleDate:Owner SignatureDate:Printed Name and TitleNovember 30, 2021PEMBER COMPANI_______________________OR:ovember30 2021Jordan HorejsiDecember 2, 2021Jordan HorejsiDigitally signed by Jordan HorejsiDN: C=US, E=jhorejsi@hrgreen.com, O=HR Green, OU=Project Manager, CN=Jordan HorejsiDate: 2021.12.02 14:41:04-06'00' Detail Page 2 of 5 PagesInvoice:AmountAmountCONTRACTEDUnit ofMeasureBidQuantityUnit PriceAmountCURRENT TOTAL TO DATEQuantity Quantity Units toFinishDescriptionItemIDREQUEST FOR PAYMENT DETAILProject: 21-0232-01 / ARDEN HILLS, MN - HAML12731 Period Ending Date:11/30/2021 Detail Page 3 of 5 PagesInvoice:AmountAmountCONTRACTEDUnit ofMeasureBidQuantityUnit PriceAmountCURRENT TOTAL TO DATEQuantity Quantity Units toFinishDescriptionItemIDREQUEST FOR PAYMENT DETAILProject: 21-0232-01 / ARDEN HILLS, MN - HAML12731 Period Ending Date:11/30/202110 MOBILIZATION24,000.0024,000.001.00LS24,000.001.0020 MAINTENANCE OF HAUL ROADS100.00100.001.00LS100.001.0030 CLEARING1,500.001,500.003.00TREE500.003.0040 GRUBBING900.00900.003.00TREE300.003.0050 PAVEMENT MARKING REMOVAL884.00884.00208.00SF4.25208.00208.00884.0060 REMOVE DRAINAGE STRUCTURE1,000.001,000.001.00EA1,000.001.0070 REMOVE BITUMINOUS FLUME100.00100.001.00EA100.001.0080 REMOVE SIGN TYPE C258.00258.006.00EA43.006.0090 SAWING BIT PAVEMENT807.50807.50190.00LF4.25190.00100 REMOVE CURB & GUTTER674.25674.2587.00LF7.7587.00110 REMOVE BITUMINOUS CURB165.55165.5543.00LF3.8543.00120 SALVAGE CHAIN LINK FENCE130.00130.0013.00LF10.0013.00130 REMOVE CONCRETE WALK756.00756.0036.00SY21.0036.00140 REMOVE BITUMINOUS PAVEMENT5,616.005,616.00312.00SY18.00312.00150 REMOVE & REPLACE BITUMINOUS3,153.753,153.7587.00LF36.2587.00160 DEWATERING500.00500.001.00LS500.001.00170 EXCAVATION - COMMON2,250.002,250.0030.00CY75.0030.00180 AGGREGATE BASE CLASS 53,408.002,982.00 6.0042.00CY71.0048.00190 DRILL & GROUT REINF BAR192.10192.1017.00EA11.3017.00200 SP 9.5 WEARING COURSE MIX10,455.0010,455.0041.00TON255.0041.00210 CONCRETE FLUME365.00365.001.00EA365.001.00220 15" RC PIPE SEWER DESIGN 30062,125.002,125.0025.00LF85.0025.00230 WATERMAIN INSULATION150.00150.003.00SY50.003.00240 CONST DRAINAGE STRUCTURE7,600.007,600.002.00EA3,800.002.00250 CASTING ASSEMBLY1,490.001,490.002.00EA745.002.00260 RANDOM RIPRAP CLASS II740.00740.004.00CY185.004.00270 CONCRETE WALK15,257.0015,257.00803.00SF19.00803.00280 CURB & GUTTER DESIGN B6122,925.002,925.0065.00LF45.0065.00290 6" CONCRETE DRIVEWAY1,564.001,564.0017.00SY92.0017.00300 CONCRETE CURB & GUTTER11,450.0011,450.00229.00LF50.00229.00310 TRUNCATED DOMES6,386.006,386.00103.00SF62.00103.00320 INSTALL CHAIN LINK FENCE390.00390.0013.00LF30.0013.00330 TRAFFIC CONTROL6,500.006,500.001.00LS6,500.001.00 Detail Page 4 of 5 PagesInvoice:AmountAmountCONTRACTEDUnit ofMeasureBidQuantityUnit PriceAmountCURRENT TOTAL TO DATEQuantity Quantity Units toFinishDescriptionItemIDREQUEST FOR PAYMENT DETAILProject: 21-0232-01 / ARDEN HILLS, MN - HAML12731 Period Ending Date:11/30/2021340 ALTERNATE PEDESTRIAN ROUTE1,500.001,500.001.00LS1,500.001.00350 OBJECT MARKER TYPE X4-2640.00640.004.00EA160.004.004.00640.00360 SIGN TYPE C4,200.004,200.0070.00SF60.0070.0070.004,200.00370 CROSSWALK FLASHER SYSTEM10,540.0010,540.001.00SYS10,540.001.00380 STORM DRAIN INLET PROTECTION840.00840.007.00EA120.007.00390 SILT FENCE TYPE HI108.0080.00 7.0020.00LF4.0027.00400 SILT FENCE TYPE TB52.5015.00LF3.5015.00410 FERTILZER TYPE 324.0024.006.00LB4.006.00420 FERTILIZER TYPE 410.001.00LB10.001.00430 EROSION CONTROL BLANKET65.0065.0013.00SY5.0013.00440 SEED MIXTUTRE 25-15140.0040.002.00LB20.002.00450 SEED MIXTURE 33-26110.000.20LB50.000.20460 SITE RESTORATION1,600.001,600.004.00ea400.004.009000 MOBILIZATION0.001.00LS 1.009010 SUPERINTENDENT0.001.00LS 1.009020 WARRANTY COSTS0.001.00LS 1.009910 CHANGE ORDERS0.009920 CHANGE ORDERS8,030.008,030.001.008,030.001.001.008,030.009930 CHANGE ORDERS2,061.002,061.001.002,061.001.001.002,061.0015,815.00Totals143,512.65 142,986.15 Detail Page 5 of 5 PagesInvoice:AmountAmountCONTRACTEDUnit ofMeasureBidQuantityUnit PriceAmountCURRENT TOTAL TO DATEQuantity Quantity Units toFinishDescriptionItemIDREQUEST FOR PAYMENT DETAILProject: 21-0232-01 / ARDEN HILLS, MN - HAML12731 Period Ending Date:11/30/2021 CO CO Amount CO Item and Description1 CHANGE ORDERS 0.002 CHANGE ORDERS 8,030.003 CHANGE ORDERS 2,061.0010,091.00Total Change Order amount Page 1 of 2 DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Karth Lake Runoff Control Project – Payment No. 2 (Final) Budgeted Amount: Actual Amount: Funding Sources: $180,000 $162,334.58 Surface Water Fund (50%) RCWD Grant (50%) Council Should Consider Motions to approve, table, or deny the following: • Payment No. 2 for the Karth Lake Runoff Control Project in the amount of $6,705.75 to Pember Companies, Inc. All items need a simple majority for action unless otherwise noted. Discussion On March 23, 2020, the City Council approved a grant agreement with the Rice Creek Watershed District for the Karth Lake Runoff Control project. The purpose of this project is to address excessive erosion near the south end of Karth Lake caused by runoff from adjacent land uses. The grant agreement provides 50% funding from RCWD for the project, up to a maximum amount of $90,000. On April 12, 2021 the City Council awarded the construction contract to Pember Companies, Inc. Since then Pember Companies has substantially completed the project. The new inlet structure, storm sewer pipe and graded swale along the slope has been constructed and the site has been fully restored. The project is 100% complete, the contractor has submitted all closeout documents including the IC-134’s, lien waivers & consent of surety for the project. Payment No. 2 will be considered the Final Payment and will release the five percent retainage as the work has been completed in accordance with the contract documents. This payment will begin the 2-year warranty period, inspection of the work will be conducted by City staff in 2023. Ulteig has provided a letter of CONSENT ITEM – 6L MEMORANDUM Page 2 of 2 recommendation to accept Payment No. 2 in the amount of $6,705.75 (Attachment A). Staff also recommends Council approve Payment No. 2. Budget Impact A summary of the estimated project costs and funding sources is provided below, and includes funding from a grant agreement with RCWD for the proposed stormwater management improvements. Total Project Costs Original Construction Contract $ 125,273.50 Change Order No. 1 $ 5,506.20 Change Order No. 2 $ 505.00 Change Order No. 3 $ 2,830.25 Engineering Services $ 19,834.00 (Includes Construction Admin.) Materials Testing $ 7,585.00 Misc. (Legal, Ads) $ 800.63 TOTAL $ 162,334.58 Total Estimated Funding RCWD (50% match) $ 81,167.29 Surface Water Mgmt Fund $ 81,167.29 TOTAL $ 162,334.58 . Attachments Attachment A: Ulteig Letter of Recommendation Attachment B: Pay Request No. 2 4285 Lexington Avenue North • St. Paul, MN 55126 • P: 651-415-3800 • www.ulteig.com November 30, 2021 Mr. David Swearingen, P.E. City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Re: Pay Application No. 2 2020 Karth Lake Runoff Control City of Arden Hills, MN City Project PW-20-0111 Mr. Swearingen: We recommend approval of Pay Application No. 2 and payment to Pember Companies, Inc. Please request approval from the Mayor and Council at the December 13, 2021 Council Meeting. If approved, please sign the Pay Application, and return a copy to me. I will forward on the approved Pay Application to Pember Companies, Inc. for their records. Please let me know if you have any questions. Sincerely, Rachel Heinzen, PE Engineer 4285 Lexington Ave. N. • St. Paul, MN 55126 Direct: (763) 259-7800 • Mobile: (763)742-4604 100% Employee Owned | ulteig.com Menomonie, WI 54751-5436N4449 469th StreetPEMBER COMPANIES, INC.PEMBER COMPANIES, INC.REQUEST FOR PAYMENT11/30/2021Invoice date: Period ending date:12727To:From:11/30/20211245 Hwy. 96 W.Arden Hills, MN 55112Invoice:City of Arden HillsProject: 21-0275-01 ARDEN HILLS, MN - KARTH LAKEREQUEST FOR PAYMENT:$0.00$127,409.20$0.00$134,114.95$134,114.95$8,841.45$125,273.50Less Previous Requests:Remaining Contract to Bill:Original Contract Amount:Net Change Orders:Revised Contract Amount:Contract Completed to Date:Date: ________________________________________By: __________________________________________My commission expires:Notary PublicSubscribed and sworn to before me this ______ day of _____________,__________CONTRACTOR:I hereby certify that the work performed and the materials supplied to date, as shown on the above represent the actual value of the accomplishment under the terms of theContract (and all authorized changes thereof) between the undersigned and the City of Arden Hills relating to the above referenced project. I also certify that the contractor haspaid all amounts previously billed and paid by the owner.Current Request for Payment:$6,705.75State Of WisconsinCounty Of DunnRetainage:PAYMENT RECOMMENDED:PAYMENT APPROVED :Engineer SignaturePrinted Name and TitleDate:Owner SignatureDate:Printed Name and TitleNovember 30, 2021 Detail Page 2 of 4 PagesInvoice:AmountAmountCONTRACTEDUnit ofMeasureBidQuantityUnit PriceAmountCURRENTTOTAL TO DATEQuantity Quantity Units toFinishDescriptionItemIDREQUEST FOR PAYMENT DETAILProject: 21-0275-01 / ARDEN HILLS, MN - KARTH LAKE12727Period Ending Date:11/30/202110MOBILIZATION12,800.0012,800.001.00LS12,800.001.0020CLEARING & GRUBBING7,000.007,000.001.00LS7,000.001.0030TOPSOIL STRIPPING1,000.001,000.001.00LS1,000.001.0040REMOVE BITUMINOUS PAVEMENT340.00610.00 -27.0061.00SY10.0034.0050REMOVE CONCRETE STRUCTURE1,500.001,500.001.00LS1,500.001.0060REMOVE GROUTED RIPRAP1,500.001,500.001.00LS1,500.001.0070REMOVE 18" CPP STORM SEWER850.00850.001.00LS850.001.0080COMMON EXCAVATION (CV)3,500.003,500.00100.00CY35.00100.0090AGGREGATE BASE (CV) CLASS 5800.003,200.00 -30.0040.00CY80.0010.00100CONCRETE INLET STRUCTURE28,500.0028,500.001.00EA28,500.001.0011024" RC STORM SEWER PIPE12,750.0012,750.00170.00LF75.00170.0012036" X 22" ARCH RC STORM PIPE8,450.009,464.00 -6.0056.00LF169.0050.0013036" X 22" ARCH RC PIPE APRON1,650.001.00EA1,650.001.00140STORM MANHOLE 60"3,800.003,800.004.00VF950.004.00150STORM MANHOLE 84"7,600.007,600.008.00VF950.008.00160CONNECT TO STORM SEWER700.00700.001.00EA700.001.00170PIPE BEDDING MATERIAL800.0010.00CY80.0010.00180SAFETY GRADE FOR RC APRON1,600.001,600.001.00EA1,600.001.00190RANDOM RIP RAP CLASS III11,700.0013,260.00 -12.00102.00CY130.0090.00200TYPE III BARRICADE 6' WIDE600.00600.002.00EA300.002.00210TURF REINFORCEMENT MAT9,344.009,344.00640.00SY14.60640.00220FILTER LOG TYPE STRAW BIOROLL300.00300.00100.00LF3.00100.00230TURF ESTABLISHMENT7,000.007,000.001.00LS7,000.001.00240EROSION CONTROL BLANKET739.50775.75 -25.00535.00SY1.45510.00250SILT FENCE TYPE HI450.00450.00100.00LF4.50100.009000MOBILIZATION0.001.00LS 1.009010SUPERINTENDENT0.001.00LS 1.009020WARRANTY COSTS0.001.00LS 1.009910CHANGE ORDERS0.009920CHANGE ORDERS6,011.206,011.201.006,011.201.009930CHANGE ORERS2,830.251.002,830.251.00 Page 1 of 2 CONSENT ITEM – 6M MEMORANDUM DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Snelling Avenue North Improvements – Design decision Budgeted Amount: Actual Amount: Funding Source: $1,250,000 $1,307,000 - $1,497,000 PIR, Utility Funds, (estimate) Special Assessments, Future MSA Council Should Consider Motions to approve, table, or deny the following: • Design Option 3, with the trail located on the West side of Snelling Avenue North. All items need a simple majority for action unless otherwise noted. Background At the September 20, 2021 Work Session, Council was presented 3 different design options (Attachment B) for the Snelling Avenue North Improvements project. Within the presentation was the project background and information about how each option was designed and the associated costs. Council then directed staff to consider all available design options and host a Public Open House to receive feedback from Arden Hills’ residents. The Public Open House was held on October 20, 2021. Staff also had a virtual opportunity for feedback on the project page on the City website from October 15 to October 24. The comments that were received have been compiled and provided in Attachment A. At the November 8, 2021 Work Session, Council was presented the summary of the Open-House comment period and discussed their preferred design option. From that discussion it was noted that Council was in favor (5-0) of Design Option 3 and in favor (4-1) of the trail being constructed on the West side of Snelling Avenue North. Page 2 of 2 Discussion To proceed with the overall design of this project, Council will need to decide which of the 3 options to move forward with. If Option 2 or Option 3 are chosen, then Council must decide on which side of the road the trail will be located, East or West. Budget Impact Option 1 Option 2 Option3 The project has a budget of $1,250,000 which includes contingencies for construction, materials testing, engineering design, and construction administration. Actual Costs: Engineering $112,172 Construction Admin $ 87,684 Construction Contract $ TBD Materials Testing $ TBD Attachments Attachment A – Summary of Open-House Comments Attachment B – Design Options ESTIMATED CONSTRUCTION SUBTOTAL $931,000 $1,104,000 $1,121,000 CONTINGENCY (15%) $140,000 $140,000 $140,000 ESTIMATED CONSTRUCTION TOTAL $1,071,000 $1,244,000 $1,261,000 ENG. DESIGN, ADMIN, OVERHEAD (22%) $236,000 $236,000 $236,000 TOTAL ESTIMATED PROJECT COST $1,307,000 $1,480,000 $1,497,000 Snelling Avenue North Improvements Project Open House Summary | October 20, 2021 What is your preferred design option? Which side should a walk/trail be located? Option 1 - existing design: 3 votes Option 3 - 10ft separated shared-use trail: 51 votes Option 2 - 6ft off-road sidewalk: 11 votes No preference: 9 votes East side: 32 votes Submitted reasons for vote: • Receives more sunlight • Less/calmer traffic on east side • Fewer driveways and roadways • Connected to attractions (existing trail, Lindey’s Park and Pond, businesses) West side: 24 votes Submitted reasons for vote: • Connection to existing trails • Provides neighborhoods on west side with connection to trail system SUMMARY OF PUBLIC INPUT RECEIVED Speeding is a major concern Option 3’s benefits outweigh the costs There is a lack of lighting along the corridor Safe pedestrian and bicycle infrastructure is a necessity Pedestrians and bicyclists feel very unsafe traveling through the corridor The corridor is a key connector to parks, trails, schools, and businesses in the area Many people walk and bike along through the corridor, especially families with young children Concerns about how the walk/trail will be impacted by the future project’s proposed roundabout 49 virtual cards 16 in-person cards 65 total comment cards received H:\ARDH\0T1124965\CAD\C3D\FIGR-124965-PRELIM TYPICAL SECTIONS.dwg 8/27/2021 4:25:20 PMR Snelling Ave N Street & Utility Improvements City of Arden Hills Proposed Typical Sections August 2021 URBAN TYPICAL SECTION ℄ TURF DITC HR/WEXISTING RURAL TYPICAL SECTION 100' 8' SHOULDER 100' 8' SHOULDER ℄ 12' DRIVE LANE R/WTURF DI T C H 12' DRIVE LANE VARIABLE SLOPEVARIABLE SLOPE RURAL/URBAN TYPICAL SECTION 0.67' ℄ B612 CONC CURBR/W102'98'R/WEXISTING T U R F D I T C H 6' SHOULDER 11' DRIVE LANE EXISTING VARIABLE SLOPE 5' SHOULDER (4' BIT)10' DRIVE LANE (NOT IMP A C T E D ) EXISTIN G T U R F D I T C H EXISTING VARIABLE SLOPE (NOT I M P A C T E D ) 6' CONC R/W103'97'R/WEXISTING T U R F D I T C H EXISTING VARIABLE SLOPE (NOT IMP A C T E D ) 0.67' B618 CONC CURB 1.5' CURB REACTION11' DRIVE LANE EXISTIN G T U R F D I T C H EXISTING VARIABLE SLOPE (NOT I M P A C T E D ) 10' BIT 0.67' 1.5' CURB REACTION 11' DRIVE LANE 40' TOTAL PAVED FOOTPRINT 38.67' TOTAL PAVED FOOTPRINT 36.34' TOTAL PAVED FOOTPRINT B618 CONC CURB NOTE: REQUIRES ADDITIONAL 2' CLEAR ZONE (GRADES EQUAL TO OR LESS THAN 4:1) NOTE: REQUIRES ADDITIONAL 2' CLEAR ZONE (GRADES EQUAL TO OR LESS THAN 4:1) NOTE: REQUIRES ADDITIONAL 4' CLEAR ZONE (GRADES EQUAL TO OR LESS THAN 4:1) 2' CLEAR ZONE 8' TRAIL MEETS REQ. TO BE ON-STREET BIKE LANE 2' CLEAR ZONE Page 1 DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Resolution 2021-072 Approving the 2022 – 2023 Collective Bargaining Agreement with the IUOE Local 49 Budgeted Amount: Actual Amount: Funding Source: N/A $25,918 increase in 2022 expenditures Multiple Funds Council Should Consider Motions to approve, table, or deny the following: • Resolution 2021-072 Approving the 2022 – 2023 Collective Bargaining Agreement with IUOE Local 49. All items need a simple majority for action unless otherwise noted. Discussion The Public Works Union contract is up at the end of this year, City Staff and the Union have been in negotiations for a new contract. A draft of the contract was brought forward for Council to review at a work session in September. Following that work session, Council directed staff to finalize the contract and bring it forward for final approval at a future meeting. The City Attorney has reviewed the updated contract. A summary of the major changes from the previous contract can be found below: -Wages: the only changes made to the wages was a three percent cost of living adjustment (COLA) in both 2022 and 2023. The three percent increase is about the average of surrounding cities for both years. This equates to an estimated $17,600 total increase in expenditures for 2022. -Uniform allowance: A $25 increase in the uniform allowance ($600 up to $625) is included in the contract, which equates to a net increase of $200 for the 2022 year. -Local Training Center: The City will also be providing a contribution to the local training center based on regular hours worked at .20 cents per hour in 2022 and .25 cents per hour in 2023. Assuming a full time crew throughout the year, this will equate to $3,328 and $4,160 in 2022 and 2023, respectively. This allows members of the crew to take advantage of training opportunities at the training center at a reduced cost to the City. CONSENT ITEM – 6N MEMORANDUM Page 2 -Fleet Maintenance Lead: the City worked with the Union to develop a Memorandum of Understanding (MOU), which establishes a lead position for fleet maintenance on the crew. The new MOU is part of the new contract (see clean version Attachment B). This position will ensure ongoing preventative maintenance is performed to extend the useful life of the City’s fleet, and will lead to a cost savings by bringing certain items in house, such as, oil and tire changes. -Misc. items: other items were updated in the contract that do not have significant budget impact or were housekeeping items, such as, updating the Central Pension Fund language and removing the HCSP contract language. Budget Impact The major budget impacts are listed above, but in total, the updated Union Contract is anticipated to increase the City’s expenditures by approximately $25,918 across various funds. Attachment Attachment A: Redlined 2022 – 2023 Collective Bargaining Agreement Attachment B: Clean 2022 – 2023 Collective Bargaining Agreement Attachment C: Resolution 2021-072 Approving the 2022 – 2023 Collective Bargaining Agreement with the IUOE Local 49 LABOR AGREEMENT BETWEEN THE CITY OF ARDEN HILLS AND INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49 AFL-CIO JANUARY 1, 2022 THROUGH DECEMBER 31, 2023 TABLE OF CONTENTS ARTICLE NO. DESCRIPTION PAGE NO. I PURPOSE OF AGREEMENT ................................................................... 1 II RECOGNITION ........................................................................................ 1 III UNION SECURITY .................................................................................... 1 IV EMPLOYER AUTHORITY ........................................................................ 2 V EMPLOYEE RIGHTS/ GRIEVANCE PROCEDURE ................................ 2 VI DEFINITIONS ....................................................................................... 4 VII SAVINGS CLAUSE .............................................................................. 5 VIII WORK SCHEDULES ............................................................................ 5 IX OVERTIME PAY ................................................................................... 6 X STANDBY AND CALL BACK ................................................................ 7 XI LEGAL DEFENSE ................................................................................ 7 XII RIGHT OF SUBCONTRACT ................................................................ 7 XIII DISCIPLINE AND DISCHARGE ........................................................... 7 XIV SENIORITY .......................................................................................... 8 XV LAY-OFF .......................................................................................... 8 XVI PROBATIONARY PERIODS ................................................................ 8 XVII SAFETY ........................................................................................... 8 XVIII JOB POSTING ..................................................................................... 8 XIX PERSONAL TIME OFF CONVERSION ................................................... 9 XX FUNERAL LEAVE ................................................................................ 9 XXI PERSONAL TIME OFF (PTO) .............................................................. 9 XXII GROUP INSURANCE ........................................................................... 10 XXIII HOLIDAYS ........................................................................................... 11 XXIV UNIFORM ALLOWANCE .......................................................................... 11 XXV MILEAGE REIMBURSEMENT FOR TRAINING ..................................... 12 XXVI INJURY ON DUTY ................................................................................ 12 XXVII UNUSED SICK LEAVE PAY ................................................................. 12 XXVIII WAIVER ........................................................................................... 12 XXIX CENTRAL PENSION FUND ................................................................. 13 XXX POST EMPLOYMENT HEALTH CARE SAVINGS PLAN 14 XXXI DURATION ....................................................................................... 15 SIGNATURES .................................................................................. 15 APPENDIX A - WAGES AND CLASSIFICATIONS, LICENSE PAY INCENTIVE ....................................................................................... 16 COMMERCIAL DRIVERS LICENSE, LETTER OF UNDERSTANDING .............................................................................. OVERTIME CLARIFICATION MOU………………………………………18 CELEBRATING ARDEN HILLS EVENT, LETTER OF UNDERSTANDING .................................................................................... 19 LABOR AGREEMENT Between CITY OF ARDEN HILLS And INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49 ARTICLE I — PURPOSE OF AGREEMENT THIS AGREEMENT is entered into between the CITY OF ARDEN HILLS, hereinafter called the EMPLOYER, and LOCAL NO. 49, INTERNATIONAL UNION OF OPERATING ENGINEERS, AFL-CIO, hereinafter called the UNION. The intent and purpose of this AGREEMENT is to 1.1 Establish certain hours, wages, and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this AGREEMENT'S interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties' agreement upon terms and conditions of employment for the duration of the AGREEMENT. The EMPLOYER and the UNION, through this AGREEMENT, continue their dedication to the highest quality of public service. Both parties' recognize this AGREEMENT as a pledge of this dedication. ARTICLE II — RECOGNITION The EMPLOYER recognizes the UNION as the exclusive representative for all job classifications included herein whose employment services exceed the lesser of fourteen (14) hours per week, or thirty-five percent (35%) of the normal work week, and more than sixty-seven (67) work days per year, excluding supervisory, confidential and all other employees. ARTICLE III — UNION SECURITY In recognition of the UNION as the exclusive representative, the EMPLOYER shall: 3.1 Deduct each payroll period an amount sufficient to provide the payment of dues established by the UNION from the wages of all employees authorizing in writing such deduction, and 3.2 Remit such deduction to the appropriate designated officer of the UNION. 1 3.3 Provide or designate a bulletin board, or a portion thereof, for posting of notices of UNION affairs. 3.4 The UNION may designate one employee from the bargaining unit to act as Steward, and shall inform the EMPLOYER in writing of such choice. 3.5 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this Article. ARTICLE IV — EMPLOYER AUTHORITY 4.1 The UNION recognizes the prerogative of the EMPLOYER to operate and manage its affairs in all respects in accordance with existing and future laws and regulations of appropriate authorities including municipality personnel policies and work rules. 4.2 The prerogatives and authority which the EMPLOYER has not officially abridged, delegated or modified by the AGREEMENT are retained by the EMPLOYER. ARTICLE V — EMPLOYEE RIGHTS/ GRIEVANCE PROCEDURE 5.1 Definition of a Grievance A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 5.2 Union Representatives The EMPLOYER will recognize representatives designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notify the EMPLOYER in writing of the names of such UNION representatives and of their successors when so designated. 5.3 Processing of a Grievance It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and the UNION representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours, provided the employee and the UNION representative have notified and received approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 5.4 Procedure Grievances, as defined by Section 5.1 shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this AGREEMENT shall, within ten (10) calendar days after such alleged 2 violation has occurred present such grievance to the employee's supervisor as designated by the EMPLOYER. The EMPLOYER-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, and the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER-designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 2 representative. The EMPLOYER- designated representative shall give the UNION the EMPLOYER'S Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER-designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 3 representative. The EMPLOYER- designated representative shall give the UNION the EMPLOYER'S answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the EMPLOYER-designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the UNION within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 shall be submitted to the Minnesota Bureau of Mediation Services. A grievance not resolved in Step 4 may be appealed to Step 5 within ten (10) calendar days following the EMPLOYER'S final answer in Step 4. Any grievance not appealed in writing to Step 5 by the UNION within ten (10) calendar days shall be considered waived. Step 5. A grievance unresolved in Step 4 and appealed to Step 5 shall be submitted to arbitration. The arbitration proceeding shall be conducted by an arbitrator to be selected by mutual agreement of the EMPLOYER and the UNION within seven (7) calendar days after the request for such action. If the parties fail to mutually agree upon an arbitrator within the said seven (7) day period, either party may request the Director, Bureau of Mediation Services, to provide a panel of five (5) arbitrators. Both the EMPLOYER and the UNION shall have the right to strike two (2) names from panel. The party requesting arbitration shall strike the first name, the other party shall then strike one (1) name and the process will be repeated and the remaining person shall be the arbitrator. The decision of the arbitrator shall be final and binding upon the parties. The arbitrator shall be requested to issue a decision within thirty (30) calendar days after the close of the record unless the parties mutually agree to an extension. 5.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION, and shall have no authority to make a decision on any other issue not so submitted. 3 The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way, the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to any extension. The decision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator's interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION, provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 5.6 Waiver If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or agreed extension thereof, it shall be considered settled on the basis of the EMPLOYERS last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the EMPLOYER and the UNION. ARTICLE VI — DEFINITIONS 6.1 UNION The International Union of Operating Engineers, Local No. 49, AFL-CIO. 6.2 EMPLOYER The City of Arden Hills, Ramsey County. Minnesota, a Minnesota municipal corporation. 6.3 UNION MEMBER A member of the International Union of Operating Engineers, Local No. 49, AFL-CIO. 6.4 EMPLOYEE A member of the exclusively recognized bargaining unit. 6.5 BASE PAY RATE The employee's hourly pay rate exclusive of longevity or any other special allowance. 6.6 SENIORITY Length of continuous service in any of the job classifications covered by ARTICLE II RECOGNITION. Employees who are promoted from a job classification covered by this AGREEMENT and return to a job classification covered by this AGREEMENT shall have their seniority calculated on the length of service under this AGREEMENT for purposes of promotion, transfer, and lay off and total length of service with the EMPLOYER for other benefits under this AGREEMENT. 4 6.7 STEWARD Employee whose responsibilities are limited to receiving complaints from its members of violations of the AGREEMENT, checking status of membership in the unit reporting safety problems and service as a communication link. 6.8 OVERTIME Work performed at the express authorization of the EMPLOYER in excess of either eight (8) hours within a twenty-four (24) hour period (except for shift changes) or more than forty (40) hours within a seven (7) day period. 6.9 HOLIDAY OVERTIME Employees required to work on an observed Holiday (refer to Article )0011) shall be compensated one and one-half (1.5) times their base hourly pay rate for each hour worked. Employees required to work on the actual holiday shall be compensated two (2) times their base hourly pay rate for each hour worked. 6.10 CALL BACK Return of an employee to a specified work site to perform assigned duties at the express authorization of the EMPLOYER at a time other than an assigned shift. An extension of or early report to an assigned shift is not a call back. ARTICLE VII — SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota, and the City of Arden Hills In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be void. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be renegotiated at the request of either party. ARTICLE VIII — WORK SCHEDULES 8.1 The EMPLOYER has the sole authority in the preparation of work schedules. The normal work day for an employee shall be eight (8) hours. The normal work week shall be forty (40) hours. 8.2 Service to the public may require the establishment of regular shifts for some employees on a daily, weekly, seasonal, or annual basis other than the normal work day or week. The EMPLOYER shall give at least two (2) working days advance notice to the employees affected by the establishment of work days different from the employee's normal work day or week. The EMPLOYER will first ask for volunteers to staff these changes to the normal work week or day. If there are not enough volunteers to fill the shift change, the EMPLOYER will assign personnel to fill the shift based on seniority. Those employees with the least seniority will be assigned first until all shifts are assigned. 8.3 The employees shall be allowed one coffee break in the morning of thirty (30) minutes in duration inclusive of driving time to and from the Public Works building if required, and no coffee break in the afternoon. They shall be allowed a lunch period of thirty (30) minutes for which they will receive no pay. 5 The thirty (30) minutes unpaid lunch break will exclude driving time to and from the work site to the City garage. This driving time will be limited to driving to and from the City garage and the work site(s); interim stops will not be permitted. It is understood that the EMPLOYER or designated representative may require that the thirty (30) minutes unpaid lunch break be taken at the work site when warranted for reasons of business necessity. 8.4 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an employee working other than the normal work day be scheduled to work more than eight (8) hours; however, each employee has an obligation to work overtime or call backs if requested unless unusual circumstances prevent the employee from so working. 8.5 Service to the public may require the establishment of regular work weeks that schedule work on Saturdays and/or Sundays. 8.6 No involuntary time off without pay (temporary lay-off) will be implemented for regular employees while temporary or part-time employees are on the payroll, with the exception of the employee doing janitorial work at City Hall and the "On the Job Training" students. 8.7 In the event that the EMPLOYER initiates a temporary interruption in employment the EMPLOYER may provide employees in the affected unit an opportunity to voluntarily request leaves of absence without pay. Such temporary interruptions in employment shall not be considered a lay-off. While on unpaid leave of absence due to temporary interruption in employment the employee will continue to accrue seniority. ARTICLE IX — OVERTIME PAY 9.1 For the purposes of determining overtime pay, each day will be the twenty-four (24) hour period beginning at 12:01 a.m. and ending at midnight, while each week will be the seven (7) day period beginning on Saturday and ending on Friday. 9.2 Hours worked in excess of eight (8) within a twenty-four (24) hour period (except for shift changes) or more than forty (40) within a seven (7) day period will be compensated for at one and one-half (1-1/ 2) times the employee's regular base pay. All hours worked on an actual holiday will be compensated for at two (2) times the employee's regular base pay. (Refer to definitions found in Article VI, section 6.9) For purposes of this section, "hours worked" shall include hours designated as holiday, personal time off, or compensatory time-off. 9.3 At the discretion of the EMPLOYER, an employee may receive compensatory time off in lieu of overtime pay at the rate of one and one-half (1-1/ 2) times the employee's regular base pay or two (2) times the employee's regular base pay for hours worked on an actual holiday, or be paid for overtime worked. 9.4 Maximum compensatory time accumulated shall not exceed eighty (80) hours. If the maximum is exceeded, the employee will receive overtime pay to reduce the accumulation to the maximum allowed. 6 ARTICLE X — STANDBY AND CALL BACK 10.1 The EMPLOYER will establish a seven (7) day rotating schedule of standby assignments. The employee on standby status will be available during that period for call back and the EMPLOYER will call that employee first should any call back be necessary. The employee will be paid one (1) hour at time and one-half the regular rate of pay for that employee for standby on weekdays. The employee will be paid two (2) hours at time and one-half the regular rate of pay for that employee for standby on weekends and observed holidays. 10.2 At the discretion of the EMPLOYER, an employee may receive compensatory time off in lieu of standby pay or be paid on the basis of one and one-half (1-1/ 2) hours compensatory time off for each twenty-four (24) hour period on standby status Monday through Friday; three (3) hours compensatory time off for each twenty-four (24) hour period on standby status on weekends and those dates recognized by the EMPLOYER as observed holidays. Such compensatory time accumulation shall be part of the maximum allowed under Section 9.4. 10.3 An employee called in for work at a time other than the employee's normal scheduled shift will be compensated for a minimum of two (2) hours' pay at one and one-half (1-1/2) times the employee's base pay rate, or two times the base rate on the actual holiday. Special weekend and holiday schedules for lift checking shall be treated as call backs. 10.4 Special weekend and holiday schedules for lift station checking shall be treated as a call back. ARTICLE XI — LEGAL DEFENSE 11.1 Employees involved in litigation because of negligence, ignorance of laws, non- observance of laws, or as a result of employee judgmental decision shall not receive legal defense by the City. 11.2 Except as provided in Section 11.1 hereof, any employee who is charged with a traffic violation, ordinance violation or criminal offense arising from acts performed within the scope of employment, when such act is performed in good faith and under direct order of the supervisor, shall be reimbursed for reasonable attorney's fees and court costs actually incurred by such employee in defending against such charge. ARTICLE XII — RIGHT OF SUBCONTRACT 12.1 Nothing contained in this AGREEMENT shall prohibit or restrict the right of the EMPLOYER from subcontracting work performed by employees covered by this AGREEMENT. ARTICLE XIII — DISCIPLINE AND DISCHARGE 13.1 The EMPLOYER retains the sole right to discipline and discharge employees. 7 ARTICLE XIV — SENIORITY 14.1 Seniority will be the determining criterion for transfers, promotions and lay-offs only when all other qualification factors are equal. ARTICLE XV — LAY-OFF 15.1 If a lay-off is deemed necessary by the EMPLOYER, the affected employees will be notified in writing at least four (4) weeks prior to the effective date. ARTICLE XVI — PROBATIONARY PERIODS 16.1 All newly hired or rehired employees will serve a minimum of six (6) months probationary period. If the EMPLOYER extends the initial probationary period beyond six (6) months, the employee's base pay rate will not change until the employee has successfully completed the designated probationary period. The extended probationary period will not exceed three (3) months. 16.2 An employee will serve a probationary period in any job classification for which the employee has not served one previously. 16.3 At any time during the probationary period, the probationary employee may be discharged at the sole discretion of the EMPLOYER. 16.4 At any time during the probationary period, a promoted or reassigned employee may be demoted or reassigned to the employee's previous position at the sole discretion of the EMPLOYER. 16.5 At least three (3) weeks prior to the completion of the probationary period, the City Administrator/Clerk shall review the performance of the probationary employee, and notify the Council if a termination is recommended. The matter shall be placed on the Council agenda for the next regular meeting, at which time the Council shall consider the recommendation and make a determination as to whether the employee shall be terminated at the end of the probationary period. If the employee is not to be continued beyond the end of the probationary period, the employee shall be so notified before the end of such period. The City Administrator will have discretion to approve the successful completion of a probationary period and/or extend a probationary period. ARTICLE XVII — SAFETY 17.1 The EMPLOYER and the UNION agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage employees to work in a safe manner. ARTICLE XVIII — JOB POSTING 18.1 The EMPLOYER and the UNION agree that permanent job vacancies within the designated bargaining unit shall be filled based on the concept of promotion from within provided that applicants: 8 18.11 have the necessary qualifications to meet the standards of the job vacancy; and 18.12 Have the ability to perform the duties and responsibilities of the job vacancy. 18.2 Employees filling a higher job class based on the provisions of this Article, shall be subject to the conditions of ARTICLE XVI, "PROBATIONARY PERIODS". 18.3 The EMPLOYER has the right of final decision in the selection of employees to fill posted jobs based on qualifications, abilities, and experience. 18.4 Job vacancies within the designated bargaining unit will be posted for five (5) work days so that members of the bargaining unit can be considered for such vacancies. ARTICLE XIX — PERSONAL TIME OFF CONVERSION 19.1 All employees hired before June 29, 2002, will convert their current sick leave accrued hours to Personal Time Off (PTO). The conversion will be calculated by adding current accrued sick leave and current accrued vacation and subtracting two hundred forty hours (240) as PTO. The remainder of the sick leave will be added to the "Bank". "Bank" is defined as accrued hours which may be used only when the employee qualifies under Short Term Disability, Long-Term Disability or when accrued PTO is exhausted. For allowed accruals over the maximum refer to Article XXI, section 21.3. ARTICLE XX — FUNERAL LEAVE 20.1 Each employee shall be entitled to three (3) paid days of funeral leave for a death in the immediate family of the employee. 20.2 "Immediate family" shall mean an employee's spouse, children, siblings, parents, grandparents, aunts, uncles, nephews, nieces, in-laws or grandchildren. ARTICLE XXI — PERSONAL TIME OFF (PTO) 21.1 Personal Time Off (PTO) is authorized absence from duty. Employees working an average of 40 hours per week on an annual basis are eligible for Personal Time Off. Employees may not use Personal Time Off until successful completion of their probationary period although Personal Time Off accumulates during this time. The following chart provides information regarding Personal Time Off. Years of service are calculated from the anniversary date of employment. PERSONAL TIME OFF SCHEDULE FOR EMPLOYEES HIRED PRIOR TO JANUARY 1, 2020: Completed years of Service Personal Time 0 — 5 Years 7 hours bi-weekly 6 10 Years 9 hours bi-weekly After 10 Years 10 hours bi-weekly 9 PERSONAL TIME OFF SCHEDULE FOR EMPLOYEES HIRED AFTER JANUARY 1, 2020: Completed Months of Service Personal Time 0 – 36 months 6 hours bi-weekly 37 months - 108 months 7 hours bi-weekly 109 months – 168 months 7.5 hours bi-weekly 169 months – 228 months 8.5 hours bi-weekly 229 months or more 9 hours bi-weekly Benefit year for Personal Time Off is March 1 t through February 28th. A maximum of 240 hours of Personal Time Off may be carried over from benefit year to benefit year. Carryover beyond 240 hours of Personal Time Off will only be made in accordance with Section 21.3 or under special circumstances with approval from the City Administrator. Any employee leaving the service of the City in good standing will be compensated 100% for Personal Time Off up to 240 hours or amount allowed in Section 21.3 accrued to the day of separation provided said employee has served at least twelve (12) consecutive months prior to separation. Such pay for accumulated Personal Time Off will be at the same rate as the hourly rate of the employee's base salary. Personal Time Off may not be used to extend an employee's actual termination date. When a paid holiday falls on a working day during an employee's Personal Time Off, the day of the holiday will not be counted as a day of Personal Time Off. One (1) day of Personal Time Off shall be equivalent to the regular number of hours in a workday. 21.2 Personal Time Off may not be used by an employee until the end of the em ployee’s probationary period. 21.3 In unusual or extenuating circumstances in order to accomplish the work programs of the EMPLOYER, the employee may be allowed to carry accrued, unused PTO beyond two-hundred forty (240) hours into the next benefit year with the prior approval of the Department Head. 21.4 All requests for PTO of five (5) or more consecutive work days shall be submitted by April 1st of each year, and posted for five (5) consecutive work days. In case of any conflict for a preferred PTO period(s), the senior employee will be given preference. Any PTO requests of less than five (5) consecutive work days that are submitted more than four (4) weeks in advance shall be posted for three (3) work days. Any conflicts in scheduling shall be resolved by seniority. Any PTO requests which are not posted shall be considered on a "first come, first served" basis. ARTICLE XXII — GROUP INSURANCE 22.1 Effective January 1, 2013, the EMPLOYER will contribute the same dollar contribution as approved for non-union employees to the Operating Engineers, Local 49 Health and Welfare Administrators for Group Health and Dental Insurance. This dollar amount will be equivalent to the dollar amount received by non-union employees on a family insurance plan, as long as, the union plan remains a family plan. If the Union were to offer a single insurance plan, then the dollar amount would match the total single insurance dollar contribution for non-union employees for those union employees electing the single plan, the family contribution would remain the same. At no point will the City’s contribution exceed the cost of the Union’s monthly insurance, if the monthly premium is less than the City contribution the City will contribute the lesser amount. 10 22.2 Employees may participate, at their own expense, in additional life insurance as an add- on to City sponsored plans approved under the EMPLOYER'S current insurance provider. 22.3 It is understood that the EMPLOYER'S only obligation is to pay the EMPLOYER contribution for group insurance premiums as agreed to herein. The EMPLOYER is not liable for claims as a result of a denial of insurance benefits by an insurance carrier. ARTICLE XXIII — HOLIDAYS 23.1 The EMPLOYER will provide twelve (12) paid holidays as follows: Holiday New Year’s Day Martin Luther King Day Presidents' Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Thanksgiving Day Day After Christmas Eve Day Christmas Day New Year's Eve Day Observance Day January 1 Third Monday in January Third Monday in February Last Monday in May July 4 First Monday in September November 11 Fourth Thursday in November Fourth Friday in November December 24 December 25 December 31 23.2 In the event that New Year's Day, Independence Day, Veteran's Day, or Christmas Day fall on a Sunday, the following Monday shall be a paid holiday. If any of the preceding holidays fall on a Saturday, the preceding Friday shall be a paid holiday. 23.3 Employees required to work on a designated holiday shall be compensated one and one-half (1.5) times their base hourly pay rate for each hour worked, plus Holiday pay. Employees required to work on the actual holiday shall be compensated two (2) times their base hourly pay rate for each hour worked plus holiday pay if the actual holiday qualifies for holiday pay in section 23 1. ARTICLE XXIV — UNIFORMS 24.1 The Employer shall provide each employee with an annual uniform allowance of six hundred twenty five dollars ($600.00625.00) and an ANSI approved safety boot allowance of two-hundred dollars ($200.00). 24.2 Employees shall purchase ANSI approved safety boots and uniforms from the same vendor not to exceed the maximum allowance. Uniforms are to be approved by the Public Works Director. 24.3 The Employer will provide the Employee with an authorized 3-in-1 reflective safety jacket every other year and a reflective rain flagge r suit every three years. 24.4 Employees will purchase and wear only uniform items that have been authorized by the City and are prohibited from wearing personal items as uniform items. 11 24.5 Receipts are required for all items purchased. 24.6 The City shall provide OSHA required Personal Protective Equipment (PPE), including but not limited to safety vests, non -prescription safety glasses, and ear protection. Employees are expected to be OSHA compliant at all times. 24.7 The Employer shall provide seasonal employee one hundred and twenty five dollars ($125.00) for ANSI approved safety boots. The Employer shall also provide PPE as well as five (5) logoed t -shirts. ARTICLE XXV – LOCAL 49 TRAINING CENTER CONTRIBUTION Effective January 1, 2022 The Employer agrees to contribute (¢.20) per straight-time hour worked, per bargaining unit Employee, to the Local 49 Training Center and (¢.25) per straight-time hour worked effective January 1, 2023. The Employer shall pay this contribution, by the 15th of the following month, directly to Wilson McShane Corporation at: 3001 Metro Drive, Suite 500, Bloomington, MN 55425. The Employer and bargaining unit Employees will be provided all benefits of the Local 49 Training Center. ARTICLE XXVI — MILEAGE REIMBURSEMENT FOR TRAINING 25.1 An employee must have the prior approval of the Public Works Superintendent to attend training to enhance job-related knowledge and skills. 25.2 An employee using a privately owned vehicle to travel to and from the location of approved training will receive mileage reimbursement at the federal rate which is adopted by the EMPLOYER annually. ARTICLE XXVII — INJURY ON DUTY 26.1 If an injury on duty results in an employee missing work, the EMPLOYER will pay the employee's regular base pay rate. The amount paid by the Worker's Compensation Insurance will be turned over by the employee to the EMPLOYER. 26.2 This injury on duty benefit would be provided up to a maximum of twenty-six (26) days. 26.3 No Personal Time Off shall be charged for payment of this benefit ARTICLE XXVIII — UNUSED SICK LEAVE PAY 27.1 Regular full-time employees who have completed ten (10) or more years of continuous service with the EMPLOYER and who leave in good standing, will receive 33-1/3% of unused, accumulated sick leave upon their separation. Regular full-time employees who have completed twenty (20) or more years of continuous service with the EMPLOYER and who leave in good standing, will receive 50% of unused, accumulated sick leave upon their separation. To qualify for this benefit an employee must have an established sick leave bank resulting from the conversion to the PTO program. (Refer to Article XXIX section 19.1.) Any benefit paid under this Article shall be paid into the employee's Post- Employment Health Care Savings Plan to the employee (Refer to Article XXX (section 30.4). ARTICLE XXIX — WAIVER 28.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. 28.2 The parties mutually acknowledge that during the negotiations which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT, or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. ARTICLE XXX — CENTRAL PENSION FUND The EMPLOYER and the UNION agree that an amount designated herein that would otherwise be paid in salary or wages will be contributed instead to the Central Pension Fund (CPF) as pretax employer contributions. A pension contribution of ninety-six cents ($0.96) per hour will be made for each employee, for a maximum of two thousand eighty hours (2080) per calendar year. The hourly contribution rate will be applied to every hour compensated (i.e. Hours worked, PTO, and holidays) except for overtime hours worked. The EMPLOYER shall deduct seventy-six dollars and eighty cents ($76.80) every eight (80) hour pay period. The EMPLOYER shall pay this contribution directly to the IUOE Central Pension Fund. The UNION agrees to indemnify and hold the EMPLOYER, its Officers, Agents, and employees harmless against any claims, suits, orders or judgments, brought against the EMPLOYER as a result of any action taken or not taken by the EMPLOYER on the specific provisions of this Article. This "hold harmless" clause does not hold the EMPLOYER harmless for failing to transfer the agreed contributions to the IUOE Central Pension Fund. It is agreed that for purposes of determining future wage rates, the EMPLOYER shall first restore the amount of the wage reduction, which is currently the CPF contribution rate of $0.96 per hour, then apply the applicable wage multiplier, then reduce the revised wage by the CPF contribution rate. It is further agreed that for purposes of calculating overtime compensation the EMPLOYER shall first restore the amount of the wage reduction ($0.96/ hr.) then apply th e applicable 1.5 or 2.0 wage multiplier required under the Fair Labor Standards Act and the collective bargaining agreement, then pay the resulting amount for overtime worked. The contribution of $0.96 per hour prevents an employee's annual CPF contributions from exceeding $2,000.00 in a year and therefore complies with limitations set forth under Minnesota Statute § 356.24, sub. 1(9) as amended in 2002. The CPF Plan of Benefits and the Agreement and Declaration of Trust will serve as the governing documents. The CPF is a supplemental Pension Fund authorized by Minnesota Statutes, 356.24, subdivision 1(9). The City of Arden Hills agrees to participate in the Central Pension Fund of the International Union of Operating Engineers and Participating Employers (“Central Pension Fund”) in accordance with the terms of the Restated Agreement and Declaration Trust of the Central Pension, the Plan of Benefits, and this Memorandum of Understanding. 1. Minnesota Statute § 356.24, Subd. 1(10) expressly authorizes the Employer to contribute public funds to the Central Pension Fund as a supplemental pension plan for the employees of a governmental subdivision who are covered by a collective bargaining agreement that provides for such coverage. 2. Sections 4.1 of the Restated Agreement and Declaration of Trust of the Central Pension Fund and 13.01 of the Plan of Benefits only permits Employer Contributions to the Fund. 3. The Parties agree that the agreed upon Employer contribution amount that would otherwise be paid in salary or wages will be contributed instead to the CPF as a pre-tax Employer contribution. Contributions from the Employer will not be funded from any other source unless agreed upon by the parties. 4. The hourly contribution rate will be applied to every hour compensated (i.e. hours worked, vacation, holiday and sick time) except for overtime hours worked. The Employer shall remit this contribution directly to the Central Pension Fund at 4115 Chesapeake Street N.W., Washington D.C. 20016. 5. A contribution of $2.40 per straight time hour worked prevents annual Central Pension Fund contributions on behalf of eligible Employees from exceeding $5,000.00 in a year 13 and therefore complies with the limitations set forth under Minnesota Statute, §356.24, Subd. 1(10) as amended. 6. For purposes of determining future wage rates, the Employer shall first restore the amount of the Employer Contribution, which is currently the CPF contribution rate of ($2.40) per hour, then apply the applicable wage multiplier, then reduce the revised wage by the Central Pension Fund contribution rate. 7. For purposes of calculating overtime compensation, the Employer shall first restore the amount of the Employer Contribution ($2.40) then apply the applicable 1.5 wage multiplier required under the Fair Labor Standards Act (FLSA) and the Collective Bargaining Agreement, then pay the resulting amount for overtime worked. 8. The Parties agree that the Public Employees Retirement Association (PERA) interprets Employer contributions to the Central Pension Fund as b eing included in determining “salary” for the purposes of the public pension. 9. The parties agree to abide by the terms and conditions of the Restated Agreement and Declaration of Trust and the Plan of Benefits of the Central Pension Fund. 10. Effective January 1, 2022 the contribution rate equals ($2.40) per (straight time hour worked/straight time hour paid/all hours compensated). ARTICLE XXX — POST EMPLOYMENT HEALTH CARE SAVINGS PLAN 30.1 The City of Arden Hills Local 49ers employees are eligible to participate in the Minnesota Post Employment Health Care Savings Plan (HCSP) established under Minnesota Statutes, section 352.98 (Minn. Supp. 2001) and as outlined in the Minnesota State Retirement System's Trust and Plan Documents. 30.2 All funds collected by the EMPLOYER (City of Arden Hills) on the behalf of the employee (Public Works Local 49ers) will be deposited into the employee's Post Employment Health Care Savings Plan Account through Minnesota State Retirement System. 30.3 All employees with 0 years to 5 years of service shall contribute 2% of pay. All employees with 5 or more years of service shall contribute 4% of pay. 30.4 The EMPLOYER has agreed to contribute payroll deductions to the Post Employment Health Care Savings Plan (HCSP) with Minnesota State Retirement Systems as described below: A. All City of Arden Hills Public Works Local 49ers employees who are eligible for the unused sick leave severance payout, outlined in Article XXVII section 27.1 of the contract, will contribute to the Post Employment Health Care Savings Plan as described below: • All employees who have an eligible sick leave balance upon separation shall have 100% of those eligible hours converted into cash, and the dollars shall be deposited into their Post-Employment Health Care Savings Account (HCSP) on their final check. B. All City of Arden Hills Public Works Local 49ers employees who are eligible for the unused Personal Time Off (PTO) severance payout, outlined in Article XXI section 21 1 of the contract will contribute to the Post Employment Health Care Savings Plan as described below: • All employees who have an eligible vacation (PTO) leave balance upon leaving the City of Arden Hills shall have 100% of those hours converted into cash and deposited into their Post-Employment Health Care Savings Account (HCSP) on their final check. C. In the event of the employees death, any payments owed to this employee by the City of Arden Hills, may not be contributed into the Post -Employment Health Care Savings Account (HCSP). Upon death of the employee, all payments owed to this employee will be paid to the employees beneficiaries. ARTICLE XXXI — DURATION This AGREEMENT shall be effective as of the date of its signing and shall remain in full force and effect January 1, 2022 through December 31, 2023. It shall continue in full force and effect from year-to-year, unless terminated or renegotiated in the manner provided by the Public Employment Labor Relations Act of 1971 as amended. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this ______ day of ________________, 2021. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: ________________________________ By:____________________________________ Mayor Business Manager/ Financial Secretary By: ______________________________ By: ____________________________________ City Administrator Area Business Representative By: ____________________________________ Union Steward 14 Appendix A WAGES AND CLASSIFICATIONS A. Effective at the signing of this contract, the following wage schedule for base pay rates will be in effect for the Public Works Maintenance Worker, effective January 1, 2022. Step Pay rate/hour Time to advance to next step 1 25.34 6 months to step 2 2 26.58 6 months to step 3 3 27.88 12 months to step 4 4 29.24 12 months to step 5 5 30.67 12 months to step 6 6 32.18 N/A B. For union members employed prior to January 1, 2020, the below transition plan would move current members onto the new scale: • Employees hired before January 1st, 2020 at the top step of the 2019 pay scale will remain at the top step of the new pay scale. • Employees hired before January 1st, 2020 below the top step will be adjusted to the new scale on the below schedule effective January 1st, 2020: • • Annually, on their anniversary date, existing employees hired before January 1, 2020 that are currently below the top step will advance two steps (or one step if only one remaining) until they reach the top of the scale. This provision is only applicable to members hired before January 1, 2020. Effective January 1, 2023 the pay scale will be increased by a three percent COLA, see below for 2023 pay scale. Step Pay rate/hour Time to advance to next step 1 26.10 6 months to step 2 2 27.38 6 months to step 3 3 28.72 12 months to step 4 4 30.12 12 months to step 5 5 31.59 12 months to step 6 6 33.14 N/A 2019 Scale 2020 Scale Steps 1&2 Step 1 Step 3 Step 2 Step 4 Step 4 Step 5 Step 6 The EMPLOYER will have the sole discretion to hire employees at a step determined during the hiring process, the EMPLOYER may take into consideration factors including, but not limited to, education, qualifications, and work experience of an applicant. T he EMPLOYER will have the right to hire employees at different steps and will have no obligation to adjust existing union employees pay rate to match new employees. C. Employees employed by the EMPLOYER on a temporary basis for no more than nine hundred-sixty hours (960) per calendar year, either in a full-time or part-time capacity, will be paid at an hourly rate as determined by the EMPLOYER for the term of their employment. Such employees will not be eligible for any rights or benefits under this AGREEMENT, including Article V, "Employee Rights/ Grievance Procedure". D. License Pay Incentive Any employee who has or completes training for and receives from the Minnesota Department of Transportation Certification as a Minnesota Commercial Vehicle Inspector, or receives from the State of Minnesota Certification as both a Tree and Weed Inspector shall receive an hourly incentive of $0.10/hour to their base wage. 16 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.U., LOCAL 49 Commercial Driver's License The purpose of this Memorandum of Understanding is to assist both Labor and Management in applying the new rules for Commercial Drivers License (CDL) holders. The following conditions will apply to no more than one (1) Public Works employee with fifteen (15) years of service or more in the Local 49 Bargaining Unit at any given time, and allows only one revocation per person. 1. If an employee temporarily loses his/her driver's license and CDL, the employee must obtain a valid work permit that allows them to drive non-commercial vehicles during work hours. An employee that has no valid license may be required to use paid leave until they are able to obtain a valid work permit. An employee who does not obtain a drivers license within ninety (90) days will be terminated. 2. In the opinion of the Department Head, there must be sufficient bargaining unit work that does not require a CDL and the impacted employee shall possess the skills and abilities to successfully undertake those tasks. 3. If there is sufficient work, the Employer will accommodate an employee who temporarily loses his/her CDL license for a period not to exceed one (1) year. The one (1) year period begins as of the date of his/her license revocation. If the employee does not have their CDL reinstated within one (1) year, the employee will be terminated. 4. If the temporary loss of a driver's license is the result of an alcohol-related offense, the employee will be required to comply with the recommendations of a Substance Abuse Professional. Proof of compliance with the Substance Abuse Professional recommendations will be provided to the Employer. 5. This agreement applies to driving violations outside the work place. This agreement does not include positive test results from the Department of Transportation's required random testing. 6. A twenty-five percent (25%) decrease in pay will begin as of the revocation date. Any lost wages during the revocation of the employee's drivers license/CDL will not be reimbursed regardless of the outcome of any subsequent contesting of the revocation. This Memorandum of Understanding will remain in effect from January 1, 2022 through December 31, 2023. As of January 1, 2024 the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: ______________________________ By: ____________________________________ By: ______________________________ By: ____________________________________ Date: ______________________ Date: _________________________ MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.U., LOCAL 49 Celebrating Arden Hills WHEREAS, every year the City of Arden Hills holds its annual City festival, "Celebrating Arden Hills" and WHEREAS, it is necessary for the success of this event that City employees work a shift during the event; and WHEREAS, the Public Works employees of the City of Arden Hills are required to work at least one shift a this annual event, which is held on a Saturday in September each year; and WHEREAS, the City desires to clearly state the work requirements as they relate to this event. THEREFORE, this Memorandum of Understanding is written to summarize the City and bargaining unit's expectations regarding the "Celebrating Arden Hills" event: • All employees are required to work at least one ass igned shift during the festival. • In return for time worked, to the extent that it is outside normal work hours, the employees may be compensated for time worked at: o One and one-half times the normal rate of pay; or o Accrual of compensatory time at one and one -half times the normal rate of pay; or o The group as a whole may desire to arrange a set amount of time off as a group, as agreed upon between the union and the City Administrator. This Memorandum of Understanding will remain in effect from January 1, 2022 through December 31. 2023. As of January 1, 2024 the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: ________________________________By: ____________________________ By: _________________________ By:__________________________________ Date: ______________________ Date: _________________________ 18 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.U., LOCAL 49 Overtime Clarification WHEREAS, the Labor Agreement between I.U.O.E., Local 49 and the City of Arden Hills stipulates when the EMPLOYER will pay overtime, THEREFORE, this Memorandum of Understanding is written to summarize the City and bargaining unit’s expectations regarding overtime pay: o Depending on the schedule set by the EMPLOYER, bargaining unit EMPLOYEES will be eligible for overtime pay after eight hours worked on a normally scheduled day, or forty hours in a work week; however, during times when the regularly scheduled work day goes beyond eight hours, such as summer hours, the employee will be paid overtime during hours worked outside of the set schedule. For example, during summer hours an EMPLOYEE is expected to work between 6:30 am and 4:00 pm, the EMPLOYEE would be eligible for overtime outside of those hours assuming the EMPLOYEE was working during those hours. This Memorandum of Understanding will remain in effect from January 1, 2022 through December 31, 2023. FOR CITY OF ARDEN HILLS FOR IUOE, LOCAL NO. 49 By ________________________ By __________________________ By ________________________ By __________________________ Date: ______________________ Date: _________________________ 18 1 LABOR AGREEMENT BETWEEN THE CITY OF ARDEN HILLS AND INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49 AFL-CIO JANUARY 1, 20 22 THROUGH DECEMBER 31, 2023 2 TABLE OF CONTENTS ARTICLE NO. DESCRIPTION PAGE NO. I PURPOSE OF AGREEMENT ................................................................... 1 II RECOGNITION ........................................................................................ 1 III UNION SECURITY ................................................................................... 1 IV EMPLOYER AUTHORITY ........................................................................ 2 V EMPLOYEE RIGHTS/ GRIEVANCE PROCEDURE ............................... 2 VI DEFINITIONS ...................................................................................... 4 VII SAVINGS CLAUSE .............................................................................. 5 VIII WORK SCHEDULES ............................................................................ 5 IX OVERTIME PAY ................................................................................... 6 X STANDBY AND CALL BACK ................................................................ 7 XI LEGAL DEFENSE ................................................................................ 7 XII RIGHT OF SUBCONTRACT ................................................................ 7 XIII DISCIPLINE AND DISCHARGE ........................................................... 7 XIV SENIORITY .......................................................................................... 8 XV LAY-OFF .......................................................................................... 8 XVI PROBATIONARY PERIODS ................................................................ 8 XVII SAFETY ........................................................................................... 8 XVIII JOB POSTING ..................................................................................... 8 XIX PERSONAL TIME OFF CONVERSION ................................................... 9 XX FUNERAL LEAVE ................................................................................ 9 XXI PERSONAL TIME OFF (PTO) .............................................................. 9 XXII GROUP INSURANCE .......................................................................... 10 XXIII HOLIDAYS ........................................................................................... 11 XXIV UNIFORM ALLOWANCE ......................................................................... 11 XXV TRAINING CENTER CONTRIBUTION ..................................................... 12 XXVI MILEAGE REIMBURSEMENT FOR TRAINING ..................................... 12 XXVII INJURY ON DUTY ............................................................................... 12 XXVIII UNUSED SICK LEAVE PAY ................................................................. 13 XXIX WAIVER ........................................................................................... 13 XXX CENTRAL PENSION FUND ................................................................. 13 XXXI DURATION ....................................................................................... 15 SIGNATURES .................................................................................. 15 APPENDIX A - WAGES AND CLASSIFICATIONS, LICENSE PAY INCENTIVE ....................................................................................... 16 COMMERCIAL DRIVERS LICENSE, MEMORANDUM OF UNDERSTANDING .............................................................................. 18 CELEBRATING ARDEN HILLS EVENT .................................................... 19 OVERTIME CLARIFICATION MOU…………………………………… 20 FLEET MANAGER POSITION MOU ......................................................... 21 1 LABOR AGREEMENT Between CITY OF ARDEN HILLS And INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49 ARTICLE I — PURPOSE OF AGREEMENT THIS AGREEMENT is entered into between the CITY OF ARDEN HILLS, hereinafter called the EMPLOYER, and LOCAL NO. 49, INTERNATIONAL UNION OF OPERATING ENGINEERS, AFL-CIO, hereinafter called the UNION. The intent and purpose of this AGREEMENT is to 1.1 Establish certain hours, wages, and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this AGREEMENT'S interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties' agreement upon terms and conditions of employment for the duration of the AGREEMENT. The EMPLOYER and the UNION, through this AGREEMENT, continue their dedication to the highest quality of public service. Both parties' recognize this AGREEMENT as a pledge of this dedication. ARTICLE II — RECOGNITION The EMPLOYER recognizes the UNION as the exclusive representative for all job classifications included herein whose employment services exceed the lesser of fourteen (14) hours per week, or thirty-five percent (35%) of the normal work week, and more than sixty-seven (67) work days per year, excluding supervisory, confidential and all other employees. ARTICLE III — UNION SECURITY In recognition of the UNION as the exclusive representative, the EMPLOYER shall: 3.1 Deduct each payroll period an amount sufficient to provide the payment of dues established by the UNION from the wages of all employees authorizing in writing such deduction, and 3.2 Remit such deduction to the appropriate designated officer of the UNION. 3.3 Provide or designate a bulletin board, or a portion thereof, for posting of notices of UNION affairs. 2 3.4 The UNION may designate one employee from the bargaining unit to act as Steward, and shall inform the EMPLOYER in writing of such choice. 3.5 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this Article. ARTICLE IV — EMPLOYER AUTHORITY 4.1 The UNION recognizes the prerogative of the EMPLOYER to operate and manage its affairs in all respects in accordance with existing and future laws and regulations of appropriate authorities including municipality personnel policies and work rules. 4.2 The prerogatives and authority which the EMPLOYER has not officially abridged, delegated or modified by the AGREEMENT are retained by the EMPLOYER. ARTICLE V — EMPLOYEE RIGHTS/ GRIEVANCE PROCEDURE 5.1 Definition of a Grievance A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 5.2 Union Representatives The EMPLOYER will recognize representatives designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notify the EMPLOYER in writing of the names of such UNION representatives and of their successors when so designated. 5.3 Processing of a Grievance It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and the UNION representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours, provided the employee and the UNION representative have notified and received approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 5.4 Procedure Grievances, as defined by Section 5.1 shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this AGREEMENT shall, within ten (10) calendar days after such alleged violation has occurred present such grievance to the employee's supervisor as designated by the EMPLOYER. The EMPLOYER-designated representative will discuss and give an answer 3 to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, and the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER-designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 2 representative. The EMPLOYER- designated representative shall give the UNION the EMPLOYER'S Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER- designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 3 representative. The EMPLOYER- designated representative shall give the UNION the EMPLOYER'S answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the EMPLOYER-designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the UNION within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 shall be submitted to the Minnesota Bureau of Mediation Services. A grievance not resolved in Step 4 may be appealed to Step 5 within ten (10) calendar days following the EMPLOYER'S final answer in Step 4. Any grievance not appealed in writing to Step 5 by the UNION within ten (10) calendar days shall be considered waived. Step 5. A grievance unresolved in Step 4 and appealed to Step 5 shall be submitted to arbitration. The arbitration proceeding shall be conducted by an arbitrator to be selected by mutual agreement of the EMPLOYER and the UNION within seven (7) calendar days after the request for such action. If the parties fail to mutually agree upon an arbitrator within the said seven (7) day period, either party may request the Director, Bureau of Mediation Services, to provide a panel of five (5) arbitrators. Both the EMPLOYER and the UNION shall have the right to strike two (2) names from panel. The party requesting arbitration shall strike the first name, the other party shall then strike one (1) name and the process will be repeated and the remaining person shall be the arbitrator. The decision of the arbitrator shall be final and binding upon the parties. The arbitrator shall be requested to issue a decision within thirty (30) calendar days after the close of the record unless the parties mutually agree to an extension. 5.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION and shall have no authority to make a decision on any other issue not so submitted. 4 B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way, the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to any extension. The decision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator's interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION, provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 5.6 Waiver If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or agreed extension thereof, it shall be considered settled on the basis of the EMPLOYERS last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the EMPLOYER and the UNION. ARTICLE VI — DEFINITIONS 6.1 UNION The International Union of Operating Engineers, Local No. 49, AFL-CIO. 6.2 EMPLOYER The City of Arden Hills, Ramsey County. Minnesota, a Minnesota municipal corporation. 6.3 UNION MEMBER A member of the International Union of Operating Engineers, Local No. 49, AFL-CIO. 6.4 EMPLOYEE A member of the exclusively recognized bargaining unit. 6.5 BASE PAY RATE The employee's hourly pay rate exclusive of longevity or any other special allowance. 6.6 SENIORITY Length of continuous service in any of the job classifications covered by ARTICLE II RECOGNITION. Employees who are promoted from a job classification covered by this AGREEMENT and return to a job classification covered by this AGREEMENT shall have their seniority calculated on the length of service under this AGREEMENT for purposes of promotion, transfer, and lay off and total length of service with the EMPLOYER for other AGREEMENT. 5 6.7 STEWARD Employee whose responsibilities are limited to receiving complaints from its members of violations of the AGREEMENT, checking status of membership in the unit reporting safety problems and service as a communication link. 6.8 OVERTIME Work performed at the express authorization of the EMPLOYER in excess of either eight (8) hours within a twenty-four (24) hour period (except for shift changes) or more than forty (40) hours within a seven (7) day period. 6.9 HOLIDAY OVERTIME Employees required to work on an observed Holiday (refer to Article )0011) shall be compensated one and one-half (1.5) times their base hourly pay rate for each hour worked. Employees required to work on the actual holiday shall be compensated two (2) times their base hourly pay rate for each hour worked. 6.10 CALL BACK Return of an employee to a specified work site to perform assigned duties at the express authorization of the EMPLOYER at a time other than an assigned shift. An extension of or early report to an assigned shift is not a call back. ARTICLE VII — SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota, and the City of Arden Hills in the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be void. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be renegotiated at the request of either party. ARTICLE VIII — WORK SCHEDULES 8.1 The EMPLOYER has the sole authority in the preparation of work schedules. The normal work day for an employee shall be eight (8) hours. The normal work week shall be forty (40) hours. 8.2 Service to the public may require the establishment of regular shifts for some employees on a daily, weekly, seasonal, or annual basis other than the normal work day or week. The EMPLOYER shall give at least two (2) working days advance notice to the employees affected by the establishment of work days different from the employee's normal work day or week. The EMPLOYER will first ask for volunteers to staff these changes to the normal work week or day. If there are not enough volunteers to fill the shift change, the EMPLOYER will assign personnel to fill the shift based on seniority. Those employees with the least seniority will be assigned first until all shifts are assigned. 8.3 The employees shall be allowed one coffee break in the morning of thirty (30) minutes in duration inclusive of driving time to and from the Public Works building if required, and no coffee break in the afternoon. They shall be allowed a lunch period of thirty (30) minutes for which they will receive no pay. 6 The thirty (30) minutes unpaid lunch break will exclude driving time to and from the work site to the City garage. This driving time will be limited to driving to and from the City garage and the work site(s); interim stops will not be permitted. It is understood that the EMPLOYER or designated representative may require that the thirty (30) minutes unpaid lunch break be taken at the work site when warranted for reasons of business necessity. 8.4 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an employee working other than the normal work day be scheduled to work more than eight (8) hours; however, each employee has an obligation to work overtime or call backs if requested unless unusual circumstances prevent the employee from so working. 8.5 Service to the public may require the establishment of regular work weeks that schedule work on Saturdays and/or Sundays. 8.6 No involuntary time off without pay (temporary lay-off) will be implemented for regular employees while temporary or part-time employees are on the payroll, with the exception of the employee doing janitorial work at City Hall and the "On the Job Training" students. 8.7 In the event that the EMPLOYER initiates a temporary interruption in employment the EMPLOYER may provide employees in the affected unit an opportunity to voluntarily request leaves of absence without pay. Such temporary interruptions in employment shall not be considered a lay-off. While on unpaid leave of absence due to temporary interruption in employment the employee will continue to accrue seniority. ARTICLE IX — OVERTIME PAY 9.1 For the purposes of determining overtime pay, each day will be the twenty-four (24) hour period beginning at 12:01 a.m. and ending at midnight, while each week will be the seven (7) day period beginning on Saturday and ending on Friday. 9.2 Hours worked in excess of eight (8) within a twenty-four (24) hour period (except for shift changes) or more than forty (40) within a seven (7) day period will be compensated for at one and one-half (1-1/ 2) times the employee's regular base pay. All hours worked on an actual holiday will be compensated for at two (2) times the employee's regular base pay. (Refer to definitions found in Article VI, section 6.9) For purposes of this section, "hours worked" shall include hours designated as holiday, personal time off, or compensatory time-off. 9.3 At the discretion of the EMPLOYER, an employee may receive compensatory time off in lieu of overtime pay at the rate of one and one-half (1-1/ 2) times the employee's regular base pay or two (2) times the employee's regular base pay for hours worked on an actual holiday, or be paid for overtime worked. 9.4 Maximum compensatory time accumulated shall not exceed eighty (80) hours. If the maximum is exceeded, the employee will receive overtime pay to reduce the accumulation to the maximum allowed. 7 ARTICLE X — STANDBY AND CALL BACK 10.1 The EMPLOYER will establish a seven (7) day rotating schedule of standby assignments. The employee on standby status will be available during that period for call back and the EMPLOYER will call that employee first should any call back be necessary. The employee will be paid one (1) hour at time and one-half the regular rate of pay for that employee for standby on weekdays. The employee will be paid two (2) hours at time and one-half the regular rate of pay for that employee for standby on weekends and observed holidays. 10.2 At the discretion of the EMPLOYER, an employee may receive compensatory time off in lieu of standby pay or be paid on the basis of one and one-half (1-1/ 2) hours compensatory time off for each twenty-four (24) hour period on standby status Monday through Friday; three (3) hours compensatory time off for each twenty-four (24) hour period on standby status on weekends and those dates recognized by the EMPLOYER as observed holidays. Such compensatory time accumulation shall be part of the maximum allowed under Section 9.4. 10.3 An employee called in for work at a time other than the employee's normal scheduled shift will be compensated for a minimum of two (2) hours' pay at one and one-half (1-1/2) times the employee's base pay rate, or two times the base rate on the actual holiday. Special weekend and holiday schedules for lift checking shall be treated as call backs. 10.4 Special weekend and holiday schedules for lift station checking shall be treated as a call back. ARTICLE XI — LEGAL DEFENSE 11.1 Employees involved in litigation because of negligence, ignorance of laws, non- observance of laws, or as a result of employee judgmental decision shall not receive legal defense by the City. 11.2 Except as provided in Section 11.1 hereof, any employee who is charged with a traffic violation, ordinance violation or criminal offense arising from acts performed within the scope of employment, when such act is performed in good faith and under direct order of the supervisor, shall be reimbursed for reasonable attorney's fees and court costs actually incurred by such employee in defending against such charge. ARTICLE XII — RIGHT OF SUBCONTRACT 12.1 Nothing contained in this AGREEMENT shall prohibit or restrict the right of the EMPLOYER from subcontracting work performed by employees covered by this AGREEMENT. ARTICLE XIII — DISCIPLINE AND DISCHARGE 13.1 The EMPLOYER retains the sole right to discipline and discharge employees. 8 ARTICLE XIV — SENIORITY 14.1 Seniority will be the determining criterion for transfers, promotions and lay-offs only when all other qualification factors are equal. ARTICLE XV — LAY-OFF 15.1 If a lay-off is deemed necessary by the EMPLOYER, the affected employees will be notified in writing at least four (4) weeks prior to the effective date. ARTICLE XVI — PROBATIONARY PERIODS 16.1 All newly hired or rehired employees will serve a minimum of six (6) months probationary period. If the EMPLOYER extends the initial probationary period beyond six (6) months, the employee's base pay rate will not change until the employee has successfully completed the designated probationary period. The extended probationary period will not exceed three (3) months. 16.2 An employee will serve a probationary period in any job classification for which the employee has not served one previously. 16.3 At any time during the probationary period, the probationary employee may be discharged at the sole discretion of the EMPLOYER. 16.4 At any time during the probationary period, a promoted or reassigned employee may be demoted or reassigned to the employee's previous position at the sole discretion of the EMPLOYER. 16.5 At least three (3) weeks prior to the completion of the probationary period, the City Administrator/Clerk shall review the performance of the probationary employee, and notify the Council if a termination is recommended. The matter shall be placed on the Council agenda for the next regular meeting, at which time the Council shall consider the recommendation and make a determination as to whether the employee shall be terminated at the end of the probationary period. If the employee is not to be continued beyond the end of the probationary period, the employee shall be so notified before the end of such period. The City Administrator will have discretion to approve the successful completion of a probationary period and/or extend a probationary period. ARTICLE XVII — SAFETY 17.1 The EMPLOYER and the UNION agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage employees to work in a safe manner. ARTICLE XVIII — JOB POSTING 18.1 The EMPLOYER and the UNION agree that permanent job vacancies within the designated bargaining unit shall be filled based on the concept of promotion from within provided that applicants: 18.11 have the necessary qualifications to meet the standards of the job vacancy; and 9 18.12 Have the ability to perform the duties and responsibilities of the job vacancy. 18.2 Employees filling a higher job class based on the provisions of this Article, shall be subject to the conditions of ARTICLE XVI, "PROBATIONARY PERIODS". 18.3 The EMPLOYER has the right of final decision in the selection of employees to fill posted jobs based on qualifications, abilities, and experience. 18.4 Job vacancies within the designated bargaining unit will be posted for five (5) work days so that members of the bargaining unit can be considered for such vacancies. ARTICLE XIX — PERSONAL TIME OFF CONVERSION 19.1 All employees hired before June 29, 2002, will convert their current sick leave accrued hours to Personal Time Off (PTO). The conversion will be calculated by adding current accrued sick leave and current accrued vacation and subtracting two hundred forty hours (240) as PTO. The remainder of the sick leave will be added to the "Bank". "Bank" is defined as accrued hours which may be used only when the employee qualifies under Short Term Disability, Long-Term Disability or when accrued PTO is exhausted. For allowed accruals over the maximum refer to Article XXI, section 21.3. ARTICLE XX — FUNERAL LEAVE 20.1 Each employee shall be entitled to three (3) paid days of funeral leave for a death in the immediate family of the employee. 20.2 "Immediate family" shall mean an employee's spouse, children, siblings, parents, grandparents, aunts, uncles, nephews, nieces, in-laws or grandchildren. ARTICLE XXI — PERSONAL TIME OFF (PTO) 21.1 Personal Time Off (PTO) is authorized absence from duty. Employees working an average of 40 hours per week on an annual basis are eligible for Personal Time Off. Employees may not use Personal Time Off until successful completion of their probationary period although Personal Time Off accumulates during this time. The following chart provides information regarding Personal Time Off. Years of service are calculated from the anniversary date of employment. PERSONAL TIME OFF SCHEDULE FOR EMPLOYEES HIRED PRIOR TO JANUARY 1, 2020: Completed years of Service Personal Time 0 — 5 Years 7 hours bi-weekly 6 10 Years 9 hours bi-weekly After 10 Years 10 hours bi-weekly 10 PERSONAL TIME OFF SCHEDULE FOR EMPLOYEES HIRED AFTER JANUARY 1, 2020: Completed Months of Service Personal Time 0 – 36 months 6 hours bi-weekly 37 months - 108 months 7 hours bi-weekly 109 months – 168 months 7.5 hours bi-weekly 169 months – 228 months 8.5 hours bi-weekly 229 months or more 9 hours bi-weekly Benefit year for Personal Time Off is March 1 t through February 28th. A maximum of 240 hours of Personal Time Off may be carried over from benefit year to benefit year. Carryover beyond 240 hours of Personal Time Off will only be made in accordance with Section 21.3 or under special circumstances with approval from the City Administrator. Any employee leaving the service of the City in good standing will be compensated 100% for Personal Time Off up to 240 hours or amount allowed in Section 21.3 accrued to the day of separation provided said employee has served at least twelve (12) consecutive months prior to separation. Such pay for accumulated Personal Time Off will be at the same rate as the hourly rate of the employee's base salary. Personal Time Off may not be used to extend an employee's actual termination date. When a paid holiday falls on a working day during an employee's Personal Time Off, the day of the holiday will not be counted as a day of Personal Time Off. One (1) day of Personal Time Off shall be equivalent to the regular number of hours in a workday. 21.2 Personal Time Off may not be used by an employee until the end of the employee’s probationary period. 21.3 In unusual or extenuating circumstances in order to accomplish the work programs of the EMPLOYER, the employee may be allowed to carry accrued, unused PTO beyond two-hundred forty (240) hours into the next benefit year with the prior approval of the Department Head. 21.4 All requests for PTO of five (5) or more consecutive work days shall be submitted by April 1st of each year, and posted for five (5) consecutive work days. In case of any conflict for a preferred PTO period(s), the senior employee will be given preference. Any PTO requests of less than five (5) consecutive work days that are submitted more than four (4) weeks in advance shall be posted for three (3) work days. Any conflicts in scheduling shall be resolved by seniority. Any PTO requests which are not posted shall be considered on a "first come, first served" basis. ARTICLE XXII — GROUP INSURANCE 22.1 Effective January 1, 2013, the EMPLOYER will contribute the same dollar contribution as approved for non-union employees to the Operating Engineers, Local 49 Health and Welfare Administrators for Group Health and Dental Insurance. This dollar amount will be equivalent to the dollar amount received by non-union employees on a family insurance plan, as long as, the 11 union plan remains a family plan. If the Union were to offer a single insurance plan, then the dollar amount would match the total single insurance dollar contribution for non-union employees for those union employees electing the single plan, the family contribution would remain the same. At no point will the City’s contribution exceed the cost of the Union’s monthly insurance, if the monthly premium is less than the City contribution the City will contribute the lesser amount. 22.2 Employees may participate, at their own expense, in additional life insurance as an add- on to City sponsored plans approved under the EMPLOYER'S current insurance provider. 22.3 It is understood that the EMPLOYER'S only obligation is to pay the EMPLOYER contribution for group insurance premiums as agreed to herein. The EMPLOYER is not liable for claims as a result of a denial of insurance benefits by an insurance carrier. ARTICLE XXIII — HOLIDAYS 23.1 The EMPLOYER will provide twelve (12) paid holidays as follows: Holiday Observance Day New Year’s Day January 1 Martin Luther King Day Third Monday in January Presidents' Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Thanksgiving Day After Fourth Friday in November Christmas Eve Day December 24 Christmas Day December 25 New Year's Eve Day December 31 23.2 In the event that New Year's Day, Independence Day, Veteran's Day, or Christmas Day fall on a Sunday, the following Monday shall be a paid holiday. If any of the preceding holidays fall on a Saturday, the preceding Friday shall be a paid holiday. 23.3 Employees required to work on a designated holiday shall be compensated one and one-half (1.5) times their base hourly pay rate for each hour worked, plus Holiday pay. Employees required to work on the actual holiday shall be compensated two (2) times their base hourly pay rate for each hour worked plus holiday pay if the actual holiday qualifies for holiday pay in section 23 1. ARTICLE XXIV — UNIFORMS 24.1 The Employer shall provide each employee with an annual uniform allowance of six hundred twenty five dollars ($625.00) and an ANSI approved safety boot allowance of two-hundred dollars ($200.00). 24.2 Employees shall purchase ANSI approved safety boots and uniforms from the same vendor not to exceed the maximum allowance. Uniforms are to be approved by the Public Works Director. 12 24.3 The Employer will provide the Employee with an authorized 3-in-1 reflective safety jacket every other year and a reflective rain flagger suit every three years. 24.4 Employees will purchase and wear only uniform items that have been authorized by the City and are prohibited from wearing personal items as uniform items. 24.5 Receipts are required for all items purchased. 24.6 The City shall provide OSHA required Personal Protective Equipment (PPE), including but not limited to safety v ests, non-prescription safety glasses, and ear protection. Employees are expected to be OSHA compliant at all times. ARTICLE XXV – LOCAL 49 TRAINING CENTER CONTRIBUTION Effective January 1, 2022 The Employer agrees to contribute (¢.20) per straight-time hour worked, per bargaining unit Employee, to the Local 49 Training Center and (¢.25) per straight-time hour worked effective January 1, 2023. The Employer shall pay this contribution, by the 15th of the following month, directly to W ilson McShane Corporation at: 3001 Metro Drive, Suite 500, Bloomington, MN 55425. The Employer and bargaining unit Employees will be provided all benefits of the Local 49 Training Center. ARTICLE XXVI — MILEAGE REIMBURSEMENT FOR TRAINING 25.1 An employee must have the prior approval of the Public Works Superintendent to attend training to enhance job-related knowledge and skills. 25.2 An employee using a privately owned vehicle to travel to and from the location of approved training will receive mileage reimbursement at the federal rate which is adopted by the EMPLOYER annually. ARTICLE XXVII — INJURY ON DUTY 26.1 If an injury on duty results in an employee missing work, the EMPLOYER will pay the employee's regular base pay rate. The amount paid by the Worker's Compensation Insurance will be turned over by the employee to the EMPLOYER. 26.2 This injury on duty benefit would be provided up to a maximum of twenty-six (26) days. 26.3 No Personal Time Off shall be charged for payment of this benefit. 13 ARTICLE XXVIII — UNUSED SICK LEAVE PAY 27.1 Regular full-time employees who have completed ten (10) or more years of continuous service with the EMPLOYER and who leave in good standing, will receive 33-1/3% of unused, accumulated sick leave upon their separation. Regular full-time employees who have completed twenty (20) or more years of continuous service with the EMPLOYER and who leave in good standing, will receive 50% of unused, accumulated sick leave upon their separation. To qualify for this benefit an employee must have an established sick leave bank resulting from the conversion to the PTO program. (Refer to Article XXIX section 19.1.) Any benefit paid under this Article shall be paid into the employee's Post-Employment Health Care Savings Plan (Refer to Article XXX (section 30.4). ARTICLE XXIX — WAIVER 28.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. 28.2 The parties mutually acknowledge that during the negotiations which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT, or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. ARTICLE XXX — CENTRAL PENSION FUND The City of Arden Hills agrees to participate in the Central Pension Fund of the International Union of Operating Engineers and Participating Employers (“Central Pension Fund”) in accordance with the terms of the Restated Agreement and Declaration Trust of the Central Pension, the Plan of Benefits, and this Memorandum of Understanding. 1. Minnesota Statute § 356.24, Subd. 1(10) expressly authorizes the Employer to contribute public funds to the Central Pension Fund as a supplemental pension plan for the employees of a governmental subdivision who are covered by a collective bargaining agreement that provides for such coverage. 2. Sections 4.1 of the Restated Agreement and Declaration of Trust of the Central Pension Fund and 13.01 of the Plan of Benefits only permits Employer Contributions to the Fund. 3. The Parties agree that the agreed upon Employer contribution amount that would otherwise be paid in salary or wages will be contributed instead to the CPF as a pre-tax Employer contribution. Contributions from the Employer will not be funded from any other source unless agreed upon by the parties. 4. The hourly contribution rate will be applied to every hour compensated (i.e. hours worked, vacation, holiday and sick time) except for overtime hours worked. The Employer shall 14 remit this contribution directly to the Central Pension Fund at 4115 Chesapeake Street N.W., Washington D.C. 20016. 5. A contribution of $2.40 per straight time hour worked prevents annual Central Pension Fund contributions on behalf of eligible Employees from exceeding $5,000.00 in a year and therefore complies with the limitations set forth under Minnesota Statute, §356.24, Subd. 1(10) as amended. 6. For purposes of determining future wage rates, the Employer shall first restore the amount of the Employer Contribution, which is currently the CPF contribution rate of ($2.40) per hour, then apply the applicable wage multiplier, then reduce the revised wage by the Central Pension Fund contribution rate. 7. For purposes of calculating overtime compensation, the Employer shall first restore the amount of the Employer Contribution ($2.40) then apply the applicable 1.5 wage multiplier required under the Fair Labor Standards Act (FLSA) and the Collective Bargaining Agreement, then pay the resulting amount for overtime worked. 8. The Parties agree that the Public Employees Retirement Association (PERA) interprets Employer contributions to the Central Pension Fund as being included in determining “salary” for the purposes of the public pension. 9. The parties agree to abide by the terms and conditions of the Restated Agreement and Declaration of Trust and the Plan of Benefits of the Central Pension Fund. 10. Effective January 1, 2022 the contribution rate equals ($2.40) per (straight time hour worked/straight time hour paid/all hours compensated). 15 ARTICLE XXXI — DURATION This AGREEMENT shall be effective as of the date of its signing and shall remain in full force and effect January 1, 2022 through December 31, 2023. It shall continue in full force and effect from year-to-year, unless terminated or renegotiated in the manner provided by the Public Employment Labor Relations Act of 1971 as amended. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this ______ day of , 2021. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: __________________________ __________________________________ Mayor Jason George, Business Manager By: ___________________________ ___________________________________ City Administrator Ron Boesel, Business Representative ___________________________________ Union Steward 16 Appendix A WAGES AND CLASSIFICATIONS A. Effective at the signing of this contract, the following wage schedule for base pay rates will be in effect for the Public Works Maintenance Worker, effective January 1, 2022. Step Pay rate/hour Time to advance to next step 1 25.34 6 months to step 2 2 26.58 6 months to step 3 3 27.88 12 months to step 4 4 29.24 12 months to step 5 5 30.67 12 months to step 6 6 32.18 N/A Effective January 1, 2023 the pay scale will be increased by a three percent COLA, see below for 2023 pay scale. Step Pay rate/hour Time to advance to next step 1 26.10 6 months to step 2 2 27.38 6 months to step 3 3 28.72 12 months to step 4 4 30.12 12 months to step 5 5 31.59 12 months to step 6 6 33.14 N/A The EMPLOYER will have the sole discretion to hire employees at a step determined during the hiring process, the EMPLOYER may take into consideration factors including, but not limited to, education, qualifications, and work experience of an applicant. The EMPLOYER will have the right to hire employees at different steps and will have no obligation to adjust existing union employees pay rate to match new employees. C. Employees employed by the EMPLOYER on a temporary basis for no more than nine hundred-sixty hours (960) per calendar year, either in a full-time or part-time capacity, will be paid at an hourly rate as determined by the EMPLOYER for the term of their employment. Such employees will not be eligible for any rights or benefits under this AGREEMENT, including Article V, "Employee Rights/ Grievance Procedure". 17 D. License Pay Incentive Any employee who has or completes training for and receives from the Minnesota Department of Transportation Certification as a Minnesota Commercial Vehicle Inspector, or receives from the State of Minnesota Certification as both a Tree and Weed Inspector shall receive an hourly incentive of $0.10/hour to their base wage. 18 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.E., LOCAL 49 Commercial Driver's License The purpose of this Memorandum of Understanding is to assist both Labor and Management in applying the new rules for Commercial Drivers License (CDL) holders. The following conditions will apply to no more than one (1) Public Works employee with fifteen (15) years of service or more in the Local 49 Bargaining Unit at any given time, and allows only one revocation per person. 1. If an employee temporarily loses his/her driver's license and CDL, the employee must obtain a valid work permit that allows them to drive non-commercial vehicles during work hours. An employee that has no valid license may be required to use paid leave until they are able to obtain a valid work permit. An employee who does not obtain a drivers license within ninety (90) days will be terminated. 2. In the opinion of the Department Head, there must be sufficient bargaining unit work that does not require a CDL and the impacted employee shall possess the skills and abilities to successfully undertake those tasks. 3. If there is sufficient work, the Employer will accommodate an employee who temporarily loses his/her CDL license for a period not to exceed one (1) year. The one (1) year period begins as of the date of his/her license revocation. If the employee does not have their CDL reinstated within one (1) year, the employee will be terminated. 4. If the temporary loss of a driver's license is the result of an alcohol-related offense, the employee will be required to comply with the recommendations of a Substance Abuse Professional. Proof of compliance with the Substance Abuse Professional recommendations will be provided to the Employer. 5. This agreement applies to driving violations outside the work place. This agreement does not include positive test results from the Department of Transportation's required random testing. 6. A twenty-five percent (25%) decrease in pay will begin as of the revocation date. Any lost wages during the revocation of the employee's drivers license/CDL will not be reimbursed regardless of the outcome of any subsequent contesting of the revocation. This Memorandum of Understanding will remain in effect from January 1, 2022 through December 31, 2023. As of January 1, 2024 the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: ____________________________ By: _______________________________ By: ____________________________ By: _______________________________ Date: ___________________________ Date: _______________________________ 19 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.E., LOCAL 49 Celebrating Arden Hills WHEREAS, every year the City of Arden Hills holds its annual City festival, "Celebrating Arden Hills" and WHEREAS, it is necessary for the success of this event that City employees work a shift during the event; and WHEREAS, the Public Works employees of the City of Arden Hills are required to work at least one shift a this annual event, which is held on a Saturday in September each year; and WHEREAS, the City desires to clearly state the work requirements as they relate to this event. THEREFORE, this Memorandum of Understanding is written to summarize the City and bargaining unit's expectations regarding the "Celebrating Arden Hills" event: • All employees are required to work at least one ass igned shift during the festival. • In return for time worked, to the extent that it is outside normal work hours, the employees may be compensated for time worked at: o One and one-half times the normal rate of pay; or o Accrual of compensatory time at one and one -half times the normal rate of pay; or o The group as a whole may desire to arrange a set amount of time off as a group, as agreed upon between the union and the City Administrator. This Memorandum of Understanding will remain in effect from January 1, 2022 through December 31. 2023. As of January 1, 2024 the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: ____________________________ By: _______________________________ By: ____________________________ By: _______________________________ Date: ___________________________ Date: ______________________________ 20 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.E., LOCAL 49 Overtime Clarification WHEREAS, the Labor Agreement between I.U.O.E., Local 49 and the City of Arden Hills stipulates when the EMPLOYER will pay overtime, THEREFORE, this Memorandum of Understanding is written to summarize the City and bargaining unit’s expectations regarding overtime pay: o Depending on the schedule set by the EMPLOYER, bargaining unit EMPLOYEES will be eligible for overtime pay after eight hours worked on a normally scheduled day, or forty hours in a work week; however, during times when the regularly scheduled work day goes beyond eight hours, such as summer hours, the employee will be paid overtime during hours worked outside of the set schedule. For example, during summer hours an EMPLOYEE is expected to work between 6:30 am and 4:00 pm, the EMPLOYEE would be eligible for overtime outside of those hours assuming the EMPLOYEE was working during those hours. This Memorandum of Understanding will remain in effect from January 1, 2022 through December 31, 2023. FOR CITY OF ARDEN HILLS FOR IUOE, LOCAL NO. 49 By: ____________________________ By: _______________________________ By: ____________________________ By: _______________________________ Date: ___________________________ Date: ______________________________ 21 Memorandum of Understanding Between The City of Arden Hills -And- I.U.O.E. Local No. 49 This Memorandum of Understanding entered into between the City of Arden Hills ("Employer") and the International Union of Operating Engineers, Local No. 49 ("Union") sets forth the respective parties' agreement regarding the Fleet Management Lead Position. It is hereby understood and agreed to between the parties that the Fleet Management Lead job responsibilities are: 1.Perform routine inspections of all PW fleet and complete the related Preventative Maintenance Checklists. 2.Perform basic routine maintenance and minor repairs on vehicles and equipment such as, but not limited to, oil changes, tire rotations, tire pressures, air filters, fluid levels, lubricating, cleaning, etc. Any vehicles or equipment that are above the expected level of skill for this position must be sourced out to a shop at a competitive labor rate. 3.Maintain record of all services done to PW fleet and associated costs using asset management software. 4.Coordinate the maintenance and repairs of PW fleet to be done by PW Department. or if determined an outside resource is needed and ensure the quality of all maintenance and repairs. 5.Maintain inventory of materials and supplies. 6.Ensures shop safety and performs related routine inspections including, but not limited to, eye washes, mechanics hoist, air compressor, and crane truck that require inspections or a monthly check (initial and tag) monthly. If this work is required to be outsourced, this position would coordinate that effort. 7.Assists in the preparation of annual operating and capital improvement budgets and provide information and recommendations to the Public Works Superintendent to determine and plan purchases of vehicles, equipment, materials, and supplies. 8.This position’s job responsibility is secondary to the job expectations of the Public Works Maintenance Worker. 9.Plan fleet maintenance work outside of priority Public Works tasks when staffing is needed and coordinate fleet maintenance work schedule with the Public Works Superintendent. 22 10. The additional rate of $2.00/hr. will be applied to the base rate of the employee but only towards regular hours. This position is not intended to require overtime to complete any necessary tasks. 11. This position will be open to applications from PW Maintenance Worker staff and chosen through an interview process to ensure the applicant has proper qualifications and experience. 12. The Fleet Management Lead’s duties are additional to current duties as PW Maintenance Worker 13. This position will be overseen/supervised by the PW Superintendent 14. This position will be reevaluated annually to determine if the employee will continue duties for another 1-year term This Memorandum of Understanding shall be in effect until December 31, 2023. In addition, it is understood that this Memorandum of Understanding may be extended by the mutual agreement of both parties. For the City of Arden Hills: For I.U.O.E. Local 49: _____________________________ _____________________________ City Administrator Ron Boesel, Business Representative Date:________________________ Date: ________________________ . To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2021-072 A RESOLUTION APPROVING THE 2022 – 2023 COLLECTIVE BARGAINING AGREEMENT WITH THE IUOE LOCAL 49 WHEREAS, the City’s Public Works Maintenance Employees are represented by the International Union of Operating Engineers (IUOE) Local 49; and WHEREAS, the current collective bargaining agreement is set to expire on December 31, 2021; and WHEREAS, the City and Union Representatives have been in negotiations over a new contract; and WHEREAS, the City Council has previously reviewed a final draft and subsequently the Union members voted to approve the preliminary contract with the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Council approves the proposed collective bargaining agreement between the City and IUOE Local 49. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13TH DAY OF DECEMBER, 2021. ________________________________ David Grant, Mayor ATTEST: ______________________________ Julie Hanson, City Clerk Page 1 DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Removal of Committee and Commission Members Beyond Their Term Limit Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Removal of Committee and Commission Members that are beyond their three consecutive, three-year term limit Effective December 31, 2021 All items need a simple majority for action unless otherwise noted. Discussion The City Council recently discussed how to proceed with Committee and Commission members that are beyond their three consecutive, three-year term limit. Per City Ordinance (below), members serving on a Committee or Commission may not serve more than three consecutive terms. Subd. 7 Length of Term. Unless otherwise specifically provided, each Member of any Board, Committee, Commission or other appointed body shall serve for a term of three (3) years. A. Number of Terms. Each Member may serve for no more than three (3) consecutive three-year terms. B. Staggered Terms. One-third of each Board, Committee, Commission or other appointed body shall be appointed at the beginning of each fiscal year. Subd. 8 Removal of Members. Any Member of a Board, Committee, Commission or other appointed body may be removed by a majority vote of the entire City Council. Following discussion, the Council decided to follow the City’s ordinance and directed Staff to prepare the necessary agenda item to remove Committee and Commission Members that are currently serving beyond their term limits effective December 31, 2021. Note: this does not apply to alternate members of committees/commissions. CONSENT ITEM – 6O MEMORANDUM Page 2 Approval of this agenda item will remove the following individuals from their respective commissions: • Rich Straumann – PTRC • Harold Petersen – PTRC • John Van Valkenburg – PTRC • Dan Erickson – EDC • Arlene Mitchell – FPAC note: the FPAC structure is likely changing to a working group • David Radziej – FPAC note: the FPAC structure is likely changing to a working group Budget Impact N/A Attachment N/A Page 1 DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Appointment of Lucas Miller to the Assistant Public Works Director Position Budgeted Amount: Actual Amount: Funding Source: Apprx. $113,710 (2021) Apprx. $137,330 (2022) Various Council Should Consider Motions to approve, table, or deny the following: • Appointment of Lucas Miller to the position of Assistant Public Works Director at Grade 17 Step 8 on the City’s pay scale, and at 109 months on the PTO scale, or 7.5 hours per pay period and a bank of 20 hours on his first day of employment. All other normal benefits apply. All items need a simple majority for action unless otherwise noted. Discussion The City Council directed Staff to recruit for this position at a previous work session. This position was newly developed to provide necessary assistance to the Public Works Director/City Engineer. Mr. Miller has extensive experience on the construction management side having worked for Stantec for the previous nine years as a construction manager, and having worked previously as a project engineer. Budget Impact This position is replacing the previously budgeted Assistant City Engineer position, but will be accounted for in the 2022 budget. Attachment Attachment A: Assistant Public Works Director Job Description CONSENT ITEM – 6P MEMORANDUM 1 CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Assistant Public Works Director Department: Public Works Accountable to: Public Works Director Positions Supervised: Recreation Supervisor Status: Regular Full Time November 2021 PRIMARY OBJECTIVES Performs difficult professional work planning, design and inspection of City infrastructure and capital projects, reviewing plans and specifications for public and private infrastructure improvement projects, reviewing site development plans, coordinating field issues with City staff, assisting the general public with Public Works related matters, manages and continuously develops the City’s asset management system, and related work as apparent or assigned. This position will be expected to perform extensive field work to include project planning, project inspection and day-to-day field operations. Supervision is exercised over the Recreation Supervisor. Work is performed under the limited supervision of the Public Works Director/City Engineer. Limited oversight is exercised over interns. Works closely with the Public Works Superintendent. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION At the direction of the Public Works Director/City Engineer, performs field inspections, project inspections for public and private improvement projects to ensure compliance with plans, specifications and contract requirements, including coordination with City staff, consultants, contractors and the public. Assists the Public Works Director/City Engineer with managing day-to-day field operations and working closely with the Public Work Superintendent on services delivery. Provides supervision and direction to the Recreation Supervisor. Assists the Public Works Director/City Engineer on the oversight of Parks and Trails long-term project planning, budget planning, and maintenance operations. Maintains/manages the City’s ICON Pavement Management System for City streets and trails. This would include maintaining the up-to-date rating of the City streets and trails together with the historical ratings. Overseeing/performing the rerating of City streets and trails on a 3-year cycle. Works with the Public Works Director to provide recommendations for the street or trail reconstruction/rehabilitation/maintenance CIP. Assists in the implementation of City ordinances and programs including MS4 permitting and compliance; Grading and Erosion Control management; Right-of-Way management by reviewing plans and permit applications, issuing permits, performing inspections and providing coordination with City staff, contractors and the public. 2 Manages the City’s GIS database to include, but not limited to, functioning as the City’s contact/liaison for GIS mapping GIS data entry, map preparation, and the conversion of field data, plan sheets and other information into CAD/GIS drawings for record retention. Leads the preparation of feasibility studies, quantity take-offs, cost estimates, plans and specifications, bidding and construction administration for City projects. Maintains/manages the City’s Municipal State Aid (MSA) system including annual reporting, revision and financial status. Maintains relationships with Rice Creek Watershed District (RCWD) and monitors funding opportunities. Develops and maintains a City Specification and Standard Details for use on City CIP projects. Assists Public Works Director/City Engineer with managing and reviewing consultant services. Annually assists the Public Works Director in preparation of a five-year CIP (as directed, a ten-year CIP shall be maintained, i.e., seal coating, sewer lining, and equipment). Works with the Public Works Department and Public Works Superintendent to develop, manage, and maintain a records retention plan for engineering and maintenance information. Assists in preparation of reports, City Council memos, project updates, special assessment rolls, resident notifications and project plans. Resolve citizen complaints or problems concerning activities of Public Works; attend various meetings and committees; conduct pre-construction meetings as needed. Acts as the Public Works Director in their absence. All other necessary duties as apparent or assigned. EDUCATION and/or EXPERIENCE Bachelor's degree with coursework in civil engineering, construction management or related field and extensive experience, or equivalent combination of education and experience. Practical experience with GIS applications and CAD software. KNOWLEDGE, SKILLS AND ABILITIES Considerable working knowledge of and the ability to learn the engineering as applied to the development and construction of public works projects; comprehensive knowledge of city laws and ordinances and state and federal rules and regulations; skill in using civil engineering instruments and equipment; ability to plan, direct and supervise the work of subordinates; ability to plan projects and prepare related designs, estimates and specifications; ability to make significant changes to the City’s GIS maps utilizing ArcMAP and ArcGIS software and to produce maps as requested; ability to communicate effectively, both orally and in writing; ability to calculate complex cost estimates and prepare technical reports; ability to deal with contractors and citizens involved in public projects; ability to establish and maintain effective working relationships with city officials, associates, contractors and the general public. PHYSICAL DEMANDS This work requires the regular exertion of up to 10 pounds of force, frequent exertion of up to 25 pounds of force and occasional exertion of up to 50 pounds of force; work regularly requires lifting, frequently requires standing, walking, sitting and speaking or hearing and occasionally requires using hands to finger, handle or feel, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing 3 or pulling and repetitive motions; work requires close vision, distance vision, ability to adjust focus, depth perception, color perception and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, assembly or fabrication of parts within arms length, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work frequently requires exposure to outdoor weather conditions and occasionally requires wet, humid conditions (non-weather), working near moving mechanical parts, exposure to fumes or airborne particles, exposure to extreme cold (non-weather), exposure to extreme heat (non-weather), exposure to vibration and exposure to blood-borne pathogens and may be required to wear specialized personal protective equipment; work is generally in a loud noise location (e.g. grounds maintenance, heavy traffic). SPECIAL REQUIREMENTS NPDES Stormwater training and certification. MnDOT State Aid/Federal Aid Administration training. Valid MnDOT Construction Certifications (ADA, concrete, grade & base, bituminous, etc.) GIS training. Pavement Management software training. Valid driver's license. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER ___________________________________________________________________ NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. __________________________________________________________________ Page 1 DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Recreation Programmer Reconfiguration to Recreation Supervisor Budgeted Amount: Actual Amount: Funding Source: Apprx. $78,320 (2022) Apprx. $91,660 (2022) General Fund Council Should Consider Motions to approve, table, or deny the following: • Reconfiguration of Recreation Programmer Job to Recreation Supervisor effective November 22, 2021 including the Grade and Step change. All items need a simple majority for action unless otherwise noted. Discussion The Personnel Committee recently reviewed the Recreation Programmer Job Description and pay range and is recommending the position be upgraded to a Recreation Supervisor effective November 22, 2021 for Joe Vaughan (the incumbent). The attached job description would outline the new duties of the position. An associated change in the Grade and Step is also recommended. The current Grade and Step is below, as well as, the recommendation to elevate Mr. Vaughan to Grade 10 Step 7. Current Pay Scale for Recreation Programmer Proposed Pay Scale for Recreation Supervisor and a proposed starting wage This recommendation is the result of reviewing the duties of the position and taking into account that we only have one Recreation position going forward. Budget Impact This change does increase the City’s cost, but will be accounted for in the 2022 budget. Attachment Attachment A: Recreation Supervisor Job Description CONSENT ITEM – 6Q MEMORANDUM 1 CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Recreation Supervisor Department: Public Works Accountable to: Public Works Director/City Engineer Positions Supervised: W ork Direction to Seasonal Recreation staff Status: Full Time, Non-Exempt 2021 PRIMARY OBJECTIVES Performs intermediate technical work planning, implementing, supervising and evaluating City-wide recreation programs. Work is performed under limited supervision of the Public Works Director/City Engineer. Continuous work direction is exercised over assigned seasonal recreation staff. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Assumes the lead in planning and implementing the City’s Recreation Programs and achieving the department’s goals. Coordinates, plans and implements all recreation programs including after school programs, special events, youth programs including but not limited to baseball, t-ball, softball, soccer leagues, ice skating programs, summer playgrounds, tennis, summer camps, sport skills classes, adult programs. Assists the Public Works Director/City Engineer and the Public Works Superintendent with evaluating the condition of City parks, playground equipment and trails. Prepares information for instructors, class lists, emergency procedures and building use policies. Recommends for hire, trains, directs and evaluates seasonal recreation staff. Responsible for notifying registrants of program changes or cancellations. Recommends and develops recreation programs for future community needs. Reviews and recommends fee structure for recreation programs based on instructor costs, material costs, facility fees and cost recovery policies. Prepares quarterly and annual reports on recreation program participation, budget status, etc. Assists with the Public Works Director/City Engineer with preparing the annual Recreation Department and Parks Department budgets. Oversees and manages the Recreation registration software. 2 Prepares the operating budget for programs, and reviews the financial status of programs to ensure proper financial control. Keeps the director informed of any issues and concerns in the department. Responsible for the preparation of scheduled activities on fields/parks, ice rinks, special equipment or set up. Prepares the programming guide. Prepares program flyers and press releases for programs. Serves as staff liaison to the PTRC Primary contact for youth sport associations and vendors Assists the Director and Superintendent with filing, data entry and special projects. EDUCATION and/or EXPERIENCE Associates/Technical degree and moderate experience organizing and conducting youth and adult recreation activities, or equivalent combination of education and experience. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of recreation administration principles and practices; thorough knowledge of the equipment and techniques necessary to successfully conduct recreation programs; thorough knowledge of the methods involved in organizing, conducting, promoting and supervising recreation activities; some knowledge of first aid methods and necessary safety precautions to be used in recreation work; ability to plan, organize and implement a variety of recreation programs; ability to plan and supervise the work of subordinates; ability to communicate ideas effectively in both oral and written formats; ability to prepare reports and maintain records; ability to establish and maintain effective working relationships with program participants, associates and the general public. PHYSICAL DEMANDS This work requires the occasional exertion of up to 25 pounds of force; work regularly requires speaking or hearing and repetitive motions, frequently requires standing, walking, sitting and using hands to finger, handle or feel and occasionally requires climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work frequently requires exposure to outdoor weather conditions and occasionally requires exposure to blood-borne pathogens and may be required to wear specialized personal protective equipment; work is generally in a moderately noisy location (e.g. business office, light traffic). SPECIAL REQUIREMENTS CPR/First Aid Certification within six months of hire. Valid Class D Driver's license. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 3 CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER ___________________________________________________________________ NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. __________________________________________________________________ Page 1 of 1 DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: CDBG Agreement Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Community Development Block Grant (CDBG) agreement with Ramsey County. All items need a simple majority for action unless otherwise noted. Discussion The City applied for CDBG funds earlier this year for the upcoming park renovations at Arden Manor Park. The City was notified by the County that it was awarded the grant earlier this year. As this grant comes from Federal Funds, there are a lot of moving pieces to it and the City reached out to HR Green to guide the City through the process. The Council recently approved a contract with HR Green to lead the project for the City. In order to continue the project, the City needs to sign the grant agreement, which is attached. The City Attorney has reviewed the document. Budget Impact The project, which is primarily funded via the grant ($180,000 in grant money and $60,000 in City money) is budgeted for in 2022; however, the signing of the grant agreement itself does not impact the budget. Attachment Attachment A: CDBG Grant Agreement for Arden Manor Park CONSENT ITEM – 6R MEMORANDUM 1 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AGREEMENT between THE RAMSEY COUNTY HOUSING and REDEVELOPMENT AUTHORITY A POLITICAL SUBDIVISION OF THE STATE OF MINNESOTA AND CITY OF ARDEN HILLS A MINNESOTA MUNICIPAL CORPORATION This agreement entered into this ____ day of _______ 2021, between the RAMSEY COUNTY HOUSING AND REDEVELOPMENT AUTHORITY, a political subdivision of the State of Minnesota (hereinafter referred to as the "AUTHORITY"), and CITY OF ARDEN HILLS, a Minnesota municipal corporation (hereinafter referred to as the "GRANTEE"). RECITALS A. The AUTHORITY is an urban county applicant for block grant funds under the Housing and Community Development Act, 42 U.S.C. §§ 5301-5321 (Act), and will receive block grant funds for the purpose of carrying out eligible community development and housing activities under the Act and under regulations promulgated by the Department of Housing and Urban Development (H.U.D.) at 24 C.F.R., pt. 570; B. An Urban County Consortium has been established by a Joint Cooperation Agreement between the AUTHORITY and municipal corporations within Ramsey County, the terms of which specify allocation of block grant funds to those participating jurisdictions for use in accordance with the County Housing Assistance and Community Development Plans accepted by participating jurisdictions and reviewed by H.U.D.; C. The AUTHORITY desires to have certain work or services performed by the GRANTEE as described within this agreement, and as authorized by Resolutions of the Ramsey County Housing and Redevelopment Authority Board for the purpose of implementing eligible activities under the Act and H.U.D. regulations; 2 D. It is appropriate and mutually desirable that the GRANTEE be designated by the AUTHORITY to undertake the aforementioned eligible activities, so long as the requirements of the Act, H.U.D. regulations, state law, and local law are adhered to, as provided for herein; E. The purpose of this Agreement is to provide for cooperation between the AUTHORITY and the GRANTEE, as the parties in this agreement, in implementing such eligible activities in the manner described above; F. The parties are authorized and empowered to enter into this Agreement by the Laws of the State of Minnesota; G. The attached exhibits as listed below are hereby incorporated in this agreement and made a part hereof: 1) the Application dated March 15, 2021, and 2) Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transactions. H. In consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties mutually covenant and agree as provided for in this agreement. PART 1. GENERAL CONDITIONS 1. SCOPE OF AGREEMENT The Agreement between the parties shall consist of: the signature page; the general conditions; the federal, state, and local program requirements; the evaluation and record keeping requirements; Attachment A; each and every project exhibit incorporated into the Agreement; all matters and laws incorporated by reference herein; and any written amendments made according to the general conditions. This Agreement supersedes any and all former agreements applicable to projects attached as exhibits to this Agreement. 2. SCOPE OF WORK OR SERVICES The Grantee shall perform and carry out in a satisfactory and proper manner the work or services set forth in the exhibit(s) attached hereto. In the case of multiple projects, each project shall correspond to a separate exhibit. This Agreement may be amended from time to time, in accordance with the general conditions, for the purpose of adding new projects, amending the scope of work, or for any other lawful purpose. 3. COMMENCEMENT AND TERMINATION OF PROJECTS Upon release of project related funds by H.U.D. pursuant to federal regulations, the AUTHORITY shall furnish the GRANTEE with written notice to proceed. No work on 3 the project shall occur prior to the notice to proceed without written approval from the AUTHORITY. Termination dates for individual projects shall be specified in the appropriate exhibits. The termination date may be changed through amendment of this Agreement. In general, a project is expected to be completed within 24 months from the date which the Agreement is executed. Projects which do not show substantial progress within the timespan specified in the application may be terminated at the sole discretion of the AUTHORITY upon 30 days written notice to the GRANTEE. 4. ADMINISTRATION A. The GRANTEE shall appoint a liaison person who shall be responsible for the overall administration of block grant funded project(s) and coordination with the AUTHORITY. The GRANTEE shall also designate one or more representatives who shall be authorized to sign the monthly Voucher and Reporting Form. The names of the liaison persons and representatives shall be specified in the exhibits. B. For all agencies which are presently parties to Joint Cooperation Agreements with the AUTHORITY covering planning, distribution of funds, and program execution under the Act, the GRANTEE remains subject to the provisions of such agreement. 5. COMPENSATION AND METHOD OF PAYMENT A. The AUTHORITY shall reimburse the GRANTEE for the work or services specified in the exhibits in an amount not to exceed One Hundred Eight-Nine Thousand Seven Hundred and 00/100 Dollars ($189,700.00). Reimbursement shall be based on a Community Development Voucher and Reporting Form submitted with supporting documents and signed by the GRANTEE's authorized representative. B. The GRANTEE shall submit a properly executed Voucher and Reporting Form no later than fifteen (15) working days after the close of each billing period. The AUTHORITY will make payment to the GRANTEE not more than twenty-one (21) working days after said invoice is received and approved by the AUTHORITY. The AUTHORITY will issue a statement of correction voucher in the event that the voucher request is erroneous. Payment does not constitute absolute approval. 6. OPERATING BUDGET The GRANTEE shall apply the funds received from the AUTHORITY under this Agreement in accordance with the requirements of the exhibit(s) attached hereto. 7. FUNDING ALTERNATIVES AND FUTURE SUPPORT A. The GRANTEE shall report all Program Income generated under this Agreement or generated through the project(s) funded under this Agreement. In the event the GRANTEE receives any Program Income it shall, in the sole discretion of, and at the direction of at the AUTHORITY, either utilize it solely for the purposes set forth in 4 this Agreement or return it to the AUTHORITY. At the end of the program year the AUTHORITY may require remittance of all or part of any program income balances (including investments thereof) held by the GRANTEE (except those needed for immediate cash needs, cash balances of a revolving loan fund, cash balances from a lump sum drawdown, or cash or investments held for Section 108 security needs). B. The AUTHORITY makes no commitment to future support and assumes no obligation for future support of the activities contracted for herein, except as expressly set forth in this Agreement. C. Should anticipated sources of revenue not become available to the AUTHORITY for use in the Community Development Block Program, the AUTHORITY shall immediately notify the GRANTEE in writing and the AUTHORITY will be released from all contracted liability for that portion of the Agreement covered by funds not received by the AUTHORITY. 8. AMENDMENTS Either party may request modifications in the scope of work or services, terms, or conditions of this Agreement. Proposed modifications which are mutually agreed upon shall be incorporated by written amendment to this Agreement. A written amendment may affect a project or projects authorized by this Agreement or may be of general application. 9. ASSIGNMENT AND SUBCONTRACTING A. The GRANTEE shall not assign any portion of this Agreement without the written consent of the AUTHORITY, and it is further agreed that said consent must be sought by the GRANTEE not less than fifteen (15) days prior to the date of any proposed assignment. B. Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement and proper bidding procedures contained therein. The GRANTEE agrees that it is as fully responsible to the AUTHORITY for the acts and omissions of its subcontractors and of their employees as agents, as it is for the acts and omissions of its own employees and agents. 10. HOLD HARMLESS AND INDEMNIFICATION A. The GRANTEE further agrees that it is financially responsible (liable) for any audit exception which occurs due to its negligence or failure to comply with the terms of the Agreement. B. The GRANTEE and AUTHORITY mutually agree to hold harmless and defend each other, their officials, officers, employees, agents, representatives, customers, or invitees against any and all claims, lawsuits, damages, or lawsuits for damages arising from or allegedly arising from or related to the PROJECT, including but not limited 5 to the GRANTEE's or the AUTHORITY's acts, failure to act, or failure to perform its obligations hereunder. The GRANTEE and AUTHORITY further agree to pay the costs of and/or reimburse each other, their officials, officers, employees, agents, representatives, customers, or invitees for any and all liability, costs, and expenses (including without limitation reasonable attorney's fees) incurred in connection therewith. Each party shall promptly notify the other of any claim made for any such damage or loss and afford that party and its counsel the opportunity to contest, compromise, or settle such claim. C. Nothing in this Agreement shall constitute a waiver by the GRANTEE or AUTHORITY of any statutory limits or exceptions on liability. 11. INSURANCE A. GRANTEE shall purchase and maintain such insurance as will protect it from claims which may arise out of, or result from, its operations related to this AGREEMENT, whether such operations be by the GRANTEE or by any subcontractor, or by anyone directly employed by them, or by anyone for whose acts any one of them may be liable. B. GRANTEE shall secure the following coverages and comply with all provisions noted. Certificates of Insurance shall be issued evidencing such coverage to the AUTHORITY throughout the term of this AGREEMENT. 1. Commercial General Liability Insurance $ 500,000 per claim $1,500,000 per occurrence $2,000,000 general aggregate $2,000,000 products/completed operations total limit $1,500,000 personal injury and advertising liability This policy shall be written on an occurrence basis using ISO form CG 00 01 or its equivalent. Coverage shall include contractual liability and XCU. GRANTEE will be required to provide proof of completed operations coverage for 3 years after substantial completion. GRANTEE is required to add the AUTHORITY, Ramsey County, their officials, employees, volunteers and agents as Additional Insured to the GRANTEE’s Commercial General Liability and Umbrella policies with respect to liabilities caused in whole or part by GRANTEE’s acts or omissions, or the acts or omissions of those acting on GRANTEE’s behalf in the performance of the ongoing operations, services and completed operations of the GRANTEE under this AGREEMENT. The coverage provided shall be primary and non-contributory. 2. Automobile Insurance Coverage shall be provided for hired, non-owned and owned auto. 6 Minimum limits of $1,000,000 combined single limit 3. Workers' Compensation and Employers' Liability Workers' Compensation as required by Minnesota Statutes Employers' Liability Limits: $500,000/$500,000/$500,000 4. Professional Liability/Errors and Omissions Coverage (if applicable) Per Claim Limit: $ 500,000 Per Occurrence Limit: $1,500,000 Aggregate Limit: $2,000,000 This policy is to be written as acceptable to the AUTHORITY. Certificates of Insurance must indicate if the policy is issued on a claims- made or occurrence basis. If coverage is carried on a claims-made basis, then: 1) the retroactive date shall be noted on the Certificate and shall be prior to or the day of the inception of the AGREEMENT; and 2) evidence of coverage shall be provided for three years beyond expiration of the AGREEMENT. C. GRANTEE shall provide AUTHORITY with prior notice of any lapse in the insurance required under this AGREEMENT including cancellation, and/or non-renewal or material change in coverage. GRANTEE who is providing services on behalf of the AUTHORITY shall notify its insurer that the AUTHORITY is requiring third party notice of mid-term cancellation per Minn. Stat. § 60A.36, Subd. 2a. D. The above sub-paragraphs establish minimum insurance requirements, and it is the sole responsibility of GRANTEE to purchase and maintain additional coverages as it may deem necessary in connection with this AGREEMENT. E. Certificate of Insurance must indicate if the policy is issued pursuant to these requirements. GRANTEE shall not commence work until the GRANTEE has obtained the required insurance and filed an acceptable Certificate of Insurance with AUTHORITY. Copies of insurance policies shall be submitted to the AUTHORITY upon request. F. Nothing in this AGREEMENT shall constitute a waiver by the AUTHORITY or Ramsey County of any statutory or common law immunities, limits, or exceptions on liability. G. Certificates shall specifically indicate if the policy is written with an admitted or non-admitted carrier. Best’s Rating for the insurer shall be noted on the 7 Certificate, and shall not be less than an A-. 12. CONFLICT OF INTEREST A. Interest of Officers, Employees or Agents. No officer, employee, or agent of the GRANTEE who exercises any functions or responsibilities in connection with the planning and carrying out of the Block Grant Program, or any other person who exercises any functions or responsibilities in connection with the Program, shall have any personal financial interest, direct or indirect, in this Agreement, and the GRANTEE shall take appropriate steps to assure compliance. B. Interest of Subcontractor and Their Employees. The GRANTEE agrees that it will incorporate into every subcontract required to be in writing and made pursuant to this Agreement the following provisions: The contractor covenants that no person who presently exercises any functions or responsibilities in connection with the Block Grant Program, has any financial interest, direct or indirect, in this contract. The contractor further covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of his work or services hereunder. The contractor further covenants that in the performance of this contract no person having any conflicting interest shall be employed. Any interest on the part of the contractor or his employees must be disclosed to the GRANTEE and the AUTHORITY. 13. TERMINATION A. This Agreement is subject to termination upon thirty (30) days written notice by the AUTHORITY should: 1) The GRANTEE mismanage or make improper or unlawful use of Agreement funds; 2) The GRANTEE fail to comply with the terms and conditions expressed herein or the applicable federal, state, or county regulations and directives; 3) The GRANTEE fail to provide work or services expressed by this Agreement; or 4) The GRANTEE fail to submit reports or submit incomplete or inaccurate reports in any material respect. 8 B. This Agreement may be terminated by the AUTHORITY immediately upon the receipt by the AUTHORITY of notice of the loss of federal funding for the Community Development Block Grant Program or any project of the GRANTEE. C. This Agreement is subject to termination upon thirty (30) days written notice by the GRANTEE should: 1) The AUTHORITY fail in its commitment under this Agreement to provide funding for work or services rendered, as herein provided; or 2) Block Grant Funds become no longer available from the federal government or through the AUTHORITY. D. This agreement may be terminated by the parties, in whole or in part, under such terms and conditions as they may agree, subject to the provisions of paragraphs A, B, and C herein. E. Otherwise, this Agreement shall terminate on the latest termination date specified on the exhibit(s) attached hereto and shall be subject to extension only by mutual agreement and amendment in accordance with the General Conditions of this Agreement. F. Upon termination of this Agreement, any unexpended balance of Agreement funds shall remain in the Block Grant Fund. G. In the event that termination occurs under paragraph A(1) of this section, the GRANTEE shall return to the AUTHORITY all funds which were expended in violation of the terms of this Agreement. PART II. FEDERAL AND LOCAL PROGRAM REQUIREMENTS 1. PROGRAM ADMINISTRATION The GRANTEE shall comply with the applicable uniform administrative requirements set forth at 24 C.F.R. § 570.502. 2. PROCUREMENT STANDARDS A. General. In awarding contracts pursuant to this Agreement, the GRANTEE shall comply with all applicable requirements of local and state law for awarding contracts, including, but not limited to, procedures for competitive bidding, contractor's bonds, and retained percentages. In addition, the GRANTEE shall comply with the requirements of the U.S. Office of Management and Budget Circular A-102, relating to bonding, insurance, and procurement standards, and with Executive Order 11246, 9 as amended by Executive Order 11375, and as supplemented in Department of Labor regulations, 41 C.F.R., Ch. 60, regarding nondiscrimination bid conditions for projects over Ten Thousand and no/100 ($10,000.00) Dollars. Where federal standards differ from local or state standards, the stricter standards shall apply. The federal standard of Ten Thousand and no/100 ($10,000.00) Dollars for competitive bidding shall apply only if the applicable state or local standard for competitive bidding is less strict than Ten Thousand and no/l00 ($10,000.00) Dollars. B. Construction. All contracts and subgrants for construction or repair shall include a provision for compliance with the Copeland "Anti-Kickback" Act, 18 U.S.C. § 874, as amended, and as supplemented in Department of Labor regulations, 29 C.F.R., pt. 3. 3. ENVIRONMENTAL REVIEW A. National Environmental Policy Act. The AUTHORITY retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act as implemented by H.U.D. Environmental Review Procedures, 29 C.F.R., pt. 58. The AUTHORITY may require the GRANTEE to furnish data, information, and assistance for the AUTHORITY's review and assessment in determining whether an Environmental Impact Statement must be prepared. B. State Environmental Policy Act. Agencies which are branches of government under Minnesota law retain responsibility for fulfilling the requirements of the state law regarding environmental policy and conservation, and regulations and ordinances adopted thereunder. If the GRANTEE is not a branch of government under Minnesota law, the AUTHORITY may require the GRANTEE to furnish data, information, and assistance as necessary to enable the AUTHORITY to comply with the State Environmental Policy Act. C. Satisfaction of Environmental Requirements. Project execution under this Agreement by either the AUTHORITY or the GRANTEE shall not proceed until all applicable requirements of the National and State Environmental Policy Acts have been satisfied. The AUTHORITY will not issue a written notice to proceed until all such requirements are met. 4. NON-DISCRIMINATION A. General. The GRANTEE shall comply with all federal, state, and local laws prohibiting discrimination on the basis of age, sex, marital status, race, creed, color, national origin or the presence of any sensory, mental or physical handicap, or any other basis. 10 B. Program Benefit. The GRANTEE shall not discriminate against any resident of the project service area by denying benefit from or participation in any block grant funded activity on the basis of race, color, sex, or national origin. C. Fair Housing. The GRANTEE shall take necessary and appropriate actions to prevent discrimination in federal assisted housing and lending practices related to loans insured or guaranteed by the federal government. D. Employment. 1) In all solicitations under this Agreement, the GRANTEE shall state that all qualified applicants will be considered for employment. The words "equal opportunity employer" in advertisements shall constitute compliance with this section. 2) The GRANTEE shall not discriminate against an employee or applicant for employment in connection with this Agreement because of age, marital status, race, creed, color, national origin, or the presence of any sensory, mental or physical handicap, except when there is a bona fide occupational limitation. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training. 3) The GRANTEE shall provide training and employment opportunities for lower income residents within the area served by block grant assisted projects as required by the Housing and Urban Development Act, § 3, 12 U.S.C. § 1701u and in accordance with the requirements of the Ramsey County Section 3 Plan. As appropriate, the Section 3 Clause, a copy of which is attached hereto as Attachment A and made a part hereof, shall be included in contracts between the GRANTEE and contractors and subcontractors. E. Contractors and Suppliers 1) No contractor, subcontractor, union or vendor engaged in any activity under this Agreement shall discriminate in the sale of materials, equipment or labor on the basis of age, sex, marital status, race, creed, color, national origin, or the presence of any sensory, mental or physical handicap. Such practices include upgrading, demotion, recruiting, transfer, layoff, termination, pay rate, and advertisement for employment. 2) All firms and organizations described above shall be required to submit to the GRANTEE certificates of compliance demonstrating that they have, in fact, complied with the foregoing provisions; provided, that certificates of compliance shall not be required from firms and organizations on contracts and/or yearly sales of less than $10,000. 11 3) To the greatest extent feasible, the GRANTEE shall purchase supplies and services for activities under this Agreement from vendors and contractors whose businesses are located in the area served by block grant funded activities or owned in substantial part by project area residents. F. Notice 1) The GRANTEE shall include the provisions of the appropriate subsections A, B, C, D, and E of this section in every contract or purchase order for goods and services under this Agreement and shall send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding a notice advising the said labor union or worker's representative of the commitments made in these subsections. 2) In advertising for employees, goods, or services for activities under this Agreement, the GRANTEE shall utilize minority publications in addition to publications of general circulation. 5. LABOR STANDARDS GRANTEE shall comply with all federal, state and local laws that apply to the construction or rehabilitation of the PROPERTY, specifically the Ramsey County Prevailing Wage Ordinance No. 2013-329. GRANTEE shall require that project construction contractors and subcontractors pay their laborers and mechanics at wage rates in accordance with the Davis-Bacon Act, 40 U.S.C. §§ 3141-44 and §§ 3146-3147; provided that this section shall not apply to rehabilitation of residential property designed for residential use by fewer than eight families. A copy of the current Davis-Bacon wage rate must be included in all construction bid specifications and contracts over Two Thousand and no/100 ($2,000.00) Dollars. 6. PROPERTY MANAGEMENT A. The GRANTEE agrees that any nonexpendable personal property, purchased wholly or in part with agreement funds at a cost of Three Hundred and no/100 ($300.00) Dollars or more per item, is, upon its purchase or receipt, the property of the AUTHORITY and/or federal government. Final ownership and disposition of such property shall be determined under the provisions of U.S. Office of Management and Budget Circular No. A-102. B. The GRANTEE shall be responsible for all such property, including its care and maintenance. 12 C. The GRANTEE shall admit the AUTHORITY's property management officer to the GRANTEE's premises for the purpose of marking such property, as appropriate, with AUTHORITY property tags. D. The GRANTEE shall meet the following procedural requirements for all such property: 1) Property records shall be maintained accurately and provide for: a description of the property; manufacturer's serial number or other identification number; acquisition date and cost; source of the property; percentage of block grant funds used in the purchase of property; and location, use and condition of the property. 2) A physical inventory of property shall be taken and the results reconciled with the property records at least once every two (2) years to verify the existence, current utilization, and continued need for the property. 3) A control system shall be in effect to insure adequate safeguards to prevent loss, damage, or theft to the property. Any loss, damage, or theft of the property shall be investigated and fully documented. 4) Adequate maintenance procedures shall be implemented to keep the property in good condition. 7. ACQUISITION AND RELOCATION A. Any acquisition of real property for any activity assisted under this Agreement which occurs on or after the date of the AUTHORITY's submission of its Block Grant application to H.U.D. shall comply with Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act, Title III, 42 U.S.C. §§ 4601-4655 (Uniform Act) and the Regulations at 49 C.F.R., pt. 24. B. Any displacement of persons, business, non-profit organizations or farms occurring on or after the date of the AUTHORITY's submission of its Block Grant application as the result of acquisition of real property assisted under this Agreement shall comply with Title II of the Uniform Act and the Regulations at 49 C.F.R., pt. 24. The GRANTEE shall comply with the regulations pertaining to costs of relocation and written policies, as specified by 24 C.F.R. § 570.606. 8. HISTORIC PRESERVATION The GRANTEE shall meet the historic preservation requirements of the National Historic Preservation Act, 16 U.S.C. §§ 470-470x-6 and the Archaeological and Historic Preservation Act, 16 U.S.C. §§ 469-469c-1 and Executive Order 11593, including the procedures prescribed by the Advisory Council on Historic Preservation at 36 C.F.R., pt. 800. 13 9. ARCHITECTURAL BARRIERS Any facility constructed pursuant to this Agreement shall comply with design requirements of the Architectural Barriers Act, 42 U.S.C. §§ 4151-4157 and the Americans with Disabilities Act, 42 U.S.C. §§ 12101-12213. 10. ACTIVITIES FOR WHICH OTHER FEDERAL FUNDS MUST BE SOUGHT The GRANTEE may use Community Development Block Grant funds for the provision of public services as described by 24 C.F.R. § 570.201(e) provided that the GRANTEE meets the requirements of and follows the procedures outlined in 24 C.F.R. § 570.607. 11. NON-PARTICIPATION IN POLITICAL ACTIVITIES The GRANTEE shall comply with the provisions of the Hatch Act, 5 U.S.C. §§ 7321- 7326. 12. CONDITIONS FOR RELIGIOUS ORGANIZATIONS Where applicable, the conditions prescribed by H.U.D. for the use of CDBG funds by religious organizations shall be followed, and, if applicable, included in agreements between the GRANTEE and contractors or sub-contractors. 13. NATIONAL FLOOD INSURANCE The GRANTEE may not receive Community Development Block Grant funding for acquisition or construction in any area that has been identified as having special flood hazards and is not participating in the National Flood Insurance Program, Flood Disaster Protection Act, § 3(a), 42 U.S.C. §§ 4001-4003, and the Regulations thereunder. The GRANTEE shall comply with the Regulations at 24 C.F.R. § 570.605. 14. AIR AND WATER POLLUTION The GRANTEE shall comply with the provisions of the Clean Air Act, 42 U.S.C. §§ 7401- 7642, and the Federal Water Pollution Act, 33 U.S.C. §§ 1251-1274, and the regulations issued thereunder. 15. LEAD-BASED PAINT POISONING The GRANTEE shall comply with the regulations at 24 C.F.R., pt. 35, issued pursuant to the Lead-Based Poisoning Prevention Act, 42 U.S.C. § 4831, relating to the use of lead- based paint. 16. NON-SUBSTITUTION FOR LOCAL FUNDING 14 The Block Grant funding made available under this Agreement shall not be utilized by the GRANTEE to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of funds under this Agreement. 17. PUBLIC OWNERSHIP For agencies which are not municipal corporations organized under the laws of the State of Minnesota, it may become necessary to grant the AUTHORITY a property interest where the subject project calls for the acquisition, construction, reconstruction, rehabilitation, or installation of publicly owned facilities and improvements. The GRANTEE shall comply with current AUTHORITY policy regarding transfer of a property interest sufficient to meet the public ownership requirement. 18. PUBLIC INFORMATION If requested by the AUTHORITY, the GRANTEE shall comply with the following: A. In all news releases and other public notices related to projects funded under this Agreement, the GRANTEE shall include information identifying the source of funds as the Ramsey County Housing and Redevelopment Authority Community Development Block Grant Program. B. For all construction projects, the GRANTEE shall erect a sign to AUTHORITY specifications at the construction site, identifying the source of funds. 19. REVERSION OF ASSETS The GRANTEE shall transfer to the AUTHORITY any CDBG funds, including but not limited to project income, on hand at the time of expiration of this Agreement, or received thereafter, and any accounts receivable attributable to the use of CDBG funds. Any real property under the GRANTEE's control that was acquired or improved in whole or in part with CDBG funds in excess of $25,000 is either: (i) Used to meet one of the national objectives in 24 C.F.R., pt. 570, until five years after expiration of the agreement, or such longer period of time as determined appropriate by the AUTHORITY; or (ii) Is disposed of in a manner which results in the AUTHORITY being reimbursed in the amount of the current fair market value of the property less any portion thereof attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. Such reimbursement is not required after the period of time specified in accordance with (i) above. 20. PROHIBITED USE OF EXCESSIVE FORCE 15 The GRANTEE, if a unit of government, certifies by the execution of this Agreement that it has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations. 24 C.F.R. § 91.225(b)(5). 21. LOBBYING PROHIBITION The GRANTEE certifies by the execution of this Agreement that it has adopted and is enforcing the following as required by 24 C.F.R., pt. 87: 1) No federal appropriated funds have been paid or will be paid by, or on behalf of, the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress, in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the GRANTEE shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. 3) The GRANTEE shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. PART III. EVALUATION AND RECORD KEEPING 1. EVALUATION The GRANTEE agrees to participate with the AUTHORITY in any evaluation project or performance report, as designed by the AUTHORITY or the appropriate federal agency, and to make available all information required by any such evaluation process. 2. AUDITS AND INSPECTIONS The records and documents with respect to all matters covered by this contract shall be subject at all times to inspection, review or audit by the AUTHORITY, federal or state 16 officials so authorized by law during the performance of this contract during the period of retention specified in this Part III. The GRANTEE, regardless of the amount of funds received from the AUTHORITY, shall obtain at its own expense an annual certified financial and compliance audit. All audits shall be submitted to the AUTHORITY within six months of the close of the GRANTEE's fiscal year and shall be prepared by an independent auditor who meets the independence standards specified in the General Accounting Office's yellow book, "Government Auditing Standards". The GRANTEE shall submit a copy of the annual financial audited statements with the management compliance letter and the recipient's response to the management letter, to the Director of Community Development within six months of the end of the GRANTEE's fiscal year. 3. RECORDS As required by H.U.D. Regulations, 24 C.F.R., pt. 570, the GRANTEE shall compile and maintain the following records: A. Financial Management. Such records shall identify adequately the source and application of funds for activities within this Agreement, in accordance with the provisions of the U.S. Office of Management and Budget Circular A-102. These records shall contain information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays, and income. B. Citizen Participation. Narrative and other documentation describing the process used to inform citizens concerning the amount of funds available, the ranges of project activities undertaken, and opportunities to participate in funded block grant projects. C. Relocation. Indication of the overall status of the relocation workload and a separate relocation record for each person, business, organization, and farm operation displaced or in the relocation workload. D. Property Acquisition. GRANTEE files must contain (a) invitation to owner to accompany appraiser during inspection, (b) at least one property appraisal, (c) statement of basis for determination of just compensation, (d) written offer of just compensation, (e) all documents involving conveyance, (f) settlement cost reporting statement, and (g) notice to surrender possession premises. E. Equal Opportunity. The GRANTEE shall maintain racial, ethnic, and gender data showing the extent to which these categories of persons have participated in, or benefited from, the activities carried out under this Agreement. The GRANTEE shall also maintain data which records its affirmative action in equal opportunity 17 employment, and its good faith efforts to identify, train, and/or hire lower income residents of the project area and to utilize business concerns which are located in or owned in substantial part by persons residing in the area of the project. F. Labor Standards. Records shall be maintained regarding compliance of all contractors performing construction work under this Agreement with the labor standards made applicable by the Davis-Bacon Act, as amended (40 U.S.C. Sections 3141-3148). G. Such other records as may be required by the AUTHORITY and/or H.U.D. 4. RETENTION OF RECORDS Required records shall be retained for a period of six (6) years after termination of this Agreement, except as follows: (1) Records that are the subject of audit findings shall be retained for six (6) years after such findings have been resolved. (2) Records for nonexpendable property shall be retained for six (6) years after its final disposition. 5. REPORTS The GRANTEE shall submit reports as required by the AUTHORITY on a monthly and annual basis and also prior to project execution. 6. DATA PRIVACY All data collected, created, received, maintained or disseminated for any purpose in the course of the GRANTEE’s performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, or any other applicable state statutes, any state rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy. AUTHORITY GRANTEE By: By: Ryan T. O’Connor Its: Ramsey County Manager Its: Dated: Dated: 18 APPROVAL RECOMMENDED: APPROVED AS TO FORM: Amy Schmidt Community and Economic Development Assistant Ramsey County Attorney 19 ATTACHMENT A SECTION 3 CLAUSE A. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. B. The parties to this contract agree to comply with HUD’s regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor’s commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each, and the name and location of the person(s) taking applications for each of the positions, and the anticipated date the work shall begin. D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135. E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor’s obligations under 24 CFR part 135. F. Noncompliance with HUD’s regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. 20 G. With respect to work performed in connection with section 3 covered Indian housing assistance, section 7 (b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b). Page 1 of 2 DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: City Hall HVAC Project Payment #8 to Air Express Budgeted Amount: Cost to Date: Funding Source: $303,800 $261,707 of $280,783 Building/Equipment Fund Council Should Consider Motions to approve, table, or deny the following: • Payment # 8 to Air Express for the City Hall HVAC Project in the amount of $19,057. All items need a simple majority for action unless otherwise noted. Discussion On October 12, 2020, the City Council awarded the City Hall HVAC Project to Air Express in the amount of $268,560.00 (an additional five percent contingency ($12,223) was built into the project for a total project cost of $280,783). Two changes orders were previously approved, bringing the expected cost to $275,481.00 ($5,302 of remaining contingency). The contractor is requesting payment, less five percent ($1,003) in retainage, in the amount of $19,057. The City’s engineering consultant, Paulson and Clark, has reviewed and agrees with the payment request. Previous payments made to the contractor and the requested payments are below. Payment #Work Completed Retainage Payment Payment #1 14,200$ 710$ 13,490$ Payment #2 12,500$ 625$ 11,875$ Payment #3 141,800$ 7,090$ 134,710$ Payment #4 10,500$ 525$ 9,975$ Payment #5 36,200$ 1,810$ 34,390$ Payment #6 4,000$ 200$ 3,800$ Payment #7 36,221$ 1,811$ 34,410$ Payment #8 20,060$ 1,003$ 19,057$ Total to date 275,481$ 13,774$ 261,707$ CONSENT ITEM – 6S MEMORANDUM Page 2 of 2 Budget Impact This payment is in-line with previously approved project costs. Attachment Attachment A: Certificate for Payment #8 Attachment B: Schedule of Values CONTINUATION SHEET - Schedule of Values AIA DOCUMENT G703PAGE - 2 OF 2AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT,APPLICATION NO:8containing Contractor's signed Certification is attached.APPLICATION DATE:10/25/21In tabulations below, amounts are stated to the nearest dollar.PERIOD TO:9-26 to 10-25Use column 1 on Contracts where variable retainage for line items may apply.ARCHITECT'S PROJECT NO:ABCDEFG HIITEM DESCRIPTION OF WORKSCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGENO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G/C) TO FINISH 5%APPLICATION STORED AND STORED (C-G)(D+E) (NOT IN TO DATED OR E) (D+E+F)1 HVAC and Plumbing$0.00 $0.002 Equipment $100,000.00 $100,000.00 $0.00 $100,000.00 100% $0.00 $5,000.003 Equipment install-labor $25,000.00 $25,000.00 $0.00 $25,000.00 100% $0.00 $1,250.004 Demolition $18,000.00 $18,000.00 $0.00 $18,000.00 100% $0.00 $900.005 Balancing $5,000.00 $0.00 $5,000.00 $5,000.00 100% $0.00 $250.006 Bond/Permit $8,500.00 $8,500.00 $0.00 $8,500.00 100% $0.00 $425.007 Misc/overhead/profit $20,780.00 $16,000.00 $4,780.00 $20,780.00 100% $0.00 $1,039.008910 Subcontractors11 Electrical $2,500.00 $2,500.00 $0.00 $2,500.00 100% $0.00 $125.0012 Johnson Controls $58,000.00 $52,000.00 $6,000.00 $58,000.00 100% $0.00 $2,900.0013 Roofers $7,500.00 $7,500.00 $0.00 $7,500.00 100% $0.00 $375.0014 Refrigerant Recovery $2,500.00 $2,500.00 $0.00 $2,500.00 100% $0.00 $125.0015 Misc/overhead/profit $20,780.00 $16,500.00 $4,280.00 $20,780.00 100% $0.00 $1,039.0017182021222324252627282930313234353637 SUB TOTALS: $268,560.00 $248,500.00 $20,060.00 $0.00 $268,560.00 $0.00 $13,428.00Change OrdersChange Orders: Fix leak in plumbing pipes $700.00 $0.00 $0.00 $700.00 $0.00 $35.00Change Order: HVAC Control Deficiencies $6,221.00 $0.00 $0.00 $6,221.00 $0.00 $311.05$0.00 $0.00 $0.00 $0.00 $0.00CHANGE ORDER TOTALS: $6,921.00 $0.00 $0.00 $0.00 $6,921.00 100% $0.00 $346.05GRAND TOTALS $275,481.00 $248,500.00 $20,060.00 $0.00 $275,481.00 100% $0.00 $13,774.05 Page 1 of 1 PUBLIC HEARING – 8A MEMORANDUM DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault., City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Public Hearing Regarding Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Holding a Public Hearing regarding delinquent utilities. Background Water customers whose account is 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Page 1 of 1 PUBLIC HEARING – 8B MEMORANDUM DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Public Hearing on 2022 Tax Levy and Budget Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following The City Council does not need to take any action for this item. A PowerPoint presentation will be given for the City’s required annual Truth-in-Taxation hearing. Attachments Attachment A: Truth-in-Taxation Presentation Truth‐in‐Taxation Presentation2022 Proposed Budget and Preliminary Tax LevyCity of Arden HillsPublic HearingDecember 13, 2020, 7:00 PM1 Agenda•Why Tax Bills Change•Property Tax in Minnesota•General Fund Budget Summary•Proposed 2022 Tax Levy•City Wide Budget•Capital Improvement Plan•Resources for Property Tax Relief•Public Comment2 Why Tax Bills Change•Market value changes•Budgets and levies of various jurisdictions•Special Assessments•Voter approved referendums•Changes in Federal and State mandates•Changes in aid and revenue from State and Federal governments•State Legislative changes3 Property Tax in Minnesota•County assessor determines property values in the year prior to the taxes being paid•City sets preliminary levy by September (other taxing districts, county and school districts, also set their own levies)•Proposed property tax notices are mailed by County•City holds Truth‐in‐Taxation Public Hearing by December•Property taxes are finalized for following year4 Property Tax in Minnesota cont.•How property taxes are calculated:*Estimated Market Value $384,600Less homestead exclusion ($2,600)Taxable Market Value $382,000Property’s Class Rate X 1%Tax Capacity $3,820**Estimated City Tax Rate 26.5508%Estimated Pay 2022 City Taxes $1,014.24*Estimated Market Value is for a Median Valued Home in Arden Hills**Estimated City Tax Rate is based on the 4.50% Increase in Levy•Projected changes in 2022:•Median Value home decreasing to $384,600 from $387,500 (0.75% decrease)•County wide increase of 3.8%•Industrial are seeing the largest gains5 Property Tax in Minnesota cont.6 General Fund Budget Summary•City Council set a preliminary levy increase of 4.50% or $192,600 ($142,600 of this is for the General Fund)•Total General Fund revenues are expected to decrease by 0.4% or $22,750•Total General Fund expenditures are expected to increase by 0.5% or $26,530•General Fund reserves show a budgeted decrease of $140,0007 General Fund Budget Summary cont.82019 2020 10/31/2021 2021 2022 $ Increase % IncreaseGENERAL FUNDActual Actual YTD Budget Budget (Decrease) (Decrease)REVENUESTaxes 3,375,624$ 3,629,818$ 2,047,578$ 3,715,930$ 3,858,370$ 142,440$ 3.8%Special assessments 772 4,759 2,257 1,060 1,510 450 42.5%Licenses and permits 714,530 431,628 658,033 594,510 504,800 (89,710) ‐15.1%Intergovernmental 162,041 629,432 96,895 147,730 158,250 10,520 7.1%Charges for services 575,119 356,626 511,214 599,650 519,510 (80,140) ‐13.4%Fines & forfeits 34,512 13,581 11,012 27,650 23,750 (3,900) ‐14.1%Investment earnings 119,231 101,743 (21,320) 18,600 19,500 900 4.8%Miscellaneous 23,073 61,955 2,383 17,130 13,820 (3,310) ‐19.3%TOTAL REVENUES 5,004,904$ 5,229,541$ 3,308,052$ 5,122,260$ 5,099,510$ (22,750)$ ‐0.4%EXPENDITURESMayor & council 66,988$ 65,219$ 59,671$ 73,960$ 55,070$ (18,890)$ ‐25.5%Administration 318,670 314,912 283,486 371,920 401,070 29,150 7.8%Elections 23,777 25,443 24,344 31,850 32,350 500 1.6%Finance 155,637 144,397 164,400 185,900 184,220 (1,680) ‐0.9%TCAAP 96,152 42,707 21,957 85,130 87,260 2,130 2.5%Planning & Zoning 200,771 154,972 173,377 230,130 242,010 11,880 5.2%Government Buildings 196,279 179,674 154,625 197,030 203,840 6,810 3.5%Police 1,356,029 1,427,395 1,157,163 1,390,240 1,396,130 5,890 0.4%Dispatch 51,369 45,578 40,712 55,800 61,810 6,010 10.8%Fire 573,680 620,986 656,401 656,400 696,670 40,270 6.1%Emergency Management 5,659 6,308 4,770 5,790 6,200 410 7.1%Protective Inspections 412,558 335,502 350,084 347,980 349,860 1,880 0.5%Street Maintenance 632,530 675,740 484,481 755,540 759,040 3,500 0.5%Recreation 284,893 168,895 118,738 262,730 234,740 (27,990) ‐10.7%Park Maintenance 394,694 378,893 374,790 562,580 529,240 (33,340) ‐5.9%Transfers out 360,000 478,000 548,000 ‐ ‐ ‐ N/ATOTAL EXPENDITURES 5,129,687$ 5,064,623$ 4,616,999$ 5,212,980$ 5,239,510$ 26,530$ 0.5%NET CHANGE IN FUND BALANCE (124,783)$ 164,918$ (1,308,946)$ (90,720)$ (140,000)$ (49,280)$ 54.3% General Fund Budget Summary cont.General Fund RevenuesEstimated 2022 Total: $5,099,51076%<1%10%3%10%<1%<1%<1%TaxesSpecial assessmentsLicenses and permitsIntergovernmentalCharges for servicesFines and forfeitsInvestment earningsMiscellaneous9 General Fund Budget Summary cont.General Fund ExpendituresEstimated 2022 Total: $5,239,51023%48%14%15%General GovernmentPublic SafetyPublic WorksParks & Recreation10 Proposed 2022 Tax LevyCity of Arden Hills Past Levies and Tax RatesCity of Arden Hills 2022 Proposed LevyYear Tax Levy % Change Tax Rate % Change2022 4,472,680 4.50% 26.5508% 5.8%Year Tax Levy % Change Tax Rate % Change2012 3,096,994 1.8% 25.54% 5.6%2013 3,191,230 3.0% 27.93% 9.3%2014 3,257,456 2.1% 27.95% 0.1%2015 3,359,775 3.1% 27.29%‐2.3%2016 3,478,775 3.5% 26.54%‐2.8%2017 3,641,290 4.7% 27.21% 2.5%2018 3,786,942 4.0% 25.53%‐6.2%2019 3,938,420 4.0% 25.56% 0.1%2020 4,135,340 5.0% 25.41%‐0.6%2021 4,280,080 3.5% 25.09%‐1.3%11 Proposed 2022 Tax LevyCity of Arden Hills Surrounding Levy Increases and City Tax RatesCity Prelim Levy Increase City Tax RateSt. Anthony‐1.50% 64.73%St. Paul 6.90% 48.50%Spring Lake Park 7.60% 47.89%North St. Paul 15.10% 43.95%Maplewood 5.00% 43.64%Gem Lake 13.60% 41.62%Falcon Heights 4.90% 38.78%Roseville 4.80% 37.99%New Brighton 8.20% 37.21%Mounds View 5.30% 35.46%Shoreview 4.50% 32.99%Lauderdale 5.60% 29.57%Town of White Bear 23.50% 29.33%Arden Hills 4.50% 26.55%Vadnais Heights 13.10% 26.12%Little Canada 5.00% 25.56%White Bear Lake 9.60% 22.25%North Oaks 3.90% 12.20%12 Proposed 2022 Tax LevyEstimated Cost of City Services for 202213 Cost of City ServicesPay 2022 Property Tax Supportfor $384,600 HomesteadCity Service Percent Amount MonthlyCategory Actual of Levy of Levy CostGeneral GovernmentMayor/Council, Administration,Communications, Elections,$1,205,820 20.8% $211 $17.54Auditor, Assessor, Legal, PlanningPublic Safety Building Inspection/CodeEnforcement, Court, $2,510,670 43.2% $438 $36.53Police Contract, Fire, Ambulance,Human Services, Animal ControlPublic WorksEngineering, Streets, Street$759,040 13.1% $133 $11.04Lighting, City BuildingsParks $529,240 9.1% $92 $7.70Recreation $234,740 4.0% $41 $3.42EDA $100,000 1.7% $17 $1.45Capital $470,000 8.1% $82 $6.84 Totals$5,809,510 100.0% $1,014 $85 Proposed 2022 Tax LevyTax Dollar Divided by Taxing Authority•City ‐25 cents per tax dollar•County ‐44 cents per tax dollar•Schools ‐22 cents per tax dollar•Misc‐9 cents per tax dollarCity Tax PortionCheck RegisterDescription of Transaction BalancePublic Safety $36.53General Government $17.54Parks and Recreation $11.11Public Works $11.04Capital $ 6.84EDA $ 1.46For a Median Valued Home, $85 a month in property taxes buys police and fire services, street maintenance, park and recreation amenities, code enforcement, and a variety of other City services. 14 Residential property % change in Total Tax (not just City)This is based on a 4.50% City levy increase.TOTAL# parcels<=0 793 30%0‐10% 1,605 61%10‐20% 195 7%20‐30% 24 <1%>30% 22 <1%2,639Median change by School District: 621 $124623 -$35515 City Wide Budget SummaryGeneral Fund, 5,099,510Special Revenue Funds, 590,580Capital Funds, 2,046,320Enterprise Funds, 6,333,430Internal Service Funds, 636,280City Wide Revenues - $14,706,120General Fund, 5,239,510Special Revenue Funds, 504,690Capital Funds, 3,859,890Enterprise Funds, 6,587,180Internal Service Funds, 648,380City Wide Expenditures - $16,839,65016 City Wide Budget SummaryDriving Factors in 2022 Budget• Tax Levy Increase – 4.50% or $192,600• Capital Improvement Program CIP• Increase in Public Safety Costs– Fire Contract ($40,270), Police Contract ($5,890), and Dispatch Contract ($6,010)• Personnel Costs– Cost of Living Adjustments, Position Changes, Step Increases and Health Insurance• Utility rate increases based on projections, results from study and SPRWS future rate hikes 17 Capital Improvement PlanSummary of ExpendituresThe above table shows the City of Arden Hill’s estimated costs for capital projects and equipment for the next five years broken down by department.Department 2022 2023 2024 2025 2026 TotalEconomic Development‐ 270,000 ‐ 40,000 ‐ 310,000 Government Buildings 304,650 50,000 50,000 200,000 50,000 654,650 Parks Department 675,700 55,000 ‐ 336,000 720,000 1,786,700 Public Safety Department 230,130 27,000 82,750 622,500 363,000 1,325,380 Sewer Department 90,000 460,000 ‐ 330,000 ‐ 880,000 Street Department 3,090,000 1,687,000 1,885,000 ‐ 1,385,000 8,047,000 Surface Water Department 65,000 145,000 305,000 90,000 250,000 855,000 Water Department 75,000 ‐ 1,260,000 90,000 300,000 1,725,000 Equipment 42,000 80,000 316,000 230,000 160,000 828,000 Total 4,572,480 2,774,000 3,898,750 1,938,500 3,228,000 16,411,730 Expenditures by Year18 Resources for Property Tax Relief•State of Minnesota Property Tax Refund –Qualified homeowners and renters when taxes are high relative to their incomes –Down load a M1PR form at www.revenue.state.mn.us/property‐tax‐refund –Call the Minnesota Department of Revenue at 651‐296‐3781 •State of Minnesota Senior Citizen Property Tax Deferral Program –Helps senior citizens who are having difficulty paying their property taxes. –Information can be found at www.revenue.state.mn.us/property‐tax‐deferral‐senior‐citizens –Call Tax Operations Division at MN Department of Revenue 651‐556‐6091 19 Public CommentQuestions20 Page 1 of 1 NEW BUSINESS – 9A MEMORANDUM DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman. Finance Director SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motion to approve, table or deny the following: • Resolution 2021-073 certifying delinquent utilities to Ramsey County. All items need a simple majority for action unless otherwise noted. Background Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated November 8, 2021 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by December 8, 2021. Utility accounts with an unpaid delinquent balance would be certified to Ramsey County to be added to property taxes payable in 2022. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The list of remaining delinquent utility accounts is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Attachments Attachment A: Resolution No. 2021-073 and Delinquent Utility Accounts List To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2021-073 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested parties to present objections if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2021, payable in 2022: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF DECEMBER, 2021. ____________________________________ ATTEST: DAVID GRANT, MAYOR __________________________________________ JULIE HANSON, CITY CLERK PID # Cust No Service Address Water Sewer Storm Street Lights Total Arrears Fee 8% Certification Assessment Total 223023110037 012379-000 1165 Amble Drive 266.59 152.94 16.08 - 435.61 34.85 470.46 273023340016 001493-000 1442 Arden Oaks Drive 153.03 116.38 16.08 - 285.49 22.84 308.33 343023210016 001920-000 1437 Arden Place 92.41 116.38 16.08 - 224.87 17.99 242.86 343023230017 002369-000 1532 Arden Place 412.77 234.44 16.08 - 663.29 53.06 716.35 223023240347 003135-000 4322 Arden View Court 0.98 82.13 8.37 - 91.48 7.32 98.80 223023240216 000223-000 4361 Arden View Court 68.72 81.08 20.85 - 170.65 13.65 184.30 223023240326 000375-000 4370 Arden View Court 139.86 170.47 20.85 - 331.18 26.49 357.67 223023240240 003444-000 4412 Arden View Court 133.96 165.69 20.85 - 320.50 25.64 346.14 223023240239 011640-000 4413 Arden View Court 107.53 132.94 20.85 - 261.32 20.91 282.23 223023240248 007082-000 4416 Arden View Court 108.56 123.61 20.85 - 253.02 20.24 273.26 223023240275 000290-000 4442 Arden View Court 87.26 109.38 20.85 - 217.49 17.40 234.89 223023240283 003898-000 4463 Arden View Court 94.12 116.77 20.85 - 231.74 18.54 250.28 223023240322 009989-000 4478 Arden View Court 137.75 120.69 20.85 - 279.29 22.34 301.63 223023210007 003937-000 1343 Arden View Drive 108.17 133.95 20.85 - 262.97 21.04 284.01 223023210040 000398-000 1354 Arden View Drive 63.86 72.21 20.85 - 156.92 12.55 169.47 223023210057 000454-000 1393 Arden View Drive 60.44 67.33 20.85 - 148.62 11.89 160.51 223023210104 000498-000 1438 Arden View Drive 64.76 74.54 20.85 - 160.15 12.81 172.96 223023220055 007241-000 1501 Arden View Drive 261.12 116.38 16.08 - 393.58 31.49 425.07 333023310030 007153-000 1827 Beckman Avenue 100.05 182.14 16.08 - 298.27 23.86 322.13 343023140015 010758-000 1132 Benton Way 218.32 116.49 16.08 - 350.89 28.07 378.96 343023140051 002484-000 1168 Benton Way 74.34 113.56 16.08 - 203.98 16.32 220.30 343023140042 002482-000 1177 Benton Way 41.60 65.56 16.08 - 123.24 9.86 133.10 213023410028 006494-000 1675 Brueberry Lane 115.76 138.85 20.85 - 275.46 22.04 297.50 213023410051 001584-000 1681 Brueberry Lane 57.80 64.09 20.85 - 142.74 11.42 154.16 343023410055 001808-000 1171 Carlton Drive 179.77 200.59 16.08 - 396.44 31.72 428.16 283023430023 001428-000 1728 Chatham Avenue 122.89 167.18 16.08 - 306.15 24.49 330.64 283023330032 003132-000 3670 Cleveland Avenue N 55.58 61.40 16.08 - 133.06 10.64 143.70 223023320026 008331-000 1469 Colleen Avenue 211.61 204.95 16.08 - 432.64 34.61 467.25 333023330080 002041-000 1985 County Road D W 139.51 138.86 16.08 - 294.45 23.56 318.01 343023210002 011863-000 1392 County Road E W 127.79 155.96 16.08 - 299.83 23.99 323.82 343023210005 012664-000 1412 County Road E W 84.26 109.77 16.08 - 210.11 16.81 226.92 223023430010 003151-000 4133 Fernwood Avenue 12,795.47 5,314.27 1,024.75 - 19,134.49 1,530.76 20,665.25 343023240003 001775-000 3466 Glenarden Road 124.72 116.38 16.08 - 257.18 20.57 277.75 333023340067 009129-000 1927 Glenpaul Avenue 107.55 116.38 16.08 - 240.01 19.20 259.21 333023330074 004091-000 1960 Glenpaul Avenue 89.61 119.08 16.08 - 224.77 17.98 242.75 333023330057 003236-000 2015 Glenpaul Avenue 98.97 116.38 16.08 - 231.43 18.51 249.94 333023240027 002204-000 1840 Grant Road 0.87 51.91 5.73 - 58.51 4.68 63.19 333023240030 001805-000 1860 Grant Road 55.14 60.40 16.08 - 131.62 10.53 142.15 333023240019 008210-000 1873 Grant Road 58.06 62.53 16.08 - 136.67 10.93 147.60 333023240032 002096-000 1876 Grant Road 271.53 198.11 16.08 - 485.72 38.86 524.58 273023340057 012232-000 3663 Hamline Ave 141.75 126.43 16.08 - 284.26 22.74 307.00 223023340036 000231-000 4101 Hamline Avenue N 91.45 113.90 16.08 - 221.43 17.71 239.14 223023430010 003201-000 4100 Hamline Avenue N Bldg 10 6,617.92 1,778.81 1,024.75 - 9,421.48 753.72 10,175.20 223023430010 003148-000 4100 Hamline Avenue N Bldg 14 4,817.73 1,410.02 1,360.87 - 7,588.62 607.09 8,195.71 223023430010 003147-000 4100 Hamline Avenue N Bldg 3 841.44 272.86 - - 1,114.30 89.14 1,203.44 223023430010 003199-001 4100 Hamline Avenue N Bldg A 5,922.73 356.98 2,227.81 9.75 8,517.27 681.38 9,198.65 223023430010 004966-000 4100 Hamline Avenue N Bldg B&C 13,574.43 1,428.03 2,227.81 - 17,230.27 1,378.42 18,608.69 223023430010 003200-000 4100 Hamline Avenue N Bldgs 5 7 9 24,917.31 9,925.08 8,710.38 19.50 43,572.27 3,485.78 47,058.05 223023430010 003145-000 4100 Hamline Avenue N G Ramp 78.56 111.70 235.69 - 425.95 34.08 460.03 163023340015 001285-000 4627 Highway 10 159.50 182.70 16.08 - 358.28 28.66 386.94 213023430017 001534-000 1791 Janet Court 122.92 151.03 16.08 - 290.03 23.20 313.23 223023120013 000569-000 1307 Karth Lake Circle 132.84 158.86 16.08 - 307.78 24.62 332.40 223023120008 000784-000 1331 Karth Lake Circle 100.65 125.93 16.08 - 242.66 19.41 262.07 223023120007 000990-000 1337 Karth Lake Circle 161.47 137.06 16.08 - 314.61 25.17 339.78 333023110036 001551-000 1611 Lake Johanna Boulevard 193.65 145.56 16.08 - 355.29 28.42 383.71 333023340019 001880-000 3211 Lake Johanna Boulevard 174.26 116.38 16.08 - 306.72 24.54 331.26 333023340020 001884-000 3223 Lake Johanna Boulevard 73.33 86.01 16.08 - 175.42 14.03 189.45 333023420038 001969-000 3290 Lake Johanna Boulevard 137.31 145.43 16.08 - 298.82 23.91 322.73 333023240073 002692-000 1891 Lake Lane 58.76 64.03 16.08 - 138.87 11.11 149.98 283023120052 001575-000 1761 Lake Valentine Road 140.83 133.34 16.08 - 290.25 23.22 313.47 213023120017 012649-000 4529 Lakeshore Place 47.78 65.10 16.08 - 128.96 10.32 139.28 213023120004 005384-000 4541 Lakeshore Place 236.97 142.52 16.08 - 395.57 31.65 427.22 273023410001 000100-000 3737 Lexington Avenue N 4,006.28 2,880.98 512.38 - 7,399.64 591.97 7,991.61 223023230016 007235-000 1528 McClung Drive 120.30 119.24 16.08 - 255.62 20.45 276.07 223023330015 004713-000 4149 Norma Avenue 84.87 108.51 16.08 - 209.46 16.76 226.22 223023320013 000743-000 4283 Norma Avenue 783.28 544.21 16.08 - 1,343.57 107.49 1,451.06 273023330049 004633-000 1541 Oak Avenue 109.04 142.75 16.08 - 267.87 21.43 289.30 213023140007 001276-000 4375 Old Highway 10 21.35 116.38 16.08 - 153.81 12.30 166.11 343023330050 001671-000 3130 Ridgewood Road 57.05 64.94 16.08 - 138.07 11.05 149.12 333023240094 002105-000 1873 Stowe Avenue 95.13 115.89 16.08 - 227.10 18.17 245.27 333023320008 005251-000 2000 Stowe Avenue 123.95 116.38 16.08 - 256.41 20.51 276.92 283023330011 007090-000 1971 Thom Drive 82.33 105.41 16.08 - 203.82 16.31 220.13 283023330012 003256-000 2023 Thom Drive 142.13 147.77 16.08 - 305.98 24.48 330.46 283023330013 001255-000 2027 Thom Drive 104.34 116.38 16.08 - 236.80 18.94 255.74 81,966.73 31,818.75 18,418.36 29.25 132,233.09 10,578.64 142,811.73 Page DepartmentSummary 1 ProjectDetails 4 FundingSourceSummary 43 SourcesandUsesofFund 47 StreetProjectsͲ10yearplan 54 CITYOFARDENHILLS 2022Ͳ2026PROPOSEDCIP December13,2021 Attachment A Capital Improvement Plan City of Arden Hills, Minnesota DEPARTMENT SUMMARY 2022 2026thru Total20222023202420252026Department Economic Development 310,000270,000 40,000 Equipment 828,00042,000 80,000 316,000 230,000 160,000 Government Buildings 654,650304,650 50,000 50,000 200,000 50,000 Parks Department 1,786,700675,700 55,000 336,000 720,000 Public Safety 1,325,380230,130 27,000 82,750 622,500 363,000 Sanitary Sewer Department 880,00090,000 460,000 330,000 Street Department 8,047,0003,090,000 1,687,000 1,885,000 1,385,000 Surface Water Management Dept 855,00065,000 145,000 305,000 90,000 250,000 Water Department 1,725,00075,000 1,260,000 90,000 300,000 4,572,480 2,774,000 3,898,750 1,938,500 3,228,000 16,411,730TOTAL Produced Using the Plan-It Capital Planning Software 1 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY DEPARTMENT 2022 2026thru Total20222023202420252026DepartmentProject #Priority Economic Development 23-EDA-001 310,000270,000 40,000Gateway Signs n/a 310,000270,000 40,000Economic Development Total Equipment 22-Eqp-006 12,00012,000Replace 2005 Felling Trailer (Unit 414)4 22-Eqp-007 30,00030,000Replace 2001 Toro Workman (Unit 411)3 23-EqpV-002 80,00080,000Replace F-450 Truck (Unit 211)3 24-Eqp-002 15,00015,000Replace 1996 Wacker 880 Roller (Unit 106)3 24-EqpV-001 165,000165,000Replace Sterling Acterra Truck (Unit 431)3 24-EqpV-002 250,000100,000 150,000Replace 2012 Int'l Plow Wing Truck (115)n/a 24-EqpV-003 36,00036,000Building Inspector Vehicle (Unit 504)n/a 25-Eqp-001 80,00080,000Replace 2018 Toro Large Area Mower (Unit 457)3 26-Eqp-001 160,000160,000Replace 1993 Case 621 Loader (Unit 103)n/a 828,00042,000 80,000 316,000 230,000 160,000Equipment Total Government Buildings 22-Bldg-005 250,00050,000 50,000 50,000 50,000 50,000City Hall Maintenance 2 22-Bldg-006 254,650254,650City Hall parking lot 3 25-Bldg-002 150,000150,000City Hall roof 3 654,650304,650 50,000 50,000 200,000 50,000Government Buildings Total Parks Department 22-Park-001 506,000426,000 80,000Hard Court Reconstruction 3 22-Park-003 249,700249,700Arden Manor Park Improvements 3 23-Park-004 55,00055,000Perry & Cummings Park Roof Maintenance 3 25-Park-003 256,000256,000Playground Structure Replacement 3 26-Park-004 120,000120,000Park Shelter Roof Replacements 4 26-Park-005 600,000600,000MN-51 Trail Connection n/a 1,786,700675,700 55,000 336,000 720,000Parks Department Total Public Safety 22-Pub-001 587,500187,500 400,000LJFD Engine/Ladder Replacement n/a 22-Pub-002 223,25020,500 2,000 57,750 143,000LJFD Rescue/Chief/Utility Vehicle Replacement n/a 22-Pub-003 77,05017,050 15,000 15,000 15,000 15,000LJFD General Equipment n/a 22-Pub-004 47,5805,080 10,000 10,000 12,500 10,000LJFD Station Capital n/a 25-Pub-005 390,000195,000 195,000Lake Johanna Fire Dept Fire Station n/a 1,325,380230,130 27,000 82,750 622,500 363,000Public Safety Total Sanitary Sewer Department 22-Sew-001 300,00090,000 210,000Lift Station Rehabilitation 2 22-Sew-002 580,000250,000 330,000Sewer Lining/Rehabilitation 2 Produced Using the Plan-It Capital Planning Software 2 Total20222023202420252026DepartmentProject #Priority 880,00090,000 460,000 330,000Sanitary Sewer Department Total Street Department 22-Str-001 583,000583,000Arden Oaks Neighborhood Streets 2 22-Str-003 1,497,0001,497,000Old Snelling Ave PMP, CR E - Hwy 51 2 22-Str-006 1,010,0001,010,000Lexington Ave, CR E to 694 2 23-Str-002 1,687,0001,687,000Old Snelling Ave/CR E Intersection Improvements 3 24-Str-001 1,885,0001,885,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2 26-Str-001 1,385,0001,385,000Karth Lake East Neighborhood Streets and Stowe Ave 2 8,047,0003,090,000 1,687,000 1,885,000 1,385,000Street Department Total Surface Water Management Dept 22-Storm-001 405,00065,000 80,000 80,000 90,000 90,000Storm Sewer Structure Rehabilitation 2 23-Storm-001 65,00065,000Karth Lake retaining wall 2 24-Storm-001 385,000225,000 160,000Storm Pond and Outfall Maintenance 2 855,00065,000 145,000 305,000 90,000 250,000Surface Water Management Dept Total Water Department 22-W-001 135,00075,000 60,000Water Tower Maintenance 2 24-W-003 1,200,0001,200,000Water Meter Replacement 3 25-W-002 90,00090,000Booster Station Improvements 2 26-W-003 300,000300,000Trunk Water Main Improvements 2 1,725,00075,000 1,260,000 90,000 300,000Water Department Total GRAND TOTAL 16,411,7304,572,480 2,774,000 3,898,750 1,938,500 3,228,000 Produced Using the Plan-It Capital Planning Software 3 Capital Improvement Plan City of Arden Hills, Minnesota Contact Community Devl Dir 2022 2026thru Department Economic Development Description Install gateway signs at major entry points to the City. Potential locations for signs include: (1) Highway 96 at Round Lake Road, (2) Highway 96 at Lexington Avenue, (3) County Road E at Highway 51, (4) County Road E at Lexington Avenue, (5) Lexington Avenue at County Road F, and (6) Lexington Avenue at County Road D. Potential sign locations are not listed in order of priority and are subject to change. There are three existing gateway signs in the following locations: (1) County Road E2 at I-35W, (2) County Road D at Cleveland Avenue, and (3) Lake Johanna Boulevard at the Roseville border. The City has discussed completing the gateway sign at Highway 96 and Lexington Avenue as being a priority. Staff has budgeted for the completion of an additional gateway sign in 2025 at a location to be determined. Project #23-EDA-001 Priority n/a Justification Advance the economic development goals in the 2030 Comprehensive Plan. Implement the Guiding Plan for the B2 District. Work to better identify the entrance points to the City for businesses and visitors. Foster civic pride and community identity. Budget Impact/Other Annual maintenance costs for sign cleaning and care of landscaping is estimated by the Public Works Department at $500 per sign annually. Useful Life Project Name Gateway Signs Category Economic Devl Improvement Type Improvement TCAAP No Total Project Cost:$310,000 Total20222023202420252026Expenditures 310,000270,000 40,000Construction/Maintenance 270,000 40,000 310,000Total Total20222023202420252026Funding Sources 310,000270,000 40,000EDA General Fund 270,000 40,000 310,000Total Produced Using the Plan-It Capital Planning Software 4 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Equipment Description Replace 2005 Felling lift gate trailer due to corrosion. Project #22-Eqp-006 Priority 4 Less Important Justification Replace the 2005 Felling trailer with a 22 foot trailer with better ergonomics, due to corrosion. Parts and labor costs (provided by AH PW crew): 2019 - $430 2020 - $252 Budget Impact/Other Useful Life 13-15 Project Name Replace 2005 Felling Trailer (Unit 414)Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$12,000 Total20222023202420252026Expenditures 12,00012,000Equip/Vehicles/Furnishings 12,000 12,000Total Total20222023202420252026Funding Sources 12,00012,000Equipment/Building Replacement Fund 12,000 12,000Total Produced Using the Plan-It Capital Planning Software 5 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Equipment Description Replace the 2001 Toro Workman with field painter (unit 411). Hours 2,079 Project #22-Eqp-007 Priority 3 Important Justification The workman will be 21 years old in 2022 and is used almost every day during the summer. It is reaching the end of its useful (dependable) life. The paint sprayer will also be replaced. Parts and labor costs (provided by AH PW crew): 2018 - $1,700 2019 - $ 825 2020 - $ 885 Budget Impact/Other Useful Life 13-15 Project Name Replace 2001 Toro Workman (Unit 411)Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$30,000 Total20222023202420252026Expenditures 30,00030,000Equip/Vehicles/Furnishings 30,000 30,000Total Total20222023202420252026Funding Sources 30,00030,000Equipment/Building Replacement Fund 30,000 30,000Total Produced Using the Plan-It Capital Planning Software 6 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Equipment Description Replace Vehicle #211 - 2011 Ford F450 crane truck. VIN #8243 Mileage 75,060 Project #23-EqpV-002 Priority 3 Important Justification Parts and labor costs: 2018 - $1,117 2019 - $ 308 2020 - $3,163 This vehicle is used when dealing with emergency lift station work. Reliability is a major concern. The condition of the current vehicle will be evaluated prior to replacement. Budget Impact/Other Reduced repair and maintenance costs. Useful Life 8-10 Project Name Replace F-450 Truck (Unit 211)Category Vehicles Type Equipment TCAAP No Total Project Cost:$80,000 Total20222023202420252026Expenditures 80,00080,000Equip/Vehicles/Furnishings 80,000 80,000Total Total20222023202420252026Funding Sources 80,00080,000Equipment/Building Replacement Fund 80,000 80,000Total Produced Using the Plan-It Capital Planning Software 7 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Equipment Description Replace Equipment #106 - 1996 Wacker Roller. VIN # 673603994 Hours: 936 This piece of equipment was included in previous CIP's but has been deferred to allow time to determine the size roller that would work best based on the amount of work the PW staff is able to complete. Also, staff evaluates its condition each year to evaulate its reliability. Project #24-Eqp-002 Priority 3 Important Justification Equipment will be 28 years old. Roller is used for small pothole patching. Parts and labor costs (provided by AH PW crew): 2018 - $425 2019 - $130 2020 - $635 Budget Impact/Other Reduced equipment repair costs. Useful Life 15-17 Project Name Replace 1996 Wacker 880 Roller (Unit 106)Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$15,000 Total20222023202420252026Expenditures 15,00015,000Equip/Vehicles/Furnishings 15,000 15,000Total Total20222023202420252026Funding Sources 15,00015,000Equipment/Building Replacement Fund 15,000 15,000Total Produced Using the Plan-It Capital Planning Software 8 Capital Improvement Plan City of Arden Hills, Minnesota Contact Community Devl Dir 2022 2026thru Department Equipment Description Replace 2009 1,500 gallon tanker truck used for watering, sweeping, dust control and rink flooding. Mileage 23,697 Hours 3,017 Project #24-EqpV-001 Priority 3 Important Justification Current vehicle will be 15 years old in 2024. Corrosion due to winter operations and availability of parts. Parts and labor costs: 2018 - $2,112 2019 - $2,618 2020 - $3,303 Budget Impact/Other Useful Life 10 Project Name Replace Sterling Acterra Truck (Unit 431)Category Vehicles Type Equipment TCAAP No Total Project Cost:$165,000 Total20222023202420252026Expenditures 165,000165,000Equip/Vehicles/Furnishings 165,000 165,000Total Total20222023202420252026Funding Sources 165,000165,000Equipment/Building Replacement Fund 165,000 165,000Total Produced Using the Plan-It Capital Planning Software 9 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Equipment Description Vehicle #115 - 2012 International Plow Wing Truck Mileage 21,934 Hours 2,013 Project #24-EqpV-002 Priority n/a Justification Vehicle will be 13 years old. Repair costs for parts and labor: 2018 - $ 8,445 2019 - $10,672 2020 - $ 2,685 This is one of our three large dump trucks used primarily for plowing and de-icing streets. While the mileage on this vehicle is relatively low, due to the corrosiveness of salt, the frame and bodies are beginning to deteriorate. With only three dump trucks in the snow plow fleet it is imperative that they be dependable during snow events. Budget Impact/Other Reduce repair and maintenance costs and improve reliability of our primary snow removal equipment. Useful Life 10-12 Project Name Replace 2012 Int'l Plow Wing Truck (115)Category Vehicles Type Equipment TCAAP No Total Project Cost:$250,000 Total20222023202420252026Expenditures 250,000100,000 150,000Equip/Vehicles/Furnishings 100,000 150,000 250,000Total Total20222023202420252026Funding Sources 250,000100,000 150,000Equipment/Building Replacement Fund 100,000 150,000 250,000Total Produced Using the Plan-It Capital Planning Software 10 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2022 2026thru Department Equipment Description Replace 2013 Ford Escape. 2021 mileage 59,850 Project #24-EqpV-003 Priority n/a Justification The current vehicle will be 11 years old. A multipurpose vehicle, like an Escape, will serve other City employees when they want to use a City vehicle to attend meetings and conferences - especially when they are out of town. Parts and labor costs: 2018 - $ 429 2019 - $1,205 2020 - $ 0 Budget Impact/Other Cost of maintenance. Useful Life 10 Project Name Building Inspector Vehicle (Unit 504)Category Vehicles Type Equipment TCAAP No Total Project Cost:$36,000 Total20222023202420252026Expenditures 36,00036,000Equip/Vehicles/Furnishings 36,000 36,000Total Total20222023202420252026Funding Sources 36,00036,000Equipment/Building Replacement Fund 36,000 36,000Total Produced Using the Plan-It Capital Planning Software 11 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Equipment Description Replacement of the 2018 Toro large area mower. Hours 931 Project #25-Eqp-001 Priority 3 Important Justification The Toro large area mower will be 7 years old in 2025. Parts and labor costs (provided by AH PW crew): 2019 - $230 2020 - $739 Budget Impact/Other Useful Life 10-12 Project Name Replace 2018 Toro Large Area Mower (Unit 457)Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$80,000 Total20222023202420252026Expenditures 80,00080,000Equip/Vehicles/Furnishings 80,000 80,000Total Total20222023202420252026Funding Sources 80,00080,000Equipment/Building Replacement Fund 80,000 80,000Total Produced Using the Plan-It Capital Planning Software 12 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Equipment Description Vehicle #103 - 1993 Case 621 Loader Project #26-Eqp-001 Priority n/a Justification Vehicle will be 33 years old. This piece of equipment is used year round for loading trucks, stock pile management, and is a backup to our snow plow fleet. Also, during emergencies, it is used for clearing trees to open roadways and access utilities. Do to its age, this loader is showing deterioration and some significant corrosion. Staff recommends replacement in 2026. Budget Impact/Other Useful Life 20-25 Project Name Replace 1993 Case 621 Loader (Unit 103)Category Vehicles Type Equipment TCAAP No Total Project Cost:$160,000 Total20222023202420252026Expenditures 160,000160,000Equip/Vehicles/Furnishings 160,000 160,000Total Total20222023202420252026Funding Sources 160,000160,000Equipment/Building Replacement Fund 160,000 160,000Total Produced Using the Plan-It Capital Planning Software 13 Capital Improvement Plan City of Arden Hills, Minnesota Contact Finance Director 2022 2026thru Department Government Buildings Description City Hall will require ongoing maintenance and replacement of items to maintain operational duties (carpet, painting, HVAC, etc.). Project #22-Bldg-005 Priority 2 Very Important Justification Items will be due for replacement, and will save the City future repair costs by replacing them in the near-term. Budget Impact/Other Useful Life 10 Project Name City Hall Maintenance Category Building Repair & Maint Type Maintenance TCAAP No Total Project Cost:$250,000 Total20222023202420252026Expenditures 250,00050,000 50,000 50,000 50,000 50,000Equip/Vehicles/Furnishings 50,000 50,000 50,000 50,000 50,000 250,000Total Total20222023202420252026Funding Sources 250,00050,000 50,000 50,000 50,000 50,000Equipment/Building Replacement Fund 50,000 50,000 50,000 50,000 50,000 250,000Total Produced Using the Plan-It Capital Planning Software 14 Capital Improvement Plan City of Arden Hills, Minnesota Contact Building Official 2022 2026thru Department Government Buildings Description Reconstruct City Hall parking lot including sidewalk repairs. Replace five parking lot lights. Project #22-Bldg-006 Priority 3 Important Justification The parking lot is in need of repairs including subgrade corrections and replacement of damaged curbing. Budget Impact/Other Useful Life 20 Project Name City Hall parking lot Category Building Repair & Maint Type Improvement TCAAP No Total Project Cost:$300,000 Total20222023202420252026Expenditures 254,650254,650Construction/Maintenance 254,650 254,650Total Total20222023202420252026Funding Sources 254,650254,650Equipment/Building Replacement Fund 254,650 254,650Total Produced Using the Plan-It Capital Planning Software 15 Capital Improvement Plan City of Arden Hills, Minnesota Contact Building Official 2022 2026thru Department Government Buildings Description Replace 9000 sq ft roof at City Hall. Project #25-Bldg-002 Priority 3 Important Justification Placeholder for future project. Budget Impact/Other Useful Life 20-25 Project Name City Hall roof Category Building Repair & Maint Type Improvement TCAAP No Total Project Cost:$150,000 Total20222023202420252026Expenditures 150,000150,000Construction/Maintenance 150,000 150,000Total Total20222023202420252026Funding Sources 150,000150,000Equipment/Building Replacement Fund 150,000 150,000Total Produced Using the Plan-It Capital Planning Software 16 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Parks Department Description Floral Park Tennis and Basketball Courts - Reconstruct 2022 $426,000 Freeway Park Basketball Court - Reconstruct 2025 $80,000 Arden Oaks Basketball Court - Reconstruct 2028 $80,000 Project #22-Park-001 Priority 3 Important Justification Proposed improvements are intended to maintain existing court surfaces. In general, a court surface life is approximately 25 years before cracks and pavement deformation require full reconstruction. Routine crack filling to prolong court surfaces is being performed. Budget Impact/Other Useful Life 20-25 Project Name Hard Court Reconstruction Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$586,000 Total20222023202420252026Expenditures 506,000426,000 80,000Construction/Maintenance 426,000 80,000 506,000Total Total20222023202420252026Funding Sources 506,000426,000 80,000Capital Improvement Funds (PIR) 426,000 80,000 506,000Total Produced Using the Plan-It Capital Planning Software 17 Capital Improvement Plan City of Arden Hills, Minnesota Contact Park & Recreation Mgr 2022 2026thru Department Parks Department Description Arden Manor Park last replaced in 1999. City has received grant funding to increase the scope of this project to include the play structure, fiber bedding, concrete work and drainage issues. Project #22-Park-003 Priority 3 Important Justification In order to maintain playground structures that meet current safety guidelines, require a minimum amount of maintenance, and have replacement parts available, the City is attempting to maintain a replacement schedule for playground facilities based on available funds. Budget Impact/Other Useful Life Project Name Arden Manor Park Improvements Category Park Capital Equipment Type Improvement TCAAP No Total Project Cost:$249,700 Total20222023202420252026Expenditures 249,700249,700Construction/Maintenance 249,700 249,700Total Total20222023202420252026Funding Sources 60,00060,000Capital Improvement Funds (PIR) 189,700189,700Grants 249,700 249,700Total Produced Using the Plan-It Capital Planning Software 18 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Parks Department Description Repair or replace roof shingles at these two parks. Project #23-Park-004 Priority 3 Important Justification Roofing materials are aging and deteriorating towards the end of the expected service life. Budget Impact/Other Useful Life Project Name Perry & Cummings Park Roof Maintenance Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$55,000 Total20222023202420252026Expenditures 55,00055,000Construction/Maintenance 55,000 55,000Total Total20222023202420252026Funding Sources 55,00055,000Capital Improvement Funds (PIR) 55,000 55,000Total Produced Using the Plan-It Capital Planning Software 19 Capital Improvement Plan City of Arden Hills, Minnesota Contact Park & Recreation Mgr 2022 2026thru Department Parks Department Description Play Structures are replaced on a 20 year replacement schedule. 2025 Arden Oaks Park last replaced in 1999 - $126,000 Freeway Park last replaced in 1998 - $130,000 2027 Ingerson Park last replaced in 2000 - $130,000 2028 Floral Park last replaced in 2001 - $138,000 Sampson Park last replaced 2001- $138,000 2030 Royal Hills Park last replaced 2002 - $144,000 Project #25-Park-003 Priority 3 Important Justification In order to maintain playground structures that meet current safety guidelines, require a minimum amount of maintenance, and have replacement parts available, the City is attempting to maintain a replacement schedule for playground facilities based on available funds. Budget Impact/Other Useful Life Project Name Playground Structure Replacement Category Park Capital Equipment Type Improvement TCAAP No Total Project Cost:$806,000 Total20222023202420252026Expenditures 256,000256,000Construction/Maintenance 256,000 256,000Total Total20222023202420252026Funding Sources 256,000256,000Capital Improvement Funds (PIR) 256,000 256,000Total Produced Using the Plan-It Capital Planning Software 20 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Parks Department Description Replace steel roofs on 6 park shelters: Cummings, Floral, Hazelnut, Royal, Ingerson, Arden Manor Project #26-Park-004 Priority 4 Less Important Justification Shelter roofs are deteriorating and reaching the end of service life. Budget Impact/Other Useful Life Project Name Park Shelter Roof Replacements Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$120,000 Total20222023202420252026Expenditures 120,000120,000Construction/Maintenance 120,000 120,000Total Total20222023202420252026Funding Sources 120,000120,000Capital Improvement Funds (PIR) 120,000 120,000Total Produced Using the Plan-It Capital Planning Software 21 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Parks Department Description Proposed new trail construction. Involves 1,700-feet of 8-feet wide bituminous trail along the west side of MN-51 from the Roseville border to Snelling Avenue North. Project #26-Park-005 Priority n/a Justification This trail segment is identified as a proposed pathway on the City's master trail system map. It is also identified in the Metropolitan Council Regional Bicycle Transportation Network (RBTN) and is eligible for funding. MnDOT is scheduled to resurface MN-51 in 2026 within the proximity of this proposed trail segment. Budget Impact/Other Useful Life 20 Project Name MN-51 Trail Connection Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$600,000 Total20222023202420252026Expenditures 600,000600,000Construction/Maintenance 600,000 600,000Total Total20222023202420252026Funding Sources 400,000400,000Capital Improvement Funds (PIR) 200,000200,000Grants 600,000 600,000Total Produced Using the Plan-It Capital Planning Software 22 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2022 2026thru Department Public Safety Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows the fire department has budgeted for the replacement of a fire engine in future years. 2022 Engine Replacement Total Cost: $750,000 Arden Hills Cost: $187,500 2025 Ladder Replacement Total Cost: $1,600,000 Arden Hills Cost: $400,000 Project #22-Pub-001 Priority n/a Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Budget Impact/Other There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. Useful Life Project Name LJFD Engine/Ladder Replacement Category Public Safety Type Equipment TCAAP No Total Project Cost:$1,020,000 Total20222023202420252026Expenditures 587,500187,500 400,000Equip/Vehicles/Furnishings 187,500 400,000 587,500Total Total20222023202420252026Funding Sources 587,500187,500 400,000Public Safety Capital Fund 187,500 400,000 587,500Total Produced Using the Plan-It Capital Planning Software 23 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2022 2026thru Department Public Safety Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows the fire department has budgeted for the replacement of Rescue/Chief/Utility vehicles in future years. 2022 Vehicle Replacement Total Cost: $82,000 Arden Hills Cost: $20,500 2023 Tire Replacement Total Cost: $8,000 Arden Hills Cost: $2,000 2024 Vehicle Replacement Total Cost: $231,000 Arden Hills Cost: $57,750 2026 Vehicle Replacement Total Cost: $572,000 Arden Hills Cost: $143,000 Project #22-Pub-002 Priority n/a Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Budget Impact/Other There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. Useful Life Project Name LJFD Rescue/Chief/Utility Vehicle Replacement Category Public Safety Type Equipment TCAAP No Total Project Cost:$331,300 Total20222023202420252026Expenditures 223,25020,500 2,000 57,750 143,000Equip/Vehicles/Furnishings 20,500 2,000 57,750 143,000 223,250Total Total20222023202420252026Funding Sources 223,25020,500 2,000 57,750 143,000Public Safety Capital Fund 20,500 2,000 57,750 143,000 223,250Total Produced Using the Plan-It Capital Planning Software 24 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2022 2026thru Department Public Safety Description Lake Johanna Fire Department provides a detailed capital budget which includes the costs to each City. 2022 - Network access devices, medical supplies/bags, rescue tools, air bags Total Cost: $68,200 Arden Hills Cost: $17,050 2023 - Fire hose tester, thermal imaging camera, rehab equipment, gas monitors Total Cost: $23,000 Arden Hills Cost: $5,750 2024 - Radios, SCBA bottles Total Cost: $9,600 Arden Hills Cost: $2,400 2025 - Mobile tablets Total Cost: $45,000 Arden Hills Cost: $11,250 There is a placeholder each year of up to $15,000 based on historical analysis. Project #22-Pub-003 Priority n/a Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Budget Impact/Other There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. Useful Life Project Name LJFD General Equipment Category Public Safety Type Equipment TCAAP No Total Project Cost:$243,345 Total20222023202420252026Expenditures 77,05017,050 15,000 15,000 15,000 15,000Equip/Vehicles/Furnishings 17,050 15,000 15,000 15,000 15,000 77,050Total Total20222023202420252026Funding Sources 77,05017,050 15,000 15,000 15,000 15,000Public Safety Capital Fund 17,050 15,000 15,000 15,000 15,000 77,050Total Produced Using the Plan-It Capital Planning Software 25 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2022 2026thru Department Public Safety Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows. 2022 Interior painting, exterior concrete repairs, landscaping, stove, grills Total Cost: $20,300 Arden Hills Cost: $5,075 2023 Ice machine Total Cost: $3,000 Arden Hills Cost: $750 2024 Convert office to bedrooms Total Cost: $30,000 Arden Hills Cost: $7,500 2025 Stucco redashing Total Cost: $50,000 Arden Hills Cost: $12,500 There is a placeholder each year of up to $10,000 based on historical analysis. Project #22-Pub-004 Priority n/a Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Budget Impact/Other There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. Useful Life Project Name LJFD Station Capital Category Public Safety Type Equipment TCAAP No Total Project Cost:$87,580 Total20222023202420252026Expenditures 47,5805,080 10,000 10,000 12,500 10,000Equip/Vehicles/Furnishings 5,080 10,000 10,000 12,500 10,000 47,580Total Total20222023202420252026Funding Sources 47,5805,080 10,000 10,000 12,500 10,000Public Safety Capital Fund 5,080 10,000 10,000 12,500 10,000 47,580Total Produced Using the Plan-It Capital Planning Software 26 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2022 2026thru Department Public Safety Description Construction of a new fire station. Project #25-Pub-005 Priority n/a Justification Maintaining the fire station is critical to public safety. Budget Impact/Other Useful Life Project Name Lake Johanna Fire Dept Fire Station Category Public Safety Type Improvement TCAAP Total Project Cost:$1,170,000 Total20222023202420252026Expenditures 390,000195,000 195,000Construction/Maintenance 195,000 195,000 390,000Total Total20222023202420252026Funding Sources 390,000195,000 195,000Public Safety Capital Fund 195,000 195,000 390,000Total Produced Using the Plan-It Capital Planning Software 27 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Sanitary Sewer Department Description Rehabilitation of lift stations to standardize and replace aging equipment, including pumps and electrical panels. Lift Station 14 - Pumps and panel (2022) $90,000 Lift Station 5 - Forcemain (2023) $210,000 Lift Station 8 - Pumps, base and electronics (2027) $90,000 Lift Station 2 - Pumps, base and electronics (2028) $75,000 Lift Station 5 - Pumps, base and electronics (2029) $77,000 Lift Station 7 - Pumps, base and electroncis (2030) $80,000 Project #22-Sew-001 Priority 2 Very Important Justification The City has maintained a program to refurbish and update sanitary sewer lift stations on a 10-year cycle for reliability, technology and risk management. The proposed improvements continue this program for the 14 sanitary lift stations within the City's wastewater collection system. Budget Impact/Other Reduced maintenance costs. Useful Life 20 Project Name Lift Station Rehabilitation Category Sanitary Sewer Maintenance Type Maintenance TCAAP No Total Project Cost:$670,000 Total20222023202420252026Expenditures 300,00090,000 210,000Construction/Maintenance 90,000 210,000 300,000Total Total20222023202420252026Funding Sources 300,00090,000 210,000Sanitary Sewer Utility Fund 90,000 210,000 300,000Total Produced Using the Plan-It Capital Planning Software 28 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Sanitary Sewer Department Description Sewer Lining and Rehabilitation of the sanitary sewer system on a 2-year cycle. Phase 1 (2021): Lift Station 4 area, Lift Station 5 area, Oak Avenue and Lake Valentine Road Phase 2 (2023): Arden View Drive Neighborhood Phase 3 (2025): Venus Avenue Neighborhood Project #22-Sew-002 Priority 2 Very Important Justification As part of our sanitary sewer program, lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. As the sewer infrastructure is aging, staff will continue to perform sewer inspections and identify locations needing sewer lining and other sewer improvements. Budget Impact/Other This project will help the overall I&I reduction program. Useful Life 30 Project Name Sewer Lining/Rehabilitation Category Sanitary Sewer Maintenance Type Maintenance TCAAP No Total Project Cost:$1,500,000 Total20222023202420252026Expenditures 580,000250,000 330,000Construction/Maintenance 250,000 330,000 580,000Total Total20222023202420252026Funding Sources 580,000250,000 330,000Sanitary Sewer Utility Fund 250,000 330,000 580,000Total Produced Using the Plan-It Capital Planning Software 29 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Street Department Description Arden Oaks Dr / Arden Oaks Ct Proposed improvements include spot repair to existing curb, repairs to storm sewer catch basins, hydrant repairs, and sanitary sewer manhole and casting repairs. Full depth reclamation is proposed with new bituminous pavement. Project #22-Str-001 Priority 2 Very Important Justification Existing street pavement conditions are declining with ratings below 35. Proposed improvements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City. Budget Impact/Other Useful Life 30 Project Name Arden Oaks Neighborhood Streets Category Streets: Reconstruction Type Improvement TCAAP No Total Project Cost:$583,000 Total20222023202420252026Expenditures 583,000583,000Construction/Maintenance 583,000 583,000Total Total20222023202420252026Funding Sources 263,010263,010Capital Improvement Funds (PIR) 262,400262,400Other 12,38012,380Sanitary Sewer Utility Fund 42,10042,100Surface Water Mgmt Utility Funds 3,1103,110Water Utility Funds 583,000 583,000Total Produced Using the Plan-It Capital Planning Software 30 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Street Department Description Reconstruction of Old Snelling Avenue from County Road E to Highway 51 (Snelling Ave). Reclamation of roadway pavement and placement of new pavement, and limited spot repairs to water and sanitary sewer. Project #22-Str-003 Priority 2 Very Important Justification This segment of roadway is highly deteriorated and requires significant maintenance each year by the Public Works Department. Proposed improvements are necessary to continue safe and reliable street and utility services. Budget Impact/Other Useful Life 20-25 Project Name Old Snelling Ave PMP, CR E - Hwy 51 Category Streets: Reconstruction Type Improvement TCAAP No Total Project Cost:$1,497,000 Total20222023202420252026Expenditures 1,497,0001,497,000Construction/Maintenance 1,497,000 1,497,000Total Total20222023202420252026Funding Sources 1,052,0001,052,000Capital Improvement Funds (PIR) 155,000155,000Other 62,00062,000Sanitary Sewer Utility Fund 65,00065,000Surface Water Mgmt Utility Funds 163,000163,000Water Utility Funds 1,497,000 1,497,000Total Produced Using the Plan-It Capital Planning Software 31 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Street Department Description Ramsey County has plans to reconstruct Lexington Ave from County Road E to 694. This project includes a new traffic signal at the Target/Lexington Station entrance and replacement of 12-inch diameter city water main along Lexington from Grey Fox to Red Fox Road. Lexington Station property is responsible for Arden Hills' portion of the new traffic signal per PUD agreement 13-003. Project #22-Str-006 Priority 2 Very Important Justification Improvements to Lexington Ave will improve access, circulation and safety for the traveling public. Budget Impact/Other Useful Life Project Name Lexington Ave, CR E to 694 Category Streets:Misc Type Improvement TCAAP No Total Project Cost:$1,010,000 Total20222023202420252026Expenditures 1,010,0001,010,000Construction/Maintenance 1,010,000 1,010,000Total Total20222023202420252026Funding Sources 323,000323,000Capital Improvement Funds (PIR) 500,000500,000Grants 187,000187,000Other 1,010,000 1,010,000Total Produced Using the Plan-It Capital Planning Software 32 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Street Department Description The City and County have identified improvements for the intersection of County Road E and Old Snelling Road, including the potential construction of a roundabout. The Ramsey County TIP currently identifies project funding for this intersection improvement. The anticipated improvements include the following: - Construction of a single lane roundabout at the intersection of County Road E and Old Snelling Avenue in partnership with Ramsey County; - Replacement of watermain, sanitary sewer and storm sewer based on a condition assessment. Project #23-Str-002 Priority 3 Important Justification Sanitary sewer within the intersection is identified as an elevated priority for repairs/replacement. The County has identified segments for storm sewer within the intersection and extending north as needing replacement. A 2018 Intersection Control Evaluation study evaluated intersection options, including a 4-Way Stop, Traffic Signal, and Roundabout, and recommended construction of a single lane roundabout. Budget Impact/Other Useful Life 20-25 Project Name Old Snelling Ave/CR E Intersection Improvements Category Streets: Reconstruction Type Improvement TCAAP No Total Project Cost:$1,687,000 Total20222023202420252026Expenditures 1,687,0001,687,000Construction/Maintenance 1,687,000 1,687,000Total Total20222023202420252026Funding Sources 20,00020,000Other 1,050,0001,050,000Ramsey County 127,000127,000Sanitary Sewer Utility Fund 330,000330,000State Aid 160,000160,000Water Utility Funds 1,687,000 1,687,000Total Produced Using the Plan-It Capital Planning Software 33 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Street Department Description Pavement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous pavement, repairs to storm sewer inlets, repairs to sanitary sewer manholes and castings, hydrant and valve repairs. Street segments include Colleen Avenue/McClung (Hamline to Snelling), Brian Knoll Drive & Ct, Norma Avenue (Colleen to Dawn Circle), Arden Vista Ct, and Royal Hills (Snelling to Arden View Dr). Project #24-Str-001 Priority 2 Very Important Justification Pavement conditions are deteriorating with condition ratings from 25 to 52. Proposed improvements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City. Budget Impact/Other Useful Life 20-25 Project Name Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista Category Streets: Reconstruction Type Improvement TCAAP No Total Project Cost:$1,885,000 Total20222023202420252026Expenditures 1,885,0001,885,000Construction/Maintenance 1,885,000 1,885,000Total Total20222023202420252026Funding Sources 900,000900,000Capital Improvement Funds (PIR) 900,000900,000Other 20,00020,000Sanitary Sewer Utility Fund 45,00045,000Surface Water Mgmt Utility Funds 20,00020,000Water Utility Funds 1,885,000 1,885,000Total Produced Using the Plan-It Capital Planning Software 34 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Street Department Description Pavement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous pavement, repairs to storm sewer inlets, repairs to sanitary sewer manholes and castings, hydrant and valve repairs. Street segments include: Karth Lake Dr (Pleasant Dr to Cul-de-Sac), Pleasant Drive (Amble to Karth Lake Dr), Pleasant Circle, Amble Drive (Karth Lake Dr to Lexington Avenue), and Stowe Ave (New Brighton to Lake Johanna). Project #26-Str-001 Priority 2 Very Important Justification Pavement conditions are showing distress with condition ratings from 33 to 59, with exception of one segment of Pleasant Dr. Pavement conditions will continue to decline. Proposed improvements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City. Budget Impact/Other Useful Life 20-25 Project Name Karth Lake East Neighborhood Streets and Stowe Ave Category Streets: Reconstruction Type Improvement TCAAP No Total Project Cost:$1,385,000 Total20222023202420252026Expenditures 1,385,0001,385,000Construction/Maintenance 1,385,000 1,385,000Total Total20222023202420252026Funding Sources 650,000650,000Capital Improvement Funds (PIR) 650,000650,000Other 35,00035,000Sanitary Sewer Utility Fund 30,00030,000Surface Water Mgmt Utility Funds 20,00020,000Water Utility Funds 1,385,000 1,385,000Total Produced Using the Plan-It Capital Planning Software 35 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Surface Water Management D Description Proposed improvements to storm sewer structures and Best Management Practices (BMPs). Reconstruct locations would coordinate with street improvement projects. Lining locations 2015 PMP, 2018 PMP, 2021 PMP, Arden Oaks Neighborhood. Project #22-Storm-001 Priority 2 Very Important Justification Maintenance is required by the City's MS4 permit issued by the MPCA. Inspections have identified storm sewer structures that are beginning to fail which leads to sink holes and deterioration in the street, which results in reconstruction becoming necessary. Lining the adjustment rings in newer structures prevents this type of deterioration. Budget Impact/Other Useful Life 20-25 Project Name Storm Sewer Structure Rehabilitation Category Storm Water Maintenance Type Maintenance TCAAP No Total Project Cost:$765,000 Total20222023202420252026Expenditures 405,00065,000 80,000 80,000 90,000 90,000Construction/Maintenance 65,000 80,000 80,000 90,000 90,000 405,000Total Total20222023202420252026Funding Sources 405,00065,000 80,000 80,000 90,000 90,000Surface Water Mgmt Utility Funds 65,000 80,000 80,000 90,000 90,000 405,000Total Produced Using the Plan-It Capital Planning Software 36 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Surface Water Management D Description Replace failing retaining wall adjacent to the west bank of Karth Lake at the lake outlet pump. Staff will investigate alternatives, including repair/replacement of wall and removal of wall with bank stabiliztion measures. Short term repairs will be made to redirect drainage from being conveyed over the top of the wall. Project #23-Storm-001 Priority 2 Very Important Justification Existing retaining wall is in need of repairs. Budget Impact/Other Prevent erosion and address park safety issues. Useful Life 20 Project Name Karth Lake retaining wall Category Storm Water Maintenance Type Improvement TCAAP No Total Project Cost:$65,000 Total20222023202420252026Expenditures 65,00065,000Construction/Maintenance 65,000 65,000Total Total20222023202420252026Funding Sources 65,00065,000Surface Water Mgmt Utility Funds 65,000 65,000Total Produced Using the Plan-It Capital Planning Software 37 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Surface Water Management D Description This project is the first phase of a program to address accumulated sediment within stormwater ponds in the City's drainage system to maintain system compliance with State MS4 requirements. Staff measured sediment accumulation in several ponds in 2019/2020 and identified the Benton Way pond in 2024 ($225,000) and the Glen Arden pond in 2026 ($160,000) as the higher priority maintenance locations within the drainage system. Project #24-Storm-001 Priority 2 Very Important Justification Maintenance is required by the City's MS4 permit issued by the MPCA. Budget Impact/Other Useful Life 20-25 Project Name Storm Pond and Outfall Maintenance Category Storm Water Maintenance Type Maintenance TCAAP No Total Project Cost:$495,000 Total20222023202420252026Expenditures 385,000225,000 160,000Construction/Maintenance 225,000 160,000 385,000Total Total20222023202420252026Funding Sources 385,000225,000 160,000Surface Water Mgmt Utility Funds 225,000 160,000 385,000Total Produced Using the Plan-It Capital Planning Software 38 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Water Department Description 2022 - South Water Tower maintenance. Clean, inspect and repair tank interior of this 1 million gallon storage facility in accordance with MN Department of Health guidelines. 2024 - North Water Tower maintenance. Clean, inspect and repair tank interior of this 500,000 gallon storage facility in accordance with MN Department of Health guidelines. Listed costs are estimates only. Inspections will determine the extent of minor repairs required. Project #22-W-001 Priority 2 Very Important Justification The MN Department of Health recommends that storage facilities for public water supply systems are inspected and maintained on a 5-year cycle. Budget Impact/Other Useful Life 10 Project Name Water Tower Maintenance Category Utility Maintenance Type Unassigned TCAAP No Total Project Cost:$135,000 Total20222023202420252026Expenditures 135,00075,000 60,000Construction/Maintenance 75,000 60,000 135,000Total Total20222023202420252026Funding Sources 135,00075,000 60,000Water Utility Funds 75,000 60,000 135,000Total Produced Using the Plan-It Capital Planning Software 39 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Water Department Description Commercial water meters were replaced in 1997. Residential water meters were replaced in 1999-2000. This is a placeholder for replacing them throughout the City. Project #24-W-003 Priority 3 Important Justification Budget Impact/Other Useful Life 20 Project Name Water Meter Replacement Category Utility Improvements Type Improvement TCAAP No Total Project Cost:$1,200,000 Total20222023202420252026Expenditures 1,200,0001,200,000Other 1,200,000 1,200,000Total Total20222023202420252026Funding Sources 1,200,0001,200,000Water Utility Funds 1,200,000 1,200,000Total Produced Using the Plan-It Capital Planning Software 40 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Water Department Description Rehabilitation of pumps, motors, electrical system and building components. This project begins a proactive process to address aging mechanical equipment to minimize station failures and unscheduled outages. Staff will conduct further evaluation of system components to identify specific improvements and refine cost estimates. Project #25-W-002 Priority 2 Very Important Justification The booster station is a critical component of the water distribution system to supply water to the northern portion of the City. Proactive rehabilitation will better manage risks associated with water supply disruptions. Budget Impact/Other Useful Life 20 Project Name Booster Station Improvements Category Utility Maintenance Type Unassigned TCAAP No Total Project Cost:$90,000 Total20222023202420252026Expenditures 90,00090,000Construction/Maintenance 90,000 90,000Total Total20222023202420252026Funding Sources 90,00090,000Water Utility Funds 90,000 90,000Total Produced Using the Plan-It Capital Planning Software 41 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2022 2026thru Department Water Department Description Evaluated the condition of 16" water main between North and South towers to determine the degree of corrosion and deterioration in 2020-2021. The evaluation will develop a long-term plan for rehabilitation of this critical water main segment. Project #26-W-003 Priority 2 Very Important Justification The trunk water main extending between the north and south elevated storage tanks is one of the most important and critical segments of the water distribution system for supplying water to the northern portion of the City. Segments of the water main have been in service for more than 52 years. Budget Impact/Other Useful Life 10 Project Name Trunk Water Main Improvements Category Utility Maintenance Type Unassigned TCAAP No Total Project Cost:$300,000 Total20222023202420252026Expenditures 300,000300,000Construction/Maintenance 300,000 300,000Total Total20222023202420252026Funding Sources 300,000300,000Water Utility Funds 300,000 300,000Total Produced Using the Plan-It Capital Planning Software 42 Capital Improvement Plan City of Arden Hills, Minnesota FUNDING SOURCE SUMMARY 2022 thru 2026 TotalSource20222023202420252026 Capital Improvement Funds (PIR)4,585,0102,124,010 55,000 900,000 336,000 1,170,000 EDA General Fund 310,000270,000 40,000 Equipment/Building Replacement Fund 1,482,650346,650 130,000 366,000 430,000 210,000 Grants 889,700689,700 200,000 Other 2,174,400604,400 20,000 900,000 650,000 Public Safety Capital Fund 1,325,380230,130 27,000 82,750 622,500 363,000 Ramsey County 1,050,0001,050,000 Sanitary Sewer Utility Fund 1,136,380164,380 587,000 20,000 330,000 35,000 State Aid 330,000330,000 Surface Water Mgmt Utility Funds 1,037,100172,100 145,000 350,000 90,000 280,000 Water Utility Funds 2,091,110241,110 160,000 1,280,000 90,000 320,000 4,572,480 2,774,000 3,898,750 1,938,500 3,228,000 16,411,730GRAND TOTAL Produced Using the Plan-It Capital Planning Software 43 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY FUNDING SOURCE 2022 2026thru TotalSourceProject #Priority 2022 2023 2024 2025 2026 Capital Improvement Funds (PIR) 22-Park-001 506,000426,000 80,000Hard Court Reconstruction 3 22-Park-003 60,00060,000Arden Manor Park Improvements 3 22-Str-001 263,010263,010Arden Oaks Neighborhood Streets 2 22-Str-003 1,052,0001,052,000Old Snelling Ave PMP, CR E - Hwy 51 2 22-Str-006 323,000323,000Lexington Ave, CR E to 694 2 23-Park-004 55,00055,000Perry & Cummings Park Roof Maintenance 3 24-Str-001 900,000900,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2 25-Park-003 256,000256,000Playground Structure Replacement 3 26-Park-004 120,000120,000Park Shelter Roof Replacements 4 26-Park-005 400,000400,000MN-51 Trail Connection n/a 26-Str-001 650,000650,000Karth Lake East Neighborhood Streets and Stowe Ave 2 4,585,0102,124,010 55,000 900,000 336,000 1,170,000Capital Improvement Funds (PIR) Total EDA General Fund 23-EDA-001 310,000270,000 40,000Gateway Signs n/a 310,000270,000 40,000EDA General Fund Total Equipment/Building Replacement Fun 22-Bldg-005 250,00050,000 50,000 50,000 50,000 50,000City Hall Maintenance 2 22-Bldg-006 254,650254,650City Hall parking lot 3 22-Eqp-006 12,00012,000Replace 2005 Felling Trailer (Unit 414)4 22-Eqp-007 30,00030,000Replace 2001 Toro Workman (Unit 411)3 23-EqpV-002 80,00080,000Replace F-450 Truck (Unit 211)3 24-Eqp-002 15,00015,000Replace 1996 Wacker 880 Roller (Unit 106)3 24-EqpV-001 165,000165,000Replace Sterling Acterra Truck (Unit 431)3 24-EqpV-002 250,000100,000 150,000Replace 2012 Int'l Plow Wing Truck (115)n/a 24-EqpV-003 36,00036,000Building Inspector Vehicle (Unit 504)n/a 25-Bldg-002 150,000150,000City Hall roof 3 25-Eqp-001 80,00080,000Replace 2018 Toro Large Area Mower (Unit 457)3 26-Eqp-001 160,000160,000Replace 1993 Case 621 Loader (Unit 103)n/a 1,482,650346,650 130,000 366,000 430,000 210,000Equipment/Building Replacement Fund Total Grants 22-Park-003 189,700189,700Arden Manor Park Improvements 3 22-Str-006 500,000500,000Lexington Ave, CR E to 694 2 26-Park-005 200,000200,000MN-51 Trail Connection n/a 889,700689,700 200,000Grants Total Produced Using the Plan-It Capital Planning Software 44 TotalSourceProject #Priority 2022 2023 2024 2025 2026 Other 22-Str-001 262,400262,400Arden Oaks Neighborhood Streets 2 22-Str-003 155,000155,000Old Snelling Ave PMP, CR E - Hwy 51 2 22-Str-006 187,000187,000Lexington Ave, CR E to 694 2 23-Str-002 20,00020,000Old Snelling Ave/CR E Intersection Improvements 3 24-Str-001 900,000900,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2 26-Str-001 650,000650,000Karth Lake East Neighborhood Streets and Stowe Ave 2 2,174,400604,400 20,000 900,000 650,000Other Total Public Safety Capital Fund 22-Pub-001 587,500187,500 400,000LJFD Engine/Ladder Replacement n/a 22-Pub-002 223,25020,500 2,000 57,750 143,000LJFD Rescue/Chief/Utility Vehicle Replacement n/a 22-Pub-003 77,05017,050 15,000 15,000 15,000 15,000LJFD General Equipment n/a 22-Pub-004 47,5805,080 10,000 10,000 12,500 10,000LJFD Station Capital n/a 25-Pub-005 390,000195,000 195,000Lake Johanna Fire Dept Fire Station n/a 1,325,380230,130 27,000 82,750 622,500 363,000Public Safety Capital Fund Total Ramsey County 23-Str-002 1,050,0001,050,000Old Snelling Ave/CR E Intersection Improvements 3 1,050,0001,050,000Ramsey County Total Sanitary Sewer Utility Fund 22-Sew-001 300,00090,000 210,000Lift Station Rehabilitation 2 22-Sew-002 580,000250,000 330,000Sewer Lining/Rehabilitation 2 22-Str-001 12,38012,380Arden Oaks Neighborhood Streets 2 22-Str-003 62,00062,000Old Snelling Ave PMP, CR E - Hwy 51 2 23-Str-002 127,000127,000Old Snelling Ave/CR E Intersection Improvements 3 24-Str-001 20,00020,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2 26-Str-001 35,00035,000Karth Lake East Neighborhood Streets and Stowe Ave 2 1,136,380164,380 587,000 20,000 330,000 35,000Sanitary Sewer Utility Fund Total State Aid 23-Str-002 330,000330,000Old Snelling Ave/CR E Intersection Improvements 3 330,000330,000State Aid Total Surface Water Mgmt Utility Funds 22-Storm-001 405,00065,000 80,000 80,000 90,000 90,000Storm Sewer Structure Rehabilitation 2 22-Str-001 42,10042,100Arden Oaks Neighborhood Streets 2 22-Str-003 65,00065,000Old Snelling Ave PMP, CR E - Hwy 51 2 23-Storm-001 65,00065,000Karth Lake retaining wall 2 24-Storm-001 385,000225,000 160,000Storm Pond and Outfall Maintenance 2 24-Str-001 45,00045,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2 26-Str-001 30,00030,000Karth Lake East Neighborhood Streets and Stowe Ave 2 1,037,100172,100 145,000 350,000 90,000 280,000Surface Water Mgmt Utility Funds Total Water Utility Funds Produced Using the Plan-It Capital Planning Software 45 TotalSourceProject #Priority 2022 2023 2024 2025 2026 22-Str-001 3,1103,110Arden Oaks Neighborhood Streets 2 22-Str-003 163,000163,000Old Snelling Ave PMP, CR E - Hwy 51 2 22-W-001 135,00075,000 60,000Water Tower Maintenance 2 23-Str-002 160,000160,000Old Snelling Ave/CR E Intersection Improvements 3 24-Str-001 20,00020,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2 24-W-003 1,200,0001,200,000Water Meter Replacement 3 25-W-002 90,00090,000Booster Station Improvements 2 26-Str-001 20,00020,000Karth Lake East Neighborhood Streets and Stowe Ave 2 26-W-003 300,000300,000Trunk Water Main Improvements 2 2,091,110241,110 160,000 1,280,000 90,000 320,000Water Utility Funds Total 16,411,7304,572,480 2,774,000 3,898,750 1,938,500 3,228,000GRAND TOTAL Produced Using the Plan-It Capital Planning Software 46 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031Capital Improvement Funds (PIR)Beginning Balance 6,153,826 5,663,784 3,898,014 4,265,924 3,086,294 3,642,494 2,722,044 2,846,634 2,487,394 3,110,894 2,205,404 Revenues and Other Fund SourcesDonations - Bethel100,000 150,000 150,000 - - - - - - - - Transfers548,000 315,000 - - - - - - - - - Interest Income30,900 29,250 30,000 25,000 5,000 - - - - - 5,000 Special Assessments496,095 268,390 342,910 345,370 377,300 349,450 429,590 379,260 373,500 373,500 458,880 MSA State Street Aid- - - - 259,900 300,100 - 227,500 - - - Grants60,000 189,700 1,050,000 - - 200,000 - - - - - Tax Levy250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 Total Revenues and Other Fund Sources1,484,995 1,202,340 1,822,910 620,370 892,200 1,099,550 679,590 856,760 623,500 623,500 713,880 Total Funds Available 7,638,821 6,866,124 5,720,924 4,886,294 3,978,494 4,742,044 3,401,634 3,703,394 3,110,894 3,734,394 2,919,284 Expenditures and UsesPrior year projects - final costs(100,000) - - - - - - - - - - Feasibility study - Lake Valentine to CR 96 Trail- (50,000) - - - - - - - - - Hard Court Reconstruction22-Park-001 - (426,000) - - (80,000) - - (80,000) - - - Arden Manor Park Improvements22-Park-003 - (249,700) - - - - - - - - - Perry & Cummings Park Roof Maintenance23-Park-004 - - (55,000) - - - - - - - - Playground Structure Replacement25-Park-003 - - - - (256,000) - (130,000) (276,000) - (144,000) - Park Shelter Roof Replacements26-Park-004 - - - - - (120,000) - - - - - MN-51 Trail Connection26-Park-005 - - - - - (600,000) - - - - - Hazelnut Park Parking Lot27-Park-004 - - - - - - (185,000) - - - - Perry Park Parking Lot27-Park-005 - - - - - - (240,000) - - - - Hamline Avenue crosswalks20-Str-005 (102,490) - - - - - - - - - - 2021 PMP - Hazelnut Neighborhood21-Str-005 (1,772,547) - - - - - - - - - - Arden Oaks Neighborhood Streets22-Str-001 - (525,410) - - - - - - - - - Old Snelling Ave PMP, CR E - Hwy 5122-Str-003 - (1,207,000) - - - - - - - - - Lexington Improvements22-Str-006 - (510,000) - - - - - - - - - Old Snelling Ave/CR E Intersection Improvements23-Str-002 - - (1,400,000) - - - - - - - - Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista24-Str-001 - - - (1,800,000) - - - - - - - Karth Lake East Neighborhood Streets26-Str-001 - - - - - (1,300,000) - - - - - Tiller/Dunlap/Benton Way Resurface/Replace28-Str-001 - - - - - - - (860,000) - - - Cummings/Northwoods/Red Fox/Grey Fox Resurface30-Str-001 - - - - - - - - - (930,000) - Lake Valentine Road Street Improvements30-Str-002 - - - - - - - - - (454,990) - Chatham/McCracken/Fairview/Brighton Way Resurface32-Str-001 - - - - - - - - - - - Total Expenditures and Uses(1,975,037) (2,968,110) (1,455,000) (1,800,000) (336,000) (2,020,000) (555,000) (1,216,000) - (1,528,990) - Change in Fund Balance(490,042) (1,765,770) 367,910 (1,179,630) 556,200 (920,450) 124,590 (359,240) 623,500 (905,490) 713,880 Ending Balance 5,663,784 3,898,014 4,265,924 3,086,294 3,642,494 2,722,044 2,846,634 2,487,394 3,110,894 2,205,404 2,919,284 $0.0$0.5$1.0$1.5$2.0$2.5$3.0$3.5$4.0$4.52022 2023 2024 2025 2026 2027 2028 2029 2030 2031Millions47 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026EDA General FundBeginning Balance 622,693 642,363 658,043 401,263 411,793 379,553 Revenues and Other Fund SourcesInterest Income3,400 2,850 3,000 3,000 3,000 3,000 Tax Levy100,000 100,000 100,000 100,000 100,000 100,000 Total Revenues and Other Fund Sources103,400 102,850 103,000 103,000 103,000 103,000 Total Funds Available 726,093 745,213 761,043 504,263 514,793 482,553 Expenditures and UsesGateway Signs- - (270,000) - (40,000) - Operating Expenditures(83,730) (87,170) (89,780) (92,470) (95,240) (98,090) Total Expenditures and Uses(83,730) (87,170) (359,780) (92,470) (135,240) (98,090) Change in Fund Balance19,670 15,680 (256,780) 10,530 (32,240) 4,910 Ending Balance 642,363 658,043 401,263 411,793 379,553 384,463 $200.0$300.0$400.0$500.02022 2023 2024 2025 2026Thousands48 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026Equipment/Building Replacement FundBeginning Balance 461,582 36,702 42,552 262,552 246,552 166,552 Revenues and Other Fund SourcesTransfers from Utility funds300,000 300,000 300,000 300,000 300,000 300,000 Interest Income1,900 2,500 - - - - Tax Levy50,000 50,000 50,000 50,000 50,000 50,000 Total Revenues and Other Fund Sources351,900 352,500 350,000 350,000 350,000 350,000 Total Funds Available 813,482 389,202 392,552 612,552 596,552 516,552 Expenditures and UsesHVAC(272,820) - - - - - Parking Lot- (254,650) - - - - Roof- - - - (150,000) - Maintenance/repair placeholder(50,000) (50,000) (50,000) (50,000) (50,000) (50,000) Vehicles(337,960) - (80,000) (301,000) (150,000) - Equipment(116,000) (42,000) - (15,000) (80,000) (160,000) Total Expenditures and Uses(776,780) (346,650) (130,000) (366,000) (430,000) (210,000) Change in Fund Balance(424,880) 5,850 220,000 (16,000) (80,000) 140,000 Ending Balance 36,702 42,552 262,552 246,552 166,552 306,552 $0.0$200.0$400.02022 2023 2024 2025 2026Thousands49 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031Public Safety Capital FundBeginning Balance 125,623 135,423 105,843 313,843 516,093 203,593 150,593 8,043 (93,752) (226,252) (136,252) Revenues and Other Fund SourcesCharitable Gambling15,000 30,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Interest Income- 550 - - - - - - - - - Tax Levy120,000 170,000 220,000 270,000 295,000 295,000 295,000 295,000 295,000 295,000 295,000 Total Revenues and Other Fund Sources135,000 200,550 235,000 285,000 310,000 310,000 310,000 310,000 310,000 310,000 310,000 Total Funds Available 260,623 335,973 340,843 598,843 826,093 513,593 460,593 318,043 216,248 83,748 173,748 Expenditures and UsesLJFD Engine/Ladder Replacement22-Pub-001 - (187,500) - - (400,000) - (210,000) - (222,500) - - LJFD Rescue/Chief/Utility Vehicle Replacement22-Pub-002 (26,220) (20,500) (2,000) (57,750) - (143,000) (22,550) (85,500) - - - LJFD General Equipment22-Pub-003 (17,190) (17,050) (15,000) (15,000) (15,000) (15,000) (15,000) (121,295) (15,000) (15,000) (15,000) LJFD Station Capital22-Pub-004 (1,190) (5,080) (10,000) (10,000) (12,500) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) Lake Johanna Fire Dept Fire Station25-Pub-005 (80,600) - - - (195,000) (195,000) (195,000) (195,000) (195,000) (195,000) (195,000) Total Expenditures and Uses(125,200) (230,130) (27,000) (82,750) (622,500) (363,000) (452,550) (411,795) (442,500) (220,000) (220,000) Change in Fund Balance9,800 (29,580) 208,000 202,250 (312,500) (53,000) (142,550) (101,795) (132,500) 90,000 90,000 Ending Balance 135,423 105,843 313,843 516,093 203,593 150,593 8,043 (93,752) (226,252) (136,252) (46,252) Ͳ$0.4Ͳ$0.2$0.0$0.2$0.4$0.62022 2023 2024 2025 2026 2027 2028 2029 2030 2031Millions50 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031Sanitary Sewer Utility FundBeginning Balance 667,738 26,124 262,664 102,014 538,204 690,584 1,086,284 1,071,864 1,321,479 1,652,339 1,642,179 Revenues and Other Fund SourcesOperating Revenue2,064,570 2,189,120 2,262,040 2,340,830 2,422,380 2,422,500 2,470,780 2,520,030 2,570,270 2,621,520 2,673,790 Total Revenues and Other Fund Sources2,064,570 2,189,120 2,262,040 2,340,830 2,422,380 2,422,500 2,470,780 2,520,030 2,570,270 2,621,520 2,673,790 Total Funds Available 2,732,308 2,215,244 2,524,704 2,442,844 2,960,584 3,113,084 3,557,064 3,591,894 3,891,749 4,273,859 4,315,969 Expenditures and UseLift Station Rehabilitation22-Sew-001 (294,225) (90,000) (210,000) - - - (90,000) (75,000) (77,000) (80,000) - Sewer Lining/Rehabilitation22-Sew-002 (220,000) - (250,000) - (330,000) - (350,000) - - (350,000) - 2021 PMP - Hazelnut Neighborhood21-Str-005 (397,319) - - - - - - - - - - Arden Oaks Neighborhood Streets22-Str-001 - (12,380) - - - - - - - - - Old Snelling Ave PMP, CR E - Hwy 5122-Str-003 - (62,000) - - - - - - - - - Old Snelling Ave/CR E Intersection Improvements 23-Str-002 - - (127,000) - - - - - - - - Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista24-Str-001 - - - (20,000) - - - - - - - Karth Lake East Neighborhood Streets26-Str-001 - - - - - (35,000) - - - - - Tiller/Dunlap/Benton Way Resurface/Replace28-Str-001 - - - - - - - (95,000) - - - Cummings/Northwoods/Red Fox/Grey Fox Resurface30-Str-001 - - - - - - - - - (10,000) - Lake Valentine Road Street Improvements30-Str-002 - - - - - - - - - (10,000) - Chatham/McCracken/Fairview/Brighton Way Resurface32-Str-001 - - - - - - - - - - - Debt Service(40,650) (39,450) (38,250) (37,050) (40,750) (39,350) (37,950) (36,725) (40,600) - - Operating Expenses(1,627,990) (1,622,750) (1,671,440) (1,721,590) (1,773,250) (1,826,450) (1,881,250) (1,937,690) (1,995,810) (2,055,680) (2,117,360) Operating transfer to Equipment Fund(126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) Total Expenditures and Uses(2,706,184) (1,952,580) (2,422,690) (1,904,640) (2,270,000) (2,026,800) (2,485,200) (2,270,415) (2,239,410) (2,631,680) (2,243,360) Change in Fund Balance(641,614) 236,540 (160,650) 436,190 152,380 395,700 (14,420) 249,615 330,860 (10,160) 430,430 Ending Balance 26,124 262,664 102,014 538,204 690,584 1,086,284 1,071,864 1,321,479 1,652,339 1,642,179 2,072,609 $0.0$0.5$1.0$1.5$2.0$2.52022 2023 2024 2025 2026 2027 2028 2029 2030 2031Millions51 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031Surface Water Mgmt Utility FundsBeginning Balance 321,801 (1,328) 168,502 350,302 311,512 516,662 525,272 706,852 850,892 996,862 976,222 Revenues and Other Fund SourcesOperating Revenue903,620 930,450 930,450 930,450 930,450 930,450 930,450 930,450 930,450 930,450 930,450 Total Revenues and Other Fund Sources903,620 930,450 930,450 930,450 930,450 930,450 930,450 930,450 930,450 930,450 930,450 Total Funds Available 1,225,421 929,122 1,098,952 1,280,752 1,241,962 1,447,112 1,455,722 1,637,302 1,781,342 1,927,312 1,906,672 Expenditures and Uses2021 PMP - Hazelnut Neighborhood21-Str-005 (535,449) - - - - - - - - - - Arden Oaks Neighborhood Streets22-Str-001 - (42,100) - - - - - - - - - Old Snelling Ave PMP, CR E - Hwy 5122-Str-003 - (65,000) - - - - - - - - - Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista24-Str-001 - - - (45,000) - - - - - - - Karth Lake East Neighborhood Streets26-Str-001 - - - - - (30,000) - - - - - Tiller/Dunlap/Benton Way Resurface/Replace28-Str-001 - - - - - - - (20,000) - - - Cummings/Northwoods/Red Fox/Grey Fox Resurface30-Str-001 - - - - - - - - - (23,000) - Lake Valentine Road Street Improvements30-Str-002- - - - - - - - - (15,000) - Chatham/McCracken/Fairview/Brighton Way Resurface32-Str-001- - - - - - - - - - - Karth Lake runoff control21-Storm-001 (56,210) - - - - - - - - - - Shorewood Drive drainage20-Storm-003 (71,790) - - - - - - - - - - Storm Sewer Structure Rehabiliation22-Storm-001 - (65,000) (80,000) (80,000) (90,000) (90,000) (90,000) (90,000) (90,000) (90,000) - Karth Lake retaining wall23-Storm-001 - - (65,000) - - - - - - - - Storm Pond and Outfall Maintenance24-Storm-002 - - - (225,000) - (160,000) - - - (110,000) - Operating Expenses(489,300) (514,520) (529,650) (545,240) (561,300) (567,840) (584,870) (602,410) (620,480) (639,090) (658,260) Transfer to Equipment Fund(74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) Total Expenditures and Uses(1,226,749) (760,620) (748,650) (969,240) (725,300) (921,840) (748,870) (786,410) (784,480) (951,090) (732,260) Change in Fund Balance(323,129) 169,830 181,800 (38,790) 205,150 8,610 181,580 144,040 145,970 (20,640) 198,190 Ending Balance (1,328) 168,502 350,302 311,512 516,662 525,272 706,852 850,892 996,862 976,222 1,174,412 $0.0$0.5$1.0$1.52022 2023 2024 2025 2026 2027 2028 2029 2030 2031Millions52 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031Water Utility FundsBeginning Balance 1,352,952 1,021,682 1,048,012 1,156,392 138,092 249,412 63,742 183,662 137,422 171,767 350,937 Revenues and Other Fund SourcesOperating Revenue2,412,010 2,518,130 2,630,080 2,747,050 2,747,430 2,747,820 2,802,370 2,858,010 2,858,420 2,858,840 2,859,270 Grants- 500,000 - - - - - - - - - Total Revenues and Other Fund Sources2,412,010 3,018,130 2,630,080 2,747,050 2,747,430 2,747,820 2,802,370 2,858,010 2,858,420 2,858,840 2,859,270 Total Funds Available 3,764,962 4,039,812 3,678,092 3,903,442 2,885,522 2,997,232 2,866,112 3,041,672 2,995,842 3,030,607 3,210,207 Expenditures and Uses2021 PMP - Hazelnut Neighborhood21-Str-005 (581,980) - - - - - - - - - - Arden Oaks Neighborhood Streets22-Str-001 - (3,110) - - - - - - - - - Old Snelling Ave PMP, CR E - Hwy 5122-Str-003 - (163,000) - - - - - - - - - Lexington Avenue, CR E to 69422-Str-006 - (500,000) - - - - - - - - - Old Snelling Ave/CR E Intersection Improvements 23-Str-002 - - (160,000) - - - - - - - - Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista24-Str-001 - - - (20,000) - - - - - - - Karth Lake East Neighborhood Streets26-Str-001 - - - - - (20,000) - - - - - Tiller/Dunlap/Benton Way Resurface/Replace28-Str-001 - - - - - - - (150,000) - - - Cummings/Northwoods/Red Fox/Grey Fox Resurface30-Str-001 - - - - - - - - - (20,000) - Lake Valentine Road Street Improvements30-Str-002- - - - - - - - - (10,000) - Chatham/McCracken/Fairview/Brighton Way Resurface 30-Str-001 - - - - - - - - - - - Water Tower Maintenance22-W-001 - (75,000) - (60,000) - - - - - - - Booster Station Improvements25-W-002 - - - - (90,000) - - - - - - Trunk Water Main Improvements26-W-003 - - - - - (300,000) - - - - - Water Meters- - - (1,200,000) - - - - - - - Debt Service(248,150) (250,750) (248,050) (250,050) (246,750) (248,150) (249,150) (250,950) (248,675) - - Operating Expenses(1,813,150) (1,899,940) (2,013,650) (2,135,300) (2,199,360) (2,265,340) (2,333,300) (2,403,300) (2,475,400) (2,549,670) (2,626,160) Transfer to Equipment Fund(100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) Total Expenditures and Uses(2,743,280) (2,991,800) (2,521,700) (3,765,350) (2,636,110) (2,933,490) (2,682,450) (2,904,250) (2,824,075) (2,679,670) (2,726,160) Change in Fund Balance(331,270) 26,330 108,380 (1,018,300) 111,320 (185,670) 119,920 (46,240) 34,345 179,170 133,110 Ending Balance 1,021,682 1,048,012 1,156,392 138,092 249,412 63,742 183,662 137,422 171,767 350,937 484,047 $0.0$0.2$0.4$0.6$0.8$1.0$1.2$1.42022 2023 2024 2025 2026 2027 2028 2029 2030 2031Millions53 Capital Improvement PlanCity of Arden Hills, MinnesotaPROJECTS & FUNDING SOURCES BY DEPARTMENT20222031thruTotal20222023202420252026Department20272028202920302031Project #Street Department3,853,0101,638,010900,000650,000Capital Improvement Funds (PIR)430,000235,000500,000500,000Grants3,296,890604,40020,000900,000650,000Other430,000692,4901,050,0001,050,000Ramsey County371,38074,380127,00020,00035,000Sanitary Sewer Utility Fund95,00020,000787,500330,000State Aid457,500240,100107,10045,00030,000Surface Water Mgmt Utility Funds20,00038,000546,110166,110160,00020,00020,000Water Utility Funds150,00030,00010,644,9903,090,0001,687,0001,885,0001,385,000Street Department Total1,125,0001,472,99022-Str-001583,000Arden Oaks Neighborhood Streets583,00022-Str-0031,497,000Old Snelling Ave PMP, CR E - Hwy 511,497,00022-Str-0061,010,000Lexington Ave, CR E to 6941,010,00023-Str-0021,687,000Old Snelling Ave/CR E Intersection Improvements1,687,00024-Str-001Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista1,885,0001,885,00026-Str-0011,385,000Karth Lake East Neighborhood Streets and Stowe Ave1,385,00028-Str-001Tiller/Dunlap/Benton Way Resurface/Replace1,125,0001,125,00030-Str-001Cummings/Northwoods/Red Fox/Grey Fox Resurface983,000983,00030-Str-002Lake Valentine Road Street Improvements489,990489,99010,644,9903,090,0001,687,0001,885,0001,385,000Street Department Total1,125,0001,472,990Produced Using the Plan-It Capital Planning Software54 Page Page CityͲWideSummary 1 SpecialRevenueFunds 43 FundStructure 3 KarthLakeTaxingDistrict 45 Revenues 7 CableTV 46 PropertyTax 12 EDAGeneral47 BudgetAssumptions 15 TIF#3CottageVillas 48 TIF#4PresbyterianHomes 49 GeneralFund 20 TIF#5TCAAP 50 GeneralGovernment 22 Mayor&Council 23 CapitalProjectFunds 51 Administration 24 Equipment&BuildingReplacement 53 Elections 25 ParkDevelopment 54 Finance 26 Capital(PIR)55 TCAAP 27 PublicSafetyCapital 56 Planning&Zoning 28 TCAAPCapital 57 GovernmentBuildings 29 PublicSafety 30 EnterpriseFunds 58 Police 31 Water 59 Dispatch 32 Sewer 60 Fire 33 Recycling 61 EmergencyManagement 34 SurfaceWaterManagement 62 ProtectiveInspections 35 PublicWorks 36 InternalServiceFunds 63 StreetMaintenance 37 RiskManagement 64 Parks&Recreation 38 Engineering 65 Recreation 39 CentralGarage 66 ParkMaintenance 40 Technology 67 Miscellaneous 41 TransfersOut 42 CITYOFARDENHILLS 2022PROPOSEDBUDGET December13,2021 $WWDFKPHQW% BUDGETSUMMARY ByFundType 2019 2020 10/31/2021 2021 2022 $Increase %Increase CITYͲWIDESUMMARY Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES GeneralFund 5,004,904$5,229,541$3,308,052$5,122,260$5,099,510$(22,750)$ Ͳ0.4% SpecialRevenueFunds 661,554526,687327,547508,840590,58081,74016.1% CapitalImprovementFunds 2,530,0602,298,1521,606,1171,114,2902,046,320932,03083.6% EnterpriseFunds 5,782,8655,371,4965,082,6265,666,5906,333,430666,84011.8% InternalServiceFunds 621,073541,495482,698629,980636,2806,3001.0% TOTALREVENUES 14,600,455$13,967,371$10,807,040$13,041,960$14,706,120$1,664,160$12.8% EXPENDITURES/EXPENSES GeneralFund 5,129,687$5,064,623$4,616,999$5,212,980$5,239,510$26,530$0.5% SpecialRevenueFunds 525,587456,419278,318505,790504,690(1,100) Ͳ0.2% CapitalImprovementFunds 1,363,379581,5952,845,0692,492,2203,859,8901,367,67054.9% EnterpriseFunds 4,930,1014,599,9823,442,1537,515,5406,587,180(928,360) Ͳ12.4% InternalServiceFunds 673,275654,330266,704646,570648,3801,8100.3% TOTALEXPENDITURES/EXPENSES 12,622,029$11,356,949$11,449,242$16,373,100$16,839,650$466,550$2.8% NETCHANGESINFUNDBALANCE 1,978,425$2,610,422$(642,202)$(3,331,140)$(2,133,530)$1,197,610$ 35% 4% 14% 43% 4% 2022RevenuesbyFundType GeneralFund SpecialRevenueFunds CapitalImprovementFunds EnterpriseFunds InternalServiceFunds 31% 3% 23% 39% 4% 2022ExpendituresbyFundType GeneralFund SpecialRevenueFunds CapitalImprovementFunds EnterpriseFunds InternalServiceFunds 1 BUDGETSUMMARY BySource/UseType 2019 2020 10/31/2021 2021 2022 $Increase %Increase CITYͲWIDESUMMARY Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES Taxes 4,284,785$4,473,917$2,592,663$4,634,870$4,910,500$275,630$5.9% SpecialAssessments 835,556335,282429,664247,550269,90022,3509.0% Licensesandpermits 716,665430,943660,766596,710506,200(90,510) Ͳ15.2% Intergovernmental 693,249971,191123,027171,5701,164,590993,020578.8% Chargesforservices 5,995,6495,865,3335,886,4026,114,4306,294,540180,1102.9% Fines&forfeits 34,51213,58111,01227,65023,750(3,900) Ͳ14.1% Investmentearnings 376,024417,627(67,807)75,00075,000 Ͳ0.0% Miscellaneous 420,881238,791138,880245,900212,210(33,690) Ͳ13.7% InterfundServices 583,133505,707484,435628,280634,4306,1501.0% Transfersin 660,000715,000548,000300,000615,000315,000105.0% TOTALREVENUES 14,600,455$13,967,371$10,807,040$13,041,960$14,706,120$1,664,160$12.8% EXPENDITURES/EXPENSES PersonnelExpenses 2,528,004$2,586,382$2,029,486$2,968,390$3,019,700$51,310$1.7% SuppliesandMaterials 316,759230,738186,152374,250368,750(5,500) Ͳ1.5% OtherServicesandCharges 7,541,4747,263,0875,627,8897,752,4407,973,520221,0802.9% CapitalExpenditures 1,484,491478,0752,768,9164,689,2204,572,480(116,740) Ͳ2.5% DebtService 91,30183,667288,800288,800290,2001,4000.5% Transfers 660,000715,000548,000300,000615,000315,000105.0% TOTALEXPENDITURES/EXPENSES 12,622,029$11,356,949$11,449,242$16,373,100$16,839,650$466,550$2.8% NETCHANGESINFUNDBALANCE 1,978,425$2,610,422$(642,202)$(3,331,140)$(2,133,530)$1,197,610$ 33% 2%3% 8% 43% 0%1%2% 4%4% 2022RevenuesbySourceType Taxes SpecialAssessments Licensesandpermits Intergovernmental Chargesforservices Fines&forfeits Investmentearnings Miscellaneous InterfundServices Transfersin 18% 2% 47% 27% 2% 4% 2022ExpendituresbyUseType PersonnelExpenses SuppliesandMaterials OtherServicesandCharges CapitalExpenditures DebtService Transfers 2 FundStructure PurposeandAccountingBasis TheaccountsoftheCityareorganizedonthebasisoffundsandaccountgroups,eachofwhich isconsideredaseparateaccountingentity.Theoperationsofeachfundareaccountedforwith aseparatesetofselfͲbalancingaccountsthatcompriseitsassets,liabilities,fundequity, revenues,andexpendituresorexpensesasappropriate.Governmentresourcesareallocated toandaccountedforinindividualfundsbaseduponthepurposesforwhichtheyaretobe spentandthemeansbywhichspendingactivitiesarecontrolled.Certainfundshavevarying levelsofrestrictions,imposedeitherbylegalrequirementsorpolicychoices,andassuch,itcan behelpfultoseeabroadoverviewoftheCity’sfinancestoshowsummariesofdifferentfunds. TheCity’sfundsaregroupedintosevenbasictypes: x General x SpecialRevenue x Capital x DebtService x Proprietary(Enterprise) x InternalService x Fiduciary ThebudgetedfundsoftheCityaregroupedintotwobroadcategoriesasfollows: x GovernmentalFunds–GovernmentalFundsareusedtoaccountfor“governmentͲtype” activitiesoftheCity(e.g.,activitiesthatreceiveasignificantportionoftheirfunding frompropertytaxes,stateaids,andvariousgrants).TheGovernmentalFundsbudgeted fortheCityaretheGeneralFund,SpecialRevenueFunds,DebtServiceFunds,and CapitalProjectsFunds. x ProprietaryFunds–Proprietaryfundsareusedtoaccountforthe“businessͲtype” activitiesoftheCity(e.g.,activitiesthatreceiveasignificantportionoftheirfunding throughusercharges).TheproprietaryfundsbudgetedbytheCityareEnterpriseFunds andInternalServiceFunds. ThefirstthreefundtypeslistedabovecomprisethemajorityofthedayͲtoͲdayoperating activitiesoftheCity.Theremainingfundtypesaremorespecializedfunds,andtypically accountforoneͲtimeand/orspecificactivitiesratherthanongoingandrecurringservices.Brief descriptionsofeachfundtypefollow. GeneralFund TheGeneralfundistheprimaryrevenuesourceandoperatingfundformostservicescities typicallyoffer.Theseincludepublicsafety(policeandfire),streetmaintenance,parksand recreation,andneighborhoodandcommunityservices,etc.Inaddition,theCityCouncil, AdministrativeServicesandCityAttorneybudgetsarepredominatelyfundedbytheGeneral Fund. 3 Theseactivitiesarefinancedthroughgeneraltaxdollarsfrompropertytaxesandbyrevenues generatedfrompermits,feesandinvestmentearnings. SpecialRevenueFunds Specialrevenuefundsaccountforactivitiesfundedbyspecialpurposerevenue,thatis, revenuesthatarelegallyrestrictedtoexpendituresforaspecificpurpose.TheCitymaintains sixactivespecialrevenuefundswhichinclude:KarthLakeTaxingDistrict,CableFund,EDA GeneralFund,EDATIFDistrict#3CottageVillas,EDATIFDistrict#4PresbyterianHomes,and EDATIFDistrict#5TCAAP. CapitalProjectFunds ThesefundsincludetheEquipmentandBuildingReplacementFund,PublicSafetyCapitalFund, ParksFund,TCAAPCapital,andthePermanentImprovementRevolvingFund(PIR).Theyare usedtoaccountforfinancialresourcestobeusedfortheacquisitionofequipmentor constructionofmajorcapitalfacilities(otherthanthosefinancedbyproprietaryfundssuchas theWaterandSewerfunds),i.e.,thedevelopmentofanewneighborhoodpark,orafire station. Proprietary(Enterprise)Funds ThesefundsaccountforCityactivitiesthatoperateaspublicenterprises.Revenuescomefrom feeschargedtoprograms,customers,orotherdepartmentusers.Enterprisefundsthat provideforsewerandwaterservicesareproprietaryfunds.TheCitycurrentlyhasfour enterprisefunds(water,sanitarysewer,recycling,andsurfacewatermanagement)that representseparatebusinessactivitiesfortheCity. x Water–TheCityprovideswaterservicetoitscitizensandcommercialentities. x SanitarySewer–TheCity’ssewersprotectpublichealthandpreservewastewater solids.TheCityisconnectedtotheMetropolitanCouncil’ssewersystem. x Recycling–TheCityprovidesrecyclingservicestoitscitizenstoprotectpublichealth andtheenvironment. x SurfaceWaterManagement–TheCity’ssurfacewatermanagementsystemcollects stormwaterrunoff,protectstheenvironment,andmanagesthedischargeofwaterto holdingpondsandthewatershed. Proprietary(InternalService)Funds ThesefundsaccountforCityactivitiesthatoperateaspublicenterprisesandprovideservices internallytootherdepartments.Revenuescomefromfeeschargedtoprograms,customers,or otherdepartmentusers.InternalServicefundsthatprovideforengineeringandITservicesare internalfunds.TheCitycurrentlyhasfourinternalservicefunds(RiskManagement, Engineering,CentralGarage&Equipment,andTechnology)thatrepresentactivitiesforthe City. x RiskManagement–ThisfundprovidesinsurancetoalldepartmentswithintheCity. 4 x Engineering–ThisfundprovidesengineeringservicesforCityprojects,developments, andalldepartmentswithintheCity. x CentralGarage&Equipment–Thisfundprovidestheservicesandequipmentrepairfor thePublicWorksDepartmentwhichconsistsofStreetMaintenance,ParkMaintenance, WaterUtility,SewerUtility,andtheSurfaceWaterManagementUtility. x Technology–Thisfundprovidestechnologysoftwareandequipmenttoall departmentswithintheCity. DebtServiceFunds Fundsfordebtservicetrackrevenuesandexpendituresrelatedtorepaymentofprincipaland interestcostsassociatedwithborrowingmoneyforlongͲtermobligations.Thereadercanfind aseparatedebtservicescheduleinthisbudgetthatprovidesdetailsonalloutstandingdebt owedbytheCity. FiduciaryFundTypes TrustandAgencyFundsareusedtoaccountforassetsheldbytheCityasanagentortrustee forindividuals,privateorganizations,othergovernmentsand/orfunds.TheseincludeAgency andExpendableTrustFunds.Agencyfundsarecustodialinnature(assetsandliabilities)anddo notinvolveMeasurementofresultsofoperations.TheCitycurrentlydoesnothaveany fiduciaryfunds. 5 FUNDSTRUCTURE Governmental Funds Proprietary Funds FiduciaryFunds Debt Service Funds* General Fund Capital Projects Funds Special Revenue Funds Enterprise Funds Internal Service Funds Trust Funds* Agency Funds* RiskManagement Engineering CentralGarage Technology KarthLakeTaxingDistrict CableTV EDAGeneralActivities EDATIFDistrict3 EDATIFDistrict4 EDATIFDistrict5 Equipment&BuildingReplacement Parks CapitalImprovements(PIR) PublicSafetyCapital TCAAPCapital *TheCitydoesnothaveanyDebt,AgencyorTrust Fundsasnotedaboveinred. Water SanitarySewer Recycling SurfaceWaterManagement 6 Revenues TheCityisdependentontheresourcesthatgeneraterevenuetoprovideforthedifferent servicesthatourresidentsreceive.Thisdependencyisthelimitingfactoronwhatservicecan beprovided.Theseservicesrangefromthebasicservicesofpublicsafetyandroad maintenancetoservicesenhancingthequalityoflifesuchasparksandcommunityevents.Our resourcestogeneraterevenueareaffectedbyanumberoffactors,includingCity,Stateand Federallaws,rates,demographics,andeconomicconditions.Thefollowingprovidesa summaryofmajorrevenuesourcesandgeneraltrends: PropertyTaxes ThisrevenuesourceisprimarilyusedintheGeneralFundandissetataleveltoraiseadequate revenuefortheoperatingbudgetwhencombinedwithotherexpectedrevenues.Thefinal levelofexpectedrevenueshouldbesufficienttoconductCitybusinessinaccordancewith CouncilpolicyanddirectivesandresultinaprojectedyearͲendfundbalancetocoverpossible emergenciesandcontingencies. Trends:PropertytaxlevieshavebeenincreasingduetocutsinStateAidthatbeganin2001. SpecialAssessments Aportionofthecostsforpublicimprovementsisrecoveredbyassessmentchargestothe benefitingpropertyowners.Thesecollectionsareusedtopaybondprincipalandintereston theoutstandingimprovementbondsortoreimbursetheCityifnobondswereissued.A majorityofthespecialassessmentsareassociatedwithroadreconstructionprojectswithinthe CapitalImprovementPlan,buttheyalsoincludechargesagainstpropertyforthecollectionof delinquentutilitybillsormiscellaneouscharges. $2.00 $2.25 $2.50 $2.75 $3.00 $3.25 $3.50 $3.75 $4.00 $4.25 $4.50 $4.75 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022MillionsTaxLevies 7 Trends:SpecialAssessmentRevenuesfluctuateduetothetimingofPavementManagement Plan(PMP)projects.The2015,2018and2019collectionswerelargerthanaverageasthere weremoreprepaidspecialassessments. Licenses&Permits Thesefeesarenormallychargedasameansofrecoveringthecostofregulationintheinterest oftheoverallcommunity.Businesslicensefeesarerequiredtobepaidannuallyinorderto operateabusinesswithintheCity.NonͲbusinesslicenseandpermitfeesareleviedtofinance thecostofinspectingandregulatingnewconstructionandtocoveraportionofthe administrativecostsassociatedwithmonitoringactivities.Buildingpermitfeesgeneratemost oftherevenueinthiscategory. $0 $100 $200 $300 $400 $500 $600 $700 $800 $900 $1,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022ThousandsSpecialAssessments 200 300 400 500 600 700 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 NumberofBuildingPermitsIssued 8 Trends:Licenserevenueisexpectedtoremainstatic.Buildingpermitrevenueisexpectedto decreaseastheCityisprimarilybuiltoutbutcommercialactivitywillcausefluctuationsasseen in2016and2017asexistingfacilitiesgothroughupgrades.ThiswillallchangeoncetheRice CreekCommons(TCAAP)projectbeginsconstruction.2016and2017numbersreflectmajor renovationsattheLandO’LakesheadquartersfacilityandBostonScientific. Intergovernmental Thisrepresentsmoniesfromothergovernmentsintheformofgrants,entitlements,andshared revenues.TheCityreceivesavarietyofsharedrevenuesfromtheStateofMinnesota.Priorto 2011,themajorrevenuewithinthiscategorywasMarketValueHomesteadCreditAid.The 2011legislatureeliminatedthisprogram.ThemajorrevenuesourceisnowMunicipalStateAid (MSA)maintenanceforstreets. AllotheramountsrepresentsmallgrantsandaidsthattheCityreceivesundervarious establishedprograms. MSAMaintenanceisaprogramforurbanmunicipalitieswithpopulationsof5,000ormore. 20%ofaCity’sCountyRoadsandlocalimprovedmileageareincluded.ThisincludesCounty RoadsandCountyStateAidHighways(CSAH)thathaverevertedbacktothemunicipality. PoliceAidismoneyreceivedfromtheStatetohelpwithpolicepersonneltrainingcosts.Since ArdenHillscontractswiththeRamseyCountySheriffforthisservice,apartofthisrevenueis allocatedbacktoArdenHillseachyeartooffsetpartofthecontractcostsforpolicing. Trends:MSAMaintenancedollarshadbeengraduallyincreasingthrough2020butdeclinedin 2021duetoCOVIDͲ19.PoliceAidhasremainedfairlystaticoverthelastsixyearsandis expectedtoremainso. ChargesforServices ThiscategoryreflectsfeescollectedforcontractualservicesandgeneralservicesthattheCity chargesdirectlyfor.Includedinthiscategoryarethefollowing: x GeneralFundchargesforservicesincludecontractualandservicefeeservicesrelatedto generalgovernment,publicsafety,andrecreation. x Servicestoproperty(UtilityFees)–arecollectedbytheutilityfundsfromcustomers (residentsandbusinesswithintheCity)forservices. 9 Trends:ChargesforServiceshavebeenincreasingasawhole.Thisisinpartduetorisingutility feestohelppayforneededinfrastructureimprovements(seetheCapitalImprovementPlan section).FluctuationsintheGeneralFundfeesareprimarilyduetoPlanCheckFeerevenue associatedwithbuildingpermits. FinesandForfeitures FinesandforfeituresrepresenttheCity’sportionoftrafficandcodeviolationfeesandare collectedintheGeneralFund.WhenaviolationisissuedbyaCity,Sheriff,orStateTrooper withintheCityLimits,aportionofthefeepaidtotheCountyisdistributedtotheCity(basedon StateStatute). In2011,theCityadoptedAdministrativeFineswhichareseenforthefirsttimein2012 revenues.Thesearefinesforviolationsthatare10milesperhour(MPH)orunderandalso rollingstopsthroughstopsigns.Thesefinesarecollectedatthelocallevelandserveapurpose byprovidingeducationtothecommunity. $3.0 $3.5 $4.0 $4.5 $5.0 $5.5 $6.0 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022MillionsUtilityFees $10,000 $20,000 $30,000 $40,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Fines&Forfeitures 10 Trends:FinesandForfeiturerevenueareusuallyfairlyflat.Thedropofin2020isdueto COVIDͲ19. FranchiseFees FranchisefeesarederivedfromafeeimposedoncableTVrevenuescollectedbytheutilities forusagewithintheCity.ThefeesaredepositedintheSpecialRevenueCableFund.CableTV franchisefeesareusedtocovercommunicationandAVequipmentcosts. Trends:Thefeecurrentlyisestimatedtogenerateapproximately$98,340peryearforthe CableFund. DeveloperReimbursements TheCountyhaspurchasedtheTCAAPproperty.Onceplansandphasinghavebeen determined,estimatescanbemadeondeveloperreimbursementsandexpendituresforthe property.ADevelopmentAgreementwillbeenteredintoinwhichtheCityisreimbursedforits expensesincurredwiththisacquisition. Trends:Norevenueshavebeenbudgetedatthistimebutonceplansandphasinghavebeen determined,revenuesareexpectedtooffsetcostsincurredinconnectionwiththisproject. ThiswillhappenaspartoftheJointDevelopmentAuthoritywithRamseyCounty. InvestmentEarnings Investmentearningsareallocatedtoallfundsbaseduponaweightedaverageoftheirdaily cashbalance.Forbudgetingpurposes,theinterestearningsareprojectedandtheallocation fromthelatestComprehensiveAnnualFinancialReportisused.Marketvaluechangesrelated totherequiredrecognitionofunrealizedgains/lossesareincludedintheestimatefor budgetarypurposes. Trends:Investmentearningsaresubjecttotheinterestrate,shiftsintheeconomyandare dependentonwhatratesareavailableatthetimeinvestmentsweremade. OtherRevenues Miscellaneoussourceswhichdonotfitintoanyoftheabovementionedrevenuecategories. Thesesourcesincludedonations,othersmallunexpectedpayments,andnonͲoperating revenues(ProprietaryFunds)suchassaleofscraporsurplus. Trends:Theserevenuesareexpectedtoremainconstantoverthenextseveralyears. 11 PropertyTax TheCityofArdenHillsleviespropertytaxesforitsGeneralFundOperations.Theleviesare allowedbyStateLaw,andarecollectedfrompropertyownersbyRamseyCountyand distributedtotheCityinJuly,December,andJanuary. PropertyTaxReform During2001,theStateLegislaturepassedamajorPropertyTaxReformBillthatdramatically impactedStatefundingtolocalgovernments.Levylimitsreturned,andamajorshiftinthe StateFundingofschooldistrictsresultedintheeliminationofsomeaidsforcities.The intentionoftheStateLegislaturewastohavecitiesmakeupforthislostaidthroughthe propertytaxlevy.ThisreducedtherelianceofcitiesonStateAid,andallowsthepropertytax levytomakeupalargershareoftheGeneralFundRevenues.ArdenHillsdidnotreceivea significantportionofLocalGovernmentAid,thuswasnotimpacted. AstheLegislatureenteredthe2003session,thesituationwiththeeconomywascreatinga StateDeficitofover$4billion.TheStateenactedmanyreductionsinordertobalancethe budget.Aspartofthosereductions,citieshadtheirpropertytaxaiddecreasedfor2003and 2004.TheMarketValueHomesteadCredit(MVHC)reductionamountfor2003was$100,979 or100%oftheaidamountthecitywasinitiallycertifiedtoreceive.Thecitieswerethenonly allowedtolevybackfor60%ofthepermanentLGAlossesfrom2003and2004.In2005,the LegislaturereadjustedtheformulaforStateAidandincreasedtheoverallStateAidtocitiesby $48million.Theformulachangewasdetrimentaltomostinnerringsuburbsandmostcitiesin turnsawatotaleliminationofitsLGA. In2008,theStateagainwasfacingadeficitandtheGovernmentchosetounallotthesecond halfpaymentsofLGAandMVHCwhichweretobedistributedinDecember2008.Thiswasa lossof$26,272totheCity.AstheStateeconomicforecastdidnotimprovein2009or2010,all LGAandMVHCaidwasunallotted,thiswasalossof$55,923and$61,774fortheCity.InmidͲ 2010,theGovernorunallottedthe2011MVHCaidwhichwasestimatedat$61,774forArden Hills. The2011legislatureeliminatedtheMVHCprogramfor2012,thustakinglocalgovernmentsout oftheequation.AnewprogramgiveshomesteadedpropertyownersaMarketValueExclusion (MVE)onthevalueoftheirpropertyandgivesthesepropertyownersbasicallythesameeffect. However,thisshiftstaxestononͲhomesteadedpropertyaseachlocaljurisdictionisnow receivingitsfulllevy,includingtheCity.ThisresultsinshiftingasignificantportionoftheCity’s levy(andotherlocaljurisdiction’slevy)toCommercial/Industrialpropertyandthose homesteadswhosevalueisover$413,800wheretheexclusioniseliminated. 12 PropertyValues(TaxBurden) City’sMarketValueandTaxCapacity Duetothecurrenteconomicconditions,thetaxablemarketvaluefortheCityisprojectedto increaseby$2.7millionor0.2%to$1.44billion.Fromthis,theTaxCapacityiscalculated(for residentialpropertiesitequatesto1%ofTaxableMarketValue,andvariesbypropertytypefor allothers).TheCity’sTaxCapacityforcalculatingtaxeswasprojectedtodecreaseby1.8%to $15.4million.ThisplusthechangeinthelevyisincreasingtheCity’staxratefrom25.0893%to 26.5508%. MedianValuedHome Duetocurrenteconomicconditions,theTaxableMarketValueofthemedianvaluedhome withintheCityisprojectedtodecrease0.75%from$387,500to$384,600.TheoverallCityTax burdenincreaseonthemedianvaluedhomeisprojectedtobeapproximately5.0%or$48.05. PropertyTaxLevies Thetotallevybeingproposedis$4,472,680.Thisrepresentsa$192,600or4.50%increaseover the2021levyof$4,280,080. AnokaCountysetstheFiscalDisparitieslevyfortheentireSevenCountyMetropolitanArea. Thiswasestablishedbythelegislatureinthe1970’sasameanstomoreevenlydistributethe propertytaxbenefitderivedbycommercialproperties.Citiesareeithera“net”gainerora “net”contributor.ArdenHillsisa“net”gainerandwillcollect$385,578in2022asopposedto $345,787in2021,whichisanincreaseof11.5%. CityTaxRate TherearetwotypesoftaxratesthatarecalculatedfortheCity.Oneisanettaxcapacitybased rate,andtheotherisamarketvaluebasedrate.Bothratesusethemarketvalueasthe startingpointfordeterminingtherate. NetTaxCapacityBasedRate TheNetTaxCapacitybasedrateiscalculatedbytakingthelevyanddividingitbytheNetTax Capacity.NetTaxCapacitycalculationisregulatedbytheStateLegislature,whichhascreated twentyͲeight(28)classificationsofpropertyanda“classratepercentage”foreach classification.TheNetTaxCapacityisdeterminedbymultiplyingthemarketvalueofeach propertybytheappropriateclassratepercentage.Thesumtotalofallparceltaxcapacitiesless adjustmentsfortheCity’sFiscalDisparitycontribution,thoseparcelsthathavebeencertifiedin aTaxIncrementFinancing(TIF)developmentdistrict,andtheMVErepresenttheNewTax Capacityforthecity.Currently,theGeneralFundLevyisNetTaxCapacitybased. 13 Tax Capacity 2020 2021 2022 Real Estate/Personal Property 17,860,900 18,672,508 18,693,579 Tax IncrementDistricts (273,444) (362,116) (367,689) SubͲ Total 17,587,456 18,310,392 18,325,890 FiscalDisparities: Contribution (2,627,733) (2,626,682) (2,932,378) Distribution 1,304,870 1,360,649 1,536,822 Total Tax Capacity 16,264,593 17,044,359 16,930,334 PercentChange 5.5% 4.8%Ͳ0.7% MarketValuebasedrate MarketValuebasedratesarecalculatedbydividingthelevybythetaxablemarketvalueofall propertieswithinthecity.Taxablemarketvalueiscalculatedbytakingthemarketvalueofall propertieslessexclusionsandlimitationsassetbytheStateLegislature. MarketValueDetermination ThecountyAssessordeterminesthemarketvalueofpropertiesthroughassessment,theuseof actualsalesdata,andeconomictrends.Thetaxesthatarecollectedin2022arebasedonthe assessmentofmarketvaluesfor2021,whicharecertifiedtotheCountyAssessoronJanuary2, 2021andrelatetosalesanddatainformationfrom2020.Allassessmentsaresubjecttoreview bytheMinnesotaDepartmentofRevenue.TheStaterequiresthatpropertyvaluesbewithin 90%to105%ofactualsalesoverall. TruthͲInͲTaxationPublicHearing EachyearinlateNovemberorearlyDecember,Statutesrequireallcounties,schooldistricts, andcitieswithapopulationover2,500toholdapublichearingtodiscusstheproposedbudget andpropertytaxlevies.Aspartofthisprocess,eachpropertyissentbythecountyaTruthͲInͲ Taxationnoticewhichshowstheimpactsoftheproposedleviesontheirindividualproperty. Thepublichearingissetasaforumforcitizenstocomeanddiscusstheirviewsonthe proposedbudgetandpropertytaxlevieswiththepublicofficialsofeachjurisdiction.TheCity heldtheTruthͲInͲTaxationPublicHearingonMonday,December13,2021. 14 BudgetAssumptions Certainassumptionsaredecidedonasafoundationfordevelopingabudget.These assumptionsguidetheCityindeterminingthelevelofservicethatwillbeprovidedtoresidents andhowthoseserviceswillbefunded.TheCity’sbudgetpracticeistouseconservative revenueestimatestoassureadequatefundingofexpenditures. 2022Assumptions TheCityisassumingapopulationgrowthof1%peryearuntiltheTCAAPdevelopmentoccurs. TheChartbelowdemonstratestheCity’spopulationgrowthoverthelastnineyears.Afterthe 2010Census,theCity’spopulationwasreportedas9,552. AstheCity’spopulationgrows,sodoesthedemandforservices.Thisincreaseindemandfor servicesalsorequiresincreasesinparks,milesofstreets,watermainsandsewerlinesthatneed tobemaintained.In2022,theCitycontinuesvariousinfrastructureimprovementsastheCity’s infrastructureages.ThisgrowthanddemandcanresultintheCity’soperatingbudgetsgrowing fasterthantheConsumerPriceIndex(CPI)andincreasedinfrastructureimprovementscan causetheCity’spercapitaspendingtoincrease. 9,000 9,200 9,400 9,600 9,800 10,000 10,200 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Population 15 AstheCitybecomesmoredevelopedandhaslesslandavailablefornewresidential development,theCity’soperatingexpendituresshouldincreasewithincreasesintheCPIwith theexceptionofa“catchͲup”ininfrastructureimprovements. CurrenteconomicconditionshavecausedtheCity’smarketvaluestodecreaseby0.75%.In 2002theStateLegislatureenactedmajorpropertytaxreformwhichloweredallpropertyclass rates.TheCity’staxcapacityhasallowedthecitytomaintainataxratethatisoneofthe lowestintheMinneapolis/St.PaulMetropolitanarea.Currently,theCityhasoneofthelowest ratesinthenortheastmetropolitanareaasshowninthegraph. Ͳ60% Ͳ40% Ͳ20% 0% 20% 40% 60% 80% 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Budgetvs.CPI Budget CPI $0 $500 $1,000 $1,500 $2,000 $2,500 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 PerCapitalSpending 16 Asotherrevenuesourcesdecreaseorremainatpastlevels,theCitybecomesmorerelianton propertytaxesasitsmainrevenuesource.ThefollowingtablesummarizestheCity’sproperty taxlevyoverthelasttenyears. Year Levy %Change 2013 $3,191,230 3.0% 2014 $3,257,456 2.1% 2015 $3,359,775 3.1% 2016 $3,478,775 3.5% 2017 $3,641,290 4.7% 2018 $3,786,942 4.0% 2019 $3,938,420 4.0% 2020 $4,135,340 5.0% 2021 $4,280,080 3.5% 2022 $4,472,680 4.5% 0 10203040506070 NorthOaks WhiteBearLake VadnaisHeights LittleCanada WhiteBearTownship ArdenHills Lauderdale Shoreview NewBrighton MoundsView GemLake FalconHeights Roseville NorthSt.Paul Maplewood St.Paul SpringLakePark St.Anthony 2021CityTax Rates 17 TtheMinnesotaStateLegislatureenactedMarketValueHomesteadCreditreductionsto propertyownersin2003Ͳ2004.Thiscreditwasnotreimbursedtolocalgovernments,whichin effectreducedtaxrevenuessolocalgovernmentsdidnotreceivethefullamountoftheir certifiedlevies.In2005thelegislaturereinstatedthesecreditreductionsfor2005and2006. Thecreditswerereinstatedin2007.However,duetothecurrenteconomicconditions,the secondhalfpaymentfor2008andallofthe2009and2010paymentswereunallottedbythe Governor.Allofthe2011paymentswereunallotted.The2011legislatureeliminatedthe programfor2012andreplaceditwiththeMarketValueExclusionprogrampreviously discussed,takinglocalgovernmentsoutoftheformula.TheCitybeganreceivingitsfulllevyin 2012,however,thefulleffectwasseenin2013asFiscalDisparitiescaughtupwiththechange. Currentlythereislittlelandavailableforresidentialdevelopmentandnewhomeconstruction withintheCityexceptwiththeadditionoftheTCAAPproperty.Mostdevelopmentis commercial/industrialandastheseareasaredevelopedtherewillbeadeclineofpermit revenuesinthefuture.Thisisexpectedtoincreaseinthefuturedependingonthetimingof howtheTCAAPpropertydevelops. TheCitypoolsitscashreservesforinvestmentpurposes. OneoftheCity’slargestexpenditureclassificationsispersonnelservices.Personnelservices includesalariesandfringebenefitsforallemployees.For2022,thesalarieshavebeen budgetedwitha3.0%COLAincreasefornonͲunionemployeesanda3.0%COLAincreaseunion employees. Thiswillbethefourthyearofthecity’shealthinsuranceplan.Theincreaseinpremiumsfor 2022isabout9.0%.Dentalwillbeincreasingby3.3%andtherearenochangestoLife,Short TermorLongTermDisability. Finally,thepopulationgrowthdoesnotonlyaffecttheCity’sGeneralfund,italsoaffectsthe City’sWater,Sewer,andtheSurfaceWaterManagementoperatingfunds.Asthepopulation hasincreased,sohasthenumberofutilitycustomers.Asthenumberofcustomersincrease,so doestherevenue,thedemandforserviceandthecostofprovidingtheservice.Thechart belowshowsthecustomerchangesoverthelastfiveyears. 18 2605 2610 2615 2620 2625 2630 2635 2640 2645 2650 2655 2660 2016 2017 2018 2019 2020 2021 #ofUtilityCustomers Water Sewer Storm 19 2019 2020 10/31/2021 2021 2022 $Increase %Increase GENERALFUND Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES Taxes 3,375,624$3,629,818$2,047,578$3,715,930$3,858,370$142,440$3.8% Specialassessments 7724,7592,2571,0601,51045042.5% Licensesandpermits 714,530431,628658,033594,510504,800(89,710) Ͳ15.1% Intergovernmental 162,041629,43296,895147,730158,25010,5207.1% Chargesforservices 575,119356,626511,214599,650519,510(80,140) Ͳ13.4% Fines&forfeits 34,51213,58111,01227,65023,750(3,900) Ͳ14.1% Investmentearnings 119,231101,743(21,320)18,60019,5009004.8% Miscellaneous 23,07361,9552,38317,13013,820(3,310) Ͳ19.3% TOTALREVENUES 5,004,904$5,229,541$3,308,052$5,122,260$5,099,510$(22,750)$ Ͳ0.4% EXPENDITURES Mayor&council 66,988$65,219$59,671$73,960$55,070$(18,890)$ Ͳ25.5% Administration 318,670314,912283,486371,920401,07029,1507.8% Elections 23,77725,44324,34431,85032,3505001.6% Finance 155,637144,397164,400185,900184,220(1,680) Ͳ0.9% TCAAP 96,15242,70721,95785,13087,2602,1302.5% Planning&Zoning 200,771154,972173,377230,130242,01011,8805.2% GovernmentBuildings 196,279179,674154,625197,030203,8406,8103.5% Police 1,356,0291,427,3951,157,1631,390,2401,396,1305,8900.4% Dispatch 51,36945,57840,71255,80061,8106,01010.8% Fire 573,680620,986656,401656,400696,67040,2706.1% EmergencyManagement 5,6596,3084,7705,7906,2004107.1% ProtectiveInspections 412,558335,502350,084347,980349,8601,8800.5% StreetMaintenance 632,530675,740484,481755,540759,0403,5000.5% Recreation 284,893168,895118,738262,730234,740(27,990) Ͳ10.7% ParkMaintenance 394,694378,893374,790562,580529,240(33,340) Ͳ5.9% Transfersout 360,000478,000548,000 Ͳ Ͳ ͲN/A TOTALEXPENDITURES 5,129,687$5,064,623$4,616,999$5,212,980$5,239,510$26,530$0.5% NETCHANGEINFUNDBALANCE (124,783)$164,918$(1,308,946)$(90,720)$(140,000)$(49,280)$54.3% 20 2022BUDGETͲGENERALFUNDͲSCHEDULEOFEXPENDITURESͲDETAILBYFUNCTION 2019 2020 2021 2022 $Increase %Increase Actual Actual Budget Proposed (Decrease) (Decrease) Mayor&council Personnel Expenses 37,203$37,208$37,220$37,220$ Ͳ$0.0% Supplies and Materials Ͳ108150150 Ͳ0.0% Other Services and Charges 29,78527,90336,59017,700(18,890) Ͳ51.6% 66,988$65,219$73,960$55,070$(18,890)$ Ͳ25.5% Administration Personnel Expenses 194,459$211,484$234,470$246,340$11,870$5.1% Supplies and Materials 389180650650 Ͳ0.0% Other Services and Charges 123,822103,248136,800154,08017,28012.6% 318,670$314,912$371,920$401,070$29,150$7.8% Elections Supplies and Materials Ͳ$758$ Ͳ$ Ͳ$ Ͳ$0.0% Other Services and Charges 23,77724,68531,85032,3505001.6% 23,777$25,443$31,850$32,350$500$1.6% Finance Personnel Expenses 52,839$58,488$68,420$73,370$4,950$7.2% Supplies and Materials 12,8168,17020,50018,000(2,500) Ͳ12.2% Other Services and Charges 89,98277,73896,98092,850(4,130) Ͳ4.3% 155,637$144,397$185,900$184,220$(1,680)$ Ͳ0.9% TCAAP Personnel Expenses 29,444$36,316$34,130$36,260$2,130$6.2% Supplies and Materials Ͳ Ͳ Ͳ Ͳ Ͳ0.0% Other Services and Charges 66,7096,39151,00051,000 Ͳ0.0% 96,152$42,707$85,130$87,260$2,130$2.5% Planning&Zoning Personnel Expenses 128,979$136,151$166,900$200,230$33,330$20.0% Supplies and Materials Ͳ24 Ͳ Ͳ Ͳ0.0% Other Services and Charges 71,79218,79763,23041,780(21,450) Ͳ33.9% 200,771$154,972$230,130$242,010$11,880$5.2% GovernmentBuildings Personnel Expenses 42,037$34,927$31,750$34,000$2,250$7.1% Supplies and Materials 10,8284,3479,5009,500 Ͳ0.0% Other Services and Charges 143,414140,401155,780160,3404,5602.9% 196,279$179,674$197,030$203,840$6,810$3.5% Police Other Services and Charges 1,356,029$1,427,395$1,390,240$1,396,130$5,890$0.4% 1,356,029$1,427,395$1,390,240$1,396,130$5,890$0.4% Dispatch Other Services and Charges 51,369$45,578$55,800$61,810$6,010$10.8% 51,369$45,578$55,800$61,810$6,010$10.8% Fire Other Services and Charges 573,680$620,986$656,400$696,670$40,270$6.1% 573,680$620,986$656,400$696,670$40,270$6.1% EmergencyManagement Personnel Expenses 4,768$5,009$4,840$5,200$360$7.4% Supplies and Materials Ͳ Ͳ Ͳ Ͳ Ͳ0.0% Other Services and Charges 8911,2999501,000505.3% 5,659$6,308$5,790$6,200$410$7.1% ProtectiveInspections Personnel Expenses 226,861$265,191$281,460$283,960$2,500$0.9% Supplies and Materials 4152,0651,0001,000 Ͳ0.0% Other Services and Charges 185,28368,24765,52064,900(620) Ͳ0.9% 412,558$335,502$347,980$349,860$1,880$0.5% StreetMaintenance Personnel Expenses 267,797$269,671$303,480$319,070$15,590$5.1% Supplies and Materials 57,62333,90350,00050,000 Ͳ0.0% Other Services and Charges 307,111372,166402,060389,970(12,090) Ͳ3.0% 632,530$675,740$755,540$759,040$3,500$0.5% Recreation Personnel Expenses 208,158$153,774$178,660$150,490$(28,170)$ Ͳ15.8% Supplies and Materials 18,7851,31424,25024,250 Ͳ0.0% Other Services and Charges 57,95013,80759,82060,0001800.3% 284,893$168,895$262,730$234,740$(27,990)$ Ͳ10.7% ParkMaintenance Personnel Expenses 241,972$259,311$371,370$338,180$(33,190)$ Ͳ8.9% Supplies and Materials 35,15123,78637,60037,600 Ͳ0.0% Other Services and Charges 117,57195,795153,610153,460(150) Ͳ0.1% 394,694$378,893$562,580$529,240$(33,340)$ Ͳ5.9% TransfersOut 360,000$478,000$ Ͳ$ Ͳ$ Ͳ$0.0% TOTALEXPENDITURES 5,129,687$5,064,623$5,212,980$5,239,510$26,530$0.5% 21 2021 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2021 BUDGET City Council 66,988$ 65,219$ 73,960$ 55,070$ -25.5% City Administration 318,670 314,912 371,920 401,070 7.8% Elections 23,777 25,443 31,850 32,350 1.6% Finance 155,637 144,397 185,900 184,220 -0.9% TCAAP 96,152 42,707 85,130 87,260 2.5% Planning & Zoning 200,771 154,972 230,130 242,010 5.2% Government Buildings 196,279 179,674 197,030 203,840 3.5% Totals 1,058,274 927,325 1,175,920 1,205,820 2.5% Total By Classification Personnel Services 484,961 514,575 572,890 627,420 9.5% Commodities 24,033 13,586 30,800 28,300 -8.1% Contractual Services 549,280 399,163 572,230 550,100 -3.9% Capital Outlay 0 0 0 0 N/A Other Charges 0000 N/A Totals 1,058,274 927,325 1,175,920 1,205,820 2.5% Staffing Full-time equivalents 4.14 4.52 4.80 4.91 Expenditures CITY OF ARDEN HILLS, MINNESOTA GENERAL GOVERNMENT SUMMARY EXPENDITURE ANALYSIS 2019 2020 2022 0 200 400 600 800 1,000 1,200 1,400 ACTUAL 2019 ACTUAL 2020 BUDGET ORIGINAL 2021 BUDGET 2022Thousands 22 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Mayor & Council 41100 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 37,203$ 37,208$ 37,220$ 37,220$ Commodities - 108 150 150 Contractual Services 29,785 27,903 36,590 17,700 Total 66,988$ 65,219$ 73,960$ 55,070$ Percent Change (-2.6%) 13.4% (-25.5%) NYFS amount included above 16,282 17,389 18,590 - Expenditures by Classification In 2022, the Mayor and Council budget is proposed to decrease by 25.5% or $18,890. The budget for NYFS is being eliminated. 2022 BUDGET Fund # : Activity # : The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the City of Arden Hills. Members participate in various committees, as well as direct staff, through the City Administrator, as to their overall goals for the City. This department provides for Mayor and Council compensation, Council meetings and work sessions, management consultants and memberships. When applicable, participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator. 1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy. 2. Continue to work on the redevelopment of the TCAAP property. Creating funding sources to build reserve balances to fund future capital improvements while maintaining current City services. 68% 32% Personnel Services Commodities Contractual Services 23 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Administration 41300 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 194,459$ 211,484$ 234,470$ 246,340$ Commodities 389 180 650 650 Contractual Services 123,822 103,248 136,800 154,080 Total 318,670$ 314,912$ 371,920$ 401,070$ Percent Change (-1.2%) 18.1% 7.8% Full-Time Equivalent positions 1.73 1.93 1.99 2.08 Expenditures by Classification The 2022 Administration budget is increasing by 7.8% over 2021. The increase in personnel services is partly due to an increase in fte allocations. The increase in contractual services is mainly due to an increase in property insurance. 2022 BUDGET Fund # : Activity # : City Administration provides the overall direction of the City, as determined by the City Council. The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions of the City Council are enforced and implemented. The Administration Department is responsible for administering Council policies, coordinating Council agendas, and providing support to other functional areas within the City. 1. Assist City Council in setting policies and procedures in accordance with Council's position. 2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations and long-range planning. 1. Long-range planning to maintain current City services while creating funding sources for reserves. 2. Long-range comprehensive TCAAP planning. 62% 38% Personnel Services Commodities Contractual Services 24 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Elections 41410 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - 758 - - Contractual Services 23,777 24,685 31,850 32,350 Total 23,777$ 25,443$ 31,850$ 32,350$ Percent Change 7.0% 25.2% 1.6% Expenditures by Classification The Elections budget has a 1.6% increase for FY22. 2022 BUDGET Fund # : Activity # : This department covers the cost of administering all Federal, State and Municipal elections. This includes the preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations. The City contracts with Ramsey County for all the required election services. Stay current on election laws. Stay current on election laws. 100% Personnel Services Commodities Contractual Services 25 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Finance 41500 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 52,839$ 58,488$ 68,420$ 73,370$ Commodities 12,816 8,170 20,500 18,000 Contractual Services 89,982 77,738 96,980 92,850 Total 155,637$ 144,397$ 185,900$ 184,220$ Percent Change (-7.2%) 28.7% (-0.9%) Full-Time Equivalent positions 0.49 0.52 0.57 0.59 Expenditures by Classification This budget decreased by 0.9% in 2022, or $1,680. 2022 BUDGET Fund # : Activity # : Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City, the initiation of financial plans, investment and debt management, review and implementation of internal controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll. 1. Continue working to refine the financial management plan for the City. 2. Continue to produce a Comprehensive Annual Financial Report (CAFR) and reports for the public (Popular Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting. 3. Provide meaningful and timely financial reports and information to Council, Commissions and other City Departments. 1. Implement improved reporting procedures to inform Council, Commissions and Departments. 2. Work with other Departments to find ways to reduce costs of City operations. 3. Analyze and implement ways to reduce transaction processing and costs. 40% 10% 50% Personnel Services Commodities Contractual Services 26 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: TCAAP 41600 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 29,444$ 36,316$ 34,130$ 36,260$ Commodities - - - - Contractual Services 66,709 6,391 51,000 51,000 Total 96,152$ 42,707$ 85,130$ 87,260$ Percent Change (-55.6%) 99.3% 2.5% Full-Time Equivalent positions 0.22 0.28 0.23 0.23 Expenditures by Classification Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Placeholders for consultant costs have been included, and staff time has been allocated for the City Administration, Community Development, and Public Works as they act as the City’s support staff to this Authority. The 2022 budget shows an increase of 2.5% due to an increase in personnel costs. 2022 BUDGET Fund # : Activity # : This department was established to account for revenue and expenditure activity related to the City’s comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site. 1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). 1. Economic conditions. 2. Coordinating with multiple entities/players. 42% 58% Personnel Services Commodities Contractual Services 27 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Planning & Zoning 41910 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 128,979$ 136,151$ 166,900$ 200,230$ Commodities - 24 - - Contractual Services 71,792 18,797 63,230 41,780 Total 200,771$ 154,972$ 230,130$ 242,010$ Percent Change (-22.8%) 48.5% 5.2% Full-Time Equivalent positions 1.34 1.49 1.73 1.73 Expenditures by Classification The budget for 2022 is an increase of 5.2% over the 2021 budget. The two positions for this program have different titles and are at different grade levels compared to last year. 2022 BUDGET Fund # : Activity # : Responsible for all planning and zoning related functions of the City. Activities administered by this department include requests for variances, subdivisions, re-zonings, zoning code amendments, signs, conditional use permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective Inspections, Code Enforcement, and Community Development. The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly to review the above requests and to make recommendations to the City Council in an advisory capacity. 1. Continue to work on Rental Housing registrations. 2. Continue improvements of the City's planning process. 1. Rental Housing registrations. 2. Refine Building Permit process. 3. Research and refine an Administrative Fines process. 83% 17% Personnel Services Commodities Contractual Services 28 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Government Buildings 41940 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 42,037$ 34,927$ 31,750$ 34,000$ Commodities 10,828 4,347 9,500 9,500 Contractual Services 143,414 140,401 155,780 160,340 Total 196,279$ 179,674$ 197,030$ 203,840$ Percent Change (-8.5%) 9.7% 3.5% Full-Time Equivalent positions 0.35 0.31 0.28 0.28 Expenditures by Classification The 2022 budget is an increase of 3.5% from the previous year’s budget mainly due to an increase for trash removal at the Public Works maintenance facility. 2022 BUDGET Fund # : Activity # : This department captures all of the operation/maintenance related costs for the City Hall and Government Building facilities. The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004. 45% of the City’s portion of the Ramsey County maintenance facility is charged to this budget. Maintain a reputable facility to house meetings and staff. Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002. 17%5% 78% Personnel Services Commodities Contractual Services 29 2021 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2021 BUDGET Police 1,356,029$ 1,427,395$ 1,390,240$ 1,396,130$ 0.4% Dispatch 51,369 45,578 55,800 61,810 10.8% Fire 573,680 620,986 656,400 696,670 6.1% Emergency Management 5,659 6,308 5,790 6,200 7.1% Protective Inspections 412,558 335,502 347,980 349,860 0.5% Totals 2,399,295 2,435,771 2,456,210 2,510,670 2.2% Total By Classification Personnel Services 231,629 270,200 286,300 289,160 1.0% Commodities 415 2,065 1,000 1,000 0.0% Contractual Services 2,167,251 2,163,506 2,168,910 2,220,510 2.4% Capital Outlay 0 0 0 0 N/A Other Charges 0000 N/A Totals 2,399,295 2,435,771 2,456,210 2,510,670 2.2% Staffing Full-time equivalents 2.34 2.66 2.79 2.79 Expenditures CITY OF ARDEN HILLS, MINNESOTA PUBLIC SAFETY SUMMARY EXPENDITURE ANALYSIS 2019 2020 2022 2,000 2,500 3,000 ACTUAL 2019 ACTUAL 2020 BUDGET ORIGINAL 2021 BUDGET 2022Thousands 30 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Police 42100 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 1,356,029 1,427,395 1,390,240 1,396,130 Total 1,356,029$ 1,427,395$ 1,390,240$ 1,396,130$ Percent Change 5.3% (-2.6%) 0.4% Expenditures by Classification Arden Hills' portion of the Ramsey County Sheriff’s Contracting Communities 2022 budget increased 0.4% over 2021. Animal control costs and boarding are included within this budget. 2022 BUDGET Fund # : Activity # : Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff’s Department. Animal control services are included in this budget. Continue contracting for law enforcement and animal control services through the Ramsey County Sheriff’s Department. 1. Resident concerns over police coverage and visibility. 2. Response times. 100% Personnel Services Commodities Contractual Services 31 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Dispatch 42150 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 51,369 45,578 55,800 61,810 Total 51,369$ 45,578$ 55,800$ 61,810$ Percent Change (-11.3%) 22.4% 10.8% Expenditures by Classification Arden Hills' portion of the Ramsey County 911 Dispatch Department operation budget increased by 10.8%. 2022 BUDGET Fund # : Activity # : Emergency dispatch services are provided by Ramsey County. Continue contracting dispatch services though Ramsey County. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services 32 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Fire 42200 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 573,680 620,986 656,400 696,670 Total 573,680$ 620,986$ 656,400$ 696,670$ Percent Change 8.2% 5.7% 6.1% Expenditures by Classification Arden Hills’ portion of the Lake Johanna Fire Department operating budget increased 6.1%. This budget reflects increases to operating costs. 2022 BUDGET Fund # : Activity # : Fire protection for Arden Hills is provided by the Lake Johanna Volunteer Fire Department on a contractual basis. Lake Johanna Volunteer Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden Hills City Council. Continue contracting for fire protection services through Lake Johanna Volunteer Fire Department. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services 33 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Emergency Management 42300 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 4,768$ 5,009$ 4,840$ 5,200$ Commodities - - - - Contractual Services 891 1,299 950 1,000 Total 5,659$ 6,308$ 5,790$ 6,200$ Percent Change 11.5% (-8.2%) 7.1% Full-Time Equivalent positions 0.02 0.02 0.02 0.02 Expenditures by Classification The 2022 budget is an increase of 7.1% from the 2021 budget or $410. 2022 BUDGET Fund # : Activity # : Emergency Management coordination for the City is required by the Federal Government. This department works closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant to provide these services. 1. Update City's Emergency Response Policy and Procedures. 2. Train staff in emergency management procedures. Coordinate with Ramsey County’s emergency response procedures and policies. 84% 16% Personnel Services Commodities Contractual Services 34 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Protective Inspections 42400 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 226,861$ 265,191$ 281,460$ 283,960$ Commodities 415 2,065 1,000 1,000 Contractual Services 185,283 68,247 65,520 64,900 Total 412,558$ 335,502$ 347,980$ 349,860$ Percent Change (-18.7%) 3.7% 0.5% Full-Time Equivalent positions 2.32 2.64 2.77 2.77 Expenditures by Classification The 2022 operating budget is an increase of 0.5% from the previous year’s budget mainly due to step, COLA and insurance benefit increases. 2022 BUDGET Fund # : Activity # : This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections within the City. Electrical inspections are contracted with an independent inspection firm. This department is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances. 1. Continue implementation of the building codes. 2. Continue to work on Building Permit software to produce Council reports. 1. Managing and prioritizing department workloads. 2. Keep up with rental license inspections of investor owned residential properties. 3. Continue implementation and design of new Building Permit software and reports. 81% 0% 19% Personnel Services Commodities Contractual Services 35 2021 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2021 BUDGET Streets 632,530$ 675,740$ 755,540$ 759,040$ 0.5% Totals 632,530 675,740 755,540 759,040 0.5% Total By Classification Personnel Services 267,797 269,671 303,480 319,070 5.1% Commodities 57,623 33,903 50,000 50,000 0.0% Contractual Services 307,111 372,166 402,060 389,970 -3.0% Capital Outlay 0 0 0 0 N/A Other Charges 0000 N/A Totals 632,530 675,740 755,540 759,040 0.5% Staffing Full-time equivalents 2.04 2.22 2.37 2.37 Expenditures CITY OF ARDEN HILLS, MINNESOTA PUBLIC WORKS SUMMARY EXPENDITURE ANALYSIS 2019 2020 2022 0 200 400 600 800 ACTUAL 2019 ACTUAL 2020 BUDGET ORIGINAL 2021 BUDGET 2022Thousands 36 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 101 Activity: Street Maintenance 43100 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 267,797$ 269,671$ 303,480$ 319,070$ Commodities 57,623 33,903 50,000 50,000 Contractual Services 307,111 372,166 402,060 389,970 Total 632,530$ 675,740$ 755,540$ 759,040$ Percent Change 6.8% 11.8% 0.5% Full-Time Equivalent positions 2.04 2.22 2.37 2.37 Expenditures by Classification The 2022 operating budget is an increase of $3,500 from the previous year’s budget. Personnel service increases are due to step, COLA, insurance benefit increases and upgrading the position of Senior Engineering Technician to Assistant Public Works Director. Adjustments were made to contractual services based on historical analysis. 2022 BUDGET Fund # : Activity # : This department is responsible for maintaining City streets, including snowplowing, minor street repair, street signs, and street sweeping. 1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching and overlays. 2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance techniques no longer provide the desired results. 3. Maintain and update equipment and vehicles. 1. Implement a capital improvement program for City infrastructure. 2. Balance the public works department needs with available funds. 3. Aging equipment. 4. Increased safety regulation for equipment and vehicles. 42% 7% 51% Personnel Services Commodities Contractual Services 37 2021 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2021 BUDGET Recreation 284,893$ 168,895$ 262,730$ 234,740$ -10.7% Parks 394,694 378,893 562,580 529,240 -5.9% Totals 679,587 547,788 825,310 763,980 -7.4% Total By Classification Personnel Services 450,130 413,085 550,030 488,670 -11.2% Commodities 53,937 25,100 61,850 61,850 0.0% Contractual Services 175,521 109,603 213,430 213,460 0.0% Capital Outlay 0 0 0 0 N/A Other Charges 0000 N/A Totals 679,587 547,788 825,310 763,980 -7.4% Staffing Full-time equivalents 4.77 4.56 5.35 4.35 Expenditures CITY OF ARDEN HILLS, MINNESOTA PARKS & RECREATION SUMMARY EXPENDITURE ANALYSIS 2019 2020 2022 0 200 400 600 800 1,000 ACTUAL 2019 ACTUAL 2020 BUDGET ORIGINAL 2021 BUDGET 2022Thousands 38 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity: Recreation 45120 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 208,158$ 153,774$ 178,660$ 150,490$ Commodities 18,785 1,314 24,250 24,250 Contractual Services 57,950 13,807 59,820 60,000 Total 284,893$ 168,895$ 262,730$ 234,740$ Percent Change (-40.7%) 55.6% (-10.7%) Full-Time Equivalent positions 2.39 1.96 1.72 1.27 % of costs covered by revenue 35.2% 3.5% 44.4% 44.2% Expenditures by Classification The 2022 operating budget is a decrease of 10.7% from the previous year’s budget. This is mainly due to the elimination of the Recreation Coordinator position. Commodities and contractual services were adjusted based on historical analysis. 2022 BUDGET Fund # : Activity # : This department provides all recreational activities to residents of Arden Hills, as well as residents from neighboring communities. To provide recreational activities to residents of Arden Hills. 1. Develop senior programming. 2. Budget constraints. 64%10% 26% Personnel Services Commodities Contractual Services 39 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity: Park Maintenance 45200 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 241,972$ 259,311$ 371,370$ 338,180$ Commodities 35,151 23,786 37,600 37,600 Contractual Services 117,571 95,795 153,610 153,460 Total 394,694$ 378,893$ 562,580$ 529,240$ Percent Change (-4.0%) 48.5% (-5.9%) Full-Time Equivalent positions 2.39 2.60 3.63 3.08 Expenditures by Classification The 2022 operating budget is a decrease of 5.9% from the previous year’s budget. This is mainly due to the elimiation of the Recreation Coordinator position. 2022 BUDGET Fund # : Activity # : Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks system of the City. These assets of the City are extensively used by the residents, and improvements must be made to uphold the safety, functionality and beauty the City represents. 1. Continue pathway maintenance. 2. Continue implementing City's Comprehensive Park and Trails plan. 1. Other maintenance concerns coming up and not allowing completion of existing projects. 2. Budget constraints for future and existing projects. 64% 7% 29% Personnel Services Commodities Contractual Services 40 2021 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2021 BUDGET Unallocated 360,000$ 478,000$ -$ -$ N/A Totals 360,000 478,000 0 0 N/A Total By Classification Personnel Services - - - - N/A Commodities - - - - N/A Contractual Services - - - - N/A Capital Outlay - - - - N/A Other Charges 360,000 478,000 - - N/A Totals 360,000 478,000 0 0 N/A Staffing Full-time equivalents 0.00 0.00 0.00 0.00 Expenditures CITY OF ARDEN HILLS, MINNESOTA MISCELLANEOUS SUMMARY EXPENDITURE ANALYSIS 2019 2020 2022 0 100 200 300 400 500 600 ACTUAL 2019 ACTUAL 2020 BUDGET ORIGINAL 2021 BUDGET 2022Thousands 41 CITY OF ARDEN HILLS, MINNESOTA Function: Unallocated 101 Activity: Transfers 49300 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Other Charges 360,000 478,000 - - Total 360,000$ 478,000$ -$ -$ Percent Change 32.8% (-100.0%) 0.0% Expenditures by Classification This budget is used to account for transfers out of the General Fund to other funds of the City. $360,000 was transferred to the PIR Fund in 2019. $137,000 was transferred to the PIR Fund and $341,000 was transferred to the Public Safety Capital Fund in 2020. 2022 BUDGET Fund # : Activity # : The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds within the City financial structure. 1. To build reserves for capital equipment replacement. 2. To subsidize infrastructure improvements. Budget constraints. Personnel Services Commodities Contractual Services Other Charges 42 2021to2022 2021to2022 2019 2020 2021 2022 Increase Increase SPECIALREVENUEFUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Karth Lake Ͳ$ Ͳ$ Ͳ$6,610$6,610$N/A Cable TV Fund 108,064105,06397,50098,8401,3401.4% EDA General Activities Fund 137,709117,969103,400102,850(550) Ͳ0.5% EDA TIF Dist 3 Cottage Villas 129,293(3,997)4,8003,600(1,200) Ͳ25.0% EDA TIF Dist #4 Pres Homes 286,487307,651303,140378,68075,54024.9% TOTAL REVENUES 661,554$526,687$508,840$590,580$81,740$16.1% EXPENDITURES Karth Lake Ͳ$13,222$ Ͳ$ Ͳ$ Ͳ$N/A Cable TV Fund 222,236137,359124,980128,9403,9603.2% EDA General Activities Fund 65,70675,519148,73087,170(61,560) Ͳ41.4% EDA TIF Dist 3 Cottage Villas 1,5701,8501,8001,9001005.6% EDA TIF Dist #4 Pres Homes 214,075228,469228,480284,78056,30024.6% EDA TIF Dist #5 22,000 Ͳ1,8001,9001005.6% TOTAL EXPENDITURES 525,587$456,419$505,790$504,690$(1,100)$ Ͳ0.2% NET CHANGES IN FUND BALANCE 135,967$ 70,267$ 3,050$ 85,890$ 82,840$ FUND BALANCE JANUARY 1, 1,518,976$ 1,654,942$ 1,725,210$ 1,799,873$ FUND BALANCE DECEMBER 31 1,654,942$ 1,725,210$ 1,728,260$ 1,885,763$ 43 201 228 250 253 254 255 KarthLake CableTV EDA TIF#3 TIF#4 TIF#5 Total REVENUES PropertyTaxes Ͳ$ Ͳ$100,000$ Ͳ$ Ͳ$ Ͳ$100,000$ TaxIncrements Ͳ Ͳ Ͳ Ͳ377,180 Ͳ377,180 OtherTaxes 6,61098,340 Ͳ Ͳ Ͳ Ͳ104,950 InvestmentEarnings Ͳ5002,8503,6001,500 Ͳ8,450 TransfersIn Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ TOTALREVENUES 6,610$98,840$102,850$3,600$378,680$Ͳ$590,580$ EXPENDITURES PersonnelExpenses Ͳ$47,570$53,780$ Ͳ$ Ͳ$ Ͳ$101,350$ SuppliesandMaterials Ͳ2,500400 Ͳ Ͳ Ͳ2,900 OtherServicesandCharges Ͳ78,87032,9901,900284,7801,900400,440 CapitalExpenditures Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ TOTALEXPENDITURES Ͳ$128,940$87,170$1,900$284,780$1,900$504,690$ NETCHANGESINFUNDBALANCE 6,610$(30,100)$15,680$1,700$93,900$(1,900)$85,890$ FUNDBALANCEJANUARY1,(6,610)88,890642,363794,392304,638(23,800)1,799,873 FUNDBALANCEDECEMBER31 Ͳ$58,790$658,043$796,092$398,538$(25,700)$1,885,763$ 44 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 201 Activity: Karth Lake Taxing District 48410 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Capital Outlay - 13,222 - - Other Charges - - - - Total -$ 13,222$ -$ -$ Percent Change 100.0% (-100.0%) 0.0% Full-Time Equivalent positions - - - - Expenditures by Classification The pump was replaced in 2020 with taxes being assessed to property owners in 2021 and 2022. 2022 BUDGET Fund # : Activity # : This fund accounts for revenue sources, including taxes, that are restricted to finance capital and other improvements within the Karth Lake Improvement District. Controlling lake levels. No funding mechanism in place to fund future projects. Costs identified here are charged back to the Karth Lake properties through a special taxing district. Personnel Services Commodities Contractual Services Capital Outlay Other Charges 45 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 228 Activity: Cable TV 41960 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 62,899$ 63,373$ 48,750$ 47,570$ Commodities 983 4,745 2,500 2,500 Contractual Services 73,177 69,241 73,730 78,870 Capital Outlay 85,177 - - - Other Charges - - - - Total 222,236$ 137,359$ 124,980$ 128,940$ Percent Change (-38.2%) (-9.0%) 3.2% Full-Time Equivalent positions 0.66 0.64 0.46 0.46 Expenditures by Classification The 2022 budget has increased overall by 3.2%. The 2019 Capital Outlay budget was used to update the audio/video equipment at City Hall. This is not a recurring cost. 2022 BUDGET Fund # : Activity # : This Special Revenue Fund accounts for revenue and expenditures related to cable TV, internet, and other forms of communication. Revenue for this fund comes primarily from cable owner franchise fees. 1. Completion of the transferring of City files to Laserfiche. 2. Maintaining audio equipment in Council chambers. 1. Workloads and budget constraints. 2. Maintaining equipment for Council meetings and televising. 37% 2% 61% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 46 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 250 Activity: EDA General 47300 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 31,126$ 51,301$ 49,760$ 53,780$ Commodities - - 400 400 Contractual Services 34,581 24,218 98,570 32,990 Capital Outlay - - - - Other Charges - - - - Total 65,706$ 75,519$ 148,730$ 87,170$ Percent Change 14.9% 96.9% (-41.4%) Full-Time Equivalent positions 0.24 0.42 0.38 0.38 Expenditures by Classification The primary revenue source for this fund is property taxes. The biggest contributor to Contractual Services is an administrative charge for overhead costs associated with Administration, Finance and Government Building departments in the General Fund. 2022 BUDGET Fund # : Activity # : This Special Revenue Fund accounts for general administration activities that are not specific to any individual Tax Increment Financing (TIF) District, as well as activities associated with the Economic Development Commission and Economic Development Authority. 1. Consider placement and construction of Gateway Signs. 2. Consider the use of TIF District 3 funds for low to moderate housing needs. 3. Review the operating budget and identify a sustainable funding source. 4. Continue to grow and evolve the business retention program. 1. Consistent administration of the City's polices, plan, ordinances, guidelines, statutes, etc. 2. Promotion of available industrial property. 62% 0% 38% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 47 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 253 Activity: TIF #3 Cottage Villas 47305 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 1,570 1,850 1,800 1,900 Capital Outlay - - - - Other Charges - - - - Total 1,570$ 1,850$ 1,800$ 1,900$ Percent Change 17.9% (-2.7%) 5.6% Expenditures by Classification The City no longer has any obligations to pay the developer as of February 1, 2010. Only administrative costs have been planned for 2022. 2022 BUDGET Fund # : Activity # : TIF District No. 3, Cottage Villas Housing, was originally certified as a Housing District on May 10, 1993. This 64 unit Cottage Villas Apartment complex is available for low-moderate income seniors. Originally, this district was set to decertify on December 31, 2009. In December 2009, the City Council extended this district until December 31, 2019, to allow the City the possibility of using these funds for other affordable housing projects within the City. Utilize available funds for low to moderate income housing projects. Ensure use of funds is consistent with TIF laws. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 48 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 254 Activity: TIF #4 Presbyterian Homes 47308 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 214,075 228,469 228,480 284,780 Depreciation - - - - Other Charges - - - - Total 214,075$ 228,469$ 228,480$ 284,780$ Percent Change 6.7% 0.0% 24.6% Expenditures by Classification Increment was received starting in 2014 and is estimated for 2022. Payments are based on 75% of increment received to the developer and estimated for 2022. The only other charges budgeted are administrative charges. 2022 BUDGET Fund # : Activity # : TIF district No. 4, Presbyterian Homes, was established as a 15 year renewal and renovation district to facilitate the redevelopment of existing senior housing units and replacement of existing nursing home units. The first increment was received in 2014 with the districted expiring on December 31, 2029. Utilize funds for Presbyterian Homes project per the development agreement. Ensure compliance with TIF laws for uses of available funds. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 49 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 255 Activity: TIF #5 47309 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 22,000 - 1,800 1,900 Depreciation - - - - Other Charges - - - - Total 22,000$ -$ 1,800$ 1,900$ Percent Change (-100.0%) 100.0% 5.6% Expenditures by Classification This district was established in December 2019. Only administrative costs are anticipated at this time. 2022 BUDGET Fund # : Activity # : TIF district No. 5, TCAAP, was established pursuant to special legislation as a 30 year redevelopment district to facilitate a mixed-use development. The first increment is anticipated in 2023 with the districted terminating no later than 2053. Utilize funds as able for mixed-use development on the TCAAP property. The City first needs to ensure they have sufficient tax revenues to cover increased costs due to the development. Once it is determined those costs are covered, TIF applications can be considered. Ensure compliance with TIF laws for uses of available funds. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 50 2021to2022 2021to2022 2019 2020 2021 2022 Increase Increase CAPITALPROJECTFUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Equipmt Bldg & Replacemt Fund 377,390$314,374$351,900$352,500$600$0.2% Park Fund 125252,732 Ͳ1,1001,100N/A Capital Improvement Fund (PIR)2,068,6201,301,118627,3901,492,170864,780137.8% Public Safety Cap Equip Fund 83,925429,927135,000200,55065,55048.6% TCAAP Capital Ͳ Ͳ Ͳ Ͳ ͲN/A TOTAL REVENUES 2,530,060$2,298,152$1,114,290$2,046,320$932,030$83.6% EXPENDITURES Equipmt Bldg & Replacemt Fund 299,847$147,238$503,960$346,650$(157,310)$ Ͳ31.2% Park Fund 125 Ͳ Ͳ315,000315,000N/A Capital Improvement Fund (PIR)962,994135,2511,888,0002,968,1101,080,11057.2% Public Safety Cap Equip Fund 69,667299,106100,260230,130129,870129.5% TCAAP Capital 30,747 Ͳ Ͳ Ͳ ͲN/A TOTAL EXPENDITURES 1,363,379$581,595$2,492,220$3,859,890$1,367,670$54.9% NET CHANGES IN FUND BALANCE 1,166,681$ 1,716,558$ (1,377,930)$ (1,813,570)$ (435,640)$ FUND BALANCE JANUARY 1, 2,684,477$ 3,851,157$ 5,567,715$ 4,846,480$ FUND BALANCE DECEMBER 31 3,851,157$ 5,567,715$ 4,189,785$ 3,032,910$ 51 408 409 411 412 413 Equip&Bldg Replacement Parks Capital(PIR) PublicSafety Capital TCAAPCapital Total REVENUES PropertyTaxes 50,000$ Ͳ$250,000$170,000$ Ͳ$470,000$ SpecialAssessments Ͳ Ͳ268,390 Ͳ Ͳ268,390 Intergovernmental Ͳ Ͳ479,530 Ͳ Ͳ479,530 ChargesforServices Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ InvestmentEarnings 2,5001,10029,250550 Ͳ33,400 Miscellaneous Ͳ Ͳ150,00030,000 Ͳ180,000 TransfersIn 300,000 Ͳ315,000Ͳ Ͳ615,000 TOTALREVENUES 352,500$1,100$1,492,170$200,550$ Ͳ$2,046,320$ EXPENDITURES SuppliesandMaterials Ͳ$ Ͳ$ Ͳ$ Ͳ$ Ͳ$ Ͳ$ OtherServicesandCharges Ͳ Ͳ50,000 Ͳ Ͳ50,000 CapitalExpenditures 346,650 Ͳ2,918,110230,130 Ͳ3,494,890 DebtService Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Transfers Ͳ315,000 Ͳ Ͳ Ͳ315,000 TOTALEXPENDITURES 346,650$315,000$2,968,110$230,130$Ͳ$3,859,890$ NETCHANGESINFUNDBALANCE 5,850$(313,900)$(1,475,940)$(29,580)$ Ͳ$(1,813,570)$ FUNDBALANCEJANUARY1,36,702430,7994,438,430135,428(194,879)4,846,480 FUNDBALANCEDECEMBER31 42,552$116,899$2,962,490$105,848$(194,879)$3,032,910$ 52 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 408 Activity: Equipment & Building Replacement 48100 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Capital Outlay 299,847 147,238 503,960 346,650 Other Charges - - - - Total 299,847$ 147,238$ 503,960$ 346,650$ Percent Change (-50.9%) 242.3% (-31.2%) Expenditures by Classification Anticipated 2022 expenditures include the replacement of a trailer and a mower. Also included is the City Hall parking lot and City Hall maintenance (see CIP). 2022 BUDGET Fund # : Activity # : This Capital Fund was created in 2008 with the intent of building a reserve to fund equipment replacement, building improvements, office equipment, and technology improvements. This use of the fund would level future levy spikes caused by acquisition of costly capital expenditures. A one-time transfer of $500,000 was completed in 2008 from the General Fund to establish the reserve. Annual transfers from the Enterprise Funds and property taxes provide on-going revenues in addition to interest income. Provide adequate equipment to ensure operations and services for the residents of Arden Hills. Budget constraints. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 53 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 409 Activity: Parks 45200 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities 125 - - - Contractual Services - - - - Capital Outlay - - - - Other Charges - - - 315,000 Total 125$ -$ -$ 315,000$ Percent Change (-100.0%) 0.0% 100.0% Expenditures by Classification The 2022 budget consists of a transfer out of Park Dediction Fees to the PIR Fund to help fund park improvement projects. 2022 BUDGET Fund # : Activity # : This Fund was established for park/trail acquisition and development. Revenue for the Parks Fund comes from developer park dedication fees, contributions, state grants, and investment income. 1. Playground structure replacement. 2. Mounds View High School trail connection. 3. Implementation of a Park Bench program. 1. Securing funding for improvements. 2. Adhering to grant requirements and local matches. 3. Budget constraints. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 54 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 411 Activity: Capital Improvement (PIR)48500 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 185,713 116,742 - 50,000 Capital Outlay 777,281 18,509 1,888,000 2,918,110 Other Charges - - - - Total 962,994$ 135,251$ 1,888,000$ 2,968,110$ Percent Change (-86.0%) 1295.9% 57.2% Expenditures by Classification The 2022 projects are listed in the proposed five-year capital improvement plan. 2022 BUDGET Fund # : Activity # : This fund was originally established to temporarily finance pavement management projects being partially financed by special assessments or for high cost improvements for which bonds have not been issued. In 2006, the Municipal Land and Buildings Fund, Non-Assessable Road Improvement Fund, and Capital Improvements Fund were consolidated into the PIR Fund. 1. To maintain the City's streets and roadways. 2. To maintain City infrastructure. Finding adequate funding resources for the various projects. 2% 98% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 55 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 412 Activity: Public Safety Capital Equipment 48120 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Depreciation 69,667 299,106 100,260 230,130 Other Charges - - - - Total 69,667$ 299,106$ 100,260$ 230,130$ Percent Change 329.3% (-66.5%) 129.5% Expenditures by Classification Expenditures have increased 129.5% based on the numbers provided by LJFD. A property tax levy has been implemented as the main revenue source for this fund. 2022 BUDGET Fund # : Activity # : This Capital Fund was created in 1995 with the intent of building a reserve to fund General Fund public safety capital equipment requirements. This use of the fund would level future levy spikes caused by acquisition of costly specialized police and fire capital requirements. Arden Hills pays for a portion (25.0%) of Lake Johanna Fire Department equipment according to a formula which has been updated for 2022, with the balance funded by the other member cities of Shoreview and North Oaks. Provide adequate equipment to insure public safety for the residents of Arden Hills. 1. Budget constraints. 2. Arden Hills is only one member on each of the joint powers boards. Decisions are not always made on what Arden Hills sees as important, but rather the group as a whole. 3. Due to the current economy, revenues may be impacted. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 56 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 413 Activity: TCAAP Capital 41600 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 30,747 - - - Capital Outlay - - - - Other Charges - - - - Total 30,747$ -$ -$ -$ Percent Change (-100.0%) 0.0% 0.0% Expenditures by Classification Since the City’s private development partner pulled out of the project in April of 2009, Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Revenues and expenditures are for City costs and future costs are not known at this time. A budget amendment was done in 2014 to reclassify the City’s costs for infrastructure development under the JDA into the TCAAP Capital Fund. An interfund loan was made in 2013 from the PIR to be paid back as the property develops. 2022 BUDGET Fund # : Activity # : This fund was established to account for revenue and expenditure activity related to the City comprehensive re- use planning at the Twin Cities Army Ammunition Plant (TCAAP) site as it relates to infrastructure and re-use. 1. Coordination of the TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). 1. Economic conditions. 2. Coordinating with multiple entities/players. 0% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 57 2021to2022 2021to2022 2019 2020 2021 2022 Increase Increase ENTERPRISEFUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Licenses and Permits 2,135$(685)$2,200$1,400$(800)$ Ͳ36.36% Intergovernmental 89,28425,36523,840526,810502,9702109.77% Special Assessments 7,0685,500 Ͳ Ͳ ͲN/A Investment Earnings 53,67968,78112,00011,800(200) Ͳ1.67% Miscellaneous 210,29315,738113,77018,390(95,380) Ͳ83.84% Charges for Services 5,420,4055,256,7975,514,7805,775,030260,2504.72% TOTAL REVENUES 5,782,865$5,371,496$5,666,590$6,333,430$666,840$11.77% EXPENSES Personnel Expenses 969,245$1,000,235$1,151,550$1,194,030$42,480$3.69% Supplies and Materials 63,14949,78285,30085,8005000.59% Other Services and Charges 2,680,3042,614,5022,878,0902,934,67056,5801.97% Depreciation 573,581614,795614,800704,89090,09014.65% Capital Expenditures 252,520 Ͳ2,197,0001,077,590(1,119,410) Ͳ50.95% Debt Service 91,30183,667288,800290,2001,4000.48% Transfers 300,000237,000300,000300,000 Ͳ0.00% TOTAL EXPENSES 4,930,101$4,599,982$7,515,540$6,587,180$(928,360)$ Ͳ12.35% NET CHANGES IN FUND BALANCE 852,764$ 771,514$ (1,848,950)$ (253,750)$ 1,595,200$ FUND BALANCE JANUARY 1, 18,625,180$ 19,477,944$ 20,249,458$ 20,483,254$ FUND BALANCE DECEMBER 31 19,477,944$ 20,249,458$ 20,597,508$ 21,302,094$ 58 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 601 Activity: Water 49440 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 318,538$ 336,738$ 385,190$ 400,250$ Commodities 41,043 28,436 59,500 59,500 Contractual Services 1,618,167 1,572,031 1,686,500 1,805,640 Capital Outlay 252,520 - 660,000 741,110 Other Charges 179,011 172,333 348,150 350,750 Total 2,409,279$ 2,109,538$ 3,139,340$ 3,357,250$ Percent Change (-12.4%) 48.8% 6.9% Full-Time Equivalent positions 3.08 3.33 3.49 3.47 Expenditures by Classification The 2022 operating budget is an increase of 6.3% from the previous year’s adopted budget with an increase of 6.9% overall with capital outlay and debt service. Capital expenses relate to the water portion of future street improvements and water tower maintenance. An operating transfer ($100,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2022 BUDGET Fund # : Activity # : The Water Utility Fund is a self-sustaining fund, or enterprise fund of the City. The City maintains its own water distribution system. Water is purchased from the City of Roseville, who in turn, purchases water on a wholesale basis from St. Paul Regional Water Services. Metering devices are also maintained to account for usage. 1. Provide a safe and reliable water system for the users. 2. Maintain the water utility infrastructure including pipes, valves, hydrants and towers. 1. Staff time demands on many projects. 2. Aging water system. 3. Increased State and Federal regulations. 12%2% 54% 22%10% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 59 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 602 Activity: Sanitary Sewer 49490 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 395,204$ 398,952$ 455,670$ 474,610$ Commodities 14,738 14,780 16,500 16,500 Contractual Services 1,213,149 1,242,176 1,345,280 1,326,070 Capital Outlay - - 785,000 164,380 Other Charges 138,291 74,333 166,650 165,450 Total 1,761,381$ 1,730,242$ 2,769,100$ 2,147,010$ Percent Change (-1.8%) 60.0% (-22.5%) Full-Time Equivalent positions 3.57 3.83 4.05 4.03 Expenditures by Classification The 2021 operating budget is a decrease of less than 0.1% from the previous year’s adopted budget with an overall decrease of 22.5% with capital outlay and debt service. Capital outlay costs for 2022 are related to lift station rehabilitation and the sewer portion of future street improvements. An operating transfer ($126,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2022 BUDGET Fund # : Activity # : The Sanitary Sewer Utility Fund is a self-sustaining fund, or enterprise fund of the City. The maintenance of the sanitary sewer lines and lift stations are the responsibility of the Public Works Department. The maintenance program involves inspections, flushing and cleaning of sewer lines and routine maintenance of the lift stations. Wastewater flows into the Metropolitan Council’s system to be treated. 1. Work to eliminate inflow and infiltration from the sanitary sewer system. 2. Maintain the sanitary sewer so as to provide dependable service for the users. 1. Ground water inflow and infiltration problems. 2. Aging system. 22% 1% 62% 7% 8% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 60 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 603 Activity: Recycling 49520 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 34,963$ 29,966$ 41,110$ 41,880$ Commodities - - - - Contractual Services 137,268 109,875 143,390 135,410 Capital Outlay - - 5,000 - Other Charges - - - - Total 172,230$ 139,841$ 189,500$ 177,290$ Percent Change (-18.8%) 35.5% (-6.4%) Full-Time Equivalent positions 0.32 0.29 0.35 0.34 Expenditures by Classification The 2022 operating budget is a decrease of 6.4% from the previous year’s budget. The changes are primarily due to recycling charges. 2022 BUDGET Fund # : Activity # : The City contracts with a private company to pick up recycling for residents within the City. The City of Arden Hills participates in a Joint Powers Agreement with Ramsey County to assist with funding the residential curbside recycling program. The County Department of Property Taxation directly places a city recycling fee on residents’ property tax statements. Ramsey County then collects the fees and distributes them to the City with the July and December tax settlements. Charges for recycling costs to residents include all costs associated with recycling including clean up days. Provide efficient and cost effective recycling for the residents of Arden Hills. Budget constraints. 24% 76% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 61 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 604 Activity: Surface Water Management 49550 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 220,540$ 234,580$ 269,580$ 277,290$ Commodities 7,369 6,567 9,300 9,800 Contractual Services 285,301 305,215 317,720 372,440 Capital Outlay - - 747,000 172,100 Other Charges 74,000 74,000 74,000 74,000 Total 587,210$ 620,362$ 1,417,600$ 905,630$ Percent Change 5.6% 128.5% (-36.1%) Full-Time Equivalent positions 2.28 2.48 2.54 2.53 Expenditures by Classification The 2022 operating budget is an increase of 10.5% from the previous year’s budget with a decrease of 36.1% overall with capital outlay. The capital outlay budgeted for in 2022 includes storm sewer structure rehabilitation and the storm water portion of future street improvements. An operating transfer ($74,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2022 BUDGET Fund # : Activity # : The Surface Water Management Utility Fund is a self-sustaining fund, or enterprise fund of the City. The function of the Surface Water Management (SWM) utility is the collection, treatment and disposition of storm water as well as the maintenance of the storm sewers. The current fee structure is based upon zoning classification and parcel acreage. Collection of these fees is done through the utility billing process. 1. Maintain the storm water system including pipes and ponds in an appropriate manner. 2. Continue to make environmental improvements to the surface water system whenever cost-effectively 1. Budget constraints. 2. Increased State and Federal regulations. 31% 1% 41% 19% 8% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 62 2021to2022 2021to2022 2019 2020 2021 2022 Increase Increase INTERNALSERVICEFUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Investment Earnings 11,738$10,442$1,700$1,850$150$8.82% Miscellaneous 26,20125,346 Ͳ Ͳ ͲN/A Interfund Services 583,133505,707628,280634,4306,1500.98% TOTAL REVENUES 621,073$541,495$629,980$636,280$6,300$1.00% EXPENSES Personnel Expenses 30,218$3,942$5,630$ Ͳ$(5,630)$ Ͳ100.00% Supplies and Materials 116,494101,556142,400138,900(3,500) Ͳ2.46% Other Services and Charges 526,564548,832498,540509,48010,9402.19% Capital Expenditures Ͳ Ͳ Ͳ Ͳ ͲN/A TOTAL EXPENSES 673,275$654,330$646,570$648,380$1,810$0.28% NET CHANGES IN FUND BALANCE (52,203)$ (112,835)$ (16,590)$ (12,100)$ 4,490$ FUND BALANCE JANUARY 1, 384,213$ 332,010$ 219,175$ 176,125$ FUND BALANCE DECEMBER 31 332,010$ 219,175$ 202,585$ 164,025$ 63 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 725 Activity: Risk Management 49800 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 19$ -$ -$ -$ Commodities - - - - Contractual Services 217,344 285,352 164,000 181,130 Capital Outlay - - - - Other Charges - - - - Total 217,363$ 285,352$ 164,000$ 181,130$ Percent Change 31.3% (-42.5%) 10.4% Full-Time Equivalent positions - - - - Expenditures by Classification Have discontinued the entry for employee benefits to this fund as it had no effect on the financial statements. Will continue to accumulate funds to cover potential future insurance claims. 2022 BUDGET Fund # : Activity # : This Fund was established to pool dividends received from the League of Minnesota Cities for positive claims experience. This fund tracks dividend revenues and deductible costs for claims. The goal of this fund is to build a fund balance that would allow the City to increase deductible limits in order to reduce premium costs. Dividends received from the health insurance Co-op are also deposited in this fund to use for employee wellness activities and to supplement the City’s contribution to health/dental insurance. 1. Cover deductible costs on claims. 2. Establish employee Wellness programs to minimize health insurance costs. Maintain the proper level of insurance coverage and deductibles to assure the best possible coverage at the lowest possible cost. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 64 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 726 Activity: Engineering 49600 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 9,858$ (586)$ -$ -$ Commodities - - - - Contractual Services 40,199 12,015 20,670 35,670 Depreciation - - - - Other Charges - - - - Total 50,057$ 11,430$ 20,670$ 35,670$ Percent Change (-77.2%) 80.8% 72.6% Full-Time Equivalent positions 0.07 0.00 - - Expenditures by Classification This was a new fund in 2012. Previously City Engineer services were provided by the City of Roseville. The costs are charged back to the other funds based on usage per fund, as was previously done when contracting with Roseville. 2022 BUDGET Fund # : Activity # : The Engineering Fund is a self-sustaining fund, or internal service fund of the City. Staff engineers perform work on various City projects, review development plans and represent the City at various meetings on projects which are County or State led. Records are kept of time and the costs are charged out to various projects, escrow accounts or City departments. 1. Provide Engineering services to the City. 2. Look out for the City's best interests in projects involving multiple jurisdictions. 3. Provide review of new developments and projects. Provide cost effective services vs. using an independent contractor. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 65 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 727 Activity: Central Garage 49700 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 15,295$ (1,040)$ -$ -$ Commodities 113,895 101,541 142,400 138,900 Contractual Services 72,906 78,018 102,580 107,680 Capital Outlay - - - - Other Charges - - - - Total 202,095$ 178,519$ 244,980$ 246,580$ Percent Change (-11.7%) 37.2% 0.7% Full-Time Equivalent positions 0.12 0.00 - - Expenditures by Classification This was a new fund in 2013. Previously these services were split into all five public works departments: Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as if budgeting these costs across each individual department. 2022 BUDGET Fund # : Activity # : The Central Garage and Equipment Fund is a self-sustaining fund, or internal service fund of the City. The Public Works Department works on Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. All costs are compiled in this fund and charged out to the departments based on usage. 1. Maintain cost effective control of multi-purpose department. 2. Manage costs involving multiple departments. 1. Aging equipment. 2. Balance the Public Works Department needs with available funds. 3. Managing an effective cost allocation structure. 56% 44% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 66 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 728 Activity: Technology 49900 Activity Scope Objectives Issues Budget Commentary 2019 2020 2021 2022 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 5,046$ 5,568$ 5,630$ -$ Commodities 2,599 15 -- Contractual Services 196,115 173,447 211,290 185,000 Capital Outlay - - - - Other Charges - - - - Total 203,760$ 179,030$ 216,920$ 185,000$ Percent Change (-12.1%) 21.2% (-14.7%) Full-Time Equivalent positions 0.04 0.04 0.05 - Expenditures by Classification This was a new fund in 2013. Previously these services were split into all departments. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as if budgeting these costs across each individual department. 2022 BUDGET Fund # : Activity # : The Technology Fund is a self-sustaining fund, or internal service fund of the City. All departments use technology. All costs are compiled in this fund and charged out to the departments based on usage. 1. Maintain cost effective control of multi-purpose department. 2. Manage costs involving multiple departments. 1. Aging equipment. 2. Balance department needs with available funds. 3. Managing an effective cost allocation structure. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 67 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2021-074 A RESOLUTION SETTING THE FINAL LEVY FOR TAXES PAYABLE IN 2022 BE IT RESOLVED by the Arden Hills City Council that the following sums of money be levied for levy year 2021, payable in 2022 upon taxable property in said City of Arden Hills for the following purposes: Options:4.5%4.0%3.5%3.0% FUND CERTIFIED LEVY AMOUNT CERTIFIED LEVY AMOUNT CERTIFIED LEVY AMOUNT CERTIFIED LEVY AMOUNT General 3,902,680$ 3,881,280$ 3,859,880$ 3,838,480$ Economic Development 100,000 100,000 100,000 100,000 Equipment/Building Replacement 50,000 50,000 50,000 50,000 Capital Improvement (PIR)250,000 250,000 250,000 250,000 Public Safety Capital 170,000 170,000 170,000 170,000 TOTAL 4,472,680$ 4,451,280$ 4,429,880$ 4,408,480$ BE IT FURTHER RESOLVED that the Finance Director is hereby authorized and directed to transmit this information to the County Auditor of Ramsey County, Minnesota and the Minnesota Department of Revenue, if applicable, in the format requested as required by law. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF DECEMBER, 2021. __________________________________________ DAVID GRANT, MAYOR ATTEST: _______________________________________ JULIE HANSON, CITY CLERK To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2021-075 A RESOLUTION SETTING THE FINAL LEVY FOR THE KARTH LAKE IMPROVEMENT DISTRICT TAXES PAYABLE IN 2022 BE IT RESOLVED by the Arden Hills City Council that the following sums of money be levied for levy year 2021, payable in 2022 upon taxable property in the Karth Lake Improvement District for replacement of pump and repairs to control cabinet to maintain and monitor the water level of Karth Lake: CERTIFIED LEVY AMOUNT: $6,611.00 BE IT FURTHER RESOLVED that the Finance Director is hereby authorized and directed to transmit this information to the County Auditor of Ramsey County, Minnesota and the Minnesota Department of Revenue, if applicable, in the format requested as required by law. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF DECEMBER, 2021. __________________________________________ DAVID GRANT, MAYOR ATTEST: _______________________________________ JULIE HANSON, CITY CLERK To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2021-076 RESOLUTION ADOPTING THE 2022 BUDGET WHEREAS, the City Administrator has prepared an annual budget and the City Council has met a number of times for the purpose of discussing the 2022 budget; and WHEREAS, Chapter 275, Section 065 of Minnesota Statutes requires that the City hold a public hearing to adopt a budget; and WHEREAS, The City Council held a Truth-in-Taxation public hearing on December 13, 2021, to discuss the 2022 budget and has concluded the budget as prepared is appropriate. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the attached 2022 budget be adopted and approved: Revenues and Expenditures and Transfers In Transfers Out Taxes 3,858,370$ General Gov't 1,205,820$ Licenses & Permits 504,800 Public Safety 2,510,670 Intergovernmental 158,250 Street Maintenance 759,040 Charges for Service 519,510 Parks Maintenance 529,240 Fines & Forfeits 23,750 Recreation 234,740 Special Assessments 1,510 Contingency/Reserves - Miscellaneous 33,320 Transfers - Total General Fund 5,099,510$ Total General Fund 5,239,510$ Special Revenue Funds 590,580 (Cable, EDA)504,690 Debt Service Funds - (G.O. Bonds)- Capital Project Funds 2,046,320 (Public Safety Cap., Cap Improve, Equip & Bldg Replace, Park Capital) 3,859,890 Subtotal Gov't Funds 7,736,410$ Subtotal Gov't Funds 9,604,090$ Internal Service Funds 636,280 (Risk Mgmt, Eng, Tech, Central Garage)648,380 Enterprise Funds 6,333,430 (Water, Sewer, Recycling, Surface Water)6,587,180 TOTAL FUNDS 14,706,120$ TOTAL FUNDS 16,839,650$ *Taxes amount subject to change based on final approved levy amount. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF DECEMBER, 2021. ____________________________________ DAVID GRANT, MAYOR ATTEST: _______________________________________ JULIE HANSON, CITY CLERK