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HomeMy WebLinkAbout09-13-1983 PTRC Meeting Agenda and Minutes { AGENDA Regular Parks and Recreation Committee Meeting Village of Arden Hills Tuesday, September 13, 1983-7 : 30 p .m. Village Hall �1 . Cali to Order V2 . Roll Call t/3. Approval of Minutes , July 12 , 1983 . 4 Council Report : Ai ' /9 ztA-' - / -Department Evaluation Study 4/ 5 . Fall Program Proposal 16/6. Summer Program Evaluation Report V//7 . 1983 Summer Facility Use Inventory %/8 . Cummings Park Development — Vtz� 9. Arden Wills Fall Festival (Sept. 17, 1983 ) 1 0. 19 8 4 B u d g e t V/11 . Miscellaneous Business �2. Adjournment PLEASE CALL THE VILLAGE HALL, 633-5676 , IF YOU CANNOT ATTEND THIS MEETING OF THE PARKS AND RECREATION COMMITTEE . Do-n t Minutes of Regular Parks and Rccr-eafl on Corer:i ttee meeting Village of Arden Hills July 12 , 1983 Village Hag ? Tour of Vl11aQe Parks The Committee met at the M lage Hall at 5:00 p .m. for tour of Village parks. At each parK., Buckley summarized past develop- ment and future development plans as included In Ten Year Park Improvement Plan. At Perry Park, four league games were in progress; Committee felt park was extremely congested and overused ; driving and park- Ing seemed hazardous. Sign noting entrance to Hazelnut Park lacks visibility; Committee would like this corrected in some way. Buckley noted little development is planned for Crepeau Park; prefer not to disturb mature woods area , will drain and grade area bordering Benton Way and Install tot lot and climbing struc- ture In the future. Pathway through the park will be improved and kept groomed . Committee meted need for access to Ingerson 'ark on west side; only access now Is from Lexington Ave. Buckley stated that this 0 park has the most problems of drinking , loitering , may remove berm at Lexington entrance of mark to make It less isolated. Call to Order The regular meeting Pas called to order at 8 : 35 p .m. Roll Call / ✓ Present : O. Sand , A. And -son , K. Boss, G. Oreyiing , P. Lippert, j . 011to, T. Sather, 'r. Tugg I e Absent : M. ergene, J . G i 1 be,-t, D.';;"Kl l ck, D. Kost i shack, m. Wi id Also Present : Councilman T. M-,ilcahy Parks i f rec c-or J . T. Buckle;.° Approval of Minuses it was moved by T.�i ug l s, sec:onded by K. E3<ass , that the minutes of June 21 be approved as 111all3d . Motion carried unanimously. Hazelnut Park - Pat l t i O!' i roorr_Residents Chair Sand road a peg' i from thy: Fehi d31 nut Part, arearesidents asking that, instead of i -nstallation (Ds hard court area and bas- ketbzII backboard as curr�int1y planned for 1964 , Committee consider Installation of a tennis count-. '�Sudc'etad cost of hard court is $6 ,000, backboard $800, tennis court cost is estimated at $ 1 0,000�) . They stato(i ' n their pea(."s t i o" thtlt ,: 1 . Wi 'fh loss of a9se of Johanna S=;;no ' %ennls courts , the ar-� a wi I I be 3. 2 rul les from nearest Arden Hi l is tennis courts Wounds View High School ) . 2. Neighborhood is grot- irg , expects increase of 50 homes in near future. 3. Activities in park at present time are geared -to team sports, feel need for more sports in which individuals can parti - cipat�. Anderson stared -that sire could see no problems it adding tennis court at Hazelnut In Ton Year Plan ; queried costs of double courts versus single, benefits of lighting of courts, and whether practice backboard is necessary. Buckley stated that lighting of courts increases cost considerably ( $ 10,000? ) , in residential area is not a good investment, since they could only be used an additional hour to two hours. Backboards for begin- ning players to use for practice are a good investment. Com- mittee consensus was that Village has lost use of several tennis courts, and citizens seem to see them as a desirable part of parks system, should be included in future planning . Perry Park Residents ' Petition Tom Sather discussed with Committee:: Perry Park residents' con- cerns at Perry Park Gas discussed et ,tune meeting ) . He stated that while residents h:id suggested a tennis court, their greater concern was overuse of park; he felt that not scheduling league use of one of the fields, possibly using it ,just as a neighbor- hood field so park is less congested, would satisfy their concerns. Residents ' other large concern was safety In the park and on New Brighton Road. Motion was made by Sather, seconded by Send , that Committee recommend to Councii that they contact the County , requesting change of speed limit from 40 mph to 30 mph along New Brighton Road from E- 2 to the Soo Line Bridge, Slow-Park signage, and that parking be restric-red on New Brighton Road In ar,3a near park. tMoticn carried unanimously . Ten "Pear Park Preve i opmant Plan it was moved by J . Otto, seconded by T. Sather ., that this plan be recommended to Councli for approval with th,3 following changes : I . Committee woj Id Iika this to he labelled as "GuIdoIInes" , wou I d I i ke i-o rev i e:v year I y -!'o ensure 1 4- meets y i I 1 age needs and deslre__ 2. Hazelnut Park, 1984 - delete Hard Court„ B. D. 3ackboard , add Tennis, $ 10, 000. 3. Floral pork - move Tennis Court from 1983 •to 1 S'34. 4. F7euway Park a under "Low Priority , 7 - 10 yoar31' , reduce cost of tennis cO Urts to $ _0, 000. y Motion carried unanimously. 1984 Budget There will be a special Committee meeting on July 26th to review planned 1984 budget. Council Report Mulcahy reported that Council had approved advertising for bids for grading of Cummings Park, will be opening bids on July 19. Adjournment Motion was made by T. Sather, seconded by A. Anderson, that the meeting be adjourned at 9 : 35 p .m. Motion carried unanimously. Submitted by Shirley Marshall . THE NEXT REGULAR MEETING OF THE PARKS AND RECREATION COMMITTEE WILL BE HELD JULY 26, 7 :00 P.M. VILLAGE HALL. SPECIAL MEETING TO REVIEW PROPOSED 1984 BUDGET. PLEASE CALL THE VILLAGE HALL, 633-5676, IF YOU CANNOT ATTEND THIS MEETING. . ARDEN HILLS PARKS & REC. DEPT. 1982 Fail Program 1983 Fall Pr gram Proposal YOUTH YOUTH Gun Safety Instruction un Safety Instruction Chi ldren' s Theater Pre-school Halloween P rty Pre-school Halloween Party 3 - 4 Grade Basketball (Boys & Girls) 3 - 4 Grade Basketball ( Boys & Girls) 5 - 6 Grade Basketball (Boys & Girls ) 5 - 6 Grade Basketball (Boys & Girls) 7 Grade Basketball ( Boys ) 7 Grade Basketball ( Boys ) 8 Grade Basketball (Boys) 8 Grade Basketball (Boys ) Red Cross Baby Sitting Class Red Cross Baby Sitting Class . Youth Tumbling & Gymnastics ADULTS ADULTS Men ' s Open Volleyball Men ' s Open Volleyball Men ' s Basketball League Men ' s Basketball League Women ' s Volleyball League Women ' s Volleyball League Co-Rec Volleyball League Co-Rec Volleyball League Re all Instruction (Men & Women ) Perc-petuallMotionInstruction W(Men & Women) azz-er-clse • Weight Loss Clinic [3-man roombal ) League Se i f Defense Cl i Basketba I I OTHER PROGRAMS OTHER PROGRAMS Lake Region Hockey Lake Region Hockey Oas i —d�►•a c 5e,,Z,0"hi'f` -l�`n Senior Citizens ' Program Girls Gymnastics Senior Citizens Program Suburban Wrestling Girls Gymnastics —Mrs n s ew Junior Foo�al � ( Mounds Swim Club C_ a A, / �'✓V�yL � 1 J/1i ARDEN HILLS PARR AND RECREATION • SUMMER PLAYGROUND EVALUATION 1963 By , Connie Smallman� Program Supervisor This years summer playground program ran from June 20 - July 29 . June 16 and June 17 were the days staff orientation was held. This years staff consisted of four playground leaders , and one supervisor. Becky Jones , Nate Robinson, Robyn Dordell, and Craig Haugen were the playground leaders . I , was the program supervisor. PROGRAM The summer playground program was held at Floral Park, Arden Manor, Valentine Hills School, Valentine Park, hazelnut Park , and Sampson Park . Since there were only four leaders , they were spread out through Arden Hills to be available and to reach more children in the whole community . The leaders worked in pairs , and each worked at three parks . During the mornings , each pair worked with preschool children ages 4-6 . Each morning ran from 9 : 30 - 11 : 30 . The morning activities included a craft , games , and free time on the playground equipment . The afternoon sessions ran from 1 :00 - 4: 00 , and were for older children ages 7 - 12 . Each day included a craft and games of all kinds . Each week there was also a special event planned. This is an outline of the summer program schedule : Monde Tuesday Wednesday Thursday Becky/Nate a .m. Val School Floral Val School Floral • p .m. Floral Val Park Floral Val Park 3 neccessary to schedule a second less expensive trip as an option . However, on the day of the Valleyfair trip , 42 children showed up . As a result, the Roller Skating option did not draw as many. 2 . ) 1 think we could of come out ahead on every trip if r" A we had our own bus driver. Because of this problem, our bus costs were unfortunately extremely high . yAll' ' On all of the field trips regardless of cost and attendance , it seemed as though all of the children and leaders had a very enjoyable time . Below is a financial report on the trips . Take-in Adis. Bus Profit/Loss Attendance Fire Station 35 .00 -- -4. y 20 Roller Skating 257.50 144 .00 99 .00 49 .50 + 96 Twins Game 209 . 50 122 .00 96 . 45 8 .95 - 57 Fort Snelling 84 .00 16 . 25 93 . 15 25 . 40 - 42 Valleyfair 432 .25 365 . 40 75 . 60 8 . 75 - 42 Roller Skating 13 . 75 7 .50 37 .60 31 . 35 - 5 Omni Theater 111 .60 99 .50 99 .00 40 .40 - 22 Como Park 46 .50 -- t ¢ 31 Apple River 222 .00 171 . 25 89 . 10 38 . 35 - 37 Totals 1412 . 10 925 .90 589 .90 103 . 70 sir tinytots avg . 26 afternoon avg . 43 SPECIAL EVENTS S Each week the leaders planned a special event . The following events were planned for this summer: *Hat Day *Stuffed Animal Day *Backwards Day **World Records Day **Bike Rodeo **Track and Field Day **Water Day ***Treat Day *** Como Park Animals ***Earth ball *morning special events **afternoon special events ***both mornings and afternoons 7 Expenses Triarco 375 . 29 Crafts And Supplies United Stores 14 .99 Water Jug Target 26 . 16 Crafts and Supplies St . Paul 13 .98 Crafts and Supplies Red Owl 6 .25 Craft Boxes Otto Richter Feed 1 .50 Gunny Sacks Ken ' s Market 7 . 76 Crafts and Supplies Arden Plaza Pharmacy 3 . 17 Filer Hauser's Super Value 22 .99 Crafts and Supplies Stiethen's Sports 58.85 First Aid Supplies Gay Harmon 73 . 44 Athletic Goods Mando Film 5 . 62 File*: Developing Total 610 .20 SUGGESTIONS I have a few suggestions that might help make next summer 's program more successful . 1 .)Provide a water supply some way for the parks . Possibly • a water fountain, or a water pump . 2 .) Purchase a new sheet of plastic for the water slide . 3 .) Plan out crafts for the whole summer during orientation , like we did this year . PERSONAL EVALUATION I_ feel very good about how the program was run this summer. The leaders and I got along very well, and they respected my leadership because of the experience I had with the program. We all became good friends , and enjoyed being together. There were no problems with roles of authority , and everone worked well with each other . Towards the middle of the program I saw a lessoning of enthusiasm by the leaders involving game activities . I decided to spend a little more time participating in playground activities to generate enthusiam and get everyone's energy pumped-up again . This was also t3 discussed at our staff meetings , and so the second half of the program ended up very exciting and successful . My leadership on Fantastic Fridays was successful . There were no problems with misbehavior of the children on the bus , or during the field trips . Everyone listened to me on the bus when I made announcements about information for that days field trip , because I was prepared in what I was going to say , made it brief , yet thorough . I feel I did a good job , in always providing craft supplies to the parks on time for the day planned. I was at each park every day to help out and participate in any way I could. I was always able to give new and helpful ideas to the leaders to help them with their playground actvities . • I feel I did a good job this summer through the excellent — work of our leaders , and with the encouraging and friendly help of John Buckley . Each year that I 've worked with him has been more enjoyable , and I feel very privileged to have worked for such a fine individual as John Buckley . community get a lot of good additional use when Arden Hills Park and Recreation programs are planned at the playgrounds . I have no doubt that it will be a successful and 'A necessary program for the community in the summers to come . CRAFTS Crafts went very well this summer. I think the reasons for their successfulness are : 1 . ) There , was a craft planned every day for tiny tots and afternoon children . 2 . ) Crafts were planned for the whole summer during staff orientation , which provided me with the necessary information to have all of the supplies ready in advance . It also gave me an opportunity for the children to look forward to their next days craft. 3 .) I had made a list of craft ideas that we had supplies for previous to the staff orientation . This provided the leaders with a wide variety of craft choices for the whole summer . 4 . ) I had experience from the previous two summers of working for Arden Hills , and could recommend which crafts the children liked, and which ones were successful . The most successful crafts that the children liked were modeling clay , plaster paris , and coppercraft . The following is a list of craft supply expenses along with the other summer playground program expenses : • J- F �+ Having a special event planned each each week , gave the children something extra special to get excited about , and look forward to . The most successful special events were World Records Day , Treat Day, Earth Ball , and Water Day (which included the WaterSlide) . STAFF Staff Orientation- I think the staff orientation went very well , and provided the staff with enough information to feel confident for a successful summer . The first day of orientation covered such areas as a Staff Introduction , First-aid, Program Philosophy , Games , Crafts , Child Psychology , and a Park Tour. The second day included the planning of crafts , special events , field trips , and the deciding of partners and playgrounds . What the leaders expessed to me to be one of the most helpful things to happen in the orientation, was getting to know one another, and becoming friends with each other. Staff Meetings- Once a week , usually during lunch on Thursdays , a staff meeting was held . This time gave us a chance to express and share our problems and successful experiences on the playgrounds . It was also a time to get flyers made up for the next week's activities . The meetings also included what was expected of the leaders on the fields trips . Most of all , it gave everyone a chance to get together, encourage , and help each other . Staff Performance- I think we had a very outstanding staff . I think the way the leaders were paired proved to be successful. Becky Jones was a very good leader who showed good enthusiasm and leadership , She also had a very positive attitude about the children with whom she worked. The children seemed to like her 2 4 Monday Tuesday Wednesday Thursday Robyn/Craig A.m. A . Man . Sampson A. Man . Sampson • F .L. Hazelnut A. Man . Hazelnut A. Man . The morning program at Arden Manor was discontinued after the second week due to the lack of attendance . The one child registered for Arden Manor was transferred to the morning program at Valentine Hills School . Craig and Robyn were then scheduled to work with Nate and Becky at Valentine Hills School Monday and Wednesday mornings . 1983 Park Registration a .m. p .m. Sampson Park 8 Valentine Hills School 22 Floral Park 40 38 Hazelnut Park * 31 Valentine Park * 22 Arden Manor * 12 * did not have program at that park at the time period .. • a .m. total - 71 p .m. total - 103 FANTASTIC FRIDAYS Fantastic Fridays were special field trip days that were another important part of the program. This years trips for the older children were Roller Skating, Twins Game , Fort Snelling , Valleyfair,Omni Theater, and tubing down the Apple River . Tiny Tot trips were to the Lake Johanna Fire Station, and to Como Park . All of the trips were generally very successful . I felt most of the trips had a good turn-out . Howeverlsome of the following problems occured. 1 . ) When we scheduled the Valleyfair trip ,we did not have • very many children pre-registered ,so we thought it • .�� i W ARDEN HILLS PARKS AND RECREATION DEPT . 1983 Summer Facility-Use Inventory WThe request for the use of athletic facilities has been increasing each year. Softball is still the most popular summer activity . Youth and adult interest in soccer is steadily growing , causing additional demand for athletic fields . The outdoor athletic facilities at the Johanna Middle School site were still available for public use this season, so all softball & soccer requests were met , with some minor adjustments . The loss of Johanna after this season will cause some real scheduling problems for the future . It is still our policy to schedule the adult league games at school . fields & Perry Park leaving the neighborhood fields for youth games and neighborhood activities . Groups scheduling athletic fields this Spring , Summer & Fall: ADULTS 1981 1982 1983 Arden hills Parks Rec. Men ' s League 24 34 36 Arden Hills- Parks and Rec. Women ' s League lb 16 14 Control Data Corp . Men ' s Softball League 22 22 21 North Suburban Church League 10 14 12 Suburban Church League 10 12 12 Univac Men' s Softball League 20 20 20 Women ' s Church Slow-Pitch Softball League 8 _ 8 0 126 115 YOUTH Arden Hills Parks and Rec . T-Ball League 7 8 6 . Arden Hills Parks and Rec. Youth Co-Rec SB 8 11 12 American Legion baseball Bethel College Girls Softball 2 2 2 Bethel College Intermural Softball League 21 24 22 Mounds View HighGirl ' s Softball Team 2 2 3 Mounds View Athletic Assn . (Baseball League) 12 10 12 57 57 SOCCER Arden hills (Nike Soccer) 8 7 7 Cardiac Pacemaker Soccer Program 1 1 1 " Bethel Team 1 1 1 Mutual Service Insurance 1 1 1 Univac Soccer League 6 4 1 Bethel Men ' s Soccer Program 2 2 2 North Suburban Soccer Assn .# 16 lE 18 Arden Youth Soccer A^ 1 2 2 Bethel Girl ' s Soccer 0 2 1_ 38 33 FOOTBALL Bethel College Intermural 10 12 16 C . D.C . Touch Football - 8 8 20 24 TOTAL 212 241 229 z d,,,x A y,A 10 ` Yll1 . f 1983 Facility-Inventory, page 2 During this past year, the Arden Hills Parks and Recreation Department scheduled league games , practices , soccer games and neighborhood activities on the following fields . Program Adult Adult Youth Youth Girls Softball Bethel M. V . Girlo Faciltiy League Practices Leagues Practices Boys Soccer Intermural Softball Softball - - -------- Perry # 1 130 61 2 Bethel College 25 Perry # 2 130 58 4 Cirl ' s Softball 25 Perry # 3 130 44 25 25 Perry # 4 85 31 Boy ' s Soccer M.V. # 1 68 23 2 7 games 21 M.V. # 2 68 27 3 35 practice 21 V. # 3 1 IJo . So . East Jo . So . East Val. hills No. 46 54 9 4 Val. Hills So . 35 54 7 4 Aro Manor 1 24 Val. Park 6 6 6 Floral Park 9 12 lazelnut 30 56 16 38 :.indey 's 2_. 56 641 400 128 81 6 77._ 136 75 90 ' 3aseball I.V. Varsity 10 1 24 25 fo . Varsity 40 14 8 8 fo . West 25 11 _ 5 75 26 32 38 soccer I.V. East 60 1 3 I.V. West I.Voarsity 16 34 9 o . 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