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Home My WebLink About04-25-22-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting. RESPONSE TO PUBLIC INQUIRIES Public Inquiry Response From April 11, 2022 City Council Meeting Dave Perrault, City Administrator MEMO DP.PDF PUBLIC PRESENTATIONS Proclamation Recognizing May 15 -21, 2022 As National Public Works Week Mayor Grant MEMO.PDF ATTACHMENT A.PDF STAFF COMMENTS Transportation Update David Swearingen, Public Works Director/City Engineer MEMO.PDF APPROVAL OF MINUTES April 11, 2022 Regular City Council 04 -11 -22 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve First Quarter Financials Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve 2023 Budget Calendar Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Impound Services Agreement With Animal Humane Society Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 31, 2022, And Concluding On Friday, September 2, 2022 Julie Hanson, City Clerk MEMO.PDF Motion To Approve Resolution 2022 -021 Accepting Donation From Arden Hills Foundation (Floral Park Bench) Joe Vaughan, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2022 -022 Appointing Kerri Seemann To The PTRC Joe Vaughan, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2021 State Of Minnesota Institution Community Work Crew (ICWC) Program Contract David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Sewer Line Ownership, Operation And Maintenance Agreement With The City Of Mounds View And Ramsey County (TCAAP) David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2022 -027 Accepting Donation From Arden Hills Foundation (Plaque) Joe Vaughan, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of City Representative To Lake Johanna Fire Department Headquarters JPA Dave Perrault, City Administrator MEMO.PDF Motion To Approve Resolution 2022 -028 Affirming Allocation Of American Rescue Plan Act (ARPA) Revenues For Water Infrastructure On 2021 PMP Street And Utility Improvement Project Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Arden Oaks Street Improvements Project Draft Special Assessments David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Planning Case 22 -006 –Vacation Easement –Scannell Properties Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Planning Case 22 -003 –Conditional Use Permit –1682 Wedgewood Circle Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF NEW BUSINESS Resolution 2022 -023 Adopting Special Assessment Roll –Arden Oaks Street Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -024 Accepting Bid And Authorizing Award Of Contract To Astech Corporation –Arden Oaks Street Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -025 –Planning Case 22 -006 –Vacation Easement –Scannell Properties Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -026 –Planning Case 22 -003 –Conditional Use Permit –1682 Wedgewood Circle CUP Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Steve Scott David Radziej Regular City Council Agenda April 25, 2022 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 3.A. Documents: 4. 4.A. Documents: 5. 5.A. Documents: 6. 6.A. Documents: 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 7.D. Documents: 7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 7.K. Documents: 7.L. Documents: 8. 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 10.A. Documents: 10.B. Documents: 10.C. Documents: 10.D. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From April 11, 2022 City Council Meeting Dave Perrault, City Administrator MEMO DP.PDF PUBLIC PRESENTATIONS Proclamation Recognizing May 15 -21, 2022 As National Public Works Week Mayor Grant MEMO.PDF ATTACHMENT A.PDF STAFF COMMENTS Transportation Update David Swearingen, Public Works Director/City Engineer MEMO.PDF APPROVAL OF MINUTES April 11, 2022 Regular City Council 04 -11 -22 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve First Quarter Financials Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve 2023 Budget Calendar Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Impound Services Agreement With Animal Humane Society Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 31, 2022, And Concluding On Friday, September 2, 2022 Julie Hanson, City Clerk MEMO.PDF Motion To Approve Resolution 2022 -021 Accepting Donation From Arden Hills Foundation (Floral Park Bench) Joe Vaughan, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2022 -022 Appointing Kerri Seemann To The PTRC Joe Vaughan, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2021 State Of Minnesota Institution Community Work Crew (ICWC) Program Contract David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Sewer Line Ownership, Operation And Maintenance Agreement With The City Of Mounds View And Ramsey County (TCAAP) David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2022 -027 Accepting Donation From Arden Hills Foundation (Plaque) Joe Vaughan, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of City Representative To Lake Johanna Fire Department Headquarters JPA Dave Perrault, City Administrator MEMO.PDF Motion To Approve Resolution 2022 -028 Affirming Allocation Of American Rescue Plan Act (ARPA) Revenues For Water Infrastructure On 2021 PMP Street And Utility Improvement Project Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Arden Oaks Street Improvements Project Draft Special Assessments David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Planning Case 22 -006 –Vacation Easement –Scannell Properties Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Planning Case 22 -003 –Conditional Use Permit –1682 Wedgewood Circle Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF NEW BUSINESS Resolution 2022 -023 Adopting Special Assessment Roll –Arden Oaks Street Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -024 Accepting Bid And Authorizing Award Of Contract To Astech Corporation –Arden Oaks Street Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -025 –Planning Case 22 -006 –Vacation Easement –Scannell Properties Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -026 –Planning Case 22 -003 –Conditional Use Permit –1682 Wedgewood Circle CUP Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda April 25, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A. Documents: 4. 4.A. Documents: 5. 5.A. Documents: 6. 6.A. Documents: 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 7.D. Documents: 7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 7.K. Documents: 7.L. Documents: 8. 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 10.A. Documents: 10.B. Documents: 10.C. Documents: 10.D. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From April 11, 2022 City Council Meeting Dave Perrault, City AdministratorMEMO DP.PDFPUBLIC PRESENTATIONSProclamation Recognizing May 15 -21, 2022 As National Public Works WeekMayor GrantMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSTransportation UpdateDavid Swearingen, Public Works Director/City EngineerMEMO.PDFAPPROVAL OF MINUTESApril 11, 2022 Regular City Council04-11 -22 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDF Motion To Approve First Quarter Financials Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve 2023 Budget Calendar Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Impound Services Agreement With Animal Humane Society Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 31, 2022, And Concluding On Friday, September 2, 2022 Julie Hanson, City Clerk MEMO.PDF Motion To Approve Resolution 2022 -021 Accepting Donation From Arden Hills Foundation (Floral Park Bench) Joe Vaughan, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2022 -022 Appointing Kerri Seemann To The PTRC Joe Vaughan, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2021 State Of Minnesota Institution Community Work Crew (ICWC) Program Contract David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Sewer Line Ownership, Operation And Maintenance Agreement With The City Of Mounds View And Ramsey County (TCAAP) David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2022 -027 Accepting Donation From Arden Hills Foundation (Plaque) Joe Vaughan, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of City Representative To Lake Johanna Fire Department Headquarters JPA Dave Perrault, City Administrator MEMO.PDF Motion To Approve Resolution 2022 -028 Affirming Allocation Of American Rescue Plan Act (ARPA) Revenues For Water Infrastructure On 2021 PMP Street And Utility Improvement Project Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Arden Oaks Street Improvements Project Draft Special Assessments David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Planning Case 22 -006 –Vacation Easement –Scannell Properties Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Planning Case 22 -003 –Conditional Use Permit –1682 Wedgewood Circle Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF NEW BUSINESS Resolution 2022 -023 Adopting Special Assessment Roll –Arden Oaks Street Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -024 Accepting Bid And Authorizing Award Of Contract To Astech Corporation –Arden Oaks Street Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -025 –Planning Case 22 -006 –Vacation Easement –Scannell Properties Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -026 –Planning Case 22 -003 –Conditional Use Permit –1682 Wedgewood Circle CUP Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda April 25, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:6.6.A.Documents:7.7.A.Documents: 7.B. Documents: 7.C. Documents: 7.D. Documents: 7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 7.K. Documents: 7.L. Documents: 8. 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 10.A. Documents: 10.B. Documents: 10.C. Documents: 10.D. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From April 11, 2022 City Council Meeting Dave Perrault, City AdministratorMEMO DP.PDFPUBLIC PRESENTATIONSProclamation Recognizing May 15 -21, 2022 As National Public Works WeekMayor GrantMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSTransportation UpdateDavid Swearingen, Public Works Director/City EngineerMEMO.PDFAPPROVAL OF MINUTESApril 11, 2022 Regular City Council04-11 -22 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve First Quarter FinancialsGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Approve 2023 Budget CalendarGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFMotion To Approve Impound Services Agreement With Animal Humane SocietyDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 31, 2022, And Concluding On Friday, September 2, 2022Julie Hanson, City ClerkMEMO.PDFMotion To Approve Resolution 2022 -021 Accepting Donation From Arden Hills Foundation (Floral Park Bench)Joe Vaughan, Recreation SupervisorMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2022 -022 Appointing Kerri Seemann To The PTRCJoe Vaughan, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2021 State Of Minnesota Institution Community Work Crew (ICWC) Program Contract David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Sewer Line Ownership, Operation And Maintenance Agreement With The City Of Mounds View And Ramsey County (TCAAP) David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2022 -027 Accepting Donation From Arden Hills Foundation (Plaque) Joe Vaughan, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of City Representative To Lake Johanna Fire Department Headquarters JPA Dave Perrault, City Administrator MEMO.PDF Motion To Approve Resolution 2022 -028 Affirming Allocation Of American Rescue Plan Act (ARPA) Revenues For Water Infrastructure On 2021 PMP Street And Utility Improvement Project Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Arden Oaks Street Improvements Project Draft Special Assessments David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Planning Case 22 -006 –Vacation Easement –Scannell Properties Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Planning Case 22 -003 –Conditional Use Permit –1682 Wedgewood Circle Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF NEW BUSINESS Resolution 2022 -023 Adopting Special Assessment Roll –Arden Oaks Street Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -024 Accepting Bid And Authorizing Award Of Contract To Astech Corporation –Arden Oaks Street Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -025 –Planning Case 22 -006 –Vacation Easement –Scannell Properties Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -026 –Planning Case 22 -003 –Conditional Use Permit –1682 Wedgewood Circle CUP Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda April 25, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:6.6.A.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E.Documents:7.F.Documents:7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 7.K. Documents: 7.L. Documents: 8. 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 10.A. Documents: 10.B. Documents: 10.C. Documents: 10.D. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From April 11, 2022 City Council Meeting Dave Perrault, City AdministratorMEMO DP.PDFPUBLIC PRESENTATIONSProclamation Recognizing May 15 -21, 2022 As National Public Works WeekMayor GrantMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSTransportation UpdateDavid Swearingen, Public Works Director/City EngineerMEMO.PDFAPPROVAL OF MINUTESApril 11, 2022 Regular City Council04-11 -22 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve First Quarter FinancialsGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Approve 2023 Budget CalendarGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFMotion To Approve Impound Services Agreement With Animal Humane SocietyDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 31, 2022, And Concluding On Friday, September 2, 2022Julie Hanson, City ClerkMEMO.PDFMotion To Approve Resolution 2022 -021 Accepting Donation From Arden Hills Foundation (Floral Park Bench)Joe Vaughan, Recreation SupervisorMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2022 -022 Appointing Kerri Seemann To The PTRCJoe Vaughan, Recreation SupervisorMEMO.PDFATTACHMENT A.PDFMotion To Approve 2021 State Of Minnesota Institution Community Work Crew (ICWC) Program ContractDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Sewer Line Ownership, Operation And Maintenance Agreement With The City Of Mounds View And Ramsey County (TCAAP)David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2022 -027 Accepting Donation From Arden Hills Foundation (Plaque)Joe Vaughan, Recreation SupervisorMEMO.PDFATTACHMENT A.PDFMotion To Approve Appointment Of City Representative To Lake Johanna Fire Department Headquarters JPADave Perrault, City AdministratorMEMO.PDFMotion To Approve Resolution 2022 -028 Affirming Allocation Of American Rescue Plan Act (ARPA) Revenues For Water Infrastructure On 2021 PMP Street And Utility Improvement ProjectGayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Arden Oaks Street Improvements Project Draft Special Assessments David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Planning Case 22 -006 –Vacation Easement –Scannell Properties Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Planning Case 22 -003 –Conditional Use Permit –1682 Wedgewood Circle Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF NEW BUSINESS Resolution 2022 -023 Adopting Special Assessment Roll –Arden Oaks Street Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -024 Accepting Bid And Authorizing Award Of Contract To Astech Corporation –Arden Oaks Street Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -025 –Planning Case 22 -006 –Vacation Easement –Scannell Properties Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -026 –Planning Case 22 -003 –Conditional Use Permit –1682 Wedgewood Circle CUP Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda April 25, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:6.6.A.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E.Documents:7.F.Documents:7.G.Documents:7.H.Documents:7.I.Documents:7.J.Documents:7.K.Documents:7.L.Documents: 8. 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 10.A. Documents: 10.B. Documents: 10.C. Documents: 10.D. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From April 11, 2022 City Council Meeting Dave Perrault, City AdministratorMEMO DP.PDFPUBLIC PRESENTATIONSProclamation Recognizing May 15 -21, 2022 As National Public Works WeekMayor GrantMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSTransportation UpdateDavid Swearingen, Public Works Director/City EngineerMEMO.PDFAPPROVAL OF MINUTESApril 11, 2022 Regular City Council04-11 -22 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve First Quarter FinancialsGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Approve 2023 Budget CalendarGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFMotion To Approve Impound Services Agreement With Animal Humane SocietyDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 31, 2022, And Concluding On Friday, September 2, 2022Julie Hanson, City ClerkMEMO.PDFMotion To Approve Resolution 2022 -021 Accepting Donation From Arden Hills Foundation (Floral Park Bench)Joe Vaughan, Recreation SupervisorMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2022 -022 Appointing Kerri Seemann To The PTRCJoe Vaughan, Recreation SupervisorMEMO.PDFATTACHMENT A.PDFMotion To Approve 2021 State Of Minnesota Institution Community Work Crew (ICWC) Program ContractDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Sewer Line Ownership, Operation And Maintenance Agreement With The City Of Mounds View And Ramsey County (TCAAP)David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2022 -027 Accepting Donation From Arden Hills Foundation (Plaque)Joe Vaughan, Recreation SupervisorMEMO.PDFATTACHMENT A.PDFMotion To Approve Appointment Of City Representative To Lake Johanna Fire Department Headquarters JPADave Perrault, City AdministratorMEMO.PDFMotion To Approve Resolution 2022 -028 Affirming Allocation Of American Rescue Plan Act (ARPA) Revenues For Water Infrastructure On 2021 PMP Street And Utility Improvement ProjectGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSArden Oaks Street Improvements Project Draft Special AssessmentsDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFPlanning Case 22 -006 –Vacation Easement –Scannell PropertiesJessica Jagoe, City PlannerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFPlanning Case 22 -003 –Conditional Use Permit –1682 Wedgewood Circle Jessica Jagoe, City PlannerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFATTACHMENT H.PDFATTACHMENT I.PDFNEW BUSINESS Resolution 2022 -023 Adopting Special Assessment Roll –Arden Oaks Street Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -024 Accepting Bid And Authorizing Award Of Contract To Astech Corporation –Arden Oaks Street Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -025 –Planning Case 22 -006 –Vacation Easement –Scannell Properties Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Resolution 2022 -026 –Planning Case 22 -003 –Conditional Use Permit –1682 Wedgewood Circle CUP Jessica Jagoe, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda April 25, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:6.6.A.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E.Documents:7.F.Documents:7.G.Documents:7.H.Documents:7.I.Documents:7.J.Documents:7.K.Documents:7.L.Documents:8.9.9.A.Documents:9.B.Documents:9.C.Documents:10. 10.A. Documents: 10.B. Documents: 10.C. Documents: 10.D. Documents: 11. 12. Page 1 of 1 RESPONSE TO PUBLIC INQUIRIES – 3A MEMORANDUM DATE: TO: FROM: April 25, 2022 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator SUBJECT: Public Inquiry Response from April 11, 2022 City Council meeting Budgeted Amount: Actual Amount: Funding Source: $ $ $ Background A verbal response will be provided at the April 25, 2022 City Council meeting. Page 1 of 1 DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Public Works Director/City Engineer SUBJECT: Proclamation Recognizing May 15-21, 2022 as National Public Works Week Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider • Adopting a Proclamation recognizing May 15-21, 2022 as National Public Works Week in Arden Hills. Background/Discussion National Public Works Week is a celebration of thousands of men and women in North America who provide and maintain the infrastructure and services collectively known as public works. Instituted as a public education campaign by the American Public Works Association in 1960, the weeklong celebration calls attention to the importance of public works. This year’s theme is “Ready & Resilient”, and it showcases the superheroes that lie within each and every Public Works professional ~ always READY to serve their community and RESILIENT as ever in their abilities to pick themselves up off the ground after encountering challenges. Our Public Works employees take great pride in their work. The week of May 15-21, 2022 honors these professionals who serve the public good every day with quiet dedication. Budget Impact None Attachments Attachment A: Proclamation PUBLIC PRESENTATION – 4A MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA PROCLAMATION To recognize May 15-21, 2022 as National Public Works Week WHEREAS, public works services provided in our community are an integral part of our citizens’ everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction, are vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform, THEREFORE, BE IT RESOLVED that the ARDEN HILLS CITY COUNCIL formally designates May 15-21, 2022, as National Public Works Week in THE CITY OF ARDEN HILLS, and calls upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. __________________________ ___________________________ David Grant, Mayor Brenda Holden, Councilmember ___________________________ ___________________________ Fran Holmes, Councilmember Steve Scott, Councilmember ___________________________ David Radziej, Councilmember Page 1 of 1 STAFF COMMENTS – 5A MEMORANDUM DATE: TO: FROM: April 25, 2022 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator David Swearingen, Interim Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Approved: April 25, 2022 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 11, 2022 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, David Radziej, and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; City Planner Jessica Jagoe; Finance Director Gayle Bauman; Assistant Public Works Director Lucas Miller; City Clerk Julie Hanson; and Brad Fisher, Bolton & Menk (Consultant) PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to approve the meeting agenda as presented. The motion carried (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Chris Hughes, 3515 Snelling Avenue North, stated he was a member of the One and All Arden Hills Group. He explained one of the goals of this group was to advocate for an increase in the amount of affordable housing in the City. He discussed the Metropolitan Council’s affordable housing goals for the City and how they relate to the TCAAP project. He asked what the City’s plan was to meet Met Council’s affordable housing goals and questioned what the City was actively doing to show progress towards this goal. He also asked why the Council is opposed to the County’s affordability goals. Gregg Larson, 3377 North Snelling Avenue, stated last October he asked why the Council opposed more housing units and affordability within Rice Creek Commons. He explained despite numerous requests, he has not received a response as to the reasons. He discussed the City’s ARDEN HILLS CITY COUNCIL – APRIL 11, 2022 2 AUAR, previous expenditures on TCAAP, and what his beliefs are on how the Council viewed affordability. He reported the Ramsey County Court pleadings from the 2019 case against Arden Hills states the City was opposed to having a Costco store as a commercial anchor for Rice Creek Commons. He indicated one City Councilmember was quoted as saying, “the opposition was because some of Costco’s clients are people we don’t want in the community”. He discussed the demographics of Costco members. He questioned who among the Councilmembers could offer an explanation and who were the people not wanted in the community. 3. RESPONSE TO PUBLIC INQUIRIES None. 4. STAFF COMMENTS None. 5. APPROVAL OF MINUTES A. March 14, 2022, Regular City Council B. March 21, 2022, City Council Work Session C. March 21, 2022, Special City Council Councilmember Scott noted he sent staff a couple of minor changes to the March 14, 2022 Regular City Council minutes. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the March 14, 2022, Regular City Council meeting minutes as amended; and the March 21, 2022, City Council Work Session minutes and March 21, 2022, Special City Council meeting minutes as presented. The motion carried (5-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Updated Emerald Ash Borer (EAB) Management Plan C. Motion to Approve Agreement for Professional Services – Rainbow Tree Care D. Motion to Approve Payment No. 9 to Air Express, Inc. – City Hall HVAC Replacement Project E. Motion to Approve Resolution 2022-017 Approving LG230 Application to Conduct Off-Site Gambling for Merrick, Inc. at Flaherty’s MOTION: Councilmember Radziej moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 7. PULLED CONSENT ITEMS ARDEN HILLS CITY COUNCIL – APRIL 11, 2022 3 None. 8. PUBLIC HEARINGS A. Quarterly Special Assessments for Delinquent Utilities Finance Director Bauman stated water customers whose account is 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Mayor Grant opened the public hearing at 7:12 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:13 p.m. B. Snelling Avenue North Street and Utility Improvements Project Draft Special Assessment Roll Public Works Director/City Engineer Swearingen stated a calculation error was found during last minute review for the proposed assessments for the Snelling Avenue North Street improvement project. He reported the proposed assessments did not include overhead costs. He noted the current rates were based on the as bid construction street costs with assessments totaling $140,409. He explained the feasibility report had the assessments based on total costs which include construction plus overhead. He reported the total special assessments for the project should be $178,281. At this point, the Council has two options for the assessment hearing. He noted staff could be directed to reissue notices to the property owners with the updated assessment rate calling for a future hearing date, such as May 9. He indicated another option would be to elect the assessment rate at the previously identified lower rate. Councilmember Radziej supported the matter being tabled to the May 9 City Council meeting. Mayor Grant concurred. Councilmember Scott indicated this was an error on the City’s part and with the cost pressures on everyone at this time, he would like to move forward as is with the previously identified lower rate. Councilmember Holden commented she wanted the assessments to be fair and noted all of the residents on Arden Oak Street would be paying for overhead and construction costs while the residents on Snelling Avenue would only be paying for construction costs if this matter were to move forward as is. She indicated if this was a stand alone project she could support moving forward, but because there were two projects, she wanted the City to be fair. Councilmember Scott thanked Councilmember Holden for her comment and noted he would like to withdraw his objection. Councilmember Holmes supported the Council tabling action on this item. ARDEN HILLS CITY COUNCIL – APRIL 11, 2022 4 Mayor Grant opened the public hearing at 7:19 p.m. Chris Hughes, 3515 Snelling Avenue North, commented the 16% increase and a comment from the Council that this was a nominal amount. Councilmember Holmes noted that she had said that the increase was not a nominal amount. Gregg Larson, 3377 North Snelling Avenue, complimented City staff for his efforts on this plan noting it accommodated the residents that live on Snelling Avenue. He suggested the Council consider bonding for street and trail improvement projects versus paying for them in full. He commented on the miscalculation and how the $1,600 increase would impact the homeowners living on Snelling Avenue. He encouraged City staff to revisit the cost for other reclamation projects that were completed in Arden Hills to see if this project was comparable. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:21 p.m. Mayor Grant asked what the cost difference would be for the residents living on Snelling Avenue. Public Works Director/City Engineer Swearingen estimated the difference per lot would be $1,023 and not $1,600. Councilmember Holden thanked staff for thinking outside the box on this project, for finding a way to install a sidewalk and for working with the residents along Snelling Avenue. Further discussion ensued regarding previous reclamation projects completed in Arden Hills. Public Works Director/City Engineer Swearingen stated the storm sewer layout would not be changing with this project. He indicated the curb cuts would allow crossing areas for the turtles in this area. 9. NEW BUSINESS A. Resolution 2022-018 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Mayor Grant stated this item was introduced under Item 8A. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adopt Resolution 2022-018 – Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities. The motion carried (5-0). B. Resolution 2022-019 Adopting Special Assessments Roll – Snelling Avenue North Street and Utility Improvements Project Mayor Grant indicated a motion to table would be in order for this item. ARDEN HILLS CITY COUNCIL – APRIL 11, 2022 5 MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to table action on the Special Assessments Roll for the Snelling Avenue North Street and Utility Improvements Project to the May 9, 2022 City Council meeting. The motion carried (5-0). C. Resolution 2022-020 Accepting Bid and Authorizing Award of Contract to T.A. Schifsky & Sons, Inc. – Snelling Avenue North Street and Utility Improvements Project Public Works Director/City Engineer Swearingen stated on February 14, 2022, the City Council approved plans & specifications and ordered advertisement for bids for the Snelling Avenue North Street and Utility Improvement Project located along Snelling Avenue North from Trunk Highway 51 to County Road E, Cummings Lane, and Bussard Court from Snelling Avenue North to 100-Feet West of Snelling Avenue North. The proposed improvements include bituminous paving, curb and gutter installation, storm water improvements, watermain improvements, sanitary sewer improvements and construction of a 10-foot wide bituminous trail along the west side of the entire length of Snelling Avenue North. Pursuant of Resolution 2022- 005 bids were opened on March 9, 2022. It was noted four bids for the project were received. A full bid tabulation and the detailed bid tab was reviewed with the Council. Public Works Director/City Engineer Swearingen reported the low bid of $1,277,585.49, received from T.A. Schifsky & Sons, Inc., compares favorably with the construction engineer’s estimate which is $1,289,000. T.A. Schifsky & Sons, Inc. has completed similar projects successfully in the metro area along with completing the paving portion of the City’s 2021 PMP. Bolton & Menk recommended awarding the project to T.A. Schifsky & Sons, Inc. as the lowest responsible/responsive bidder. Staff recommends adoption of Resolution 2022-020. Staff commented further on the project timeline and noted Bolton & Menk would be assisting the City with keeping residents informed on this project. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adopt Resolution 2022-020 Accepting Bid and Authorizing Award of Contract to T.A. Schifsky & Sons, Inc. – Snelling Avenue North Street and Utility Improvements Project. The motion carried (5-0). 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Radziej thanked staff for providing a tour of the Public Works facility. Councilmember Scott asked if City streets were still being swept. Public Works Director/City Engineer Swearingen stated the City was still completing the spring street sweeping as weather allows. ARDEN HILLS CITY COUNCIL – APRIL 11, 2022 6 Councilmember Holmes encouraged residents to read the upcoming Arden Hills Notes in order to learn about connections the city has to Ukraine. Councilmember Holmes reported she was looking forward to discussing food trucks at the Monday, April 18 Council work session. Councilmember Holmes requested an update on the City Hall parking lot improvement project. Public Works Director/City Engineer Swearingen discussed the timing for this project and noted the majority of the work would be done on the weekends so as not to disrupt parking at City Hall. Councilmember Holden questioned when the load limits would be lifted on City streets. Public Works Director/City Engineer Swearingen reported this was all weather dependent and until the frost comes out of the ground the limits cannot be lifted. He noted the City follows MNDOT recommendations when it comes to load limits. Councilmember Holden expressed concern with the amount of money the City has allegedly spent on TCAAP. She reported the City may have spent $4 million, but Ryan reimbursed the City for these dollars. City Administrator Perrault stated the $4 million number is reflective of expenses from 1995. He indicated the City has been reimbursed for a substantial proportion for these dollars. Mayor Grant reported the spring egg hunt would be held on Saturday, April 16 at 10:30 a.m. at Cummings Park. Mayor Grant reviewed two slides with the Council showing COVID numbers and he thanked the Council and staff for their patience while holding virtual meetings over the past few months. ADJOURN MOTION: Councilmember Holden moved and Councilmember Radziej seconded a motion to adjourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 7:41 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 7A MEMORANDUM DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following:  Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Memo Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2022 Payroll #8 $86,569.59 Total Payroll $86,569.59 Paid Claims - 03/31/2022 ACH & 04/02/2022-04/15/2022 (Check Nos. 50846-50879 and ACH Checks) $391,449.97 Total Accounts Payable $391,449.97 Total Claims $478,019.56 CITY OF ARDEN HILLS PAYROLL # 8 CHECKS DATED: 04/15/22 Biweekly: 03/26/22 - 04/08/22 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,948.25 EFT SIT 2,989.50 EFT FICA Oasdi 4,521.77 EFT FICA Medicare 1,057.51 EFT TOTAL TAXES 15,517.03 Health Premium 1,751.01 A/P Check* Dental Premium 200.36 A/P Check* FSA Health Care Reimb. 50.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 2,001.37 HSA Health Saving 390.00 Health Care Savings Plan-Retirement EFT Health Care Savings Plan-2%EFT Health Care Savings Plan-4%EFT TOTAL HEALTH SAVINGS 390.00 PERA 4,507.02 EFT ICMA 2,399.24 EFT Central Pension Fund-Union 1,536.00 A/P Check* MN State Retirement System 1,302.59 EFT TOTAL RETIREMENT 9,744.85 IUOE 49 Dues (Union) 140.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 24.00 A/P Check* Life/Addl/Dep Life 47.39 A/P Check* Life/Addl non-tax 9.60 A/P Check* UNUM 19.51 A/P Check* AFLAC 22.76 EFT TOTAL VOLUNTARY 263.26 Total Employee Deductions 27,916.51 Net Payroll 0.00 Direct Deposit 47,439.01 EFT Gross Payroll Tie-Out 75,355.52 Plus City Paid Benefit 11,214.07 TOTAL PAYROLL COST 86,569.59 FICA TIE-OUT Gross Payroll 75,355.52 Less Total FSA 2,001.37 Less Total H.SA 390.00 Less Voluntary Ins 32.36 Net P/R Subject to FICA 72,931.79 FICA Oasdi @ 6.20% 4,521.77 FICA Medicare @ 1.45% 1,057.51 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. CITY BENEFIT 4,521.77 1,057.51 5,579.28 0.00 0.00 0.00 0.00 0.00 5,200.39 434.40 5,634.79 0.00 0.00 Accounts Payable User: Printed: gayle.bauman 4/6/2022 3:49 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription ACH001 US BANK 03/31/2022ACH BAUMG32022 AMZN MKTP US*1B2JJ79O2-printer 498.00 BAUMG32022 INT'L CODE COUNCIL INC-books 214.70 BAUMG32022 MINNESOTA GOVERNMENT FINA-membership 70.00 BAUMG32022 MINNESOTA GOVERNMENT FINA-membership 70.00 BAUMG32022 AMZN MKTP US*1I0S67SB2-phone case 23.98 BAUMG32022 WILLSCOT MOBILE MINI-warming house 2/28-3/27 907.99 CHRIM32022 CHETS SHOES - CP CIRCLE P 153.23 FRIDJ32022 MNAWWA-training 310.00 FRIDJ32022 MNAWWA-training 310.00 FRIDJ32022 U OF M CONTLEARNING-tree certification 50.00 FRIDJ32022 AMZN MKTP US*1I5OF65H2-city hall signs 71.30 FRIDJ32022 AMERICAN PUBLIC WORKS-poster 22.25 FRIDJ32022 AMZN MKTP US*8Z7TL4D83-recreation supplies 99.95 HANSJ32022 TWIN CITIES NORTH CHAMBE-training 20.00 MIKAT32022 ST CLOUD PARKMOBILE-parking 8.25 MIKAT32022 APPLE.COM/BILL-storage 0.99 MIKAT32022 ST CLOUD PARKMOBILE-parking 7.25 MIKAT32022 ST CLOUD PARKMOBILE-parking 7.25 MOONJ32022 METAL SUPERMARKETS ROSEVI-water supplies 71.65 PERRD32022 TWIN CITIES NORTH CHAMBE-training 20.00 REBATE32022 US BANK REBATE -372.27 VAUGJ32022 WWW.PEACHJAR.COM-online flyer posting 25.00 2,589.52Total for this ACH Check for Vendor ACH001: ACH002 AFLAC 03/31/2022ACH 619596 Insurance Premiums- Mar 2022 45.52 45.52Total for this ACH Check for Vendor ACH002: ACH005 MINNESOTA REVENUE-SALES & USE TAX03/31/2022ACH 22022 Feb Sales/Use Tax 0.26 22022 Feb Sales/Use Tax 6.61 22022 Feb Sales/Use Tax 13.74 22022 Feb Sales/Use Tax -0.61 20.00Total for this ACH Check for Vendor ACH005: 2,655.04Total for 3/31/2022: Report Total (3 checks): 2,655.04 Page 1AP Checks by Date - Detail by Check Date (4/6/2022 3:49 PM) Accounts Payable User: Printed: gayle.bauman 4/18/2022 12:18 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0189 GOPHER STATE ONE CALL 04/08/2022ACH 2030185 March Locates 51.30 2030185 March Locates 51.30 2030185 March Locates 51.30 153.90Total for this ACH Check for Vendor 0189: 0220 MINNESOTA DEPT OF LABOR & INDUSTRY04/08/2022ACH ABR0281034X 50430 Pressure Vessel Registration 10.00 10.00Total for this ACH Check for Vendor 0220: 0243 METROPOLITAN COUNCIL-WASTE WATER04/08/2022ACH 0001137713 Waste Water - May 68,098.24 68,098.24Total for this ACH Check for Vendor 0243: 0285 XCEL ENERGY 04/08/2022ACH 773293773 02/15/22-03/17/22 269.91 773293773 02/15/22-03/17/22 1,755.46 773293773 02/15/22-03/17/22 1,274.89 773293773 02/15/22-03/17/22 2,621.97 773293773 02/15/22-03/17/22 1,920.40 773293773 02/15/22-03/17/22 2,569.76 773293773 02/15/22-03/17/22 64.50 10,476.89Total for this ACH Check for Vendor 0285: 0292 OXYGEN SERVICE COMPANY INC 04/08/2022ACH 0003519647 March Rental 31.25 31.25Total for this ACH Check for Vendor 0292: 0319 CITY OF ROSEVILLE 04/08/2022ACH 0230805 IT Support - April 7,535.16 7,535.16Total for this ACH Check for Vendor 0319: 0922 NINENORTH 04/08/2022ACH 2022-045 March Production 658.83 658.83Total for this ACH Check for Vendor 0922: 10363 MINUTE MAKER SECRETARIAL 04/08/2022ACH M1461 3/21 Council Minutes 300.00 300.00Total for this ACH Check for Vendor 10363: 10476 TWIN CITIES COMMERCIAL CLEANERS04/08/2022ACH 0422T128 Janitorial Services-March 2,005.58 Page 1AP Checks by Date - Detail by Check Date (4/18/2022 12:18 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 2,005.58Total for this ACH Check for Vendor 10476: 1115 WSB & ASSOCIATES INC 04/08/2022ACH R-017880-000-10 GIS Consulting-January 1,536.00 1,536.00Total for this ACH Check for Vendor 1115: 12018 ACHEIVE SERVICES 04/08/2022ACH 28926 Document Shredding 105.50 105.50Total for this ACH Check for Vendor 12018: 1785 ECOTHYNK 04/08/2022ACH 040722 April UB Statement Processing 300.00 040722 April UB Statement Processing 300.00 040722 April UB Statement Processing 300.00 900.00Total for this ACH Check for Vendor 1785: 5587 CES IMAGING INC 04/08/2022ACH INV138410 March Rental 60.00 60.00Total for this ACH Check for Vendor 5587: 7501 KELLY & LEMMONS PA 04/08/2022ACH 57956 March Prosecution 4,447.79 4,447.79Total for this ACH Check for Vendor 7501: 8870 CHET'S SHOES INC 04/08/2022ACH LLC13372 Clothing Allowance - TM Boots 200.00 200.00Total for this ACH Check for Vendor 8870: alpi ALLEGRA PRINT & IMAGING INC 04/08/2022ACH 040522 Postage - April Newsletter 825.00 825.00Total for this ACH Check for Vendor alpi: FRID JEFF FRID 04/08/2022ACH 040422 Mileage Reimbursement 23.40 23.40Total for this ACH Check for Vendor FRID: toii TOKLE INSPECTIONS INC 04/08/2022ACH 040122 March Electrical Services 2,138.04 2,138.04Total for this ACH Check for Vendor toii: 2597 AARP 04/08/202250846 040522 Driver Safety 4/5 205.00 205.00Total for Check Number 50846: advs ADVANTAGE SIGNS & GRAPHICS INC 04/08/202250847 00051225 Street Signs 826.06 826.06Total for Check Number 50847: 1033 COMCAST 04/08/202250848 0101030.0422 Service 04/03-05/02 108.35 98681.0422 Sevice 04/05-05/04 111.32 Page 2AP Checks by Date - Detail by Check Date (4/18/2022 12:18 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 219.67Total for Check Number 50848: AR-DIMK DIMKE EXCAVATING INC 04/08/202250849 Escrow refund-ROW 2021-00506-2 Pine Tree Dr 8,000.00 8,000.00Total for Check Number 50849: 10218 HR GREEN INC 04/08/202250850 151294R Gen Engineering-February 8,924.50 151294R Gen Eng speed limits-February 250.00 151294R Gen Eng SRTS grant-February 750.00 151294R Gen Eng streets-February 125.00 151295 Engineering-Feb PC21-019 #596 125.00 10,174.50Total for Check Number 50850: 10362 MARCO TECHNOLOGIES LLC 04/08/202250851 INV9800959 City Hall Parking Lot Camera Part 84.05 84.05Total for Check Number 50851: 3100 PROVIDENT LIFE AND ACCIDENT INS CO04/08/202250852 9672443.0322 March Premium 39.02 39.02Total for Check Number 50852: 10373 QUADIENT FINANCE USA INC 04/08/202250853 6418.033022 Postage 1,000.00 1,000.00Total for Check Number 50853: 0811 RAMSEY COUNTY 04/08/202250854 SHRFL-002055 Law Enforcement - April 2022 116,177.07 116,177.07Total for Check Number 50854: 3099 TRI STATE BOBCAT INC-LITTLE CANADA04/08/202250855 A01443 Bobcat Supplies #85460 653.50 653.50Total for Check Number 50855: 10208 WEST SHORE SERVICES INC 04/08/202250856 28600 Siren Service 393.71 393.71Total for Check Number 50856: 237,278.16Total for 4/8/2022: 0192 GRAINGER INC 04/15/2022ACH 9261257001 Tire Valve 26.57 9262290845 Supplies 119.14 9263858418 Push Broom 144.04 9264849556 Business Card Holder 30.84 9265432196 Double Seal Valve Cap 57.54 9269176401 Digital Clamp Meter 279.55 9270834972 Jack Handle Repalcement & Bent Feeler Gauge Set 60.14 9271902638 Wires 15.88 733.70Total for this ACH Check for Vendor 0192: Page 3AP Checks by Date - Detail by Check Date (4/18/2022 12:18 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0320 HEALTH PARTNERS INC 04/15/2022ACH 111993079 May Insurance 906.38 906.38Total for this ACH Check for Vendor 0320: 0327 STAPLES INC 04/15/2022ACH 3503599389 Supplies 9.29 3503599390 Supplies 62.16 3503599391 Supplies 21.98 3504111565 Supplies 29.99 123.42Total for this ACH Check for Vendor 0327: 0382 ICMA RETIREMENT TRUST - 106944 04/15/2022ACH PR Batch 00200.04.2022 ICMA Employer Percent 401PR Batch 00200.04.2022 ICMA Employer Percent 401 434.40 PR Batch 00200.04.2022 ICMA Employee Percent 401PR Batch 00200.04.2022 ICMA Employee Percent 401 376.48 810.88Total for this ACH Check for Vendor 0382: 0387 ICMA RETIREMENT TRUST #302482 04/15/2022ACH PR Batch 00200.04.2022 ICMA Employee DeductionPR Batch 00200.04.2022 ICMA Employee Deduction 1,774.54 PR Batch 00200.04.2022 ICMA Employee PercentPR Batch 00200.04.2022 ICMA Employee Percent 248.22 2,022.76Total for this ACH Check for Vendor 0387: 0453 CONTINENTAL RESEARCH CORP 04/15/2022ACH 0034741 Degreaser 255.00 255.00Total for this ACH Check for Vendor 0453: 1125 BOLTON & MENK INC 04/15/2022ACH 0286348 March Engineering-2022 Snelling 19,221.50 0286447 Lift Station 10 Rehab March 262.50 19,484.00Total for this ACH Check for Vendor 1125: 2851 MC TOOL & SAFETY SALES INC 04/15/2022ACH 013124 Clothing Allowance- MG 81.25 013124 Rain Jackets 107.50 188.75Total for this ACH Check for Vendor 2851: 4445 PIONEER RIM AND WHEEL CO 04/15/2022ACH 01CL0096 Breakaway w/ Charger #85306 187.23 187.23Total for this ACH Check for Vendor 4445: 4889 COMMUNITY FOOTWORKS 04/15/2022ACH 04062022 April Foot Care Clinic 316.00 316.00Total for this ACH Check for Vendor 4889: 491177sm STEPP MANUFACTURING CO INC 04/15/2022ACH 060799 Supplies 124.87 124.87Total for this ACH Check for Vendor 491177sm: 5587 CES IMAGING INC 04/15/2022ACH INV138672 April Rental 60.00 60.00Total for this ACH Check for Vendor 5587: 5665 METERING & TECHNOLOGY SOLUTION INC04/15/2022ACH Page 4AP Checks by Date - Detail by Check Date (4/18/2022 12:18 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 22661 Water Meters 2,356.90 22708 Water Meters 289.76 22713 Endpoints 268.80 2,915.46Total for this ACH Check for Vendor 5665: 6129 FAST SIGNS INC 04/15/2022ACH 204-57551 Nametag-JJ 18.00 18.00Total for this ACH Check for Vendor 6129: 8029 MMKR & CORP PA 04/15/2022ACH 51873 2021 Audit Services 2,185.00 51873 2021 Audit Services 2,185.00 51873 2021 Audit Services 2,185.00 51873 2021 Audit Services 1,146.00 51873 2021 Audit Services 2,185.00 51873 2021 Audit Services 2,469.00 12,355.00Total for this ACH Check for Vendor 8029: 8032 PACE ANALYTICAL FIELD SVC INC 04/15/2022ACH 1222-5748 March Drinking Water Survey 952.50 1222-5749 February Drinking Water Survey 972.50 1,925.00Total for this ACH Check for Vendor 8032: fptc FLEXIBLE PIPE TOOL COMPANY INC 04/15/2022ACH 27346 Nozzles 670.70 27346 Nozzles 670.70 27348 Sewer Parts Reterminate Pathfinder Cable 516.40 1,857.80Total for this ACH Check for Vendor fptc: 10453 AIR EXPRESS INC 04/15/202250857 031722 HVAC Pmt 9 13,774.05 13,774.05Total for Check Number 50857: 0131 BEISSWENGERS DO IT BEST 04/15/202250858 561128 Supplies 8.98 8.98Total for Check Number 50858: 10244 COMCAST BUSINESS INC 04/15/202250859 143923543 April Service 494.05 494.05Total for Check Number 50859: 10405 DALEY ELECTRIC LLC 04/15/202250860 220174 Hazelnut Warming House Wire Removal 115.00 115.00Total for Check Number 50860: 0176 FRATTALLONES HARDWARE INC 04/15/202250861 B94910/A Gauge Feeler 9.29 9.29Total for Check Number 50861: 0447 I.U.O.E LOCAL 49 BENEFIT FUND-INSURANCE04/15/202250862 BP3.0522 May Insurance 10,760.00 NB4.0522 May Insurance 1,527.00 Page 5AP Checks by Date - Detail by Check Date (4/18/2022 12:18 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 12,287.00Total for Check Number 50862: 0390 INT'L UNION OPERATING ENGINEERS-UNION DUES04/15/202250863 1200.0422 April Dues 280.00 280.00Total for Check Number 50863: UB*00544 KB INVEST LLC 04/15/202250864 Refund Check 012894-000, 1681 Brueberry Lane 128.00 128.00Total for Check Number 50864: 10448 MARCO TECHNOLOGIES LLC 04/15/202250865 468966320 Copier Contract 3/25-4/25 35.35 468966320 Copier Contract 3/25-4/25 200.36 235.71Total for Check Number 50865: 10492 MG SECURITY GROUP 04/15/202250866 22-02 Intruder Training 3/31 1,000.00 1,000.00Total for Check Number 50866: 10271 MN PEIP 04/15/202250867 1185315 May Insurance 12,717.42 12,717.42Total for Check Number 50867: AR-NORD1 NORD EXCAVATING 04/15/202250868 GE 2020-00925 Escrow refund-GE 2020-00925-1310 County Rd E W 2,999.40 2,999.40Total for Check Number 50868: 10408 PAULSON & CLARK ENGINEERING 04/15/202250869 22417 Mileage 3/18/22 14.80 14.80Total for Check Number 50869: 0330 PIONEER PRESS INC 04/15/202250870 0322572589 Snelling Ave Ad for Bids 124.08 0322572589 City Hall Parking Lot Ad for Bids 112.80 0322572589 Snelling Ave NPH Assessments 86.01 0322572589 PC 22-003 AR#634 54.52 0322572589 Arden Oaks NPH Assessments 75.20 0322572589 Arden Oaks Ad for Bids 105.75 558.36Total for Check Number 50870: 1208 PREMIUM WATERS INC 04/15/202250871 610207-03-22 March Water 35.98 613317-03-22 March Water 71.98 107.96Total for Check Number 50871: 0811 RAMSEY COUNTY 04/15/202250872 ECOM-009949 Fleet Support-March 24.96 ECOM-009985 CAD Services-March 2022 732.41 ECOM-010001 911 Dispatch Services-March 2022 4,418.27 5,175.64Total for Check Number 50872: 10238 ROADKILL ANIMAL CONTROL 04/15/202250873 Page 6AP Checks by Date - Detail by Check Date (4/18/2022 12:18 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0322 Animal Control-March 119.00 119.00Total for Check Number 50873: AR-ROBE ROBERTS MANAGEMENT GROUP LLC 04/15/202250874 PC17-008 Escrow refund-PC17-008 3845 Lexington Ave N landscaping 8,025.50 PC17-008 site Escrow refund-Lex Ph II site improvements 17-008 20,000.00 28,025.50Total for Check Number 50874: 6555 TKDA INC 04/15/202250875 002022001233 March Engineering-Arden Oaks St feasibility 4,102.31 002022001234 Arden Oaks St Design & Construction 13,272.51 17,374.82Total for Check Number 50875: 3099 TRI STATE BOBCAT INC-LITTLE CANADA04/15/202250876 A01629 Edge 62" 143.96 A01756 Scraper 217.32 A01757 Supplies #85453 1,868.26 2,229.54Total for Check Number 50876: 1161 VALLEY-RICH CO INC 04/15/202250877 30619 Water break-4398 Arden View Ct 9,130.20 9,130.20Total for Check Number 50877: 9755 VERIZON CONNECT NWF INC 04/15/202250878 OSV000002728472 March Service 323.80 323.80Total for Check Number 50878: UB*00543 DAVID or KELLY WALLACE 04/15/202250879 Refund Check 012406-000, 1470 Bussard Court 124.00 124.00Total for Check Number 50879: 151,516.77Total for 4/15/2022: Report Total (69 checks): 388,794.93 Page 7AP Checks by Date - Detail by Check Date (4/18/2022 12:18 PM) Page 1 of 2 CONSENT ITEM – 7B MEMORANDUM DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2022 1st Quarter Financials Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Quarterly budget to actual fund statements and investment portfolio detail for the City. All items need a simple majority for action unless otherwise noted. Background Investments - per the Investment Policy, our Benchmark Rate is the 4M plus Rate. At March 31, 2022 – this rate was 0.073% and our portfolio is averaging 1.77%. All of our investments are in government secured or government backed deposits. Utility billing cycles and CIP projects are taken into account when determining how much to invest and for how long. Basis of accounting – during the year, City books are kept on a cash basis which means that only items that are received are booked as revenue and items paid are booked as expenses. Adjustments for accruals, deferrals and other accounting requirements are made at year end. General Fund – The main source of revenue for the City is property taxes and these come in twice a year. Expenditures are at 23.0% of budget through the first quarter, compared to 22.4% last year. Other governmental funds, enterprise funds and internal service funds – Utility revenue for first quarter will be booked in April 2022 and annual transfers between funds will be booked later in the year. The allocation for insurance (Risk Management Fund) will be completed in June. Market value adjustments for investments total -$379,665.41 through the end of the quarter. It is important to note that the City holds its investments to maturity and no principal is ever lost on an investment. Page 2 of 2 Discussion City Staff respectfully request the City Council review the quarterly updates for further discussion. Budget Impact None. Attachments Attachment A: Investment Portfolio Analysis Attachment B: General Fund Revenues and Expenditures Summary Attachment C: Other City Funds Revenues and Expenditures Summary Attachment D: Permit Data CITY OF ARDEN HILLSSCHEDULE OF INVESTMENTSFOR THE MONTH ENDING MARCH 31, 2022InstitutionDescriptionTypeWells Fargo - AdvWells Fargo Advisors Money MarketWells Fargo - AdvFHLB Municipal SecuritiesWells Fargo - AdvFHLB Municipal SecuritiesRBCRBC Money MarketRBCRaymond James BankBrokered CDRBCSallie Mae BkBrokered CDRBCNew York NY Taxable GO Bds Municipal SecuritiesRBCWells Fargo BkBrokered CDRBCCity of NY, NY Tax GO Municipal SecuritiesRBCJP Morgan Chase Brokered CDRBCCitibank Nat'l Assoc Brokered CDRBCCapital One Natl Assn McLean VABrokered CDRBCBank of the West Instl Brokered CDRBCMorgan Stanley Private BankBrokered CDRBCPrescott Wis Sch Dist Municipal SecuritiesRBCAmerican Express Brokered CDRBCState of Connecticut Municipal SecuritiesRBCCapital One Bk USABrokered CDRBCMorgan Stanley Bk NABrokered CDRBCEnerbank USA UT Brokered CDRBCState of Mississippi Municipal SecuritiesRBCNew Jersy St Econ DevMunicipal SecuritiesRBCFFCB Municipal SecuritiesRBCFHLB Municipal SecuritiesRBCSan Marcos Tex Cons Municipal SecuritiesRBCGladewater Cnty Line Ind TX Municipal SecuritiesRBCYucaipa VY Calif Municipal SecuritiesRBCNew York City NY Transit Municipal SecuritiesRBCPark Creek Co Met Dist CO Municipal SecuritiesRBCPalm Beach Fla RevMunicipal SecuritiesRBCFHLB Municipal SecuritiesRBC WEALTHMichigan City ISD Municipal SecuritiesRBCSkokie ILMunicipal SecuritiesRBC WEALTHHawaii St GO Bds Municipal SecuritiesRBCFFCB Municipal SecuritiesRBCMHFAMunicipal SecuritiesRBCNew York, NY Municipal SecuritiesRBCVista Calif Uni Sch Dist Municipal SecuritiesRBCSan Francisco CAMunicipal SecuritiesAffinity PlusMembership Savings Money MarketAffinity Plus60 Mo CD Brokered CDAffinity Plus60 Mo CD Brokered CDPMA4M General Money MarketPMA4MP General Money MarketPMA4M Payroll Money MarketPMAARPA Funds Municipal SecuritiesPMATerm Series (xxx days) Municipal SecuritiesTotal cash and investmentsUnadjustedMarket Value Deposits - Expenditures - Market Value Market Value Unrealized1/1/2022 Purchases Sales Transfers Interest 3/31/2022 3/31/2022 gain / loss647.79$ -$ -$ -$ 612.53$ 1,260.32$ 1,260.32$ -$ 237,926.85 - - - - 237,926.85 226,862.65 (11,064.20) 454,682.40 - - - - 454,682.40 433,872.00 (20,810.40) 693,257.04 - - - 612.53 693,869.57 661,994.97 (31,874.60) - 245,000.00 (285,086.00) - 40,086.00 0.00 - (0.00) 246,460.02 - (246,000.00) - - 460.02 - (460.02) 248,165.84 - (247,000.00) - - 1,165.84 - (1,165.84) 352,513.00 - - - - 352,513.00 350,738.50 (1,774.50) 252,227.04 - - - - 252,227.04 250,454.16 (1,772.88) 460,737.00 - - - - 460,737.00 454,743.00 (5,994.00) 230,329.60 - - - - 230,329.60 229,007.20 (1,322.40) 253,151.22 - - - - 253,151.22 249,544.86 (3,606.36) 102,887.00 - - - - 102,887.00 101,280.00 (1,607.00) 98,750.00 - - - - 98,750.00 99,900.00 1,150.00 253,056.44 - - - - 253,056.44 247,086.45 (5,969.99) 233,460.75 - - - - 233,460.75 226,897.20 (6,563.55) - 245,000.00 - - - 245,000.00 242,851.35 (2,148.65) - 366,948.75 - - - 366,948.75 356,388.75 (10,560.00) 104,506.00 - - - - 104,506.00 100,967.00 (3,539.00) 155,406.00 - - - - 155,406.00 149,737.50 (5,668.50) 256,265.82 - - - - 256,265.82 246,049.35 (10,216.47) 421,608.00 - - - - 421,608.00 403,976.00 (17,632.00) 331,457.00 - - - - 331,457.00 319,189.50 (12,267.50) 294,423.00 - - - - 294,423.00 282,915.00 (11,508.00) 396,076.00 - - - - 396,076.00 381,520.00 (14,556.00) 236,255.00 - - - - 236,255.00 226,710.00 (9,545.00) 236,330.00 - - - - 236,330.00 226,647.50 (9,682.50) - 200,000.00 - - - 200,000.00 195,294.00 (4,706.00) 411,792.00 - - - - 411,792.00 389,008.00 (22,784.00) 314,592.00 - - - - 314,592.00 299,022.00 (15,570.00) 407,214.60 - - - - 407,214.60 385,959.60 (21,255.00) - 299,262.50 - - - 299,262.50 290,184.00 (9,078.50) 264,965.00 - - - - 264,965.00 258,282.50 (6,682.50) - 288,813.87 - - - 288,813.87 273,902.10 (14,911.77) 415,688.00 - - - - 415,688.00 389,760.00 (25,928.00) 294,678.00 - - - - 294,678.00 279,441.00 (15,237.00) - 230,385.38 - - - 230,385.38 220,892.00 (9,493.38) 391,268.00 - - - - 391,268.00 364,164.00 (27,104.00) 293,010.00 - - - - 293,010.00 277,098.00 (15,912.00) 342,342.00 - - - - 342,342.00 319,623.50 (22,718.50) 8,299,614.33 1,875,410.50 (778,086.00) - 40,086.00 9,437,024.83 9,089,234.02 (347,790.81) 10.00 - - - - 10.00 10.00 - 112,143.13 - - - 548.95 112,692.08 112,692.08 - 288,520.19 - - - 1,412.34 289,932.53 289,932.53 - 400,673.32 - - - 1,961.29 402,634.61 402,634.61 - 2,186,059.58 2,567,296.02 (5,174,792.79) 800,000.00 38.21 378,601.02 378,601.02 - 6,124,182.79 - - (800,000.00) 632.76 5,324,815.55 5,324,815.55 - 0.00 368,597.49 (368,597.49) - - - 0.00 0.00 561,788.96 - - - 34.28 561,823.24 561,823.24 - - - - - - - - - 8,872,031.33 2,935,893.51 (5,543,390.28) - 705.25 6,265,239.81 6,265,239.81 0.00 18,265,576.02$ 4,811,304.01$ (6,321,476.28)$ -$ 43,365.07$ 16,798,768.82$ 16,419,103.41$ (379,665.41)$ CITY OF ARDEN HILLSSCHEDULE OF INVESTMENTSFOR THE MONTH ENDING MARCH 31, 2022UnadjustedMarket Value Market Value VarianceMaturity 3/31/2022 3/31/2022 3/31/2022Current 6,268,135.99$ 6,266,510.13$ (1,625.86)$ < 1 year 1,698,431.25 1,687,567.47 (10,863.78) 1-2 years 1,553,254.16 1,523,948.61 (29,305.55) 2-3 years 1,959,741.82 1,884,354.35 (75,387.47) 3-4 years 2,343,372.95 2,239,687.75 (103,685.20) 5+ years 2,975,832.65 2,817,035.10 (158,797.55) 16,798,768.82$ 16,419,103.41$ (379,665.41)$ Weighted average Rate of return 1.77% 3/31/2022Average Maturity (years) 0.95 3/31/2022Market Value Investment Type 3/31/2022Money Market 5,704,686.89$ Brokered CD 2,319,502.48 Comml Paper - Municipal Securities 8,394,914.04 Checking - 16,419,103.41$ $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000Current < 1 year 1-2years2-3years3-4years5+ yearsMaturities35%14%0%51%0%Money MarketBrokered CDComml PaperMunicipal SecuritiesChecking ATTACHMENT B YTD YTD YTD Annual Through % of Through Budget 3/31/2022 Budget 3/31/2021 REVENUES Taxes 3,858,370$ ‐$ 0.0%‐$ Licenses and permits 504,800 188,976 37.4% 102,046 Intergovernmental 158,250 54,757 34.6% 48,448 Charges for services 519,510 158,401 30.5% 149,862 Fines and forfeits 23,750 3,761 15.8% 2,153 Special assessments 1,510 ‐ 0.0%‐ Investment earnings 19,500 (102,699) ‐526.7% (16,664) Miscellaneous 13,820 1,292 9.3% (265) TOTAL REVENUES 5,099,510 304,488 5.97% 285,579 EXPENDITURES Mayor & Council 55,070 11,270 20.5% 42,313 Administration 402,450 67,932 16.9% 62,211 Elections 32,350 ‐ 0.0% 6,982 Finance 184,220 50,893 27.6% 43,239 TCAAP 87,260 10,729 12.3% 7,773 Planning & Zoning 242,010 37,667 15.6% 34,289 Government Buildings 203,840 31,327 15.4% 26,526 Public Safety 1,396,130 348,631 25.0% 345,059 Dispatch 61,810 10,301 16.7% 9,047 Fire Protection 696,670 348,337 50.0% 328,200 Emergency Management 6,200 1,145 18.5% 1,117 Protective Inspections 349,860 64,149 18.3% 62,924 Street Maintenance 759,040 91,285 12.0% 80,652 Recreation 234,740 35,701 15.2% 22,783 Park Maintenance 529,240 96,833 18.3% 93,399 TOTAL EXPENDITURES 5,240,890 1,206,201 23.02% 1,166,514 EXCESS REVENUES (EXPENDITURES) (141,380) (901,714) 637.8% (880,935) OTHER FINANCING SOURCES (USES) EDA Fund transfers ‐ ‐ #DIV/0!‐ Equipment Fund transfers ‐ ‐ #DIV/0!‐ Public Safety Capital Fund transfers ‐ ‐ #DIV/0!‐ PIR Fund transfers ‐ ‐ #DIV/0!‐ TOTAL OTHER FINANCING SOURCES (USES)‐ ‐ #DIV/0!‐ NET CHANGE IN FUND BALANCE (141,380)$ (901,714)$ 637.79% (880,935)$ Tax revenues are collected twice a year. Licenses and permits ‐ 50% discount on liquor licenses was given in 2021. Mayor & Council ‐ no payment for NYFS in 2022. Investment earnings ‐ Market values are adjusted throughout the year. Interest received YTD totals $43,365.07 and the market value adjustment YTD is ($379,665.41). CITY OF ARDEN HILLS STATEMENT OF REVENUES AND EXPENDITURES GENERAL FUND FOR THE THREE MONTHS ENDED MARCH 31, 2022 ATTACHMENT C BEGINNING NET FUND FUND BALANCE REVENUES EXPENDITURES CHANGE Cable TV Budget 90,743 98,840 129,810 (30,970) Actual (1,593) 21,686 (23,279) % of Budget ‐1.6% 16.7% EDA General Budget 657,906 102,850 87,270 15,580 Actual (14,375) 16,309 (30,684) % of Budget ‐14.0% 18.7% EDA Revolving Budget ‐ ‐ ‐ ‐ Actual ‐ ‐ ‐ % of Budget N/A N/A TIF 3 Cottage Villas Budget 807,487 3,600 1,900 1,700 Actual (17,863) ‐ (17,863) % of Budget ‐496.2% 0.0% TIF 4 Pres Homes Budget 322,070 378,680 284,780 93,900 Actual (7,996) ‐ (7,996) % of Budget ‐2.1% 0.0% TIF 5 TCAAP Budget (22,047) ‐ 1,900 (1,900) Actual ‐ ‐ ‐ % of Budget N/A 0.0% Equipment & Building Budget 261,892 379,000 490,380 (111,380) Actual 8,377 41,398 (33,021) % of Budget 2.2% 8.4% Park Budget 565,168 1,100 315,000 (313,900) Actual (2,596) 1,687 (4,283) % of Budget ‐236.0% 0.5% PIR Budget 4,990,123 1,492,170 2,968,110 (1,475,940) Actual 47,112 69,066 (21,954) % of Budget 3.2% 2.3% Public Safety Capital Equipment Budget 173,067 200,550 230,130 (29,580) Actual (1,316) ‐ (1,316) % of Budget ‐0.7% 0.0% TCAAP Budget (194,879) ‐ ‐ ‐ Actual ‐ ‐ ‐ % of Budget N/A N/A Cable TV ‐ Franchise revenue are receipted quarterly in the month following the end of the quarter. EDA General Fund ‐ tax revenues are collected twice a year. Transfers in to the Equipment & Building fund are normally completed during the 4th quarter. CITY OF ARDEN HILLS OTHER GOVERNMENTAL FUNDS BUDGET SUMMARY FOR THE THREE MONTHS ENDED MARCH 31, 2022 BEGINNING NET FUND CASH BALANCE REVENUES EXPENDITURES CHANGE Water Budget 1,844,097 3,031,590 3,357,590 (326,000) Actual (27,388) 341,252 (368,640) % of Budget ‐0.9% 10.2% Sanitary Sewer Budget 743,125 2,191,220 2,147,350 43,870 Actual (16,875) 441,701 (458,576) % of Budget ‐0.8% 20.6% Recycling Budget 185,202 180,170 177,390 2,780 Actual (1,487) 44,296 (45,783) % of Budget ‐0.8% 25.0% Surface Water Management Budget 44,508 930,450 905,970 24,480 Actual 784 71,521 (70,738) % of Budget 0.1% 7.9% Risk Management Budget 163,793 163,480 181,130 (17,650) Actual (1,646) 139,780 (141,426) % of Budget ‐1.0% 77.2% Engineering Budget ‐ 35,670 35,670 ‐ Actual 11,421 11,421 ‐ % of Budget 32.0% 32.0% Central Garage Budget ‐ 246,580 246,580 ‐ Actual 29,844 29,844 ‐ % of Budget 12.1% 12.1% Technology Budget 4,506 190,550 185,000 5,550 Actual 57,730 56,059 1,671 % of Budget 30.3% 30.3% Utility revenues are receipted quarterly in the month following the end of the quarter. Recycling ‐ 1st half recycling revenue is booked in July with the property tax receipts and the 2nd half is booked in December. Risk Mgmt ‐ Property and Work Comp insurance is paid in January for the year not allocated to other funds until later in the year. CITY OF ARDEN HILLS ENTERPRISE AND INTERNAL SERVICES FUNDS BUDGET SUMMARY FOR THE THREE MONTHS ENDED MARCH 31, 2022 Percent Received or Expended Actual Actual Variance ‐Based on Annual Thru Thru Favorable Actuals Thru Budget 03/31/21 03/31/22 (Unfavorable) 03/31/22 REVENUES User charges 2,479,490$ (1,361)$ 1,609$ 2,970$ ‐118.3 % Connection charges 13,750 ‐ ‐ ‐ N/A Other 531,950 4,749 10,904 6,155 229.6 Interest earnings 6,400 (6,542) (39,901) (33,359) 609.9 TOTAL REVENUES 3,031,590 (3,154) (27,388) (24,234) 868.4 EXPENSES Personnel expenses 400,590 71,948 68,703 3,244 95.5 Supplies and materials 59,500 1,713 15,950 (14,237) 931.0 Other services and charges 306,190 53,533 34,323 19,210 64.1 Water purchases 1,134,000 ‐ ‐ ‐ N/A Depreciation 365,450 ‐ ‐ ‐ N/A Capital expenses 741,110 ‐ ‐ ‐ N/A Debt service 250,750 215,875 222,275 (6,400) 103.0 TOTAL EXPENSES 3,257,590 343,069 341,252 1,817 99.5 Bond Proceeds ‐ ‐ ‐ ‐ N/A Transfers out 100,000 ‐ ‐ ‐ N/A EXCESS (DEFICIT) REVENUES OVER EXPENSES (326,000)$ (346,223)$ (368,640)$ (22,417)$ 106.5 % WATER FUND CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE THREE MONTHS ENDED MARCH 31, 2022 Q1 Q2 Q3 Q4 2020 ‐445,511.54 971,676.06 2,268,875.28 2021 ‐490,227.97 1,243,040.31 2,747,032.72 2022 1,609.48 ‐‐‐ $‐ $0.50 $1.00 $1.50 $2.00 $2.50 $3.00 MillionsWater Sales Comparison Percent Received or Expended Actual Actual Variance ‐Based on Annual Thru Thru Favorable Actuals Thru Budget 03/31/21 03/31/22 (Unfavorable) 03/31/22 REVENUES User charges 2,171,780$ 172$ 702$ 531$ 409.4 % Connection charges 8,250 ‐ ‐ ‐ N/A Other 7,990 529 510 (19) 96.4 Interest earnings 3,200 (3,304) (18,087) (14,783) 547.4 TOTAL REVENUES 2,191,220 (2,604) (16,875) (14,271) 648.1 EXPENSES Personnel expenses 474,950 82,238 81,632 605 99.3 Supplies and materials 16,500 1,938 3,488 (1,550) 180.0 Other services and charges 314,460 47,619 42,413 5,206 89.1 Wastewater charges 817,180 282,386 272,393 9,993 96.5 Depreciation 194,430 ‐ ‐ ‐ N/A Capital expenses 164,380 43,886 6,750 37,136 15.4 Debt service 39,450 35,625 35,025 600 98.3 TOTAL EXPENSES 2,021,350 493,692 441,701 51,991 89.5 Bond Proceeds ‐ ‐ ‐ ‐ N/A Transfers out 126,000 ‐ ‐ ‐ N/A EXCESS (DEFICIT) REVENUES OVER EXPENSES 43,870$ (496,296)$ (458,576)$ 37,720$ 92.4 % CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE THREE MONTHS ENDED MARCH 31, 2022 SEWER FUND Q1 Q2 Q3 Q4 2020 533.31 466,578.34 910,516.36 1,864,971.38 2021 171.53 518,240.72 1,050,881.97 2,104,021.86 2022 702.03 $‐ $0.50 $1.00 $1.50 $2.00 $2.50 MillionsSewer Sales Comparison Percent Received or Expended Actual Actual Variance ‐Based on Annual Thru Thru Favorable Actuals Thru Budget 03/31/21 03/31/22 (Unfavorable) 03/31/22 REVENUES User charges 929,000$ 276$ 4,322$ 4,046$ 1567.5 % Other ‐ ‐ ‐ ‐ N/A Interest earnings 1,450 (1,931) (3,538) (1,607) 183.3 TOTAL REVENUES 930,450 (1,655) 784 2,439 ‐47.3 EXPENSES Personnel expenses 277,630 49,319 47,854 1,466 97.0 Supplies and materials 9,800 ‐ 59 (59) N/A Other services and charges 227,430 19,874 23,608 (3,735) 118.8 Depreciation 145,010 ‐ ‐ ‐ N/A Capital expenses 172,100 ‐ ‐ ‐ N/A TOTAL EXPENSES 831,970 69,193 71,521 (2,328) 103.4 Transfers out 74,000 ‐ ‐ ‐ N/A EXCESS (DEFICIT) REVENUES OVER EXPENSES 24,480$ (70,848)$ (70,738)$ 111$ 99.8 % CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE THREE MONTHS ENDED MARCH 31, 2022 SURFACE WATER MANAGEMENT FUND Q1 Q2 Q3 Q4 2020 ‐218,659.60 437,094.74 876,148.29 2021 275.71 225,409.31 450,429.11 901,529.16 2022 4,321.73 $‐ $100 $200 $300 $400 $500 $600 $700 $800 $900 $1,000 ThousandsSurface Water Fees Comparison Attachment D 03/31/21 03/31/22 Building Permit Issued 62 61 Building Permit Fees 27,874 34,952 Building Plan Review Fees 13,879 16,293 TOTAL BUILDING FEES 41,753 51,245 Valuations of Projects 3,142,825 4,148,394 HVAC Permits Issued 79 62 HVAC Permit Fees 15,322 47,623 HVAC Plan Review Fees ‐ ‐ TOTAL HVAC FEES 15,322 47,623 Valuation of Projects 884,271 3,502,402 Plumbing Permits Issued 44 49 Plumbing Permit Fees 3,726 12,040 Plumbing Plan Review Fees ‐ ‐ TOTAL PLUMBING FEES 3,726 12,040 Valuation of Projects 177,391 830,321 TOTAL PERMITS ISSUED 185 172 TOTAL PERMIT FEES 60,801 110,908 TOTAL VALUATION OF PROJECTS 4,204,487 8,481,117 FOR THE THREE MONTHS ENDED PERMIT DATA FOR BUILDING, HVAC AND PLUMBING CITY OF ARDEN HILLS, MINNESOTA FROM PERMITWORKS SOFTWARE Page 1 of 1 CONSENT ITEM – 7C MEMORANDUM DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2023 Budget Calendar Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • 2023 budget calendar All items need a simple majority for action unless otherwise noted. Background Staff is beginning the process of developing a preliminary 2023 Budget. As we proceed forward and take the necessary steps, staff will be asking for general direction and guidance from the Council during its July work session. Discussion In order to officially start the budget process, a budget calendar needs to be approved by the council. The draft budget calendar is attached for Council review and approval. Budget Impact None. Attachments Attachment A: 2023 Budget Calendar CITY OF ARDEN HILLS 2023 BUDGET CALENDAR April 25, 2022 City Council Approval of Budget Calendar. April 25, 2022 – May Department Heads Prepare 2023-2027 CIP requests and background material. May 27, 2022 Department Heads Submit CIP Requests to Finance Department. June City Administrator and Finance Director review Department CIP Requests and confer with Departments. June 2023-2027 CIP is drafted and distributed to City Council for review. June Forms Distributed to all Department Heads for 2023 Operating Budget. June Department Heads Prepare Budgets and Background Material. July 1, 2022 Department Heads Submit Budget Requests to Finance Department. July 18, 2022 City Council Work Session to discuss 2023 Operating Budget parameters and 2023-2027 CIP. July City Administrator and Finance Director review Department Budgets and Confer with Departments. August Finance Department completes Preliminary Revenue Estimates. August City Administrator Budget is drafted for Presentation to Council at Work Session and distributed to Council for review. August & September City Council Work Sessions to discuss Preliminary 2023 Budget. September City Administrator’s recommended Preliminary 2023 Budget distributed to the City Council. September City Council adopts the Preliminary 2022 Property Tax Levy (Payable 2023). September Council Certifies date for public (TNT) hearing and continuation hearing (if necessary) to county. September Finance Director submits preliminary 2022 Property Tax Levy (Payable 2023) to County for certification. October through November City Council Work Sessions as needed. Mid-November Truth in Taxation Notices and Public Hearings Schedule distributed by County. Early December Public Hearing for Budget and Levy consideration. Mid-December Continuation Hearing, Approval of Budget and Certification of Property Tax Levy For submission to County. Late December Finance Director Submits final Levy to County and prepares Final Budget Document. Page 1 of 1 DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Contract for Impound Services with Animal Humane Society Budgeted Amount: Actual Amount: Funding Source: $2,000 TBD General Fund Council Should Consider Motions to approve, table, or deny the following: • An agreement with Animal Humane Society to provide animal impound services for the City of Arden Hills. All items need a simple majority for action unless otherwise noted. Discussion All seven contract cities (Arden Hills, Falcon Heights, Little Canada, North Oaks, Shoreview, Vadnais Heights, and White Bear Township) were notified that Saint Paul Animal Control would no longer be able to provide animal impound services to each of the cities. Although each has their own contract with an animal impound service, animal control services are provided by the Ramsey County Sheriff’s Office. The Sheriff’s Office is recommending the contract cities go with the Animal Humane Society for impound services. The other six cities have already signed the contract, Arden Hills is the only outstanding City and waiting on Council approval. The City Attorney has reviewed the contract. Once approved, Staff will update the website and other information regarding where animals are impounded. Budget Impact The City budgets $2,000 for animal control services, our actual cost in previous years has been $975 (2021) and $523 (2020). Future budget impacts will depend on how many animals need impounding, but it is not likely we will exceed our animal control budget. In 2021, five animals needed to be impounded. Attachment Attachment A: Letter of Understanding for Impound Services CONSENT ITEM – 7D MEMORANDUM Attachment A Digitally signed by Janelle Dixon DN: cn=Janelle Dixon, o, ou, email=jdixon@animalhumanesoci ety.org, c=US Date: 2022.03.24 20:38:42 -05'00' Page 1 of 1 CONSENT ITEM – 7E MEMORANDUM DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk/Assistant to the City Administrator SUBJECT: Summer Hours for City staff beginning Tuesday, May 31, 2022 and concluding Friday, September 2, 2022 Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table, or deny the following: • Summer hours for City staff beginning the day following Memorial Day (Tuesday, May 31, 2022) and concluding the last work day prior to Labor Day (Friday, September 2, 2022) All items need a simple majority for action unless otherwise noted. Background/Discussion For several years, with the exception of during the COVID-19 pandemic, the City has changed its hours to “summer hours” from the day following Labor Day through the Friday prior to Labor Day. This altered schedule allows for extended hours of service for construction contractors and residents who have construction projects or other City business during the summer months. Traditional and proposed “summer hours” are as follows: Traditional Hours Proposed Summer Hours City Hall Staff 8:00 a.m. to 4:30 p.m. Monday – Friday 7:30 a.m. to 5:00 p.m. Monday – Thursday and 7:30 a.m. to 11:30 a.m. on Friday Maintenance Facility Staff 7:00 a.m. to 3:30 p.m. Monday – Friday 6:30 a.m. to 4:00 p.m. Monday – Thursday and 6:30 a.m. to 10:30 a.m. on Friday Page 1 of 1 CONSENT ITEM – 7F MEMORANDUM DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Joe Vaughan, Recreation Supervisor SUBJECT: Accepting Donation from the Arden Hills Foundation Budgeted Amount: Actual Amount: Funding Source: N/A $1067.60 N/A Council Should Consider Motions to approve, table, or deny the following: • City Council should consider to approve Resolution 2022-021 Accepting a Donation from the Arden Hills Foundation in the amount of $1067.60. All items need a simple majority for action unless otherwise noted. Background The Arden Hills Foundation has been established as a 501c3 organization. Pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, cities are authorized to accept gifts and bequests for the benefits of recreational services. Discussion The Arden Hills Foundation has donated $1067.60 to the City of Arden Hills for a new park bench to be placed in Floral Park. This donation was given to the Arden Hills Foundation by Julie Gerlitz and her family. To comply with State Statutes, the City needs to acknowledge the donation and issue receipt of the donation to the Arden Hills Foundation. Budget Impact N/A Attachments Attachment A: Resolution 2022-021 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-021 A RESOLUTION ACCEPTING DONATION WHEREAS, Arden Hills (“City”) is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, The following entity has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Arden Hills Foundation $1,067.60 WHEREAS, All such donations have been contributed to assist the City in the establishment and operation of recreational facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, The City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THAT: 1. The donation described above is accepted and shall be used to establish recreational facilities either alone or in cooperation with others, as allowed by law. 2. The city clerk is hereby directed to issue receipts to each donor acknowledging the City’s receipt of the donor’s donation. 3. The finance department is hereby authorized to complete any budget adjustments necessary to reflect this donation and corresponding expenditures. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25th DAY OF APRIL, 2022. _______________________________ David Grant, Mayor ATTEST: ______________________________________ Jolene Trauba, Deputy City Clerk Page 1 of 1 CONSENT ITEM – 7G MEMORANDUM DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Joe Vaughan, Recreation Supervisor SUBJECT: Resolution Appointing Kerri Seemann as Parks, Trails and Recreation Committee (PTRC) Member Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider • Resolution 2022-022 Appointing Kerri Seemann to the Parks, Trails and Recreation Committee (PTRC) All items need a simple majority for action unless otherwise noted. Background/Discussion Kerri Seemann submitted an application to volunteer as a member of the PTRC Committee. An interview was conducted that included the PTRC Chair, Council Liaison and Staff Liaison. Following the interview, staff is recommending that Mrs. Seemann be appointed to the Committee. This appointment would be for a term ending December 31, 2022. Attachment A: Resolution 2022-022 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-022 A RESOLUTION APPOINTING KERRI SEEMANN TO THE PARKS, TRAILS, AND RECREATION COMMITTEE (PTRC) FOR A TERM EXPIRING DECEMBER 31, 2022 WHEREAS, the City Council appoints residents to serve in an advisory capacity to the various Commissions or Committees; and WHEREAS, the Parks, Trails and Recreation Committee (PTRC) currently has an opening for a seat with a term ending December 31, 2022. THEREFORE, BE IT RESOLVED that the Arden Hills City Council appoints Kerri Seemann to serve on the PTRC until December 31, 2022. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25th DAY OF APRIL, 2022. _________________________________________ David Grant, MAYOR ATTEST: _______________________________________ Jolene Trauba, DEPUTY CITY CLERK Page 1 of 2 DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Approval of 2022 ICWC Contract Budgeted Amount: Actual Amount: Funding Source: $14,250 $14,250 General Fund (Street/Park), Surface Water Utility Fund Council Should Consider Motions to approve, table, or deny the following: • 2022 contract with the Minnesota Department of Corrections Institution Community Work Crew (ICWC) program. All items need a simple majority for action unless otherwise noted. Background/Discussion In May 2019, the City entered into a one-year contract with the Minnesota Department of Corrections to participate in the Institution Community Work Crew (ICWC) program. The program provided a work crew consisting of a crew leader and up to ten crewmembers for up to ten hours per day to complete predetermined work plans. Work dates were available on Friday, Saturday and Sunday at a cost of $85 per hour. ICWC crews have been utilized to complete buckthorn removal in several Parks, they’ve also performed debris/sediment removal, ditch maintenance, slope stabilization, rain garden maintenance, and performed landscape maintenance at City Hall, Highway 96 median areas and the gateway sign on New Brighton Road. The ICWC has provided a new contract for the 2022 season as provided in Attachment A. The terms of this proposed contract are similar to previous years. CONSENT ITEM – 7H MEMORANDUM Page 2 of 2 A preliminary 2022 ICWC work plan is provided as Attachment B. This work plan can be modified during the 2022 contract term based on City Council priorities and availability of ICWC work crews. Budget Impact The 2022 Operating Budget contains the following funding amounts for services by ICWC: General Fund Street Maintenance $ 4,250 General Fund Park Maintenance $ 5,000 Surface Water Utility Fund $ 5,000 Total $14,250 Attachments Attachment A: 2022 ICWC Contract Document Attachment B: Preliminary 2022 ICWC Work Plan Rev. 12/2020 Page 1 of 3 State of Minnesota Income Contract SWIFT Contract No.: This contract is between the State of Minnesota, acting through its Commissioner of Corrections, Institution Community Work Crew, 1450 Energy Park Drive, St. Paul, Minnesota 55108 (“State”), and the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112 (“Purchaser"). State and Purchaser may be referred to jointly as “Parties.” Recitals 1. Under Minn. Stat. §241.278 the State is empowered to enter into income contracts. 2. The Purchaser is in need of an Institution Community Work Crew (ICWC). 3. The State represents that it is duly qualified and agrees to provide the services described in this contract. Accordingly, the Parties agree as follows: Contract Term of Contract 1.1 Effective date: May 1, 2022, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. 1.2 Expiration date: April 30, 2023, or until all obligations have been satisfactorily fulfilled, whichever occurs first. State’s Duties The State will: 2.1 Provide crew leader(s) who will supervise up to ten (10) offender crewmembers per ten (10) hour days of work on dates mutually agreed between parties, including the hour’s crew leaders spend for daily preparation and communication. 2.2 In coordination with the Purchaser, train each work crew in safety principles and techniques set forth by the Purchaser and applicable federal, state and local agency requirements. Purchaser agrees that the State has the responsibility and authority to refuse selected projects if it considers the projects beyond the skill level of the crewmembers and/or unsafe to perform. 2.3 Provide required personal safety equipment and clothing needed for specific work. 2.4 Screen projects to ensure that appropriate staff are assigned. Purchaser’s Duties The Purchaser will 3.1 Obtain all necessary permits or licenses or special authority for all projects that utilize ICWC labor. 3.2 Assign all work and coordinate material purchases and delivery through the ICWC crew leader for projects to be performed by the State. 3.3 Hire any subcontractors utilized in the project. 3.4 Provide utilities at the work site and set up accounts for the purchase of materials and rental of specialized tools or equipment needed for the work. 3.5 Meet with the State as necessary to provide project information needed by the State in the performance of its’ duties. Rev. 12/2020 Page 2 of 3 Payment The Purchaser will pay the State for all services performed by the State under this contract as follows: The Purchaser agrees to pay Eighty-Five dollars and 00/100 ($85.00) for each overtime hour worked by the ICWC crew, as its share of the cost of providing a crew leader and placing the work crew into service on the ICWC program during the term of this agreement. Payment will be made no later than the 23rd day following the last day of the billing period. Authorized Representative The State's Authorized Representative is Scott Miller, ICWC Supervisor or his successor, 1450 Energy Park Drive, St. Paul, Minnesota 55108 The Purchaser’s Authorized Representative is Todd Blomstrom, Public Works Director/City Eng or his successor, and the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112. If the Purchaser’s Authorized Representative changes at any time during this Contract, the Purchaser must immediately notify the State. Assignment, Amendments, Waiver, and Contract Complete. Assignment. The Purchaser may neither assign nor transfer any rights or obligations under this Contract without the prior consent of the State and a fully executed assignment agreement, executed and approved by the authorized parties or their successors. Amendments. Any amendment to this Contract must be in writing and will not be effective until it has been executed and approved by the authorized parties or their successors. Waiver. If the State fails to enforce any provision of this Contract, that failure does not waive the provision or its right to enforce it. Contract Complete. This Contract contains all negotiations and agreements between the State and the Purchaser. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. Liability Each party will be responsible for its own acts and behavior and the results thereof. Government Data Practices. The Purchaser and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, (or, if the State contracting party is part of the Judicial Branch, with the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court as the same may be amended from time to time) as it applies to all data provided by the State under this Contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Purchaser under this Contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data governed by the Minnesota Government Practices Act, Minn. Stat. Ch. 13, by either the Purchaser or the State. If the Purchaser receives a request to release the data referred to in this clause, the Purchaser must immediately notify and consult with the State’s Authorized Representative as to how the Purchaser should respond to the request. The Purchaser’s response to the request shall comply with applicable law. Publicity and Endorsement. Publicity. Any publicity regarding the subject matter of this Contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State’s Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, information posted on corporate or other websites, research, reports, signs, and similar public notices prepared by or for the Purchaser individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. Endorsement. The Purchaser must not claim that the State endorses its products or services. Rev. 12/2020 Page 3 of 3 State Audits. Under Minn. Stat. § 16C.05, subd. 5, the Purchaser’s books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by the State, the State Auditor, or Legislative Auditor, as appropriate, for a minimum of six years from the expiration or termination of this Contract. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice-of-law provisions, governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. Termination. Either party may cancel this Contract at any time, with or without cause, upon 30 days’ written notice to the other party. 1. Purchaser Print Name: ________________________________ Signature: _________________________________ Title: Date: ___________ 2. State Agency With delegated authority Print Name: ________________________________ Signature: _________________________________ Title: Date: ___________ 3. Commissioner of Administration As delegated to The Office of State Procurement Print Name: ________________________________ Signature: __________________________________ Title: Date: ___________ Admin ID: __________________________________ Updated- 3/3/2022 Work Item Decription Estimated ICWC Crew Hours April May Valentine Park Rain Garden Remove organic debris, brush, and sediment as needed. 20 Install Garden Mulch Mulch perenial gardens, remove dead vegitation, trim as needed.10 June Brush removal (boulivards)Cut back brush and ground cover along misc boulivards 10 July Open ditch cleaning (week 1)Remove organic debris, brush, sediment from ditches 10 Open ditch cleaning (week 2)Remove organic debris, brush, sediment from ditches 10 Open ditch cleaning (week 3)Remove organic debris, brush, sediment from ditches 10 August Fenceline Vegitation/ Brush Removal Maintain along fence lines at Freeway and Perry Parks 10 Split Rail Fence Removal/ Installation Replace the existing split rail fences at each retailing wall in the Seims Ct neighborhood.20 Surface Water Pond Tree/ vegitation Removal Maintain outfalls by removing vegitation/ brush 10 September Buckthorn Removal (Hazelnut Park) Remove, dispose, and spray stump. Buckthorn and other invasives.10 Buckthorn Removal (Floral Park) Remove, dispose, and spray stump. Buckthorn and other invasives.10 Buckthorn Removal (Cummings Park) Remove, dispose, and spray stump. Buckthorn and other invasives.10 October Winterize Perenial Gardens Cut and remove vegitation from city owned gardens 10 Buckthorn Removal (CNP) Remove, dispose, and spray stump. Buckthorn and other invasives.10 Buckthorn Removal (Chathem Open Space) Remove, dispose, and spray stump. Buckthorn and other invasives.20 180 Preliminary 2022 Work Plan Institution Community Work Crew (ICWC) Draft City of Arden Hills Total (Estimated) Hours Page 1 of 2 CONSENT ITEM – 7I MEMORANDUM DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Sewer Line Ownership, Operation, and Maintenance Agreement Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Sewer Line Ownership, Operation, and Maintenance Agreement between the City of Arden Hills, the City of Mounds View, and Ramsey County. All items need a simple majority for action unless otherwise noted. Background In 1994, Mounds View, Arden Hills, and the US Department of the Army entered into a Sanitary Sewer Connection and Use Agreement for Army usage of a Mounds View owned sanitary sewer interceptor located on a common border between Mounds View and Arden Hills. The sanitary sewer runs from the TCAAP property, under 35W to a metering station located at the park and ride along County Road H. The agreement is included as an exhibit in Attachment A. Due to acquisition of the TCAAP property by Ramsey County, it is necessary to amend the agreement to remove the Army and include Ramsey County as a party to the agreement. Discussion With future development of the TCAAP site within the City of Arden Hills, the agreement is necessary to outline responsibilities for use and operation of the sanitary sewer line through the City of Mounds View including the following: Page 2 of 2 • Arden Hills will be responsible for the existing meter located in Mounds View which meters the flow into the Metropolitan Council interceptor. The cities are in discussion with the Metropolitan Council for them to take over ownership of the metering station. • The Agreement outlines fees that Arden Hills will be responsible to pay Mounds View for the use of the system. • The Agreement outlines the transfer of ownership of the sanitary sewer to the City of Arden Hills. • All operations and maintenance costs will be at the City of Arden Hill’s expense. Budget Impact At such time the agreement is executed by all parties, the City of Arden Hills will be responsible for the operation and maintenance of the sanitary sewer line. All flows into the system will be metered and billed appropriately to system users. Attachment Attachment A - Sewer Line Ownership, Operation, and Maintenance Agreement Page 1 of 1 CONSENT ITEM – 7J MEMORANDUM DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Joe Vaughan, Recreation Supervisor SUBJECT: Accepting Donation from the Arden Hills Foundation Budgeted Amount: Actual Amount: Funding Source: N/A $287.81 N/A Council Should Consider Motions to approve, table, or deny the following: • City Council should consider to approve Resolution 2022-027 Accepting a Donation from the Arden Hills Foundation in the amount of $287.81. All items need a simple majority for action unless otherwise noted. Background The Arden Hills Foundation has been established as a 501c3 organization. Pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, cities are authorized to accept gifts and bequests for the benefits of recreational services. Discussion The Arden Hills Foundation has donated $287.81 to the City of Arden Hills for a new plaque that will be placed on a donated bench that was accepted in August 2021 on Resolution 2021- 045. This donation was given to the Arden Hills Foundation by Chris and Joanne Messerly. To comply with State Statutes, the City needs to acknowledge the donation and issue receipt of the donation to the Arden Hills Foundation. Budget Impact N/A Attachments Attachment A: Resolution 2022-027 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-027 A RESOLUTION ACCEPTING DONATION WHEREAS, Arden Hills (“City”) is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, The following entity has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Arden Hills Foundation $287.81 WHEREAS, All such donations have been contributed to assist the City in the establishment and operation of recreational facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, The City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THAT: 1. The donation described above is accepted and shall be used to establish recreational facilities either alone or in cooperation with others, as allowed by law. 2. The city clerk is hereby directed to issue receipts to each donor acknowledging the City’s receipt of the donor’s donation. 3. The finance department is hereby authorized to complete any budget adjustments necessary to reflect this donation and corresponding expenditures. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25th DAY OF APRIL, 2022. _______________________________ David Grant, Mayor ATTEST: ______________________________________ Jolene Trauba, Deputy City Clerk Page 1 of 1 DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Appointment of City Representative to the Lake Johanna Fire Department Headquarters JPA for 2022 Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Appointment of Councilmember Holden as the City Representative to the Lake Johanna Fire Department Headquarters Joint Powers Agreement and Mayor Grant as the alternate for 2022. All items need a simple majority for action unless otherwise noted. Discussion In November of 2021, the cities of Arden Hills, North Oaks, and Shoreview entered into a Joint Powers Agreement for the future Lake Johanna Fire Department Head Quarters project. As part of this JPA, the cities will need to designate representatives. Annually, the City designates members to the Lake Johanna Fire Department Board of Directors, this approval item will mirror that appointment and in future years the appointment will be added to the annual appointment list. Budget Impact N/A Attachment N/A CONSENT ITEM – 7K MEMORANDUM CONSENT ITEM – 7L MEMORANDUM DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Affirm Allocation of ARPA Revenues for Water Infrastructure on the 2021 PMP Street and Utility Improvement Project Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion(s) to approve, table or deny the following: • Resolution 2022-028 Affirming Allocation of American Rescue Plan Act Revenues for water infrastructure on the 2021 PMP Street and Utility Improvement Project. All items need a simple majority for action unless otherwise noted. Background The $1.9 trillion American Rescue Plan (ARP) infuses $350 billion into local governments, easing the immediate financial trauma facing most every community across the country, and providing options to overcome shortfalls and simultaneously rebuild for a stronger, more sustainable future. Eligible uses of the funds include • Support public health expenditures, by funding COVID-19 mitigation efforts, medical expenses, behavioral healthcare, and certain public health and safety staff; • Address negative economic impacts caused by the public health emergency, including economic harms to workers, households, small businesses, impacted industries, and the public sector; • Replace lost public sector revenue, using this funding to provide government services to the extent of the reduction in revenue experienced due to the pandemic; • Provide premium pay for essential workers, offering additional support to those who have borne and will bear the greatest health risks because of their service in critical infrastructure sectors; and, • Invest in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, support vital wastewater and stormwater infrastructure, and to expand access to broadband internet. One-time funds These funds should be directed toward one-time priorities and not programs or policies that will continue to need funding into the future. With the temporary nature of ARPA funds: • Care should be taken to avoid creating new programs or add-ons to existing programs that require an ongoing financial commitment. • Use of ARPA funds to cover operating deficits caused by COVID-19 should be considered temporary and additional budget restraint may be necessary to achieve/maintain structural balance in future budgets. • Investment in critical infrastructure is particularly well suited use of ARPA funds because it is a non-recurring expenditure that can be targeted to strategically important long- term assets that provide benefits over many years. However, care should be taken to assess any on-going operating costs that may be associated with the project. Timeline • Cost must be incurred beginning on or after March 3, 2021 (with the exception of premium pay); • Costs must be incurred or obligated (orders placed for property and services, contracts and sub- awards made, and similar transactions that require payment) by December 31, 2024; • End of performance period is December 31, 2026 (allows for projects obligated at December 31, 2024 to be completed). Discussion Mayor Grant, Councilmember Holden and Finance Director Bauman met in July 2021, to start developing a list of items that meet the eligibility requirements and bring the greatest benefit to the City. On March 21, 2022, this was discussed with Council at the work session. The conversation centered on water, sewer and storm water projects. On April 18, 2022, this was discussed with Council at the work session. Direction was given to staff to develop a list of water and sewer projects that met the eligibility requirements of the act and could be completed prior to December 31, 2024. Using ARPA funds on utility projects means the city won’t have to bond for future improvements and can keep utility costs down, which impacts all property owners. Investment in critical infrastructure is a particularly well suited use of ARPA funds because it is a non-recurring expenditure that can be targeted to strategically important long-term assets that provide benefits over many years. Budget Impact Using these funds on water and sewer infrastructure will help alleviate the need for future bonding and help keep utility costs down for all property owners. Attachments A: Resolution 2022-028 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-028 RESOLUTION AFFIRMING ALLOCATION OF AMERICAN RESCUE PLAN ACT REVENUES WHEREAS, on March 11, 2021, the American Rescue Plan Act of 2021 was signed into law; and WHEREAS, the City of Arden Hills has been informed that, under the Act, it will receive federal funding in the amount of $1,123,530, with receipt of the first payment in 2021 and the second half payment to be received in 2022; and WHEREAS, under the Act, these funds can be used to replace lost public sector revenue and to make necessary investments in water and sewer infrastructure; and WHEREAS, it has been a priority of the City Council of the City of Arden Hills to repair and/or replace aging transmission and distribution water mains due to deterioration and being undersized to improve water pressure and prevent contamination due to leaks or breaks; and WHEREAS, it is the understanding of the Arden Hills City Council that said improvements are eligible activities from proceeds of the American Rescue Plan Act. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that it is the intent of the City Council to direct expenditures under the Act toward repair and/or replacement of trunk and service water mains on the 2021 PMP Street and Utility Improvement Project. The costs eligible from March 3, 2021 to December 31, 2021 are $522,781. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25th DAY OF APRIL, 2022. ________________________________ David Grant, Mayor ATTEST: ______________________________ Jolene Trauba, Deputy City Clerk Page 1 of 2 DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director/City Engineer SUBJECT: Arden Oaks Street Improvement Project – Special Assessment Hearing Council Should Consider Motions to approve, table, or deny the following: • Hold a Special Assessment Hearing for the Arden Oaks Street Improvement Project for public comment. All items need a simple majority for action unless otherwise noted. Background/Discussion On February 14, 2022, the City Council adopted Resolution 2022-005 Approving the Plans and Specifications and Ordering the Advertisement for Bids for the Arden Oaks Street Improvement Project located within the Arden Oaks residential neighborhood. Bids were solicited and opened on Wednesday, March 9, 2022. A portion of the costs for the Arden Oaks Street Improvement Project are proposed to be assessed against the benefitting properties according to the City’s Assessment Policy. In order to assess these costs, the City must follow the process outlined in State Statute 429. On March 21, 2022, after the bids were opened, the City Council adopted Resolution 2022-013 Declaring Costs to be Assessed and set today as the date for the assessment hearing. A public hearing prior to adopting the assessments is a requirement of State Statute 429. The proposed assessment area is shown on Attachment A. The project is proposed to be assessed consistent with the City’s Assessment Policy and past practices, which states that 50% of the costs for roadway improvements will be assessed in residential areas, with the remaining portion financed by City funds. Financing for the project is consistent with City policy and past practice and is summarized in the table below. The project costs include 27% engineering and overhead costs. PUBLIC HEARING – 9A MEMORANDUM Page 2 of 2 Also, the Council must establish the interest rate at tonight’s Council Meeting. Many cities set their interest rate for assessments at two (2) percentage points over the bond interest rate. The City’s assessment policy states that the interest rate used for the assessment shall be designated at the prime rate plus two (2) percentage points. For the 2021 PMP, the assessment interest rate was set at two (2) percentage points over the assumed bond interest rate which was based on current market conditions at the time, our AAA rating, plus 15 basis points. The result was an assessment interest rate of 3.15%. Our current assumed bond interest rate is 2.90% and the prime rate is 3.50%. Staff would recommend following the City’s assessment policy and setting the assessment rate at 5.50%. The total project costs were analyzed for the assessable cost. The calculation of the amount to be assessed as approved by Council Resolution 2022-013 is shown below. • The assessments related to the project are calculated in accordance with the City’s Assessment policy, is half of the street project cost for residential properties. The assessment rate is $5,834.34 per unit as compared to the Engineer’s estimate of $6,131.10. Arden Oaks Streets Item Calculation Result Construction Cost X 27% Overhead $367,517.20 $466,746.84 50% of Construction Cost $466,746.84 / 2 $233,373.42 Assessment Rate $233,373.42/(40-units) $5,834.34 The full detailed assessment roll is shown in Attachment B. To date, no formal objections have been submitted in writing to City staff. Any written objection received prior to Monday evening will be provided to the City Council at the assessment hearing. As provided for in State Statute, no appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City at or prior to the assessment hearing. After the adoption of the assessment roll, property owners who have submitted an objection in writing have 30 days to serve notice of an appeal to the City, and within 10 days after serving notice to file with the District Court. Recommendation The Council should hold the Assessment Hearing first. After the Assessment Hearing is closed and as part of New Business, Council should consider adopting Resolution 2022-023 Adopting the Assessment Roll for the Arden Oaks Street Improvement Project with any changes they deem appropriate. Following the assessment hearing, also under new business, staff will be recommending award of the contract to Astech Corporation as the lowest responsible bidder. Attachments Attachment A: Assessment Area Map Attachment B: Assessment Roll Attachment C: PowerPoint PARCEL ADDRESS PARCEL NUMBER LEGAL DESCRIPTION PROPERTY OWNER JOINT OWNER ASSESSIBLE UNITS STREET ASSESSMENT TOTAL ASSESSMENT AMOUNT 1486 ARDEN OAKS DR 273023330008 Lot 2 Block 3 of ARDEN OAKS Barbara Muller 1 5,834.34$ 5,834.34$ 1499 ARDEN OAKS DR 273023330002 Lot 1 Block 1 of ARDEN OAKS Matthew R Jergenson Sarah E Jergenson 1 5,834.34$ 5,834.34$ 1483 ARDEN OAKS DR 273023330003 Lot 2 Block 1 of ARDEN OAKS Thomas C House Elizabeth R House 1 5,834.34$ 5,834.34$ 1496 ARDEN OAKS DR 273023330007 Lot 1 Block 3 of ARDEN OAKS Jeffrey T Traiforos Jessica M Traiforos 1 5,834.34$ 5,834.34$ 1476 ARDEN OAKS DR 273023330009 Lot 3 Block 3 of ARDEN OAKS Alex Schierman Annie Schierman 1 5,834.34$ 5,834.34$ 1469 ARDEN OAKS DR 273023330005 Lot 2 Block 2 of ARDEN OAKS Mark E Nagel Colleen C Nagel 1 5,834.34$ 5,834.34$ 1473 ARDEN OAKS DR 273023330039 Lot 12 Block 3 of SHADY OAKS ADDITION Aaron J Nielsen Kirsten M Nielsen 1 5,834.34$ 5,834.34$ 1452 ARDEN OAKS DR 273023330013 Lot 7 Block 3 of ARDEN OAKS Amy L Valentine 1 5,834.34$ 5,834.34$ 1460 ARDEN OAKS DR 273023330012 Lot 6 Block 3 of ARDEN OAKS Timothy Wagenknecht Alison R Wagenknecht 1 5,834.34$ 5,834.34$ 1462 ARDEN OAKS DR 273023330011 Lot 5 Block 3 of ARDEN OAKS Terry L Paulus Colleen J Paulus 1 5,834.34$ 5,834.34$ 1466 ARDEN OAKS DR 273023330010 Lot 4 Block 3 of ARDEN OAKS Anne T Alwell Tullio J Alessi 1 5,834.34$ 5,834.34$ 1442 ARDEN OAKS DR 273023340016 Lot 9 Block 3 of ARDEN OAKS Nancy Stevens Evertz Trustee 1 5,834.34$ 5,834.34$ 1434 ARDEN OAKS DR 273023340017 Lot 10 Block 3 of ARDEN OAKS Michael Bohan Maureen Obrien Bohan 1 5,834.34$ 5,834.34$ 1424 ARDEN OAKS DR 273023340018 Lot 11 Block 3 of ARDEN OAKS Grant J Wishart Christine A Wishart 1 5,834.34$ 5,834.34$ 1414 ARDEN OAKS DR 273023340019 Lot 12 Block 3 of ARDEN OAKS Todd K Lundeen Cindy L Lundeen 1 5,834.34$ 5,834.34$ 1415 ARDEN OAKS DR 273023340005 Lot 8 Block 2 of ARDEN OAKS Dennis A Foster Trustee Patricia L Foster Trustee 1 5,834.34$ 5,834.34$ 1425 ARDEN OAKS DR 273023340004 Lot 7 Block 2 of ARDEN OAKS Claude R Bragstad Ruth C Bragstad 1 5,834.34$ 5,834.34$ 1435 ARDEN OAKS DR 273023340003 Lot 6 Block 2 of ARDEN OAKS Frank R Dolinar Kathleen J Dolinar 1 5,834.34$ 5,834.34$ 1445 ARDEN OAKS DR 273023340002 Lot 5 Block 2 of ARDEN OAKS Kevin P Keenan Nancy M Keenan 1 5,834.34$ 5,834.34$ 1453 ARDEN OAKS DR 273023340001 Lot 4 Block 2 of ARDEN OAKS Paul D Smyth Dorothy Smyth 1 5,834.34$ 5,834.34$ 1450 ARDEN OAKS DR 273023340015 Lot 8 Block 3 of ARDEN OAKS Mark W Mccloskey Dawnelle J Mccloskey 1 5,834.34$ 5,834.34$ 1463 ARDEN OAKS DR 273023330006 Lot 3 Block 2 of ARDEN OAKS David W Dvorak Donna B Dvorak 1 5,834.34$ 5,834.34$ 1388 ARDEN OAKS DR 273023340013 Lot 16 Block 2 of ARDEN OAKS Matthew J Goggin Grace J Goggin 1 5,834.34$ 5,834.34$ 1390 ARDEN OAKS DR 273023340012 Lot 15 Block 2 of ARDEN OAKS Travis A Johnson Melanie Johnson 1 5,834.34$ 5,834.34$ 1392 ARDEN OAKS DR 273023340011 Lot 14 Block 2 of ARDEN OAKS Janet M Kuhl 1 5,834.34$ 5,834.34$ 1395 ARDEN OAKS DR 273023340010 Lot 13 Block 2 of ARDEN OAKS Joshua A Bodie Samantha J Brown 1 5,834.34$ 5,834.34$ 1397 ARDEN OAKS DR 273023340009 Lot 12 Block 2 of ARDEN OAKS Steven J Johnson Susan J Iverson 1 5,834.34$ 5,834.34$ 1399 ARDEN OAKS DR 273023340008 Lot 11 Block 2 of ARDEN OAKS Carl J Nelson 1 5,834.34$ 5,834.34$ 1401 ARDEN OAKS DR 273023340007 Lot 10 Block 2 of ARDEN OAKS Courtney J Carlson Jenna A Carlson 1 5,834.34$ 5,834.34$ 1407 ARDEN OAKS DR 273023340006 Lot 9 Block 2 of ARDEN OAKS Alexandra Welle Zachary J Muehlenbein 1 5,834.34$ 5,834.34$ 1376 ARDEN OAKS DR 273023340052 Lot 19 Block 1 of SHADY OAKS ADDITION David R Swenson Trustee Cheryl L Swenson Trustee 1 5,834.34$ 5,834.34$ 1377 ARDEN OAKS DR 273023340060 Lot 20 Block 3 of ARDEN OAKS David L Beamish Nancy J Beamish 1 5,834.34$ 5,834.34$ 1416 ARDEN OAKS CT 273023340026 Lot 19 Block 3 of ARDEN OAKS Matthew R Nelson Cara Nelson 1 5,834.34$ 5,834.34$ 1428 ARDEN OAKS CT 273023340025 Lot 18 Block 3 of ARDEN OAKS Nicholas Brokke Erin Brokke 1 5,834.34$ 5,834.34$ 1438 ARDEN OAKS CT 273023340049 Lot 17 Block 3 of ARDEN OAKS David M Kemp Hoda S Kemp 1 5,834.34$ 5,834.34$ 1444 ARDEN OAKS CT 273023340023 Lot 16 Block 3 of ARDEN OAKS Collin Pittier Rachel Jones-Pittier 1 5,834.34$ 5,834.34$ 1443 ARDEN OAKS CT 273023340022 Lot 15 Block 3 of ARDEN OAKS David W Angell Mary K Angell 1 5,834.34$ 5,834.34$ 1437 ARDEN OAKS CT 273023340021 Lot 14 Block 3 of ARDEN OAKS Geraldine L Kremer 1 5,834.34$ 5,834.34$ 1370 ARDEN OAKS DR 273023340054 Lot 1 Block 1 of SHADY OAKS ADDITION Dean Bennettrockne Aurora Marie Gilliam 1 5,834.34$ 5,834.34$ 1429 ARDEN OAKS CT 273023340020 Lot 13 Block 3 of ARDEN OAKS Patrick D Messmer Kaitlin E Messmer 1 5,834.34$ 5,834.34$ 40 233,373.60$ Totals Assessment Hearing 2022 Arden Oaks Street Improvements Council Meeting April 25, 2022 1 Overview •Project Location •Bid Tabulation •Project Costs •Project Funding •Assessment Map •Assessment Rates •Next Steps 2 Project Location Arden Oaks Neighborhood 3 Bid Tabulation and Engineer’s Estimate Bids Received: Wednesday, March 9, 3:00PM 4 Contractor Total Base Bid Astech Corporation $520,377.70 T.A. Schifsky & Sons $522,711.61 Park Construction $526,500.62 Valley Paving $537,970.10 Bituminous Roadways $547,442.92 NW Asphalt $559,392.91 MN Paving & Materials $578,652.75 North Valley, Inc.$614,885.02 Meyer Contracting, Inc.$679,762.75 Engineer’s Estimate $538,607.50 Project Costs Construction Cost + 27% (of Construction Costs) in Indirect Costs 5 Project Cost Cost Category Approximate Costs Street Improvements $ 367,517.20 Indirect Costs for Street Improvements (27%)*$ 99,229.64 Total Costs for Street Improvements $ 466,746.84 Storm Sewer Improvements $ 132,815.50 Indirect Costs for Storm Sewer Improvements (27%)*$ 35,860.19 Total Costs for Storm Sewer Improvements $ 168,675.69 Sanitary Sewer Improvements $ 16,030.00 Indirect Costs for Sanitary Sewer Improvements (27%)*$ 4,328.10 Total Cost for Sanitary Sewer Improvements $ 20,358.10 Water Improvements $ 4,015.00 Indirect Costs for Water Improvements (27%)*$ 1,084.05 Total Cost for Water Improvements $ 5,099.05 Total Improvement Cost $ 520,377.70 Total Indirect Costs for City (27%)*$ 140,501.98 Total Project Cost $ 660,879.68 Project Funding 6 Project Funding Amount Pavement Improvement Revolving Fund $233,373.42 Assessment (50%)$233,373.42 Utility Fund –Storm Sewer $ 168,675.69 Utility Fund –Sanitary Sewer Fund $ 20,358.10 Utility Fund –Water Fund $ 5,099.05 Total Project Funding $660,879.68 Assessment Map 7 Assessment Rates 50% of the Street Improvement costs Assessable Total Street Cost = $466,746.84 •Feasibility Report Assessment Rate $6,560 /Unit 8 Assessment Calculation Total Project Cost w/ 27% Overhead $ 660,879.68 Assessable Amount (Total Street Cost)$ 466,746.84 Assessment (50% of Assessable Amount)$ 233,373.42 Single Family Dwelling Units 40 Units Unit Assessment (Assessable amount/ 40 Units)$ 5,834.34 Assessment Payment Option 1 –Prior to November 15, 2022 •A property owner may at any time prior to certification of the assessment to the county auditor on November 15, 2022, pay the entire assessment on such property to the City of Arden Hills, with interest accrued to the date of payment. •No interest shall be charged if the entire assessment is paid within 30 days from the adoption of this assessment (30 days from tonight, April 25, 2022). 9 Option 2 –After November 15, 2022 •The assessment is proposed to be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable with property taxes in 2023. •Balance will bear interest at a rate set by the City Council. The City’s assessment policy states that the interest rate used for the assessment shall be designated at the prime rate plus two (2) percentage points Our current assumed bond interest rate is 2.90% and the prime rate is 3.50%. Staff would recommend following the City’s assessment policy and setting the assessment rate at 5.50%. •After November 15, 2022, a property owner may pay the total outstanding balance of the assessment against their property with accrued interest at any time during the life of the project assessment period to Ramsey County. Next Steps •Assessment Hearing and Award April 25, 2022 •Assessment Hearing •Award Construction Contract •Public Engagement –Newsletter and Website •Begin Construction May 2022 •Substantial Competition October 2022 •Certify Assessments to County November 2022 10 Questions? 11 Page 1 of 2 PUBLIC HEARINGS – 9B MEMORANDUM DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, City Planner SUBJECT: Planning Case # 22-006 Applicant: Scannell Properties, LLC Property Location: Lot 1, Block 1, Gateway Interstate Request: Vacation of Drainage and Ponding Easement Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Hold the required Public Hearing for Scannell Properties, on a Vacation of a Drainage and Ponding Easement request for the property located at Lot 1, Block 1, Gateway Interstate plat. The City Council will be asked to make a formal decision regarding the application under Agenda Item 10C. Background On October 12, 2020, the City Council approved a Final Plat, Planned Unit Development, Conditional Use Permit, and Site Plan Review for Scannell Properties, LLC to construct a 250,000 square foot office and warehouse facility. The Development Agreement for Planning Case 20-010 was subsequently approved by the City Council on February 8, 2021. The following year on October 6, 2021, Scannell Properties, LLC was granted approval of Planning Case 2021-025 for Site Plan Review to install the expanded parking area for use by tenants of the building. A condition of Planning Case 2021-025 required the Applicant to submit an amended Stormwater Facilities Operation and Maintenance Agreement for the long-term care of all on-site and off-site stormwater facilities. The City Council approved the amended and restated agreement which included the dedication of new easements for drainage and utility purposes over this parcel. Page 2 of 2 Easement Vacation Request The Applicant is requesting to vacate the existing drainage and ponding easement due to the installation of an underground stormwater retention system as approved within the development plans for this project. The Public Works Director has reviewed the proposed easement vacation and provided a memo in support of the vacation request (Attachment C). A request for a Vacation of Easement requires a public hearing before the City Council. Notice and Public Comments A Notice was published in the Pioneer Press on April 9, 2022. A public neighborhood notice was prepared by the City and mailed to property owners within 1,000 feet of the subject property. Budget Impact N/A Attachments A. Location Map B. Proposed Easement Vacation Sketch C. Public Works Director Memo D. Presentation Location Map Tax Parcels _Query result Personal Property Tax Parcels Cities County Offices 10/27/2021, 3:20:03 PM 0 0.15 0.30.07 mi 0 0.25 0.50.13 km 1:8,000 Ramsey County Ramsey County MN Page 1 of 1 MEMORANDUM DATE: April 25, 2022 TO: Jessica Jagoe, Senior City Planner FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Scannell property Storm Water Drainage Way & Ponding Area easement vacation Public Works staff conducted a review of the documents for the proposed vacation of Easement for storm water purposes per Document No. 3456569 lying within Lot 1, Block 1, Northeast corner addition dated March 16, 2022. Public Works staff is in support of the vacation due to the new stormwater maintenance agreement and related access easements to the proposed underground retention system that is replacing the function of the existing stormwater pond. Planning Case #22-006 –Public Hearing Required Applicant: Scannell Properties, LLC Property Location:4200 Round Lake Road -Lot 1, Block 1, Gateway Interstate Request:Vacation of Easement Public Notice: •Notice was published in the Pioneer Press on April 9, 2022. A public neighborhood notice was prepared by the City and mailed to property owners within 1,000 feet of the subject property. •As of April 19th Staff has not received any comments regarding this application. Questions? Planning Case 22-006 –Vacation of Easement Scannell Properties, LLC Page 1 of 5 Council Should Consider Hold the required public hearing for Planning Case 22-003 an application for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1682 Wedgewood Circle (“Subject Property”). The City Council will be asked to make a formal decision regarding the application under Agenda Item 10D. Background 1. Existing Site Conditions: 1682 Wedgewood Circle (“Subject Property”) is zoned R-3, Townhouse and Low Density Multiple Dwelling District, and is designated for Medium Density Residential Uses in the 2040 Comprehensive Land Use Plan. The Subject Property is the site of a single-family dwelling owned by Wendy Wei Wang. All surrounding parcels are also zoned R-3, Townhouse and Low Density Multiple Dwelling District, and designated for Medium Density Residential Uses in the 2040 Comprehensive Land Use Plan. 2. Site Data 2040 Future Land Use Plan: MDR – Medium Density Residential Existing Land Use: Single Family Dwelling Zoning: R-3 Townhouse and Low Density Multiple Dwelling District Lot Size: 0.38 acres PUBLIC HEARING – 9C MEMORANDUM DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, City Planner SUBJECT: Planning Case # 22-003 – Public Hearing Required Applicant: Richard Spicer Property Location: 1682 Wedgewood Circle Request: Conditional Use Permit Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Page 2 of 5 Proposed Use: The Applicant submitted a Conditional Use Permit application to allow a Class II Accessory Home Occupation on the Subject Property for the operation of Crimsontech Industries, LLC. Crimsontech Industries, LLC is a Minnesota registered limited liability company (the “Company”) that was established on February 16, 2022. A Conditional Use Permit is required in this instance due to the deliveries, up to one daily, being made to the residence. The company’s business activities are related to the repair, maintenance, and restoration of firearms via an online portal. In addition, the online store shall carry a small amount of inventory for sale. All customer communications and business activity is conducted online and through deliveries to the subject property, up to one per day. No advertisement shall be placed on the property. The company is a small scale operation and is solely owned and operated by the Applicant, CEO and Owner Richard Spicer. The Applicant currently has a Class I Accessory Home Occupation registered with the City for consulting and graphic design services provided to toy manufacturers. This business will continue to operate out of the home in conjunction with the proposed CUP application. Approvals: 1. Conditional Use Permit A Conditional Use Permit is required for Class II Accessory Home Occupations. A home occupation is allowed in residential zoning districts as an accessory use, but it becomes a Class II Home Occupation when there is the delivery of products other than those delivered by private passenger vehicle. City Code Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land and the community, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5. Visual and land use compatibility with uses and structures on surrounding land; 6. Adjoining land values; 7. Park dedications where applicable; 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. Under state law, a conditional use is a use that is generally allowed in a designated district upon showing by the applicant that the standards and criteria stated in the ordinance will be satisfied. Conversely, if the applicant is unable to show that the ordinance standards are met, the application can be denied, but because the use is listed as permitted, the City’s discretion is more limited in these matters than in a comprehensive plan or rezoning application. Plan Evaluation 1. Chapter 13, Zoning Code Review Page 3 of 5 Section 1325 – General Regulations, 1325.02 Accessory Uses, Subd. 3 Home Occupations A. Home occupations are allowed as either accessory uses or conditional uses depending on the characteristics of the operation. All home occupations shall comply with the following conditions: 1. It shall not result in traffic, parking, noise, light, fumes and odors to such an extent that it is noticeable that the property is being used for non-residential purposes. The proposed home occupation will not result in increased traffic or a need for additional parking. All business is completed through an online portal. From the initial contact all the way to the end delivery of product, there is no in-person interaction and customers will not be visiting the subject property. The Class II Home Occupation allows only one delivery to be made per day. The Company is a small-scale business. As repairs could possibly take a week or more to perform, a large volume of deliveries is not required. The Applicant expects one to two deliveries per week by FedEx or UPS. 2. It shall be conducted entirely within the dwelling. Repair, maintenance, and restoration of the firearms is conducted entirely within the dwelling. The Applicant will perform the business operations in a dedicated workshop in the basement of the dwelling. A floor plan is included below. 3. There is no exterior evidence of the home occupation. All business operations will take place inside the dwelling. All advertisement of services will be conducted online only, through Google Ads and SEO. No advertisement shall be placed on the property noting that there is a business being operated on the property. Photos of the exterior dwelling are included as an attachment. 4. It does not require any special entrances to the dwelling. The proposed home occupation will not require any additional entrances to the dwelling. Workshop Building Floor Plan - Basement Sauna Bathroom Stairwell Furnace Living Room To Outside Page 4 of 5 B. Class II Conditional Accessory Home Occupations. Home occupations may be allowed by Conditional Use Permit as regulated in Section 1355.04 Subd 3.C.1 if they meet the conditions stipulated above for all Home Occupations and the following conditions: 1. The primary business activity shall be conducted by an occupant of the residence; The Applicant is an occupant of the Subject Property and is the sole owner and operator of Crimsontech Industries, LLC. This condition allows for a home occupation to be conducted by an occupant of the residence which would apply to the Property Owner(s), a family member residing in the home, or a Renter (subject to proper rental registration with the City). The City has approved four (4) CUP’s for a Class II Home Occupation which occurred from 1992 to 2012. Since 2012, the city has not received any CUP land use applications for a Class II Home Occupation. 2. One person not residing in the residence may be employed to assist in the business activity; The company is a small scale operation and does not employ any persons not residing in the residence. Furthermore, the company does not have any employees other than Mr. Spicer. 3. It does not occupy more than thirty-three (33) percent of the floor area of the dwelling; The total floor area of the dwelling is 2,665 square feet. The proposed home occupation will occupy 231 square feet of the dwelling, or 8.7%. The Applicant will perform the business operations in a dedicated workshop in the basement of the dwelling. 4. It has a limited number of patrons visiting the premises; All company business is conducted solely through an online portal and no customers will be visiting the subject property. There is no in-person interaction between the Applicant and business patrons. 5. Off-street parking for no more than two (2) additional vehicles other than those required by the occupants shall be permitted. On-street parking shall not be used to satisfy required parking; and, The proposed home occupation will not result in the need for any off-street parking. All business is completed through an online portal. From the initial contact all the way to the end delivery of product, there is no in-person interaction and customers will not be visiting the subject property. The company is solely operated by the Applicant. 6. It requires delivery of products to the premises no more than once per day. The Company is a small-scale business. As repairs could possibly take a week or more to perform, a large volume of deliveries is not required. The Applicant expects one to two deliveries per week by FedEx or UPS. C. Class II Conditional Accessory Home Occupations. Applications for a Class II Home Occupation as stipulated by Section 1355.04 Subd 3.C.2 shall be accompanied by the following information: 1. A photograph of the residence. Included in submission Page 5 of 5 2. A floor plan indicating the floor area to be used by the home occupation along with a tabulation of the total floor area and the floor area to be used for the home occupation. Included in submission 3. A statement describing the home occupation and the compliance with the required conditions. Included in submission 4. A copy of the state or county license or permit if such a license or permit is required by the state or county for the proposed home occupation. Recommended condition of approval. For the proposed home occupation, the Applicant would be required to obtain a Federal Firearms License (FFL) from the Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF). The Applicant as part of the FFL application process is required to comply with applicable local regulations within 30 days of the ATF approval. Due to the processing time for the Conditional Use Permit review, the Applicant is seeking City approval in advance of submitting the FFL paperwork. The Applicant is aware of the FFL licensing requirements and will satisfy all federal procedures and regulations necessary for the issuance of the license. 2. Sign Code – Chapter 12 This approval does not include signs. Staff recommends adding a condition that prohibits signage as part of the approval. Additional Review Ramsey County Sheriff’s Department The Ramsey County Sheriff’s Department commented that they reviewed the conditions and agree with the Planning Commission and the City Council’s general conditions, including but not limited to the eight factors, mentioned on page 2 under Approvals. In regards to the home security at 1682 Wedgewood Circle in Arden Hills, we feel the level of security laid out on pages 2-7 under Plan Evaluation of the Staff Report is satisfactory. As long as Mr. Spicer passes the ATF’s background check under Section 9: Other Considerations in the Applicants narrative, we see no reason not to go along with the Planning Commission and the City Council. Public Notice and Comments Notice was published in the Pioneer Press on April 13, 2022. Notice was prepared by the City and mailed to property owners within 1000 feet of the subject property. As of April 19, 2022, one comment was received via email in opposition and three members of the public in attendance at the Planning Commission meeting spoke in opposition. Attachments A. Land Use Application B. Accessory Home Occupation Permit Application C. Location Map D. Application Narrative E. Building Floor Plans F. Exterior Photos G. Planning Commission Memo H. Draft Planning Commission Minutes I. Presentation Richard Spicer 1682 Wedgewood Cir, Arden Hills, MN 55112 +1 (612) 423-7265 n/a richard@crimsontechindustries.com Wendy Wei Wang 128 Everett Dr, Newtown, PA 18940-3810 +1 (215) 310-8516 1682 Wedgewood Cir, Arden Hills, MN 55112 x Residential 0.38 Single Family Home Class II Accessory Home Occupation (see attached) March 1, 2022 March 1, 2022 128 Everett Dr, Newtown, PA 18940-3810 215-310-8516 Wendy Wei Wang 2/16/2022 2/20/2022 1682 Wedgewood Circle Lege nd Muni ci pal Bou nda ry City Mask March 23, 2022 Map P owered By DataLink 1 in = 376 ft ± Page 1 of 4 Request for Conditional Land Use – Class II Accessory Home Occupation Permit Requested by Crimsontech Industries LLC March 1, 2022 Contents Section 1: Overview ...................................................................................................................................... 1 Section 2: Details of Business Operation and Model .................................................................................... 2 Section 3: Customer Interaction ................................................................................................................... 2 Section 4: Advertisement of Services ........................................................................................................... 3 Section 5: Deliveries ...................................................................................................................................... 3 Section 6: Security ......................................................................................................................................... 3 Section 7: FFL Permit .................................................................................................................................... 3 Section 8: Business Commencement ............................................................................................................ 4 Section 9: Other Considerations ................................................................................................................... 4 Section 10: In Summary ................................................................................................................................ 4 Section 1: Overview Crimsontech Industries LLC is a Minnesota registered limited liability company (the “Company”) that was opened on February 16, 2022 (EIN 88-0710491). The company’s business activities are related to the sale of service for the repair, maintenance, and restoration of firearms via an online portal. In addition, the online store shall carry a small amount of inventory for sale. The company also creates reviews and how-to videos related to the business for posting on its website and on Youtube (crimsontechindustries.com). The company is a small scale operation and is solely owned and operated by the CEO/Owner, Richard Spicer. The company wishes to obtain a Class II Accessory Home Occupation Permit to conduct its business activities at the below location: 1682 Wedgewood Circle Arden Hills, MN 55112 Page 2 of 4 Section 2: Details of Business Operation and Model All business is done via online portal. There are three ways the company makes business. Below are the details of the operations: A) Firearm Repair 1. Customer visits crimsontechindustries.com 2. Customer fills an online form for inquiry on firearm repair, maintenance, or restoration 3. The Company replies back to the request for further inquiry on the request, and any additional information is obtained via online meeting software, either Skype, Facebook, or Zoom. 4. After confirming the customer issue and providing a quotation, the customer sends the firearm to the Company via FedEx OR UPS, with signature being required by Crimsontech. 5. After delivery, the firearm is repaired in the at-home workshop (see floorplan). 6. The firearm is then packed and shipped via FedEx OR UPS, with pickup being required at the door. B) Online Sales 1. Customer visits crimsontechindustries.com 2. Customer visits the online store and makes a purchase from available inventory. 3. In the case of firearm related sales, the customer would provide a merchant close to them with an FFL license to receive the item. In the case of non-firearm related items, this is not required and would ship direct to customer. 4. The item is packed and either arranged for pickup at door (required for firearms), or brought to a shipping center for shipping (for non-firearm items). C) Sponsors and Advertisement Revenue a. Video content is made either off-site or in the area noted “Workshop” in the floor plan b. Crimsontech releases said content via Youtube, of which this video is linked to on the crimsontechindustries.com website. c. Crimsontech Industries is paid for advertisement by other companies within the video, either by paid sponsorship, by the Youtube Partner Program, or via an affiliate link, such as Amazon’s Affiliate Program. Section 3: Customer Interaction All business conducted is online only. From the initial contact all the way to the end delivery of product, there is no in-person interaction. Page 3 of 4 Due to this, there is no need to add additional parking, etc, to the property, as no customers will be visiting. The only exception to this is in the case of Gun Shows or Remote Events. In those cases, customer interaction will be face to face, but these interactions would not be taking place on the property. Section 4: Advertisement of Services All advertisement of services will be conducted online only, through Google Ads and SEO. No advertisement shall be placed on the property noting that there is business being operated on the property. Section 5: Deliveries The Company is a small-scale business; repairs could possibly take a week or more to preform, so a large volume of deliveries is not required. We expect one to two deliveries per week by FedEx OR UPS. However, we would like to propose the acceptance of having the allowance of ONE delivery per day to be made by FedEx OR UPS. Section 6: Security Please note that the following security measures are already in place: • Home security system installed and monitored by ADT. • Heavy duty safe for firearm storage. • Locked storage for ammunition. • Locked storage for additional inventory. Section 7: FFL Permit Please note that at the time of this application, the following is true: Crimsontech Industries has not applied for a Federal Firearm License. Related to the above, the ATF, as part of its approval, will require applicants to have all approval and proper permits to conduct business by the city/township of the company’s location. The type of FFL Permit being applied for is a Type 7 – Manufacturer of Firearms – The reasoning behind this Permit Type is due to the gunsmithing activities. In cases where a replacement part or new component is required, either by cutting steel or 3D printing fabrication, in some cases these components may be considered a firearm by ATF definitions. To avoid any conflicts, the FFL license would cover these specific cases. This type also encompasses the regular sale of firearms. Page 4 of 4 A copy of the FFL permit application that is sent to the ATF is required to be sent to the local sheriff’s office per Section 4 of the Application for Firearms License Instructions. When this application is submitted, it will be sent to the Arden Hills Sheriff’s Office so they will be aware of the application on the business activities. Section 8: Business Commencement Please note that although the Company has been opened and registered, it will not commence business until the following is true: 1. Approval is given by the Arden Hills Planning Commission of the Class II Accessory Home Application, and 2. The ATF gives approval of the Type 7 FFL Permit Section 9: Other Considerations • The ATF requires an extensive background check as part of the application process. • The ATF requires an in-person interview to ensure that the applicant is aware of all laws and regulations regarding the handling and sale of firearms and their related activities. • The ATF requires any firearms in the possession of an FFL holder shall be secured and locked and must be shown to have facilities to accommodate this, which the Company already has in place as per Section 5: Security. Section 10: In Summary • The Company is an online only business. • The Company does not have any employees other than the Owner/CEO Richard Spicer • The Company will not have customer facing at the residence. • The Company will not advertise on the property of the residence. • The Company shall only allow one delivery per day for business operations. • The Company shall obtain an FFL permit prior to conducting business. • The Company requires city approval prior to obtaining the FFL permit. Section 11: Contact Information Richard Spicer 1682 Wedgewood Cir Arden Hills, MN 55112 PH: 612-423-7265 EM: richard@crimsontechindustries.com Stairwell to Downstairs Laundry Room Living Room Kitchen Study Room Bedroom 1 Bedroom 2 Bathroom To Garage To Outside 1CM = 1FT Total Area: 2,665 ft Total for Business: 231 ft Area for Business: UPSTAIRS workshop Furnace Room Living Room/Den Bathroom Sauna (non-functional) Stairwell to Upstairs To Outside DOWNSTAIRS _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for April 6, 2022 P:\Planning\Planning Cases\2022\PC 22-003, 1682 Wedgewood Circle - CUP Page 1 of 7 Requested Action Richard Spicer (“Applicant”) has submitted an application for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1682 Wedgewood Circle. The Applicant is the sole owner and operator of Crimsontech Industries, LLC, a business related to repair, maintenance, and restoration of firearms including online sales. A home occupation is allowed in residential zoning districts, but a Conditional Use Permit is required when there is the delivery of products other than those delivered by private passenger vehicle. The Applicant anticipates one to two deliveries per week by a commercial courier which triggered the Class II designation requiring a Conditional Use Permit. Background 1. Existing Site Conditions: 1682 Wedgewood Circle (“Subject Property”) is zoned R-3, Townhouse and Low Density Multiple Dwelling District, and is designated for Medium Density Residential Uses in the 2040 Comprehensive Land Use Plan. The Subject Property is the site of a single-family dwelling owned by Wendy Wei Wang. All surrounding parcels are also zoned R-3, Townhouse and Low Density Multiple Dwelling District, and designated for Medium Density Residential Uses in the 2040 Comprehensive Land Use Plan. 2. Site Data 2040 Future Land Use Plan: MDR – Medium Density Residential Existing Land Use: Single Family Dwelling Zoning: R-3 Townhouse and Low Density Multiple Dwelling District Lot Size: 0.38 acres PC Agenda Item – XX MEMORANDUM DATE: April 6, 2022 TO: Planning Commission Chair and Commissioners FROM: Jessica Jagoe, City Planner SUBJECT: Planning Case # 22-003 – Public Hearing Required Applicant: Richard Spicer Property Location: 1682 Wedgewood Circle Request: Conditional Use Permit _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for April 6, 2022 P:\Planning\Planning Cases\2022\PC 22-003, 1682 Wedgewood Circle - CUP Page 2 of 7 Proposed Use: The Applicant submitted a Conditional Use Permit application to allow a Class II Accessory Home Occupation on the Subject Property for the operation of Crimsontech Industries, LLC. Crimsontech Industries, LLC is a Minnesota registered limited liability company (the “Company”) that was opened on February 16, 2022. The company’s business activities are related to the repair, maintenance, and restoration of firearms via an online portal. In addition, the online store shall carry a small amount of inventory for sale. All customer communications and business activity is conducted online and through deliveries to the subject property, up to one per day. No advertisement shall be placed on the property. The company is a small scale operation and is solely owned and operated by the Applicant, CEO and Owner Richard Spicer. Approvals: 1. Conditional Use Permit A Conditional Use Permit is required for Class II Accessory Home Occupations. A home occupation is allowed in residential zoning districts as an accessory use, but it becomes a Class II Home Occupation when there is the delivery of products other than those delivered by private passenger vehicle. City Code Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission and City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land and the community, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5. Visual and land use compatibility with uses and structures on surrounding land; 6. Adjoining land values; 7. Park dedications where applicable; 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. Under state law, a conditional use is a use that is generally allowed in a designated district upon showing by the applicant that the standards and criteria stated in the ordinance will be satisfied. Conversely, if the applicant is unable to show that the ordinance standards are met, the application can be denied, but because the use is listed as permitted, the City’s discretion is more limited in these matters than in a comprehensive plan or rezoning application. Plan Evaluation 1. Chapter 13, Zoning Code Review _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for April 6, 2022 P:\Planning\Planning Cases\2022\PC 22-003, 1682 Wedgewood Circle - CUP Page 3 of 7 Section 1325 – General Regulations, 1325.02 Accessory Uses, Subd. 3 Home Occupations A. Home occupations are allowed as either accessory uses or conditional uses depending on the characteristics of the operation. All home occupations shall comply with the following conditions: 1. It shall not result in traffic, parking, noise, light, fumes and odors to such an extent that it is noticeable that the property is being used for non-residential purposes. The proposed home occupation will not result in increased traffic or a need for additional parking. All business is completed through an online portal. From the initial contact all the way to the end delivery of product, there is no in-person interaction and customers will not be visiting the subject property. The Class II Home Occupation allows only one delivery to be made per day. The Company is a small-scale business. As repairs could possibly take a week or more to perform, a large volume of deliveries is not required. The Applicant expects one to two deliveries per week by FedEx or UPS. 2. It shall be conducted entirely within the dwelling. Repair, maintenance, and restoration of the firearms is conducted entirely within the dwelling. The Applicant will perform the business operations in a dedicated workshop in the basement of the dwelling. A floor plan is included below. 3. There is no exterior evidence of the home occupation. All business operations will take place inside the dwelling. All advertisement of services will be conducted online only, through Google Ads and SEO. No advertisement shall be placed on the property noting that there is a business being operated on the property. Photos of the exterior dwelling are included as an attachment. 4. It does not require any special entrances to the dwelling. Workshop Building Floor Plan - Basement Sauna Bathroom Stairwell Furnace Living Room To Outside _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for April 6, 2022 P:\Planning\Planning Cases\2022\PC 22-003, 1682 Wedgewood Circle - CUP Page 4 of 7 The proposed home occupation will not require any additional entrances to the dwelling. B. Class II Conditional Accessory Home Occupations. Home occupations may be allowed by Conditional Use Permit as regulated in Section 1355.04 Subd 3.C.1 if they meet the conditions stipulated above for all Home Occupations and the following conditions: 1. The primary business activity shall be conducted by an occupant of the residence; The Applicant is an occupant of the Subject Property and is the sole owner and operator of Crimsontech Industries, LLC. 2. One person not residing in the residence may be employed to assist in the business activity; The company is a small scale operation and does not employ any persons not residing in the residence. Furthermore, the company does not have any employees other than Mr. Spicer. 3. It does not occupy more than thirty-three (33) percent of the floor area of the dwelling; The total floor area of the dwelling is 2,665 square feet. The proposed home occupation will occupy 231 square feet of the dwelling, or 8.7%. The Applicant will perform the business operations in a dedicated workshop in the basement of the dwelling. 4. It has a limited number of patrons visiting the premises; All company business is conducted solely through an online portal and no customers will be visiting the subject property. There is no in-person interaction between the Applicant and business patrons. 5. Off-street parking for no more than two (2) additional vehicles other than those required by the occupants shall be permitted. On-street parking shall not be used to satisfy required parking; and, The proposed home occupation will not result in the need for any off-street parking. All business is completed through an online portal. From the initial contact all the way to the end delivery of product, there is no in-person interaction and customers will not be visiting the subject property. The company is solely operated by the Applicant. 6. It requires delivery of products to the premises no more than once per day. The Company is a small-scale business. As repairs could possibly take a week or more to perform, a large volume of deliveries is not required. The Applicant expects one to two deliveries per week by FedEx or UPS. C. Class II Conditional Accessory Home Occupations. Applications for a Class II Home Occupation as stipulated by Section 1355.04 Subd 3.C.2 shall be accompanied by the following information: 1. A photograph of the residence. Included in submission _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for April 6, 2022 P:\Planning\Planning Cases\2022\PC 22-003, 1682 Wedgewood Circle - CUP Page 5 of 7 2. A floor plan indicating the floor area to be used by the home occupation along with a tabulation of the total floor area and the floor area to be used for the home occupation. Included in submission 3. A statement describing the home occupation and the compliance with the required conditions. Included in submission 4. A copy of the state or county license or permit if such a license or permit is required by the state or county for the proposed home occupation. Recommended condition of approval. For the proposed home occupation, the Applicant would be required to obtain a Federal Firearms License (FFL) from the Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF). The Applicant as part of the FFL application process is required to comply with applicable local regulations within 30 days of the ATF approval. Due to the processing time for the Conditional Use Permit review, the Applicant is seeking City approval in advance of submitting the FFL paperwork. The Applicant is aware of the FFL licensing requirements and will satisfy all federal procedures and regulations necessary for the issuance of the license. 2. Sign Code – Chapter 12 This approval does not include signs. Staff recommends adding a condition that prohibits signage as part of the approval. Additional Review Ramsey County Sheriff’s Department The Ramsey County Sheriff’s Department has been forwarded the land use application and is currently reviewing the materials. Suggested Findings of Fact Staff offers the following findings of fact for consideration: 1. The subject property located at 1682 Wedgewood Circle is zoned R-3, Townhouse and Low Density Multiple Dwelling District and is designated for Medium Density Residential uses on the 2040 Comprehensive Plan. 2. A home occupation is allowed in residential zoning districts, but a Conditional Use Permit is required when there is the delivery of products. 3. The Applicant is the sole owner and operator of Crimsontech Industries, LLC, a business related to repair, maintenance, and restoration of firearms including online sales. 4. Crimsontech Industries, LLC is a Minnesota registered limited liability company that was opened on February 16, 2022. 5. All company business is conducted through an online portal and no customers will be visiting the subject property. There is no in-person interaction between the Applicant and business patrons. 6. The company requires only one delivery per day. 7. The company is a small scale operation and is solely owned and operated by the Applicant, CEO and Owner Richard Spicer. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for April 6, 2022 P:\Planning\Planning Cases\2022\PC 22-003, 1682 Wedgewood Circle - CUP Page 6 of 7 8. Repair, maintenance, and restoration of the firearms is conducted entirely within the dwelling. Options and Motion Language Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 22- 003 for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1682 Wedgewood Circle, based on the findings of fact and submitted plans, subject to the following conditions: 1. The Applicant shall obtain, maintain, and provide evidence upon request of applicable County, State or Federal licensing for the proposed home occupation following City Council approval. 2. The Applicant shall for the duration of the Conditional Use Permit continue to provide evidence to the City of issuance of FFL renewal licenses and/or Letters of Authorization from the Federal Firearms Licensing Center prior to the expiration of the federal firearms license. 3. The number of daily deliveries associated with the home occupation shall be limited to one per day. 4. No exterior evidence of the home occupation shall be permitted. 5. No exterior signage shall be permitted. 6. The home occupation shall be conducted only by the occupants of the premises and may not employ any person not residing in the residence. 7. There shall be no patrons visiting the premises and all home occupation engagement and sales must be exclusively conducted online. 8. The premises shall at all times be protected by a contracted security service and all firearms and ammunition shall be kept secured in heavy duty gun safes. 2. Recommend Approval without Conditions: Motion to recommend approval of Planning Case 22-003 for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1682 Wedgewood Circle, based on the findings of fact and submitted plans in the April 6, 2022, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 22-003 for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1682 Wedgewood Circle based on the following findings of fact: the Planning Commission should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 22-003 for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1682 Wedgewood Circle for the following reasons: the _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for April 6, 2022 P:\Planning\Planning Cases\2022\PC 22-003, 1682 Wedgewood Circle - CUP Page 7 of 7 Planning Commission should identify a specific reason and/or information request should be included with a motion to table. Notice and Public Comments Notice was published in the Pioneer Press on March 22, 2022. Notice was prepared by the City and mailed to property owners within 1000 feet of the subject property. As of March 30, 2022, staff has received one public comment that was not in favor of the Conditional Use Permit due to the proximity to their residence. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on March 9, 2022. Pursuant to Minnesota State Statute, the City must act on this request by May 8, 2022 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Accessory Home Occupation Permit Application C. Location Map D. Application Narrative E. Building Floor Plans F. Exterior Photos Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, APRIL 6, 2022 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Paul Vijums called to order the regular Planning Commission meeting at 6:30 p.m. OATH OF OFFICE Chair Vijums administered the Oath of Office to reappointed Commissioner Jonathan Wicklund and to newly appointed Commissioners Shelley Blilie and Arlene Mitchell. ROLL CALL Present were: Chair Paul Vijums, Commissioners Shelley Blilie, Marcie Jefferys, Arlene Mitchell, Kurt Weber, Jonathan Wicklund Absent: Commissioners Joshua Collins, Steven Jones (Alternate) and Clayton Zimmerman (Alternate). Also present were: City Planner Jessica Jagoe and Councilmember Fran Holmes. APPROVAL OF AGENDA – APRIL 6, 2022 Commissioner Wicklund moved, seconded by Commissioner Jefferys, to approve the April 6, 2022, agenda as presented. The motion carried unanimously (6-0). APPROVAL OF MINUTES December 8, 2021 – Planning Commission Regular Meeting Commissioner Wicklund moved, seconded by Commissioner Weber, to approve the December 8, 2021, Planning Commission Regular Meeting as presented. The motion carried 4-0-2 (Commissioners Blilie and Mitchell abstained). PLANNING CASES ARDEN HILLS PLANNING COMMISSION – April 6, 2022 2 A. Planning Case 22-003; 1682 Wedgewood Circle – Conditional Use Permit – Public Hearing City Planner Jagoe stated Richard Spicer (“Applicant”) has submitted an application for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1682 Wedgewood Circle. The Applicant is the sole owner and operator of Crimsontech Industries, LLC, a business related to repair, maintenance, and restoration of firearms including online sales. A home occupation is allowed in residential zoning districts, but a Conditional Use Permit is required when there is the delivery of products other than those delivered by private passenger vehicle. The Applicant anticipates one to two deliveries per week by a commercial courier which triggered the Class II designation requiring a Conditional Use Permit. City Planner Jagoe reported 1682 Wedgewood Circle (“Subject Property”) is zoned R-3, Townhouse and Low Density Multiple Dwelling District, and is designated for Medium Density Residential Uses in the 2040 Comprehensive Land Use Plan. The Subject Property is the site of a single-family dwelling owned by Wendy Wei Wang. All surrounding parcels are also zoned R -3, Townhouse and Low Density Multiple Dwelling District, and designated for Medium Density Residential Uses in the 2040 Comprehensive Land Use Plan. City Planner Jagoe reviewed the surrounding area, the Plan Evaluation and provided the Findings of Fact for review: 1. The subject property located at 1682 Wedgewood Circle is zoned R-3, Townhouse and Low Density Multiple Dwelling District and is designated for Medium Density Residential uses on the 2040 Comprehensive Plan. 2. A home occupation is allowed in residential zoning districts, but a Conditional Use Permit is required when there is the delivery of products. 3. The Applicant is the sole owner and operator of Crimsontech Industries, LLC, a business related to repair, maintenance, and restoration of firearms including online sales. 4. Crimsontech Industries, LLC is a Minnesota registered limited liabilit y company that was opened on February 16, 2022. 5. All company business is conducted through an online portal and no customers will be visiting the subject property. There is no in-person interaction between the Applicant and business patrons. 6. The company requires only one delivery per day. 7. The company is a small scale operation and is solely owned and operated by the Applicant, CEO and Owner Richard Spicer. 8. Repair, maintenance, and restoration of the firearms is conducted entirely within the dwelling. City Planner Jagoe stated staff recommends approval of Planning Case 22-003 for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1682 Wedgewood Circle, based on the findings of fact and submitted plans, subject to the following conditions: 1. The Applicant shall obtain, maintain, and provide evidence upon request of applicable County, State or Federal licensing for the proposed home occupation following City Council approval. ARDEN HILLS PLANNING COMMISSION – April 6, 2022 3 2. The Applicant shall for the duration of the Conditional Use Permit continue to provide evidence to the City of issuance of FFL renewal licenses and/or Letters of Authorization from the Federal Firearms Licensing Center prior to the expiration of the federal firearms license. 3. The number of daily deliveries associated with the home occupation shall be limited to one per day. 4. No exterior evidence of the home occupation shall be permitted. 5. No exterior signage shall be permitted. 6. The home occupation shall be conducted only by the occupants of the premises and may not employ any person not residing in the residence. 7. There shall be no patrons visiting the premises and all home occupation engagement and sales must be exclusively conducted online. 8. The premises shall at all times be protected by a contracted security service and all firearms and ammunition shall be kept secured in heavy duty gun safes. City Planner Jagoe reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table Chair Vijums opened the floor to Commissioner comments. Commissioner Wicklund asked if it was common for conditions to exceed the requirements within City Code. He indicated the applicant could have one employee per City Code, but staff is recommending no employees be allowed, except the applicant. City Planner Jagoe reported City Code does state as part of the Conditional Use Permit review that one employee not living on the property may be employed, and this was something the Planning Commission can review. She explained the applicant has indicated they do not have any employees nor does he intend to have employees. In this recommendation, the condition was drafted to match the current scope of the home occupation because we have not reviewed parking or other neighborhood impacts if there were to be an employee. The ordinance language provides a mechanism for that to occur, but the applicant would need to apply for a CUP Amendment to add an employee the way the condition is drafted currently. Commissioner Wicklund questioned what type of monitoring would the City be doing for this type of CUP. City Planner Jagoe stated the applicant would have to provide the City with evidence of the licensing. She reported the City was complaint based for code enforcement matters and if a concern were to arise at this property, the City would then respond. Commissioner Weber inquired who would follow up on complaints received by the City. City Planner Jagoe stated the City’s Building Inspector was also the Code Enforcement Officer. ARDEN HILLS PLANNING COMMISSION – April 6, 2022 4 Commissioner Weber asked how long the CUP would remain in effect. City Planner Jagoe reported conditional use permits run with the property. Commissioner Weber questioned if staff was aware of any other residential rental properties in the City that have CUP’s in place for home occupations. City Planner Jagoe stated she had not researched this. She noted that the home occupation ordinance states the business is conducted by an occupant of the residence so that would apply to an Owner or Renter. She added that the land use application and home occupation license forms require the Property Owner signature if they are not the applicant. Commissioner Weber indicated he watched one of the videos that was posted online by the applicant. He stated the applicant appears to be very competent. He requested the applicant speak to the manner in which he handles, cleans and stores firearms. Richard Spicer, 1682 Wedgewood Circle, explained how safety was of the utmost importance to him. He reported he stores his firearms in a safe with ammunition locked in a secure area in a different part of the dwelling. He described how he keeps ammunition away from his work area. He indicated he tests his firearms at the Bald Eagle Sportsman Association in Hugo, Minnesota. Commissioner Weber inquired how long Mr. Spicer has lived at this address. Mr. Spicer indicated he has lived in this home for almost two years. Commissioner Weber asked who else lived in the home. Mr. Spicer reported he lives in the rental home with his wife and 11 year old daughter. He explained they have both have access to his work space, but do not have access to the secured areas or safes. He commented further on the requirements that were in place for his firearms safe. Commissioner Weber questioned if the applicant had ever held a federal firearms license. Mr. Spicer stated he had not, but noted he has a license to carry, which meant he had gone through an extensive background check. Commissioner Jefferys requested further information regarding the security service that would be in place for the property. City Planner Jagoe deferred this question to the applicant. Mr. Spicer stated he has hired ADT to monitor his property 24 hours a day. He noted the windows have vibration detection which then sets off the alarms. He indicated the ATF as part of the FFL license would require him to report the loss of a stolen firearm. He provided the ARDEN HILLS PLANNING COMMISSION – April 6, 2022 5 Commission with a handout on the reports from the ATF for the past five years for crimes related to FFL’s. Further discussion ensued regarding the security system that was in place on the home. Commissioner Jefferys explained she was curious to learn what the Ramsey County Sheriff’s office thought about this request. City Planner Jagoe stated she had sent the application to them for review and noted staff will follow up as part of this process to see if they have any comment before the City Council meeting. She indicated that as part of the FFL licensing paperwork there is a section for local law enforcement that the applicant will have to complete as part of the federal review. Chair Vijums commented this was a sensitive topic for many people. He reported there has to be a thorough review of this topic by the City and it appears this has been done. He felt confident that this type of business will not alter the neighborhood in any manner. He appreciated the security and mitigation measures that were put in place on the property. Commissioner Weber agreed. Chair Vijums opened the public hearing at 7:05 p.m. Chair Vijums invited anyone for or against the application to come forward and make comment. Renee Crumpton, 1680 Wedgewood Circle, noted she has lived in her home for the past 22 years. She indicated the neighboring home became a rental three years after she built her home and there has been nothing but problems. She explained the neighboring home has been broken into on two different occasions. She stated she pays taxes on her property and Mr. Spicer does not because he was a renter. She reported the proposed home business made her afraid and she feared people would break into her neighbors house to steal the weapons onsite. She encouraged the City to not approve this home occupation CUP. JoAnn Cirks, 1687 Wedgewood Circle, commented she was concerned about the proposed home occupation. She indicated she lives on a cul-de-sac and there has been packages stolen at times. She feared that the residents in her neighborhood would have a hard time selling their homes if the CUP were approved. She anticipated the home occupation would devalue her home. She recommended the Planning Commission not approve the requested CUP. Tom Coffey, 1693 Wedgewood Circle, stated he has a number of questions. He indicated he was concerned with the fact the applicant was a renter. He explained he pays a great deal in property taxes to live in Arden Hills, while the applicant does not. He questioned why the City had not run a report on CUP’s to see how many others were renters running home occupations. He believed that Richard Spicer was a nice person, but did not believe a rental home was the right place for this type of business. He anticipated that most homeowners would not allow a renter to operate this type of business out of their home. He noted the applicant also runs another business out of the home that deals with the retail sale of toys. ARDEN HILLS PLANNING COMMISSION – April 6, 2022 6 Mr. Coffey reported he has used an FFL in the past to purchase a gun online and he had to go to the home to fill out the paperwork and take possession of the weapon. He noted this was in a residential neighborhood in Blaine. He questioned if the process had changed. He asked if the work space for the home business was being done in a three season porch. He believed that this was not a secure workspace. There being no additional comment Chair Vijums closed the public hearing at 7:16 p.m. Chair Vijums requested the applicant respond to the questions that were raised by the neighbors. Mr. Spicer described the “how-to” videos he posts online. He discussed how he would only be conducting online sales and the product gets shipped to another local FFL certified business for handling of paperwork and pickup. He explained shipment of firearms can only be done between two registered FFL’s. He explained background checks would then be handled by that local FFL. He reported his address would not be shared with purchasers. He commented his workshop was located in the basement, on the interior of the three season porch. Chair Vijums asked if firearms were delivered directly to the applicants home. Mr. Spicer reported UPS and FedEx deliver firearms only to FFL license holders and signatures are required. Commissioner Weber questioned if the applicant would allow people to bring guns to him for maintenance and cleaning. Mr. Spicer explained he amended his proposal so as not to have this type of gunsmithing coming to him. Chair Vijums asked if there was a robbery in the applicants home in 2018. Mr. Spicer stated there was not. He went on to state that he understands this was a sensitive subject for his neighbors. He indicated in one of his conversations with a neighbor he explained he would be willing to discuss the negative concerns and may have to adjust what he was doing with his business. Commissioner Weber commented he paid a lot of money in property taxes as a homeowner and anticipated that renters were contributing to property taxes as well through their rent. He noted he did have concerns about issuing a CUP to an applicant that was renting a home, especially for this type of use, knowing that he could move away and the CUP would remain in place. Chair Vijums questioned if the owner of the home understood what type of business would be operating out of the home. Mr. Spicer stated the property owner was fully aware of his proposal. Commissioner Weber inquired if the property owner had to sign off on the CUP proposal or require a notary. ARDEN HILLS PLANNING COMMISSION – April 6, 2022 7 City Planner Jagoe stated the City does not require the Property Owner signature to be notarized. She noted the property owner did sign the land use application for the CUP and home occupation, and the signature was reviewed with the rental registration paperwork on file with the City. Chair Vijums indicated the CUP that was outlined be staff was very thorough and passed all relevant areas. He noted that the CUP process was started because of the deliveries. He commented on the safety measures that had been put in place by Mr. Spicer. He appreciated the fact that Mr. Spicer’s firearms were kept in a safe. He anticipated Mr. Spicer’s property was more safe than some of the homes on his block where guns may not be kept in a safe. Commissioner Jefferys explained she would like to see that Mr. Spicer has the maximum security measures in place and suggested another condition be added to address this concern. She suggested this condition read: The City is assured that the level of security provided at this residence matches the potential risk due to the nature of the business and shall be approved by the Ramsey County Sheriff. Chair Vijums commented this condition could be added but questioned who would determine what the proper level would be. Commissioner Wicklund stated he appreciated these comments and suggested Condition 8 be amended to require the applicant to provide contracted video security services. He indicated this would provide a definition or measurement as to what type of security should be provided. Commissioner Weber suggested this motion for a condition be amended in order to have the security provided be approved by the Sheriff’s Department. Commissioner Jefferys stated she would like to keep her condition separate from Condition 8. She stated she did not know what the proper level of security would be or what measures should be put in place or not be put in place and would like the sheriff’s department to make this determination. Councilmember Holmes recalled the City requested feedback from the County Sheriff on security at E Street Flats and we did get their recommendation on appropriate level of security and this same request could be made of the Sheriff’s Department for this property. Chair Vijums suggested the condition read: The level of security is approved at this residence as determined by the County Sheriff in coordination with City staff. Commissioner Jefferys indicated she would like her language to remain as is in order to address the level of risk this business potentially may bring into the neighborhood. She recommended Condition 9 read: The level of security is adequate to address the potential risks as determined by the Ramsey County Sheriff. ARDEN HILLS PLANNING COMMISSION – April 6, 2022 8 Commissioner Jefferys moved, seconded by Commissioner Weber, to add Condition 9 to read as follows: The level of security is adequate to address the potential risks as determined by the Ramsey County Sheriff. The motion carried unanimously (6-0). Commissioner Weber moved and Commissioner Wicklund seconded a motion to recommend approval of Planning Case 22-003 for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1682 Wedgewood Circle based on the findings of fact and the submitted plans, as amended by the nine (9) conditions in the April 6, 2022, report to the Planning Commission. The motion carried unanimously (6-0). UNFINISHED AND NEW BUSINESS None. REPORTS A. Report from the City Council Councilmember Holmes provided the Commission with an update from the City Council. She welcomed Shelley Blilie and Arlene Mitchell to the Planning Commission. She welcomed the Planning Commissioners back after a three month hiatus and discussed how important the work of the Planning Commission was to the City Council. She then discussed the issues that Council has discussed over the past three months. She noted a roundabout was being proposed by the County at County Road E and Old Snelling Avenue. She anticipated this project would be completed in 2023. Also, review is being done on a trail from County Road E to Highway 96 on Old Hwy 10 in conjunction with the County road work. She noted the Council was considering reducing the speed limit in residential areas to 25 miles per hour and a public hearing would be held this spring and there would also be upcoming public discussion on food trucks. She explained polling places were approved for 2022. Further discussion ensued regarding Round Lake project and dredging that would occur around the lake. B. Planning Commission Comments and Requests None. ADJOURN Commissioner Wicklund moved, seconded by Commissioner Jefferys, to adjourn the April 6, 2022, Planning Commission Meeting at 7:58 p.m. The motion carried unanimously (6-0). Planning Case #22‐003 – Public Hearing RequiredApplicant: Richard SpicerProperty Location: 1682 Wedgewood CircleRequest: Conditional Use PermitZoning: R‐3 (Townhouse and Low Density Multiple Dwelling District)Land Use: Medium Density Residential1 Proposal•Conditional Use Permit for a Class II Accessory Home Occupation•Company:Crimsontech Industries, LLC•Business Activities•Repair, maintenance, and restoration of firearms via an online portal•Sale of limited inventory•Deliveries up to once a day2 ApprovalsConditional Use Permit Evaluation Criteria:1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5. Visual and land use compatibility with uses and structures on surrounding land; 6. Adjoining land values; 7. Park dedications where applicable; 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan.3 1. It shall not result in traffic, parking, noise, light, fumes and odors to such an extent that it is noticeable that the property is being used for non‐residential purposes.•All business is completed through an online portal. •No in‐person interaction with customers •The Applicant expects one to two deliveries per week by FedEx or UPS. Plan Evaluation1325.02 Accessory Uses, Subd. 3 Home OccupationsAll home occupations shall comply with the following 4 conditions: 2. It shall be conducted entirely within the dwelling.•The Applicant completes business operations is a dedicated workshop in the basement of the dwelling. A floor plan is included below.WorkshopBuilding Floor Plan - BasementSaunaBathroomStairwellFurnaceLiving RoomTo Outside 3. There is no exterior evidence of the home occupation.•All business operations will take place inside the dwelling. •All advertisement of services will be conducted online only, through Google Ads and SEO. •No advertisement shall be placed on the property noting that there is business being operated on the property. 4. It does not require any special entrances to the dwelling.•The proposed Home Occupation will not require any additional entrances to the dwelling. Plan Evaluation1325.02 Accessory Uses, Subd. 3 Home OccupationsHome occupations may be allowed by Conditional Use Permit if they meet the following conditions:1. The primary business activity shall be conducted by an occupant of the residence;•The Applicant is an occupant of the Subject Property and is the sole owner and operator of Crimsontech Industries, LLC.2. One person not residing in the residence may be employed to assist in the business activity;•The company is a small scale operation and does not employ any persons not residing in the residence. Plan Evaluation1325.02 Accessory Uses, Subd. 3 Home Occupations3. It does not occupy more than thirty‐three (33) percent of the floor area of the dwelling;•The total floor area of the dwelling is 2,665 square feet. The proposed Home Occupation will occupy 231 square feet of dwelling, or 8.7%. The Applicant has a dedicated workshop in the dwelling. 4. It has a limited number of patrons visiting the premises;•All company business is conducted through an online portal and no customers will be visiting the subject property. There is no in‐person interaction between the Applicant and business patrons. Plan Evaluation1325.02 Accessory Uses, Subd. 3 Home Occupations5. Off‐street parking for no more than two (2) additional vehicles other than those required by the occupants shall be permitted. On‐street parking shall not be used to satisfy required parking; and,•All business is completed through an online portal, and there is no in‐person interaction. Customers will not be visiting the subject property. The company is solely operated by the Applicant.6. It requires delivery of products to the premises no more than once per day.•The Company is a small‐scale business. As repairs could possibly take a week or more to preform, a large volume of deliveries is not required. The Applicant expects one to two deliveries per week by FedEx or UPS. Ramsey County Sheriff’s Department•They reviewed the conditions and agree with the Planning Commission and the City Council’s general conditions, including but not limited to the eight factors, mentioned on page 2 under Approvals. In regards to the home security at 1682 Wedgewood Circle in Arden Hills, we feel the level of security laid out on pages 2‐7 under Plan Evaluation of the Staff Report is satisfactory. As long as Mr. Spicer passes the ATF’s background check under Section 9: Other Considerations in the Applicants narrative, we see no reason not to go along with the Planning Commission and the City Council.Additional Reviews Public Notices•Notice was published in the Pioneer Press on April 13 2022. Notice was prepared by the City and mailed to property owners within 1000 feet of the subject property. •Staff received one written public comment in advance of the Planning Commission meeting that was not in favor of the Conditional Use Permit due to the proximity to their residence and three members of the public in attendance at the meeting spoke in opposition. Planning Case 22‐003 – Conditional Use Permit, 1682 Wedgewood CircleQuestions? Page 1 of 2 DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Arden Oaks Street Improvement Project – Adopt Assessment Roll Council Should Consider Motions to approve, table, or deny the following: • Approving Resolution 2022-023 Adopting Assessment Roll for the Arden Oaks Street Improvement Project. All items need a simple majority for action unless otherwise noted. Background/Discussion On February 14, 2022, the City Council adopted Resolution 2022-006 Approving the Plans and Specifications and Ordering the Advertisement for Bids. Bids were solicited and opened on Wednesday, March 9, 2022. The assessment hearing was held on April 25, 2022. A portion of the costs for the Arden Oaks Street Improvement Project are proposed to be assessed against the benefitting properties according to the City’s Assessment Policy. In order to assess these costs, the City must follow the process outlined in State Statute 429. On March 21, 2022, after the bids were opened, the City Council adopted Resolution 2022-013 Declaring Costs to be Assessed and set today as the date for the assessment hearing. A public hearing prior to adopting the assessments is a requirement of State Statute 429. The proposed assessment area is shown on Attachment A. The project is proposed to be assessed consistent with the City’s Assessment Policy and past practices, which states that 50% of the costs for roadway improvements will be assessed in residential areas, with the remaining portion financed by City funds. Financing for the project is consistent with City policy and past practice and is summarized in the table below. The project costs include 27% engineering and overhead costs. NEW BUSINESS – 10A MEMORANDUM Page 2 of 2 Also, the Council must establish the interest rate at tonight’s Council Meeting. Many cities set their interest rate for assessments at two (2) percentage points over the bond interest rate. The City’s assessment policy states that the interest rate used for the assessment shall be designated at the prime rate plus two (2) percentage points. For the 2021 PMP, the assessment interest rate was set at two (2) percentage points over the assumed bond interest rate which was based on current market conditions at the time, our AAA rating, plus 15 basis points. The result was an assessment interest rate of 3.15%. Our current assumed bond interest rate is 2.90% and the prime rate is 3.50%. Staff would recommend following the City’s assessment policy and setting the assessment rate at 5.50%. The total project costs were analyzed for the assessable cost. The calculation of the amount to be assessed as approved by Council Resolution 2022-013 is shown below. • The assessments related to the project are calculated in accordance with the City’s Assessment policy, is half of the street project cost for residential properties. The assessment rate is $5,834.34 per unit as compared to the Engineer’s estimate of $6,131.10. Arden Oaks Streets Item Calculation Result Construction Cost X 27% Overhead $367,517.20 $466,746.84 50% of Construction Cost $466,746.84 / 2 $233,373.42 Assessment Rate $233,373.42/(40-units) $5,834.34 The full detailed assessment roll can be seen in Attachment B. Attachments Attachment A: Assessment Area Map Attachment B: Assessment Roll Attachment C: Resolution 2022-023 PARCEL ADDRESS PARCEL NUMBER LEGAL DESCRIPTION PROPERTY OWNER JOINT OWNER ASSESSIBLE UNITS STREET ASSESSMENT TOTAL ASSESSMENT AMOUNT 1486 ARDEN OAKS DR 273023330008 Lot 2 Block 3 of ARDEN OAKS Barbara Muller 1 5,834.34$ 5,834.34$ 1499 ARDEN OAKS DR 273023330002 Lot 1 Block 1 of ARDEN OAKS Matthew R Jergenson Sarah E Jergenson 1 5,834.34$ 5,834.34$ 1483 ARDEN OAKS DR 273023330003 Lot 2 Block 1 of ARDEN OAKS Thomas C House Elizabeth R House 1 5,834.34$ 5,834.34$ 1496 ARDEN OAKS DR 273023330007 Lot 1 Block 3 of ARDEN OAKS Jeffrey T Traiforos Jessica M Traiforos 1 5,834.34$ 5,834.34$ 1476 ARDEN OAKS DR 273023330009 Lot 3 Block 3 of ARDEN OAKS Alex Schierman Annie Schierman 1 5,834.34$ 5,834.34$ 1469 ARDEN OAKS DR 273023330005 Lot 2 Block 2 of ARDEN OAKS Mark E Nagel Colleen C Nagel 1 5,834.34$ 5,834.34$ 1473 ARDEN OAKS DR 273023330039 Lot 12 Block 3 of SHADY OAKS ADDITION Aaron J Nielsen Kirsten M Nielsen 1 5,834.34$ 5,834.34$ 1452 ARDEN OAKS DR 273023330013 Lot 7 Block 3 of ARDEN OAKS Amy L Valentine 1 5,834.34$ 5,834.34$ 1460 ARDEN OAKS DR 273023330012 Lot 6 Block 3 of ARDEN OAKS Timothy Wagenknecht Alison R Wagenknecht 1 5,834.34$ 5,834.34$ 1462 ARDEN OAKS DR 273023330011 Lot 5 Block 3 of ARDEN OAKS Terry L Paulus Colleen J Paulus 1 5,834.34$ 5,834.34$ 1466 ARDEN OAKS DR 273023330010 Lot 4 Block 3 of ARDEN OAKS Anne T Alwell Tullio J Alessi 1 5,834.34$ 5,834.34$ 1442 ARDEN OAKS DR 273023340016 Lot 9 Block 3 of ARDEN OAKS Nancy Stevens Evertz Trustee 1 5,834.34$ 5,834.34$ 1434 ARDEN OAKS DR 273023340017 Lot 10 Block 3 of ARDEN OAKS Michael Bohan Maureen Obrien Bohan 1 5,834.34$ 5,834.34$ 1424 ARDEN OAKS DR 273023340018 Lot 11 Block 3 of ARDEN OAKS Grant J Wishart Christine A Wishart 1 5,834.34$ 5,834.34$ 1414 ARDEN OAKS DR 273023340019 Lot 12 Block 3 of ARDEN OAKS Todd K Lundeen Cindy L Lundeen 1 5,834.34$ 5,834.34$ 1415 ARDEN OAKS DR 273023340005 Lot 8 Block 2 of ARDEN OAKS Dennis A Foster Trustee Patricia L Foster Trustee 1 5,834.34$ 5,834.34$ 1425 ARDEN OAKS DR 273023340004 Lot 7 Block 2 of ARDEN OAKS Claude R Bragstad Ruth C Bragstad 1 5,834.34$ 5,834.34$ 1435 ARDEN OAKS DR 273023340003 Lot 6 Block 2 of ARDEN OAKS Frank R Dolinar Kathleen J Dolinar 1 5,834.34$ 5,834.34$ 1445 ARDEN OAKS DR 273023340002 Lot 5 Block 2 of ARDEN OAKS Kevin P Keenan Nancy M Keenan 1 5,834.34$ 5,834.34$ 1453 ARDEN OAKS DR 273023340001 Lot 4 Block 2 of ARDEN OAKS Paul D Smyth Dorothy Smyth 1 5,834.34$ 5,834.34$ 1450 ARDEN OAKS DR 273023340015 Lot 8 Block 3 of ARDEN OAKS Mark W Mccloskey Dawnelle J Mccloskey 1 5,834.34$ 5,834.34$ 1463 ARDEN OAKS DR 273023330006 Lot 3 Block 2 of ARDEN OAKS David W Dvorak Donna B Dvorak 1 5,834.34$ 5,834.34$ 1388 ARDEN OAKS DR 273023340013 Lot 16 Block 2 of ARDEN OAKS Matthew J Goggin Grace J Goggin 1 5,834.34$ 5,834.34$ 1390 ARDEN OAKS DR 273023340012 Lot 15 Block 2 of ARDEN OAKS Travis A Johnson Melanie Johnson 1 5,834.34$ 5,834.34$ 1392 ARDEN OAKS DR 273023340011 Lot 14 Block 2 of ARDEN OAKS Janet M Kuhl 1 5,834.34$ 5,834.34$ 1395 ARDEN OAKS DR 273023340010 Lot 13 Block 2 of ARDEN OAKS Joshua A Bodie Samantha J Brown 1 5,834.34$ 5,834.34$ 1397 ARDEN OAKS DR 273023340009 Lot 12 Block 2 of ARDEN OAKS Steven J Johnson Susan J Iverson 1 5,834.34$ 5,834.34$ 1399 ARDEN OAKS DR 273023340008 Lot 11 Block 2 of ARDEN OAKS Carl J Nelson 1 5,834.34$ 5,834.34$ 1401 ARDEN OAKS DR 273023340007 Lot 10 Block 2 of ARDEN OAKS Courtney J Carlson Jenna A Carlson 1 5,834.34$ 5,834.34$ 1407 ARDEN OAKS DR 273023340006 Lot 9 Block 2 of ARDEN OAKS Alexandra Welle Zachary J Muehlenbein 1 5,834.34$ 5,834.34$ 1376 ARDEN OAKS DR 273023340052 Lot 19 Block 1 of SHADY OAKS ADDITION David R Swenson Trustee Cheryl L Swenson Trustee 1 5,834.34$ 5,834.34$ 1377 ARDEN OAKS DR 273023340060 Lot 20 Block 3 of ARDEN OAKS David L Beamish Nancy J Beamish 1 5,834.34$ 5,834.34$ 1416 ARDEN OAKS CT 273023340026 Lot 19 Block 3 of ARDEN OAKS Matthew R Nelson Cara Nelson 1 5,834.34$ 5,834.34$ 1428 ARDEN OAKS CT 273023340025 Lot 18 Block 3 of ARDEN OAKS Nicholas Brokke Erin Brokke 1 5,834.34$ 5,834.34$ 1438 ARDEN OAKS CT 273023340049 Lot 17 Block 3 of ARDEN OAKS David M Kemp Hoda S Kemp 1 5,834.34$ 5,834.34$ 1444 ARDEN OAKS CT 273023340023 Lot 16 Block 3 of ARDEN OAKS Collin Pittier Rachel Jones-Pittier 1 5,834.34$ 5,834.34$ 1443 ARDEN OAKS CT 273023340022 Lot 15 Block 3 of ARDEN OAKS David W Angell Mary K Angell 1 5,834.34$ 5,834.34$ 1437 ARDEN OAKS CT 273023340021 Lot 14 Block 3 of ARDEN OAKS Geraldine L Kremer 1 5,834.34$ 5,834.34$ 1370 ARDEN OAKS DR 273023340054 Lot 1 Block 1 of SHADY OAKS ADDITION Dean Bennettrockne Aurora Marie Gilliam 1 5,834.34$ 5,834.34$ 1429 ARDEN OAKS CT 273023340020 Lot 13 Block 3 of ARDEN OAKS Patrick D Messmer Kaitlin E Messmer 1 5,834.34$ 5,834.34$ 40 233,373.60$ Totals To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-023 RESOLUTION ADOPTING SPECIAL ASSESSMENT ROLL FOR THE ARDEN OAKS STREET IMPROVEMENT PROJECT WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the Arden Oaks Street Improvement Project, the improvement of Arden Oaks Drive and Arden Oaks Court. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment is proposed to be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January 2023 and will bear interest at the rate of 5.50% percent per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of the assessment resolution until December 31, 2022. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. The owner may at any time thereafter, pay to the City the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25TH DAY OF APRIL, 2022. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Jolene Trauba, Deputy City Clerk Page 1 of 2 DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Arden Oaks Street Improvement Project – Contract Award Budgeted Amount: Actual Amount: Funding Source: $583,000 $660,879.68 PIR, Special Assessments, Utility Funds Council Should Consider Motions to approve, table, or deny the following: • Approve Resolution 2022-024 Awarding the Arden Oaks Street Improvements Contract to ASTECH Corporation in the amount of $520,377.70. All items need a simple majority for action unless otherwise noted. Backround/Discussion On February 14, 2022, the City Council approved plans & specifications and ordered advertisement for bids for the Arden Oaks Street Improvement Project which includes Arden Oaks Drive and Arden Oaks Court. The proposed improvements include bituminous paving, storm water improvements, concrete curb and gutter repair, and appurtenant work on Arden Oaks Drive from Snelling Avenue North to County Road E and Arden Oaks Court. Pursuant of Resolution 2022-006 bids were opened on March 9, 2022. 9 bids for the project were received, the four lowest bids are listed below. A full bid tabulation is provided in Attachment A. Company Bid Amount ASTECH Corporation $520,377.70 T.A. Schifsky & Sons, Inc. $522,711.61 Park Construction $526,500.62 Valley Paving $537,970.10 The low bid of $520,377.70, received from ASTECH Corporation, compares favorably with the construction engineer’s estimate which is $538,607. NEW BUSINESS – 10B MEMORANDUM Page 2 of 2 ASTECH Corporation has completed similar projects successfully in the metro area, attached is a letter (Attachment B) from TKDA recommending award to ASTECH Corporation as the lowest responsible/responsive bidder along with project references that have been verified by staff. Attachment C is Resolution 2022-024 awarding the Arden Oaks Street Improvements to ASTECH Corporation in the amount of $520,377.70. Staff recommends adoption of Resolution 2022-024. Attachments Attachment A: Detailed Bid Abstract Attachment B: TKDA Letter with Contractor References Assessment C: Resolution 2022-024 $5'(12$.61(,*+%25+22',03529(0(176$5'(1+,//60,11(627$&,7<352-(&7123:7.'$352-(&712%,'623(1(' 0$5&+$730 '(127(6(5525,1%,''(5&$/&8/$7,21ITEM SPEC.UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTALNO. NO. DESCRIPTION QUANTITYUNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICEAMOUNTMOBILIZATION /6 CLEARING 75(( GRUBBING 75(( REMOVE CASTING ($ SAWING BIT PAVEMENT (FULL DEPTH) /) SAWING CONCRETE PAVEMENT (FULL DEPTH) /) REMOVE CURB AND GUTTER /) SALVAGE AND REINSTALL MAILBOX($ REMOVE BITUMINOUS DRIVEWAY PAVEMENT 6< REMOVE CONCRETE DRIVEWAY PAVEMENT 6< SALVAGE AND REINSTALL BRICK PAVERS 6< GEOTEXTILE FABRIC TYPE 1 6< GEOTEXTILE FABRIC TYPE 5 6< COMMON EXCAVATION &< SUBGRADE EXCAVATION &< DEWATERING /6 SELECT GRANULAR BORROW &< CRUSHED ROCK (1" CLEAR) 71 CRUSHED ROCK (3" MINUS) 71 TEST ROLLING 52$'67$ BASE PREPARATION 52$'67$ STREET SWEEPER (WITH PICKUP BROOM) +5 WATER 0*$/ AGGREGATE BASE CLASS 5 71 FULL DEPTH RECLAMATION 6< TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 71 3" BITUMINOUS DRIVEWAY PATCHING 6< 6" PERF PVC PIPE DRAIN /) DRAIN TILE CLEANOUT($ CONNECT INTO EXISTING DRAINAGE STRUCTURE($ ADJUST VALVE BOX($ REPLACE VALVE BOX($ CASTING ASSEMBLY($ ADJUST FRAME AND RING CASTING ($ CONCRETE CURB & GUTTER DESIGN D418 /) CONCRETE CURB & GUTTER DESIGN VALLEY GUTTER /) 6" CONCRETE DRIVEWAY PAVEMENT 6< TRAFFIC CONTROL /6 STABILIZED CONSTRUCTION EXIT /6 STORM DRAIN INLET PROTECTION ($ SEDIMENT CONTROL LOG TYPE COMPOST /) COMMON TOPSOIL BORROW &< FERTILIZER TYPE 3 /% CATEGORY 20 - STRAW 6< SEEDING$& SEED MIXTURE 25-151 /% RAPID STABILIZATION METHOD 3 0*$/ TOTAL TABULATION OF BIDSPARK CONSTRUCTIONENGINEER ESTIMATEASTECH CORP. T.A. SCHIFSKY & SONS%,'7$%8/$7,213DJH $5'(12$.61(,*+%25+22',03529(0(176$5'(1+,//60,11(627$&,7<352-(&7123:7.'$352-(&712%,'623(1(' 0$5&+$730 '(127(6(5525,1%,''(5&$/&8/$7,21ITEM SPEC.NO. NO. DESCRIPTION QUANTITYUNITMOBILIZATION/6CLEARING75((GRUBBING75((REMOVE CASTING($SAWING BIT PAVEMENT (FULL DEPTH) /)SAWING CONCRETE PAVEMENT (FULL DEPTH) /)REMOVE CURB AND GUTTER /)SALVAGE AND REINSTALL MAILBOX($REMOVE BITUMINOUS DRIVEWAY PAVEMENT 6<REMOVE CONCRETE DRIVEWAY PAVEMENT 6<SALVAGE AND REINSTALL BRICK PAVERS 6<GEOTEXTILE FABRIC TYPE 1 6<GEOTEXTILE FABRIC TYPE 5 6<COMMON EXCAVATION &<SUBGRADE EXCAVATION &<DEWATERING/6SELECT GRANULAR BORROW &<CRUSHED ROCK (1" CLEAR) 71CRUSHED ROCK (3" MINUS) 71TEST ROLLING 52$'67$BASE PREPARATION 52$'67$STREET SWEEPER (WITH PICKUP BROOM) +5WATER 0*$/AGGREGATE BASE CLASS 5 71FULL DEPTH RECLAMATION 6<TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 713" BITUMINOUS DRIVEWAY PATCHING 6<6" PERF PVC PIPE DRAIN /)DRAIN TILE CLEANOUT($CONNECT INTO EXISTING DRAINAGE STRUCTURE($ADJUST VALVE BOX($REPLACE VALVE BOX($CASTING ASSEMBLY($ADJUST FRAME AND RING CASTING ($CONCRETE CURB & GUTTER DESIGN D418 /)CONCRETE CURB & GUTTER DESIGN VALLEY GUTTER /)6" CONCRETE DRIVEWAY PAVEMENT 6<TRAFFIC CONTROL/6STABILIZED CONSTRUCTION EXIT/6STORM DRAIN INLET PROTECTION ($SEDIMENT CONTROL LOG TYPE COMPOST /)COMMON TOPSOIL BORROW &<FERTILIZER TYPE 3 /%CATEGORY 20 - STRAW 6<SEEDING$& SEED MIXTURE 25-151 /% RAPID STABILIZATION METHOD 30*$/TOTALTABULATION OF BIDSUNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTALPRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICEAMOUNT VALLEY PAVING BITUMINOUS ROADWAYS NW ASPHALT MN PAVING & MATERIALS%,'7$%8/$7,213DJH $5'(12$.61(,*+%25+22',03529(0(176$5'(1+,//60,11(627$&,7<352-(&7123:7.'$352-(&712%,'623(1(' 0$5&+$730 '(127(6(5525,1%,''(5&$/&8/$7,21ITEM SPEC.NO. NO. DESCRIPTION QUANTITYUNITMOBILIZATION/6CLEARING75((GRUBBING75((REMOVE CASTING($SAWING BIT PAVEMENT (FULL DEPTH) /)SAWING CONCRETE PAVEMENT (FULL DEPTH) /)REMOVE CURB AND GUTTER /)SALVAGE AND REINSTALL MAILBOX($REMOVE BITUMINOUS DRIVEWAY PAVEMENT 6<REMOVE CONCRETE DRIVEWAY PAVEMENT 6<SALVAGE AND REINSTALL BRICK PAVERS 6<GEOTEXTILE FABRIC TYPE 1 6<GEOTEXTILE FABRIC TYPE 5 6<COMMON EXCAVATION &<SUBGRADE EXCAVATION &<DEWATERING/6SELECT GRANULAR BORROW &<CRUSHED ROCK (1" CLEAR) 71CRUSHED ROCK (3" MINUS) 71TEST ROLLING 52$'67$BASE PREPARATION 52$'67$STREET SWEEPER (WITH PICKUP BROOM) +5WATER 0*$/AGGREGATE BASE CLASS 5 71FULL DEPTH RECLAMATION 6<TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 713" BITUMINOUS DRIVEWAY PATCHING 6<6" PERF PVC PIPE DRAIN /)DRAIN TILE CLEANOUT($CONNECT INTO EXISTING DRAINAGE STRUCTURE($ADJUST VALVE BOX($REPLACE VALVE BOX($CASTING ASSEMBLY($ADJUST FRAME AND RING CASTING ($CONCRETE CURB & GUTTER DESIGN D418 /)CONCRETE CURB & GUTTER DESIGN VALLEY GUTTER /)6" CONCRETE DRIVEWAY PAVEMENT 6<TRAFFIC CONTROL/6STABILIZED CONSTRUCTION EXIT/6STORM DRAIN INLET PROTECTION ($SEDIMENT CONTROL LOG TYPE COMPOST /)COMMON TOPSOIL BORROW &<FERTILIZER TYPE 3 /%CATEGORY 20 - STRAW 6<SEEDING$& SEED MIXTURE 25-151 /% RAPID STABILIZATION METHOD 30*$/TOTALTABULATION OF BIDSUNIT TOTAL UNIT TOTALPRICE AMOUNT PRICE AMOUNT NORTH VALLEY, INC. MEYER CONTRACTING, INC.%,'7$%8/$7,213DJH TKDA ® | 444 Cedar Street Suite 1500 | Saint Paul, MN 55101 6 51.292.4400 • tkda.com An employee-owned company promoting affirmative action and equal opportunity. April 25, 2022 Honorable Mayor and City Council City of Arden Hills 1245 Highway 96 Arden Hills, MN 55112 Re: Arden Oaks Neighborhood Improvements Project City of Arden Hills, Minnesota City Project No. PW-21-0109 TKDA Project No. 18196.000 Dear Mayor and City Council: On March 9, 2022 at 3:00 PM, nine bids for the referenced project was received. The lowest bid was received by Astech Corporation. A complete Tabulation of Bids is enclosed for your information. Bid Analysis The low bid from Astech Corporation is just under 3% of the most current engineer’s estimate. Recommendation The lowest responsible bidder, Astech Corporation, operates out of St. Joseph, Minnesota. They have been in business since 1986. TKDA has worked with Astech on several projects in the Twin Cities over the last few years, and they have done a fine job on those projects. 1. Receive all bids submitted. 2. Award the contract for the Arden Oaks Neighborhood Improvements Project to the lowest responsible bidder, Astech Corporation, for the Total Base Bid of $520,377.70. Contractor Total Base Bid Astech Corporation $520,377.70 T.A. Schifsky & Sons $522,711.61 Park Construction $526,500.62 Valley Paving $537,970.10 Bituminous Roadways $547,442.92 NW Asphalt $559,392.91 MN Paving & Materials $578,652.75 North Valley, Inc. $614,885.02 Meyer Contracting, Inc. $679,762.75 Engineer’s Estimate $538,607.50 Arden Oaks Neighborhood Improvements Bid Award March 10, 2022 Page 2 Please do not hesitate to call or email me with any questions or comments. Sincerely, Larry Poppler, PE Project Manager LPP:ksb Enclosure - 2021 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-024 RESOLUTION ACCEPTING BID AND AUTHORIZING AWARD OF CONTRACT FOR THE ARDEN OAKS STREET IMPROVEMENT PROJECT WHEREAS, pursuant to an advertisement for bids for the Arden Oaks Street Improvement Project, the improvement of Arden Oaks Drive and Arden Oaks Court, bids were received, opened, and tabulated according to the law, and the following bids were received complying with the advertisement: ASTECH Corporation $520,377.70 T.A. Schifsky & Sons $522,711.60 Park Construction $526,500.62 Valley Paving $537,970.10 Bituminous Roadways $547,442.92 NW Asphalt $559,392.91 MN Paving & Materials $578,652.75 North Valley, Inc. $614,885.02 Meyer Contracting, Inc. $679,762.75 and; WHEREAS, ASTECH Corporation of St. Joseph, Minnesota, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into the attached contract with ASTECH Corporation of St. Joseph, Minnesota in the name of the City of Arden Hills for the Arden Oaks Street Improvement Project according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25TH DAY OF APRIL, 2022. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Jolene Trauba, Deputy City Clerk Page 1 of 2 NEW BUSINESS – 10C MEMORANDUM DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, City Planner SUBJECT: Planning Case # 22-006 Applicant: Scannell Properties, LLC Property Location: Lot 1, Block 1, Gateway Interstate Request: Vacation of Drainage and Ponding Easement Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Resolution 2022-025 for a Vacation of Drainage and Ponding Easement lying within Lot 1, Block 1, Gateway Interstate. All items need a simple majority for action unless otherwise noted. Background On October 6, 2021, Scannell Properties, LLC was granted approval of Planning Case 2021-025 for Site Plan Review to install the expanded parking area for use by tenants of the building. A condition of Planning Case 2021-025 required the Applicant to submit an amended Stormwater Facilities Operation and Maintenance Agreement for the long-term care of all on-site and off-site stormwater facilities. The City Council approved the amended and restated agreement which included the dedication of new easements for drainage and utility purposes over this parcel. Easement Vacation Request The Applicant is requesting to vacate the existing drainage and ponding easement due to the installation of an underground stormwater retention system as approved within the development plans for this project. The Public Works Director has reviewed the proposed easement vacation and provided a memo in support of the vacation request. Page 2 of 2 Motion Language Option Below are motion options for the proposed Vacation of Drainage and Ponding Easement lying within Lot 1, Block 1, Gateway Interstate plat. 1. Approval: Motion to adopt Resolution 2022-025 approving a Vacation of Drainage and Ponding Easement lying within Lot 1, Block 1, Gateway Interstate plat. 2. Denial: Motion to deny Resolution 2022-025 approving a Vacation of Drainage and Ponding Easement lying within Lot 1, Block 1, Gateway Interstate plat. The City Council should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 3. Table: Motion to table Resolution 2022-025 approving a Vacation of Drainage and Ponding Easement lying within Lot 1, Block 1, Gateway Interstate plat. The City Council should identify a specific reason and/or information request should be included with a motion to table. Budget Impact N/A Attachments A. Resolution 2022-025 B. Notice of Completion C. Presentation To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. 221203v1 CITY OF ARDEN HILLS RAMSEY COUNTY STATE OF MINNESOTA RESOLUTION 2022-025 RESOLUTION VACATING STORM WATER DRAINAGE AND PONDING AREA EASEMENT WHEREAS, pursuant to Minnesota Statute § 412.851, the Arden Hills City Council has conducted a hearing preceded by two (2) weeks published and posted notice and mailed notice to the abutting property owners, to consider the vacation of a storm water drainage and ponding area easement located in the County of Ramsey, State of Minnesota, legally described on Exhibit “A” attached hereto and depicted on Exhibit “B” attached hereto; and WHEREAS, following the hearing and consideration of the proposed vacation, the Council has determined that the storm water drainage and ponding area easement are not needed for public purposes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills: 1. The storm water drainage and ponding area easement legally described on the attached Exhibit “A” and depicted on Exhibit “B” is hereby vacated. 2. The City Clerk is directed to file a certified copy of this Resolution with the County Auditor and County Recorder/Registrar of Titles. ADOPTED this 25th day of April, 2022, by the City Council of the City of Arden Hills. CITY OF ARDEN HILLS By: ________________________________ David Grant, Mayor ATTEST: Jolene Trauba, Deputy City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. 221203v1 EXHIBIT “A” to RESOLUTION NO. 2022-025 That part of the storm water drainage and ponding area easement granted to the City of Arden Hills, dated December 17, 2001, recorded December 31, 2001 as Document No. A3456569 which is described as follows: Lying within Lot 1, Block 1, GATEWAY INTERSTATE, according to the recorded plat thereof, Ramsey County, Minnesota. 191334v1 EXHIBIT “B” to RESOLUTION NO. 2022-025 221202v1 CITY OF ARDEN HILLS RAMSEY COUNTY STATE OF MINNESOTA NOTICE OF COMPLETION OF VACATION PROCEEDINGS NOTICE is hereby given that, following a duly-held public hearing conducted by the City of Arden Hills, the City Council of the City of Arden Hills passed Resolution No. 2022-025 entitled “RESOLUTION VACATING A CERTAIN PUBLIC STORM WATER DRAINAGE AND PONDING AREA EASEMENT LOCATED IN THE CITY OF ARDEN HILLS, RAMSEY COUNTY, STATE OF MINNESOTA” vacating a public drainage easement. Said vacated property is legally described on attached Exhibit “A” and depicted on the attached Exhibit “B”. This NOTICE OF COMPLETION OF VACATION PROCEEDINGS is drafted for presentment to the County Auditor and to the County Recorder of Ramsey County, Minnesota, for filing in compliance with the requirements of Minnesota Statutes Section 412.851. This NOTICE is executed this 25th day of April, 2022, on behalf of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By ______________________________ David Grant, Mayor ATTEST: ________________________________ Jolene Trauba, Deputy City Clerk Arden Hills, Minnesota DRAFTED BY: CAMPBELL KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ 2 215709v2 EXHIBIT “A” That part of the Easement for Storm Water Drainage and Ponding Area Purposes per Document No. A3456569 lying within Lot 1, Block 1, GATEWAY INTERSTATE, according to the recorded plat thereof, Ramsey County, Minnesota. 221202v1 EXHIBIT “B” Planning Case #22-006 Applicant: Scannell Properties, LLC Property Location:4200 Round Lake Road – Lot 1, Block 1, Gateway Interstate Request:Vacation of Easement Proposed Motion Language: •Approval: Motion to adopt Resolution 2022-025 approving a Vacation of Drainage and Ponding Easement lying within Lot 1, Block 1, Gateway Interstate plat. •Denial: Motion to deny Resolution 2022-025 approving a Vacation of Drainage and Ponding Easement lying within Lot 1, Block 1, Gateway Interstate plat. The City Council should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. •Table: Motion to table Resolution 2022-025 approving a Vacation of Drainage and Ponding Easement lying within Lot 1, Block 1, Gateway Interstate plat. The City Council should identify a specific reason and/or information request should be included with a motion to table. Page 1 of 3 Council Should Consider Motions to approve, table, or deny the following: • Adoption of Resolution 2022-026 for Planning Case 22-003 for a Conditional Use Permit at 1682 Wedgewood Circle. Approval of a Conditional Use Permit requires an affirmative vote of three councilmembers. Background The Applicant submitted a Conditional Use Permit application to allow a Class II Accessory Home Occupation on the Subject Property for the operation of Crimsontech Industries, LLC. Crimsontech Industries, LLC is a Minnesota registered limited liability company (the “Company”) that was opened on February 16, 2022. The company’s business activities are related to the repair, maintenance, and restoration of firearms via an online portal. In addition, the online store shall carry a small amount of inventory for sale. All customer communications and business activity is conducted online and through deliveries to the subject property, up to one per day. No advertisement shall be placed on the property. The company is a small scale operation and is solely owned and operated by the Applicant, CEO and Owner Richard Spicer. Suggested Findings of Fact The Planning Commission reviewed this application at their April 6, 2022, meeting and have offered the following findings of fact for your consideration: NEW BUSINESS – 10D MEMORANDUM DATE: April 25, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, City Planner SUBJECT: Planning Case # 22-003 – Public Hearing Required Applicant: Richard Spicer Property Location: 1682 Wedgewood Circle Request: Conditional Use Permit Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Page 2 of 3 1. The subject property located at 1682 Wedgewood Circle is zoned R-3, Townhouse and Low Density Multiple Dwelling District and is designated for Medium Density Residential uses on the 2040 Comprehensive Plan. 2. A home occupation is allowed in residential zoning districts, but a Conditional Use Permit is required when there is the delivery of products. 3. The Applicant is the sole owner and operator of Crimsontech Industries, LLC, a business related to repair, maintenance, and restoration of firearms including online sales. 4. Crimsontech Industries, LLC is a Minnesota registered limited liability company that was opened on February 16, 2022. 5. All company business is conducted through an online portal and no customers will be visiting the subject property. There is no in-person interaction between the Applicant and business patrons. 6. The company requires only one delivery per day. 7. The company is a small scale operation and is solely owned and operated by the Applicant, CEO and Owner Richard Spicer. 8. Repair, maintenance, and restoration of the firearms is conducted entirely within the dwelling. 9. A public hearing for a Conditional Use Permit request is required before the request can be brought before the City Council. 10. The Planning Commission conducted a public hearing on April 6, 2022. Options and Motion Language The Planning Commission reviewed this application at their April 6, 2022 meeting. At that time, they recommended approval of the application from Richard Spicer for a Conditional Use Permit by a 6 -0 vote. The following are motion language options for the City Council to consider. 1. Recommend Approval with Conditions: Motion to adopt Resolution 2022-026, approving Planning Case 22-003 for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1682 Wedgewood Circle, based on the findings of fact and submitted plans, subject to the following conditions: 1. The Applicant shall obtain, maintain, and provide evidence upon request of applicable County, State or Federal licensing for the proposed home occupation following City Council approval. 2. The Applicant shall for the duration of the Conditional Use Permit continue to provide evidence to the City of issuance of FFL renewal licenses and/or Letters of Authorization from the Federal Firearms Licensing Center prior to the expiration of the federal firearms license. 3. The number of daily deliveries associated with the home occupation shall be limited to one per day. 4. No exterior evidence of the home occupation shall be permitted. 5. No exterior signage shall be permitted. 6. The home occupation shall be conducted only by the occupants of the premises and may not employ any person not residing in the residence. Page 3 of 3 7. There shall be no patrons visiting the premises and all home occupation engagement and sales must be exclusively conducted online. 8. The premises shall at all times be protected by a contracted security service and all firearms and ammunition shall be kept secured in heavy duty gun safes. 9. The level of security is adequate to address the potential risks as determined by the Ramsey County Sheriff’s Department. 2. Recommend Approval without Conditions: Motion to adopt Resolution 2022-026, approving Planning Case 22-003 for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1682 Wedgewood Circle, based on the findings of fact and submitted plans in the April 25, 2022, Report to the City Council. 3. Recommend Denial: Motion to deny Resolution 2022-026, approving Planning Case 22-003 for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1682 Wedgewood Circle based on the following findings of fact: the City Council should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Resolution 2022-026, approving Planning Case 22-003 for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1682 Wedgewood Circle for the following reasons: the City Council should identify a specific reason and/or information request should be included with a motion to table. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on March 9, 2022. Pursuant to Minnesota State Statute, the City must act on this request by May 8, 2022 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Budget Impact N/A Attachments A. Resolution 2022-026 B. Presentation To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. 1 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-026 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR THE SUBJECT PROPERTY 1682 WEDGEWOOD CIRCLE WHEREAS, City Staff received a land use application for 1682 Wedgewood Circle (“Subject Property”) for a Conditional Use Permit on March 9, 2022; WHEREAS, the Subject Property is located in the R-3 – Townhouse and Low Density Multiple Dwelling District and is guided as Medium Density Residential in the Land Use plan; WHEREAS, a Conditional Use Permit is required for a Class II Accessory Home Occupation in this zoning district; WHEREAS, the Applicant is proposing a home occupation of a business related to repair, maintenance, and restoration of firearms including online sales; WHEREAS, a home occupation is allowed in residential zoning districts, but a Conditional Use Permit is required when there is the delivery of products; WHEREAS, Subject Property meets the conditions as regulated in Section 1325.02 Accessory Uses, Subd.3 for Home Occupations; WHEREAS, the City Council directed Staff to prepare a Land Use Application Public Policy Notification to notify all property owners within 1000 feet of Subject Property when a request for the Planning Commission is to occur related to a land use application that requires a public hearing; WHEREAS, the City’s obligation has been met where the Arden Hills Planning Commission did hold a public hearing on April 6, 2022. All persons present at said meeting were given an opportunity to be heard and present written statements; and WHEREAS the Planning Commission considered the Applicant’s request for a Conditional Use Permit and, as such voted 6-0 in favor of the recommending approval with conditions. To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. 2 NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: Hereby adopts Resolution 2022-026 approving Planning Case 22-003 for a Conditional Use Permit at the Subject Property 1682 Wedgewood Circle to allow a Class II Accessory Home Occupation. BE IT FURTHER RESOLVED that City Council approves Planning Case 22-003 for a Conditional Use Permit at the Subject Property 1682 Wedgewood Circle, based on the findings of fact and the submitted plans and April 25, 2022 Report to the City Council, as amended by the following conditions: 1. The Applicant shall obtain, maintain, and provide evidence upon request of applicable County, State or Federal licensing for the proposed home occupation following City Council approval. 2. The Applicant shall for the duration of the Conditional Use Permit continue to provide evidence to the City of issuance of FFL renewal licenses and/or Letters of Authorization from the Federal Firearms Licensing Center prior to the expiration of the federal firearms license. 3. The number of daily deliveries associated with the home occupation shall be limited to one per day. 4. No exterior evidence of the home occupation shall be permitted. 5. No exterior signage shall be permitted. 6. The home occupation shall be conducted only by the occupants of the premises and may not employ any person not residing in the residence. 7. There shall be no patrons visiting the premises and all home occupation engagement and sales must be exclusively conducted online. 8. The premises shall at all times be protected by a contracted security service and all firearms and ammunition shall be kept secured in heavy duty gun safes. 9. The level of security is adequate to address the potential risks as determined by the Ramsey County Sheriff’s Department. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25th DAY OF APRIL, 2022. ___________________________ David Grant, Mayor ATTEST: ___________________________ Jolene Trauba, Deputy City Clerk Planning Case #22‐003 Applicant: Richard SpicerProperty Location: 1682 Wedgewood CircleRequest: Conditional Use Permit Zoning: R‐3 (Townhouse and Low Density Multiple Dwelling District)Land Use: Medium Density Residential1 Deadline for Agency Action•The City of Arden Hills received the completed application for this request on March 9, 2022. Pursuant to Minnesota State Statute, the City must act on this request by May 8, 2022 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Options and Motion Language1. Recommend Approval with Conditions: Motion toadoptResolution 2022‐026 approvingPlanning Case 22‐003 for a Conditional Use Permit to allow a Class II Accessory HomeOccupation at 1682 Wedgewood Circle, based on the findings of fact and submitted plans,subject to the following conditions:1. The Applicant shall obtain, maintain, and provide evidence upon request of applicable County, State or Federal licensing for the proposed home occupation following City Council approval. 2. The Applicant shall for the duration of the Conditional Use Permit continue to provide evidence to the City of issuance of FFL renewal licenses and/or Letters of Authorization from the Federal Firearms Licensing Center prior to the expiration of the federal firearms license. 3. The number of daily deliveries associated with the home occupation shall be limited to one per day.4. No exterior evidence of the home occupation shall be permitted. 5. No exterior signage shall be permitted.6. The home occupation shall be conducted only by the occupants of the premises and may not employ any person not residing in the residence. 7. There shall be no patrons visiting the premises and all home occupation engagement and sales must be exclusively conducted online. 8. The premises shall at all times be protected by a contracted security service and all firearms and ammunition shall be kept secured in heavy duty gun safes. 9. The level of security is adequate to address the potential risks as determined by the Ramsey County Sheriff’s Department. Options and Motion Language2. Recommend Approval without Conditions: Motion toadoptResolution 2022‐026,approving Planning Case 22‐003 for a Conditional Use Permit to allow a Class IIAccessory Home Occupation at 1682 Wedgewood Circle, based on the findings offact and submitted plans in the April 25, 2022, Report to the City Council.3. Recommend Denial: Motion todenyResolution 2022‐026, approving PlanningCase 22‐003 for a Conditional Use Permit to allow a Class II Accessory HomeOccupation at 1682 Wedgewood Circle based on the following findings of fact:theCity Council should identify findings to deny should specifically reference the reasons for denial and whythose reasons cannot be mitigated.4. Table: Motion totableResolution 2022‐026, approving Planning Case 22‐003 fora Conditional Use Permit to allow a Class II Accessory Home Occupation at 1682Wedgewood Circle for the following reasons:the City Council should identify a specific reasonand/or information request should be included with a motion to table. Planning Case 22‐003 – Conditional Use Permit, 1682 Wedgewood CircleQuestions?