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HomeMy WebLinkAbout06-11-07 Minutes for approval '!Tt -- RQEN HILLS • Approved: CITY OF ARDEN HILLS,MINNESOTA REGULAR CITY COUNCIL MEETING MAY 14, 2007; 7:00 P.M. ARDEN HILLS CITY COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Stan Harpstead called to order the regular City Council meeting at 7:00 p.m. Present: Mayor Stan Harpstead, Councilmembers David Grant, Brenda Holden, David McClung, and Fran Holmes. Absent: None. Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla; Public • Works Director, Gregory Hoag; Finance Director, Susan Iverson; Community Development Director, Karen Barton; Civil Engineer, Kris Giga; Assistant City Administrator, Schawn Johnson; City Planner, James Lehnhoff; Parks and Recreation Manager,Michelle Olson; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to approve the meeting agenda as presented. The motion carried unanimously(5-0). 2. PUBLIC INOUIRIES/INFORMATIONAL A. Resolution No. 07-53: Recognizing National Public Works Week (May 201h to May 26`h) Mr. Hoag stated National Public Works Week is May 20`h to May 26`h. City staff would like to recognize services provided by the Public Works Department in protecting and repairing the public works systems. He recommended Council adoption of Resolution 07-53. MOTION: Mayor Harpstead moved and Councilmember McClung seconded a • motion to approve Resolution 07-53: Recognizing National Public Works Week(May 20`h to May 26`h). The motion carried unanimously(5-0). ARDEN HILLS CITY COUNCIL—MAY 14, 2007 2 3. APPROVAL OF MINUTES A. April 30, 2007 City Council Meeting B. April 10, 2007 Joint City Council/Planning Commission Meeting C. March 29, 2007 Special City Council Meeting Councilmember Holden requested the following changes: April 30 City Council Meeting,Page 4, under Councilmember Holmes comments, fifth line down, after 2.4 add "item 2.4 was contamination on the property". MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the April 30, 2007 City Council Meeting Minutes as amended; the April 10, 2007 Joint City Council/Planning Commission Meeting Minutes as presented; and the March 29, 2007 Special City Council Meeting Minutes as presented. The motion carried unanimously (5-0). 4. CONSENT CALENDAR a. Claims and Payroll b. Motion to Adopt Resolution No. 07-52: Appointing Mr. Edmund Van Holtum to the Economic Development Commission • C. Motion to Approve Planning Case 07-011 for a Site Plan Review at 4518 Pheasant Drive Based on the Findings of Facts and the Submitted Plans as Amended by the Four Conditions in the May 14, 2007,Planning Case Report. Motion to Approve Payment 4 to Mid ♦ Asphalt It n ti the A � '"• "��"'�"' `" "YY'�""' Payment n a w Midwest vs< <a.�raaui� vvaYvauuvuua- r rillivnlic of$ fef the 2007 PN4P h yemen+ri eject e. Motion to Accept the Resignation of Wallace "Joe" Nosek from the Parks, Trails, and Recreation Committee. f. Motion to Adopt Resolution No. 07-54; Appointing John Peck to serve on the Parks, Trails, and Recreation Committee MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 5. PULLED CONSENT ITEMS None. • ARDEN HILLS CITY COUNCIL—MAY 14,2007 3 • 6. PUBLIC HEARINGS A. 2007 PMP Assessment Hearin Ms. Giga summarized information regarding assessments for the project. She outlined the project, project financing, and assessments for properties benefiting from the improvements. She recommended final adoption of the assessment rolls be continued to the May 29, 2007 Council meeting to allow staff time to research questions and objections raised at the initial hearing. She noted she had received written communication from Bob and Lori Sundberg, 1556 Briarknoll Circle, and Nicholas Walker, 1518 Briarknoll Drive, appealing their assessment. Councilmember McClung noted that this was a jointly bid project with the City of Roseville. He also stated that in bidding this project jointly with the City of Roseville, Arden Hills was probably getting a better financial deal. Ms. Giga responded that was correct. Mayor Harpstead opened the public hearing at 7:23 p.m. Evelyn Hansen, 1465 Floral Drive West, stated she had lived at her property for 47 years. She stated she owned one parcel of land which she has owned for over 30 years. She stated they maintained this other parcel as green space and they loved it. She indicated she had no intention • of subdividing or selling her property and requested Council reconsider her assessment for two lots. Mike Moghaddam, 1549 Briarknoll Drive, stated he did not receive any notices prior to the notice for the assessment hearing. He did not believe the tax dollars are being well spent and he did not have the money to pay for this assessment. He also believed the proposed interest rate was too high. Mayor Harpstead stated staff would look into why he did not receive any other notices and to ensure he was on the mailing list. He also asked staff to clarify the options he had in terms of the payment of the assessment. Councilmember McClung noted he was not being singled out and everyone in the City would need to contribute to the street maintenance. Councilmember Holden noted they had a similar situation last year with someone who had financial difficulty and that person worked with the City to come to some resolution on their assessment. Jens Breiland, 3724 Brighton Way, stated he also had not received any prior notifications that included information about the assessments. He believed the condition of his road was fine, and questioned whether this project was a wise use of money. Patrick Flaherty, 1273 County Road E, owner of Flaherty's Arden Bowl, stated he was filing an objection because he feels the assessment will not increase the market value of his real estate. He is not in favor of a 70% assessment rate for commercial properties. He noted problems have arisen during construction and he believed the condition of their parking lot has worsened from • the contractor using the lot to store their equipment. He noted their electrical wires providing ARDEN HILLS CITY COUNCIL—MAY 14, 2007 4 lighting to their parking lots was also damaged as well as some of their irrigation lines being damaged. He asked the Council consider assessing them for only one lot. Mayor Harpstead • requested staff follow-up on Mr. Flaherty's concerns/issues. Dan Flaherty, 1273 County Road E, speaking on behalf of Flaherty's Arden Bowl, stated he was concerned about damage to their property, irrigation system, electrical wires, and parking lot. He indicated the contractor had asked to store some material on their parking lot, and he had showed the contractor where they could store their materials. He stated the following day he also found that they were storing equipment on their lot. He provided the City Council photographs of the site. He stated they also had not received notification prior to the beginning of construction. Nicholas Walker, 1518 Briarknoll Drive, stated his street was in the same condition as the neighboring streets which were seal coated, and asked why his street was not just seal coated. He expressed concern that Briarknoll Drive is used as a cut-through street by people who do not live in the neighborhood, and asked that a reduced assessment rate be considered as a result. He noted several utility repairs have been completed along Briarknoll Drive in the recent past. He noted his area was used as a cut-through and requested the City consider reducing the assessment due because of the cut-through. Councilmember Holden noted the entire City was used as a cut-through and his street was no different than other streets in the City. She stated she was concerned about maintaining the streets before they need full reconstruction. Councilmember Grant asked if staff would look at the letter they were using and determine if • anything had changed from previous letters sent. Mark Jedlinski, 1537 Briarknoll Drive, echoed previous concerns regarding notification. He noted he owns property in Fridley, which was assessed $1,800 last year for a complete street reconstruction project. The sanitary sewer repair is right in front of his house; he commented that the contractors indicated the quality of the original construction seemed substandard. Judy Ophaug, 1556 Briarknoll Drive, asked whether historical information was available as to the amount of past assessments for similar projects. She also noted the overhead included in the assessment rate appeared to be high. MOTION: Councilmember McClung moved and Councilmember Grant seconded a motion to continue the public hearing to May 29, 2007. The motion carried unanimously (5-0). 7. NEW BUSINESS A. Motion of Support for State Legislative Representatives to Submit Legislation Supporting Funding for Transportation Proiects (County Road H Interchange and Highways 10 and 96 Interchange) Mayor Harpstead summarized the motion. • ARDEN HILLS CITY COUNCIL—MAY 14,2007 5 • MOTION: Mayor Harpstead moved and Councilmember Holden seconded a motion of Support for State Legislative Representatives to Submit Legislation Supporting Funding for Transportation Projects (County Road H Interchange and Highways 10 and 96 Interchange). The motion carried unanimously(5-0). 8. UNFINISHED BUSINESS A. TCAAP Ms. Wolfe updated on the Council on recent TCAAP developments. 9. COUNCIL REOUESTS AND COMMENTS A. Councilmember McClung thanked the public works department for all of their help and assistance throughout the City. Mayor Harpstead adjourned the Regular City Council meeting at 8:41 p.m. • Stan Harpstead Michelle A. Wolfe Mayor City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, May 29, 2007 at 7:00 p.m. at the Arden Hills Council Chambers. • -ARzEN HILLS CITY COUNCIL WORK SESSION APRIL 30,2007; 9:05 P.M. ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Stan Harpstead called to order the work session at 9:05 p.m. Present: Mayor Stan Harpstead, Councilmembers David Grant, Brenda Holden, Fran Holmes and David McClung. Absent: None Also present were Michelle Wolfe, City Administrator; Karen Barton, Community Development Director; Stacie Kvilvang, Ehlers; and Patricia Bentley, Ramsey County Ms. Patricia Bentley, Ramsey County Family Community Support Worker, discussed the human • factor of TCAAP and gave case examples. She stated that when faced with the high stress of losing a home and other stressors, there was an increase in drug use and domestic violence. All the things that Family Community Support tries to alleviate then become exacerbated. Sometimes the uncertainty was worse that whatever decisions could be made regarding TCAAP. Mayor Harpstead suggested that Ms. Bentley come back to speak more about the types of criminal environments that might be found in that kind of neighborhood, the lack of affordable housing with the decreasing income levels and provide ideas on how to rebuild those communities. Councilmember McClung stated that even if the City did not impact the manufactured home community, the owner could force those residents out if the owner chose to sell. However, that population did have some protection under the law that could in the short term help alleviate some of that stress. Councilmembers thanked Ms. Bentley for her time. Mayor Harpstead stated that other items on the agenda were the TCAAP Master Development Agreement discussion, the TH 10 and Highway 96 discussion and a general TCAAP update. The TH 10 and Highway 96 discussion regarded how to handle the intersection at TH 10 and Highway 96 from a legislative stand point. We needed to adopt a resolution at our first May meeting in order for our Minnesota Senator and Minnesota Representative have introductory submitted in preparation for the 2008 funding request. • CITY COUNCIL WORKSESSION-APRIL 30, 2007 1. TCAAP Master Development Agreement Discussion Ms. Kvilvang provided a hand-out that listed items typically found in a development agreement and categorized them into four areas: overall development, land acquisition issues, developer responsibilities and public assistance. The Council was asked to identify key issues or points that they felt were important issues to them. Mayor Harpstead stated that phasing was important to him and he liked the concept of one or two phases that have short term TIF ending. Councilmember Holmes stated that she would like to have special consideration for the wildlife corridor. She wanted to restrict public roads through the wildlife corridor with the exception of possibly a gravel road for public safety. Councilmember Grant stated he would like to see owner occupied units only. Mayor Harpstead stated that he would like to see development of County Road H first, access to Highway 96 second, access to County Road I third and access to TH 10 fourth. Councilmember Grant stated he did not want to see a large amount of affordable housing. Councilmember Holden stated that she did not want to see "the big box" like a Target. Mayor Harpstead stated that even if the project was phased, he wanted all buildings and • foundations demolished and removed early on. In regards to amenities, he felt it would make sense if they added value to the land by assisting the project, but amenities as a destination in and of themselves that the City just carried the cost for was not the level that he was looking for. Councilmember Grant stated that the project needed to be self sustaining at the same time he wanted to see it give back to the rest of Arden Hills. Councilmember Holden stated that it would be nice to have a buffer, perhaps a trail along the National Guard property. Mayor Harpstead stated that whatever the agreed upon percentage of open space was, it needed to be contiguous spaces and not medians. Councilmember Holmes did not want view corridors. 2. TH 10 and Highway 96 Mayor Harpstead stated that RRLD, LLC contracted with lobbying group McGrann, Shea, Anderson, Carnival, Straughn & Lamb to identify funding sources for the TH I O/Highway 96 project and the County Road H project. They recommended putting in two place-holder bills to initiate funding requests that would accomplish the 20 percent local match needed for County • Road H and all of TH I O/Highway 96. The estimated budget is 30 million for TH 10/Highway and 2 CITY COUNCIL WORKSESSION-APRIL 30, 2007 four million for the 20 percent match for County Road H. The language would read along the lines • that 34 million be appropriated from bond proceeds to the City of Arden Hills for acquisition of right-of-way, pre-design, design, and construction of public improvement for County Road H and I-35 interchange and/or County Road 96 and State Highway 10 interchange. A second similar bill would ask for 34 million from the State general fund. The City would also ask for funding at the federal level. The deadline for getting on the Governor's list was June 25`h. The Governor's project criteria were found in the provided hand out. Councilmember Grant stated that the stigma of TCAAP could only be carried for a period of time and we should work with the developer to market the area. Mayor Harpstead shared his draft resolution. The intent of the resolution was to state our position on the TH 10/Highway 96 interchange. The Council will get together at a future date to continue this discussion. Ms. Wolfe asked Councilmembers to forward their May calendars to her so she could coordinate future meetings. Councilmember Grant stated that at some point the Council would be submitting their term sheet items to Ehlers. He requested that Ehlers give feedback to the Council regarding what they heard • before the Council move into negotiations. Ms. Wolfe reminded the Council that May I"was the due date for submitting"wordsmithing"of assigned goals. Ms. Wolfe would send an electronic copy to all Councilmembers. 3. General TCAAP Update Mayor Harpstead distributed a four page handout that contained recommendations of a three member group which consisted of Mayor Harpstead, Councilmember McClung and City Administrator Wolfe. The recommendations were: • The City would contract with Ehlers and Associates to be project manger for TCAAP. • The project manger's responsibility would be to define and identify the key success factors for the TCAAP project by making sure they define the scope of the project and by making sure that the project be segmented into manageable and measurable assigned tasks. • The project manager would conduct regular and frequent assessments of the progress and report back to Council. • The project manager would anticipate issues, risks and changes required to ensure the Council would be able to make timely discussions. • The project manager would monitor developer compliance with the Council directives. The pros for working with Ehlers were the potential for rapid implementation, their capacity and expertise. Ehlers have experience with similar processes and projects and were familiar this project. The con was that it could be more difficult to convey a sense of the City to the developer. 3 CITY COUNCIL WORKSESSION- APRIL 30, 2007 This recommendation would affect the Community Development Director Barton's position in that • it would reduce the level of TCAAP involvement since someone else would take the lead on project management. The primary responsibility for the Ms. Barton would be on the projects outside of TCAAP, i.e. the RFP on City Hall, the Chesapeake project, and the potential redevelopment of the Grey Fox/Red Fox area. Ms. Barton would continue to be the primary contact with the GSA in the land transfer process and fill other TCAAP specific roles as assigned by the City Administrator. Any TCAAP activities would still fall within the project managers oversight responsibilities as a project manager and anyone working on TCAAP would have to report progress and commit to deadlines based up on the project schedule. Mayor Harpstead adjourned the meeting at 10:45 p.m. Stanley D. Harpstead Michelle A.Wolfe Mayor City Administrator • 4 4 �- IQEN HILLS • Approved: CITY OF ARDEN HILLS,MINNESOTA WORK SESSION MEETING APRIL 16, 2007; 5:00 P.M. ARDEN HILLS CITY COUNCIL CHAMBERS 1. CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Harpstead Stan Harpstead called to order the City Council Work Session meeting at 5:07 p.m. Present: Mayor Stan Harpstead, Councilmembers David Grant, Brenda Holden, David McClung, and Fran Holmes. Absent: None. Also present: City Administrator, Michelle Wolfe; City Manager Assistant City Administrator Schawn Johnson; City Planner James Lehnhoff, Finance Director Sue • Iverson; Public Works Director Greg Hoag, Civil Engineer Kristine Giga; Parks and Recreation Manager Michelle Olson; Community Development Director, Karen Barton; Mr. Rick Collins, RRCL/Ryan and Ms. Gen McJilton, RRCD/Ryan; Mr. Mark Benson, and Mr. Jaimie Sloboden, SEH; Mr. Jim Tolaas, Ramsey County, and Recording Secretary, Dianna Wise. 2. APPROVAL OF MEETING AGENDA MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the meeting agenda as presented. The motion carried unanimously(5- 0). 3. Community Survey Discussion with Decision Resources Assistant City Administrator Johnson provided the City Council with an overview of the survey process and introduced Mr. Peter Leatherman of Decision Resources, LTD. Mr. Leatherman provided the City Council with a summary of the survey process and steps involved. He stated a draft community survey would be put together and sent back to City. He noted that the survey could take 12 hours or 12 months,depending on the City. Mr. Leatherman explained a pretest and survey of 40 people in the community would be • conducted to make sure the correct questions are asked. He stated that if there are no issues, the survey would go forward. Mr. Leatherman indicated the field work would begin mid May and continue for about three weeks. He stated the results would be available about two weeks later ARDEN HILLS CITY COUNCIL WORK SESSION—APRIL 16, 2007 2 and a meeting would be held to do the comparison of other cities in the metro area. Mr. Leatherman stated the final report would be written based on the survey and the questions from • the meeting. He stated the process would take about five weeks from start to finish. Councilmember Holden asked how the sample would be done. Mr. Leatherman replied it would be random. He explained the computer generates random list and assigns numbers. He commented the City would be divided into precincts. Councilmember Holden asked if the same house could possibly be surveyed twice. Mr. Leatherman replied that technically it could happen. Councilmember Holmes asked if the surveyors would continue to call until they reached a number. Mr. Leatherman replied he would work with the City in informing the residents of the community survey and that they may be receiving a call from Decision Resources. He stated that once it is determined that a particular household in the City is being asked to complete the survey; they will do as much as possible to have that particular household complete the process. Councilmember Holden asked if the results could be separated by a particular area of the City. Mr. Leatherman replied the results would be divided up by precinct. He commented cross • demographics are determined by the last survey questions. Councilmember Holmes stated 130 questions seemed like a lot. Mr. Leatherman commented the longest survey he has done included 250 questions and took about 52 minutes to complete. Mayor Harpstead asked Mr. Leatherman to talk more about the demographics. Mr. Leatherman replied the demographics are determined by how the City wants to see the community divided. He stated surveys usually contain: Households with school age children, young adults, single-family townhome/condos, apartment, senior housing, affordable housing, occupation, income,rental, age, and education. Councilmember Grant asked if the raw data from would be provided to the City Mr. Leatherman replied he could provide the data, but it would require the City to purchase the SPSS software to access it. Mayor Harpstead asked Mr. Leatherman if he would look at the data for cross tabulation. Mr. Leatherman replied yes. • ARDEN HILLS CITY COUNCIL WORK SESSION—APRIL 16, 2007 3 Councilmember McClung asked if there would be a problem contacting residents that use a cell • phone exclusively. Mr. Leatherman replied only about 20 percent use cell phones exclusively. He commented a cell phone directory is scheduled to be coming out in the near future. Mayor Harpstead asked Mr. Leatherman to talk about the survey content. A discussion on housing, TCAAP, and green space/open space, building heights, and City character ensued. Councilmember Holden commented that a question on what a resident would pay for parks was not advantageous. Mr. Leatherman replied that if the City was looking at a possible property tax increase, it would want to determine if the residents support additional funding for parks or other major projects. He stated it depends on whether the City is looking conceptually or gauging interest in an actual tax increase. Councilmember McClung stated traffic is important and should have its own category. Mayor Harpstead replied it is part of transportation and interchange issues. • Councilmember Holden commented she would like to focus on a specific area relative to transportation. Mr. Leatherman explained how some cities address traffic and transportation. Councilmember Holmes asked that public transportation be included. Mayor Harpstead commented that parks, access to parks, and park maintenance could fit into the City character section. Councilmember Grant commented questions concerning the Sherriff's department and patrolling should be included in the survey. Parks and Recreation Manager Olson stated she would like to know how the residents felt about a community celebration. Mr. Leatherman asked about the building heights question. A discussion on building heights ensued. City Planner James Lehnhoff stated he would like the community's feedback on redevelopment. • Councilmember Holden suggested signage questions be added. ARDEN HILLS CITY COUNCIL WORK SESSION—APRIL 16, 2007 4 Mayor Harpstead stated he would pass on signage, but would like to know about structured parking/parking ramps in TCAAP. • Mayor Harpstead stated he would like to know how Arden Hills compares to other communities. Mr. Leatherman stated that he will be submitting a sample survey to the City for further review within the next two or three weeks. 4. Public Works Updates A. Highway 10/CSAH 96 City Administrator Michelle Wolfe presented a recap of staff activities to date including the recent public meeting. She asked Council members for their observations and input regarding the resident comments. Councilmember McClung stated he received comments on the proposed improvements to Highway 10 and CSAH 96. Councilmember Holmes commented it is causing Council to reconsider its actions. Councilmember Grant stated that most people he talked to were concerned about what would happen to Hamline Avenue. He stated others were surprised that the Highway 10 and CSAH 96 discussion were being proposed as a diamond north of Highway 10 and CSAH 96 rather than the 10/96 overpass. He stated the general concerns were about noise on Highway 10. • Councilmember Holden stated she has received calls concerning the manufactured housing community. She stated there are problems with people getting out of TCAAP and having to drive through TCAAP to get to Highway 10. City Planner Lehnhoff replied it was a concern with the residents, including compensation if they are required to move. A discussion on the options for Highways 10 and CSAH 96 ensued. 1. Financing Strategy Update Mayor Harpstead stated he and City Administrator Wolfe attended a meeting to discuss funding strategies for the County Road H interchange project as well as the Highway 10 and CSAH 96 project. He stated the developer has contracted with a lobbying firm. He commented that the County Road H intersection is in a committee bill presented by Representative Jim Oberstar. Mayor Harpstead stated that the question is how to create similar momentum for the Highway 10 and CSAH 96 intersection project as well as building bridges with the County, State and local representatives. He stated that because of nature of the two intersections, County Road H fits into the Federal Funding procedure. He commented that there could be special earmarks for Highway 10 and CSAH 96. He commented that it would be a good idea to bring all the • transportation stakeholders together to discuss what could be done. ARDEN HILLS CITY COUNCIL WORK SESSION—APRIL 16, 2007 5 Councilmember Grant asked if Highway 10 is considered part of the off ramp and if so, is it part • of the Federal system. Mr. Jim Tolaas, Ramsey County, stated Highway 10 is part of the federal transportation system. A discussion on Highway 10 ensued. Councilmember Grant asked if the county had enough money to do the project. Mr. Tolaas replied the County has funding to do the work related to CSAH 96. Mr. Tolaas explained how federal money can be used for City and County road projects. Mayor Harpstead commented that the schedule is complicated. He discussed the timeline to complete the County Road H, Highway 10, and CSAH 96. A discussion ensued on the timeline and funding process. Mayor Harpstead stated the issue of the timeline is getting onto the Governors bonding bill for the Highway 10, and CSAH 96 project. City Administrator Wolfe stated the application deadline for the Governor's bonding bill is May 2007. • A discussion on 35W, 694 and Highway 10 ensued. Ms. Gen McJilton, RRLD/Ryan, stated that the resolution formalizing a design concept for County Road H, Highway 10, and CSAH 96 would begin the project in fall of 2008 and conclude the fall of 2009. She commented they are looking for available funding at the Federal, State, or County level and need a resolution that enables them to be reimbursed if the City is able to acquire additional funding from the federal or state government. A discussion on the County Road H, Highway 10, and CSAH 96 projects ensued. 2. Next Steps Mayor Harpstead recommended breaking the discussion into the two intersections. A discussion on how the resolution should be worded ensued. Mayor Harpstead commented the $20 million requested in the federal process is tied to a specific project (County Road H). He stated the City must come up with a 20%match of the total cost of the project; this is the 80/20 project match. He explained the concept of the 80/20 project match and understanding the funding timelines. The match could come from the state, county, Met • Council, or other sources. ARDEN HILLS CITY COUNCIL WORK SESSION—APRIL 16, 2007 6 Mayor Harpstead stated the preliminary design cost for County Road H is $425,000. He explained the Federal government has a rule that says anything spent prior to the authorization is • not covered in the project unless prior authorization is given. He stated the important point is the design and anything spent before authorization is not reimbursed. City Administrator Wolfe commented the preliminary design needs to start in May to meet the proposed project timeline. A discussion on the resolution wording ensued. City Administrator Wolfe stated the resolution is for the $425,000. Mayor Harpstead stated a resolution is not required to request money from the Federal government. He stated the discussion is about the design money that must be fronted before the authorization is passed. Mayor Harpstead stated consensus reached that a resolution is required to cover the $425,000. Mayor Harpstead moved the discussion to the Highway 10 and CSAH 96 project. A discussion on the Highway 10, and CSAH 96 project ensued. Mayor Harpstead recommended a stakeholders meeting, to include local representatives from the Federal, State, County, and City, be held in the near future to talk about transportation priorities. • He asked that two Council Members attend this meeting. City Administrator Wolfe stated the other part of the financing process is to put in a one sentence bill at the State legislature. Councilmember Holden asked who pays for the acquisition of land. Mr. Tobaas stated one would look at the entire project. He explained the process involved in land acquisition. Mayor Harpstead this is an area the City Council needs to look at the impact on the mobile homes. He commented he is uncertain as to what the City's obligations are to Met Council relative to affordable housing. He stated the manufactured home community is affordable housing and City might need to replace it with other affordable hosing. Councilmember Grant discussed affordable housing and the overall deficit in Arden Hills. Mayor Harpstead summarized the issues as being: community input, neighboring cities, MnDOT, County, the financial impact on TCAAP, the potential financial impact on Arden Hills, and the issue with not being able to build towards the lake. He stated the next steps must be worked out. Councilmember Holden asked about the resolution to the state legislature. Mayor Harpstead stated this must be done in the next three weeks. ARDEN HILLS CITY COUNCIL WORK SESSION—APRIL 16,2007 7 Councilmember Holmes asked if the manufactured home community would be part of the • resolution. Mayor Harpstead stated that if a resolution is done requesting a placeholder in the next year's bonding bill, there is the question of including funding for land acquisition of the manufactured home community to move CSAH 96 sixty feet to the north. A discussion on land acquisition ensued. Mayor Harpstead stated there are two Council meetings before the resolution must go to the State. City Administrator Wolfe stated, given that a design is not yet chosen, and the goal is one line as a place holder and a certain dollar amount, a strategy would be needed to set a dollar amount to cover all possible options. Mayor Harpstead suggested that the resolution be made and put into place. He stated the feedback should be received before the resolution is written. He recommended that the resolution reflect the importance of the intersection. He recommended that the resolution also mention the final design for the project would be available in the near future. Mayor Harpstead stated other processes are needed to get the details done on Highway 10 and CSAH 96. Councilmember Grant and Mayor Harpstead will attend the stakeholders meeting. • Mayor Harpstead mentioned he would set up the stakeholders meeting. Councilmember Holden commented a conversation with the residents of the manufactured home community is needed. Mayor Harpstead said he would like to have financial input as to how this impacts TCAAP and Arden Hills. He directed staff to talk to Ehlers and Associates. A discussion on how the manufactured housing community would be impacted ensued. Mayor Harpstead directed staff to gather financial information on the impact on the manufactured home community and the issues of affordable housing in Arden Hills. Mayor Harpstead stated that as the City moves forward, Council must decide what it wants. He proposed: the impact on the community, the impact neighboring communities and/or stakeholders, the direct financial impact on Arden Hills directly, the impact on financial liability of the project itself and to really know we have the appropriate engineering facts and data required to make a decision. A discussion on the proposed information ensued. • ARDEN HILLS CITY COUNCIL WORK SESSION—APRIL 16, 2007 8 City Administrator Wolfe asked Council to discuss how to proceed to a decision regarding a preferred option for Highway 10 and CSAH 96 and decide what documentation Council needs to • reach a decision. She asked what additional information Council wants in the report. Councilmember McClung requested the accident statistics on 694/10 and 35W/10. Mayor Harpstead stated he would like a factual report on the impact on Highway 35W/694 if the traffic volumes were different. He commented he would like to see the environmental pros and cons. Mayor Harpstead requested a final report with statements of fact and the options. City Administrator Wolfe stated she needs a list of the proposed attendees to confirm a meeting with MNDOT to continue the dialog City Administrator Wolfe summarized the next steps. B. 2006 PMP- Siems Court Civil Engineer Kris Giga reported that last fall, as part of the 2006 PMP, the project included the reconfiguration of Siems Court and Lake Johanna Boulevard. She commented that residents in the neighborhood asked to City to address their intersection concerns. Civil Engineer Giga provided the City Council with different options to consider at this • intersection. She stated Council directed staff to look at widening the entrance and associated construction costs. Civil Engineer Giga stated staff will be scheduling a neighborhood meeting in the near future. The meeting has been tentatively scheduled for May 7, 2007. Public Works Director Greg Hoag stated that he has received no complaints regarding snow removal at this intersection. Civil Engineer Giga stated that over the winter she received a few calls stating that no change was necessary. Councilmember McClung reported he went out of his way to turn at this intersection at different times of the day and experienced no problems. Mayor Harpstead stated the Council consensus is that a meeting should be held. He asked how many options should be given to the residents. A discussion on the options for the intersection of Siems Court and Lake Johanna Boulevard ensued. • ARDEN HILLS CITY COUNCIL WORK SESSION—APRIL 16, 2007 9 Mayor Harpstead directed staff to hold the meeting with the understanding that Council sees no • reason to change the intersection. Civil Engineer Giga stated her recommendation is that there is no reason to change the intersection since it as it was designed appropriately. A discussion on potential runoff and options ensued. Civil Engineer Giga stated her plans are to send out a newsletter and a survey, and compile the data prior to the meeting. Mayor Harpstead recommended showing the residents options three and four. A discussion on the options ensued. Civil Engineer Giga reported they are going out for a separate bid for the additional trees proposed. C. Old Highway 10/CP Bridge Parks and Recreation Manager Olson reported that as part of the 2002 Parks, Trails, and Recreation Master Plan, a trail from Old Snelling to CSAH 96 was identified as a regional trail corridor. She reported that the existing CP Rail Bridge crossing Old Highway 10 to north of • County Road E is a significant bottleneck for the pathway. Parks and Recreation Manager Olson stated the City sent Ramsey County and the CP Rail a letter on October 5, 2004, describing the proposed trail improvements and requested they consider making improvements to the bridge and Old Highway 10 in conjunction with a City pathway project because of the risks the bridge posed to public safety. Parks and Recreation Manager Olson stated the CP Rail did not share the concerns expressed by the City with regard to public safety or with the railroad traffic it handles. She commented CP Rail indicated they had no immediate plans of modifying the bridge to accommodate a pedestrian path. Parks and Recreation Manager Olson stated Ramsey County responded with regard to improvements to Old Highway 10 saying that the road segment is not included in the County's long range Capital Improvement Plan. She commented funding for these improvements has not been identified and there is no timeline for the roadway improvement. Parks and Recreation Manager Olson reported the cost for modifications to the CP Rail Bridge were estimated at $230,000; this includes $46,000 for engineering and $184,000 in construction costs. She stated these costs did not include pathway construction costs. She stated $50,000 of the project costs are budgeted in the Special Revenue Parks Fund and the balance of the project is • slated to be funded using City State Aid Funds. ARDEN HILLS CITY COUNCIL WORK SESSION—APRIL 16, 2007 10 Parks and Recreation Manager Olson reported on the County Road E2 Pathway,the County Road E Pathway and Bridge Improvements, the Old Snelling Street Reconstruction, and the Lake • Johanna Boulevard Pathway project. A discussion on the CP Rail Bridge project ensued. Parks and Recreation Manager Olson indicated the next step is to prepare and submit preliminary plans to CP Rail for review. Civil Engineer Kris Giga reported there is $500,000 available in State Aid Funds. She commented that based on the numbers, the City would receive about $190,000 per year for State Aid designated grounds throughout the City. A discussion on the State Aid designated grounds ensued. Mayor Harpstead stated it is important to designate State Aid roads appropriately and strategically link them to future projects. A discussion on funding options ensued. Mayor Harpstead asked staff to report back with plans and dollar projections. 5. Five Year CIP and PMP Discussion • City Administer Michelle Wolfe asked if everyone was comfortable with the report submitted. She commented the goal is to make sure the new City Councilmembers are comfortable with the CIP and PMP process. A discussion on the CIP and PMP projects and funding ensued. 6. City Council/City Staff Retreat Follow-up A discussion ensued on the retreat. The discussion included wording of the goals, who is assigned to work on specific goals, and a timeline. Consensus reached to have a report on individual goals by May 1, 2007. The goals need to be SMART: Specific, Measurable, Attainable,Relevant, and Timely. 7. Council Comments and Requests Comments and discussion on the quality of the audio video web streaming for City Council meetings ensued. ARDEN HILLS CITY COUNCIL WORK SESSION—APRIL 16, 2007 11 Comments and discussion on various signages throughout the community that violates the City's • sign ordinance. Councilmember McClung stated he would present more information on what he learned from his workshops in Virginia on development and redevelopment. Councilmember McClung asked about the League of Minnesota Cities event in Duluth and if anyone would be attending. A discussion on the League of Minnesota Cities ensued. Mayor Harpstead reported he talked to Senator Klobuchar and she apologized for not seeing his email earlier. Mayor Harpstead reported Ryan would meet with Governor Pawlenty on TCAAP. 8. Adjournment MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to adjourn the meeting at 9:15 p.m. The motion carried unanimously(5-0). • Stan Harpstead Michelle A. Wolfe Mayor City Administrator •