HomeMy WebLinkAbout11-08-1983 Meeting agenda and Sept minutes r
' AGENDA
•
Regular Parks and Recreation Committee Meeting
Village of Arden Hills
Tuesday , November 8, 1983, 7 : 30 p .m.
Village Hall
1 . Call to Order.
L/2 . Roll Call .
L—"--3 . Approval of Minutes of September 13 , 1983 Meeting.
Council Report .
Department Evaluation Study Report
Other Council Business
v. 5 . Winter Program Proposal .
6 . Park Development Up-Dating.
7 . Miscellaneous Business .
December Committee Meeting
S. Adjournment
Please call the Village Hall , 633-5676 , if your cannot
attend this meeting of the Parks and Recreation Committee .
rm
•
P, au I or Pqrkv- Lff Roe re-8-ir ior Comm It tee Meet I nq
f A C_ n Hi I is
1953
Cz.,, ! s to Order
T t i n, was called to order at 7 : 38 p .m. by Cha *er Sand .
Poll
p« s 3'ij t D. Sand , A. Andorson , K. Boss 0. K I ick, 3 . Otto,
T. S a ti-e r , T Tug g I (:i, M- W i
A 1)�-,o n t A. BBrgene, G. Drey 1 1 ng , J . Gi Ibzsrt, D. Kosti shack,
P. Lipport
A 2' so P r Is sa v,t Mayor R. '4'ododb urn
C,,:i u n c I I i a -1 D- M.c A I I I si, r
A is oval r-)f
',)y T. Sather, seconded i)y A. Anderson, that
juiy 12 bj ,pprov-ed as rf,,ai ' ed. Motion cari- iled anant-
rr,
Cc.�un c I I R,-,-�)o r-i-
• - teat Co u ncil
StUdY- N',cA I I ', stetr reported
D
has ord,3rad in Evalu::�tlori Study of -he ` aks Department, being
dlnne by Charles Tooker Associates , FL pcj_-ks .-onsuli-11 ,ig firm,
iFit fj cost oP $ 1 , 500, Tooker pierns -.1-o study Arden Hills' size,
at ty,.�cs n � prograis shculd be
tion , Zdvise wh.
of pCoula I
Oxf(zrad , :Dnc evaluatc. �rtLsont park prograin and f ac-I I i If I e s Re-
r t w I i I b-1 ready shortly and wl1 ! Le -�jvallable Po`- review by
,ha Parks CoMmittee.
�131ta. A leaf dispose , �,; Ite vji 'il ireavellable to
Arden Hi I llsl reside-wi'-s thIs f fll . NO PIC'C Lip Of e3V(�,_, is
pt' armed ; residlsn-'r!:, wIll bring leave- t� "-(), the 7;. Ttp,. Notices of
,�c;jtjon 2nd hour,; -v, iil be incluce,, in -*,!),�� naYt issfs of ths
<7.wn Crier.
FzT, 11_1 Program P-� oposal 7
E ( fT 3. _Y _P*'__LTS_:�(__�__� _�ej prsq)osed fz_ l I os(,,�nri�,, 1'0 fl),� C0:YIrT ttee. De-
-
ClInle,
u 3 >r C C,
I F- I I a r
e c� man
P 11 M c t C d ri 7 h:- . n
0 q al r, f 0 r Cs-s c h.o o I
h boei,!
a w h 7 P r e%, o fj s gyrinastlic f s
;Ts been
on ;;
h b,-
-i
' -3 d c ci no v r-
a,-. y y iA ;3t Crn ittee approva
P,,z!r.lared by
o'.1 'sap C,
"Al I
•
be a
b,a a 1-T Y 0 n C.u r r,-,d c-s t d!o in a e r a
water t each P a r k f a 1 "9- t I i a
ce I I ant
j:,r, e x
V (i I Cl,
jot' a s L�p e ry I sor F'I'D:e r 3 p a r c a n t p P C d s i I g h 1. 1 y
fron 082 .
19 8 3 S u rr m c-,,r-F F,ci I-I '-y__U-s P Inv'c,'n t o r y- decrease In number
Ane.of-son i-joted th at repo:-" sham -,,d an over i-, I
of �ns its . rwg Arden '(-Wils ' -oftbell fields . Buckley said some
h a d b e c n u-, n c:d a,,., y (0n ; y If no�,- Vi l lago.-connected by
a.-,)P o v ni en or r es I d e n a d that there hed been three -fewer
.&E)E10. 1 e ',-,!o m e n ' s Le arl 0 d ! scussed article In New
i
Br I q hi-on BL! 1101_ iri WMCh, ante.,d that most surroundirng Villages
are atso havi :)a probtems
g sti-If ictai bal t biolds to
simi iar problems to arise
MoCt the. Ci O'M 8�_)d - PUC"f " "
I n th,<,, f ulVuro *6 n accouar4c,,iz?Iz- i nQ the noced for soccer f ields .
na
Couric cont I noes tor; POSS 1 LN I ;,y o%* acqu I r I ng Arso l land
for bzA I -i: 7elds -
Cu4rqmlnq� Park De.- all
0 r1l
Grad 1 ;;g a�nd sF2,(-,)d , rig havo bean c ey ur ged
pa, l� to v'� ew 1 -i; appearance Is
Cofr,�,iitts-_ rnemberi� to s th.2D
- 1 C at .0 parl--l. (,orimittep, queried If
• 'gra: '�'' is) bocoriling E, � rzzl r
size of lc-.,agua bal I 11urned out to b(,;,, adequate; variations
In -�Iorraivi adjolaing riz.,ks, it a t S.M-3- 1 1 e r b t It I ; 1 J a 0 u a
aj�y �,,, JTh vehicular
s I Sand as,- ed ! 'I bc-O'
t r Ei f y c I n t h 0 P F"-!- 0,r a d i F-1 Q ; RR, c IN; i o, +here has not
OU If this
;,,s erected tar �,,d ci� ; d,� sa-_
occurs. Id a cross cour,'t'-y Ski a I I could be
groamad In tha area 7r, tangy -w° ', ntar ; Bucklav wi i 1 I -nok Into this.
T u g q i 1 c s li-1.s d I tq o!'S ! d b a p o s S 12 is ; e -V a U t 0. i; e 6 ��o r North
Suburbar, Assoc, ! �;,flan practice.,i and g3i,,los -- couI6 area a
north end be used? and -2,1:cl, ! ,,,y con,,:urrsd that this
wouid be. possfblG, at 8S j � z fi ,. , fo,- younger teams .
iic� ; oy ropor, ad tha-? th,) -e' t
d e p a rt:-m e n heads on t Sib3r 22 to n a Ions 'to
tile Coupci I for o+ I hl,t I I m 1 na ry rev I aw,
or corn--
0
the F a o
m e n t s re 6F,
Com-
J, 3 c i d; end
p,�
W I t 0 C _P1 Q 0 31 t
3 C 0 o ra
21 10,-1:�,
s a t r
r Y as
Tt
-,I th dO F%O"
a
Par[-,s and Rocroation (,ormnilttee Mlrtutes
paront s upery I s I on) BUckley felt h1ghor fae would probably
no de''j (ar presschool ors from parr Icipatl ng I n the program,
S a rice 'Vhars j)re no ()th,_r programs ava.) I I a i 0 for' t-hern , but
viotild do'-or o0ementary :;.ge, since they Piave other programs to
clk-ioase from. Simi tar programs are offered free of charge In
Now Brighton and Mounds View .
S'kaflng Rinks . FIF,4)1-tes Corm-nittee questioned increase In salary
f ;gures -- In last yn: is budget , nurnber of hours of oc)eratlon
were sharply decreased i'c meet budget constrain-is ; this budget
7
raturns -;.-o no -na ! hoi2rs of operafl 1 1
or. I nance Coromittae asked
I 'll there- were a pos; ! b ' ! ', tY Of charcing hockey leagues for use
olr rinks . Conmittee pointed out that the Hockey League, as
as Ootj)_311 , and some softball leagues iror
your,gstel-s havo beco ,;e cf:milpletely organzod and operat3d by
r!1-,3V(-snt organ lzatjoit=, .. This has reSLAtOd in tremendous savingVillage' s
of 1,1Waqe cOs-ts in adtninlstrat ;on and e- lerlcal tie,m .
ct;jjy role: is to provida 11acilltles.
Finance Comm ' ttr.-e WoUld again like to charge 30% of Buckley ' s
t4ne and 2115% of I time to Sc If Sustaining
Racreation Fund , to accurately ref ` ect costs of program.
The Finance asked that fo�ls for Self Sustaining Pro-
grams bta revlawed asy) 1 '17, had feeling Arden Hills was below
o i•her v 1 ' 1 ages Cm Pai-11' omittee' s s;.�rvev Tn 1989 Indicated
Er a i,, al f Arden HI I I s ; are equal to or above surround ng
vt
ages ; Buckley w I I I 1hrinc this survey to the Financa Com-
m i tree; vn(�etlng -
FInance Comniliftee (119-F-St OrteO WSCOSSIty "Ould line marker
and of two elactric piaanned. 6:j(,1c1 �,,y explalned that
gas heatars which ha va ',,�Gen used In ska`lGng rinks are extreme ), y
unrellabie; riot additions . Liquid
1Ino, rnar`cer is rioco.!3Bary for merkisic fl - ,I ds for
or soccer; have
been tore-ow tnq from surrot;ndji,,q vi 11aces , but
Bt�cjcley ,foes not It vvM be- po<,slblo tc,, do thl ,3 rruch
scal I aneous Sus I nos,:-,
n
K I i c k a s -,e d I f V I I I e has a progrWz� fc ,- spaying dand,3 110 s .
'marks', Department
Sather asked if pub lIc could be .�.,arvoc:d :)f ti�le danger ofaltOw-
g
E- a -ourd vash rea ,
nc -c Y n swampy y o u n g s I -�-s t 0 p I -
Particularly in Perry ;1,arlk , bpcz,i,sa cl
r, skrE)ts and ground .op its stag g e S c.d ar,3as be identi -
-71ad in some, way.-
Ad Journment
!.4"O'lion V.,as mno' n by M V: t ng be
s �_j d y ice
a de`o u rn.f.)d it 5 1 m
SLpbmf -rtod 3y r 1 .
T H I I X T R 'S,t 'R 7 f 1 G3 F 1 P P�F F E A T t I 0,�1 0 14 1 T T E E
I L L',
'A-
s .
Arden Hills parks
high ratin get g
By LARRY JONES
Staff Writer
ARDEN HILLS—An evaluation study
of Arden Hills parks suggests alternatives
and improvements while generally giving TOOKER SPECIFICALLY noted that
the neighborhood park system a high the city should do more for senior citizens,
rating.
including the development of more local
The evaluation study, which was community education programs and
rep;iewed Monday night by the Arden Hills trails.
City Council and which will be the subject He suggested that the city should seek
of a more thorough review by the parks options to locating an athletic complex of
and recreation committee next week,was softball fields and the like "on a remote
conducted by Charles Tooker, landscape site in the Arsenal property."
architect at Mankato State University. Programming recommendations in-
The study, noted Tooker, can not only cluded having the parks and recreation
be used to help Arden Hills implement staff develop a list of specific program
improvements in the future but also can objectives as an aid in program
be the basis for some of his work with evaluation and having the parks and
students at Mankato. recreation staff work with the advisory
IN APPEARING before the council, committee on a long-range division of
Tooker noted that Arden Hills could labor between the various agencies in the
become a "showpiece" for parks and community which provide recreation
open space by tying active recreation services.
areas into a trail system, thereby Two other recommendations in the area
avoiding traffic and conflicts with of personnel suggested that the city
automobiles. council consider the future need for a
One aspect of the study suggested that part-time recreation specialist fnr
Arden Hills should give more thorough management of programming and that
thought to how it can serve all different the council investigate the option of
age groups that would like to use the contracting for park maintenance as an
parks, including senior citizens. alternative to summer help.
"We've got to be sure that the parks
program serves all of the people,and the IN THE .AREA of areas and facilities,
study suggests several steps we can Tooker's study recommended more at-
take," noted Councilman Tom Mulcahy, tention to finding the best way to develop
liaison to the parks and recreation active recreation space at Crepeau Park
committee. near MSI Insurance.
Other recommendations were broken Generally, the study also rated Arden
down into the areas of administration, Hills parks high, saying such things as,
programming, personnel and areas and "By every measure,the Arden Hills open
facilities, in each case recommending space system exceeds recommended
specific action. standards" and "The relationship bet-
ween the total budget and the department
IN THE AREA of administration, of parks and recreation budget appears to
Tooker noted that the city should give be reasonable based on the services
consideration to keeping social and provided."
educational statistics on program par-
ticipants as an aid in designing future
programs and making department heads
responsible to the clerk-administrator.
aen-71M'rPVrKS
e t hi
h ratin
g .
By LARRY JONES committee. = .�
• Staff Writer
TOOK ER SPECIFICALLY Doted that
ARDEN HILLS—An evaluation study the city should do more for senior citizms, i
of Arden Hills parks suggests alternatives including the development of more local
and improvements while generally giving community education programs and
the neighborhood park system a high trails.
rating He suggested that the city should seek ,
The evaluation study, which was options to locating an athletic oomplez of
^� review-ed Munday night by tl%-Arttdfi lM%--Turzidemfftnl--W'*eePtng social Abd--
City Council and which will be the subject educational statistics on program par-
of a more thorough review by the parks ticipants as an aid in designing future
s and recreation committee next week,was prams and making department beads IT WAS MOVINI
conducted by Charles Tooker, landscape responsible to the clerk-administrator. Brightea Area I
architect at Mankato State University. Programming recommendations in- preps to mom
The study, noted Tooker, can not only cluded having the parks and recreation MW to the CRY 1
be used to help Arden Hills implement staff develop a list of specific program
i improvements in the future but also can objectives as an aid in program
be the basis for some of his work with evaluation and having the parks and
students at Mankato. recreation staff work with the advisory
st
ud ,APPEARING before the council committee on a long-range division of
IN Tooker noted that Arden Hills could labor between the various agencies in the
become a "showpiece" for parks and community which provide recreation
open space by tying active recreation services.
areas into a trail system, thereby Two other recommendations in the aria
avoiding traffic and conflicts with of personnel suggested that the city r
E automobiles. council consider the future need for a '
' t part-time recreation s
One aspect of the study suggested thapecialist for
#
Arden Hills should give more thorougl► management of programming and thatthe council investigate the option of
thought to how it can serve all different contracting for park maintenance as an
i age groups that would like to use the
parks, including senior citizens. alternative to summer help.
• "We've got to be sure that the parks
program serves all of the people,and the IN THE AREA of areas and facilities,
's study
study suggests several steps we can Tooker dY recommended more take," noted Councilman Tom Mulcahy, at-
tention to finding the best way to develop
liaison to the parks and recreation
active recreation space at Park --
E softball fields and the like "on a remote MSI Insurance'
site in the Arsenal property." Generally, the study also rated Arden '• `
Hills
Other recommendations were broken l Pam high, saying such things as,
"BY every measure,the Arden Hills open THE NARROW
down into the areas of administration,
space system exceeds recommended the woven to ai
programming, personnel and areas and
facilities, in each .case recommending standards" and "The relationship bet- ed to be a aD
specific action. ween the total budget and the department bailding witk tit of parks and recreation budget appears to
IN THE AREA of administration, be reasonable based on the services
Tooker noted that the city should give provided.
14th Street name change
:p
asked west of 29th Avenue
NEW BRIGHTON — A petition to be consulted inasmuch as street names .-
change the name of a portion of 14th affect their emergency type services. To '
Street N.W. in the Innsbruck North-New Councilman Robert Benke's question as
)' Brighton 3rd Addition (west of 29th Ave. to whether the option of changing the 14th
N.W.)to Rockingham Lane and to change Street name all the way back to Silver
the name of Innsbruck Terrace .to Lake Road had been explored, the
Rockingham Court was received by the petitioners indicated it could go as far as
city council at its Oct. 25 meeting. Long Lake Road if desirable. However,
Petitioners included developers Keith and Gene Skiba, 14th Street resident living ^�
Diane Harstad and realtor C. Ray east of 29th Ave., said he was well
• McCulloch who said he felt a more unique satisfied with the 14th Street name and
name than 14th Street would aid in the would not want to change all his records
sale of high-priced homes in the addition. because of a street name change.
McCulloch said the change in street
name would el urinate the problem the The petition was referred to the city POWER LINEI
fire department has with Innsbruck staff and police and fire departments for prodgn firm r
Terrace. Ho-wever, NTAyor Gregg,Harcus review and recommendations to be NW.Hermann'
expressed some concern and said the considered at the Nov. 8 city council
police and fire departments would have to meeting.
ARDEN HILLS PARKS AND REC. DEPT.
. Proposed Program Activities
Winter: 1983-84
1983 Winter Program -1983-84 Proposed Program S�*^�` A
Youth Youth
Jr. Mustang Basketball Jr. Mustang Basketball
3rd thru 6th grade youth 3rd thru 6th Grade Youth
7th grade boys 7th & 8th Grade Boys
8th grade boys Jr. High Girls Basketball
Jr. High Girls Volleyball Ice Skating Instruction
Jr. High Girls Basketball Beginners
Ice Skating Instruction Adv. Beginners & Int.
Beginners Youth Gymnastics
Adv. Beginners and Int.
Adults Adults
Men's Basketball League (CDC) Men's Basketball League (CDC)
Men's Open Volleyball Men's Open Volleyball
Co-Rec. Volleyball Leagues (CDC and Co-Rec. Volleyball (CDC and
Land O'Lakes) Land O'Lakes)
Men's 3 Man Basketball League Three Man Basketball League
Women and Men's Racquetball Inst. Women and Mens Rasketball Inst.
. Women's Volleyball League Perpetual Motion Dance (Aerobics)
Jazz-er-Cise A-- Thinning Your Thighs & Slimming
Perpetual Motion Dance (Aerobics) Your Hips
�- Tenn is Instruction 1
Youth and Adults Youth and Adults
Winter Skating/Rinks and Ponds Winter Skating/ Rinks and Ponds
Bethel Broomball Intramural Bethel Intramural Broomball
Adult Co-Rec. Broomball League Co-Rec. Broomball League
Joint Sponsorship/Asst. Other Groups Joint Sponsorship/Asst. Other Grouos
Girls' Gymnastics (M. Olson) Girls' Gymnastics (Mary Jane Olson)
Youth Speed Skating (Shoreview) Youth Speed Skating (Shoreview)
Woman's Day Out (N.B. and Sh. ) Woman's Day Out (N.B. & Sh. )
Cross Country Skiing Instruction (N.B. ) Cross Country Skiing (Henn. Cty. Park Reserve;
Senior Trips (621 Schools) Men's Basketball League (N.B. & Sh. )
Women's Volleyball League (N.B. )
Men's Broomball (Sh. )
—� North Suburban Community Orchestra_
Men's Volleyball League (Sh. )
Open Gym Nites (N.B. , Sh. , M.V . )
4 Man Hockey League (hl.V. )
Energy Week Ski Trip- �� �C
11-8-83
Arden Hills Parks Dept.
Park Development Up-date
CUMMINGS PARK
Site grading completed
Park area fertilized & seeded
Park entrance work completed
Infield for ballfield completed
Backstop being installed
HAZELNUT PARK
Service road resurfaced
Some landscaping completed
PERRY PARK
Athletic fields aeriated 8 fertilized
Field # 2 redesigned
Some top dressing on lower fields completed
FLORAL PARK
Service road constructed
CREPEAU PARK
Pathway cleared and mowed
PEDESTRIAN TRAILS
3 corridors upgraded in Chatham Addition
1 corridor upgraded at Edgewater
Arden Trail graded several times
All pedestrain trails mowed several times during summer
•
fired {o<
Je r
ce\ eaJ�e
be °�<`e� C
�o°w �t
�eee Pg i n g
�r
October 31 st, 1983
Arden Hills City Council
1450 West Highway 96
Arden Hills, MN 55112
Councilors:
Evaluation of the Arden Hills Parks & Recreation Program was
it with the efforts of other communities particularly with respect
the type of available service. Following selection as evaluator,Initiated to compare
Clerk and the Parks and Recreation Director to collect backgroundIe budgeting and
visit each park site in the City. I met with the City
material and to
This evaluation has been divided into the categories of
administration, programming, personnel and areas and facilities hut lazing stilosophy atement'
of administration,
read practice for comparison.
followed rather than a quality ratan Emphasis is on the
standards are intended to stimulate discussion that will keep recreationpractices or standards
responsive to the community. f each Practice. Comments on specific
responsive
programs,y If the Council would like resident response rb th Ito
with existing local dffut specializing a questionnaire could be in social research. developed later in association
Arden 111ills has a well develo ed !on ran a lan to provide active
a half mile of every resident. Two
complete implementation of the 1973 Plan, a recreation areas
Arsenal, the Parks do Recreation De artm major acquisitions are all that remain to
Until a different land use occurs at the
programming. The City has been well
servedlb focus attention
nttennevelopment and
natural features have een reserved in the rocess
recreation areas, of Ing in the evaluation is likely to cast a s development in that
achievements. �dFOKi�deve
nee ed active
shadow on these
Sincerely,
6/4z,/, ��
Charles T. Tooker A.I.C.P.
R
(612) 258-49on
SUMMARY OF RECOMMENDATIONS
PHILOSOPHY & GOALS
The philosophy and goals of the Department of Parks and Recreation should be
updated and published once every five years in addition to status reports provided for
the City Council each year prior to adoption of the annual budget.
ADMINISTRATION
The City Council should consider a reorganization of the repop rting structurae of
City Government to make department heads responsible to the Clerk-Administrator.
The Department of Parks and Recreation needs an administrative manual including an
organizational chart, a statement of policies, regulations and proce ures plus a listing
of changes, fees and rentals.
The Parks and Recreation staff should e tionaire which
can be mailed with the utility bill to keep in touch with recreational needs of the
population.
The Parks and Recreation staff needs a written polic�on the acceptance of bequests.
A continuing evaluation of unit costs er ro ram is necessary to establish realistic
fees or service. a relations i etween the total bud et and th of
• Parks and Recreation budget appears o e reasonable based upon the services
provided.
Staff salary ranges compared favQtabl* with other metropolitan area communities,
while Council is in a position to reward demonstrated ability and achievement.
The Capital Improvement Program perhaps should consider alternatives to a 560,000
N� expenditure for an athletic complex on a remote site in the Arsenal-property.
The Parks and Recreation staff should key t_ r3al and educational statistics on
program participants where possible as an aid in designing future programs.
PROGRAMMING
The Parks and Recreation staff should develop a list of specific program objectives as
an aid in program evaluation.
The Parks and Recreation staff should explore the need for more convenient services
to older residents and attempt to match the program to those needs.
-1 The Parks and Recreation staff should research the enthusiasm of young children in
natural play sculptures bminrP investing artd�tinna� mnniPc,
The Parks and Recreation staff should work with the Parks and Recreation Advisory
Committee on a long range division of labor between the various agencies in the
community which provide recreation services.
• PERSONNEL
The City Council should consider the future need of a part-time recreation specia)ist
to handle the management of all recreation programming.
The City Council should investigate the option of contracting for park maintenan_���`Q'�Jv
as an alternative to summer help.
The Parks and Recreation staff should institute a procedure for an annual written
evaluation which can be made part of the employees permanent record.
Council should de
velop a questionnaire for distribution to residents on the
The City C p
Y
degree of satisfaction with existing recreation services and facilities.
AREAS & FACILITIES
By every measure the Arden Hills open space syste exceeds recommended stan-
dards.
Athictic field5 should be introduced into the neighborhoods stem as an alternative to
creating an isolated athletic complex. Attention shoula be focuse upon t e est way
' to eve op ion space at Crepeau Park.
fi 4
• EVALUATION
PHILOSOPHY do GOALS
The philosophy relating to the role of recreation in the life of individuals and the
community is stated in Section III of The Arden Hills Comprehensive Park Report of
1973., Essentially, it is the recognition of public responsibility to provide both
recreation space and a variety of leisure time facilities. The same report outlines
some seven foals to be followed in the acquisition and develo nt of these
facilities. TF' ese were re uce to two in the 1980 Comprehensive Plan but amid
by some basic standards for areas and facilities as well as policies on nlanning,
development, dedication/acquisition and on shared facilities. The should leave few
questions about community objectives for public open space. In general these
standards need be reviewed only once every five years, whereas the Director of Parks
and Recreation in Arden Hills has been committed in both plans to a written status
report for the City Council once each year on July 1. In order to make it relevant to
the budgeting process, the report probably should cover the immediate year ending on
May 31. This report is not available for the year 1983. The study produced in 1982.
includes someseven guidelines used in the �PVPI��ment o+ +hP �P�ohhnrhood parks, �s
we.4i as a summary of the years activity. All of the above indicates a well
documented history of public information on thediirr_e_c_tiW of the Department of
Parks and Recreation. None are in conflict wit the a aims and objectives of the
National Parks and Recrea ion Association. The only question which might lie—raised
relates tote feasibility of these goals and policies based upon community resources.
Comparisons with similar communities is likely to be of limited use because the
Cit of Arden Hills essentially provides a system of nei hborhood ark er
cities generally me u e community es ruing facilities as well j r►' -
ADMINISTRATION A`•�,, ,�
The Electorate �" �A✓'
City Council
Parks & Parks be Clerk
Recreation Committee Recreation Director Administrator
Park Maintenance Office Coaching Recreation
Worker Secretary Staff Supervisor
SFull tim Sumrne Summe mme Playgroun Playgroun Playgroun Playground
Worker Worker Worker [Workerl adei eader eader
The organizational structure of the Department of Parks and Recreation, while well
understood by the staff, needs to be deliniated in an administrative manual for public
information. Something as simple as the preceeding organization chart would be
beneficial to the consumer of recreational services if only to identify the proper
place to make known his or her interest in program changes.
Upon reflection the organization chart indicates some possible problems which go
beyond the administration of ark and recreation services. Currently the City
Y P
operates under the Plan A structure providing for direct Council participation within
each department. The Clerk Administrator negotiates with heads of departments but
has no authority over day to day operations of City functions. The area of budgeting
itself would appear to take great cooperative spirit. Each department head prepares
a request forwarded at one time to the Clerk-Administrator. It would appear that
questions could arise as to how shared staff time is to be budgeted as in a part-time
secretarial position for parks and recreation. Or, who on the City Council is in a
position to evaluate the performance of department heads? The Council functions as
a small company with five owners having an office manager and other specialists all
directly answerable to the owners. A position description for a Clerk Administrator
much like that of City Manager may be established by ordinance under Plan A. The
coordinating duties of Administration would normally be assigned to the City Clerk
and would include supervision of workers, accounting, preparation of reports, factual
determination and execution of Council policies. The power to hire and fire
employees would be retained by the Council as would the ability to make purchases
and let contracts. An ordinance establishing this position could include a detailed job
description which clearly spells out duties. For example, the powers retained by
Council can be handled through ratification of decisions by the Administrator.
Appendix A contains an ordinance enacted by the City of Prior Lake establishing the
position of Administrator, which was used as a transition between Plan A and Plan B.
Currently there is no administrative manual which specifies the interrelationships of
operation from the initial authority to all the staff. Criteria should be developed by
the Director of Parks and Recreation and reviewed by the Council prior to
publication in such a manual. A simple statement of policies, regulations and
operational proceedures relative to programming with particular emphasis on charges,
fees and rentals could function as an aid for non-recreation staff in responding to
questions from the public in the absence of the Director.
Arden Hills Parks and Recreation Department does well in the area of cooperative
community planning and cooperative operations agreements. The Director initiated
the original planning study of the Park System and maintains a close working
relationship with the City Planning Consultant. In addition, the organization of the
City involves a one council member liaison with departmental operations. The
Director is a member of the Mounds View Community Education Advisory Council
and has established contacts with the School District leading to the recreational use
of facilities at the High, Middle and Elementary Schools. It even appears that off
street parking for city parks has been negotiated with one local church and a large
industry. Cooperative use of facilities is particularly well developed between Arden
Hills and Bethel College.
is
The area of financial administration perhaps raises more questions than are answered.
Unfortunately this is the area which precipitated the evaluation in the first place.
Are we spending an inordinate amount on recreational facilities and programming?
Are we getting what we pay for? The best approach to some satisfaction in this area
is to list criteria usually followed in the budgeting process then attempt to make
some comparisons with other communities. The first step is to identify desireable
program elements based upon the needs of the community. One basis of the 1973,P1an
was a user survey conducted by the Recreation Department. A one third to of
respons o mai a ues t e it in
esta ishing facilities. It is probably time to design a follow up survey with
considera le emphasis on programming as a way to determine need as percieved by
residents. If a reduction of program becomes necessary because of limited budgets,
the least important unit or units can be removed while maintaining adequate
financing for remaining programs.
While donations have not figured prominently in the Park System, there should be a
written policy co on the acceptance of gifts and bequests-to the City with assurance
th that ey w- ue o e use y t e epartment.
The fees received from recreation programs currently are designed to cover the cost
of instructors, equipment and facilities but not necessarily the playground leaders and
supervisors. Unit costs per program need to be reviewed to make sure that this
objective is being met.
As indicated in the June 27, 1983 memorandum to the City Council from its member
• liaison to t e epartment, the'Lark and Recreation bud ets during the ost f r
years have ranged between 6 and 8% of total city A comparison
between of er c mmunities ranging in population between five and thirteen thousand
indicates that ArdP �� �� The Community could expect the range
to fall within the area of 10 to 12% as in Farmin ton a r e or p
to as was s ent b the sties of Mounds View and Stillwater in 1983. The much
larger City of White Bear La a on the other hand, has no budget for Parks &
Recreation since grass mowing comes out of public works and all programming is
handled by Community Educaton. The totals can be deceiving since the larger
budgets include everything from year round hockey rinks, community pools or beaches
adjoining natural lakes, community athletic complexes to parks oriented to serving
the entire population. Arden Hills has access to all of these facilities but is only
responsible for the acquisition and development of a neighborhood park system linked
by trails. A city providing community wide facilities can easily justify park and
recreation expenditures up to 10 percent. The lower bud et rovided by Arden Hills is
ample for the type of facility provided even i and
do provi a some o t e functions normally found in community parks.
According to the 1983 Metropolitan Area Salary Survey produced by Stanton Associa-
tes, the salary of the Director of Parks and Recreation approximates 84% of the
,�,✓� mpw"aa-r-Y for directors in metropolitan area suburbs 10,000 or more in population.
The comparison is more favorable for communities under 10,000 in population.
`a However, most of the communities in this category are smaller than Arden Hills. The
park maintenance workers, on the other hand, are within 95% of the mean wage of
comparable job titles in metropolitan area suburbs 10,000 or more in population. One
community comparable with Arden Hills in total population has held the objective of
placing professional staff at a salary level ranging between 85 and 95 percent of the
mean for metropolitan area suburbs. Because comparisons are most valuable when
responsibilities are similar, it does appear that the City Council is in the best position
to decide when merit salary increases are warranted.
The final area of financial administration to be reviewed concerns c51pital improve-
ment programming. Once again, the Department has had a long history of providing
hig , medium and low priority development objectives for the park system. The most
recent, presented-in Ma of 1983 and subsequently modified through citizen input
provides gLfi nes fc� a next ten years. In 1983 the focus
has been on Cummings Park. This will continue during 1984 as well as adding major
improvements to Hazelnut and Floral Parks. A completely new athletic complex will
be introduced within the Arsenal if the land becomes available in 1985. The sch dule
four to ten years in advance is ambitious but provides resident to
impress upon a ose impr vements which are most impgaarit. It is a
complete and well concieve isting s owing the same facility for long ran nning
introduced ten years_go.
While the evaluation most appropriately should be limited to whether the Department
has produced and continued to update a Capital Improvement Program, the proposal
to invest some $60,000 at the Arsenal in 1985 raises a serious question. Who is it
being developed for? The remoteness of the site and access to it from where people
live in Arden Hills suggests league and tournament use without any casual drop in or
• even sand lot type activity. The site is perfectly acceptable as interim relief for
overtaxed softball facilities. On the other hand its suitability as a community facility
is questionable if the remainder of the Arsenal is declared surplus property. To date
the Lity is a textbook example 9Lhow to li r oo n ngblic facilities by
well identi ie iking and biking trails. I would suggest limiting improvements to
items that may be moved or those that will need to be replaced in a specified period
of time. This again leads to a question rather than an answer. How long will the
Arsenal continue in its present location? Arden Hills residents are likely to be better
informed on this issue than anyone else in the Metropolitan area. Tbe-1280
Comprehensive Plan designates the site as public land other than parks and open
space, bordered north and south by industrial an 0014 surprising it the
large au ark and open space area designated in the same plan at the center of
t rsenal 2roperty could not provide space for a community athletic complex, In
the interim, continuea oeveiopment0I a e is 111ulua within existing and proposed
neighborhood parks should be further explored.
The last area to be covered under administration, concerns public relations and
service statistics. Both are important and both appear to be ongoing in the
Department. The best public relations is quality service. Judging by the support
offered the program by the Parks and Recreation Advisory Committee, there appears
to be no problem with program satisfaction for residents. Various reports made
available to the Council and the Advisory Committee contain statistics on the total
participation in each of the programs. However, the staff should know more about
the age, sex, cultural background, marital status, educational level occupation, p us
I o ime i e ano er measure of the identity of program
participants. is w o sit program emphasis wen
popu ation characteristics change.
PROGRAMMING
Specific objctives for a program element or service are statements of desired results
for those who participate. They present what will be accomplished through each
aspect of the program. They are best stated in specific form as found in the seasonal
catalogue registration forms. i.e., "Tennis enjoyment and game proficiency will
increase greatly when the fundamentals are learned correctly." Only by outlining
specific objectives for each program can they be evaluated. For example: the
objective for Mounds View North, a family camping experience offered through the
Roseville Park and Recreation Department might be "to develop outdoor living
skills". Discussions afterward with program leaders and participants will determine
how well the various activities meet stated objectives and provide some indication as
to the need for continuation. Specific goals should not be confused with organiza-
tional intent which may be described as a year-round program for all ages and varying
skill levels. The latter is a Department Objective having little to do with meeting
s on the other hand can become a
the various needs of individuals. Specific objectives, �
valuable tool for staff evaluation. If participants experience the activity with a
listed objective in mind, they can direct their reaction to staff who then can decide
upon the value of that activity.
The actual program offered in Arden Hills provides opportunities under general
supervision as well as with face to face leadership. In addition it provides for
individual activity, small groups and large groups either in vigorous physical activity
or as spectator. The program however, does not feature activity for the elderly.
The Spring 1983 Catalogue calls attention to theCommunity- source Center Senior
Program in oun s iew. n extension of these services into the community perhaps
wou e o a duplication of services. However, approximately eleven
• percent of the population have less than convenient access to recreational program-
ming. While the 30 to 60 year age group, approximating one third of the population,
appear to have had little attention in recreation programming, this need appears to
be served by the School District through Community Education Programs. The ci
program focuses u^^^ annthPr or1P third of 1S comprise O
peo le ranging in a e between 14 and 29. Judging by participation records, residents
of Arden i s ave responde particu ar y in team sports like softball, soccer, hockey
and broom ball. Pr rammingfor tiny tots through junior hi h s also well
covered. This recitation o services underscores the ocus of programming on active
recreation. It leaves a question about how well other
being han e .
The General Guidelines for neighborhood parks developed by the Arden Hills
Recreation Department impacts strongly on programming since it reflects who is
likely to use the neighborhood parks. Tot Lots are designed for children who walk to
the age of four. Climbing equipment for slightly older children would normally serve
the group ranging between 5 and 13. Hard surfaced play space with a basketball hoop
accomodate the 10 to 17 age groups. Shaded sitting areas are designed for the parents
or grandparents of children using the tot lots and climbing equipment. General
skating offers opportunities typically for young families, whereas the Playing Fields
for softball suggest age groups between 10 and 30. The off street access to the arks
and picnic areas also known as trails, will be attractive to t e o er a e ut
these are the only facilities t at are likely to attract older residents. It should be
obvious that a re ative y ma —investment in trailimprovement e a
great aeal off— n or icycle users anthose w o walk. It could become a
relatively painless way for park expenditures to a enjoyed by a broader re resenta-
tion o resi en s.
A question which comes to mind is why so few people were found to be using the park
system o a Frid orning in early August? A more fair test of use could be e
on a Saturday morning in October or ovember when it is less like!y to be fA ily
vaca on time. An idea whic mig t e explored comes from a back issue of National
Par a—nd Recreation Association magazine. It suggests that children prefer brightly
colored slides, swings, whirls, over the more natural solid wood tone climbing
structures that are found in most contemporary park developments. Aesthetically,
the wood tones are consideredably more pleasing to adults but something about the
brightly painted metals may more emphatically say "park" to a child. Comparative
testing at Ingerson Park for example, might prove to have an impact on park use.
The existing wood climbing structure is troubled by vandalism and deterioration. A
replacement structure is not planned until 1986 or after. A new painted cluster of
equipment for small children on a level bench into the hillside could be considered a
1985 experiment, which could greatly affect future development activity. The capital
improvement program has a number of additional climbing structures scheduled over
the next ten years.
A�Inng ranQp -gra � _plan should be developed with the help of the Parkes &
Recre Cnmmittee, which identifies the various areas of responsibility
for recreation. Voluntary Agencies together with the Community Education program
offer d y the School District provide many services which do not need to be
duplicated. The program plan would show how services are supplied and offer a
mechanism to explain recreation objectives discussed earlier.
PERSONNEL
An accountability write up for the position of Director of Parks and Recreation was
• developed by the City Council in August of 1981. It credits neighboring municipalities
as the primary source and marks a beginning point for the preparation and
distribution of a job analysis extending to part time maintenance workers, playground
leaders and volunteers. Appendix B contains four suggested writeups including that
of the Director of Parks & Recreation to maintain a consistent foremat. These
descriptions have been adapted from.a collection of job descriptions made available
from the Minnesota League of Cities. They anticipate community growth primarily
as a result of land use changes on the present site of the Arsenal. Such growth would
generate need for additional staff including a part time Recreation Specialist and a
full time Park Maintenance Worker. A recreation specialist would be able to focus
his or her attention on the management of all recreation programming, whereas the
park maintenance worker would be used to absorb the demands of increased land to
maintain. There has been no attempt to evaluate the efficiency of the present work
force. Workers are capable of handling the needs of the present land areas. A
significant increase in public open space is likely to require additonal full and part
time workers. The two descriptions for Park Maintenance Worker suggests a future
need for someone who would carry slightly more responsibility on the job without
actually establishing a position of foreman.
An evaluation of personnel and programming of St. Paul recreational facilities
reported on by the St. Paul Sunday paper in a recent issue raised questions about the
need for city employees to provide all park maintenance and programming functions.
It cites the experience of Los Angeles County where lawn maintenance firms have
produced savings of 30 to 40 percent compared with public employees. Bids on park
maintenance would be worth considering particularly for the work performed by
summer employees. An approach the City Council may wish to explore further is the
possibility of expanding the questionnaire on programming mentioned in the section
on administration. It could focus on service delivery and the amount of open space
available in addition to programming. The questionnaire would need to be designed
by someone in the social research area in order to assure residents that the City
Council is prepared to supply responsible, cost-effective service.
Also there should be a systematic procedure for appraisal of job performance. Each
employee's record should include a written annual evaluation. The Director would be
responsible for all positions within the Department. It is more difficult to suggest
how the Director's job is to be analyzed under the present "chain of command".
However, the task reasonably could be assigned to the City Council member liaison to
the Department. The basic objective of these review processes is to improve the
quality of performance on the job. Another aspect of staff development is the
opportunity for professional staff to participate in conferences and other educational
programs as part of the working time. Arden Hills does support staff participation in
professional conferences.
AREAS & FACILITIES
Arden Hills has a well developed long range plan to provide active recreation areas
wit 'n a half mile of every resident. The system has been developed 5-asie—d-Upoii the
1973 Plan, revised—onIy s�fry as opportunities became reality or were lost to private
development. The systems major acquisitions soon will be complete in the developing
2/3rds of the community following development of Round Lake and City Hall
• neighborhoods. The only exception to the abundance of recreational open space
occurs in the area of the community known as Lake Johanna East. The three
remanants of land currently in use or soon to be developed are miniparks which if
added together at one location would create a neighborhood serving facility. This is
in sharp contrast with all other areas of the City which exceed Metropolitan Council
Standards for neighborhood open space. A neighborhood' park is defined in these
standards as a site of 10 to 25 acres serving 4, 00 to Ss 1/2
mile radius.
Considering population only, it would be possible to serve all of Arden Hills residents
wi an oral Parks. However, the istances and barriers to walk in access
have require a itiona acilities. Hazelnut and Commings Parks and the soon to be
acquired Round Lake and Snelling/10 are ample land areas desine o iI this need.
The large facilities are augmented by In erson, Valentine Arden Manor and Freeway
Parks, described here for the lack of a etter term as sub-neighborhoo parks.
Crepeau, because of its intended use as a nature area, fits better with the sub-
neighborhood grouping. If for the moment it can be assumed that the large
neighborhood parks will draw people from up to one half mile and the sub-
neighborhood parks have a pulling power within a one quarter mile radius, it becomes ✓�
apparent that the basic objective of the 1973 Plan soon will have been achieved.
Acquisition of Roun ake and Snelling/10 fill in remaining voi s in t e nort ern
portion of the community, whereas conversion of a portion of the Crepeau Park
natural area to active recreation may be required to fill the voids in the southeastern
part of the City. Because of the generous size and general distribution of
neighborhood parks, it would be adviseable to consider accomodation of softball and
hockey facilities within existing holdings, rather than at the Arsenal, until such time
as a decision has been made concerning the entire property.
• Boundary to boundary coverage of active recreation areas is available to Arden Hills
residents without considering three additional City mini parks, major recreational
opportunities provided by the School District at two sites, the County Park, as well as
City and County Natural Open Space. Perhaps the most delightful part of Arden Hills
Parks is the system of connecting trails between major recreational facilities. The
hiking and biking access to parks from neigh ob�r foods become pedestrian links
between residential areas as well. The system offers adjoining communities a
positive example of separate spaces for pedestrians and automobiles.
It ik worthy of note that the outdoor fac�ilitic of the large narks h��� ��� �esi> ed
with great respect for natural features. ThP avarall Impression of the community is
an aest etica easing environment provided in large measure htful
development of sys em. ontinued care in placement of facilities and
recognition of a comfortable balance between active and passive recreation space
will be particularly important if the neighborhood parks are selected to handle more
play space.
CHARLES T(
city
• town
planning
July 15, 1983
Mr. Thomas R. Mulcahy ___--
Legal Counsel & Assistant Secretary
GRACO, INC.
P.O. Box 1441
Minneapolis, MN 55440-1444
Dear Mr. r1ul cahy:
In accord with our discussion on July 6, 1983 I am pleased to submit
this proposal to initiate and complete an evaluation study of the
Arden Hills Parks and Recreation Department.
Drawing from my experience as a landscape architect working with parks
• and recreation departments, both in Prior Lake and Farmington, and as
an adjunct faculty member in the Parks & Recreation program at r1ankato
State University, I have developed a suggested program of work which
you may wish to review with the Arden Hills Parks and Recreation Com-
mission.
I would expect to meet with the Director and spend enough time with other
staff members to acquaint myself with all available programs and facili-
ties in the system. Basic to the study will be an evaluation of how well ,
the system meets the needs of residents. The enclosed scope of services
spells out study assignments in more detail .
I can begin the study immediately and would expect that it would take
approximately forty five (45) days to complete. My estimate of cost
to successfully complete the work outlined in the scope of services
would be $1 ,500.00. This will cover professional time for local inter-
views and consultation with other faculty, as well as presentation of
15 copies of the report.
Thank you for giving me the opportunity to submit a proposal and trust
that the program outlined will meet your needs .
Sincerely,
• Charles T. Tooker, A.I .C.P.
(612) 258-4590 rt 2 cannon falls, minnesota 55009
SCOPE OF SERVICES
PARKS & RECREATION DEPARTMENT
• ARDEN HILLS, 14INNESOTA
Survey Analysis & Review
1 . Review and analysis of total population, population growth trends
and forecast of future population based upon the Comprehensive
Plan.
2. Review and evaluation of public facilities and programs providing
recreation opportunities including city and county parks, schools
plus community recreation and education programs.
3. Evaluate the relationship between 1 & 2 above to measure services
available to all population groups, drawing from the experience of
comparable communities.
4. Review the current Parks & Open Space Plan and Capital Improvement
Program including a discussion of the need for any changes which
may be appropriate.
5. Contrast the current budget with long range personnel and maintenance
plans.
Guide For Action
1 . Prepare an outline of future programming activity including relation-
ship between the City, County and School District.
2. Develop a personnel plan which outlines the job description of the
Director and the programming and maintenance staff.
3. A written report will be prepared for the City Council which outlines
the proceedures for carrying out recommendations suggested by the study.
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