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Home My WebLink About04-11-22-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting. RESPONSE TO PUBLIC INQUIRIES STAFF COMMENTS APPROVAL OF MINUTES March 14, 2022 Regular City Council 03 -14 -22 -R.PDF March 21, 2022 City Council Work Session 03 -21 -22 -WS.PDF March 21, 2022 Special City Council 03 -21 -22 -SR.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Updated Emerald Ash Borer (EAB) Management Plan David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Agreement For Professional Services –Rainbow Tree Care David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment No. 9 To Air Express, Inc. –City Hall HVAC Replacement Project Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2022 -017 Approving LG230 Application To Conduct Off-Site Gambling For Merrick, Inc. At Flaherty ’s Julie Hanson, City Clerk/Assistant to the City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF Snelling Avenue North Street And Utility Improvements Project Draft Special Assessment Roll David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF NEW BUSINESS Resolution 2022 -018 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Resolution 2022 -019 Adopting Special Assessment Roll - Snelling Avenue North Street And Utility Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -020 Accepting Bid And Authorizing Award Of Contract To T.A. Schifsky & Sons, Inc. –Snelling Avenue North Street And Utility Improvements Projec David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Steve Scott David Radziej Regular City Council Agenda April 11, 2022 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 4. 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTS APPROVAL OF MINUTES March 14, 2022 Regular City Council 03 -14 -22 -R.PDF March 21, 2022 City Council Work Session 03 -21 -22 -WS.PDF March 21, 2022 Special City Council 03 -21 -22 -SR.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Updated Emerald Ash Borer (EAB) Management Plan David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Agreement For Professional Services –Rainbow Tree Care David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment No. 9 To Air Express, Inc. –City Hall HVAC Replacement Project Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2022 -017 Approving LG230 Application To Conduct Off-Site Gambling For Merrick, Inc. At Flaherty ’s Julie Hanson, City Clerk/Assistant to the City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF Snelling Avenue North Street And Utility Improvements Project Draft Special Assessment Roll David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF NEW BUSINESS Resolution 2022 -018 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Resolution 2022 -019 Adopting Special Assessment Roll - Snelling Avenue North Street And Utility Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -020 Accepting Bid And Authorizing Award Of Contract To T.A. Schifsky & Sons, Inc. –Snelling Avenue North Street And Utility Improvements Projec David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda April 11, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4. 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSAPPROVAL OF MINUTESMarch 14, 2022 Regular City Council03-14 -22 -R.PDFMarch 21, 2022 City Council Work Session03-21 -22 -WS.PDFMarch 21, 2022 Special City Council03-21 -22 -SR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Updated Emerald Ash Borer (EAB) Management PlanDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Agreement For Professional Services –Rainbow Tree CareDavid Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment No. 9 To Air Express, Inc. –City Hall HVAC Replacement Project Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2022 -017 Approving LG230 Application To Conduct Off-Site Gambling For Merrick, Inc. At Flaherty ’s Julie Hanson, City Clerk/Assistant to the City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF Snelling Avenue North Street And Utility Improvements Project Draft Special Assessment Roll David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF NEW BUSINESS Resolution 2022 -018 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Resolution 2022 -019 Adopting Special Assessment Roll - Snelling Avenue North Street And Utility Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -020 Accepting Bid And Authorizing Award Of Contract To T.A. Schifsky & Sons, Inc. –Snelling Avenue North Street And Utility Improvements Projec David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda April 11, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents: 6.D. Documents: 6.E. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSAPPROVAL OF MINUTESMarch 14, 2022 Regular City Council03-14 -22 -R.PDFMarch 21, 2022 City Council Work Session03-21 -22 -WS.PDFMarch 21, 2022 Special City Council03-21 -22 -SR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Updated Emerald Ash Borer (EAB) Management PlanDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Agreement For Professional Services –Rainbow Tree CareDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Payment No. 9 To Air Express, Inc. –City Hall HVAC Replacement ProjectDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2022 -017 Approving LG230 Application To Conduct Off-Site Gambling For Merrick, Inc. At Flaherty ’sJulie Hanson, City Clerk/Assistant to the City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSQuarterly Special Assessments For Delinquent UtilitiesGayle Bauman, Finance DirectorMEMO.PDFSnelling Avenue North Street And Utility Improvements Project Draft Special Assessment RollDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDF NEW BUSINESS Resolution 2022 -018 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Resolution 2022 -019 Adopting Special Assessment Roll - Snelling Avenue North Street And Utility Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -020 Accepting Bid And Authorizing Award Of Contract To T.A. Schifsky & Sons, Inc. –Snelling Avenue North Street And Utility Improvements Projec David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda April 11, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:7.8.8.A.Documents:8.B.Documents: 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. Approved: April 11, 2022 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MARCH 14, 2022 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Note: On January 12, 2022 the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Steve Scott and David Radziej Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Finance Director Gayle Bauman; City Planner Jessica Jagoe; Assistant Public Works Director Lucas Miller; and City Clerk Julie Hanson 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as presented. A roll call vote was taken. The motion carried (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. RESPONSE TO PUBLIC INQUIRIES A. Public Inquiry Response from February 14, 2022 City Council Meeting Public Works Direct/City Engineer Swearingen provided the Council with a response to the public comment regarding the proposed intersection improvements at Old Snelling Avenue and County Road E. He reported this project was being led by Ramsey County and the work would be completed in 2023. He stated a roundabout was determined to be the best option for this ARDEN HILLS CITY COUNCIL – MARCH 14, 2022 2 intersection after multiple studies. He explained the County was supportive of moving forward with a roundabout. B. Public Inquiry Response from February 14, 2022 City Council Meeting City Administrator Perrault stated a resident asked what data the City had to show that some intersections would be adversely impacted if there was too additional density on TCAAP. He discussed how traffic patterns may have changed in Arden Hills with the new developments that have occurred in Arden Hills and surrounding communities. He commented on how the AUAR had not determined what type of development or retailers will occupy sites, and how different retailers could have significantly different outcomes. Further discussion ensued regarding how new development on may TCAAP impact traffic at the intersections surrounding the development and could have unforeseen consequences. 4. STAFF COMMENTS None. 5. APPROVAL OF MINUTES A. February 14, 2022, Regular City Council B. February 14, 2022, City Council Work Session MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the February 14, 2022, Regular City Council meeting minutes; and February 14, 2022, City Council Work Session minutes as amended. A roll call vote was taken. The motion carried (5-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Resolution 2022-009 Designating Polling Places for the 2022 State Primary and State General Election C. Motion to Approve Cancellation of March 28, 2022 City Council Meeting D. Motion to Acknowledge the Application of Fishing for Life for an Exempt Permit to Conduct a Raffle with the Drawing being April 9, 2022 with No Waiting Period E. Motion to Approve City Clerk Position Upgrade F. Motion to Approve Resolution 2022-010 Accepting Donation from the Spring Lake Park Lions Club G. Motion to Approve Resolution 2022-011 Accepting Donation from Arden Hills Foundation H. Motion to Approve Amended Facilities Operation, Maintenance and Easement Agreement – Scannell Properties, LLC – Planning Case 2021-025 I. Motion to Approve Payment No. 1 – Vinco, Inc. – Lift Station 10 Rehabilitation Project J. Motion to Approve Resolution 2022-012 Appointing Parks, Trails and Recreation Committee (PTRC) Member Mark Kelliher K. Motion to Accept City Administrator Four-Year Performance Evaluation ARDEN HILLS CITY COUNCIL – MARCH 14, 2022 3 MOTION: Councilmember Radziej moved and Mayor Grant seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. A roll call vote was taken. The motion carried (5-0). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS None. 9. NEW BUSINESS A. Resolution 2022-013 Declaring Costs to be Assessed, Ordering the Preparation of Proposed Assessments and Calling for a Public Hearing – Arden Oaks Street Improvement Project Larry Poppler, TKDA, stated on February 14, 2022, the City Council approved plans & specifications and ordered advertisement for bids for the Arden Oaks Street Improvement Project located within the Arden Oaks residential neighborhood. The proposed improvements include bituminous paving, storm water improvements, concrete curb and gutter repair, and appurtenant work on Arden Oaks Drive from Snelling Avenue North to County Road E and Arden Oaks Court. Pursuant of Resolution 2022-006, bids were opened on March 9, 2022, after receiving 9 bids for the project. The four lowest bids were reviewed with the Council. Mr. Poppler reported the low bid of $520,377.70, received from Astech Corporation, compares favorably with the construction engineer’s estimate which is $538,607. Further analysis of the low bid by adding overhead, the total project cost for the street improvements is $466,746.84. The total project costs were then used for the assessable cost which, as described in the City’s Assessment Policy, is half of the street project cost for residential properties. The results of this analysis show an Assessment Rate of $5,834.34 per unit as compared to the Engineer’s estimate of $6,131.10. The project timeline was reviewed in detail with the Council and staff recommended approval of the Resolution. Councilmember Scott asked if the interest rate for the assessments would be know prior to the assessment hearing. Finance Director Bauman discussed the current bond and prime rate, stating staff will have these numbers for the Council to review at the assessment hearing. Councilmember Holden questioned if a contractor could pull their bid given the rising price of oil. She feared that if the contractor were to pull out this would impact the assessment rates. Mr. Poppler reported the contractor would have to provide a 5% bid bond so if they were to pull out, the City would have the right to pull funds out of the bid bond. He explained the City was ARDEN HILLS CITY COUNCIL – MARCH 14, 2022 4 declaring the cost to be assessed tonight which meant the amount could be lower but could not be higher. Councilmember Radziej discussed his understanding of how bonds and bid bonds worked in further detail. Councilmember Holden expressed concern that the contractor could walk away from the project and the City would then be stuck scrambling to find a contractor to finish the project and that the assessments would then increase due to a new contractor with a new bid price. Mr. Poppler stated once a contractor was locked into a bid bond, the contractor finished a project to completion. Councilmember Holden questioned what would happen if staff were to receive unfavorable comments from the references for the low bidder. Public Works Direct/City Engineer Swearingen stated the Council could reevaluate the bids at that time and noted there was a $2,000 difference between the low bidder and the next lowest bidder. Councilmember Holmes believed that Councilmember Holden had brought up some good points and she would like to know more about how the bonding works. In addition, given the volatility of the oil market, perhaps the Council should have the City Attorney clarify the situation and provide information on what would happen if the contractor were to back out. Councilmember Holden explained if this matter were to move forward, the Council would be taking the low bid and while there is only a $2,000 difference for the Arden Oaks project, there was a $20,000 difference for the Snelling Avenue project. She suggested the date for the Assessment Hearing be set but that the Council hold a meeting prior to the work session to allow for further discussion on the concerns that were raised. Mayor Grant asked if the Council would be holding a short City Council meeting after the next work session. City Administrator Perrault reported this was the case. Councilmember Scott questioned how many bids the City received for this project. Mr. Poppler reported the City received nine bids. Councilmember Holden inquired if the Council were to table this for one week if staff would have enough time to investigate this matter further. City Administrator Perrault believed staff would have enough time to get these answers for the Council by next Monday. ARDEN HILLS CITY COUNCIL – MARCH 14, 2022 5 MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to table action on Resolution #2022-013 for the Arden Oaks Street Improvement Project to the March 21, 2022 Special City Council meeting. A roll call vote was taken. The motion carried (5-0). B. Resolution 2022-014 Declaring Costs to be Assessed, Ordering the Preparation of Proposed Assessments and Calling for a Public Hearing – Snelling Avenue North Street & Utility Improvement Project Brad Fisher, Bolton & Menk, stated on February 14, 2022, the City Council approved plans & specifications and ordered advertisement for bids for the Snelling Avenue North Street and Utility Improvement Project located along Snelling Avenue North from Trunk Highway 51 to County Road E, Cummings Lane, and Bussard Court from Snelling Avenue North to 100-Feet West of Snelling Avenue North. The proposed improvements include bituminous paving, curb and gutter installation, storm water improvements, watermain improvements, sanitary sewer improvements and construction of a 10- foot wide bituminous trail along the west side of the entire length of Snelling Avenue North. Pursuant of Resolution 2022-005 bids were opened on March 9, 2022. 4 bids for the project were received were reviewed with the Council. Mr. Fisher reported the low bid of $1,277,585.49, received from T.A. Schifsky & Sons, Inc., compares favorably with the construction engineer’s estimate which is $1,289,000. Further analysis of the low bid; adding overhead and dividing it into the costs for Snelling Avenue North and Cummings Lane project areas results in the following street project costs: • $675,612 Total Street Cost for Snelling Avenue North • $62,176 Total Street Cost for Cummings Lane Mr. Fisher described how the Snelling Avenue and Cummings Lane assessments were calculated. He explained Snelling Avenue North assessment rate of $3,905.00 per unit as compared to the Feasibility Report estimate of $5,631.88. The assessments related to Cummings Lane are calculated in accordance with the City’s Assessment policy, is half of the street project cost for residential properties. Cummings Lane assessment rate of $3,886.00 per unit as compared to the Feasibility Report estimate of $4,870.85. The timeline for the project was reviewed with the Council and staff recommended approval of the Resolution. Councilmember Holden asked what provisions were made to keep water from flooding the homes at the end of Cummings Lane through the reconstruction of this roadway. Mr. Fisher reported erosion control and sediment management provisions were written into the contract. Mayor Grant questioned if the Council wanted to move forward with this project or table it to next week. Mr. Fisher stated the difference between this project and the other project was that this project was originally slated to come before the Council for an Assessment Hearing on April 11th and a delay in getting notices out by one week would push the hearing out further. ARDEN HILLS CITY COUNCIL – MARCH 14, 2022 6 City Administrator Perrault explained if this matter were tabled, the item would not come before the Council until the April 25th regular Council meeting. Councilmember Holden questioned how many change orders the City received for last year’s street improvement project. Public Works Director/City Engineer Swearingen explained the City only had one change order for that project. Mayor Grant inquired what action the Council would like to take on this item. Councilmember Scott reported the Council has worked with this consultant in the past and noted he was comfortable with moving this item forward tonight. Councilmember Holden agreed stating T.A. Schifsky & Sons has done a great deal of business in the City previously. MOTION: Councilmember Holden moved and Councilmember Radziej seconded a motion to adopt Resolution #2022-014 – Declaring Costs to be Assessed and Ordering the Preparation of the Proposed Assessments and Calling for a Public Hearing on the Proposed Assessments for the Snelling Avenue North Street and Utility Improvement Project. A roll call vote was taken. The motion carried (5-0). 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Scott congratulated and welcomed Mark Kelliher to the PTRC Committee. Councilmember Scott explained he attended the Ramsey County League of Local Government meeting last Friday where this group discussed the value of embedded mental health personnel. Councilmember Scott thanked the Arden Hills Foundation for donating $500 for Parks and Recreation programming. Councilmember Scott congratulated City Clerk Hanson for becoming the Assistant to the City Administrator as this was a promotion well deserved. Councilmember Scott commented on Saturday he attended a virtual Change of Command Ceremony for the 34th Infantry. He welcomed Brigadier General Charles Kemper to the Red Bulls. Councilmember Holmes congratulated City Clerk Hanson on her promotion to the Assistant to the City Administrator. ARDEN HILLS CITY COUNCIL – MARCH 14, 2022 7 Councilmember Holmes thanked the Spring Lake Park Lions and the Arden Hills Foundation for their generous donations to the City. Councilmember Holmes thanked Mark Kelliher for volunteering to serve on the PTRC. Councilmember Holmes noted she also attended the Ramsey County League of Local Government meeting last Friday where this group discussed the value of embedded mental health personnel and social workers. She stated she found this meeting to be very interesting and useful. Councilmember Holmes commented the recent City newsletter had information regarding upcoming citizen meetings regarding food trucks and speed limits. She encouraged residents to provide the City Council with information regarding these two topics. Councilmember Holden stated she would like to see something special done with the Spring Lake Park Lions Club money. Councilmember Holden explained when the Council discusses the roundabout at the upcoming work session, she would like to see a video that shows how pedestrians navigate through a roundabout. She recommended this video be posted on the City’s website for the public. Councilmember Holden asked for a wrap up or final tally of funds that were spent on Glen Paul. She requested staff also provide the Council with a map on the pipes that have been lined in the City. In addition, she asked staff to provide the Council with information on the condition of the City’s lift stations. Mayor Grant reported the Council would be discussing the Lions Club donation at the March 21 work session. He thanked the Spring Lake Lions Club for their generous donation and he looked forward to seeing how the City would utilize these funds. Mayor Grant thanked Mark Kelliher for his willingness to serve on the PTRC. Mayor Grant commended City Clerk Hanson for her dedicated service to the City of Arden Hills and congratulated her on her promotion. Mayor Grant explained Arden Hills was included in a bill that was sponsored by the Metropolitan Council for I&I costs. Councilmember Holden requested street maintenance be discussed that the March 21 work session. ADJOURN MOTION: Councilmember Radziej moved and Councilmember Holden seconded a motion to adjourn. A roll call vote was taken. The motion carried (5-0). ARDEN HILLS CITY COUNCIL – MARCH 14, 2022 8 Mayor Grant adjourned the Regular City Council Meeting at 8:08 p.m. _______________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: April 11, 2022 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MARCH 21, 2022 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Note: On January 12, 2022 the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Steve Scott and David Radziej Absent: None Also present: City Administrator Dave Perrault, Public Works Director/City Engineer Dave Swearingen, Assistant Public Works Director Lucas Miller, Finance Director Gayle Bauman, and Deputy City Clerk Jolene Trauba, Baker Hostetler Consultant Greg Lee, Saltbox Representative Maxwell Bonnie, Architect Dave Sorenson, SRF Project Director Brian Johnson, Ramsey County Project Manager Joey Lundquist, Ramsey County Public Works Assistant Director John Mazzitello, SRF Senior Project Manager Stephanie Falkers and Ramsey County Traffic Engineer Pat Corkle 1.AGENDA ITEMS A.Saltbox Concept Plan – 4440 Round Lake Road City Administrator Perrault stated the applicant would provide a narrative on the company and what they intend to do at the location. Baker Hostetler Consultant Greg Lee introduced himself to the Council noting he was a representative for Saltbox. He explained when Saltbox was looking at the subject property for a site in this market, they found this site to be very attractive. He recognized that the current use and the current facility was a legal non-conforming use. He indicated he discussed the proposed use with staff and after further dialogue with staff he decided to fill out an application for concept review to receive feedback from the Council. He stated the representatives from Saltbox had a presentation for the Council. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2022 2 Saltbox Representative Maxwell Bonnie thanked the Council for their time. He discussed the intended use for the subject property in further detail with the Council. He reported he would like to provide a shared warehouse space with shared services that would assist small businesses with growth. He commented further on how Saltbox partners with small businesses and reviewed the proposed building elevations. Architect David Sorenson introduced himself to the Council and commented further on how the proposed building would be used. He commented on the City’s parking calculations and noted the site currently had 107 parking stalls. He was of the opinion the site was well parked and would only require 91 parking spaces. Mr. Lee thanked the Council for hearing their presentation and requested feedback from the Council regarding the proposed use. Councilmember Scott asked if the loading areas would be restriped for parking. Mr. Bonnie stated this was the proposal for this space. Councilmember Holden questioned how the applicant knew this model would work in Minnesota. Mr. Lee discussed how the micro and macro data showed that the Minneapolis/St. Paul area has a large number of e-commerce start up companies that would benefit from the proposed use. Councilmember Holden inquired how many docks would be open. Mr. Lee reported the building would have four docks open for trucking and deliveries. Councilmember Holden requested further information regarding the parking situation. Mr. Lee discussed the complimentary services that would be provided on site which included a conference room and commented further on the parking that would be provided onsite. He noted team meetings could be held onsite. Councilmember Holmes commented on the parking that was available at the Texas facility. She requested further information regarding the access passes. Mr. Lee indicated access to the building was controlled through a security system and access passes. He explained access passes were provided to tenants in order to allow them to hold meetings with clients or team members onsite. Further discussion ensued regarding the unique characteristics of the proposed business and it was noted not all members would be onsite at the same time. Councilmember Holmes requested the applicant provide greater clarity or metrics when it comes to the parking on the site. City Administrator Perrault clarified the applicant is stating they would need 88 parking stalls at max or peak periods and the site had 107 stalls at this time. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2022 3 Councilmember Holden said if the membership became 1,000, the parking would be impacted. She noted parking would not be allowed on the streets in this area. She questioned what would happen if a business were to grow too large for this site. Mr. Lee stated only a certain number of access passes would be allowed and checks are made several times a day. He noted each business was only granted a certain number of parking passes, and not every team member was provided with an access pass. Mayor Grant questioned if additional parking could be located along the front of the building. Councilmember Holden reported there was a holding pond along the front of the building. She asked if Saltbox was proposing to rent or purchase the building. Mr. Lee indicated Saltbox was proposing to purchase the building. Mayor Grant inquired if there was a City trail on the back side of this property. Public Works Director/City Engineer Swearingen commented there was not a trail along the rear property line at this time. He stated there was a trail along the west side of the property. Mayor Grant commented he liked the concept and he appreciated the fact that the applicant had done their research in terms of being able to attract tenants. He indicated his only concern was with parking. Mr. Sorenson explained because not all of the loading docks will be used, that area can be restriped for additional parking. He estimated this would add another 24 to 36 parking stalls. Mr. Lee indicated he was hoping to make site plan application on April 1 and would have 140+ parking stalls. He asked if the Council would support a plan moving forward. Councilmember Holden stated she would support this. Mayor Grant concurred noting the additional parking would make the application stronger. He asked if the 10-foot walls within the building were high enough. Mr. Lee explained this height would work well for the proposed use. He then commented on the security measures that would be in place to protect the space and the tenants. Mayor Grant questioned how many years Saltbox has been in business. Mr. Bonnie stated Saltbox has been in business since November of 2019. Mayor Grant inquired what the occupancy rate was of Saltbox’s current facilities. Mr. Bonnie said the occupancy rates for the facilities Saltbox has in operation currently range from 60% to full. Councilmember Radziej stated he supported the proposed use. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2022 4 Councilmember Scott discussed how parking spaces can be impacted in the winter months due to snow, but noted he supported this project moving forward. Councilmember Holmes thanked the applicant for their detailed presentation and for all of the information regarding parking and the access passes. She stated she did not have any problem with this project moving forward. Councilmember Holden indicated she supported this project moving forward. Mayor Grant commented he supported this concept and appreciated how this use would help incubate local small businesses in the community. He believed this concept had some exciting possibilities. Mr. Bonnie thanked the Council for their feedback and noted he would be moving forward with a site plan request. B. County Road E and Old Snelling Avenue Intersection Improvements SRF Project Director Brian Johnson introduced himself to the Council and explained he was the project engineer for the County Road E and Old Snelling Avenue intersection improvement project. He provided the Council with a presentation with updates on the project, noting another traffic study was completed. He discussed the virtual/neighborhood meetings that were held to gain public feedback for the roundabout concept. He indicated the neighboring business does not perceive an issue at this intersection. He commented further on the traffic numbers and reported a change was warranted. He reviewed the three types of intersections that were considered for this intersection noting the roundabout was the optimum option. Further discussion ensued regarding the capacity and proper location for the roundabout. He commented on the safety benefits of roundabouts and described how pedestrians are to make their way through a roundabout. The cost for the roundabout was then reviewed with the Council. Councilmember Holden asked if there would be any trail improvements with the roundabout. Mr. Johnson discussed the trail connectivity that could be completed with the roundabout. Councilmember Holden questioned how severe the crashes were at this intersection. Ramsey County Traffic Engineer Pat Corkle commented on the severity of the five crashes that occurred at this intersection noting all five involved property damage without injury. Councilmember Scott inquired if this would be a single lane roundabout. Mr. Johnson reported this was the case. Councilmember Radziej asked why the roundabout was pushed to the northwest when there was open space available to the southeast. Mr. Johnson stated the County was trying to minimize the impact on the park to the southeast and the utilities that were underground. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2022 5 Councilmember Holden reported a roundabout cost $1.2 to $1.4 million while a signalized intersection cost $300,000 to $400,000. She asked what share of this project the City would be responsible for. Mr. Johnson anticipated the City would be responsible for one leg or 25% of the project. Councilmember Holden questioned what other expenses would be included in this project. Public Works Director/City Engineer Swearingen explained the City would be completing sanitary sewer and watermain improvements and these costs were included within the CIP. Councilmember Holden inquired how Ramsey County advertised the open house. SRF Senior Project Manager Stephanie Falkers discussed the social media posts and postcards that were sent to the surrounding area. Councilmember Holden asked if Councilmember Holmes received a postcard from the County, noting she did not. Councilmember Holmes stated she received a postcard from the County. Councilmember Radziej discussed how it would take 41 years to break even between the cost for a traffic signal and a roundabout. Ramsey County Project Manager Joey Lundquist spoke to the benefits of having a roundabout in place versus a traffic signal which included lower emissions and time delays for users. Mr. Johnson commented further on the difference between the upfront costs and overall costs for a project. Mayor Grant stated the transportation issues at this intersection have to be addressed and noted the roundabout was the most efficient manner in which to address these concerns. Councilmember Holden reported the County park near this intersection was heavily utilized. She expressed concern with the fact this project did not include budget from Ramsey County to provide a trail to this park or to slow traffic down in order to allow easier pedestrian access to this park. She feared that it would be more difficult for pedestrians to get to the park with a roundabout than if a traffic signal were installed. Mr. Johnson indicated this was a difficult question to respond to. He explained an all way stop has traffic increasing their speed quickly after stopping, where roundabouts have a more calming effect on traffic. Councilmember Scott stated he believed the roundabout was the best alternative at this intersection. Councilmember Holmes commented she did not support any change at this intersection. She noted she spoke with the City Engineer and was made aware that MSA funds would be used for this project, which would help with the impact this project would have on the City’s budget. She ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2022 6 explained she also reviewed the traffic engineering report and noted she would now be in support of the roundabout project. Councilmember Holden explained her biggest concern with this project was how pedestrians would get to the County park. In addition, she was concerned with the fact that only 5% of the public provided comment on this project. Mayor Grant stated he would want the center of the roundabout to be clear so people could see across it. He understood this intersection needed improvement. He reported in looking at the three proposed solutions, be believed the roundabout was the best solution. Public Works Director/City Engineer Swearingen discussed the next steps for this project noting he would be working on a cooperative agreement with the County. Ms. Lundquist indicated she would be posting more “how to” videos on the County’s site to inform the public how to properly navigate through a roundabout. C. American Rescue Plan Act (ARPA) Funds Discussion Finance Director Bauman stated Arden Hills is expected to receive just over $1,100,00; 50% was received last year with the remaining funds coming this year. Eligible uses of the funds are to support public health expenditures, address negative economic impacts, replace lost public sector revenue and provide premium pay for essential workers. The cost must have been incurred after March 3, 2021 and before December 31, 2024, with the end of the performance period on December 31, 2026. These funds should be directed toward one-time priorities and not programs or policies that will continue to need funding into the future. Finance Director Bauman explained that she met with Mayor Grant and Councilmember Holden in July 2021, to start developing a list of items that meet the eligibility requirements and bring the greatest benefit to the City. The discussion centered on utility projects like Sewer Lining, Storm Water and Water Meters and other capital projects in Streets and Parks, trying to focus on items not currently included in the CIP (i.e., dog park shelter). Based on an article published in the Star Tribune on 03/13/2022, an informal survey of four dozen Twin Cities suburbs shows that many are using ARPA funds on sewer and water infrastructure projects, fire department updates, community and sport center projects, and technology and software needs. One city noted that using ARPA funds on water and sewer projects means the city won’t have to bond for future improvements and can keep utility costs down – which affects all property owners. Another city noted that the council wanted to focus on projects that would not have been able to be done but for the ARPA funds. Staff is looking for preliminary direction on how Council would like to prioritize spending the funds. Following direction from the City Council, Staff will bring back a formalized plan for Council to consider and approve. Mayor Grant asked if the City had a loss in its utility funds during the pandemic. Finance Director Bauman reported this did occur. She reported ARP funds could not be placed directing into the utility funds but could be used on water or other utility improvements. Councilmember Holden explained she had reached out to the mobile home community multiple times to see if they were in need of assistance, and noted many people have been referred to the County for assistance. She discussed how the new water treatment plant would increase the City’s ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2022 7 utility bills. She commented on how this expense would impact all residents in Arden Hills. She indicated she would like the ARP funds to focus on stormwater and sewer projects in order to assist with keeping utility bills in line. Mayor Grant reported these types of projects would assist all Arden Hills residents. He indicated the City had a number of sewer lining and stormwater projects that could be completed with the help of ARP funds, along with the replacement of the City’s water meters. Councilmember Radziej asked if the Chatham Avenue project could be added back in. Finance Director Bauman reported this was an allowable use for the funds. She indicated PIR funds could also cover the expense for this project. Councilmember Radziej stated he supported the use of ARP funds for sewer lining, water meters, street and stormwater improvements. Councilmember Scott explained he supported the use of ARP funds for infrastructure improvements which included sewer, water, and stormwater projects. He suggested water conservation projects also be considered. City Administrator Perrault commented further on the water conservation project that was being offered by Met Council noting the Council discussed this project in years past and recommended this not be pursued at this time. Councilmember Holmes stated it was important that these monies be used for one-time big projects versus for routine maintenance items. She supported the City use the funds for the replacement of water meters, and other sanitary sewer improvement projects. She asked if improvements for the fire station could be covered by ARP funds. Mayor Grant commented the timing could be a little off for this project. Councilmember Holden explained the fire station improvements would be paid for by three cities and the project may be bonded by the other cities, which meant it may be difficult to time the use of ARP funds for this project. Mayor Grant directed staff to put an outline together per the discussion for specifically spending of the funds, and bring that back to Council. D. SLP Lions Donation Discussion Mayor Grant stated the Spring Lake Park Lions Club donated $10,000 to be used for Parks and Recreation. He asked the Council to discuss how they would like to use the funds donated by the Spring Lake Park Lions Club. Councilmember Scott commented he recalled these dollars were to be used for a park and rec facility. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2022 8 Councilmember Holden stated there may be roofs that need to be redone within the City’s parks structures. Councilmember Holmes commented improvements at the dog park could be considered and then recognition could be given to the Spring Lake Park Lions for the improvements. Mayor Grant indicated the dog park at Perry Park was a repurposed baseball diamond that had no shade. He indicated it may be nice to have something out there. He agreed it would be nice to report back to the Spring Lake Park Lions Club on how the funding was used by the City. Councilmember Radziej supported the City using the funding to reroof a park structure or that a shelter be considered at the dog park. Councilmember Scott concurred stating he had received comments regarding improvements at the dog park. Councilmember Holden asked if the City had money in the budget to replace the roofs on the park shelters. Public Works Director/City Engineer Swearingen reported he did not believe there was funding set aside within the five-year CIP. Councilmember Holden explained improvements at the dog park would be a nice project but noted the roofs of the park shelters also need to be completed. Councilmember Scott suggested recommendations be solicited from the PTRC as well. Mayor Grant recommended staff also put together a list of what can be done for $10,000 to enhance the City’s parks to assist the Council with making a final decision. E. ICWC Work Plan Public Works Director/City Engineer Swearingen explained ICWC crews have been utilized to complete buckthorn removal in several Parks, performed debris/sediment removal, ditch maintenance, slope stabilization, rain garden maintenance, etc. Public Works had benefited from these activities, especially with staff shortages. The City Administrator, Public Works Director and the Public Works Superintendent met with the ICWC Supervisor to discuss the upcoming work plan and the crew’s abilities on various types of projects. With our current contract, 1-day projects are ideal. If projects were to require several days of labor, they would essentially take several weeks to complete due to how the crews are scheduled. The draft work plan consists of work items they have used the crews for in the past. Mayor Grant asked what work needed to be done to the Valentine Park rain garden. Public Works Director/City Engineer Swearingen reported this rain garden needed to be maintained, with debris removed near the outlet. Councilmember Holden asked what 20 hours per week was equivalent to. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2022 9 Public Works Director/City Engineer Swearingen explained 20 hours per week was two 10- hour work days for the ICWC crews. Councilmember Holden questioned if the ICWC crew would be able to reroof structures in the City’s parks. Public Works Director/City Engineer Swearingen indicated this would take more than a day to complete which would require coordination of crews over multiple days and weeks, along with the storage of the reroofing materials. He stated one day projects were better for this type of crew. Further discussion ensued regarding the difference between the full time and overtime crews. Mayor Grant requested staff report back to the Council with information on what it would cost to fund a four-day ICWC crew in 2023. The Council supported staff moving forward with the plan as proposed by staff. F. 2022 Street Maintenance Plan – Coon Rapids JPA Public Works Director/City Engineer Swearingen stated the original proposed plan went over budget and does not include the large area patching work that will need to be completed by our Public Works staff in these same areas, estimated at about $20,000. A revised plan was provided for discussion. Councilmember Holden supported the City finding the money to complete the work in 2022 because the maintenance would always be required and the expense would just continue to rise. Councilmember Scott agreed stating the longer these projects were delayed the more expense the projects would become. Councilmember Holmes asked if the overage could be covered by the balance transfer from 2021. Finance Director Bauman reported this would be possible. Councilmember Holmes supported the City moving forward with the additional work because there was money to cover the expense. City Administrator Perrault noted the Council would be approving this item at a Special City Council meeting following this work session meeting. G. Emerald Ash Borer Management Plan Discussion Public Works Director/City Engineer Swearingen stated at the February work session Council directed staff to retrieve the quotes from the treatment work performed in 2021, and the previous contract that included a resident discount. Staff is asking for final comments on the Emerald Ash Borer Management Plan, and if the Council is interested in partnering with Rainbow Tree Care to provide a discounted service for residents. Once staff has direction from Council on the plan, it will be brought forward at a regular meeting to formally adopt. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2022 10 Councilmember Radziej stated he supported this plan moving forward. Councilmember Holden and Councilmember Scott agreed. Councilmember Holmes asked if the City supported Rainbow providing a discount to Arden Hills residents. Mayor Grant indicated it was his understanding this was part of the contract. Public Works Director/City Engineer Swearingen reported this was correct. The Council supported staff moving forward with the contract per staff’s recommendation. H. COVID-19 and City Operations Mayor Grant commented the City was starting to get planning cases and for this reason the Council should go back to holding two meetings a month. He questioned if the Council should be holding these meetings in person. Councilmember Holden asked if the County board meetings were being held in person. Mayor Grant reported the worksession meetings were held virtually and the County board meetings were back in person. Councilmember Scott explained he was ready to go back to in person meetings in April so long as there was no unnecessary risk to staff. Councilmember Holden agreed stating she was ready to go back to in person meetings. Councilmember Radziej indicated he would also support going back to in person meetings. Councilmember Holmes stated she would support in person meetings and asked if masks would be required. City Administrator Perrault commented he would like the mask requirement to be rolled back at City Hall, and that staff and Councilmembers be allowed to make their own decision regarding masks. Councilmember Holmes supported masks being optional. The Council agreed. Mayor Grant supported the Council, Committees and Commissions holding meetings in person beginning in April with masks optional, and the mask mandate could be rolled back at City Hall. I. Council Tracker City Administrator Perrault stated there were no changes to the tracker. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2022 11 2. COUNCIL COMMENTS AND STAFF UPDATES Mayor Grant reported he received phone calls from an individual regarding the garage on Valentine with the large setback. He explained he was reconsidering how he voted on this matter and thought perhaps that the matter should be reconsidered. Councilmember Holden commented she thought the plans had changed. She indicated she could not support the original plans, but would be able to reconsider the plans if they were amended. Councilmember Radziej stated he walked the property with the individual and noted he believed the 12 foot would be fine. Councilmember Scott indicated he supported the variance request last time and he would be willing to support it again. He reported the neighbors supported the request and encouraged the individual to come forward with the variance request again. Councilmember Holmes stated she believed this discussion was completely inappropriate and she would not be participating. Mayor Grant said there was a substantial amount of money in the tree fund and asked where they were in identifying areas for trees to be planted. Public Works Director/City Engineer Swearingen replied they will be developing a tree planting plan over the year. They have identified trees along Highway 96 that need to be taken down but they will wait to plant until fall. Councilmember Holden asked if there was anything the City could do to have the manufactured home community roads replaced. City Administrator Perrault commented he could speak with the City Attorney to see if there was any action the City could take to encourage the manufactured home park to replace the roads. Councilmember Holden stated she liked getting the reports from the Ramsey County Sheriff’s office but would like some of the acronyms explained. She asked if anything done at the Paul Kirkwood facility would be counted against the City. City Administrator Perrault explained that walk-ins at the Sheriff’s station in Arden Hills do not count against the City calls for service. City Administrator Perrault said staff would be meeting with a no cost solar solutions company to see if any of their products could be an option for the City of Arden Hills. ADJOURN Mayor Grant adjourned the City Council Work Session at 7:46 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy City Clerk Mayor Approved: April 11, 2022 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING MARCH 21, 2022 Immediately following the Work Session - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City Council meeting at 7:47 p.m. Note: On January 12, 2022 the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Steve Scott and David Radziej Absent: None Also present: City Administrator Dave Perrault, Public Works Director/City Engineer David Swearingen, Finance Director Gayle Bauman, Assistant Public Works Director Lucas Miller and Deputy City Clerk Jolene Trauba 1.APPROVAL OF AGENDA Councilmember Holden requested to move Consent Item A to Pulled Consent. MOTION: Councilmember Holden moved and Councilmember Radziej seconded a motion to approve the meeting agenda as amended. A roll call vote was taken. The motion carried (5-0). 6.CONSENT CALENDAR A.Motion to Approve Resolution 2022-015 Recommending the City of Coon Rapids Award the 2022 Street Maintenance Program B.Motion to Approve Resolution 2022-016 Accepting Bid and Authorizing Award of Contract to Bituminous Roadways, Inc. – City Hall Parking Lot Improvements Project C.Motion to Approve PSA Amendment – HR Green – City Hall Parking Lot Improvements Project ARDEN HILLS SPECIAL CITY COUNCIL – MARCH 21, 2022 2 MOTION: Councilmember Holden moved and Councilmember Radziej seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. A roll call vote was taken. The motion carried (5-0). 7. PULLED CONSENT ITEMS D. Motion to Approve Resolution 2022-015 Recommending the City of Coon Rapids Award the 2022 Street Maintenance Program The City Council discussed the 2022 Street Maintenance Program and directed Staff to leave the Chatham Neighborhood included as part of the project. Councilmember Holden requested to amend the resolution to add number 3: Authorize Finance Director to make any necessary budget adjustments. AMENDMENT: Councilmember Holden moved and Councilmember Radziej seconded a motion to approve the amendment. A roll call vote was taken. The motion carried (5-0). MOTION: Councilmember Holden moved and Councilmember Radziej seconded a motion to approve Resolution 2022-015 Recommending the City of Coon Rapids Award the 2022 Street Maintenance Program as amended. A roll call vote was taken. The motion carried (5-0). 10. UNFINISHED BUSINESS A. Resolution 2022-013 Declaring Costs to be Assessed, Order the Preparation of Proposed Assessments and Calling for a Public Hearing – Arden Oaks Street Improvements Project Councilmember Holmes thanked staff for clarifying the bond and for gathering additional comments from other cities. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to approve Resolution 2022-013 Declaring Costs to be Assessed, Order the Preparation of Proposed Assessments and Calling for a Public Hearing – Arden Oaks Street Improvements Project. A roll call vote was taken. The motion carried (5-0). 11. COUNCIL COMMENTS None. ADJOURN ARDEN HILLS SPECIAL CITY COUNCIL – MARCH 21, 2022 3 MOTION: Councilmember Radziej moved and Councilmember Holden seconded a motion to adjourn. A roll call vote was taken. The motion carried (5-0). Mayor Grant adjourned the Special City Council Meeting at 7:56 p.m. _______________________ __________________________ Jolene Trauba David Grant Deputy City Clerk Mayor CONSENT ITEM 6A MEMORANDUM DATE: April 11, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Memo Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2022 Payroll #6 $93,492.04 2022 Payroll #7 $112,067.33 Total Payroll $205,559.37 Paid Claims - 03/05/2022-04/01/2022 (Check Nos. 50791-50845 and ACH Checks)$287,782.00 Total Accounts Payable $287,782.00 Total Claims $493,341.37 CITY OF ARDEN HILLS PAYROLL # 6 CHECKS DATED: 03/18/22 Biweekly: 02/26/22 - 03/11/22 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 7,401.27 EFT SIT 3,206.20 EFT FICA Oasdi 4,872.79 EFT FICA Medicare 1,139.62 EFT TOTAL TAXES 16,619.88 Health Premium 1,751.01 A/P Check* Dental Premium 200.36 A/P Check* FSA Health Care Reimb.50.00 A/P Check* FSA Dependent Care Reimb.0.00 A/P Check* TOTAL FLEXIBLE SPENDING 2,001.37 HSA Health Saving 915.00 Health Care Savings Plan-Retirement 0.00 EFT Health Care Savings Plan-2%0.00 EFT Health Care Savings Plan-4%0.00 EFT TOTAL HEALTH SAVINGS 915.00 PERA 4,769.06 EFT ICMA 2,417.52 EFT Central Pension Fund-Union 1,536.00 A/P Check* MN State Retirement System 1,301.07 EFT TOTAL RETIREMENT 10,023.65 IUOE 49 Dues (Union) 140.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 24.00 A/P Check* Life/Addl/Dep Life 47.39 A/P Check* Life/Addl non-tax 9.60 A/P Check* UNUM 19.51 A/P Check* AFLAC 22.76 EFT TOTAL VOLUNTARY 263.26 Total Employee Deductions 29,823.16 Net Payroll 0.00 Direct Deposit 51,719.32 EFT Gross Payroll Tie-Out 81,542.48 Plus City Paid Benefit 11,949.56 TOTAL PAYROLL COST 93,492.04 FICA TIE-OUT Gross Payroll 81,542.48 Less Total FSA 2,001.37 Less Total H.SA 915.00 Less Voluntary Ins 32.36 Net P/R Subject to FICA 78,593.75 FICA Oasdi @ 6.20% 4,872.79 FICA Medicare @ 1.45% 1,139.62 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. CITY BENEFIT 4,872.79 1,139.62 6,012.41 0.00 0.00 0.00 0.00 0.00 5,502.75 434.40 5,937.15 0.00 0.00 CITY OF ARDEN HILLS PAYROLL # 7 CHECKS DATED: 04/01/22 Biweekly: 03/12/22 - 03/25/22 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 7,296.41 EFT SIT 3,111.77 EFT FICA Oasdi 4,655.92 EFT FICA Medicare 1,088.87 EFT TOTAL TAXES 16,152.97 Health Premium 1,751.01 A/P Check* Dental Premium 200.36 A/P Check* FSA Health Care Reimb.50.00 A/P Check* FSA Dependent Care Reimb.0.00 A/P Check* TOTAL FLEXIBLE SPENDING 2,001.37 HSA Health Saving 390.00 Health Care Savings Plan-Retirement 0.00 EFT Health Care Savings Plan-2%0.00 EFT Health Care Savings Plan-4%0.00 EFT TOTAL HEALTH SAVINGS 390.00 PERA 4,560.18 EFT ICMA 2,406.72 EFT Central Pension Fund-Union 1,536.00 A/P Check* MN State Retirement System 1,302.59 EFT TOTAL RETIREMENT 9,805.49 IUOE 49 Dues (Union) 140.00 A/P Check* LTD/STD Insurance 1,271.05 A/P Check* PERA Life Insurance 24.00 A/P Check* Life/Addl/Dep Life 47.39 A/P Check* Life/Addl non-tax 9.60 A/P Check* UNUM 19.51 A/P Check* AFLAC 22.76 EFT TOTAL VOLUNTARY 1,534.31 Total Employee Deductions 29,884.14 Net Payroll 0.00 Direct Deposit 47,635.13 EFT Gross Payroll Tie-Out 77,519.27 Plus City Paid Benefit 34,548.06 TOTAL PAYROLL COST 112,067.33 FICA TIE-OUT Gross Payroll 77,519.27 Less Total FSA 2,001.37 Less Total H.SA 390.00 Less Voluntary Ins 32.36 Net P/R Subject to FICA 75,095.54 FICA Oasdi @ 6.20% 4,655.92 FICA Medicare @ 1.45% 1,088.87 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 98.90 98.90 1,000.00 5,261.74 434.40 5,696.14 22,008.23 1,000.00 5,744.79 21,502.53 505.70 CITY BENEFIT 4,655.92 1,088.87 Accounts Payable User: Printed: gayle.bauman 4/4/2022 9:06 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0008 JOSEPH MOONEY 03/11/2022ACH 030422 Mileage Reimbursement 105.30 030422 Mileage Reimbursement 105.30 210.60Total for this ACH Check for Vendor 0008: 0022 THOMAS MIKACEVICH 03/11/2022ACH 030722 Mileage Reimbursement 112.32 030722 Mileage Reimbursement 112.32 224.64Total for this ACH Check for Vendor 0022: 0192 GRAINGER INC 03/11/2022ACH 9230055254 Kneeboard 44.92 44.92Total for this ACH Check for Vendor 0192: 0220 MINNESOTA DEPT OF LABOR & INDUSTRY03/11/2022ACH ALR0132816X Annual Elevator Inspection 100.00 100.00Total for this ACH Check for Vendor 0220: 0285 XCEL ENERGY 03/11/2022ACH 769434967 01/17/22-02/15/22 1,742.57 769434967 01/17/22-02/15/22 265.86 769434967 01/17/22-02/15/22 2,957.68 769434967 01/17/22-02/15/22 1,325.92 769434967 01/17/22-02/15/22 3,082.71 769434967 01/17/22-02/15/22 69.62 769434967 01/17/22-02/15/22 799.54 10,243.90Total for this ACH Check for Vendor 0285: 0327 STAPLES INC 03/11/2022ACH 3500638597 Supplies 24.99 3500713857 Supplies 10.00 3500713857 Supplies 12.49 3500713858 Supplies 304.27 3500779685 Supplies 52.33 404.08Total for this ACH Check for Vendor 0327: 0706 CERTIFIED LABORATORIES 03/11/2022ACH 7680022 Supplies 724.04 724.04Total for this ACH Check for Vendor 0706: 0922 NINENORTH 03/11/2022ACH 2022-026 February Production 658.83 Page 1AP Checks by Date - Detail by Check Date (4/4/2022 9:06 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 658.83Total for this ACH Check for Vendor 0922: 10363 MINUTE MAKER SECRETARIAL 03/11/2022ACH M1442 Council Meeting 2/22 229.50 229.50Total for this ACH Check for Vendor 10363: 1125 BOLTON & MENK INC 03/11/2022ACH 0284735 2021 PMP-Hazelnut 293.50 0284737 2022 Snelling 31,222.50 31,516.00Total for this ACH Check for Vendor 1125: 2125 MAX ARVIDSON 03/11/2022ACH 03072022 Mileage Reimbursement 117.58 03072022 Mileage Reimbursement 117.59 235.17Total for this ACH Check for Vendor 2125: 2279 NORMS TIRE SALES INC 03/11/2022ACH 63777 Trailer Tires #85415 380.00 380.00Total for this ACH Check for Vendor 2279: 4372 DLT SOLUTIONS LLC INC 03/11/2022ACH SI555631 AutoCAD Subscription Renewal 3/29/22-3/28/23 1,232.55 1,232.55Total for this ACH Check for Vendor 4372: 4445 PIONEER RIM AND WHEEL CO 03/11/2022ACH 01CK3054 Brake and Bearing #85121 435.60 435.60Total for this ACH Check for Vendor 4445: 5383 CRYSTEEL TRUCK EQUIPMENT INC 03/11/2022ACH FP185796 Spring and Oil #85215 78.44 78.44Total for this ACH Check for Vendor 5383: 7501 KELLY & LEMMONS PA 03/11/2022ACH 57795 February Prosecution 2,853.00 2,853.00Total for this ACH Check for Vendor 7501: 5593 AMERICAN LEGAL PUBLISHING CORP 03/11/202250791 15282 Internet Supplement Pages 13.50 13.50Total for Check Number 50791: 0131 BEISSWENGERS DO IT BEST 03/11/202250792 552058 Drill Bit and Plastic Toggle 9.98 9.98Total for Check Number 50792: 0651 CDW GOVERNMENT 03/11/202250794 S804505 Scanner 3,159.86 3,159.86Total for Check Number 50794: 1033 COMCAST 03/11/202250795 101030.0322 Service 03/03-04/02 108.35 98681.0222 Service 03/05-04/04 111.32 Page 2AP Checks by Date - Detail by Check Date (4/4/2022 9:06 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 219.67Total for Check Number 50795: 10446 FINANCE & COMMERCE 03/11/202250796 745332765 Snelling Ave N Bid 352.14 745332766 Arden Oaks Bid 317.01 669.15Total for Check Number 50796: 0176 FRATTALLONES HARDWARE INC 03/11/202250797 095261/A Spray Paint 23.97 095271/A Truck Bed Aero 32.97 56.94Total for Check Number 50797: 0447 I.U.O.E LOCAL 49 BENEFIT FUND-INSURANCE03/11/202250798 BP3.0422 April Insurance 10,760.00 NB4.0422 April Insurance 1,527.00 12,287.00Total for Check Number 50798: 0390 INT'L UNION OPERATING ENGINEERS-UNION DUES03/11/202250799 1200.0322 March Dues 280.00 280.00Total for Check Number 50799: 1055 KODIAK POWER SYSTEMS INC 03/11/202250800 KPS0930 Cooling System Repairs Lift #8 378.00 378.00Total for Check Number 50800: 5099 LITTLE FALLS MACHINE INC 03/11/202250801 363974 Snow Plow Part 4,797.00 4,797.00Total for Check Number 50801: 5443 METRO PRODUCTS INC 03/11/202250802 165097 Misc Hardware 684.86 684.86Total for Check Number 50802: 10486 MINNESOTA METRO NORTH TOURISM BUREAU03/11/202250803 030222 Quality Inn Jan loding tax 1,405.05 1,405.05Total for Check Number 50803: 10271 MN PEIP 03/11/202250804 1177737 April Insurance 12,717.42 12,717.42Total for Check Number 50804: 1143 OFFICE OF THE SECRETARY OF STATE - NOTARY03/11/202250805 030322 Notary Renewal AL 120.00 120.00Total for Check Number 50805: 0330 PIONEER PRESS INC 03/11/202250806 0222572589 City Hall park lot Ad for Bids 225.60 0222572589 Arden Oaks Ad for Bids 211.50 0222572589 Summary Ord. 2022-01 34.31 0222572589 Snelling Ave Ad for Bids 248.16 Page 3AP Checks by Date - Detail by Check Date (4/4/2022 9:06 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 719.57Total for Check Number 50806: 0811 RAMSEY COUNTY 03/11/202250807 EMCOM-009884 Fleet Support - February 24.96 EMCOM-009920 911 Dispatch Services - February 2022 4,418.27 EMCOM-009937 CAD Services - February 2022 732.41 FLEET-000706 February Fuel 3,489.46 SHRFL-002048 Law Enforcement - March 2022 116,177.07 124,842.17Total for Check Number 50807: 9755 VERIZON CONNECT NWF INC 03/11/202250808 OSV000002702078 February Service 323.80 323.80Total for Check Number 50808: 212,255.24Total for 3/11/2022: 0320 HEALTH PARTNERS INC 03/18/2022ACH 111332561 April Dental 906.38 906.38Total for this ACH Check for Vendor 0320: 0327 STAPLES INC 03/18/2022ACH 3501620556 Supplies 19.49 3501620561 Supplies 19.77 3501620561 Supplies 18.99 3501620564 Supplies 9.99 68.24Total for this ACH Check for Vendor 0327: 0382 ICMA RETIREMENT TRUST - 106944 03/18/2022ACH PR Batch 00200.03.2022 ICMA Employee Percent 401PR Batch 00200.03.2022 ICMA Employee Percent 401 376.48 PR Batch 00200.03.2022 ICMA Employer Percent 401PR Batch 00200.03.2022 ICMA Employer Percent 401 434.40 810.88Total for this ACH Check for Vendor 0382: 0387 ICMA RETIREMENT TRUST #302482 03/18/2022ACH PR Batch 00200.03.2022 ICMA Employee PercentPR Batch 00200.03.2022 ICMA Employee Percent 266.50 PR Batch 00200.03.2022 ICMA Employee DeductionPR Batch 00200.03.2022 ICMA Employee Deduction 1,774.54 2,041.04Total for this ACH Check for Vendor 0387: 1125 BOLTON & MENK INC 03/18/2022ACH 0285319 MVHS PC 21-028 #627 584.50 0285319 Planning and Zoning 1,844.50 0285319 01/08/22-02/04/22 Planning Services 45.75 0285319 01/08/22-02/04/22 Planning Services 732.00 0285319 01/08/22-02/04/22 Planning Services 137.25 3,344.00Total for this ACH Check for Vendor 1125: 1223 ADAM'S PEST CONTROL - MAIN 03/18/2022ACH 3446932 Pest Control-March 78.03 78.03Total for this ACH Check for Vendor 1223: 1252 CAMPBELL KNUTSON - ATTORNEYS AT LAW03/18/2022ACH 3231G-0222 February Legal 356.50 3231G-0222 February Legal 790.50 Page 4AP Checks by Date - Detail by Check Date (4/4/2022 9:06 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 3231G-0222 Feb legal PC 212-028 AR #627 129.31 3231G-0222 February Legal 915.83 2,192.14Total for this ACH Check for Vendor 1252: 3698 SHAILA CUNNINGHAM 03/18/2022ACH 3142022 Winter Yoga 1,571.20 1,571.20Total for this ACH Check for Vendor 3698: 8029 MMKR & CORP PA 03/18/2022ACH 51813 2021 Audit Services 737.00 51813 2021 Audit Services 737.00 51813 2021 Audit Services 386.00 51813 2021 Audit Services 831.00 51813 2021 Audit Services 737.00 51813 2021 Audit Services 737.00 4,165.00Total for this ACH Check for Vendor 8029: 1033 COMCAST 03/18/202250809 44271.0422 Service 3/21-4/20 6.57 6.57Total for Check Number 50809: 10244 COMCAST BUSINESS INC 03/18/202250810 141874092 March Service 494.38 494.38Total for Check Number 50810: 0841 EHLERS & ASSOCIATES INC.03/18/202250811 90003 February Financial Services 3,300.00 3,300.00Total for Check Number 50811: 1193 FURTHER INC 03/18/202250812 16017921 March Participant Fees 49.10 49.10Total for Check Number 50812: idai IDEAL ADVERTISING INC 03/18/202250813 52885 Staff Shirts 803.00 803.00Total for Check Number 50813: 01467 MINNESOTA SWORD PLAY 03/18/202250814 37 Winter Fencing 630.00 630.00Total for Check Number 50814: 1208 PREMIUM WATERS INC 03/18/202250815 610207-02-222 February Water 25.48 613317-02-22 February Water 60.97 86.45Total for Check Number 50815: 2785 RAMSEY COUNTY ENVIRONMENTAL HEALTH03/18/202250816 604386 2022 Harzardous Waste License 92.00 92.00Total for Check Number 50816: 9075 VINCO INC 03/18/202250817 2110-823023.01 LS-10 Rehabilitation Project pmt 1 -337.50 Page 5AP Checks by Date - Detail by Check Date (4/4/2022 9:06 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 2110-823023.01 LS-10 Rehabilitation Project pmt 1 6,750.00 6,412.50Total for Check Number 50817: 27,050.91Total for 3/18/2022: 0192 GRAINGER INC 03/25/2022ACH 9238473129 Inflator Gauge 65.77 65.77Total for this ACH Check for Vendor 0192: 0220 MINNESOTA DEPT OF LABOR & INDUSTRY03/25/2022ACH ABI0033841X Pressure Vessel registration 35.00 35.00Total for this ACH Check for Vendor 0220: 0327 STAPLES INC 03/25/2022ACH 3502101138 Supplies 49.99 3502101138 Supplies 37.36 3502101139 Supplies 9.98 3502101140 Supplies 76.38 3502101141 Supplies 209.98 3502174071 Supplies 14.99 3502174072 Supplies 7.99 406.67Total for this ACH Check for Vendor 0327: 0453 CONTINENTAL RESEARCH CORP 03/25/2022ACH 0033859 Armadillo Quarts Cleaner 223.00 223.00Total for this ACH Check for Vendor 0453: 0750 VERIZON WIRELESS 03/25/2022ACH 9901550612 Service 3/11-4/10 1,023.62 1,023.62Total for this ACH Check for Vendor 0750: 10363 MINUTE MAKER SECRETARIAL 03/25/2022ACH M1452 3/14 Council Minutes 190.50 190.50Total for this ACH Check for Vendor 10363: 10487 LUCAS MILLER 03/25/2022ACH 031822 Mileage Reimbursement 28.08 28.08Total for this ACH Check for Vendor 10487: 1363 WATER CONSERVATION SERVICES INC 03/25/2022ACH 12159 Leak Locate-4397 Arden View CT 540.90 540.90Total for this ACH Check for Vendor 1363: 4445 PIONEER RIM AND WHEEL CO 03/25/2022ACH 01CK4002 Grease Cap 31.04 01CK4005 Bearing and Seal #85108 335.52 01CK4704 Air Compressor Bearing 15.52 382.08Total for this ACH Check for Vendor 4445: 5665 METERING & TECHNOLOGY SOLUTION INC03/25/2022ACH 22445 Lead Bronze Flange 143.01 Page 6AP Checks by Date - Detail by Check Date (4/4/2022 9:06 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 143.01Total for this ACH Check for Vendor 5665: 6060 BATTERIES PLUS 03/25/2022ACH P49428372 Trailer Battery 42.92 42.92Total for this ACH Check for Vendor 6060: 7025 ON SITE COMPANIES -OSSTC INC 03/25/2022ACH 0001299289 Restrooms 3/19-4/15 311.00 311.00Total for this ACH Check for Vendor 7025: 8032 PACE ANALYTICAL FIELD SVC INC 03/25/2022ACH 1222-5680 January Drinking Water Survey 965.00 965.00Total for this ACH Check for Vendor 8032: AFFI AFFINITY PLUS FED CREDIT UNION 03/25/202250818 031622 Letter of Credit Renewal 250.00 250.00Total for Check Number 50818: 0131 BEISSWENGERS DO IT BEST 03/25/202250819 555201 Electrical Duct Sealant 4.49 556236 Diamond and Masonry Blades 59.07 63.56Total for Check Number 50819: 10490 CARLSON-LAVINE CONSTRUCTION 03/25/202250820 03242022 Hydrant Meter Rental 2021-01255 -127.50 03242022 Hydrant Meter Rental 2021-01255 1,707.20 1,579.70Total for Check Number 50820: 10489 CURTIS KOEHN 03/25/202250821 032122 Pet License Refund 15.00 15.00Total for Check Number 50821: 5443 METRO PRODUCTS INC 03/25/202250822 165299 Supplies 152.88 152.88Total for Check Number 50822: 10486 MINNESOTA METRO NORTH TOURISM BUREAU03/25/202250823 032422 Quality Inn Feb Lodging Tax 1,294.85 1,294.85Total for Check Number 50823: 0600 NCPERS GROUP LIFE INS 03/25/202250824 31580042022 April Insurance 48.00 48.00Total for Check Number 50824: 0811 RAMSEY COUNTY 03/25/202250825 FLEET-000710 Equip Parts & Services - February 2022 1,305.24 FLEET-000710 Equip Parts & Services - February 2022 1,543.30 2,848.54Total for Check Number 50825: 6748 RELIANCE STANDARD 03/25/202250826 GL154938.0422 April Insurance 1,483.93 Page 7AP Checks by Date - Detail by Check Date (4/4/2022 9:06 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,483.93Total for Check Number 50826: 0335 SCHERER BROS LUMBER CO 03/25/202250827 533679 Lumbar 421.72 421.72Total for Check Number 50827: 1054 SHI INTERNATIONAL CORP 03/25/202250828 B14884210 HP EliteBook-PW field laptop 1,189.00 1,189.00Total for Check Number 50828: 1579 TOW MASTER INC 03/25/202250829 447472 Power Unit #85128 728.00 728.00Total for Check Number 50829: 9755 VERIZON CONNECT NWF INC 03/25/202250830 INVE0215871 Harness & Adapter Kit #85128 30.23 30.23Total for Check Number 50830: 14,462.96Total for 3/25/2022: 0192 GRAINGER INC 04/01/2022ACH 9253705967 Supplies 268.00 9256808586 Supplies 105.39 373.39Total for this ACH Check for Vendor 0192: 0210 KATH FUEL OIL SERVICE CO 04/01/2022ACH 739618 Supplies 162.00 739721 Supplies 235.00 397.00Total for this ACH Check for Vendor 0210: 0319 CITY OF ROSEVILLE 04/01/2022ACH 0230794 Adobe License-AL 58.00 58.00Total for this ACH Check for Vendor 0319: 0327 STAPLES INC 04/01/2022ACH 3502593581 Supplies 8.99 8.99Total for this ACH Check for Vendor 0327: 0382 ICMA RETIREMENT TRUST - 106944 04/01/2022ACH PR Batch 00100.04.2022 ICMA Employee Percent 401PR Batch 00100.04.2022 ICMA Employee Percent 401 376.48 PR Batch 00100.04.2022 ICMA Employer Percent 401PR Batch 00100.04.2022 ICMA Employer Percent 401 434.40 810.88Total for this ACH Check for Vendor 0382: 0387 ICMA RETIREMENT TRUST #302482 04/01/2022ACH PR Batch 00100.04.2022 ICMA Employee PercentPR Batch 00100.04.2022 ICMA Employee Percent 255.70 PR Batch 00100.04.2022 ICMA Employee DeductionPR Batch 00100.04.2022 ICMA Employee Deduction 1,774.54 2,030.24Total for this ACH Check for Vendor 0387: 10491 JULIE HANSON 04/01/2022ACH 032822 Mileage Reimbursement 82.19 Page 8AP Checks by Date - Detail by Check Date (4/4/2022 9:06 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 82.19Total for this ACH Check for Vendor 10491: 2490 CORE & MAIN LP 04/01/2022ACH Q537664 PVC CPLG-Royal Hills Dr 114.64 Q537959 Sewer Pipe 555.66 Q558399 PVC CPLG-Royal Hills Dr 267.24 937.54Total for this ACH Check for Vendor 2490: 3096 AUTO PLUS 04/01/2022ACH 391098206 Supplies 20.94 20.94Total for this ACH Check for Vendor 3096: 4709 WARNING LITES INC 04/01/2022ACH 235426 Ped Crosswalk System-County Rd E2 8,883.00 8,883.00Total for this ACH Check for Vendor 4709: 5493 JOLENE TRAUBA 04/01/2022ACH 032822 Mileage Reimbursement 100.49 100.49Total for this ACH Check for Vendor 5493: alpi ALLEGRA PRINT & IMAGING INC 04/01/2022ACH 165514 March Newsletter 1,457.69 165514 Postage - March Newsletter 70.50 1,528.19Total for this ACH Check for Vendor alpi: 2597 AARP 04/01/202250831 3222022 Driver Safety 3/22 240.00 240.00Total for Check Number 50831: 0131 BEISSWENGERS DO IT BEST 04/01/202250832 556669 Silicone and Nuts & Bolts 28.94 28.94Total for Check Number 50832: 10483 CENTRAL PENSION FUND 04/01/202250833 401333.0322 March Apprenticeship Fund 256.00 256.00Total for Check Number 50833: cpf1 CENTRAL PENSION FUND 04/01/202250834 184503.0322 March Pension 3,072.00 3,072.00Total for Check Number 50834: 1297 DIVERSIFIED INSPECTIONS/ITL INC 04/01/202250835 INDI48720 Equip Inspection #85211 294.98 INDI48720 Equip Inspection tripod 294.97 589.95Total for Check Number 50835: UB*00541 Brienne Johnson 04/01/202250836 Refund Check 000505-000, 1447 Arden View Drive 1.87 1.87Total for Check Number 50836: 1055 KODIAK POWER SYSTEMS INC 04/01/202250837 Page 9AP Checks by Date - Detail by Check Date (4/4/2022 9:06 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription KPS0972 Generator Testing 3,911.25 KPS0972 Generator Testing 1,303.75 5,215.00Total for Check Number 50837: 10362 MARCO TECHNOLOGIES LLC 04/01/202250838 INV9769128 Service 3/25-4/24 & Q1 Usage 55.52 INV9769128 Service 3/25-4/24 & Q1 Usage 314.65 370.17Total for Check Number 50838: 01467 MINNESOTA SWORD PLAY 04/01/202250839 45 Spring Fencing 770.00 770.00Total for Check Number 50839: 10454 NESCO LLC 04/01/202250840 C008893 Truck Parts #85603 730.40 730.40Total for Check Number 50840: 1559 NGOC-QUY NGUYEN 04/01/202250841 032422 Mailbox Reimbursement 80.00 80.00Total for Check Number 50841: 0155 OFFICE OF MN IT SERVICES 04/01/202250842 W22020569 February Phones 750.32 750.32Total for Check Number 50842: 0330 PIONEER PRESS INC 04/01/202250843 11503734 26 Week Subscription thru 10/16/22 393.00 393.00Total for Check Number 50843: 0282 REPUBLIC SERVICES #899 04/01/202250844 0899-003865008 February Revenue Share -2,286.05 0899-003865008 March Recycling 8,282.00 0899-003870431 PW March Waste 274.38 6,270.33Total for Check Number 50844: UB*00542 Matthew Santori 04/01/202250845 Refund Check 012343-000, 4418 Arden View Court 14.06 14.06Total for Check Number 50845: 34,012.89Total for 4/1/2022: Report Total (104 checks): 287,782.00 Page 10AP Checks by Date - Detail by Check Date (4/4/2022 9:06 AM) Page 1 of 1 CONSENT ITEM – 6B MEMORANDUM DATE: April 11, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Emerald Ash Borer Management Plan Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Updated Emerald Ash Borer (EAB) Management Plan. All items need a simple majority for action unless otherwise noted. Background/Discussion Refer to Attachment A, Emerald Ash Borer Management Plan, for the background and history of EAB. On August 16, 2021 at the Council Work Session, staff brought this topic up for discussion to review the City’s current adopted Emerald Ash Borer Management Plan (2012) and receive feedback from Council if revisions to the plan were desired to better correlate with actions the City is taking on ash trees. At the March 21, 2022 Work Session, Council discussed the revisions to the EAB Management Plan. Staff recommends approving the updated EAB Management Plan, dated April 11, 2022. Budget Impact N/A Attachments Attachment A – Emerald Ash Borer Management Plan, dated April 11, 2022 Emerald Ash Borer Management Plan – City of Arden Hills Page 1 Adopted by the City Council on April 11, 2022 Emerald Ash Borer Management Plan Background Emerald ash borer (EAB), Agrilus planipennis Fairmaire, is an exotic beetle that was discovered in southeastern Michigan near Detroit in the summer of 2002. The adult beetles nibble on ash foliage but cause little damage. The larvae (the immature stage) feed on the inner bark of ash trees, disrupting the tree's ability to transport water and nutrients. Emerald ash borer probably arrived in the United States on solid wood packing material carried in cargo ships or airplanes originating in its native Asia. Without any natural predators or controls in North America the insect has spread to, at least, 35 states and 5 Canadian provinces. EAB adults can fly at least a half mile from the tree when they emerge. However, new infestations are most often created when people transport infested nursery ash trees, logs or firewood into uninfested areas. Transportation of firewood has been regulated to reduce the spread of EAB. Ramsey County is a quarantine area, which prohibits the transportation of ash wood outside the County. The Minnesota Department of Agriculture is responsible for quarantine enforcement and penalties. Signs and Symptoms Signs and symptoms of EAB include: • Bark splitting o Vertical fissures on bark o Galleries exposed under bark split • Serpentine galleries and “D” shaped exit holes • The presence of EAB or larvae. o Adult – Bright, metallic green/ ½ inch long, flattened back o Larva – Creamy white, legless • Canopy dieback o Begins in top one-third of canopy o Progresses until tree is bare • Increased woodpecker activity. • Sprouting of epicormic shoots from the base of the tree Current EAB situation St. Paul and Falcon Heights confirmed EAB discovery in May of 2009. The City of Shoreview confirmed EAB discovery in the vicinity of County Road I and Schutta Road in July of 2011. How these trees became infested is not known, though it is worth noting that the trees are only a half mile from interstate highway 35W and in other states the principal spread of EAB has been along travel corridors. Emerald Ash Borer Management Plan – City of Arden Hills Page 2 Adopted by the City Council on April 11, 2022 Analysis of the infestation showed that the EAB had been present for 3-4 years, which is consistent with the insect’s path of destruction. Symptoms are slow to appear and once EAB is actually found, it is estimated that it has already been present for 3-5 years. It is believed that the emerald ash borer was first detected in Arden Hills in 2014 and, since then, its population has continued to multiply and spread. It is estimated that as much as 12.3% of Arden Hills’ urban forest is compiled of ash trees based on a Minnesota Department of Natural Resources survey (Minnesota Department of Natural Resources 2010 Community Tree Survey. Survey of front yard and street trees in residential and commercial sampling areas) To date, North American communities have not been successful in eradicating EAB once found. EAB typically builds in population and eventually infests and kills all variety of ash trees. Resident Education Resident education and communication are key components of managing the impact of the EAB, especially as more information becomes available. Public information is available to residents through the City’s website, newsletters, and available at City Hall. Residents can also find information about EAB management on the website for the Minnesota Department of Agriculture: https://www.mda.state.mn.us/emerald-ash-borer-management-guidelines Homeowners may treat their private trees, provided they use a licensed treatment contractor who adheres to the City’s standards to protect surface and ground water. Mitigation Although it is not possible to stop the spread of invasive species, like the Emerald Ash Borer, the City of Arden Hills’ EAB Management Plan is designed to help manage the impacts. The City’s mitigation of EAB will be similar to the policy and intent of Dutch Elm and Oak Wilt Disease, which attempts to control and prevent the spread of these diseases. The City of Arden Hills has done the following to prepare for the EAB problem: • Completed an electronic inventory with GIS software of all trees in the ROW along City streets, parks and trails. This will help the City monitor the condition of ash trees throughout the City. • Clarified owner responsibilities for all Right of Way trees abutting a City road. These changes were done with the amendment of Chapter 3 of the City Code in October of 2011. • Updated the City’s Tree and Vegetation Ordinance, Chapter 7 to add ash trees to the diseased trees that must be removed to prevent the spread of the disease. This ordinance permits the City to enter private property for inspection, order the removal of diseased trees and abate the nuisance upon non-compliance of property owners. Emerald Ash Borer Management Plan – City of Arden Hills Page 3 Adopted by the City Council on April 11, 2022 • The City website includes general information for residents as well as the appropriate steps to take if EAB is suspected in one or more of their trees. The City has handouts from the Minnesota Department of Resources available at City Hall. The City of Arden Hills will take the following actions: • The City will monitor ash trees throughout the City for EAB and in the event EAB is discovered, staff will utilize Chapter 7, section 710 – Protection of shade trees from the City Code to prevent the spread of the disease. As in the case of Oak Wilt and Dutch Elm, this ordinance allows the City to enter private property for inspection of ash trees, order the removal of diseased trees, and abate the nuisance upon non-compliance of property owners. • The City has inventoried all significant ash trees located on public property and continuously monitors their health. Trees that are 8-inches in diameter or greater and considered fair or better health will be treated by injection. Treatment frequency for these trees is on a two-year cycle and will be continued as long as the tree still indicates fair or better health “Buddy Trees” will be planted next to ash trees that begin showing signs of declining health and determined to be infested with EAB. Once EAB takes hold of a tree, it is inevitable that the tree will die. The “Buddy Tree” will provide an overlap period of time where it will grow before the existing tree must be removed. • Once an ash tree is determined to be in poor health the City will begin removal of the tree on public property. These ash trees could be located within City parks or in boulevard areas. No significant pruning or methods to save a declining ash tree will be attempted. The City will remove the tree at that time. All ash trees that are removed will be replaced. • Staff will schedule removal of declining ash trees in the fall. The most critical period for movement of confirmed EAB ash trees is May-July. This is the period when adult beetles emerge from trees, begin feeding on foliage, and move to more trees to lay their eggs. During this time, it is best to leave these trees standing and not chance the spread of EAB by transporting beetle-infested wood to other areas. The City will follow the Minnesota Department of Agriculture’s regulations for handling ash wood removal • There are currently two methods of tree treatments being offered in the marketplace; drenching the soil with chemicals and injecting the chemical into the tree. The City strongly discourages the use of soil drench insecticides due to potential to pollute water and negatively impact wildlife. The City strongly encourages residents to utilize a certified arborist to treat trees. o The City will permit residents to use chemical treatments on private ash trees, given the following: Emerald Ash Borer Management Plan – City of Arden Hills Page 4 Adopted by the City Council on April 11, 2022 a. Private contractors are to use only the approved trunk injection method. b. The City strongly encourages residents to utilize tree contractors that are bonded, insured, and state licensed to apply commercial tree chemicals. • The City will publicize the Minnesota Department of Agriculture’s regulations for handling ash wood removal. https://www.mda.state.mn.us/eab • In an effort to encourage reforestation of private properties, the City will promote Ramsey County’s Friends of the Parks annual tree sale and will pursue other EAB programs that are available. • The City will track the spread of EAB in surrounding communities in conjunction with the Department of Agriculture. The following is a list of resources for residents to review to learn about Emerald Ash Borer symptoms, firewood requirements, and insecticide options. These will be listed on the City’s website and updated as needed. • Pest Alert-Emerald Ash Borer (PDF) • Ash Tree Identification (PDF: 7.95 MB / 2 pages) • Signs and Symptoms of EAB (PDF) • Map of EAB in USA (PDF) • Minnesota Department of Agriculture EAB Quarantine • Firewood Restrictions & Safe Handling Guidelines • Homeowner Guide to Insecticide Selection, Use and Environmental Protection • Ash Tree Waste Disposal Sites within Hennepin-Ramsey-Houston County Page 1 of 1 CONSENT ITEM – 6C MEMORANDUM DATE: April 11, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Professional Services with Rainbow Tree Care Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Agreement for Professional Services with Rainbow Tree Care to treat existing ash trees on City and private property. All items need a simple majority for action unless otherwise noted. Background/Discussion On March 21, 2022 at the Council Work Session, City Council discussed contracting with Rainbow Tree Care (RTC). The contract sets the cost rate per inch for the City to treat existing Ash trees and also provides Arden Hills residents a discounted rate from RTC’s standard fee to treat their Ash trees if interested. RTC is offering $6.70 per inch for residents and $5 per inch for the City in 2022, correlating tables can be seen in Attachments B & C. Attachment A is a copy of their professional services agreement. Budget Impact N/A Attachments Attachment A – PSA with Rainbow Tree Care Attachment B – Private Property Injection Pricing Attachment C – City Property Injection Pricing AGREEMENT FOR PROFESSIONAL SERVICES This Agreement is made effective March 28th 2022 by and between the City of Arden Hills (the "City") and Rainbow Treecare (the "Contractor") whose business address is 11571 K-Tel Dr Minnetonka 55343. PRELIMINARY STATEMENT The purpose of this agreement is to set forth terms and conditions for the provision of certain professional tree care services by the Contractor to residents and property owners within the City, and to the City. The City and the Contractor agree as follows: 1. Contractor's Services. The Contractor agrees to provide professional tree care services as described in Attachment A—Scope of Services and made a part of this Agreement ("the Work"). If there is any conflict between the language of this document and the language of Attachment A, the language of this document prevails. 2. Project Manager and Staffing. The Contractor has designated Ryan Spencer to be the project superintendent for the Work. This person may be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms of this Agreement. The Contractor may not remove or replace the designated project superintendent without the City's prior approval. 3. Time for Performance of Services. The Contractor must perform the Work within the timeframe set forth in the attached Scope of Services. If Contractor is delayed in performance due to any cause beyond its reasonable control, such as strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance will be extended by the period of time lost by reason of the delay. 4. Compensation for Services. Contractor shall be paid for the Work in the manner described in the Attached Scope of Services, and made a part of this Agreement. For renewals dated October 2022 and thereafter, the proposal price for subsequent treatment seasons (2023, 2024, etc.) shall be adjusted annually by the percentage change in the consumer price index for all urban areas (CPI-U) from the just ended year. Attachment A A change in the Scope of Services that may increase the compensation due to Contractor will not be effective unless the City has given prior written approval. 5. Method of Payment. The Contractor must submit an itemized invoice for Work provided to the owner of the property on which the services are provided. Invoices submitted for Work provided to the City will be paid in the same manner as other invoices submitted to the City. The Contractor must verify all statements submitted to the City for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. 6. Audit Disclosure. The Contractor must allow the City or its duly authorized agents reasonable access to the Contractor's books and records that are pertinent to all Work provided to the City under this Agreement, including books and records of any approved subcontractors, for six years after the effective date of this Agreement. Any reports, information, data, etc. given to, or prepared or assembled by, the Contractor and its subcontractors under this Agreement which the City requests to be kept confidential must not be made available to any individual or organization without the City's prior written approval. 7. Data Privacy and Security. The Contractor will take all reasonable and prudent measures to ensure the security of all data that it handles in connection with the Work. The Contractor agrees to comply with the applicable provisions of the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality. The Contractor must immediately report to the City any requests from third parties for information relating to this Agreement. The City agrees to promptly respond to inquiries from the Contractor concerning data requests. The Contractor agrees to hold the City, its officers, and employees harmless from any claims resulting from the Contractor's unlawful disclosure or use of data protected under state and federal laws. 8. Document Ownership. All finished or unfinished documents, data, and reports prepared by the Contractor related to Work for the City will become the property of the City upon termination of this Agreement, but Contractor may retain copies of such documents as records of the Work provided. Except to the extent that Minnesota Statutes Chapter 466 limits the City's liability, the City agrees to defend and indemnify the Contractor for any claims or losses resulting from the City's use of such documents not contemplated by the parties at the time of the preparation. 9. Term. The term of this Agreement is from the Effective Date through October 31st, 2022, the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as stated in this Agreement. 10. Termination. This Agreement may be terminated by either party by thirty days advance written notice delivered to the other party at the address written above. Upon termination under this provision if there is no fault of the Contractor, the Contractor will be paid for Work rendered and reimbursable expenses hereunder until the effective date of termination. If however, the City terminates the Agreement because the Contractor has failed to perform in accordance with this Agreement, no further payment will be made to the Contractor, and the City may retain another Contractor to undertake or complete the Work. 11. Subcontractor. The Contractor may not enter into subcontracts for Work provided in this Agreement without the express prior written consent of the City. The Contractor agrees to pay any subcontractor within ten days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of 1.5% per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For any unpaid balance of less than $100, the Contractor must pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor must be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. This paragraph is inserted in this Agreement pursuant to Minn. Stat. §471.425, Subd. 4a. 12. Independent Contractor. At all times and for all purposes under this Agreement, the Contractor is an independent contractor and not an employee of the City. No statement in this Agreement may be construed to find the Contractor an employee of the City. 13. Assignment. Neither party may assign this Agreement without the written consent of the other party. 14. Services not Provided For. No claim for services furnished by the Contractor not specifically provided for in this Agreement will be honored by the City or its residents. 15. Severability. The provisions of this Agreement are severable. If any portion is held by a court of competent jurisdiction to be contrary to law, that decision will not affect the remaining provisions of the Agreement. 16. Entire Agreement. The entire agreement of the parties is contained in this Agreement. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter of this Agreement as well as any previous agreements presently in effect between the parties relating to the same subject matter. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement will be valid only when expressed in writing and signed by the parties, unless otherwise provided in this Agreement. The residents and property owners of the City of Arden Hills who are provided Work under the terms of this Agreement are third party beneficiaries and shall have all of the rights afforded to the City hereunder related to such Work. 17. Compliance with Laws and Regulations. In providing services under this Agreement, the Contractor must abide by all statutes, ordinances, rules, and regulations pertaining to the provision of services to be provided. Any violation constitutes a material breach of this Agreement and entitles the City to immediately terminate this Agreement. 18. Equal Opportunity. The contractor agrees during the life of this contract not to discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, familial status, disability, sexual orientation, or age. This contract may be cancelled or terminated by the City, and all money due or to become due hereunder may be forfeited, for a second or subsequent violation of the terms and conditions of this paragraph. The Contractor must post in places available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor must incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. 19. Waiver. Any waiver by either party of a breach of any provisions of this Agreement will not affect, in any respect, the validity of the remainder of this Agreement. 20. Indemnification. Contractor agrees to defend, indemnify and hold the City, its officers, and employees harmless from any liability, claims, damages, costs, judgments, or expenses, including reasonable attorney's fees, resulting directly or indirectly from an act or omission (including without limitation professional errors or omissions) of the Contractor, its agents, employees, or subcontractors in the performance of the Work and against all losses by reason of the failure of the Contractor fully to perform, in any respect, all obligations under this Agreement. 21. Insurance. During the term of this Agreement, Contractor must maintain the following insurance and furnish a certificate of insurance. The certificate must specifically state and verify that the contractor has the required insurance coverage: 1. Worker's Compensation Insurance a. Statutory Compensation Coverage b. Coverage B - Employers Liability with limits of not less than: $100,000 Bodily Injury by Disease per Employee $500,000 Bodily Injury by Disease Aggregate $100,000 Bodily Injury by Accident 2. Automobile Liability Insurance a. Minimum Limits of Liability: $1,000,000 - Per Occurrence- Bodily Injury and Property Damage Combined Single Limit. b. Coverages: X Owned Automobile X Non-owned Automobile X Hired Automobile 3. General Liability Insurance a. Minimum Limits of Liability: $1,000,000 - Per Occurrence $2,000,000 - Annual Aggregate $2,000,000 - Annual Aggregate applying to Products/Completed Operations b. Coverages: X Premises and Operations Bodily Injury and Property Damage X Personal &Advertising Injury X Blanket Contractual X Products and Completed Operations X Other; if applicable, please list: _____________________________ X City of City is named as Additional Insured The contractor must obtain insurance policy(ies) from insurance companies having an "AM Best" rating of A-(minus), Financial Size Category of VII or better, and be authorized to do business in the State of Minnesota. An Umbrella or Excess Liability insurance policy may be used to supplement the Contractor's policy limits to satisfy the full policy limits required by the Contract. The contractor and authorized insurance representatives must maintain coverage in these amounts during the term of the contract and notify the City thirty (30) days before the required insurance is cancelled or changed. The insurance policies must name the City as an additional insured for the services provided under this Agreement and must provide that the Contractor's coverage will be the primary coverage in the event of a loss. A certificate of insurance on the City’s approved form that verifies the existence of these insurance coverages must be provided to the City before work under this Agreement is begun. Any policy deductibles or retention shall be the responsibility of the Contractor. No deductible greater than $50,000 is allowed on any required insurance policy without prior approval of the City’s attorney. 21. Governing Law. This Agreement will be controlled by the laws of the State of Minnesota. 22. Disputes. In an effort to resolve any conflicts that arise during or following the completion of the Work described in this Agreement, the dispute will first be submitted to non-binding mediation unless the parties mutually agree otherwise. The cost of mediation will be shared equally by the parties. 23. Attachments A. Scope of Services B. Ash Tree Injection Price Quote Form for City Property C. Ash Tree Injection Price Quote Form for Private Property SIGNATURES City By_________________________ (NAME/TITLE) By_________________________ (NAME/TITLE) Contractor By: Name: Title: ______________________________________ Attachment A—Scope of Services Ash Tree Injection Services to the City of Arden Hills Project Understanding The Emerald Ash Borer (EAB) threatens the lives of the thousands of ash trees located in the City of Arden Hills (the “City”). As the City continues to prepare for this devastating infestation and infection, the City has agreed to enter a contract with Contractor to provide tree injection services for ash trees (“ash injections” or the “Work”) within two separate areas: City-owned property and private property as specified herein (the “Project”). Project Goals • Protect ash trees from emerald ash borer infestation on City-owned properties, including parks. Treatments of City-owned trees will begin after City staff makes the decision to begin treatments. • Provide a bulk discount program to all private property owners within the City of Arden Hills to encourage residents to proactively inject their ash trees in order to help preserve the City’s tree canopy and the accompanying economic and environmental benefits. Project Areas Area 1- City property Ash trees on City property identified by the City as trees to receive injection treatments will begin after staff has made the decision to proceed with such Work. Unless City staff directs otherwise, all ash injections must be completed between June 1st and September 30th of each year, or before fall leaf color, whichever occurs sooner. Area 2 – Private property Homeowners will contact Contractor directly to initiate an inspection, receive a quote and provide permission to perform the Work. Contractor will inspect the ash trees on private property and determine whether they are appropriate for treatment and all invoices will be submitted directly to the homeowner, and the City shall have no liability for or involvement in the provision of such Work. All ash injections must be completed between June 1st and September 30th of each year or before fall leaf color, whichever occurs sooner. Project Period and Completion Dates The tree injection period will run from approximately June 1st—September 30th of each year. Contractor may reserve the right to group tree injections based on geographic proximity within the injection period in order to achieve the efficiency needed to provide a discounted rate. Injections will occur on trees that have fully expanded leaves and have not reached fall senescence (fall leaf color). The city forester or person designated by the City Manager reserves the right to extend or limit the time period based on seasonal conditions. Contractor Qualifications Founded in 1976, Rainbow Treecare (RTC) has built a reputation on a solid commitment to the science of tree care and is uniquely positioned to offer the most comprehensive ash and elm protection services in the state. A pioneer of Dutch elm disease protection since 1976 and emerald ash borer protection since 2004, RTC has been working on a national level to develop cost-effective management solutions for EAB. RTC currently has more than 25,000 ash trees under protection with numerous government and public agency clients. With the most International Society of Arboriculture (ISA) Certified Arborists, Board-Certified Master Arborists, and members of the American Society of Consulting Arborists in Minnesota, no other company can offer the depth of skill, experience, and knowledge of tree pest and pathogen issues. Full-time GIS/GPS staff is available to manage tree inventory data and develop interactive maps of public and private trees, and our in-house art and marketing department can produce materials that widely and effectively communicate the Project details and assist with homeowner enrollment and involvement. Indemnification Contractor shall indemnify and hold harmless the City and its employees, and its residents and property owners from and against all claims, damages, losses and expenses including attorney’s fees, arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense is: (a) Attributable to bodily injury, sickness, disease or death, or to injury to, or destruction of tangible property including the loss of use resulting there from, and (b) Caused in whole or in part by any negligent or wrongful act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them for whose acts any of them may be liable. The Project Team Contract Supervisor: Ryan Spencer will act as the Contract Supervisor for this Project. Mr. Spencer, Rainbow Treecare Municipal Consulting Arborist, is a dedicated full-time employee focused on municipal and governmental forestry, Mr. Spencer is available to quickly respond to any issues that might arise throughout the contract period. Field Inspectors: All proposed ash trees shall be inspected by a qualified Rainbow Treecare employee. There may be instances when a tree is not in suitable health or condition to recommend treatment. Rainbow Treecare shall have an individual experienced in communicating tree information to the general public to explain such decisions. The person assigned to inspect the trees shall be, at the very minimum, a Certified Minnesota Tree Inspector, have a degree in forestry or a related field, or be an ISA Certified Arborist. The individual shall be qualified to diagnose emerald ash borer; and have experience evaluating tree condition. Additionally, the individual shall be able to explain the benefits and risks of all ash protection options, with regard to pollinators, water quality, human health, and tree health and condition. Technicians: All treatment technicians for this Project will be drawn from the production staff at RTC and will serve the citizens of Arden Hills with a commitment to the highest level of customer service during the protection of trees located within the City. Equipment and Treatment Specifications Upon request, Contractor will demonstrate proficiency with the injection equipment and knowledge of the products used to prevent EAB. Safety Standards: Contractor will use work methods, safety procedures and personal protective equipment conforming to all ANSI and OSHA standards in performing the work under this contract and will supply any Material Safety Data Sheets (MSDS) to the City upon request. Formulation Rates: It is the responsibility of Contractor to follow all insecticide instructions. Any alterations in the formulations or equipment must be approved in advance by the city forester or person designated by the City Manager. In order to remain responsive to emerging research, the Contractor reserves the right to request a change in formulation rates or application methods for the duration of the contract. Any such change and additional costs incurred would be agreed to in written correspondence between the Contractor and the City. Ash Trees: 1) All injections of ash trees must be with a liquid formulation of 4% Emamectin benzoate at 2.5-5mL per diameter inch every two years. No substitutions of the formulations shall be allowed. 2) Determination of dosage shall be on the inches of diameter at breast height (DBH). 3) Injections must be made at the root flare to ensure the best distribution of the insecticide throughout the tree. Equipment: Contractor will provide all necessary equipment to complete the Work under these specifications: 1) Equipment will remain in proper operating condition throughout the term of the Agreement and RTC is responsible for cleaning and providing upkeep to the injection system on a daily basis. Any maintenance issues or repairs are the sole responsibility of Contractor. 2) Treatment technicians will use a high-helix drill bit and must replace the drill bits after every 100 DBH inches to maintain high efficiency. Drilled holes must be the size recommended by the injection equipment manufacturer. 3) Injection holes on ash must be drilled to a depth of approximately 1 inch below the bark to maximize delivery of Emamectin benzoate into ash trees. 4) Emamectin benzoate will be injected into ash trees using current industry standard injection systems that have efficacy data that supports their use, and follow all manufacturers’ specifications. 5) All injected trees must be tagged with the year of injection clearly indicated on the tag. Contractor shall provide tags for all injected trees. The tags must be of a design and type that can persist on the tree for at least 3 years. Property Access and Notification Contractor shall not enter private property without having previously obtained permission from the property owner. If Contractor personnel desire to enter private property to access trees on a City owned property, it is their responsibility to notify the underlying property owner by knocking on the door at the time of the site visit or making a phone call ahead of time. Every attempt shall be made to contact the City forester to notify of the intent on accessing a City owned site through private property. Contract Supervision and Form of Order to Proceed The City shall refer residents interested in private property tree injections throughout the treatment period of June-September of each year in a format mutually agreed upon prior to the start of the Project. Hours of Operations and Uniform The City reserves the right to set limits on hours of operation for Work on Saturdays, Sundays and holidays. All weekend or holiday Work must be approved by the city manager ahead of time. Certified applicators and GPS staff shall wear company uniform and/or a high visibility/safety vest at all times during field operations. Every vehicle associated with the Project shall display a company logo or name. Tree Diameter (DBH)Price Per Tree*Price per inch (DBH) 9 60.30$ 6.70$ 10 67.00$ 6.70$ 11 73.70$ 6.70$ 12 80.40$ 6.70$ 13 87.10$ 6.70$ 14 93.80$ 6.70$ 15 100.50$ 6.70$ 16 107.20$ 6.70$ 17 113.90$ 6.70$ 18 120.60$ 6.70$ 19 127.30$ 6.70$ 20 134.00$ 6.70$ 21 140.70$ 6.70$ 22 147.40$ 6.70$ 23 154.10$ 6.70$ 24 160.80$ 6.70$ 25 167.50$ 6.70$ 26 174.20$ 6.70$ 27 180.90$ 6.70$ 28 187.60$ 6.70$ 29 194.30$ 6.70$ 30 201.00$ 6.70$ 31 207.70$ 6.70$ 32 214.40$ 6.70$ 33 221.10$ 6.70$ 34 227.80$ 6.70$ 35 234.50$ 6.70$ 35+All trees priced at $6.70/DBH inch Name of Company: Rainbow Treecare Address: 11571 K-Tel Drive Minnetonka, MN 55343 Phone: 952-252-0553 2022 City of Arden Hills Treatment Pricing: Private Property Authorized Signature: Date:3/24/2022 *Does not include sales tax Tree Diameter (DBH)Price Per Tree Price per inch (DBH) 9 45.00$ 5.00$ 10 50.00$ 5.00$ 11 55.00$ 5.00$ 12 60.00$ 5.00$ 13 65.00$ 5.00$ 14 70.00$ 5.00$ 15 75.00$ 5.00$ 16 80.00$ 5.00$ 17 85.00$ 5.00$ 18 90.00$ 5.00$ 19 95.00$ 5.00$ 20 100.00$ 5.00$ 21 105.00$ 5.00$ 22 110.00$ 5.00$ 23 115.00$ 5.00$ 24 120.00$ 5.00$ 25 125.00$ 5.00$ 26 130.00$ 5.00$ 27 135.00$ 5.00$ 28 140.00$ 5.00$ 29 145.00$ 5.00$ 30 150.00$ 5.00$ 31 155.00$ 5.00$ 32 160.00$ 5.00$ 33 165.00$ 5.00$ 34 170.00$ 5.00$ 35 175.00$ 5.00$ 35+All trees priced at $5/DBH inch Name of Company: Rainbow Treecare Address: 11571 K-Tel Drive Minnetonka, MN 55343 Phone: 952-252-0553 2022 City of Arden Hills Treatment Pricing: City Property Authorized Signature: Date:3/24/2022 Page 1 of 2 DATE: April 11, 2022 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: City Hall HVAC Project Payment #9 to Air Express Budgeted Amount: Cost to Date: Funding Source: $303,800 $275,481 of $280,783 Building/Equipment Fund Council Should Consider Motions to approve, table, or deny the following: • Payment # 9 (final payment) to Air Express for the City Hall HVAC Project in the amount of $13,774.05. All items need a simple majority for action unless otherwise noted. Discussion On October 12, 2020, the City Council awarded the City Hall HVAC Project to Air Express in the amount of $268,560.00 (an additional five percent contingency ($12,223) was built into the project for a total project cost of $280,783). Two changes orders were previously approved, bringing the contract cost to $275,481.00 ($5,302 of remaining contingency). The contractor is requesting to draw down the retainage and make a final payment of $13,774.05. The project is under warranty for one year should the City have any issues with the equipment. The City’s engineering consultant, Paulson and Clark, has reviewed and agrees with the payment request. Previous payments made to the contractor and the requested payments are below. CONSENT ITEM – 6D MEMORANDUM Page 2 of 2 Payment #Work Completed Retainage Payment Payment #1 14,200$ 710$ 13,490$ Payment #2 12,500$ 625$ 11,875$ Payment #3 141,800$ 7,090$ 134,710$ Payment #4 10,500$ 525$ 9,975$ Payment #5 36,200$ 1,810$ 34,390$ Payment #6 4,000$ 200$ 3,800$ Payment #7 36,221$ 1,811$ 34,410$ Payment #8 20,060$ 1,003$ 19,057$ Payment #9 -$ (13,774)$ 13,774$ Total to date 275,481$ 0$ 275,481$ Budget Impact This payment is in-line with previously approved project costs. Attachment Attachment A: Certificate for Payment #9 Attachment B: Schedule of Values CONTINUATION SHEET - Schedule of Values AIA DOCUMENT G703 PAGE - 2 OF 2 AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT,APPLICATION NO:9 containing Contractor's signed Certification is attached.APPLICATION DATE:11/25/21 In tabulations below, amounts are stated to the nearest dollar.PERIOD TO:10-26 to 11-25 Use column 1 on Contracts where variable retainage for line items may apply.ARCHITECT'S PROJECT NO: A B C D E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL %BALANCE RETAINAGE NO.VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G/C)TO FINISH 5% APPLICATION STORED AND STORED (C-G) (D+E)(NOT IN TO DATE D OR E)(D+E+F) 1 HVAC and Plumbing $0.00 $0.00 2 Equipment $100,000.00 $100,000.00 $0.00 $100,000.00 100%$0.00 $5,000.00 3 Equipment install-labor $25,000.00 $25,000.00 $0.00 $25,000.00 100%$0.00 $1,250.00 4 Demolition $18,000.00 $18,000.00 $0.00 $18,000.00 100%$0.00 $900.00 5 Balancing $5,000.00 $5,000.00 $0.00 $5,000.00 100%$0.00 $250.00 6 Bond/Permit $8,500.00 $8,500.00 $0.00 $8,500.00 100%$0.00 $425.00 7 Misc/overhead/profit $20,780.00 $20,780.00 $0.00 $20,780.00 100%$0.00 $1,039.00 8 9 10 Subcontractors 11 Electrical $2,500.00 $2,500.00 $0.00 $2,500.00 100%$0.00 $125.00 12 Johnson Controls $58,000.00 $58,000.00 $0.00 $58,000.00 100%$0.00 $2,900.00 13 Roofers $7,500.00 $7,500.00 $0.00 $7,500.00 100%$0.00 $375.00 14 Refrigerant Recovery $2,500.00 $2,500.00 $0.00 $2,500.00 100%$0.00 $125.00 15 Misc/overhead/profit $20,780.00 $20,780.00 $0.00 $20,780.00 100%$0.00 $1,039.00 17 18 20 21 22 23 24 25 26 27 28 29 30 31 32 34 35 36 37 SUB TOTALS:$268,560.00 $268,560.00 $0.00 $0.00 $268,560.00 $0.00 $13,428.00 Change Orders Change Orders: Fix leak in plumbing pipes $700.00 $0.00 $0.00 $700.00 $0.00 $35.00 Change Order: HVAC Control Deficiencies $6,221.00 $0.00 $0.00 $6,221.00 $0.00 $311.05 $0.00 $0.00 $0.00 $0.00 $0.00 CHANGE ORDER TOTALS:$6,921.00 $0.00 $0.00 $0.00 $6,921.00 100%$0.00 $346.05 GRAND TOTALS $275,481.00 $268,560.00 $0.00 $0.00 $275,481.00 100%$0.00 $13,774.05 Page 1 of 1 DATE: April 11, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk/Assistant to the City Administrator SUBJECT: Resolution 2022-017 Approving LG230 Application to Conduct Off-Site Gambling for Merrick, Inc. on May 15, 2022 Budgeted Amount: Cost to Date: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table, or deny the following: • Resolution 2022-017 Approving LG230 Application to Conduct Off-Site Gambling for Merrick, Inc., at Flaherty’s Arden Bowl All items need a simple majority for action unless otherwise noted. Discussion The City has received an application from Merrick, Inc. for an off-site gambling permit to conduct gambling activity at Flaherty’s Arden Bowl on Sunday, May 15, 2022. Per Minnesota’s Lawful Gambling regulations, Merrick, Inc. is required to obtain acknowledgment and approval by resolution from the City to conduct off-site gambling. Merrick, Inc. has been conducting this Annual Bowl-A-Thon and raffle event at Flaherty’s for over 15 years. All proceeds of the event will go toward supporting adults with intellectual and developmental disabilities at Merrick, Inc., which is a private nonprofit 501(c)(3) corporation dedicated to empowering adults with disabilities. Merrick, Inc. is one of the largest Day Training and Habilitation (DT&H) programs in the state. The money raised at this event with help provide services to its clients (self-advocacy; social/leisure activities; physical, occupational, speech, and sensory therapies; and a retirement program). Budget Impact N/A Attachments Attachment A: LG230 Application Attachment B: Resolution 2022-017 CONSENT ITEM – 6E MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-017 RESOLUTION APPROVING LG230 APPLICATION TO CONDUCT OFF-SITE GAMBLING FOR MERRICK, INC. WHEREAS, Minnesota’s Lawful Gambling regulations requires LG230 applicants to obtain acknowledgment and approval by resolution from the City in which gambling events are being held; and WHEREAS, Merrick, Inc. has applied for an LG230 Application to Conduct Off-Site Gambling through the State of Minnesota to conduct gambling activity at Flaherty’s Arden Bowl in the City of Arden Hills for the Annual Bowl-A-Thon event to be held on May 15, 2022. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA that the City Council hereby acknowledges and approves Merrick, Inc.’s LG230 Application to Conduct Off-Site Gambling. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11TH DAY OF APRIL, 2022. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Julie Hanson, City Clerk Page 1 of 1 PUBLIC HEARING – 8A MEMORANDUM DATE: April 11, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault., City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Public Hearing Regarding Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Holding a Public Hearing regarding delinquent utilities. Background Water customers whose account is 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Page 1 of 3 DATE: April 11, 2022 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director/City Engineer SUBJECT: Snelling Avenue North Street and Utility Improvement Project – Special Assessment Hearing Council Should Consider Motions to approve, table, or deny the following: • Hold a Special Assessment Hearing for the Snelling Avenue North Street and Utility Improvement Project for public comment. All items need a simple majority for action unless otherwise noted. Background/Discussion On February 14, 2022, the City Council adopted Resolution 2022-005 Approving the Plans and Specifications and Ordering the Advertisement for Bids. Bids were solicited and opened on Wednesday, March 9, 2022. A portion of the costs for the Snelling Avenue North Street and Utility Improvement Project are proposed to be assessed against the benefitting properties according to the City’s Assessment Policy. In order to assess these costs, the City must follow the process outlined in State Statute 429. On March 14, 2022, after the bids were opened, the City Council adopted Resolution 2022- 014 Declaring Costs to be Assessed and set today as the date for the assessment hearing. A public hearing prior to adopting the assessments is a requirement of State Statute 429. The proposed assessment area is shown on Attachment A. The project is proposed to be assessed consistent with the City’s Assessment Policy and past practices, which states that 50% of the costs for roadway improvements will be assessed in residential areas, with the remaining portion financed by City funds. Financing for the project is PUBLIC HEARING – 8B MEMORANDUM Page 2 of 3 consistent with City policy and past practice and is summarized in the table below. The project costs include 27% engineering and overhead costs. Also, the Council must establish the interest rate at tonight’s Council Meeting. Many cities set their interest rate for assessments at two (2) percentage points over the bond interest rate. The City’s assessment policy states that the interest rate used for the assessment shall be designated at the prime rate plus two (2) percentage points. For the 2021 PMP, the assessment interest rate was set at two (2) percentage points over the assumed bond interest rate which was based on current market conditions at the time, our AAA rating, plus 15 basis points. The result was an assessment interest rate of 3.15%. Our current assumed bond interest rate is 2.90% and the prime rate is 3.50%. Staff would recommend following the City’s assessment policy and setting the assessment rate at 5.50%. Each of these total project costs were analyzed for the assessable cost. The calculation of the amount to be assessed as approved by Council Resolution 2022-014 is shown below. • The assessments related to Snelling Avenue North is calculated following the residential equivalent unit explained on Page 21 in the Feasibility Report: Given the non-standard lot configuration and limited number of eligible properties along the Snelling Avenue corridor based on mailing addresses, assessments for Area 1 street improvements on Snelling Avenue were calculated by dividing 50 percent of street costs (trail costs not included) by the total length of roadway improvement frontage (8220-feet) to determine a cost per foot. This unit cost per foot was then multiplied by the minimum lot frontage for R1 zoned properties at 95 feet to arrive at a residential equivalent unit (REU) assessment rate. • Snelling Avenue North assessment rate of $3,905.00 per unit as compared to the Feasibility Report estimate of $5,631.88. SNELLING AVENUE NORTH Item Calculation (REU) Result Half of Construction Cost $531,978/2 $265,989 Add 27% Overhead $265,989 x 1.27 $337,806 REU Assessment Rate $337,806/(8220-feet)x(95-feet) $3,905 • The assessments related to Cummings Lane are calculated in accordance with the City’s Assessment policy, is half of the street project cost for residential properties. Cummings Lane assessment rate of $3,886.00 per unit as compared to the Feasibility Report estimate of $4,870.85. CUMMINGS LANE Item Calculation Result Half of Construction Cost $48,957/2 $24,478.5 Add 27% Overhead $115,639.06 x 1.27 $31,087 Assessment Rate $31,087/(8-units) $3,886 Page 3 of 3 The full detailed assessment roll is shown in Attachment B. To date, no formal objections have been submitted in writing to City staff. Any written objection received prior to Monday evening will be provided to the City Council at the assessment hearing. As provided for in State Statute, no appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City at or prior to the assessment hearing. After the adoption of the assessment roll, property owners who have submitted an objection in writing have 30 days to serve notice of an appeal to the City, and within 10 days after serving notice to file with the District Court. Recommendation The Council should hold the Assessment Hearing first. After the Assessment Hearing is closed and as part of New Business, Council should consider adopting Resolution 2022-019 Adopting the Assessment Roll for the Snelling Avenue North Street and Utility Improvement Project with any changes they deem appropriate. Following the assessment hearing, also under new business, staff will be recommending award of the contract to T.A. Schifsky & Sons, Inc. as the lowest responsible bidder. Attachments Attachment A: Assessment Area Map Attachment B: Assessment Roll Attachment C: PowerPoint ASSESSMENT ROLL 2022 Snelling Avenue North Street & Utility Improvements CITY OF ARDEN HILLS, MINNESOTA SAP # 187-111-003 BMI PROJECT NO. 0T1.124965 MARCH, 2022 Single-Family Proposed Total Parcel ID Owner Name 1 Owner Name 2 Owner Address City/State Zip Code REU Assessment 343023340023 3233 SNELLING AVE N U KURT SCHOLZ LORRAINE E TOMPKINS 3233 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023340022 3235 SNELLING AVE N U KURT SCHOLZ LORRAINE E TOMPKINS 3233 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023320009 3261 SNELLING AVE N SPENCER A JOHNSON JAN D JOHNSON 3261 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023310013 3263 SNELLING AVE N ROLAND E ENGEL JOAN P ENGEL 3263 SNELLING AVE N ARDEN HILLS, MN 55112 3 11,715.00$ 343023310001 3265 SNELLING AVE N ROLF R ENGEL REV LIV TR BARBARA M ENGEL REV LIV TR 3265 SNELLING AVE N ARDEN HILLS, MN 55112 2 7,810.00$ 343023310047 3271 SNELLING AVE N ROLAND EDWARD ENGEL MARTIN RUDOLF ENGEL 3265 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023310028 3260 SNELLING AVE N MARK H MUSKA KARIN E MUSKA 3260 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023310026 3270 SNELLING AVE N KURT A WICK YING TAN 3270 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023310025 3270 1/2 SNELLING AVE N SETH C KINZER KELLY KINZER 3270 1/2 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023310016 3272 SNELLING AVE N DAVID J CLAUSEN BARBARA A CLAUSEN 3272 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023310015 3354 SNELLING AVE N ELLEN J CAMPBELL 3354 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023230039 3369 SNELLING AVE N JONATHAN FRANK 3369 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023240037 3371 SNELLING AVE N DENNIS M OTT SHARON C OTT 3371 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023240036 3377 SNELLING AVE N ROBERT H CARLSON JR GREGG S LARSON 3377 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023240038 3385 SNELLING AVE N MARK A HEGGESTAD JILL M HEGGESTAD 3385 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023240030 3395 SNELLING AVE N PETER DUFAULT 3395 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023230040 3401 SNELLING AVE N SARA J SCHULTZ MOHN 3401 SNELLING AVE ARDEN HILLS, MN 55112 1 3,905.00$ 343023230031 3413 SNELLING AVE N PAUL B DYKSTRA TR 3413 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023230030 3421 SNELLING AVE N JAMES N AMAN PAULA M AMAN 3421 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023230029 3427 SNELLING AVE N R DAVID RESCH LAURIE J RESCH 3427 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023220039 3515 SNELLING AVE N CHRISTY L TIMM HUGHES CHRISTOPHER P HUGHES 3515 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023220038 3521 SNELLING AVE N LUZMILA G AMUNDSON MICHAEL E AMUNDSON 3521 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023220037 3529 SNELLING AVE N DAVID L WEBSTER TRUSTEE DIANNE S WOLF TRUSTEE 3529 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023220032 3583 SNELLING AVE N JONATHAN P TAYLOR KARLA M TAYLOR 3583 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ TOTAL SNELLING AVE 105,435.00$ Site Address ASSESSMENT ROLL 2022 Snelling Avenue North Street & Utility Improvements CITY OF ARDEN HILLS, MINNESOTA SAP # 187-111-003 BMI PROJECT NO. 0T1.124965 MARCH, 2022 Single-Family Proposed Total Parcel ID Owner Name 1 Owner Name 2 Owner Address City/State Zip Code REU AssessmentSite Address 343023310017 1399 CUMMINGS LN EMILY OGAARD PETERSON CHRISTOPHER PETERSON 1399 CUMMINGS LN ARDEN HILLS, MN 55112 1 3,886.00$ 343023310018 1385 CUMMINGS LN BHJN LLC 2437 RICE ST ROSEVILLE, MN 55113 1 3,886.00$ 343023310020 1377 CUMMINGS LN DAVID A OBRIEN KRISTINE J OBRIEN PO BOX 120385 NEW BRIGHTON, MN 55112 1 3,886.00$ 343023310019 1357 CUMMINGS LN STATE OF MN TRUST EXEMPT RAMSEY CO TAX FORF LAND PO BOX 64097 ST. PAUL, MN 55164 1 7,772.00$ 343023310045 1355 CUMMINGS LN CHRISTOPHER J NASON VICKI LYNN NASON 1355 CUMMINGS LN ARDEN HILLS, MN 55112 1 3,886.00$ 343023310024 1366 CUMMINGS LN NTXHUAV KONG 1366 CUMMINGS LN ARDEN HILLS, MN 55112 1 3,886.00$ 343023310023 1378 CUMMINGS LN KAO THAO JAMES P THAO 1378 CUMMINGS LANE ARDEN HILLS, MN 55112 1 3,886.00$ 343023310022 1400 CUMMINGS LN REBECCA MITCHELL SCOTT JOHNSON 1400 CUMMINGS LN ARDEN HILLS, MN 55112 1 3,886.00$ TOTAL CUMMINGS LN 34,974.00$ TOTAL PROJECT ASSESSMENTS 140,409.00$ Public Assessment Hearing & Contract Award Snelling Avenue North Street & Utility Improvements __________________________ Council Meeting April 11, 2022 1 Total Project Costs 2 Project Improvements Project Costs Snelling Ave N Improvements (Reclamation)$858,055 Cummings Ln Improvements (Reclamation)$78,967 Bussard Ct (Reconstruction)$51,857 Trail Improvements (Not Assessed)$175,479 Water Main Improvements $290,291 Sanitary Sewer Improvements $23,064 Storm Sewer Drainage Improvements $144,872 Total $1,622,585 Low Bid from T.A. Schifsky & Sons, Inc.: $1,277,585.49 (Construction Costs) Construction Costs plus $345,000 in Expenses (Approximately 27% of Construction Costs) CIP Budget: $1,497,000 Project Funding 3 Funding Source Amount PIR Fund $260,268 Special Assessments $140,409 Municipal State Aid Funds $875,984 Water Utility $290,291 Sanitary Sewer Utility $23,064 Surface Water Utility $32,569 Total $1,622,585 Assessment Rates 5 Project Area Proposed Final Rate Feasibility Rate Snelling Avenue N $3,905.00 $4,524.00 Cummings Lane $3,886.00 $4,071.00 50% of the Street Project Costs •Snelling Avenue N = $337,806 (8220 LF Total Frontage & 95 LF is R1 Zoned Min. Frontage) •Cummings Lane = $31,088 (8 Units) Assessment Payment 6 Option 1 –Prior to November 15, 2022 •A property owner may at any time prior to certification of the assessment to the county auditor on November 15, 2022, pay the entire assessment on such property to the City of Arden Hills, with interest accrued to the date of payment. •No interest shall be charged if the entire assessment is paid within 30 days from the adoption of this assessment (30 days from tonight, April 11, 2022). Option 2 –After November 15, 2021 •The assessment is proposed to be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable with property taxes in 2023. •Balance will bear interest at a rate set by the City Council. The City’s assessment policy states that the interest rate used for the assessment shall be designated at the prime rate plus two (2) percentage points Our current assumed bond interest rate is 2.90% and the prime rate is 3.50%. Staff would recommend following the City’s assessment policy and setting the assessment rate at 5.50%. •After November 15, 2022, a property owner may pay the total outstanding balance of the assessment against their property with accrued interest at any time during the life of the project assessment period to Ramsey County. Next Steps Public Information Meeting #2. . . . . . . . . . . . May 2022 Begin Construction (Contractor Dependent). . . . May 2022 Substantial Completion . . . . . . . . . . . . . .October 2022 Certify Assessments to County . . . . . . . November 2022 7 QUESTIONS 8 Page 1 of 1 NEW BUSINESS – 9A MEMORANDUM DATE: April 11, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman. Finance Director SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motion to approve, table or deny the following: • Resolution 2022-018 certifying delinquent utilities to Ramsey County. All items need a simple majority for action unless otherwise noted. Background Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated February 7, 2022 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by March 9, 2022. Utility accounts with an unpaid delinquent balance would be certified to Ramsey County to be added to property taxes payable in 2023. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The list of remaining delinquent utility accounts is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Attachments Attachment A: Resolution No. 2022-018 and Delinquent Utility Accounts List To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-018 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested parties to present objections if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2022, payable in 2023: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF APRIL, 2022. ____________________________________ ATTEST: DAVID GRANT, MAYOR __________________________________________ JULIE HANSON, CITY CLERK PID # Cust No Service Address Water Sewer Storm Total Arrears Fee 8% Certification Assessment Total 343023210016 001920-000 1437 Arden Place 93.37 116.38 16.08 225.83 18.07 243.90 343023230017 002369-000 1532 Arden Place 272.34 234.44 16.08 522.86 41.83 564.69 223023240346 012798-000 4321 Arden View Court 40.01 53.86 16.22 110.09 8.81 118.90 223023240347 003135-000 4322 Arden View Court 146.63 177.03 20.85 344.51 27.56 372.07 223023240216 000223-000 4361 Arden View Court 66.38 75.91 20.85 163.14 13.05 176.19 223023240326 000375-000 4370 Arden View Court 92.04 101.42 20.85 214.31 17.14 231.45 223023240240 003444-000 4412 Arden View Court 141.35 170.28 20.85 332.48 26.60 359.08 223023240239 011640-000 4413 Arden View Court 132.37 145.55 20.85 298.77 23.90 322.67 223023240248 007082-000 4416 Arden View Court 101.15 128.12 20.85 250.12 20.01 270.13 223023240322 009989-000 4478 Arden View Court 372.43 120.69 20.85 513.97 41.12 555.09 223023210045 001011-000 1340 Arden View Drive 0.64 30.79 5.52 36.95 2.96 39.91 223023210007 003937-000 1343 Arden View Drive 121.52 145.02 20.85 287.39 22.99 310.38 223023210040 000398-000 1354 Arden View Drive 62.95 71.65 20.85 155.45 12.44 167.89 223023210027 004969-000 1371 Arden View Drive 53.26 75.10 20.85 149.21 11.94 161.15 223023210057 000454-000 1393 Arden View Drive 62.75 72.40 20.85 156.00 12.48 168.48 223023210117 005368-000 1450 Arden View Drive 55.42 79.04 20.85 155.31 12.42 167.73 223023240167 012351-000 1466 Arden View Drive 136.38 131.06 20.85 288.29 23.06 311.35 223023320016 005412-000 1486 Briarknoll Drive 122.12 80.17 11.08 213.37 17.07 230.44 213023410028 006494-000 1675 Brueberry Lane 124.77 138.85 20.85 284.47 22.76 307.23 343023410055 001808-000 1171 Carlton Drive 378.45 200.59 16.08 595.12 47.61 642.73 223023320026 008331-000 1469 Colleen Avenue 337.29 204.95 16.08 558.32 44.67 602.99 333023330080 002041-000 1985 County Road D W 98.12 116.84 16.08 231.04 18.48 249.52 333023330041 012811-000 1976 Edgewater Avenue 100.28 85.34 11.79 197.41 15.79 213.20 333023340067 009129-000 1927 Glenpaul Avenue 105.77 116.38 16.08 238.23 19.06 257.29 333023330074 004091-000 1960 Glenpaul Avenue 116.61 119.08 16.08 251.77 20.14 271.91 333023330057 003236-000 2015 Glenpaul Avenue 97.59 116.38 16.08 230.05 18.40 248.45 333023240027 002204-000 1840 Grant Road 236.05 145.66 16.08 397.79 31.82 429.61 333023240030 001805-000 1860 Grant Road 54.96 60.45 16.08 131.49 10.52 142.01 333023240019 008210-000 1873 Grant Road 55.54 61.02 16.08 132.64 10.61 143.25 333023240032 002096-000 1876 Grant Road 293.66 198.11 16.08 507.85 40.63 548.48 223023340036 000231-000 4101 Hamline Avenue N 93.23 118.16 16.08 227.47 18.20 245.67 163023340015 001285-000 4627 Highway 10 125.43 150.32 16.08 291.83 23.35 315.18 333023240108 012524-000 1850 Indian Place 69.64 104.98 16.08 190.70 15.26 205.96 213023430017 001534-000 1791 Janet Court 114.49 142.04 16.08 272.61 21.81 294.42 223023120013 000569-000 1307 Karth Lake Circle 130.61 163.68 16.08 310.37 24.83 335.20 223023120007 000990-000 1337 Karth Lake Circle 114.19 137.06 16.08 267.33 21.39 288.72 333023110036 001551-000 1611 Lake Johanna Boulevard 193.86 145.56 16.08 355.50 28.44 383.94 333023340020 001884-000 3223 Lake Johanna Boulevard 72.56 86.76 16.08 175.40 14.03 189.43 333023420038 001969-000 3290 Lake Johanna Boulevard 192.45 145.43 16.08 353.96 28.32 382.28 333023240073 002692-000 1891 Lake Lane 60.26 69.31 16.08 145.65 11.65 157.30 283023120052 001575-000 1761 Lake Valentine Road 227.44 133.34 16.08 376.86 30.15 407.01 213023120004 005384-000 4541 Lakeshore Place 248.29 142.52 16.08 406.89 32.55 439.44 273023410024 012925-000 3771 Lexington Avenue N - - 310.09 310.09 24.81 334.90 283023410038 001344-000 3757 McCracken Lane 90.60 179.69 16.08 286.37 22.91 309.28 223023330015 004713-000 4149 Norma Avenue 70.67 78.23 16.08 164.98 13.20 178.18 223023320013 000743-000 4283 Norma Avenue 1,079.51 544.21 16.08 1,639.80 131.18 1,770.98 213023140007 001276-000 4375 Old Highway 10 21.35 116.38 16.08 153.81 12.30 166.11 343023330050 001671-000 3130 Ridgewood Road 57.02 63.18 16.08 136.28 10.90 147.18 343023310015 002293-000 3354 Snelling Avenue N 49.10 67.51 16.08 132.69 10.62 143.31 333023240098 004228-000 1901 Stowe Avenue 109.25 155.42 16.08 280.75 22.46 303.21 283023330011 007090-000 1971 Thom Drive 76.36 89.32 16.08 181.76 14.54 196.30 283023330012 003256-000 2023 Thom Drive 126.45 147.77 16.08 290.30 23.22 313.52 283023330013 001255-000 2027 Thom Drive 90.59 110.87 16.08 217.54 17.40 234.94 7,485.55 6,664.30 1,193.32 15,343.17 1,227.46 16,570.63 Page 1 of 3 DATE: April 11, 2022 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Snelling Avenue North Street and Utility Improvement Project – Adopt Assessment Roll Council Should Consider Motions to approve, table, or deny the following: • Approving Resolution 2022-019 Adopting Assessment Roll for the Snelling Avenue North Street and Utility Improvement Project. All items need a simple majority for action unless otherwise noted. Background/Discussion On February 14, 2022, the City Council adopted Resolution 2022-005 Approving the Plans and Specifications and Ordering the Advertisement for Bids. Bids were solicited and opened on Wednesday, March 9, 2022. The assessment hearing was held on April 11, 2022. A portion of the costs for the Snelling Avenue North Street and Utility Improvement Project are proposed to be assessed against the benefitting properties according to the City’s Assessment Policy. In order to assess these costs, the City must follow the process outlined in State Statute 429. On March 14, 2022, after the bids were opened, the City Council adopted Resolution 2022- 014 Declaring Costs to be Assessed and set today as the date for the assessment hearing. A public hearing prior to adopting the assessments is a requirement of State Statute 429. The proposed assessment area is shown on Attachment A. The project is proposed to be assessed consistent with the City’s Assessment Policy and past practices, which states that 50% of the costs for roadway improvements will be assessed in residential areas, with the remaining portion financed by City funds. Financing for the project is NEW BUSINESS – 9B MEMORANDUM Page 2 of 3 consistent with City policy and past practice and is summarized in the table below. The project costs include 27% engineering and overhead costs. Also, the Council must establish the interest rate at tonight’s Council Meeting. Many cities set their interest rate for assessments at two (2) percentage points over the bond interest rate. The City’s assessment policy states that the interest rate used for the assessment shall be designated at the prime rate plus two (2) percentage points. For the 2021 PMP, the assessment interest rate was set at two (2) percentage points over the assumed bond interest rate which was based on current market conditions at the time, our AAA rating, plus 15 basis points. The result was an assessment interest rate of 3.15%. Our current assumed bond interest rate is 2.90% and the prime rate is 3.50%. Staff would recommend following the City’s assessment policy and setting the assessment rate at 5.50%. Each of these total project costs were analyzed for the assessable cost. The calculation of the amount to be assessed as approved by Council Resolution 2022-014 is shown below. • The assessments related to Snelling Avenue North is calculated following the residential equivalent unit explained on Page 21 in the Feasibility Report: Given the non-standard lot configuration and limited number of eligible properties along the Snelling Avenue corridor based on mailing addresses, assessments for Area 1 street improvements on Snelling Avenue were calculated by dividing 50 percent of street costs (trail costs not included) by the total length of roadway improvement frontage (8220-feet) to determine a cost per foot. This unit cost per foot was then multiplied by the minimum lot frontage for R1 zoned properties at 95 feet to arrive at a residential equivalent unit (REU) assessment rate. • Snelling Avenue North assessment rate of $3,905.00 per unit as compared to the Feasibility Report estimate of $5,631.88. SNELLING AVENUE NORTH Item Calculation (REU) Result Half of Construction Cost $531,978/2 $265,989 Add 27% Overhead $265,989 x 1.27 $337,806 REU Assessment Rate $337,806/(8220-feet)x(95-feet) $3,905 • The assessments related to Cummings Lane are calculated in accordance with the City’s Assessment policy, is half of the street project cost for residential properties. Cummings Lane assessment rate of $3,886.00 per unit as compared to the Feasibility Report estimate of $4,870.85. CUMMINGS LANE Item Calculation Result Half of Construction Cost $48,957/2 $24,478.5 Add 27% Overhead $115,639.06 x 1.27 $31,087 Assessment Rate $31,087/(8-units) $3,886 Page 3 of 3 The full detailed assessment roll can be seen in Attachment B. Attachments Attachment A: Assessment Area Map Attachment B: Assessment Roll Attachment C: Resolution 2022-019 ASSESSMENT ROLL 2022 Snelling Avenue North Street & Utility Improvements CITY OF ARDEN HILLS, MINNESOTA SAP # 187-111-003 BMI PROJECT NO. 0T1.124965 MARCH, 2022 Single-Family Proposed Total Parcel ID Owner Name 1 Owner Name 2 Owner Address City/State Zip Code REU Assessment 343023340023 3233 SNELLING AVE N U KURT SCHOLZ LORRAINE E TOMPKINS 3233 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023340022 3235 SNELLING AVE N U KURT SCHOLZ LORRAINE E TOMPKINS 3233 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023320009 3261 SNELLING AVE N SPENCER A JOHNSON JAN D JOHNSON 3261 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023310013 3263 SNELLING AVE N ROLAND E ENGEL JOAN P ENGEL 3263 SNELLING AVE N ARDEN HILLS, MN 55112 3 11,715.00$ 343023310001 3265 SNELLING AVE N ROLF R ENGEL REV LIV TR BARBARA M ENGEL REV LIV TR 3265 SNELLING AVE N ARDEN HILLS, MN 55112 2 7,810.00$ 343023310047 3271 SNELLING AVE N ROLAND EDWARD ENGEL MARTIN RUDOLF ENGEL 3265 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023310028 3260 SNELLING AVE N MARK H MUSKA KARIN E MUSKA 3260 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023310026 3270 SNELLING AVE N KURT A WICK YING TAN 3270 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023310025 3270 1/2 SNELLING AVE N SETH C KINZER KELLY KINZER 3270 1/2 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023310016 3272 SNELLING AVE N DAVID J CLAUSEN BARBARA A CLAUSEN 3272 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023310015 3354 SNELLING AVE N ELLEN J CAMPBELL 3354 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023230039 3369 SNELLING AVE N JONATHAN FRANK 3369 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023240037 3371 SNELLING AVE N DENNIS M OTT SHARON C OTT 3371 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023240036 3377 SNELLING AVE N ROBERT H CARLSON JR GREGG S LARSON 3377 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023240038 3385 SNELLING AVE N MARK A HEGGESTAD JILL M HEGGESTAD 3385 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023240030 3395 SNELLING AVE N PETER DUFAULT 3395 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023230040 3401 SNELLING AVE N SARA J SCHULTZ MOHN 3401 SNELLING AVE ARDEN HILLS, MN 55112 1 3,905.00$ 343023230031 3413 SNELLING AVE N PAUL B DYKSTRA TR 3413 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023230030 3421 SNELLING AVE N JAMES N AMAN PAULA M AMAN 3421 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023230029 3427 SNELLING AVE N R DAVID RESCH LAURIE J RESCH 3427 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023220039 3515 SNELLING AVE N CHRISTY L TIMM HUGHES CHRISTOPHER P HUGHES 3515 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023220038 3521 SNELLING AVE N LUZMILA G AMUNDSON MICHAEL E AMUNDSON 3521 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023220037 3529 SNELLING AVE N DAVID L WEBSTER TRUSTEE DIANNE S WOLF TRUSTEE 3529 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ 343023220032 3583 SNELLING AVE N JONATHAN P TAYLOR KARLA M TAYLOR 3583 SNELLING AVE N ARDEN HILLS, MN 55112 1 3,905.00$ TOTAL SNELLING AVE 105,435.00$ Site Address ASSESSMENT ROLL 2022 Snelling Avenue North Street & Utility Improvements CITY OF ARDEN HILLS, MINNESOTA SAP # 187-111-003 BMI PROJECT NO. 0T1.124965 MARCH, 2022 Single-Family Proposed Total Parcel ID Owner Name 1 Owner Name 2 Owner Address City/State Zip Code REU AssessmentSite Address 343023310017 1399 CUMMINGS LN EMILY OGAARD PETERSON CHRISTOPHER PETERSON 1399 CUMMINGS LN ARDEN HILLS, MN 55112 1 3,886.00$ 343023310018 1385 CUMMINGS LN BHJN LLC 2437 RICE ST ROSEVILLE, MN 55113 1 3,886.00$ 343023310020 1377 CUMMINGS LN DAVID A OBRIEN KRISTINE J OBRIEN PO BOX 120385 NEW BRIGHTON, MN 55112 1 3,886.00$ 343023310019 1357 CUMMINGS LN STATE OF MN TRUST EXEMPT RAMSEY CO TAX FORF LAND PO BOX 64097 ST. PAUL, MN 55164 1 7,772.00$ 343023310045 1355 CUMMINGS LN CHRISTOPHER J NASON VICKI LYNN NASON 1355 CUMMINGS LN ARDEN HILLS, MN 55112 1 3,886.00$ 343023310024 1366 CUMMINGS LN NTXHUAV KONG 1366 CUMMINGS LN ARDEN HILLS, MN 55112 1 3,886.00$ 343023310023 1378 CUMMINGS LN KAO THAO JAMES P THAO 1378 CUMMINGS LANE ARDEN HILLS, MN 55112 1 3,886.00$ 343023310022 1400 CUMMINGS LN REBECCA MITCHELL SCOTT JOHNSON 1400 CUMMINGS LN ARDEN HILLS, MN 55112 1 3,886.00$ TOTAL CUMMINGS LN 34,974.00$ TOTAL PROJECT ASSESSMENTS 140,409.00$ To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-019 RESOLUTION ADOPTING SPECIAL ASSESSMENT ROLL FOR THE SNELLING AVENUE NORTH STREET AND UTILITY IMPROVEMENT PROJECT WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the Snelling Avenue North Street and Utility Improvement Project, the improvement of Snelling Avenue North, Cummings Lane and a portion of Bussard Court. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment is proposed to be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January 2023 and will bear interest at the rate of 5.50% percent per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of the assessment resolution until December 31, 2022. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. The owner may at any time thereafter, pay to the City the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11TH DAY OF APRIL, 2022. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk Page 1 of 2 DATE: April 11, 2022 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Snelling Avenue North Street and Utility Improvement Project – Contract Award Budgeted Amount: Actual Amount: Funding Source: $1,497,000 $1,622,585 PIR, Special Assessments, Future MSA, Utility Funds Council Should Consider Motions to approve, table, or deny the following: • Approve Resolution 2022-020 Awarding the Snelling Avenue North Street and Utility Improvements Contract to T.A. Schifsky & Sons, Inc. Inc. in the amount of $1,277,585.49. All items need a simple majority for action unless otherwise noted. Backround/Discussion On February 14, 2022, the City Council approved plans & specifications and ordered advertisement for bids for the Snelling Avenue North Street and Utility Improvement Project located along Snelling Avenue North from Trunk Highway 51 to County Road E, Cummings Lane, and Bussard Court from Snelling Avenue North to 100-Feet West of Snelling Avenue North. The proposed improvements include bituminous paving, curb and gutter installation, storm water improvements, watermain improvements, sanitary sewer improvements and construction of a 10-foot wide bituminous trail along the west side of the entire length of Snelling Avenue North. Pursuant of Resolution 2022-005 bids were opened on March 9, 2022. 4 bids for the project were received and are listed below. A full bid tabulation is provided in Attachment A and the detailed bid tab is Attachment B. Company Bid Amount T.A. Schifsky & Sons, Inc. $1,277,585.49 Bituminous Roadways $1,308,038.93 Minnesota Paving & Materials $1,445,975.24 Park Construction $1,475,799.09 NEW BUSINESS – 9C MEMORANDUM Page 2 of 2 The low bid of $1,277,585.49, received from T.A. Schifsky & Sons, Inc., compares favorably with the construction engineer’s estimate which is $1,289,000. T.A. Schifsky & Sons, Inc. has completed similar projects successfully in the metro area along with completing the paving portion of the City’s 2021 PMP. Attached is a letter (Attachment B) from Bolton & Menk recommending award to T.A. Schifsky & Sons, Inc. as the lowest responsible/responsive bidder. Attachment D is Resolution 2022-020 awarding the Snelling Avenue North Street and Utility Improvements to T.A. Schifsky & Sons, Inc. in the amount of $1,277,585.49. Staff recommends adoption of Resolution 2022-020. Attachments Attachment A: Bid Tabulation Summary Attachment B: Detailed Bid Abstract Attachment C: Bolton & Menk Letter with Contractor References Assessment D: Resolution 2022-020 H:\ARDH\0T1124965\6_Plans-Specs\C_Bids Received\_BID TABULATION.docx BID TABULATION Snelling Avenue North Street & Utility Improvements Project City of Arden Hills, MN SAP # 187-111-003 City Project No. PW-20-0100 BMI Project No. 0T1.124965 Bid Time: 10:00 a.m. Date: March 9, 2022 Addendum(s): N/A *Total bid amount changed due to found calculation/addition error BIDDERS TOTAL BID 1. T.A. Schifsky* $1,277,585.49 2. Bituminous Roadways $1,308,038.93 3. Park Construction $1,475,799.09 4. Minnesota Paving & Materials $1,445,975.24 ABSTRACT OF BIDS * bid amount changed due to found calculation/addition error 2022 Snelling Avenue North Street & Utility Improvements CITY OF ARDEN HILLS, MINNESOTA SAP # 187-111-003 BMI PROJECT NO. 0T1.124965 BID DATE:3/8/2022 TIME:10:00 AM 1 2 3 4 ITEM MNDOT APPROX. NO.SPEC NO.ITEM NOTES QUANT.UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT BASE BID 1 2021.501 MOBILIZATION 1.00 LUMP SUM $60,000.00 $60,000.00 $65,000.00 $65,000.00 $45,500.00 $45,500.00 $142,700.00 $142,700.00 $132,741.54 $132,741.54 2 2101.502 CLEARING 2.00 EACH $1,200.00 $2,400.00 $1,050.00 $2,100.00 $535.00 $1,070.00 $510.00 $1,020.00 $509.50 $1,019.00 3 2101.502 GRUBBING 2.00 EACH $600.00 $1,200.00 $210.00 $420.00 $215.00 $430.00 $204.00 $408.00 $203.80 $407.60 4 2102.503 PAVEMENT MARKING REMOVAL 811.00 LIN FT $12.00 $9,732.00 $1.31 $1,062.41 $1.30 $1,054.30 $1.55 $1,257.05 $1.27 $1,029.97 5 2104.502 REMOVE GATE VALVE & BOX 9.00 EACH $350.00 $3,150.00 $525.00 $4,725.00 $425.00 $3,825.00 $515.00 $4,635.00 $509.50 $4,585.50 6 2104.502 REMOVE HYDRANT 2.00 EACH $500.00 $1,000.00 $787.50 $1,575.00 $585.00 $1,170.00 $773.00 $1,546.00 $764.25 $1,528.50 7 2104.502 REMOVE DRAINAGE STRUCTURE 1.00 EACH $500.00 $500.00 $840.00 $840.00 $715.00 $715.00 $824.00 $824.00 $815.20 $815.20 8 2104.502 SALVAGE SIGN 5.00 EACH $150.00 $750.00 $42.00 $210.00 $42.10 $210.50 $76.50 $382.50 $40.76 $203.80 9 2104.502 SALVAGE MAILBOX SUPPORT (1)12.00 EACH $120.00 $1,440.00 $52.50 $630.00 $78.90 $946.80 $76.50 $918.00 $76.42 $917.04 10 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH)31.00 LIN FT $7.00 $217.00 $8.00 $248.00 $4.30 $133.30 $5.10 $158.10 $3.15 $97.65 11 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)722.00 LIN FT $4.00 $2,888.00 $5.00 $3,610.00 $1.90 $1,371.80 $2.55 $1,841.10 $2.52 $1,819.44 12 2104.503 REMOVE WATERMAIN 229.00 LIN FT $10.00 $2,290.00 $21.00 $4,809.00 $1.10 $251.90 $20.60 $4,717.40 $20.38 $4,667.02 13 2104.503 REMOVE SEWER PIPE (STORM)25.00 LIN FT $15.00 $375.00 $21.00 $525.00 $12.80 $320.00 $20.60 $515.00 $20.38 $509.50 14 2104.503 REMOVE CURB & GUTTER 445.00 LIN FT $6.00 $2,670.00 $6.50 $2,892.50 $9.30 $4,138.50 $5.85 $2,603.25 $7.65 $3,404.25 15 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT 50.00 SQ YD $15.00 $750.00 $12.00 $600.00 $17.10 $855.00 $11.20 $560.00 $18.36 $918.00 16 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT 515.00 SQ YD $8.00 $4,120.00 $8.00 $4,120.00 $11.10 $5,716.50 $9.70 $4,995.50 $8.30 $4,274.50 17 2104.504 REMOVE BITUMINOUS PAVEMENT 349.00 SQ YD $4.00 $1,396.00 $3.50 $1,221.50 $6.10 $2,128.90 $1.05 $366.45 $8.47 $2,956.03 18 2104.603 ABANDON WATERMAIN 79.00 LIN FT $20.00 $1,580.00 $26.62 $2,102.98 $29.80 $2,354.20 $26.10 $2,061.90 $25.83 $2,040.57 19 2104.618 SALVAGE BRICK PAVERS 765.00 SQ FT $10.00 $7,650.00 $5.00 $3,825.00 $6.60 $5,049.00 $5.10 $3,901.50 $3.57 $2,731.05 20 2106.507 EXCAVATION - COMMON (P)(EV)168.00 CU YD $20.00 $3,360.00 $28.00 $4,704.00 $32.70 $5,493.60 $22.50 $3,780.00 $46.41 $7,796.88 21 2106.507 EXCAVATION - SUBGRADE (EV)(2)522.00 CU YD $25.00 $13,050.00 $28.00 $14,616.00 $33.00 $17,226.00 $20.20 $10,544.40 $45.13 $23,557.86 22 2106.507 SELECT GRANULAR EMBANKMENT (CV)627.00 CU YD $25.00 $15,675.00 $18.00 $11,286.00 $12.00 $7,524.00 $7.20 $4,514.40 $40.29 $25,261.83 23 2106.507 COMMON EMBANKMENT (P)(CV)180.00 CU YD $15.00 $2,700.00 $28.00 $5,040.00 $0.01 $1.80 $12.00 $2,160.00 $8.75 $1,575.00 24 2106.507 STABILIZING AGGREGATE (CV)(2)522.00 CU YD $30.00 $15,660.00 $38.00 $19,836.00 $13.00 $6,786.00 $69.10 $36,070.20 $9.19 $4,797.18 25 2106.607 HAUL & DISPOSE OF CONTAMINATED SOIL (EV)487.00 CU YD $50.00 $24,350.00 $55.00 $26,785.00 $45.00 $21,915.00 $171.00 $83,277.00 $125.40 $61,069.80 26 2112.519 SUBGRADE PREPARATION (3)46.00 RDST $800.00 $36,800.00 $295.00 $13,570.00 $250.00 $11,500.00 $285.00 $13,110.00 $317.60 $14,609.60 27 2118.507 AGGREGATE SURFACING, CLASS 2 (CV)18.00 CU YD $35.00 $630.00 $45.00 $810.00 $75.00 $1,350.00 $99.30 $1,787.40 $117.58 $2,116.44 28 2211.507 AGGREGATE BASE CLASS 5 (CV)157.00 CU YD $36.00 $5,652.00 $28.00 $4,396.00 $11.60 $1,821.20 $7.20 $1,130.40 $41.15 $6,460.55 29 2215.504 FULL DEPTH RECLAMATION (P)20568.00 SQ YD $2.50 $51,420.00 $3.50 $71,988.00 $4.40 $90,499.20 $2.45 $50,391.60 $4.22 $86,796.96 30 2357.506 BITUMINOUS MATERIAL FOR TACK COAT 681.00 GAL $3.00 $2,043.00 $0.01 $6.81 $3.00 $2,043.00 $3.35 $2,281.35 $0.01 $6.81 31 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" THICK (4)427.00 SQ YD $50.00 $21,350.00 $28.00 $11,956.00 $28.00 $11,956.00 $33.70 $14,389.90 $49.30 $21,051.10 32 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) 3530.00 TON $72.00 $254,160.00 $76.50 $270,045.00 $93.00 $328,290.00 $84.50 $298,285.00 $92.71 $327,266.30 33 2501.502 15" RC PIPE APRON (5)10.00 EACH $1,500.00 $15,000.00 $1,722.11 $17,221.10 $1,530.00 $15,300.00 $1,690.00 $16,900.00 $1,671.26 $16,712.60 34 2502.503 6" PERF PVC PIPE DRAIN (6)150.00 LIN FT $25.00 $3,750.00 $71.16 $10,674.00 $29.00 $4,350.00 $69.80 $10,470.00 $69.06 $10,359.00 35 2502.602 6" PVC PIPE DRAIN CLEANOUT 1.00 EACH $600.00 $600.00 $458.90 $458.90 $700.00 $700.00 $1,460.00 $1,460.00 $445.35 $445.35 36 2503.503 15" RC PIPE SEWER CLASS V 225.00 LIN FT $78.00 $17,550.00 $90.95 $20,463.75 $68.00 $15,300.00 $89.20 $20,070.00 $88.27 $19,860.75 37 2503.603 LINING SEWER PIPE 10"140.00 LIN FT $80.00 $11,200.00 $106.79 $14,950.60 $234.00 $32,760.00 $224.00 $31,360.00 $103.63 $14,508.20 38 2503.603 PRE-LINING HEAVY CLEANING 140.00 LIN FT $15.00 $2,100.00 $16.28 $2,279.20 $63.80 $8,932.00 $61.20 $8,568.00 $15.79 $2,210.60 39 2504.601 TEMPORARY WATER SERVICE 1.00 LUMP SUM $10,000.00 $10,000.00 $11,550.00 $11,550.00 $19,720.00 $19,720.00 $11,300.00 $11,300.00 $11,208.98 $11,208.98 40 2504.602 CONNECT TO EXISTING WATERMAIN 6.00 EACH $1,500.00 $9,000.00 $1,813.98 $10,883.88 $2,600.00 $15,600.00 $1,780.00 $10,680.00 $1,760.42 $10,562.52 41 2504.602 HYDRANT 1.00 EACH $5,000.00 $5,000.00 $5,806.55 $5,806.55 $7,290.00 $7,290.00 $5,700.00 $5,700.00 $5,635.11 $5,635.11 42 2504.602 ADJUST GATE VALVE & BOX 5.00 EACH $450.00 $2,250.00 $325.00 $1,625.00 $400.00 $2,000.00 $542.00 $2,710.00 $572.85 $2,864.25 43 2504.602 6" GATE VALVE & BOX 1.00 EACH $2,500.00 $2,500.00 $2,238.44 $2,238.44 $3,500.00 $3,500.00 $2,590.00 $2,590.00 $2,172.35 $2,172.35 44 2504.602 8" GATE VALVE & BOX 8.00 EACH $3,000.00 $24,000.00 $2,897.63 $23,181.04 $4,100.00 $32,800.00 $3,230.00 $25,840.00 $2,812.08 $22,496.64 45 2504.602 BURSTING PITS - TRENCHLESS WATERMAIN 1.00 EACH $10,000.00 $10,000.00 $3,451.88 $3,451.88 $3,720.00 $3,720.00 $3,390.00 $3,390.00 $3,349.96 $3,349.96 46 2504.602 CONNECTION PITS - TRENCHLESS WATERMAIN 4.00 EACH $3,000.00 $12,000.00 $3,451.88 $13,807.52 $3,720.00 $14,880.00 $3,390.00 $13,560.00 $3,349.96 $13,399.84 47 2504.603 6" WATERMAIN DUCTILE IRON CL 52 (7)16.00 LIN FT $80.00 $1,280.00 $109.03 $1,744.48 $62.70 $1,003.20 $107.00 $1,712.00 $105.81 $1,692.96 48 2504.603 8" WATERMAIN DUCTILE IRON CL 52 (7)159.00 LIN FT $100.00 $15,900.00 $121.89 $19,380.51 $78.70 $12,513.30 $120.00 $19,080.00 $118.30 $18,809.70 49 2504.603 PIPE BURST 8" WATERMAIN (7)551.00 LIN FT $120.00 $66,120.00 $103.51 $57,034.01 $78.70 $43,363.70 $102.00 $56,202.00 $100.45 $55,347.95 50 2504.608 DUCTILE IRON FITTINGS 761.00 LB $12.00 $9,132.00 $17.69 $13,462.09 $11.70 $8,903.70 $17.40 $13,241.40 $17.17 $13,066.37 51 2506.502 CASTING ASSEMBLY 13.00 EACH $1,000.00 $13,000.00 $1,100.00 $14,300.00 $695.00 $9,035.00 $938.00 $12,194.00 $2,012.09 $26,157.17 52 2506.502 ADJUST FRAME & RING CASTING 2.00 EACH $600.00 $1,200.00 $795.00 $1,590.00 $250.00 $500.00 $306.00 $612.00 $1,517.15 $3,034.30 53 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL (2'X3' CB)(8)43.90 LIN FT $550.00 $24,145.00 $679.94 $29,849.37 $780.00 $34,242.00 $677.00 $29,720.30 $659.86 $28,967.85 54 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4022 (9)7.00 LIN FT $600.00 $4,200.00 $581.34 $4,069.38 $810.00 $5,670.00 $599.00 $4,193.00 $592.38 $4,146.66 55 2506.604 INFILTRATION/FILTRATION SYSTEM RESTORATION (10)151.00 SQ YD $35.00 $5,285.00 $45.00 $6,795.00 $111.00 $16,761.00 $75.50 $11,400.50 $35.12 $5,303.12 56 2511.507 RANDOM RIPRAP CLASS III 55.00 CU YD $100.00 $5,500.00 $157.50 $8,662.50 $102.00 $5,610.00 $155.00 $8,525.00 $152.85 $8,406.75 57 2521.518 6" CONCRETE WALK 1521.00 SQ FT $9.00 $13,689.00 $13.13 $19,970.73 $13.80 $20,989.80 $14.00 $21,294.00 $13.00 $19,773.00 58 2521.518 3" BITUMINOUS WALK 38242.00 SQ FT $2.50 $95,605.00 $2.50 $95,605.00 $2.60 $99,429.20 $2.40 $91,780.80 $2.43 $92,928.06 59 2531.503 CONCRETE CURB & GUTTER DESIGN B618 (11)7775.00 LIN FT $20.00 $155,500.00 $15.23 $118,413.25 $15.40 $119,735.00 $15.70 $122,067.50 $16.09 $125,099.75 60 2531.503 CONCRETE CURB & GUTTER DESIGN S518 (MOD)32.00 LIN FT $22.00 $704.00 $31.50 $1,008.00 $31.90 $1,020.80 $34.00 $1,088.00 $33.20 $1,062.40 61 2531.504 6" CONCRETE DRIVEWAY PAVEMENT 89.00 SQ YD $75.00 $6,675.00 $56.70 $5,046.30 $62.40 $5,553.60 $66.60 $5,927.40 $57.98 $5,160.22 62 2531.604 7" CONCRETE VALLEY GUTTER 28.00 SQ YD $85.00 $2,380.00 $85.05 $2,381.40 $86.10 $2,410.80 $94.50 $2,646.00 $82.54 $2,311.12 63 2531.618 TRUNCATED DOMES 204.00 SQ FT $57.00 $11,628.00 $52.50 $10,710.00 $53.10 $10,832.40 $51.00 $10,404.00 $50.95 $10,393.80 64 2540.602 RELOCATE MISCELLANEOUS STRUCTURES 2.00 EACH $500.00 $1,000.00 $1,000.00 $2,000.00 $56.20 $112.40 $1,900.00 $3,800.00 $1,019.00 $2,038.00 65 2540.602 INSTALL MAILBOX SUPPORT (1)12.00 EACH $200.00 $2,400.00 $157.50 $1,890.00 $158.00 $1,896.00 $153.00 $1,836.00 $152.85 $1,834.20 66 2540.618 INSTALL BRICK PAVERS 572.00 SQ FT $20.00 $11,440.00 $22.00 $12,584.00 $14.30 $8,179.60 $25.50 $14,586.00 $16.30 $9,323.60 67 2563.601 TRAFFIC CONTROL 1.00 LUMP SUM $25,000.00 $25,000.00 $28,000.00 $28,000.00 $6,520.00 $6,520.00 $14,000.00 $14,000.00 $6,317.79 $6,317.79 68 2563.602 DYNAMIC SPEED DISPLAY SIGN (12)1.00 EACH $10,000.00 $10,000.00 $13,600.00 $13,600.00 $13,680.00 $13,680.00 $23,700.00 $23,700.00 $12,635.58 $12,635.58 69 2564.502 INSTALL SIGN (12)5.00 EACH $200.00 $1,000.00 $262.50 $1,312.50 $263.00 $1,315.00 $128.00 $640.00 $254.75 $1,273.75 70 2564.518 SIGN PANELS TYPE C (12)104.00 SQ FT $65.00 $6,760.00 $54.60 $5,678.40 $54.70 $5,688.80 $51.00 $5,304.00 $52.99 $5,510.96 71 2573.501 STABILIZED CONSTRUCTION EXIT 1.00 LUMP SUM $3,000.00 $3,000.00 $1,500.00 $1,500.00 $0.01 $0.01 $1,700.00 $1,700.00 $509.50 $509.50 72 2573.502 STORM DRAIN INLET PROTECTION 18.00 EACH $200.00 $3,600.00 $125.00 $2,250.00 $200.00 $3,600.00 $419.00 $7,542.00 $112.85 $2,031.30 73 2573.503 SEDIMENT CONTROL LOG TYPE WOOD FIBER 10232.00 LIN FT $3.50 $35,812.00 $3.25 $33,254.00 $3.20 $32,742.40 $3.00 $30,696.00 $3.39 $34,686.48 74 2574.507 COMMON TOPSOIL BORROW 863.00 CU YD $35.00 $30,205.00 $37.00 $31,931.00 $42.00 $36,246.00 $51.10 $44,099.30 $37.13 $32,043.19 75 2575.504 ROLLED EROSION PREVENTION CATEGORY 25 W/ SEED 9077.00 SQ YD $4.00 $36,308.00 $3.25 $29,500.25 $3.20 $29,046.40 $4.80 $43,569.60 $2.29 $20,786.33 76 2582.503 4" SOLID LINE MULTI-COMPONENT 428.00 LIN FT $1.00 $428.00 $0.58 $248.24 $0.43 $184.04 $0.41 $175.48 $0.41 $175.48 77 2582.503 24" SOLID LINE MULTI-COMPONENT 283.00 LIN FT $10.00 $2,830.00 $5.88 $1,664.04 $7.90 $2,235.70 $7.65 $2,164.95 $7.64 $2,162.12 78 2582.503 4" DOUBLE SOLID LINE MULTI-COMPONENT 4103.00 LIN FT $1.50 $6,154.50 $1.16 $4,759.48 $0.86 $3,528.58 $0.82 $3,364.46 $0.82 $3,364.46 79 2582.518 PAVEMENT MESSAGE MULTI-COMPONENT 30.00 SQ FT $12.00 $360.00 $7.35 $220.50 $10.40 $312.00 $10.10 $303.00 $10.09 $302.70 Engineer's Estimate T. A. Schifsky Bituminous Roadways Park Construction Minnesota Paving and Materials Bolton & Menk, Inc. ITEM MNDOT APPROX. NO.SPEC NO.ITEM NOTES QUANT.UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT Engineer's Estimate T. A. Schifsky Bituminous Roadways Park Construction Minnesota Paving and Materials Bolton & Menk, Inc. 80 2582.518 CROSSWALK MULTI-COMPONENT 720.00 SQ FT $6.00 $4,320.00 $4.20 $3,024.00 $6.50 $4,680.00 $6.25 $4,500.00 $6.25 $4,500.00 TOTAL BASE BID $1,288,468.50 $1,277,585.49 $1,308,038.93 $1,475,799.09 $1,445,975.24 T.A. Schifsky Bituminous Roadways Park Construction Minnesota Paving and MaterialsEngineers Est H:\ARDH\0T1124965\1_Corres\A_Meetings\20220411 CC Meeting - Assessment Hearing & Contract Award\Award Construction Contract\124965_Award Recommendation Letter.docx March 15, 2022 Honorable Mayor and City Council City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: Snelling Avenue North Street & Utility Improvements City of Arden Hills, Minnesota City Project No. PW-20-0100 BMI Project No.: 0T1.124965 Dear Mayor and Council Members, Bids on the above-referenced project were opened on Wednesday, March 9, 2022. There were four bidders for the project; a tabulation of bids received, and a detailed bid abstract are enclosed. The low bidder on the project is T.A. Schifsky & Sons, Inc. with a bid of $1,277,585.49. The Engineer’s Estimate for the project was $1,288,468.50. T.A. Schifsky & Sons, Inc. has previous experience on projects of this size and complexity in the greater metro area. Based on T.A. Schifsky’s experience, acceptable bid prices, and the competitive bids the City received, we recommend the City of Arden Hills award the project to T.A. Schifsky & Sons, Inc. following the Special Assessment Hearing on April 11, 2022. If you have any questions regarding this award recommendation, please contact me at your convenience. Sincerely, Bolton & Menk, Inc. Brad Fisher, PE Project Manager Enclosures: Bid Tabulation & Bid Abstract cc: David Swearingen, City of Arden Hills, Public Works Director Commercial • Residential Streets • Parking Lots • Driveways • Patching Tennis Courts • Snowplowing • Sweeping Materials Decorative Rock • Class 5 • Recycle Black Dirt • Boulders for pick up only Hot & Cold Mix • Sand • Cement Rock Asphalt Since 1958 2370 Highway 36 East North Saint Paul, MN 55109 Phone: 651-777-1313 Fax: 651-777-7843 www.taschifsky.com T.A. Schifsky & Sons, Inc. is a family owned business. T.A. Schifsky started landscaping in the 1940s. He brought his sons into the business in the 1950s when he started blacktopping. In 1958 they built an asphalt plant at the current location in North St. Paul. The company is now in the fourth generation of the family. We have added a crushing operation to produce recycled base at the North St. Paul yard. We also own a 230 acre gravel pit located in May Township. There they have another crushing operation to process the material that is removed from the pit. T.A. Schifsky & Sons, Inc. is a supplier of asphalt, landscape rock, black dirt, landscape boulders, cement materials, and cold patch. In addition to retail sales the company also installs base and blacktop; doing jobs from driveways and parking lots to multi-million dollar municipal projects. T.A. Schifsky & Sons, Inc. has a reputation for quality products and workmanship. We look forward to providing competitive bids on projects. We operate using 4 paving crews, 1 milling crew, and 5 dirt crews on a daily basis. 1) City of Woodbury, 8301 Valley Creek Road, Woodbury, MN 5512 (651) 714-3593 2021 Roadway Rehab Project Woodbury- Preserve Area Utility work, Bit removal, asphalt paving $3,023,103.75 September 24th, 2021 Jeff Toutant (612) 720-6644 (Bolton and Menk) 2) City of Lino Lakes, 600 Town Center Pkwy, Lino lakes, MN 55014 (651) 982-2400 2021 Street Improvements Projects Various areas within city Storm Work, Gate Valves, Reconstruct Roads (SGP Utility Contractor) $2,180,005.23 August 31st, 2021 Kelsey Gelhar (763) 762-2801 ( WSB) 3) City of North St Paul, 2400 Margaret Street, North St Paul, MN 55109 (651) 747-2400 2020 Street and Utility Improvement 7th Street Utility work, Street Reconstruction (SGP Utility Contractor) $4,256,376.67 June 30th, 2021 Paul Kyle (612) 360-1310 (WSB) 4) City of Maplewood, 1830 County Rd B East, Maplewood, MN 55109 (651) 249-2000 Ferndale- Ivy Area Street Improvements Utility Work, Street Reconstruction $3,586,720.38 September 30th, 2018 Jon Jarosch (651) 249-2405 (City Engineer) 5) City of Maplewood, 1830 County Rd B East, Maplewood, MN 55109 (651) 249-2000 Maplewood/Nebraska Area Street Improvements Utility Work, Street Reconstruction $1,632,490.79 September 30th, 2021 Jon Jarosch (651) 249-2405 (City Engineer) To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-020 RESOLUTION ACCEPTING BID AND AUTHORIZING AWARD OF CONTRACT FOR THE SNELLING AVENEUE NORTH STREET AND UTILITY IMPROVEMENT PROJECT WHEREAS, pursuant to an advertisement for bids for the Snelling Avenue North Street and Utility Improvement Project, the improvement of Snelling Avenue North, Cummings Lane, and a portion of Bussard Court, bids were received, opened, and tabulated according to the law, and the following bids were received complying with the advertisement: T.A. Schifsky & Sons, Inc. $1,277,585.49 Bituminous Roadways $1,308,038.93 Minnesota Paving and Materials $1,445,975.24 Park Construction Company $1,475,799.09 and; WHEREAS, T.A. Schifsky & Sons, Inc. of North St. Paul, Minnesota, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into the attached contract with T.A. Schifsky & Sons, Inc. of North St. Paul, Minnesota in the name of the City of Arden Hills for the Snelling Avenue North Street and Utility Improvement Project according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11TH DAY OF APRIL, 2022. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk