The URL can be used to link to this page

Home My WebLink About02-26-2002 PTRC Agenda • �RQEN HILLS AGENDA PARKS, TRAILS, & RECREATION COMMITTEE TUESDAY, FEBRUARY 26, 2002 ** 7:00 P.M. ** ARDEN HILLS CITY HALL 1245 WEST HIGHWAY 96 1. Committee Chairperson— Rich Straumann 2. Call to Order and Roll Call • 3. Approve January 22, 2001 Minutes 4. Parks and Recreation Updates 5. Council Update 6. Park Comp Plan Update a. Park Fund balance $564,659 7. Review Important Dates 8. Next Meeting Agenda 9. Other Items for Discussion 10. Adjourn **If you are unable to attend this meeting • please call Tom: (651) 634-5133 or Rich: (651) 636-1796** • PTRC 2002 Schedule Meeting dates, times and locations are subject to change. March 26 PTRC meeting 7:00 P.M. 0 City April 2 Ci Hall Dedication/ 9:00 A.M. Town Hall Meeting April 23 PTRC meeting 7:00 P.M. May 19 Flower Garden Planting 9:00 A.M. Holiday Inn June 22 DAY IN THE PARK 10:00 A.M-. Tony Schmidt Park 10:00 P.M. May 29 PTRC meeting 7:00 P.M. 0 June 29 PTRC meeting 7:00 P.M. July 23 PTRC meeting 7:00 P.M. August NO PTRC MEETING September 24 PTRC meeting 7:00 P.M. October 22 PTRC meeting 7:00 P.M. November 26 PTRC meeting 7:00 P.M. December 17 PTRC meeting 7:00 P.M. • • ,,-ARQENIHILLS INTERNAL MEMORANDUM DATE: Thursday, February 14, 2002 TO: Thomas J. Moore—Parks and Recreation Director FROM: Michelle Olson—Recreation Program Supervisor mL SUBJECT: 2002 Recreation Program Fee Increases Attached you will find a listing of all 2002 Recreation programs that I am proposing to have a fee increase. The final revenue increase of$5,485 is based on enrollment from 2001 with the increased 2002 fees. I have not included increases for any programs that are collaborations with other cities. These fees need to be consistent city to city. Also, I did not increase special event or special event class fees. These are family events that are traditionally offered at a minimal fee. • I have also included the 2002 proposed revised budget totals. As you can see, the additional deficit proposed is $16,500. This total does not include the program fee increases with the exception of the Playground program. The increases are as follows: REVENUE 34730 Summer Playground Fees +$6,500 34740 Summer Trip Fees +$ 750 34791 Special Events Programs +$ 550 TOTAL = $7,800 EXPENSE 1041 Summer Playground Wages +$13,500 1044 Rec Program Wages +$ 1,500 2175 Penny Carnival +$ 800 3086 Special Events Programs +$ 2,000 3552 Newsletter Writing/Editing + 6,500 TOTAL= $24,300 EXPENSE $24,300 REVENUE - $ 7,800 DEFICIT $16,500 • If you have any questions, please let me know! 2002 Recreation Program Fee Increases Class Name Class 2001 2001 2001 2002 Estimated +/- Code Enrollment Fee Revenue Fee 2002 Revenue Summer Adult 18 teams $400 $7,200 $425 $7,650 +$450 Softball Men's Summer Adult 11 teams $400 $4,400 $450 $4,950 +$550 Softball Mixed Summer Adult 10 teams $400 $4,000 $425 $4,250 +$250 Softball Women's Fall Softball—Men's 10 teams $250 $2,500 $275 $2,750 +$250 Fall Softball 4 teams $270 $1,080 $300 $1,200 +$120 Mixed Fall Softball 4 teams $250 $1,000 $275 $1,100 +$100 Women's Babysitting Clinic BCP700 7 $37/$42 $274 $39/$44 $288 +$14 Animals,Acting,Art PAP200 4 $40/$45 $160 $42/$47 $168 +$8 Create A Play I CDPIoo 9 $40/$45 $360 $42/$47 $378 +$18 Create A Play II CDP1o1 11 $40/$45 $440 $42/$47 $462 +$22 Spring Craft Class CEP600 10 $30 $300 $32 $320 +$20 Golf Lessons GOP700 8 $60/$65 $490 $63/$68 $514 +$24 Spring Golf Lessons GOS800 7 $60/$65 $420 $63/$68 $441 +$21 Summer • Tennis USA White USA4WH 4 $65/$70 $260 $70/$75 $280 +$20 Youth Tennis TNP700 9 $25/$30 $225 $26/$31 $234 +$9 Lessons-Spring TNP701 Pee Wee Tennis PWP800 10 $20/$25 $200 $21/$26 $210 +$10 Lessons—Spring PWP801 Youth Tennis TNS800 13 $25/$30 $325 $27/$32 $351 +$26 Lessons—Summer TNS801 TNS805 Saturday Youth Tennis TNS802 22 $30/$35 $660 $42/$47 $924 +$264 Lessons—Summer TNS803 Mon/Wed/Tu/Th TNS804 Pee Wee Tennis PWS801 11 $30/$35 $330 $37/$42 $407 +$77 Lessons-Summer PWS802 Baseball/Soccer I SBP500 12 $30 $360 $32 $384 +$24 Baseball/Soccer II SBP501 Soccer ISP700 16 $30 $480 $32 $512 +$32 Soccer II ISP701 24 $30 $720 $32 $768 +$48 Pee Wee T- PTP300 12 $30 $360 $32 $384 +$24 Ball/Soccer T-Ball TBS300 45 $35/$/40 $1,495 $36/$41 $1,540 +$45 Coaches Baseball CBS300 38 $35/$40 $1,204 $36/$41 $1,242 +$38 Softball 3/4 SFS300 21 $35/$40 $615 $36/$41 $636 +$21 Softball 5/6 SFS301 30 $35/$40 $965 $36/$41 $995 +$30 Softball 7/8 SFS302 11 $35/$40 $370 $46/$41 $381 +$11 Basketball BBS800 5 $25/$30 $140 $30/$35 $165 +$15 Preschool Basketball PBP300 8 $25/$30 $215 $30/$35 $255 +$40 . Pre-Soccer/T-ballI MCP701 15 $25/$30 $375 $30/$35 $450 +$75 • Class Name Class 2001 2001 2001 2002 Estimated +/- Code Enrollment Fee Revenue Fee 2002 Revenue Pre-Soccer/T-BallII MCP702 7 $25/$30 $190 $30/$35 $225 +$35 Pre-Soccer SPS600 12 $25/$30 $315 $30/$35 $375 +$60 Pre-T-Ball PTS800 12 $25/$30 $305 $30/$35 $365 +$60 Soccer Mini Camp SMS800 10 $25/$30 $240 $30/$35 $290 +$50 Kids Club—Floral KCS8FL 29 $55/$60 $1,560 $65/$70 $1,850 +$290 Kid's Club—Hazelnut KCS8HA 42 $55/$60 $2,320 $65/$70 $2,740 +$420 Kid's Club-Valentine KCS8VP 9 $55/$60 $510 $65/$70 $600 +$90 Tyke Time—Floral TTS5FL 12 $45/$50 $540 $55/$60 $660 +$120 Tyke Time-Hazelnut TTS5HA 13 $45/$50 $585 $55/$60 $715 +$130 Tyke Time-Valentine TTS5VP 7 $45/$50 $310 $55/$60 $380 +$70 Fall Soccer— PLF200 45 $25/$30 $1,020 $30/$35 $1,220 +$200 Preschool Fall Soccer SOF300 75 $32/$37 $2,201 $35/$40 $2,405 +$204 Mites 1/2 Fall Soccer SOF301 105 $32/$37 $3,224 $35/$40 $3,835 +$611 Squirts 3/4 Fall Soccer SOF302 55 $32/$37 $1,616 $35/$40 $1,755 +$139 Pee Wees 5/6 Fall Soccer SOF303 36 $32/$37 $1,096 $35/$40 $1,200 +$104 Bantams 7/8 Awesome Art I AAF314 14 $32 $448 $33 $462 +$14 Awesome Art II AAF305 7 $32 $224 $33 $231 +$7 Animals,Acting,& STF1oo 14 $42 $588 $43 $602 +$14 • Art I Animals,Acting,& STFIOI 5 $42 $210 $43 $224 +$14 Art II Animals,Acting,& STF102 5 $42 $210 $43 $224 +$14 Art III Basketball/Soccer I BSF200 9 $30 $270 $32 $288 +$18 Basketball/Soccer II BSF201 14 $30 $420 $32 $448 +$28 Flag Football FFF700 14 $30 $420 $32 $448 +$28 Soccer SOF617 14 $30 $420 $32 $448 +$28 Preschool Drama CDF300 7 $42 $294 $43 $301 +$7 Dance I DAF801 11 $47/$52 $552 $49/$54 $574 +$22 Dance II DAF802 14 $47/$52 $703 $49/$54 $731 +$28 Dance III DAF803 12 S47/$52 $609 $49/$54 $633 +$24 TOTAL= $5,485 • 3 Dec 2eel "Budget Worksheet Page 1 Mon 10:S2 PM CITY OF AR DEN HILLS PROGRAM SEND NP26 - DEPT 1121 09 2102 12 PROPOSED EXPEND - RECREATION DEPT DRIGINATOR TP REV 120101 L�ZLJ "c.od L06 OBJECT Li9t scar 12-00 tar'rr t Nnt-Mr Swr-nrim OBJECT Description Expended YTD Amount Exp Budget B."I"t Budget 6I FUND 226 PROGRAM FUND 1111 ADMIN FT EMPLOYEES- REGULAR 8,883.27 12,325.32 137 8,971 14,671 16,211 it11 PARK FT EMPLOYEES- REGULAR 41,821.27 39,811.25 84 41,271 44,901 43,682 1141 TEMPORARY WAGE-SUMMER PLAYGRO 9,713.53 13,675.25 171 8,111 13,675 1 f 3,s 1144 TEMPORARY WAGE-REC PROGRAMS 10,044.98 if1884.48 91 12,011 12,111 11,III '; � 1111 UNUSED VACATIONJSICK PAY 1.11 1.II 1 1 1 1 1131 EMPLOYER SAVINGS MATCH 0.11 94.17 *** 1 210 1,211 1210 PERA EXPENSE 2,621.91 2,651.51 91 2,915 3,185 3,311 1221 FICA EXPENSE 5,116.96 5,816.23 97 5,985 6,521 5,425 1311 INSURANCE CONTRIBUTIONS 4,779.79 4,423.67 73 6,191 _4,935 7,665 2110 OFFICE SUPPLIES ACCESSORIES 1,518.41 581.61 31 1,551 1,551 T-1 w 2021 DUPLICATI116/COPYING SUPPLIES 1,479.69 17.57 1 1,801 1,751 1,511 2131 PRINTED FORMS AND PAPER 1.11 118.58 14 751 611 451 2171 ARTS i CRAFTS SUPPLIES 918.49 826.17 83 1,111 851 1 2111 ADULT SPORTS EQUIPMENT 2,244.62 7,934.81 317 2,500 7,935 2,511 1172 YOUTH SPORTS EQUIPMENT 6,511.74 7,382.18 115 7,111 7,511 7,110 2173 SUMMER PLAYGROUND TRIPS 706.66 -839.60 *** 751 -841 1 2174 MISC FAMILY SPECIAL EVENTS 3,174.47 2,792.19 93 3,111 3,101 3,161 21 PENNY CARNIVAL MATERIALS 314.41 818.22 164 511 �821 1 } SAFETY CAMP PR06RAN 1.11 1.II 1 1 1 1 1 CLERICAL SERVICES FEES 1.11 434.34 *** 1 435 1 3081 PROF SVCS-INSTRUCTORS, FEES 28,349.61 16,868.11 65 26,011 24,111 21,111 3082 ADAPTIVE REC PROGRAM FEES 1.01 0.10 1 1 1 1 3184 AFTER SCHOOL PR06RANS 2,919.16 1,197.92 48 2,511 1,611 2,111 3186 SPECIAL EVENTS PRO6RANS 4,512.81 1,921.93 58 3,301 2,101 1 + �' 3188 ISD 621 BLDG COORDINATOR COST 576.52 326.17 16 2,111 1,211 1,511 3190 APPI SOFTWARE SUPPORT FEES 0.01 549.51 *** 1 550 511 3111 TELEPHONE 1.11 1.01 1 1 1 1 3215 CELL PHONE CHARGES 93.81 213.14 135 ISO 251 311 3221 POSTAGE-GENERAL 451.11 58.06 11 601 511 $50 3224 POSTAGE-NEWSLETTER 1,489.11 982.05 65 1,511 1,101 1,201 3311 MILEAGE REIMBURSEMENT 918.89 702.15 83 851 851 851 3315 TRANSPORTATION FOR REC CLASSES 1.11 1.11 1 1 1 1 3551 NEWSLETTER PRINTING 14,615.42 14,552.11 97 15,106 14,500 12,111 ��- 3552 NEWSLETTER WRITING/EDITIM6 14,132.42 7,138.17 67 11,511 7,151 1 3561 RECREATIONAL PROGRAM INSERT 1.11 1.11 1 1 1 1 4181 SANITATION/FACILITY RENTAL 120.54 2,187.97 146 1,510 2,411 2,511 4331 DUES/SUBSCRIPTIONSJLICENSES 415.11 467.00 93 511 511 511 4371 MEETINGS / TRAVEL /TRAINING 2,114.63 942.61 63 1,501 1,111 1,201 5711 OFFICE EQUIPMENT i FURNISHINGS 268.11 1.00 1 1 1 1 Totals FUND 226 PROGRAM FUND 170,735.16 157,712.54 175,981 176,985 147,632 2•- Dotal 170 735.16 157,712 54 175,981 176,985 147,632 3 Dec 2001 'Budget Worksheet Page 1 M 1/:57 PM CITY OF ARDEN HILLS REfREATION FUND N0.226 PROPOSED 2112 REVENUE BUDGET f� ORIGINATOR TP REV 121111 L`f�J 061 SOURCE Last—Ytar i Damnt Next--frtr S"Ird—tw SOURCE Description Receipted YTD Amount Rec Budget B##"t Budget P`1 �T FUND 226 PROGRAM FUND 31131 SUMMER PLAYGROUND FEES 3,191.11 $1975.11 199 3,111 5,975 1 + (,LSU 0 31711 SUMMER TRIP FEES 393.11 735.11 147 511 735 34781 ADULT PROGRAM REVENUE 699.11 296.11 15 2,011 311 1,011 34782 YOUTH PROGRAMS REVENUE 39,185.11 31,119.51 69 15,111 35,111 40,111 34785 ADULT SOFTBALL REVUNUE 19,396.11 21,331.10 112 21,111 21,331 21,111 34191 AFTER SCHOOL PROGRAMS REVENUE 21,619.51 17,351.11 87 11,011 18,511 21,111 34791 SPECIAL EVENTS PROGRAM REVENUE 4,242.71 2,222.88 Al 5,111 2,511 2,111 � 36211 INVESTMENT INTEREST EARNINGS 11.21 0.11 1 1 1 1 36231 CONTRIBUTIONS 2,561.10 1.11 1 11111 1 1 36271 MISCELLANEOUS REIMBURSEMENT 38.88 824.11 '*' 1 825 1 39101 TRANSFER IN FROM 111 1.01 0.11 1 1 1 1 39231 TRANSFER IN FROM CONN SVC FUND 78,110.11 1.11 1 79,481 92,821 62,632 Totals FUND 226 PR06RAN FUND 168,269.28 78,853.38 175,981 176,985 147,632 ---------- --------- ------- ------- ------- Total 168,269.28 78,853.38 175,980 176,985 147,632 -I mo; 1432. 43 Z oP CITY OF ARDEN HILLS 2002 PARKS,TRAILS&RECREATION COMMITTEE (Meets 41h Tuesday at 7:00 p.m.) Arden Hills City Hall 1. Rich Straumann—Chair 8. Louis Speggen 4380 Arden View Court 1910 West County Road E2 Arden Hills,MN 55112 Arden Hills,MN 55112 (651) 636-1796(H) (651) 636-0827 (H) (612) 626-6216(W) (651) 765-7703 (W) (612) 624-1949 (Fax) Email strau003@tc.umn.edu 9. Roberta Thompson 3413 Snelling Avenue North 2. Jim Crassweller Arden Hills,MN 55112-3674 1661 Lake View Court (651) 633-3856 Arden Hills,MN 55112 Email:RobertaThompson@mediaone.net (651) 633-3656(H) (612) 340-7961 (W) 10. Steve Zilmer Email.-jcrassweller@riderlaw.com 3363 North Dunlap Street Arden Hills,MN 55112 3. Cindy Garretson (651) 639-1956 (H) 3966 Glenview Ave. Email:zilmer@iuno.com Arden Hills,MN 55112 (651) 633-4402 (H) Email clilacgarretson@hotmail.com 4. Lorin Hatch • 3401 Lake Johanna Blvd. Arden Hills,MN 55112 COUNCIL LIAISON: (612) 750-7101 (H) Gregg Larson (612) 624-3479 (W) 3377 North Snelling Avenue (612) 625-5299 (Fax) Arden Hills,MN 55112 Email hatch013@umn.edu (651) 639-9466 (H) (651) 639-9474 (H-Fax) 5. Bill Henry (612) 626-9030 (W) 3521 Ridgewood Ct. (612) 624-2819 (W-Fax) Arden Hills,MN 55112 Email: lars@ccbr.umn.edu (651) 639-8014 (H) (612) 720-2135 (W) STAFF LIAISONS: (651) 697-1049 (Fax) Tom Moore Email henry@foresightstrategy.com (651) 683-9926 (H) (651) 634-5120 (W) 6. Pat Krenn Email: cityhall@ci.arden-hills.mn.us 1230 Wyncrest Court Arden Hills,MN 55112 Michelle Olson (651) 631-3136(H) (651) 634-5120 (W) (763) 514-4175 (W) Email: cityhall@ci.arden-hills.mn.us Email krenn@mn.uswest.net Bonnie Sullivan 7. Don Messerly Timesavers Secretarial 3915 Fairview Avenue North 16165 South Flagstaff Ct. Arden Hills,MN 55112 Rosemount,MN 55068 (651) 633-7022 (H) Email: bones95@aol.com Email: dmessimmn@aol.com 02/20/02 8 HILLSIt' � EN February 15, 2002 Don Messerly 3915 Fairview Avenue North Arden Hills, MN. 55122 Dear Don, I would like to take this opportunity on behalf of the City of Arden Hills and the PTRC to THANK YOU for serving as the Acting Chairperson of the PTRC these past six months. Your leadership was instrumental in the PTRC completing the Park Comprehensive Plan. In addition your support was critical for the successful Buckthorn Removal Program at Crepeau Nature. I personally appreciate all the help that you have provided with the PTRC, Proclamation • Day, the 50th Anniversary, Flower Gardens, Boy Scout Projects, Trails and Park Improvement Programs. The City of Arden Hills is a better place to live, because of your efforts. You should be very proud of that. I consider myself fortunate to have had the opportunity to meet and work with such an outstanding individual. ur Friend, Thomas J. Moore Parks and Recreation Director and Acting Public Works Director City,of.Arden Hills • 1245 West Highway 96 • Arden Hills,MN • 55112-5794 Phone 651.634.5120 • Fax 651.634.5137 • vww.ci.arden-hills.rnn.us ® Tom, I am resigning from the Parts, Trails and Recreations Committee effective immediately. It has been my pleasure to serve on the Committee and I hope that I have been able to provide some useful input during the last two years. I will be willing to provide any help I can in buckthorn removal or any other project that will be helpful to the Committee and to the community. Sincerely, Gv---;T� Don Tix • ---A EN HILLS MEMORANDUM TO: Mayor and City Council FROM: Joe Lynch, City Administrato SUBJECT: 2002 Recreation Program Budget DATE: January 22, 2002 CC: Tom Moore, Michelle Olson, Terry Post BACKGROUND: As a follow up to the City Council worksession of January 22, 2002, staff would like to reflect the discussion and direction given to return with an option for the City Council to consider for adoption of the 2002 Recreation Program budget. The previously identified Skyhawks program that would be reinstated was overstated in that the Recreation staff had previously identified the elimination of Skyhawks instruction from the budget. The expense additions and revenue additions had already included the elimination of Skyhawks instructions. The following option returns track, summer playgrounds, special events (spring break trips, winter break trips), and restores the production of the Recreation Program brochure to a minimal level for 2002. Expense additions $34,166 Revenue additions $19,000 Additional deficit in 2002: 14 666 Staff offers the following option for the 2002 Recreation Program budget. Option D Price increase of 5%recreation programs and services in 2002 $3,000 One year change in charitable gambling funding percentage based on an income of$70,000 (70/30) $8,750 4PNewsletter reduction from 3 issues to 2 (1 fall/winter and 1 spring/summer) $5,000 Total 16 750 CITY OF ARDEN HILLS INVESTMENT POLICY Policy: It is the policy of the City of Arden Hills (the City)to invest funds in a manner which will provide the highest investment return consistent with the maximum security, while meeting the daily cash flow requirements of the City and conforming to all state and local statutes governing investments of public funds. Scope: This investment policy applies to all financial assets of the City. These funds are accounted for in the City's Annual Financial Report and include: Funds: General Fund Special Revenue Funds Debt Service Funds Capital Projects Funds Enterprise Funds Objective: The primary objectives, in priority order, of the City's investment activities shall be: Safety: Safety of principal is the foremost objective of the investment program. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. Liquidity: The City's investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated while still remaining cognizant of yield. Return on Investment: The City's investment portfolio shall be designed with the objective of obtaining a market rate of return throughout budgetary and economic cycles,taking into. account the City's investment risk constraints and the cash flow characteristics of the portfolio. Through investment laddering techniques, the portfolio shall attempt to outperform the benchmark two year Treasury Note rate. 44 Risks and Prudence: This policy recognizes that risk is inherent in the investment world. Investment risks can result from issuer defaults or market price changes. The Minnesota Statutes governing permissible investments is designed to control risk to some degree. The Treasurer is expected to display prudence in the selection of securities, as a way to minimize default risk. No individual transaction shall be undertaken which jeopardizes the total capital position of the overall portfolio. In the event of a default by a specific issuer, the Treasurer shall review, and if appropriate, proceed to liquidate securities having comparable credit risks. Investment officers acting in accordance with written procedures,the investment policy, and appropriate state regulations shall be relieved of personal responsibility for individual credit risk or market price changes, provided that reasonable action is taken to control adverse developments and all reporting requirements as stated herein are complied with. Ethics and Conflict of Interest: Officers and employees involved in the investment process, or in reviewing same, shall refrain from personal activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees, investment officials, City Council and members of the Finance Committee shall disclose to the City Council any material financial interest in brokerage firms or other financial institutions that conduct business with the City, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the City's portfolio. Employees and officers shall subordinate their personal investment transactions to those of the City, particularly with regard to the time of purchases and sales. Delegation of Authority: Authority to manage the City's investment program is derived from M.S. 412.141. (Treasurer's Duties) and M.S. 471.56 (Municipal Funds). Management responsibility for the investment program is hereby delegated to the Treasurer who shall, on behalf of the City Council, establish written procedures for the operation of the investment program consistent with this investment policy. In the absence of the Treasurer, the City staff so designated in the procedure shall exercise the same authority, with the exception of extending maturities. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer. 2 Authorized Financial Dealers and Institutions: The City of Arden Hills will conduct its investment transactions with 1) financial institutions located in the State of Minnesota that are designated as depositories by the City Council and 2) only brokers and dealers of government securities that report directly to the New York Federal Reserve Bank. The City will conduct its investment business with the most reputable firms. At the first Council meeting of each year, the Treasurer shall offer to the City Council a list of financial dealers and institutions to be authorized in an appropriate resolution, to provide investment service. Authorized and Suitable Investments: The City is empowered to invest only in securities which are permissible under Minnesota Statute Section 475.66. These securities include Federal Debt, Mutual Funds, State and Local Debt Banker's Acceptances, Commercial Paper, Guaranteed Investment Contracts, Mortgage Backed Securities and Repurchase and Reverse Repurchase Agreements. However,the intent of this policy, with the sole exception of permissible securities held in money market funds, is to limit the City's investments to Federal Debt obligations. Federal Debt: Government bonds, notes, bills, mortgages, and other securities, which are direct obligations or are guaranteed or insured issues of the United States, its agencies, its instrumentalities, or organizations created by an Act of Congress, excluding mortgage backed securities defined as high risk as defined by MN Statute 475.66 Subd. 5 and derivative products. Diversification: Assets held in the investment portfolio shall be diversified to minimize the risk of loss resulting from over-concentration of assets in a specific maturity (maturities shall be staggered in a way that avoids undue concentration of assets in a specific maturity sector), a specific issuer or a specific class of securities. Single transactions in the excess of$1 million require prior approval of the City Council. Investment target goals by security category will be 15% in cash or cash equivalents 65% of fixed rate instruments and 20% in zero coupon instruments. 3 Maximum Maturities: To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow,the City will not directly invest in securities maturing more than five years from the date of purchase. At any point, no more than 50% of the portfolio will be invested in maturities greater than three years. Internal Control: The Cityshall continue its annual process of independent review by an external auditor. p p This review will provide internal control by assuring compliance with policies and procedures. Internal control is the City's responsibility and such internal control procedures will be established and maintained throughout the year. Performance Standards: The investment portfolio will be designed to obtain a market average rate of return during budgetary and economic cycles, taking into account the City's investment risk constraints and cash flow needs. Reporting: The investment reporting function shall include requirements for: budgetary reporting, interim reporting, internal reporting and annual reporting. Budgetary Reporting: As part of the annual budget, interest income shall be estimated for all funds based on a cash flow forecast. This forecast shall take into account the historical pattern of inflows and outflows of cash and any other pertinent factors affecting cash flow. The budget document shall explicitly state the assumptions of the cash flow forecast and the assumed interest rate for the entire investment portfolio. Interim Reporting: The investment portfolio of the City shall be provided to the Council along with the Budget versus Actual reports monthly. The portfolio shall be sequenced by maturity date and shall state the type of investment, cost, rate and yield percentages and shall indicate an annualized rate of return based on the daily interest strategy or anticipated variances from the investment income budgeted. 4 Internal Reporting The City Accountant will develop and maintain procedures that will ensure the investment portfolio is maintained on the City's computer system on a daily basis and that this information is available to both management and the City Council at any time. Annual Reporting,: Within 90 days of the end of the fiscal year, the Treasurer shall submit a written comprehensive annual report on the investment program and investment activity. This report shall summarize the investment strategies, describe the portfolio in terms of securities, maturities, risk characteristics and other features. This report shall explain the total investment return and compare the return with budgetary expectations. This report shall contain a detailed comparison of total rate of return with other benchmarks. Benchmarks for comparison may include: the Minnesota Municipal Money Market Fund, treasury bill rates that are indicative of a strictly passive investment strategy or any other index that may be deemed appropriate. And finally, the report should contain a discussion of the outlook for interest rates and the economic trend for the upcoming year, investment strategies to be implemented and budgetary expectations for investment income. Investment Policy Adoption: The City's investment policy shall be adopted by a resolution of the City Council. The policy shall be reviewed on an annual basis by both the City Council and the Treasurer and prior to becoming effective, any modifications made thereto must be approved by the City Council. (Updated 1/20/96) 5 City of Arden Hills Ordinance#336 Restrictions and Limitations of Water Use STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS ORDINANCE #336 AN ORDINANCE AMENDING CHAPTER 10, SECTION 1000.13, OF THE ARDEN HILLS CITY CODE RESTRICTIONS AND LIMITATIONS OF WATER USE 1000.13 Purpose The Director of Operations and Maintenance, in agreement with City Council, shall determine the minimal levels of municipal water supply necessary to adequately cover human consumption, sanitary purposes, and fire fighting purposes. The City Council may override any decisions made by the Director of Operations and Maintenance. Any municipal water supply less than the minimal levels established shall be considered a water shortage. When a water shortage is determined, water restrictions will be declared in order to ensure conservation of municipal water. Subd. 1 Water Restriction Notice A water restriction notice will be posted on the City bulletin board and in the official City newspaper. The water restriction notice may also be posted on the City's website, cable television channel, or through local news broadcasts. Subd. 2 Water Restriction Rules The Director of Operations and Maintenance shall determine the hours, length of time, and properties affected each time a water restriction is imposed. The City Council may override any decisions made by the Director of Operations and Maintenance. Water restrictions will apply to sprinkling for yards, vegetable and flower gardens, filling of pools over 1 foot deep, car washing, hose spraying of yard or garden. Water restrictions will not apply to any indoor water uses. Subd. 3 Exception The watering restrictions will not include properties with private wells, or properties with new sod. New sod is defined as sod or seed placed within 3 months prior to first date of water restrictions. No other exceptions will be made. Subd. 4 Violation A. Each commercial and residential property owner, or tenant of a property owner, will have 24 hours from the first date of publication in the City's official newspaper to comply with the rules of the watering restriction. The water restriction notice will include the following: • Uses of the municipal water system which will be restricted #336— 1 LINDA BANNING , Z-CARDO Northmerica c 1 Street Robert 1 1 Fax:651.298.8172 lbanning@zcardna.com Y' A EN HILLS CITY OF ARDEN HILLS 2002 FEE SCHEDULE (includes sales tax where appropriate) (Effective January 1, 2002) I. ADMINISTRATIVE Dogs and Cats 2 YEARS; —pro-rating for second year only $11.00 Dog License (2 YEARS) $22.00 Cat License 2 YEARS) 22.00 Duplicate or Lost Tag 5.00 Boarding: Dogs (Dail ) 12.00 Cats (Daily) 12.00 Administrative Animal Handling (Per Animal) 2.00 Disposal: Dog 22.00 Cat 20.00 Impoundment: First Offense 20.00 Second Offense 40.00 Third Offense 60.00 Residential Dog Kennel License (Annual) 10.00 Meeting Documents Annual Minutes Regular City Council Meeting $64.00 Regular Planning Commission 51.00 Meeting Agendas Regular ity Council Meeting 12.00 Regular Planning Commission 6.00 Meeting Agenda Packets Re ular ity Council Meeting VARIES Regular Planning Commission VARIES Meeting Cost based on per sheet/staff labor/postage as applicable) Miscellaneous Administrative Fees Counter and/or Per Side (any size) $ 0.25 Special Document Photocopy Requests Assessment Search Per half hour 20.00 Res.#01-28,Adopted 12/17/01 —Effective 1/1/02,Page 1 Electrical Permit Minimum Fee *$22.00 Maximum Fee $110.00 for Single Family Dwelling Other fees are based on amperage and are determined by the Cit 's Electrical Inspector. STATE SURCHARGE 0.50 Heating or Minimum Fee $35.00 Mechanical Permit ■ Residential 2% of total bid ■ Commercial, 1.25% of Total Bid Industrial, plus $50.00 Institutional STATE SURCHARGE **0.50 Surcharge computation is based on the permit fee. Surcharge equals .0005 of each permit fee, or$.50, whichever is greater. Fire Protection Fees are based upon Table lA Permit of the 1997 U.B.C. and are determined by the City's Building Official. Plan Review Fee 65% of Fire Permit Fee Re-Inspection $20.00 STATE SURCHARGE .50 Surcharge computation is based on the permit fee. Surcharge equals .0005 of each permit fee, or$.50, whichever is greater. III. LIQUOR/ALCOHOLIC BEVERAGES (Fees Paid Annually) Liquor Annual—Nopro-rating) On-Sale 1,999 square feet (SF) or less $3,300.00 2,000—2,999 SF 4,400.00 3,000—3,999 SF 5,500.00 4,000 SF or more 6,600.00 Sunda On-Sale 200.00 Off Sale 200.00 Club Fee 300.00 Investigation Fee 150.00 Malt Beverages On-Sale 120.00 Off-Sale 40.00 Wine On-Sale *2,000 (*or half of On-Sale License Fee—whichever is less) Strong Beer *No Charge (*as art of On-Sale Wine License) Res.#01-28,Adopted 12/17/01—Effective 1/1/02,Page 3 t VII. UTILITY HOOK-UP CHARGES Water Permit Water Service Installation $35.00 Interior Plumbing (New 5.00 Home) Interior Plumbing (Existing 10.00 Home) Temporary Water Shut 30.00 Off/Turn On Permanent Water Disconnect 200.00 Fee Curb Box and Service Lead: 150.00 ■ 1" Service connection on unsurfaced street Restoration of typical road 60.00 mix street Restoration of higher-type *Set by Engineer street Larger than 1" Service *Set by Engineer Connection Plan Check Fee *Set by Inspector Re-Inspection 10.00 STATE SURCHARGE 0.50 Water Meter/Spacer Charges Customer Fee includes removal of meter, $100.00 Requested Water bench test at maintenance Meter Accuracy facility, and returning meter to Test residence* Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent(3%) from the result of the bench test. Water Meter/Spacer Charges ■ Radio Read Water Meter/Spacer Charges Meter Size* Total Deposit/Installed 3/4" x 7-1/2" Meter $325.00 3/4"x 9" Meter 350.00 1" Meter 390.00 1-1/2" Meter 630.00 2" Meter 790.00 *If larger than 2", call the Director of Operations and Maintenance for Price Quote. Res.#01-28,Adopted 12/17/01 —Effective 1/1/02,Page 5 Charitable Investigation Fee 100.00 Gambling Premises Permit Grocery Per 1,000 Square Feet (SF) or 20.00 fraction thereof Hotel/Motel Per Room 6.00 Courtesy Bench Non-Advertising per bench 25.00 With Advertising per bench 75.00 Massage Per Facility 3,000.00 Parlor/Sauna Personal Service License 100.00 Mechanical and/or Includes: Amusement devices, Refer Code Electronic musical devices, amusement Recreation Device rides,bowling alleys, etc. 1 Device 50.00 2—4 Devices 100.00 5 — 10 Devices 275.00 11 — 15 Devices 605.00 16 and over 900.00 Retail Sales Includes: Antique shops, 50.00 beauty/barber shops,boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter cigarette sales, vending machines (excluding cigarettes), and the selling of retail goods or services not listed Retail Cigarette 200.00 Sales Restaurants—Cafes, Per 1,000 Square Feet (SF) or 20.00 Coffee Houses, etc. fraction thereof Restaurants— 300.00 Drive-thru Service Stations Liability Insurance Required 100.00 Res.#01-28,Adopted 12/17/01 —Effective 1/1/02,Page 7 -A EN HILLS CITY HALL MEETING ROOM RENTAL AND RELATED FEES POLICY Effective January 23, 2002 Priority Users List 1. Arden Hills government meetings including Planning Commission, Parks, Trails, and Recreation (PTRC), Operations and Finance,Newsletter Committee, Website Task Force, etc. 2. Any related Arden Hills government meetings including Restoration Advisory Board, AMM, RCLLG. 3. Any Arden Hills resident or neighborhood based group. 4. Any locally based non-profit (locally based includes Arden Hills, Shoreview, New Brighton, Mounds View, and Roseville). 5. Minnesota Army National Guard. 6. Any non local based non-profit. 7. Any locally based for profit group. 8. Any non local based for profit group. Fees • Daytime: o Any daytime usage for any group except local or non local for profit organizations will be free of charge. • Evening: o No charge for any Arden Hills government or related government group usage. o No charge for the Army National Guard. o Local based non-profit fees: $10 small conference room, $20 large conference room, $50 community room o Non-local, non-profit fees: $15 small conference room, $30 large conference room, $60 community room o Local based for-profit organization fees: $25 small conference room, $50 large conference room, $100 community room o Non-local based for-profit organization fees: $30 small conference room, $60 large conference room, $120 community room I City Hall Meeting Room Rental and Related Fees Policy January 23, 2002 Page 3 • Access to the second floor will be limited to Arden Hills government groups or related government groups. • Any group or individual requesting tables and chairs needs to indicate so in the use form application. • Any group or individual requesting use of the TV. or VCR will have an additional cost as determined by staff. • Any group or individual requesting use of the audio/visual equipment in the City Council Chambers will need to be charged an appropriate use fee as determined by staff. $ '° 'its rY ® f r O m o CU f.9 n P4 ® w.3SV.. •� Q Obi •i Ol i fycs5* Z O - 0+ r; l�n. � n� �� Wino tt � iz au c�n � uii ?' =r._. • • _ � � `- ZIISS NW BSI?H uaPJV +- , a)leZ Pu'oX t9£6 ao}aaiTQ uoT}eaiaaN ag Sxied aiooW wol a31S3nO3U 3OIn83S 3EJNVHO ' 91199 NW 'Inud luleS NVY'InCt C#tlwJ@d enueAV poomg3eee 1Z91 e+oen+iw,ed azda i 4uno3,(aswug 2y inva JUIBS Ul 3`JVlsod's'n — sl►yaj.L 78 s?laed;o spuata3 aq,L 6io 18oid"uON • F O mo 6 V ti c um cO � � Fo~ LA3 y ` va Nxa `F- v ¢ ❑ > ° =° It '� A r 3 ��. .f �3 q 30 W q .Do A F W!% O 'ti O F ` cOi O > tz 'Oo O vv °3 y v, 3•: •, Oc o c o >o > Oon vav o°i �gk v ' E `on q c x ba v � � to U +L o m O Oti oom woo 0 0 o u o v? ° cvi �F.� `D a>iQ °' G 41 A w o .fl .� H O 3 CIS W 0 3 F .00 v '� c7a p 1 0 3 o p co V v O n ° a v w^ ° 4 Zco v ?30 �" F a o o G N .. T O S x L 'O ^d •� N r. J a. o A o -BF� x ovoo i o v Y oqY � .5- � o S dIr. 2 co OD �`-. •a � c� °0 3 � 3 E �� w 3 � � •is� - d 3 3 p =a v d g o v o a 1� C O O N Sri ^ � .. v xa P, OC. C. v •-• I dd- g ran y vOG, U E c o 0 0 vw 0 �ov, l;o a yea j Li p: N O w O0 o to d0 a G 0 4$d. W) xa Iy(�ti+ bNp06 yC-5 o o 'o �6 6 Y - �I En .0 d V 'o 0.) S O O p t pop x c E ti c ^ o a ti a N O o w coy > is a �a pl � � ww .°a •3w i W d c 0 1 0 o ff CD o m 3 0oo C 00 Cll.0 ti H \.' bR N N T A � "' OIl « eC W •p a G � o P N tO U O o" Q m w �p .{. A N T h y y 'Lou •; ;�' d In G cGa Epp y y p .o 3 o w c Y c c ELF " p p 0 W 0 l 1 ti • V FU. P ° G .x7 ~O r .O >O y C > r•. iu d o"i G * a a Q °0 > wq. ° 3 m y r c G v w ti o a u o al U + G ti o ea ro pr r. C3 O T N a xw � E 0 � 3 Wo aQtj �Do o ^ .N w 'D M U N N N v p '3 _ 9 d o -a `1� } y t.1t 30 G G G o `o w y0 .D 4 A A `i j _ O Pi , N r� po Y F w cd 0 G E •': y o L )i a u o , o v { OD a A •o o - A d w o .. 0 t `ed a� p, voi 'Gp11 M o W a y a a w0 0 40 u 0 o m .. � y u mo ° -.c o ZQ 3 ouw;Q � rm dW � Uw w c 00.01$ ei.lalsiM aaQ lunW sgnigs W£IS Jel!I 01110 puoma9PaM -uoquLujo}u!alow jo;t4917869-1 S9 ldaaae lou uea 00.8$ wnu.mq!n e3epueuO Ilex '9I I S5 NW'I11ed'IS and poomgaaag IZ91 sjled s)Iaed`.CURIOS 007I$ uulu1nq!A ALLmoQ aglju spuaud of slaaga ale" -ZI ludd Xepuolnl 007I$ oo!dS Agn-d`e.aglalD Aq p!udaid pue paaeld aq lsnw soail ioi slapip —ou s2A 00•17£$ egou2LW lelS lexog -Saap.ao aoj aullpeap Zi I!adV —ou SQA 00'Z£$ ge.ij aai3ai.ueid —ou—SaC 00'S£$ au!d 3INM —ou—sox 00•S£$ aOIWS slM VEM •s>luvgi moldaaav puV... —ou—Sa6 00.9£$ qsV aldund uwnlnV �aaya — -- uas;daaxa,Yujg7ou o aau no vls and a 7 dil ou sari OO,Zb$ �Io I A!-d Y l YY d �l �� N 9 —ou—sa.0 00.8£$ ga�l�.ran!2I pa�a/d aN pp.i y.Ivd v of uan!8 saaJ,L•walsds)Ijed a aleu S!sap Am noA :ovals,(s ou—sa i 00'Ob$ a!deyN poomglaoN 4Aed�ulnwlloJ aq)of s/aaal asagl an!3 of luee+I )laud a of 1}I$ pol gaE3 iagwnN ,Cw si s!yy poomaldeyC pled IS of saaal SLu.IalulaQ —--- auogd— ssaippy OWLN f City Hall Meeting Room Rental and Related Fees Policy January 23, 2002 Page 2 • Special charge for use of the City Council Chambers - Due to the extent of improvements and the cost of the audio visual equipment it may be appropriate to charge for use of the City Council Chambers. The following fees would apply to all but Arden Hills government, related government groups, and Minnesota Army National Guard groups. o $50.00 fee plus $10.00 per hour for each additional portion of an hour over four hours • $100 damage deposit per room use (refunded upon approval by staff). Room Reservations • Any group or individual must complete a room use application and pay the applicable fees in advance. • No long-term reservations. No group or individual would be able to reserve a space on a consecutive basis for more than one quarter(3 months) during the calendar year without an opportunity for any other individual or group to have access to that space. • No more than four consecutive uses of a space without that space being made available for others. For example: If an individual wanted to reserve a room for four Tuesdays in March 2002, they would be able to reserve those four Tuesdays but the first date after the fourth Tuesday the room would become available on a first come, first served basis for reservation. If another group wanted to reserve a room for use on the first Monday of each month they would be able to use it on three consecutive Mondays for a quarter based upon the above mentioned long-term reservation policy. After the third, 1 st Monday of the quarter, the space would become available on a first come, first served basis. In this way no group or individual would be able to reserve a space for more than either four consecutive uses or three months. Other Policy Considerations • Any group or individual must pay the actual cost for any lost security system card. • Any group or individual has to pay any false alarm fees if their failure to activate/ deactivate the alarm system results in a false alarm fee to the City of Arden Hills. • All groups or individuals need to be properly insured or provide proof of proper insurance, or be willing to sign a use waiver form. • All or individuals will use the front door access only. groups f w IX. SIGNS Initial Fee/Per Si $50.00 STATE SURCHARGE 0.50 (perpermit) Annual Renewal 100 Square Feet* (SF) or less 20.00 Fee/Per Si *Maximum allowable size Temporary 50.00 STATE SURCHARGE .50 Impoundment First Offense N/C—Warning Second Of�e ��40��00 Third Offe X. MISCELLANEOUS FEES/PERMITS Annual Rubbish $100.00 Hauler Contractor' License 30.00 Res.#01-28,Adopted 12/17/01 —Effective 1/1/02,Page 8 f Sewer Permit New Connections $35.00 ' Alterations/Repairs 35.00 (Minimum Fee) Plan Check Fee *Set by Inspector inspections *Set by Inspector Re-Inspection *VARIES *(Consult City Building Official) S.A.C. *VARIES *(Included in Building Permit Fee) STATE SURCHARGE 0.50 Storm Utility Prohibited Sump Pump $100.00 Connection Surcharge per month VIII. MISCELLANEOUS/RETAIL ACTIVITIES Boutique/Garage Application/notification of N/A Sale City Hall required Casual Roadside Application/notification of N/A Stands City Hall required Tent Permit $50.00 Sidewalk Sales 50.00 Amusement Includes: Arcade, dance hall, 100.00 Facilities movie theater,pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. (Refer Code Bulk Fuel Storage Wholesale—Liability 200.00 Insurance Required Res. #01-28,Adopted 12/17/01 —Effective 1/1/02,Page 6 IV. MAPS AND ORDINANCES Ordinances Zoning $27.00 Sign 11.00 Subdivision 11.00 Code of Ordinance 107.00 Comprehensive Plan 60.00 Maps B/W (8 %2 x 11) 1.00 COLOR(8 %2 x 11) 2.00 V. PARKS AND RECREATION FEE SCHEDULE Ball Field Rental** Per Da $30.00+ Ice Rink Rental** Per Day 30.00+ Warming House Per Day 30.00+ Rental** Picnic Shelters Includes two (2)picnic tables 30.00+ and one (1) trash container per day *Plus a Refundable $100.00 Dama e Deposit Additional Picnic Tables Each 25.00 Additional Trash Containers Each 5.00 Community Annual 20.00 Garden Plots "Only allowed durin non- ublic use hours. +Non-Resident Fees are $70.00 Per Hour or Da as applicable, VI. PLANNING AND ZONING Preliminary Plat *25.00/lot+ consulting fees *$250.00 and escrow Final Plat *Included in Preliminary Plat N/A + consulting fees Lot Split/Minor * + consulting fees *175.00 Subdivision Rezoning/Comprehen * + consulting fees *250.00 sive Plan Amendment Variance * +consulting fees *125.00 Special Use Permit * + consulting fees *200.00 (SUP)/Amended SUP Planned Unit * + consulting fees and escrow *300.00 Development (PUD Vacation of Easement * + consulting fees and escrow *125.00 Apportionment of * + consulting fees *30.00 Assessments Zoning Ordinance *+ consulting fees and escrow *250.00 Amendment Res.#01-28,Adopted 12/17/01 —Effective 1/1/02,Page 4 t{ y II. BUILDING CONSTRUCTION Building Permits Fees are based upon Table 1A of the 1997 U.B.C. and are determined by the City's Building Official. Plan Review Fee 65% of Building Permit Fee Re-Inspection $20.00 STATE SURCHARGE .0005 x construction value Mobile Home $50.00 Location Permit Demolition Includes: Wrecking, 50.00 relocating and moving buildings (for all types of buildings, including mobile home relocation) Swimming Pool 50.00 STATE SURCHARGE 0.50 Fence Construction Base Fee $15.00 Plus Per 100 Feet 6.00 STATE SURCHARGE 0.50 Blacktop or Base Fee $18.00 Concrete Sidewalks, Parking Lots, Driveways Plus Per 100 Feet 6.00 STATE SURCHARGE 0.50 Plumbing Minimum Fee $35.00 ■ Residential First Fixture 15.00 Each Additional Fixture 7.50 ■ Commercial, 1.25% of Total Bid Industrial, plus $50.00 Institutional STATE SURCHARGE **0.50 **Surcharge computation is based on the permit fee. Surcharge equals 0.0005 of each permit fee, or $.50, whichever is greater. Res.#01-28,Adopted 12/17/01 —Effective 1/1/02,Page 2 City of Arden Hills Ordinance#336 Restrictions and Limitations of Water Use • Times during which the restrictions will apply. • Whether the use restrictions will be absolute or vary depending upon location or identification of property in relation to which water tower is being affected. • When the restrictions will be implemented and when they will terminate. B. Use of the municipal water in violation of the watering restriction will be the responsibility of the property owner living at the property, or if no owners of the premises reside therein, then by the adult person or persons in control of such property as tenants or managers for the owners. C. For each day a property is in violation of the watering restriction, a $20 per day fine will be assessed to residential properties and a $100 per day fine will be assessed for all commercial properties. The total of all fines will be added to the quarterly water bill for that property. Continued violation of the water restriction and/or non-payment of the fines imposed for violating the water restriction may be cause for discontinuance of water service. D. Residents and/or City staff may report violations to the Director of Operations and Maintenance. The Director of Operations and Maintenance will visit the property, or direct other staff to visit the property, to confirm the violation is occurring. Upon confirmation of the violation, the visiting City staff person will leave a notice at the door indicating charges will begin the date of the visit and will cease only when the property owner telephones City Hall to confirm their compliance; or when the water restricting band has ended. Effective Date. This ordinance will take effect and be in force after its passage and official publication. Adoption Date. Passed by the Arden Hills City Council this 28`" day of Januar , 2002. Dennis Probst, Mayor ATTEST: Joseph Lynch, City Administrator #336-2