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Home My WebLink About01-10-22-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting. RESPONSE TO PUBLIC INQUIRIES Public Inquiry Response From December 13, 2021 City Council Meeting Dave Perrault, City Administrator MEMO.PDF PUBLIC PRESENTATIONS Appointment Of David Radziej To City Council –Oath Of Office Mayor Grant MEMO.PDF ATTACHMENT A.PDF STAFF COMMENTS APPROVAL OF MINUTES December 6, 2021 Special City Council 12 -06 -21 -SR.PDF December 13, 2021 Regular City Council 12 -13 -21 -R.PDF December 20, 2021 City Council Work Session 12 -20 -21 -WS.PDF December 20, 2021 Special City Council 12 -20 -21 -SR.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Resolution 2022 -001 Relating To The 2022 Organization Of The City Of Arden Hills Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ramsey County Shared Service Agreement For Erosion And Sediment Control Inspections David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Cancel January 24 And February 28, 2022 City Council Meetings Julie Hanson, City Clerk MEMO.PDF Motion To Accept Resignation Of Customer Service Representative Dave Perrault, City Administrator MEMO.PDF Motion To Authorize Recruitment Of Customer Service Representative Dave Perrault, City Administrator MEMO.PDF Motion To Approve Resolution 2022 -002 Authorizing No Parking Areas Within The Snelling Avenue North Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Jaycon, LLC Invoice For Spoils And Clean Sand Hauling Costs David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2022 -003 Appointing Shelley Blilie To The Planning Commission Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of David Radziej From The Economic Development Commission (EDC) And The Financial Planning And Analysis Committee (FPAC) Dave Perrault, City Administrator MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Planning Case 21 -028 –Planned Unit Development Amendment –Mounds View Public Schools (Public Hrg) Jane Kansier, Planning Consultant, Bolton & Menk Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF NEW BUSINESS Planning Case 21 -028 –Planned Unit Development Amendment –Mounds View Public Schools Jane Kansier, Planning Consultant, Bolton & Menk Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Steve Scott Vacant Regular City Council Agenda January 10, 2022 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 3.A. Documents: 4. 4.A. Documents: 5. 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 7.D. Documents: 7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 8. 9. 9.A. Documents: 10. 10.A. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From December 13, 2021 City Council MeetingDave Perrault, City Administrator MEMO.PDF PUBLIC PRESENTATIONS Appointment Of David Radziej To City Council –Oath Of Office Mayor Grant MEMO.PDF ATTACHMENT A.PDF STAFF COMMENTS APPROVAL OF MINUTES December 6, 2021 Special City Council 12 -06 -21 -SR.PDF December 13, 2021 Regular City Council 12 -13 -21 -R.PDF December 20, 2021 City Council Work Session 12 -20 -21 -WS.PDF December 20, 2021 Special City Council 12 -20 -21 -SR.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Resolution 2022 -001 Relating To The 2022 Organization Of The City Of Arden Hills Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ramsey County Shared Service Agreement For Erosion And Sediment Control Inspections David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Cancel January 24 And February 28, 2022 City Council Meetings Julie Hanson, City Clerk MEMO.PDF Motion To Accept Resignation Of Customer Service Representative Dave Perrault, City Administrator MEMO.PDF Motion To Authorize Recruitment Of Customer Service Representative Dave Perrault, City Administrator MEMO.PDF Motion To Approve Resolution 2022 -002 Authorizing No Parking Areas Within The Snelling Avenue North Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Jaycon, LLC Invoice For Spoils And Clean Sand Hauling Costs David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2022 -003 Appointing Shelley Blilie To The Planning Commission Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of David Radziej From The Economic Development Commission (EDC) And The Financial Planning And Analysis Committee (FPAC) Dave Perrault, City Administrator MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Planning Case 21 -028 –Planned Unit Development Amendment –Mounds View Public Schools (Public Hrg) Jane Kansier, Planning Consultant, Bolton & Menk Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF NEW BUSINESS Planning Case 21 -028 –Planned Unit Development Amendment –Mounds View Public Schools Jane Kansier, Planning Consultant, Bolton & Menk Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottVacant Regular City Council Agenda January 10, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A. Documents: 4. 4.A. Documents: 5. 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 7.D. Documents: 7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 8. 9. 9.A. Documents: 10. 10.A. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From December 13, 2021 City Council MeetingDave Perrault, City AdministratorMEMO.PDFPUBLIC PRESENTATIONSAppointment Of David Radziej To City Council –Oath Of OfficeMayor GrantMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSAPPROVAL OF MINUTESDecember 6, 2021 Special City Council12-06 -21 -SR.PDFDecember 13, 2021 Regular City Council12-13 -21 -R.PDFDecember 20, 2021 City Council Work Session12-20 -21 -WS.PDFDecember 20, 2021 Special City Council12-20 -21 -SR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Resolution 2022 -001 Relating To The 2022 Organization Of The City Of Arden Hills Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ramsey County Shared Service Agreement For Erosion And Sediment Control Inspections David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Cancel January 24 And February 28, 2022 City Council Meetings Julie Hanson, City Clerk MEMO.PDF Motion To Accept Resignation Of Customer Service Representative Dave Perrault, City Administrator MEMO.PDF Motion To Authorize Recruitment Of Customer Service Representative Dave Perrault, City Administrator MEMO.PDF Motion To Approve Resolution 2022 -002 Authorizing No Parking Areas Within The Snelling Avenue North Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Jaycon, LLC Invoice For Spoils And Clean Sand Hauling Costs David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2022 -003 Appointing Shelley Blilie To The Planning Commission Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of David Radziej From The Economic Development Commission (EDC) And The Financial Planning And Analysis Committee (FPAC) Dave Perrault, City Administrator MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Planning Case 21 -028 –Planned Unit Development Amendment –Mounds View Public Schools (Public Hrg) Jane Kansier, Planning Consultant, Bolton & Menk Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF NEW BUSINESS Planning Case 21 -028 –Planned Unit Development Amendment –Mounds View Public Schools Jane Kansier, Planning Consultant, Bolton & Menk Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottVacant Regular City Council Agenda January 10, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 7.D. Documents: 7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 8. 9. 9.A. Documents: 10. 10.A. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From December 13, 2021 City Council MeetingDave Perrault, City AdministratorMEMO.PDFPUBLIC PRESENTATIONSAppointment Of David Radziej To City Council –Oath Of OfficeMayor GrantMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSAPPROVAL OF MINUTESDecember 6, 2021 Special City Council12-06 -21 -SR.PDFDecember 13, 2021 Regular City Council12-13 -21 -R.PDFDecember 20, 2021 City Council Work Session12-20 -21 -WS.PDFDecember 20, 2021 Special City Council12-20 -21 -SR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Resolution 2022 -001 Relating To The 2022 Organization Of The City Of Arden HillsJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve Ramsey County Shared Service Agreement For Erosion And Sediment Control InspectionsDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Cancel January 24 And February 28, 2022 City Council MeetingsJulie Hanson, City ClerkMEMO.PDFMotion To Accept Resignation Of Customer Service RepresentativeDave Perrault, City AdministratorMEMO.PDFMotion To Authorize Recruitment Of Customer Service RepresentativeDave Perrault, City Administrator MEMO.PDF Motion To Approve Resolution 2022 -002 Authorizing No Parking Areas Within The Snelling Avenue North Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Jaycon, LLC Invoice For Spoils And Clean Sand Hauling Costs David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2022 -003 Appointing Shelley Blilie To The Planning Commission Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of David Radziej From The Economic Development Commission (EDC) And The Financial Planning And Analysis Committee (FPAC) Dave Perrault, City Administrator MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Planning Case 21 -028 –Planned Unit Development Amendment –Mounds View Public Schools (Public Hrg) Jane Kansier, Planning Consultant, Bolton & Menk Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF NEW BUSINESS Planning Case 21 -028 –Planned Unit Development Amendment –Mounds View Public Schools Jane Kansier, Planning Consultant, Bolton & Menk Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottVacant Regular City Council Agenda January 10, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E.Documents:7.F.Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 8. 9. 9.A. Documents: 10. 10.A. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From December 13, 2021 City Council MeetingDave Perrault, City AdministratorMEMO.PDFPUBLIC PRESENTATIONSAppointment Of David Radziej To City Council –Oath Of OfficeMayor GrantMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSAPPROVAL OF MINUTESDecember 6, 2021 Special City Council12-06 -21 -SR.PDFDecember 13, 2021 Regular City Council12-13 -21 -R.PDFDecember 20, 2021 City Council Work Session12-20 -21 -WS.PDFDecember 20, 2021 Special City Council12-20 -21 -SR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Resolution 2022 -001 Relating To The 2022 Organization Of The City Of Arden HillsJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve Ramsey County Shared Service Agreement For Erosion And Sediment Control InspectionsDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Cancel January 24 And February 28, 2022 City Council MeetingsJulie Hanson, City ClerkMEMO.PDFMotion To Accept Resignation Of Customer Service RepresentativeDave Perrault, City AdministratorMEMO.PDFMotion To Authorize Recruitment Of Customer Service RepresentativeDave Perrault, City AdministratorMEMO.PDFMotion To Approve Resolution 2022 -002 Authorizing No Parking Areas Within The Snelling Avenue North Improvements ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Jaycon, LLC Invoice For Spoils And Clean Sand Hauling CostsDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2022 -003 Appointing Shelley Blilie To The Planning CommissionJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Accept Resignation Of David Radziej From The Economic Development Commission (EDC) And The Financial Planning And Analysis Committee (FPAC)Dave Perrault, City AdministratorMEMO.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSPlanning Case 21 -028 –Planned Unit Development Amendment –Mounds View Public Schools (Public Hrg)Jane Kansier, Planning Consultant, Bolton & Menk Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF NEW BUSINESS Planning Case 21 -028 –Planned Unit Development Amendment –Mounds View Public Schools Jane Kansier, Planning Consultant, Bolton & Menk Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottVacant Regular City Council Agenda January 10, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E.Documents:7.F.Documents:7.G.Documents:7.H.Documents:7.I.Documents:7.J.Documents:8.9.9.A. Documents: 10. 10.A. Documents: 11. 12. Page 1 of 1 RESPONSE TO PUBLIC INQUIRIES – 3A MEMORANDUM DATE: TO: FROM: January 10, 2022 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator SUBJECT: Public Inquiry Response from December 13, 2021 City Council meeting Budgeted Amount: Actual Amount: Funding Source: $ $ $ Background A verbal response will be provided at the January 10, 2022 City Council meeting. DATE: January 10, 2022 TO: Mayor Grant and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Appointment of David Radziej to City Council Council Should Consider Motions to approve, table, or deny the following: • Appointing David Radziej to the City Council for a term ending December 31, 2022. All items need a simple majority for action unless otherwise noted. Background/Discussion Due to the passing of Councilmember Dave McClung on December 1, 2021, a vacancy exists on the City Council that needs to be filled by Council appointment until an election is held. At the Council’s direction, staff solicited and received applications through December 29, 2021. Ten (10) applications were received. The City Council conducted interviews on January 4 and January 5, 2022. The City Council interviewed all ten (10) applicants and following discussion on January 5, 2022, it was the consensus of the Council to appoint David Radziej to the vacant seat. This appointment will expire on December 31, 2022. In addition, since more than two years remain in the unexpired term, under state law the seat will be up for re-election in November 2022 for a special two-year term. That appointment will run from the first meeting in January 2023 through December 31, 2024. Attachments Attachment A: Oath of Office PUBLIC PRESENTATIONS – 4A MEMORANDUM Attachment A Approved: January 10, 2022 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING DECEMBER 6, 2021 ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City Council meeting at 5:40 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes and Steve Scott Absent: None Also present: City Administrator Dave Perrault and City Clerk Julie Hanson 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda. The motion carried (4-0). 2. NEW BUSINESS A. Resolution 2021-067 Declaring a Vacancy on the City Council Councilmember Holden moved and Councilmember Holmes seconded a motion to approve Resolution 2021-067 Declaring a Vacancy on the City Council. The motion carried (4-0). City Administrator Perrault stated that the process to appoint an individual to the vacancy would be similar to the process followed when Councilmember Woodburn passed away. City Administrator Perrault proposed that applications be taken through December 29, 2021 with interviews occurring the first week of January 2022. He stated that an appointment would take place as soon as possible thereafter, noting the individual’s appointment will end December 31, 2022. He also stated that there will be a special seat on the ballot for the November 2022 election and that the special seat would fulfill the remainder of the term beginning January 1, 2023 and ending December 31, 2024. Mayor Grant stated that while the Council had previously discussed potentially dispensing with the January 10, 2022 meeting, there is language in the City’s ordinances that states the City must ARDEN HILLS SPECIAL CITY COUNCIL DECEMBER 6, 2021 2 take action on particular items at that particular meeting. He indicated that Council could clarify that language in the future, but due to the current circumstances with the vacancy, he recommends holding the January 10, 2022 meeting. Councilmember Holden asked if this was enough time to publish the notice for the vacancy and perform interviews. City Administrator Perrault stated a blurb would be included in the December newsletter and a notification would be included on the City’s website. He also said that the Pioneer Press contacted him regarding the process for declaring the vacancy and he thought an article would possibly appear in the Pioneer Press. Councilmember Holden suggested notifying the various Committees and coaches that the City would be taking applications. Mayor Grant confirmed the information was included in the December Arden Hills Notes and asked when the newsletter would hit mailboxes. City Administrator Perrault stated that Allegra was working on the file proof and that the newsletter could arrive in mailboxes by the end of the week. Councilmember Holmes asked for clarification of the process to fill the vacancy. City Administrator Perrault explained that per statute, if there is less than two (2) years of the term remaining, the Council can appoint an individual to the full, remaining length of the term. However, if there is more than two (2) years of the term remaining, the City needs to have a special election. He noted that in this situation, because there are more than two (2) years remaining on Councilmember McClung’s term (there are three (3) years remaining), the Council can appoint an individual until such time the special election is conducted. He said in this case, the election for the special seat will coincide with the regular election in November 2022. The elected individual would then fulfill the term for the remaining two (2) years (January 1, 2023 to December 31, 2024). A discussion ensued regarding the process for filling the vacancy. Councilmember Scott noted this is the same scenario as when he first came to be on the City Council. He stated that Jonathan Wicklund was appointed for essentially the first year and then he (Councilmember Scott) was elected to the special seat in November to fulfill the additional two (2) remaining years of Councilmember Woodburn’s term. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve Resolution 2021-067 Declaring a Vacancy on the City Council. The motion carried (4-0). ARDEN HILLS SPECIAL CITY COUNCIL DECEMBER 6, 2021 3 B. Contract Cities Letter Discussion City Administrator Perrault stated he had provided a letter to the Council for review that is being circulated amongst the contract cities regarding the Ramsey County Sheriff’s Office (RCSO) contract for the State Fair. He explained that previously Sheriff Fletcher had notified the City of Falcon Heights that the RCSO would be ending its contract with Falcon Heights and would no longer provide policing services unless Falcon Heights contributed more money toward hiring additional deputies for the State Fair. This would mean that in 2023 Falcon Heights would have to find new police services. City Administrator Perrault discussed how State Fair policing could affect the Sheriff’s contract with Falcon Heights, and the possible ripple effect of Falcon Heights not being part of the contract cities anymore. Councilmember Holmes asked for clarification about the articles published in the Star Tribune and Pioneer Press. City Administrator Perrault stated that a story was released a couple of hours before this Council meeting about the State Fair hiring a Police Chief. He indicated that this person happened to be a Ramsey County Sheriff Commander, but would be performing the State Fair Police Chief duties separately from the RCSO and on his own time, so there would be no affiliation between the State Fair and Ramsey County. He went on to explain how the State Fair police coverage generally functions each year. City Administrator Perrault noted there was no mention of this letter from the contract cities in the newspaper articles, even though the letter is public. He also noted the cities of Shoreview and Little Canada have already signed the letter and that the additional contract cities were expected to sign it within the coming days. He said the letter effectively requests that the Ramsey County Board reconsider its decision and that they provide police coverage to the State Fair due to the financial impact to the contract cities. A discussion ensued regarding the letter from the contract cities and the charts contained therein. Mayor Grant commented that this could be a snowball that rolls downhill and the contract cities may decide that they need to do something different. Councilmember Holden stated that on top of the current upcoming 2.5% increase from the Sheriff’s Department and considering this additional possible increase for Arden Hills of 4.5%, the City could be looking at a total increase of nearly 8%. Councilmember Holmes asked why Ramsey County does not want its Sheriff’s Department to police the State Fair. City Administrator Perrault stated that politics and liability could possibly be the main reasons for the County’s decision. A discussion ensued about the articles published by the Star Tribune and Pioneer Press. ARDEN HILLS SPECIAL CITY COUNCIL DECEMBER 6, 2021 4 A discussion ensued regarding a Ramsey County Sheriff’s employee also serving as the State Fair Police Chief and the function of police coverage at the State Fair in general. The background regarding police services at the State Fair was further discussed, noting that Ramsey County provided police service at the State Fair in 2021, that there was no State Fair held in 2020, and in 2019 and in prior years, the State Fair had its own police department. Councilmember Scott pointed out that the Ramsey County Board was floating the idea of eliminating the Sheriff as an elected official as that position does not report directly to the Ramsey County Board. Councilmember Holden indicated that the Sheriff’s position reports to the Charter Commission. The Council consensus was for Mayor Grant to sign the letter from the contract cities to Ramsey County as drafted on behalf of Arden Hills. 5. COUNCIL/STAFF COMMENTS Councilmember Scott stated that his wife has had a number of community members approach her expressing their regrets regarding the passing of Councilmember McClung and so he was passing this on to the City Council. Councilmember Holmes stated she would like to know who, such as a paraprofessional, is directing traffic at Mounds View High School. She suggested that City Administrator Perrault respond to the letter the Council received asking for clarification of this situation and find out what training the staff member that is directing traffic has received. Councilmember Holmes questioned who would be responsible should any problems or accidents occur. City Administrator Perrault stated that the City Attorney had indicated that the “traffic generator”, in this case, the School District, would be responsible. Councilmember Holmes commented on an email received from Northern Soda, stating she forward it to Jessica Jagoe, City Planner. Councilmember Holmes asked if the City provides New Resident packets to new residents of Arden Hills. City Administrator Perrault said that currently this is not the case, but that this could be brought forward to a future work session for discussion. Councilmember Holden stated she has received emails from residents about the pedestrian crossing at County Road F and Snelling Avenue. She has contacted Public Works Director Swearingen about this. ARDEN HILLS SPECIAL CITY COUNCIL DECEMBER 6, 2021 5 Councilmember Holden indicated there is an opportunity for an Emerald Ash Borer grant. Councilmember Holden stated she had the chance to spend time with Councilmember McClung the day before he passed away and that he was very peaceful. A short discussion ensued regarding the Fire Department Board meeting on Wednesday, December 8. City Administrator Perrault indicated he would attend and report back to the City Council. Mayor Grant reminded the Council to forward their choices to him for the 2022 Committees and Commissions liaisons. A short discussion ensued about the various Committees and Commissions. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. The motion carried (4-0). Mayor Grant adjourned the Regular City Council Meeting at 6:29 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: January 10, 2022 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING DECEMBER 13, 2021 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; City Planner Jessica Jagoe; Finance Director Gayle Bauman; City Attorney Joel Jamnik; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE Mayor Grant acknowledged the passing of Councilmember Dave McClung. He reported his seat was vacant and the City would be taking applications through December 29, 2021 with interviews to occur the first week of January 2022. 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as presented. The motion carried (4-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Steve Erler, 1704 Chatham Avenue, stated on various occasions the Council has asserted that increasing the density of housing within the Rice Creek Commons development beyond current agreed upon levels will result in an unacceptable increase in taxation for existing taxpayers. He explained he has never seen an explanation of this assertion. He requested information regarding this assertion be shared with the public. Gregg Larson, 3377 North Snelling Avenue, commented last time he spoke he indicated the City Attorney bills out at $300 per hour. He noted he was fixated on the fact the City Council had ARDEN HILLS CITY COUNCIL – DECEMBER 13, 2021 2 squandered $300,000 on legal fees. He noted he misspoke because the City Attorney bills out at $155 per hour. He discussed density and affordable housing on TCAAP asked why the Council opposes more density and affordable housing in Rice Creek Commons. He questioned why residents should oppose a higher density within Rice Creek Commons if it adds to the economic viability of the project and does not adversely affect them. He encouraged the Council to consider holding an honest dialogue regarding Rice Creek Commons. Lynn Diaz, 1143 Ingerson Road, offered her condolences to the City Council and to Councilmember Dave McClung’s family. She thanked the City Councilmembers for their service to the community. She reported at the last meeting she questioned why the Council has done little to address the City’s affordable housing goals listed within the Comprehensive Plan. She discussed current affordable housing in the City. She requested the Council provide residents with further information and transparency on their position when it comes to affordable housing. She reported this information would be valuable to the taxpayers and voters in the community. 3. RESPONSE TO PUBLIC INQUIRIES None. 4. STAFF COMMENTS None. 5. APPROVAL OF MINUTES A. November 15, 2021, City Council Work Session B. November 22, 2021, Regular City Council MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the November 15, 2021, City Council Work Session meeting minutes; and November 22, 2021, Regular City Council meeting minutes as presented. The motion carried (4-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve the 2022 Non-Union Employee Compensation Plan C. Motion to Approve Resolution 2021-068 Approving the 2022 City Contribution to Employee Monthly Benefits D. Motion to Approve Resolution 2021-069 Accepting Redistribution of American Rescue Plan Act (ARPA) Funds E. Motion to Adopt Ordinance 2021-012 Approving the 2022 Fee Schedule and Authorizing Publication of the Ordinance Summary F. Motion to Approve Resolution 2021-070 Appointing 2022 City Council Liaisons for Commissions and Committees and Mayor Pro Tem G. Motion to Approve Resolution 2021-071 Relating to the 2022 Appointments to the Commissions and Committees of the City ARDEN HILLS CITY COUNCIL – DECEMBER 13, 2021 3 H. Motion to Cancel the December 27, 2021 Regular City Council Meeting I. Motion to Approve 2022 Liquor License Renewals and Two New Liquor Licenses J. Motion to Approve 2022 Tobacco License Renewals K. Motion to Approve Payment No. 2 and Change Order No. 1 – Pember Companies Inc. – Hamline Avenue and Shorewood Drive Improvement Project L. Motion to Approve Payment No. 2 (Final) – Pember Companies Inc. – Karth Lake Runoff Control Project M. Motion to Approve Design Option 3 – Snelling Avenue North Improvements N. Motion to Approve Resolution 2021-072 Approving the 2022-2023 IUOE Local 49 Collective Bargaining Agreement O. Motion to Approve Removal of Committees/Commissions Members Beyond the Three Consecutive, Three-Year Term Limit P. Motion to Approve Appointment of Assistant Public Works Director Q. Motion to Approve Reconfiguration of Recreation Programmer Position to Recreation Supervisor Position R. Motion to Approve Community Development Block Grant (CDBG) Agreement with Ramsey County S. Motion to Approve Payment No. 8 to Air Express, Inc. – City Hall HVAC Replacement Project MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried (4-0). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS A. Quarterly Special Assessments for Delinquent Utilities Finance Director Bauman stated water customers whose account is 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Mayor Grant opened the public hearing at 7:16 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:17 p.m. B. Truth In Taxation Hearing Finance Director Bauman presented the 2022 budget and tax levy to the City Council. She discussed why property tax bills change, and defined how property taxes were calculated in the State of Minnesota. She reviewed in further detail the 2022 General Fund budget along with the ARDEN HILLS CITY COUNCIL – DECEMBER 13, 2021 4 proposed tax levy. She discussed how the median value homeowner would be impacted by the proposed tax levy. She commented on the CIP and noted the resources that were available to Arden Hills residents for property tax relief. Mayor Grant opened the public hearing at 7:31 p.m. Gregg Larson, 3377 North Snelling Avenue, asked if the current budget anticipated the $300,000 that was spent in legal fees for the litigation with Ramsey County. Finance Director Bauman stated $260,000 was spent on the TCAAP litigation and this was a prior period expense that occurred in 2019, 2020 and 2021. She reported the legal fees were accounted for within an internal service fund, noting the Risk Management Fund had a balance that would cover the expense. City Administrator Perrault clarified it was not in the 2021 budget. Mayor Grant closed the public hearing at 7:35 p.m. 9. NEW BUSINESS A. Resolution 2021-073 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Finance Director Bauman stated delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated November 8, 2021 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by December 8, 2021. Utility accounts with an unpaid delinquent balance would be certified to Ramsey County to be added to property taxes payable in 2022. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The City will request that Ramsey County levy the delinquent balances against the respective properties. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adopt Resolution 2021-073 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities. The motion carried (4-0). B. Adoption of the 2022 Budget and Tax Levy • Resolution 2021-074 Setting the Final Tax Levy for Taxes Payable in 2022 • Resolution 2021-075 Setting the Final Tax Levy – Karth Lake Special Taxing District for Taxes Payable in 2022 • Resolution 2021-076 Adopting the Proposed 2022 Budget Finance Director Bauman requested the Council approve three Resolutions that would set the final tax levy for taxes payable in 2022, the final tax levy for the Karth Lake Special Taxing District for 2022 and adopt the proposed 2022 budget. ARDEN HILLS CITY COUNCIL – DECEMBER 13, 2021 5 Councilmember Holden reported the levy was currently at 4.5% and she was happy with this. Councilmember Holmes stated she supported the 4.5% levy as well. She recommended the Council keep the levy at this amount in order to fill in the gaps to provide additional funding for trails and safety. Councilmember Scott noted the largest amount within the budget was public safety. He encouraged the Council to not make any cuts from this area of the budget. Councilmember Holden indicated it would be impossible to make cuts to public safety at this time because negotiated contracts were in place. Mayor Grant reported the Council has looked at this budget for several months now and he supported the levy remaining at 4.5%. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adopt Resolution #2021-074 Setting the Final Tax Levy for Taxes Payable in 2022. Councilmember Holden clarified for the record that the City did not sue Ramsey County, but rather Ramsey County sued the City. She encouraged Mr. Larson to speak with the County and ask why they have not spoken to the City after mediation or agreed to anything the City wanted. She indicated the County has a lot of the guilt in this lawsuit. Mayor Grant reported this was correct, the County sued the City after voting to support the master plan on two separate occasions. The motion carried (4-0). MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adopt Resolution 2021-075 Setting the Final Tax Levy – Karth Lake Special Taxing District for Taxes Payable in 2022. The motion carried (4-0). MOTION: Councilmember Holden moved and Councilmember Scott seconded a motion to adopt Resolution 2021-076 Adopting the Proposed 2022 Budget. The motion carried (4-0). 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Scott thanked all of the Commission and Committee members who have reached the end of their service and he welcomed those that would be new to the City’s Commissions and Committees. ARDEN HILLS CITY COUNCIL – DECEMBER 13, 2021 6 Councilmember Scott welcomed Assistant Public Works Director Lucas Miller to the City of Arden Hills. Councilmember Scott bid farewell to Aaron Thomas, the City’s AV Tech and thanked him for his dedicated service to the City. Councilmember Scott stated he has served on the City Council for the past five years and sat to the left of Councilmember Dave McClung. He sent his sincerest condolences to Councilmember McClung’s family, friends and colleagues. Councilmember Holmes thanked the Public Works Department for clearing the city streets so well after the recent snow event. Councilmember Holmes thanked the Committee and Commission members that were retiring or have reached the end of their service with the City. Councilmember Holmes thanked Aaron Thomas for his work covering the meetings. Councilmember Holmes wished everyone Happy Holidays. Councilmember Holmes offered her sincere sympathy to Councilmember Dave McClung’s family and friends. Councilmember Holden thanked the Commission and Committee members for their service to the City of Arden Hills. Councilmember Holden indicated the McClung family was working to secure a location to have a memorial service for Councilmember McClung on January 15, 2022. Councilmember Holden thank Aaron Thomas and wished him well in his new position. Councilmember Holden wished everyone a great holiday season. Mayor Grant welcomed Lucas Miller as the Assistant Public Works Director. He wished Aaron Thomas all the best in his new position. He welcomed Carson, the City’s new AV tech. Mayor Grant stated Councilmember McClung’s loss was a deep loss for the City. He discussed how Councilmember McClung was a long-standing committee member of the Fire Board because he wanted the community to be safe. He also made sure tax dollars were well spent and that levies remained low. He noted Councilmember McClung grew up in Arden Hills and attended Mounds View High School. He explained Councilmember McClung began his service with the City in 2007, which meant he served on the City Council for the past 14 years. Mayor Grant thanked all those who serve on Committees and Commissions for their service to the City of Arden Hills. Mayor Grant wished everyone Happy Holidays. ARDEN HILLS CITY COUNCIL – DECEMBER 13, 2021 7 ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. The motion carried (4-0). Mayor Grant adjourned the Regular City Council Meeting at 7:56 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: January 10, 2022 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION DECEMBER 20, 2021 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden (attending via Zoom), Fran Holmes, and Steve Scott Absent: None Also present: City Administrator Dave Perrault, Public Works Director/City Engineer David Swearingen, City Planner Jessica Jagoe, Deputy City Clerk Jolene Trauba, SRF Consulting Group Principal Patrick Corkle, and Ramsey County Project Manager Joey Lundquist 1. AGENDA ITEMS A. Draft ICE Report – County Road E and Old Snelling Avenue Intersection Public Works Director/City Engineer Swearingen stated the study was to analyze three different possible improvements at the intersection; an all-stop as it is currently, a signalized improvement and a roundabout. Ramsey County Project Manager Lundquist said one thing they found interesting from the report was that traffic conditions are almost back to pre-COVID numbers. SRF Consulting Group Principal Corkle added that the A.M. numbers are at about 80% of what they were in 2018. Current counts were collected in late September, 2021. They did meet with Mounds View High School to get their input, as well as Bethel University and Lindey’s restaurant. Ms. Lundquist said by moving the sidewalk over a few feet they could get Lindey’s additional room for snow storage. They do have smaller semi-trucks that deliver. With a roundabout they would close one of Lindey’s driveways but make the other one wider, and add a shoulder to the north to allow for trucks to park there. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 20, 2021 2 Councilmember Scott asked if all three solutions would impact moving Lindey’s entrance. Mr. Corkle responded that the all-way stop wouldn’t change it, but a signal or roundabout would. He also noted that it doesn’t take much increase in volume to cause issues at an all-way. The roundabout is able to handle the adjustments. Councilmember Holden felt a traffic signal would be safer for pedestrians than a roundabout. Mr. Corkle said a nice thing about a roundabout is that you are only looking one direction to cross, you get to the median and look the other direction to cross; you only cross half the roadway at a time and traffic is moving in only one direction. Councilmember Holmes asked what the City Engineer thought was the best option. Public Works Director/City Engineer Swearingen replied that the warrants are met for a signal or roundabout, and so it becomes engineer preference. He likes roundabouts and sees the benefits of having one, but public participation and education is necessary. Ramsey County will have an online survey and open house. They are not far enough into the design process to discuss cost. When designing a roundabout they will need to look at what materials will be used, which will affect cost. The city will pay ¼ and the county will pay ¾. Mr. Corkle added that it is a single lane roundabout and they are trying to size it appropriately for the intersection. Mayor Grant noted that Xcel Energy has a large switch station and there were also other utilities in the area. Councilmember Holden felt when people go through roundabout they go fast and continue to accelerate once they leave the roundabout. Mr. Corkle said typically you are yielding for other cars in the roundabout. Speeds within roundabouts are generally 15-18 mph. Ms. Lundquist noted that the type of accident in a roundabout is different from accidents at a signal light. Generally, accidents are fender benders and much less severe in a roundabout. Ms. Lundquist said next steps would be a survey on the County website, and an open house will be scheduled for January. There would be social media blasts, and postcards sent within a half mile, along with flyers for the schools to post. Public Works Director/City Engineer Swearingen stated that Ramsey County did a postcard mailing for the Lake Johanna Boulevard project open house and he reviewed the list, which should be similar to this project. Councilmember Scott said according to the study, overall projected costs would favor the roundabout due to traffic signal maintenance. He wondered how it leveled out and favored the roundabout. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 20, 2021 3 Mr. Corkle replied that the numbers were very preliminary, but maintenance like lighting, relamping, controller boxes etc. all factor into the cost for signal lights. Most roundabouts are concrete which adds to their long term cost, along with approaches to the intersection. Ms. Lundquist added they will have to pay Lindey’s to close their access. Mayor Grant suggested if the roundabout is chosen that they don’t plant trees in the middle of it, obstructing views. Ms. Lundquist said there would be a short wall so motorists don’t drive through the roundabout. Councilmember Scott felt the roundabout was the most logical solution for the intersection. Mr. Corkle added that after public input they can look more closely at costs. B. Feasibility Study – Proposed Trail from Lake Valentine Road to CR-96 Public Works Director/City Engineer Swearingen stated the he was asked to look back at the previous feasibility study which he attached. That study was Highway 51along Old Snelling and Old Highway 10 to County Road 96. The information will need to be updated along Old Highway 10 from Lake Valentine Road to County Road 96. The section of trail would be eligible for a 50/50 cost-share with Ramsey County. Their new policy states that the County will have ownership of trails along County roads; the City would maintain them but the County would take on responsibility of reconstruction and replacement at full cost. Crack filling, crack sealing, spot sealing, minor patching, etc. would be the City’s responsibility. Geotechnical samples would be taken from where the trail is proposed. It appears the trail will be on the west side. Public Works Director/City Engineer Swearingen said HR Green has a grant specialist that is currently trying to get a Safe Routes to School grant for the City. He recommends using them to update the study. The goal would be to find grant money for when the road is reconstructed in 2023, or for a future trail. Councilmember Holmes asked it the trail could be similar to what they are doing on Old Snelling with curb. Public Works Director/City Engineer Swearingen said a study will look at the right-of-way and topography to make a determination. If there is opportunity for a separated trail they could also do that. After further discussion Mayor Grant directed staff to move forward with HR Green and to have the item on a future agenda for formal approval. C. Pedestrian Crossing at County Road F and Hamline Public Works Director/City Engineer Swearingen said there was correspondence between a resident, the City and Ramsey County. The resident is concerned about unsafe pedestrian conditions at the intersection of Hamline Avenue and County Road F. The resident felt the ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 20, 2021 4 intersection isn’t signed appropriately. The County responded that it is signed appropriately according to their policies. Councilmember Holden suggested they contact Nicole Frethem to see if she could help get a sign posted. Councilmember Holmes disagreed. She felt they should follow the sign standards. Councilmember Scott said there is a lot of traffic at that intersections and an awkward pedestrian crossing. He was in favor of improving crosswalk markings and a sign. Public Works Director/City Engineer Swearingen noted that signs make a difference initially, but as they travel the route day after day they tend to get used to the sign and don’t pay attention to it. A sign could create a false sense of security for the pedestrian. He recommended a sign to the County but they pushed back because of their standards. Councilmember Holmes suggested striping could be make reflective to help people be more aware. Public Works Director/City Engineer Swearingen said they could ask to have the County look at the intersection again to potentially enhance signage, lighting and striping, or possibly the pedestrian signal. Mayor Grant directed staff to draft a letter to Nicole Frethem requesting enhanced pedestrian safety measures at the intersection. D. Planning Commission Onboarding Policy City Planner Jagoe stated that the first resource that the Council looked at was the Zoning Approval and Plan Review Guide, created to assist with the onboarding process of Planning Commissioners. This document started out as a detailed checklist similar to what staff uses to review planning cases and transformed into an informational tool that contained questions Commissioners should ask themselves when reviewing submittal documents and plans. The general consensus of the Council was that the Zoning Approvals and Plan Review Guide would be beneficial as part of the onboarding and as a refresher resource for Commissioners. However, the Council still felt that a checklist document should be created that assists in review of land use applications for completeness. Staff met with the Council Liaison to discuss the checklist content, the idea was to have a one-page document that would supplement the staff report in reviewing whether or not an applicant had provided all of the plan sheets in a complete manner. The staff report would still serve as the primary document for evaluation of specific code provisions and continue to provide a summary evaluation table at the end of the report. This checklist would act as a summary for completeness of application materials. Councilmember Scott said he liked the document and the background it gives to Commissioners. City Planner Jagoe said it was her understanding they would use Attachments A and B when a new Commissioner comes on or for refresher training, and Attachment C would be a way to assist Commissioners in their review of planning cases. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 20, 2021 5 Mayor Grant felt it was knowledge being passed to the Commissioners on how staff reviews cases and the materials they will get. He’d like direction for Commissioners to know what discretion they have as a Planning Commissioner to say, for example, there are too many variances. He didn’t want Commissioners to feel that they had to approve variances. Councilmember Holden said they should never accept a plan use application without all the documents, so she didn’t know why they would need a checklist. Councilmember Holmes once a case is accepted as complete then staff can’t stop it because of 60-day time limitations. City Administrator Perrault added that if a developer submits all of the documents, the Planner only has 15 days to make sure everything is complete, which isn’t enough time to check for quality and code compliance of the documents, but the Planner will issue an acceptance letter because the required documents are there. However, if something changes or additional questions are raised, the clock is already ticking and the Planner is bound to bring the case forward. City Planner Jagoe said in the initial review they look to the ordinance of what makes a complete application to be sure the documents are in order, but they don’t do the drill-down code requirements or look at the intricacies of the application. Staff can’t suspend the review if changes are submitted but the City Council can table or deny approval. Councilmember Holmes said she wants the Commission to understand that they need to make conditions, not just make comments for the Council. Mayor Grant noted that even if the Commission adds a condition the Council could take it back out, so they shouldn’t be shy about adding them. Councilmember Holmes felt the onboarding document was important as an educational piece, but that it had been hard to come up with a checklist for the Planning Commission. Mayor Grant mentioned that if there is a PUD, the Commission is less boxed in. City Planner Jagoe said she would be having a new Commissioner orientation in January and will incorporate some of the Council’s comments. She will also send information regarding League of MN Cities training, and check on training from third parties. E. Commissions and Committees Discussion City Administrator Perrault requested Council provide direction on requested changes to future Committees and Commissions. The Financial Planning and Analysis Committee (FPAC) should have up to six members, and meet as needed. Following the term limit enforcement, there is only one member left on the committee, and Council may want to consider making a change in the ordinance regarding that committee. The Communications Committee is still structured in the ordinance as it used to be when there were community volunteers but that committee now consists of staff and a Council liaison. Also, the Economic Development Committee (EDC) has not had a major project to work on since 2015. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 20, 2021 6 Councilmember Holden wondered if the EDC could be suspended until they could follow through with items for the committee to do with local businesses. City Administrator Perrault said they could table the meetings until there are projects. Councilmember Holmes felt they did start to have good relationships with businesses but there isn’t enough staff to coordinate activities at this time. Councilmember Scott wondered if they could tie in the Gateway Visitors Bureau into the EDC. Mayor Grant thought they were two different things. He said the EDC should go on hiatus. In regard to FPAC, he would like to see them be an ad-hoc committee. Councilmember Holmes felt FPAC should be called a task force. Councilmember Scott said he contacted the two members who reached their term limits and explained that if the committee changed to a task force they would still welcome their expertise. Councilmember Holmes said the current members should be on the task force. Council was in agreement. F. Councilmember Holmes added that the Communications Committee should no longer be a part of the ordinance as it no longer involves residents.Council Tracker City Administrator Perrault provided the Council with an update on the Council Tracker. After discussion centering around traffic control at Mounds View High School, no changes were made to the tracker. Council moved to a Closed Session for Item G. G. Sale of City Owned Parcel at 3588 Ridgewood Road (Closed per M.S. 13D.05, Subd. 3(c)(1)(2) City Planner Jagoe presented an appraisal for 3588 Ridgewood Road and asked for Council direction. Council moved back to Open Session for Item 2. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Scott said the Federal Reserve Bank is offering a virtual training session regarding regional housing affordability. He recommended all Councilmembers look into the training. Councilmember Scott felt they may want to consider holding Committee and Commission meetings virtually. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 20, 2021 7 Mayor Grant thought they would need to decide on Council meetings also. Ramsey County is having all meetings virtually. He asked if they would like to wait until after the new year to decide. Councilmember Holden felt they should go back to Zoom meetings. Councilmember Holmes wondered what staff thought. City Administrator Perrault said he has not polled staff recently, it is his opinion that they are generally comfortable with current operations. However, he will gauge staff’s opinion over the next week or so. Councilmember Holden was also concerned about Public Works staff. Councilmember Scott said he’d like Council to consider going back to virtual meetings, including Committees and Commissions and get a recommendation from the City Administrator as to how that would impact staff. Mayor Grant said he would work with the City Administrator to make a plan. Mayor Grant said he received a letter from Ramsey County in response to the State Fair/Sheriff memo that was put out by the group of contract cities. They seem to be open to a dialogue. ADJOURN Mayor Grant adjourned the City Council Work Session at 7:24 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy City Clerk Mayor Approved: January 10, 2022 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING DECEMBER 20, 2021 ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City Council meeting at 7:24 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden (attending via Zoom), Fran Holmes, and Steve Scott Absent: None Also present: City Administrator Dave Perrault, Public Works Director/City Engineer David Swearingen, City Planner Jessica Jagoe, Deputy City Clerk Jolene Trauba 1. APPROVAL OF AGENDA MOTION: Councilmember Holmes moved and Councilmember Scott seconded a motion to approve the meeting agenda. A roll call vote was taken. The motion carried (4-0). 2. CONSENT CALENDAR A. Resolution 2021-077 Approving MOU Between State of Minnesota and Local Governments and Authorizing Participation in National Opioids Settlements B. Resolution 2021-078 Regarding Support of Job Creation Fund Application with Project 1492 MOTION: Councilmember Holmes moved and Mayor Grant seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. A roll call vote was taken. The motion carried (4-0). 4. PULLED CONSENT ITEMS None. ARDEN HILLS SPECIAL CITY COUNCIL – DECEMBER 20, 2021 2 5. COUNCIL COMMENTS None. ADJOURN MOTION: Councilmember Holmes moved and Councilmember Scott seconded a motion to adjourn. A roll call vote was taken. The motion carried (4-0). Mayor Grant adjourned the Special City Council Meeting at 7:27 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy City Clerk Mayor CONSENT ITEM 7A MEMORANDUM DATE: January 10, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following:  Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2021 Payroll #26 $91,880.15 2022 Payroll #1 $118,429.22 Total Payroll $210,309.37 Paid Claims - 12/04/2021-12/31/2021 (Check Nos. 50538-50601 and ACH Checks) $542,867.32 Total Accounts Payable $542,867.32 Total Claims $753,176.69 CITY OF ARDEN HILLS PAYROLL # 26 CHECKS DATED: 12/24/21 Biweekly: 12/04/21 - 12/17/21 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 8,039.73 EFT SIT 3,362.07 EFT FICA Oasdi 4,639.57 EFT FICA Medicare 1,099.47 EFT TOTAL TAXES 17,140.84 Health Premium 1,543.56 A/P Check* Dental Premium 169.48 A/P Check* FSA Health Care Reimb.A/P Check* FSA Dependent Care Reimb.A/P Check* TOTAL FLEXIBLE SPENDING 1,713.04 HSA Health Saving 730.00 Health Care Savings Plan-Retirement EFT Health Care Savings Plan-2% 552.68 EFT Health Care Savings Plan-4% 641.25 EFT TOTAL HEALTH SAVINGS 1,923.93 PERA 4,801.56 EFT ICMA 3,369.08 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 799.58 EFT TOTAL RETIREMENT 9,584.62 IUOE 49 Dues (Union) 140.00 A/P Check* LTD/STD Insurance A/P Check* PERA Life Insurance 16.00 A/P Check* Life/Addl/Dep Life 42.09 A/P Check* Life/Addl non-tax 8.40 A/P Check* UNUM 19.51 A/P Check* AFLAC 22.76 EFT TOTAL VOLUNTARY 248.76 Total Employee Deductions 30,611.19 Net Payroll 0.00 Direct Deposit 48,881.94 EFT Gross Payroll Tie-Out 79,493.13 Plus City Paid Benefit 12,387.02 TOTAL PAYROLL COST 91,880.15 FICA TIE-OUT Gross Payroll 79,493.13 Less Total FSA 1,713.04 Less Total H.SA 1,923.93 Less Voluntary Ins 31.16 Net P/R Subject to FICA 75,825.00 FICA Oasdi @ 6.20% 4,639.57 FICA Medicare @ 1.45% 1,099.47 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. CITY BENEFIT 4,639.57 1,099.47 5,739.04 512.04 48.95 560.99 125.00 125.00 5,540.25 421.74 5,961.99 0.00 0.00 CITY OF ARDEN HILLS PAYROLL # 1 CHECKS DATED: 01/07/22 Biweekly: 12/18/21 - 12/31/21 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 8,827.62 EFT SIT 3,675.61 EFT FICA Oasdi 5,057.66 EFT FICA Medicare 1,182.83 EFT TOTAL TAXES 18,743.72 Health Premium 1,495.74 A/P Check* Dental Premium 125.47 A/P Check* FSA Health Care Reimb. 50.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 1,671.21 HSA Health Saving 820.00 TOTAL HEALTH SAVINGS 820.00 PERA 5,011.61 EFT ICMA 2,689.24 EFT Central Pension Fund-Union 1,536.00 A/P Check* MN State Retirement System 799.58 EFT TOTAL RETIREMENT 10,036.43 IUOE 49 Dues (Union) 140.00 A/P Check* LTD/STD Insurance 1,204.72 A/P Check* PERA Life Insurance 16.00 A/P Check* Life/Addl/Dep Life 41.49 A/P Check* Life/Addl non-tax 7.50 A/P Check* UNUM 19.51 A/P Check* AFLAC 22.76 EFT TOTAL VOLUNTARY 1,451.98 Total Employee Deductions 32,723.34 Net Payroll 0.00 Direct Deposit 51,373.81 EFT Gross Payroll Tie-Out 84,097.15 Plus City Paid Benefit 34,332.07 TOTAL PAYROLL COST 118,429.22 FICA TIE-OUT Gross Payroll 84,097.15 Less Total FSA 1,671.21 Less Total H.SA 820.00 Less Voluntary Ins 30.26 Net P/R Subject to FICA 81,575.68 FICA Oasdi @ 6.20% 5,057.66 FICA Medicare @ 1.45% 1,182.83 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 6,240.49 CITY BENEFIT 5,057.66 1,182.83 421.74 20,411.92 505.70 20,917.62 875.00 875.00 5,782.62 6,204.36 94.60 94.60 Accounts Payable User: Printed: pang.silseth 1/5/2022 4:23 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0189 GOPHER STATE ONE CALL 12/10/2021ACH 1110186 November Locates 65.25 1110186 November Locates 65.25 1110186 November Locates 65.25 195.75Total for this ACH Check for Vendor 0189: 0192 GRAINGER INC 12/10/2021ACH 9135546019 Supplies 204.10 9136871556 Supplies 211.11 415.21Total for this ACH Check for Vendor 0192: 0230 MTI DISTRIBUTING INC 12/10/2021ACH 1323035-00 Oil Change Supplies 1,476.66 1,476.66Total for this ACH Check for Vendor 0230: 0285 XCEL ENERGY 12/10/2021ACH 757826079 10/13/21-11/11/21 1,592.17 757826079 10/13/21-11/11/21 1,537.04 757826079 10/13/21-11/11/21 1,611.50 757826079 10/13/21-11/11/21 1,061.03 757826079 10/13/21-11/11/21 245.43 757826079 10/13/21-11/11/21 920.17 757826079 10/13/21-11/11/21 50.70 7,018.04Total for this ACH Check for Vendor 0285: 0292 OXYGEN SERVICE COMPANY INC 12/10/2021ACH 0003510392 November Rental 27.60 27.60Total for this ACH Check for Vendor 0292: 0319 CITY OF ROSEVILLE 12/10/2021ACH 0230545 IT Support-December 6,803.72 6,803.72Total for this ACH Check for Vendor 0319: 0327 STAPLES INC 12/10/2021ACH 3492950545 Supplies 55.79 3492950546 Supplies 10.98 66.77Total for this ACH Check for Vendor 0327: 0382 ICMA RETIREMENT TRUST - 106944 12/10/2021ACH PR 21-25 PR Batch 00100.12.2021 ICMA Employer Percent 401PR Batch 00100.12.2021 ICMA Employer Percent 401 421.74 PR 21-25 PR Batch 00100.12.2021 ICMA Employee Percent 401PR Batch 00100.12.2021 ICMA Employee Percent 401 365.51 787.25Total for this ACH Check for Vendor 0382: Page 1AP Checks by Date - Detail by Check Date (1/5/2022 4:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0387 ICMA RETIREMENT TRUST #302482 12/10/2021ACH PR 21-25 PR Batch 00100.12.2021 ICMA Employee DeductionPR Batch 00100.12.2021 ICMA Employee Deduction 2,711.54 PR 21-25 PR Batch 00100.12.2021 ICMA Employee PercentPR Batch 00100.12.2021 ICMA Employee Percent 234.37 2,945.91Total for this ACH Check for Vendor 0387: 0922 NINENORTH 12/10/2021ACH 2021-256 November Production 946.25 946.25Total for this ACH Check for Vendor 0922: 10363 MINUTE MAKER SECRETARIAL 12/10/2021ACH M1389 November CC Minutes 209.00 209.00Total for this ACH Check for Vendor 10363: 10470 BRANDON PATTERSON 12/10/2021ACH 120321 Res Building Inspector Exam 219.00 219.00Total for this ACH Check for Vendor 10470: 1115 WSB & ASSOCIATES INC 12/10/2021ACH R-017880-000-7 2021 GIS-October 1,536.00 1,536.00Total for this ACH Check for Vendor 1115: 1125 BOLTON & MENK INC 12/10/2021ACH 0279951 2021 PMP Hazelnut 8,879.00 0279952 2022 PMP Snelling Ave 6,894.00 15,773.00Total for this ACH Check for Vendor 1125: 3096 AUTO PLUS 12/10/2021ACH 391050531 Motor Treatment 38.83 38.83Total for this ACH Check for Vendor 3096: 4447 BRAUN INTERTEC CORPORATION 12/10/2021ACH B276494 2021 PMP Thru 12/3 180.50 180.50Total for this ACH Check for Vendor 4447: 4889 COMMUNITY FOOTWORKS 12/10/2021ACH 12012021 December Foot Care Clinic 297.50 297.50Total for this ACH Check for Vendor 4889: 5587 CES IMAGING INC 12/10/2021ACH INV134347 November Rental 60.00 60.00Total for this ACH Check for Vendor 5587: 7025 ON SITE COMPANIES -OSSTC INC 12/10/2021ACH 0001243108 Restrooms 11/27-12/24 311.00 311.00Total for this ACH Check for Vendor 7025: 7501 KELLY & LEMMONS PA 12/10/2021ACH 57225 November Prosecution 2,844.00 2,844.00Total for this ACH Check for Vendor 7501: 8032 PACE ANALYTICAL FIELD SVC INC 12/10/2021ACH Page 2AP Checks by Date - Detail by Check Date (1/5/2022 4:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1221-5282 November Drinking Water 720.00 720.00Total for this ACH Check for Vendor 8032: TOII TOKLE INSPECTIONS INC 12/10/2021ACH 12012021 November Electrical Inspections 1,688.00 1,688.00Total for this ACH Check for Vendor TOII: ZARN ZARNOTH BRUSH WORKS INC 12/10/2021ACH 0187354-IN Broom Refill #85457 502.00 502.00Total for this ACH Check for Vendor ZARN: 7804 BARTON SAND & GRAVEL CO 12/10/202150538 211130 Sand and Gravel Purchases 11/17-11/22 824.96 211130 Sand and Gravel Purchases 11/17-11/22 824.96 1,649.92Total for Check Number 50538: 0131 BEISSWENGERS DO IT BEST 12/10/202150539 525658 Supplies 75.59 75.59Total for Check Number 50539: 1033 COMCAST 12/10/202150540 101030.1221 Service 12/03-01/02 108.35 108.35Total for Check Number 50540: 6954 EMERGENCY APPARATUS MAINTENANCE INC12/10/202150541 121127 DOT Inspection #85123 208.23 121128 DOT Inspection #85321 208.23 121129 DOT Inspection #85115 208.23 121130 DOT Inspection #85124 208.23 121131 DOT Inspection #85431 208.23 121134 DOT Inspection #85128 208.23 1,249.38Total for Check Number 50541: 0849 FRA-DOR BLACK DIRT & RECYCLE 12/10/202150542 2111116 Black Dirt 54.00 54.00Total for Check Number 50542: 5711 FROST INC 12/10/202150543 9065 Tote Tank 160.69 160.69Total for Check Number 50543: 10218 HR GREEN INC 12/10/202150544 147967R Hamline Ped Crosswalk-October 9,654.25 9,654.25Total for Check Number 50544: 0447 I.U.O.E LOCAL 49 BENEFIT FUND-INSURANCE12/10/202150545 BP3.0122 January Insurance 10,600.00 NB4.0122 January Insurance 1,527.00 12,127.00Total for Check Number 50545: JBER J BERD MECHANICAL CONTRACTORS INC12/10/202150546 2021-00546 Refund Plan Review Fee 2021-00546 10,460.00 Page 3AP Checks by Date - Detail by Check Date (1/5/2022 4:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 10,460.00Total for Check Number 50546: KEGC KENNEDY & GRAVEN 12/10/202150547 164578 October Legal Service 90.00 90.00Total for Check Number 50547: 10362 MARCO TECHNOLOGIES LLC 12/10/202150548 INV9361746 11/25/21-12/24/21 copier 77.18 INV9361746 11/25/21-12/24/21 copier 13.62 90.80Total for Check Number 50548: 10448 MARCO TECHNOLOGIES LLC 12/10/202150549 459275194 Copier Contract 11/25-12/25 200.35 459275194 Copier Contract 11/25-12/25 35.36 235.71Total for Check Number 50549: MISC2 METROPOLITAN MECHANICAL 12/10/202150550 2017-00157 Refund Plan Review 2017-00157 628.63 2019-00453 Refund Plan Review 2019-00453 1,307.24 1,935.87Total for Check Number 50550: 10457 MICHELS CORPORATION 12/10/202150551 1712201 Sewer Lining-Final 4,388.60 4,388.60Total for Check Number 50551: 0257 MINNESOTA DEPT OF HEALTH 12/10/202150552 Q4-2021 Q4-2021 Water Connection 6,429.00 6,429.00Total for Check Number 50552: AR-MOUN1 MOUNDS VIEW PUBLIC SCHOOLS 12/10/202150553 ROW 2019-00916 Escrow Refund ROW 2019-00916 1900 Lake Valentine Rd 35,000.00 35,000.00Total for Check Number 50553: 6252 OFFICE DEPOT 12/10/202150554 2537217736 Keyboard 42.49 42.49Total for Check Number 50554: 3100 PROVIDENT LIFE AND ACCIDENT INS CO12/10/202150555 9672443.1121 November Premium 39.02 39.02Total for Check Number 50555: 10397 QUADIENT INC 12/10/202150556 16553363 Supplies 21.36 21.36Total for Check Number 50556: 10279 QUADIENT LEASING USA IINC 12/10/202150557 N9159169 Q4 2021 Postage Lease 1,297.71 1,297.71Total for Check Number 50557: 5683 RACHEL CONTRACTING LLC 12/10/202150558 120221 Hydrant Rental Refund 2021-00793 1,749.53 Page 4AP Checks by Date - Detail by Check Date (1/5/2022 4:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,749.53Total for Check Number 50558: 0811 RAMSEY COUNTY 12/10/202150559 PRRRV-001708 2021 Election Services 6,850.00 SHRFL-002028 December Law Enforcement 115,686.34 122,536.34Total for Check Number 50559: 0282 REPUBLIC SERVICES #899 12/10/202150560 0899-003804954 November Recycling -4,081.33 0899-003804954 November Recycling 8,282.00 0899-003808819 PW November Waste 1,995.21 6,195.88Total for Check Number 50560: MISC1 ALLISON PLAVEC 12/10/202150561 2021-00818 Refund Plan Review Fee 2021-00818 38,608.86 38,608.86Total for Check Number 50561: 10354 ST. PAUL PIONEER PRESS 12/10/202150562 1121572589 Legal Notice 11/10 PC21-025 #620 44.10 1121572589 Legal Notice 11/10 PC21-028 #627 50.40 94.50Total for Check Number 50562: 10476 TWIN CITIES COMMERCIAL CLEANERS12/10/202150563 1221T127 November Janitorial Svcs 2,005.58 2,005.58Total for Check Number 50563: 301,362.42Total for 12/10/2021: 0022 THOMAS MIKACEVICH 12/16/2021ACH 12142021 Expense Reimbursement 12/6-12/8 102.41 102.41Total for this ACH Check for Vendor 0022: 0192 GRAINGER INC 12/16/2021ACH 9093914837 Fuel Nozzles #85215 240.22 9146175519 Trash Bags 402.70 9146175519 Lights 109.40 9147259908 Tank Fitting 25.10 9148556112 Work Light 168.40 945.82Total for this ACH Check for Vendor 0192: 0320 HEALTH PARTNERS INC 12/16/2021ACH 109198277 January Insurance 754.99 754.99Total for this ACH Check for Vendor 0320: 0327 STAPLES INC 12/16/2021ACH 3494344112 Supplies 270.94 3494476907 Supplies 38.76 309.70Total for this ACH Check for Vendor 0327: 0329 MICHAEL CHRISTOFORE 12/16/2021ACH 12142021 Expense Reimbursement 12/6-12/8 105.83 Page 5AP Checks by Date - Detail by Check Date (1/5/2022 4:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 105.83Total for this ACH Check for Vendor 0329: 0453 CONTINENTAL RESEARCH CORP 12/16/2021ACH 0026881 Aerosol Grease 225.00 225.00Total for this ACH Check for Vendor 0453: 0469 PEMBER COMPANIES INC 12/16/2021ACH 12727 Karth Lake Pay 2 6,705.75 12731 Hamline Crosswalk/Shorewood Drainage Pay 2 2,811.18 12731 Hamline Crosswalk/Shorewood Drainage Pay 2 15,815.00 12731 Hamline Crosswalk/Shorewood Drainage Pay 2 3,547.39 28,879.32Total for this ACH Check for Vendor 0469: 0940 ZEE MEDICAL SERVICES INC 12/16/2021ACH 54054381 First Aid Supplies 211.50 211.50Total for this ACH Check for Vendor 0940: 1125 BOLTON & MENK INC 12/16/2021ACH 0280494 LS 10 Rehab 2,626.50 2,626.50Total for this ACH Check for Vendor 1125: 1223 ADAM'S PEST CONTROL - MAIN 12/16/2021ACH 3417856 December Pest Control 71.59 71.59Total for this ACH Check for Vendor 1223: 2479 GAMETIME 12/16/2021ACH PJI-0169357 Swing Seat 969.14 969.14Total for this ACH Check for Vendor 2479: 4445 PIONEER RIM AND WHEEL CO 12/16/2021ACH 01C19549 Jack #85128 27.00 27.00Total for this ACH Check for Vendor 4445: 5587 CES IMAGING INC 12/16/2021ACH INV134637 December Rental 60.00 60.00Total for this ACH Check for Vendor 5587: 6060 BATTERIES PLUS 12/16/2021ACH P45977397 Battery #85211 201.62 201.62Total for this ACH Check for Vendor 6060: 7508 MED COMPASS 12/16/2021ACH 40202 Hearing Test 625.00 625.00Total for this ACH Check for Vendor 7508: ANDL ANDERBERG LLC 12/16/2021ACH 211639-01 2021 Winter Rec Guides -65.08 211639-01 2021 Winter Rec Guides 2,716.55 2,651.47Total for this ACH Check for Vendor ANDL: ADVS ADVANTAGE SIGNS & GRAPHICS INC 12/16/202150564 Page 6AP Checks by Date - Detail by Check Date (1/5/2022 4:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 00049765 Truck Decals 129.00 129.00Total for Check Number 50564: 10453 AIR EXPRESS INC 12/16/202150565 HVAC Pay 8 HVAC Pmt 8 -1,003.00 HVAC Pay 8 HVAC Pmt 8 20,060.00 19,057.00Total for Check Number 50565: 10276 CITY OF COON RAPIDS 12/16/202150566 13427 2021 Sealcoating 1,417.59 1,417.59Total for Check Number 50566: 1033 COMCAST 12/16/202150567 98681.1221 Service 12/5-01/04 109.71 109.71Total for Check Number 50567: 10244 COMCAST BUSINESS INC 12/16/202150568 135807638 December Service 495.26 495.26Total for Check Number 50568: 10405 DALEY ELECTRIC LLC 12/16/202150569 210579 Perry Rink Lights 1,238.00 210587 Hazelnut Warming House 1,490.00 2,728.00Total for Check Number 50569: DMLP DELL MARKETING LP 12/16/202150570 10541393701 Bldg Inspector Computer 657.00 10541393728 Front Desk Computer 657.00 1,314.00Total for Check Number 50570: 1193 FURTHER INC 12/16/202150571 15918283 December Participant Fees 41.25 41.25Total for Check Number 50571: 0390 INT'L UNION OPERATING ENGINEERS-UNION DUES12/16/202150572 1200.1221 December Dues 280.00 280.00Total for Check Number 50572: 01467 MINNESOTA SWORD PLAY 12/16/202150573 32 Fall Fencing 700.00 700.00Total for Check Number 50573: 10271 MN PEIP 12/16/202150574 1150740 January Insurance 11,370.46 11,370.46Total for Check Number 50574: 10454 NESCO LLC 12/16/202150575 C006927 Lamp Kit & Plow Marker #85318 55.34 55.34Total for Check Number 50575: NSCC NORTH SUBURBAN COMMUNICATIONS COMMISSION INC12/16/202150576 Page 7AP Checks by Date - Detail by Check Date (1/5/2022 4:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 2021-531 Q4 2021 Contribution 6,128.58 6,128.58Total for Check Number 50576: 0155 OFFICE OF MN IT SERVICES 12/16/202150577 W21110569 November Phones 750.32 750.32Total for Check Number 50577: 10408 PAULSON & CLARK ENGINEERING 12/16/202150578 22121 Mileage 11/18/21 12.32 12.32Total for Check Number 50578: 1208 PREMIUM WATERS INC 12/16/202150579 610207-11-21 November Water 28.98 613317-11-21 November Water 7.46 36.44Total for Check Number 50579: 0811 RAMSEY COUNTY 12/16/202150580 EMCOM-009688 November Fleet Support 24.96 EMCOM-009724 November Dispatch 3,978.60 EMCOM-009741 November CAD 544.99 FLEET-000680 November Fuel 1,791.17 6,339.72Total for Check Number 50580: 10469 RUM RIVER CONSTRUCTION CONSULTANTS12/16/202150581 442 November Building Inspections 85,889.96 85,889.96Total for Check Number 50581: 10477 RYAN VALUATIONS 12/16/202150582 215702 Appraisal 3588 Ridgewood Rd 550.00 550.00Total for Check Number 50582: 10478 THE PRESTWICK GROUP, INC 12/16/202150583 SO5867 Sampson Park Sign 2,021.00 2,021.00Total for Check Number 50583: 3099 TRI STATE BOBCAT INC-LITTLE CANADA12/16/202150584 A88424 Shock Mount #85453 179.32 A90446 Brush Cutter-Bobcat 118.60 A91534 Hose 109.03 A92636 Trailer Plug #85456 118.89 A94678 Pins-Bandit Chipper #85456 20.79 A96336 Bearing Flange #85457 154.43 A96773 Turn Lightst #85453 104.64 A96823 Turn Light #85453 50.47 E30789 Tiller Rental Deposit Reversal -1,650.00 E30790 Tiller Rental 165.00 T11836 Harness 203.09 V97446 Oil Change #85461 287.35 V97585 Alternator Belt Replacement #85461 570.75 432.36Total for Check Number 50584: 9755 VERIZON CONNECT NWF INC 12/16/202150585 OSV000002622018 November Service 323.80 Page 8AP Checks by Date - Detail by Check Date (1/5/2022 4:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 323.80Total for Check Number 50585: 178,949.00Total for 12/16/2021: 0327 STAPLES INC 12/24/2021ACH 3494605969 Supplies-Speaker 193.98 3494664924 Supplies-Vaccum 193.02 3494741371 Supplies 12.49 3494741371 Supplies 5.88 405.37Total for this ACH Check for Vendor 0327: 0382 ICMA RETIREMENT TRUST - 106944 12/24/2021ACH PR 21-26 PR Batch 00200.12.2021 ICMA Employer Percent 401PR Batch 00200.12.2021 ICMA Employer Percent 401 421.74 PR 21-26 PR Batch 00200.12.2021 ICMA Employee Percent 401PR Batch 00200.12.2021 ICMA Employee Percent 401 365.51 787.25Total for this ACH Check for Vendor 0382: 0387 ICMA RETIREMENT TRUST #302482 12/24/2021ACH PR 21-26 PR Batch 00200.12.2021 ICMA Employee DeductionPR Batch 00200.12.2021 ICMA Employee Deduction 2,711.54 PR 21-26 PR Batch 00200.12.2021 ICMA Employee PercentPR Batch 00200.12.2021 ICMA Employee Percent 292.03 3,003.57Total for this ACH Check for Vendor 0387: 0469 PEMBER COMPANIES INC 12/24/2021ACH 12736 2021 Concrete Improv-Final 3,505.75 3,505.75Total for this ACH Check for Vendor 0469: 0750 VERIZON WIRELESS 12/24/2021ACH 9894793446 Service 12/11-1/10 973.13 973.13Total for this ACH Check for Vendor 0750: 0922 NINENORTH 12/24/2021ACH 2021-282 December Production 846.25 846.25Total for this ACH Check for Vendor 0922: 10363 MINUTE MAKER SECRETARIAL 12/24/2021ACH M1398 PC Meeting Minutes-Dec 187.00 M1398 CC Meeting Minutes-Nov/Dec 446.00 633.00Total for this ACH Check for Vendor 10363: 1125 BOLTON & MENK INC 12/24/2021ACH 280566 Northern Lights Bingo # 621 236.00 280566 10/16/21-11/12/21 Planning Services 946.40 280566 10/16/21-11/12/21 Planning Services 177.45 280566 10/16/21-11/12/21 Planning Services 59.15 280566 Planning and Zoning 4,285.50 5,704.50Total for this ACH Check for Vendor 1125: 1183 BAUER BUILT INC 12/24/2021ACH 180277258 Tires #85323 588.48 180277259 Tires #85455 519.08 1,107.56Total for this ACH Check for Vendor 1183: Page 9AP Checks by Date - Detail by Check Date (1/5/2022 4:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 7025 ON SITE COMPANIES -OSSTC INC 12/24/2021ACH 0001255043 Restroom Relocation 35.00 35.00Total for this ACH Check for Vendor 7025: ALPI ALLEGRA PRINT & IMAGING INC 12/24/2021ACH 164803 Business Cards-ST 136.42 164816 December Newsletter 1,457.69 1,594.11Total for this ACH Check for Vendor ALPI: 1033 COMCAST 12/24/202150586 44271.0122 Service 12/21-1/20 6.57 6.57Total for Check Number 50586: 0841 EHLERS & ASSOCIATES INC.12/24/202150587 89053 Services-November 4,005.00 4,005.00Total for Check Number 50587: 1440 HONGYI LAN 12/24/202150588 12222021 Fall Tai Chi 21FATC00 584.00 584.00Total for Check Number 50588: AR-MOUN1 MOUNDS VIEW PUBLIC SCHOOLS 12/24/202150589 GE2020-00459 EscrowRefund GE 2020-00459, 1770 County Rd E2 W 3,013.70 3,013.70Total for Check Number 50589: 26,204.76Total for 12/24/2021: 0327 STAPLES INC 12/31/2021ACH 3495264596 Supplies 443.11 3495264596 Supplies 12.58 3495264597 Supplies 137.99 3495264598 Supplies 9.99 3495264599 Supplies 26.67 3495264600 Supplies 33.59 3495264601 Supplies 67.47 3495264602 Supplies 181.42 912.82Total for this ACH Check for Vendor 0327: 1785 ECOENVELOPES LLC 12/31/2021ACH Jan2022 Q4 2021 UB Postage 296.66 Jan2022 Q4 2021 UB Postage 296.67 Jan2022 Q4 2021 UB Postage 296.67 890.00Total for this ACH Check for Vendor 1785: 5173 BADGER METER 12/31/2021ACH 80087225 Gateway Fees Dec-Feb 324.00 324.00Total for this ACH Check for Vendor 5173: MISC1 ALLISON PLAVEC 12/31/202150590 12272021 Permit 2021-00351 Partial Refund 110.00 Page 10AP Checks by Date - Detail by Check Date (1/5/2022 4:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 110.00Total for Check Number 50590: UB*00532 Linda Horgan 12/31/202150591 Refund Check 000323-000, 4471 Arden View Court 120.00 120.00Total for Check Number 50591: 10218 HR GREEN INC 12/31/202150592 149102 Lake Valentine Rd & North Parking Lot Nov PC18-014 AR 467 4,550.25 149103 Gateway Interstate Parking Lot Exp Nov PC20-010 AR 506 3,491.32 8,041.57Total for Check Number 50592: UB*00533 Kasandra Knudson 12/31/202150593 Refund Check 005075-000, 1388 Colleen Avenue 153.31 153.31Total for Check Number 50593: 10362 MARCO TECHNOLOGIES LLC 12/31/202150594 INV9464923 Service 12/25-1/24 & Q4 Usage 574.68 INV9464923 Service 12/25-1/24 & Q4 Usage 101.41 676.09Total for Check Number 50594: UB*00534 Megan Ness 12/31/202150595 Refund Check 009004-000, 1436 Arden View Drive 432.32 432.32Total for Check Number 50595: 0811 RAMSEY COUNTY 12/31/202150596 EMCOM-009753 Fleet Support-December 24.96 EMCOM-009789 911 Dispatch Services-December 3,978.60 EMCOM-009806 CAD Services-December 544.99 FLEET-000684 Equip services & parts October 7,646.10 FLEET-000684 Equip services & parts October 1,145.38 FLEET-000685 Equip services & parts November 4,412.60 FLEET-000685 Equip services & parts November 154.45 17,907.08Total for Check Number 50596: 6748 RELIANCE STANDARD 12/31/202150597 GL154938.0122 January Insurance 1,443.78 1,443.78Total for Check Number 50597: 0282 REPUBLIC SERVICES #899 12/31/202150598 0899-003822354 December recycling 8,282.00 0899-003822354 November revenue share -3,936.64 4,345.36Total for Check Number 50598: 10413 ULTEIG ENGINEERS INC 12/31/202150599 116412 Floral Park Drainage 148.00 148.00Total for Check Number 50599: 9755 VERIZON CONNECT NWF INC 12/31/202150600 INVE0215193 Universal Harness 9.57 9.57Total for Check Number 50600: UB*00531 KAREN WILLIAM 12/31/202150601 Page 11AP Checks by Date - Detail by Check Date (1/5/2022 4:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription Refund Check 011905-000, 1954 Edgewater Avenue 837.24 837.24Total for Check Number 50601: 36,351.14Total for 12/31/2021: Report Total (117 checks): 542,867.32 Page 12AP Checks by Date - Detail by Check Date (1/5/2022 4:23 PM) Page 1 of 1 CONSENT ITEM – 7B MEMORANDUM DATE: January 10, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Resolution 2022-001 Relating to the Organization of the City of Arden Hills Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motions to approve, table, or deny the following: • Approve Resolution 2022-001 Relating to the Organization of the City of Arden Hills. All items need a simple majority for action unless otherwise noted. Background/Discussion Per State law, the organization of the City of Arden Hills is re-established yearly. The City is required to designate official depositories, the official newspaper, statutory authority, and appointments. At its meeting on December 13, 2021, the City Council approved Resolution 2021-070 appointing 2022 City Council liaisons for commissions and committees as well as Mayor Pro Tem for 2022. Resolution 2022-001 requests the appointment of all other required designations relating to Arden Hills’ organization as required by law. Budget Impact N/A Attachments Attachment A: Resolution 2022-001 Page 1 of 2 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-001 Resolution Relating to the Organization of the City of Arden Hills BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota (City) as follows: Section 1. Official Depository. Pursuant to Minnesota Statutes, Chapter 118A.02, Subdivision 1, the City Council designates the following financial institutions as official depositories for municipal funds: a) US Bank b) Affinity Plus Federal Credit Union c) Wells Fargo Bank d) RBC Wealth Management e) 4M Fund (PMA Financial Network, Inc.) f) Moreton Capital Markets g) Oppenheimer & Co. Inc. Section 2. Official Newspaper. Pursuant to Minnesota Statutes, Section 412.831, the City Council designates the following newspaper as official newspaper of the City: a) St. Paul Pioneer Press The Mayor and Clerk are authorized and directed to enter into agreements with the official newspaper for the publication of items required by law to be published. Section 3. Mayor Pro-Tem. Approved by Resolution 2021-070 on December 13, 2021. Section 4. Officers: Employees: Appointment. The following persons are appointed to the offices indicated. City Administrator Dave Perrault City Clerk Julie Hanson Finance Director/Treasurer Gayle Bauman Section 5. Acting Officers; Deputies. The following are appointed to the office indicated. Acting Administrator: Gayle Bauman Deputy Clerk: Jolene Trauba Deputy Treasurer: Dave Perrault Attachment A Page 2 of 2 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Section 6. Liaisons. Approved by Resolution 2021-070 on December 13, 2021. Section 7. Regular Council Meetings. The regular meeting of the City Council of Arden Hills is to be held on the second and fourth Monday of each month at 7:00 p.m. in the City Hall. Section 8. City Attorney. The firm of Campbell Knutson, P.A. is appointed City Attorney with Joel Jamnik as primary City Attorney. Section 9. Financial Consultant. The firm Ehlers & Associates, Inc. is appointed financial consultant. Section 10. Engineer. David Swearingen is appointed as the City Engineer. Section 11. Auditor. The firm Malloy, Montague, Karnowski, Radosevich and Company (MMKR) is appointed City Auditor. Section 12. Insurance Consultant. North Risk Partners is appointed insurance consultant with Steve Chismar as principal consultant. Section 13. Emergency Management Director. Lake Johanna Fire Department is appointed Emergency Management Director. Section 14. Police. Ramsey County is appointed as the City police and law enforcement agency. Section 15. Fire. Lake Johanna Fire Department is appointed as the City Fire Safety Officer. Section 16. Fee Schedule. The fee schedule for the year 2022 was adopted as Ordinance number 2021-012. Section 17. Animal Control. Ramsey County is appointed as the City animal control officer. Section 18. Elections. Ramsey County is appointed to administer Elections. Section 19. Electronic Funds Transfers. The Finance Director shall be delegated authority to make electronic funds transfers. The Finance Director may delegate certain duties to appropriate staff, but shall remain responsible for the operation of the transfer program. Adopted this 10th day of January, 2022. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 7C MEMORANDUM DATE: January 10, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Ramsey County (Formerly Ramsey County Conservation District) Shared Service Agreement Budgeted Amount: Actual Amount: Funding Source: *Note: This is a pass-through cost Council Should Consider Motions to approve, table, or deny the following: • Approving the Shared Service Agreement with Ramsey County for 2022 and authorize the Mayor to execute the Agreement. All items need a simple majority for action unless otherwise noted. Background/Discussion Since 2009, Ramsey Conservation District has been assisting the City with inspections required by the City’s Grading and Erosion Control Permits under Chapter 15, Erosion and Sediment Control Ordinance. The service provided by Ramsey Conservation District has been working very well. Attached is the Shared Service Agreement between the City of Arden Hills and Ramsey Conservation District to continue this service through 2022. The only change from the 2021 contract was an increase in the hourly rate from $72/hour to $75/hour. Staff is recommending approval of the Shared Service Agreement for 2022. Attachments Attachment A: Shared Services Agreement with Ramsey County SHARED SERVICE AGREEMENT CITY OF ARDEN HILLS RAMSEY COUNTY 1.0 2.0 3.0 4.0 Agreement. This Shared Service Agreement (“Agreement”) is entered into by and between the City of Arden Hills, a Minnesota municipal corporation (“City”); and Ramsey County (“County”), a political subdivision of the State of Minnesota, on behalf of its Parks & Recreation Department – Soil & Water Conservation Division (SWCD), 2015 Van Dyke St., Maplewood, MN 55109. Authorization. This Agreement is authorized pursuant to the provisions of Minnesota Statutes §Chapter 412, Minnesota Statutes §Chapter 103(C), and Minnesota Statutes §471.59. Purpose. The City is requesting the County to provide personnel to perform erosion and sediment control permit inspections, reporting and enforcement services, as defined herein. Terms. In consideration of the mutual undertakings herein expressed, the parties agree as follows: A.City Responsibility. The City will: 1.Accept, process, and maintain records in connection with Grading and Erosion Control Permit (“GEC Permit”) applications. 2.Collect and account for GEC Permit fees and escrows. 3.The completed GEC Permit application shall include the following information: a.Name, address and phone number of permittee. b.Description and expected duration of project. c.Any special considerations identified by the City. 4.Issue GEC Permit upon receipt of a positive recommendation from the County. GEC Permits shall be issued subject to compliance with approved Plans and Specifications and other conditions of approval recommended by the County or the City. 5.Authorize County to issue Stop Work Orders where appropriate. Attachment A 2 6.Compensate the County for services rendered by County staff at the County’s hourly rate (currently $75 per hour), including services rendered by County staff in connection with any litigation arising out of the issuance of a Stop Work Order at the direction of the City pursuant to the terms of this Agreement. The City acknowledges that the County’s hourly rate is adjusted annually. 7.County staff shall receive mileage reimbursement at the current IRS rate. B.County Responsibilities. The County will: 1.Provide inspections by qualified staff. Unless otherwise requested by the City, inspections shall be conducted during regular business hours, 8:00 AM – 4:30 PM, Monday to Friday, excluding State holidays. 2.Provide the following regular inspections for the sites identified by the City: a.Initial Best Management Practice inspection prior to site disturbance, as scheduled by the City. b.Weekly inspections during the period of site disturbance. c.Routine inspections after a 0.5-inch rainfall event. d.Re-inspection to verify that corrections have been made, as required by the City. 3.Provide the City with a copy of the inspection report within seventy- two (72) hours of the inspection. If a re-inspection identifies that corrections have not been made and enforcement action is needed, the County shall notify the City as soon as possible of the violation but, in all cases, within twenty-four (24) hours of the re-inspection. 4.Issue Stop Work Orders, as directed by the City, in those cases where GEC Permittees have not complied with the erosion and sediment control regulations and/or with the conditions attached to the GEC Permit. 5.Invoice the City on a quarterly basis for services rendered. 3 5.0 6.0 7.0 8.0 Indemnification. The City shall indemnify, defend and hold harmless the County for any damages to third parties arising out of services provided by the County pursuant to the terms of this Agreement provided, however, that the City’s maximum liability shall be as stated in Minnesota Statutes §Chapter 466. Amendment. This Agreement may not be amended without the written consent of each of the parties. Termination. This Agreement shall be binding upon the parties from its effective date until December 31, 2022 provided that either party may terminate this Agreement upon sixty (60) days written notice to the other party. Effective Date. This Agreement shall become effective January 1, 2022 – December 31, 2022. IN WITNESS WHEREOF, the City and the County have caused this Agreement to be executed as of the date and year first above written. CITY OF ARDEN HILLS, a Minnesota municipal corporation David Grant, MAYOR RAMSEY COUNTY, a political subdivision of the state of Minnesota By: Printed Name: Title: County Manager ______ By: Printed Name: Mark McCabe 4 Title: Parks & Recreation Director______ By: Printed Name: Amy Schmidt Title: Assistant County Attorney____ Arden Hills\Forms\Shared Service Agr.v11.doc Page 1 of 1 CONSENT ITEM – 7D MEMORANDUM DATE: January 10, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Cancellation of the January 24 and February 28, 2022 Regular City Council Meetings Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motions to approve, table, or deny the following: • Approval of cancellation of January 24 and February 28, 2022 regular City Council meetings. All items need a simple majority for action unless otherwise noted. Background/Discussion From time to time, the City Council has cancelled a meeting if there are no items requiring timely action by the Council. Council may consider cancelling the January 24 and February 28, 2022 regular meetings as all necessary items that require action and/or discussion have been or are being addressed either at the regular meetings on January 10 and February 14, 2022, or at the January 18 and February 22 work sessions. Items requiring new or further action have been placed on the agenda for the first regular meeting in February 2022. Page 1 DATE: January 10, 2022 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Accept Resignation of Customer Service Representative Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Accept the resignation of Customer Service Representative Sue Johnson. All items need a simple majority for action unless otherwise noted. Discussion Sue Johnson has submitted her resignation and had a last day of January 6, 2022. Budget Impact N/A Attachment N/A CONSENT ITEM – 7E MEMORANDUM Page 1 of 2 DATE: January 10, 2022 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Authorize Recruitment Process for a Customer Service Representative Budgeted Amount: Estimated Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Authorizing staff to begin the recruitment process for a Customer Service Representative. All items need a simple majority for action unless otherwise noted. Background The City currently has a vacancy for a Customer Service Representative (this is a job share position). The City Council is asked to allow staff to being the recruitment process for the position. Anticipated process: -Council approves authorization to begin the recruitment process -Staff posts for the position and reviews candidates -Staff reviews applications and selects interview candidates -Staff will conduct a first round of interviews and select final round candidates -Staff will conduct a final interview if needed. -Staff will bring forward a finalist for Council approval Councilmembers have previously expressed an interest in being part of the interview panel for certain positions at City Hall, currently no Councilmembers are slated to be on the interview panel for this position; should Council want to designate Councilmembers to attend they should do so with this authorization (it would need to be pulled from consent and approved). CONSENT – 7F MEMORANDUM Page 2 of 2 Budget Impact This position will not adversely affect the 2022 budget as it is replacing a previously budgeted position. Attachments N/A Page 1 of 1 CONSENT ITEM – 7G MEMORANDUM DATE: January 10, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Snelling Avenue North Improvements - No Parking Budgeted Amount: Actual Amount: Funding Source: $ N/A $ N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Resolution 2022-002 Authorizing No Parking on Snelling Avenue North from MN-51 to County Rd E All items need a simple majority for action unless otherwise noted. Background/Discussion As part of the Snelling Avenue North Improvements project scheduled for construction in 2022, in order to utilize Municipal State Aid funds, the State Aid office requires a resolution authorizing No Parking areas within the project limits. The requirement is due to the narrowing of the drive lanes and shoulder area making space unavailable for parking. City staff has reviewed the plans and supports Resolution 2022-002 for No Parking areas within the Snelling Avenue North Improvements Project. Budget Impact N/A Attachments Attachment A: Resolution 2022-002 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-002 A RESOLUTION AUTHORIZING NO PARKING AREAS WITHIN THE SNELLING AVENUE NORTH IMPROVEMENTS PROJECT (CITY PROJECT PW-20-0100) WHEREAS, Pursuant to Resolution 2021-025, adopted on April 26, 2021, the City’s consultant Bolton & Menk has prepared plans and specifications for the Snelling Avenue North Improvements Project (PW-20-0100); and, WHEREAS, The Snelling Avenue North Improvements Project is proposed to be funded by Special Assessments, Municipal State Aid, Sewer Fund, Water Fund, Surface Water Fund and PIR Fund; and, WHEREAS, In order to utilize Municipal State Aid funding, the State Aid Office requires a resolution authorizing No Parking areas within the project limits in areas as noted in the related memo; and, WHEREAS, City staff has reviewed the plans and supports the recommended No Parking within the Snelling Avenue North Improvements Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The recitals set forth above are incorporated herein. 2. The City Council hereby authorizes No Parking signage to be placed in the specified locations on Snelling Avenue North from MN-51 to County Road E. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF JANUARY, 2022. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk Attachment A Page 1 of 1 CONSENT ITEM – 7H MEMORANDUM DATE: January 10, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Spoils Pile and Clean Sand Hauling Costs Budgeted Amount: Actual Amount: Funding Source: $60,000 $12,433.92 Street Maintenance & Water Fund Council Should Consider Motions to approve, table, or deny the following: • JACON Invoice in the amount of $12,433.92 All items need a simple majority for action unless otherwise noted. Background/Discussion On November 18th, PW contracted with JACON to truck and dispose of 267 tons of watermain break and other misc. soils. These soils have no other use and are identified as “spoils”. The spoils need to be periodically removed from the storage bin located at PW. In addition to hauling and disposing of the spoils, the contractor “back hauled” 273 tons of clean sand that is required when backfilling an excavation under a roadway and other winter emergency excavations. The cost for the sand is included in the trucking total. Budget Impact The costs for this work will be applied to Street Maintenance Fund 101-43100 and Water Fund 601-49440. Attachments Attachment A: JACON Invoice Jacon, LLC 3900 Labore Road Vadnais Heights, MN 55110 US 6514268561 sarah@jaconco.com BILL TO City of Arden Hills INVOICE 6897 DATE 12/13/2021 TERMS Net 30 DUE DATE 01/12/2022 PO/JOB NAME City Of Arden Hills - Hauling DATE ACTIVITY DESCRIPTION QTY RATE AMOUNT 11/18/2021 Trucking:Trucking Hauling Out 267 Tons @ $22 267 22.00 5,874.00 11/18/2021 Trucking:Trucking Hauling In 273.33 Tons @ $24 273.33 24.00 6,559.92 Thank you, we appreciate your business! TOTAL DUE $12,433.92 Attachment A Page 1 of 1 DATE: January 10, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Resolution 2022-003 Appointing Shelley Blilie to the Planning Commission Budgeted Amount: Estimated Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Approving Resolution 2022-003 Appointing Shelley Blilie to the Planning Commission All items need a simple majority for action unless otherwise noted. Background Per Ordinance, the Planning Commission is to be comprised of seven (7) regular members and two (2) alternates. Currently, there is a vacancy of one (1) seat on the Planning Commission. Staff received an application from Shelley Blilie and an interview was subsequently conducted that included Planning Commission Councilmember liaison Fran Holmes, Chair Paul Vijums and staff liaison Jessica Jagoe. It is recommended that Ms. Blilie be appointed to the Planning Commission for a term ending December 31, 2024. Budget Impact N/A Attachments Attachment A: Resolution 2022-003 CONSENT – 7I MEMORANDUM To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-003 RESOLUTION APPOINTING SHELLEY BLILIE TO THE CITY OF ARDEN HILLS PLANNING COMMISSION WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City Council regarding planning and zoning issues. NOW THEREFORE, BE IT RESOLVED by t he City Council of the City of Arden Hills, Minnesota that: 1. Shelley Blilie is appointed to serve as a Planning Commission member for a term expiring December 31, 2024. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF JANUARY, 2022. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk Attachment A Page 1 of 1 CONSENT ITEM – 7J MEMORANDUM DATE: January 10, 2022 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Committees Resignation – David Radziej Budgeted Amount: Actual Amount: Funding Source: $ $ Council Should Consider Motions to approve, table, or deny the following: • Resignation of David Radziej from the Economic Development Committee and Financial Planning and Analysis Committee All items need a simple majority for action unless otherwise noted. Background/Discussion On an earlier action item the City Council is expected to appoint David Radziej to the fill the vacant City Council seat. Mr. Radziej has submitted his resignation from the citizen committees as he well now serve as a liaison of the Council to various Committees and Commissions. Budget Impact N/A Attachments N/A Page 1 of 4 PUBLIC HEARING – 9A MEMORANDUM DATE: January 10, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jane Kansier, AICP, Consulting Planner Jessica Jagoe, City Planner SUBJECT: Planning Case #21-028 – Public Hearing Required Applicant: ISD #621, Mounds View Public Schools Property Location: 1900 and 1901 Lake Valentine Road Request: PUD Amendment Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Hold the required public hearing for Planning Case 21-028 for an application for a Planned Unit Development Amendment to finalize the road and safety improvements for Lake Valentine Road, and finalize the final design of the parking lot located at 1901 Lake Valentine Road. The Council will be asked to make a formal decision regarding the application under Agenda Item 10A. Background/Discussion At their May 22, 2019, the City Council approved Planning Case 18-014 for a Planned Unit Development with Mounds View Public Schools for Mounds View High School. The approved PUD allowed for several additions to the existing high school, a reconfiguration of the existing parking lot, and the use of the property at 1901 Lake Valentine Road, for parking and other school purposes. The PUD was subsequently amended on April 27, 2020. This amendment added 14 additional conditions to the existing Planned Unit Development to address existing traffic and pedestrian safety issues based on the findings contained within the traffic study report, an evaluation of existing site conditions, and the Planned Unit Development Agreement. The terms of the PUD approval require the School District to implement safety improvements on Lake Valentine Road to address traffic and increased pedestrian crossings between the school building and the north parking lot, including installation of turn lanes and other access Page 2 of 4 improvements, trail and sidewalk improvements, pedestrian signal, signage and striping modifications, and drainage and utility improvements. The Applicant originally proposed two separate phases of traffic and pedestrian safety improvements for Lake Valentine Road. Phase 1 safety improvements, installed in 2020, included installation of a pedestrian traffic signal system, crosswalk markings, temporary painted center median, curb ramps and sidewalk pedestrian routes to the front of the school. The Phase 2 traffic and pedestrian safety improvements were scheduled for construction in 2021 in order to allow the School District to acquire additional property from the State of Minnesota. This additional property would have allowed the relocation of the west entrance to the north parking lot to align with the drop-off/pick-up lot on the south side of Lake Valentine Road. Additional improvements include construction of a center median at the crosswalk, modifications to the south boundary of the north parking lot, and the construction of dedicated right turn lanes for westbound traffic accessing the east parking lot entrance and for the eastbound traffic accessing the drop-off/pick-up lot. The Applicant worked with the State of Minnesota for nearly two years on purchasing property, but has been unsuccessful in obtaining an easement or acquisition of land. The State indicated they were at least another year out in considering the sale of this land. As a result, the Applicant believes this option is no longer feasible and asked the City Council to consider a revised alignment. The City Council reviewed this issue at their May 17, 2021, workshop. The Council noted the use of the State property is preferred; however, they understand there is no guarantee the school district will be able to purchase that land. Safety is the most important factor. In August, 2021, the City Council approved an extension of the original Phase 2 construction to 2022. Overview of Request The proposed amendment consists of two proposed changes to the approved plan: • The first is the final design of the road improvements to Lake Valentine Road. These improvements include a raised center median to complement the mid-block crossing and pedestrian traffic signal. The project also aligns access points and provides right turn lanes and left turn lanes. • The second element is the final design of the north parking lot. The revised layout accommodates the revised access points, as well as changes to the number of parking stalls, new surface, striping, parking lot islands and landscaping and lighting. The Applicant is requesting the City Council consider the proposed amendments Application Review 1. 1355.04 Procedural Requirements for Specific Applications A public hearing for a PUD Amendment request is required before the request can be brought before the City Council. The Planning Commission conducted a public hearing on December 8, 2021. The draft minutes from the Planning Commission meeting are attached as Attachment H. 2. Phase II Roadway Improvements In the attached narrative (Attachment B), the Applicant describes the Phase II roadway improvements. These improvements are intended to expand upon pedestrian signal work completed in 2020 with a raised center median. This median will provide an additional level of safety for pedestrians crossing Lake Page 3 of 4 Valentine Road. The project also aligns the access points on both the west side and the east side of the school site. A single intersection is proposed on the west side of the site, providing access to both the school drop-off/pick-up on the south and to the parking lot on the north. On the east, a single intersection provides access to the accessible parking lot on the south and the parking lot on the north. Right turn lanes are also provided at both the east and west access points to improve traffic operations and to allow for any queuing needs to occur in a dedicated turn lane. Left turn lanes on eastbound Lake Valentine Road are provided for access at both entrances to the north parking lot. A left turn lane on westbound Lake Valentine Road is also provided for access into parent drop-off area on the south side of the road. Overall, the proposed improvements are expected to improve safety and mobility for pedestrians, Lake Valentine Road thru traffic, and traffic entering/exiting the Mounds View High School Site. Attachment C is a color rendering of the proposed improvements, while Attachment D includes the plans. These plans have been reviewed by the City Engineer and consultants. 3. North Parking Lot Improvements The north parking lot, at 1901 Lake Valentine Road, was originally the site of the First Student bus garage. The Applicant is proposing to reconstruct the existing parking lot and stripe it for more efficient car parking. The existing building on the site will be used for School District maintenance equipment. 4. Zoning Code Review A. Landscaping – Section 1325.05, Subd. 1 – Flexibility Granted The Zoning Ordinance requires planting islands in parking lots to visually break up expanses of hard- surface parking areas, to provide safe and efficient traffic movement, and to define rows of parking. Planting islands must occupy at least ten (10) percent of the parking area, and must be edged with concrete curbs. Parking lot planting islands are also required to be a minimum of 150 square feet in area, be of appropriate width and length, and include at least one tree meeting the requirements of this ordinance. The approved PUD plan does not include any planting islands, and the City Council granted flexibility to this provision. The proposed plan (Attachment E) includes some planting islands, equaling approximately 6% of the parking area. B. Drainage – Section 1325.05, Subd. 2 – Meets Requirements The drainage plan approved as part of the original PUD directs stormwater runoff to a large stormwater pond located north of Lake Valentine Road, west of Janet Court, and east of the existing bus storage building. This pond has been constructed, and should be sized appropriately to meet the drainage criteria. The parking lot grading plan must be approved by the City Engineer and the Rice Creek Watershed District prior to any construction. C. Lighting – Section 1325.05, Subd. 3 – Meets Requirements The plan proposes new lighting in the parking lot on the north side of Lake Valentine Road. The Applicant submitted a photometric plan (Attachment F) that indicates the lighting does not exceed 0.4 foot candles at the property boundary, which is consistent with ordinance requirements. D. Parking Requirements – Section 1325.06 – Flexibility Requested The required parking for Mounds View High School is 622 spaces. Before construction of the additions and use of the north lot, the school included 517 parking spaces. The approved PUD plan included 500 parking spaces on the north lot, for a total of 710 parking spaces. The reconfiguration of the lot to accommodate the new driveways and the landscape island reduces the number of spaces on the north lot to 381 spaces, for a total of 591 parking spaces. Although this number is less than the required 622, it Page 4 of 4 exceeds the original number of spaces provided. The additions to the school are not expected to generate additional parking demand on the campus. Additional Review Public Works Director/City Engineer City Engineering staff has reviewed and commented on the design team’s 60% plans. The team will be making revisions from those comments and will bring back 90% plans for City staff to review and comment. Before this project can move into construction the following permits are anticipated to be required: • Arden Hills Grading and Erosion Control • Arden Hills Right-of-Way • Rice Creek Watershed District Stormwater Management • MnDOT Approval The Planning Commission requested the City Engineer address two additional questions: • The use of fan ramps and their compliance with ADA requirements; and • The sufficiency of the street lighting plan for the roadways and walkways. The City Engineer notes staff has completed engineering plan review on the 100% design plans and provided comments to the designer. Among these were a comment noting “directional” ADA pedestrian ramps should be used whenever possible to guide pedestrians to the crosswalk. The design plans also included one luminaire off of the southern signal directly over the pedestrian crossing. Engineering staff have requested specifications of the luminaire to determine if one luminaire is sufficient for this crossing. Public Notice and Comments A Notice was published in the Pioneer Press on December 30, 2021. Notice and website was prepared by the City and mailed to property owners within 1,000 feet of the subject property. As of January 4, 2022, Staff has not received any public comments regarding this case. Attachments A. Location Map B. Applicant’s Narrative C. Road Realignment (Color Rendering) D. Road Realignment Plans E. North Parking Lot Plan and Landscape Plan (2 Sheets) F. Photometric Plan G. Planning Commission Memo H. Draft Minutes of December 8, 2021, Planning Commission Meeting I. Presentation Location Map Legend Municipal Boundary City Mask May 17, 2021 Map Powered By DataLink 1 in = 752 ft ± Attachment A November 24, 2021 Jessica Jagoe City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 Jane Kansier Bolton & Menk, Inc. 12224 Nicollet Avenue Burnsville, Minnesota 55337 Re: Independent School District #621 North Parking Lot at MVHS / Lake Valentine Road Improvements Project Narrative Commission No. 212190 / 212191 Dear Jessica and Jane: Wold Architects and Engineers, with Bolton and Menk, Inc., is currently working with representatives from Independent School District #621 (ISD #621) and Mounds View High School (MVHS), in the City of Arden Hills, to implement site improvements and associated roadway improvements to Lake Valentine Road. The project is intended to improve site circulation, enhance pedestrian safety, and expand existing parking facilities. MVHS is located on the south side of Lake Valentine Road and the bus garage is located on the north side. The bus garage property is being improved to accommodate student parking and overflow event parking. Pedestrian and roadway improvements are being constructed to address the expected increase in pedestrians crossing Lake Valentine Road. Phase I of the project was constructed in 2020, as an interim improvement, that replaced the two existing marked crosswalks on Lake Valentine Road, located at the school driveways with a new centralized midblock crossing with a pedestrian traffic signal. A pedestrian traffic signal was selected for MVHS because it achieves a high rate of compliance and also offers flexibility in operations and timing if a desire exists to manage pedestrian and vehicle movements during peak traffic periods. Phase II of the project will commence in 2022 and will construct site improvements and the remaining roadway improvements to Lake Valentine Road. Proposed Site Improvements: ISD #621 purchased the existing bus garage during the summer of 2019. The site is to be reconstructed to accommodate student parking and MVHS’s use of the existing garage. Improvements include better circulation as well as beautification including the planting of landscape islands. The current plans meet the ordinance requirements of minimum 10% green space in the parking islands. This layout does not meet the required parking counts of 622 stalls that were previously approved. An alternate plan will be submitted for consideration that will increase parking counts but will not meet the 10% green space requirements. The alternate plan will follow the same general layout and will reduce the size of the landscaped islands. Both options will provide additional parking for the School and provide better pedestrian safety crossing Lake Valentine Road. $WWDFKPHQW% Letter to Jessica Jagoe and Jane Kansier Page 2 Proposed Phase II Roadway Improvements: Phase II roadway improvements will expand upon work completed in 2020 to include a raised center median to complement the mid-block crossing and pedestrian traffic signal. The addition of a center median will provide an added level of safety for pedestrians crossing Lake Valentine Road during all hours of the day. The project will also look to align access points on the west end of the school site by to provide a singular intersection with the south leg accessing the school drop- off/pick-up area and north leg accessing the improved parking lot. Right turn lanes will also be provided at both the east and west access points to improve operations by removing slowing traffic from Lake Valentine Road and allowing for any queuing needs to occur in a dedicated turn lane rather than in the thru lane. Overall, the proposed improvements are expected to improve safety and mobility for pedestrians, Lake Valentine Road thru traffic, and traffic entering/exiting the Mounds View High School Site. If there are any questions, regarding the project or the above narrative, please do not hesitate to reach out to us. Thank you. Sincerely, Wold Architects and Engineers Douglas Kahl | AIA Associate cc: Carole Nielsen, ISD #621 Dave Rey, BMI Mike Tierney, BMI Jacob Bongard, BMI Derek Arens, BMI Paul Aplikowski, Wold LW/ISD_621/212190/crsp/nov21 DlKhl|AIA Attachment C Attachment D C A T T A I L S5 FT. CHAIN LINKFENCE5 FT. CHAIN LINKFENCEWATERWATERT R E E ST R E E ST R E E ST R E E ST R E E ST R E E ST R E E S4 FT. WROUGHTIRON FENCEG R A S SG R A S SSHRUBSCONCB I T U M I N O U SB I T U M I N O U S34B I T U M I N O U SB I T U M I N O U SCONCCONCCONCGRASSG R A S SCONCGRASSGRASSB I T U M I N O U SKEYSTONEWALLCONCSTEPSCONCWALLCONCWALLSTNH=918.17B I T U M I N O U SW E T L A N D SND SWETLANDSWETLANDSWETLANDSWETLAND FLAGSWETLAND FLAGSWETLAND FLAGSTA 3000STA30092525PARKINGSTALLS)81738383626122121211012123712594'CLF PROPOSEDNORTH PARKING335 STALLSPAINTED ACCESSIBLE SYMBOL (TYPICAL)4" WIDE PAINT STRIPE @ 3" O.C. WITHWORDS "NO PARKING" (TYPICAL)4" WIDE PAINT STRIPE (TYPICAL)9' x 18' STALLS (TYPICAL)4" WIDE PAINT STRIPE@ 3" O.C. (TYPICAL)4" WIDE PAINT STRIPE (TYPICAL)9' x 18' STALLS (TYPICAL)4" WIDE PAINT STRIPE (TYPICAL)9' x 18' STALLS (TYPICAL)20.00'20.00'20.00'20.00'24.00'20.00'20.00'24.00'20.00'20.00'20.00'20.00'32.00'32.00'32.00'25.00'20.00'32.00'20.00'32.00'20.00'32.00'26.00'16.00'16.00'24.00'32.00'32.00'32.00'16.00'2' x 8' PAINTED CROSSWALKPANELS (TYPICAL)REFER TO "CONSTRUCTION PLAN FOR GRADING, CONCRETE & BITUMINOUSPAVEMENT, STORM SEWER, ADA IMPROVEMENTS" FOR LAKE VALENTINE ROAD WORKDateRegistration NumberCheck:Drawn:Date:Comm:I hereby certify that this plan, specification or report was prepared byme or under my direct supervision and that I am a duly Licensedunder the laws of the State ofCMNRevisionsDescription Date NumScale:NorthMVHS NORTHPARKING LOTREPLACEMENT1900 LAKE VALENTINE ROADARDEN HILLS, MINNESOTA 551124570 VICTORIA STREET NSHOREVIEW, MINNESOTA 55126ISD #621: MOUNDS VIEWPUBLIC SCHOOLSPROFESSIONAL ENGINEERMINNESOTANOT FOR CONSTRUCTIONCITY SUBMITTALC1.211" = 30'DARMET11/08/202121219040180xx/xx/xxDAVID A. REYPLANSITENOTES:1. REFER TO SHEET C1.31, GRADING AND DRAINAGE PLAN, FOR GENERAL NOTES.2. CHECK ALL PLAN AND DETAIL DIMENSIONS AND VERIFY SAME BEFORE FIELD LAYOUT.3. SIGNAGE SHALL GENERALLY BE INSTALLED 18" BEHIND THE BACK OF CURB.4. ALL DISTURBED AREAS WHICH ARE NOT DESIGNATED TO BE PAVED SHALL RECEIVE AT LEAST6" OF TOPSOIL AND SHALL BE SODDED.5. WHERE NEW SOD MEETS EXISTING TURF, EXISTING TURF EDGE SHALL BE CUT TO ALLOW FORA CONSISTENT, UNIFORM STRAIGHT EDGE. JAGGED OR UNEVEN EDGES WILL NOT BEACCEPTABLE. REMOVE TOPSOIL AT JOINT BETWEEN EXISTING AND NEW AS REQUIRED TOALLOW NEW SOD SURFACE TO BE FLUSH WITH EXISTING.6. FAILURE OF TURF DEVELOPMENT: IN THE EVENT THE CONTRACTOR FAILS TO PROVIDE ANACCEPTABLE TURF, THE CONTRACTOR SHALL RE-SOD ALL APPLICABLE AREAS, AT NOADDITIONAL COST TO THE OWNER, TO THE SATISFACTION OF THE ENGINEER.LEGENDREFERENCE KEY TO SITE DETAILS DETAIL I.D NUMBER (TOP) DETAIL SHEET NUMBER (BOTTOM)PROPOSED CONCRETE WALKPROPOSED CONCRETE SLABPROPOSED BITUMINOUS PAVEMENTPROPOSED RETAINING WALLPROPOSED DECORATIVE METAL FENCINGPROPOSED TRAFFIC CONTROL SIGNPAINTED ACCESSIBLE SYMBOLPROPOSED CATCH BASIN (CB)PROPOSED FLARED END SECTION (FES)PROPERTY LINE1C2.11EXISTING PARKING COUNTS (680 TOTAL STALLS):NORTH PARKING = 158 CAR STALLSBUS / EAST PARKING = 446 CAR STALLSSOUTH PARKING = 68 STALLSWEST PARKING = 8 STALLSPROPOSED PARKING COUNTS (545 TOTAL CAR STALLS):NORTH PARKING = 335 STALLSBUS / EAST PARKING = 29 BUS STALLS, 174 CAR STALLSSOUTH PARKING = 14 STALLSWEST PARKING = 8 STALLSACCESSIBLE PARKING = 14 STALLSACCESSIBLE PARKING STALL REQUIREMENTS = 18 STALLSACCESSIBLE PARKING STALLS PROVIDED = 22 STALLSSITE STATISTICS:BUILDINGS: 27,101 SQ. FT.PARKING AND DRIVES: 149,927 SQ. FT.WALKWAYS: 5,688 SQ. FT.IMPERVIOUS SURFACE BREAKDOWN: $WWDFKPHQW( C A T T A I L S5 FT. CHAIN LINKFENCE5 FT. CHAIN LINKFENCEWATERWATERT R E E ST R E E ST R E E ST R E E ST R E E ST R E E ST R E E S4 FT. WROUGHTIRON FENCEG R A S SG R A S SSHRUBSCONCB I T U M I N O U SB I T U M I N O U S34B I T U M I N O U SB I T U M I N O U SCONCCONCCONCGRASSG R A S SCONCGRASSGRASSB I T U M I N O U SKEYSTONEWALLCONCSTEPSCONCWALLCONCWALLSTNH=918.17B I T U M I N O U SW E T L A N D SND SWETLANDSWETLANDSWETLANDSWETLAND FLAGSWETLAND FLAGSWETLAND FLAGSTA 3000STA30092525DEAD TREEDEAD TREEDEAD TREEDEAD TREE2"ELM18"COT12"ELM12"OAK5"POP6"OAK5"POP7"OAK8"TR2"CRAB6"POP5"OAK6"TR2"TR8"TR3-2"OAK2"TR7"TR4"TR3"POP5"POP5"POP2"ELM8"SPR3"POP2"POP3"TR2"POP4"TR6"POP6"POP2"POP10"BOX7"ASH2"OAK6"TR2-6"POP2-6"POP2-3"POP4"ASH6"ASH6"ELM6"ASH6"POP4"OAK11"SPR3"ELM3-4"BOX30"OAK9"BOX15"ASH7"POP3-5"BOX6"TR4"ASH2"ELM10"SPR7-3"TR10"ASH3"TR6-25"COT2-2"MPL2-2"MPL8"ELM8"ELM6"ELM20"ELM1"ELM4"ELM11"POP2"ELM8"POP8"ELM2-12"OAK15"WIL6"BOX3"BOX6"ELM2.11"OAK4"BOX10"POP12"POP12"POP2.3"POP11"POP11"POP6"OAK3"ELM2.3"BOX8"POP2"ELM3"POP2"ELM5"ELM2"ELM5"ELM3-18"POP3"ELM2"ELM 2"ELM2-2"ELM3"ELM5"ELM3"ELM4"ELM14"ELM2-16"ELM2.3"BOX4"BOX13"POP2.3"BOX5"ELM3.3"BOX8"BOX7"OAK7"ASH6"ELM2"ELM7"POP6"POP4"ELM5"ELM5"POP6"POP6"POP7"OAK6"ELM5"POP7"POP2"ELM5"BOX5"BOX7"POP7"POP7"POP7"POP3"BOX3"BOX5"POP7"POP4"POP2-4"POP5"BOX2"ELM7"ELM4"ELM3"ELM3-16"WIL2-6"ELM4"ELM4"ELM4"ELM5"ELM3"ELM2"ELM9"ELM3"ELM2-4"ELM14"ELM3-4"ELM3"ELM2-3"ELM3"ELM2"ELM4"ELM3"ELM3"ELM8"ASH4"ELM2"ELM2-3"ELM2"ELM4"ELM1"ELM7-12"ELM3"ELM8"ASH2"ELM4"ELM2"ELM5"ELM2"ELM12"ELM6"ELM2"ELM2"ELM6"ELM2"ELM2"ELM6"ELM6"ELM2"ELM3"ELM4"ELM3"ELM2-3"ELM2-3"ELM2"ELM4"ELM2"ELM7-2"TR2"ELM3"ELM2"ELM2"ELM5-16"ELM2"ELM4"ELM3"ELM2"ELM3"ELM16"ELM2"ELM2"ELM3"ELM3"ELM5"ELM9"TR5"ELM5"ELM5"ELM2"ELM3"ELM5"ELM7"ELM2"ELM7"ELM3-4"ELM5"ELM8"ELM8"ELM6"ELM3"ELM5"ELM3"ELM3"BOX8"ELM2-10"ELM8"ELM16"ELM2-8"ELM2-8"ELM8"ELM3"ELM2-7"ELM2-7"BOX12"ELM6"BOX8"ELM13"ELM21"ELM2-15"ELM14"ELM4"ELM9"ELM2-3"ELM9"ELM6"ELM3"ELM6"ELM16"ELM21"ELM5"ELM7"ELM2-4"ELM6"ELM8"ELM6"ELM8"ELM8"BOX5"ELM8"ELM8"ELM8"ELM4"ELM7"ELM2-7"ELM6"ELM9"ELM6"ELM6"ELM9"ELM4"ASH2-6"ELM12"ELM2-5"ELM14"ELM12"ASH9"BOX12"ELM2"ELM3"ELM2-4"ELM6"ELM3"CED3"SPR6"ELM8"ASHPARKINGSTALLS)913911911912913914915903903903 903903904904904904904905906 907907903903904905905906906907907907907908908908908908908908908909909909909 909909909909909 910 910910911911911912912912913913913914914915915 PROPOSEDNORTH PARKING381 STALLS>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>REFER TO "CONSTRUCTION PLAN FOR GRADING, CONCRETE & BITUMINOUSPAVEMENT, STORM SEWER, ADA IMPROVEMENTS" FOR LAKE VALENTINE ROAD WORK3AN3QA4CO2QA3GS3AN2CO5GS2GSDateRegistration NumberCheck:Drawn:Date:Comm:I hereby certify that this plan, specification or report was prepared byme or under my direct supervision and that I am a duly Licensedunder the laws of the State ofCMNRevisionsDescription Date NumScale:NorthMVHS NORTHPARKING LOTREPLACEMENT1900 LAKE VALENTINE ROADARDEN HILLS, MINNESOTA 551124570 VICTORIA STREET NSHOREVIEW, MINNESOTA 55126ISD #621: MOUNDS VIEWPUBLIC SCHOOLSLANDSCAPE ARCHITECTMINNESOTANOT FOR CONSTRUCTIONCITY SUBMITTALL1.111" = 30'DCRDCR11/08/202121219056877xx/xx/xxDANIEL C. REBOKPLANLANDSCAPINGNOTES:1. REFER TO SHEET C1.31, GRADING AND DRAINAGE PLAN, FOR GENERAL NOTES.2. REFER TO SWPPP NARRATIVE FOR CONSTRUCTION SEQUENCING AND EROSION CONTROLREQUIREMENTS.3. LANDSCAPE ARCHITECT MUST INSPECT AND APPROVE FINISH GRADING BEFORECONTRACTOR PROCEEDS WITH SODDING OR SEEDING.4. ALL DISTURBED AREAS OUTSIDE THE BUILDING PAD WHICH ARE NOT DESIGNATED TO BEPAVED SHALL RECEIVE AT LEAST 6" OF TOPSOIL AND SHALL BE SODDED.6. FAILURE OF TURF DEVELOPMENT: IN THE EVENT THE CONTRACTOR FAILS TO PROVIDE ANACCEPTABLE TURF, THE CONTRACTOR SHALL RE-SOD ALL APPLICABLE AREAS, AT NOADDITIONAL COST TO THE OWNER, TO THE SATISFACTION OF THE ENGINEER.7. BEGIN TURF ESTABLISHMENT IMMEDIATELY AFTER SODDING OR SEEDING, REFER TOSPECIFICATION FOR PROCEDURE.8. ALL TREES TO BE BALLED AND BURLAPPED.9. ALL TREES SHALL RECEIVE 4" DEPTH OF CLEAN SHREDDED HARDWOOD MULCH, UNLESSOTHERWISE SPECIFIED.10. ALL PLANT MATERIALS SHALL BE NO. 1 QUALITY, NURSERY GROWN AND SPECIMENS MUST BEMATCHED. ALL OVERSTORY TREES ADJACENT TO DRIVE AND IN PARKING LOT SHALL BEGINBRANCHING NO LOWER THAN 6'.LEGENDSODPROPOSED SEED MIX #1PROPERTY LINEDECIDUOUS TREESCODEBOTANICAL NAME COMMON NAMESIZECONTAINERQTYAN NORTHWOOD MAPLE Acer Rubrum 'Northwood' 3" CAL. B&B 6QA WHITE OAK Quercus Alba 3" CAL. B&B 5GS SKYLINE HONEY LOCUST Gledista triacanthos 'Skyline' 3" CAL. B&B 10CO COMMON HACKBERY Celtis Occidentalis 3" CAL. B&B 61'-0"MIN1'-0"MIN2.5 X BALL DIA. MIN.DECIDUOUS TREESET TREE WITH ROOT COLLAR ATFINISH GRADE - ADJUST TREE ASREQUIRED SO THAT ROOT COLLARSTANDS LEVEL TO OR SLIGHTLYABOVE FINISHED GRADESHREDDED HARDWOOD MULCH(4" MIN DEPTH)PLANTING SOIL (MIN. DIMENSIONSHOWN)SOIL SAUCER: USED PREPAREDSOIL (4" MIN.)ROPES AT TOP OF BALL SHALL BECUT. REMOVE TOP 1/3 OF BURLAP.NON-BIODEGRADABLE MATERIALSHALL BE TOTALLY REMOVED.PREPARED SUBSOIL TO FORMPEDESTAL TO PREVENT SETTLING.PLANT_SCHEDULE 09+63$5.,1*/27/,*+7,1*'HVLJQHU'DWH6FDOH1RWWR6FDOH'UDZLQJ1R6XPPDU\RI$$$$$$$$$$$$$$$$$$$$$$$$$$3ODQ9LHZ6FDOH IW6FKHGXOH6\PERO /DEHO ,PDJH 4XDQWLW\ 0DQXIDFWXUHU 'HVFULSWLRQ1XPEHU/DPSV/XPHQV3HU/DPS/LJKW/RVV)DFWRU:DWWDJH$$ /LWKRQLD/LJKWLQJ 56;$UHD)L[WXUH6L]H3/XPHQ3DFNDJH.&&77\SH5'LVWULEXWLRQ $$ /LWKRQLD/LJKWLQJ 56;$UHD)L[WXUH6L]H3/XPHQ3DFNDJH.&&77\SH5'LVWULEXWLRQ $$ /LWKRQLD/LJKWLQJ 56;$UHD)L[WXUH6L]H3/XPHQ3DFNDJH.&&77\SH5'LVWULEXWLRQ Attachment F Page 1 of 6 PC AGENDA ITEM - 3C MEMORANDUM DATE: December 8, 2021 TO: Planning Commission Chair and Commissioners FROM: Jane Kansier, AICP, Consulting Planner Jessica Jagoe, City Planner SUBJECT: Planning Case #21-028 – Public Hearing Required Applicant: ISD #621: Mounds View Public Schools Property Location: 1900 and 1901 Lake Valentine Road Request: PUD Amendment Requested Action Mounds View Public Schools (“The Applicant”) the applicant is requesting an amendment to the approved Planned Unit Development (PUD) Amendment for Mounds View High School. The proposed amendment finalizes the road and safety improvements for Lake Valentine Road, and identifies the final design of the parking lot located at 1901 Lake Valentine Road. Background 1. Planned Unit Development At their May 22, 2019 and subsequently amended on April 27, 2020, the City Council approved Planning Case 18-014 for a Planned Unit Development with Mounds View Public Schools for Mounds View High School. The approved PUD allowed for several additions to the existing high school, a reconfiguration of the existing parking lot, and the use of the property at 1901 Lake Valentine Road, for parking and other school purposes. The amendment approved in April, 2020, added 14 additional conditions to the existing Planned Unit Development to address existing traffic and pedestrian safety issues based on the findings contained within the traffic study report, an evaluation of existing site conditions, and the Planned Unit Development Agreement. The terms of the PUD approval require the School District to implement safety improvements on Lake Valentine Road to address traffic and increased pedestrian crossings between the school building and the north parking lot, including installation of turn lanes and other access improvements, trail and sidewalk improvements, pedestrian signal, signage and striping modifications, and drainage and utility improvements. $WWDFKPHQW* Page 2 of 6 The Applicant originally proposed two separate phases of traffic and pedestrian safety improvements for Lake Valentine Road. Phase 1 safety improvements, installed in 2020, included installation of a pedestrian traffic signal system, crosswalk markings, temporary painted center median, curb ramps and sidewalk pedestrian routes to the front of the school. The Phase 2 traffic and pedestrian safety improvements were scheduled for construction in 2021 in order to allow the School District to acquire additional property from the State of Minnesota. This additional property would have allowed the relocation of the west entrance to the north parking lot to align with the drop-off/pick-up lot on the south side of Lake Valentine Road. Additional improvements include construction of a center median at the crosswalk, modifications to the south boundary of the north parking lot, and the construction of dedicated right turn lanes for westbound traffic accessing the east parking lot entrance and for the eastbound traffic accessing the drop-off/pick-up lot. The Applicant worked with the State of Minnesota for nearly two years on purchasing property, but has been unsuccessful in obtaining an easement or acquisition of land. The State indicated they were at least another year out in considering the sale of this land. As a result, the Applicant believes this option is no longer feasible and asked the City Council to consider a revised alignment. The City Council reviewed this issue at their May 17, 2021, workshop. The Council noted the use of the State property is preferred; however, they understand there is no guarantee the school district will be able to purchase that land. Safety is the most important factor. In August, 2021, the City Council approved an extension of the original Phase 2 construction to 2022. 2. Overview of Request The proposed amendment consists of two elements. The first is the final design of the road improvements to Lake Valentine Road. These improvements include a raised center median to complement the mid-block crossing and pedestrian traffic signal. The project also aligns access points and provides right turn lanes and left turn lanes. The second element is the final design of the north parking lot. The revised layout accommodates the revised access points, as well as a new surface, striping, parking lot islands and landscaping and lighting. The Applicant is requesting the Planning Commission consider the proposed amendments. Application Review 1. 1355.04 Procedural Requirements for Specific Applications A public hearing for a PUD Amendment request is required before the request can be brought before the City Council. The applicant or its representative shall be given the opportunity to appear before the Planning Commission to answer questions or give explanations regarding the proposal. Upon completion of the public hearing and its study and consideration of the application, the Planning Commission shall submit its written report, containing its findings, conclusions, and recommendations as to the application, to the City Council. Under Section 1355.06 subd.4, an application for an amendment shall be administered in the same manner as required for a new application. Any structural alteration, enlargement or intensification change in site plan, or similar change not specially permitted, shall require City Council action and all procedures shall apply as if a new application were being requested; provided, however, that Page 3 of 6 when such changes are deemed to be insignificant by the Zoning Administrator, the requirements of a public hearing may be waived. 2. Phase II Roadway Improvements In the attached narrative (Attachment B), the Applicant describes the Phase II roadway improvements. These improvements are intended to expand upon pedestrian signal work completed in 2020 with a raised center median. This median will provide an additional level of safety for pedestrians crossing Lake Valentine Road. The project also aligns the access points on both the west side and the east side of the school site. A single intersection is proposed on the west side of the site, providing access to both the school drop-off/pick-up on the south and to the parking lot on the north. On the east, a single intersection provides access to the accessible parking lot on the south and the parking lot on the north. Right turn lanes are also provided at both the east and west access points to improve traffic operations and to allow for any queuing needs to occur in a dedicated turn lane. Left turn lanes on eastbound Lake Valentine Road are provided for access at both entrances to the north parking lot. A left turn lane on westbound Lake Valentine Road is also provided for access into parent drop- off area on the south side of the road. Overall, the proposed improvements are expected to improve safety and mobility for pedestrians, Lake Valentine Road thru traffic, and traffic entering/exiting the Mounds View High School Site. Attachment C is a color rendering of the proposed improvements, while Attachment D includes the plans. These plans have been reviewed by the City Engineer and consultants. 3. North Parking Lot Improvements The north parking lot, at 1901 Lake Valentine Road, was originally the site of the First Student bus garage. The Applicant is proposing to reconstruct the existing parking lot and stripe it for more efficient car parking. The existing building on the site will be used for School District maintenance equipment. 4. Zoning Code Review A. Landscaping – Section 1325.05, Subd. 1 The Zoning Ordinance requires planting islands in parking lots to visually break up expanses of hard-surface parking areas, to provide safe and efficient traffic movement, and to define rows of parking. Planting islands must occupy at least ten (10) percent of the parking area, and must be edged with concrete curbs. Parking lot planting islands are also required to be a minimum of 150 square feet in area, be of appropriate width and length, and include at least one tree meeting the requirements of this ordinance. The approved PUD plan does not include any planting islands, and the City Council granted flexibility to this provision. The proposed plan (Attachment E) includes some planting islands, equaling approximately 6% of the parking area. B. Drainage – Section 1325.05, Subd. 2 The drainage plan, approved as part of the original PUD. directs stormwater runoff to a large stormwater pond located north of Lake Valentine Road, west of Janet Court, and east of the Page 4 of 6 existing bus storage building. This pond has been constructed, and should be sized appropriately to meet the drainage criteria. The parking lot grading plan must be approved by the City Engineer and the Rice Creek Watershed District prior to any construction. C. Lighting – Section 1325.05, Subd. 3 The plan proposes new lighting in the parking lot on the north side of Lake Valentine Road. The Applicant submitted a photometric plan (Attachment F) that indicates the lighting does not exceed 0.4 foot candles at the property boundary, which is consistent with ordinance requirements. D. Parking Requirements – Section 1325.06 The required parking for Mounds View High School is 622 spaces. Before construction of the additions and use of the north lot, the school included 517 parking spaces. The approved PUD plan included 500 parking spaces on the north lot, for a total of 710 parking spaces. The reconfiguration of the lot to accommodate the new driveways and the landscape island reduces the number of spaces on the north lot to 381 spaces, for a total of 591 parking spaces. Although this number is less than the required 622, it exceeds the original number of spaces provided. The additions to the school are not expected to generate additional parking demand on the campus. The Applicant may be able to provide additional parking spaces on the site if the landscape islands are completely eliminated. The Planning Commission should comment on the tradeoff between landscaping and parking spaces. Additional Review Public Works Director/City Engineer City Engineering staff has reviewed and commented on the design team’s 60% plans. The team will be making revisions from those comments and will bring back 90% plans for City staff to review and comment. Before this project can move into construction the following permits are anticipated to be required: x Arden Hills Grading and Erosion Control x Arden Hills Right-of-Way x Rice Creek Watershed District Stormwater Management x MnDOT Approval Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings for consideration: 1. The properties located at 1900 and 1901 Lake Valentine Road are located in the R-1 Single Family Residential District. 2. The proposed conditions when implemented will create a safer environment for pedestrian movement across Lake Valentine Road. Page 5 of 6 3. The proposed roadway improvements will improve traffic flow through the road section adjacent to the school. 4. With the applied conditions, the application is not anticipated to create a negative impact on the immediate area or the community as a whole. 5. The traffic and pedestrian study was reviewed as part of the April 2020 Amended PUD application by City and School District staff. 6. The City and School District staff concur on the proposed conditions and recommended improvements. Proposed Motion Language Staff has provided the following options and motion language for this case. 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 21- 028 for an Amended PUD at 1900 and 1901 Lake Valentine Road, based on the findings of fact, as amended by the conditions in the August 4, 2021, Report to the Planning Commission: a) The road construction and realignment as shown on the approved plans must be completed prior to the start of the 2022-2023 school year. b) All other conditions of the original Planned Unit Development and Amended Planned Unit Development shall remain in full force and effect. 2. Recommend Approval without Conditions: Motion to recommend approval of Planning Case 21-028 for an Amended PUD at 1900 and 1901 Lake Valentine Road, based on the findings of fact. 3. Recommend Denial: Motion to recommend denial of Planning Case 21-028 for an Amended PUD at 1900 and 1901 Lake Valentine Road, based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 21-028 for an Amended PUD at 1900 and 1901 Lake Valentine Road for the following reasons: a specific reason and/or information request should be included with a motion to table. Public Notice and Comments Notice was published in the Pioneer Press on November 26, 2021. Notice was prepared by the City and mailed to property owners within 1,000 feet of the subject property. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on December 1, 2021. Pursuant to Minnesota State Statute, the City must act on this request by January 30, 2022 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Page 6 of 6 Attachments A. Location Map B. Applicant’s Narrative C. Road Realignment (Color Rendering) D. Road Realignment Plans E. North Parking Lot Plan and Landscape Plan (2 Sheets) F. Photometric Plan Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, DECEMBER 8, 2021 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Paul Vijums called to order the regular Planning Commission meeting at 6:30 p.m. ROLL CALL Present were: Chair Paul Vijums, Commissioners Marcie Jefferys, Kurtis Weber, Jonathan Wicklund, and Clayton Zimmerman. Absent: Commissioners Steven Jones and Subbaya Subramanian. Also present were: City Planner Jessica Jagoe, Planning Consultant Jane Kansier, and Councilmember Fran Holmes. APPROVAL OF AGENDA –DECEMBER 8, 2021 Commissioner Wicklund moved, seconded by Commissioner Jefferys, to approve the December 8, 2021, agenda as presented. The motion carried unanimously (5-0). APPROVAL OF MINUTES November 3, 2021 –Planning Commission Regular Meeting Commissioner Zimmerman moved, seconded by Commissioner Jefferys, to approve the November 3, 2021, Planning Commission Regular Meeting as presented. The motion carried unanimously (5-0). PLANNING CASES A. Planning Case 21-028; 1901 Lake Valentine Road –Planned Unit Development Amendment –Public Hearing Planning Consultant Kansier stated at their May 22, 2019 and subsequently amended on April 27, 2020, the City Council approved Planning Case 18-014 for a Planned Unit Development with Mounds View Public Schools for Mounds View High School. The approved PUD allowed for DDRAFTalled to oalled onersrs Marcie JefferysMarcie and Subbaya Subramanubbaya Subraman nnennerr Jessica JagoeJessica Jago , P NDA NDA ––DECEMBER 8DECEM DRcklundcklu moved, secoed, secoDenda as presentenda as preseDESES Attachment H ARDEN HILLS PLANNING COMMISSION –December 8, 2021 2 several additions to the existing high school, a reconfiguration of the existing parking lot, and the use of the property at 1901 Lake Valentine Road, for parking and other school purposes. The amendment approved in April, 2020, added 14 additional conditions to the existing Planned Unit Development to address existing traffic and pedestrian safety issues based on the findings contained within the traffic study report, an evaluation of existing site conditions, and the Planned Unit Development Agreement. The terms of the PUD approval require the School District to implement safety improvements on Lake Valentine Road to address traffic and increased pedestrian crossings between the school building and the north parking lot, including installation of turn lanes and other access improvements, trail and sidewalk improvements, pedestrian signal, signage and striping modifications, and drainage and utility improvements. Planning Consultant Kansier explained the Applicant originally proposed two separate phases of traffic and pedestrian safety improvements for Lake Valentine Road. Phase 1 safety improvements, installed in 2020, included installation of a pedestrian traffic signal system, crosswalk markings, temporary painted center median, curb ramps and sidewalk pedestrian routes to the front of the school. Planning Consultant Kansier reported the Phase 2 traffic and pedestrian safety improvements were scheduled for construction in 2021 in order to allow the School District to acquire additional property from the State of Minnesota. This additional property would have allowed the relocation of the west entrance to the north parking lot to align with the drop-off/pick-up lot on the south side of Lake Valentine Road. Additional improvements include construction of a center median at the crosswalk, modifications to the south boundary of the north parking lot, and the construction of dedicated right turn lanes for westbound traffic accessing the east parking lot entrance and for the eastbound traffic accessing the drop-off/pick-up lot. The Applicant worked with the State of Minnesota for nearly two years on purchasing property, but has been unsuccessful in obtaining an easement or acquisition of land. The State indicated they were at least another year out in considering the sale of this land. As a result, the Applicant believes this option is no longer feasible and asked the City Council to consider a revised alignment. The City Council reviewed this issue at their May 17, 2021, workshop. The Council noted the use of the State property is preferred; however, they understand there is no guarantee the school district will be able to purchase that land. Safety is the most important factor. In August, 2021, the City Council approved an extension of the original Phase 2 construction to 2022. Planning Consultant Kansier reviewed the surrounding area, the Plan Evaluation and provided the Findings of Fact for review: 1. The properties located at 1900 and 1901 Lake Valentine Road are located in the R-1 Single Family Residential District. 2. The proposed conditions when implemented will create a safer environment for pedestrian movement across Lake Valentine Road. 3. The proposed roadway improvements will improve traffic flow through the road section adjacent to the school. 4. With the applied conditions, the application is not anticipated to create a negative impact on the immediate area or the community as a whole. 5. The traffic and pedestrian study was reviewed as part of the April 2020 Amended PUD application by City and School District staff. DRAFTedeede b ramps b ram traffic and pedestrian straffic and pedestria der to allow the Schoder to allow the Scho . This additional properhis addition parking lot to align witparking lot to a dditional improvementsitional improvemen ns to the south boundarhe south boundar n lanes for westbound n lanes for westbound raffic accessing the droraffic accessing th a for nearly two yeaa for nearly two ye an easement or acquisiasement or acquisi considering the sale ofconsidering the easibleasible and asked the Cd asked the his issue at their Mayhis issue at their May red; however, thred; however, land. Safland. Saf on oon o ARDEN HILLS PLANNING COMMISSION –December 8, 2021 3 6. The City and School District staff concur on the proposed conditions and recommended improvements. Planning Consultant Kansier stated staff recommends approval of Planning Case 21-028 for an Amended PUD at 1900 and 1901 Lake Valentine Road, based on the findings of fact, as amended by the conditions in the December 8, 2021, Report to the Planning Commission: a) The road construction and realignment as shown on the approved plans must be completed prior to the start of the 2022-2023 school year. b) All other conditions of the original Planned Unit Development and Amended Planned Unit Development shall remain in full force and effect. Planning Consultant Kansier reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table Chair Vijums opened the floor to Commissioner comments. Commissioner Jefferys asked if these changes were due to the addition of the north lot. Chair Vijums discussed how the school property had been renovated over the past few years, noting they made more room for parking and was also working to improve pedestrian safety. Mike Tierney, Bolton & Menk, representing the applicant, explained the school acquired the bus garage property and was working to bring it into compliance. He reported the drop off at the front entry has been working well. Commissioner Jefferys questioned how the City calculated the number of parking spaces a school needed. Planning Consultant Kansier stated the required number of parking stalls was based on the number of students and staff members. She explained there were approximately 1800 students plus staff which led the City to recommend 622 spaces. She noted the additions were not expected to increase enrollment but rather were to manage the students currently in the school. Commissioner Wicklund asked if the applicant was supportive of Condition A. Planning Consultant Kansier commented she believed the applicant supported this condition. Commissioner Weber indicated he was not supportive of the colorized concept plan. He noted this did not match with the submittals within the engineering plan. He stated he would prefer to see a concept plan that resembles what would be done. He reviewed the overhead plan and explained he did not see value in having cars from the west turn to go east out of the west exit. DRAFTonoer comments.ment changes were due to thes were due to th he school property had he school property for parking and was alsoor parking and was al & Menk, representing th& Menk, represen was working to bring it was working to bring i ing well. ing w questionequestione ARDEN HILLS PLANNING COMMISSION –December 8, 2021 4 He suggested these be restricted during school hours to keep traffic from crossing in front of the signal. Jake Bongard, Traffic Engineer with Bolton & Menk, indicated this was something that was discussed and he understood how important it was to keep people away from the crossing. He stated the difficulty was that when trying to control movements, this had to be done with raised surfaces, otherwise it becomes an enforcement issue. He noted signing could be looked at. He reported the other thing that was discussed was that it would be easier for people to use the east access to go east. His hope would be that people would attempt to avoid the crossing signal. Commissioner Weber commented the last time he saw this he recommended medians be installed. He stated signage would be another option. He then reviewed ADA requirements regarding curb ramps. He recommended the ramps be changed to one directional ramps. Mr. Bongard indicated this was something he could review. Commissioner Zimmerman suggested the area have runway lights in order to delineate the walkway for the pedestrians using the crosswalk. Planning Consultant Kansier reported there were street lights in this area. Commissioner Weber stated ground lighting may be difficult and wouldn’t work in the winter months when covered by snow and ice. He noted the crosswalk would be painted and illuminated by street lights. Chair Vijums asked if Commissioner Zimmerman was making a suggestion or would he like the lighting be made a condition for approval. Commissioner Zimmerman commented he would like this to be a suggestion that the applicant looks into further. Tyler Erdahl, Wold Architects and Engineers, believed the new light poles within the parking lot, along with the street lights would provide adequate light the site. He noted the striping would also be improved. Chair Vijums asked how 119 parking spaces were lost from the original plan. Planning Consultant Kansier stated these spots were lost due to the islands and drive aisles. Chair Vijums questioned if the Commission supported the applicant providing additional parking spaces if the landscaped islands were eliminated. Commissioner Wicklund commented he would like to hear from the applicant regarding this matter. He wanted to better understand if the school would appreciate having more parking spaces, or was the 591 parking spaces sufficient. DRAFTrunway lights in ordrunway lights were street lights in this street ligh hting may be difficult ang may be difficul . He noted the crosswaloted the crosswal missioner Zimmerman wissioner Zimmerman on for approval. approval. mermanmerm commented heommented h hitects anhitects an ghtsghts ARDEN HILLS PLANNING COMMISSION –December 8, 2021 5 Mr. Erdahl stated currently the area north of the bus garage was not being used for student parking. He discussed how the school issued parking permits and noted the entire north lot was not being used at this time. He indicated the 591 parking spaces was sufficient at this time. Chair Vijums commented he supported the loss of the parking spaces for safety reasons. He explained he appreciated the proposed changes and believed they would assist with improving both traffic and pedestrian safety. Chair Vijums opened the public hearing at 7:36 p.m. Chair Vijums invited anyone for or against the application to come forward and make comment. Elizabeth Garsky, 1795 Lake Valentine Road, reported she was the last house on Lake Valentine Road in Arden Hills. She noted she sees a lot of traffic passing her home and she was concerned about the safety of this traffic. She explained she sees danger with how many cars are backed up in this area in the morning and afternoon and then there are students crossing into the parking lot to get to their vehicles. She stated she was worried about the gas pump islands. She asked if the trees that were previously planted near the tennis courts would be eliminated. She recommended that everyone using the north lot be forced to turn right for safety reasons. Planning Consultant Kansier reported the gas pump islands would be removed and the area would be graded and the only thing that would remain on that site would be the building. Chris Picket, Director of Operations for Mounds View Schools, discussed the plans for the site noting the building would be reroofed and resided to make it aesthetically pleasing. He reported any ground contamination would be corrected prior to the parking lot being completed. Councilmember Holmes explained the City Council was concerned about the traffic coming to and from the school. She indicated the Council asked the Ramsey County Sheriff to observe this area for two weeks and made some findings. She reviewed these findings noting the traffic deputy believed the traffic flowed smoothly and safely. Rich Beardsley, 1771 Janet Court, stated he has lived in his home for over 25 years. He asked questions about student enrollment noting the enrollment at Mounds View has declined over the years. He reviewed numbers noting in 2005 the school had 1900 students and in 2013 the school had 1600 students. He questioned if the City took into consideration the declining enrollment when considering these projects. He noted he walked the parking lot and there were an average of 85 empty parking spaces in the morning. He asked if this kind of data was taken into consideration. Chair Vijums reported the City was being asked to alleviate a concern that was occurring right now in order to help traffic flow more smoothly. He noted the number of parking spaces being provided by the school was dictated by City Code. There being no additional comment Chair Vijums closed the public hearing at 7:53 p.m. Commissioner Zimmerman moved and Commissioner Weber seconded a motion to recommend approval of Planning Case 21-028 for an Amended PUD at 1900 and 1901 DRAFTc pac p ees dangeees d en there are stuen there worried about tworried about he ga the tennis courts wouldthe tennis courts wo forced to turn right for forced to turn right for e ge gas pump islands woas pump isla would remain on that siteuld remain on that s ns for Mounds View Scns for Mounds View Sc oofed and resided to moofed and resided uld be corrected prior tould be corrected prior eses explained the City Cexplained the She indicated the Cou She indicated the Co and made some finand made some ffic flowed smoffic flowed sm CoCo ARDEN HILLS PLANNING COMMISSION –December 8, 2021 6 Valentine Road, based on the findings of fact, as amended by the conditions in the December 8, 2021 Report to the Planning Commission. The motion carried unanimously (5-0). UNFINISHED AND NEW BUSINESS None. REPORTS A. Report from the City Council Councilmember Holmes provided the Commission with an update from the City Council. She thanked the residents that came out to provide comments this evening. She commented on the Scannell Property project, noting the Council discussed this matter at length and recommended approval. She reported the City Council would be holding a Truth in Taxation Hearing on December 13. She noted the State of the City address was available on the City’s website. She encouraged people to visit the City’s light displays and vote for the best display by December 13. She encouraged residents with broken holiday lights to recycle them at City Hall. She explained Councilmember Dave McClung passed away several weeks ago. She indicated the Council would be holding interviews for this open position the first week of January. B. Planning Commission Comments and Requests Chair Vijums thanked Commissioner Subbaya Subramanian for his dedicated service on the Planning Commission and to the City of Arden Hills. ADJOURN Commissioner Zimmerman moved, seconded by Commissioner Wicklund, to adjourn the December 8, 2021, Planning Commission Meeting at 8:02 p.m. The motion carried unanimously (5-0). update frupdat this evening. this eve this matter this matter at lengthat e holding a Truth in Te holding a Truth i dress was available on dress was available on ays and vote for the besand vote f ay lights to recycle themay lights to recy away several weeks away several weeks pen position the first wesition the first we Comments and RequesComments and Re mmissioner Subbaya Susioner Subbaya Su nd to the City of Arden nd to the City of man man movemoveDinging Planning Case #21‐028 – Public HearingApplicant: Mounds View High SchoolProperty Location: 1900‐1901 Lake Valentine RoadRequest: Amendment to Finalize Road Layout and North Parking Lot DesignZoning: R‐1 (Single Family Residential)Land Use: Public School1 Attachment A •2019 ‐PUD for Mounds View High School approved•2020 ‐Amendment to address traffic and pedestrian issues approved•2021 ‐Amendment extending the deadline for construction of Phase 2 improvements approvedBackground2 Proposal•Two amendments•Revised Phase 2 roadway improvements•North parking lot improvements3 Proposal – Phase 2 Roadway Improvements•2020 Plan1. Realignment of west parking lot entrance onto State property2. Right‐turn lane into drop‐off area3. Decorative fencing to guide pedestrians4. Installation of pedestrian crossing signal124 Proposal – Phase 2 Roadway Improvements•2021 Plan1. Align the access of the north parking lot with the existing access to the drop‐off area2. Right‐turn lane into drop‐off area and into north parking lot3. Left turn lanes for access into drop‐off area and north parking lot4. Raised center median at signal122345 6 Proposal –North Parking Lot Improvements•2019 Approved Plan•500 parking spaces•No landscape islands•Landscaping along south boundary•Stormwater pond on west side of site•Existing building to remain7 Proposal –North Parking Lot Improvements•2021 Plan•381 parking spaces•Landscape islands•Landscaping along south boundary•Stormwater pond on west side of site•Existing building to remain8 Zoning Code Review – Flexibility GrantedLandscaping –Section 1325.05, Subd. 1•Requirement: planting islands occupying at least 10% of parking area•At least 150 square feet in area with concrete curbs•Proposed Plan:•Planting islands occupy 6% of parking area•Include landscaping•Other landscaping remains9 Zoning Code Review –Meets RequirementsDrainage – Section 1325.05, Subd. 2•Runoff for MVHS site directed to pond on east side of site•Pond constructed with previous improvements•Proposed plan does not change drainage•Grading and stormwater plans for parking lot must be approved by City and Watershed District10 Zoning Code Review –Meets RequirementsLighting – Section 1325.05, Subd. 3•13 parking lot lights proposed•Ordinance requires lighting not exceed 0.4 footcandles at property boundary•Consistent with ordinance11 Zoning Code Review – Flexibility RequestedParking –Section 1325.06Required StallsNumber of Stalls ProvidedParking Deficiency / SurplusExisting Condition (preconstruction)622 517‐1052019 Plan 622710(500 on north lot + 210 on south lot)+882021 Plan 622591(381 on north lot + 210 on south lot)‐31•Parking lot reconfigured to accommodate driveways and drive aisles•Original plan did not include any planting islands•Additions to school are not anticipated to generate additional parking needs12 Additional Review•City Engineer has reviewed 100% plans•Comments provided to address Planning Commission questions:•“Directional” ADA pedestrian ramps used whenever possible•Provide specifications for crosswalk lighting•Permits required prior to construction•Grading and erosion control (City)•Right‐of‐way permit (City)•Stormwater (Rice Creek Watershed District)•MnDOT13 Public Notices•Notice was published in the Pioneer Press on December 30, 2021.•Notice was prepared by the City and mailed to property owners within 1,000 feet of the subject property. •No comments received. 14 Planning Case 21‐028 – Mounds View High School PUD AmendmentQuestions?15 Page 1 of 3 NEW BUSINESS – 10A MEMORANDUM DATE: January 10, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jane Kansier, AICP, Consulting Planner Jessica Jagoe, City Planner SUBJECT: Planning Case #21-028 Applicant: ISD #621, Mounds View Public Schools Property Location: 1900 and 1901 Lake Valentine Road Request: PUD Amendment Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Planning Case 21-028 for a Planned Unit Development Amendment for ISD #621, Mounds View High School Approval of an amended PUD requires an affirmative vote of four councilmembers. Background/Discussion At their May 22, 2019, the City Council approved Planning Case 18-014 for a Planned Unit Development with Mounds View Public Schools for Mounds View High School. The approved PUD allowed for several additions to the existing high school, a reconfiguration of the existing parking lot, and the use of the property at 1901 Lake Valentine Road, for parking and other school purposes. The PUD was subsequently amended on April 27, 2020. This amendment added 14 additional conditions to the existing Planned Unit Development to address existing traffic and pedestrian safety issues based on the findings contained within the traffic study report, an evaluation of existing site conditions, and the Planned Unit Development Agreement. The terms of the PUD approval require the School District to implement safety improvements on Lake Valentine Road to address traffic and increased pedestrian crossings between the school building and the north parking lot, including installation of turn lanes and other access Page 2 of 3 improvements, trail and sidewalk improvements, pedestrian signal, signage and striping modifications, and drainage and utility improvements. The Applicant originally proposed two separate phases of traffic and pedestrian safety improvements for Lake Valentine Road. Phase 1 safety improvements, installed in 2020, included installation of a pedestrian traffic signal system, crosswalk markings, temporary painted center median, curb ramps and sidewalk pedestrian routes to the front of the school. The proposed amendment consists of two elements. The first is the final design of the road improvements to Lake Valentine Road. These improvements include a raised center median to complement the mid-block crossing and pedestrian traffic signal. The project also aligns access points and provides right turn lanes and left turn lanes. The second element is the final design of the north parking lot. The revised layout accommodates the revised access points, as well as a new surface, striping, parking lot islands and landscaping and lighting. The Applicant is requesting the City Council consider the proposed amendments The City Council was asked to hold the required public hearing for Planning Case 21-028 under Agenda Item 9A. A full evaluation of the proposed redevelopment and supporting attachments are included in the staff report under Agenda Item 9A. The remainder of this memo focuses on the requested approvals, findings of fact and the staff recommended conditions if a motion to approve is made. Suggested Findings of Fact The Planning Commission reviewed this application at their December 8, 2021, meeting and have offered the following findings of fact for your consideration: 1. The properties located at 1900 and 1901 Lake Valentine Road are located in the R-1 Single Family Residential District. 2. The proposed conditions when implemented will create a safer environment for pedestrian movement across Lake Valentine Road. 3. The proposed roadway improvements will improve traffic flow through the road section adjacent to the school. 4. With the applied conditions, the application is not anticipated to create a negative impact on the immediate area or the community as a whole. 5. The traffic and pedestrian study was reviewed as part of the April 2020 Amended PUD application by City and School District staff. 6. The City and School District staff concur on the proposed conditions and recommended improvements. Options and Motion Language The Planning Commission reviewed this application at their December 8, 2021 meeting. At that time, they recommended approval of the MVHS application for an Amended Planned Unit Development by a 5-0 vote. The following are motion language options for the City Council to consider. Page 3 of 3 Approval with Conditions: Motion to approve Planning Case 21-028 for an Amended PUD at 1900 and 1901 Lake Valentine Road as amended by the conditions in the January 10, 2022, based on the findings of fact and submitted plans, and subject to the following conditions: 1. The road construction and realignment as shown on the approved plans must be completed prior to the start of the 2022-2023 school year. 2. All other conditions of the original Planned Unit Development and Amended Planned Unit Development shall remain in full force and effect. Approval without Conditions: Motion to approve Planning Case 21-028 for an Amended PUD at 1900 and 1901 Lake Valentine Road, based on the findings of fact. Denial: Motion to deny Planning Case 21-028 for an Amended PUD at 1900 and 1901 Lake Valentine Road, based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. Table: Motion to table Planning Case 21-028 for an Amended PUD at 1900 and 1901 Lake Valentine Road for the following reasons: a specific reason and/or information request should be included with a motion to table. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on December 1, 2021. Pursuant to Minnesota State Statute, the City must act on this request by January 30, 2022 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Budget Impact NA Attachments A. Presentation Planning Case #21‐028 –New BusinessApplicant: Mounds View High SchoolProperty Location: 1900‐1901 Lake Valentine RoadRequest: Amendment to Finalize Road Layout and North Parking Lot DesignZoning: R‐1 (Single Family Residential)Land Use: Public School1 Attachment A Deadline for Action•Completed Application – December 1, 2021•60 Day Deadline – January 30, 20222 Findings of Fact1. The properties located at 1900 and 1901 Lake Valentine Road are located in theR‐1 Single Family Residential District.2. The proposed conditions when implemented will create a safer environment forpedestrian movement across Lake Valentine Road.3. The proposed roadway improvements will improve traffic flow through the roadsection adjacent to the school.4. With the applied conditions, the application is not anticipated to create anegative impact on the immediate area or the community as a whole.5.ThetrafficandpedestrianstudywasreviewedaspartoftheApril2020Amended PUD application by City and School District staff.6. The City and School District staff concur on the proposed conditions andrecommended improvements.3 Options and Motion Language1. Approval with Conditions: Motion toapprovePlanning Case 21‐028 for an Amended PUD at1900 and 1901 Lake Valentine Road, based on the findings of fact, as amended by the conditionsin the January 10, 2022, report to the City Council:a. The road construction and realignment as shown on the approved plans must be completed prior tothe start of the 2022‐2023 school year.b. All other conditions of the original Planned Unit Development and Amended Planned UnitDevelopment shall remain in full force and effect.2. Approval without Conditions: Motion toapprovePlanning Case 21‐028 for an Amended PUD at1900 and 1901 Lake Valentine Road, based on the findings of fact.3. Denial: Motion todenyPlanning Case 21‐028 for an Amended PUD at 1900 and 1901 LakeValentine Road, based on the following findings of fact:findings to deny should specificallyreference the reasons for denial and why those reasons cannot be mitigated.4. Table: Motion totablePlanning Case 21‐028 for an Amended PUD at 1900 and 1901 LakeValentine Road for the following reasons:a specific reason and/or information request shouldbe included with a motion to table.4 Planning Case 21‐028 – Mounds View High School PUD AmendmentQuestions?5