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HomeMy WebLinkAbout12-06-1989 Regular Planning Commission Meeting Agenda - REVISED - AGENDA REGULAR PLANNING COMMISSION MEETING VILLAGE OF ARDEN HILLS WEDNESDAY, DECEMBER 6, 1989 - 7 :30 P.M. VILLAGE HALL 1, Call to Order and Roll Call . 2. Approval of Minutes of November 1 , 1989 , Planning Commission Meeting . 3. Case 789-20 Public hearing on Special Use Permit to allow a six-foot-diameter satellite dish at 4444 Round Lake Road West; W. W. Grainger. u plan review for shopping center at 3771 Lexington 4. Case #89-21 Site p Avenue; Scott Roberts , Roberts Development. 5. Case n89-22 Site plan review for storage building at Cardiac Pacemakers , Inc. , 4100 Hamline Avenue. 6. Case #88-14 Goodyear Service Center, Signage Plan Approval and • Sign Permit Approval, 3757 Lexington Avenue. 7. Discussion of Subcommittee Assignments. 8. Council Report. 9. Adjournment. a F- �- z I� O O H C a H C9 Cal. - D r o o z D E Z u H H t" �A 0 'M m Z H � n w O O r v z •l Z r as x z E E c o t" z H ;u x n t� "n c i a H J O t7 H 7o O (D (D In C7' w r't rD tz C G t-f H° o o (D rt w rt U z n n rt k m s c_ N 14 D ( Z C7 LC �% ' m m m Z \ D LO ci ob m D r Q 0 — c O --I Z o � 0 MINUTES OF THE ARDEN HILLS REGULAR PLANNING COMMISSION MEETING WEDNESDAY, DECEMBER 6, 1989, 7:30 P.M. - CITY HALL CALL TO ORDER Pursuant to due call and notice thereof, Chairman Probst called the meeting to order at 7:30 p.m. ROLL CALL The roll being called the following members were present: Chairman Dennis Probst, Members Peter Martin, Raymond McGraw, Barbara Piotrowski, Dorothy Zehm and Jeanne Winiecki. Member Dave Carlson arrived at 7;40 p.m. Absent: Members Scott Petersen, Dan Ashbach, Robert Curtis and Robert Woodburn. Also present: Planner John Bergly, Councilmember JoAnn Growe, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. REVISE AGENDA Chairman Probst advised Commission an additional item was placed on the 12-6-89 agenda as a referral from Council. The additional item is listed as: 6. CASE #88-14, Signage Plan Approval, Goodyear Service Center, 3757 North Lexington Avenue. APPROVE MINUTES Piotrowski moved , seconded by Zehm, that the November 1, 1989 Planning Commission minutes be approved as submitted. Motion carried. (Piotrowski, Zehm, Probst, McGraw and Winiecki voting in favor; Martin abstained) (5-0-1) PUBLIC HEARING CASE # 89-20; SUP Chairman Probst opened the Public Hearing at 7:34 p.m. SATELLITE ANTENNA, to consider the application for Special Use Permit to 4444 ROUND LK.RD. , allow a 6-ft.diameter satellite dish at 4444 Round Lake Road West, W.W. Grainger. • Deputy Clerk Iago verified that the Notice of Hearing was published in the New Brighton Bulletin on November 22, 1989 and mailed to affected property owners the same date. Chair Probst announced that the applicant has requested this matter be continued to the January 3, 1990, Planning Commission meeting. The public hearing was closed at 7:35 p.m. Member Winiecki stated she will not attend the January meeting and requested a study be conducted on the visual impact of the antenna on homes east of Round Lake and included in the administrative report; the report currently addresses the visibility of the antenna from Round Lake Road and I-35W. Martin moved, seconded by Zehm, that Commission continue the Public Hearing, Case 89-20, to the January 3, 1990, Planning Commission meeting, 7:30 p.m. , and that the Planner's report include a study of the visual impact of the antenna on homes east of Round Lake. Motion carried unanimously. (6-0) CASE #89-21; SITE Planner Bergly referred to his report dated 12-6-89, PLAN REVIEW, 3771 relative to the Site Plan Review for the proposed LEXINGTON AVENUE, shopping center at 3771 Lexington Avenue, Scott Roberts, ROBERTS DEVLPMT. Roberts Development. Bergly stated the developer is proposing a two-stage submission procedure for the • site plan review for potential use of this site. He explained this procedure allows the Commission to respond to the basic questions of the development concept before the developer has invested in detailed building and site planning. Minutes of the Arden Hills Planning Commission Meeting, 12-6-89 Page 2 CASE #89-21 (Cont'd) The Planner discussed the areas of concern listed in his report: • 1. Traffic Impact: Traffic will continue to be a major concern of the City in development along Lexington Avenue. The flexibility for dealing with traffic is reduced with each new development. A traffic study was submitted by the applicant and reviewed by City Engineer Maurer. A copy of the Engineer's review dated 11-27-89 was forwarded to Commission. The Planner suggested an overall traffic study on Lexington Avenue between I-694 and County Road E be accomplished while there is still an opportunity to correct problems. 2. Storm Water Storage: A few sites in the area provide storm water storage, but many of the sites have nearly 100% hard cover with little opportunity to retain storm water. Shared ponding areas may be necessary as redevelopment occurs in this area. The subject site has open swale which collects storm water during times of peak runoff. The site also has an existing pond area on the southwest border and an area on the north perimeter. This site will likely not create additional runoff. 3. Parking: The 23 parking spaces along the north property line are in a joint parking easement with the property to the north. The terms of that easement should be submitted before acceptance of the final plan to meet parking requirements. The parking shown does not have the 5 ft. setback, as required by • Ordinance. The Engineer has indicated some concerns relating to the parking ingress and egress; particularly on the front of the site. The site has parking areas on both the front and rear of the building; all the spaces are needed to meet parking requirements. A passageway through the building is provided to allow access to shops along the link. The Engineer noted that it may take some time for persons using the facility to become accustomed to the arrangement with parking in the rear. The Planner noted employees could utilize the parking areas on the north and rear of the site; it may be difficult to get customers to utilize the rear parking. 4. Exterior Wall Surfaces: The Planner expressed concern relative to the unfinished concrete block walls on the south, north and west walls of the proposed building. He stated if the developer is attempting to entice shoppers and tenants to utilize the space, the building should be "dressed up". The front of the building is a combination of concrete block and brick; this area is proposed to be eliminated with the new building design. 5. Signs: The signs will come under the special provisions for "Multiple Occupancy Structures". A sign plan showing the exact location and description of each sign is not possible to prepare prior to leasing space. A sign plan should be submitted which shows the locations of and describes the freestanding site identifications signs and should show the locations of wall-mounted business • signs. If specific tenants are know at the time of final submission, the sign plan should include details. Minutes of the Arden Hills Planning Commission Meeting, 12-6-89 Page 3 CASE #89-21 (Cont'd) 6. General Arrangement of Site Plan Components: The general arrangement appears to meet ordinance requirements for setbacks, landscaped area, parking and lighting; except the parking setback along the north property line. The irregularly shaped front yard landscaped area provides a pleasant contrast to the customary 20-foot-wide linear parking setback. The driveways onto Lexington Avenue are intentionally aligned across the street from access points to the proposed Target complex in Shoreview. 7. Permitted Uses/Special Uses: The Planner advised the applicant that there are numerous permitted uses in a B-2 District for a shopping center, however, some service uses require a Special Use Permit. Bergly suggested the developer review proposed uses with staff to determine if an SUP will be required. 8. Aesthetics of Building and Site: The aesthetics of the building and site should be considered in terms of neighboring uses and the desire of the City to upgrade this aging industrial area. Bergly recommended the "character of the old industrial era should be eliminated as this area is converted to a retail/service use; suggested the applicant consider minimizing the effect of the surrounding uses. He noted the landscaping will be reviewed in more detail as the plan is finalized. Bergly stated the landscaping proposed is refreshing and provides variation for plantings and sign placement. The Planner briefly discussed the concerns listed in the Engineer's report relating to: - The discrepancy in the building square footage on two plans submitted. Maurer noted the square footage of the building will impact the trip generation and • parking space requirements for the development. - The developer should provide documentation for trip generation calculations. - Access/Circulation: The Engineer noted the driveway access points on Lexington Avenue do not provide adequate stacking space for traffic to freely move around the islands in the parking lot. He also addressed the access difficulties that will be experienced with the possible future closing of the median opening on Lexington Avenue at the existing north driveway to this site. Maurer also indicated the designated service area is not large enough to accommodate the maneuvering of semi-tractor/trailer units for loading/unloading operations. Bergly advised that the developer has received copies of both consultants reports. The applicant, Scott Roberts and the architect, Ward Sessing, were both present. Sessing explained he recommended submission of the preliminary plan to solicit input from the Commission and to have an opportunity to review staff reports. He stated there does not appear to be any insurmountable concerns that cannot be addressed by the developer prior to final submission. Commission expressed the following concerns: Probst - Discussed the fact the Planning Commission will be reviewing the traffic in this area in broader terms as it appears this will become a fairly significant • retail component on the north side of the City. He suggested the subcommittee be encouraged to initiate this study in an expedient manner. Probst noted he shares concerns regarding aesthetics and would prefer an upgrading of this site. He explained the Commission recommended approval of the site rezoning and therefore does not object to the proposed use. Probst reminded the developer of the ordinance restricting close proximity of fast-food restaurants. Roberts stated he is not anticipating a fast-food tenant. Minutes of the Arden Hills Planning Commission Meeting, 12-6-89 Page 4 CASE #89-21 (Cont'd) Probst questioned if the two access drives onto Lexington Avenue are proposed due to necessity. • Sessing stated the Zoning Code contains wording which suggests two entrances are desirable. He explained the only access for the site at this time is from Lexington Avenue. Sessing explained the design allows the City some flexibility when discussing alternative access, such as from the rear of this site by use of a service road. Winiecki questioned if the formula for calculating the parking spaces for the site was based totally on retail use. She commented on the excellence of the traffic report from Engineer Maurer. Bergly stated the applicant used the standard formula of one space per 150 square feet of gross floor area; this calculation is the highest ratio in the ordinance and should cover most uses. Winiecki suggested the building plan be reversed to accommodate access for the service area. Architect Sessing stated the RCWD reviewed the plan and expressed concern that the existing drainage and ponding areas be maintained; the southern area of the site contains the majority of the ponding area. He advised that the service area shown is existing and there are no problems with access at this time. Winiecki questioned how many tenants currently occupy space in the building; if additional tenants are proposed the access may become a problem. • Scott Roberts stated there are currently three tenants in the building. Sessing advised the service could be handled by directing the times of day for deliveries. Bergly noted the proposed angles in the rear parking area may prohibit truck maneuvering through the site. He suggested the applicant review this area carefully. Martin stated there will be significant building demolition to accomplish the proposed plan; questioned if any analysis has been completed relative to the existence of hazardous materials in the building materials. Sessing advised there has been no analysis regarding hazardous materials at this time. He stated the original building plans have been reviewed and there does not appear to be any such materials present; advised the analysis would be accomplished prior to building demolition. Piotrowski stated she is not opposed to the proposed plan; suggested additional landscaping along Lexington Avenue to screen vehicles parked in the area. Sessing stated he will review this area for additional landscaping or berming to lessen the visual impact along Lexington Avenue. Commission discussed the concrete wall treatment. Sessing advised there appears to be a "theme" along Lexington Avenue with the • recent Shannon Square and Burger King site development for use of the concrete block wall. He preferred to remain uniform in design and compatible with the other sites recently developed in this area. Minutes of the Arden Hills Planning Commission Meeting, 12-6-89 Page 5 CASE #89-21 (Cont'd) Chairman Probst summarized discussion and areas of concern to be addressed by the applicant prior to final submission of the site plan: • 1. Traffic impact: Trip generation, service area access, ingress/egress along Lexington Avenue and other items in the Engineer's report. Consider elimination of the north entrance to the site along Lexington Avenue to provide easier access to the site and additional parking area. 2. Study orientation of building, reversing the building plan, to allow better service area access and maintain ponding area in the southern portion of the site. 3. Consider additional landscaping or berming along Lexington Avenue to screen parking area along Lexington Avenue. 4. Submit storm drainage plan to RCWD for approval. 5. Provide documents relative to parking easement along north property line. 6. Provide sign plan according to multiple occupancy provisions. 7. Address issue of existing overhead power service. 8. Review uses to determine if a Special Use Permit is required. 9. Address any other issues discussed by Commission and noted in the minutes. Scott Roberts and Ward Sessing thanked the Commission for their review and suggestions. Roberts advised he and Sessing will work on modifications to the plan and resubmit the final proposal to Commission at a future meeting. Commission made no formal recommendation at this time. CASE #89-22; SITE Planner Bergly reviewed his report dated 12-6-89, PLAN REVIEW, CPI, relative to the proposed site plan review for a • 4100 HAMLINE AVE. storage building addition at Cardiac Pacemakers, Inc. , 4100 Hamline Avenue North. Bergly stated the applicant is proposing to construct a 41 x 47 ft. (1,927 sq. ft.) storage building to be attached to the south side of their south building. He explained this additional storage area was not included in the Master Plan for the site which was reviewed by Commission earlier in the year. He reviewed the considerations listed in his report: 1. The addition will be setback over 200 ft. from Hamline Avenue and County Road F and will not be visible from either street. 2. No additional parking will be required as this is a storage facility. 3. The structure will have access to the main building and access from the outside. 4. The structure adjoins the main south building, a small chemical storage building and is located on a small service court. 5. The east facade of the building is 17 ft. high, the west facade serves as a retaining wall with the exposed wall being four feet high at the point it adjoins the main building and eight feet high at the south end of the building. 6. The exterior of the structure will be stucco over concrete block to match the finish of their remodeled building on Fernwood Avenue. 7. Rice Creek Watershed District review is required due to existing wetlands on the CPI property. 8. Site grading is minimal and no drives or other surface improvements will be • made in conjunction with the building. 9. A building permit was issued to allow excavation and construction of the footings before ground freezing occurs. A permit was issued by the Building Inspector with the clear understanding that such action by the contractor would not influence the City's action on the proposal. Minutes of the Arden Hills Planning Commission Meeting, 12-6-89 Page 6 CASE #89-22 (Cont'd) Commission questioned if landscaping was removed with the foundation excavation. The project engineer was present and stated no landscaping was removed during • excavation. Commission questioned what will be stored in the facility. The project engineer explained as part of the pacemaker manufacturing process the units are stored in carts and then are placed in a controlled environment; this facility will provide a controlled environment and storage area for the carts. He explained this additional storage area is due to allocation of space and relocation of employees in the buildings. Commission questioned if there will be any hazardous materials stored in the building. The project engineer advised there are no hazardous materials involved in the process and none will be stored in this facility. Commission questioned if the mechanical equipment will be located on the roof and screened. The project engineer advised the mechanical equipment is located on the roof behind a parapet wall; the wall should effectively screen the equipment. Commission preferred an exterior finish to match the existing brick on the facility; questioned if the applicant has considered the brick exterior. • The project engineer explained he has tried to locate the same brick to match the existing facility and it is not available. He stated the stucco finish will match the material which is being utilized for the remodeling of the Fernwood Avenue building. He stated his preference was for the brick exterior, however, an exact match could not be located. The project engineer advised the grading plan has been submitted to RCWD for review and approval. Chairman Probst questioned if the additional parking requirement should be addressed at this time. The Planner advised the parking issue will be addressed at a later phase of the construction and should be considered at that time. Zehm moved, seconded by Martin, that Commission recommend to Council approval of Case #89-22, Site Plan Review for Minor Construction, 4100 Hamline Avenue, Cardiac Pacemakers, Inc. , subject to grading plan approval from the Rice Creek Watershed District and City Engineer. Motion carried unanimously. (7-0) Case #88-14: SIGN Planner Bergly distributed his report dated 12-6-89, PERMIT APPROVAL, relative to the request for sign permit approval for GOODYEAR CENTER, Goodyear Tire Center, 3757 Lexington Avenue. • The Planner explained the sign plan was submitted to Council at the 11-27-88 meeting and referred to Planning Commission after it was determined the plan had not been reviewed by Commission. Minutes of the Arden Hills Planning Commission Meeting, 12-6-89 Page 7 CASE #89-14 (Cont'd) Bergly stated the applicant proposes to have wall-mounted signs on the north, east and south sides of their new structure on Lexington Avenue. The signs are identical to those used on other Goodyear Center--,with the exception of the owner's panel. He noted this site is treated under the "Multiple Occupancy Structure" section of the Sign Ordinance, with additional regulations in the "Commercial and Industrial Sign" table. The Planner noted previous actions by the Planning Commission and Council on this development have indicated very clearly that variances for signage would not be granted for subsequent individual sign permit applications. Bergly stated individual tenants for multiple-occupancy structure are allowed one sign per entrance; the Zoning Administrator has determined that the service bay doors do not constitute "entrances". There is one pedestrian entrance on the east and one on the south side of the facility for the Goodyear Service center. Commission was referred to the diagram of the proposed signs on the south side of the building. The Planner explained wall-mounted signs up to 10 percent of the building facade. He stated the applicant is proposing two signs on the south side of the building, however, only one is permitted in this location. Bergly recommended the smaller sign be combined with the larger sign to form a single sign and the applicant has indicated this could be accomplished to meet the requirements. Bergly displayed a diagram of the two signs proposed on the east side of the building. He noted the larger sign is 48 sq. ft. and the smaller sign is 24 sq. ft. If the two signs are treated as a single sign, the geometric figure formed by the outer edges of all letters is approximately 16 percent of the facade area of 960 sq. ft. He recommended the signs be consolidated into one sign, either by • using smaller letters to decrease the percentage of the geometric figure shown or placing all the wording on a single line to meet the percentage requirements. The Planner stated the sign proposed for the north side of the building is not permitted since there is no entrance on the north facade. The applicant has verbally agreed not to pursue this sign. Bergly recommended the requested sign permit be approved with the following considerations: 1. The two signs on the east side of the building be consolidated into a single sign with a maximum sign area of 96 square feet. 2. The two signs on the south side of the building be consolidated into a single sign using the same size letters as proposed. 3. The sign on the north side of the building be withdrawn from the application. 4. The applicant resubmit a sign plan with changes noted above before the sign permit is issued. If the changes can be made prior to the Council meeting, the application could be approved without conditions. There was discussion relative to the consolidation of the signs on the south facade of the building. It was Commission consensus that a combined sign with all blue lettering would be preferable on this side of the building. • After discussion relative to the proposed sign on the east facade of the building, Commission concurred the applicant should consider either stacking the two signs closer together to meet the sign ordinance requirements or consolidating the lettering on one line to meet the requirements. Commission noted their preference for the the "stacked" sign design, if the applicant can move the signs closer to achieve the sign ordinance requirements. Minutes of the Arden Hills Planning Commission Meeting, 12-6-89 Page 9 METRO COUNCIL; Member Martin reported the Metropolitan Council will COMPREHENSIVE PLAN be forwarding copies of their revised Comprehensive Plan to cities for review and comment; suggested this plan • review be included as a subcommittee study. The Planner reported he has received the Met Council plan from other cities for his review, however, he has not received Arden Hills copy. Clerk Administrator Berger advised he will attempt to locate the document and forward to the Planner. SIGNS Member Winiecki asked staff to review the signs along Lexington Avenue for Ordinance compliance. She also noted the Big Ten Supper Club has a "flashing" portable sign, which is not permitted by Ordinance. Clerk Administrator Berger stated he would forward the information on both signs to the Building Inspector for review. REAPPOINTMENT Chair Probst polled the members regarding reappointment to the Planning Commission. All members present expressed interest in reappointment to the Commission. Probst asked the Deputy Clerk to contact the four members absent this evening regarding reappointment and serving on a subcommittee. SUBCOMMITTEE REPORTS Chair Ray McGraw reported on the Arsenal Study subcommittee activities. Chair Barbara Piotrowski reported on the Zoning Code Study subcommittee activities. COUNCIL REPORT Councilmember Growe reported on items of interest to the the Commission. MISC; AIR QUALITY Member Winiecki questioned if the City will continue to BOARD PARTICIPATION participate 50 percent in cost sharing for odor control activities with the City of New Brighton since the Kem Milling purchase is now completed. She commented that participation in the Air Quality Board should continue, however, it may be appropriate for Council to consider the extent of cost sharing with New Brighton. Clerk Administrator Berger explained the Council has discussed the matter and will review the cost participation by Arden Hills. ADJOURN Winiecki moved, seconded by Martin, that the meeting be adjourned at 10:00 p.m. Motion carried unanimously. (7-0) Dennis Probst, Chair • Minutes of the Arden Hills Planning Commission Meeting, 12-6-89 Page 8 CASE #88-14 (Cont'd) Winiecki moved, seconded by Zehm, that Commission recommend to Council approval for Two (2) Signs, Case #88-14, Goodyear Tire Center and Arden Hills Tire, one sign on the south wall to • be a consolidation of "Goodyear Certified Auto Service" and "Arden Hills Tire", as discussed, and the second sign on the east wall being a consolidation of the "Goodyear" and "Tire Center" by either stacking closer together or all lettering on one line and, that both signs meet Ordinance requirements. Motion carried unanimously. (7-0) The Planner requested the applicant attempt to prepare drawings of the signs prior to the 12-11-89 Council meeting. BURGER KING SIGN Member Carlson questioned if the Burger King sign on Lexington Avenue meets the sign plan approved by Council; noted the sign was recently changed from a single pylon to a double pylon sign. Planner Bergly recalled the sign being modified to add additional signs on the freestanding sign. Deputy Clerk Iago was directed to review the case file and determine if the sign is in compliance. MISCELLANEOUS; Chairman Probst reported on the plan revisions for the CONTINENTAL APTS. Continental Development apartments relative to the handicapped access; stated the revised plan is a great improvement. ARMY TRAINING Probst reviewed the Planner's report on the proposed CENTER, ARSENAL Army Training Center plans at the Arsenal and Council • action. RV PKING ORD. Chair Probst referred Commission to the Planner's memorandum dated 12-6-89, regarding the ordinance amendments for Recreational Vehicle Parking and Satellite Dish Antennae. The Planner explained he and Attorney Filla have discussed the matter, however, no amendment has been drafted at this time. Bergly recommended that since the formation of the subcommittee to study the Zoning Ordinance in general, it would be appropriate to include the recreational vehicle parking and satellite antennae as part of their review. Commission concurred to include those items in the review. There was discussion relative to enforcement of parking violations. The Deputy Clerk was directed to discuss enforcement with the City Attorney. Mr. & Mrs. Herriges, 3991 Fairview Avenue, spoke in favor of parking recreational vehicles. Mrs. Herriges noted the following issues for consideration in the review of the parking ordinance: 1. The length of RV's; most are longer than 20 ft. , 2. Defining "storage" versus "use"; it takes time to prepare the RV for a trip and it must be parked at the residence to make preparations. The vehicle may be parked for two days, then gone for two weeks, and 3. Consider those persons who may not have sufficient property to park an RV in the side or rear yards. The Herriges advised most of the winter months their RV is gone; questioned if • they could be notified of any pending amendments. Commission concurred the subcommittee study will not be completed for a few months and notification of any pending amendments to the ordinance will be published in the New Brighton Bulletin. AGENDA • REGULAR PLANNING COMMISSION MEETING VILLAGE OF ARDEN HILLS WEDNESDAY, NOVEMBER 1, 1989 7:30 P.M. VILLAGE HALL 1. Call to Order and Roll Call . 2. Approval of Minutes of October 4, 1989, Planning Commission Meeting. 3. Case No. 89-19 Public hearing for Special Use Permit to allow relocation of two satellite dishes at McGuires Inn. 4. Case No. 88-30 Final Site Plan for P.U.D. ; Continental Development Corporation. 5. Case No. 89-18 Site Plan Review for additions at Mounds View Senior High School . 6. Discussion of Recreational Vehicle Parking Ordinance. 7. Discussion of satellite dish regulations. • 8. Discussion of miscellaneous planning and development issues for Planning Commission or Task Force involvement. 9. Council Report. 10. Adjorunment. ********************************************* PLEASE CALL THE VILLAGE OFFICE IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING 633-5676 ********************************************* MEMORANDUM • DATE: December 7, 1989 TO: Mayor and City Council FROM: Councilmember and Planning Commission Liaison JoAnn Growe RE: Request from Planning Commission for Council Prioritization and Authorization to Study Items Listed At their regular Planning Commission Meeting held November 1, 1989, the Commission identified and expressed interest in studying the following items, in addition to their regular agenda, and making recommendation to Council for action if deemed necessary: Planning Commission continued involvement with the Round Lake Study Area/Gateway Business District; to include consideration of sending RFP's for the GB District and generally maintaining their connection with this matter. rStudy of the Development/Redevelopment along Lexington Avenue, north ` of County Road E and south of I-694; possibly a joint-study with the City of Shoreview and addressing traffic issues in this area. • 3. Study policies for Development of Wetland Areas, not designated as wetlands by the DNR; drafting a policy for filling wetlands and consider encouraging the City to purchase identifiable wetland area for the purpose of protecting the environment. 4. General Review of the Zoning Ordinance for modifications; including Satellite Dish Antennae, Recreational Vehicle Parking, and a general comprehensive review to identify areas where modification may be appropriate. 5. Study of a Citywide Trail System; suggested a joint study with the Parks Committee to preserve the existing trails and identify areas where connecting parcels may be available. 6. Study Future of the Arsenal Property; to include short and long term opportunities, such as encouraging the Army to relocate, extent of groundwater contamination and release of the land. The Commission determined that formation of subcommittees would best accomplish study of the above listed items and volunteers were requested. Those members not in attendance were asked in the minutes to review the list and volunteer at the next regular meeting in December. As Planning Commission Liaison, I am submitting the above listed items to Council for prioritization and authorization to direct the Commission to proceed with study of these items. If Council has any suggestions, revisions or additions to the list, I will be happy to refer the information to the Commission at their next regular meeting. ACTION REQUIRED: Council prioritization and authorization for Planning Commission to form subcommittees to study and make recommendation on the items as listed. MINUTES OF THE ARDEN HILLS REGULAR PLANNING COMMISSION MEETING WEDNESDAY, NOVEMBER 1, 1989, 7:30 P.M. - CITY HALL CALL TO ORDER Pursuant to due call and notice thereof, Chairman Probst called the meeting to order at 7:30 p.m. • ROLL CALL The roll being called the following members were present: Chairman Dennis Probst, Members Raymond McGraw, Scott Petersen, Dorothy Zehm, Dan Ashbach, and Jeanne Winiecki. Member Piotrowski arrived at 7:35 p.m. Absent: Members Dave Carlson and Peter Martin. Also present: Planner John Bergly, Councilmember JoAnn Growe, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. APPROVE MINUTES Winiecki moved, seconded by Zehm, that the October 4, 1989,Planning Commission Minutes be approved as submitted. Motion carried unanimously. (6-0) CASE #89-19; AMEND Chairman Probst opened the Public Hearing at 7:35 p.m. SUP, TWO SATELLITE and Deputy Clerk Iago verified that the Notice of Hearing DISH ANTENNAE, 1201 was published in the New Brighton Bulletin on October 18 W. COUNTY ROAD E, and mailed to affected property owners on October 13, MCGUIRES INN 1989. Planner Bergly reviewed his report of 11-1-89 relative to the request to allow relocation and operation of two 3.7-meter receiving dish antennae at McGuire's Inn. He explained approximately one year ago Council had granted approval of the two antennae directly behind the building, in the parking lot area. Bergly stated he has had discussions with the applicant since that time relative to screening or relocation of the antennae. Bergly stated the applicant proposes to relocate the two dishes to the rear of the site between the parking lot and the railroad. He noted at this proposed location, the dishes will be much less obtrusive than at their present location. The Planner reviewed the view of the dishes from off-site along Lexington Avenue and County Road E. He advised screening is proposed by the placement of four (4) ten-foot evergreen trees on the east side of the dishes; a large deciduous tree near the dishes will also provide screening except when the tree is without leaves. He also noted screening from the north is accomplished by the elevation of the railroad; a small portion of the dishes will be visible from the north, however, the 2 or 3 industrial buildings to the north have no openings on the rear of their buildings. Bergly advised the current placement of the dishes occupy approximately eight parking spaces; if the trees are placed in the green space area to the rear of the parcel additional screening could be provided by placement of a small landscaped island. The Planner recommended approval of the amended special use permit to allow the relocation as proposed based on the fact the new location is superior to the present location and provides the opportunity for more effective screening. Bergly reviewed four conditions for approval listed in his report which relate to screening, painting the dish a neutral color, landscape installation and the dishes proximity to the ground. Steve Kappler, General Manager of McGuire's Inn and a representative of the • company which will relocate the dishes, were present. Kappler stated relocation of the dishes will benefit both McGuires and the City. He explained he has been advised that painting the dish antennae will void the manufacturer ten-year warranty and he requested that condition not be included in the approval. Kappler stated he would be agreeable to adequately screen the dishes. Minutes of the Arden Hills Planning Commission Meeting, 11-01-89 Page 2 CASE #89-19 (Cont'd) Member McGraw questioned if the applicant had considered placement of the antennae on the roof of the building. • Kappler stated that option was the first choice for relocation, however, the size of the dishes presented a problem for locating on the roof; the dish would be more visible. Planner Bergly noted he had reviewed correspondence from the installer which indicated the dishes would be more visible from the roof location and other problems. Chairman Probst asked if there was anyone present who wished to be heard regarding this matter. There was no response. Chairman Probst closed the Public Hearing at 7:45 p.m. Petersen moved, seconded by Winiecki, that Commission recommend to Council approval of Case #89-19, Amendment to Special Use Permit for Two Dish Antennae in a B-2 Business District to allow relocation and operation of two 3.7-meter receiving dish antennae as proposed, conditioned upon: 1. The applicant agree to have up to three (3) additional evergreen trees installed to provide more effective screening, if the proposed four (4) ten-foot evergreens are found to be inadequate. 2. The Landscaping be installed concurrently or within 30 days of the relocation installation of the dishes. 3. The dishes be installed as close to the ground as possible to lessen their • visual impact. Motion carried unanimously. (7-0) CASE #88-30; FINAL Planner Bergly referred to his report of November 1, SITE PLAN/PLAT, 1989, regarding the three items the applicant was to CONTINENTAL DEVLMT address and return to Commission for their review; APTS, HWY 10 & Landscaping, Lighting and Signage for the proposed 64 PARKSHORE DRIVE unit apartment complex at Highway 10 and Parkshore Drive. The Planner noted Commission should take action on all three items to allow Council to consider action on all the required items in the General Development Plan and Final Plat for this proposal. He explained Council tabled this matter to the next regular Council meeting held November 13 to allow Commission review of these items prior to final submission to Council. Bergly stated the landscape plan has been detailed since the last submission and shows an excellent selection and distribution of deciduous and evergreen trees and shrubs. He noted the screening from I-694 has been reinforced as recommended and will help to reduce the impact of traffic; minor field adjustments in placement of the trees will be made after the site is graded. Bergly also stated a good combination of plant materials in the interior parking court will provide desirable visual separation of the buildings and all plant materials meet the minimum size requirements of the City landscape regulations. The Planner stated the applicant has responded to the Commission's concerns • regarding the lighting fixtures initially proposed; the fixtures shown on this plan are hooded and have a prism face that directs the illumination downward. He advised the plan shows the lighting pattern with 0.5 foot candles of illumination at the outer edge of the circular pattern. Minutes of the Arden Hills Planning Commission Meeting, 11-01-89 Page 3 CASE #88-30 (Cont'd) Bergly noted the architect worked with the lighting supplier to select fixtures that would satisfy the City's concern for spillover and safety. He identified the locations of the lights. • The Planner stated two area identifications signs are proposed; 1. A 2 ft. x 8 ft. , two sided sign located perpendicular to Parkshore Drive and placed in the center island at the entry. This sign will be illuminated with a 10-ft setback from the street right-of-way line and will be 3-1/2 feet high. 2. A one-sided sign, identical to the entrance sign, will be placed between Building 4 and I-694. This sign will be 30 feet from the right-of-way, the highest point of the landscape berm with 6-foot evergreens will provide the background for the sign, and an additional sign will be placed underneath this sign when vacancies occur in the apartment units. The sign ordinance permits two area identification signs on a PUD site and the signs proposed are below the maximum dimensional requirements outlined in the City Sign Ordinance; as noted on page 2 of the Planner's report. Bergly recommended approval of the three items as submitted, based on his analysis. George Winiecki, 4175 Highway 10, spoke in opposition to the proposed public pathway through this site. He stated his property is adjacent to this site and his concerns are as follows: 1. The public access would allow for persons to deviate from the pathway and cross his property; 2. Persons deviating from the pathway across his property may be injured on his property and 3. His insurance • rates may increase. He noted the City and the owner of the site would incur the same concerns if the pathway is dedicated as a public access. Winiecki also noted no public pathways were required on any other projects in this area. Clerk Administrator Berger advised the Park Director and Park Committee had discussed the proposed public access and did not favor a public pathway based on location of the path and traffic volumes on I-694. The Park Director suggested Park Dedication be adjacent to the existing parkland to the west of this site and this location could provide access to a pathway system around Round Lake in the future. Chairman Probst advised the Planning Commission concurred they would prefer to see the pathway dedicated for public use, however, the matter is not part of Commission action at this time. Zehm moved, seconded by Piotrowski, that Commission recommend to Council approval of the Landscape, Lighting and Signage Plan for Case #88-30, as proposed. Motion carried. (Zehm, Piotrowski, Probst, McGraw, Petersen and Ashbach voting in favor; Winiecki abstained) (6-0-1) CASE 89-18; SITE Planner Bergly reviewed his report of 11-1-89, relative PLAN REVIEW, ADDN. to the proposed locker room addition and connecting link MOUNDS VIEW H.S. at Mounds View Senior Highway School. Bergly advised the Special Use Permit for the Mounds View High School site Master Plan was approval in February 1984; a stipulation was attached that contemplated • site improvements that were consistent with the Master Plan would require only site plan review, rather than amending the SUP. He explained the current request is to add a 22 ft x 62 ft. extension to the boys' locker room and to add a 280 sq. ft. connecting link from the boys' locker room to the existing gym. Bergly outlined the area of the proposed addition on a diagram provided. Minutes of the Arden Hills Planning Commission Meeting, 11-01-89 Page 4 CASE #89-18 (Cont'd) The Planner noted the proposed additions are consistent with the 1984 approved Master Plan, only minor grading will be necessary to accommodate the proposed additions and if any trees or • shrubs are disturbed/damaged, they will be replaced in a nearby location. He stated the project is being proposed to serve the existing student population and not in response to anticipated growth. Bergly also advised interior remodeling of both the girls' and boys' locker rooms is part of the construction project, however, those improvements will not affect the building exterior or the site. Bill Martin, architect for the project, was present and explained the school district will replant any trees removed during the construction. He explained the mechanical room is enlarged from the original plan to accommodate more mechanical equipment than first anticipated. Martin stated the connecting link will have a small canopy with a seating area for baseball and football players to remove their cleats. Member Petersen questioned if the connecting link would create a courtyard area and if access will be provided. He expressed concern relative to fire personnel access. Architect Martin advised a courtyard area is created and door from the existing link and the boiler room are provided. He explained discussions of this nature had come up during prior construction of an addition; this should be in conformance with Fire Code standards and a building code review will be done prior to issuance of the building permit. He also noted there is an existing catch basin in the area and storm water will be adequately removed; this was included in the construction of the gym addition • planning. Ashbach moved, seconded by Zehm, that Commission recommend to Council approval of Case #89-18, as submitted, based on the Planner's considerations listed in his report of 11-1-89 . Motion carried unanimously. (7-0) DISCUSSION; The Planner advised Community Service Officer Dick RV PARKING Cieminski had conducted a survey of neighboring cities relative to recreational vehicle parking in residential districts. He stated this matter had surfaced recently due to parking complaints and citizen complaints that the City Ordinance is restrictive. Bergly stated he had contacted six other communities and found their ordinances are less restrictive than Arden Hills and are similar to the communities Cieminski had surveyed. Chairman Probst noted this matter was referred for study from Council and he questioned if the Attorney has had an opportunity to review and comment on this matter. Dick Cieminski reviewed his recommendations for amending the current City Ordinance. Jim Ross, 4029 Fairview Avenue, stated he owns a 34 ft. recreational vehicle. Ross explained the vehicle is well-kept and quite beautiful and he currently • stores the vehicle during the winter months and parks it on the side of his garage during the times it is not utilized in the summer months. Ross advised it is not feasible to store the vehicle away from his home during the summer months and he favored a less restrictive Ordinance. Chairman Probst stated he would prefer to receive input from the City Attorney prior to determining if the Ordinance is too restrictive. Minutes of the Arden Hills Planning Commission Meeting, 11-01-89 Page 5 RV DISC (Cont'd) Members McGraw and Petersen agreed that recreational vehicles should not be parked in front driveways in residential areas. • Member Winiecki stated if the Ordinance is currently working why change the entire Ordinance; suggested minor modifications such as the length of the recreational vehicles could be included in the Ordinance. After discussion, Commission concurred to continue this matter to the December 6 planning Commission meeting to allow time for input from Staff, the City Attorney and further review of materials submitted by Commission. Planner Bergly advised Council requested this matter be returned for their review at the regular Council meeting held November 13; Council liaison Growe advised she did not sense an urgency from Council for this matter to be resolved by November 13. DISCUSSION; Planner Bergly referred Commission to his report dated SATELLITE 11-1-89 and a memorandum from the Administrative DISH ANTENNAE Secretary dated 6-9-89, regarding surveys of other cities relative to Satellite Dish Antennae requirements. Bergly reviewed his findings regarding regulations in other communities as listed on page 3 of his 11-1-89 report. He indicated several possibilities for amending Arden Hills regulations: a. The site plan review process, versus the SUP process, would offer virtually the same control by negotiations with the applicant. The public hearing and • associated costs would be avoided. b. Utilizing the accessory building setback and height requirements would give parameters of acceptability in locating the dishes. c. Screening for roof-mounted dishes could be handled in the same manner as roof-mounted mechanical equipment. d. Screening for ground-mounted dishes could be a requirement either with some guidelines or left up to a subjective review by the City. e. Many of the applications could be handled administratively, if the above location and design features were adopted as part of the ordinance. Planner, Zoning Administrator, Engineer and Building Inspector could be involved in administrative review. The Planning Commission and Council should determine the types of dishes where they would want to be involved in the site plan review process or review all dish installations as site plans. Member Petersen questioned if an Ordinance amendment review is being proposed to accommodate applicants or the City. Planner Bergly stated the Council had suggested review of the Ordinance because of the number of requests currently being received and the expense of following the public hearing process as outlined in the SUP regulations. After discussion the Commission concurred that the requests for installation of • Satellite Dish Antennae could be reviewed under the site plan review process rather than as special use permits. Minutes of the Arden Hills Planning Commission Meeting, 11-01-89 Page 6 ANTENNAE (Cont'd) Zehm moved, seconded by Probst, that Commission concurred to have Planner Bergly and Attorney Filla prepare the following draft amendment to the current Zoning Ordinance and recommend to • Council the following: 1. All applications for installation of Satellite Dish Antennae be reviewed under the Site Plan review process, rather than as Special Use Permits. 2. All applications of this nature be reviewed by Planning Commission for recommendation to Council. 3. All Satellite Dish Antennae be classified as accessory structures and subject to existing accessory structure setbacks and restricted from location in front yards. 4. That provision for screening of Satellite Dish Antennae be included in Arden Hills regulations for approval. 5. That the provision noted in the City of Edina regulations, which states: "Not permitted closer to a neighboring property's building envelope than to the principle structure of the subject lot." be included in Arden Hills regulations for approval. Motion carried. (Zehm, Probst, Petersen, Piotrowski, Ashbach and Winiecki voted in favor; McGraw opposed) (6-1) McGraw did not favor elimination of the public hearing process. • DISCUSSION; Chairman Probst advised Commission he had received a ARMY TRAINING copy of a letter from the City of Shoreview requesting CENTER, ARSENAL the City of Arden Hills" comments on the proposed Army Training facility at the Arsenal. Clerk Administrator Berger advised the proposed plans for this site were misplaced and not found in time for Planner Bergly to prepare a report on this matter. He noted the City of Shoreview submitted a request to receive Arden Hills input prior to the next regular Council meeting November 13; a letter has been sent to Shoreview advising the information could not be compiled that quickly. After discussion, Commission concurred to defer review and comment on the Army Training Facility plans to Planner Bergly for submission to Council. REQUEST TO Member Winiecki questioned the sign located at the Arden REVIEW SIGN; Plaza Office Building referring to rental of space; noted the sign has been in place for a number of years and it is her understanding a time limit for removal is placed on such signs. Deputy Clerk Iago advised there is a time limit for temporary signs with rental space terminology; the signs are to be removed when 80% of the rental space is occupied. Iago stated the matter will be referred to the Building Inspector/Code Enforcement Officer to determine the occupancy ratio and request removal of the sign. DISCUSSION; Chairman Probst requested Commission determine • PLANNING planning and development issues for study and ISSUES recommendation to Council. Minutes of the Arden Hills Planning Commission Meeting, 11-01-89 Page 7 DISC (Cont'd) Probst identified several items the Commission has discussed that would be of interest for study: • 1. Maintaining Planning Commission connection with the Round Lake Development. Consider sending Requests for Proposals for the Gateway Business District. 2. Study of Lexington Avenue development/redevelopment, north of County Road E and south of I-694. 3. Review of Zoning Ordinance for modifications; Satellite Dish Antennae, Recreational Vehicles, and a comprehensive review of the code in general. 4. Study filling of wetlands; develop policy and consider encouraging the City to purchase identifiable wetland area for purposes of protecting the wetland. 5. Citywide Trailway System; possible joint study with Parks Committee. 6. Future of the Arsenal property; short term and long term opportunities, possibility of encouraging the Army to relocate, and extent of groundwater contamination. Probst suggested the formation of subcommittees to study the above issues and requested Commission indicate interest in any of the above subjects or offer additional items for study. Clerk Administrator Berger stated he was requested by Council to confer with the Planner to determine the status of the GB District at Round Lake; the matter has been deferred pending discussions with a developer interested in the site. • Members volunteered to serve on the following subcommittees: Petersen - Wetlands study. Petersen stated he would contact Dave Carlson and request his assistance to study this matter. McGraw and Ashbach - Arsenal study. Piotrowski, Winiecki and Zehm - Comprehensive Review of the Zoning Ordinance. Probst - Trailway System Study. NOTE: Commission requested those members not in attendance to review the above subjects and volunteer to serve on a subcommittee at the next meeting. Chairman Probst suggested the first member to volunteer for the subcommittee assignment serve as Chair of the subcommittee. In discussion of the trail system study, Commission requested their preference for dedication of a public pathway system through the Continental Development apartment complex to connect to a citywide pathway system be considered. Planner Bergly displayed a diagram showing a possible connection to the Round Lake trail system, in the event the US Fish & Wildlife service would allow access around the lake. Commission requested Bergly explain the proposed pathway system to Council at • their next regular meeting November 13. Minutes of the Arden Hills Planning Commission Meeting, 11-01-89 Page 8 COUNCIL REPORT Councilmember Growe reported on items of interest to the Commission ADJOURN Zehm moved, seconded by Winiecki, that the meeting be adjourned at 9:35 p.m. Motion carried unanimously. (7-0) Dennis Probst, Chairman • •