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HomeMy WebLinkAbout10-22-2002 PTRC Agenda -ARQEN HILLS AGENDA PARKS, TRAILS, & RECREATION COMMITTEE MEETING TUESDAY, OCTOBER 22, 2002 ** 7:00 P.M. ** ARDEN HILLS CITY HALL — UPPER LEVEL CONF. ROOM 1245 WEST HIGHWAY 96 1. Call to Order and Roll Call 2. Approve September 24, 2002 Minutes 3. Parks & Recreation Updates 4. HCM — Presentation and Discussion • 5. Partners Program 6. 2003 Budget Overview 7. Next Meeting Agenda 8. Other Items for Discussion 9. Adjourn **If you are unable to attend this meeting please call Tom: (651) 634-5133 or Rich: (651) 636-1796** (see back page for PTRC 2002 schedule) EN HILLS DRAFT MINUTES PARKS, TRAILS & RECREATION COMMITTEE TUESDAY, AUGUST 24, 2002, 7:00 P.M. ARDEN HILLS CITY HALL 1245 WEST HIGHWAY 96 CALL TO ORDER Chair Straumann called the August 24, 2002, meeting of the Parks, Trails and Recreation Committee to order at 7:00 p.m. MEMBERS PRESENT: Chair Rich Straumann, Jim Crassweller, Cindy Garretson, Bill Henry, Don Messerly, Roberta Thompson, Patrick Krenn, and Steve Zilmer. OTHERS PRESENT: Tom Moore, Parks and Recreation Director and Bonita Sullivan, Recording Secretary. • MEMBERS ABSENT: Louis Speggen and Gregg Larson. APPROVAL OF AGENDA The Agenda was approved by consensus. APPROVAL OF MINUTES Approve July 23, 2002 minutes ❖ Chair Straumann referenced the Next Meeting Agenda section stating that there is a typo. He stated that Item 9 should be transportation. ❖ Committee Member Messerly stated he had two corrections, the first being on page three, paragraphs two and three, should be Council Liaison Larson not Committee Member Messerly. He stated the second correction is on page three, the resurfacing on northeast Park Lake should be Karth Lake. MOTION: Committee Member motioned, Committee Member seconded, to approve the minutes as presented. The motion carried unanimously. 1. Parks and Recreation Updates • A. Parks Update—Tom Moore Mr. Moore discussed the following items with the Committee: Arden Hills Parks,Trails and Recreation Committee Meeting Minutes 3 August 24,2002 • Committee Member Crassweller expressed concerns regarding the disregard for safety when walking the main thoroughfares noting that many walk with the traffic versus against the traffic. He stated that he has asked for an article in the park newsletter. He stated that it has never been included. He encouraged the Committee to consider this issue and asked that a small statement be included asking that residents walk facing the traffic. Mr. Moore confirmed that they are now including a small statement in the Arden Hills newsletter. Committee Member Henry stated that a principle issue to consider is the speed on Lake Johanna Boulevard. 2. HCM—Preliminary Design Drawings Jerry Hagen and Matt Lysne, Hagen & Christensen&McIlwain Architects provided the Committee with a packet of information for their review. Mr. Moore stated that this is the first time the Committee has had an opportunity to review the new sign design. Mr. Hagen stated that he had revisited the parks and reviewed each park with the Committee. He explained that he chose to visit the four tier one parks noting that Valentine Park would be a good project for the next tier down. Mr. Lysne reviewed each park site plan with the Committee. • ❖ He reviewed the site plan map and new building layout with the Committee. He stated that the building is very similar in layout to the pavilion at Tony Schmidt Park. ❖ Committee reviewed each park beginning with Charles Perry Park. ❖ Mr. Lysne discussed the approach into the parks and the view of the main park building, adjacent buildings and the lake noting the prairie style structure. J g g p tY ❖ He suggested that the play structure and building should form the outdoor space area. He stated that it would incorporate the paths and trails throughout the park. Chair Straumann asked if they have identified dollars. Mr. Hagen stated that they have nothing is available but could provide further information. Committee Member Crassweller asked if parking had been downsized. Mr. Moore clarified that the parking is not affected and reviewed the location of the parking lot with the Committee. Chair Straumann asked for clarification of the lighting. Mr. Moore reviewed the park lighting with the Committee. Mr. Lynse explained that the intent of the building is to create a warming area that could be opened in the summer. He further explained that the building is almost the same size (without toilets included) as smaller picnic shelter at Tony Schmidt Park. Mr. Moore stated that Cummings Park could move up on the priority list as Guidant has offered • to assist in building this facility. Mr. Moore asked for feedback on the design and building location. Arden Hills Parks,Trails and Recreation Committee Meeting Minutes 5 August 24,2002 the future. He stated that they have several difficult issues to face and suggested working on one • park versus four parks. Chair Straumann clarified that the Committee is only considering two parks, Valentine and Perry. He explained that this discussion was not to make a decision on the list of work and clarified that they are only considering concepts for the park design. Committee Member Garretson clarified that her understanding was that the Committee would review and determine a concept that would apply to all future park areas. Mr. Lysne reviewed Floral Park. ❖ He reviewed visibility issues stating that the view of the site from the road is critical. He reviewed the parking area noting that it is accessible to the paths and trailways. ❖ He stated that the building orientation is different than the other designs presented and reviewed the changes with the Committee. He stated that this could be created as a prototype shelter noting that it could accommodate up to 65-70 individuals. Mr. Lysne reviewed Valentine Park. ❖ He stated that it was a classic but small park. ❖ He reviewed the parking lot,half court and ball field locations. Committee Member Garretson clarified that the existing trees would remain intact. She expressed concerns stating that it could have changed with the addition of the parking lot. • Committee Member Messerly asked who suggested the drainage park. Mr. Moore stated that this was recommended by Ingram and reviewed with the Committee. Mr. Hagen stated that the design worked well as a warming house adding that it could also be used as a summer structure. Mr. Moore stated that this would be a good prototype for several of the smaller parks. He stated that this is what they were originally looking for and explained that Valentine Park would be the prototype for smaller parks and Floral Park would be the prototype for the medium to large parks. Chair Straumann stated that they would also be discussing the area behind City Hall in the future. He stated that it would be one last opportunity to place a park north of Highway 65. Committee Member Messerly complimented Mr. Hagen and Mr. Lysne on their efforts. Mr. Hagen referenced the prairie style architecture and asked if the Committee is looking to make all buildings look the same,with the same color theme throughout or would they prefer all buildings,with the same form,but adapt the colors to fit each neighborhood. He stated that all buildings would utilize the same materials but adapt the outside appearance to fit into each area, which would add individuality. He clarified that what he has heard is that the Committee wants • continuity. Mr. Moore stated that Council direction would be a consistent theme,which would be the prairie style, with the same materials used throughout. He stated that each building could be adapted into each neighborhood based upon appearance. Arden Hills Parks,Trails and Recreation Committee Meeting Minutes 7 August 24,2002 • Chair Straumann asked if they would be using the same style for directional signs. Mr. Moore stated that they have to use regular street signs for directional signage. Committee Member Crassweller mentioned Guidant's offer to assist with the new facility and asked if there was something they could do to assist Mr. Moore in his negotiations. He suggested offering a dollar amount to assist in the process. Chair Straumann agreed that they might need to consider additional funding noted that they are spending money on the signs. Committee Member Crassweller asked if they should make a motion that would allocate the dollar amount needed to assist Mr. Moore with his negotiations with Guidant. He explained that large corporations prefer to know what the project includes. Committee Member Henry suggested expanding this idea further to put into place a process that would include other companies. Chair Straumann agreed stating that they should review and try to formalize a process. Mr. Moore agreed stating that he would include this on the next agenda for further discussion. MOTION: Committee Crassweller motioned, Committee Member Thompson seconded,to approve the development of a park partnership with Guidant for Cummings Park. Motion carried unanimously. • Chair Straumann stated that he went before Council to request funding for the park signage. He stated that they also received approval of the$30,000.00 for the architects. Mr. Moore stated that they would have 22 park benches installed by end of year. Committee Member Crassweller stated that they should discuss long term planning and budget issues. 3. 2003 Day in the Park Participation Chair Straumann stated that the Committee requested and received$20,000.00 in funding for the Day in the Park. He stated that they also received an additional $20,000.00 from local businesses. Committee Member Messerly asked if Committee Member Garretson is doing the project. He stated that Ms. Olson would be calling a meeting to ask for volunteers and assistance. Mr. Moore clarified Council concerns stating that originally the Park Committee managed Day in the Park and that the Committee was not offended that it was removed as part of their responsibility. He stated that the Council was happy with the way it has operated in the past two years noting that the growth in popularity and attendance is what determined the changes in • responsibility. He stated that it would continue to be done the same and that they would continue to work as a volunteer group. He suggested a PTRC booth. Arden Hills Parks,Trails and Recreation Committee Meeting Minutes 9 August 24,2002 • MOTION: Motion by consensus to adjourn the meeting at 9:30 p.m. The motion carried unanimously. Respectfully submitted, Bonita Sullivan Timesaver Off Site Secretarial, Inc. • •