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Home My WebLink About09-24-1985 (2) PTRC Agenda - Minutes AGENDA Regular Parks and Recreation Committee Meeting Village of Arden Hills Tuesday, September 24, 1985, 7:30 p.m. Village Hall 1. Call to Order and Roll Call 2. Approval of Minutes, July 23, 1985 3. Council Report - 1986 Budget 4. Review Status of Undeveloped Land 5. Review Park and Program Survey Returns 6. Review Fall Program Proposal 7. Summer Program Report 8. Review 1986 Park Improvement Proposal . 9. Updates - 1985 Capital Improvements - Crepeau Park 10. Miscellaneous/New Business 11. Adjournment PLEASE CALL THE VILLAGE HALL, 633-5676, IF YOU CANNOT ATTEND THIS MEETING OF THE PARKS AND RECREATION COMMITTEE. • Minutes of Regular Parks and Recreation Committee Meeting • Village of Arden Hills July 23, 1985 Village Hall Call to Order The meeting was called to order at 7:45 p.m. by Chairman Sand. Roll Call Present: D. Sand, M. Gillies, D. Messerly, T. Mulcahy, J. Otto, M. Peterson Absent: A. Anderson, G. Dreyling, K. Enrooth, D. Klick, J. Mishek Also Present: Council Liaison N. Hansen Parks Director J. T. Buckley Finance Committee Representatives R. Sonnek, T. Rautio Approval of Minutes Motion was made by Otto, seconded by Peterson, that the minutes of June 25 be approved as mailed. Motion carried unanimously. Council Report Councilperson Hansen reported on Council actions since the last meeting of this committee, including: - It appears that a boat ramp will be constructed .at Lake Josephine, next to the public beach; will accommodate about six boats. - Bids will be let shortly for surcharging of Hamline Avenue, to prepare the • road bed for reconstruction in 1986. - Agreement has been reached with John McClung for park dedication in his development, of $3,104 (10% of raw land value, figured at 250 per square foot). Park dedication funds were received from Roseville Bank; $900 credit had been given them when they originally constructed the Bank, for the holding pond; in the rebuilding of the Bank, the pond was filled, so $900 was paid at this time. - Agreement has been reached with Northpark Corporate Center for dedication of ponding area and fountain (3% credit) and $35,000 in cash, no interest, to be paid in ten equal installments within ten years. The Committee expressed strong objections to the amount of the Northpark Corporate Center park dedication. Motion was made by Mulcahy, seconded by Peterson, that the Committee reaffirm its support for the 10% Park Dedication Ordinance. Motion carried unanimously. 1986 BUDGET Park Maintenance Acct. 109, Park Salaries This account shows an increase from $50,375 to $53,801. Buckley proposes adding one part-time employee for the 1986 summer season. None of the three who have been employed for the past several summers (and were increas- ingly efficient) will be able to return in 1986, plus more park area to be maintained, are the reasons for this proposed addition (from 3 to 4 summer . employees). Salaries of the summer part-time employees are allocated ten weeks to park maintenance, and six weeks to Park Fund. M Minutes of Park and Recreation Committee Meeting, July 23 . Page two Acct 221, Equipment Maintenance and Repairs , Account is increased to $5,750 (from $5,200) to more accurately reflect what costs have actually been for maintenance and repairs in previous years. Acct 228, Maintenance, Parks and Playgrounds Proposed increase in this account from $3,200 to $3,500 is necessitated by increase in park area to be maintained. Capital Outlay Five year plan had suggested replacement of the one-ton pickup in 1986. Buckley is suggesting instead the replacement of the Toro mower (has required lots of maintenance this year) with a 52" mower, walk-behind type. Total capital outlay recommended for 1986: $1,100 Heaters, Perry Park 1,650 Seeder, Spreader 2,341 Toro Cozy Cab (to be added to existing machine) 2,304 Toro broom, 60" 2,680 Toro snow blower 500 Hand mower 330 Heater for Jake mower 4,400 52" mower walk-behind $15,305 • Committee queried if Arden Hills Park Maintenance employees are paid comparable salary to Public Works employees; noted that New Brighton, Shoreview and Plymouth pay both departments equally. In discussion of skills required, Committee felt skills required and work pressures equal in each department. Skating Rinks Acct. 109, Salaries Buckley is recommending increase from $10,280 to $13,055, to cover addition of a part-time employee for flooding and plowing of rinks. He is anticipa- ting an additional rink at Mounds View High School and at Cummings, also distributed figures indicating current ten rinks are too many for two men to handle. (Following information taken from survey conducted by Mounds View Park and Recreation). Shoreview 6 full time staff, 11 rinks, ratio: 54.5/sheet of ice. Fridley 12 full time staff, 25 rinks, ratio: 48/sheet of ice. New Brighton 7 full time staff, 15 rinks, ratio: 46.6/sheet of ice. Roseville 5 full time staff, 16 rinks, ratio: 31.25/sheet of ice. Spring Lake Park 2 full time staff, 7 rinks, ratio: 28.5/sheet of ice. Mounds View 2 full time staff, 8 rinks, ratio: 25/sheet of ice. Arden Hills 2 full time staff, 10 rinks, ratio: 20/sheet of ice. Acct. 228, Maintenance This is increased from $1,000 to $2,000 to more accurately reflect actual expenses in this category in 1983, 1984 and 1985 (Estimate). Minutes of Regular Park and Recreation Committee Meeting, July 23 • Page three Committee noted that skating is a high cost item -- asked if there were ways to recoup some of the costs. Buckley stated Bethel does pay for use for broomball ($700 last year). Traditionally, hockey teams have never been charged for use of rinks. Buckley stated that he and parks directors from neighboring communities whose rinks are used by Lake Region Hockey Association are meeting to dis- cuss establishing uniform fees for use of rinks. It was noted that almost all other organized groups using park facilities pay user fees to some extent. Committee suggested exploring possibility of incorporating reasonable fees for all organized groups using park facilities in the 1987 budget. It was moved by Mulcahy that Committee recommend that Finance Committee look into reasonable fees, related to maintenance, for use of Arden Hills park facilities by organized groups. Sonnek suggested Parks Committee establish these reasonable fees and recom- mend to Finance Committee for their consideration. Original motion was withdrawn. Motion was made by Mulcahy, seconded by Otto, that Buckley be asked to suggest reasonable fees for those sports not currently paying any fees, for use of Arden Hills park facilities. Motion . carried unanimously. Summer Playground Program Acct. 308 Instructor's Fees Higher enrollment in summer playground programs this year necessitated employing two additional playground helpers to meet safety codes. Antici- pating continued higher enrollments in 1986, this account is recommended for increase from $4,650 to $4,940 to cover additional salaries. (Fees charged for this program partially cover costs. ) Self-Sustaining Recreation No changes are planned in this program; no additional or new programs are being planned. Park Fund "Guidelines for Park Development" (February, 1985) were used in making recom- mendations for the 1986 budget. They are as follows, with two additions: Park Item Cost Hazelnut Picnic tables $300 Sampson Play Equipment $6,500 Arden Oaks Ball Backstop 750 Crepeau Picnic Tables 600 Swinging Benches 1,000 Landscaping 500 • Flowers 500 Cummings Hockey Rink/Lights 25,000 Shelter 50,000 Picnic Shelter* 3,000 *Not included in approved Guidelines. Rationale for building in 1986 is that the park is very highly used; area has many children; Minutes of Park and Recreation Committee Meeting, July 23 • Page four although trees have been planted for future shade, the area will be severely lacking in shade for some years to come. Buckley also stated that, at present, no hockey or skating areas are available to Arden Hills youngsters living north of 694 free- way. Approximately 1/3 of Arden Hills youngsters now reside in the northern area. Questioned about constructing rink, lights and shelter at separate times, to reduce "lump sum costs", Buckley felt it was not a good use of funds to construct a rink without lights and a shelter -- usage would be too limited. Park Item Cost No. Snelling Site Preparation'* $30,000 *Not included in approved Guidelines. However, since land has been acquired and the Church has begun construction, Committee concurred with Buckley`s recommendation that site preparation be moved from "Medium Priority - 4 to 6 years" category to 1986, felt it should be a high priority item. $2,000 is being added to Park Planning category for development of total site plan for this park by Planner Miller. Trails Surfacing $2,000 Planner Landscape planning 500 Site Plan for No. Snelling Park 2,000 Subtotal, Capital Outlay, Park Fund $122,650 Arsenal** Grading $25,000 Parking 7,000 Ball Fields 15,000 Back Stops 51,000 Grand Total, Capital Outlay, Park Fund $220,650 **If land becomes available; very unlikely in 1986. Mulcahy stated that these proposed expenditures would severely deplete the Park Fund. Committee discussed at length what future expectations could be of park dedication monies, and how future park improvements could be funded when these monies are no longer coming in. The idea of establishing an "Endowment Fund" with dedication funds received, and using only income from this for improvements each year was discussed; seeking donations from various businesses was discussed; exploring funding from Village tax levy or bond issue was briefly mentioned. A listing of undeveloped lands in the Village will be furnished to the Committee at its next meeting to better calculate future possible income. Buckley was asked to look into possibility of setting up endowment fund and into alternate methods of financing. • Committee discussed which projects, listed for 1986, could be most easily delayed should it seem wiser to expend fewer dollars in 1986. Committee Minutes of Park and Recreation Committee Meeting, July 23 Page five felt site preparation at North Snelling should not be delayed, should defi- nitely be done in 1986. Construction of hockey rink/lights and permanent shelter at Cummings could be delayed until 1987, thus allowing time for discussions with residents of the area as to whether there are any objections to construction of rink and lights in the area. Committee felt it preferable to do in 1986, however. While Committee felt it important to "move immediately" on construction of fields if the Arsenal land becomes available, they felt this an extremely unlikely possibility for 1986. Latest correspondence indicates release of land by Arsenal cannot be considered until the water clean-up project is com- pleted. Motion was made by Otto, seconded by Gillies, that the proposed Park Main- tenance, Skating Rink, Self-Sustaining Recreation, and Summer Playground Program budgets be recommended for adoption. Motion carried unanimously. The 1986 Park Fund budget will be discussed again at next meeting. Management Goals for 1986 Committee reviewed Buckley's management goals for 1986, and concurred with the general content and direction. Updates - Boardwalk has been constructed in Crepeau Nature Preserve. Germination and growth of plantings has been much better than expected. - Judging of Flower Gardens. Subcommittee will meet next week and send results to Shirley for publication. Adjournment Motion was made by Messerly, seconded by Peterson, that the meeting be adjourned at 10:30 p.m. Motion carried unanimously. Submitted by Shirley Marshall. THE NEXT REGULAR MEETING OF THE PARKS AND RECREATION COMMITTEE WILL BE HELD AUGUST 27, 1985, 7;30 P.M. VILLAGE HALL NOTICE OF CANCELLATION OF MEETING The meeting of the Parks and Recreation Committee scheduled for August 27 , 1985 , has been cancelled. The next regular meeting of the Parks and Recreation Committee will be held September 24 , 1985 , at the Village Hall . Please make a note of this on your calendars . The next issue of the Town Crier will contain the fall pro- gram brochure . No changes were made from last year 's fall program. It will also contain the Comanniunity Interest Survey. Please encourage your neighbors and friends to return their completed survey. We will probably be calling you to set up times to compile the information received from the surveys as they are returned. 110 • ARDEN HILLS PARK AND RECREATION . SUMMER PLAYGROUND EVALUATION 1985 Cheryl Fregeau Program Supervisor The summer playground program operated from June 17 - July 26, a total of six weeks. June 13 and 14 were given to staff orientation. On Friday the 14th we attended a workshop entitled "Life. Be in It." It was put on by the Minnesota Recreation and Parks Association. The workshop was extremely beneficial and I would recommend attending it each summer. The leaders were given a wealth of new ideas and resources. This summer our staff consisted of seven people. I was the program coordinator, supervising four leaders: John Tucker, Cheryl Moore, Geri Mittleider and Rick Haase. Because of the high enrollment in the morning • program two high school gals, Amy K.ostishack and Beth Gillies, were hired to help out as aides. The leaders appreciated their help and the parents felt good about the child/leader ratio. PROGRAM The summer programs were held at Cummings Park, Floral Park, Valentine Hills School and Hazelnut Park. The Tiny Tots program ran from 9:30-11 :30 in the morning for ages 4-6 years old. Morning activities included a craft, games, stories, and free play time on the equipment. Afternoon sessions were held at the same parks from 1 :00-4:00 and catered to ages 7-12. In addition to games and crafts, special events were planned to liven up each week. This was the summer schedule: Mon. Tues. Wed. Thurs. Cheryl /John a.m. Cummings Hazelnut Cummings Hazelnut Amy p.m. Floral Valentine Floral Valentine • Geri/Rick a.m. Valentine Floral Valentine Floral Beth p.rp. Hazelnut Cummings Hazelnut Cummings 1985 Park Registration a.m, p.m. • Floral 34 30 Hazelnut 27 14 Valentine 38 21 Cummings 37 35 a.m. total - 136 p.m. total - 100 ADVENTURE TRIPS These weekly field trips were the highlight of each week. Some trips were more popular than others. The Friday following the Fourth of July we did not plan a trip because of poor attendance the previous summer. Below is a list of the field trips and a financial report for each one. The area we lost money was the bus fees. Even though we charged each participant $1 .00-1 .50 it usually didn't cover the entire cost. Take-in Adm. Bus $ Profit/Loss Attend. • Como Zoo Park 35.00 - - - 45.00 10.00 - 35 Spring Lake Amusement Park 315.00 272.00 45.00 8.00 - 63 New Zoo 132.00 77.00 90.00 35.00 - 44 Valleyfair 264.00 253.80 94.00 83.80 - 24 Bell Museum 39.00 - - - 38.25 .75 + 39 Rollerskating 69.00 34.50 38.25 3.75 - 23 Apple River 186.00 123.75 80.00 17.75 - 31 TOTAL: 1 ,040.00 761 .05 430.50 157.55 - 259 SPECIAL EVENTS Each week the leaders planned a special event. This added alot to the daily program. It gave the children something extra to look forward to. The most successful ones were the Water Slide, Olympic Day and Treat Day. The following is a list of the ones we planned this summer. ** Scavenger Hunt * A.M. event * P.M. event ** Both ** Hobo Day * Stuffed Animal Day *** Treat Day • *** Earth Ball ** Water Slide *** Hat Day ** Olympic Day STAFF MEETINGS Every Tuesday at noon the staff met at the Village Hall to plan and prepare for the next week's activities. The time was used to share how things • were going and to encourage one another by giving each other ideas that worked well . Each team of leaders made a flyer to advertise their program. STAFF PERFORMANCE This summer's program has been very successful . This is due to the fine job of the leaders, Right from the start there was staff unity and they had fun together. I feel they were good role models and really appreciated the children. The leaders behavior on field trips was exceptional! They were efficient, responsible and a big help to me. COMMUNITY The community of Arden Hills is fortunate to have the funding to operate a playground program such as this. The cost of $5.00 seems very appropriate for the service we are providing. The leaders and I received many encouraging comments • from parents. I sensed a concern in a few mothers at Cummings Park that they felt their children weren't accounted for enough and so I made an attendance sheet that enabled the parent to sign-in and sign-out their child. CRAFTS Crafts were the highlight of each day's activities. The children anticipated them daily. The leaders and I appreciated so much the budget that allows us to purchase worthwhile supplies and projects. It definitely is a contributor to the quality of our program. The following is a list of supply expenses. Hauser's Super Valu 45.08 Target 4. 10 Snyder Drug 2.75 St. Paul Book 17.95 OK Hardware 6.94 Frank's Craft 15.46 S&S Craft 72.45 Triarco 193.14 TOTAL: 357.87 • PERSONAL EVALUATION • It was my pleasure to return this summer as program coordinator. Because of my experience last summer I felt much more in control right from the start. This summer seemed more of a challenge to me personally because John Buckley put the entire program in my hands and I knew exactly what I wanted to accomplish in comparison to last summer. I feel I was very conscientious in my work and this helped the whole program's organization. I worked well with the staff and they respected my leadership. Adventure trips came off smoothly due to good preparation and the fine cooperation of the leaders. I must conclude by saying how much I appreciate John Buckley. He is such a kind man with a wonderful sense of humor, truly an asset to AH Parks. 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