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HomeMy WebLinkAbout09-23-1986 PTRC Meeting Minutes AGENDA Regular Parks and Recreation Committee Meeting Village of Arden Hills Tuesday, September 23, 1986 - 7:30 p.m. Village Hall 1. Call to Order and Roll Call 2. Approval of Minutes, July 29, 1986 3. Council Report 4. 1987 Park Department Budget i g r� J. VWllalli s Park RepVr, A. Lights B. Shelter C. Rink 6. North Snelling Park Report • 7. Flower Garden and Landscape Contest Video 8. Miscellaneous/New Business 9. Adjournment Please call John or Shirley, 633-5676, if you cannot attend this meeting. • . Minutes of Regular Parks and Recreation Committee Meeting Village of Arden Hills July 29, 1986 Village Hall Call to Order The meeting was called to order at 7:40 p.m. by Chairman Sand. Roll Call Present: David Sand, Adele Anderson, Don Messerly, Alan Montgomery, Tom Mulcahy, Jim Otto, Mark Peterson Absent: Gerald Dreyling, Keith Enrooth, Mary Gillies, Jim Mishek Also Present: Councilman Tom Sather, Parks Director J. T. Buckley Planner Orlyn Miller Finance Committee Liaisons Trudy Rautio, Chuck Mertensotto Approval of Minutes It was moved by Mulcahy, seconded by Anderson, that the minutes of May 20 be approved as submitted. Motion carried unanimously. Cummings Park Hockey Rink, Lighting, and Shelter Planner Miller presented construction plans and cost estimates for the park shelter (warming house) previously planned for Cummings Park. (At May meeting of this committee, Miller had been asked to prepare plans for a garage-type structure with attractive roof design, large overhangs, and having the front side extended to create a porch effect - no plumbing). • Preliminary estimates of the costs of a contractor constructed (stick-built) versus prefab building revealed that the cost of a contractor constructed building would be considerably less. Miller is proposing a 20 x 20 foot building, with a 10 foot overhang in front. The building will have a hip roof and asphalt shingles. Committee discussed having a shake shingle roof, but decided against it because shake shingles are (1) more vulnerable to vandalism, and (2) more flammable. Committee recommends redwood siding. Plans include a plywood ceiling inside and outside (under overhang). One steel pedestrian door and one 6 foot wide overhead equipment door are provided. Committee recommends the equipment door be 8 feet wide. Rationale for this request is that the cost of an 8 foot door is about the same as a 6 foot door, and the interior will be more usable for storage purposes with an 8 foot door. Building will be constructed on a concrete slab. The quotation does not include cost of electrical wiring. It was Miller's opinion that wiring could probably be done most economically by the firm installing the hockey lights. Committee concurred to ask Buckley to get a quotation for this cost. Committee recommended heating with electric heaters. Committee further recommends that insulation and interior paneling be added to the building plans. Since cost is not expected to exceed $15,000, Committee would like quotations from several contractors for the building. It would probably take about three days to prepare the concrete slab; construction time is estimated at three days to a week. • Motion was made by Peterson, seconded by Otto, that the following construction plans for Cummings Park be recommended to Council for approval: • Minutes of Regular Parks and Recreation Committee Meeting Page 2 1. Park Shelter (cost not to exceed $15,000) (Plan 1, Miller Report) a. Foundation slab b. 20' x 20' building - 10' open bay (roof overhang) in front c. Hip roof, with 2' overhang (roof size 24' x 32' ) d. Asphalt shingles e. Redwood siding f. Plywood ceiling inside and outside (under overhang) to prevent injuries to skaters inside, and birds nesting outside. g. One steel pedestrian door, and 8 foot overhead equipment door h. Interior insulation (fiberglass bat) and paneling (if affordable given $15,000 limit on expenditure). 2. Lighting of hockey rink and general skating area per Musco proposal (April 30, 1986, at cost not to exceed $8,500. Wiring of shelter by same contractor, Buckley to negotiate with Musco Lighting for this, at cost not to exceed $3,000 (total not to exceed $11,500). 'on of hocke y rink and general skating area at cost not to exceed 3. Constructs y g 8 $15,000. Labor to be provided by Parks maintenance personnel. Boards to be removed at end of skating season. Motion carried unanimously. • North Snelling Park Miller reported that grading of the playing field area has been completed. The North Heights Lutheran Church contractor has deposited some top soil in the area of the pond; it will be his responsibility to grade this area evenly to the edge of the pond and eliminate the drainage ditch which runs on park property. Miller and Buckley will monitor to ensure this is done. When grading is completed, the area will be seeded by Parks personnel (probably in late August) . Proposed 1987 Budget Summer Playground Program No increases or changes are planned in this budget for 1987. Rautio asked Committee input re fees for this program, since Finance Committee last year had discussed raising fees and including t-shirts. They are now $5.00 per participant. It was determined that Arden Hills' fees at this time are comparable with neighboring communities; committee recommends no change in fees, and not including t-shirts. Skating Rinks 1986 expenditures are anticipated to be about $1,000 over budget, mostly in Acct. 104 (rink attendants). Last winter's weather was such that the skating season extended one week longer than normal, and there were fewer days when rinks were closed. • The 1987 Budget is increased by approximately $5,000. Two additional rinks will need to be maintained, and an attendant provided for the new Cummings • Minutes of Regular Parks and Recreation Committee Meeting Page 3 Park rink. Shade Tree Disease Control This budget for 1987 is increased by approximately $750 for reforestation. Buckley stated that Arden Hills has done an outstanding job in its diseased tree program, and the time has come to replant some of the trees lost to disease. Self Sustaining Recreation Revenues are equalling expenditures in this area. The 1986 expenditures are expected to be $45,500; budgeted amount is $37,735. This overage occurred because the cities assumed responsibility for the previously school managed Spring Track Program. Income was $5,496.00, expenditures $4,597. 14 (income from program - $948.86). The 1987 budget assumes Arden Hills' continuing to sponsor this program, and adding a volleyball program previously sponsored by the schools. A fall softball program is also being added. Park Fund Motion was made by Sand, seconded by Montgomery, that because of the rapid depletion of the Park Fund, the lower amounts being received in recent negotiations for park dedication, and- the .lack of future available land for development which is subject to park dedication fees, this committee recommend to Council that park salaries not be allocated to the Park Fund. Motion carried unanimously. The balance in the Park Fund is currently $296,737. Anticipated future revenue is $115,000. This clearly shows that the fund will be depleted in the not-far-distant future. Committee concurred with Buckley's proposed 1987 capital improvements ($55,700). Park Maintenance Budget This budget increases. Line items increased are Acct. 212 (Gas and Oil). This is a two-fill year for the bulk tank (18 month intervals). Acct. 550, Automotive Equipment, calls for expenditures of $23,500. These equipment expenditures were called for in the five year plan. The Case tractor will be replaced (cost shared with Public Works) ($10,000); the 1979 1/2 ton is scheduled to be replaced with a 3/4 ton truck; the very old flooding truck will be replaced with Public Works' truck, new tank added. Replacement of a 1980 1-ton truck is also scheduled. Acct. 109, Park Salaries, increases. Buckley is requesting full time employees be increased from two to three. During all of 1986, Kevin Fuller has worked continuously as a temporary, seasonal employee; this was necessitated by the heavy work load. This budget proposes that he become a • regular employee, at a total increased cost of $10,400.00, increasing salary to that comparable to the other two full time employees. • Minutes of Regular Parks and Recreation Committee Meeting Page 4 Committee discussed amount budgeted in Acct. 207, Travel, Conference and Schools. Committee recommends this be increased to $500 to allow more training time for employees. Motion was made by Otto, seconded by Montgomery, that the 1987 budget, as proposed by Buckley and amended by this committee, be recommended to Finance Committee and Council for approval. Motion carried unanimously. Fall Program Proposal 1987 Fall Program is identical to 1986's, with one addition. Buckley proposes beginning an experimental after school program at Valentine Hills School. Recent studies at the University indicate over 50% of elementary age youngsters are unattended from the close of school until their parents return from work. At this time plans for the program have not been made; it is expected to be totally self-sustaining, that fees will equal costs. It will probably begin with a one to two day a week program to assess interest in such a service. Committee unanimously encouraged the formation of such a program and agreed to assist in any way. It was moved by Otto, seconded by Montgomery, that the 1987 Fall Program Proposal be recommended to Council for approval. Motion carried unanimously. • Flower Garden - Yard Beautification Awards A subcommittee of Messerly, Mulcahy and Montgomery will meet Monday, August 4, to tour Arden Hills and then submit recommendations for recipients of these awards in 1986. Miscellaneous/New Business Committee members relayed to Buckley their observations of the fine quality of work and of how hard the Park maintenance personnel worked. Also mentioned was the high quality of the playground leadership, especially noted at Cummings and at Hazelnut parks. Council Report Sather reported on Council actions of interest to this committee. Committee expressed its disappointment in elimination of the sidewalk on the east side of Hamline Avenue; asked if it could be included at a later date. Sather stated his observation that the Engineer did not lend credence to Park committee recommendations regarding Hamline Avenue improvement. Adjournment The meeting was adjourned at 10:45 p.m. • • Now � - -ro Tu-!W K UC0 pt 0-toTs L-Pi q IT I-)I C) �t pr o tj T V 5420 � - z - `-Too,r\ K- qou ion, tii v u7u N eT— C = Q� CTUrt.e `m TRe w u � � pjaoff � t � • MEMORANDUM Date: August 20, 1986 To: Parks and Recreation Committee From: Shirley Meeting Cancellation The Parks and Recreation Committee meeting scheduled for August 26 has been cancelled. The next meeting will be held September 23, 1986, at the Village Hall. At its last meeting, the Council approved the construction plans for Cummings Park, adding a stipulation that three bids be solicited for each of the projects. The Fall Park Program was also approved. John took a really bad tumble while working on a deck for his home. He • has some cracked ribs, and torn ligaments in his knee, but he's hobbling around the office anyway. A • Arden Hills Park and Recreation • Summer Playground Evaluation 1986 Cheryl Fregeau Program Supervisor The summer playground operated from June 16 - July 25, a total of six weeks. June 12 and 13 were spent in orientation and a workshop. As last year, we attended the Minnesota Recreation and Parks Association workshop in Lakeville, MN. The workshop was beneficial; the leaders came away with fun ideas to implement into their weekly planners. This summer our staff consisted of seven people. The four leaders were Mary Klonderman Pam Johnson, Lisa Hultman and Sean Thomas. Amy Kostishack and Beth Hjortaas were hired as assistants. Allan Elfert and Elizabeth Lapinski volunteered to help out at the parks with higher registrations. Their efforts were greatly appreciated. PROGRAM The summer programs were held at Cummings Park, Floral Park, Valentine Hills School and Hazelnut Park. The Tiny Tots program ran from 9:30 - 11:30 in the morning for ages 4-6 years old. Morning activities included a craft, games, songs, stories and play time on the equipment. Afternoon sessions were held at the same parks form 1:00 - 4:00 and catered to ages 7-12. In addition to games and crafts, special events were planned to liven up each week. 1986 Park Registration a.m. p.m. Floral 39 36 Cummings 32 16 Hazelnut 14 21 Valentine 54 22 a.m. total 137 p.m. total 95 232 ADVENTURE TRIPS These weekly field trips were the highlight of each week. Below is a list of the field trips and a financial report for each one. Bus fees almost doubled this summer due to higher insurance rates for bus companies. Two field trips we rented vans because it was much cheaper. Next year's All Day field trips could be geared to the younger ages (7-10) . Apple River, which once was a favorite, had the poorest attendance of all the trips. There has been a turn over in age groups. Many afternoon kids are coming from the tiny tots. n TRIP ATT. TAKE IN ADM. BUS $ PROFIT/LOSS • Fire Station 50 50.00 ---- 55.00 -5.00 Rollerskating 36 90.00 54.00 78.00 -42.00 Valleyfair 21 269.50 218.50 80.00 -33.00 Twin's Game 25 100.00 75.00 90.00 -65.00 Nature Center 41 41.00 ---- 78.00 -37.00 Amusement Park 46 276.00 237.50 78.00 -39.50 Apple River 14 84.00 62.70 64.00 - 45.00 TOTAL: 233 910.50 647.70 524.00 -266.50 SPECIAL EVENTS Each week the leaders planned a special event or gave the week a theme and planned around the theme (Drama Week, Water Week, International Week, Mystery Week and Olympic Week) The special event that is a popular hit every summer is the Water Slide held a Valentine Hills School.t ti e i oo STAFF MEETINGS Every Tuesday noon, the staff met at the Village Hall to plan and prepare for the next week's activities. The time was used to share how things were going and to encourage one another by giving each other ideas that worked well. Each team of leaders made a flyer to advertise their program for the following week. . STAFF PERFORMANCE This year's group of leaders were the best I've worked with in three years. They were highly motivated, creative, and dependable. CRAFTS Crafts were the highlight of each day's activities. The leaders and I greatly appreciated the budget that allowed us to purchase worthwhile supplies and projects. It definitely contributes to the quality of our program. The following is a list of supply expenses. Knox Lumber 10.50 St. Paul Book 15.98 Hauser's 36.57 Steichen's 41.90 S&S Crafts 25.90 Target 28.06 Cub 16.58 Snyder 51.60 Triarco 147.55 TOTAL: 374.64 PERSONAL EVALUATION I thoroughly enjoy my summer job as program coordinator. It's fun to return each summer and work with John Buckley. I feel very confident of my performance this summer. Each summer I learn better ways of organizing the • program. We had quite a few rainy days to contend with, which put a damper on many of our plans. John Buckley did a super job of hiring top notch leaders for me to work with this summer. They are responsible for the success of the summer playground program. I feel I have stayed well within the budget plan for summer parks, yet provided the leaders with all the materials theyneeded to make their playground a hit. • 1 RRAY KREPS K CONSTRUCTION COMPANY INC. Tel: 631-8543 1676 CHATHAM AVE. • ARDEN HILLS. MN 55112 September 6, 1986 Mayor Robert L Woodburn and Council Members Arden Hills City Office 1450 W.Highway 96 Arden Hills, MN 55112 Dear Mr. Mayor, dear Council Members: This letter is overdue by about one year, however, the sentiments are just as strong today as they were earlier. We would like to thank all of you for working so hard to make Arden Hills the beautiful community it is. Where else can one • enjoy nature in all its splendor, its sweet smells and special sounds and yet be only 15 minutes from downtown. Thank you for the walking paths and upkeep and the lovely benches placed so ap- propriately in just the right scenic spots. You don't know how such Ray and I enjoy our daily walks through this beautiful area. Just like being in the North country (except no bears) . We came face to face with 4 deer last Sunday. It is hard to believe all this is ours to enjoy - free -. You are doing an excellent job keeping things up for us Arden- Hillians. Ray being from Northern Minnesota shares my enthusiasm. One of his highlights is to do some mowing of a couple of the paths himself to keep it looking great. We just had to tell you how much we appreciate your efforts and how happy and proud we are to be residents in this outstanding community. Sincerely, Ray and Ruth Kreps Parks and Recreation Department History of Park Maintenance Schedules • Park being maintained in 1980 Sampson Park, Hazelnut Park, Freeway, Ingerson, Perry and Valentine Some maintenance of Arden trail and Chatham Addition trails. Additional Park maintenance required in 1986 Floral Park (5 acres), Arden Manor (3), Arden Oaks (3), Cummings (8), Crepeau Nature Preserve (2) -- approximately 25 acres. Boulevard maintenance on Lexington Avenue and County Road E. Trail maintenance -- monthly mowing of Arden trail, Chatham trail, Cummings trail, Cummings/Floral trail, Norma Avenue trail. Additional park maintenance that will be required in 1987 North Snelling Park (3.5 acres) Round Lake Park (3.5 acres) Additional trail maintenance, Townhouses trail, Colleen Ave. trail. • PARK FUND PROJECTIONS Park Fund Balance, August 31, 1986 288, 182 Future Park Dedication Estimates, December 1985 --------------------------Acre- ------ Acres--Value/Acre re Residential Land 90. 1 10,000 901,000 10% Dedi. 90, 100 5% Dedi. 45, 050 2. 5% Dedi. 22,525 , lCommerc i a 1 Land 10. 3 60,000 618,000 10% 61,800 5% 30,900 2.5% 15,450 Industrial Land 99. 1 30,000 2,973,000 10% 297,300 5% 148,650 2.5% 74,325 Potential Park Dedication Income ------------------------------------ Assuming 10% 449,200 5% 224,600 2.5% 112,300 • GUIDELINES FOR PARK DEVELOPMENT Proposed Future Park Development Cost --------------------------------------------- 1986 65, 650 1987 84, 850 1988-90 161, 600 1990-95 86, 000 398, 300 200, 000 Proposed Arsenal Athletic Complex 250,000 Revitalized Established Park Sites and Trails 848,300 621 SCHOOL DISTRICT SCHOOL FACILITIES CLOSED SINCE 1980 Active Recreational Facilities Lost to the Community ------------------------------------------------------ Johanna Elementary 1 gym 2 softball fields 1 football/soccer Ralph Reeder 1 gym 2 softball fields 1 football/soccer Johanna Junior High 2 gyms 2 softball fields 2 baseball fields 1 swimming pool 3 football/soccer 1 track 4 tennis Since 1980, District 621 has cut back the following programs: All elementary athletic programs (Track, Volleyball, Basketball) All Junior High Athletic Programs (Football, Basketball, Baseball Swimming, Track, Wrestling Increased Demand for Facilities and Programs --------------------------------------------- During the past five years, Arden Hills has experienced an increase in home building. Most of these homes are occupied by families with children and are using the programs extensively. In addition to the new homes, the homes in the older neighborhoods are beginning to turn over and families with children are moving in. These families are also using facilities and programs. • • CITY OF ARDEN HILLS' PARK SYSTEM • Estimated Total Acreage Park Land 162 Active 65 Passive 97 Additional Passive Acres in Arden Hills Tony Schmidt Park 191 Round Lake Nature Preserve 125 Lake Johanna 200 Little Lake Johanna i6 Josephine Lake 118 Valentine Lake 59 Karth Lake 15 Cty. Rd. E2 Pond 3 -----729 Passive Areas within 10 minutes of Arden Hills Long Lake Regional Park 200 Grass Lake Regional Park 195 Arden Hills Parks and Recreation Department • Industrial/Commercial Participation in Leagues Softball Teams Using Arden Hills' Facilities Control Data Corporation 27 teams MSI 7 teams Land O'Lakes 9 teams Cardiac Pacemakers 3 teams Zycad 3 teams RTI 2 teams Scholls 3 teams Honeywell 5 teams Eastside Beverage 1 team Northern Spring 1 team R. L. Gould 1 team St. Paul Metalcraft 1 team Commercial 9 teams TOTAL 72 teams Soccer Teams 4 teams Broomball 4 teams . Tennis Courts The tennis courts at Cummings and Floral are used extensively by Control Data, Deluxe Check and Land O'Lakes employees. Crepeau Nature Preserve Crepeau nature trails are used extensively by MSI employees and individuals working in offices in "downtown" Arden Hills during lunch time and office work hours. • LAKE REGION HOCKEY STATISTICS • 1986-87 SEASON ANTICIPATED REGISTRATION FOR THIS SEASON TEAMS IN-HOUSE TRAVELING REG. FEE 15.00 ATOMS (5-6 YEAR OLDS) 4 - 6 -- 20.00 MITES (7-8 YEAR OLDS) 16 -- 51.00 SQUIRTS (9-10 YEAR OLDS) 9 3 59.00 PEE WEES (11-12 YEAR OLDS) 8 5 73.00 BANTAMS (13-14 YEAR OLDS) 4 6 100.00 MIDGETS (15-17 YEAR OLDS) - 4 TOTAL 43 18 NUMBER OF PLAYERS IN-HOUSE TRAVELING ATOMS 75-100 - MITES 240 -- SQUIRTS 135 51 PEE WEES 120 85 BANTAMS 60 102 MIDGETS - 68 EST. 655 PLAYERS 306 PLAYERS COST TO EQUIP EACH TEAM (ESTIMATE) ATOMS 6 TEAMS X 357 = 2, 142 MITES 16 TEAMS X 438 = 7,008 SQUIRTS 12 TEAMS X 866 = 10,392 PEE WEES 13 TEAMS X 975 = 12,675 BANTAMS 10 TEAMS X 1,169 = 11,690 MIDGETS 4 TEAMS X 1,419 - 5,676 $49,5R3 • z � rozro I l7i C') M r races zm z -+ "r=ic� MCxa �3 HzW W9t2iO9d c z ro � Syr Hm 0-3�i to C ccnC o a Hmwm � < w t9" t' pt: H O H Ennv) r rt zo x z z 9 ttri H 0wxyes HH r r r w z Crl Iv "0 rt ro G) Cl. r H M H 9 0 � "e O H qD m m H z C-2 r C) a En 9 C Y gi H ro r r • .e .. C C w cn x w t2i r� cn P.— N N N N "� N "-' "-' t-• a-• �-' r r N N f. 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BUCKLEY SUBJECT: ADULT SOFTBALL PROGRAM - INCOME & EXPENSE INCOME MEN'S B REC. LEAGUE 12 TEAMS $3,315 MEN'S C REC. LEAGUE 16 TEAMS 4,400 MEN'S INDUSTRIAL LEAGUE 16 TEAMS 4,595 CO-REC. 14" LEAGUE 12 TEAMS 3, 145 WOMEN'S REC. LEAGUE 16 TEAMS 4,635 $20,090 MRPA STATE TOURNAMENT FEES FOR EXTRA TEAMS 250 FALL LEAGUE 8 TEAMS 1,680 $22,020 C.D.C. INDUSTRIAL LEAGUE 925 j22,945 EXPENSES • SOFTBALLS $2,160 UMPIRES (14.75 PER GAME) 8,260 TROPHIES 636 MRPA TEAM REGISTRATION 936 MRPA REGIONAL & STATE TOURNAMENT FEES 1,600 PERRY PARK SHELTER SUPERVISOR 300 FIELD MAINTENANCE LINING CHALK $252 INFIELD MATERIAL 1,040 1,292 POSTAGE 150 OFFICE SUPPLIES 75 FIELD MAINTENANCE & GAME PREPARATION 1,280 ADMINISTRATION COST SECRETARY 150 BUCKLEY'S TIME 1/2 DAY PER WEEK MAY, JUNE JULY, AUGUST 960 $17,799 NET $ 5,146 Arden Hills Parks and Recreation Department • Truck Data 1. 79 Chevrolet, 1/2 Ton Condition - fair Mileage - 71,000 Used for Park maintenance crew transportation, pulling transport trailers. 2. 80 Ford, 1 Ton Condition - fair to good Mileage - 47,271 Used for Park crew transportation, pulling transport trailers, rink snow removal, street snow removal. 3. 85 GMC, 3/4 Ton Condition - good Mileage - 16,408 Used for Park crew transportation, pulling transport trailers, rink snow removal. 4. 86 Ford, 1/2 Ton Condition - excellent Mileage - 15,178 Used for Park crew transportation, pulling transport trailers. • During the seasons without snow, one truck is normally used for athletic field maintenance, one for tree inspection, one in park maintenance, and one in park construction. The Parks director drives a 75 Maverick.