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HomeMy WebLinkAbout09-26-22-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting. RESPONSE TO PUBLIC INQUIRIES PUBLIC PRESENTATIONS Ramsey County Update On Highway 96 And Old Highway 10 Intersection Brian Isaacson and Brad Estochen, Ramsey County MEMO.PDF STAFF COMMENTS Transportation Update David Swearingen, Public Works Director/City Engineer MEMO.PDF Clean -Up Day Update Dave Perrault, City Administrator MEMO.PDF Election Update Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF APPROVAL OF MINUTES August 15, 2022 City Council Work Session 08 -15 -22 -WS.PDF August 22, 2022 Regular City Council 08 -22 -22 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Acknowledge Application Of Catholic United Financial For An Exempt Permit To Conduct A Raffle With The Drawing Being March 9, 2023 With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resignation Of Recreation Supervisor Dave Perrault, City Administrator MEMO.PDF Motion To Approve Recruitment Of Recreation Supervisor Dave Perrault, City Administrator MEMO.PDF Motion To Approve Payment Of Annual League Of Minnesota Cities Membership Dues Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement For The Little Lake Johanna And Pike Lake Stormwater Retrofit Analysis –HR Green David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 –Vinco, Inc. –Lift Station 10 Rehabilitation Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 –Bituminous Roadways, Inc. –City Hall Parking Lot Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Amendment For Professional Services Agreement For Final Design And Construction Administration –SRF Consulting Group Inc. –Mounds View High School Trail Improvements David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Quote For Hydrant Replacement On Grey Fox Road –Valley- Rich Co., Inc. David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2022 -041 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Set Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For Proposed Taxes Payable In 2023 ¡Resolution 2022 -042 - Preliminary Tax Levy ¡Resolution 2022 -043 - TNT Public Hearing Date Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Steve Scott David Radziej Regular City Council Agenda September 26, 2022 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 4. 4.A. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 6. 6.A. Documents: 6.B. Documents: 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 7.D. Documents: 7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 8. 9. 9.A. Documents: 10. 10.A. Documents: 10.B. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSRamsey County Update On Highway 96 And Old Highway 10 Intersection Brian Isaacson and Brad Estochen, Ramsey County MEMO.PDF STAFF COMMENTS Transportation Update David Swearingen, Public Works Director/City Engineer MEMO.PDF Clean -Up Day Update Dave Perrault, City Administrator MEMO.PDF Election Update Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF APPROVAL OF MINUTES August 15, 2022 City Council Work Session 08 -15 -22 -WS.PDF August 22, 2022 Regular City Council 08 -22 -22 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Acknowledge Application Of Catholic United Financial For An Exempt Permit To Conduct A Raffle With The Drawing Being March 9, 2023 With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resignation Of Recreation Supervisor Dave Perrault, City Administrator MEMO.PDF Motion To Approve Recruitment Of Recreation Supervisor Dave Perrault, City Administrator MEMO.PDF Motion To Approve Payment Of Annual League Of Minnesota Cities Membership Dues Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement For The Little Lake Johanna And Pike Lake Stormwater Retrofit Analysis –HR Green David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 –Vinco, Inc. –Lift Station 10 Rehabilitation Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 –Bituminous Roadways, Inc. –City Hall Parking Lot Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Amendment For Professional Services Agreement For Final Design And Construction Administration –SRF Consulting Group Inc. –Mounds View High School Trail Improvements David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Quote For Hydrant Replacement On Grey Fox Road –Valley- Rich Co., Inc. David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2022 -041 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Set Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For Proposed Taxes Payable In 2023 ¡Resolution 2022 -042 - Preliminary Tax Levy ¡Resolution 2022 -043 - TNT Public Hearing Date Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda September 26, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 6. 6.A. Documents: 6.B. Documents: 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 7.D. Documents: 7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 8. 9. 9.A. Documents: 10. 10.A. Documents: 10.B. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSRamsey County Update On Highway 96 And Old Highway 10 IntersectionBrian Isaacson and Brad Estochen, Ramsey CountyMEMO.PDFSTAFF COMMENTSTransportation UpdateDavid Swearingen, Public Works Director/City EngineerMEMO.PDFClean-Up Day UpdateDave Perrault, City AdministratorMEMO.PDFElection UpdateJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFAPPROVAL OF MINUTESAugust 15, 2022 City Council Work Session08-15 -22 -WS.PDFAugust 22, 2022 Regular City Council 08 -22 -22 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Acknowledge Application Of Catholic United Financial For An Exempt Permit To Conduct A Raffle With The Drawing Being March 9, 2023 With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resignation Of Recreation Supervisor Dave Perrault, City Administrator MEMO.PDF Motion To Approve Recruitment Of Recreation Supervisor Dave Perrault, City Administrator MEMO.PDF Motion To Approve Payment Of Annual League Of Minnesota Cities Membership Dues Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement For The Little Lake Johanna And Pike Lake Stormwater Retrofit Analysis –HR Green David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 –Vinco, Inc. –Lift Station 10 Rehabilitation Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 –Bituminous Roadways, Inc. –City Hall Parking Lot Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Amendment For Professional Services Agreement For Final Design And Construction Administration –SRF Consulting Group Inc. –Mounds View High School Trail Improvements David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Quote For Hydrant Replacement On Grey Fox Road –Valley- Rich Co., Inc. David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2022 -041 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Set Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For Proposed Taxes Payable In 2023 ¡Resolution 2022 -042 - Preliminary Tax Levy ¡Resolution 2022 -043 - TNT Public Hearing Date Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda September 26, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 7.D. Documents: 7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 8. 9. 9.A. Documents: 10. 10.A. Documents: 10.B. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSRamsey County Update On Highway 96 And Old Highway 10 IntersectionBrian Isaacson and Brad Estochen, Ramsey CountyMEMO.PDFSTAFF COMMENTSTransportation UpdateDavid Swearingen, Public Works Director/City EngineerMEMO.PDFClean-Up Day UpdateDave Perrault, City AdministratorMEMO.PDFElection UpdateJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFAPPROVAL OF MINUTESAugust 15, 2022 City Council Work Session08-15 -22 -WS.PDFAugust 22, 2022 Regular City Council 08 -22 -22 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Acknowledge Application Of Catholic United Financial For An Exempt Permit To Conduct A Raffle With The Drawing Being March 9, 2023 With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resignation Of Recreation SupervisorDave Perrault, City AdministratorMEMO.PDFMotion To Approve Recruitment Of Recreation SupervisorDave Perrault, City AdministratorMEMO.PDFMotion To Approve Payment Of Annual League Of Minnesota Cities Membership DuesDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Professional Services Agreement For The Little Lake Johanna And Pike Lake Stormwater Retrofit Analysis –HR Green David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 –Vinco, Inc. –Lift Station 10 Rehabilitation Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 –Bituminous Roadways, Inc. –City Hall Parking Lot Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Amendment For Professional Services Agreement For Final Design And Construction Administration –SRF Consulting Group Inc. –Mounds View High School Trail Improvements David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Quote For Hydrant Replacement On Grey Fox Road –Valley- Rich Co., Inc. David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2022 -041 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Set Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For Proposed Taxes Payable In 2023 ¡Resolution 2022 -042 - Preliminary Tax Levy ¡Resolution 2022 -043 - TNT Public Hearing Date Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda September 26, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E.Documents:7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 8. 9. 9.A. Documents: 10. 10.A. Documents: 10.B. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSRamsey County Update On Highway 96 And Old Highway 10 IntersectionBrian Isaacson and Brad Estochen, Ramsey CountyMEMO.PDFSTAFF COMMENTSTransportation UpdateDavid Swearingen, Public Works Director/City EngineerMEMO.PDFClean-Up Day UpdateDave Perrault, City AdministratorMEMO.PDFElection UpdateJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFAPPROVAL OF MINUTESAugust 15, 2022 City Council Work Session08-15 -22 -WS.PDFAugust 22, 2022 Regular City Council 08 -22 -22 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Acknowledge Application Of Catholic United Financial For An Exempt Permit To Conduct A Raffle With The Drawing Being March 9, 2023 With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resignation Of Recreation SupervisorDave Perrault, City AdministratorMEMO.PDFMotion To Approve Recruitment Of Recreation SupervisorDave Perrault, City AdministratorMEMO.PDFMotion To Approve Payment Of Annual League Of Minnesota Cities Membership DuesDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Professional Services Agreement For The Little Lake Johanna And Pike Lake Stormwater Retrofit Analysis –HR Green David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 2 –Vinco, Inc. –Lift Station 10 Rehabilitation ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 2 –Bituminous Roadways, Inc. –City Hall Parking Lot ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Amendment For Professional Services Agreement For Final Design And Construction Administration –SRF Consulting Group Inc. –Mounds View High School Trail ImprovementsDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Quote For Hydrant Replacement On Grey Fox Road –Valley-Rich Co., Inc.David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2022 -041 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Set Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For Proposed Taxes Payable In 2023 ¡Resolution 2022 -042 - Preliminary Tax Levy ¡Resolution 2022 -043 - TNT Public Hearing Date Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda September 26, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E.Documents:7.F.Documents:7.G.Documents:7.H.Documents:7.I.Documents:7.J.Documents:8. 9. 9.A. Documents: 10. 10.A. Documents: 10.B. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSRamsey County Update On Highway 96 And Old Highway 10 IntersectionBrian Isaacson and Brad Estochen, Ramsey CountyMEMO.PDFSTAFF COMMENTSTransportation UpdateDavid Swearingen, Public Works Director/City EngineerMEMO.PDFClean-Up Day UpdateDave Perrault, City AdministratorMEMO.PDFElection UpdateJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFAPPROVAL OF MINUTESAugust 15, 2022 City Council Work Session08-15 -22 -WS.PDFAugust 22, 2022 Regular City Council 08 -22 -22 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Acknowledge Application Of Catholic United Financial For An Exempt Permit To Conduct A Raffle With The Drawing Being March 9, 2023 With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resignation Of Recreation SupervisorDave Perrault, City AdministratorMEMO.PDFMotion To Approve Recruitment Of Recreation SupervisorDave Perrault, City AdministratorMEMO.PDFMotion To Approve Payment Of Annual League Of Minnesota Cities Membership DuesDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Professional Services Agreement For The Little Lake Johanna And Pike Lake Stormwater Retrofit Analysis –HR Green David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 2 –Vinco, Inc. –Lift Station 10 Rehabilitation ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 2 –Bituminous Roadways, Inc. –City Hall Parking Lot ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Amendment For Professional Services Agreement For Final Design And Construction Administration –SRF Consulting Group Inc. –Mounds View High School Trail ImprovementsDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Quote For Hydrant Replacement On Grey Fox Road –Valley-Rich Co., Inc.David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSQuarterly Special Assessments For Delinquent UtilitiesGayle Bauman, Finance DirectorKatlyn Adair, Accounting ClerkMEMO.PDFNEW BUSINESSResolution 2022 -041 Adopting And Confirming Quarterly Special Assessments For Delinquent UtilitiesGayle Bauman, Finance DirectorKatlyn Adair, Accounting ClerkMEMO.PDFATTACHMENT A.PDFSet Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For Proposed Taxes Payable In 2023¡Resolution 2022 -042 - Preliminary Tax Levy ¡Resolution 2022 -043 - TNT Public Hearing DateGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFUNFINISHED BUSINESSCOUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda September 26, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E.Documents:7.F.Documents:7.G.Documents:7.H.Documents:7.I.Documents:7.J.Documents:8.9.9.A.Documents:10.10.A.Documents:10.B.Documents:11.12. Page 1 of 1 DATE: September 26, 2022 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Ramsey County Update on Highway 96 and Old Highway 10 Intersection Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider This item is non-actionable, the City Council will be receiving an update from Ramsey County Public Works Staff. All items need a simple majority for action unless otherwise noted. Discussion Ramsey County representatives will be providing an update to the City Council on their short and long-term plans to enhance safety at the intersection of Highway 96 and Old Highway 10, both of which are County roads. Budget Impact N/A Attachment N/A PUBLIC PRESENTATION – 4A MEMORANDUM Page 1 of 1 STAFF COMMENTS – 5A MEMORANDUM DATE: TO: FROM: September 26, 2022 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator David Swearingen, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS – 5B MEMORANDUM DATE: September 26, 2022 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Clean Up Day Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ Background Clean Up Day will be held on Saturday, October 1 at Recycle Technologies (formerly Green Lights Recycling) in Blaine. A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS – 5C MEMORANDUM DATE: TO: FROM: September 26, 2022 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Elections Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Approved: September 26, 2022 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION AUGUST 15, 2022 5:00 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Steve Scott and David Radziej Absent: None Also present: City Administrator Dave Perrault, Finance Director Gayle Bauman, Public Works Director/City Engineer David Swearingen, Deputy City Clerk Jolene Trauba, Communications Coordinator Grace Arel, HR Green Project Manager Bridget Osborn and HR Green Project Engineer John Morast 1. AGENDA ITEMS A. Water Quality BMP Analysis HR Green Project Manager Bridget Osborn explained that and MS4 permit stands for Municipal Separate Storm Sewer System permit. If you have lakes in your city there are certain requirements that have to be met to clean them up, usually including phosphorus or sediment. The MPCA normally does an assessment of the lakes, but in this case the Rice Creek Watershed District sent the total maximum daily load recommendation (TMDL) to the MPCA. A plan needs to be made to bring the lakes down to acceptable levels. They are proposing a scope of study for two lakes, Little Lake Johanna and Pike Lake, which is in New Brighton. Watershed from Arden Hills drains into both of these lakes. Public Works Director/City Engineer Swearingen added that one of the first things to be done would be to have a discussion with New Brighton to lay out the size of each city’s watershed. Ms. Osborn explained they will determine best management practices to filter or capture the sediment before it gets to the pond, or removing phosphorus before they get to the lakes. The plan would also help with future grant opportunities. ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 15, 2022 2 Public Works Director/City Engineer David Swearingen said there are four or five lakes that are labeled as impaired and Arden Hills has watershed that drains toward them. These are the two that need to be addressed. They need to show progress toward remediation with the MS4 permit. Eventually they will also have to address the other impaired lakes. Ms. Osborn said the scope of the work would be to collect data, do a desktop analysis, field reconnaissance and analysis, and a technical memorandum explaining their findings and recommendations. The permit doesn’t require clean up of the lake itself, just the water going into the lake. Discussion ensued regarding what part of the city the storm water was coming from. Mayor Grant stated the work needed to be done and it will help apply for grants. B. CDBG Arden Manor Park Improvements Update HR Green Project Engineer John Morast said the city had applied for a CDBG grant for underserved neighborhoods to replace the play structure, look at drainage and flooding issues, a possible shelter and sport court in Arden Manor. A survey was done and a Rice Creek Watershed District grant was applied for. The grant wasn’t awarded but they learned about things that need to happen on the site for stormwater. They reached out to Ramsey County knowing that a lot of the water is coming from the TCAAP site. The thought was to figure out where the groundwater is, what type of contamination is there and what may need to be remediated. The more water that can be held at TCAAP, the less will come to the site and the less they have to contain and/or pass through. Councilmember Holden thought they should talk to Alatus as they are the developer that would do the grading. Ms. Osborn explained the flooding that was currently happening in the park and what they looked at to fix that problem. They felt there isn’t enough that can be done on site to mitigate the issue, but Rice Creek Watershed District is willing to help. Mr. Morast said they are waiting on Geotech results, he had received preliminary results of the boring samples. There are no TCAAP contaminates in the groundwater that was sampled. Soils can be re-sued on site. They can start working on the play structure, ball courts and shade structure as long as they don’t increase the impervious surface. Discussion continued regarding the flooding issues on the site. Ms. Osborn said her hope is the Rice Creek Watershed District will fund the study, and explained the analysis process. Councilmember Holmes explained what had been done at Valentine Park to raise part of the green space to prevent flooding. City Administrator Perrault noted the grant money has to be spent by spring, 2023 so they could replace the playground now rather than lose the money. ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 15, 2022 3 Mayor Grant said they should work on the playground but also work with Rice Creek Watershed District for other funding. Mr. Morast thought they might be able to combine Rice Creek and CDBG grants for the water issues. Public Works Director/City Engineer Swearingen said they could wait and take care of everything at once, or move forward with the improvements to the park equipment while knowing they need to pursue surface water improvements. Councilmember Holmes felt they should get started right away. Councilmember Holden agreed and said it gave them an opportunity to work with TCAAP grading. Mayor Grant noted that the developer wants to raise the grade along Interstate 35, and that may take over a year to move that much dirt. He confirmed they are asking staff to spend the $189,000 from the grant for park improvements project with the rest coming from potential future grants. Mr. Morast said they would talk to CDBG again regarding another grant. Mayor Grant asked staff to get back to them with park equipment costs. Public Works Director/City Engineer Swearingen said he would also do public outreach to see what the community would like at the park. C. City-wide Speed Limit Mr. Morast stated that speed limits have been discussed previously, there was most recently a discussion about the MSA roads Lake Valentine Road and Old Snelling. He felt it was appropriate to include them in the speed limit reductions. Mayor Grant would like to see consistency for the driver, noting Lake Johanna Boulevard is 30 mph. Councilmember Holden felt all city streets should be 25 mph. Councilmember Radziej thought all city streets should be 30 mph and didn’t want to go down to 25 mph. Councilmember Scott wanted 20 mph but was willing to go up to 25 mph. Mayor Grant noted that the majority of the Council preferred 25 mph. After discussion it was decided to make State Aid roads Old Snelling and Lake Valentine Road also 25 mph. Mr. Morast said they would work on messaging. ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 15, 2022 4 Mayor Grant said they could put the information on the City website, in the newsletter, social media and newsflashes. Mr. Morast added they will also put flags on the new signs. He suggested putting information in utility bills. Mayor Grant asked what the implementation timeline would be. Public Works Director/City Engineer Swearingen said they would have to work the sign changes into the Public Works schedule as a winter project. Mayor Grant directed staff to install no later than March 1st with a preference for earlier if possible. City Administrator Perrault asked if there were any more formal approvals the Council needed to make. Mr. Morast felt it would helpful to make a formal ordinance change. Mayor Grant said once the work has been put on the schedule they can add it to the agenda for a vote. D. Water Efficiency Grant City Administrator Perrault reported the Met Council Water Efficiency Grant was previously discussed in 2019. The program is being renewed for 2023-2025 but it is unclear if the City can be involved. The program is offered to residents to upgrade devices such as low flow toilets, washing machines and irrigation system smart controllers. There is a match of 25% city and 75% Met Council. Council would need to decide what devices to include and the dollar amount per item. The minimum grant award is $5,000 but it’s not clear what happens if the city doesn’t meet that amount. Councilmember Holden thought it would be good to include businesses. City Administrator Perrault explained that the resident would pay the entire amount for whatever appliance they are purchasing, then apply for the grant to potentially receive whatever amount the Council determines, much like a rebate. Finance Director Bauman said the program is labor intensive on staff time. She stated when she worked with the program previously, they got interest initially but not as time went on. If we give a rebate, we’ll get reimbursed but if we don’t give out at least $5,000 she doesn’t know if they will reimburse the city. City Administrator Perrault suggested they pick an amount that they can use to go forward with the application, assuming they City is able to get into the upcoming cycle. He felt $10,000 would be a good amount with the City contribution being $2,500. ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 15, 2022 5 Mayor Grant directed staff see if Arden Hills can get into the program and bring it forward to a Council meeting if they are able. E. State of the City Update Communications Coordinator Arel passed out the draft slides for the State of the City. Communications Coordinator Arel stated that Boston Scientific will host the event Thursday, September 15. Refreshments will be catered by Boston Scientific’s catering company with options for a continental breakfast. NineNorth will record the event, edit and post a recording of the event online. After the slides are finalized staff and Council will work on the script for each presenter. The total cost of the event is higher than the estimated amount but there is sufficient balance in the EDA fund to cover the overage. There will be no charge for the room rental even if the City doesn’t use the onsite caterer. Council reviewed the draft slides, made changes and additions, and decided to use onsite catering. Communications Coordinator Arel said the Council had discussed moving the event to earlier in the year and wondered if they would like to have next years State of the City in March or April. Councilmember Holden liked the idea of having it in April. Councilmember Holmes suggested skipping 2023 and having the next event in spring of 2024. City Administrator Perrault said staff would have the slides updated within two weeks and the script to Council in three weeks. F. Lake Johanna Trail Study Public Works Director/City Engineer Swearingen said the Lake Johanna Boulevard Trail Study open house held at City Hall was well attended. He invited Ramsey County to the September 19 work session to discuss. City Administrator Perrault asked if the Council wanted to send a letter to the County prior to that meeting or just discuss face to face. Councilmember Holden thought they could tar the curb as a short-term solution but if they’re coming there’s no need for a letter. Councilmember Holmes didn’t understand why it had to be so elaborate and thought they could do a trail like the one on Old Snelling. Public Works Director/City Engineer Swearingen said they are planning for TIF and construction in 2028. They are asking for $6 million from Met Council, which would be a $4.8 million grant, equating to $600,000 each for the City and County. ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 15, 2022 6 G. 2023 Preliminary General Fund Budget Finance Director Bauman explained the City was required to adopt a maximum tax levy by the end of September. A 5% increase is shown, which leaves the General Fund underfunded by $161,330, as compared to 2022 with a budget shortfall of $140,000. Finance Director Bauman reviewed the General Fund revenues, expenditures, personnel services and FTE’s, supplies and materials, and other services and charges. The proposed tax levy was also discussed, along with other funds relying on tax levy dollars. Finance Director Bauman noted the current wage and benefit assumptions include a 3% COLA, 6.5% health insurance and 3% dental insurance increase. She asked if any of those assumptions should be changed. After discussion it was decided to continue those assumptions for now. Finance Director Bauman asked if Council would like a significant building project added to the 2023 budget. It was determined to not add any building project fees to the budget. Discussion ensued regarding where to put the proceeds from the sale of the Ridgewood property, it was decided to put the money in the PIR budget. Finance Director Bauman stated that Lake Johanna Fire Department models project 2023 tax levy increase of either $75,000 or $125,000 depending on if the SAFER Grant is received. She asked if Council would like to set the preliminary max levy to included additional funds for the fire department if needed. Mayor Grant noted the SAFER Grant should be awarded before the Council has to approve the levy increase. Finance Director Bauman said she usually brings the levy adoption to the first meeting in September but could bring it the second meeting on September 26. She felt a revised preliminary levy could be emailed to Council prior to the meeting. After further discussion staff was directed to send Council a budget with the levy increase listed in increments between 4% and 7%. H. Council Tracker Not reviewed. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holden asked what was happening with Cummings Lane and if it was too late to put curbs in because of the steep grade. ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 15, 2022 7 Public Works Director/City Engineer Swearingen said it was his understanding the drainage issues were at the catch basin, not along the street. The pavement is complete but seeding hasn’t taken place. Staff could look into a cost-effective alternative for curb in that area. Councilmember Radziej suggested using the type of curbing that is sometimes used in landscaping. Councilmember Holden asked if the old Smith Medical Building was full, and thought the information could be given at the State of the City. Councilmember Radziej said he had been seeing semitrucks with trailers on the north side of the road at International Paper. Councilmember Scott said he would forward an email he received regarding a rental property on Grant Avenue. He also asked about the drainage pond on Indian Oaks trail. Public Works Director/City Engineer Swearingen said the pond was lowered 2.5 feet, and it now sits at the outlet elevation. Mayor Grant reported that he has been using his laptop instead of a paper copy of the agenda for the last eight months and felt it was working. He invited other Councilmembers to try going paperless. Councilmember Holmes said she would try going paperless. City Administrator Perrault asked if Council would like to schedule a Special Work Session with Ramsey County to discuss the staging of the roundabout on County Road E, on either September 12 or 26, and before or after the Council meeting. It was determined to schedule the special meeting on September 12. City Administrator Perrault stated the cost to stripe pickleball courts was $275. After discussion it was decided to have the contractor stripe a court at Freeway Park, and two courts at Hazelnut Park. ADJOURN Mayor Grant adjourned the City Council Work Session at 8:40 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy City Clerk Mayor Approved: September 26, 2022 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING AUGUST 22, 2022 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, David Radziej, and Steve Scott Absent: None Also present: Finance Director Gayle Bauman; Public Works Director/City Engineer David Swearingen; Community Development Director Jessica Jagoe; City Attorney Joel Jamnik; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1.APPROVAL OF AGENDA Mayor Grant requested Consent Item 6G be pulled and discussed as Item 7A. Councilmember Holden requested Consent Items 6B and 6C be pulled and discussed as Items 7B and 7C. MOTION: Councilmember Radziej moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). 2.PUBLIC INQUIRIES/INFORMATIONAL Kathryn Nelson, 3475 Siems Court, stated she has lived in her home for the past 37 years. She reported on July 14 she met with Ramsey County concerning the roundabout proposed at County Road E and Snelling Avenue. She encouraged the Council to further consider this roundabout. She believed the roundabout was a waste of taxpayer dollars and would create pedestrian safety concerns. She reported the safety intersection for pedestrians was a four-way stop and not a roundabout. She requested the City not push more traffic into her neighborhood. She suggested the City find another location for this roundabout. ARDEN HILLS CITY COUNCIL – AUGUST 22, 2022 2 Gregg Larson, 3377 North Snelling Avenue, reported recent Council comments regarding TCAAP spending reminded him of Jimmy Breslin’s novel The Gang that Couldn’t Shoot Straight. He stated in order to set the record straight this situation boils down to two fundamental questions. He asked how much the City has spent on TCAAP planning and development and second, how much of this spending has been recovered by the City. He reported the City Administrator responded to questions from Arden Hills resident Mary Henry regarding TCAAP spending and he learned that from 1995 to 2012 TCAAP spending totaled $2.3 million dollars and from 2013 and 2021 TCAAP spending totaled $1.7 million dollars. He indicated these were City figures and not resident figures. He reported Ms. Henry then asked the City Administrator how much of this has been recovered and was told the expenditures from 2013 to 2021 can’t occur until the project begins. He believed the Council’s failure to reach a compromise hurts the Arden Hills taxpayers. He explained the City Administrator stated a substantial portion of expenses from 1995 to 2012 had been reimbursed, but no specifics were provided. Instead, Ms. Henry was encouraged to search a website or pay City staff to provide the information. He explained it was his understanding that a single agreement with Ryan Companies that covered seven of the 17 years provided for some reimbursement. He believed it should be relatively simple to access any City invoices and Ryan payments without having to ask residents to pay for public information. He reported until the City provides this information, residents have no documentation regarding offsets to the $4 million that has already been spent. He ended his comments by stating residents have always wanted to accurately reflect accounting for City funds spent on TCAAP, which was the reason Ms. Henry asked for this information. However, the City has not made this information readily available. He indicated he was thrilled to learn of the Council’s enthusiasm for an accurate accounting of taxes spent on TCAAP. He requested the Council provide a full disclosure of the funds spent and recovered. 3. RESPONSE TO PUBLIC INQUIRIES None. 4. STAFF COMMENTS A. Transportation Update Public Works Director Swearingen reported he has been told by Ramsey County that one lane of north bound traffic along Lexington Avenue would open this week. He stated this was a Ramsey County project and any questions or concerns regarding the project should be directed to the County. Public Works Director Swearingen stated final paving on the Old Snelling Avenue project was complete and striping should occur in the next week or two. Public Works Director Swearingen explained work continues in the Arden Oaks neighborhood. He reported final paving was scheduled to be done next week. Public Works Director Swearingen reported the Mounds View High School improvements along Lake Valentine Road have begun and would require a two week closure of Lake Valentine ARDEN HILLS CITY COUNCIL – AUGUST 22, 2022 3 Road. He noted the project was on schedule and the road should reopen on Thursday or Friday of this week. Public Works Director Swearingen stated Ramsey County began a storm sewer project along Old Snelling just south of Lake Valentine Road. He noted the first closure would remain through Thursday, August 25 and the street would reopen once the road was repaved. He explained the second phase would require closing Lake Valentine Road at Old Snelling and this closure would begin on Monday, August 29 and would remain closed through Friday, September 2. He reported these closures would be communicated to neighboring residents and detour information was available on the City’s website. Public Works Director Swearingen updated the Council on the 2022 Street Maintenance project. Public Works Director Swearingen indicated the Minnesota State Fair would begin on Thursday, August 25. He reported staff would be placing no parking signs near all the park and ride locations. 5. APPROVAL OF MINUTES A. July 18, 2022, Special City Council Executive Session (Closed) B. July 18, 2022, City Council Work Session C. July 25, 2022, Regular City Council D. August 8, 2022, Regular City Council E. August 8, 2022, Special City Council Work Session Councilmember Holden stated she spoke with the City Clerk regarding changes to the August 8, 2022 Regular City Council meeting minutes. MOTION: Councilmember Holden moved and Councilmember Radziej seconded a motion to approve the July 18, 2022, Special City Council Executive Session (Closed) meeting minutes, July 18, 2022 City Council Work Session meeting minutes, July 25, 2022 Regular City Council meeting minutes, and August 8, 2022, Special City Council Work Session meeting minutes as presented; and the August 8, 2022, Regular City Council meeting minutes as amended. The motion carried (5-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Ordinance 2022-005 Amending Chapter 9, Subsection 910.11 Regarding Swimming Pools; Construction Standards C. Motion to Approve Ordinance 2022-006 an Interim Ordinance Prohibiting the Sale, Testing, Manufacturing and Distribution of Products Containing THC and Authorization to Publish a Summary Ordinance D. Motion to Approve Issuance of Temporary Liquor License to Non-Profit (MATTER) for Event at Boston Scientific on September 27, 2022 ARDEN HILLS CITY COUNCIL – AUGUST 22, 2022 4 E. Motion to Approve Payment No. 3 – T.A. Schifsky & Sons, Inc. – Snelling Avenue North Street and Utility Improvements Project F. Motion to Approve Braun Intertec Invoice for Materials Testing – Snelling Avenue Street and Utility Improvement Project G. Motion to Authorize Awarding Contract to Margolis Company for 2022 Tree Plan MOTION: Councilmember Radziej moved and Councilmember Holden seconded a motion to approve the Consent Calendar as amended removing Items B, C, and G, and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 7. PULLED CONSENT ITEMS A. Motion to Authorize Awarding Contract to Margolis Company for 2022 Tree Plan Public Works Director/City Engineer Swearingen stated at the July 18, 2022 Council work session, City Council discussed the vision of the 2022 Tree Plan and directed staff to create and request bids for the plan. The bid items included are all necessary for the highest success rate of survival for the trees and all trees are under a 2-year warranty. The initial watering process will be handled by the Contractor for warranty reasons and the Contractor has agreed to work with Arden Hills Public Works staff to perform the routine watering to help keep the overall quantity down for that bid item. All water used by the contractor will be metered. Staff has reviewed the bid tab and recommends that the City proceed with the work if desired. Staff recommends Council approve the contract with Margolis Company. Mayor Grant questioned how many trees were being removed and replaced. Public Works Director/City Engineer Swearingen reviewed the number of trees that would be removed and replaced. Councilmember Holden stated she supported the proposed plan. MOTION: Councilmember Radziej moved and Councilmember Scott seconded a motion to Authorize Awarding Contract to Margolis Company for 2022 Tree Plan. The motion carried (5-0). B. Motion to Approve Ordinance 2022-005 Amending Chapter 9, Subsection 910.11 Regarding Swimming Pools; Construction Standards Community Development Director Jagoe stated at the July 11, 2022 regular City Council meeting, Katy Muckala at 1147 Karth Lake Drive addressed the Council during public inquiry requesting Council consideration to amend the ordinance on the minimum height requirements for safety fencing around swimming pools. Ms. Muckala proposed the City Council amend the current ordinance language in City Code Chapter 9, Building Regulations under Section 910, Swimming Pools to reduce the safety fencing requirement from a minimum of five feet tall to four feet tall. Staff reviewed the current language in detail with the Council noting staff was directed to ARDEN HILLS CITY COUNCIL – AUGUST 22, 2022 5 bring this item back to City Council for further discussion. At the July 18, 2022 City Council work session, staff presented survey results of minimum pool safety fencing requirements of several adjacent communities. City Council feedback was generally supportive for the reduction of the minimum pool safety fencing height from five feet to four feet. Based on the work session discussion, City staff has prepared the proposed ordinance amendment for adoption. Councilmember Holden stated she believed this was a great change and appreciated that Ms. Muckala brought this forward during public inquiries and for bringing this to the Council’s attention. She thanked staff for their efforts on this Ordinance amendment. MOTION: Councilmember Holden moved and Councilmember Radziej seconded a motion to Approve Ordinance 2022-005 Amending Chapter 9, Subsection 910.11 Regarding Swimming Pools; Construction Standards. The motion carried (5-0). C. Motion to Approve Ordinance 2022-006 an Interim Ordinance Prohibiting the Sale, Testing, Manufacturing and Distribution of Products Containing THC and Authorization to Publish a Summary Ordinance City Clerk Hanson stated on July 1, 2022, the Minnesota Legislature adopted an amendment that permits the sale of edible cannabinoid products that contain no more than 0.3% of THC (a derivative of hemp). The amendment was enacted with very few regulations in place, leaving the responsibility on the individual cities to determine what, if any, additional regulations to put in place. She noted the City Council discussed this topic at a special work session on August 8 and directed staff to prepare a draft ordinance for consideration of a one year moratorium which would allow staff and Council more time to further study the matter. Councilmember Holden stated the item came to the City quite fast. She noted the League of Minnesota Cities was reviewing this matter and would be making recommendations to cities. She explained she supported the City having a moratorium in place to allow the City more time to investigate how to regulate the sales of products containing THC. Councilmember Scott referenced that this item requires the City to publish a summary Ordinance. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to Approve Ordinance 2022-006 an Interim Ordinance Prohibiting the Sale, Testing, Manufacturing and Distribution of Products Containing THC, with the Motion including Authorization to Publish a Summary Ordinance. The motion carried (5-0). 8. PUBLIC HEARINGS A. Planned Unit Development Amendment (Signage Flexibility) – 4200 Round Lake Road – Delkor Systems and Colder Products Company – Planning Case 22-014 ARDEN HILLS CITY COUNCIL – AUGUST 22, 2022 6 Community Development Director Jagoe stated Delkor Systems, Inc. (“Applicant”), on behalf of Scannell Properties, LLC has submitted a land use application for a Planned Unit Development Amendment, proposing additional wall signage on the southwest elevation of the Gateway Interstate building. The original Preliminary/Final Plat, Planned Unit Development, Conditional Use Permit, and Site Plan Review approvals from October 12, 2020, for the Subject Property did not include flexibility on signage. It was stated in the approvals that a separate sign permit would be required for all proposed signage and that all proposed signage shall meet the requirements of Sign District 6. In July of 2021, it was determined that Sign District 6 would allow for a single wall sign for each tenant under 60 square feet on each of the corresponding tenant building elevations. The applicant is proposing additional signage on the southwest elevation. Community Development Director Jagoe reviewed the site data and plan evaluation in detail and recommended the Council hold a public hearing. Mayor Grant opened the public hearing at 7:36 p.m. Kevin Weiss, 4200 Round Lake Road and 4300 Round Lake Road, thanked the Council for considering his request. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:37 p.m. 9. NEW BUSINESS A. Planning Case 22-014 – Planned Unit Development (PUD) 4200 Round Lake Road – Delkor Systems and Colder Products Company Community Development Director Jagoe stated the applicant has submitted a land use application for a Planned Unit Development Amendment, proposing additional wall signage on the southwest elevation of the Gateway Interstate building. The original Preliminary/Final Plat, Planned Unit Development, Conditional Use Permit, and Site Plan Review approvals from October 12, 2020, for the Subject Property did not include flexibility on signage. It was stated in the approvals that a separate sign permit would be required for all proposed signage and that all proposed signage shall meet the requirements of Sign District 6. In July of 2021, it was determined that Sign District 6 would allow for a single wall sign for each tenant under 60 square feet on each of the corresponding tenant building elevations. The proposal is for flexibility from the City Code on a proposed signage plan for the Gateway Interstate building. Tenants, Delkor Systems, Inc. and Colder Products Company (CPC), are seeking additional wall signage on the southwest elevation of the building. Community Development Director Jagoe commented further on the proposed request and offered the following Findings of Fact: 1. The Applicant submitted an application for a Planned Unit Development Amendment. 2. The Subject Property is located within the GB Gateway Business District and is guided as Light Industrial and Office Use on the Land Use Plan. 3. The Subject Property is approximately 26 acres and is owned by Scannell Properties. ARDEN HILLS CITY COUNCIL – AUGUST 22, 2022 7 4. Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. 5. Flexibility through the PUD process has been requested for the location of the proposed wall signs. 6. The proposed signage plan will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. 7. A public hearing for a Planned Unit Development Amendment is required before the request can be brought before the City Council. 8. The Planning Commission conducted a public hearing on August 3, 2022. Community Development Director Jagoe reported the Planning Commission reviewed this application at their August 3, 2022 meeting. At that time, they recommended approval with conditions of the Delkor Systems, Inc. application for a Planned Unit Development Amendment by a 6-0 vote. Staff recommended approval of Planning Case 22-014 for a Planned Unit Development Amendment at 4200 Round Lake Road, based on the findings of fact and the submitted plans, as amended by the conditions in the August 22, 2022 Report to the City Council: 1. All conditions of the original Preliminary/Final Plat, Planned Unit Development, Conditional Use Permit, and Site Plan Review shall remain in full force and effect. 2. A separate sign permit shall be required for all proposed signage. 3. All signage shall meet all other requirements of Sign District 6. 4. The Subject Property is allowed flexibility for wall sign location in accordance with the Master Sign Plan as submitted. Any changes to wall signage in the Master Sign Plan shall require review and approval of the Planning Commission and City Council. Councilmember Scott asked if the site would have a small monument sign along Gateway Boulevard. Community Development Director Jagoe stated this was the case. Mayor Grant indicated he supported the request noting this was a very large building that faced I-694. He believed that the proposed signs were balanced and appropriately sized. Councilmember Holmes commented on Condition 4 that was proposed by the Planning Commission. MOTION: Councilmember Radziej moved and Councilmember Holden seconded a motion to approve Planning Case 22-014 for a Planned Unit Development (PUD) Amendment for flexibility for the location of the wall signage at 4200 Round Lake Road, based on the findings of fact and submitted plans, and the four conditions in the August 22, 2022, Report to the City Council. The motion carried (5-0). 10. UNFINISHED BUSINESS ARDEN HILLS CITY COUNCIL – AUGUST 22, 2022 8 None. 11. COUNCIL COMMENTS Councilmember Scott commented on the Arden Hills/Shoreview Rotary event he attended several weeks ago. Councilmember Scott stated he received a complaint from a resident on Grant Avenue concerning a rental property. He noted this complaint was forwarded to the Mayor and City staff. He requested staff speak with the Sheriff’s Department regarding the City’s parking regulations. Councilmember Holmes commended the Public Works Director/City Engineer Swearingen and Assistant Public Works Director Miller for addressing the traffic along Lake Valentine Road/Old Snelling. Councilmember Holmes noted she attended the Rotary event with Councilmember Scott and stated she enjoyed supporting this organization. Councilmember Holden reported she was a Rotary member and also attended the recent Rotary event. She thanked Councilmember Scott and Councilmember Holmes for attending the recent Rotary fundraising event. Councilmember Holden asked if staff sent a letter to Ramsey County regarding the noxious weeds at the intersection of Highway 96 and Old Highway 10. Public Works Director/City Engineer Swearingen stated he reached out to the Ramsey County Maintenance Supervisor and made him aware of the lack of maintenance. He explained the weeds have been addressed. Councilmember Holden questioned if the City received a copy of the sound wall study for Old Highway 10. Public Works Director/City Engineer Swearingen reported staff was in discussions with MnDOT and the City was in the process of receiving this report. Councilmember Holden indicated the comments made by Gregg Larson were directed at her. She explained she was surprised to learn in the agreement with Ryan Companies that they were to reimburse the City for all costs related to the development. She commented on the process that had to be followed for all requests for expenses regarding TCAAP, noting these expenses were not in the City’s current accounting system. She commented all of this information was available in the minutes. Mayor Grant stated the maps and schedules for the openings and closings of Old Snelling and Lake Valentine Road were available on the City’s website. ARDEN HILLS CITY COUNCIL – AUGUST 22, 2022 9 Mayor Grant discussed the Gateway Visitor Bureaus meeting he attended last week. He explained the City was a new member with this organization and reported the city’s hotels are performing quite well. Mayor Grant commented on the process that would be followed for the chip sealing project and stated the contractor would be removing the “No Parking” signs. Mayor Grant stated he had a meeting with the County Commissioner and raised her attention to some items that needed attention in Arden Hills. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 7:55 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 7A MEMORANDUM DATE: September 26, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Memo Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2022 Payroll #19 $93,238.58 Total Payroll $93,238.58 Paid Claims - 09/03/2022-09/16/2022 (Check Nos. 51249-51264 and ACH Checks)$372,837.74 Total Accounts Payable $372,837.74 Total Claims $466,076.32 CITY OF ARDEN HILLS PAYROLL # 19 CHECKS DATED: 09/16/22 Biweekly: 08/27/22 - 09/09/22 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 7,595.40 EFT FICA Oasdi 4,868.53 EFT FICA Medicare 1,138.61 EFT SIT 3,282.57 EFT TOTAL TAXES 16,885.11 Health Premium 1,926.15 A/P Check* Dental Premium 253.05 A/P Check* FSA Health Care Reimb. 50.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 2,229.20 HSA Health Saving 440.00 TOTAL HEALTH SAVINGS 440.00 PERA 4,828.09 EFT ICMA 2,507.39 EFT Central Pension Fund-Union 1,536.00 A/P Check* MN State Retirement System 1,302.59 EFT TOTAL RETIREMENT 10,174.07 AFLAC 22.76 EFT Life/Addl/Dep Life 47.39 A/P Check* Life/Addl non-tax 9.60 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 24.00 A/P Check* IUOE 49 Dues (Union) 140.00 A/P Check* UNUM 19.51 A/P Check* TOTAL VOLUNTARY 263.26 Total Employee Deductions 29,991.64 Net Payroll (payroll checks) 0.00 Direct Deposit 51,234.58 Gross Payroll Tie-Out 81,226.17 Plus City Paid Benefit 12,012.41 TOTAL PAYROLL COST 93,238.58 FICA TIE-OUT Gross Payroll 81,226.17 Less Total FSA 2,229.20 Less Total H.SA 440.00 Less Voluntary Ins 32.36 Net P/R Subject to FICA 78,524.61 FICA Oasdi @ 6.20% 4,868.53 FICA Medicare @ 1.45% 1,138.61 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. CITY BENEFIT 4,868.53 1,138.61 0.00 0.00 6,007.14 0.00 0.00 0.00 5,570.87 434.40 6,005.27 0.00 0.00 Accounts Payable User: Printed: pang.silseth 9/19/2022 2:28 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0292 OXYGEN SERVICE COMPANY INC 09/09/2022ACH 0003532093 August Rental 31.25 31.25Total for this ACH Check for Vendor 0292: 10476 TWIN CITIES COMMERCIAL CLEANERS09/09/2022ACH 0922T118 Janitorial Services-August 2,005.58 2,005.58Total for this ACH Check for Vendor 10476: 1223 ADAM'S PEST CONTROL - MAIN 09/09/2022ACH 3521364 Pest Control-Fall Invaders 490.50 3525677 Pest Control-August 78.03 568.53Total for this ACH Check for Vendor 1223: ALPI ALLEGRA PRINT & IMAGING INC 09/09/2022ACH 090122 Postage-September Newsletter 881.18 881.18Total for this ACH Check for Vendor ALPI: 10200 BADGER STATE INSPECTION LLC 09/09/202251249 1001051 North Tower Warranty Repair Inspection 11,675.00 11,675.00Total for Check Number 51249: 10483 CENTRAL PENSION FUND 09/09/202251250 401333.0822 August Apprenticeship Fund 256.00 256.00Total for Check Number 51250: 0447 I.U.O.E LOCAL 49 BENEFIT FUND-INSURANCE09/09/202251251 BP3.1022 October Insurance 10,760.00 NB4.1022 October Insurance 1,527.00 12,287.00Total for Check Number 51251: 27,704.54Total for 9/9/2022: 0192 GRAINGER INC 09/16/2022ACH 9430488446 Key Tags 16.60 9433222743 Marking Wand 64.98 9433352177 Trash Bags 483.24 9433352185 Utility Containers 205.92 770.74Total for this ACH Check for Vendor 0192: 0210 KATH FUEL OIL SERVICE CO 09/16/2022ACH 745698 Motor Oil nd Windshield Wash 180.80 Page 1AP Checks by Date - Detail by Check Date (9/19/2022 2:28 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 180.80Total for this ACH Check for Vendor 0210: 0327 STAPLES INC 09/16/2022ACH 3516591028 Supplies 12.98 3516591028 Supplies 59.48 3516722569 Supplies 70.07 142.53Total for this ACH Check for Vendor 0327: 0339 FERGUSON WATERWORKS #2518 09/16/2022ACH 0497280 Supplies-Grey Fox Rd 340.15 340.15Total for this ACH Check for Vendor 0339: 0382 ICMA RETIREMENT TRUST - 106944 09/16/2022ACH PR 22-19 PR Batch 00200.09.2022 ICMA Employee Percent 401PR Batch 00200.09.2022 ICMA Employee Percent 401 376.48 PR 22-19 PR Batch 00200.09.2022 ICMA Employer Percent 401PR Batch 00200.09.2022 ICMA Employer Percent 401 434.40 810.88Total for this ACH Check for Vendor 0382: 0387 ICMA RETIREMENT TRUST #302482 09/16/2022ACH PR 22-19 PR Batch 00200.09.2022 ICMA Employee PercentPR Batch 00200.09.2022 ICMA Employee Percent 206.37 PR 22-19 PR Batch 00200.09.2022 ICMA Employee DeductionPR Batch 00200.09.2022 ICMA Employee Deduction 1,924.54 2,130.91Total for this ACH Check for Vendor 0387: 2490 CORE & MAIN LP 09/16/2022ACH R190905 Hydrant Extension Kits 4,191.73 R191354 Hydrant Extension Kit 1,132.49 R381073 Upper/Lower Rods and Crossarm 1,059.13 6,383.35Total for this ACH Check for Vendor 2490: 2851 MC TOOL & SAFETY SALES INC 09/16/2022ACH 014102 Hats-Safety 65.68 65.68Total for this ACH Check for Vendor 2851: 3698 SHAILA CUNNINGHAM 09/16/2022ACH 09132022 Summer Yoga 624.00 624.00Total for this ACH Check for Vendor 3698: 4889 COMMUNITY FOOTWORKS 09/16/2022ACH 09072022 September Foot Care Clinic 325.60 325.60Total for this ACH Check for Vendor 4889: 5493 JOLENE TRAUBA 09/16/2022ACH 09092022 Mileage Reimbursement 8/2-9/8 62.14 62.14Total for this ACH Check for Vendor 5493: TOII TOKLE INSPECTIONS INC 09/16/2022ACH 08312022 August Electrical Inspections 2,381.64 2,381.64Total for this ACH Check for Vendor TOII: ASSF ASSOCIATION FOR NONSMOKERS 09/16/202251252 076-102022A 2022-Tobacco Compliance Project 354.00 Page 2AP Checks by Date - Detail by Check Date (9/19/2022 2:28 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 354.00Total for Check Number 51252: 10513 ASTECH CORP 09/16/202251253 PW-21-0109 Pay1 Arden Oaks Improvement Pay 1 335,179.00 PW-21-0109 Pay1 Arden Oaks Improvement Pay 1 -16,758.95 318,420.05Total for Check Number 51253: 0146 BRYAN ROCK PRODUCTS INC 09/16/202251254 55287 Class 2 Rip Rap 697.55 697.55Total for Check Number 51254: 1032 COMMERCIAL ASPHALT CO INC 09/16/202251255 220831 Asphalt Purchase 8/30 906.65 906.65Total for Check Number 51255: 0849 FRA-DOR INC 09/16/202251256 2208137 Limestone 175.50 175.50Total for Check Number 51256: 0222 LEAGUE OF MINNESOTA CITIES 09/16/202251257 09072022 2022 Mayors Membership Dues 30.00 30.00Total for Check Number 51257: 5322 MBPTA - ATTN JULIE HULTMAN 09/16/202251258 09082022 Fall 2022 Workshop 100.00 100.00Total for Check Number 51258: 1074 PRECISION LANDSCAPE & TREE INC 09/16/202251259 85510 Tree Removal-3715 Chatham Ct 3,600.00 3,600.00Total for Check Number 51259: 0811 RAMSEY COUNTY 09/16/202251260 PUBW-019864 Screener-06/29 692.19 692.19Total for Check Number 51260: UB*00594 DARYL or CHERYL RUSTAD 09/16/202251261 Refund Check 003194-000, 4479 Arden View Court 320.30 320.30Total for Check Number 51261: UB*00595 ZACHARY or BRITTANI SPORCIC 09/16/202251262 Refund Check 011270-000, 4337 Old Highway 10 274.44 274.44Total for Check Number 51262: 3099 TRI STATE BOBCAT INC-LITTLE CANADA09/16/202251263 S34687 Snow V-Blde 5,244.10 5,244.10Total for Check Number 51263: 5322 MBPTA - ATTN JULIE HULTMAN 09/16/202251264 09122022 Fall 2022 Workshop 100.00 Page 3AP Checks by Date - Detail by Check Date (9/19/2022 2:28 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 100.00Total for Check Number 51264: 345,133.20Total for 9/16/2022: Report Total (32 checks): 372,837.74 Page 4AP Checks by Date - Detail by Check Date (9/19/2022 2:28 PM) Page 1 of 1 CONSENT ITEM – 7B MEMORANDUM DATE: September 26, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Acknowledgment for Catholic United Financial to Hold a Raffle Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motions to approve, table, or deny the following: • Acknowledging the LG220 Application from Catholic United Financial for a raffle to be held next March with no waiting period. All items need a simple majority for action unless otherwise noted. Background/Discussion The City has again received a request from Catholic United Financial for authorization to hold a raffle to benefit Catholic education in Minnesota, North Dakota and South Dakota. According to Minnesota’s Lawful Gambling regulations, they are required to obtain acknowledgment from the City they are located in. This does not require a permit or license from the City as it is not a premise permit. As part of the requirement of LG220 Application for Exempt Permit, the City must formally acknowledge the application with no waiting period, with a 30 day waiting period, or deny the application. The date of the drawing for this raffle is March 9, 2023. Staff recommends the City Council approve a motion acknowledging the application of Catholic United Financial for an Exempt Permit to conduct a raffle with a drawing date of March 9, 2023, with no waiting period. Attachments Attachment A: Letter from Catholic United Financial Attachment B: Catholic United Financial LG220 permit application Attachment C: Statement of Nonprofit Status Page 1 DATE: September 26, 2022 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Accept Resignation of the Recreation Supervisor Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: •Accept the resignation of the Recreation Supervisor. All items need a simple majority for action unless otherwise noted. Discussion The Recreation Supervisor, Joseph Vaughan, has submitted their resignation with an effective last day of September 27, 2022. Budget Impact N/A Attachment N/A CONSENT ITEM – 7C MEMORANDUM Page 1 of 1 DATE: September 26, 2022 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Authorization to Begin Recruitment Process for Recreation Supervisor Budgeted Amount: Estimated Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: •Authorizing staff to begin the recruitment process for a Recreation Supervisor. All items need a simple majority for action unless otherwise noted. Background The City will have a vacancy for a Recreation Supervisor following the incumbent’s last day of September 27, 2022. The City Council is asked to allow staff to begin the recruitment process for the position. Anticipated process: -Council approves authorization to begin the recruitment process -Staff posts for the position -Staff reviews applications and selects interview candidates -Staff will conduct necessary interviews of selected candidates and select a finalist -Staff will bring forward a finalist for official Council approval Councilmembers have previously expressed an interest in being part of the interview panel for certain positions at City Hall, currently no Councilmembers are slated to be on the interview panel for this position; should Council want to designate Councilmembers to attend they should do so with this authorization (it would need to be pulled from consent and approved). Budget Impact This position will not adversely affect the 2022 budget as it is replacing a previously budgeted position. Attachments N/A CONSENT ITEM – 7D MEMORANDUM Page 1 of 1 DATE: September 26, 2022 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: LMC Membership Dues Budgeted Amount: Actual Amount: Funding Source: $12,284 (remaining in budget) $10,437 General Fund Council Should Consider Motions to approve, table, or deny the following: • Payment to the League of Minnesota Cities for the City’s annual membership All items need a simple majority for action unless otherwise noted. Discussion The City’s annual dues payment for its membership in the League of Minnesota Cities is due, the membership runs from September 1st through August 31st. The City, along with other cities in the State, is a member of the League of Minnesota Cities; the League provides valuable services to cities from Human Resource assistance, Legal assistance, Finance assistance, Administration assistance, and other relevant topics to cities. Budget Impact This item is a reoccurring annual payment that the City makes and is included in this year’s budget. Attachment Attachment A: League of Minnesota Cities Invoice CONSENT ITEM – 7E MEMORANDUM Page 1 of 2 CONSENT ITEM – 7F MEMORANDUM DATE: September 26, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Little Johanna Lake and Pike Lake Stormwater BMP Retrofit Analysis – PSA with HR Green Budgeted Amount: Actual Amount: Funding Source: $0 $16,600 Surface Water Mgmt Fund Council Should Consider Motions to approve, table, or deny the following: •Professional Services Agreement with HR Green for the Little Johanna and Pike Lake Stormwater BMP Retrofit Analysis in the amount not to exceed $16,600 All items need a simple majority for action unless otherwise noted. Background/Discussion At the August 15, 2022 Council Work Session, HR Green presented the Little Johanna Lake and Pike Lake Stormwater BMP Retrofit Analysis. The proposed stormwater study is to analyze the subwatersheds of Little Johanna Lake and Pike Lake for potential targeted locations of specific water quality best management practices (BMP). The analysis will serve to assist the City of Arden Hills in implementing targeted and prioritized practices to help meet waste load allocations (WLA) for these lakes, which is a required by the MS4 Permit. The proposed scope of work will develop guidance to watershed management staff in Page 2 of 2 implementing targeted, measurable and prioritized water quality BMPs within the watershed’s developed areas in order to meet MS4 requirements. This study will also serve as the planning tool needed to apply for future grant funding. Budget Impact The fee for services will be based on a time and material basis (Not to exceed $16,600) and include the following tasks: 1. Data Gathering 2. Desktop Analysis 3. Field Reconnaissance 4. Analysis 5. Technical Memorandum Deliverables will include a final Memorandum with retrofit recommendations and preliminary costs. This study will be used to support grant opportunities through the Minnesota Board of Water and Soil Resources, Clean Water Fund Program. Previously, the City of New Brighton had expressed an interest in partnering on this project. After further discussion, they opted to not share costs at this time but would be willing to fund construction of BMP projects that come from this study in the future. Our Surface Water Management Fund will need to cover the full cost of the analysis. Attachments Attachment A: Professional Services Agreement with HR Green Version 2.3 02052021 PROFESSIONAL SERVICES AGREEMENT For Little Lake Johanna and Pike Lake Stormwater Retrofit Analysis David Swearingen, PE, City Engineer City of Arden Hills 1245 Hwy 96 W, Arden Hills, MN 55112 Bridget Osborn, PE, CFM, Project Manager HR Green, Inc. 2550 University Ave. W. Suite 400N St. Paul, MN 55114-2015 220191 09/21/2022 Version2.3 02052021 TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CLIENT RESPONSIBILITIES 7.0 PROFESSIONAL SERVICES FEE 8.0 TERMS AND CONDITIONS Professional Services Agreement Little Lake Johanna and Pike Lake Stormwater Retrofit Analysis 220191 09/21/2022 Page 1 of 11 Version2.3 02052021 THIS AGREEMENT is between the City of Arden Hills (hereafter “CLIENT”) and HR GREEN, INC. (hereafter "COMPANY"). 1.0 Project Understanding 1.1 General Understanding CLIENT requires the consulting services of COMPANY to analyze the subwatersheds of Little Lake Johanna and Pike Lake within the City for potential targeted locations of specific water quality best management practices (BMP). This Stormwater Retrofit Analysis will serve to assist CLIENT in implementing targeted and prioritized practices to help meet waste load allocations for these lakes per their MS4 goals. The proposed scope of work will develop guidance to watershed management staff in implementing targeted, measurable, and prioritized water quality BMPs in the City within the watershed areas. This study will not include portions of the watersheds within the cities of New Brighton or Roseville. As identified projects come out of this study, conversations will take place with the neighboring cities on cost share opportunities to count toward multiple MS4 permits. 1.2 Design Criteria/Assumptions • Stormwater infrastructure data will be provided to the COMPANY by the CLIENT, as either a GIS shapefile or CAD File. This information will include all catch basins, culverts, pipes, pipe sizes, outfalls, ponds and ditches within the study area. • As-built surveys or construction plans of existing stormwater ponds and other best management practices will provide sufficient detail for modeling purposes. If data gaps or quality prove insufficient, assumed dimensions and hydraulic controls will be adopted, or the CLIENT will investigate the data gaps during the field reconnaissance. • City land use data will be provided to the COMPANY by the CLIENT. • The P8 Urban Catchment Model will be used for existing- and post-yield of Total Sediment and Total Phosphorus using a representative average year based on the most current 30- years of precipitation. • New proposed end-of-pipe BMPs (e.g., extended detention ponds) will be modeled to treat the drainage area leading to them but not include any newly proposed distributed BMPs upstream of it. • New proposed distributed BMPs (e.g., curb-cut raingardens) will be modeled collectively for the drainage area they serve. No feasibility study will be performed for these locations. • Conceptual, estimated construction costs for end-of-pipe BMPs will be derived at a planning-level scale with a 30% contingency. • Present Day Value costs will use spreadsheet calculators from the Water Environment Research Foundation for a 30-year period of operation. Maintenance labor, materials and frequency will be agreed upon by the COMPANY and CLIENT but may include obtaining staff rates from CLIENT. • A Technical Memorandum will be developed containing the methods and results of the study and delivered electronically. • All data used or produced in the analysis will be available to CLIENT upon request. Professional Services Agreement Little Lake Johanna and Pike Lake Stormwater Retrofit Analysis 220191 09/21/2022 Page 2 of 11 Version2.3 02052021 2.0 Scope of Services The CLIENT agrees to employ COMPANY to perform the following services: 2.1 Data Gathering Scope • Meeting #1: One-hour kickoff meeting with CLIENT (remote). • Data acquisition from CLIENT and assembly into project MXD and database. 2.2 Desktop Analysis Scope • Pipeshed delineation and hydrologic characterization of the target subwatersheds within the City. Analysis will be based on information provided by CLIENT and readily available State GIS databases. • Perform an initial retrofit screening for candidate locations including reviewing publicly owned parcels, open space and end-of-pipe locations. • Create a field reconnaissance map of data gap locations to perform a site visit. 2.3 Field Reconnaissance Scope • Perform a site visit to investigate data gaps. • Field verify characteristics of candidate locations. • Identify site specific BMP strategies for each candidate location. • Identify survey needs to fill pertinent data gaps of candidate locations and create an exhibit for each. 2.4 Analysis Scope • Select retrofit alternatives to evaluate. • Model existing conditions and retrofit alternatives using P8 water quality modeling software. • Compile an opinion of probable costs for modeled retrofit alternatives. • Calculate 30-year present-day value estimates for modeled retrofit alternatives. • Rank alternatives based on the parameters set by CLIENT and COMPANY at the kick-off meeting. 2.5 Technical Memorandum Scope • Compile a draft analysis memo (electronic). • Meeting #2: One-hour draft report discussion with CLIENT (remote). • Prepare a final analysis memo incorporating one round of comments from CLIENT (electronic). 3.0 Deliverables and Schedules Included in this Agreement Deliverables • Meeting minutes for all meetings noted above in the scope of services Professional Services Agreement Little Lake Johanna and Pike Lake Stormwater Retrofit Analysis 220191 09/21/2022 Page 3 of 11 Version2.3 02052021 • Draft Analysis Report, PDF format. • Final Analysis Report, PDF format. • Associated GIS, P8 and data files, electronic format. Schedule • Project Initiation and Data Gathering: September 27 – October 14, 2022. • Desktop Analysis: October 1 – November 15, 2022. • Field Reconnaissance: October 15 – November 1, 2022. • Analysis: November 16 – December 31, 2022. • Draft report submittal: January 15, 2023. • Final report February: February 15, 2023. This schedule was prepared to include reasonable allowances for review and approval times required by the CLIENT and public authorities having jurisdiction over the project. This schedule shall be equitably adjusted as the project progresses, allowing for changes in the scope of the project requested by the CLIENT or for delays or other causes beyond the control of COMPANY. 4.0 Items not included in Agreement/Supplemental Services The following items are not included as part of this AGREEMENT: • Field survey. • Environmental and Archeological and cultural surveys. • Hydrologic and Hydraulic Modeling. • Engineering plans and specifications. • Wetland delineation, determination or permitting. • Project permitting. Supplemental services not included in the AGREEMENT can be provided by COMPANY under separate agreement, if desired. 5.0 Services by Others • N/A 6.0 Client Responsibilities • Supplemental GIS assistance. • Providing spatial data sets (GIS). • Attendance and participation in meetings. 7.0 Professional Services Fee 7.1 Fees The fee for services will be based on COMPANY standard hourly rates current at the time the AGREEMENT is signed. These standard hourly rates are subject to change upon 30 days’ written notice. Non-salary expenses directly attributable to the project such as: (1) Professional Services Agreement Little Lake Johanna and Pike Lake Stormwater Retrofit Analysis 220191 09/21/2022 Page 4 of 11 Version2.3 02052021 living and traveling expenses of employees when away from the home office on business connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the service is done. 7.2 Invoices Invoices for COMPANY’s services shall be submitted, on a monthly basis. Invoices shall be due and payable upon receipt. If any invoice is not paid within 30 days, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend or terminate the performance of services. The retainer shall be credited on the final invoice. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In the event that any portion of an account remains unpaid 60 days after the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of collection, including reasonable attorneys’ fees. 7.3 Extra Services Any service required but not included as part of this AGREEMENT shall be considered extra services. Extra services will be billed on a Time and Material basis with prior approval of the CLIENT. 7.4 Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These service items are considered extra and are billed separately on an hourly basis. 7.5 Payment The CLIENT AGREES to pay COMPANY on the following basis: Time and material basis with a Not to Exceed fee of $16,600.00. Professional Services Agreement Little Lake Johanna and Pike Lake Stormwater Retrofit Analysis 220191 09/21/2022 Page 5 of 11 Version2.3 02052021 8.0 Terms and Conditions The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it. 8.1 Standard of Care Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. 8.2 Entire Agreement This AGREEMENT and its attachments constitute the entire understanding between CLIENT and COMPANY relating to COMPANY’s services. Any prior or contemporaneous agreements, promises, negotiations, or representations not expressly set forth herein are of no effect. Subsequent modification s or amendments to this AGREEMENT shall be in writing and signed by the parties to this AGREEMENT. If the CLIENT, its officers, agents, or employees request COMPANY to perform extra services pursuant to this AGREEMENT, CLIENT will pay for the additional services even though an additional written agreement is not issued or signed. 8.3 Time Limit and Commencement of Services This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein. The services will be commenced immediately upon receipt of this signed AGREEMENT. 8.4 Suspension of Services If the Project or the COMPANY’S services are suspended by the CLIENT for more than thirty (30) calendar days, consecutive or in the aggregate, over the term of this AGREEMENT, the COMPANY shall be compensated for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. In addition, upon resumption of services, the CLIENT shall compensate the COMPANY for expenses incurred as a result of the suspension and resumption of its services, and the COMPANY’S schedule and fees for the remainder of the Project shall be equitably adjusted. If the COMPANY’S services are suspended for more than ninety (90) days, consecutive or in the aggregate, the COMPANY may terminate this AGREEMENT upon giving not less than five (5) calendar days' written notice to the CLIENT. If the CLIENT is in breach of this AGREEMENT, the COMPANY may suspend performance of services upon five (5) calendar days' notice to the CLIENT. The COMPANY shall have no liability to the CLIENT, and the CLIENT agrees to make no claim for any delay or damage as a result of such suspension caused by any breach of this AGREEMENT by the CLIENT. Upon receipt of payment in full of all outstanding sums due from the CLIENT, or curing of such other breach which caused the COMPANY to suspend services, the COMPANY shall resume services and there shall be an equitable adjustment to the remaining project schedule and fees as a result of the suspension. 8.5 Books and Accounts COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for examination by CLIENT at the corporate office of COMPANY during that time. 8.6 Insurance COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General Liability and Automobile claims for bodily injury, death, or property damage, and Professional Liability insurance caused by the negligent performance by COMPANY's employees of the functions and services required under this AGREEMENT. 8.7 Termination or Abandonment Either party has the option to terminate this AGREEMENT. In the event of failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, then the obligation to provide further services under this AGREEMENT may be terminated upon seven (7) days’ written notice. If any portion of the services is terminated or abandoned by CLIENT, the provisions of this Schedule of Fees and Conditions in regard to compensation and payment shall apply insofar as possible to that portion of the services not terminated or abandoned. If said termination occurs prior to c ompletion of any phase of the project, the fee for Professional Services Agreement Little Lake Johanna and Pike Lake Stormwater Retrofit Analysis 220191 09/21/2022 Page 6 of 11 Version2.3 02052021 services performed during such phase shall be based on COMPANY's reasonable estimate of the portion of such phase completed prior to said termination, plus a reasonable amount to reimburse COMPANY for termination costs. 8.8 Waiver COMPANY's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall not constitute a waiver of any other term, condition, or covenant, or the breach thereof. 8.9 Severability If any provision of this AGREEMENT is declared invalid, illegal, or incapable of being enforced by any Court of competent jurisdiction, all of the remaining provisions of this AGREEMENT shall nevertheless continue in full force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed herein. 8.10 Successors and Assigns All of the terms, conditions, and provisions hereof shall inure to the benefit of and are binding upon the parties hereto, and their respective successors and assigns, provided, however, that no assignment of this AGREEMENT shall be made without written consent of the parties to this AGREEMENT. 8.11 Third-Party Beneficiaries Nothing contained in this AGREEMENT shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. The COMPANY’s services under this AGREEMENT are being performed solely for the CLIENT’s benefit, and no other party or entity shall have any claim against the COMPANY because of this AGREEMENT or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors, sub-consultants, vendors and other entities involved in this project to carry out the intent of this provision. 8.12 Governing Law and Jurisdiction The CLIENT and the COMPANY agree that this AGREEMENT and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the State of Minnesota without regard to any conflict of law provisions, which may apply the laws of other jurisdictions. It is further agreed that any legal action between the CLIENT and the COMPA NY arising out of this AGREEMENT or the performance of the services shall be brought in a court of competent jurisdiction in the State of Minnesota. 8.13 Dispute Resolution Mediation. In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the CLIENT and COMPANY agree that all disputes between them arising out of or relating to this AGREEMENT shall be submitted to non-binding mediation unless the parties mutually agree otherwise. The CLIENT and COMPANY further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, sub-consultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements. 8.14 Attorney’s Fees If litigation arises for purposes of collecting fees or expenses due under this A GREEMENT, the Court in such litigation shall award reasonable costs and expenses, including attorney fees, to the party justly entitled thereto. In awarding attorney fees, the Court shall not be bound by any Court fee schedule, but shall, in the interest of justice, award the full amount of costs, expenses, and attorney fees paid or incurred in good faith. 8.15 Ownership of Instruments of Service All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other documents including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. COMPANY shall retain these records for a period of five (5) years following completion/submission of the records, during which period they will be made available to the CLIENT at all reasonable times. Professional Services Agreement Little Lake Johanna and Pike Lake Stormwater Retrofit Analysis 220191 09/21/2022 Page 7 of 11 Version2.3 02052021 8.16 Reuse of Documents All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorneys’ fees arising out of or resulting therefrom. Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT’s use or reuse of the electronic files. 8.17 Failure to Abide by Design Documents or To Obtain Guidance The CLIENT agrees that it would be unfair to hold COMPANY liable for problems that might occur should COMPANY’S plans, specifications or design intents not be followed, or for problems resulting from others' failure to obtain and/or follow COMPANY’S guidance with respect to any errors, omissions, inconsistencies, ambiguities or conflicts which are detected or alleged to exist in or as a consequence of implementing COMPANY’S plans, specifications or other instruments of service. Accordingly, the CLIENT waives any claim against COMPANY, and agrees to defend, indemnify and hold COMPANY harmless from any claim for injury or losses that results from failure to follow COMPANY’S plans, specifications or design intent, or for failure to obtain and/or follow COMPANY’S guidance with respect to any alleged errors, omissions, inconsistencies, ambiguities or conflicts contained within or arising as a result of implementing COMPANY’S plans, specifications or other instruments of service. The CLIENT also agrees to compensate COMPANY for any time spent and expenses incurred remedying CLIENT’s failures according to COMPANY’S prevailing fee schedule and expense reimbursement policy. 8.18 Opinion of Probable Construction Cost As part of the Deliverables, COMPANY may submit to the CLIENT an opinion of probable cost required to construct work recommended, designed, or specified by COMPANY, if required by CLIENT. COMPANY is not a construction cost estimator or construction contractor, nor should COMPANY’S rendering an opinion of probable construction costs be considered equivalent to the nature and extent of service a construction cost estimator or construction contractor would provide. This requires COMPANY to make a number of assumptions as to actual conditions that will be encountered on site; the specific decisions of other design professionals engaged; the means and methods of construction the contractor will employ; the cost and extent of labor, equipment and materials the contractor will employ; contractor's techniques in determining prices and market conditions at the time, and other factors over which COMPANY has no control. Given the assumptions which must be made, COMPANY cannot guarantee the accuracy of its opinions of cost, and in recognition of that fact, the CLIENT waives any claim against COMPANY relative to the accuracy of COMPANY’S opinion of probable construction cost. 8.19 Design Information in Electronic Form Because electronic file information can be easily altered, corrupted, or modified by oth er parties, either intentionally or inadvertently, without notice or indication, COMPANY reserves the right to remove itself from its ownership and/or involvement in the material from each electronic medium not held in its possession. CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY’s express written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT’S sole risk. Furt hermore, the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries, damages, losses, expenses, and attorneys’ fees arising out of the modification or reuse of these materials. The CLIENT recognizes that designs, plans, and data stored on electronic media including, but not limited to computer disk, magnetic tape, or files transferred via email, may be subject to undetectable alteration and/or uncontrollable deterioration. The CLIENT, therefore, agrees that COMPANY shall not be liable for the completeness or accuracy of any materials provided on electronic media after a 30-day inspection period, during which time COMPANY shall correct any errors detected by the CLIENT to complete the design in accordance with the intent of the contract and specifications. After 40 days, at the request of the CLIENT, COMPANY shall submit a final set of sealed drawings, and any additional services to be performed by COMPANY relative to the Professional Services Agreement Little Lake Johanna and Pike Lake Stormwater Retrofit Analysis 220191 09/21/2022 Page 8 of 11 Version2.3 02052021 submitted electronic materials shall be subject to separate agreement. The CLIENT is aware that differences may exist between the electronic files delivered and the printed hard-copy construction documents. In the event of a conflict between the signed construction documents prepared by the COMPANY and electronic files, the signed or sealed hard-copy construction documents shall govern. 8.20 Information Provided by Others The CLIENT shall furnish, at the CLIENT’s expense, all information, requirements, reports, data, surveys and instructions required by this AGREEMENT. The COMPANY may use such information, requirements, reports, data, surveys and instructions in performing its services and i s entitled to rely upon the accuracy and completeness thereof. The COMPANY shall not be held responsible for any errors or omissions that may arise as a result of erroneous or incomplete information provided by the CLIENT and/or the CLIENT’s consultants and contractors. COMPANY is not responsible for accuracy of any plans, surveys or information of any type including electronic media prepared by any other consultants, etc. provided to COMPANY for use in preparation of plans. The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the COMPANY from any damages, liabilities, or costs, including reasonable attorneys’ fees and defense costs, arising out of or connected in any way with the services performed by other consultants engaged by the CLIENT. COMPANY is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey provided by others will not be done under this AGREEMENT unless indicated in the Scope of Services. 8.21 Force Majeure The CLIENT agrees that the COMPANY is not responsible for damages arising directly or indirectly from any delays for causes beyond the COMPANY's control. CLIENT agrees to defend, indemnify, and hold COMPANY, its consultants, agents, and employees harmless from any and all liability, other than that caused by the negligent acts, errors, or omissions of COMPANY, arising out of or resulting from the same. For purposes of this AGREEMENT, such causes include, but are not limited to, strikes or other labor disputes; severe weather disruptions or other natural disasters or acts of God; fires, riots, war or other emergencies; disease epidemic or pandemic; failure of any government agency to act in a timely manner; failure of performance by the CLIENT or the CLIENT’S contractors or consultants; or discovery of any hazardous substances or differing site conditions. Severe weather disruptions include but are not limited to extensive rain, high winds, snow greater than two (2) inches and ice. In addition, if the delays resulting from any such causes increase the cost or time required by the COMPANY to perform its services in an orderly and efficient manner, the COMPANY shall be entitled to a reasonable adjustment in schedule and compensation. 8.22 Job Site Visits and Safety Neither the professional activities of COMPANY, nor the presence of COMPANY’S employees and sub - consultants at a construction site, shall relieve the general contractor and any other entity of their obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The CLIENT agrees that the general contractor is solely responsible for job site safety, and warrants that this intent shall be made evident in the CLIENT's AGREEMENT with the general contractor. The CLIENT also agrees that the CLIENT, COMPANY and COMPANY’S consultants shall be indemnified and shall be made additional insureds on the general contractor’s and all subcontractor’s general liability policies on a primary and non-contributory basis. 8.23 Hazardous Materials CLIENT hereby understands and agrees that COMPANY has not created nor contributed to the creation or existence of any or all types of hazardous or toxic wastes, materials, chemical compounds, or substances, or any other type of environmental hazard or pollution, whether latent or patent, at CLIENT's premis es, or in connection with or related to this project with respect to which COMPANY has been retained to provide professional services. The compensation to be paid COMPANY for said professional services is in no way commensurate with, and has not been calculated with reference to, the potential risk of injury or loss which may be caused by the exposure of persons or property to such substances or conditions. Therefore, to the fullest extent permitted by law, CLIENT agrees to defend, indemnify, and hold COM PANY, its officers, directors, Professional Services Agreement Little Lake Johanna and Pike Lake Stormwater Retrofit Analysis 220191 09/21/2022 Page 9 of 11 Version2.3 02052021 employees, and consultants, harmless from and against any and all claims, damages, and expenses, whether direct, indirect, or consequential, including, but not limited to, attorney fees and Court costs, arising out of, or resulting from the discharge, escape, release, or saturation of smoke, vapors, soot, fumes, acid, alkalis, toxic chemicals, liquids gases, or any other materials, irritants, contaminants, or pollutants in or into the atmosphere, or on, onto, upon, in, or into the surface or subsurface of soil, water, or watercourses, objects, or any tangible or intangible matter, whether sudden or not. It is acknowledged by both parties that COMPANY’S Scope of Services does not include any services related to asbestos or hazardous or toxic materials. In the event COMPANY or any other party encounters asbestos or hazardous or toxic materials at the job site, or should it become known in any way that such materials may be present at the job site or any adjacent areas that may affect the performance of COMPANY’S services, COMPANY may, at its option and without liability for consequential or any other damages, suspend performance of services on the project until the CLIENT retains appropriate specialist consultant(s) or contractor(s) to identify, abate and/or remove the asbestos or hazardous or toxic materials, and warrants that the job site is in full compliance with applicable laws and regulations. Nothing contained within this AGREEMENT shall be construed or interpreted as requiring COMPANY to assume the status of a generator, storer, transporter, treater, or disposal facility as those terms appear within the Resource Conservation and Recovery Act, 42 U.S.C.A., §6901 et seq., as amended, or within any State statute governing the generation, treatment, storage, and disposal of waste. 8.24 Certificate of Merit The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an independent design professional currently practicing in the same discipline as COMPANY and licensed in the State in which the claim arises. This certification shall: a) contain the name and license number of the certifier; b) specify each and every act or omission that the certifier contends is a violation of the standard of care expected of a design professional performing professional services under similar circumstances; and c) state in complete detail the basis for the certifier's opinion that each such act or omission constitutes such a violation. This certificate shall be provided to COMPANY not less than thirty (30) calendar days prior to the presentation of any claim or the institution of any judicial proceeding. 8.25 Limitation of Liability In recognition of the relative risks and benefits of the Project to both the CLIENT and the COMPANY, the risks have been allocated such that the CLIENT agrees, to the fullest extent permitted by law, to limit the liability of the COMPANY and COMPANY’S officers, directors, partners, employees, shareholders, owners and sub - consultants for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys’ fees and costs and expert witness fees and costs, so that the total aggregate liability of the COMPANY and COMPANY’S officers, directors, partners, employees, shareholders, owners and sub-consultants shall not exceed $50,000.00, or the COMPANY’S total fee for services rendered on this Project, whichever is greater. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. 8.26 Drywells, Underdrains and Other Infiltration Devices Services provided by COMPANY under this AGREEMENT do NOT include the geotechnical design of drywells, underdrains, injection wells or any other item that may be devised for the purpose of removing water from the CLIENT’S property by infiltration into the ground. Due to the high variability of soil types and conditions such devices will not be reliable in all cases. While for this reason COMPANY does not recommend the use of these devices, in some cases their use may be necessary to obtain an adequate amount of are a for development on the CLIENT’S property. Since the use of these devices is intended to enhance the value of the CLIENT’S property and, in some cases, allow development that would otherwise not be possible, the CLIENT will assume all risks inherent in the design and construction of these devices, unless the contractor or a Geotechnical Engineer assumes these risks. Typical risks include but are not limited to: • Failure to obtain the required release rate; • Variability of the soils encountered during construction from those encountered in soil borings. (Soils can vary widely over a small change in location, horizontal or vertical, particularly with regards to permeability); • Failure of the device due to siltation, poor construction or changes in the water table; Professional Services Agreement Little Lake Johanna and Pike Lake Stormwater Retrofit Analysis 220191 09/21/2022 Page 10 of 11 Version2.3 02052021 • Need to obtain additional soils information (i.e. borings etc.) to evaluate the function of installed devices; • Reconstruction of failed or inadequate devices; • Enlargement of detention/ retention facilities to make up for release rates that are lower than those used in the stormwater design, including engineering design and additional land required for such enlargement; and • Regular maintenance to remove accumulated silt over the device’s life span. If the use of these devices is required COMPANY will advise the CLIENT that a Geotechnical Engineer must be retained to consult on the project. The CLIENT must enter into a separate agreement directly with this consultant. They will not be sub-contracted through COMPANY nor are their fees included as part of this AGREEMENT. COMPANY will work together with this consultant to obtain a final design. Our collaboration may include the use of a common standard detail or the creation of a new standard detail. COMPANY may make suggestions to the Geotechnical Engineer on ways to tailor these devices to meet the needs of the overall site design. The Geotechnical Engineer will evaluate these suggested details and modifications based on his experience and measured soils information to estimate the release rate for each detail conside red. COMPANY may use a release rate of these devices as provided by the Geotechnical Engineer for the design of the stormwater system. This rate may be faxed to us, as a draft copy of the Geotechnical Engineers report or as a final copy of that report. In no case will COMPANY accept responsibility for the determination of the expected release rate of these devices. If certification of the contractor’s construction of these devices is required by the municipality or desired by the CLIENT a Geotechnical Engineer must also be obtained for these services. This is highly recommended in order to observe the actual soils where the devices are being constructed and to verify that the construction methods used do not violate any assumptions made by the Geotechni cal Engineer during the design and evaluation of the standard detail. If a Geotechnical Engineer is not retained by the CLIENT to provide construction review, the CLIENT shall assume all risks that the devices may fail requiring additional geotechnical investigation or reconstruction and shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorneys’ fees arising out of or resulting therefrom. Any construction observation services provided by COMPANY shall not include these devices. 8.27 Environmental Audits/Site Assessments Environmental Audit/Site Assessment report(s) are prepared for CLIENT's sole use. CLIENT agrees to defend, indemnify, and hold COMPANY, its consultants, agents, and employees harmless against al l damages, claims, expenses, and losses arising out of or resulting from any reuse of the Environmental Audit/Site Assessment report(s) without the written authorization of COMPANY. 8.28 8.31 Soliciting Employment Neither party to this AGREEMENT will solicit an employee of the other nor hire or make an offer of employment to an employee of the other that is working on this PROJECT, without prior written consent of the other party, during the time this AGREEMENT is in effect. 8.32 DGPS Signal Accuracy Regional RTN, local RTK, or Omnistar Data Service may be interrupted, or the validity of the data changed, by local conditions such as blockage by trees and buildings or radio interference. Published system accuracies are dependent on the CLIENT’S GPS receiver and CLIENT’S location. The Regional RTN, local RTK, or Omnistar Data Services coverage is approximate and when CLIENT intends to operate on the extremes of the published coverage area, CLIENT is advised to verify the anticipated Data Services performance with vendor prior to use. 8.33 Intellectual Property Ownership of Tendered Materials COMPANY retains title and full intellectual property ownership of all tendered documents and materials, including without limitation, analysis methods and equations, calculations, print layouts, layer operational definitions, drawings, models, plans, set of tools, etc. All such documents and materials are considered confidential and CLIENT shall not copy such documentation or materials or disclose them to third parties without COMPANY’S prior written consent. CLIENT shall sign COMPANY’S GEOSPATIAL NONDISCLOSURE AGREEMENT and take reasonable precautions to prevent unauthorized access and use of the software and Professional Services Agreement Little Lake Johanna and Pike Lake Stormwater Retrofit Analysis 220191 09/21/2022 Page 11 of 11 Version2.3 02052021 documentation by third parties. To the extent permitted by the COMPANY Geospatial Nondisclosure Agreement and relevant law, CLIENT shall not, nor allow any third party to copy, decompile, disassemble or otherwise reverse engineer the COMPANY’S analysis, reports, maps, or other products, or attempt to do so. This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed agreement. COMPANY’s services shall be limited to those expressly set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN, INC. Shawn Tracy Author Name Approved by: Printed/Typed Name: Teresa Stadelmann Title: Vice President Date: 09/21/2022 CLIENT NAME Accepted by: Printed/Typed Name: Title: Date: J:\2022\220191\Admin\Proposal\PSA_220191_ArdenHillsP8_041922.docx Page 1 of 2 DATE: September 26, 2022 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Lift Station 10 Rehabilitation Project – Pay Request No. 2 Budgeted Amount: Actual Amount: Funding Sources: $180,000 $260,549 Sanitary Sewer Fund Council Should Consider Motions to approve, table, or deny the following: •Pay Request No. 2 for the Lift Station 10 Rehabilitation Project to Vinco Inc. in the amount of $112,670.00. All items need a simple majority for action unless otherwise noted. Discussion The City’s Capital Improvement Program identifies rehabilitation work for Lift Station No. 10 located near the intersection of Cleveland Avenue and County Road E2. The lift station has been in service for 31 years in the current configuration. Several improvements have been identified, including the need to replace the aging pumps, check valves, air release valves and control panel. This lift station also encounters problems with sewer flow backing up into the upstream manhole due to the bottom elevation of the lift station wet well having minimal elevation drop from the upstream gravity sewer. On June 22, 2020, the City Council approved professional services with Bolton & Menk for planning, design and construction. On May 10, 2021 City Council approved plans and specifications and ordered advertisement for bids. On June 14, 2021 City Council approved Resolution 2021-034 awarding the construction contract to Vinco Inc. in the amount of $130,700. Vinco Inc. has submitted Pay Request No. 2 (Attachment A) in the amount of $112,670.00. Staff has reviewed and recommends payment. CONSENT ITEM – 7G MEMORANDUM Page 2 of 2 Budget Impact A summary of the estimated project costs and funding sources is provided below: Total Project Costs Construction Cost $ 130,700.00 Pumps and Control Panel $ 80,115.00 Engineering Services $ 49,400.00 (Includes Construction Admin.) Misc. (Legal, Ads) $ 333.85 TOTAL $ 260,548.85 . This project is covered by the sanitary sewer fund. Attachments Attachment A: Pay Request No. 2 APPLICATION AND CERTIFICATE FOR PAYMENT PAGE 1 OF 2 To: City of Arden Hills APPLICATION NO:2 1245 W. Hwy. 96 PROJECT:Arden Hills LS-10 Rehabilitation Arden Hills, MN 55112 Bolten & Menk Project No: M20.121694 APPLICATION DATE:9/13/22 PERIOD FROM:2/24/22 ATTN: Jeff Frid PERIOD TO:9/13/22 FROM :Vinco, Inc. PO Box 907 VINCO PROJECT NO:2110-823023 Forest Lake, Minnesota 55025 CONTRACTOR'S APPLICATION FOR PAYMENT ORIGINAL CONTRACT SUM $130,700.00 CHANGE ORDER SUMMARY Net change by Change Orders $8,400.00 Change Orders approved in ADDITIONS DEDUCTIONS previous months by Owner CONTRACT SUM TO DATE $139,100.00 TOTAL 8,400.00 0.00 Approved This Month TOTAL COMPLETED & STORED TO DATE $125,350.00 Number Date Approved RETAINAGE $6,267.50 TOTAL EARNED LESS RETAINAGE $119,082.50 LESS PREVIOUS CERTIFICATES FOR PAYMENT $6,412.50 CURRENT PAYMENT DUE $112,670.00 TOTALS 8,400.00 0.00 AMOUNT DUE FROM PREVIOUS APPLICATION #________ Net change by Change Orders 8,400.00 TOTAL AMOUNT DUE $112,670.00 City of Arden Hills: ________________________________________________ Date:__________________ CONTRACTOR: Vinco, Inc.PROJECT ENGINEER: DATE: 9/13/2022 Date: Andrew Trest - Construction Manager 5.00% CONTINUATION SHEET AIA DOCUMENT G703 PAGE 2 OF 2 AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Contractor’s signed Certification is attached.APPLICATION NUMBER: 2 In tabulations below, amounts are stated to the nearest dollar.APPLICATION DATE: 9/13/22% PERIOD FROM: 2/25/22% TO: 9/13/22% A B C D E F G H I J K L M N Balance ITEM DESCRIPTION OF WORK U/M QUANTITY UNIT PRICE CONTRACT PREVIOUS THIS TO PREVIOUS THIS TOTAL COMPLETED PERCENT To Finish No.AMOUNT QUANTITY PERIOD DATE PERIOD PERIOD TO DATE COMPLETE BASE 1 Mob/de-mob LS 1 5,000.00 5,000.00 0.00 0.50 0.50 0.00 2,500.00 2,500.00 50%2,500.00 2 Bond cost LS 1 1,500.00 1,500.00 0.00 1.00 1.00 1,500.00 0.00 1,500.00 100%0.00 3 Erosion control LS 1 2,500.00 2,500.00 0.00 0.50 0.50 0.00 1,250.00 1,250.00 50%1,250.00 4 Demolition LS 1 10,000.00 10,000.00 0.00 1.00 1.00 0.00 10,000.00 10,000.00 100%0.00 5 Bypass pumping LS 1 15,000.00 15,000.00 0.35 0.65 1.00 5,250.00 9,750.00 15,000.00 100%0.00 6 Replace top slabs LS 1 20,000.00 20,000.00 0.00 1.00 1.00 0.00 20,000.00 20,000.00 100%0.00 7 Coatings LS 1 16,000.00 16,000.00 0.00 1.00 1.00 0.00 16,000.00 16,000.00 100%0.00 8 Concrete flatwork LS 1 10,000.00 10,000.00 0.00 1.00 1.00 0.00 10,000.00 10,000.00 100%0.00 9 Install pumps LS 1 6,200.00 6,200.00 0.00 1.00 1.00 0.00 6,200.00 6,200.00 100%0.00 10 F&I piping LS 1 24,500.00 24,500.00 0.00 1.00 1.00 0.00 24,500.00 24,500.00 100%0.00 11 Electrical LS 1 10,000.00 10,000.00 0.00 1.00 1.00 0.00 10,000.00 10,000.00 100%0.00 12 Asphalt driveway LS 1 8,000.00 8,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0%8,000.00 13 Restoration LS 1 2,000.00 2,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0%2,000.00 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 CONTRACT TOTAL 139,100.00 6,750.00 110,201.00 125,350.00 90%13,750.00 QUANTITY COMPLETEDCONTRACT WORK COMPLETED CONTINUATION SHEET AIA DOCUMENT G703 PAGE 3 OF 4 AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Contractor’s signed Certification is attached.APPLICATION NUMBER: 2 In tabulations below, amounts are stated to the nearest dollar.APPLICATION DATE: 9/13/22 PERIOD FROM: 2/24/22 CO-01 TO: 9/13/22 A B C D E F G H I J K L M N Balance ITEM DESCRIPTION OF WORK U/M QUANTITY UNIT PRICE CONTRACT PREVIOUS THIS TO PREVIOUS THIS TOTAL COMPLETED PERCENT To Finish No.AMOUNT QUANTITY PERIOD DATE PERIOD PERIOD TO DATE COMPLETE 1 Additional bypass of 6" service.LS 1 8,400.00 8,400.00 1.00 1.00 8,400.00 100%0.00 CO-01 TOTAL 8,400.00 0.00 1.00 8,400.00 100%0.00 QUANTITY COMPLETEDCONTRACT WORK COMPLETED Page 1 of 2 DATE: September 26, 2022 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: City Hall Parking Lot Improvements – Payment No. 2 Budgeted Amount: Actual Amount: Funding Sources: $300,000.00 $295,241 Equipment & Building Fund Council Should Consider Motions to approve, table, or deny the following: •Payment No. 2 for the City Hall Parking Lot Improvements Project to Bituminous Roadways, Inc. in the amount of $6,079.92. All items need a simple majority for action unless otherwise noted. Background/Discussion On March 21, 2022, City Council approved Resolution 2022-016 awarding the construction contract to Bituminous Roadways, Inc. in the amount of $233,650 for the City Hall Parking Lot Improvements. The proposed project includes installation and repairs to ADA concrete sidewalk and ped ramps, drainage improvements, security camera and lighting upgrades, and a new bituminous paved surface. This project also includes installation of additional conduit and handhole adjacent to a parking stall for a “future” EV charging station if desired at a later date. The project is approximately 85% complete. Remaining items are lighting, security cameras, restoration and punch list. Five percent is being withheld from the work completed in accordance with the contract documents. Payment No. 2 is in the amount of $6,079.92. Staff recommends that Council approve Payment No. 2. CONSENT ITEM – 7H MEMORANDUM Page 2 of 2 Budget Impact A summary of the estimated project costs and funding sources is provided below: Total Project Costs: Construction $ 233,650 Design & Construction Services $ 55,434 Materials Testing $ 4,297 Camera, bids, misc $ 1,860 TOTAL $ 295,241 Total Funding: Equipment & Building Fund $ 295,241 TOTAL $ 295,241 Attachments Attachment A: Pay Request No. 2 __________________________ Mayor ________________ Date Page 1 of 2 CONSENT ITEM – 7I MEMORANDUM DATE: September 26, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Professional Services Agreement Amendment for the Mounds View High School Trail project – Final Design and Construction Administration Budgeted Amount: Actual Amount: Funding Source: $N/A $200,963.50 PIR Fund, Ramsey County Council Should Consider Motions to approve, table, or deny the following: • Amendment for Professional Services for Final Design and Construction Administration for Mounds View High School Trail Improvements with SRF Consulting Group, Inc. in the amount of $115,153.50 All items need a simple majority for action unless otherwise noted. Background/Discussion On February 8, 2021, the City approved a professional services agreement with SRF Consulting Group, Inc. (SRF) to design “shovel-ready” plans for the proposed trail along Lake Valentine Road and Old Snelling Avenue that connects the existing trail at County Rd E2 to the Mounds View High School. SRF has submitted an amendment (Attachment A) to provide professional services for construction documents and construction. This contract will finalize plans for bidding and provide for construction administration. Staff has reviewed the proposed amendment and verified the scope of work met the needs for this project including Municipal State Aid (MSA) standards and coordination. Page 2 of 2 This project will be tied to the Ramsey County mill and overlay project on Old Snelling from County Rd E to Hwy-96. All bidding and administration will be done by Ramsey County and SRF. The Cooperative and Maintenance Agreement for the overall project with Ramsey County is being drafted. This project is planned to be advertised for bidding in January 2023 and construction in 2023. Budget Impact The PSA Amendment is in the amount of $115,153.50. Per the Ramsey County policy for constructing trails within County right-of-way, the County will split design and construction costs 50/50. The trail portion along Old Snelling (County ROW) equates to 40% of the overall trail length, half of 40% of the design costs equates to $23,030.70 which will be covered by Ramsey County. The City’s costs for the PSA Amendment with SRF will be $92,122.80. The City was also awarded a Safe Routes to School Grant in the amount of $450,000 to assist in the actual construction of the trail. Original Contract (Design only): $85,810.00 Amendment (Final design and construction admin): $115,153.50 Total amended contract: $200,963.50 Attachments Attachment A: PSA Amendment – SRF Attachment B: Scope of Work summary www.srfconsulting.com 3701 Wayzata Boulevard, Suite 100 | Minneapolis, MN 55416-3791 | 763.475.0010 Equal Employment Opportunity / Affirmative Action Employer SRF 14320.00 August 30, 2022 David Swearingen Public Works Director / City Engineer City of Arden Hills 1245 Highway 96 West Arden Hills, MN 55112 Subject: Amendment for Professional Services for Final Design and Construction Administration for Mounds View High School Trail Improvements (PW-21-0105) Arden Hills, Minnesota Dear David Swearingen: Based on your request, SRF Consulting Group, Inc. (SRF) is pleased to submit this amendment to provide professional services for construction documents and construction administration for the proposed trail along Lake Valentine Road and Snelling Avenue. The trail has previously been designed to a 95% completion by SRF. This contract will finalize plans for bidding and provide for construction administration. Scope of Services We propose to carry out the work (“Scope of Services”), set forth in Attachments B, attached hereto and incorporated into this Agreement. Assumptions Specifications, Final Permits, Project Manual, bidding support, construction administration are based on the assumption that final construction plans will proceed per 95% plans previously provided to the City. Changes in design direction that deviate from the 95% plans may be grounds for additional services. Funding includes State of Minnesota Safe Routes to School sources and project will need to comply for State funding requirements. Construction anticipated in 2023. It is assumed that the project will be coordinated with Ramsey County work at Old Snelling and County Road E. The trail work in this proposal will move forward largely independently, but bidding and contract administration will be facilitated by Ramsey County. David Swearingen, P.E. August 30, 2022 City of Arden Hills Page 2 Additional assumptions are included in Attachment B. Schedule We will complete this work within a mutually agreed-upon time schedule. Basis of Payment/Budget We propose to be reimbursed for our services on an hourly basis for the actual time expended. Other direct project expenses such as printing, supplies, reproduction, etc., will be billed at cost and mileage will be billed at the current allowable IRS rate for business miles. Invoices are submitted on a monthly basis for work performed during the previous month. Payment is due within 30 days. Based on our understanding of the project and our scope of services, we estimate the cost of our services to be $115,153.50, which includes both time and expenses. Changes in the Scope of Services It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly. Before any out-of-scope work is initiated, however, we will submit a budget request for the new work and will not begin work until we receive authorization from you. Standard Terms and Conditions The attached Standard Terms and Conditions (Attachment A), and Scope of Services (Attachment B), together with this proposal for professional services, constitute the entire agreement between the Client and SRF Consulting Group, Inc. and supersede all prior written or oral understandings. This agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. Acceptance/Notice to Proceed A signed copy of this proposal, mailed or emailed to our office, will serve as acceptance of this proposal and our notice to proceed. The email address is mmcgarvey@srfconsulting.com. David Swearingen, P.E. August 30, 2022 City of Arden Hills Page 3 We sincerely appreciate your consideration of this proposal and look forward to working with you on this project. Please feel free to contact us if you have any questions or need additional information. Sincerely, SRF CONSULTING GROUP, INC. Michael P. McGarvey, ASLA, PLA Project Director – Landscape Architecture MPM Attachments: Attachment A – Standard Terms and Conditions Attachment B – Scope of Services Approved (signature) Name Title Date This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost estimate after 90 days from the date of this proposal. C:\Users\mmcgarvey\Desktop\14320.PP Arden Hills MVHS Trail Final Design.docx 8/30/2022 Page 1 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.SUMMARY OF TASKS 1 PROJECT MANAGEMENT 2 UTILTY COORDINATION 3 FINAL PS&E 4 PERMITTING 5 BIDDING ADMINISTRATION 6 CONSTRUCTION ADMINISTRATION 7 CONSTRUCTION INSPECTION 8 CONSTRUCTION SURVEY 9 SUBMISSION OF WORK / AS-BUILT PLAN Project Overview: City has secured a $450K Safe Routes to School (SRTS) grant. This is administered by the State Aid office and subjects our plan documents to State Aid Review. Bidding documents to be assembled as a stand-alone package, but will be bid with other Ramsey County projects The City of Arden Hills has identified a need for construction administration, survey, inspection, and testing services for construction of the Mounds View High School Trail Improvements along Lake Valentine Rd and Snelling Ave N. This includes state Safe Routes to School (SRTS) funds, and construction will need to meet State-Aid requirements. The project is currently in final design, and is tentatively to be constructed in the 2023 construction season. The improvements include installation of bituminous and concrete walks/trails, utility work, grading, curb and gutter, paving, and retaining wall improvements. SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN 8/30/2022 Page 2 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE PRIN.SR. ASSOC.SR. ASSOC.ASSOC.SR. PROF.PROF.PROF. 1.0 PROJECT MANAGEMENT Assumptions: Client Deliverables: Attend weekly phone check in meetings 1.1 Project administration including ongoing communication with project personnel from the City of Arden Hills and other stakeholders 15 -12 ------27 $5,340.00 .Includes general project coordination by SRF PM; assume 2 hrs per month for 6 months ---------0 $0.00 .Includes weekly phone check in between SRF PM and Arden Hills PM; assume 15 minutes per call, 1 hour per month for 6 months. ---------0 $0.00 1.2 Development and maintenance of a project schedule that includes milestones and activities through construction of planned improvements. --6 ------6 $960.00 1.3 Monthly progress reports submitted via email containing brief updates for each task and an update on the overall project budget and schedule. --6 ------6 $960.00 1.4 Budget monitoring and invoicing.--6 ------6 $960.00 1.5 Quality Assurance/Quality Control (QA/QC) functions throughout the project duration to ensure delivery of a quality services and deliverables. 1 --------1 $228.00 .Includes QA/QC management plan is implemented propertly; does not include actual Quality Control checking; hours for Quality Control checking included with specific design tasks. ---------0 $0.00 SRF Deliverables: Project Schedule Updates Monthly Invoices and Progress Reports SUBTOTAL - TASK 1 16 0 30 0 0 0 0 0 0 46 $8,448.00 The Consultant/Contractor will designate an experienced project manager who will be responsible for ensuring that project services are completed, and deliverables are prepared in accordance with the project schedule and budget, client standards, and applicable laws, rules, and regulations. Project management services include, but are not limited to: HIDE THIS ROW SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN 8/30/2022 Page 3 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE PRIN.SR. ASSOC.SR. ASSOC.ASSOC.SR. PROF.PROF.PROF.HIDE THIS ROW 2.0 UTILTY COORDINATION Assumptions: Client Deliverables: Attend Utility Coordination Meeting 2.1 Utility Coordination ---------0 $0.00 2.1.1 Complete GSOC ticket request for corridor. File received layouts. Document contact information in Project Utility Log. -----8 ---8 $968.00 2.1.2 Synthesize survey, GSOC layouts and City/County as-built record drawings to build project UTEA base file --2 --8 ---10 $1,288.00 2.1.3 Conduct 1 Utility Coordination meeting to review utility locations, communicate project schedule and staging and respond to utility owner questions and concerns. Prepare agenda, lead meetings, document discussion via meeting minutes. Assume meetings held on Zoom. --4 --8 ---12 $1,608.00 SRF Deliverables: Utility Coordination Meeting agenda, minutes and materials SUBTOTAL - TASK 2 0 0 6 0 0 24 0 0 0 30 $3,864.00 SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN 8/30/2022 Page 4 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE PRIN.SR. ASSOC.SR. ASSOC.ASSOC.SR. PROF.PROF.PROF.HIDE THIS ROW 3.0 FINAL PS&E Assumptions: CIVIL 95 Percent Construction Plans and Estimate are approved by the City Project Special Provisions and Manual have not been prepared to date Plans will be revised per new information received from utility coordination, geotechnical investigation, permitting approvals and State Aid Review Parcel Sketches and Legal Descriptions Submitted with 95% Plans do not need revision. Acquisitions by others. Prepare State Aid Approved Bidding Documents GEOTECH Utility Clearance through Gopher State One Call and boring staking with GPS. Includes acquiring a ROW permit from City of Arden Hills and/or Ramsey County (if necessary). Assumes permit fees will be waived. Private locator will not be required 12 shallow Hand Auger Borings (HAB) at various locations along the trail alignment are proposed. Borings will penetrate up to 3 feet below the ground surface or to a depth where manual effort is no longer sufficient. For the purposes of classifying the materials encountered and estimating their engineering properties, moisture and organic content tests along with mechanical analyses (through a #200 sieve only) are included. Geotechnical Summary Letter containing hand auger and laboratory test results, engineering analysis and recommendations for design and construction of the trail improvements will be prepared. Client Deliverables: Provide Sample Project Manual and Editable Front End Documents Provide Review Comments at 100 Percent Submittals 3.1 Geotechnical exploration, analysis, recommendations and report by Braun Intertec (See Subconsultants below) ---------0 $0.00 3.2 Revise 95% Construction Plans and Estimate per new information received from utilty coordination, geotechnical investigation and permitting approvals --6 --32 10 --48 $6,032.00 3.3 Prepare Draft Project Manual --16 ------16 $2,560.00 3.4 Submit Draft 100% PS&E to City for Approval. Compile Comments in 100% Comment Log. --2 --4 4 --10 $1,284.00 3.5 Revise Draft 100% PS&E per City Comments and Note Resolutions in 100% Comment Log. --2 --8 4 --14 $1,768.00 3.6 Prepare State Aid Submittal with 100% PS&E and Accompanying Documents per Plan Review Checklist --6 --2 ---8 $1,202.00 3.7 Compile State Aid Comments in 100% Comment Log. Revise 100% PS&E accordingly and Note Resolutions in 100% Comment Log. --2 --8 2 --12 $1,528.00 3.8 Secure Construction Plan Cover Sheet Signatures and Assemble Final Bidding Documents --2 --2 ---4 $562.00 3.9 Water Resources - Finish plans, Revise SEQ, Compose Drainage Specs 2 ---12 ----14 $1,956.00 SRF Deliverables: Geotechnical Report Final Bidding Documents Plan Review Checklist Parking Resolution Lab Services Request Form Storm Sewer Review by MnDOT Hydraulics R-Value Documentation SUBTOTAL - TASK 3 2 0 36 0 12 56 20 0 0 126 $16,892.00 SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN 8/30/2022 Page 5 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE PRIN.SR. ASSOC.SR. ASSOC.ASSOC.SR. PROF.PROF.PROF.HIDE THIS ROW 4.0 PERMITTING Assumptions: WETLANDS USACE will not claim jurisdiction for any wetlands delineated by SRF No wetland permit application required WATER RESOURCES Project will not trigger RCWD's stormwater permit requirements Submitting a table of impervious areas will be required as RCWD documentation CIVIL Sediment/Erosion Control and Floodplain Fill Permits to be submited to RCWD File City/County ROW Access Permits. Assume permit fees will be waived. Client Deliverables: 4.1 Wetlands - Complete Coordination with USACE -1 ----7 --8 $1,049.00 4.2 Wetlands - Assist Water Resources with Permit Submittals -1 ----7 --8 $1,049.00 4.3 Water Resources - Support Finalization of Wetland Documentation ----2 ----2 $250.00 4.4 Water Resources - Prepare SWPPP 1 ---4 ----5 $728.00 4.5 Water Resources - Submit NPDES Permit ----4 ----4 $500.00 4.6 Water Resources - Prepare and Submit State Aid Drainage Computations 1 ---8 ----9 $1,228.00 4.7 Civil - Complete Documentation and File Sediment/Erosion Control and Floodplain Fill Permits with RCWD --4 --8 ---12 $1,608.00 4.8 Civil - File City/County ROW Access Permits --4 ------4 $640.00 SRF Deliverables: USACE Coordination Wetland Documentation SWPPP NPDES Permit State Aid Drainage Computations RCWD Permits City/County ROW Access Permits SUBTOTAL - TASK 4 2 2 8 0 18 8 14 0 0 52 $7,052.00 SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN 8/30/2022 Page 6 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE PRIN.SR. ASSOC.SR. ASSOC.ASSOC.SR. PROF.PROF.PROF.HIDE THIS ROW 5.0 BIDDING ADMINISTRATION Assumptions: Client Deliverables: 5.1 Submit Ad of Bid info to Ramsey County; coordinate distribution of bid documents; respond to bidders questions. --8 --8 ---16 $2,248.00 5.2 Coordinate with Ramsey County on bidding; review tabulation of bids; prepare contract award recommendation letter. 1 -4 ------5 $868.00 SRF Deliverables: Bid Abstract Award Recommendation Letter SUBTOTAL - TASK 5 1 0 12 0 0 8 0 0 0 21 $3,116.00 SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN 8/30/2022 Page 7 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE PRIN.SR. ASSOC.SR. ASSOC.ASSOC.SR. PROF.PROF.PROF.HIDE THIS ROW 6.0 CONSTRUCTION ADMINISTRATION Assumptions: Construction completed in 8 weeks of active construction in 2023. Assumes concrete, soils and aggregates to be tested by Braun Intertec per MnDOT's 2020 Standard Specifications for Construction and 2022 SALT Schedule of Materials Control (see Subconsultants). Assumes bituminous and concrete plant inspections are by MnDOT. Bituminous verifications samples, and misc materials samples to be tested by MnDOT. Assume average of 6 hours/wk during active construction, plus additional time for project kick-off. Client Deliverables: 6.1 Construction Administration 3 --60 -----63 $9,744.00 Task includes the following items: Regular communication with City Staff and other Stakeholders throughout the project. Ensure required submittals are distributed and reviewed within required time allowed. Including contractor compliance with wage and labor provisions. Attend preconstruction conference Perform weekly on-site review of project's work and status report to the City Coordinate and lead weekly progress meetings Review periodic pay request forms prepared by Ramsey County Prepare Change Orders and other written directives, if required. Complete price negotiations with construction contractor, and obtain MnDOT State Aid funding approval. Complete engineering field revisions as necessary to construct the project. Prepare letter of final review and acceptance. Approve shop drawings, material list reports, and all other information on material to be used for construction in accordance with the plans and specifications. Coordinate and anticipate utility conflicts, relocations, and adjustments and provide recommendation to the County. Communicate with adjacent property owners and address community concerns as needed during construction. SRF Deliverables: SUBTOTAL - TASK 6 3 0 0 60 0 0 0 0 0 63 $9,744.00 SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN 8/30/2022 Page 8 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE PRIN.SR. ASSOC.SR. ASSOC.ASSOC.SR. PROF.PROF.PROF.HIDE THIS ROW 7.0 CONSTRUCTION INSPECTION Assumptions: Assume average of 20 hours/wk during active construction, plus additional time for project kick-off. Client Deliverables: 7.1 Construction Inspection ----180 ----180 $22,500.00 Task includes the following items: Perform observation and keep daily records of the construction activities of the Contractor and utility companies. Keep record of the quantities of each of the pay items used in the work. Periodically review the Contractor's progress. Perform field measurements for use in the measurement of quantities and preparation of record plans. Arrange for construction staking as required by the Contractor's progress. Upon substantial completion, prepare the "punch list." Perform and coordinate testing of materials in accordance with the MnDOT State Aid materials control schedule. Coordinate and review the testing of materials. Prepare the final inspection letter Conduct Warranty inspection. Provide pre-project documentation in digital, date stamped, and cataloged format showing detailed conditions of the existing corridor. Provide construction photo documentation in digital, date stamped, and cataloged format showing detailed conditions of the construction progress. Assist contractor with coordination of private utility relocations, as needed. Review and enforce daily traffic control inspection reports/devices for conformance with the MnMUTCD. Review erosion control devices and contractor erosion control inspection reports for conformance with the contract documents and MPCA. Review compliance with ADA and PROWAG requirements during construction of applicable facilities. SRF Deliverables: SUBTOTAL - TASK 7 0 0 0 0 180 0 0 0 0 180 $22,500.00 SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN 8/30/2022 Page 9 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE PRIN.SR. ASSOC.SR. ASSOC.ASSOC.SR. PROF.PROF.PROF.HIDE THIS ROW 8.0 CONSTRUCTION SURVEY Assumptions: Client Deliverables: 8.1 Construction Survey ---16 50 50 ---116 $14,716.00 Task includes the following items: Coordinate staking requirements with field representatives Computations as necessary for field crews Stake limits of construction Alignment and grades for storm sewer Alignment and grades for curb and gutter Alignment and grades for driveway pavement Final grades for top of aggregate base Alignment and grades for walks and trails Final grades for top of castings Alignment and grades for retaining wall Stake other facilities as necessary Gather survey information for as-built plans SRF Deliverables: SUBTOTAL - TASK 8 0 0 0 16 50 50 0 0 0 116 $14,716.00 SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN 8/30/2022 Page 10 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE PRIN.SR. ASSOC.SR. ASSOC.ASSOC.SR. PROF.PROF.PROF.HIDE THIS ROW 9.0 SUBMISSION OF WORK / AS-BUILT PLAN Assumptions: Client Deliverables: 9.1 Final Inspection, Review and File Transfer ---10 -20 ---30 $3,930.00 Task includes the following items: Conduct final review of the project. Prepare final letter of acceptability. Finalize documentation according to MnDOT State Aid rules. Electronic documentation access will be available through ProjectWise throughout project, if desired. Transfer final documentation via Client approved format, if alternate method desired. 9.2 As-Builts ---10 -20 ---30 $3,930.00 Task includes the following items: Obtain record information from field representatives Prepare record drawings Submit copies of record drawings to the City via Client approved format SRF Deliverables: SUBTOTAL - TASK 9 0 0 0 20 0 40 0 0 0 60 $7,860.00 SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN 8/30/2022 Page 11 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE PRIN.SR. ASSOC.SR. ASSOC.ASSOC.SR. PROF.PROF.PROF.HIDE THIS ROW SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN 8/30/2022 Page 12 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE PRIN.SR. ASSOC.SR. ASSOC.ASSOC.SR. PROF.PROF.PROF.HIDE THIS ROW Software Version Deliverables SRF will utilize the current version of the software deemed at the start of the project. SRF will assess the need to upgrade software versions based on the software vendors User License Agreement and the viable upgrade path for existing project content. In the event that a specific CAD or other software version is required per deliverables specified in a contract for services, SRF shall comply with the specified version provided that the specified version may not conflict with SRF's contractual obligation to its software vendors regarding the supported software versions at the time of delivery. In the case of conflict between contractual obligations and software vendors User License Agreement, the vendor supported version will be delivered to the client and SRF will notify the client in writing of the software version that will be utilized prior to delivery. If there are associated costs, SRF will identify the costs and the additional costs will be mutually agreed upon. SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN 8/30/2022 Page 13 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE PRIN.SR. ASSOC.SR. ASSOC.ASSOC.SR. PROF.PROF.PROF.HIDE THIS ROW TOTAL ESTIMATED PERSON-HOURS 24 2 92 96 260 186 34 0 0 694 AVERAGE HOURLY BILLING RATE $228 $209 $160 $151 $125 $121 $120 $0 $0 ESTIMATED LABOR AND OVERHEAD $5,472 $418 $14,720 $14,496 $32,500 $22,506 $4,080 $0 $0 $94,192.00 SRF ESTIMATED DIRECT NON-SALARY EXPENSES $1,662.50 $95,854.50 $19,299.00 TOTAL ESTIMATED FEE (SRF and Subconsultants combined)$115,153.50 SUBTOTAL: (SRF Labor and Expenses) SUBCONSULTANTS: SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN 8/30/2022 Page 14 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE PRIN.SR. ASSOC.SR. ASSOC.ASSOC.SR. PROF.PROF.PROF.HIDE THIS ROW ESTIMATE OF DIRECT NON-SALARY EXPENSES: MILEAGE:Personal Vehicles 2500 Miles @ $0.585 $1,462.50 MEALS:0 Meals @ $11.00 $0.00 LODGING:Hotel 0 Nights @ $100.00 $0.00 REPRODUCTION:Copy Duplication 0 Copies @ $0.10 $0.00 Color Copies 0 Copies @ $0.35 $0.00 Bond Prints 0 Prints @ $6.00 $0.00 Mylar Prints 0 Prints @ $12.00 $0.00 COURTHOUSE COPIES:0 Copies @ $1.00 $0.00 PRINTING:$0.00 SUPPLIES:Survey $200.00 COMMUNICATIONS:Mail, Express, Etc.$0.00 Cell Phone Charges 0 Minutes @ $0.30 $0.00 $1,662.50 SUBCONSULTANTS: Braun Intertec - Geotechnical Investigation $5,905.00 Braun Intertec - Construction Testing $13,394.00 $19,299.00SUBCONSULTANTS: SRF EXPENSES: SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN 8/30/2022 Page 15 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE PRIN.SR. ASSOC.SR. ASSOC.ASSOC.SR. PROF.PROF.PROF.HIDE THIS ROW SUMMARY OF COSTS:PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS 1 PROJECT MANAGEMENT 3,648.00$ -$ 4,800.00$ -$ -$ -$ -$ -$ -$ $8,448.00 2 UTILTY COORDINATION -$ -$ 960.00$ -$ -$ 2,904.00$ -$ -$ -$ $3,864.00 3 FINAL PS&E 456.00$ -$ 5,760.00$ -$ 1,500.00$ 6,776.00$ 2,400.00$ -$ -$ $16,892.00 4 PERMITTING 456.00$ 418.00$ 1,280.00$ -$ 2,250.00$ 968.00$ 1,680.00$ -$ -$ $7,052.00 5 BIDDING ADMINISTRATION 228.00$ -$ 1,920.00$ -$ -$ 968.00$ -$ -$ -$ $3,116.00 6 CONSTRUCTION ADMINISTRATION 684.00$ -$ -$ 9,060.00$ -$ -$ -$ -$ -$ $9,744.00 7 CONSTRUCTION INSPECTION -$ -$ -$ -$ 22,500.00$ -$ -$ -$ -$ $22,500.00 8 CONSTRUCTION SURVEY -$ -$ -$ 2,416.00$ 6,250.00$ 6,050.00$ -$ -$ -$ $14,716.00 9 SUBMISSION OF WORK / AS-BUILT PLAN -$ -$ -$ 3,020.00$ -$ 4,840.00$ -$ -$ -$ $7,860.00 TOTALS $5,472.00 $418.00 $14,720.00 $14,496.00 $32,500.00 $22,506.00 $4,080.00 $0.00 $0.00 $94,192.00 SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN 8/30/2022 Page 16 of 16 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:City of Arden Hills Project:MVHS Trail - Final Design Amendment Subconsultants:Braun Intertec 14320.PP TASK NO.TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS EST. FEE PRIN.SR. ASSOC.SR. ASSOC.ASSOC.SR. PROF.PROF.PROF.HIDE THIS ROW SUMMARY OF HOURS:PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I TECH.SUPPORT TOTALS 1 PROJECT MANAGEMENT 16 -30 ------46 2 UTILTY COORDINATION --6 --24 ---30 3 FINAL PS&E 2 -36 -12 56 20 --126 4 PERMITTING 2 2 8 -18 8 14 --52 5 BIDDING ADMINISTRATION 1 -12 --8 ---21 6 CONSTRUCTION ADMINISTRATION 3 --60 -----63 7 CONSTRUCTION INSPECTION ----180 ----180 8 CONSTRUCTION SURVEY ---16 50 50 ---116 9 SUBMISSION OF WORK / AS-BUILT PLAN ---20 -40 ---60 TOTALS 24 2 92 96 260 186 34 0 0 694 SRF CONSULTING GROUP, INC. 14320ScopeOfWorkTemplateDetailed_REV.xlsx MINNEAPOLIS. MN Page 1 of 2 CONSENT ITEM – 7J MEMORANDUM DATE: September 26, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Hydrant replacement quote – Grey Fox Rd Budgeted Amount: Actual Amount: Funding Source: $0 $11,350 Water Utility Fund Council Should Consider Motions to approve, table, or deny the following: •Quote from Valley-Rich Co., Inc. in the amount of $11,350 for hydrant replacement. All items need a simple majority for action unless otherwise noted. Background/Discussion Through routine maintenance and inspection, Public Works has identified a hydrant located near the railroad tracks on Grey Fox Rd to be inoperable and out of service. Due to spacing requirements between operational hydrants, this hydrant must be replaced as soon as possible. Grey Fox Rd Hydrant location Page 2 of 2 Staff has reviewed and approved the quote from Valley-Rich Co., Inc. (Attachment A) since this a public safety concern. This memo serves as an official notice to Council that the City is proceeding with the work in the amount of $11,350. Public Works will be utilizing the City’s Vac-Truck, trucking and materials in inventory to assist the contractor. Budget Impact This work exceeds the amount remaining in the budget for water main breaks. The Water Fund will need to absorb this cost in other areas of the budget. Attachments Attachment A: Valley-Rich Co., Inc. Date: 9/21/22 Bid: #22375 P Project: Grey Fox Road – Hydrant Install Location: Arden Hills, MN Site Utilities Valley-Rich Co., Inc. will provide labor and equipment needed to excavate install a 6” x 12” tap (Valley-Rich), install (1) hydrant and (1) 6” gate valve. All materials besides the tap are by the City (hydrant, valve, pipe, etc.). All trucking (soils in/out) and all restoration is by the City. Note: The hydrant by the railroad is being removed by others. Base Bid: $11,350 Alternate #1: Add $4,000 budget for the use of a vac truck. This will be needed. Note: This proposal is good for 15 days from the bid date in order to lock in our material prices with our vendors. Maximum depth of trenches and structures is assumed to be 10 feet when information is not provided. A 3% service charge will be added to all payments made via credit card. Due to current supply chain disruptions, materials availability cannot be guaranteed. Respectfully, Pete Nasvik Exclusions: Dewatering, railroad permits/charges, soil correction and/or replacement, pipe support, removal of buried obstructions, jacking, frost charges, rock excavation, construction staking, restoration (other than listed above), compaction tests, hauling of excess soils, erosion control/inlet protection, hazardous material handling, irrigation, tree removal and/or replacement, grubbing, sheeting, shoring, bracing, and private utility locates. 147 Jonathan Blvd. N., Ste. 4 Chaska, Minnesota 55318 Office: (952) 448-3002 Fax: (952) 448-3362 Page 1 of 1 PUBLIC HEARING – 9A MEMORANDUM DATE: September 26, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault., City Administrator FROM: Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk SUBJECT: Public Hearing Regarding Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Holding a Public Hearing regarding delinquent utilities. Background Water customers whose accounts are 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Page 1 of 1 NEW BUSINESS – 10A MEMORANDUM DATE: September 26, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman. Finance Director Katlyn Adair, Accounting Clerk SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motion to approve, table or deny the following: •Resolution 2022-041 certifying delinquent utilities to Ramsey County. All items need a simple majority for action unless otherwise noted. Background Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated August 3, 2022 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by September 19, 2022. Utility accounts with an unpaid delinquent balance would be certified to Ramsey County to be added to property taxes payable in 2023. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The list of remaining delinquent utility accounts is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Attachments Attachment A: Resolution No. 2022-041 and Delinquent Utility Accounts List To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-041 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested parties to present objections if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2022, payable in 2023: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 26th DAY OF SEPTEMBER, 2022. ____________________________________ ATTEST: DAVID GRANT, MAYOR __________________________________________ JULIE HANSON, CITY CLERK PID # Cust No Service Address Water Sewer Storm Street Lights Total Arrears Fee 8% Certification Assessment Total 343023210016 001920-000 1437 Arden Place 89.30 110.46 16.56 - 216.32 17.31 233.63 343023230017 002369-000 1532 Arden Place 218.26 262.90 16.56 - 497.72 39.82 537.54 223023240216 000223-000 4361 Arden View Court 65.94 74.21 21.48 - 161.63 12.93 174.56 223023240326 000375-000 4370 Arden View Court 156.67 195.57 21.48 - 373.72 29.90 403.62 223023240194 002844-000 4383 Arden View Court 70.50 81.99 21.48 - 173.97 13.92 187.89 223023240240 003444-000 4412 Arden View Court 132.12 164.31 21.48 - 317.91 25.43 343.34 223023240239 011640-000 4413 Arden View Court 99.79 118.74 21.48 - 240.01 19.20 259.21 223023240275 000290-000 4442 Arden View Court 71.31 106.28 21.48 - 199.07 15.93 215.00 223023240294 012616-000 4468 Arden View Court 0.29 11.28 2.54 - 14.11 1.13 15.24 223023240322 009989-000 4478 Arden View Court 210.72 276.94 21.48 - 509.14 40.73 549.87 223023210045 001011-000 1339 Arden View Drive 57.24 62.51 21.48 - 141.23 11.30 152.53 223023210007 003937-000 1343 Arden View Drive 120.65 150.63 21.48 - 292.76 23.42 316.18 223023210040 000398-000 1354 Arden View Drive 65.65 74.96 21.48 - 162.09 12.97 175.06 223023210086 008185-000 1430 Arden View Drive 0.70 25.57 6.16 - 32.43 2.59 35.02 223023210088 006007-000 1432 Arden View Drive 52.10 117.30 21.48 - 190.88 15.27 206.15 223023210117 005368-000 1450 Arden View Drive 72.48 83.96 21.48 - 177.92 14.23 192.15 333023310030 007153-000 1827 Beckman Avenue 146.45 182.71 16.56 - 345.72 27.66 373.38 213023410028 006494-000 1675 Brueberry Lane 129.09 162.91 21.48 - 313.48 25.08 338.56 213023410041 001591-000 1682 Brueberry Lane 65.39 95.55 21.48 - 182.42 14.59 197.01 343023410055 001808-000 1171 Carlton Drive 220.83 277.57 16.56 - 514.96 41.20 556.16 283023330032 003132-000 3670 Cleveland Avenue N 57.72 63.64 16.56 - 137.92 11.03 148.95 223023320026 008331-000 1469 Colleen Avenue 106.69 131.91 16.56 - 255.16 20.41 275.57 343023210002 011863-000 1392 County Road E W 130.22 161.94 16.56 - 308.72 24.70 333.42 283023240027 012455-000 1929 County Road E2 W 96.46 146.23 16.56 - 259.25 20.74 279.99 333023330041 012811-000 1976 Edgewater Avenue 177.25 308.94 16.56 - 502.75 40.22 542.97 343023240003 001775-000 3466 Glenarden Road 92.11 113.50 16.56 - 222.17 17.77 239.94 333023340067 009129-000 1927 Glenpaul Avenue 102.83 129.92 16.56 - 249.31 19.94 269.25 333023330074 004091-000 1960 Glenpaul Avenue 126.31 162.56 16.56 - 305.43 24.43 329.86 333023330057 003236-000 2015 Glenpaul Avenue 90.74 109.55 16.56 - 216.85 17.35 234.20 283023240002 011510-000 1833 Gramsie Road 1.56 69.48 10.60 - 81.64 6.53 88.17 333023240030 001805-000 1860 Grant Road 56.97 62.57 16.56 - 136.10 10.89 146.99 333023240019 008210-000 1873 Grant Road 62.23 69.51 16.56 - 148.30 11.86 160.16 333023240032 002096-000 1876 Grant Road 170.13 209.23 16.56 - 395.92 31.67 427.59 273023340057 012232-000 3663 Hamline Avenue N 112.46 143.16 16.56 - 272.18 21.77 293.95 223023340036 000231-000 4101 Hamline Avenue N 95.82 120.63 16.56 - 233.01 18.64 251.65 163023340015 001285-000 4627 Highway 10 113.67 142.56 16.56 - 272.79 21.82 294.61 343023140028 012757-000 1138 Hunters Court 184.00 237.21 16.56 - 437.77 35.02 472.79 333023240108 012524-000 1850 Indian Place 118.60 156.01 16.56 - 291.17 23.29 314.46 223023340034 000355-000 4126 James Circle 119.95 152.90 16.56 - 289.41 23.15 312.56 213023430017 001534-000 1791 Janet Court 116.48 145.83 16.56 - 278.87 22.31 301.18 223023120013 000569-000 1307 Karth Lake Circle 140.35 178.82 16.56 - 335.73 26.86 362.59 223023120007 000990-000 1337 Karth Lake Circle 97.29 120.04 16.56 - 233.89 18.71 252.60 333023110036 001551-000 1611 Lake Johanna Boulevard 140.00 172.82 16.56 - 329.38 26.35 355.73 333023340019 001880-000 3211 Lake Johanna Boulevard 88.63 106.77 16.56 - 211.96 16.96 228.92 333023340020 001884-000 3223 Lake Johanna Boulevard 75.85 90.05 16.56 - 182.46 14.60 197.06 333023420038 001969-000 3290 Lake Johanna Boulevard 141.31 178.80 16.56 - 336.67 26.93 363.60 333023310008 012881-000 3333 Lake Johanna Boulevard 119.09 178.06 16.56 - 313.71 25.10 338.81 283023120052 001575-000 1761 Lake Valentine Road 114.05 143.60 16.56 - 274.21 21.94 296.15 223023230016 007235-000 1528 McClung Drive 0.11 3.79 0.76 - 4.66 0.37 5.03 223023330015 004713-000 4149 Norma Avenue 76.09 90.52 16.56 - 183.17 14.65 197.82 223023320013 000743-000 4283 Norma Avenue 196.74 526.11 16.56 - 739.41 59.15 798.56 213023140007 001276-000 4375 Old Highway 10 21.80 120.47 16.56 - 158.83 12.71 171.54 213023140006 001271-000 4401 Old Highway 10 21.80 120.47 16.56 - 158.83 12.71 171.54 343023330050 001671-000 3130 Ridgewood Road 58.32 64.54 16.56 - 139.42 11.15 150.57 343023310015 002293-000 3354 Snelling Avenue N 59.72 66.56 16.56 - 142.84 11.43 154.27 333023310006 007538-000 1876 Stowe Avenue 77.71 117.86 16.56 - 212.13 16.97 229.10 333023320008 005251-000 2000 Stowe Avenue 91.38 139.09 16.56 - 247.03 19.76 266.79 283023330011 007090-000 1971 Thom Drive 72.11 81.14 16.56 - 169.81 13.58 183.39 283023330012 003256-000 2023 Thom Drive 139.49 175.97 16.56 - 332.02 26.56 358.58 283023330013 001255-000 2027 Thom Drive 68.02 100.33 16.56 - 184.91 14.79 199.70 283023240021 011568-000 1822 Venus Avenue 102.58 154.83 16.56 - 273.97 21.92 295.89 6,080.12 8,404.27 1,032.86 - 15,517.25 1,241.35 16,758.60 Page 1 of 6 NEW BUSINESS – 10B MEMORANDUM DATE: September 26, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Consider Approval of Preliminary Tax Levy Payable in 2023 and Setting Budget Public Hearing Date Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table or deny the following: •Resolution 2022-042 setting the Preliminary Levy for Taxes Payable in 2023 •Resolution 2022-043 adopting Truth In Taxation Public Hearing Date for Proposed Taxes Payable in 2023 All items need a simple majority for action unless otherwise noted. Background State law requires that cities certify their proposed property tax levies to the county auditor by September 30th. The proposed tax levy that is given preliminary approval may be lowered but cannot be increased. Therefore, it is important that the proposed tax levy provides adequate revenues to finance the 2023 Budget. The City Council needs to decide the maximum levy that it is willing to approve and then adopt the attached resolution. The final levy will be set in December 2022. A budget workshop was held with the Council on August 15, 2022. Staff was directed to provide proposed maximum levy increase options from 4% to 7%. There will be another budget workshop in either October or November, prior to the final levy and budget adoption meeting in December. Discussion Wages and Benefits The 2023 preliminary budget is currently being prepared assuming a 3.0% wage adjustment for all staff. There was a survey completed of neighboring communities and many are at 3.5% or higher. It is important for the City to remain competitive in the marketplace. There is also a 6.5% increase assumed for health, a 3% increase for dental and a 0.0% increase for life insurance premiums. The number of positions included in the budget is remaining the same. There are changes to some of the wage allocations, the City Page 2 of 6 Planner was promoted to the Community Development Director and the City Clerk was promoted to the Assistant to the City Administrator. If an increase in the COLA from 3.0% to 3.5% is requested, the budget impacts would be as follows: The Union contract is already settled at 3.0% for 2023. Below is a table showing the recent history of approved COLA’s. Year Non Union IUOE Union 2022 3.00% 3.00% + addition of Fleet Lead 2021 2.00% 3.00% 2020 3.00% Market adjustment; minimum increase was 5.80% 2019 2.50% 2.50% 2018 2.10% 2.25% Public Safety 2023 budget information was received from Ramsey County and Lake Johanna Fire Department for public safety. POLICE The police contract is expected to rise by 4.0%, or $56,150 for 2023. Information provided by Ramsey County on this increase is as follows: The major cost drivers include: • Personnel costs, including a one-time market adjustment for each job classification and a 2.25% cost of living adjustment. • An increase in Information Services fees due to budget increases and an increase in the percentage charged to contract communities. • Increases in county fleet rates and gasoline prices. • $100,000 contingency funding which will be returned at year end if it is not needed. Our portion is about $12,790. DISPATCH Dispatch costs will be increasing by 11.2%, or $6,930. This is mainly due to an error that was discovered in 2020 in the way report queries undercounted medical calls in previous years for cities served by Allina. This means an increase in call counts and an increase in cost sharing for the years 2021 - 2023. The impact of this shift will happen over a three-year period (2021-2023) as the use of a three-year rolling average of call counts smooths out variability in annual call fluctuations. Non-Union Union General Fund 5,750.00 1,370.00 Cable TV Fund 220.00 - EDA Fund 260.00 - Utility Funds 3,120.00 1,670.00 Total 9,350.00 3,040.00 Page 3 of 6 FIRE The fire costs are expected to rise by 7.8%, or $54,510 for 2023. This is mainly due to increased wages for full time staff ($33,750), part time staff ($87,700), training ($38,250), clothing ($13,680), IT services ($16,650) and fuel/supplies ($19,100), all of which Arden Hills’ cost share portion is 24.9%. These numbers do not take into account any of the new staffing models. The levy increase needed to cover police and fire services is $117,590. Revenues There are no significant projects included in the 2023 budget which would affect the permit revenue. The permit revenue included reflects only the estimated recurring “base” amount plus 50% of the average of major projects over the past 10 years, similar to what was included in the 2022 budget. General Fund budget to actual comparisons for the past two years is included as Attachment E. Property Tax Levy A survey was recently routed to various cities in the metro asking about proposed levy amounts being considered. Below are the results of that survey. Gem Lake 34.16% North St. Paul 8.48% White Bear Lake 23.21% Shoreview 6.93% St. Paul 15.00% Falcon Heights 6.70% White Bear Township 14.87% Mounds View 6.50% Vadnais Heights 13.00% Maplewood 6.50% Little Canada 10.20% Blaine 5.40% New Brighton 9.88% St. Anthony 5.39% Roseville 8.90% Spring Lake Park 4.90% Based on the 2022 County Assessor’s Report, values for the different property types have changed as follows: All Residential 15.80% Single Family Residential 15.33% Apartments (27.52%) Commercial 3.43% Industrial 18.50% Because the values for residential properties are increasing by about the same percentage rate as the total taxable value for Arden Hills, an increase in the property tax levy will cause a similar increase in a residential property’s city tax amount. Below are tables showing the impact of various levels of a city levy increase to Arden Hills’ homes assuming that a home’s value is increasing by 15.33%, which is the median amount. Page 4 of 6 Set levy at $4,651,590 (an increase of $178,910 or 4.0% over 2022) Set levy at $4,696,310 (an increase of $223,630 or 5.0% over 2022) Set levy at $4,741,040 (an increase of $268,360 or 6.0% over 2022) Value of Value of Taxable P roperty for Property for Value for $ % Pay 2022 Pay 2023 Pay 2023 Pay 2022 Pay 2023 CHANGE CHANGE 180,000$ 207,600$ 189,000$ 422$ 448$ 26$ 6.2% 270,000$ 311,400$ 302,200$ 682$ 717$ 35$ 5.1% 384,600$ 443,600$ 443,600$ 1,014$ 1,052$ 38$ 3.8% 410,000$ 472,800$ 472,800$ 1,087$ 1,122$ 34$ 3.1% 525,000$ 605,500$ 605,500$ 1,410$ 1,499$ 89$ 6.3% 650,000$ 749,600$ 749,600$ 1,825$ 1,926$ 102$ 5.6% CITY TAX Value of Value of Taxable P roperty for Property for Value for $ % Pay 2022 Pay 2023 Pay 2023 Pay 2022 Pay 2023 CHANGE CHANGE 180,000$ 207,600$ 189,000$ 422$ 453$ 31$ 7.4% 270,000$ 311,400$ 302,200$ 682$ 724$ 42$ 6.2% 384,600$ 443,600$ 443,600$ 1,014$ 1,063$ 49$ 4.9% 410,000$ 472,800$ 472,800$ 1,087$ 1,133$ 46$ 4.2% 525,000$ 605,500$ 605,500$ 1,410$ 1,515$ 105$ 7.4% 650,000$ 749,600$ 749,600$ 1,825$ 1,947$ 122$ 6.7% CITY TAX Value of Value of Taxable P roperty for Property for Value for $ % Pay 2022 Pay 2023 Pay 2023 Pay 2022 Pay 2023 CHANGE CHANGE 180,000$ 207,600$ 189,000$ 422$ 458$ 36$ 8.5% 270,000$ 311,400$ 302,200$ 682$ 732$ 50$ 7.3% 384,600$ 443,600$ 443,600$ 1,014$ 1,074$ 61$ 6.0% 410,000$ 472,800$ 472,800$ 1,087$ 1,145$ 58$ 5.3% 525,000$ 605,500$ 605,500$ 1,410$ 1,530$ 120$ 8.5% 650,000$ 749,600$ 749,600$ 1,825$ 1,967$ 142$ 7.8% CITY TAX Page 5 of 6 Set levy at $4,785,770 (an increase of $313,090 or 7.0% over 2022) The 2022 City Tax Rate is 26.544%. The estimated 2023 City tax rate based on the most current information is calculated as follows for the different tax levy increases: 0.0% 22.729% 4.0% 23.724% 5.0% 23.973% 6.0% 24.221% 7.0% 24.470% 2022 tax rates for other cities in Ramsey County are as follows: Value of Value of Taxable P roperty for Property for Value for $ % Pay 2022 Pay 2023 Pay 2023 Pay 2022 Pay 2023 CHANGE CHANGE 180,000$ 207,600$ 189,000$ 422$ 462$ 40$ 9.6% 270,000$ 311,400$ 302,200$ 682$ 739$ 57$ 8.4% 384,600$ 443,600$ 443,600$ 1,014$ 1,085$ 72$ 7.1% 410,000$ 472,800$ 472,800$ 1,087$ 1,157$ 69$ 6.4% 525,000$ 605,500$ 605,500$ 1,410$ 1,546$ 136$ 9.7% 650,000$ 749,600$ 749,600$ 1,825$ 1,987$ 162$ 8.9% CITY TAX Page 6 of 6 Budget Impact None. Attachments A. Resolution 2022-042, setting preliminary levy B. Resolution 2022-043, adopting TNT public hearing date C. Preliminary 2023 Property Tax Levy PowerPoint Presentation D. Preliminary 2023 General Fund Budget with 5% levy E. General Fund budget to actual comparison for 2021 and 2020 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-042 A RESOLUTION SETTING THE PRELIMINARY LEVY FOR TAXES PAYABLE IN 2023 BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of money be levied for levy year 2022 payable in 2023 upon taxable property in said City of Arden Hills for the following purposes: Select one of the percentage options below or approve a different amount. FUND 4.0%5.0%6.0%7.0% General 4,031,590$ 4,076,310$ 4,121,040$ 4,165,770$ Economic Development 100,000 100,000 100,000 100,000 Equipment/Building Replacement 50,000 50,000 50,000 50,000 Capital Improvement (PIR)250,000 250,000 250,000 250,000 Public Safety Capital 220,000 220,000 220,000 220,000 TOTAL 4,651,590$ 4,696,310$ 4,741,040$ 4,785,770$ CERTIFIED LEVY AMOUNT PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 26th DAY OF SEPTEMBER, 2022. __________________________________________ David Grant, Mayor ATTEST: _______________________________________ Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2022-043 RESOLUTION ADOPTING TRUTH IN TAXATION PUBLIC HEARING DATE FOR PROPOSED TAXES PAYABLE IN 2023 BE IT RESOLVED by the Arden Hills City Council that the following Truth in Taxation Public Hearing date, time and place for proposed property taxes payable in 2023 be certified to the Ramsey County Auditor and that notice of the Public Hearing be published in accordance with Minnesota Statute. Public Hearing Date: December 12, 2022 Time: 7:00 P.M. Place: Council Chambers 1245 West Highway 96 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 26th DAY OF SEPTEMBER, 2022. __________________________________________ David Grant, Mayor ATTEST: _______________________________________ Julie Hanson, City Clerk Preliminary 2023 Property Tax Levy PRESENTED TO ARDEN HILLS CITY COUNCIL SEPTEMBER 26, 2022 Overall General Fund Budget Summary 2023 Underfunded Revenues - non property tax 1,271,940$ Expenditures (5,509,580)$ 4% tax levy 4,031,590$ (206,050)$ 5% tax levy 4,076,310$ (161,330)$ 6% tax levy 4,121,040$ (116,600)$ 7% tax levy 4,165,770$ (71,870)$ Proposed Tax Levy FUND 4.0%5.0%6.0%7.0% General 4,031,590$ 4,076,310$ 4,121,040$ 4,165,770$ Economic Development 100,000 100,000 100,000 100,000 Equipment/Building Replacement 50,000 50,000 50,000 50,000 Capital Improvement (PIR)250,000 250,000 250,000 250,000 Public Safety Capital 220,000 220,000 220,000 220,000 TOTAL 4,651,590$ 4,696,310$ 4,741,040$ 4,785,770$ Budget Assumptions Description Effect on Levy Increase in MSA maintenance aid (17,490) Increase in interest earnings (23,000) Increase in RamCo Sheriff 56,150 Increase in RamCo Dispatch 6,930 Increase in LJFD 54,510 Increase in building utility and rental costs 16,710 Increase in street maintenance supplies and other charges 12,100 3.0% COLA 42,740 Increase in insurance benefits 8,590 Step increases and position/allocation changes 58,320 Net changes in other GF budget areas (20,600) 194,960 Personnel FTE’s There were some small allocation changes. 2022 Budget 2023 Request General Government 6.09 6.12 Public Safety 2.79 2.79 Public Works 12.40 12.40 Parks & Recreation 4.35 4.32 Total 25.63 25.63 There is information included in the Agenda Report related to 2023 COLA increase options. Tax Levy History YEAR TAX LEVY % CHANGE TAX RATE % CHANGE 2013 3,191,230 3.0%27.931%9.3% 2014 3,257,456 2.1%27.950%0.1% 2015 3,359,775 3.1%27.294%-2.3% 2016 3,478,775 3.5%26.539%-2.8% 2017 3,641,290 4.7%27.211%2.5% 2018 3,786,942 4.0%25.532%-6.2% 2019 3,938,420 4.0%25.555%0.1% 2020 4,135,340 5.0%25.414%-0.6% 2021 4,280,080 3.5%25.089%-1.3% 2022 4,472,680 4.5%26.544%5.8% Effect on Median Value Home (City Tax only) 4.0% Increase Effect on Median Value Home (City Tax only) 5.0% Increase Effect on Median Value Home (City Tax only) 6.0% Increase Effect on Median Value Home (City Tax only) 7.0% Increase City Tax Rate 2022 City Tax Rate is 26.543%. The estimated 2023 City Tax Rate calculated at different tax levy increases: 4.0%23.724% 5.0%23.973% 6.0%24.221% 7.0%24.470% 2022 Tax Rates for Cities in Ramsey County City Tax Rate City Tax Rate White Bear Lake 22.27 Mounds View 35.18 Little Canada 25.55 Gem Lake 38.12 Vadnais Heights 26.14 Roseville 38.48 Arden Hills 26.54 Falcon Heights 38.80 White Bear Township 27.18 Maplewood 43.66 Lauderdale 29.60 North St. Paul 44.14 Shoreview 32.96 Spring Lake Park 47.11 Blaine 35.11 St. Paul 47.99 New Brighton 37.30 St. Anthony 64.70 Budgeted vs Actual Activity *2020 Operating Activity includes CARES Act revenue of $459,614. City has come in better than the budget for all the years shown. Reasons for this include conservative budgeting and we don’t budget for position vacancies. Tax Levy with LJFD Staffing Models The information just discussed does not include any provisions for either of the LJFD staffing models. The staffing models anticipate 2023 tax levy increases needed of either $75,000 or $125,000 depending on the SAFER Grant. The table below shows the levy increases needed to account for one of these amounts. Levy Increase Underfunded General Fund Levy increase w/ $75,000 Levy increase w/ $125,000 4.0% $206,050 5.7% 6.8% 5.0% $161,330 6.7% 7.8% 6.0% $116,600 7.7% 8.8% 6.5% $94,240 8.2% 9.3% 7.0% $71,870 8.7% 9.8% Council to Consider Resolution 2022-042 setting Preliminary Levy for Taxes Payable in 2023 •4.0% increase sets maximum levy at $4,651,590 •5.0% increase sets maximum levy at $4,696,310 •6.0% increase sets maximum levy at $4,741,040 •7.0% increase sets maximum levy at $4,785,770 Resolution 2022-043 adopting Truth In Taxation Public Hearing Date for Proposed Taxes Payable in 2023 •December 12, 2022 –the first Council Meeting in December 2020 2021 7/31/2022 2022 2023 $ Increase % Increase GENERAL FUND Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES Taxes 3,629,818$   3,763,386$   2,004,277$     3,858,370$   4,056,020$   197,650$    5.1% Special assessments 4,759             4,514              ‐                        1,510             3,350             1,840           121.9% Licenses and permits 431,628         752,531         546,397          504,800         511,730         6,930           1.4% Intergovernmental 629,432         160,279         109,514          158,250         173,770         15,520         9.8% Charges for services 356,626         605,738         365,549          519,510         524,350         4,840           0.9% Fines & forfeits 13,581           21,500           9,141               23,750           23,190           (560)              ‐2.4% Investment earnings 101,743         (13,315)          19,484             19,500           42,500           23,000         117.9% Miscellaneous 61,955           9,958             5,039               13,820           13,340           (480)              ‐3.5% TOTAL REVENUES 5,229,541$   5,304,591$   3,059,402$     5,099,510$   5,348,250$   248,740$    4.9% EXPENDITURES Mayor & council 65,219$         67,262$         27,879$          55,070$         56,850$         1,780$         3.2% Administration 314,912         346,982         222,742          401,070         415,990         14,920         3.7% Elections 25,443           31,632           25,738             32,350           33,200           850               2.6% Finance 144,397         150,251         119,710          184,220         190,600         6,380           3.5% TCAAP 42,707           37,711           26,365             87,260           90,580           3,320           3.8% Planning & Zoning 154,972         203,759         108,845          242,010         278,060         36,050         14.9% Government Buildings 179,674         176,682         114,525          203,840         223,460         19,620         9.6% Police 1,427,395     1,376,846     828,199          1,396,130     1,453,280     57,150         4.1% Dispatch 45,578           54,283           30,904             61,810           68,740           6,930           11.2% Fire 620,986         656,401         696,675          696,670         751,180         54,510         7.8% Emergency Management 6,308             5,996             3,674               6,200             6,820             620               10.0% Protective Inspections 335,502         614,610         171,636          349,860         367,310         17,450         5.0% Street Maintenance 675,740         618,235         385,652          759,040         793,630         34,590         4.6% Recreation 168,895         141,426         108,888          234,740         236,920         2,180           0.9% Park Maintenance 378,893         485,200         279,032          529,240         542,960         13,720         2.6% Transfers out 478,000         548,000         102,540           ‐                       ‐                       ‐                    N/A TOTAL EXPENDITURES 5,064,623$   5,515,275$   3,253,003$     5,239,510$   5,509,580$   270,070$    5.2% NET CHANGE IN FUND BALANCE 164,918$      (210,684)$     (193,601)$       (140,000)$     (161,330)$     (21,330)$     15.2% 2023 BUDGET ‐ GENERAL FUND ‐ SCHEDULE OF EXPENDITURES ‐ DETAIL BY FUNCTION 2020 2021 2022 2023 $ Increase % Increase Actual Actual Budget Proposed (Decrease) (Decrease) Mayor & council Personnel Expenses 37,208$         37,209$         37,220$         37,230$         10$                  0.0% Supplies and Materials 108                  ‐                      150                 150                  ‐                       0.0% Other Services and Charges 27,903           30,052           17,700           19,470           1,770               10.0% 65,219$         67,262$         55,070$         56,850$         1,780$            3.2% Administration Personnel Expenses 211,484$       219,152$       246,340$       257,490$       11,150$          4.5% Supplies and Materials 180                  ‐                      650                 650                  ‐                       0.0% Other Services and Charges 103,248         127,830         154,080         157,850         3,770               2.4% 314,912$       346,982$       401,070$       415,990$       14,920$          3.7% Elections Supplies and Materials 758$                ‐$                     ‐$                     ‐$                     ‐$                     0.0% Other Services and Charges 24,685           31,632           32,350           33,200           850                  2.6% 25,443$         31,632$         32,350$         33,200$         850$                2.6% Finance Personnel Expenses 58,488$         68,026$         73,370$         78,680$         5,310$            7.2% Supplies and Materials 8,170              10,229           18,000           16,500           (1,500)              ‐8.3% Other Services and Charges 77,738           71,996           92,850           95,420           2,570               2.8% 144,397$       150,251$       184,220$       190,600$       6,380$            3.5% TCAAP Personnel Expenses 36,316$         22,282$         36,260$         39,580$         3,320$            9.2% Supplies and Materials ‐                       ‐                       ‐                       ‐                       ‐                       0.0% Other Services and Charges 6,391              15,429           51,000           51,000            ‐                       0.0% 42,707$         37,711$         87,260$         90,580$         3,320$            3.8% Planning & Zoning Personnel Expenses 136,151$       114,783$       200,230$       233,100$       32,870$          16.4% Supplies and Materials 24                    ‐                       ‐                       ‐                       ‐                       0.0% Other Services and Charges 18,797           88,976           41,780           44,960           3,180               7.6% 154,972$       203,759$       242,010$       278,060$       36,050$          14.9% Government Buildings Personnel Expenses 34,927$         32,563$         34,000$         36,910$         2,910$            8.6% Supplies and Materials 4,347              5,057              9,500              9,500               ‐                       0.0% Other Services and Charges 140,401         139,062         160,340         177,050         16,710            10.4% 179,674$       176,682$       203,840$       223,460$       19,620$          9.6% Police Other Services and Charges 1,427,395$    1,376,846$    1,396,130$    1,453,280$    57,150$          4.1% 1,427,395$    1,376,846$    1,396,130$    1,453,280$    57,150$          4.1% Dispatch Other Services and Charges 45,578$         54,283$         61,810$         68,740$         6,930$            11.2% 45,578$         54,283$         61,810$         68,740$         6,930$            11.2% Fire Other Services and Charges 620,986$       656,401$       696,670$       751,180$       54,510$          7.8% 620,986$       656,401$       696,670$       751,180$       54,510$          7.8% Emergency Management Personnel Expenses 5,009$           5,070$           5,200$           5,270$           70$                  1.3% Supplies and Materials ‐                       ‐                       ‐                       ‐                       ‐                       0.0% Other Services and Charges 1,299              927                 1,000              1,550              550                  55.0% 6,308$           5,996$           6,200$           6,820$           620$                10.0% Protective Inspections Personnel Expenses 265,191$       195,501$       283,960$       296,570$       12,610$          4.4% Supplies and Materials 2,065              204                 1,000              1,250              250                  25.0% Other Services and Charges 68,247           418,905         64,900           69,490           4,590               7.1% 335,502$       614,610$       349,860$       367,310$       17,450$          5.0% Street Maintenance Personnel Expenses 269,671$       263,797$       319,070$       341,560$       22,490$          7.0% Supplies and Materials 33,903           50,020           50,000           55,250           5,250               10.5% Other Services and Charges 372,166         304,418         389,970         396,820         6,850               1.8% 675,740$       618,235$       759,040$       793,630$       34,590$          4.6% Recreation Personnel Expenses 153,774$       111,452$       150,490$       156,480$       5,990$            4.0% Supplies and Materials 1,314              6,351              24,250           23,250           (1,000)              ‐4.1% Other Services and Charges 13,807           23,623           60,000           57,190           (2,810)              ‐4.7% 168,895$       141,426$       234,740$       236,920$       2,180$            0.9% Park Maintenance Personnel Expenses 259,311$       320,174$       338,180$       355,780$       17,600$          5.2% Supplies and Materials 23,786           37,554           37,600           43,350           5,750               15.3% Other Services and Charges 95,795           127,472         153,460         143,830         (9,630)              ‐6.3% 378,893$       485,200$       529,240$       542,960$       13,720$          2.6% Transfers Out 478,000$       548,000$        ‐$                     ‐$                     ‐$                     0.0% TOTAL EXPENDITURES 5,064,623$    5,515,275$    5,239,510$    5,509,580$    270,070$        5.2% 2022 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2022 BUDGET City Council 65,219$ 67,262$ 55,070$ 56,850$ 3.2% City Administration 314,912 346,982 401,070 415,990 3.7% Elections 25,443 31,632 32,350 33,200 2.6% Finance 144,397 150,251 184,220 190,600 3.5% TCAAP 42,707 37,711 87,260 90,580 3.8% Planning & Zoning 154,972 203,759 242,010 278,060 14.9% Government Buildings 179,674 176,682 203,840 223,460 9.6% Totals 927,325 1,014,278 1,205,820 1,288,740 6.9% Total By Classification Personnel Services 514,575 494,016 627,420 682,990 8.9% Commodities 13,586 15,286 28,300 26,800 -5.3% Contractual Services 399,163 504,976 550,100 578,950 5.2% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 927,325 1,014,278 1,205,820 1,288,740 6.9% Staffing Full-time equivalents 4.52 3.72 4.91 5.06 Expenditures CITY OF ARDEN HILLS, MINNESOTA GENERAL GOVERNMENT SUMMARY EXPENDITURE ANALYSIS 2020 2021 2023 0 200 400 600 800 1,000 1,200 1,400 ACTUAL 2020 ACTUAL 2021 BUDGET ORIGINAL 2022 BUDGET 2023Thousands CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Mayor & Council 41100 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 37,208$ 37,209$ 37,220$ 37,230$ Commodities 108 - 150 150 Contractual Services 27,903 30,052 17,700 19,470 Total 65,219$ 67,262$ 55,070$ 56,850$ Percent Change 3.1% (-18.1%) 3.2% NYFS amount included above 17,389 18,584 - - Expenditures by Classification In 2023, the Mayor and Council budget is proposed to increase by 3.2% or $1,780. The budget for NYFS was eliminated in 2022. 2023 BUDGET Fund # : Activity # : The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the City of Arden Hills. Members participate in various committees, as well as direct staff, through the City Administrator, as to their overall goals for the City. This department provides for Mayor and Council compensation, Council meetings and work sessions, management consultants and memberships. When applicable, participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator. 1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy. 2. Continue to work on the redevelopment of the TCAAP property. Creating funding sources to build reserve balances to fund future capital improvements while maintaining current City services. 66% 34% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Administration 41300 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 211,484$ 219,152$ 246,340$ 257,490$ Commodities 180 - 650 650 Contractual Services 103,248 127,830 154,080 157,850 Total 314,912$ 346,982$ 401,070$ 415,990$ Percent Change 10.2% 15.6% 3.7% Full-Time Equivalent positions 1.93 1.86 2.08 2.09 Expenditures by Classification The 2023 Administration budget is increasing by 3.7% over 2022. The increase in personnel services is due to step, COLA and insurance benefit increases.. The increase in contractual services is mainly due to an increase in property insurance. 2023 BUDGET Fund # : Activity # : City Administration provides the overall direction of the City, as determined by the City Council. The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions of the City Council are enforced and implemented. The Administration Department is responsible for administering Council policies, coordinating Council agendas, and providing support to other functional areas within the City. 1. Assist City Council in setting policies and procedures in accordance with Council's position. 2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations and long-range planning. 1. Long-range planning to maintain current City services while creating funding sources for reserves. 2. Long-range comprehensive TCAAP planning. 62% 38% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Elections 41410 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities 758 - - - Contractual Services 24,685 31,632 32,350 33,200 Total 25,443$ 31,632$ 32,350$ 33,200$ Percent Change 24.3% 2.3% 2.6% Expenditures by Classification The Elections budget has a 2.6% increase for FY23. 2023 BUDGET Fund # : Activity # : This department covers the cost of administering all Federal, State and Municipal elections. This includes the preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations. The City contracts with Ramsey County for all the required election services. Stay current on election laws. Stay current on election laws. 100% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Finance 41500 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 58,488$ 68,026$ 73,370$ 78,680$ Commodities 8,170 10,229 18,000 16,500 Contractual Services 77,738 71,996 92,850 95,420 Total 144,397$ 150,251$ 184,220$ 190,600$ Percent Change 4.1% 22.6% 3.5% Full-Time Equivalent positions 0.52 0.55 0.59 0.63 Expenditures by Classification This budget increased by 3.5% in 2023, or $6,380. 2023 BUDGET Fund # : Activity # : Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City, the initiation of financial plans, investment and debt management, review and implementation of internal controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll. 1. Continue working to refine the financial management plan for the City. 2. Continue to produce an Annual Comprehensive Financial Report (ACFR) and reports for the public (Popular Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting. 3. Provide meaningful and timely financial reports and information to Council, Commissions and other City Departments. 1. Implement improved reporting procedures to inform Council, Commissions and Departments. 2. Work with other Departments to find ways to reduce costs of City operations. 3. Analyze and implement ways to reduce transaction processing and costs. 41% 9% 50% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: TCAAP 41600 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 36,316$ 22,282$ 36,260$ 39,580$ Commodities - - - - Contractual Services 6,391 15,429 51,000 51,000 Total 42,707$ 37,711$ 87,260$ 90,580$ Percent Change (-11.7%) 131.4% 3.8% Full-Time Equivalent positions 0.28 0.13 0.23 0.23 Expenditures by Classification Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Placeholders for consultant costs have been included, and staff time has been allocated for City Administration, Community Development, and Public Works as they act as the City’s support staff to this Authority. The 2023 budget shows an increase of 3.8% due to an increase in personnel costs. 2023 BUDGET Fund # : Activity # : This department was established to account for revenue and expenditure activity related to the City’s comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site. 1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). 1. Economic conditions. 2. Coordinating with multiple entities/players. 44% 56% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Planning & Zoning 41910 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 136,151$ 114,783$ 200,230$ 233,100$ Commodities 24 - - - Contractual Services 18,797 88,976 41,780 44,960 Total 154,972$ 203,759$ 242,010$ 278,060$ Percent Change 31.5% 18.8% 14.9% Full-Time Equivalent positions 1.49 0.93 1.73 1.84 Expenditures by Classification The budget for 2023 is an increase of 14.9% over the 2022 budget. The fte allocations have increased and the City Planner was promoted to the Community Development Director. 2023 BUDGET Fund # : Activity # : Responsible for all planning and zoning related functions of the City. Activities administered by this department include requests for variances, subdivisions, re-zonings, zoning code amendments, signs, conditional use permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective Inspections, Code Enforcement, and Community Development. The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly to review the above requests and to make recommendations to the City Council in an advisory capacity. 1. Continue to work on Rental Housing registrations. 2. Continue improvements of the City's planning process. 1. Rental Housing registrations. 2. Refine Building Permit process. 3. Research and refine an Administrative Fines process. 84% 16% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Government Buildings 41940 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 34,927$ 32,563$ 34,000$ 36,910$ Commodities 4,347 5,057 9,500 9,500 Contractual Services 140,401 139,062 160,340 177,050 Total 179,674$ 176,682$ 203,840$ 223,460$ Percent Change (-1.7%) 15.4% 9.6% Full-Time Equivalent positions 0.31 0.26 0.28 0.28 Expenditures by Classification The 2023 budget is an increase of 9.6% from the previous year’s budget mainly due to increases in utility costs and for trash removal at the Public Works maintenance facility. 2023 BUDGET Fund # : Activity # : This department captures all of the operation/maintenance related costs for the City Hall and Government Building facilities. The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004. 45% of the City’s portion of the Ramsey County maintenance facility is charged to this budget. Maintain a reputable facility to house meetings and staff. Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002. 17%4% 79% Personnel Services Commodities Contractual Services 2022 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2022 BUDGET Police 1,427,395$ 1,376,846$ 1,396,130$ 1,453,280$ 4.1% Dispatch 45,578 54,283 61,810 68,740 11.2% Fire 620,986 656,401 696,670 751,180 7.8% Emergency Management 6,308 5,996 6,200 6,820 10.0% Protective Inspections 335,502 614,610 349,860 367,310 5.0% Totals 2,435,771 2,708,136 2,510,670 2,647,330 5.4% Total By Classification Personnel Services 270,200 200,571 289,160 301,840 4.4% Commodities 2,065 204 1,000 1,250 25.0% Contractual Services 2,163,506 2,507,362 2,220,510 2,344,240 5.6% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 2,435,771 2,708,136 2,510,670 2,647,330 5.4% Staffing Full-time equivalents 2.66 1.85 2.79 2.79 Expenditures CITY OF ARDEN HILLS, MINNESOTA PUBLIC SAFETY SUMMARY EXPENDITURE ANALYSIS 2020 2021 2023 2,000 2,500 3,000 ACTUAL 2020 ACTUAL 2021 BUDGET ORIGINAL 2022 BUDGET 2023Thousands CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Police 42100 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 1,427,395 1,376,846 1,396,130 1,453,280 Total 1,427,395$ 1,376,846$ 1,396,130$ 1,453,280$ Percent Change (-3.5%) 1.4% 4.1% Expenditures by Classification Arden Hills' portion of the Ramsey County Sheriff’s Contracting Communities 2023 budget increased 4.0% over 2022. Animal control costs and boarding are included within this budget. 2023 BUDGET Fund # : Activity # : Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff’s Department. Animal control services are included in this budget. Continue contracting for law enforcement and animal control services. 1. Resident concerns over police coverage and visibility. 2. Response times. 100% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Dispatch 42150 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 45,578 54,283 61,810 68,740 Total 45,578$ 54,283$ 61,810$ 68,740$ Percent Change 19.1% 13.9% 11.2% Expenditures by Classification Arden Hills' portion of the Ramsey County 911 Dispatch Department operation budget increased by 11.2%. 2023 BUDGET Fund # : Activity # : Emergency dispatch services are provided by Ramsey County. Continue contracting dispatch services. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Fire 42200 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 620,986 656,401 696,670 751,180 Total 620,986$ 656,401$ 696,670$ 751,180$ Percent Change 5.7% 6.1% 7.8% Expenditures by Classification Arden Hills’ portion of the Lake Johanna Fire Department operating budget increased 7.8%. This budget reflects increases to operating costs. 2023 BUDGET Fund # : Activity # : Fire protection for Arden Hills is provided by the Lake Johanna Fire Department on a contractual basis. Lake Johanna Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden Hills City Council. Continue contracting for fire protection services. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Emergency Management 42300 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 5,009$ 5,070$ 5,200$ 5,270$ Commodities - - - - Contractual Services 1,299 927 1,000 1,550 Total 6,308$ 5,996$ 6,200$ 6,820$ Percent Change (-4.9%) 3.4% 10.0% Full-Time Equivalent positions 0.02 0.02 0.02 0.02 Expenditures by Classification The 2023 budget is an increase of 10.0% from the 2022 budget or $620. 2023 BUDGET Fund # : Activity # : Emergency Management coordination for the City is required by the Federal Government. This department works closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant to provide these services. 1. Update City's Emergency Response Policy and Procedures. 2. Train staff in emergency management procedures. Coordinate with Ramsey County’s emergency response procedures and policies. 77% 23% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Protective Inspections 42400 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 265,191$ 195,501$ 283,960$ 296,570$ Commodities 2,065 204 1,000 1,250 Contractual Services 68,247 418,905 64,900 69,490 Total 335,502$ 614,610$ 349,860$ 367,310$ Percent Change 83.2% (-43.1%) 5.0% Full-Time Equivalent positions 2.64 1.83 2.77 2.77 Expenditures by Classification The 2023 operating budget is an increase of 5.0% from the previous year’s budget mainly due to step, COLA and insurance benefit increases. 2023 BUDGET Fund # : Activity # : This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections within the City. Electrical inspections are contracted with an independent inspection firm. This department is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances. 1. Continue implementation of the building codes. 2. Continue to work on Building Permit software to produce Council reports. 1. Managing and prioritizing department workloads. 2. Keep up with rental license inspections of investor owned residential properties. 3. Continue implementation and design of new Building Permit software and reports. 81% 19% Personnel Services Commodities Contractual Services 2022 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2022 BUDGET Streets 675,740$ 618,235$ 759,040$ 793,630$ 4.6% Totals 675,740 618,235 759,040 793,630 4.6% Total By Classification Personnel Services 269,671 263,797 319,070 341,560 7.0% Commodities 33,903 50,020 50,000 55,250 10.5% Contractual Services 372,166 304,418 389,970 396,820 1.8% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 675,740 618,235 759,040 793,630 4.6% Staffing Full-time equivalents 2.22 2.23 2.37 2.44 Expenditures CITY OF ARDEN HILLS, MINNESOTA PUBLIC WORKS SUMMARY EXPENDITURE ANALYSIS 2020 2021 2023 0 200 400 600 800 1,000 ACTUAL 2020 ACTUAL 2021 BUDGET ORIGINAL 2022 BUDGET 2023Thousands CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 101 Activity: Street Maintenance 43100 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 269,671$ 263,797$ 319,070$ 341,560$ Commodities 33,903 50,020 50,000 55,250 Contractual Services 372,166 304,418 389,970 396,820 Total 675,740$ 618,235$ 759,040$ 793,630$ Percent Change (-8.5%) 22.8% 4.6% Full-Time Equivalent positions 2.22 2.23 2.37 2.44 Expenditures by Classification The 2023 operating budget is an increase of $34,590 from the previous year’s budget. Personnel service increases are due to an increase in the fte allocation, step, COLA and insurance benefit increases. Adjustments were made to supplies and contractual services based on historical analysis. 2023 BUDGET Fund # : Activity # : This department is responsible for maintaining City streets, including snowplowing, minor street repair, street signs, and street sweeping. 1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching and overlays. 2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance techniques no longer provide the desired results. 3. Maintain and update equipment and vehicles. 1. Implement a capital improvement program for City infrastructure. 2. Balance the public works department needs with available funds. 3. Aging equipment. 4. Increased safety regulation for equipment and vehicles. 43% 7% 50% Personnel Services Commodities Contractual Services 2022 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2022 BUDGET Recreation 168,895$ 141,426$ 234,740$ 236,920$ 0.9% Parks 378,893 485,200 529,240 542,960 2.6% Totals 547,788 626,626 763,980 779,880 2.1% Total By Classification Personnel Services 413,085 431,625 488,670 512,260 4.8% Commodities 25,100 43,906 61,850 66,600 7.7% Contractual Services 109,603 151,095 213,460 201,020 -5.8% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 547,788 626,626 763,980 779,880 2.1% Staffing Full-time equivalents 4.56 4.21 4.35 4.32 Expenditures CITY OF ARDEN HILLS, MINNESOTA PARKS & RECREATION SUMMARY EXPENDITURE ANALYSIS 2020 2021 2023 0 200 400 600 800 1,000 ACTUAL 2020 ACTUAL 2021 BUDGET ORIGINAL 2022 BUDGET 2023Thousands CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity: Recreation 45120 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 153,774$ 111,452$ 150,490$ 156,480$ Commodities 1,314 6,351 24,250 23,250 Contractual Services 13,807 23,623 60,000 57,190 Total 168,895$ 141,426$ 234,740$ 236,920$ Percent Change (-16.3%) 66.0% 0.9% Full-Time Equivalent positions 1.96 1.24 1.27 1.28 % of costs covered by revenue 3.5% 45.1% 44.2% 34.8% Expenditures by Classification The 2023 operating budget is an increase of 0.9% from the previous year’s budget. This is mainly due to step, COLA and insurance benefit increases. Commodities and contractual services were adjusted based on historical analysis. 2023 BUDGET Fund # : Activity # : This department provides all recreational activities to residents of Arden Hills, as well as residents from neighboring communities. To provide recreational activities to residents of Arden Hills. 1. Develop senior programming. 2. Budget constraints. 66% 10% 24% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity: Park Maintenance 45200 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 259,311$ 320,174$ 338,180$ 355,780$ Commodities 23,786 37,554 37,600 43,350 Contractual Services 95,795 127,472 153,460 143,830 Total 378,893$ 485,200$ 529,240$ 542,960$ Percent Change 28.1% 9.1% 2.6% Full-Time Equivalent positions 2.60 2.96 3.08 3.04 Expenditures by Classification The 2023 operating budget is an increase of 2.6% from the previous year’s budget. This is mainly due to an increase in overtime and supplies costs. 2023 BUDGET Fund # : Activity # : Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks system of the City. These assets of the City are extensively used by the residents, and improvements must be made to uphold the safety, functionality and beauty the City represents. 1. Continue pathway maintenance. 2. Continue implementing City's Comprehensive Park and Trails plan. 1. Other maintenance concerns coming up and not allowing completion of existing projects. 2. Budget constraints for future and existing projects. 66% 8% 26% Personnel Services Commodities Contractual Services 2022 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2022 BUDGET Unallocated 478,000$ 548,000$ -$ -$ N/A Totals 478,000 548,000 0 0 N/A Total By Classification Personnel Services - - - - N/A Commodities - - - - N/A Contractual Services - - - - N/A Capital Outlay - - - - N/A Other Charges 478,000 548,000 - - N/A Totals 478,000 548,000 0 0 N/A Staffing Full-time equivalents 0.00 0.00 0.00 0.00 Expenditures CITY OF ARDEN HILLS, MINNESOTA MISCELLANEOUS SUMMARY EXPENDITURE ANALYSIS 2020 2021 2023 0 100 200 300 400 500 600 ACTUAL 2020 ACTUAL 2021 BUDGET ORIGINAL 2022 BUDGET 2023Thousands CITY OF ARDEN HILLS, MINNESOTA Function: Unallocated 101 Activity: Transfers 49300 Activity Scope Objectives Issues Budget Commentary 2020 2021 2022 2023 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Other Charges 478,000 548,000 - - Total 478,000$ 548,000$ -$ -$ Percent Change 14.6% (-100.0%) 0.0% Expenditures by Classification This budget is used to account for transfers out of the General Fund to other funds of the City. $137,000 was transferred to the PIR Fund and $341,000 was transferred to the Public Safety Capital Fund in 2020. $548,000 was transferred to the PIR Fund in 2021. 2023 BUDGET Fund # : Activity # : The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds within the City financial structure. 1. To build reserves for capital equipment replacement. 2. To subsidize infrastructure improvements. Budget constraints. Personnel Services Commodities Contractual Services Other Charges Budget Actual $ Change % Change Budget Actual $ Change % ChangeREVENUESTaxes 3,715,930        3,763,386  47,456       101.3% 3,619,700  3,629,818        10,118       100.3%Licenses and permits 575,520            752,531      177,011     130.8% 466,350      431,628            (34,722)      92.6%Intergovernmental 147,730            160,279      12,549       108.5% 151,680      629,432            477,752     415.0%Charges for services 599,650            605,738      6,088          101.0% 540,610      356,626            (183,984)    66.0%Fines & forfeits 27,650              21,500        (6,150)        77.8% 30,030        13,581              (16,449)      45.2%Special assessments 1,060                4,514          3,454          425.9% 1,190          4,759                3,569          399.9%Miscellaneous 35,730              (3,357)         (39,087)       ‐9.4% 87,160        163,698            76,538       187.8%TOTAL REVENUES5,103,270        5,304,591  201,321     103.9% 4,896,720  5,229,541        332,821     106.8%EXPENDITURES BY DEPTAdministration 371,920            346,982      (24,938)      93.3% 350,440      314,912            (35,528)      89.9%Dispatch 55,800              54,283        (1,517)        97.3% 45,580        45,578              (2)                100.0%Elections 31,850              31,632        (218)            99.3% 23,000        25,443              2,443          110.6%Emergency Management 5,790                5,996          206             103.6% 5,840          6,308                468             108.0%Finance 185,900            150,251      (35,649)      80.8% 186,260      144,397            (41,863)      77.5%Fire 656,400            656,401      1                 100.0% 620,990      620,986            (4)                100.0%Government Buildings 197,030            176,682      (20,348)      89.7% 204,460      179,674            (24,786)      87.9%Mayor & council 73,960              67,262        (6,699)        90.9% 72,100        65,219              (6,881)        90.5%Park Maintenance 562,580            485,200      (77,380)      86.2% 486,280      378,893            (107,387)    77.9%Planning & Zoning 230,130            203,759      (26,371)      88.5% 206,210      154,972            (51,238)      75.2%Protective Inspections 347,980            614,610      266,630     176.6% 327,950      335,502            7,552          102.3%Public Safety 1,390,240        1,376,846  (13,394)      99.0% 1,338,120  1,427,395        89,275       106.7%Recreation 262,730            141,426      (121,304)    53.8% 346,940      168,895            (178,045)    48.7%Street Maintenance 755,540            618,235      (137,305)    81.8% 729,180      675,740            (53,440)      92.7%TCAAP 85,130              37,711        (47,419)      44.3% 88,110        42,707              (45,403)      48.5%Transfers out 548,000            548,000       ‐              100.0% 478,000      478,000             ‐              100.0%TOTAL EXPENDITURES BY DEPT5,760,980        5,515,275  (245,705)    95.7% 5,509,460  5,064,623        (444,837)    91.9%EXPENDITURES BY TYPEPersonnel Services 1,712,700        1,390,009  (322,691)    81.2% 1,617,390  1,467,531        (149,859)    90.7%Materials & Supplies 143,650            109,415      (34,235)      76.2% 148,450      74,654              (73,796)      50.3%Other Services & Charges 3,356,630        3,467,851  111,221     103.3% 3,265,620  3,044,438        (221,182)    93.2%Transfers Out 548,000            548,000       ‐              100.0% 478,000      478,000             ‐              100.0%TOTAL EXPENDITURES BY TYPE5,760,980        5,515,275  (245,705)    95.7% 5,509,460  5,064,623        (444,837)    91.9%2021 2020GENERAL FUNDFinal Budget vs. Actual for Years ended 2021 and 2020