HomeMy WebLinkAbout12-17-2002 PTRC Agenda --A EN HILLS
AGENDA
PARKS, TRAILS, & RECREATION COMMITTEE MEETING
TUESDAY, DECEMBER 179 2002
** 7:00 P.M. **
ARDEN HILLS CITY HALL
1245 WEST HIGHWAY 96
1. Call to Order and Roll Call
2. Approve November 26, 2002 Minutes
3. Council Update
4. Parks and Recreation Update
5. HCM — Park Structures
6. Park Partners Program for 2003
7. 2003 Budget
8. 2003 Parks, Trails & Recreation Committee Membership
9. Next Meeting Agenda
10. Other Items for Discussion
11 . Adjourn
** If you are unable to attend this meeting please call
Tom at (651) 634-5133 or Rich at (651) 636-1796**
�-SIZEN HILLS
MINUTES
PARKS,TRAILS & RECREATION COMMITTEE
TUESDAY,NOVEMBER 26, 2002, 7:00 P.M.
ARDEN HILLS CITY HALL
1245 WEST HIGHWAY 96
1. CALL TO ORDER
Chair Straumann called the November 26, 2002, meeting of the Parks, Trails and Recreation
Committee to order at 7:03 p.m.
Members Present: Chair Rich Straumann, Cindy Garretson (arrived at 7:56 p.m.), Roberta
Thompson, Don Messerly, Jim Crassweller, Bill Henry, Patrick Krenn (arrived at 8:21 p.m.), and
Steve Zilmer.
Others Present: Michelle Olson, Parks and Recreation Supervisor; Aaron Parrish, Community
Services Director; Gregg Larson, Council Liaison (arrived at 7:11 p.m.); and Kathy Altman,
Recording Secretary.
• Members Absent: Louis Speggen.
Approval of Agenda: The Agenda was approved by consensus.
2. APPROVAL OF MINUTES
❖ Approve September 24, 2002 minutes
❖ Approve October 22, 2002 minutes
Chair Straumann stated he had a correction on page 1 of the October 22, 2002 Minutes, the
approval was for the August Minutes, not the September Minutes.
Bill Henry requested they go with a summary of the minutes, rather than a transcript of the
minutes.
Ms. Olson requested references to LaSarde be changed to Bussard on the October Minutes.
MOTION: Committee Member Crassweller motioned, Committee Member Thompson
seconded, to approve the October 22, 2002 minutes as amended. The motion
carried unanimously.
MOTION: Committee Member Crassweller motioned, Committee Member Henry seconded,
to approve the September 24, 2002 minutes as presented. The motion carried
unanimously.
Arden Hills Parks,Trails and Recreation Committee Meeting Minutes 2
November 26,2002
• 3. HIGHWAY 96 RECONSTRUCTION/RICE CREEK CORRIDOR MASTER
PLAN AMENDMENT DISCUSSIONS
Mr. Parrish presented the Rice Creek Corridor Master Plan Amendment. He requested
comments from the Committee.
Greg Mack, representative of Ramsey County, answered the Committee's questions regarding
access issues.
Committee Member Henry stated he agreed with putting the wildlife corridor where it was,but
he objected to a road going through it. He stated it was sensible to run the road north/south along
35W to County Road I.
Council Member Larson stated it was possible for the City to build a crossing that was sensitive
to wildlife, if they needed a north/south connection. He noted he did not want to foreclose on
that idea. He stated Council did not know if they needed it or not at this time.
Joan Galli, DNR representative, stated the DNR did not want a north/south connection through
the wildlife area. She noted the DNR did not have a good design or any assurances that it was
possible to have a connection that was sensitive to wildlife. She encouraged a connection where
it would not impact the wildlife.
Committee Member Crassweller stated he was against a tunnel or an elevated roadway and
precluding the possibility of a north/south access. He noted he was all for Ramsey County to
have access, but he was sympathetic to the City's argument regarding access across the area
without restriction.
Committee Member Henry pointed out there was plenty of other options to put in a road and
from the standpoint of the Parks, Trails Committee, it made no sense to support a road through
the wildlife area.
Committee Member Crassweller stated he agreed to give up control of the wildlife corridor to
Ramsey County provided the City had some assurance that the potentially landlocked piece of
property had at least the option of some kind of a connection through it at some future time.
Committee Member Thompson stated they needed to look at what the goals were and it was not
a matter of control,but how would the land be used and what were the priorities for that land.
MOTION: Committee Member Henry motioned, Committee Member Messerly, seconded to
"gleefully" recommend the Rice Creek Corridor Master Plan Amendment.
Committee Member Crassweller requested a friendly amendment on page 2, first
paragraph, last sentence add the following sentence: "However, the City
recognized that it is possible that road access to the Tracer site may require the
City to have access to the south across site C and D. Therefore, our approval of
this amendment is contingent upon the City maintaining with Ramsey County the
Arden Hills Parks,Trails and Recreation Committee Meeting Minutes 3
November 26,2002
possibility of an environmentally consistent access through site C and D at some
time in the future".
Committee Member Henry indicated he would not accept the friendly amendment
and pointed out the PTRC should not support a road through the wildlife corridor.
Amendment failed for lack of a second.
The original motion carried 6-1 (Committee Member Crassweller).
Mr. Parrish summarized the Highway 96 Reconstruction and asked for comments from the
Committee regarding median treatments, street scaping, proposed trail, and landscaping.
Committee Member Crassweller noted if TCAAP was going to be developed, it made sense to
have a trail on both sides of Highway 96.
Committee Member Henry stated he would prefer natural prairie grass in the medians.
Committee Member Crassweller stated this should not be a concern of the PTRC to decide what
type of plantings to have in the medians. He noted the only concern the PTRC should have is if
they needed the medians, and leave the decision as to what to put in the median up to people who
knew what would grow best in the median.
• MOTION: Committee Member Henry motioned, Committee Member Messerly seconded, to
recommend trails on both sides of Highway 96. The motion carried unanimously.
The Committee reached the consensus to not make any recommendation on the plantings in the
medians.
4. COUNCIL UPDATE
Council Liaison Larson provided the Committee with an overview of the following City Council
items:
❖ The Council had taken action on the Guidant proposed site plan and the amendment to
the plan. He noted Guidant was replatting the property to allow for long-term expansion
of their campus and in return they worked with the neighbors regarding the neighborhood
concerns.
❖ He stated Council approved a Special Use Permit for a Drive-in Bank off of County Road
E.
❖ He noted Council accepted a feasibility plan for a pavement improvement project in the
Ingerson neighborhood.
•
Arden Hills Parks,Trails and Recreation Committee Meeting Minutes 4
November 26,2002
5. PARKS AND RECREATION UPDATES
Ms. Olson discussed the following items with the Committee:
❖ The Santa Breakfast was on December 7.
❖ She noted they had taken bids on cleaning up the downstairs storage area.
❖ The Day in the Park Committee was meeting on December 10 and they were looking for
more members for the Committee. The Day in the Park will be on June 28, 2003.
❖ She noted she was researching recreation software because the current software they had
was outdated and difficult to work with.
❖ She noted they had recently attended the MRP conference.
❖ The warming houses and rink areas were being prepared for flooding.
6. PARK PARTNERS PROGRAM
Chair Straumann asked if they wanted to use the Guidant money as a kick off to the Parks
Partner Program.
Committee Members Henry and Crassweller stated they did not agree with that because Guidant
was being required to give the money and they were not giving it as a gift.
Committee Member Thompson stated they needed to be careful that they did not come across as
not wanting Guidant as a partner.
Ms. Olson noted Guidant was very supportive of the community, and she believed they would be
willing to participate as a parks partner.
Committee Member Henry requested this item be put back on the next agenda for further
discussion.
7. 2003 BUDGET OVERVIEW
Ms. Olson reviewed what was being proposed for the 2003 budget. She stated this would be
brought back for discussion at the next meeting.
8. PTRC BUDGET ALLOCATION REQUESU/MOTION FOR 2003 BUDGET
Committee Member Thompson noted her concern was not about the recommendation,but how it
was being recommended.
Committee Member Crassweller stated this had already been approved at the September
meeting.
Committee Member Thompson expressed concern that they were not saying exactly what they
wanted the money for. She noted the City Council would want a plan of why they needed the
money and what they were going to do with it.
Arden Hills Parks,Trails and Recreation Committee Meeting Minutes 5
November 26,2002
• Committee Member Crassweller stated they had a long-term ten-year plan that would cost a lot
of money, and if the Council wanted the plan to go forward, they would need the funds to
implement the plan. He noted the PTRC would follow the long-term plan and the Council would
have the ultimate approval authority.
Committee Member Thompson agreed with Committee Member Crassweller,but she believed
they needed to present a specific plan and itemization to the Council.
Committee Member Crassweller stated he wanted the City Council to make the decision
regarding this request.
The Committee reached the consensus to proceed as they had originally intended in September,
2002.
9. BRIDGE UNDERPASS FOR PERRY AND TONY SCHMIDT
Greg Mack, Ramsey County Representative, stated Ramsey County was still holding hearings
regarding the bridge,but it had recommended funding for the underpass. It was anticipated the
design work would begin in the spring.
Committee Member Crassweller requested this item be placed on the next agenda for further
discussion.
10. OTHER ITMES FOR DISCUSSION
Ms. Olson presented a memorandum regarding paying Derrick Hames for his work on the City
park signs. The Committee expressed gratitude that this was done.
MOTION: Committee Member Henry motioned, seconded by Committee Member
Crassweller to recommend the profile of Derrick Hames in the next City
newsletter. The motion carried unanimously.
MOTION: Committee Member Henry motioned, seconded by Committee Member
Crassweller to present a$100.00 Gift Certificate to Derrick Hames from the Park
Fund for Christmas. The motion carried unanimously.
Chair Straumann requested staff to confirm with Committee Member Speegen that he was
returning to the Committee.
Chair Straumann noted the City needed to know if the current Committee Members were willing
to serve on the Committee for another year. He recommended they appoint a Vice Chair for next
year also. He requested staff check with the City Council regarding the appointment of a Vice
Chair.
Arden Hills Parks,Trails and Recreation Committee Meeting Minutes 6
November 26,2002
11. ADJOURMENT
MOTION: Motion by consensus to adjourn the meeting at 9:20 p.m. The motion carried
unanimously.
Respectfully submitted,
Kathy Altman
Timesaver Off Site Secretarial, Inc.
•
,,-A EN HILLS
PTRC 2003 Schedule
Meeting dates, times and locations
are subject to change.
January 28 7:00 P.M. Community Room, Arden Hills City Hall
February 25 7:00 P.M. Community Room, Arden Hills City Hall
March 25 7:00 P.M. Community Room, Arden Hills City Hall
April 22 7:00 P.M. Community Room, Arden Hills City Hall
May 20* 7:00 P.M. Community Room, Arden Hills City Hall
June 24 7:00 P.M. Community Room, Arden Hills City Hall
July 22** 6:30 P.M. Community Room, Arden Hills City Hall
August NO MEETING
September 23 7:00 P.M. Community Room, Arden Hills City Hall
October 28 7:00 P.M. Community Room, Arden Hills City Hall
November 18* 7:00 P.M. Community Room, Arden Hills City Hall
December 16* 7:00 P.M. Community Room, Arden Hills City Hall
*New Date **Potluck Dinner
•
,,-AAQEN HILLS
MEMORANDUM
DATE: October 15, 2002 Agenda Item 3.A
TO: Mayor Dennis Probst
Council Member Beverly Aplikowski
Council Member David Grant
Council Member Gregg Larson
Council Member Lois Rem
Joe Lynch, City Administrator
FROM: Aaron Parrish—Community Services Director 1
SUBJECT: Guidant Update
• ENCLOSURES: 1. October 14, 2002 Letter from Guidant
2. September 26, 2002 Memo from HCM Architects: Commings Park
Warming Shelter Pricing and Project Schedule
Overview
As Council may be aware, Guidant has submitted an application for a preliminary plat and
master plan PUD. The Planning Commission held a public hearing and took action on both
items at their October 2, 2002 meeting. At that time, the Planning Commission took the
following actions:
Commissioner Ricke moved, seconded by Commissioner Zimmerman, to approve
Planning Case 902-25A, preliminary plat, with the following recommendations and
conditions:
1. A trail easement being provided on the west portion of the property in conjunction
with the final platting of the property.
2. The installation of a traffic signal at the intersection of"Cummings Park Drive"
and Lexington Avenue at Guidant's expense.
3. Reconstructing "Cummings Park Drive" at Guidant's expense in accordance
with plans and specifications approved by the City Engineer.
• 4. Execution of a development agreement for developer installed public
improvements.
5. Provision of an access agreement to Xcel Energy.
• Page 2 of 4
/ October 16, 2002
Guidant Update
6. Compliance with applicable provisions of the City Code and related ordinances.
7. Satisfaction of a park dedication requirement as approved by the City Council.
The motion carried unanimously(6-0).
Commissioner Ricke moved, seconded by Commissioner Zimmerman, to approve
Planning Case #02-25B, Planned Unit Development Master Plan, with the following
recommendations and conditions: .
1. Approval of a PUD Permit and Development Agreement.
2. The phasing schedule follow the revised schedule proposed by staff.
3. An updated traffic study to be completed at the conclusion of Phase I and at the
conclusion of Phase II Development.
4. Approval of the Final Alternative Urban Areawide Review Mitigation Plan.
S. Submittal of a revised Drainage and Utility Plan as approved by the City
Engineer.
The motion carried unanimously(6-0).
The two aforementioned cases will be presented for the City Council's consideration at the
October 28, 2002 meeting.
Park Dedication Issue
The Guidant property is currently unplatted. As such, a park dedication fee is required. The
following language from the City Code is illustrative:
". . . the developer of a parcel of land shall dedicate to the public for use as parks, playgrounds, trails,
wetlands or open space, a reasonable percentage of the tract to be developed. In determining the
percentage of dedication, the City Council shall take into consideration the amount of open space,park,
recreational or commons areas and facilities which the developer has designed into the proposed
development for use by occupants of the development. The City Council shall be guided by the following
criteria in establishing a particular percentage dedication requirement:. . .
. _.Nonresidential projects or combination residential and commercial projects. The percentage of
dedication for nonresidential projects or combination residential/commercial projects shall not exceed ten
(10%)percent_ . . .
Cash in lieu of dedication. In lieu of the dedication of land for recreational and conservation purposes, the
City Council may require the developer to pay to the City, as an equivalent contribution,an amount in cash
equal to the percentage of the land required to be dedicated, multiplied by the fair market value of the
property at the time of final approval of the development application."
Page 4 of 4
October 16, 2002
Guidant Update
comfortable with the proposal, staff will incorporate more specific park dedication language into
the recommendation for approval and the Development Agreement. If the Council is not
comfortable with the proposal, staff would proceed to work with Guidant to address any issues
the Council might have.
Requested Action
1. Provided for informational purposes.
2. Provide direction on the park dedication issue.
f
•
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Page 2
Mayor Dennis Probst
Because of the magnitude of the shelter contribution,there are several conditions to our
proposal. First, the amount of the contribution is capped at$350,000. Second, we would
like input into the final design of the shelter. Third, Guidant would like to hire the
contractors and manage the construction. Finally, we would like to place our name
tastefully on the structure (e.g.Guidant Pavilion).
Dennis,we appreciate all that you,the Council, the Planning Commission and City Staff
have done to help us with this Master Plan. We are excited about our growth and are
pleased that the City shares this excitement. We hope you and the city will accept our
offers above.
With best regards,
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,--A EN HILLS
MEMORANDUM
DATE: December 4, 2002 Agenda Items 6.0
TO: Joe Lynch, City Administrator
FROM: Terrance Post, City Accountant
SUBJECT: Resolution#02-63, Adoption of 2003 Budget
Backl4round
Attached you will find a summary of the final proposed 2003 All Funds Budget.
Materials included with this memo are as follows:
• General Fund Revenues, Expenditures, and Operating Transfers Summary
• Comparison of All Funds Expenditures/Transfers Out
• - All Funds Revenues/Transfers In
Estimated Ending Cash Balances Schedules
2003 Capital Budget Schedule
No material items of note have surfaced since the December 2, 2002, Truth-in-Taxation Hearing
to cause changes to the previously presented budget materials. The 2003 budget reflects changes
last discussed at the November 18, 2002, City Council Work Session budget discussion.
Recommendation
Staff recommends that the City Council consider adopting Resolution #02-63, approving the
2003 budget at the regular City Council Meeting of December 9, 2002.
Revenue 1 Expenditures 1
General 1 Transfers In Transfers Out
(Water, Sewer, Recycling,
Enterprise Funds $2,541,998 Surface Water Management— $3,165,630
excluding Capital Outlay)
TOTAL FUNDS $9,339,816 TOTAL FUNDS $10,819,052
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 9th DAY OF DECEMBER,2002.
DENNIS PROBST, MAYOR
ATTEST:
JOSEPH P. LYNCH, CITY ADMINISTRATOR
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CITY OF ARDEN HILLS i
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 02-63
RESOLUTION ADOPTING THE 2003 BUDGET
WHEREAS, the City Administrator has prepared an annual budget and the City Council has met
several times for the purpose of discussing the 2003 budget; and
WHEREAS,Chapter 275, Section 065 of Minnesota Statutes requires that the City hold a public
hearing to adopt a budget; and
WHEREAS, The City Council held a Truth-in-Taxation public hearing on December 2, 2002, to
discuss the 2003 budget and has concluded the budget as prepared is appropriate.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota, that the attached 2003 budget be adopted and approved:
Revenue and Expenditures and
General Fund Transfers In Transfers Out
-�
_..._axes __..............--------..._........_................_._.__..........
$2,106,810 General Gov't $698,890
Licenses &Permits
_ y $1,100 O51
$340 350 Public Safety
Intergovernmental $135,105 Street Maintenance $989,600
Charges for.. Service $58,320 Parks Maintenance $298 060
_._ ...-------. .... _
__ ___ _ _..............
Fines&Forfeits $28,600 Other Financing Uses $218,945
Miscellaneous — i $76,875 j
Other Financing Uses $559,905
I
Total General Fund $3,305,965 Total General Fund $3,305,546
Special Revenue Funds (Comm. Svc. Program, Park,
(including the EDA) $1,281,660 Cable, TCAAP Insurance $1,295,353
Deductible,EDA
Debt Service Funds $285,093 (Advance Refunding, G.O. $285,093
Tax Increment Bonds)_ _
(Non-Assess. Road Imprv.,
1 Capital Project Funds $1,925,100 Mun. Bld s., PIR, Ca & Fire $2 767 430
g P
Equip Sinking) _
Subtotal Governmental $6,797,818 Subtotal Governmental
Funds
Funds $7,653,422
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Arden Hills Park Facilities Master-plan .
/18 02 �Cummings Park i
/ Building Floor Plan c3 F,noE N, C"RIST ,No N t McjLw^,1
09/27/02 01:26 FAX j02
•
NAOEN, CHRISTEN BEN 6 Mal�w. /N
A ROH IT CC TO
MEMORANDUM
To:
Tom Moore—Arden hills FROM: Tim MdLwain
DATC 9/26/02
COMM. NO: 0266
sua.,ccT: Cummings Park Warming Shelter COPIEe To: file
Pricing&Project Schedule
Project Cost Estimate
The fdkmwing estimate of construction costs for the Warming/Picnic Shelter is based an the
ConcePt/Schematic Design Package dated 9/18/02 prepared by Hagen, Christensen & MciLwaln
Architects.
The costs are based on historical cost/SF data for similar Projects in the Twin Cities metro area and
are for the shelter construction only. Site utility costs were not identified because,the extent of that
work has not been determined.Also,costs do not include an wxmise for winter construction.
Construction costs are In 2003 dollars and a factor of 5%should be added for construction In 2004.
Enclosed space 1,600 SF x 4150.00/SF= $240,000.00
(Storage,Toilet Rooms&Warming Space)
Picnic Shelter(covered)space 1,050 SF x$8S.00/SF= $89,250.00
Patio Area/Garden Wall 1,100 SF x$12/SF= $13,200.00
Construction Cost Estimate Total $342,450.00
Project Scfiedule
Start Date Schedule Item Duration
Design 4 weeks
Construction Documents g weeks
Bidding/Building Permit/Plan Check 3ks
Contract Award 4 yaks
Start Construction 3112 months
PH 61 2-904-1332 Fwx 61 2-904-7366
2 1 2 THIRD A V C N u C NORTH S U I T E 350 N I W N C A P p L I S. 04. S S 4 O 1
GUIOANT
R.Frederick McCoy,Jr. •
President,CAM
October 14, 2002
Mayor Dennis Probst
City of Arden Hills
Arden Hills, MN 55112
Re: Park Dedication Fee
Dear Dennis:
Guidant Corporation appreciates the willingness of the City of Arden Hills to consider
alternative means of accommodating the Park Dedication Fee(PDF)requirement of our
pending Planned Unit Development(PUD) and re-platting of land. Through discussions
with City Staff, we have developed three actions/projects Guidant is prepared to
undertake_ We propose that these actions/projects would satisfy the PDF requirement of
the PUD/re-plat.
First, as you are aware the current Trent City park trail crosses onto Guidant property. This
was inadvertently done during the original construction of the trail and was discovered
during a survey we recently completed. As a part of this agreement Guidant would agree
to an easement allowing City access and use of this trail and not require you to remove it
from our property.
Second, as part of our long-term development of our campus,it is our intention to create
a trail system around the perimeter of the property. We currently have some trails in
place. Our future plans add to the existing system and connect to the City's system. As
part of this agreement in lieu of a PDF payment,Guidant would allow the City and
neighborhood unencumbered use of these trails, provided of course that nothing untoward
takes place. We do request the clear opportunity to reclaim or encumber use of these
trails if, at Guidant's sole discretion, it becomes necessary to establish a perimeter fence
security approach to safe-guarding the company and its employees.
Finally and most significantly, we have discussed with City Staff the idea of contributing
towards improvements in Cummings Park. Internally your staff has determined that the
top priority for Cummings Park would be the construction of a picnic/warming shelter.
They have provided us with conceptual plans and preliminary cost estimates for such a
structure. We would like to include the construction of this shelter as our final
contribution to the City, thus fulfilling the PDF requirements for the PUD/re-plat. •
Guidant Corporation
Cardiac Rhythm Management Group
4100 Hamline Avenue North,MIS A300,St.Paul,MN 55112-5798
1
Page 3 of 4 •
October 16, 2002
Guidant Update
In staff discussions with Guidant, it was determined that Guidant would make a proposal on how
they intend to satisfy the park dedication requirement. In advance of Guidant's proposal, staff
suggested the following options:
• Cash dedication. The park dedication requirement can be satisfied by paying an amount in
cash equal to the percentage of the land required to be dedicated, multiplied by the fair
market value of the property. The County's assessed market value on the land for Guidant's
property is approximately$7,703,800. At 10% this translates into $770,380, and at 5%this
translates into $385,190. Of course,our ordinance requires that sales data or an appraisal be
utilized.
• Dedication of an easement for the existing City trail that encroaches on Guidant
property. This is currently a condition of approval for the preliminary plat.
• Cummings Park Improvements. To make the fee more acceptable to Guidant, it was
suggested that improvements proximate to the campus be considered. Based on the recent
completed park building design process,a new park building has been identified by the
PTRC as a top priority for Cummings Park. However, this has not been discussed by the
City Council. A combination warming house/activity center/open pavilion is estimated to
cost approximately$350,000. A rendering and construction estimate is attached for your
review and consideration.
• Trail on County Road F and Hamline. A trail along County Road F connecting to the trail
along Hamline Avenue is identified in both the Comprehensive Plan and the Parks,Trails,
and Open Space Plan. This would complete a loop trail in the area around Cummings Park,
Lexington Avenue, and Hamline Avenue. Completing the loop is estimated to cost
approximately$70,000. However, there are wetland and right-of-way issues that need to be
addressed as well.
• Campus Trail System. Guidant could make the trail system proposed for their campus
available to the public. Given the evolving nature of the campus, it is uncertain when all of
the trail improvements would be made.
In response to staff input, Guidant is proposing to address the park dedication requirement in the
following manner:
1. Provide an easement for the existing City trail that crosses onto the Guidant Campus.
2. Provide public access to the trail system being developed within the Guidant Campus.
3. Contribute $350,000 toward the construction of a combination warming house / activity
center/picnic pavilion.
See the attached letter dated October 14, 2002 from Guidant CEO Fred McCoy to Mayor Dennis .
Probst for additional information on Guidant's park dedication proposal. If the Council is