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HomeMy WebLinkAbout05-03-1989 Regular Planning Commission Meeting Agenda AGENDA REGULAR PLANNING COMMISSION MEETING VILLAGE OF ARDEN HILLS WEDNESDAY, MAY 3, 1989 - 7:30 P.M. VILLAGE HALL 1. Call to Order and Roll Call . 2. Approval of Minutes of April 5 , 1989, Planning Commission Meeting. 3. Case No. 89-04, Public hearing on a special use permit for a Kennedy Transmission Center; and signage plan and site plan review on property located at 3751 North Lexington Avenue by C. G. Rein Company. 4. Case No. 89-05, Authorization to place a temporary 800-square-foot office building on the Bethel College Campus. 5. Status report on T. I . F. program. 6. Council report • 7. Adjournment. MINUTES OF THE ARDEN HILLS REGULAR PLANNING COMMISSION MEETING Wednesday, May 3, 1989, 7:30 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Chairman Probst called the meeting to order at 7:30 p.m. • ROLL CALL Present: Chairman Dennis Probst, Dave Carlson, Peter Martin, Raymond McGraw, Scott Petersen, Dorothy Zehm, Dan Ashbach, Robert Curtis and Robert Woodburn. Member Jeanne Winiecki arrived at 7:40 p.m. Absent: Barbara Piotrowski. Also Present: Planner John Bergly, Councilmember JoAnn Growe and Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. APPROVE MINUTES Petersen moved, seconded by Martin, that the Minutes of the April 5, 1989 Planning Commission Meeting be approved as submitted. All voted in favor. (9-0) PUBLIC HEARING CASE #89-04; SUP; Chairman Probst opened the Public Hearing at 7:35 p.m. KENNEDY TRANSMISSION and Deputy Clerk Iago verified that the Notice of Hearing 3751 NO. LEXINGTON, was published in the New Brighton Bulletin on 4/19/89 C.G. REIN COMPANY and mailed to affected property owners the same date. Planner Bergly referred to his report of 4-3-89 and explained the Council had approved the SUP and site plan for the Burger King Restaurant and Goodyear Service Center located on the subject site on 6-13-88. He advised that at the time of approval an undesignated retail space was also indicated on the plan and at this time the applicant is proposing to locate a Kennedy Transmission center in a • portion of the retail space (2600 sq. ft.) . Bergly explained the proposed transmission service center fits into the same category as the Goodyear Service Center and requires a special use permit in the B-2 District; he reviewed the three actions required: 1. Action on the SUP for a Kennedy Transmission Service Center. 2. Action on the slightly revised site plan, including landscape plan changes as required by the 6/13/88 action. 3. Action on a signage plan for the additional signs not approved earlier as part of the Burger King request. The Planner stated the criteria for location and relationship to abutting uses are the same as for the Goodyear Service Center which was approved in June 1988. Bergly noted all ordinance requirements are met, including the number of parking spaces; he suggested employees of all businesses on the site be required to park at the west end of the parking lot to ensure convenient parking for customers. He explained the service bay doors are located on the west end of the building, providing a visually desirable relationship to Lexington Avenue. Bergly explained the applicant proposes to remove the pylon Burger King sign at the entrance to the site and replace it with a sign that will have the names of the business tenants in the development and a small reader board sign; the sign will be placed in the same location as the present sign and will be slightly smaller than the maximum 100 sq. ft. required by Ordinance. The proposed signs also meet ordinance requirements regarding placement and size. Bergly reviewed the • proposed wall-mounted signs and stated they also meet ordinance requirements. The Planner advised the location of the trash enclosure would be moved from the northwest corner to the southwest corner of the building. He also reviewed the landscaping plan changes and advised the applicant has provided additional plantings on the site. Bergly stated that no special conditions need be attached as the proposal meets all Ordinance requirements. Minutes of the Arden Hills Regular Planning Commission Meeting, 5-3-89 Page 2 CASE #89-04 (Cont'd) William Sikora, Project Manager, was present to answer any questions. Chairman Probst asked if there was anyone present who wished to be heard. There was no response. The Chairman closed the public hearing at 7:45 p.m. Commission members discussed the following items: -Questioned if elimination of the plantings along the west end of the building to accommodate the bay doors would place the proposal below the minimum green space requirement. Planner Bergly stated the applicant has provided additional plantings, as shown on the revised landscape plan, and is well over the minimum requirement. -Questioned what materials would be used for constructing the trash enclosure and if it would be totally enclosed. Sikora advised the enclosure would be constructed with the same decorative block proposed for the building; he stated it would be 8 ft. in height and would be enclosed on three sides, with doors facing west. -Questioned if parking requirement calculation included the remaining retail space. Bergly explained there is one additional parking space provided; the calculation • includes the remaining retail space. -Questioned if Kennedy Transmission has provision for storage of materials. Sikora reviewed the area proposed for storage of oil from the Goodyear Service facility; it will be an above ground storage tank. He explained the Kennedy Transmission Center will either utilize the same storage tank, or an underground tank will be constructed in the west parking lot area. Petersen moved, seconded by Winiecki, that Commission recommend to Council approval of Case #89-04, Special Use Permit to allow a service station, Kennedy Transmission, in a B-2 District, based on the following: 1. The use is similar in character to a use previously granted a special use permit in the same business development (Goodyear Service Center) . 2. The use is within an "undesignated retail space" on the development plan approved in June 1988. 3. The use meets the criteria for a special use permit in the zoning ordinance: A. The proposed development meets locational criteria established in Section VI,C,l of the City Code. B. The proposed development will not unreasonably increase traffic volumes on Lexington Avenue. C. The development is proposed on a lot exceeding the 24,000 sq. ft. minimum lot size. • D. The proposed development meets the special site plan requirements of Section VI,C,2 of the City Code, with special note that the landscaping in lieu of a screen fence is acceptable and access to the site with a divided traffic lane entrance has been determined acceptable by the City Engineer. Motion carried unanimously. (9-0) Minutes of the Arden Hills Regular Planning Commission Meeting, 5-3-89 Page 3 CASE #89-04 (Cont'd) Zehm moved, seconded by Petersen, that Commission recommend to Council approval of the Revised Site Plan, Case #89-04, based on the fact the site plan has been revised to incorporate the • changes as approved in the June 1988 action. Motion carried unanimously. (9-0) Zehm questioned if the entire building will be constructed to house the three uses, Goodyear, Kennedy Transmission and the retail space. She also asked if the sign would have interior illumination. Carlson questioned which tenant would be represented on the reader board sign. Sikora advised the building would be constructed at one time to include all three uses. He stated the sign will have interior illumination and the reader board would be for use by all the tenants; it was his opinion Burger King would most likely be the predominant user of the reader board. Curtis moved, seconded by Zehm, that Commission recommend to Council approve of the Signage Plan submitted, Case #89-04, based on the fact the plan meets all applicable sign ordinance provisions. Motion carried unanimously. (9-0) CASE #89-05; TEMP. Planner Bergly reviewed his report of 5-3-89, relative to OFFICE BUILDING, the request from Bethel College to install a temporary BETHEL COLLEGE office building in the central area of the campus. Bergly stated a special use permit was granted for a campus Master Plan in 1981, with the stipulation that development proposals that are consistent with the approved Master Plan will require only site plan approval. He noted the proposed • temporary building was not shown on the long-range plan, however, it does not violate the terms of the special use permit. Bergly explained the zoning ordinance authorizes the Zoning Administrator to waive the public hearing if the proposed changes are deemed to be insignificant; the Planner did not view the proposal as a violation of the Master Plan since it is of a temporary nature. The Planner outlined the considerations listed in his report: -The temporary building will be used by the Adult Degree Completion Program as office space until the new Community Life Center building is completed. The proposed building is expected to be on the site throughout the construction of the first stage of the C.L.C. and possibly into the second stage (fall of 1994) . -The proposed building is located in the central area of the campus, north of the Academic Center building. In the location proposed it will be screened from view, except for nearby foot traffic and some windows in the two adjacent buildings. A short sidewalk will connect the building to the existing sidewalk system. -The building is considered a "manufactured home" by building code definitions and contains a total of 810 sq. ft. -The exterior will be painted to match the "townhouse" structures immediately to the northeast of the proposed building. -The interior will be remodeled to accommodate four offices, a reception area, a storage room and a small mechanical room, as shown on the floor plan. Bergly explained if approval is granted the temporary building will be removed in October 1994, unless an extension is granted by the City. • Craig Hjelle, representing Bethel College, was present to answer any questions. Minutes of the Arden Hills Regular Planning Commission Meeting, 5-3-89 Page 4 Commission questioned the following items: -What are the plans for the temporary structure upon completion of the C.L.C. • Hjelle stated the temporary building will be sold or disposed of in some manner; he advised the college has no intention of retaining the structure. Hjelle explained they are requesting a definitive time period to avoid the idea the structure will be retained. Hjelle stated they do not anticipate exceeding the time period of 1994, unless the C.L.C. is not completed; if that occurs the college would request an extension. He advised he does not anticipate exceeding the 1994 completion date. -Questioned if restroom facilities would be required by Code and if handicap access will be provided. Hjelle stated he was not aware of the requirements for restroom facilities; they are provided in the building directly adjacent. He advised the temporary building will meet all code requirements. Hjelle explained a ramp will be provided for handicap access. Commission discussed the two phases of construction for the C.L. C. and expressed the following concerns: -Will this amount of space be sufficient or will there be additional requests of this nature. Hjelle stated the need for additional office space is critical; he does not feel the administration will allow or anticipates any other requests of this nature . upon completion of the C.L.C. -Will the structure be skirted on blocks or foundation. Hjelle advised the structure will be on blocks and skirted; he added he will insure all building code requirements are fulfilled. Member Winiecki stated she would not be receptive to satellite facilities to fulfill the requirement for restroom facilities. Member Martin questioned if the City has the ability to place a time limit on the temporary facility. After review of the Zoning Code, Martin referred to Section VII, E, which would authorize setting a time limit on the temporary structure. Member Petersen stated he did not favor the request; he did not consider the five year time period as "temporary" and he did not favor setting a precedent. Petersen moved, seconded by Carlson, that Commission recommend to Council denial of the request for installation of a temporary building at Bethel College, Case #89-05, based on the following: The building is not compatible with the surrounding campus area and the request for a five year time period appears to be more than "temporary". In discussion, Members Woodburn and Ashbach agreed that Bethel College has been • extremely cooperative with the City over the years and the building is isolated from view, with the exception of the campus buildings. Chairman Probst commented that during the four year construction period there will be several construction trailers on the site. Motion failed. (Petersen and Carlson voting in favor; Probst, Martin, McGraw, Zehm, Ashbach, Winiecki and Curtis opposed) (2-7) n Minutes of the Arden Hills Regular Planning Commission Meeting, 5-3-89 Page 5 Zehm moved, seconded by Curtis, that Commission recommend to Council approval of Case #89-05, installation of a Temporary Building, as described on the application submitted by Bethel College, to be removed in October 1994. Motion carried. (Zehm, Curtis, Probst, Martin, McGraw, Ashbach and Winiecki voting in favor; Carlson and Petersen opposed) (7-2) STATUS REPORT; Planner Bergly referred Commission to his report dated TIF PROGRAM 4-24-89, outlined the Council action identifying the "Project Area" for potential TIF Districts. The Planner stated that Council authorized the Financial Consultant to proceed with establishing the project area as defined on exhibit 2; the initial TIF districts will be established concurrently. Bergly stated no action is required on this matter; for information only. COUNCIL REPORT Councilmember Growe reported on items of interest to the Commission. ADJOURN Petersen moved, seconded by Zehm, that the meeting be adjourned at 8:30 p.m. All voted in favor. (9-0) • Dennis Probst, Chairman •