HomeMy WebLinkAbout03-21-22-SRAPPROVAL OF AGENDA
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Resolution 2022 -015 Recommending The City Of Coon Rapids
Award The 2022 Street Maintenance Program
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
Motion To Approve Resolution 2022 -016 Accepting Bid And Authorizing Award Of
Contract To Bituminous Roadways, Inc. –City Hall Parking Lot Improvements
Project
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
Motion To Approve PSA Amendment –HR Green –City Hall Parking Lot
Improvements Project
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
UNFINISHED BUSINESS
Resolution 2022 -013 Declaring Costs To Be Assessed, Order The Preparation Of
Proposed Assessments And Calling For A Public Hearing –Arden Oaks Street
Improvements Project
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Steve Scott
David Radziej
Special City Council
Agenda
March 21, 2022
Immediately following Work
Session
*This meeting is remote. See
below for Zoom details.
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
THIS MEETING CAN BE ACCESSED REMOTELY BY JOINING VIA ZOOM
To join the Zoom Meeting via your computer, click this link (or copy and paste it into a new
browser):
https://us02web.zoom.us/j/86245020218
CALL TO ORDER
1.
2.
2.A.
Documents:
2.B.
Documents:
2.C.
Documents:
3.
4.
4.A.
Documents:
5.
APPROVAL OF AGENDACONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Resolution 2022 -015 Recommending The City Of Coon Rapids Award The 2022 Street Maintenance ProgramDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
Motion To Approve Resolution 2022 -016 Accepting Bid And Authorizing Award Of
Contract To Bituminous Roadways, Inc. –City Hall Parking Lot Improvements
Project
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
Motion To Approve PSA Amendment –HR Green –City Hall Parking Lot
Improvements Project
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
UNFINISHED BUSINESS
Resolution 2022 -013 Declaring Costs To Be Assessed, Order The Preparation Of
Proposed Assessments And Calling For A Public Hearing –Arden Oaks Street
Improvements Project
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Special City Council Agenda March 21, 2022 Immediately following Work Session *This meeting is remote. See below for Zoom details.Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.THIS MEETING CAN BE ACCESSED REMOTELY BY JOINING VIA ZOOMTo join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser):https://us02web.zoom.us/j/86245020218CALL TO ORDER1.2.2.A.Documents:
2.B.
Documents:
2.C.
Documents:
3.
4.
4.A.
Documents:
5.
Page 1 of 2
CONSENT ITEM – 2A
MEMORANDUM
DATE: March 21, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, Public Works Director/City Engineer
SUBJECT: 2022 Street Maintenance Program
Budgeted Amount: Actual Amount: Funding Source:
$220,000 $ TBD Street Maintenance Fund
Council Should Consider
Motions to approve, table, or deny the following:
• Resolution 2022-015, recommending that the City of Coon Rapids Award a Contract
for the 2022 Street Maintenance Program.
All items need a simple majority for action unless otherwise noted.
Background/Discussion
In 2005, a Joint Powers Agreement (JPA) for Traffic Markings, Street Sweeping, Crack Sealing,
Screening, and Seal Coating was executed by the cities of Coon Rapids, Andover, Brooklyn
Center, Columbia Heights, and Fridley. Since 2005, six additional cities have joined the joint
powers agreement (Ham Lake, East Bethel, Anoka, Mahtomedi, Circle Pines and Mounds
View). On December 11, 2017, the City Council authorized an amendment to the JPA to include
the City of Arden Hills.
The City of Coon Rapids solicited bids in February 2022 for sealcoating, pavement markings,
crack sealing and fog sealing on behalf of the member cities. Bids were opened on March 11,
2022, and summarized in the bid tabulation provided in Attachment A.
Page 2 of 2
The program costs for Arden Hills is summarized on Attachment B based on estimated quantities
provided to the City of Coon Rapids in January 2022. A map depicting the locations of proposed
work in Arden Hills for 2022 is provided in Attachment C.
Using the actual bid unit prices, this cost exceeds the budgeted amount for the project so staff
revised the plan as can be seen in Attachment D & E. The primary revision was to remove the
Chatham neighborhood from this year’s plan and shift it to 2023.
Staff has reviewed the bid prices and recommends that the City proceed with the work. Under
the terms of the Joint Powers Agreement, the City is required to provide a letter of concurrence
to Coon Rapids if the City intends to participate in the program this year. A resolution
recommending award of the contract is provided as Attachment F.
Council will need to determine which plan to move forward with.
Budget Impact
The 2022 Operating Budget includes funding in the amount of $220,000 for the proposed work
under the 2022 Street Maintenance Program and other annual costs related to resurfacing streets.
Attachment B includes the total estimated contract cost in the amount of $253,475.37
Attachment D includes the total estimated contract cost in the amount of $211,905.27
Additional costs to consider is the large area patching that will be done by our Public Works
Maintenance Workers. Costs include bituminous material, tack oil material, milling operations
and other equipment rentals. Staff is currently inspecting and estimating quantities to determine
project costs for these operations.
Attachments
Attachment A: Bid Tabulation
Attachment B: Initial Proposed Arden Hills Program Costs
Attachment C: Initial Proposed Map
Attachment D: Revised Arden Hills Program Costs
Attachment E: Revised Map
Attachment F: Resolution 2022-015
CITY OF COON RAPIDS - BID TABULATION
2022 STREET MAINTENANCE PROGRAM - PROJECT 22-5
SEALCOATING, PAVEMENT MARKINGS,
BID OPENING: MARCH 11, 2022, 10:00 A.M.
UNIT UNIT UNIT UNIT UNIT UNIT
NO.DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL
BID SCHEDULE NO. 1 - SEAL COAT
1 AGGREGATE
DRESSER TRAP ROCK (BASE BID)
F&I FA-2 AGGREGATE SY 108,650 1.17 127,120.50 1.16 126,034.00 0.00 0.00 0.74 80,401.00 0.00 0.00
F&I FA-1 1/8"SY 345,702 1.24 428,670.48 1.16 401,014.32 0.00 0.00 0.77 266,190.54 0.00 0.00
TOTAL DRESSER TRAP ROCK 454,352 555,790.98 527,048.32 0.00 346,591.54
GRANITE (ALTERNATE)
F&I FA-2 AGGREGATE SY 108,650 1.11 120,601.50 1.14 123,861.00 0.00 0.00 0.74 80,401.00 0.00 0.00
F&I FA-1 1/8"SY 345,702 1.24 428,670.48 1.16 401,014.32 0.00 0.00 0.77 266,190.54 0.00 0.00
TOTAL GRANITE 454,352 549,271.98 524,875.32 0.00 346,591.54
2 SEAL COAT OIL
F&I CRS-2 SEAL COAT OIL GAL 5,950 1.50 8,925.00 2.63 15,648.50 0.00 0.00 2.65 15,767.50 0.00 0.00
F&I CRS-2P (POLYMER MOD)GAL 129,079 1.60 206,526.40 2.98 384,655.42 0.00 0.00 2.79 360,130.41 0.00 0.00
TOTAL SEAL COAT OIL 135,029 215,451.40 400,303.92 0.00 375,897.91
TOTAL BID SCHEDULE NO. 1 (BASE BID)771,242.38 927,352.24 N/A 722,489.45 N/A N/A
TOTAL BID SCHEDULE NO. 1 (ALTERNATE)764,723.38 925,179.24 N/A 722,489.45 N/A N/A
BID SCHEDULE NO. 2 - PAVEMENT MARKINGS
1 F&I STREET MARKINGS GAL 5,433 0.00 0.00 0.00 0.00 0.00 28.16 152,993.28 30.00 162,990.00
2 F&I STREET SYMBOLS GAL 612 0.00 0.00 0.00 0.00 0.00 125.00 76,500.00 103.00 63,036.00
TOTAL BID SCHEDULE NO. 2 N/A N/A N/A N/A 229,493.28 226,026.00
BID SCHEDULE NO. 3 - CRACK SEALING
1 F&I STREET ROUT & SEAL CRACK SEALING LF 209,039 0.53 110,790.67 1.20 250,846.80 0.99 206,948.61 0.68 142,146.52 0.00 0.00
2 F&I STREET BLOW & GO CRACK SEALING LF 618,472 0.46 284,497.12 0.95 587,548.40 0.93 575,178.96 0.64 395,822.08 0.00 0.00
3 F&I TRAIL ROUT & SEAL CRACK SEALING LF 0 0.00 0.00 2.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4 F&I TRAIL BLOW & GO CRACK SEALING LF 3,600 0.46 1,656.00 2.00 7,200.00 1.25 4,500.00 0.64 2,304.00 0.00 0.00
TOTAL BID SCHEDULE NO. 3 396,943.79 845,595.20 786,627.57 540,272.60 N/A N/A
BID SCHEDULE NO. 4 - FOG SEALING - STREETS
1 F&I STREET FOG SEALING GAL 29,220 7.66 223,825.20 8.50 248,370.00 0.00 0.00 5.00 146,100.00 0.00 0.00
TOTAL BID SCHEDULE NO. 4 223,825.20 248,370.00 N/A 146,100.00 N/A N/A
BID SCHEDULE NO. 5 - FOG SEALING - TRAILS & PARKING LOTS
1 F&I TRAIL FOG SEALING GAL 16,570 4.29 71,085.30 9.00 149,130.00 0.00 0.00 4.09 67,771.30 0.00 0.00
2 F&I PARKING LOT FOG SEALING GAL 2,720 4.29 11,668.80 9.00 24,480.00 0.00 0.00 4.09 11,124.80 0.00 0.00
TOTAL BID SCHEDULE NO. 5 82,754.10 173,610.00 N/A 78,896.10 N/A N/A
SUMMARY OF BIDS
TOTAL SEALCOATING (BASE BID)771,242.38 927,352.24 N/A 722,489.45 N/A N/A
TOTAL SEALCOATING (ALTERNATE)764,723.38 925,179.24 N/A 722,489.45 N/A N/A
TOTAL PAVEMENT MARKINGS N/A N/A N/A N/A 229,493.28 226,026.00
TOTAL CRACK SEALING 396,943.79 845,595.20 786,627.57 540,272.60 N/A N/A
TOTAL FOG SEALING - STREETS 223,825.20 248,370.00 N/A 146,100.00 N/A N/A
TOTAL FOG SEALING - TRAILS & PARKING LOTS 82,754.10 173,610.00 N/A 78,896.10
CRACK SEALING AND FOG SEALING
ALLIED BLACKTOP COMPANY WARNING LITESASPHALT SURFACE
TECHNOLOGIES CORP.FAHRNER ASPHALT SEALERS LLC PEARSON BROS INC.SIR LINES-A-LOT
(Initial proposed)
DESCRIPTION BUD UNIT
PRICE QUANTITY UNITS TOTAL COST
AGG - F&I FA - 1 1/8" (1)$0.77 131,605 SY 101,335.76$
OIL - F&I CRS-2P (POLYMER MOD) (1)$2.79 36,849 GAL 102,809.74$
CRACK SEAL - F&I STREET R&S (2)$0.53 26,644 LF 14,121.50$
CRACK SEAL - F&I TRAIL B&G (2)$0.46 3,595 LF 1,653.55$
F&I STREET FOG SEAL CUL-DE-SAC (1)$5.00 2,238 GAL 11,190.00$
F&I TRAIL FOG SEAL (1)$4.09 2,754 GAL 11,264.77$
F&I STREET MARKINGS (3)$30.00 8 GAL 240.00$
F&I STREET SYMBOLS (3)$103.00 8 GAL 860.05$
Additional Items
Contingency for Quantities 10,000.00$
TOTAL ESTIMATED PROJECT COSTS 253,475.37$
(1) Person Bros Inc.
(2) Allied Blacktop Company
(3) Warning Lites
BID SUMMARY
2022 STREET MAINTENANCE PROGRAM
CITY OF ARDEN HILLS
ATTACHMENT B
Tony SchmidtRegional Park
Crepeau NaturePreserve
HazelnutPark
IngersonPark
FreewayPark
Tony SchmidtRegional Park
SampsonPark
Lindey's Park
CharlesPerry Park
Tony SchmidtRegional Park
ValentinePark
FloralPark
Royal HillsPark CummingsPark
Arden ManorPark
JohannaMarsh
Arden OaksPark
CommunityGardens
Lake Josephine
Lake Johanna
ValentineLake
RoundLake Karth LakeSun FishLake
STOWE AVE
LAKE VALENTINE RD
RE D FOX RD
GREY FOX RD
INGERSON RDROUND LAKE RD WA
M
B
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GLEN PAUL AVE
TILL ER LN
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ARDE N V IEW DR
GLENARDEN RDCHATHAM AVEAM BL E RD
NOBL E RD
GRAMSIE RD
ARDEN PL
GRANT RD
OAK AVE
EDGEWATER AVE
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FLORAL DR W
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AL HILLS DR2022 Street Maintenance 0 1,000Feet
Ü Document Path: P:\PR&PW\Numbered Projects\PW-22-0101 Street Maintenance 2022\02 design\Street Maintenance - 2022.mxdCrack Seal
Se al Coat
Fog Seal Cul-de-sac
Fog and Crack Seal Path
Pa rking Lot Seal Coat
(Revised proposed)
DESCRIPTION BUD UNIT
PRICE QUANTITY UNITS TOTAL COST
AGG - F&I FA - 1 1/8" (1)$0.77 108,045 SY 83,194.65$
OIL - F&I CRS-2P (POLYMER MOD) (1)$2.79 30,253 GAL 84,404.75$
CRACK SEAL - F&I STREET R&S (2)$0.53 21,844 LF 11,577.50$
CRACK SEAL - F&I TRAIL B&G (2)$0.46 3,595 LF 1,653.55$
F&I STREET FOG SEAL CUL-DE-SAC (1)$5.00 1,742 GAL 8,710.00$
F&I TRAIL FOG SEAL (1)$4.09 2,754 GAL 11,264.77$
F&I STREET MARKINGS (3)$30.00 8 GAL 240.00$
F&I STREET SYMBOLS (3)$103.00 8 GAL 860.05$
Additional Items
Contingency for Quantities 10,000.00$
TOTAL ESTIMATED PROJECT COSTS 211,905.27$
(1) Person Bros Inc.
(2) Allied Blacktop Company
(3) Warning Lites
BID SUMMARY
2022 STREET MAINTENANCE PROGRAM
CITY OF ARDEN HILLS
ATTACHMENT D
Tony SchmidtRegional Park
Crepeau NaturePreserve
HazelnutPark
IngersonPark
FreewayPark
Tony SchmidtRegional Park
SampsonPark
Lindey's Park
CharlesPerry Park
Tony SchmidtRegional Park
ValentinePark
FloralPark
Royal HillsPark CummingsPark
Arden ManorPark
JohannaMarsh
Arden OaksPark
CommunityGardens
Lake Josephine
Lake Johanna
ValentineLake
RoundLake Karth LakeSun FishLake
STOWE AVE
LA
K
E
V
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L
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N
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GREY FOX RD
INGERSON RDROUND LAKE RD WA
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AMBLE RD
NOBLE RD
GRAMSIE RD
ARDEN PL
GRANT RD
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AL HILLS DRSource: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN,and the GIS User Community2022 Street Maintenance 0 1,000FeetÜ Document Path: P:\PR&PW\Numbered Projects\PW-22-0101 Street Maintenance 2022\02 design\Street Maintenance - 2022.mxdCrack Seal
Seal Coat
Fog Seal Cul-de-sac
Fog and Crack Seal Path
Revised Proposed Map
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2022-015
A RESOLUTION RECOMMENDING THE CITY OF COON RAPIDS AWARD THE
2022 STREET MAINTENANCE PROGRAM
WHEREAS, the City of Arden Hills participates in a joint powers agreement with the
North Metro Regional Street Maintenance Consortium for street maintenance services; and
WHEREAS, the City of Coon Rapids solicited bids for the 2022 Street Maintenance
Program based on work quantities requested by members of said joint powers agreement; and
WHEREAS, the City of Coon Rapids opened bids for the 2022 Street Maintenance
Program on March 11, 2022 and provided a bid tabulation to members of said joint powers
agreement for consideration prior to awarding contracts.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS,
MINNESOTA:
1. The Mayor and City Council recommend that the City of Coon Rapids award the
2022 Street Maintenance Program contracts to the low responsible bidders as outlined
in the joint powers agreement and summary of bids.
2. The awarded contract includes quantities for seal coating, crack sealing and fog
sealing as previously submitted by the City of Arden Hills.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 21ST
DAY OF MARCH, 2022.
____________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
Page 1 of 2
DATE: March 21, 2022
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: City Hall Parking Lot Improvements – Construction Contract Award
Budgeted Amount: Actual Amount: Funding Sources:
$300,000.00 $295,241 Equipment & Building Fund
Council Should Consider
Motions to approve, table, or deny the following:
• Resolution 2022-016 Accepting Bid and Awarding the City Hall Parking Lot
Improvements Contract to Bituminous Roadways, Inc. in the amount of $233,650.
All items need a simple majority for action unless otherwise noted.
Background/Discussion
The 2022 – 2026 Capital Improvement Program identifies improvements of the Arden Hills City
Hall Parking Lot scheduled for construction in the year 2022. The City Council authorized
preparation of construction plans in February 2020 and had subsequent discussions regarding the
project in September 2020 and December 2020. On February 14, 2022, pursuant of Resolution
2022-007, plans and specifications were approved by the City Council and bids were opened on
Wednesday, March 9, 2022.
The proposed project includes installation and repairs to ADA concrete sidewalk and ped ramps,
drainage improvements, security camera and lighting upgrades, and a new bituminous paved
surface. This project also includes installation of additional conduit and handhole adjacent to a
parking stall for a “future” EV charging station if desired at a later date. The anticipated schedule
will allow for construction starting this summer and a final construction completion date is
August 30, 2022.
CONSENT ITEM – 2B
MEMORANDUM
Page 2 of 2
There was a total of eight bids received, the following table lists the bidders name and their total
bid:
Bidder Total Bid
Bituminous Roadways, Inc. $233,650.00
Goodmanson Construction $241,071.70
TA Schifsky $244,000.56
G Urban Companies $245,076.60
North Valley $248,497.13
Omann Contracting Co. $250,492.79
Pember Companies $257,067.20
Minnesota Roadways Co. $311,242.00
All but one of the bids are lower than the Engineer’s estimate which is $271,431.63.
Bituminous Roadways, Inc. has successfully completed the Royal Hills Park and Cummings
Park Hardcourt Improvements project in 2019 for the City of Arden Hills. Bituminous Roadways
has provided a list of references in Attachment B with similar projects completed in the metro
area. Attachment A is a letter from HR Green recommending award to Bituminous Roadways
Inc. as the lowest responsible bidder. Attachment C is Resolution 2022-016 awarding the City
Hall Parking Lot Improvements to Bituminous Roadways, Inc. in the amount of $233,650. Staff
recommends adoption of Resolution 2022-016. City Staff recommends approving Resolution
2022-016 and signing Attachment D, the Agreement Between Owner and Contractor for
Construction Contract.
Budget Impact
A summary of the estimated project costs and funding sources is provided below:
Total Project Costs:
Construction $ 233,650 (Low-bid)
Design & Construction Services $ 55,434 (Amendment No. 2)
Materials Testing $ 4,297
Camera, bids, misc $ 1,860
TOTAL $ 295,241
Total Funding:
Equipment & Building Fund $ 295,241
TOTAL $ 295,241
Attachments
Attachment A: HR Green Letter of Recommendation and bid tab
Attachment B: Contractor References
Attachment C: Resolution 2022-016 Awarding the Contract
Attachment D: Agreement Between Owner and Contractor for Construction Contract
2550 University Avenue West | Suite 400N | St. Paul, MN 55114
Main 651.644.4389 + Fax 651.644.9446
HRGREEN.COM
March 10, 2022
Mr. David Swearingen
Public Works Director/City Engineer
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
SUBJECT: Arden Hills City Hall Parking Lot Final Design Project | PW-20-0103
Dear Mr. Swearingen,
On February 14th, 2022 the City Council received plans and specifications for the City Hall Parking Lot Final
Design project, City project PW-20-0103 and authorized advertisement for bids.
On March 9th, 2022 the City of Arden Hills received bids for the City Hall Parking Lot Final Design project. The
results were verified by City-consultant, HR Green. Eight (8) bids were received and ranged between
$233,650.00 and $311,242.00. The following is a bid summary:
G Urban Companies $245,076.60
Minnesota Roadways Company $311,242.00*
Bituminous Roadways, Inc. $233,650.00
Goodmason Construction. $241,071.70*
Pember Construction $257,067.20
North Valley $248,497.13
Omann Contracting Companies $250,492.79
TA Schifsky $244,000.56*
* Adjusted bid total based on corrected math
All but one of the bids were lower than the engineer’s estimate of $271,431.63. The low bid price was 13.9%
lower than the engineer’s estimate.
After a thorough review of the bids received, we feel that the engineer’s estimate, along with the low bid, was
comparatively accurate, aside from a few bid items. Given the nature of raw materials and labor expenses over
the past two years, it was difficult to estimate the construction costs.
The engineer’s estimate was based on previous projects and historical data. Excavation – Common, Bituminous
Wearing Course, and Concrete Sill bid items make up the majority of the difference between the engineer’s
estimate and Bituminous Roadway’s bid.
Excavation and bituminous material bid items are notoriously difficult to estimate. Excavation cost estimate
fluctuate from contractor to contractor because the quantity is generally larger than other quantities and
2
contractors use this item to bury incidental items or find efficiencies with mean and methods that can save them
money and effort. Bituminous material costs are always changing and with the recent rise in oil, the engineer’s
estimate had been more conservative than typical to try and anticipate rising costs of bituminous.
The Concrete Sill bid item may carry a small amount of risk as it is relatively new bid item and some contractors
or sub contractors may not be familiar with the specifications and expectations associated with the bid item. The
intent is to create a sill for sidewalk adjacent to curb and gutter to rest on to eliminate the sidewalk from settling
below the curb over time.
The Remove Light Foundation, Lighting Unit Type LP1, Lighting Unit Type LP2, and Light Foundation Design E
Modified were the items with higher costs in the engineer’s estimate than Bituminous Roadway’s bid. Over the
past 24 months, we have seen the cost of electrical related raw materials rise exponentially and despite
estimating with that inflation in mind, the lighting items still came in above estimate.
Upon further examination of the apparent low bid, the bid provided by Bituminous Roadways was found to be
responsive and not materially unbalanced.
Staff recommends Council accept the bids, awarding the contract to Bituminous Roadways for the 2022 Arden Hill
City Hall Parking Lot Final Design projects, City Project PW-20-0103.
HR GREEN, INC
Jordan Horejsi, PE
Project Manager
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2022-016
RESOLUTION ACCEPTING BID AND AUTHORIZING AWARD OF CONTRACT
FOR THE CITY HALL PARKING LOT IMPROVEMENTS PROJECT
WHEREAS, pursuant to an advertisement for bids for the City Hall Parking Lot Improvements
Project, bids were received, opened, and tabulated according to the law, and the following bids were
received complying with the advertisement:
Bituminous Roadways, Inc. $233,650.00
Goodmanson Construction $241,071.70
TA Schifsky $244,000.56
G Urban Companies $245,076.60
North Valley $248,497.13
Astech Corp. $165,893.03
Urban Companies $171,058.50
and;
WHEREAS, it appears that Bituminous Roadways, Inc. of Mendota Heights, Minnesota, is the
lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS,
MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and directed to enter into the attached contract
with Bituminous Roadways, Inc. Mendota Heights, Minnesota in the name of the City of Arden
Hills for the City Hall Parking Lot Improvements Project according to the plans and specifications
therefore approved by the City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next lowest bidder i
shall be retained until a contract has been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 21st DAY
OF MARCH, 2022.
____________________________________
David Grant, Mayor
ATTEST:
Julie Hanson, City Clerk
Page 1 of 2
CONSENT ITEM – 2C
MEMORANDUM
DATE: March 21, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Professional Services Amendment for City Hall Parking Lot Improvements
Budgeted Amount: Actual Amount: Funding Source:
$300,000 $295,241 Equipment & Building Fund
Council Should Consider
Motion to approve, table, or deny the following:
• Professional services Amendment No. 2 with HR Green in the amount of $6,349 for the
City Hall Parking Lot Improvements.
All items need a simple majority for action unless otherwise noted.
Background/Discussion
On February 25, 2019, the City Council approved a professional services contract with HR Green
for Hamline Avenue Crosswalk Improvements. On February 24, 2020, the City Council approved
a professional services agreement with HR Green for the design of the City Hall Parking Lot &
Shorewood Drive Drainage Improvements which would also include the Hamline Avenue
Crosswalks all in one plan set. On December 14, 2020, the City Council amended the professional
services agreement to split the plans into two separate plans. On May 10, 2021, City Council
approved the Professional Services Amendment No. 1 with HR Green to account for staff changes
within the City. In 2021 the Hamline Ave Crosswalks and the Shorewood Dr Drainage
Improvements project was constructed and completed. On February 14, 2022, the City Council
approved plans & specifications and ordered plans and specifications for the City Hall Parking Lot
Improvements.
Page 2 of 2
With the complexity of how this project has continually changed scope and direction due to
various reasons, Professional Services Amendment No. 2 (Attachment A) is appropriate to account
for the work completed by HR Green and to continue this project through construction. The City
now has an Assistant Public Works Director who will be filling the role for daily construction
observation, so the “Contractor Questions” item in the amendment may not be utilized. It is
recommended by staff to approve Professional services Amendment No. 2 with HR Green in the
amount of $6,349 for the City Hall Parking Lot Improvements
Budget Impact
The initial proposal provided by HR Green included fees of $46,540 for design and construction
observation, for the project. These costs were increased by $2,544.60 with the splitting of the plans
in December 2020. The proposed amendment for changes to the scope of work has a total of
$6,349 bringing the total Design and Construction Contract with HR Green to $55,434. Project
funding is provided by the Equipment & Building fund.
A summary of the estimated project costs and funding sources is provided below:
Total Estimated Costs
Construction $ 233,650 (low-bid)
Design & Construction Services $ 55,434
Materials Testing $ 4,297
Camera, bids, misc $ 1,860
TOTAL $ 295,241
Total Estimated Funding
Equipment & Building Fund $ 295,241
TOTAL $ 295,241
Attachments
Attachment A: Proposed Amendment No. 2 for Changes to Scope of Services
2550 University Ave. West, Suite 400N |St. Paul, MN 55105
Main 651.644.4389 + Fax 651.644.9446
HRGREEN.COM
March 14, 2022
David Swearingen, PE
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112-5743
Subject: Amendment #2 – City Hall Parking Lot Final Design
Dear David:
The following scope for Amendment #2 covers the City Hall Parking Lot Final Design plans and project
manual for bidding.
The following items are included make up the scope that and relates to the summary of costs:
Arden Hills City Hall Parking Lot Final Design
1. Future charging station
a. Coordination, plan, details, and specifications
2. Final design plan changes
a. Pavement section from stabilized full depth reclaim to full depth reclaim
b. Updated ADA details for new MnDOT standard plans and bid items
c. Lighting and camera specification update with future charging station
d. Special provision update for MnDOT 2020 bid items
3. Project Manual
a. Original contract was for technical specifications
b. Does not include time for Amendment #1
4. Materials testing scope for contract proposals from Braun and AET
5. Contractor questions during construction
Please contact Jordan Horejsi at 651-659-7716 with any comments or questions.
HR Green, Inc.
Jordan Horejsi, PE
Project Manager
Page 2
AMENDMENT #2 SUMMARY
Hours Costs
Final Design Plans 21.5 $3,773.00
Project Manual 7 $1,230.00
Material Testing Scope 1.25 $206.00
Contractor Questions 8 $1,140.00
Total Cost $ 6,349.00
Page 1 of 3
DATE: March 21, 2022
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Larry Poppler, Project Engineer - TKDA
David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Arden Oaks Street Improvement Project –
Declaring Costs to be Assessed and Order Assessment Hearing
Budgeted Amount: Actual Amount: Funding Source:
$583,000
(2022 CIP)
$660,879.68
PIR, Special Assessments,
Utility Funds
Council Should Consider
Motion to approve, table, or deny the following:
• Resolution 2022-013 Declaring Costs to be Assessed and Ordering the Preparation of the
Proposed Assessments and Calling for a Public Hearing on the Proposed Assessments for
the Arden Oaks Street Improvement Project.
All items need a simple majority for action unless otherwise noted.
Background/Discussion
On February 14, 2022, the City Council approved plans & specifications and ordered
advertisement for bids for the Arden Oaks Street Improvement Project located within the Arden
Oaks residential neighborhood. The proposed improvements include bituminous paving, storm
water improvements, concrete curb and gutter repair, and appurtenant work on Arden Oaks
Drive from Snelling Avenue North to County Road E and Arden Oaks Court.
On March 14, 2022, City Council decided to table this item to tonight’s meeting to address
questions raised related to the contractor bid bond and how assessments will be affected by the
awarded contractor. This information was provided to council and can be discussed as needed.
UNIFINISHED BUSINESS – 4A
MEMORANDUM
Page 2 of 3
Pursuant of Resolution 2022-006, bids were opened on March 9, 2022, after receiving 9 bids for
the project. The four lowest bids are listed below. A full bid tabulation is provided in
Attachment A.
Company Bid Amount
Astech Corporation $520,377.70
T.A. Schifsky & Sons, Inc. $522,711.61
Park Construction $526,500.62
Valley Paving $537,970.10
The low bid of $520,377.70, received from Astech Corporation, compares favorably with the
construction engineer’s estimate which is $538,607. Further analysis of the low bid by adding
overhead, the total project cost for the street improvements is $466,746.84.
The total project costs were then used for the assessable cost which, as described in the City’s
Assessment Policy, is half of the street project cost for residential properties. The results of this
analysis are as follows:
• Assessment Rate of $5,834.34 per unit as compared to the Engineer’s estimate of
$6,131.10.
Many cities set their interest rate for assessments at two (2) percentage points over the bond
interest rate. The City’s assessment policy states that the interest rate used for the assessment
shall be designated at the prime rate plus two (2) percentage points. For the 2021 PMP, the
assessment interest rate was set at two (2) percentage points over the assumed bond interest rate
which was based on current market conditions at the time, our AAA rating, plus 15 basis points.
The result was an assessment interest rate of 3.15%. Our current assumed bond interest rate is
2.05% and the prime rate is 3.25%. Both of these could change by the time of the assessment
hearing. The council should look at setting the assessment rate somewhere between 4% and 6%.
The attached resolution is consistent with this recommended action. The exact amount can be
decided on tonight or wait until the assessment hearing date.
The current assessment policy also states that the typical overhead for a public improvement
project is 37% of the construction costs. Staff believes this percentage is higher than necessary
and recommends that approximately 27% (exact dollar amount below) of the construction costs
is used as overhead when calculating the assessment rates. The breakdown of the overhead costs
can be found below.
Attachment B, Resolution 2022-013 declares the costs to be assessed and orders the Assessment
Hearing which would be held on April 25th at the Regular City Council meeting. The
construction contract is not awarded at tonight’s meeting. Staff has gathered contractor
references, Attachment C, to verify the low-bidder is a responsible contractor and has completed
similar projects. Staff and TKDA have reviewed the references and recommend using the low-
bid to declare the costs to be assessed.
Page 3 of 3
Budget Impact
The estimated total project cost and funding sources based on the final plans and specifications
are summarized below.
Total Estimated Expenses
Construction: $ 520,378
Engineering Feasibility & Design: $ 55,300
Construction Mgmt: $ 26,300
Gen Admin & Legal: $ 10,000
Material Testing: $ 15,000
Const. Contingency: $ 33,902
TOTAL ESTIMATE: $ 660,880
Proposed project funding sources are a combination of the City’s Permanent Improvement
Revolving (PIR) fund, utility funds, and special assessments for street improvements
summarized in the following table:
Total Estimated Funding
PIR Fund: $ 233,373.42
Special Assessments: $ 233,373.42
Water Utility: $ 5,099.05
Sanitary Sewer Utility: $ 20,358.10
Surface Water Utility $ 168,675.69
TOTAL FUNDING: $ 660,879.68
Attachments
Attachment A: Bid Tabulation
Attachment B: Resolution 2022-013
Attachment C: Contractor References
Attachment D: 3-14-21 Mtg Presentation Slides
$5'(12$.61(,*+%25+22',03529(0(176$5'(1+,//60,11(627$&,7<352-(&7123: 7.'$352-(&712 %,'623(1(' 0$5&+ $7 30
'(127(6(5525,1%,''(5&$/&8/$7,21ITEM SPEC.UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTALNO. NO. DESCRIPTION QUANTITYUNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICEAMOUNTMOBILIZATION /6 CLEARING 75(( GRUBBING 75(( REMOVE CASTING ($ SAWING BIT PAVEMENT (FULL DEPTH) /) SAWING CONCRETE PAVEMENT (FULL DEPTH) /) REMOVE CURB AND GUTTER /) SALVAGE AND REINSTALL MAILBOX($ REMOVE BITUMINOUS DRIVEWAY PAVEMENT 6< REMOVE CONCRETE DRIVEWAY PAVEMENT 6< SALVAGE AND REINSTALL BRICK PAVERS 6< GEOTEXTILE FABRIC TYPE 1 6< GEOTEXTILE FABRIC TYPE 5 6< COMMON EXCAVATION &< SUBGRADE EXCAVATION &< DEWATERING /6 SELECT GRANULAR BORROW &< CRUSHED ROCK (1" CLEAR) 71 CRUSHED ROCK (3" MINUS) 71 TEST ROLLING 52$'67$ BASE PREPARATION 52$'67$ STREET SWEEPER (WITH PICKUP BROOM) +5 WATER 0*$/ AGGREGATE BASE CLASS 5 71 FULL DEPTH RECLAMATION 6< TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 71 3" BITUMINOUS DRIVEWAY PATCHING 6< 6" PERF PVC PIPE DRAIN /) DRAIN TILE CLEANOUT($ CONNECT INTO EXISTING DRAINAGE STRUCTURE($ ADJUST VALVE BOX($ REPLACE VALVE BOX($ CASTING ASSEMBLY($ ADJUST FRAME AND RING CASTING ($ CONCRETE CURB & GUTTER DESIGN D418 /) CONCRETE CURB & GUTTER DESIGN VALLEY GUTTER /) 6" CONCRETE DRIVEWAY PAVEMENT 6< TRAFFIC CONTROL /6 STABILIZED CONSTRUCTION EXIT /6 STORM DRAIN INLET PROTECTION ($ SEDIMENT CONTROL LOG TYPE COMPOST /) COMMON TOPSOIL BORROW &< FERTILIZER TYPE 3 /% CATEGORY 20 - STRAW 6< SEEDING$& SEED MIXTURE 25-151 /% RAPID STABILIZATION METHOD 3 0*$/ TOTAL
TABULATION OF BIDSPARK CONSTRUCTIONENGINEER ESTIMATEASTECH CORP. T.A. SCHIFSKY & SONS%,'7$%8/$7,213DJH
$5'(12$.61(,*+%25+22',03529(0(176$5'(1+,//60,11(627$&,7<352-(&7123: 7.'$352-(&712 %,'623(1(' 0$5&+ $7 30
'(127(6(5525,1%,''(5&$/&8/$7,21ITEM SPEC.NO. NO. DESCRIPTION QUANTITYUNITMOBILIZATION/6CLEARING75((GRUBBING75((REMOVE CASTING($SAWING BIT PAVEMENT (FULL DEPTH) /)SAWING CONCRETE PAVEMENT (FULL DEPTH) /)REMOVE CURB AND GUTTER /)SALVAGE AND REINSTALL MAILBOX($ REMOVE BITUMINOUS DRIVEWAY PAVEMENT 6<REMOVE CONCRETE DRIVEWAY PAVEMENT 6<SALVAGE AND REINSTALL BRICK PAVERS 6<GEOTEXTILE FABRIC TYPE 1 6<GEOTEXTILE FABRIC TYPE 5 6<COMMON EXCAVATION &<SUBGRADE EXCAVATION &<DEWATERING/6SELECT GRANULAR BORROW &<CRUSHED ROCK (1" CLEAR) 71 CRUSHED ROCK (3" MINUS) 71TEST ROLLING 52$'67$BASE PREPARATION 52$'67$STREET SWEEPER (WITH PICKUP BROOM) +5WATER 0*$/AGGREGATE BASE CLASS 5 71FULL DEPTH RECLAMATION 6<TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 713" BITUMINOUS DRIVEWAY PATCHING 6<6" PERF PVC PIPE DRAIN /) DRAIN TILE CLEANOUT($CONNECT INTO EXISTING DRAINAGE STRUCTURE($ADJUST VALVE BOX($REPLACE VALVE BOX($CASTING ASSEMBLY($ADJUST FRAME AND RING CASTING ($CONCRETE CURB & GUTTER DESIGN D418 /)CONCRETE CURB & GUTTER DESIGN VALLEY GUTTER /)6" CONCRETE DRIVEWAY PAVEMENT 6<TRAFFIC CONTROL/6 STABILIZED CONSTRUCTION EXIT/6STORM DRAIN INLET PROTECTION ($SEDIMENT CONTROL LOG TYPE COMPOST /)COMMON TOPSOIL BORROW &<FERTILIZER TYPE 3 /%CATEGORY 20 - STRAW 6<SEEDING$& SEED MIXTURE 25-151 /% RAPID STABILIZATION METHOD 30*$/TOTALTABULATION OF BIDSUNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTALPRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICEAMOUNT VALLEY PAVING BITUMINOUS ROADWAYS NW ASPHALT MN PAVING & MATERIALS%,'7$%8/$7,213DJH
$5'(12$.61(,*+%25+22',03529(0(176$5'(1+,//60,11(627$&,7<352-(&7123: 7.'$352-(&712 %,'623(1(' 0$5&+ $7 30
'(127(6(5525,1%,''(5&$/&8/$7,21ITEM SPEC.NO. NO. DESCRIPTION QUANTITYUNITMOBILIZATION/6CLEARING75((GRUBBING75((REMOVE CASTING($SAWING BIT PAVEMENT (FULL DEPTH) /)SAWING CONCRETE PAVEMENT (FULL DEPTH) /)REMOVE CURB AND GUTTER /)SALVAGE AND REINSTALL MAILBOX($ REMOVE BITUMINOUS DRIVEWAY PAVEMENT 6<REMOVE CONCRETE DRIVEWAY PAVEMENT 6<SALVAGE AND REINSTALL BRICK PAVERS 6<GEOTEXTILE FABRIC TYPE 1 6<GEOTEXTILE FABRIC TYPE 5 6<COMMON EXCAVATION &<SUBGRADE EXCAVATION &<DEWATERING/6SELECT GRANULAR BORROW &<CRUSHED ROCK (1" CLEAR) 71 CRUSHED ROCK (3" MINUS) 71TEST ROLLING 52$'67$BASE PREPARATION 52$'67$STREET SWEEPER (WITH PICKUP BROOM) +5WATER 0*$/AGGREGATE BASE CLASS 5 71FULL DEPTH RECLAMATION 6<TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 713" BITUMINOUS DRIVEWAY PATCHING 6<6" PERF PVC PIPE DRAIN /) DRAIN TILE CLEANOUT($CONNECT INTO EXISTING DRAINAGE STRUCTURE($ADJUST VALVE BOX($REPLACE VALVE BOX($CASTING ASSEMBLY($ADJUST FRAME AND RING CASTING ($CONCRETE CURB & GUTTER DESIGN D418 /)CONCRETE CURB & GUTTER DESIGN VALLEY GUTTER /)6" CONCRETE DRIVEWAY PAVEMENT 6<TRAFFIC CONTROL/6 STABILIZED CONSTRUCTION EXIT/6STORM DRAIN INLET PROTECTION ($SEDIMENT CONTROL LOG TYPE COMPOST /)COMMON TOPSOIL BORROW &<FERTILIZER TYPE 3 /%CATEGORY 20 - STRAW 6<SEEDING$& SEED MIXTURE 25-151 /% RAPID STABILIZATION METHOD 30*$/TOTALTABULATION OF BIDSUNIT TOTAL UNIT TOTALPRICE AMOUNT PRICE AMOUNT NORTH VALLEY, INC. MEYER CONTRACTING, INC.%,'7$%8/$7,213DJH
1
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA RESOLUTION NO. 2022-013
RESOLUTION DECLARING COSTS TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENTS AND
CALLING FOR HEARING ON THE PROPOSED ASSESSMENTS
WHEREAS, the construction bids have been received for the proposed Arden Oaks Street
Improvements Project, the improvement of Arden Oaks Drive and Arden Oaks Court, and the
contract bid price for such improvement is $520,378, and the expenses incurred or to be incurred
in the making of such improvement amount to $140,502 so that the total cost of the improvement
will be $660,880; and
WHEREAS, the City Clerk has prepared a proposed assessment of the cost of the
improvement; and
WHEREAS, the City Clerk has notified the City Council that such proposed assessment
has been completed and filed at City Hall for public inspection.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF ARDEN HILLS:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to
be $427,506 The portion of the cost to be assessed against benefited property owners is
declared to be $233,374.
2. Assessments shall be payable in equal annual installments extending over a period of 10
years, the first of the installments to be payable with property taxes for the year 2022, and
shall bear an interest rate of between 4% to 6% from date of the adoption of the assessment
resolution.
3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper
amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided
by law, and shall file a copy of such proposed assessment in her office for public inspection;
and
2
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org
and clicking on Archived Documents under Helpful Links on our main webpage.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS,
MINNESOTA:
1.A hearing shall be held on April 25, 2022, in the Council Chambers at 7:00 p.m. or as soon
thereafter as possible, to pass upon such proposed assessment and at such time and place
all persons owning property affected by such improvement will be given an opportunity to
be heard with reference to such assessment.
2.Publication by the City Clerk is hereby directed to cause notice of the hearing on the
proposed assessment once in the official newspaper at least two weeks prior to the hearing,
stating in the notice the total cost of the improvement is hereby approved. Notice shall be
mailed to the owner of each parcel described in the assessment roll not less than two weeks
prior to the hearings is also approved.
3.The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the City, except that no interest shall be charged
if the entire assessment is paid within 30 days from the adoption of the assessment. The
owner may at any time thereafter, pay to the City the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment
is made. Such payment must be made before November 15 or interest will be charged
through December 31 of the succeeding year.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 21ST DAY OF MARCH 2022.
________________________________
Mayor
Attest: ______________________________
City Clerk
- 2021
Accept Bids & Order
Assessment Hearing
2022 Arden Oaks Street Improvements
Council Meeting
March 14, 2022
1
Overview
•Project Location
•Bid Tabulation
•Project Costs
•Project Funding
•Assessment Map
•Assessment Rates
•Next Steps
2
Project Location
Arden Oaks Neighborhood
3
Bid Tabulation and Engineer’s Estimate
Bids Received: Wednesday, March 9, 3:00PM
Contractor Total Base Bid
Astech Corporation $520,377.70
T.A. Schifsky & Sons $522,711.61
Park Construction $526,500.62
Valley Paving $537,970.10
Bituminous Roadways $547,442.92
NW Asphalt $559,392.91
MN Paving & Materials $578,652.75
North Valley, Inc.$614,885.02
Meyer Contracting, Inc.$679,762.75
Engineer’s Estimate $538,607.50
4
Project Costs
Construction Cost + 27% (of Construction Costs) in Indirect Costs
Project Cost
Cost Category Approximate Costs
Street Improvements $ 367,517.20
Indirect Costs for Street Improvements (27%)*$ 99,229.64
Total Costs for Street Improvements $ 466,746.84
Storm Sewer Improvements $ 132,815.50
Indirect Costs for Storm Sewer Improvements (27%)*$ 35,860.19
Total Costs for Storm Sewer Improvements $ 168,675.69
Sanitary Sewer Improvements $ 16,030.00
Indirect Costs for Sanitary Sewer Improvements (27%)*$ 4,328.10
Total Cost for Sanitary Sewer Improvements $ 20,358.10
Water Improvements $ 4,015.00
Indirect Costs for Water Improvements (27%)*$ 1,084.05
Total Cost for Water Improvements $ 5,099.05
Total Improvement Cost $ 520,377.70
Total Indirect Costs for City (27%)*$ 140,501.98
Total Project Cost $ 660,879.68
5
Project Funding
Project Funding Amount
Pavement Improvement Revolving Fund $233,373.42
Assessment (50%)$233,373.42
Utility Fund –Storm Sewer $ 168,675.69
Utility Fund –Sanitary Sewer Fund $ 20,358.10
Utility Fund –Water Fund $ 5,099.05
Total Project Funding $660,879.68
6
Assessment Map
7
Assessment Rates
50% of the Street Improvement costs Assessable
Total Street Cost = $466,746.84
Feasibility Report Assessment Rate $5,834.34 /Unit
Interest Rate on Assessments = 4% to 6% (Decided at Assessment Hearing)
Paid over 10 years
Assessment Calculation
Total Project Cost $ 660,879.68
Assessable Amount (Total Street Cost)$ 466,746.84
Assessment (50% of Assessable Amount)$ 233,373.42
Single Family Dwelling Units 40 Units
Unit Assessment (Assessable amount/ 40 Units)$ 5,834.34
8
Next Steps
•Assessment Hearing and Award April 25, 2022
•Assessment Hearing
•Award Construction Contract
•Public Engagement –Newsletter and Website
•Begin Construction May 2022
•Substantial Competition October 2022
•Certify Assessments to County November 2022
9
Questions?
10