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HomeMy WebLinkAbout10-27-1992 PTRC Meeting Minutes MIN= C F THE ARDEN HILLS PARKS & RDCREATICN 030C'ITEE TUE'SDAY, OCICBER 27, 1992, 7:30 P.M., CITY HAIL • CALL TO CODER: The regular meeting of the Arden Hills Parks and Recreation Ctznini_ssion was called to order at 7:33 P.M. by Chair David Sand. RC LL CALL Present: Chair David Sand, Mark Labine, Bill Guelker, Lynette Kreidler, Mark Magers, Mary Gillies, Don Messerly, Alan Mortgmlety, and Megan Ricke. Absent: Mark Literski and David Moberg. Also Present: CbL=il Liaison, Dale Hicks; Cynthia Severtson, Program Supervisor; and John Buckley, Park Director. APPROVAL CIE' MINT : P.icke moved/seconded by Iabine that the August 25, 1992, Minutes were approved as mailed. Motion carried. COUNCIL REPCRT Status of the City Hall/Public Works referendum - reviewed the diagrams of the arsenal site, proposed City Hall, proposed public works facility. - public attitude toward referendum and building projects. • - Council adoption of 1993 budget. - recognition of the flower volunteers. PROGRAM REPCI2T - Fall program has been going smothly. - Keyboard classes are filled. - Fall soccer program was popular with participants. Two soccer fields at Oxrmings Park work out well. - Afternoon and Evening classes are being scheduled at the Army Reserve Center. The arrangement has been very positive. The Reserve Center has been very cooperative in the use of the center and visual aid equipment. 1992 PARK DEVEIDPHENr Buckley reported: - Engineer Mark Graham inspected the Valentine Park and Perry Park sites for proposed grading and improvement. - Valentine Park will always be wet after heavy rains - the majority'of the neighborhood storm water passes through Valentine Park as it flows toward Valentine Lake. Pemoving the silt frcan the ditches will help direct more water toward the lake. The ditch repair can be done with City crews. - Regrading Perry Park lower fields will be an expensive project. Buckley rec=ended that this imUrovement be delayed . until future arsenal sports fields are finalized. Sand moved/seconded by Iabine that major 1Tq=vemTts at Perry and proposed new field at Hazelnut be delayed Lentil the arsenal corplex is finalized. Motion carried. PALE TWO 10/27/92 PARRS & REC M NUrES • bTREEr BANNERS Lynette Kreidler and Mark Magers are meeting with County Road E Business representatives, to select winter and fall banners for County Ili E. Final selection and order should be ocupleted in the next two weeks. ICE FIS IM CQdI'EST Buckley is meeting with the Arden Hills Sportsmen Club and V.F.W. to plan the 1993 Ice Fishing Contest. This year's event will be on Sunday, February 14th. Additional activities being considered to take place with the ice fishing are: - Treasure Hunt - Family Skating on Lake - Bonfire with stories and singing - Chili supper - Hay rides Buckley invited committee menbers to volunteer in planning the City event. BUSINESS - Buckley checked with Mounds View District #621 School District. The District is willing to enter into a joint powers agreement for Arden Hills Park & Rec Dept to continue scheduling the use of Mounds View Tennis Cart during the summer months. • - Cmu ttee discussed snow removal from sidewalks on: Hamlin Avenue, Lexington Avenue and County Road E. Buckley stated that the City has not participated in a snow removal program for the sidewalks - He would check to see if the City had ordinances relating to property owners removing snow. NEXT ME'ETIM Next Park Conm.ission meeting will be Tuesday, November 24. Meeting adjourned at 9:10 pm. JTB:rk a►- SNOWPLOWING, SNOW REMOVAL, AND ICE CONTROL POLICY CITY OF ARDEN HILLS • DETERMINATION OF NEED AND INTRODUCTION The City of Arden Hills has determined that it is in the best interest of the residents for the City to assume basic responsibility for control of snow and ice on streets under the jurisdiction of the City. Appropriate snow and ice control is necessary for emergency services as well as routine travel. Providing this service in a cost-effective manner is a discretionary decision of the City Council. The City will use City employees, equipment and/or contract services as deemed appropriate to provide this service. Therefore, this policy is needed to provide direction for these operations and guidelines for employees and residents based upon available resources. The City of Arden Hills has approximately thirty (30) miles of streets under its jurisdiction. These consist of Federal State Aid roads, State Aid roads, County State Aid and residential streets. This policy is intended to provide guidelines for snow and ice control operations for streets under the City's jurisdiction. Some sidewalks are also covered under this policy. COMMENCEMENT OF OPERATIONS Snowplowing and/or ice control operations shall commence under the direction of the Public Works Supervisor. In his absence, the Supervisor's designated representative, will determine when and what operations will begin. #bwfi ,V " @d. The call out of equipment is dependent upon the time and severity of the snowfall. The most critical times are morning and evening rush hour periods. This policy is designed, if at all feasible, to have the snow removed prior to the beginning of these rush hour periods. If a storm is forecast to be unusually long, or heavy accumulations appear imminent, full snowplowing operations will begin on all of the snow plow routes when accumulations become hazarous for driving. Based on different storm situations and severity levels, the starting time frames are flexible. The following guidelines may also warrant the beginning of the operations: A. Snow accumulation of two inches, with continued snowfall. B. Drifting of snow may warrant commencement of partial or full operations depending upon conditions. C. Icing of pavements may also warrant partial or full operation depending upon extent and conditions. D. The Public Works Supervisor or his designated representative • shall determine the time to start operations and the extent of the operations. .. a i1 Page Three described herein and may vary across the City, depending on storm • conditions and other circumstances. Streets shall be plowed and/or sanded, with additional emphasis given to intersection approaches and curves, in order to provide the safest conditions practical under the circumstances. Snow shall be plowed in a manner that will not obstruct traffic flow on a normal basis. The center of the roadway will be plowed first. The snow will be pushed from left to right. The discharge shall go onto the boulevard area of the street. There is no known way to keep snow from filling the end of driveways as the plow passes by. Sanding will start as soon as the vehicles currently equipped with sanding devices have completed their plow routes. If severe ice conditions exist, the sanding trucks may be pulled from their plow routes to begin sanding. Other plow units will then complete the plow routes of the vehicles being used to sand. Salt and sand shall be ordered and mixed in controlled quantities, based upon useage, in order to avoid excessive storage. The quality of the material is affected by long storage. The salt and sand is usually mixed at between 15% to 20% or approximately 18 tons of salt to every 100 tons of sand. The City of Arden Hills does not have a dry pavement policy, so • those using City maintained rights-of-way are expected to exercise careful judgement and caution during winter months. During light to normal snowfalls, streets shall be plowed to full width as soon after the initial pass as possible. During heavier snowfalls, the streets shall be plowed as wide as possible initially and widened as the storm intensity lessens. After the storm subsides, clean-up operations shall begin in order to clear intersections and snow storage areas along corners and boulevards. It is the City's intent to complete the initial plowing and sanding operations within twenty-four (24) hours of the cessation of the storm. Clean-up operations should be complete within twenty-four (24) hours for light snow falls and within seventy-two (72) hours for heavy snowfalls. Major blizzards may require more time. PARKING RESTRICTIONS On-street parking is not compatible with efficient snow plowing operations. Vehicles left parked on the street for extended periods of time create significant operational problems for snow plow operators as well as safety problems due to packed snow and ice remaining on the roadway around the vehicle. The City's Ordinances prohibit the parking of vehicles on City streets after • the accumulation of two inches or more of snow, with the prohibition continuing until snow removal or plowing thereof has been completed. Any vehicle parked in violation of this Page Five damage. The City will have the choice of whether to repair or • replace, and will only reimburse the cost of materials in the instances where it is in the City's best interest. Lawns damaged by City equipment will be repaired by top dressing and seeding. Residents are encouraged to assist with lawn repairs. Lawn sprinkler heads that may be located in the boulevards will be the responsibility of the property owner to repair or replace. In instances where there is disagreement as to the source of the damage and the responsibility, the City Council and/or the Ramsey County Sheriff's department shall determine the responsibility. RESPONSIBILITY OF RESIDENTS Snow storms create numerous problems and inconveniences. This policy has identified streets, sidewalks, parking lots and ice rinks that the City will clear. e n e These areas must be cleared without depositing any snow into the street. The practice of moving snow from driveways and walkways into the street causes a very serious traffic problem. When the snow freezes and a vehicle hits the rough spots, it could be thrown out of control and an accident might occur. It is • prohibited to blow, shovel, or plow any snow back onto, or across any City street. Snow must not be accumulated into any large piles which obstruct vision of driveways or walks. Refuse containers must not be placed on the street surfaces. The City will not clear private drives or walks. Snow plowing can cause additional snow to be deposited in driveway approaches and around roadside obstacles. Operators are instructed to attempt to minimize these instances, however, it is not practical to eliminate this situation. Residents must be aware they will be responsible for the subsequent clearing of their driveways after their street has .been plowed. Complaints regarding snow and ice control "or damage shall be taken during normal working hours and handled in accordance with the City's normal complaint procedure. High ,priority complaints (those involving access to property or problems requiring immediate attention) shall be handled on a priority basis. Response time should not exceed twenty-four (24) hours for any complaint. It should be understood that complaint responses are. to ensure that the provisions of this policy have been fulfilled and that all residents of the City have been treated uniformly. It is the City's intention to log all complaints and upgrade this policy as necessary in consideration of the constraints of our resources . RAMSEY COUNTY PARKS AND RECREATION COMMISSION • AGENDA NOVEMBER 10, 1992, 6:00 P.M. RAMSEY COUNTY PARKS AND RECREATION OFFICE 2015 NORTH VAN DYKE STREET MAPLEWOOD, MINNESOTA MAIN FLOOR CONFERENCE ROOM 1) CALL TO ORDER 2) APPROVAL OF AGENDA 3) APPROVAL OF MINUTES OF OCTOBER 13, 1992 4) FUTURE FUNDING OPTIONS FOR THE REGIONAL RECREATION OPEN SPACE SYSTEM 5) DISCUSSION REGARDING THE FUTURE DISPOSITION OF JOY COUNTY PARK (SEE ATTACHED LETTER) 0) OVERVIEW OF REMAINING PARCELS TO BE ACQUIRED WITHIN APPROVED PARK AND OPEN SPACE ACQUISITION BOUNDARIES 7) COMMISSION MEMBER UPDATES REGARDING WORK PLAN ASSIGNMENTS 8) DIRECTOR'S REPORT 9) REPORTS FROM CHAIRMAN AND OTHER COMMISSION MEMBERS 10) OTHER BUSINESS 11) ADJOURNMENT COMMISSION MEMBERS 0 0 0 PLEASE CALL CHERYL MYRAN AT 777-1707 0 4 4 IF YOU ARE UNABLE TO ATTEND f DRAFT DRAFT DRAFT DRAFT DRAFT • RAMSEY COUNTY PARKS AND RECREATION COMMISSION MINUTES OCTOBER 13, 1992 The regular meeting of the Ramsey County Parks and Recreation Commission was called to order by Chairman Nethercut at 6:00 p.m., in the Main Floor Conference Room, Ramsey County Parks and Recreation Department, 2015 North Van Dyke Street,Maplewood,Minnesota. Members Present: Gary Botzek, Bernard Edmonds, Linda Ford, William Frank,Janey Gohl, Robert Nethercut and Mark Nolan Staff Present: Greg Mack, Larry Holmberg and Cheryl Myran Others Present: Dan Colberg, North St. Paul Parks and Recreation Commission • Chairman Nethercut welcomed Ms. Gohl to the Commission. Approval of Agenda Chairman Nethercut asked for a motion to approve the agenda. Mr. Mack requested that discus- sion on property for sale adjacent to Snail Lake Marsh be added to the agenda. Mr. Frank moved, seconded by Ms. Ford, that the agenda be approved as mailed with an amendment to include discussion on the property for sale adjacent to Snail Lake Marsh after item#6. Motion carried. Approval of Minutes Chairman Nethercut asked for a motion to approve the minutes of September 8, 1992. Mr. Botzek moved, seconded by Mr. Edmonds,that the minutes of September 8, 1992, be approved as mailed. Motion carried. Funding Options for the Regional Recreation Open Space System Mr. Mack gave an update on the discussions between the Metropolitan Council and the Metropolitan Parks and Open Space Commission regarding the future funding of regional parks. The Council has requested operations and maintenance funding at$3.5 million for FY 1994 and $5 million for FY 1995. ,ow ivll. tvin%.l� aalu lvll. La1ll,C 11111, NivNcl Ly vvvllcl CIuJCALcILL w uic ✓Ball lvlalJli UWC:11 ZlWa\.0 W14,){l- Property for Sale at Snail Lake Marsh *Mr. Mack said Mr. Lance Hill, property owner adjacent to the Snail Lake Marsh open space prop- erty, has indicated a willingness to sell a 1.4 acre lot. The property was recently deleted from the acquisition boundary upon recommendation of the Commission. The County has no funds to ac- quire this property. Mr. Nolan moved, seconded by Ms. Gohl, that the County explore rights of first refusal with Mr. Hill to preserve the future right to purchase his property located adjacent to Snail Lake Marsh. Motion carried. Mr. Holmberg will provide Commission members with maps showing open space in-holdings. Commission Member Updates Regarding Work Plan Assignments Mr. Nolan provided a video tape for viewing by the Commission on an adopt-a-park program at the Alameda-Contra Costa Regional Park in the East Bay Regional Park District. There was dis- cussion about corporate sponsorships for County parks (e.g. 3M/Battle Creek Regional Park; H.B. Fuller Company/Willow Lake Nature Preserve; Deluxe Corporation/Island Lake County Park). Mr. Nolan will draft an adopt-a-park proposal. Director's Report Mr. Mack distributed copies of News &Views. .Mr. Mack reported that the County decided not to accept Mr. Joe Lampe's $2,000 donation for a parking area at Rice Creek. County Board members indicated that the project can be funded without the donation. The Ramsey County Public Works Department will install a gravel pad for parking as part of the Lexington Avenue reconstruction project. Mr. Mack reported that the Metropolitan Parks and Open Space Commission recommended ap- proval of a $295,000 grant for the Snail Lake Regional Park project; $325,000 was requested. Mr. Mack suggested requesting that the City of Shoreview defer assessing the County for the upcom- ing lake augmentation until funds are available from the Metropolitan Council. Reports from Chairman and Other Commission Members Chairman Nethercut encouraged Commission members to attend the joint meeting with the St. Paul Parks and Recreation Commission scheduled for October 20, 1992, 6:00 p.m., Keller Golf Course Clubhouse. Mr. Botzek said he was approached by Mr. Roger Klinkhammer, a resident on Island Lake Av- enue (behind Target Greatland). He complained about trees being removed for the Island Lake Golf Course driving range. 0 • y �1 ��7 fi PARRS & RECREATION COMMITTEE AGENDA TUESDAY, NOVEMBER 24, 1992 CITY HALL 7:30 PM �1. CALL TO ORDER/ROLL CALL �2. APPROVAL OF THE OCTOBER 27 , 1992 MINUTES 3v/ COUNCIL REPORT ... pISCUSS BOND REFERENDUM REPORTS ✓WINTER PROGRAMS /o t� TREET BANNERS / CE FISHING CONTEST ron �p b� SNOW REMOVAL AND ICE CONTROL POLICY / REVIEW PROCEDURES FOR COMMITTEE APPOINTM NT FOR 1993 ;1- t ww� 's't DISCUSS 1993 COMMITTEE GOALS & OBJECTIVES 7 . ADJOURNMENT PLEASE CALL JOHN BUCKLEY IF YOU ARE UNABLE TO ATTEND. • 1 Mr. Mack informed the Commission that the Metropolitan Parks and Open Space Commission recommended that the Metropolitan Council utilize its bonding authority and sell short-term bonds to provide a base of funding for the regional park system CIP. It is estimated that the Metropolitan Council's current bonding authority could produce$6.5-$7 million per year. No ad- ditional legislative action would be required. However, the Council would have to officially de- fease outstanding bonds. Ms. Gohl noted that many Council members have indicated support for this approach, at least as an interim strategy. A discussion ensued about the need for a stable source of CIP funding. Commission members agreed that regional bond proceeds could be used as matching funds to secure other State and Federal funding. Mr. Edmonds moved, seconded by Ms. Ford, that the Commission recommend that the Metropolitan Council use its bonding authority to secure acquisition and development fund- ing for the regional park system. Motion carried. Consideration of a Land Exchange Proposal from H.B. Fuller Company, Willow Lake Nature Preserve Mr. Mack distributed background information on the Willow Lake Nature Preserve. H.B. Fuller Company, which owns the land surrounding the Ramsey County open space site at Willow Lake, has requested an exchange of property with Ramsey County. The two parcels proposed to be ex- changed are equal in size, 4.14 acres each, and similar in character. H.B. Fuller Company requests • the exchange because the open space property is in close proximity to their proposed corporate headquarters development. Staff feels that the exchange would have no impact on the nature pre- serve. Ms. Gohl moved, seconded by Mr. Botzek,that the Commission recommend approval of H.B. Fuller Company's land exchange request. Motion carried. Mississippi National River and Recreation Area Mr. Mack said the thrust of the Preliminary Proposed Action for the Mississippi National River and Recreation Area is consistent with recommendations outlined in his letter dated May 15, 1992, to the National Park Service which was endorsed by the Commission May 12, 1992. The Preliminary Proposed Action provides a guideline for future land use decisions,but a master plan that prescribes specific permitted land use is needed. Mr. Mack feels that the future role of a Mis- sissippi River Coordinating Commission needs to be better defined. Ms. Ford moved, seconded by Mr. Frank, that the Commission recommend support for bal- anced resource protection,visitor use and economic development within the Mississippi River Corridor. Motion carried. Ms. Gohl will contact members of the Mississippi River Coordinating Commission before the joint meeting on October 20, 1992, in an effort to clarify the proposed future role of the Commis- sion. t Other Business Mr. Frank asked about attending the MRPA Conference. Mr. Mack indicated that there is no bud- • get for overnight attendance for Commission members; however, registration is free for Commis- sion members. Tickets for individual meals functions can be purchased and the County will cover this expense. Adjournment Upon appropriate motion, the meeting was adjourned at 8:43 p.m. Cheryl Myran • UPCOMING PUBLIC WORKS/PARKS AND RECREATION COMMITTEE MEETINGS, 9.00 a.m., 316 Courthouse: November 17, 1992 December 1, 1992