HomeMy WebLinkAbout07-11-22-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council ’s attention any items which
are relevant to the City. In addressing the Council, you must first state your name and
address for the record. To allow adequate time for each person wishing to address the
Council, speakers must limit their comments to three (3) minutes. To facilitate a timely
meeting, a speaker that is repeating, or agreeing with, a previous comment should
simply state such and forego a longer comment. If a large number of citizens wish to
speak, the Mayor may shorten the individual comment period. Written documents may
be distributed to the Council prior to the start of the meeting to allow a more timely
presentation. Speakers should not use obscene, profane, or threatening language, or
make personal attacks. Matters of litigation involving the City shall not be discussed
during Public Inquiry by citizens or Council. The Council may not respond to speaker
comments, engage in a debate, or take any action on the issues raised by citizens,
but may direct City staff to research or follow up on an issue, if desired by Council. If
Council directs further review by staff, the results of that review will be presented at a
following regular Council Meeting.
RESPONSE TO PUBLIC INQUIRIES
Public Inquiry Response From June 27, 2022 City Council Meeting
David Swearingen/Public Works Director/City Engineer
MEMO.PDF
STAFF COMMENTS
Transportation Update
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
Night To Unite Update
Julie Hanson, Assistant to the City Administrator/City Clerk
MEMO.PDF
APPROVAL OF MINUTES
June 20, 2022 City Council Work Session
06 -20 -22 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Resolution 2022 -038 Regarding Application Of Trident
Development For Comprehensive Plan Amendments At 1700 W Highway 96 -
Planning Case 22 -009
Jessica Jagoe, City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 1 –Bituminous Roadways, Inc. –City Hall
Parking Lot Project
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Steve Scott
David Radziej
Regular City Council
Agenda
July 11, 2022
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.
CALL TO ORDER
1.
2.
3.
3.A.
Documents:
4.
4.A.
Documents:
4.B.
Documents:
5.
5.A.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
7.
8.
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From June 27, 2022 City Council MeetingDavid Swearingen/Public Works Director/City Engineer
MEMO.PDF
STAFF COMMENTS
Transportation Update
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
Night To Unite Update
Julie Hanson, Assistant to the City Administrator/City Clerk
MEMO.PDF
APPROVAL OF MINUTES
June 20, 2022 City Council Work Session
06 -20 -22 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Resolution 2022 -038 Regarding Application Of Trident
Development For Comprehensive Plan Amendments At 1700 W Highway 96 -
Planning Case 22 -009
Jessica Jagoe, City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 1 –Bituminous Roadways, Inc. –City Hall
Parking Lot Project
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda July 11, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.
Documents:
4.
4.A.
Documents:
4.B.
Documents:
5.
5.A.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
7.
8.
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From June 27, 2022 City Council MeetingDavid Swearingen/Public Works Director/City EngineerMEMO.PDFSTAFF COMMENTSTransportation UpdateDavid Swearingen, Public Works Director/City EngineerMEMO.PDFNight To Unite UpdateJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFAPPROVAL OF MINUTESJune 20, 2022 City Council Work Session06-20 -22 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Resolution 2022 -038 Regarding Application Of Trident Development For Comprehensive Plan Amendments At 1700 W Highway 96 -Planning Case 22 -009
Jessica Jagoe, City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 1 –Bituminous Roadways, Inc. –City Hall
Parking Lot Project
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda July 11, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:5.5.A.Documents:6.6.A.Documents:6.B.
Documents:
6.C.
Documents:
7.
8.
9.
10.
11.
RESPONSE TO PUBLIC INQUIRIES – 3A
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT: Public Inquiry Response from June 27, 2022 City Council meeting
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Background
A verbal response will be provided at the July 11, 2022 City Council meeting.
Page 1 of 1
July 11, 2022
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
David Swearingen, Public Works Director/City Engineer
Page 1 of 1
STAFF COMMENTS – 4A
MEMORANDUM
DATE:
TO:
FROM:
July 11, 2022
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
David Swearingen, Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Page 1 of 1
STAFF COMMENTS – 4B
MEMORANDUM
DATE: July 11, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Night to Unite
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
A verbal update will be provided at the City Council meeting.
Approved: July 11, 2022
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
JUNE 20, 2022
5:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Pro Tem Holden called to order the City
Council Work Session at 5:03 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Steve
Scott and David Radziej
Absent: None
Also present: City Administrator Dave Perrault, Finance Director Gayle Bauman, Public
Works Director/City Engineer David Swearingen, Assistant Public Works Director Lucas
Miller, Deputy City Clerk Jolene Trauba
1.AGENDA ITEMS
A.Recreation Discussion
Public Works Director/City Engineer Swearingen stated that he wanted to give an overview of
the recreation program offerings and the current service level. There were some changes due to
COVID-19 and staff changes. 2021 was Joe Vaughan’s first year of running the Recreation
Department and he is now under Assistant Public Works Director Lucas Miller’s supervision.
The Halloween event was added in 2021 and Touch-a-Truck in May 2022. They made money on
the Spring Egg Hunt, but did not meet the goal on the Halloween event. Staff has been partnering
with other cities as listed in the memo. There were a total of 85 rec programs offered in 2021
with 886 participants. There were still some COVID-19 restrictions in 2021, but this year staff is
anticipating running 115 programs by bringing back some programs, adding new programs and
eliminating ones that weren’t successful. Staff understands that FPAC would like to see a range
of 95%-105% for coverage of direct costs by program revenues. In 2021, 131.6% of direct costs
were covered by revenue.
Councilmember Holmes asked for clarification on revenue and direct costs on Attachment C.
Finance Director Bauman explained Attachment C.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2022 2
Councilmember Holmes asked if the Recreation Supervisor kept detailed track of what he buys
to know what was popular and what wasn’t.
Public Works Director/City Engineer Swearingen said he buys per event but there are some
prizes that can be extended out to other events. Staff hasn’t broken it down to how many prizes
per event.
Councilmember Holmes suggested that the Recreation Supervisor should keep better track of his
budget so they don’t have overruns.
Councilmember Holmes felt the Bark and Rec event hasn’t been very successful lately. It was
more successful the first time, but last time there was hardly anyone there, and it was in the
middle of July. New Brighton’s event was in the fall and had over 100 people there. They have
police canine at the event, take a picture with your dog, and vendor booths, and it was a much
more popular event then ours. Their event wasn’t at a dog park like ours would be. She had
previously discussed this with staff but from what she can tell Bark and Rec will be the same this
year as before.
Councilmember Scott said the Halloween event this year was a new format and he wouldn’t
expect us to make a profit the first year, but he thought it was enthusiastically received by
attendees. The Egg Hunt remains popular and they are even recycling some of the plastic egg
containers. He was disappointed with last year’s Bark and Rec, noting there were more sponsors
pre-COVID.
Councilmember Holmes asked if they had thought about charging non-residents more than
residents for the Egg Hunt.
Councilmember Holden felt 45% wasn’t good. If we could get our numbers up they could offer
a lot of others things for free, like an obstacle course where we provide water and ribbons. She
agreed that Bark and Rec should be changed. She would like to have a grand opening at the dog
park when the new seating is put in. She would also like to see non-residents charged more than
residents for the Egg Hunt. Staff should bring tissues to the event. She felt the registration lines
could be changed and staff should ask for volunteers to help at the event.
Mayor Grant arrived at 5:14 p.m.
Councilmember Holden continued by saying she didn’t like the tiny toys in the two-year old’s
eggs, and they didn’t need to put so much inside the eggs. She would like to see staff plan a free
event once a month.
Mayor Grant would like to see us work with neighboring communities on events other than
sports.
City Administrator Perrault noted that a few years ago Council took a look at the programs and
felt revenues were not covering expenditures sufficiently. Staff has been hesitant to schedule
much free programming since then. If they are hitting the 95%-105% goal and could look at
trying to raise the 45% number, is Council interested in offering more free programming?
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2022 3
Councilmember Holden said she’d like them to make money on some programs so that could be
used toward offering free events.
Councilmember Holmes felt there was more to an event than just having it be free. For example
no one may come to an obstacle course in July.
Councilmember Holden suggested having events in different parks for little kids.
Councilmember Holmes said they do bring crafts to Bark and Rec.
Councilmember Radziej added that one of the events in Pierz, MN is that for five weeks in a
row on Wednesday night they have track and field for young kids up to six years old, and people
come from many miles away to participate. It’s put on by the high school track team.
Mayor Grant said the consensus seemed to be the Council wants a few more programs for kids,
and he encouraged staff to also think of adult programs.
Councilmember Holden suggested a senior night at the new obstacle course going into the new
senior living center. She again mentioned the desire for an event at the dog park when the new
benches and dog washing area are ready.
Mayor Grant suggested they mail information about Bark and Rec to people that have applied
for dog licenses.
B. Spring Lake Park Lions Club Donation
Public Works Director/City Engineer Swearingen said the four items shown as options do not
include installation as Public Works can install them.
Councilmember Holden thought they should get two of the double sided 6 ½ foot benches.
Councilmember Radziej liked the picnic table and a one-sided bench.
Councilmember Holmes liked one #1.
For ease of discussion the choices were numbered.
Councilmember Radziej liked #1 and #4.
Further discussion ensued.
Councilmember Holden said she was OK with #1 and #4.
Councilmember Scott liked #1 and #4.
Mayor Grant agreed with #1 and #4. He suggested they space them out in case they split the park
into large and small dog areas.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2022 4
Councilmember Holden noted they would also need a plaque to acknowledge the donation from
the Spring Lake Park Lions Club.
C. Public Works 2022 CIP Equipment Purchases
Mayor Grant said this was a consent item since the dollar value is low for the trailer and field
striper.
Councilmember Holden was fine with buying those items but suggested they look at ordering the
450 truck that is on the CIP for next year because of the wait times for vehicles.
Public Works Director/City Engineer Swearingen confirmed they are still waiting on delivery
of two trucks previously ordered.
Mayor Grant agreed they could order the 450 truck now and pay for it once it is delivered.
Councilmember Radziej asked if they had looked at tipped trailers due to worker’s comp issues.
Public Works Director/City Engineer Swearingen said they are upgrading to a full width style
ramp with a beaver tail. He noted the Public Works staff requested this type of trailer as they
already have two tipped trailers.
Mayor Grant stated Council was OK with the purchase but if a tipped trailer was only $500-
$1000 more they should consider that type. He’d like a notation in the Admin Update about what
they decide.
D. Water Meters
Finance Director Bauman stated that since January 2021, 28 meters have been installed (19 new
installs and 9 replacements). During that same time, they have changed 64 registers and endpoints
to cellular from the Galaxy transmitters, in addition to the 19 new installs. Residential meters in
the city were replaced in 1999-2000, commercial meters were replaced in 1997. If residential
meters were in good working order and less than 10 years old they were left, so some meters could
be upwards of 32 years old. All Galaxy readers were replaced in 2012, but since they have gone
to cellular there are a few more problems getting reads. Eighty-three meters are now cellular, and
the rest are Galaxy. The 19 new installs got all new equipment.
Finance Director Bauman noted that no reads are going up again in the summer which may have
to do with the noise floor ceiling that showed up in the frequency study.
Public Works Director/City Engineer Swearingen explained that the Galaxy’s are radio
transmitted to a collector and then to the cloud, the new cellular equipment transmits directly to
the cloud. The study showed that someone is coming into the same frequency and creating the
noise. The Galaxy radio boxes aren’t supported or manufactured anymore so they have to
transition to the cellular style, which is what they are doing as they fail. He stated the Galaxy is a
separate component of the meter; there is a meter body, the register and the endpoint.
Mayor Grant asked staff if they thought the meters would continue to fail at an increasing rate.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2022 5
Finance Director Bauman said she didn’t foresee the no reads getting any worse, but what will
happen is the loss in revenue from the meters themselves. The City continues to raise the rate to
make up for revenue lost. They look at all of the costs and set the revenues to handle costs and
capital expenditures. The increase is set to cover costs and to make sure there is enough fund
balance in the fund.
Mayor Grant asked how much was lost per year per home based upon the bill rate.
Finance Director Bauman calculated that with just under 13 million gallons unaccounted for, it
would cost each home $28.50 per year. She noted that not all water loss is from meters, and she
takes into account city usage from street sweeping, rink flooding etc.
Councilmember Radziej asked how much a new meter costs.
Finance Director Bauman replied that a residential meter body is $75, the register is $90 and the
endpoint is $150. When they are replacing the Galaxy with the new cellular units they are putting
in a register and endpoint for $240. They don’t replace the meter body very often.
Councilmember Holmes wondered if they could assess the cost.
Finance Director Bauman said a new home owner will buy the meter. She felt if residents were
being assessed they wouldn’t let anyone in to replace them.
Mayor Grant stated $240/meter X 3,200 meters is just over $750,000, not including installation.
Public Works Director/City Engineer Swearingen said what is due for replacement is the meter
body, cities typically replace them every 15-20 years. Little Canada has the same Galaxy system
as we do and they are also transitioning. They did a full replacement meter and Galaxy boxes in
2010, and they are planning to do a full replacement in 2030 although they are transitioning to
cellular as the Galaxy’s fail. Arden Hills is different as we have older bodies and the Galaxy
boxes were put in 10 years ago. There isn’t a lot of drop off in the accuracy of the meter body but
we are getting past the 20-year mark. He would be OK keeping the meter bodies and getting more
life out of the Galaxy boxes unless they start seeing an uptick in the failure rate, and replace
everything at once instead of piecemealing it together. They could test several meters for
accuracy.
Mayor Grant stated that staff is asking if they should hire a consultant to help figure out the
configuration and what makes the most sense going forward.
Finance Director Bauman said that because of some issues they had last year they weren’t able
to track the unaccounted-for water; she is waiting for the first quarter billing from Roseville to see
where we are sitting now and if the unaccounted-for water is still creeping up.
Councilmember Holden felt they should wait to hire a consultant. Budget it for next year and
bring someone on in the spring or fall.
Public Works Director/City Engineer Swearingen added that a consultant would give a
recommendation on what products to purchase.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2022 6
Councilmember Scott felt they should do a cost benefit analysis to see if a consultant would get
paid back by the revenues they would recoup.
Councilmember Holden said councilmembers should talk to other cities while they are at the
League of Minnesota Cities conference to see how many have done an analysis.
Councilmember Holmes said the Public Works Director had basically just given them an
analysis, and they didn’t need to hire a consultant.
Councilmember Radziej thought they should get a consultant or start replacing them.
Councilmember Scott said they should talk to other cities.
Mayor Grant agreed they should budget for 2023 and watch how many units fail.
Discussion ensued regarding the water fund.
E. Hazelnut Park Parking Lot Discussion
City Administrator Perrault gave a brief overview of the situation with the parking lot at
Hazelnut Park, and what was recently discussed with the church. He said the church doesn’t have
the money to fix the parking lot. Staff spoke with them and they may be willing to give up some
of the land if the City fixes the parking lot and the cost is split, the church would need a payment
plan. The city attorney said it is legal for the City to pay for the cost and assess the church over
10-20 years. They are estimating $250,000 to redo the lot although it is not designed yet. The
church is overparked now, they have 139 stalls, but required to have 50. The church would like as
many stalls as possible. It makes the most sense to have them give up the northern section of the
lot to the City, which is about 15,000 square feet. That space could be used as a preschool soccer
field, volleyball court, dog park etc.
Councilmember Holden said the church was responsible to do seal coating and didn’t. She felt
they should pay to make up for what staff did to repair the lot.
City Administrator Perrault suggested the church split the cost 50/50 and give the City the land.
Councilmember Holden asked staff if they were aware that there are ground up tires under the
asphalt.
Public Works Director/City Engineer Swearingen said they took two soil borings but he didn’t
recall seeing rubber in them. The estimated cost wouldn’t include any curb and gutter or drainage
improvements.
Councilmember Holmes was surprised that the church was willing to give up land and pay 50%.
City Administrator Perrault said to be fair the terms may shift once they talk to the church
again.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2022 7
Mayor Grant said Council would need to consider if the 15,000 square feet of land is worth
$125,000. He felt it probably would be.
Councilmember Scott wondered if the space would be big enough to put in a pickleball court.
Public Works Director/City Engineer Swearingen said they could add a pickleball court when
the existing tennis court surface gets redone.
City Administrator Perrault said it might be cheaper to have the contractor doing the parking lot
also construct a hard surface court.
Mayor Grant thought Council was agreeable to the 50/50 split.
Councilmember Holmes was agreeable to it but was surprised they were willing to give up land
and split the cost.
Councilmember Holden noted the gaga ball pit was always in use and suggested they add them
to other parks.
F. Council Tracker
City Administrator Perrault provided the Council with an update on the Council Tracker. After
discussion, all items were left on the tracker.
Mayor Grant and Councilmember Holden requested that Tree Plan and Landscaping Fund be
added to the tracker.
Discussion continued regarding diseased ash trees in the City. Staff will provide the letter sent to
residents in the Admin Update.
Mayor Grant asked that City Code Changes be added to the tracker.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holmes wondered how long the small fabric dumpsters (Bagsters) are allowed
to be on a resident’s property and if there was anything in the ordinance about it.
Councilmember Scott said PTRC would have their summer parks tour at 6:30 p.m. the next
evening starting at Hazelnut, then Sampson and Floral Park. He asked if Council would like
PTRC input into what to do with the potential land being added to Hazelnut Park.
Councilmember Holden commented on bee keeping and the City ordinances. The
Shoreview/Arden Hills Rotary Club is having a beer and wine tasting event in August at Snail
Lake Park that she would like to add to the newsletter, and if anyone wants tickets to let her know.
Councilmember Radziej thanked the Council for finishing up the food truck item in his absence.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2022 8
Mayor Grant asked for an update on the City paving project.
Public Works Director/City Engineer Swearingen said Public Works has been moving along
well with the paving. They will be starting at Tiller/Ingerson in the morning and then complete
the smaller area patches. They will be transitioning to phase II and have a more definite schedule
for crack sealing in late July, followed by chip sealing and fog sealing trails.
Assistant Public Works Director Miller stated they are going to start paving Old Snelling the
next week, and the curb is 90% done. There will be a small amount of pipe lining done before
they move on to the trail.
Public Works Director/City Engineer Swearingen noted they have the same inspector on this
project that was on the 2021 PMP (Brian Schmitt from Bolton & Menk) and he is staying on top
of the contractor and coordinating with the City.
Mayor Grant said businesses on and around Lexington have been suffering due to the road
construction.
Assistant Public Works Director Miller said it may be mid-July before the northbound lane is
reopened. Private utility companies that were being dealt with include fiber, a gas line, power
feeds and with water conflicts.
Mayor Grant mentioned that he received correspondence from someone against the 25 mph
speed limit change.
ADJOURN
Mayor Grant adjourned the City Council Work Session at 7:04 p.m.
__________________________ __________________________
Jolene Trauba David Grant
Deputy City Clerk Mayor
CONSENT ITEM 6A
MEMORANDUM
DATE: July 11, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Claims and Payroll Listing
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motion to approve, table or deny the following:
Claims and Payroll Listing
All items need a simple majority for action unless otherwise noted.
Memo
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
N/A
Attachments
2022 Payroll #14 $126,137.13
Total Payroll $126,137.13
Paid Claims - 06/18/2022-07/01/2022
(Check Nos. 51049-51064 and ACH Checks)$230,642.28
Total Accounts Payable $230,642.28
Total Claims $356,779.41
CITY OF ARDEN HILLS
PAYROLL # 14
CHECKS DATED: 07/08/22
Biweekly: 06/18/22 - 07/01/22
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 8,314.33 EFT
SIT 3,688.16 EFT
FICA Oasdi 5,466.99 EFT
FICA Medicare 1,278.57 EFT
TOTAL TAXES 18,748.05
Health Premium 2,029.62 A/P Check*
Dental Premium 225.62 A/P Check*
FSA Health Care Reimb. 50.00 A/P Check*
FSA Dependent Care Reimb. 0.00 A/P Check*
TOTAL FLEXIBLE SPENDING 2,305.24
HSA Health Saving 440.00
Health Care Savings Plan-Retirement 0.00 EFT
Health Care Savings Plan-2% 0.00 EFT
Health Care Savings Plan-4% 0.00 EFT
TOTAL HEALTH SAVINGS 440.00
PERA 4,771.23 EFT
ICMA 2,517.13 EFT
Central Pension Fund-Union 1,536.00 A/P Check*
MN State Retirement System 1,302.59 EFT
TOTAL RETIREMENT 10,126.95
IUOE 49 Dues (Union) 140.00 A/P Check*
LTD/STD Insurance 1,271.05 A/P Check*
PERA Life Insurance 24.00 A/P Check*
Life/Addl/Dep Life 47.39 A/P Check*
Life/Addl non-tax 11.75 A/P Check*
UNUM 19.51 A/P Check*
AFLAC 22.76 EFT
TOTAL VOLUNTARY 1,536.46
Total Employee Deductions 33,156.70
Net Payroll 0.00
Direct Deposit 57,800.41 EFT
Gross Payroll Tie-Out 90,957.11
Plus City Paid Benefit 35,180.02
TOTAL PAYROLL COST 126,137.13
FICA TIE-OUT
Gross Payroll 90,957.11
Less Total FSA 2,305.24
Less Total H.SA 440.00
Less Voluntary Ins 34.51
Net P/R Subject to FICA 88,177.36
FICA Oasdi @ 6.20% 5,466.99
FICA Medicare @ 1.45% 1,278.57
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
CITY BENEFIT
5,466.99
1,278.57
6,745.56
20,945.07
455.13
21,400.20
1,000.00
1,000.00
5,505.26
434.40
5,939.66
94.60
94.60
Accounts Payable
User:
Printed:
gayle.bauman
7/6/2022 1:29 PM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0319 CITY OF ROSEVILLE 06/24/2022ACH
0231020 1st Quarter Water Purchase 204,581.47
204,581.47Total for this ACH Check for Vendor 0319:
0327 STAPLES INC 06/24/2022ACH
3509835259 Supplies 25.99
3509835260 Supplies 3.99
3509835260 Supplies 48.16
78.14Total for this ACH Check for Vendor 0327:
0382 ICMA RETIREMENT TRUST - 106944 06/24/2022ACH
PR Batch 00200.06.2022 ICMA Employer Percent 401PR Batch 00200.06.2022 ICMA Employer Percent 401 434.40
PR Batch 00200.06.2022 ICMA Employee Percent 401PR Batch 00200.06.2022 ICMA Employee Percent 401 376.48
810.88Total for this ACH Check for Vendor 0382:
0387 ICMA RETIREMENT TRUST #302482 06/24/2022ACH
PR Batch 00200.06.2022 ICMA Employee DeductionPR Batch 00200.06.2022 ICMA Employee Deduction 1,924.54
PR Batch 00200.06.2022 ICMA Employee PercentPR Batch 00200.06.2022 ICMA Employee Percent 267.38
2,191.92Total for this ACH Check for Vendor 0387:
0750 VERIZON WIRELESS 06/24/2022ACH
9908542124 Service 6/11-7/10 1,009.28
1,009.28Total for this ACH Check for Vendor 0750:
10259 JOE VAUGHAN 06/24/2022ACH
061722 Mileage Reimbursement 43.54
43.54Total for this ACH Check for Vendor 10259:
10363 MINUTE MAKER SECRETARIAL 06/24/2022ACH
M1502 6/13 Council Minutes 190.50
M1502 6/8 Planning Commission Minutes 227.00
417.50Total for this ACH Check for Vendor 10363:
10365 JENNIFER SHULL 06/24/2022ACH
060822 Mileage Reimbursement 8.66
060822 PW City Letter Postage 7.38
16.04Total for this ACH Check for Vendor 10365:
10502 ZAIRA MUNOZ 06/24/2022ACH
061622 Mileage Reimbursement 18.55
18.55Total for this ACH Check for Vendor 10502:
10503 BENJAMIN ERICKSON 06/24/2022ACH
Page 1AP Checks by Date - Detail by Check Date (7/6/2022 1:29 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
061422 Seasonal Staff Clothing Allowance-BE 84.99
84.99Total for this ACH Check for Vendor 10503:
1125 BOLTON & MENK INC 06/24/2022ACH
0290897 04/16/22-05/13/22 Planning Services 648.00
0290897 Planning and Zoning 2,320.50
0290897 04/16/22-05/13/22 Planning Services 121.50
0290897 04/16/22-05/13/22 Planning Services 40.50
0290897 Guelker PC 22-004 #635 863.50
3,994.00Total for this ACH Check for Vendor 1125:
1252 CAMPBELL KNUTSON - ATTORNEYS AT LAW06/24/2022ACH
3231G-0522 May legal 2,466.67
3231G-0522 May legal 263.50
3231G-0522 May legal 279.00
3231G-0522 May legal 695.80
3231G-0522 May legal PC 22-006 #636 33.20
3231G-0522 May legal PC 22-003 #634 49.80
3,787.97Total for this ACH Check for Vendor 1252:
1785 ECOTHYNK 06/24/2022ACH
062322 July UB Statement Processing 300.00
062322 July UB Statement Processing 300.00
062322 July UB Statement Processing 300.00
900.00Total for this ACH Check for Vendor 1785:
alpi ALLEGRA PRINT & IMAGING INC 06/24/2022ACH
166303 June Newsletter 1,563.57
1,563.57Total for this ACH Check for Vendor alpi:
1053 ALLIED BLACKTOP COMPANY INC 06/24/202251049
8139 Road Oil PW in-house street project 658.35
8150 Road Oil PW in-house street project 411.35
8160 Road Oil PW in-house street project 245.58
8183 Road Oil PW in-house street project 479.75
1,795.03Total for Check Number 51049:
0131 BEISSWENGERS DO IT BEST 06/24/202251050
599772 Roller Covers & Paint Brushes 49.92
49.92Total for Check Number 51050:
0719 CITY OF ST PAUL 06/24/202251051
IN49582 Asphalt Mix 4/27-4/29 602.37
602.37Total for Check Number 51051:
10218 HR GREEN INC 06/24/202251052
153468 State Aid Traffic Counts 165.00
153468 General Engineering- May 457.50
153468 2024 PMP Engineering/Design 250.00
153468 2026 PMP Engineering/Design 250.00
1,122.50Total for Check Number 51052:
UB*00563 DAVID MCCLUNG ESTATE 06/24/202251053
Page 2AP Checks by Date - Detail by Check Date (7/6/2022 1:29 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
Refund Check 010311-000, 1416 Arden View Drive 7.76
7.76Total for Check Number 51053:
5443 METRO PRODUCTS INC 06/24/202251054
167308 Supplies 75.02
75.02Total for Check Number 51054:
0600 NCPERS GROUP LIFE INS 06/24/202251055
315800072022 July Insurance 48.00
48.00Total for Check Number 51055:
10504 ANA NORGON 06/24/202251056
061422 Hazelnut Kids Club refund 22SYKC01 360.00
360.00Total for Check Number 51056:
UB*00564 SHARDAE OKELEYE 06/24/202251057
Refund Check 007082-000, 4416 Arden View Court 61.86
61.86Total for Check Number 51057:
0811 RAMSEY COUNTY 06/24/202251058
FLEET-000729 May Fuel 3,068.06
3,068.06Total for Check Number 51058:
6748 RELIANCE STANDARD 06/24/202251059
GL154938.0722 July Insurance 1,483.93
1,483.93Total for Check Number 51059:
0335 SCHERER BROS LUMBER CO 06/24/202251060
563273 Wood Laths 15.37
15.37Total for Check Number 51060:
6555 TKDA INC 06/24/202251061
002022002687 Arden Oaks St Improvements-Design & Construction 290.91
290.91Total for Check Number 51061:
1300 UNIFIRST CORPORATION 06/24/202251062
0900702437 June Mats 147.36
147.36Total for Check Number 51062:
AR-UNIV3 UNIVERSAL SERVICES INC 06/24/202251063
Escrow refund ROW 2021-01120 #619 1,000.00
Escrow refund ROW 2021-01310 #625 1,000.00
2,000.00Total for Check Number 51063:
UB*00565 IAONG YANG 06/24/202251064
Refund Check 010036-000, 4104 Valentine Crest Road 16.34
16.34Total for Check Number 51064:
230,642.28Total for 6/24/2022:
Page 3AP Checks by Date - Detail by Check Date (7/6/2022 1:29 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
Report Total (30 checks): 230,642.28
Page 4AP Checks by Date - Detail by Check Date (7/6/2022 1:29 PM)
Page 1 of 2
CONSENT ITEM – 6B
MEMORANDUM
DATE: July 11, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Jessica Jagoe, City Planner
SUBJECT: Resolution Regarding Application of Trident Development for a Comprehensive
Plan Amendments at 1700 Highway 96 W (Planning Case 22-009)
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table, or deny the following:
• Motion to adopt Resolution 2022-038 Regarding Application of Trident Development for
Comprehensive Plan Amendments at 1700 Highway 96 W in Planning Case 22-009.
All items need a simple majority for action unless otherwise noted.
Background
On June 27, 2022, the City Council considered the application of Trident Development for a
Comprehensive Plan Amendment that would change the future land use designation in the
northwest corner of the Subject Property from P/I, Public and Institutional to be guided as HDR,
High Density Residential as well as modify existing language in Section 6.4.10 to include the
entire Subject Property to allow an increase in the maximum density through the use of a
Planned Unit Development at 1700 Highway 96 W (Planning Case 22-009). The application for
the proposed Comprehensive Plan Amendment was passed on a motion for approval by a 4-1
vote. The City Council directed the City Attorney to prepare a Resolution for review and
approval by the Council at its next regular meeting. The City Attorney has completed the
Resolution document, which is included in Attachment A.
Discussion
N/A
Page 2 of 2
Budget Impact
N/A
Attachments
A. Resolution 2022-038 – Approval of Comprehensive Plan Amendments Regarding
Planning Case 22-009
222473v2
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2022-038
RESOLUTION APPROVING 2040 COMPREHENSIVE PLAN
AMENDMENTS TO CHAPTER 6, LAND USE
(1700 Highway 96 West, Arden Hills, MN)
(Planning Case #22-009)
WHEREAS, on April 29, 2022, the City of Arden Hills (“City”) received an application
from Trident Development (“Applicant”) for two Comprehensive Plan amendments to Chapter 6,
Land Use; and
WHEREAS, the Arden Hills 2040 Comprehensive Plan designates the future land use for
the property located at 1700 Highway 96 West, Arden Hills, and legally described on Exhibit A
(“Subject Property”) as P/I, Public and Institutional; and
WHEREAS, the Applicant has requested a Comprehensive Plan Map Amendment to
change the future land use designation of approximately 10.75 acres in the northwest corner of the
Subject Property to HDR, High Density Residential; and
WHEREAS, the 30 +/- acres of developed land on the Subject Property would remain
guided as P/I, Public and Institutional; and
WHEREAS, the Applicant has requested a Comprehensive Plan Text Amendment to
Section 6.4.10 to modify the boundaries described in the existing language of Chapter 6 to include
the Subject Property; and
WHEREAS, the proposed text amendment to the existing Comprehensive Plan language
incorporates a defined area of land west of Snelling Avenue that allows an increase in the
maximum housing unit density as part of a Planned Unit Development; and
WHEREAS, the application is not anticipated to create a negative impact on the immediate
area or the community as a whole; and
WHEREAS, the purpose of the Comprehensive Plan is to establish the policies that guide
the future physical and community development of Arden Hills; and
WHEREAS, the Metropolitan Council has previously approved similar amendments
increasing housing density in specific land use districts as beneficial to efficient governmental
service delivery; and
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
222473v2
WHEREAS, the proposed map and text amendments have been discussed with the
Metropolitan Council; and
WHEREAS, on June 8, 2022 the Planning Commission conducted a public hearing on the
proposed Comprehensive Plan amendments preceded by published and mailed notice; and
WHEREAS, following the close of the hearing, the Planning Commission voted 5-1 to
deny the proposed amendments; and
WHEREAS, on June 27, 2022, the City Council considered the proposed Comprehensive
Plan amendments, including the application, staff reports and presentations, public and written
comment, and minutes from the Planning Commission.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota:
1. The above Recitals are incorporated herein.
2. The proposed map and text amendment to modify the boundaries described in the
existing language of Chapter 6, shall include the Subject Property, and is referenced
on Exhibit B.
3. The approximately 10.75 acres in the northwest corner of the Subject Property shall
be requided to HDR, High Density Residential, with the other 30 +/- acres of
developed land on the Subject Property remaining guided as P/I, Public and
Institutional.
4. Approval of the Comprehensive Plan Amendments is contingent upon the required
review and response by the Metropolitan Council.
PASSED AND ADOPTED by the Arden Hills City Council this 11th day of July, 2022
CITY OF ARDEN HILLS
By ___________________________________
David Grant, Mayor
ATTEST:
______________________________
Julie Hanson, City Clerk
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
222473v2
EXHIBIT A
TO
RESOLUTION NO. 2022-038
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
222473v2
EXHIBIT B
TO
RESOLUTION NO. 2022-038
The Comprehensive Plan Amendment language identified in red font is as follows:
Furthermore, the remaining vacant residential land that is south of Highway 96 and 10 is
guided for development that could be built at a density of an average of five residential
units per acre. Land guided for High Density east of Interstate 35W, south of County
State Aid Highway 96, west of US Trunk Highway 10 Snelling Avenue North and north of
interstate 694 density may be increased by up to 100% through the use of the Planned
Unit Development (PUD) process if the intent is to meet the goals of the Comprehensive
Plan. The City Code includes PUD regulations that allow for a higher quality and
compatible development of property by encouraging reasonable flexibility from
applicable standards, including at higher densities than would be allowed under the
underlying zoning district and/or guided land use designation. The City has utilized
PUDs and PUD Overlays for many residential and commercial developments, which is a
trend that is likely to continue into the future given the limited size and amount of land
available for new development and potential redevelopment east of Interstate 35W, south
of County State Aid Highway 96, west of US Trunk Highway 10 Snelling Avenue North
and north of interstate 694.
And
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
222473v2
Page 1 of 2
DATE: July 11, 2022
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: City Hall Parking Lot Improvements – Payment No. 1
Budgeted Amount: Actual Amount: Funding Sources:
$300,000.00 $295,241 Equipment & Building Fund
Council Should Consider
Motions to approve, table, or deny the following:
• Payment No. 1 for the City Hall Parking Lot Improvements Project to Bituminous
Roadways, Inc. in the amount of $180,448.49.
All items need a simple majority for action unless otherwise noted.
Background/Discussion
On March 21, 2022, City Council approved Resolution 2022-016 awarding the construction
contract to Bituminous Roadways, Inc. in the amount of $233,650 for the City Hall Parking Lot
Improvements. The proposed project includes installation and repairs to ADA concrete sidewalk
and ped ramps, drainage improvements, security camera and lighting upgrades, and a new
bituminous paved surface. This project also includes installation of additional conduit and
handhole adjacent to a parking stall for a “future” EV charging station if desired at a later date.
The project is approximately 80% complete. Bituminous paving and concrete improvements are
in place. Remaining items are striping, signage, lighting, security cameras and restoration. Five
percent is being withheld from the work completed in accordance with the contract documents.
Payment No. 1 is in the amount of $180,448.49. Staff recommends that Council approve
Payment No. 1.
CONSENT ITEM – 6C
MEMORANDUM
Page 2 of 2
Budget Impact
A summary of the estimated project costs and funding sources is provided below:
Total Project Costs:
Construction $ 233,650
Design & Construction Services $ 55,434
Materials Testing $ 4,297
Camera, bids, misc $ 1,860
TOTAL $ 295,241
Total Funding:
Equipment & Building Fund $ 295,241
TOTAL $ 295,241
Attachments
Attachment A: Pay Request No. 1