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06-20-22-WS
AGENDA ITEMS Recreation Discussion David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Spring Lake Park Lions Club Donation David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Public Works 2022 CIP Equipment Purchases David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Water Meters David Swearingen, Public Works Director/City Engineer Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Hazelnut Park Parking Lot Discussion Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Council Tracker Dave Perrault, City Administrator MEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Steve Scott David Radziej City Council Work Session Agenda June 20, 2022 5:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 1.A. Documents: 1.B. Documents: 1.C. Documents: 1.D. Documents: 1.E. Documents: 1.F. Documents: 2. AGENDA ITEMSRecreation DiscussionDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFSpring Lake Park Lions Club Donation David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFPublic Works 2022 CIP Equipment PurchasesDavid Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Water Meters David Swearingen, Public Works Director/City Engineer Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Hazelnut Park Parking Lot Discussion Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Council Tracker Dave Perrault, City Administrator MEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej City Council Work Session Agenda June 20, 2022 5:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.1.A.Documents:1.B.Documents:1.C.Documents: 1.D. Documents: 1.E. Documents: 1.F. Documents: 2. AGENDA ITEM – 1A Page 1 of 2 MEMORANDUM DATE: June 20, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer Joe Vaughan, Recreation Supervisor SUBJECT: Recreation Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider City Council direction is requested regarding the City’s recreation program offerings and the current level of service. Background In 2020, the City Council directed staff to cut back on program offerings as a result of COVID-19 and department staff changes. Staff altered the program offering for the year 2021 as directed by the City Council. Some of the events not offered were the Spring Egg Hunt, Friday Field Trips, Before and After School Programs, the Breakfast with Santa event, adult day trips, adult seminars, and various youth camps. The Recreation Department offers various special events throughout the year. Here is a list of events hosted by Arden Hills: • Spring Egg Hunt • Touch-a-Truck (added in 2022) • Penny Carnival • Bark & Rec Day • Halloween Event (added in 2021) • Breakfast with Santa See attachments A and B for the breakdown of the Inaugural Flashlight Pumpkin Hunt (Fall 2021) and the Spring Egg Hunt (Spring 2022). After the events are concluded, staff has been taking notes on how to improve the events and reviews feedback from the participants. For the 2022 Spring Egg Hunt, staff sent out surveys to the participants so that they could offer feedback on the event. The City also offered the annual Penny Carnival event. This is a free event held to celebrate the end of summer programs. The costs of this event are typically covered by the other City events (e.g. Spring Egg Hunt), by the registration fees associated with the Playground Program, and any money made at the event. Staff has been looking to offer more programs that partner with other communities. The list below are partnered programs the City currently offers: Page 2 of 2 Fridley: • Youth soccer leagues (summer and fall) Mounds View: • Track and Field program (spring) • Youth soccer leagues (summer and fall) • Youth t-ball/baseball leagues (summer) • Youth flag football (fall) • Youth volleyball camp (winter) New Brighton: • Track and Field program (spring) • Youth soccer leagues (summer and fall) • Youth t-ball/baseball leagues (summer) • Youth flag football (fall) • Youth volleyball camp (winter) • Adult Cornhole League (summer and fall) Roseville: • Youth soccer leagues (fall) • Friday Field Trips (summer) Shoreview: • Track and Field program (spring) • Youth soccer leagues (summer and fall) • Youth t-ball/baseball leagues (summer) • Youth flag football (fall) • Youth volleyball camp (winter) • Friday Field Trips (summer) The City offered 85 recreation programs and had 886 participants for the year of 2021. This was not a standard programming year, since there were several programs not offered because of COVID-19 or because they were cut from of our list of programs. The participant numbers also were a little lower than usual because we were coming off of offering no programs in 2020. For reference, 2019 had 205 programs and 1,765 participants. This year for 2022, staff anticipates to run 115 programs. Programs that were cut due to Covid restrictions have been added back in and there are several newer programs. If programs are not successful, they are removed. Budget Impact Attachment C provides a summary of the revenue and expenditures for recreation programs during the year 2021. Staff understands that FPAC came to a consensus that a range of 95% - 105% was an acceptable level for coverage of direct costs by program revenues and that at the October 19, 2020 Work Session, Council agreed it was acceptable. In 2021, 131.6% of direct costs were covered by revenue. Attachments Attachment A: Flashlight Pumpkin Hunt Fall 2021 Attachment B: Spring Egg Hunt Spring 2022 Attachment C: Recreation Program Financials Flashlight Pumpkin Hunt 21CITYREGISTRATIONSEXPENSEDIFFERENCE# of PartipantsProfit per child Profit totalREVENUEArden Hills530.00$ $985.49(455.49)$ 53 (8.59415094)$ (455.49)$ -$ ‐$ 530.00$ 985.49$ (455.49)$ 53 (8.59415094)$ (455.49)$ GRAND TOTAL(455.49)$ EXPENSESOriental Trading (Prizes)$323.76Target (Food/Candy/Drinks )$465.70Aldi (Pumpkins)$179.40Michaels & Dollar Tree$16.63TOTAL$985.49Attachment A Spring Egg Hunt 2022CITYREGISTRATIONSEXPENSE DIFFERENCE# of PartipantsProfit per child Profit totalREVENUEArden Hills1,544.00$ $853.50690.50$ 193 3.57772021$ 690.50$ -$ ‐$ 1,544.00$ 853.50$ 690.50$ 193 3.57772021$ 690.50$ Staff Cost$97.50GRAND TOTAL593.00$ EXPENSES3/11/2022Peachjar Flyer Posting$25.00TotalsFull Time StaffJoe 3/25/2022Jellybeans$38.53Ages 1-4:71Part Time StaffZaira3/29/2022Prizes (Fun Express)$459.98Ages 5‐8:84Seasonal StaffJenna and Erin4/5/2022Bag Items (Fun Express)$142.80Ages 9‐12:32Volunteer StaffElsa and Theresa4/15/2022Candy and Snacks$187.19Walk Ins6Part Time Pay Rate$15.00193SEASONAL PAY RATE$12.00Cost Per Participant$8.00HOURS2.5TOTAL PER STAFF$97.50Residents118Non‐Residents75# OF STAFF5TOTAL STAFF COST$97.50EXPENSES TOTAL$853.50Attachment B RECREATION PROGRAMS 45120 ACTUAL BUDGET BUDGET 2021 2021 2022 REVENUES 101‐45120‐34730 Summer Playground Fees 16,711.00 21,350.00 21,020.00 101‐45120‐34781 Adult Programs 8,725.00 28,000.00 18,070.00 101‐45120‐34782 Youth Programs 29,698.00 42,100.00 36,680.00 101‐45120‐34790 After School Programs 7,590.00 23,350.00 26,000.00 101‐45120‐34791 Special Events Program 1,062.72 1,880.00 1,950.00 TOTAL REVENUES 63,786.72 116,680.00 103,720.00 EXPENDITURES Payroll ‐ Admin personnel Rec Programs 65,314.54 103,100.00 73,330.00 City Administration 31,667.01 31,020.00 32,450.00 Public Works 1,968.91 8,210.00 7,890.00 Unemployment benefits (7,706.25) Work Comp insurance 1,718.00 1,340.00 1,830.00 Total Overhead 92,962.21 143,670.00 115,500.00 Direct cost Direct ‐ Temp employees 18,489.52 34,990.00 34,990.00 Direct cost Direct ‐ Supplies & materials 6,351.39 24,250.00 24,250.00 Direct cost Direct ‐ Other services & charges 23,622.88 59,820.00 60,000.00 TOTAL EXPENDITURES 141,426.00 262,730.00 234,740.00 NET COST 77,639.28 146,050.00 131,020.00 % of direct costs covered by revenue 131.6% 98.0%87.0% % of costs covered by revenue 45.1% 44.4%44.2% Attachment C Page 1 of 1 AGENDA ITEM – 1B MEMORANDUM DATE: June 20, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Spring Lake Park Lions Club Donation Discussion Budgeted Amount: Actual Amount: Funding Source: N/A $10,000.00 Spring Lake Park Lions Club For Council Consideration Council should discuss how they would like to use the funds donated by the Spring Lake Park Lions Club. Background The Spring Lake Park Lions Club contacted City Staff in January about donating funds to be used for Parks and Recreation. On March 14, 2022, through Resolution 2022-010, the City Council accepted the donation in the amount of $10,000. On March 21, 2022, this item was brought to Council at the Work Session for initial discussion of how to use the donation. The Spring Lake Park Lions Club aims to help those in need within the community through various fundraising activities. They are active in the Arden Hills’ community and wanted to see these funds used to help the Parks and Recreation department. With direction from the last Work Session discussion, staff focused on finding options for shade- bench structures to install at Perry Dog Park. Attachment A shows 4 options with the associated costs. These structures consist of powder coated steel providing full protection against corrosion and weathering during all seasons. Costs do not include shipping and Public Works staff would be capable of installation. If an item is chosen, staff will pursue using the remaining funds to install a dog wash area near the Perry Park pavilion and possibly to use towards fencing materials to segregate large/small dogs. Budget Impact Discuss how to utilize the $10,000 donation from Spring Lake Park Lions Club. Attachment Attachment A – Shade structure options $6,781.00 – 6-foot picnic table $9,781.00 – 7’x7’ canopy with table and seats $7,093.00 – 7’x7’ canopy only (bench not included) Single-sided 6.5’ bench: $4,474.00 Double-sided 6.5’ bench: $5,679.00 Page 1 of 2 DATE: June 20, 2022 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Public Works 2022 Capital Equipment Replacement Budgeted Amount: Actual Amount: Funding Sources: $42,000 (2022 CIP) $41,418.50 (After estimated auction) Equipment Replacement Fund Council Should Consider the Following Actions City Council direction is requested regarding the purchase of 2022 capital equipment items identified in the Capital Improvement Plan. Background/Discussion The 2022 Capital Improvement Plan (CIP) includes two equipment items for replacement, consisting of a Toro Workman and a trailer. (Attachment A) This work session item is to discuss the equipment currently scheduled for replacement in 2022. A brief summary of the equipment is provided below and more specific details will be provided as requested. Unit 411 – 2001 Toro Workman Field Painter The Workman (Attachment B) is currently 21 years old and is used very frequently during soccer and softball season to stripe the fields. It has reached the end of its dependable useful life and parts availability is limited. We have had a hard time sourcing parts for the engine, also the painting pump needs to be rebuilt again, that kit is also on back order. Unit 411 repair costs: • 2018 - $1,700 • 2019 - $ 825 • 2020 - $ 885 • 2021 - $1,200 AGENDA ITEM – 1C MEMORANDUM Page 2 of 2 Staff recommends replacement of Unit 411 with a Kromer Pro Field Maintainer Tractor. The proposed Kromer is able to drag ball fields, as well as paint lines on soccer fields and ball fields. Attachment C is specifications and a quote for $33,665 a new Kromer Field Maintainer Tractor. The vendor came to Public Works for a demo and we were able to see the machine in action. The Kromer is a multi-use ball field drag and striping unit that will add to the efficiency of our operations. If we order soon, the vendor has said we could take delivery before the field prep season is over in 2022. The total estimated cost for the equipment, after auction, is $32,665 (estimating $1,000 in proceeds on sale of old machine). The CIP includes a budget of $30,000 for this equipment in 2022. Unit 414 – 2005 Felling Trailer The trailer (Attachment D) has passed the safety inspection this year, but during the inspection, rust corrosion has been identified that includes holes rusted in the wheel wells along with other normal operation wear after 17 years of use. If the trailer is kept in service for another year, the wiring for the trailer brakes and lights will need to be replaced. Unit 414 repair costs: • 2019 - $430 • 2020 - $252 • 2021 - $750 Staff recommends replacement of Unit 414 with a 20-foot TowMaster Trailer T-12D with beavertail. Attachment E is a quote for $12,253.50 and details for the proposed trailer. The trailer is state contract pricing, and would need to be ordered soon to take delivery by spring 2023. The total estimated cost for the trailer, after auction, is $8,753.50 (estimating $3,500 in proceeds on sale of old trailer). The CIP includes a budget of $12,000 for this equipment in 2022. Financial Impact The Capital Improvement Program for equipment purchases table is provided in Attachment A which shows the annual and total five-year financial impact for the current CIP. Staff requests direction from the City Council to move forward with purchasing the presented equipment. Attachments Attachment A: Capital Improvement Program Schedules for Equipment Attachment B: Unit 411 – 2001 Toro Workman Painter Attachment C: Kromer Pro Field Maintainer Tractor Attachment D: Unit 414 – 2005 Felling Trailer Attachment E: TowMaster T-12D Trailer Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY DEPARTMENT 2022 2026thru Total20222023202420252026DepartmentProject #Priority Economic Development 23-EDA-001 310,000270,000 40,000Gateway Signs n/a 310,000270,000 40,000Economic Development Total Equipment 22-Eqp-006 12,00012,000Replace 2005 Felling Trailer (Unit 414)4 22-Eqp-007 30,00030,000Replace 2001 Toro Workman (Unit 411)3 23-EqpV-002 80,00080,000Replace F-450 Truck (Unit 211)3 24-Eqp-002 15,00015,000Replace 1996 Wacker 880 Roller (Unit 106)3 24-EqpV-001 165,000165,000Replace Sterling Acterra Truck (Unit 431)3 24-EqpV-002 250,000100,000 150,000Replace 2012 Int'l Plow Wing Truck (115)n/a 24-EqpV-003 36,00036,000Building Inspector Vehicle (Unit 504)n/a 25-Eqp-001 80,00080,000Replace 2018 Toro Large Area Mower (Unit 457)3 26-Eqp-001 160,000160,000Replace 1993 Case 621 Loader (Unit 103)n/a 828,00042,000 80,000 316,000 230,000 160,000Equipment Total Government Buildings 22-Bldg-005 250,00050,000 50,000 50,000 50,000 50,000City Hall Maintenance 2 22-Bldg-006 254,650254,650City Hall parking lot 3 25-Bldg-002 150,000150,000City Hall roof 3 654,650304,650 50,000 50,000 200,000 50,000Government Buildings Total Parks Department 22-Park-001 506,000426,000 80,000Hard Court Reconstruction 3 22-Park-003 249,700249,700Arden Manor Park Improvements 3 23-Park-004 55,00055,000Perry & Cummings Park Roof Maintenance 3 25-Park-003 256,000256,000Playground Structure Replacement 3 26-Park-004 120,000120,000Park Shelter Roof Replacements 4 26-Park-005 600,000600,000MN-51 Trail Connection n/a 1,786,700675,700 55,000 336,000 720,000Parks Department Total Public Safety 22-Pub-001 587,500187,500 400,000LJFD Engine/Ladder Replacement n/a 22-Pub-002 223,25020,500 2,000 57,750 143,000LJFD Rescue/Chief/Utility Vehicle Replacement n/a 22-Pub-003 77,05017,050 15,000 15,000 15,000 15,000LJFD General Equipment n/a 22-Pub-004 47,5805,080 10,000 10,000 12,500 10,000LJFD Station Capital n/a 25-Pub-005 390,000195,000 195,000Lake Johanna Fire Dept Fire Station n/a 1,325,380230,130 27,000 82,750 622,500 363,000Public Safety Total Sanitary Sewer Department 22-Sew-001 300,00090,000 210,000Lift Station Rehabilitation 2 22-Sew-002 580,000250,000 330,000Sewer Lining/Rehabilitation 2 Produced Using the Plan-It Capital Planning Software 115 Quotation Date:5/5/2022 (800) 373-0337 2418 (763) 746-4041 (763) 746-4040 Quotation: Toll Free: Phone: Fax: To: City of Arden Hills Jeff Frid 1245 Hwy 96 West Arden Hills, MN 55112 2415 West Industrial Blvd Bay 1 Long Lake, MN 55356 Terms:50% down balance on Sales Contact:AH Quote accepted by: Signature & Date Total Subtotal Sales Tax (0.0%) Prices quoted are good for thirty (30) days. All sales are subject to our general sales conditions. All prices are stated and payable in US Dollars. A convenience fee of 3% on the net invoice amount will be added for credit card payments of $5,000 and higher. Visit us on the web at www.kromerco.com KROMER COMPANY Item Description Qty Sales Price Total FC1 FC1 Pro Field Maintainer Tractor, Honda GX630 V-Twin Engine 20.8 HP, 6 gallon gas tank, 5 gallon main, 1 gallon reserve , Fully Hydraulic System with Parker hoses and fittings with dual filtration, Dual Front PTO’s Hydraulic rear quick attach system. Includes Suspension Seat. Warranty is 3 years on parts, 1 year on labor and 6 months on travel costs. 1 21,675.00 21,675.00T LP65HP Ultra-Pressure Line Painter System, Pressure up to 300 psi - Capacity: 65 Gallons (US) (Includes Dual Line Painter) 1 5,950.00 5,950.00T FCGA60 Quick Change 60" Grooming Attachment for Infield Grooming , 60" Field Harrow, 60" Leveling Blade, 72" Broom 1 3,995.00 3,995.00T EZF Easy Fast Fill ( Paint tranfer pump)1 635.00 635.00T FCSB-103 FCSB100 Spray Boom Field Commander Folding Spray Boom 103" Spray Coverage 1 895.00 895.00T KR-03667 Kit- Field Commander New Purchase Kit – (Painter Machine) Engine Oil Filter, Engine Air Filter, Engine Fuel Filter, 4 New Spray Tips, 4 Check Valves Screens, 2 Paint Caps, 4 Gaskets, 2 Nozzle Body’s, 1 Solenoid Repair Kit, 2 Line Strainer Gaskets, 2 Line Strainer Screens, 1 Line Strainer Bowl 1 415.00 415.00T Subtotal 33,565.00 Shipping & Han...Shipping & Handling Outgoing 1 100.00 100.00T High pressure painter will save the customer 30-40% in paint usage vs. low pressure 3 year warranty _____________________________________$33,665.00 $33,665.00 $0.00 Field Commander™ Specifications Rev 9.1 Design Computer aided design/Computer aided manufacturing - CAD/CAM Patented designs with other patents pending Precision laser cut and powder coated painted parts with infused labels directions Modular components and assembly for quality, reliability and ease of repair and maintenance Both natural turf and artificial turf - indoor and outdoor Painting, grooming, spraying, fence line, weed removal, and utility capabilities Removal of painted lines, logos, end zones on synthetic and natural turf Propulsion System Engine V-Twin Cylinder Honda GX630 20.8 hp Fuel System 6 gal. Capacity, 5 gal. Main, 1 gal. reserve, aluminum fuel tank with tethered gas cap Hydraulics Parker hoses and fittings with dual filtration Propel pump Infinitely variable, bidirectional, axial piston pump design Direct coupled, tandem configuration, with auxiliary accessory pump Wheel Motors 2 Fixed displacement, bi-directional, high torque orbital wheel motors Rated 7250 lb. rear axle capacity Auxiliary pump Positive displacement, gear pump 6CM³/rev and 5.46 GPM Cooling system for hydraulics Aluminum hydraulic fluid heat exchanger. Augments engine compartment cooling. 12V, 5.4A fan 280 CFM 8” x 8” x 4.5” Hydraulic fluid tank with sight gauge and internal filter 5.4 gal. system capacity Wheels and tires Front 16 x 17.5 - 8 low ground pressure 4 ply Turf Tech Rear 23 x 10.50 - 12 low ground pressure 4 ply Turf Tech Forward speed variable 13 MPH – reverse speed variable 3 MPH Electrical System Voltage / Amperage – 12V, 20 ampere charge Battery – 340CCA / 425CA 12V accessory receptacle - charger port Gauge package, hour meter, volt meter, paint PSI All harness wirings color - coded for ease of maintenance and troubleshooting High quality connectors - commercial soft shell pin and socket Quick disconnect couplers at forward accessories Modular assemblies for ease of maintenance and troubleshooting KROMER CO. LLC 15020 27th Ave. N., STE200 Plymouth, MN 55447-4892 (763) 746-4040 www.kromerco.com Paint /Water/Chemical Tank and Spraying System Top quality hoses and fittings Brass regulator / stainless steel internal seat and poppet Kromer engineered Hypro Ultra Pressure Paint Pump 290 PSI 6 GPM Built in storage compartment and cup holder Paint systems options Ultra pressure paint system can save up to 50% in paint costs Low Pressure dust control electric pump system Spray boom 4 sizes 4 liner box options available Tank system 65 gal. capacity (104 Gal. Optional Upgrade) Custom patented design 62.5 gal. paint / water / chemical capacity Durable corrosion proof high quality rotomolded plastic Integral 2.5 gal. fresh water rinse tank (tank within a tank) Easy outboard fill location for both tanks Quick lock lid on main tank Double filtration (basket filter, in-line bowl filter / strainer) Ezy Fast Fill ™ system transfer pump pumps paint directly from a 5 gal. 70 lb paint pail into main tank Transfer pump also decreases viscosity of paint, making easier to mix with water. Transfer pump – Diaphragm electric, non-choke valves, run dry capable, self-priming, high-flow In-tank agitation Easy-rinse sloped sump system with 100% positive drain Cleans systems 3 ways Water hose flush main tank Connect water hose to inlet selector valve Clean paint nozzles, paint lines and paint pump with integral fresh water tank in about 2 minutes Ergonomics Ezy Fast Fill™ Paint transfer system – user friendly eliminates heavy lifting Large operator compartment - increased steering wheel clearance, large foot wells, improved design accelerator foot pedal Cool grey seat with lumbar support has adjustable: variable - rate suspension, seat back angle, armrest height and angle, fore / aft movement Main painter head – foot operated lift assist (greatly reduced effort - 72% reduction) All controls clearly marked Special process image infused graphics lasting durable powder coat finish Easy to read color coded grouped controls and receptacles Versatility 40 + options and accessories - Custom modifications available Rear attachments Quick Change System No tools / 1 - 2 minute changes Hydraulic raise, lower and lock for precise depth of grooming Float mode provides versatility for variety of field types, multiple conditions and speed grooming Dimensions Main tractor without options or accessories Weight 989 LBS - Length 82.6” - Width 45.6” - Height 52.3” Warranty 3 yr. Limited Warranty, 3 yr. Manufacture Engine, 1 yr. Labor and 6 mos. Travel Costs revision 9.1 03/01/16 TRLQF00 Ship To: Cust: Phone:Bill To: Phone: ATTN: Reference No. Discounts: Accepted by Date PO#Salesman Created Last Revised Appx CompTerms Serial No. Price: Total Discounts: Net Cost: Freight Total Due: FET required on all trailers with a GVWR OF 26,000 lbs or more. Material Surcharge: QUOTATION CITY OF ARDEN HILLS PUBLIC WORKS 1245 HWY 96 WEST ARDEN HILLS MONROE TOWMASTER, LLC 61381 US HWY 12 CONTRACT: 189154 LITCHFIELD TERRY VANDERWERF JESSICA NELSON QT 73328 COD 5/09/22 5/09/22 15.00% .00% .00% 9 Build Instructions CUSTOMER INFO. Thomas Mikacevich City of Arden Hills Public Works Fleet Management Lead TMikacevich@cityofardenhills.org 651-755-0221 STATE BID QUOTE Qty Feature Description List 1 Base Model - T-12D $12,300.00 20 Deck Length - In Feet 20 Decking Type - 2'' Nominal Oak 1 Width - 102" Overall with 82" Deck 1 Beavertail - 3' Wood Top (10 Degree) w/ 5' Ramps $810.00 2 Axles - 7k E-Z lube Torflex 2 Brakes - Electric 4 Tires - 235/85Rx16(F) MIN PLY RATING E 4 Wheels - White Mod 1 Jack - 12K Drop Leg 1 Lights - L.E.D. 1 Plug - 7 Pole Rv *--- Continued ---* MN 55112 USA MN 55355 USA NOTE: If changes are made to an order after a P.O. has been issued, a fee may be assessed and a revised or new P.O. MUST BE submitted to reflect changes. 0/00/00 TRLQF00 Ship To: Cust: Phone:Bill To: Phone: ATTN: Reference No. Discounts: Accepted by Date PO#Salesman Created Last Revised Appx CompTerms Serial No. Price: Total Discounts: Net Cost: Freight Total Due: FET required on all trailers with a GVWR OF 26,000 lbs or more. Material Surcharge: QUOTATION CITY OF ARDEN HILLS PUBLIC WORKS 1245 HWY 96 WEST ARDEN HILLS MONROE TOWMASTER, LLC 61381 US HWY 12 CONTRACT: 189154 LITCHFIELD TERRY VANDERWERF JESSICA NELSON QT 73328 COD 5/09/22 5/09/22 15.00% .00% .00% 9 $14,130.00 $2,119.50 $12,010.50 Qty Feature Description List 1 Hitch/Neck - 2.5'' Pintle Ring 2 Ramps - 5' Full Width Mesh Top (flat bar hold-up only) $895.00 1 Ramp Color - Equipment Red 1 Trailer Color - Equipment Black 8 Tie Downs - D-Rings 1 Option - Tool Box Lid $125.00 Freight $243.00 $243.00 $12,253.50 MN 55112 USA MN 55355 USA NOTE: If changes are made to an order after a P.O. has been issued, a fee may be assessed and a revised or new P.O. MUST BE submitted to reflect changes. 0/00/00 800-462-4517 TOWMASTER.COM AMERICA’S BEST BUILT TRAILERS FOR PROFESSIONAL HAULERS MORE MODELS • MORE OPTIONS • MORE CHOICES DROP-DECK • TILT BED • DECK-OVER • GOOSENECK • LOWBOY • HYDRAULIC TAIL LIFETIMELIMITEDTOWMASTER EXCLUSIVE FRAMEWARRANTY ED IA NMDROP-DECK T-9D / T-10D / T-12D Quick Specs: Photos may show optional equipment. APPROVEDAPPROVEDAPPROVED GALVANIZINGGALVANIZINGGALVANIZING AVAILABLEAVAILABLEAVAILABLE Sealed battery break-away system charges while plugged into the tow vehicle and can be checked at the press of a button. Formed frame and tongue provide a strong and integral structure for the trailer. The Towmaster “T-Series” has a squared-deck and 2” lip. Strong, channel side ladder-style ramps with ®patented Auto-Latch ramp hold-ups. •2” nom. white oak deck •19” deck height (loaded) •82” between fenders •14’, 16’, 18’, or 20’ deck ®®•Dexter Torflex axles w/EZ Lube •Forward adjusting electric brakes •One-piece formed fender and inner panel •Auto-Latch ramp hold-ups •Grommet mounted LED lights The Towmaster T-series drop-deck trailer is designed for hauling small to mid-sized equipment. Built on our famous I-beam main frame, this model features an oak wood ®®deck with 2-inch lip, Dexter Torflex rubber torsion axles for a smooth tow, and bolt- on parking jack for easy maintenance. Our tongue and main frame is one-piece cold- formed for superior strength and tied together with 3-inch I-beam crossmembers. Spring-assist ramps are standard and the ramps are held in the upright position by our ®patented Auto-Latch ramp hold-ups. T-9D / T-10D / T-12D OPTIONAL EQUIPMENTSTANDARD EQUIPMENT MO NROE TOWMAST ER, LLC., LITC HFIELD, MINNESOTA, USA. *Payload capacity is calculated by taking the GV WR and subtracting the trailer weight. Listed GVWR, weights, and dimensions are for reference only. Manufacturer reserves the right to change models and specifications as they see fit. See our web site or your local authorized dealer for more information. towmaster.com 800-462-4517 ©Monroe Towmaster, LLC - 0218 Other options may be available. Ask your dealer or visit our website. !Hydraulic surge brakes !3” pintle ring or 2-5/16” ball coupler !Gooseneck hitch !6-pole round electrical plug !Storage tray lid !Pallet fork holders !8K electric winch !Additional tie-downs !3 ft. beavertail (comes with 4 ft. ramps) !Spare tire and wheel mount !Spare tire and wheel !Tire upgrades available on select models !Solid-bar ramp hold up !Several ramp options available !Color options: Construction Yellow, Equipment Red, Blue, Charcoal !Galvanizing !Adjustable hitch height !RV electrical plug !Weather resistant sealed modular wiring !Grommet mounted LED lights !Registration holder !Rust inhibiting primer !Durable, rust inhibiting top coat !Die-cut UV resistant vinyl decals !D.O.T. approved conspicuity tape !Mud flaps !Adjustable ramp width spacing !Trailer color: Equipment black !Ramp color: Equipment red SPECIFICATIONS S=Standard O=Optional CAPACITY / DIMENSIONS T-9D T-10D T-12D Approx. Payload (lbs/kg) 6,890 / 3125 10,000 / 4536 12,000 / 5443 GVW R (lbs/kg) 9,990 / 4531 13,100 / 5942 15,100 / 6849 GAW R (lbs/kg) 14,000 / 6350 14,000 / 6350 14,000 / 6350 *Approx. Avg. W eight (lbs/kg) 3,100 / 1406 3,100 / 1406 3,100 / 1406 Overall Length – 14’ (ft-in/mm) 20-4 / 6198 20-4 / 6198 20-4 / 6198 Overall Length – 16’ (ft-in/mm) 22-4 / 6807 22-4 / 6807 22-4 / 6807 Overall Length – 18’ (ft-in/mm) 24-4 / 7417 24-4 / 7417 24-4 / 7417 Overall Length – 20’ (ft-in/mm) 26-4 / 8027 26-4 / 8027 26-4 / 8027 Deck Height (loaded)(in/mm) 19 / 483 19 / 483 19 / 483 Overall W idth (ft-in/mm) 8-6 / 2591 8-6 / 2591 8-6 / 2591 Load W idth (in/mm) 82 / 2083 82 / 2083 82 / 2083 TONGUE Tongue Length 5'-0" (1524mm) S S S One-Piece Cold-Formed Tongue / Frame S S S Pintle Ring (in) 2.5 2.5 2.5 3/8" High-Tensile Safety Chain x 40" Grade 43 Grade 43 Grade 43 Bolt-on Drop-Leg Parking Jack 7K 7K 12K FRAME / RAMPS Main Beam W6 Beam W 6 Beam High-Tensile W6 x 12 Crossmembers 3" Jr I-beam 3" Jr I-beam 3" Jr I-beam Headboard Height (in / mm) 3 / 76 3 / 76 3 / 76 Deck 2” nom. White Oak 2” nom. White Oak 2” nom. W hite Oak Deck Lip (in / mm) 2 / 51 2 / 51 2 / 51 12 ga. One-piece formed fenders and inner panel S S S Ramps (Ladder Style) Length x W idth (ft-in x in/mm) 5-0x18 / 1524x470 5-0x18 / 1524x470 5-0x18 / 1524x470 Load Angle (degrees) 17 17 17 Ramp Spring-Assist S S S Ramp Hold-ups Auto-Latch Auto-Latch Auto-Latch Tie Downs D-ring D-ring D-ring Number of Tie-Downs (Total / Side) 8 / 4 8 / 4 8 / 4 SUSPENSION / TIRES Rubber-Ride Axles w/Warranty S S S Axle Capacity (each) (lbs/kg) 7,000 / 3175 7,000 / 3175 7,000 / 3175 Axle Spread (in/mm) 34 / 864 34 / 864 34 / 864 Hubs E-Z Lube E-Z Lube E-Z Lube Electric Brakes w/Forward Adjust S S S Brake Size (in/mm) 12x2 / 305x51 12x2 / 305x51 12x2 / 305x51 Battery Break-Away Kit with Tow Charger S S S Wheels (in/mm) 16x6 / 406x152 16x6 / 406x152 16x6 / 406x152 Wheel Bolt Pattern 8-bolt 8-bolt 8-bolt Tires / Load Range Rating 235/85R16 / E 235/85R16 / E 235/85R16 / E Page 1 of 2 AGENDA ITEM – 1D MEMORANDUM DATE: June 20, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer Gayle Bauman, Finance Director SUBJECT: Water Meters Budgeted Amount: Actual Amount: Funding Source: N/A N/A Water Utility Fund Council Should Consider Council should consider hiring a consultant to evaluate the City’s existing metering system to provide a recommendation for replacement and transition. Background The City currently has 2,813 meters in its system. 2,512 are designated as Cycle 1 (mainly residential) and 301 are designated as Cycle 4 (mainly commercial). After reviewing our records, it appears as if 28 meters have been installed since January 2021 (19 new installs and 9 replacements). During this same period, we have also replaced 64 registers and/or endpoints in addition to the 19 new installs. Commercial meters in the City were replaced in 1997. Most residential meters in the City were replaced in 1999-2000. Residential meters were not replaced at that time if they were in good working order and less than 10 years old. This means that the majority of the meters in the City are at least 22 years old with some possibly being up to 32 years old. The Galaxy readers were replaced throughout the entire City in 2012. In late 2020 or early 2021, the City was notified that the Galaxy radio transmitter endpoints that were installed in 2012 would no longer be manufactured, therefore, there are no parts available for replacement if needed. The next option was to utilize endpoints that use cellular transmission. Public Works has been transitioning to the cellular endpoints as the radio endpoints fail. The radio endpoints are said to have a 20-year life before the batteries begin to fail, but we have also learned that if an endpoint struggles to send information to a “collector”, it will continue to try and send a signal which will use up battery life. This might be one of the reasons why Public Works has had to make replacements recently. A map has been included showing residential properties where we have had difficulty getting reads since May 2022. Registers and endpoints have been replaced on the majority of these. Page 2 of 2 Discussion The general consensus based on available data is that a residential meter’s average lifespan is 15 to 20 years. As with any mechanical device, water meters are subject to wear. Wear contributes to meter accuracy degradation, meaning that the water meters become less efficient for measuring flow and will generally under register the actual throughput. Age, as well as the total number of gallons that pass through the meter, affect the accuracy and wear on a meter. Lost water has a financial impact on the City because lost water does not generate revenue but still costs the City to pump, purchase, treat, and distribute the water and thus the taxpayers ultimately have to pay for it. Studies on the internet vary widely, but ultimately support the 15 to 20 year lifespan. One study indicated the optimum year for replacement is year 16 when a meter is at 99.2% accuracy. The accuracy of older meters varies based on the quality of water in a system as well as the type of customer using the meter. Prior to 2021, the City’s unaccounted for water percentage was gradually increasing each year. The percentage unaccounted for was: 2018 – 2.45% (8.2 million gallons) 2019 – 3.79% (11.6 million gallons) 2020 – 4.13% (12.9 million gallons) The 12.9 million gallons in 2020 equated to lost revenue between $42,700 and $97,140 depending on which tier of the rate structure is used. Based on recent invoices, the estimated cost for residential meter parts (not including installation) are: Meter body - $75 Register - $90 Endpoint - $150 Budget Impact Meter repairs and upgrades are funded by the Water Utility Fund. Based on the age of the system, the increase in unaccounted water and some of the issues we have been encountering, the City is probably in need of new meters city-wide in the next few years. Staff is seeking direction from Council on hiring a consultant to evaluate our current system and provide recommendations on next steps. Attachments A. Map showing residential properties serviced since May 2022 STOWE AVE LA K E V A L E N T I N E R D RED FOX RD GREY FOX RD INGERSON RDROUND LAKE RD WSIEMS CTSNELLING AVE NCOLLEEN AVE GLEN PAUL AVE TILLER LN HAMLINEVE THOM DR ARDEN VIEW DR GLENARDEN RDCHATHAM AVE AMBLE RD NOBLE RD GRAMSIE RD ARDEN PL GRANT RD OAK AVE EDGEWATER AVE JERROLD AVE DUNLAP ST NHARRIET AVE FLORAL DR W GLENVIEW AVE KARTH LAKE DR GATEWA Y B L V D WYNCREST CARLTON DRFOREST LNPRIOR AVE NCUMMINGS PARK DR ROYAL LN KATIE LN PINE TREE DRFAIRVIEW AVE NRIDGEWOOD RDCRYSTAL AVE PLEASANT DRA R D E N OAKS DR VA LE N T IN E A V E BENTON WAYINDIAN OAKS TRL SKILES LNBECKMAN AVE LAMETTI LN MCCRAC KE N L N KEITHSON DRASBURY AVE NNURSERY HILL LN BUSSARD CT DAWN JAMES AVEOLD HIGHWAY 10JANET CT CANNONGLENHILL RD ARDEN VIEW CTROYAL HILLS DR KATIE CT G L ENARDEN CT13TH ST NE RIDGEWOOD CTKARTH LAKE C IR GALE CIRMCCLUNG DR WY N C R E S T L N SA N D E E N R D PARKSHORE DR EIDE CIR NORTH-WOODS DRNURSERY HILL CT CU M M I N G S L N V A L E N T I N E C T INGERS O N C T COLLEEN CT GL E N V I E W CT HUNT E R S CT SHORELINELNPASCAL AVE NLAKE LN NCONNELLY AVE THOM CT AMBLE CIRCHATHAM CTCIRARDEN OAKS CTNORMA CIRI N D I A N P L EDGEWATER AVESNELLING AVE NRMATILLER LNSNELLING AVE NDUNLAP ST NARDEN PLSKILES LNFAIRVIEW AVE NHAMLINE AVE NGLENHILL RD WYN R I D G E PLEASANT CIR ARDEN INDIAN OAKS CT JAMES CIRDELLVIEW AVEDELLVIEW AVEDELLWOOD STGATEWAY CT VALENTINE CREST RD BRUEBERR Y LN BRIARKNOLL CIR DELLWOOD AVELAMETTI CIRWALDEN PLWEDGEWOODCIR INDIAN OAKS CIR C L A K E JO H ANNA BLVDLAKE JOHANNA BLVDLAKE LN NRIDGEEDGEWATER AVEFAIRVIEW AVE NFERNWOOD STSNELLING AVE NSHORELINELNKATIELN COUNTY ROAD D W VENUS AVE SHOREWOODDR LAKE LN COUNTY ROAD E W LAKE JOHAN N A BLVD GLEN PAUL AVECLEVELAND AVE NN EW B R I G H TO N R DNEW BRIGHTON RDHUDSON RDTHOM DRCLEVELAND AVE NBRIGHTON WAYNEW BRIGHTON RDINTERSTATE 35WCOUNTY ROAD E2 W COUNTY ROAD E 2 WLAKEVIEWCT A TH A M A V E SIEMS CTARDEN PL GLE N ARDEN RDSN G AVE NARDEN OAKS DRSNELLING AVE NBETHEL DRINTERSTATE 35WLAKE VALENTI N E R DINTERSTATE 35WROUND LAKE RD WOL D H I G H W A Y 1 0 LAKE S H O R E P L %&d( %&d( %&h( %&h( INTERSTATE 694 INTERSTAT E 6 9 4 ?ÖA@ HI G H W A Y 1 0 ?÷A@?÷A@COUNTY ROAD 96 W COUNTY ROAD 96 WTODD DR (Private)TODD DR (Private) PRIOR AV E N ( P r i vate)LISA LN (Private)LEXINGTON AVE NVISTA CTDAWN COLLEEN AVE ARDEN VI EWDR COUNTY ROAD F W FERNWOOD ST (Private)FERNWOOD STPLEASANT DR AM B L E D R COUNTY ROAD 96 W LEXINGTON AVE NLEXINGTON AVE NDRCT GUIDANT S(Private) B E T H E L D R BETH E L D R COUNTY ROAD E W LEXINGTON AVE NBENTON WAYAVE INGERSON RD AVE NWOOD RDCOUNTY ROAD E W HAMLINE AVE NHAMLINE AVE NPrivate^ ^ ^ ^ mapdoc: CouncilMembers.mxdmap: CouncilMembers.pdf 0 250 500 750 1000 Feet Legend ´ ^ ^ ^ ^ ^ ^ ^^^ ^ ^ ^^ ^^^ ^ ^ ^ ^ ^^ ^ ^ ^ ^ ^ Collector Equipment Issues Residential meter equipment issues since May 2022 Page 1 of 4 AGENDA ITEM – 1E MEMORANDUM DATE: June 20, 2022 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Hazelnut Park Parking Lot Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration The City Council should consider providing direction on the Hazelnut Park Parking Lot project. Background The parking lot at Hazelnut Park, which is owned by the Gathering Place Church, is in disrepair. The City currently has a maintenance and use agreement with the church to fill potholes on the site and in exchange, users of Hazelnut Park can utilize the site for parking. However, the condition of the pavement is deteriorating beyond the point of routine maintenance and will need to be reconstructed. There is a clause in the current agreement that both parties will work together to reconstruct the parking lot. Based on previous discussions, if the church would consider giving up portions of the parking lot for additional greenspace, the City may consider financing options on the parking lot. The site has approximately 139 spaces and per zoning needs a minimum of 50. Based on the most recent aerial, the graphic (existing layout) on page 2 illustrates existing conditions and potential option for redesign (note: this not based on a formal design, there may be implications regarding storm water, design, etc. that could impact the project. The site could retain the red boxes and maintain 81 parking spaces that could service both the church and the park, and return the green box to parkland giving up about 46 spaces. The numbers are slightly off from the total 139 as there may be flexibility with some of the stalls. The parking lot is approximately 53,000 square feet, the area in green represents about 15,000 square feet of space. The proposed reduction would be approximately 28 percent. This proposed reduction still allows for ample parking for both the church and park, and maintains the two driveway accesses off of New Brighton Road. If the desire would be to reduce the parking lot further, it would likely impact the two entrances. The cost to reduce the lot and reconstruct the remaining portion is estimated to be $250,000, this would not include enhancements, such as, islands, lighting or other improvements. Page 2 of 4 The City Attorney has been looped in and an agreement could be drafted that would allow for the City to reconstruct the parking lot and assess a portion back to the church. Should we move forward, next steps would be to enter into an agreement with the church and have a consultant begin design. Existing layout: Visual representation of proposed changes (not to scale and not reflective of stall count): Page 3 of 4 Existing pavement conditions: Page 4 of 4 Budget Impact N/A Attachment Attachment A: Maintenance and Use Agreement Page 1 of 1 AGENDA ITEM – 1F MEMORANDUM DATE: TO: FROM: June 20, 2022 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator SUBJECT: Council Tracker Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should provide further direction on items presented on the Council Request Tracker. Background City Council will receive a verbal update on items the Council has previously directed staff to research and/or bring forward. Discussion N/A Budget Impact N/A Attachments N/A