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HomeMy WebLinkAbout11-24-1992 PTRC Meeting Minutes MINUTES CiF THE ARDFN EaLIS PARKS & PJXME=CN CCb0E1ITEE TUESDAY, NOVEMBER 24, 1992, 7:30 P.M., CITY HAIL CALL TO CRDER: The regular meeting of the Arden Hills Parks and Recreation Conmtission was called to order at 7:35 P.M. by Chair David Sand. ROLL CALL: Present: Chair Sand, Lynette Kreidler, Mark Labine, Mark Literski, Don Messerly, and Megan Ricke. Absent: Mark Magers, Mary Gillies, Alan Montrgcoiery, Bill Guelker, and Dave Moberg. Also Present: Council Liaison, Dale Hicks; Cynthia Severtson, Program Supervisor; and John Buckley, Park Director. APPROVAL CF MINUTES: Ricke moved/seconded by Labine that the October 27, 1992, Minutes be approved as mailed. Motion carried. C10UN= REPCR2T Councilman Hicks Reported: Discuss the options the Council are considering for building a new City Hall/Public Works building. Council is still seeking the arsenal property between Hamline & Lexington. • - Possible reasons for bond referendum failure. * too much money * didn't separate the two facilities enough * site was not determined Committee felt Council should continue marketing the project for a possible spring referendum. PROGRAM REPCRT. 1. NEW WINTER PF4DGRAMS a. Fire Arms Safety-Reserve Center b. Karate (Beginning) ages 8-10 11-15 c. Hockey Beg;nn;ng & Advanced Beginners d. Cross Country Skiing 2. EXPANDED a. Keyboard - more at Valentine Hills 1 class at Island Lake b. Ceramics 3. WINTER RESERVE CENTER USE a. Karate • b. Advanced Hunter c. Dance d. Fire Arms Safety MIN[TPFS CF nM ARDEN HTT T S PARRS & MCRE NICK CCNAE=M, 11-24-92 Page Two 4. 621 PLANNING GRANT "PRQ7EC'I' EMPOWER" combining comet ity resod STREE r' BANNERS Buckley reported that the winter banners are ordered. Goal is to have banners up by early December. Sub-comittee choose the cardinal design for the winter banners. Banner size will be 30" x 80"; banner material will be royal blue, colors will be white for the lettering, red for the cardinal figure and green for the evergreen branches. ICE FISEn4G OO[d= PLANS Buckley reported on the proposed schedule of activities for the two day winter celebration. Proposed schedule is attached. SIDEWALK SNOW REMOVAL Cmrittee reviewed the City's snow removal policy. The City does not have an official policy for removing snow frcxn public sidewalks. Money is not budgeted for snow removal in 1993. Ccumittee expressed a need for snow removal: - Residents use the sidewalks and trials for walking & jogging. - In winter these activities move into the streets. (Hamlin & Lexington) . • Streets are busy and walkers/joggers are in real danger.- Liability of participants getting hurt when using snow packed sidewalks. - All the surrounding cities (New Brighton, Roseville and Shoreview) remove the snow. 1993 CMlr= APPOINIMUS, (CIS AMID CSTDLTIVFS Buckley reminded the ocamttee that there will not be a meeting in December 1992. Ccami.ttee appointments are made on a yearly basis. Buckley provided paper and time was provided for members to: - express their interest in serving on the coamittees in 1993. - express scene of their personal goals & objectives for ccn nittee consideration in 1993. 1993 Goals & Objectives - (fran 6 cmanittee manbers present) . * 3 members - continue effort to acquire & develop athletic complex. * 4 members - continue phase program of asphalting trails. * 3 members - have monthly meeting to develop more esprit-de-corp. - Other Goals * develop a video on Parks & Recreation facilities and programs for marketing on Cable T.V. * budget for snow removal on sidewalks & trails. * support Mounds View Tennis Court project. * support winter celebration/fishing contest. * develop natural area. * research short/long term demographic trends for facility and program planning. I=fI'Ea (' = ARDFN HILLS PARRS AMID RMM=(W C=lr=, 11-24-92 Page Three * would like annual financial reports showing actual inocue/expenditures - balance of park fund. * social meeting annually NEXT MELTIM: Next Park cm nission meeting will be January 26, 1993. Meeting adjourned at 8:45 PM. • e .............. Minnesota Department of Agriculture GYPSY MOTH EGG MASS SURVEY - 1992 The Gypsy moth,a serious defoliator of trees,may have been accidentally introduced into your community. Male moths were trapped in your neighborhood this past summer. As a follow-up,state, federal and city personnel are conducting a ground survey to detect egg masses of the gypsy moth. Teams of two or more people will inspect outside property including trees,patio furniture,trailers,etc. Ground surveys of all property which might be affected are the most effective and quickest way to find and eliminate this pest. If you were not at home,we are sorry we missed you and were not able to speak with you. The following will answer some frequently asked questions: Q.How did gypsy moth get into my neighborhood? A.Most likely as egg masses laid on items outdoors in the eastern U.S.during the summer months and then moved to Minnesota. States under federal quarantine include: Connecticut,Delaware,District of Columbia,Maine,Maryland,Massachusetts,Michigan,New Hampshire,New Jersey,New York,North Carolina,Ohio,Pennsylvania,Rhode Island,Vermont,Virginia and West Virginia. Under this quarantine,all outdoor items should be checked for Gypsy moth before they are moved. Despite this precaution,gypsy moth egg masses are still commonly brought into Minnesota. • Q.What if gypsy moth is found in my yard? A.There is no cause for alarm. The population level is likely still too low to cause any visible damage to tr--.es and shrubs in your yard. Low populations facilitate eradication. Q.Does this mean pesticides will be sprayed over my property next year? A.Control options will be considered only if egg masses are found. Before any control measures are initiated,public information meetings are held to discuss all findings and options with you and your community representatives. All control costs are paid by the MN and U.S.Departments of Agriculture. You can help! Please let us know if: -You or any family member travelled to the above states with a trailer/camper during June,July or August in recent years; -You know of anyone visiting you or your neighbors from quarantined states during June,July or August; -You know of someone who moved into your community from these states with outdoor household items,trailers,campers,etc. This information will help us to detect and control gypsy moth,but is not intended in anyway to place blame or make any individual liable. Your cooperation is sincerely appreciated. We hope this survey will benefit you and your community by identifying the source of the problem and its eventual resolution. Contacts: Minnesota Department of Agriculture U.S. Department of Agriculture Plant Protection Division Plant Protection&Quarantine 90 West Plato Blvd. Room 472-Federal Bldg. St.Paul,MN 55107-2094 110 South Fourth St. Minneapolis,MN 55401 612-296-3349 612-348-1657 10/92 1992 MINNESOTA COOPERATIVE GYPSY MOTH EGG MASS SURVEY Suggested format for addressing homeowners for move-in, neighbor- hood baseline information: 1 . Introduce yourselves - name, agency, program 2 . Explain why you are here. (Allow homeowner to respond to any statement, be a good listener) The gypsy moth is a destructive pest of trees and shrubs in the United States . Currently, there are no known gypsy moth infestations in Minnesota. This past summer several gypsy moths were trapped in this area, indicating the possibility of a gypsy moth introduction. The cooperative gypsy moth program in Minnesota stresses early detection, so we can nip an introduction "in the bud", before it becomes established. We are here to look for and identify potential new gypsy moth introduction sites . Criteria we use include the survey trap finds, move-in information from gypsy moth infested areas, and other relevant clues that will aid us in the earliest detection of another gypsy moth life stage . We will be contacting homeowners in the area, primarily looking for egg masses on the trees, shrubs, and other outdoor surfaces in the yards . • Depending on what we find this fall, we will most likely be putting up * an array of survey traps throughout the area next summer to help us pinpoint where, if at all, the gypsy moths are originating from in the area. 3 . Things to remember: a . No fines or costs will be imposed if a gypsy moth life stage is found. b. Encourage cooperation. This will aid us in finding the gypsy moth if it is present . C. Be positive about the Gypsy Moth Program - dealing with the public is one of our best PR tools . d. Remember that the search may be ongoing for a while - a control program may be enacted in the area depending on what we find and action decided upon . P OCEP��ASSOC�q ill December 9, 1992 John Buckley Director of Parks & Recreation Arden Hills Parks & Rec 1450 W Hwy 96 Arden Hills, MN 55112 Dear John: The State Outdoor Recreation Public Advisory Committee (ORPAC) is currently in the beginning stages of developing the 1995-99 State Comprehensive Outdoor Recreation Plan (SCORP). At their meeting on November 12, the ORPAC developed a comprehensive list of 11 issues currently facing public leisure service providers in the State of Minnesota. In early January, ORPAC will be reducing this list to five to seven priority issues to be addressed in the forthcoming SCORP document. The State Comprehensive Outdoor Recreation Plan is an important long-range planning tool since it has a major impact on legislative issues affecting leisure services and provides a framework for ranking grant proposals under the local outdoor recreation grants program. As your MRPA representative on the advisory committee I think it is important to take advantage of this opportunity to comment in the beginning stages of the forthcoming SCORP document. It would be greatly appreciated if you would review the enclosed material with your board and staff and report their combined comments, via the Discussion Worksheet, by January 1st to Brad Moore, Office of Planning, Minnesota Department of Natural Resources, 500 Lafayette Road, St Paul, MN 55155-4010. Thanks for your participation and have a joyous holiday season. Cordially, g,4-t-, VMg 14 John VonDeLinde Minnesota Recreation and Park Association • 5005 West 36th Street • St. Louis Park, MN 55416-2661 Phone: 612/920-6906 Fax: 612/920-6766 800/862-3659 Attachment A DNR Office of Planning November 1992 • Outdoor Recreation Public Advisory Committee (ORPAC): Issue Discussion Results (not in order of priority) A. Environmental Ethics/Values & Loss of Outdoor Skills Many members of the public lack knowledge about the environment, how natural processes work, or do not possess skills necessary to enjoy outdoor recreational facilities and places. In many cases, this lack of knowledge translates into unacceptable values and activities which may lead to environmental degradation or deterioration of recreational facilities through improper use, abuse, or neglect. Urban and suburban residents in particular need natural places to recreate so they may have opportunities to connect with the natural environment. Al Outdoor Recreation Programming & Visitor Services (issue #4 from the 1990-1994 SCORP) In our increasingly urban society, many Minnesotans are becoming further removed from their natural, ecological surroundings. Consequently, many lack even basic understanding of environmental concepts, outdoor and life skills, or the ethical behavior and values associated with natural resource conservation. . . . Building public awareness of resource issues is critical to the protection of Minnesota s natural and cultural heritage. . . . B. Access (Barriers to Recreation) Residents and visitors are experiencing a variety of access barriers to recreational facilities and activities. Access barriers may take the form of facilities which are not accessible to the disabled; in other cases the primary barrier to access may be a lack of means to travel to the recreational site (e.g., no access to a car or no public transportation to the recreation site.) Access may also mean no place to pursue a particular form of recreational activity. For example, users of Off-Road Vehicles (ORVs) are finding it increasingly difficult to use their machines near the Minneapohs/St. Paul metropolitan area and surrounding suburbs. Hunters as well have found fewer opportunities near the metropolitan area to pursue their sports. Residential and commercial development, for example, has decreased the availability of fewer places to pursue these types of recreational activities. Finally, an access barrier may be cultural or linguistic. New immigrants and citizens with different languages or cultures may not fully understand the availability of recreational opportunities. As the diversity of Minnesota's population grows, the types of recreational opportunities sought also grows. • ORPAC DRAFT Issues 1 V12/92 Meeting Page 3 negatively affect the natural environments supporting outdoor recreation. The natural resource base and its needs must be assessed to determine how to protect it and thus sustain outdoor recreation opportunities. E. Coordination & Connections Many facets of Minnesota's outdoor recreation system need to be more effectively coordinated or connected. Several examples are listed below: 1) Outdoor recreation can be connected with environmental education. Parks can be educational places as well as recreational sites. Outdoor recreation can serve as the medium through which youth and adults alike can connect to the land and learn how to use and conserve the natural environment. 2) There are opportunities for more linkages among recreational facilities. Trails can connect parks while serving as transportation corridors (some of them lengthy). Parks can serve both recreational and educational needs. Natural areas can serve as a means to preserve open space, unique environments while providing educational and recreational opportunities to connect these areas. 3) There are opportunities for linkages among providers and participants. Participation by participants builds in a personal investment into the recreational system. Coordination and partnerships among private • and public providers can result in better recreational facilities, enhanced service delivery to users, and saves financial resources as well. These efforts may include shared funding, leases, or contracting for services. There is a need to bring institutional systems up-to-date with technological systems (GIS). 4) There are opportunities to better coordinate fragmented funding efforts. For example, funding comes from federal, state, local, and special district (e.g, IRRRB) sources without planning for how these activities link with one another. F. Roles & Responsibilities The role of public and private providers should be examined to determine the roles each provider should play. Overlapping jurisdictions should be reduced (e.g., wetlands regulation). We need to work within the current bureaucracy rather than build a new one. There is confusion among the providers and legislators on the proper roles of providers and founders -- SCORP could provide a framework for this role. There is also a need to work on data gathering and analysis for the state's outdoor recreation system. We need a means to look at the social charges taking place in Minnesota. Who do providers seek out for this data and to assess the data implications for recreation facility development and maintenance? For example, should grants be administered through DTED versus the implementing agencies DNRJMNDOT? Perhaps grants should not • come through the those implementing agencies. ATTACHMENT A DNR Office of Planning November 1992 Outdoor Recreation Public Advisory Committee (ORPAC) Issue Discussion Worksheet Background Please review the attached list of 11 issues generated at the recent November 12, 1992 ORPAC meeting. (We encourage you to share copies of the issue discussion results and issue worksheets with your constituent groups as well.) Since only 5-7 major issues will serve as the basis for the 1995-1999 SCORP, carefully review the issues and consider the following questions: 1. Are there changes you would like to see in any of the 11 issues we have developed? If anything is missing, please list your additions below, on the back side of this attachment, or on an attached sheet, or in the margins by each issue. (Do not be concerned with editing the issue statements at this point, we are primarily concerned with ensuring that all pertinent information is included in the issue statements.) 2. Are there issues which should be added to our list? Use the back side of this attachment or add additional sheets. PLEASE RETURN OR FAX[(612) 296-60471 YOUR COMMENTS AND NEW ISSUES BY FRIDAY, JANUARY 1, 1993 TO.- Brad Moore, Office of Planninu Minnesota Department of Natural Resources 500 Lafayette Road, St Paul, Minnesota 55155-4010 ATTACHMENT B DNR Office of Planning November 1992 Clarification of the 1995.1999 SCORP Planning Process There was discussion at the first ORPAC meeting about the need to clarify the planning process used to develop the 1995-1999 SCORP as well as the plan's audience. Listed below is information which should help clarify these questions. FJanning process The planning process we are using is outlined in the State of Minnesota/National Park Service Planning Agreement which you received at the November meeting. It is an issues-based strategic planning process with one addition -- it will incorporate vision statements. Once ORPAC and the DNR/DTED planning team choose and analyze which issues the plan will address, we will develop vision statements for those issues. In this respect, the plan will be forward-looking--the goals/strategies, and project selection priorities will flow from these vision statements to address the identified priority issues. For example, if the issue is lack of coordination among recreation providers, a vision statement discussing a system where recreation providers coordinate activities would be developed. The goals/strategies and project selection criteria serve as the means to move forward from the issue problem to the desired vision. A project selection criterion to address a coordination issue may be demonstration of a public/private partnership as part of the project proposal. Finally, use of vision statements provide us with opportunities to use real examples of that vision actually taking place. Consider the coordination issue again. A good example of ongoing coordination is the grant-in-trail snowmobile system--in this case state, local governments, private landowners, business, and users are all take part in maintaining a very effective recreational system. The vision becomes more real if actual examples are used. As a result, the reader will have real-world examples on how the issue can be addressed. At our next meeting, I will provide written examples of results stemming from this type of planning process. Plan Purpose & Audience Finally, several ORPAC members had questions about the plan's intended purpose and audience. The Minnesota/National Park Service planning agreement specifies two primary purposes for the plan: a) To meet the Federal L&WCF requirements; and, b) To provide guidance to outdoor recreation providers including agencies, local governments, non-profits, private businesses, and legislators. The document is not intended to be a guide for recreation facility users or as a data document for researchers. Budget constraints are a very real issue in this planning process; we simply cannot produce the types of SCORP documents which have been developed in the past. CITY OF ARDEN HILT MEMORANDUM DATE: December 23, 1992 TO: John T. Buckley, Parks and Recreation Director FROK: Cindy Severtson, Program Supervisor SUBJECT: Program Fund #226, Budget Update The following charts provide information on the financial status of both revenues and expenditures in fund #226 as of November 30, 1992. The revenue chart breaks down the total revenue received from program fees thus far. Programs are classified into Adult, Youth, Afterschool, Special Events and Totals. (Pages 56 and 57 of the 1992 budget provided a detailed list of the programs that fall into these categories.) Within these categories, you will find the amount budgeted, actual numbers to this date and the variance--positive or negative. As seen by the total variance column, fund #226 is ahead of the budgeted $72,590 by $6,006. There will be some additional revenue in December. The revenue chart also includes a separate line on contributions. • Contributions are over the budgeted amount by $392. Contributions were received from the Light Brigade and the North Suburban Youth Association. The second chart shows the 1992 Expenditures for fund #226. Again, columns are divided into Adult, Youth, Afterschool, Special Events and Totals. The total expenditure column indicates that as of November 30, fund #226 is in the black $9,099 from the budgeted amount, taking into consideration direct costs to run each program. Permanent staff FICA/PERA, health insurance, office supplies, postage, travel, conferences and schools are not included on this chart. My intent is to give an indication of where the fund is at with respect to these direct costs to run each program. I am responsible for the line items listed on the expenditure chart with the exception chart of Adult Sports Equipment which includes all materials needed for the Adult Softball program and the Adaptive Recreation, which includes the Special Olympics track program John runs. Should you have any questions, please contact me. All of the information used was taken from the November 30, 1992 Audit file. I will update the chart at year end. CS:ly cc: Dorothy Person, City Administrator • Terry Post, City Accountant/Treasurer o O t" odu PC m H H W Oj aD C. H G7 N bd b d C. (- J m H t Ol W � bye C! W P. N � o t0 N N Ol } H lJ� L0 C7 lQ Ue1 �O H d H W m pH y N d) f7 W [p' O � r J C] � w W O] b'd b�1 O �H+ r n OD .w �' H d! 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If yes, ask moved from where, when, and inspect outdoor articles . 3 . Have you visited the eastern U. S . during the summer months of June, July or August? Have you had visitors from the east during the summer months? If yes, ask where, when, what articles would have been outside exposed as a potential gypsy moth egg laying surface . 4 . Do you know if anyone in the neighborhood has recently moved from the eastern U. S . or has been visiting that area? 5 . Have you planted new nursery stock (trees or shrubs) in the past two to three years? If yes, ask origin of new planting (?) , inspect new planting and map location of plant (s) on survey form. 6 . Other? Other general things to look for in the area: a. License plates from eastern states b. RV' s or other "traveling" outdoor articles in yard C. Recent changes in homeowners, high turnover area d. Rental properties e . Homes for sale f. Firewood piles g. Other (�D fy9 (y9 (�9 CD fyD fD fD (9 n � o� •C Qo �o c G co re c• °� cn n �CrQ ILI 'v = 3 c CD -V fu 0 0 n c O fD y may. a ti y •�-. 07 OQ c� a as O p c C N .y NJ O y A A +j c N N �i A n G `•G r f9 `G Fes+ ao a=v oc w r r � Z w ' o r � d A w OQ W r i r r �D r � ~ C � rA A ci N -� DNR Office of Planning November 1992 • 1995-1999 SCORP ISSUES IDENTIFICATION PROCESS STEP ONE Goak To identify the t?p four to six key issues which affect Outdoor Recreation in Minnesota. Outdoor Recreation & Minnesota's Quality of Life: Outdoor recreation is integral to the quality of life in Minnesota. People live and recreate in Minnesota in part because of the state's vast natural environments and associated opportunities to pursue outdoor sports and leisure activities. Minnesota hosts a variety of outdoor recreation activities ranging from wilderness canoeing and hunting to city softball leagues, volleyball, and urban bicycling. Birdwatchers, children with fishing poles, picnickers, and families visiting state, regional, or local parks all enjoy elements of Minnesota's outdoor recreation system. These activities support a recreation tourism industry which significantly benefits the economy.. The quality of life for virtually every Minnesotan is enhanced in some manner by outdoor recreation activities. Consider the statement above. What key statewide issues affect Minnesota's 11 quality outdoor recreation? The issue (or problem) should meet the following three criteria: A. Is it so serious that it would be irresponsible not to address it? B. Can it be analyzed and examined (e.g., can we determine the trends related to the problem; can we research it)? C. Can the issue be addressed at the state or local level? • OR.PAC DRAFT Issues 1 V12/92 Meeting Page 4 G. Showing the Beneficial Social and Economic Impacts of Recreation There is a need to more effectively demonstrate the positive economic and social impacts of outdoor recreation. Outdoor recreation tourism benefits many loca economies in Minnesota; many social and health benefits stem from outdoor recreational activities as well. H. Inadequate Funding There is insufficient funding to finance recreation-related facilities and areas in the state. Political considerations complicate this issue--certain projects are funded for political consideration regardless of whether those projects trulv reflect the state's recreation priorities. As a result, there are fewer funds for other priority recreation projects. I. Program Review & Analysis There is a need to review and analyze why some recreation programs are effective (e.g., snowmobile grant-in-aid system) so that the strengths of these programs can be used in other recreational programs. We ought to find the best outdoor recreation practices and use them across the outdoor recreation spectrum. J. Liability and Litigation Provider liability has been an ongoing outdoor recreation concern. Liability and litigation concerns have impeded facility development, caused other facilities to close, and has diverted dollars from recreational activities to legal battles. An outdoor recreation risk management program needs to be developed to address these liability and litigation concerns. K. Emerging Outdoor Recreation Issues As Minnesota's population changes, there are new recreation activities being developed and new types of associated issues which must be addressed. For example, many adults do not have a normal daily work schedule; as a consequence, there is a need to provide recreational opportunities during non-traditional hours. There are new or rapidly growing recreational activities which create a need for facilities including in-line skating,jet skies, and soccer to name a few. Recreation providers must address the needs of these new recreators while balancing the needs for existing recreational activities. aorpa1113 OR.PAC DRAFT Issues 11/12/92 Meeting Page 2 C. Infrastructure Maintenance & Rehabilitation • Across Minnesota recreational facilities are deteriorating or need rehabilitation. Many of these facilities were build in the 1960s and 1970s; some even were built in the 1930s. Heavy recreational use overmany years have caused many of these facilities to deteriorate. While public officials have continued to fund development of new facilities, often maintenance of existing facilities has received less attention. The need for additional maintenance and rehabilitation touches on all types of facilities from the primitive to the urban. The need also extends across facilities managed by federal, state, local, and private organizations. Because funding is a critical issue for all types of public programs in the 1990s, there may be a need to determine whether maintenance and rehabilitation or new development should receive a higher funding priority. C1. Maintenance and Operation of Existing Outdoor Recreation Facilities (issue #5 from the 1990-1994 SCORP) Minnesotans have made substantial investments over the past 25 years in developing one of the finest outdoor recreation systems in the nation. Unfortunately, many state and local outdoor recreation facilities are rapidly deteriorating due to their age, increased use and vandalism. In recent years, funding for facility repair and preventative maintenance has been insufficient to reverse this disturbing trend. Maintenance and operations funding for units of the state's outdoor recreation system has remained relatively constant during the 1980s, despite the eroding effects of inflation, salary increases, cuts in base-level funding, increased operating expenses, and costs resulting from growing visitor use ana new facility construction. As a result, visitor safety and satisfaction are being jeopardized, and public services have been reduced. . . . D. Loss of Open Space &Associated Opportunities. Across Minnesota open space suitable for outdoor recreation is being lost. Commercial, industrial, and residential uses, for example, are reducing the availability of natural environments suitable for outdoor recreation. In other cases outdoor recreation opportunities are lost for other reasons. For example, abandoned railroad grades present ideal sites for trails, yet some never become trails due to lam of coordination among public agencies or funding. In southern Minnesota as well, public lands to pursue a variety of outdoor recreational activities from hunting, trail-riding to bird-watching are scarce. Across the state, there is need to purchase properties for recreational activities or secure easements with private or non-profit landowners to gain recreational access or open space preservation. In some rural areas which are rapidly developing there is a need to secure natural lands so that these areas retain their character and natural amenities which made them desirable to new residents. The loss of open space is interlinked with the decline of the land and water • base supporting outdoor recreation. Pollution, improper land use controls, water contamination, compacted soils, diseases (oak wilt) and exotic species