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Home My WebLink About07-29-1986 PTRC Meeting Minutes • Minutes of Regular Parks and Recreation Committee Meeting Village of Arden Hills July 29, 1986 Village Hall Call to Order The meeting was called to order at 7:40 p.m. by Chairman Sand. Roll Call Present: David Sand, Adele Anderson, Don Messerly, Alan Montgomery, Tom Mulcahy, Jim Otto, Mark Peterson Absent: Gerald Dreyling, Keith Enrooth, Mary Gillies, Jim Mishek Also Present: Councilman Tom Sather, Parks Director J. T. Buckley Planner Orlyn Miller Finance Committee Liaisons Trudy Rautio, Chuck Mertensotto Approval of Minutes It was moved by Mulcahy, seconded by Anderson, that the minutes of May 20 be approved as submitted. Motion carried unanimously. Cummings Park Hockey Rink, Lighting, and Shelter Planner Miller presented construction plans and cost estimates for the park shelter (warming house) previously planned for Cummings Park. (At May meeting of this committee, Miller had been asked to prepare plans for a garage-type structure with attractive roof design, large overhangs, and having the front side extended to create a porch effect - no plumbing). • Preliminary estimates of the costs of a contractor constructed (stick-built) versus prefab building revealed that the cost of a contractor constructed building would be considerably less. Miller is proposing a 20 x 20 foot building, with a 10 foot overhang in front. The building will have a hip roof and asphalt shingles. Committee discussed having a shake shingle roof, but decided against it because shake shingles are (1) more vulnerable to vandalism, and (2) more flammable. Committee recommends redwood siding. Plans include a plywood ceiling inside and outside (under overhang). One steel pedestrian door and one 6 foot wide overhead equipment door are provided. Committee recommends the equipment door be 8 feet wide. Rationale for this request is that the cost of an 8 foot door is about the same as a 6 foot door, and the interior will be more usable for storage purposes with an 8 foot door. Building will be constructed on a concrete slab. The quotation does not include cost of electrical wiring. It was Miller's opinion that wiring could probably be done most economically by the firm installing the hockey lights. Committee concurred to ask Buckley to get a quotation for this cost. Committee recommended heating with electric heaters. Committee further recommends that insulation and interior paneling be added to the building plans. Since cost is not expected to exceed $15,000, Committee would like quotations from several contractors for the building. It would probably take about three days to prepare the concrete slab; construction time is estimated at three days • to a week. Motion was made by Peterson, seconded by Otto, that the following construction plans for Cummings Park be recommended to Council for approval: Minutes of Regular Parks and Recreation Committee Meeting Page 2 1. Park Shelter (cost not to exceed $15,000) (Plan 1, Miller Report) a. Foundation slab b. 20' x 20' building - 10' open bay (roof overhang) in front c. Hip roof, with 2' overhang (roof size 24' x 32' ) d. Asphalt shingles e. Redwood siding f. Plywood ceiling inside and outside (under overhang) to prevent injuries to skaters inside, and birds nesting outside. g. One steel pedestrian door, and 8 foot overhead equipment door h. Interior insulation (fiberglass bat) and paneling (if affordable given $15,000 limit on expenditure). 2. Lighting of hockey rink and general skating area per Musco proposal (April 30, 1986, at cost not to exceed $8,500. Wiring of shelter by same contractor, Buckley to negotiate with Musco Lighting for this, at cost not to exceed $3,000 (total not to exceed $11,500). 3. Construction of hockey rink and general skating area, at cost not to exceed $15,000. Labor to be provided by Parks maintenance personnel. Boards to be removed at end of skating season. Motion carried unanimously. • North Snelling Park Miller reported that grading of the playing field area has been completed. The North Heights Lutheran Church contractor has deposited some top soil in the area of the pond; it will be his responsibility to grade this area evenly to the edge of the pond and eliminate the drainage ditch which runs on park property. Miller and Buckley will monitor to ensure this is done. When grading is completed, the area will be seeded by Parks personnel (probably in late August). Proposed 1987 Budget Summer Playground Program No increases or changes are planned in this budget for 1987. Rautio asked Committee input re fees for this program, since Finance Committee last year had discussed raising fees and including t-shirts. They are now $5.00 per participant. It was determined that Arden Hills' fees at this time are comparable with neighboring communities; committee recommends no change in fees, and not including t-shirts. Skating Rinks 1986 expenditures are anticipated to be about $1,000 over budget, mostly in Acct. 104 (rink attendants). Last winter's weather was such that the skating season extended one week longer than normal, and there were fewer days when rinks were closed. • The 1987 Budget is increased by approximately $5,000. Two additional rinks will need to be maintained, and an attendant provided for the new Cummings Minutes of Regular Parks and Recreation Committee Meeting Page 3 Park rink. Shade Tree Disease Control This budget for 1987 is increased by approximately $750 for reforestation. Buckley stated that Arden Hills has done an outstanding job in its diseased tree program, and the time has come to replant some of the trees lost to disease. Self Sustaining Recreation Revenues are equalling expenditures in this area. The 1986 expenditures are expected to be $45,500; budgeted amount is $37,735. This overage occurred because the cities assumed responsibility for the previously school managed Spring Track Program. Income was $5,496.00, expenditures $4,597.14 (income from program - $948.86). The 1987 budget assumes Arden Hills' continuing to sponsor this program, and adding a volleyball program previously sponsored by the schools. A fall softball program is also being added. Park Fund Motion was made by Sand, seconded by Montgomery, that because of the rapid depletion of the Park Fund, the lower amounts being received in recent negotiations for park dedication,• and-: the -lack of future available land for development which is subject to park dedication fees, this committee recommend to Council that park salaries not be allocated to the Park Fund. Motion carried unanimously. The balance in the Park Fund is currently $296,737. Anticipated future revenue is $115,000. This clearly shows that the fund will be depleted in the not-far-distant future. Committee concurred with Buckley's proposed 1987 capital improvements ($55,700). Park Maintenance Budget This budget increases. Line items increased are Acct. 212 (Gas and Oil). This is a two-fill year for the bulk tank (18 month intervals). Acct. 550, Automotive Equipment, calls for expenditures of $23,500. These equipment expenditures were called for in the five year plan. The Case tractor will be replaced (cost shared with Public Works) ($10,000); the 1979 1/2 ton is scheduled to be replaced with a 3/4 ton truck; the very old flooding truck will be replaced with Public Works' truck, new tank added. Replacement of a 1980 1-ton truck is also scheduled. Acct. 109, Park Salaries, increases. Buckley is requesting full time employees be increased from two to three. During all of 1986, Kevin Fuller has worked continuously as a temporary, seasonal employee; this was • necessitated by the heavy work load. This budget proposes that he become a regular employee, at a total increased cost of $10,400.00, increasing salary to that comparable to the other two full time employees. Minutes of Regular Parks and Recreation Committee Meeting Page 4 Committee discussed amount budgeted in Acct. 207, Travel, Conference and Schools. Committee recommends this be increased to $500 to allow more training time for employees. Motion was made by Otto, seconded by Montgomery, that the 1987 budget, as proposed by Buckley and amended by this committee, be recommended to Finance Committee and Council for approval. Motion carried unanimously. Fall Program Proposal 1987 Fall Program is identical to 1986's, with one addition. Buckley proposes beginning an experimental after school program at Valentine Hills School. Recent studies at the University indicate over 50% of elementary age youngsters are unattended from the close of school until their parents return from work. At this time plans for the program have not been made; it is expected to be totally self-sustaining, that fees will equal costs. It will probably begin with a one to two day a week program to assess interest in such a service. Committee unanimously encouraged the formation of such a program and agreed to assist in any way. It was moved by Otto, seconded by Montgomery, that the 1987 Fall Program Proposal be recommended to Council for approval. Motion carried unanimously. Flower Garden - Yard Beautification Awards A subcommittee of Messerly, Mulcahy and Montgomery will meet Monday, August 4, to tour Arden Hills and then submit recommendations for recipients of these awards in 1986. Miscellaneous/New Business Committee members relayed to Buckley their observations of the fine quality of work and of how hard the Park maintenance personnel worked. Also mentioned was the high quality of the playground leadership, especially noted at Cummings and at Hazelnut parks. Council Report Sather reported on Council actions of interest to this committee. Committee expressed its disappointment in elimination of the sidewalk on the east side of Hamline Avenue; asked if it could be included at a later date. Sather stated his observation that the Engineer did not lend credence to Park committee recommendations regarding Hamline Avenue improvement. Adjournment The meeting was adjourned at 10:45 p.m. • CUMMINGS PARK SHELTER SPECIFICATIONS Based upon discussion at the May meeting of the Parks and Recreation Committee and conversation with John Buckley, a park building with the following specifications was investigated: 20' X 20' building 10' open bay (roof overhang) in front Hip roof (trusses) with 2' overhang (roof size 24' X 32' ) Asphalt shingles Textured plywood siding Plywood ceiling inside and outside (under overhang) One steel pedestrian door One 6' -wide overhead equipment door Concrete slab base Options Cedar shake shingles Redwood beveled lap-siding • PRELIMINARY COST ESTIMATES 1. CONTRACTOR CONSTRUCTED ("stick-built") a. Foundation slab (including base and excavation) $ 1,800.00 b. Materials 4,500.00 c. Labor (including profit and overhead) 6,500.00 TOTAL 12,800.00 d. Shake shingle roof 750.00 e. Redwood siding 800.00 2. CEDAR FOREST PRODUCTS PREFAB a. Foundation slab $ 1,800.00 b. Materials (delivered) 11,600.00 c. Assembly 7,000.00 TOTAL $20,400.00 d. Shake shingle roof 850.00 3. AMERICAN LEISURE DESIGNS PREFAB* a. Foundation slab $ 1,800.00 b. Materials (delivered) 11,000.00 c. Assembly 5,000.00 TOTAL 17,800.00 d. Shake shingle roof 800.00 *Preliminary quote. Subject to adjustment. • _ � z I I I I i i =IL - _ - Q p � � � z i w w ii IL J w w w ii II CO I cc I,! fLL - --------------- Sports Technology/P.O. Box 27231 I Golden Valley, MN 5542718001622-7041 /612/533.2030 musco. LIGHTING, INC. April 30, 1986 John Buckley Park and Recreation Director City of Arden Hills 1450 W. Highway 96 Arden Hills, Minn. 55112 Dear John, The following information is provided to light the Cummings Park Hockey Rink. We propose to light the rink using a two pole system and provide 15 f ootcandles of lighting. This will provide correct lighting for youth hockey. Installation includes the following. . . . . . . . . . . . . . . . . . . .$8,500.00 1. Provide 60 foot full length treated fir poles. 2. Auger holes for poles. ?� • 3. Mount lighting on poles, 4. Set poles and backfill with rock * � . 5, Aim lighting 6. Provide and install all electrical materials. 7. Two year warranty on parts and labor. 8. Five year warranty on aiming alignment. *The design criteria is based on soil conditions with 200PSF or greater lateral load. Craig Gallop • L/ght years ahead..,through technology Capital Improvements, 1587 - Parks Hazelnut Grading Front Area 5, 000 Table, Grill 450 5, 450 Arden Oaks Picnic Grill 400 400 CrepeaLk Flowers 1, 500 1, 5C>0 Perry Volleyball 600 Regrading Lower Field 15, 000 15, 600 Floral Play Equipment 8, 000 Picnic Shelter 3, 500 11, 500 Cummings Lake Path 4, 000 Picnic Grill, Tables 1, 000 Landscaping 500 5, 500 North Snelling Play Equipment 8, 000 Back Stop 1, 000 Benches 750 9, 750 Trails Landscaping and Surfacing 5, 000 5, 0 r(-) Park. Planning 1, 000 1, 000 TOTAL 55, 700 ARDEN HILLS PARKS & RECREATION DEPARTMENT 1985 Fall Program 1986 Fall Program Proposal YOUTH YOUTH Gun Safety Gun Safety Preschool Halloween Party Preschool Halloween Party Baby Sitting Instruction Baby Sitting- Instruction Elementary Gymnastics Elementary Gymnastics Preschool Preschool Elementary Age Elementary Age Floor Hockey Floor Hockey Flag Football (Shoreview) Flag Football (Shoreview Tap, Ballet, Jazz Dancing Tap, Ballet, Jazz Dancing After School Programs* ADULTS ADULTS Jazzercise Jazzercise Men's Open Volleyball Men's Open Volleyball Three Man Basketball Three Man Basketball Seniors' Club Seniors' Club Broomball Broomball Volleyball Leagues Volleyball Leagues Jackie Sorenson's Exercise Jackie Sorenson's Exercise OTHER OTHER Lake Region Hockey Lake Region Hockey Wrestling Wrestling Aquatic Program Aquatic Program Winter Fair Equipment Swap Winter Fair Equipment Swap Mustang Basketball Mustang Basketball *New Program