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Home My WebLink About06-25-1985 PTRC Agenda - Minutes • AGENDA Regular Parks and Recreation Committee Meeting Village of Arden Hills Tuesday, June 25, 1985, 7:30 p.m. Village Hall 1. Call to Order 2. Approval of Minutes, April, 1985 3. Business from the Floor (Clayton Zimmerman, requesting subsidy for residents paying *0 ' non-resident fees to other villages). 4. Council Report 5. Updates • Crepeau Nature Preserve Planting Park Dedication for Joe Bussard Property - Summer Program Review Capital Improvement Program update 6. Miscellaneous/New Business 7. Adjo arnrnent PLEASE CALL THE VILLAGE HALL, 633-5676, IF YOU CANNOT ATTEND THIS MEETING OF THE PARKS AND RECREATION COMMITTEE. • Minutes of Regular Parks and Recreation Committee Meeting . Village of Arden Hills April 23, 1985 Village Hall Call to Order The meeting was called to order at 7:35 p.m. by Chairman Sand. Roll Call Present: D. Sand, A. Anderson, G. Dreyling, D. Klick, J. Mishek, T. Mulcahy, J. Otto, D. Messerly Absent: K. Enrooth, M. Gillies, M. Peterson Also Present: Councilperson N. Hansen Parks Director J. T. Buckley Council Report - North Heights Lutheran Church Park Dedication. Hansen reported that Council concurs with Committee recommendation for dedication of 4.57 acres of land; final approval is pending Planning Commission consideration of PUD plans (to be presented at May Planning Commission meeting). Committee noted that when park dedication is approved, signs should immediately be erected to indicate park area. - Parkway System Feasibility Study has been accepted and approved by Council. Crepeau Nature Preserve Wildflowers planted last year are growing, some blooming. Protective fencing • and roping has disappeared; Messerly is replacing. Committee recommends more signage (in all parks) indicating prairie area, locations of wild flower plant- ings,•new tree plantings, etc. Arsenal Ball Fields Buckley showed Committee letter received from Commander Schulte of the Arsenal indicating that ". . .excessing action is pending a final determination that the site is free of contaminants. . .letters indicating interest in the site have been forwarded to higher headquarters. . ." Klick noted two factors he feels may make the Arden Hills' proposal attractive. . .usage that does not require construction of buildings or water usage (such as proposed ball fields) is preferable to them because of contamination problems; and favorable publicity that would be generated for Arsenal if land is given for this type of usage. He again strongly urged Committee members to write letters to Commander Schulte indicating Arden Hills' urgent need for this space for ball fields. Community Survey Councilperson Hansen reported that Council had approved community survey form as submitted; asked if Committee had considered having a return date on the form. After discussion, Committee determined that the survey would be mailed with the September issue of the Town Crier, and a return date of October 15 added; they would then like a reminder in the October Town Crier to residents to return the survey. • Arbor Day, Park Clean Up Plans Buckley reported that Planner Miller has prepared planting plans. Maples, Minutes of Park and Recreation Committee Meeting, April 23 Page 2 • Lindens, Flowering Crab, and Scotch Pine are the types of trees being planted. Excessive rain this week is making it difficult for Parks crews to get the areas prepared, and may delay delivery of Colorado Spruce. There will be Park staff persons at each park where trees are being planted. Buckley will prepare name tags for Park Committee members, and will remind those members not present at this meeting of their assignments. Summer Program Good response has been received for golf lessons; response for tennis lessons has been very light. Adult softball is stronger than ever; there are six Arden Hills leagues plus CDC league (74 teams); fields are filled to capacity continuously. Summer staffing plans are complete; memo is being sent to Council this week for approval of staffing. Last summer's three Park Maintenance employees are returning. Committee strongly concurred with Buckley's recommendation that they be given salary increases based on their experience and past excel- lent performance. The supervisor and two employees for playground programs are returning, and two new individuals recommended. Because need has been clearly shown for sanitation facilities, Buckley plans to have satellites available this year at Hazelnut, Cummings and Floral parks. • Buckley noted that tennis courts at Bethel will be available for public use after 4:30 p.m. each day; exercise trail will be available to public at all times•. (This availability will be listed in Summer Program. ) Miscellaneous Business - Park Tour. Because of Memorial Day holiday, the Council will be meeting on May 28, regular May meeting date of Parks Committee. Committee recom- mended meeting be rescheduled for May 23; that it begin at 6:00 p.m. with tour of the Village parks. Members are asked to meet at the Village Hall at 6:00 p.m. to car-pool on the Parks tour. - Trail Maintenance. Dreyling noted that road down to path in Cummings Park (from Lexington) is quite steep and difficult to negotiate, asked if there were plans to improve this. Buckley asked Committee input re establishing a policy for maintenace of bike-path systems adjoining streets; should property owners be encouraged to mow the portion between street and pathway, or should it become a part of Park Maintenance regular schedule? Otto noted that some of the blacktop on the Lexington Avenue path is settling and cracking (from Control Data area north to STH 96). Buckley noted that, on County Road E pathway, property owners have been regularly mowing boulevard portion, except for portion between gas station and MSI Claims building (noted that Ospina-Anderson Clinic is planned for this location this summer). • Lexington Avenue pathway should still be under warranty; Committee suggested Ramsey County be notified of defects so they can alert the contractor. Minutes of Park and Recreation Committee Meeting, April 23 • Page 3 Committee felt regular maintenance and mowing of all trails and bike-path systems a high priority. (Sec'y's Note: past Public Works policy has been twice-yearly mowing of all Village boulevards. Joint Powers Agreement with Shoreview, dated December 19, 1983, "Relating to Maintenance of Bike Path System on Lexington Avenue", states "(3) Maintenance shall be (by the Village of Arden Hills) on a monthly basis or more frequently when necessary and shall require: (a) the removal of all sand, glass, or other debris in order to insure safe usage of the system; (b) placement and maintenance of appropriate pavement markings or other signs which designate the area of the bike path or which are otherwise required to insure safe usage of the system; (4) maintenance shall commence on the 1st day of May each year and shall continue until the 1st day of November each year.") Capital Outlay, 1985 Buckley noted that Park Maintenance crews will have an exceptionally busy year, with plans to erect two complete play structures, at Arden Oaks and Ingerson parks. In addition, they will be installing tennis practice boards (budgeted in earlier years) at Floral, Cummings, Hazelnut and Valentine parks, along with landscaping and trail improvements planned. He feels, with experienced summer personnel returning, that it will be possible to accomplish all these goals, if it is not an unusually rainy year. • Adjournment Motion was made by Klick, seconded by Otto, that the meeting adjourn at 8:45 p.m. Motion carried unanimously. Submitted by Shirley Marshall. THE NEXT REGULAR MEETING OF THE PARKS AND RECREATION COMMITTEE WILL BE HELD MAY 23, 1985, 6:00 P.M. - TOUR OF VILLAGE PARKS • • ARDEN HILLS ------------------------------ANNUAL BUDGET --------------------- , UNCTION: FUND: D I V. & DEPT. s ACCOUNT NO. : ---------- Dark ---------------g?7_4niee----- __J ____________ EXPENDITURES BY_CLASSIFICATION_____________________------ ------------ ----------- Code 1983 1984 1985 1985 1986 No. - _________item______ ActualActua= Budret.....Est. Persona: ggryices 109 Park Salaries f 5095 $ 6952 * 7565 Su22:ies 228 Miscellaneous Expenses 129 112 0 a • Other Services & Charges 304 Legal 26 313 0 o S 312 Planner 3241 338 1250 0 �60 O 441 Refunds & Reimbursements 3204 0 0 L Capital_Outlay 530 Imp. Other Than Bl dgs. 37298 70315 36500 -------------------------------------------- 70TAL $ 48, 993 $ 78, 030 $ 45, 315 y 3 yl 5 13 C 9 C i�� z �� ARDEN HILLS --ANNUAL BUDGET -------------------------- • FUNCTION: FUND: __---DIV. & DEPT. : ACCOUNT NO. Recreation General �__Park_!"a=r,tenar,ce EXPENDITURES BY CLASSIFICATION ------------------------------------------------------------------------------ Code 1983 1984 1985 1985 198E -No______________1ter_r,-------____--Actual_ Actual._--Budget___--Est. ------____-- Personal Services :0u51ic Works Salaries $ 2841 $ 2204 $ 2185 109 Park Salaries 49000 49150 50375 51 i 20 PE RA/E I CA 5591 5845 5080 130 Employer Paid Health Ins. 4600 5550 5300 S 30..) '42 nemployment Compensation 0 547 0 o p Supclies 207 Travel, Conf. , Schools 173 184 200 2OJ 212 Gas & Oil 6369 4149 7000 217 Misc. Operating Supplies 50 458 500 q-)!; 221 Equip. Mt nce. & Repairs 4409 71 12 5200 5 01>0 } Sty 228 Maint. Parks & Playgrounds 3035 1748 3200 Other Services & Charges O 31 Planner 500 0 0 2 O 321 Telephones 384 442 305 3a0 300 ,381 Electric Utilities 509 659 1575 6!�b i 417 Uniforms 284 335 405 'A05 438 Employee Paid Health ins. 671 629 895 Q`Zy 9345 Capital-Outlay 550 Automotive Equipment 0 9990 7500 17 580]!+f i sc. Equipment 130 3275 2450 --------------------------------------------, TOTAL $ 78, 545 $ 92, 277 $ 92, 1170 ARDEN HILLS • _ _ _ __ -_ANNUAL BUDGET ------------------------------ - -cUNCTION. FUND. DIV. & DEFT ACCOUNT No. RecrgationGenera=_ Sk�_B. inks 101 4� 28 ------ -------�/-- -------101--51------- EXPENDITURES BY CLASSIFICATION ------------------------------------------------------------------------------ Code 1983 1984 1985 1985 1986 _No_ item Actual Actual BudggtEst____ ---------- --------------- -------- Personal Services -------- -------- 104 Temporary Employees $ 3316 $ 4352 $ 4630 y884 S�o2-5 109 Dark Salaries 8328 1001 1 10350 3. o 5.5r 120 PERA/FICA 1125 1190 1180 i18o t, ISo Supplies 212 Gas & Oil 0 58 75 15 �S /28�Maint. Parks & PlaYgrounds 1463 1936 1000 ;L y aov� 0t!3er Services & Charges 321 Telephones 600 682 690 600 64o 381 Electric Utilities 1777 1962 1835 2033 3co 383 Fuel 0 0 0 C> -------------------------------------------- T.OTAL $ 16, 609 $ 20, 191 $ 19, 760 t • ARDEN HILLS ANNUAL BUDGET. FUNCT 1 ON: FUND: D T -a-DE -Tr ACCOUNT !\O. . Summer P11aygroun Recrea---------_on____-___--Genera=-----____-- ragram___________ :0:=4--------- ____EXPENDITURES PY CCASS=c:CAT1O!� ----------------- -------------------- ---------------------------- Code i983 11984 1985 :985 1198E N,o ------------item-------------Actual---Actual--_Budgret-____Est. ---------- Sups:ies 217 Misc. Operating Supplies $ 691 # 626 � 1000 qoo �� 259 Summer Playground Trips 1463 739 150ei Other Services & Charges 308 instructor' s Fees 4105 4104 4425 46.50 4 Q 440 331 Mileage Reimbursement 96 84 100 A(a 100 441 Refunds & Reimbursements 0 0 0 35 O -------------------------------------------- TOTAL $ 6, 355 $ 5, 553 a 7, 025 6 y 6%4 0 ' ''. - ► �.E30 JL 303 - J a o �l OL �cl6 s ARDEN ! ILLS ------------------------------ANNtit_:_A_L_BUDGET_--------------------------------- FUNCTION: FUN _ D I V. d DEPT. . ACCOUNT N0. . elf-Sustaining -------------------( Recreatiar, 226--- ______EXPENDITURES BY CLASSIFTCATIO!� _________________ --------------- ---------------------- -------- Code 1983 2984 1985 1985 1986 No. --------- -------- item __ActualActua:___$ugget_____Sst_ ------ ---- -------- --- Personal Services 207 Administrative Office 2839 # 2853 # 2960 a-9b0 9 �0 109 Park Salaries ub 8618 8887 '9245 5 :Z4 5, q ? y 5 120 PERA/FICA 63( 1393 1401 1380 38o 380 130 Employer Paid !health 1ns.6oq 1032 1221 1190 i I Dy0 i ! q0 Supplies 200 Office Supplies & Postage 6y� 385 385 385 3;5- 3 4jS� 218 Sports Equipment i216(, 6277 6557 6500 5q2;L 0000 Other Services & Charges 308 instructor' s Fees �i37 20104 14077 9950 9 l0 � G0� 343 Fliers & Programs u" 629 1 133 10 1 000 4!2 building Rent ,56e 2477 3033 2800 3(0 2, 4a on 438 Employee Paid Health Ins. n3 142 133 195 tq5- iq5 • 441 Refunds d Reimbursements ,.4o 167 143 100 / !50 J50 --_----------------------------------- 70TAU #-34, 063 # 39, 823 # 35, 805 3G,v Li-I 37, 1 rt�-DAL'J LC r Cc A o t �5►�0 1985 �`+8{ Z�"' 17- Ytior.it•..S �Sf:,M.a�f. � S � Ad... 64, Plc SA! jo'r 9I-pAt — ►�4S o f rs �3rr r' o t S",-k 5�s+ F r�� t9 q,�3�g C'A' 10 , 1 j��cS 1tr� V,Ao + S-LO + ano �+ dc► �4 v� '' f a►t IS 6 d d L35 3c, o y 3'1 ► 1�1 j 3 S+Mtffue�r a _ ------ b cp,S0 x 1 weew4) C 16o ht� S 41(0)__ C. y,&J .c �c„t+�s �y .,�, ,c 146 Nits �3SiJ4 360 Asa;sf. 360, t t10 IAA Lo ) Meta\ ? h `OI 6 �yo 1 (I Allikk iLv.p s ,,11 H cIs03 hb,.�rs r44� 3 _; �� 5 — 1500 '+ �-1 '3•3S _ _- __ &,a b✓ —. __ Pe��.I � s S S so - ��'° �.►�o ----- PE�� if�c� ---.__ _ -_1180 _—.__. ---- --�ER.A.1 F�c.�__ -- __ - n,,,, Prr�s ►PL _ 2�g 13�.1 uoo - ;5c•�li �a+ -10 a.000 ItA f i 600 9Q5 1 a o 33 �1-3b i� _ f i I t ►G�5 iq8� fOi �15 ? ►� YN.n. �t,�� vS R1 c S q1. a1,y6s 3 d,66D.wv 53 QQ,,�� cycwy N sb� $ 1'. 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