HomeMy WebLinkAbout10-10-22-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council ’s attention any items which
are relevant to the City. In addressing the Council, you must first state your name and
address for the record. To allow adequate time for each person wishing to address the
Council, speakers must limit their comments to three (3) minutes. To facilitate a timely
meeting, a speaker that is repeating, or agreeing with, a previous comment should
simply state such and forego a longer comment. If a large number of citizens wish to
speak, the Mayor may shorten the individual comment period. Written documents may
be distributed to the Council prior to the start of the meeting to allow a more timely
presentation. Speakers should not use obscene, profane, or threatening language, or
make personal attacks. Matters of litigation involving the City shall not be discussed
during Public Inquiry by citizens or Council. The Council may not respond to speaker
comments, engage in a debate, or take any action on the issues raised by citizens,
but may direct City staff to research or follow up on an issue, if desired by Council. If
Council directs further review by staff, the results of that review will be presented at a
following regular Council Meeting.
RESPONSE TO PUBLIC INQUIRIES
PUBLIC PRESENTATIONS
STAFF COMMENTS
Transportation Update
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
September 12, 2022 Regular City Council
09 -12 -22 -R.PDF
September 12, 2022 Special City Council Work Session
09 -12 -22 -SWS.PDF
September 19, 2022 City Council Work Session
09 -19 -22 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Amendment To Professional Services Agreement With HR
Green –Shorewood Drive Drainage Improvements
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Professional Services Agreement With HR Green –Arden Hills
Local Stormwater Plan
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve 2021 CIPP Lining Project Trail Repair Invoice –Bituminous
Roadways, Inc.
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Lift Station 10 Rehabilitation Project –Pumps And Control
Panel Purchase
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Invoice For 2022 Bulk Road Salt Purchase From Ramsey
County
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Steve Scott
David Radziej
Regular City Council
Agenda
October 10, 2022
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.
CALL TO ORDER -Declare October 10, 2022 a Non -Holiday to Conduct
City Business
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APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONS
STAFF COMMENTS
Transportation Update
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
September 12, 2022 Regular City Council
09 -12 -22 -R.PDF
September 12, 2022 Special City Council Work Session
09 -12 -22 -SWS.PDF
September 19, 2022 City Council Work Session
09 -19 -22 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Amendment To Professional Services Agreement With HR
Green –Shorewood Drive Drainage Improvements
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Professional Services Agreement With HR Green –Arden Hills
Local Stormwater Plan
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve 2021 CIPP Lining Project Trail Repair Invoice –Bituminous
Roadways, Inc.
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Lift Station 10 Rehabilitation Project –Pumps And Control
Panel Purchase
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Invoice For 2022 Bulk Road Salt Purchase From Ramsey
County
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda October 10, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER -Declare October 10, 2022 a Non -Holiday to Conduct City Business1.2.3.4.
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APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSSTAFF COMMENTSTransportation UpdateDavid Swearingen, Public Works Director/City EngineerMEMO.PDFAPPROVAL OF MINUTESSeptember 12, 2022 Regular City Council09-12 -22 -R.PDFSeptember 12, 2022 Special City Council Work Session09-12 -22 -SWS.PDFSeptember 19, 2022 City Council Work Session09-19 -22 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Amendment To Professional Services Agreement With HR Green –Shorewood Drive Drainage Improvements David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Professional Services Agreement With HR Green –Arden Hills
Local Stormwater Plan
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve 2021 CIPP Lining Project Trail Repair Invoice –Bituminous
Roadways, Inc.
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Lift Station 10 Rehabilitation Project –Pumps And Control
Panel Purchase
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Invoice For 2022 Bulk Road Salt Purchase From Ramsey
County
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda October 10, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER -Declare October 10, 2022 a Non -Holiday to Conduct City Business1.2.3.4.5.5.A.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:7.7.A.Documents:7.B.
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7.C.
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7.E.
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APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSSTAFF COMMENTSTransportation UpdateDavid Swearingen, Public Works Director/City EngineerMEMO.PDFAPPROVAL OF MINUTESSeptember 12, 2022 Regular City Council09-12 -22 -R.PDFSeptember 12, 2022 Special City Council Work Session09-12 -22 -SWS.PDFSeptember 19, 2022 City Council Work Session09-19 -22 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Amendment To Professional Services Agreement With HR Green –Shorewood Drive Drainage Improvements David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Professional Services Agreement With HR Green –Arden Hills Local Stormwater PlanDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve 2021 CIPP Lining Project Trail Repair Invoice –Bituminous Roadways, Inc.David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Lift Station 10 Rehabilitation Project –Pumps And Control Panel Purchase David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Invoice For 2022 Bulk Road Salt Purchase From Ramsey CountyDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesSteve ScottDavid Radziej Regular City Council Agenda October 10, 2022 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER -Declare October 10, 2022 a Non -Holiday to Conduct City Business1.2.3.4.5.5.A.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E.Documents:7.F.Documents:8.9.
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Page 1 of 1
STAFF COMMENTS – 5A
MEMORANDUM
DATE:
TO:
FROM:
October 10, 2022
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
David Swearingen, Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Approved: October 10, 2022
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
SEPTEMBER 12, 2022
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Steve
Scott and David Radziej (arrived at 7:03 p.m.)
Absent: None
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer
Dave Swearingen; Community Development Director Jessica Jagoe; and Assistant to the
City Administrator/City Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as presented. The motion carried (4-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. RESPONSE TO PUBLIC INQUIRIES
A. Public Inquiry Response
City Administrator Perrault reviewed the public inquiry response from comments that were
made at previous City Council meetings. He addressed rumors of the City Council’s alleged
opposition to a Costco in Arden Hills; he noted that the City Council has never voted, or given
direction, against having a Costco. He also noted that Costco has been and continues to be part of
the developer’s plan for the site. He also noted the reason there is not a Costco on the site today is
because the County won’t move forward with the project. He reported Councilmember Holden
ARDEN HILLS CITY COUNCIL – SEPTEMBER 12, 2022 2
had expressed concern about Costco’s proposed location on the site, but not Costco itself. He also
reported that the only statement regarding Costco allegedly made by a City Councilmember was in
litigation brought by Ramsey County against the City; that particular statement is not cited nor is
there any information on the source of the statement. He addressed that the statement was
referenced in an e-mail by an outside party, however, they did not hear it first hand and he noted
this quote was strictly hearsay at this point.
Councilmember Holden asked for a point of personal privacy.
Mayor Grant granted this request.
Councilmember Holden stated she was tired of the half truths that were being said about her.
She explained she was the only Councilmember that was against Costco and that was because of
the size, the large amount of asphalt, as well as the traffic and environmental impacts. She
reported the proposed Costco would generate one million car trips per year and this had not been
considered within the traffic study. She commented on how TCAAP was supposed to be a special,
unique development. She indicated she alone opposed Costco and not the entire City Council.
She explained she was tired of her name being damaged by an out of context statement that
Ramsey County decided might sway the court. She reported the City denied that allegation. She
reiterated for the record that the City Council was not against the Costco, it was her alone. She
reported the City continues to give the County term sheets and proposals and the only thing the
City hears from the County is no.
4. STAFF COMMENTS
A. Transportation Update
Public Works Director Swearingen reported one-lane of traffic was now open in both directions
along Lexington Avenue.
Public Works Director Swearingen stated Ramsey County’s drainage improvement project at
Old Snelling and Lake Valentine Road was now open to traffic from all directions. He encouraged
residents to use caution while traveling through this intersection as it was still an active worksite.
Public Works Director Swearingen explained the City’s paving projects were now all
completed.
Councilmember Holden thanked staff for all of their work to sealcoat, weed, and improve the
City’s trails.
B. State of the City Update
City Administrator Perrault stated the State of the City will be held on Thursday, September 15
at 7:30 am at Boston Scientific in Building 3. For those that are unable to attend, the presentation
would be available on Nine North.
5. APPROVAL OF MINUTES
ARDEN HILLS CITY COUNCIL – SEPTEMBER 12, 2022 3
None.
6. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve Permanent Drainage and Utility and Temporary Construction
Easements – PNL Invest, LLD – Karth Lake Runoff Control Project
C. Motion to Approve Payment No. 1 – Astech Corp – Arden Oaks Neighborhood
Improvements Project
D. Motion to Approve Amended Planned Unit Development (PUD) Agreement –
Scannell Properties – Planning Case 22-014
MOTION: Councilmember Holden moved and Councilmember Radziej seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
(5-0).
7. PULLED CONSENT ITEMS
None.
8. PUBLIC HEARINGS
None.
9. NEW BUSINESS
None.
10. UNFINISHED BUSINESS
None.
11. COUNCIL COMMENTS
Councilmember Scott invited everyone to attend the State of the City presentation which would
be held on Thursday, September 15 at Boston Scientific.
Councilmember Scott reported he was selected to attend the nine week CERT Academy
(Community Emergency Response Team) through Ramsey County Sheriff’s Office.
Councilmember Holmes explained she was looking forward to attending the State of the City
event on Thursday.
Councilmember Holden encouraged cyclists to be aware of pedestrians on the City’s trails.
Mayor Grant requested an update on the Fernwood channel or pond.
ARDEN HILLS CITY COUNCIL – SEPTEMBER 12, 2022 4
Public Works Director Swearingen explained the City would be completing routine
maintenance around the Fernwood ditch and sediment would be removed.
Councilmember Holden suggested the City hold a meeting with the neighbors in order to explain
the work that would be completed. She reported she would be willing to attend this neighborhood
meeting.
Mayor Grant stated residents were pleased with the speed sign that had been installed on
Ingerson. He suggested a speed sign be considered along New Brighton Road in order to address
the speed concerns along this stretch of roadway.
Mayor Grant reminded the public that the City was in the process of moving to 25 miles per hour
for residential speed limits. He stated New Brighton was also making this change.
Public Works Director Swearingen provided the Council with further information on how staff
was working to implement the new speed limit.
Mayor Grant thanked Boston Scientific for hosting the State of the City.
ADJOURN
MOTION: Councilmember Radziej moved and Councilmember Holden seconded a
motion to adjourn. The motion carried (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 7:27 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: October 10, 2022
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
SEPTEMBER 12, 2022
IMMEDIATELY FOLOWING REGULAR CITY COUNCIL MEETING
ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session at 7:35 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Steve
Scott, and David Radziej
Absent: None
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer
David Swearingen; Assistant to the City Administrator/City Clerk Julie Hanson; Brian
Johnson, SRF Consultants; and Joey Lundquist, Ramsey County
1.AGENDA ITEMS
A.Roundabout Staging Discussion
Brian Johnson, SRF Consultants, and Joey Lundquist, Ramsey County, introduced
themselves to the City Council and said they were in attendance to provide an update regarding
the roundabout project at County Road E and Snelling Avenue.
Mayor Grant stated that the City is pursuing this project because of capacity which will improve
safety, especially during the PM hours, but it is not strictly because of safety. He said capacity is
the driver, not safety.
Ms. Lundquist concurred that there are no safety issue concerns currently at this intersection.
Mr. Johnson stated they are on track to finish the project’s plans by end of year and could go out
for bids in early 2023, with construction starting in the spring of 2023.
Councilmember Holden stated that every time Ramsey County has a construction project in
Arden Hills, there are issues. She said that this project cannot be postponed.
The Council encouraged Mr. Johnson and Ms. Lundquist to do all they can to ensure the
various private utility companies and stakeholders have addressed potential issues so that the
project can stay on track and that there are no surprises.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – SEPTEMBER 12, 2022 2
A discussion ensued regarding project coordination and the importance of communication
between SRF, Ramsey County, the private utility companies, contractors, and City staff.
Councilmember Holden requested a timeline and asked if such could be required as part of the
bidding process.
Mr. Johnson stated that the contractor works with the utility companies so it can be tricky, but he
and Ms. Lundquist said they should be able to get a time commitment for this project.
Mr. Johnson said there is an open house scheduled for Thursday, October 6 in which information
regarding what to expect for this project will be discussed.
Councilmembers Holden and Scott said most people that live in the project area are not in favor
of this project.
Councilmember Holmes stated that most people do not think this intersection is a problem. She
said they do not see this as a capacity issue, there are not many cars there and that traffic moves
through the intersection fine. Some consider this project a waste of money.
A short discussion ensued about the fact that there are various utilities that will impact this
project.
Mr. Johnson indicated the project footprint has been identified and preliminary right-of-way
staking has been performed as temporary easements will be necessary. He indicated the Ramsey
County’s right-of-way agents have met with each property owner that abuts the project.
Ms. Lundquist stated that there will be one driveway closure at the Lindey’s property, but they
are working with them for a site redesign.
Mr. Johnson said Lindey’s is supportive of the project and the goal is to ensure the business will
continue to thrive during construction.
Councilmember Holden asked about crosswalks at this location.
A discussion ensued regarding how the crosswalks would function in a roundabout setting.
Mr. Johnson indicated that they had met with the property owner located straight across from
Lindey’s and that the owner is supportive. He said they have received a few calls from residents
about trail connections and crosswalks and the feedback and been mostly positive.
Mr. Johnson referred to the project layout as provided in the Council packet. He talked about the
change that included the sidewalk extension down Lake Johanna Blvd which will connect back to
the shoulder and eventually connect to the trail.
A discussion ensued regarding additional requests that were brought up by residents such as
crosswalks, connections and striping, and ADA requirements.
Mayor Grant asked for confirmation of the City’s costs for this project at $800,000.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – SEPTEMBER 12, 2022 3
Ms. Lundquist agreed with that figure and stated the project’s total cost will be somewhere
around 1.2 to 1.5 million.
Public Works Director/City Engineer Swearingen commented that that estimate does not
include the City’s utility improvements.
Mr. Johnson stated that the cost estimate needs to be updated as it does not reflect current bid
prices, and there is a chance it could increase unless the bidding climate changes.
Councilmember Holden asked if the County ever turns a bid down if it is not reasonable.
Ms. Lundquist indicated that yes, the County has turned down a bid in the past and then rebid
later in the year.
A discussion ensued regarding the breakdown of the associated costs for this project.
A discussion ensued regarding the watermain and associated connections in this area.
Mr. Johnson stated the costs could also increase based on how traffic is managed during
construction. He said there are three options: close the intersection completely so that no traffic is
going through the intersection, which is not practical; build the project under full traffic, which is
difficult due to the small footprint; or divert traffic. He said traffic can be diverted by closing
lanes or even constructing a bypass, which would be very impactful to this area.
Mayor Grant stated that options for diverting traffic would be additional costs above the estimate
provided earlier.
Mr. Johnson agreed and stated that for example, a bypass could cost an additional $100,000
versus just dealing with closures.
Councilmember Holden asked how long the project will take if the intersection is closed the
entire time to all traffic besides local traffic.
Mr. Johnson estimated that if most traffic is diverted, it could take 12 weeks (3 months), best
case scenario.
Ms. Lundquist said that if a bypass is constructed, that would add an additional 2 months, for a
total of 5 months to complete the project and would add an additional $100,000 more in costs.
Councilmember Radziej stated he liked the idea of a bypass to keep the traffic moving.
A discussion ensued regarding the various options for handling traffic as presented in the City
Council’s packet.
City Administrator Perrault questioned the additional projects that Ramsey County has
scheduled for next year that could impact this project, such as the work on Snelling Avenue from
County Road E to Highway 96.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – SEPTEMBER 12, 2022 4
Ms. Lundquist said they can coordinate the two projects and work together regarding closures.
Mr. Johnson stated that the various stages of constructing the roundabout and opening lanes
throughout the process would help with this issue.
A short discussion ensued regarding the project on Snelling Avenue to Highway 96. It was noted
this is set to be a mill and overlay project and should not take long to complete.
Councilmember Holden stated she would rather spend the $100,000 if it means the project can
be completed more quickly.
Mayor Grant requested clarification on how additional costs would be split.
Ms. Lundquist indicated the additional costs would be shared and split in the same manner.
A discussion ensued regarding option two, which is constructing a partial bypass, and how the
intersection would function over the course of the project’s construction should a bypass be built.
A discussion ensued regarding option three, which includes temporary stages of closures.
Ms. Lundquist stated that right-of-way work and temporary easements would be addressed in
January of 2023 and the bidding process takes about a month. She said a contractor could be on
board by the end of March.
A short discussion ensued about the fact that some utility work can be performed before
construction is fully underway, but some must wait until that time.
Ms. Lundquist said they would like this project to be completed before school starts in the fall
and that since she writes the contracts, she can include dates for the various stages of completion.
The Council indicated that construction hours can be extended to allow additional working hours
above what is allowed in ordinance.
Mayor Grant asked about MSA dollars for this project.
A discussion ensued about how MSA funding functions in general.
A discussion ensued about ARPA funding and other projects in general.
Mayor Grant reiterated that capacity at the intersection is an issue. He asked if the intersection
can accommodate the traffic levels during the PM hours.
Mr. Johnson said the traffic study shows this intersection meets warrants for a traffic signal but
that a roundabout would be more effective. A roundabout would have more capacity.
Mayor Grant asked that they quantify how much more capacity the city is gaining by installing a
roundabout. He asked what percentage is the City buying.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – SEPTEMBER 12, 2022 5
Mr. Johnson said he did not have this figure off the top of his head but would speak with their
traffic folks and provide a follow-up report.
City Administrator Perrault asked about the grading for this location.
A discussion ensued about the ICE report and various traffic impacts in the area during prior
construction projects in the area.
Councilmember Scott asked how difficult it would be if the City would want to expand the
roundabout to a double lane 20 to 30 years later.
Mr. Johnson said that a single lane roundabout has a lot of capacity and he did not know that this
area would ever need a double lane, since the area is so built up already.
Ms. Lundquist stated there are other cities that had double lane roundabouts that have converted
back to a single lane because they work better.
Councilmember Holmes asked if Ramsey County said that if the City does not pursue a
roundabout now, it would never get one.
Ms. Lundquist confirmed that it could be quite a number of years before the County would come
back to any kind of improvements at this intersection.
Councilmember Holmes stated these are the two reasons to do this project now – to use the
available MSA funds and if the City does not do this now, it will not get done.
Mayor Grant said that and the watermain can be addressed at this time.
Mayor Grant asked Public Works Director/City Engineer Swearingen if the watermain in this
area would need to be addressed at some point, regardless. He also used the example of when the
TCAAP project moves forward.
Public Works Director/City Engineer Swearingen stated yes, this section of watermain would
need to be addressed at some point whether a stop light or roundabout project takes place at this
location, or when the TCAAP project moves forward. He agreed that as it currently stands today,
this section of watermain is redundant.
Mayor Grant stated the City would like to move forward with option 2.
A short discussion ensued regarding the October 6th open house and public engagement.
2. COUNCIL COMMENTS AND STAFF UPDATES
None.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – SEPTEMBER 12, 2022 6
ADJOURN
Mayor Grant adjourned the Special City Council Work Session at 9:00 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: October 10, 2022
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
SEPTEMBER 19, 2022
5:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session at 5:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Steve
Scott and David Radziej
Absent: None
Also present: City Administrator Dave Perrault, Public Works Director/City Engineer
David Swearingen, Community Development Director Jessica Jagoe, Deputy City Clerk Jolene
Trauba, Resident Mike Mezzenga, Wold Architects Representative Joel Dunning, Ramsey County
Sheriff’s Office Director of Administration Kyle Mestad, Ramsey County Property Manager
Mehrshad Parsakalleh, Ramsey County Senior Transportation Planner Scott Mareck, and HR
Green Project Manager Bridget Osborn
Councilmember Holden requested that Items B and C be reversed.
1.AGENDA ITEMS
A.1174 Edgewater Avenue – Subdivision Concept Review
Community Development Director Jagoe stated that Mike Mezzenga is requesting a concept
review for a Minor Subdivision at 1174 Edgewater Avenue. The property falls under the R-2,
Single and Two Family Residential Zoning District and is guided towards Low Density
Residential in the 2040 Comprehensive Plan. Mr. Mezzenga is seeking Council feedback on a
concept plan to split the property into two lots for future redevelopment as single-family
residential. The concept plan is an opportunity for an applicant to seek feedback from the Council
on a concept plan in advance of the full submission. The variance portion of the concept plan
review is due to one of the lots having less than the minimum lot width as required by city code.
Community Development Director Jagoe said the Certificate of Survey shows the configuration
of the two lots and the preliminary analysis of the R-2 District Standards and Shoreland Ordinance
along with lot details for the proposed Parcel A and B. The Applicant has identified that Parcel B
would require a lot width variance to allow for a 40 foot lot width at the street, whereas city code
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 19, 2022 2
requires 85 feet. The Applicant has indicated the two parcels would comply with all other
applicable city code requirements. Upon completing the preliminary analysis, staff identified that
Parcel A would also require a variance to allow a lot depth of 111 feet rather than 120 feet as
required by city code. The Applicant has stated he plans to construct a single-family dwelling on
each lot. The Applicant is seeking City Council feedback on the variance portion of the minor
subdivision in advance of his full application which would involve civil plans, house floor plans,
and renderings.
Mr. Mezzenga explained that he is asking to have access for a second lot and explained the
locations of the roadways, driveway locations and locations of the future homes.
Community Development Director Jagoe said that both lots will have access off of Edgewater,
with lot B having the 40’ width at the roadway to allow for the driveway.
Mayor Grant asked about the new houses blocking other homes’ views of the lake.
Mr. Mezzenga said the homes will be set back per the DNR requirements and will be in line with
the neighbors’ homes. He further explained where the driveways would be located.
Community Development Director Jagoe explained the setbacks based on the orientation of the
lots and why the additional variance may be necessary.
Mr. Mezzenga continued to explain the layout of the proposed lots and assured the Council he
wouldn’t be asking for a variance on building height. He said he had tried to contact the owner of
the neighboring lot but received no response.
After further discussion, Council members agreed that the concept plan would be acceptable.
Mayor Grant said Mr. Mezzenga should continue to work with staff to bring plans forward.
Community Development Director Jagoe stated she would send more information to Mr.
Mezzenga and the next application deadline was October 1, to be reviewed in the November
meeting cycle.
B. 1411 Paul Kirkwold Drive - Ramsey County Sheriff’s Office Fencing Plan Review
Community Development Director Jagoe said this is a continuation of the July 18th City
Council Work Session discussion on a concept proposal from the Ramsey County Sheriff’s
Department to install security perimeter fencing, vehicle gates, and two parking lot additions at
the property located at 1411 Paul Kirkwold Drive. The Sheriff’s Department agreed to provide
additional information on the cost of installation and maintenance of the decorative fencing versus
the chain link fencing as well as stake the proposed locations along Highway 96. The Sheriff’s
Department hosted a site tour. The Applicant is seeking feedback on installation of security
perimeter fencing, vehicle gates, and two parking lot additions as originally presented which
includes: 6-foot tall decorative metal fencing with spikes along Paul Kirkwold Drive around the
pond (approx. 800 lf), and 6-foot tall vinyl coated chain link fence with three strand barbed wire
along the entire Highway 96 West frontage (approx. 1,110 lf).
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 19, 2022 3
As an alternate they’ve also submitted a modified version with 1/3 of the Highway 96 frontage
converted to decorative metal fencing, and have provided a cost analysis between the two
versions.
Ramsey County Sheriff’s Office Director of Administration Kyle Mestad stated the modified
version would increase the project budget by approximately $62,000. Their recommendation
continues to be the black vinyl coated chain link fence, which will blend in well with the fencing
currently in place.
Councilmember Holden asked why it was on the top of the hill.
Wold Architects Representative Joel Dunning explained that part of it is for plowing and snow
storage, and a constructability issue of flatter ground.
Councilmember Holden asked why they need the decorative fencing on the north.
Mr. Dunning said the fencing adds multiple layers of security, and there will be fence built to
connect to the adjacent fencing with a gate.
Councilmember Holmes thought the chain link would blend in with the National Guard fence.
Councilmember Radziej said if you change fencing it will catch your eye, where you wouldn’t
notice it as much if it were all the same.
Councilmember Scott thought the chain link would be less obtrusive than the decorative fence.
He was OK with the chain link fence without the extra decorative fence added.
Mayor Grant was also OK with the original design for $280,000.
Councilmember Holden said she would prefer the decorative fence.
C. Lake Johanna Blvd Roadway and Trail Design Study Discussion
Ramsey County Senior Transportation Planner Scott Mareck said study was done
cooperatively with the City, that was initiated in early summer 2021. There is significant bicycle
and pedestrian traffic in the corridor and currently has no sidewalk or separated trail. The
purpose of the study was to identify design concepts that could safely and adequately
accommodate pedestrians and bicyclists today and into the future.
Mr. Mareck explained the landscape of the corridor. The study looked at trail options on both
sides of the road. The concept plan has 11 foot lanes, a two foot gutter, six foot boulevard and 10
foot trail. The boulevard wouldn’t have to be grass, it could be concrete but that would be an
additional cost.
Public Works Director/City Engineer Swearingen mentioned that the more impervious surface
they add the more water treatment they would need. The lane width and curb configuration is like
what they just installed on Old Snelling.
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 19, 2022 4
Mr. Mareck said it is a County State Aid Highway so it would be eligible to use County State
Aid Highway funds for construction but they would also be looking at other funding sources.
They are bound by the MnDOT County State Aid design standards whether they use the funds or
not. The six foot area is a safety zone and for snow storage.
Mr. Marek said they did a high level screening of the west/north and east/south alignment and
explained the impacts shown on the chart presented. Data shows a preference to the northerly
option.
Councilmember Holden asked what they would do around the area of the beach.
Mr. Marek replied that there would be pedestrian crossings at strategic locations along the
corridor. During the final design process they would get into more detail of where they would be
located. The $6.9 million figure is a based on generic costs for trail projects and would be looked
at in greater detail. There is a placeholder in the County Capital Transportation Improvement
Program to start the final design in 2027. The County is starting a multi-modal transportation
plan this fall and plans like this will be talked about. He encouraged the City to be involved in
that process.
Mr. Marek explained the other trails being worked on in the area, and the Regional Solicitation
Process. The best case scenario would leave $1 million for the city’s share.
Councilmember Holden asked how to make the area safer for now. She asked about the narrow
pavement that is along part of the roadway.
Mr. Marek said the actual purpose of that pavement was to keep the slope from eroding into the
lake, and it wasn’t meant to be used as a path. But he can take the idea of maintaining it back to
the County.
Councilmember Holden suggested they fix the blacktop to make it easier for people to walk on it
because they are walking in the street now.
Councilmember Holmes thought they could possibly use more striping and other markings or
other inexpensive things could be done.
Mayor Grant said residents were concerned on the east/south option because the trail was so
close to the docks and boats. He favored the west/north option.
Mr. Marek said he talk will with the Ramsey County Public Works Director and get back to the
Council if he finds any low-cost improvements they could do now.
D. MPCA Local Stormwater Plan
HR Green Project Manager Bridget Osborn said the plan she is working on will update the
Local Stormwater Plan. The goal is to apply for funding with the MPCA to be able to look at
areas with drainage issues and what can be done to fix them. The funds from the MPCA would be
used to do the study. They would create a list of projects and costs and use that plan to apply for
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 19, 2022 5
funding from other sources. The MPCA grant application is due in December, if they receive
funding they would start on identifying locations.
Public Works Director/City Engineer Swearingen noted areas of flooding would include a trail
that runs behind Perry Park that continuously floods. The study would identify what could be
done. Arden Manor has drainage problems, Valentine Park floods, the Grant and Fairview area
has problems, among others.
City Administrator Perrault felt the study would also help with other issues that we potentially
don’t know about and would create a long term plan.
Ms. Osborn said it could also help pair items with construction projects.
Mayor Grant asked if a plan would help hold the City in better light with the Rice Creek
Watershed District.
Public Works Director/City Engineer Swearingen replied that yes, it is helpful to have a plan
to refer back to.
Ms. Osborn said initially they would be working with the City to determine issues.
After further discussion, Council was in agreement to move forward with the grant application in
hopes of funding a study.
E. Tree Preservation Ordinance Discussion
City Administrator Perrault said this item goes back to the Council’s desire to have the Tree
Preservation Fund be used for other landscaping items within the City. He worked with the City
Attorney and Community Development Director to modify the ordinance language to include
landscaping.
Community Development Director Jagoe added the wording was to maintain a Green Space
Fund. The Green Space Fund would apply to both tree preservation and landscaping.
Councilmember Holden asked if the existing tree fund stands alone until the money is gone, but
from this point on money would go into the new landscape fund and that money could be used for
trees and landscaping.
City Administrator Perrault confirmed that was the case, and noted the current fund did not
have to be exhausted before using money from the new fund.
Councilmember Holmes suggested they call it the Tree Preservation and Landscaping Fund.
City Administrator Perrault thought they could make that change.
F. Council Tracker
City Administrator Perrault provided the Council with an update of the Council Tracker. After
discussion, Pond Maintenance – Indian Oaks, and Green Space Fund were removed and Public
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 19, 2022 6
Works Fleet Management Program was updated.
Councilmember Holden asked to add Ridgewood Road Code Enforcement.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holmes mentioned the low attendance at the State of the City event.
Councilmember Radziej thought the signage was fantastic.
Mayor Grant suggested they go back to the Tavern Grill next time.
Councilmember Holmes asked if they would be talking with the Sheriff about the accident on
Hwy 10 and Hwy 96.
Mayor Grant requested that staff set up a formal meeting with Ramsey County to discuss the
intersection.
City Administrator Perrault noted the Employee Recognition lunch is scheduled for Friday,
October 7 and Council is welcome to attend.
Community Development Director Jagoe asked the Council to let her know if anyone will be
attending the Boston Scientific Everyone Matters event on Thursday, September 29.
Mayor Grant mentioned that he had received an email from a resident regarding a recent mailing
from Boston Scientific, and that apparently there were some Arden Hills Notes that were missing
the middle page.
ADJOURN
Mayor Grant adjourned the City Council Work Session at 7:04 p.m.
__________________________ __________________________
Jolene Trauba David Grant
Deputy City Clerk Mayor
CONSENT ITEM 7A
MEMORANDUM
DATE:
October 10, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Claims and Payroll Listing
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motion to approve, table or deny the following:
Claims and Payroll Listing
All items need a simple majority for action unless otherwise noted.
Memo
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
N/A
Attachments
2022 Payroll #20 $95,976.48
Total Payroll $95,976.48
Paid Claims - 09/17/2022-09/30/2022
(Check Nos. 51265-51308 and ACH Checks) $729,963.96
Total Accounts Payable $729,963.96
Total Claims $825,940.44
CITY OF ARDEN HILLS
PAYROLL # 20
CHECKS DATED: 09/30/22
Biweekly: 09/10/22 - 09/23/22
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 8,097.85 EFT
FICA Oasdi 5,158.92 EFT
FICA Medicare 1,206.53 EFT
SIT 3,573.51 EFT
TOTAL TAXES 18,036.81
Health Premium 175.27 A/P Check*
Dental Premium 52.73 A/P Check*
FSA Health Care Reimb.A/P Check*
FSA Dependent Care Reimb.A/P Check*
TOTAL FLEXIBLE SPENDING 228.00
HSA Health Saving
Health Care Savings Plan-Retirement EFT
TOTAL HEALTH SAVINGS 0.00
PERA 4,974.39 EFT
ICMA 2,802.11 EFT
Central Pension Fund-Union 1,536.00 A/P Check*
MN State Retirement System 1,303.86 EFT
TOTAL RETIREMENT 10,616.36
AFLAC EFT
Life/Addl/Dep Life A/P Check*
Life/Addl non-tax A/P Check*
LTD/STD Insurance A/P Check*
PERA Life Insurance A/P Check*
IUOE 49 Dues (Union)A/P Check*
UNUM A/P Check*
TOTAL VOLUNTARY 0.00
Total Employee Deductions 28,881.17
Net Payroll (payroll checks) 0.00
Direct Deposit 54,555.78
Gross Payroll Tie-Out 83,436.95
Plus City Paid Benefit 12,539.53
TOTAL PAYROLL COST 95,976.48
FICA TIE-OUT
Gross Payroll 83,436.95
Less Total FSA 228.00
Less Total H.SA 0.00
Less Voluntary Ins 0.00
Net P/R Subject to FICA 83,208.95
FICA Oasdi @ 6.20% 5,158.92
FICA Medicare @ 1.45% 1,206.53
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
0.00
0.00
0.00
5,739.68
434.40
6,174.08
0.00
0.00
6,365.45
0.00
0.00
CITY BENEFIT
5,158.92
1,206.53
Accounts Payable
User:
Printed:
pang.silseth
10/3/2022 12:05 PM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0189 GOPHER STATE ONE CALL 09/23/2022ACH
2080189 August Locates 108.90
2080189 August Locates 108.90
2080189 August Locates 108.90
326.70Total for this ACH Check for Vendor 0189:
0192 GRAINGER INC 09/23/2022ACH
9443396073 Bandclamp 36.30
9443396099 Bandclamp 36.30
72.60Total for this ACH Check for Vendor 0192:
0243 METROPOLITAN COUNCIL-WASTE WATER09/23/2022ACH
0001145096 Waste Water-October 68,098.24
68,098.24Total for this ACH Check for Vendor 0243:
0285 XCEL ENERGY 09/23/2022ACH
795175070 7/17/22-8/15/22 1,830.63
795175070 7/17/22-8/15/22 3,043.71
795175070 7/17/22-8/15/22 195.29
795175070 7/17/22-8/15/22 313.72
795175070 7/17/22-8/15/22 63.19
795175070 7/17/22-8/15/22 1,772.36
795175070 7/17/22-8/15/22 1,519.82
8,738.72Total for this ACH Check for Vendor 0285:
0319 CITY OF ROSEVILLE 09/23/2022ACH
0231197 IT Support-September 7,535.16
7,535.16Total for this ACH Check for Vendor 0319:
0320 HEALTH PARTNERS INC 09/23/2022ACH
009594853047 October Insurance 961.27
961.27Total for this ACH Check for Vendor 0320:
0327 STAPLES INC 09/23/2022ACH
3515930345 Supplies 7.99
3515930345 Supplies 65.98
3516134527 Supplies-Return -7.99
3517014664 Supplies 83.29
3517649385 Supplies Return -83.29
65.98Total for this ACH Check for Vendor 0327:
0549 ABLE HOSE & RUBBER LLC INC 09/23/2022ACH
228837-001 Discharge Hose 222.88
Page 1AP Checks by Date - Detail by Check Date (10/3/2022 12:05 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
222.88Total for this ACH Check for Vendor 0549:
0750 VERIZON WIRELESS 09/23/2022ACH
9915523783 Service 9/11-10/10 1,010.16
1,010.16Total for this ACH Check for Vendor 0750:
0922 NINENORTH 09/23/2022ACH
2022-164 August Production 838.83
838.83Total for this ACH Check for Vendor 0922:
10268 DAVID SWEARINGEN 09/23/2022ACH
091522 AWWA Conference Mileage and Parking 156.25
156.25Total for this ACH Check for Vendor 10268:
10363 MINUTE MAKER SECRETARIAL 09/23/2022ACH
M1543 CC Meeting Minutes 8/22 181.50
181.50Total for this ACH Check for Vendor 10363:
1125 BOLTON & MENK INC 09/23/2022ACH
0295493 2021 PMP Hazelnut/Glenpaul 250.00
0295494 2022 Snelling Ave 8,600.50
0296633 7/9-8/19 Planning Services 720.00
0296633 Delkor PC 22-014 #663; 7/9-8/19 Planning Svcs 768.00
0296633 7/9-8/19 Planning Services 8,960.00
0296633 7/9-8/19 Planning Services 45.00
0296633 7/9-8/19 Planning Services 135.00
0296633 Trident PC 22-009 #650; 7/9-8/19 Planning Svcs 320.00
0296633 Ramsey Co PC 22-013 #662; 7/9-8/19 Planning Svcs 64.00
19,862.50Total for this ACH Check for Vendor 1125:
1223 ADAM'S PEST CONTROL - MAIN 09/23/2022ACH
3543225 Pest Control-September 78.03
78.03Total for this ACH Check for Vendor 1223:
1408 SUPPLY SOLUTIONS LLC 09/23/2022ACH
38501 Supplies 254.80
254.80Total for this ACH Check for Vendor 1408:
4447 BRAUN INTERTEC CORPORATION 09/23/2022ACH
B309053 Arden Oaks Improvments Materials Testing 2,791.50
2,791.50Total for this ACH Check for Vendor 4447:
5383 CRYSTEEL TRUCK EQUIPMENT INC 09/23/2022ACH
F48627 2022 Ford F350 snowplow and deflector 7,185.00
7,185.00Total for this ACH Check for Vendor 5383:
5587 CES IMAGING INC 09/23/2022ACH
INV143864 September Rental 60.00
60.00Total for this ACH Check for Vendor 5587:
6555 TKDA INC 09/23/2022ACH
002022003920 Arden Oaks Improvements 6/26-7/30 6,606.98
Page 2AP Checks by Date - Detail by Check Date (10/3/2022 12:05 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
002022004179 Arden Oaks Improvements 7/31-8/27 10,497.67
17,104.65Total for this ACH Check for Vendor 6555:
7025 ON SITE COMPANIES -OSSTC INC 09/23/2022ACH
0001396731 Restrooms 9/3-9/30 682.00
682.00Total for this ACH Check for Vendor 7025:
7501 KELLY & LEMMONS PA 09/23/2022ACH
58933 August Prosecution 3,780.00
3,780.00Total for this ACH Check for Vendor 7501:
ALPI ALLEGRA PRINT & IMAGING INC 09/23/2022ACH
167197 August /September Newsletter 3,347.60
3,347.60Total for this ACH Check for Vendor ALPI:
MNLI MINNESOTA NATIVE LANDSCAPES INC09/23/2022ACH
35955 Vegetation Management 8/30 220.00
220.00Total for this ACH Check for Vendor MNLI:
2597 AARP 09/23/202251265
9202022 September AARP Driver Safety Class 280.00
280.00Total for Check Number 51265:
1033 COMCAST 09/23/202251266
44271.1022 Service 9/21-10/20 6.57
98681.0922 Service 9/5-10/4 111.32
117.89Total for Check Number 51266:
10244 COMCAST BUSINESS INC 09/23/202251267
154460462 September Service 494.42
494.42Total for Check Number 51267:
0841 EHLERS & ASSOCIATES INC.09/23/202251268
91699 August Financial Services 2,175.00
91700 TIF Services-August 550.00
2,725.00Total for Check Number 51268:
1193 FURTHER INC 09/23/202251269
16217754 September Participant Fees 49.10
49.10Total for Check Number 51269:
0390 INT'L UNION OPERATING ENGINEERS-UNION DUES09/23/202251270
1200.0922 September Dues 280.00
280.00Total for Check Number 51270:
UB*00596 ALEXANDER KELLY 09/23/202251271
Refund Check 012492-000, 1386 Arden View Drive 77.13
77.13Total for Check Number 51271:
UB*00597 DOUGLAS KIEFFER 09/23/202251272
Refund Check 002692-000, 1891 Lake Lane 30.34
Page 3AP Checks by Date - Detail by Check Date (10/3/2022 12:05 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
30.34Total for Check Number 51272:
AR-KKRA KKRA LLC 09/23/202251273
ROW 2021-00535 Escrow Refund ROW 2021-00535; 1426 Bussard Ct 1,000.00
ROW2021-01057 Escrow Refund ROW 2021-01057; 3855 Lexington Ave 1,000.00
2,000.00Total for Check Number 51273:
10448 MARCO TECHNOLOGIES LLC 09/23/202251274
481375640 Copier Contract 8/25-9/25 35.36
481375640 Copier Contract 8/25-9/25 200.35
235.71Total for Check Number 51274:
AR-Mezz MIKE MEZZENGA 09/23/202251275
ROW 2019-00733 Escrow Refund ROW 2019-00733; 1489 Bussard Ct 1,000.00
1,000.00Total for Check Number 51275:
10486 MINNESOTA METRO NORTH TOURISM BUREAU09/23/202251276
091922 SpringHill Suites August Lodging Tax 11,443.60
091922 Quality Inn August Lodging Tax 5,244.95
16,688.55Total for Check Number 51276:
10286 MINNESOTA OCCUPATIONAL HEALTH 09/23/202251277
405900 Drug Screening 64.00
64.00Total for Check Number 51277:
10271 MN PEIP 09/23/202251278
1222435 October Insurance 13,601.10
13,601.10Total for Check Number 51278:
0600 NCPERS GROUP LIFE INS 09/23/202251279
315800102022 October Insurance 48.00
48.00Total for Check Number 51279:
0155 OFFICE OF MN IT SERVICES 09/23/202251280
W22080562 August Phones 750.32
750.32Total for Check Number 51280:
7038 PEARSON BROS INC 09/23/202251281
5243 Seal Coat 194,113.89
5717 Fog Seal 18,907.00
213,020.89Total for Check Number 51281:
6154 PIRTEK MIDWAY 09/23/202251282
MI-T00014180 Service to #85211 271.50
271.50Total for Check Number 51282:
1074 PRECISION LANDSCAPE & TREE INC 09/23/202251283
85532 Tree Removal 1891 Lake Ln 3,462.38
3,462.38Total for Check Number 51283:
1208 PREMIUM WATERS INC 09/23/202251284
Page 4AP Checks by Date - Detail by Check Date (10/3/2022 12:05 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
610207-08-22 August Water 38.98
613317-08-22 August Water 50.98
89.96Total for Check Number 51284:
10515 QUALITY COUNTS 09/23/202251285
157879-1 Traffic Counts 2,772.00
2,772.00Total for Check Number 51285:
0811 RAMSEY COUNTY 09/23/202251286
EMCOM-009819 Fleet Support-January 24.96
EMCOM-010276 Fleet Support-August 24.96
EMCOM-010312 Dispatch Services-August 4,418.27
EMCOM-010329 CAD Services-August 732.41
SHRFL-002090 Law Enforcement Svcs-September 116,177.07
121,377.67Total for Check Number 51286:
6748 RELIANCE STANDARD 09/23/202251287
GL154938.1022 October Insurance 1,479.63
1,479.63Total for Check Number 51287:
10354 ST. PAUL PIONEER PRESS 09/23/202251288
0822572589 Annual Tax Disclosure 38.38
0822572589 Ordinance No 2022-005 Swimming Pools 59.22
0822572589 Annual Tax Disclosure 38.39
0822572589 PC22-014 #663 4300 Round Lake Delkor 45.12
0822572589 Ordinance No 2022-006 THL Moratorium 48.88
0822572589 Annual Tax Disclosure 38.38
268.37Total for Check Number 51288:
10514 TOUCHDOWN TILE 09/23/202251289
4432 Toilet Repair 5,064.80
5,064.80Total for Check Number 51289:
AR-UNIV3 UNIVERSAL SERVICES INC 09/23/202251290
ROW 2021-01355 Escrow Refund ROW 2021-01355; 4200 Round Lake Rd W 1,000.00
ROW 2021-01430 Escsrow Refund ROW 2021-01430; 1365 Eide Cir 1,000.00
ROW 2022-00083 Escrow Refund ROW 2022-00083; 2 Pine Tree Dr 1,000.00
ROW 2022-00404 Escrow Refund ROW 2022-00404; 1275 Red Fox Rd 1,000.00
4,000.00Total for Check Number 51290:
9755 VERIZON CONNECT NWF INC 09/23/202251291
OSV000002856508 August Service 323.80
323.80Total for Check Number 51291:
UB*00531 KAREN WILLIAM 09/23/202251292
Refund Check 011905-000, 1954 Edgewater Avenue 524.20
524.20Total for Check Number 51292:
0220 MINNESOTA DEPT OF LABOR & INDUSTRY09/23/202251293
09152022 Building Official License-B Patterson 50.00
50.00Total for Check Number 51293:
Page 5AP Checks by Date - Detail by Check Date (10/3/2022 12:05 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
534,721.13Total for 9/23/2022:
0008 JOSEPH MOONEY 09/30/2022ACH
09262022 Reimbursement-Boots 185.00
185.00Total for this ACH Check for Vendor 0008:
0022 THOMAS MIKACEVICH 09/30/2022ACH
09262022 Mileage Reimbursement 9/19-9/23 518.75
518.75Total for this ACH Check for Vendor 0022:
0192 GRAINGER INC 09/30/2022ACH
9455319120 Marking Paint 64.08
64.08Total for this ACH Check for Vendor 0192:
0230 MTI DISTRIBUTING INC 09/30/2022ACH
1364525-00 #85473; pre-filter, plate cover, latch swell 218.59
218.59Total for this ACH Check for Vendor 0230:
0327 STAPLES INC 09/30/2022ACH
3517518533 Supplies 103.99
3517750512 Supplies 68.36
3517750513 Supplies 38.99
3517750514 Supplies 43.77
3518002054 Supplies 64.99
320.10Total for this ACH Check for Vendor 0327:
0382 ICMA RETIREMENT TRUST - 106944 09/30/2022ACH
PR 22-20 PR Batch 00300.09.2022 ICMA Employee Percent 401PR Batch 00300.09.2022 ICMA Employee Percent 401 376.48
PR 22-20 PR Batch 00300.09.2022 ICMA Employer Percent 401PR Batch 00300.09.2022 ICMA Employer Percent 401 434.40
810.88Total for this ACH Check for Vendor 0382:
0387 ICMA RETIREMENT TRUST #302482 09/30/2022ACH
PR 22-20 PR Batch 00300.09.2022 ICMA Employee DeductionPR Batch 00300.09.2022 ICMA Employee Deduction 2,149.54
PR 22-20 PR Batch 00300.09.2022 ICMA Employee PercentPR Batch 00300.09.2022 ICMA Employee Percent 276.09
2,425.63Total for this ACH Check for Vendor 0387:
0922 NINENORTH 09/30/2022ACH
2022-178 2022 State of the City 1,009.12
1,009.12Total for this ACH Check for Vendor 0922:
10268 DAVID SWEARINGEN 09/30/2022ACH
09152022 Mileage 9/15/2022-additional for rate increase 10.00
10.00Total for this ACH Check for Vendor 10268:
10363 MINUTE MAKER SECRETARIAL 09/30/2022ACH
M1553 CC Meeting Minutes-9/12 154.00
154.00Total for this ACH Check for Vendor 10363:
1125 BOLTON & MENK INC 09/30/2022ACH
0293589 Lift Station 10 Rehab 4,397.50
Page 6AP Checks by Date - Detail by Check Date (10/3/2022 12:05 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
4,397.50Total for this ACH Check for Vendor 1125:
1252 CAMPBELL KNUTSON - ATTORNEYS AT LAW09/30/2022ACH
3231G-0822 P&Z-August Legal 449.50
3231G-0822 Admin-August Legal 2,387.00
3231G-0822 PC 22-012 Launch Prop #656-August Legal 301.60
3,138.10Total for this ACH Check for Vendor 1252:
6129 FAST SIGNS INC 09/30/2022ACH
204-58922 State of City Signage 288.62
288.62Total for this ACH Check for Vendor 6129:
JOHC JOHNSON CONTROLS INC 09/30/2022ACH
1-120821237307 AHU-2 Supply Fan Motor /Starter Heaters 5,120.31
5,120.31Total for this ACH Check for Vendor JOHC:
ACH001 US BANK 09/30/2022ACH
BAUMG92022 WALMART.COM-Council Fridge 158.92
CHRIM92022 CHETS SHOES - Boot Oil 64.23
CHRIM92022 TWIN CITY SEED CO-Brighton Way Pond 69.89
CHRIM92022 PY *NORTH STAR MINI STORA 140.00
FRIDJ92022 AMZN MKTP US*1V8MD1170-Phone Charger 83.92
HANSJ92022 JIMMY JOHNS - CC Worksession 206.43
MIKAT92022 APPLE.COM-Icloud Storage 0.99
PERRD92022 AMERICAN PLANNING-Membership 548.00
PERRD92022 URBAN LAND INSTITUTE-Membership 264.00
REBATE92022 US BANK REBATE -288.48
VAUGJ92022 WWW.PEACHJAR.COM-online posting 25.00
1,272.90Total for this ACH Check for Vendor ACH001:
ACH002 AFLAC 09/30/2022ACH
878076 Insurance Premiums- Sept 2022 45.52
45.52Total for this ACH Check for Vendor ACH002:
ACH004 FURTHER 09/30/2022ACH
9272022 Health Care FSA 995.11
995.11Total for this ACH Check for Vendor ACH004:
ACH005 MINNESOTA REVENUE-SALES & USE TAX09/30/2022ACH
82022 August Sales/Use Tax 68.01
82022 August Sales/Use Tax -0.01
68.00Total for this ACH Check for Vendor ACH005:
2440 BERWALD ROOFING COMPANY INC 09/30/202251294
16934 Roof Maintenance 1,400.00
1,400.00Total for Check Number 51294:
10347 BITUMINOUS ROADWAYS INC 09/30/202251295
31945 City Hall Parking Lot Improv Pay 2 -319.99
31945 City Hall Parking Lot Improv Pay 2 6,399.91
6,079.92Total for Check Number 51295:
Page 7AP Checks by Date - Detail by Check Date (10/3/2022 12:05 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
CPF1 CENTRAL PENSION FUND 09/30/202251296
184503.0922 September Pension 4,608.00
4,608.00Total for Check Number 51296:
0342 CITY OF SHOREVIEW 09/30/202251297
0000000808 Adult Program-Smart Phone Workshop 36.00
0000000809 Adult Programs-History Seminar/Mixed Media Art 150.00
186.00Total for Check Number 51297:
10511 CUSTOM TRUCK ONE SOURCE 09/30/202251298
2022007045928 #85219-Tommy Gate 5,449.00
2022007047521 #85220, Service Body 22,022.00
27,471.00Total for Check Number 51298:
10516 DASH SPORTS LLC 09/30/202251299
2022-088 Soccer Tykes Camp 662.40
662.40Total for Check Number 51299:
UB*00598 Ginny Hannula 09/30/202251300
Refund Check 007397-000, 1689 Brueberry Lane 32.15
32.15Total for Check Number 51300:
UB*00599 Kathy Johnson 09/30/202251301
Refund Check 001448-000, 3700 Chatham Circle 31.65
31.65Total for Check Number 51301:
1055 KODIAK POWER SYSTEMS INC 09/30/202251302
KPS1100 Lift #8 Generator-Fan Belt Repair 2,027.94
2,027.94Total for Check Number 51302:
0495 LAKE JOHANNA FIRE DEPARTMENT INC09/30/202251303
854 2022 Capital Reimbursement-Grills 494.85
494.85Total for Check Number 51303:
0222 LEAGUE OF MINNESOTA CITIES 09/30/202251304
366527 Membership Dues 2022-2023 10,437.00
10,437.00Total for Check Number 51304:
10362 MARCO TECHNOLOGIES LLC 09/30/202251305
INV10383816 Service 09/25-10/24 & Q3 Usage 95.91
INV10383816 Service 09/25-10/24 & Q3 Usage 543.46
639.37Total for Check Number 51305:
0330 PIONEER PRESS INC 09/30/202251306
11503734.0922 26 Week Subscription thru 4/10/23 393.00
393.00Total for Check Number 51306:
0811 RAMSEY COUNTY 09/30/202251307
FLEET-000751 Fuel-August 4,006.73
FLEET-000755 Service-August 657.20
FLEET-000755 Parts-August 244.72
FLEET-000757 Parts-August 72.69
Page 8AP Checks by Date - Detail by Check Date (10/3/2022 12:05 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
PRRRV-001956 2022 Special Assessment Billing 2.50
PRRRV-001956 2022 Special Assessment Billing 575.00
PRRRV-001956 2022 Special Assessment Billing 69.17
PRRRV-001956 2022 Special Assessment Billing 69.16
PRRRV-001956 2022 Special Assessment Billing 69.17
PRRRV-001957 2022 Recycling Billing 1,301.00
7,067.34Total for Check Number 51307:
9075 VINCO INC 09/30/202251308
2110-823023.02 LS-10 Rehabilitation Project Pmt 2 118,600.00
2110-823023.02 LS-10 Rehabilitation Project Pmt 2 -5,930.00
112,670.00Total for Check Number 51308:
195,242.83Total for 9/30/2022:
Report Total (85 checks): 729,963.96
Page 9AP Checks by Date - Detail by Check Date (10/3/2022 12:05 PM)
Page 1 of 2
CONSENT ITEM – 7B
MEMORANDUM
DATE: October 10, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Professional Services Amendment for Shorewood Drive Drainage Improvements
Budgeted Amount: Actual Amount: Funding Source:
$210,000 $234,316.87 PIR & Surface Water
Council Should Consider
Motion to approve, table, or deny the following:
• Professional services extra costs with HR Green in the amount of $2,574.50 for the
Shorewood Drive Drainage Improvements.
All items need a simple majority for action unless otherwise noted.
Background/Discussion
On February 24, 2020, the City Council approved a professional services agreement with HR
Green for the design of the Shorewood Drive Drainage Improvements. This project addressed
flooding concerns at the property of 3203 Shorewood Drive. Improvements included grade
changes to the existing driveway, the addition of a stormwater catch basin and a concrete flume
that discharges to the adjacent channel.
Due to the improvements adjacent to the channel, the Rice Creek Watershed District (RCWD)
required engineering verification that was outside the initial scope of work with HR Green. HR
Green performed the necessary engineering to close out the permit with RCWD. Therefore, an
amendment to professional services (Attachment A) is recommended for approval by City staff.
Page 2 of 2
Budget Impact
The initial proposal provided by HR Green included fees of $45,762 for design and $7,234 for
construction observation, for a total of $52,996 in consulting fees for the project. The proposed
amendment for changes to the scope of work has a total of $17,536 bringing the total Design and
Construction Contract with HR Green to $70,532. Project funding is provided by the PIR fund,
Ramsey County participation and surface water funds.
Project Budget:
Hamline Ave Crosswalks $120,000.00 (estimated $60,000 Ramsey County participation)
Shorewood Drive Drainage $ 90,000.00
Budget Total $210,000.00
Actual Costs:
Construction Contract 142,986.15$
Engineering 90,882.07$
Misc (Legal, Ads)448.65$
Construction Total 234,316.87$
Attachments
Attachment A: Amendment for Changes to Scope of Services
$2,574.50
Dave Swearingen
City of Arden Hills, MN
1245 West Highway 96
Arden Hills, MN 55112-5743
April 26, 2022
191801
152031
Please Remit To:
HR Green, Inc.
PO Box 8213
Des Moines, IA 50301-8213
1-800-728-7805
Project 191801
Project No:
Invoice No:
Invoice Total:
Arden Hills, MN- Shorewood Dr. Final Design
Email invoice to: DSwearingen@cityofardenhills.org
Professional Services Through April 22, 2022
Billing Limits Current Prior To-Date
Total Billings 0.00 50,699.57 50,699.57
Limit 59,496.00
Remaining 8,796.43
0.00Total this Project
Project 191557.01 Arden Hills, MN- Shorewood Dr. Final Design
Phase 4.0 Construction Staking and Observation
Professional Personnel
Hours Amount
Professional 6.50 1,261.50
Junior Professional 6.75 837.00
Senior Technician 3.50 476.00
Totals 16.75 2,574.50
Total Labor 2,574.50
$2,574.50Total this Phase
$2,574.50Total this Project
$2,574.50Total this Invoice
Payment is due within 30 days unless prior arrangements are made. Interest of 1.5% per month will be levied on overdue balances.
Page 1 of 2
CONSENT ITEM – 7C
MEMORANDUM
DATE: October 10, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Stormwater Resiliency Plan – Professional Services Agreement with HR Green
Budgeted Amount: Actual Amount: Funding Source:
$10,000 $1,742 - $4,202.80 (City funds) Surface Water Mgmt. Fund,
MPCA Resiliency Grant
Council Should Consider
Motions to approve, table, or deny the following:
• Professional Services Agreement with HR Green for the Arden Hills Local
Stormwater Plan in the amount not to exceed $26,350.
All items need a simple majority for action unless otherwise noted.
Background/Discussion
The Local Stormwater Plan identifies drainage patterns within the City, locations with current
drainage issues, and suggested design alternatives and cost estimates to address those issues. A
major goal of this plan is to identify and prioritize improvements to stormwater infrastructure
while considering areas of need for environmental justice and future storm events with greater
intensity and frequency. This plan will allow the City to budget and plan for upcoming projects
while increasing their resiliency to the predicted changing weather. This plan will also open
future funding opportunities with local agencies such as the Rice Creek Watershed District and
the Minnesota Pollution Control Agency (MPCA). In order to develop this plan, Staff
recommends contracting HR Green to assist in applying for a grant application with MPCA to
complete the study for an initial cost to the City of $1,742. If successful in obtaining the grant,
those funds would be used to complete the study with a minimum 10% match from the City. If
unsuccessful at obtaining the grant, Staff will bring back to Council for further discussion.
Page 2 of 2
Budget Impact
The fee for services will be based on a time and material basis and include the following tasks
(only task 1 is completed initially, the rest of the tasks would depend upon a successful grant
application):
1. MPCA Grant Application ($1,742.00)
2. Project Management and Stakeholder Engagement ($3,656.00)
3. Data Collection ($7,548.00)
4. 2023 Local Stormwater Plan ($13,404.00)
Anticipated City Costs: (Grant Application + 10% Match) = $4,202.80
Deliverables will include a MPCA Resiliency Grant Application with a Local Stormwater Plan if
the grant is funded.
Attachments
Attachment A: PSA with HR Green
Version 2.3 02052021
PROFESSIONAL SERVICES AGREEMENT
For
Arden Hills Local Stormwater Plan
David Swearingen, PE
Public Works Director
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
651.792.7847
Bridget Osborn, PE, CFM
HR Green, Inc.
2550 University Avenue West
Suite 400N
St. Paul, MN 55114
220290
May 12, 2022
Version2.3 02052021
TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
Professional Services Agreement
Arden Hills Local Stormwater Plan
220290
5/12/2022
Page 1 of 12
Version2.3 02052021
THIS AGREEMENT is between City of Arden Hills (hereafter “CLIENT”) and HR GREEN, INC.
(hereafter "COMPANY").
1.0 Project Understanding
General Understanding
CLIENT seeks to develop a Local Stormwater Plan identifying drainage patterns within the
City, locations with current drainage issues, and suggested design alternatives and cost
estimates to address those issues. A major goal of this plan is to identify and prioritize
improvements to stormwater infrastructure while considering areas of need for
environmental justice and future storm events with greater intensity and frequency. This
plan will allow CLIENT to budget and plan for upcoming projects while increasing their
resiliency to the predicted changing weather. This plan will also open future funding
opportunities with local agencies such as Rice Creek Watershed District and the
Minnesota Pollution Control Agency (MPCA).
Design Criteria/Assumptions
Tasks 2 through 4 will occur if CLIENT is awarded an MPCA Resiliency Grant applied for
in Task 1.
CLIENT will provide COMPANY all existing plans, infrastructure data, construction plans,
studies, and hydrologic & hydraulic (H&H) models relevant to the CLIENT’s Stormwater
Plan objectives.
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services:
Task 1 – MPCA Grant Application
Minnesota Pollution Control Agency Resiliency Grant Application
In coordination with the CLIENT, COMPANY will complete the grant application form and
submit it to the MPCA.
Assumptions:
· Should the grant be awarded, it is assumed CLIENT will prepare invoices to the
MPCA.
Deliverables:
· Completed MPCA Resiliency Grant Application
Task 2 – Project Management and Stakeholder Engagement
The COMPANY’s Project Manager will maintain regular contact with the CLIENT’s Project
Manager as part of this task, including monthly invoicing and coordination related to data
Professional Services Agreement
Arden Hills Local Stormwater Plan
220290
5/12/2022
Page 2 of 12
Version2.3 02052021
collection or alternatives. The COMPANY’s Project Manager will coordinate and facilitate
meetings with CLIENT staff and provide regular updates on project progress including
schedule, budget and percent completion.
COMPANY will work with the CLIENT to define a strategy for public engagement for this
Local Stormwater Plan. It is assumed most public engagement activities or publications
will be coordinated with the efforts already completed for the City’s MS4 Permit.
Assumptions:
· COMPANY will provide information for CLIENT to disseminate to residents and
stakeholders.
· No project websites or public meetings/open houses are required for this project.
Deliverables:
· Information on Local Stormwater Plan to post on City social media/website.
Task 3 – Data Collection
Data Collection and Review
Obtain and review available historical resident complaint records, maintenance records
and reports, and condition assessment data for the stormwater infrastructure system.
Hold a kickoff meeting with CLIENT and their operations and maintenance staff to
capture the institutional knowledge and understanding of the problems known to the
CLIENT, including but not limited to flooding locations; areas of recurring resident
complaints; areas with greatest needs for cleaning and maintenance; watersheds with
significant erosion, etc. COMPANY will map these areas of concern referencing existing
GIS infrastructure data to understand locations that may be in need for improvements on
a larger scale.
One (1) kickoff meeting is included in this task.
Site Reconnaissance
Upon completion of the base mapping and existing drainage review, COMPANY will
budget two staff with six (6) hours of field time each to confirm and investigate reported
problem areas and identify causes that may be contributing them, such as topographic
challenges, low spots, non-functioning outfalls, lack of inlets for capture of stormwater,
and/or inadequate collection system.
Assumptions:
· CLIENT will provide login credentials for City GIS database for COMPANY to
access.
· No H&H modeling will be needed as part of this project to determine additional
areas of concern outside of what is identified by the CLIENT.
Deliverables:
· None
Professional Services Agreement
Arden Hills Local Stormwater Plan
220290
5/12/2022
Page 3 of 12
Version2.3 02052021
Task 4 – 2022 Local Stormwater Plan
COMPANY will prepare a Local Stormwater Plan for the City of Arden Hills that will
include regional conveyance patterns, issues identified during the data collection task and
the following:
Potential Improvements
After documenting the existing stormwater conveyance systems and identifying current
issues, COMPANY will develop potential green and gray stormwater infrastructure
opportunities that could mitigate the identified problems and make the system more
resilient to increased storm intensities. With input from CLIENT, COMPANY will develop
conceptual figures and cost estimates for up to ten areas of concern. The following types
of improvements will be considered:
· Maintenance: Portions of the existing system may require cleaning, repairs, and/or
replacements as identified in the condition assessment. COMPANY will develop a
description and location map for each immediate maintenance need including
increased erosion prevention methods.
· Detention or Green Infrastructure: COMPANY will review existing areas of
concern for opportunities to implement stormwater detention or green
infrastructure either at the issue location or within the contributing watershed.
COMPANY will identify opportunities to reduce quantity and improve quality of
storm runoff to existing systems. When reviewing options, COMPANY will discuss
maintenance needs and preferences for proposed detention or green
infrastructure with the CLIENT prior to making a recommendation.
· Conveyance Improvements: COMPANY will identify opportunities to improve
stormwater conveyance within the system to address flooding problems,
particularly in areas with limited opportunities to reduce runoff. High level concepts
and hydrologic/hydraulic equations will be used in this review. No models will be
created for designs as part of this plan.
COMPANY will prepare a project summary for each improvement for inclusion in the
plan. COMPANY has also included time to map the projects in CLIENT’s GIS database to
show the general concept layout with proposed location, extent, preliminary pipe sizes,
and other related improvements.
Cost Estimates
COMPANY will develop an Engineer’s Opinion of Probable Construction Cost (EOPCC)
for up to ten projects for the CLIENT’s budgetary planning purposes and plan
implementation.
Prioritization
In coordination with the CLIENT, COMPANY will develop and apply an appropriate
method (cost-benefit, or other quantitative/qualitative criteria) to prioritize the
Professional Services Agreement
Arden Hills Local Stormwater Plan
220290
5/12/2022
Page 4 of 12
Version2.3 02052021
recommended slate of projects. COMPANY will consider how other CLIENT infrastructure
needs, such as roadway, water main, and sanitary improvements, may be leveraged in
the phasing plan to provide economies of scale and minimize construction impacts and
inconvenience to stakeholders. COMPANY will consider impacts to private and city
owned property, areas of high vulnerability to increased stormwater flows and human
health impacts.
Assumptions:
· Detailed design of the proposed improvements will not be included.
· Hydrologic and hydraulic models will not be created as part of this plan. Existing
models may be used if available.
· EOPCCs will be created using MnDOT average bid prices or local bids received
by the CLIENT and will contain a 30% contingency. Inflation estimates will not be
included as part of this project.
Deliverables:
· Completed Local Stormwater Plan
· Updated GIS database of proposed improvements
3.0 Deliverables and Schedules Included in this Agreement
Deliverables are referenced in the scope sections above.
The schedule is outlined as follows:
October 2022 Notice to Proceed
December 2022 Submit Resiliency Grant to MPCA
January 2023 Notice of Grant award
December 2023 Completion of Plan
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this AGREEMENT:
1. H&H Model creation
2. Topographic survey services.
3. Stream assessment and surveys
4. Confined space entry for condition assessment
5. Geotechnical services.
Professional Services Agreement
Arden Hills Local Stormwater Plan
220290
5/12/2022
Page 5 of 12
Version2.3 02052021
6. Environmental field studies and preparation of environmental documents.
7. Preliminary and Final Design services.
8. Preparation of permit applications.
Supplemental services not included in the AGREEMENT can be provided by COMPANY
under separate agreement, if desired.
5.0 Services by Others
None
6.0 Client Responsibilities
Provide COMPANY all existing documents, infrastructure data, plans, studies, and
hydrologic/hydraulic models relevant to the CLIENT’s Local Stormwater Plan objectives.
Provide guest login credentials for the City’s GIS database. Coordinate public information
dissemination. Provide written comments on all COMPANY submissions as a single,
vetted and coordinated document providing clear direction within two weeks of receiving
submission.
7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the AGREEMENT is signed. These standard hourly rates are subject to change upon 30
days’ written notice. Non-salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
connected with the project; (2) identifiable communication expenses; (3) identifiable
reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the service is done.
7.2 Invoices
Invoices for COMPANY’s services shall be submitted, on a monthly basis. Invoices shall
be due and payable upon receipt. If any invoice is not paid within 30 days, COMPANY
may, without waiving any claim or right against the CLIENT, and without liability
whatsoever to the CLIENT, suspend or terminate the performance of services. The
retainer shall be credited on the final invoice. Accounts unpaid 30 days after the invoice
date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on
the unpaid balance. In the event that any portion of an account remains unpaid 60 days
after the billing, COMPANY may institute collection action and the CLIENT shall pay all
costs of collection, including reasonable attorneys’ fees.
7.3 Extra Services
Any service required but not included as part of this AGREEMENT shall be considered
extra services. Extra services will be billed on a Time and Material basis with prior
approval of the CLIENT.
Professional Services Agreement
Arden Hills Local Stormwater Plan
220290
5/12/2022
Page 6 of 12
Version2.3 02052021
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
7.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Time and material basis with a Not to Exceed fee of $26,350.00.
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8.0 Terms and Conditions
The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it.
8.1 Standard of Care
Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that
degree of care and skill ordinarily exercised by members of the same profession currently practicing at the
same time and in the same or similar locality.
8.2 Entire Agreement
This AGREEMENT and its attachments constitute the entire understanding between CLIENT and COMPANY
relating to COMPANY’s services. Any prior or contemporaneous agreements, promises, negotiations, or
representations not expressly set forth herein are of no effect. Subsequent modifications or amendments to
this AGREEMENT shall be in writing and signed by the parties to this AGREEMENT. If the CLIENT, its
officers, agents, or employees request COMPANY to perform extra services pursuant to this AGREEMENT,
CLIENT will pay for the additional services even though an additional written agreement is not issued or
signed.
8.3 Time Limit and Commencement of Services
This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein.
The services will be commenced immediately upon receipt of this signed AGREEMENT.
8.4 Suspension of Services
If the Project or the COMPANY’S services are suspended by the CLIENT for more than thirty (30) calendar
days, consecutive or in the aggregate, over the term of this AGREEMENT, the COMPANY shall be
compensated for all services performed and reimbursable expenses incurred prior to the receipt of notice of
suspension. In addition, upon resumption of services, the CLIENT shall compensate the COMPANY for
expenses incurred as a result of the suspension and resumption of its services, and the COMPANY’S
schedule and fees for the remainder of the Project shall be equitably adjusted.
If the COMPANY’S services are suspended for more than ninety (90) days, consecutive or in the aggregate,
the COMPANY may terminate this AGREEMENT upon giving not less than five (5) calendar days' written
notice to the CLIENT.
If the CLIENT is in breach of this AGREEMENT, the COMPANY may suspend performance of services upon
five (5) calendar days' notice to the CLIENT. The COMPANY shall have no liability to the CLIENT, and the
CLIENT agrees to make no claim for any delay or damage as a result of such suspension caused by any
breach of this AGREEMENT by the CLIENT. Upon receipt of payment in full of all outstanding sums due from
the CLIENT, or curing of such other breach which caused the COMPANY to suspend services, the COMPANY
shall resume services and there shall be an equitable adjustment to the remaining project schedule and fees
as a result of the suspension.
8.5 Books and Accounts
COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental
expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for
examination by CLIENT at the corporate office of COMPANY during that time.
8.6 Insurance
COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General
Liability and Automobile claims for bodily injury, death, or property damage, and Professional Liability
insurance caused by the negligent performance by COMPANY's employees of the functions and services
required under this AGREEMENT.
8.7 Termination or Abandonment
Either party has the option to terminate this AGREEMENT. In the event of failure by the other party to perform
in accordance with the terms hereof through no fault of the terminating party, then the obligation to provide
further services under this AGREEMENT may be terminated upon seven (7) days’ written notice. If any
portion of the services is terminated or abandoned by CLIENT, the provisions of this Schedule of Fees and
Conditions in regard to compensation and payment shall apply insofar as possible to that portion of the
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services not terminated or abandoned. If said termination occurs prior to completion of any phase of the
project, the fee for services performed during such phase shall be based on COMPANY's reasonable estimate
of the portion of such phase completed prior to said termination, plus a reasonable amount to reimburse
COMPANY for termination costs.
8.8 Waiver
COMPANY's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall
not constitute a waiver of any other term, condition, or covenant, or the breach thereof.
8.9 Severability
If any provision of this AGREEMENT is declared invalid, illegal, or incapable of being enforced by any Court of
competent jurisdiction, all of the remaining provisions of this AGREEMENT shall nevertheless continue in full
force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed
herein.
8.10 Successors and Assigns
All of the terms, conditions, and provisions hereof shall inure to the benefit of and are binding upon the parties
hereto, and their respective successors and assigns, provided, however, that no assignment of this
AGREEMENT shall be made without written consent of the parties to this AGREEMENT.
8.11 Third-Party Beneficiaries
Nothing contained in this AGREEMENT shall create a contractual relationship with or a cause of action in
favor of a third party against either the CLIENT or the COMPANY. The COMPANY’s services under this
AGREEMENT are being performed solely for the CLIENT’s benefit, and no other party or entity shall have any
claim against the COMPANY because of this AGREEMENT or the performance or nonperformance of
services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with
contractors, subcontractors, sub-consultants, vendors and other entities involved in this project to carry out the
intent of this provision.
8.12 Governing Law and Jurisdiction
The CLIENT and the COMPANY agree that this AGREEMENT and any legal actions concerning its validity,
interpretation and performance shall be governed by the laws of the State of Minnesota without regard to any
conflict of law provisions, which may apply the laws of other jurisdictions.
It is further agreed that any legal action between the CLIENT and the COMPANY arising out of this
AGREEMENT or the performance of the services shall be brought in a court of competent jurisdiction in the
State of Minnesota.
8.13 Dispute Resolution
Mediation. In an effort to resolve any conflicts that arise during the design or construction of the project or
following the completion of the project, the CLIENT and COMPANY agree that all disputes between them
arising out of or relating to this AGREEMENT shall be submitted to non-binding mediation unless the parties
mutually agree otherwise. The CLIENT and COMPANY further agree to include a similar mediation provision
in all agreements with independent contractors and consultants retained for the project and to require all
independent contractors and consultants also to include a similar mediation provision in all agreements with
subcontractors, sub-consultants, suppliers or fabricators so retained, thereby providing for mediation as the
primary method for dispute resolution between the parties to those agreements.
8.14 Attorney’s Fees
If litigation arises for purposes of collecting fees or expenses due under this AGREEMENT, the Court in such
litigation shall award reasonable costs and expenses, including attorney fees, to the party justly entitled
thereto. In awarding attorney fees, the Court shall not be bound by any Court fee schedule, but shall, in the
interest of justice, award the full amount of costs, expenses, and attorney fees paid or incurred in good faith.
8.15 Ownership of Instruments of Service
All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other
documents including all documents on electronic media prepared by COMPANY as instruments of service
shall remain the property of COMPANY. COMPANY shall retain these records for a period of five (5) years
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following completion/submission of the records, during which period they will be made available to the CLIENT
at all reasonable times.
8.16 Reuse of Documents
All project documents including, but not limited to, plans and specifications furnished by COMPANY under this
project are intended for use on this project only. Any reuse, without specific written verification or adoption by
COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless
COMPANY from all claims, damages and expenses including attorneys’ fees arising out of or resulting
therefrom.
Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the
COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness
for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as
a result of the CLIENT’s use or reuse of the electronic files.
8.17 Failure to Abide by Design Documents or To Obtain Guidance
The CLIENT agrees that it would be unfair to hold COMPANY liable for problems that might occur should
COMPANY’S plans, specifications or design intents not be followed, or for problems resulting from others'
failure to obtain and/or follow COMPANY’S guidance with respect to any errors, omissions, inconsistencies,
ambiguities or conflicts which are detected or alleged to exist in or as a consequence of implementing
COMPANY’S plans, specifications or other instruments of service. Accordingly, the CLIENT waives any claim
against COMPANY, and agrees to defend, indemnify and hold COMPANY harmless from any claim for injury
or losses that results from failure to follow COMPANY’S plans, specifications or design intent, or for failure to
obtain and/or follow COMPANY’S guidance with respect to any alleged errors, omissions, inconsistencies,
ambiguities or conflicts contained within or arising as a result of implementing COMPANY’S plans,
specifications or other instruments of service. The CLIENT also agrees to compensate COMPANY for any
time spent and expenses incurred remedying CLIENT’s failures according to COMPANY’S prevailing fee
schedule and expense reimbursement policy.
8.18 Opinion of Probable Construction Cost
As part of the Deliverables, COMPANY may submit to the CLIENT an opinion of probable cost required to
construct work recommended, designed, or specified by COMPANY, if required by CLIENT. COMPANY is not
a construction cost estimator or construction contractor, nor should COMPANY’S rendering an opinion of
probable construction costs be considered equivalent to the nature and extent of service a construction cost
estimator or construction contractor would provide. This requires COMPANY to make a number of
assumptions as to actual conditions that will be encountered on site; the specific decisions of other design
professionals engaged; the means and methods of construction the contractor will employ; the cost and extent
of labor, equipment and materials the contractor will employ; contractor's techniques in determining prices and
market conditions at the time, and other factors over which COMPANY has no control. Given the
assumptions which must be made, COMPANY cannot guarantee the accuracy of its opinions of cost, and in
recognition of that fact, the CLIENT waives any claim against COMPANY relative to the accuracy of
COMPANY’S opinion of probable construction cost.
8.19 Design Information in Electronic Form
Because electronic file information can be easily altered, corrupted, or modified by other parties, either
intentionally or inadvertently, without notice or indication, COMPANY reserves the right to remove itself from
its ownership and/or involvement in the material from each electronic medium not held in its possession.
CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and
use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used
by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other
purpose for which the material was not strictly intended by COMPANY without COMPANY’s express written
permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT’S sole risk.
Furthermore, the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries,
damages, losses, expenses, and attorneys’ fees arising out of the modification or reuse of these materials.
The CLIENT recognizes that designs, plans, and data stored on electronic media including, but not limited to
computer disk, magnetic tape, or files transferred via email, may be subject to undetectable alteration and/or
uncontrollable deterioration. The CLIENT, therefore, agrees that COMPANY shall not be liable for the
completeness or accuracy of any materials provided on electronic media after a 30-day inspection period,
during which time COMPANY shall correct any errors detected by the CLIENT to complete the design in
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accordance with the intent of the contract and specifications. After 40 days, at the request of the CLIENT,
COMPANY shall submit a final set of sealed drawings, and any additional services to be performed by
COMPANY relative to the submitted electronic materials shall be subject to separate agreement. The CLIENT
is aware that differences may exist between the electronic files delivered and the printed hard-copy
construction documents. In the event of a conflict between the signed construction documents prepared by
the COMPANY and electronic files, the signed or sealed hard-copy construction documents shall govern.
8.20 Information Provided by Others
The CLIENT shall furnish, at the CLIENT’s expense, all information, requirements, reports, data, surveys and
instructions required by this AGREEMENT. The COMPANY may use such information, requirements, reports,
data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and
completeness thereof. The COMPANY shall not be held responsible for any errors or omissions that may
arise as a result of erroneous or incomplete information provided by the CLIENT and/or the CLIENT’s
consultants and contractors.
COMPANY is not responsible for accuracy of any plans, surveys or information of any type including
electronic media prepared by any other consultants, etc. provided to COMPANY for use in preparation of
plans. The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the
COMPANY from any damages, liabilities, or costs, including reasonable attorneys’ fees and defense costs,
arising out of or connected in any way with the services performed by other consultants engaged by the
CLIENT.
COMPANY is not responsible for accuracy of topographic surveys provided by others. A field check of a
topographic survey provided by others will not be done under this AGREEMENT unless indicated in the Scope
of Services.
8.21 Force Majeure
The CLIENT agrees that the COMPANY is not responsible for damages arising directly or indirectly from any
delays for causes beyond the COMPANY's control. CLIENT agrees to defend, indemnify, and hold
COMPANY, its consultants, agents, and employees harmless from any and all liability, other than that caused
by the negligent acts, errors, or omissions of COMPANY, arising out of or resulting from the same. For
purposes of this AGREEMENT, such causes include, but are not limited to, strikes or other labor disputes;
severe weather disruptions or other natural disasters or acts of God; fires, riots, war or other emergencies;
disease epidemic or pandemic; failure of any government agency to act in a timely manner; failure of
performance by the CLIENT or the CLIENT’S contractors or consultants; or discovery of any hazardous
substances or differing site conditions. Severe weather disruptions include but are not limited to extensive
rain, high winds, snow greater than two (2) inches and ice. In addition, if the delays resulting from any such
causes increase the cost or time required by the COMPANY to perform its services in an orderly and efficient
manner, the COMPANY shall be entitled to a reasonable adjustment in schedule and compensation.
8.22 Job Site Visits and Safety
Neither the professional activities of COMPANY, nor the presence of COMPANY’S employees and sub-
consultants at a construction site, shall relieve the general contractor and any other entity of their obligations,
duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or
procedures necessary for performing, superintending or coordinating all portions of the work of construction in
accordance with the contract documents and any health or safety precautions required by any regulatory
agencies. COMPANY and its personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or any health or safety precautions.
The CLIENT agrees that the general contractor is solely responsible for job site safety, and warrants that this
intent shall be made evident in the CLIENT's AGREEMENT with the general contractor. The CLIENT also
agrees that the CLIENT, COMPANY and COMPANY’S consultants shall be indemnified and shall be made
additional insureds on the general contractor’s and all subcontractor’s general liability policies on a primary
and non-contributory basis.
8.23 Hazardous Materials
CLIENT hereby understands and agrees that COMPANY has not created nor contributed to the creation or
existence of any or all types of hazardous or toxic wastes, materials, chemical compounds, or substances, or
any other type of environmental hazard or pollution, whether latent or patent, at CLIENT's premises, or in
connection with or related to this project with respect to which COMPANY has been retained to provide
professional services. The compensation to be paid COMPANY for said professional services is in no way
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commensurate with, and has not been calculated with reference to, the potential risk of injury or loss which
may be caused by the exposure of persons or property to such substances or conditions. Therefore, to the
fullest extent permitted by law, CLIENT agrees to defend, indemnify, and hold COMPANY, its officers,
directors, employees, and consultants, harmless from and against any and all claims, damages, and
expenses, whether direct, indirect, or consequential, including, but not limited to, attorney fees and Court
costs, arising out of, or resulting from the discharge, escape, release, or saturation of smoke, vapors, soot,
fumes, acid, alkalis, toxic chemicals, liquids gases, or any other materials, irritants, contaminants, or pollutants
in or into the atmosphere, or on, onto, upon, in, or into the surface or subsurface of soil, water, or
watercourses, objects, or any tangible or intangible matter, whether sudden or not.
It is acknowledged by both parties that COMPANY’S Scope of Services does not include any services related
to asbestos or hazardous or toxic materials. In the event COMPANY or any other party encounters asbestos
or hazardous or toxic materials at the job site, or should it become known in any way that such materials may
be present at the job site or any adjacent areas that may affect the performance of COMPANY’S services,
COMPANY may, at its option and without liability for consequential or any other damages, suspend
performance of services on the project until the CLIENT retains appropriate specialist consultant(s) or
contractor(s) to identify, abate and/or remove the asbestos or hazardous or toxic materials, and warrants that
the job site is in full compliance with applicable laws and regulations.
Nothing contained within this AGREEMENT shall be construed or interpreted as requiring COMPANY to
assume the status of a generator, storer, transporter, treater, or disposal facility as those terms appear within
the Resource Conservation and Recovery Act, 42 U.S.C.A., §6901 et seq., as amended, or within any State
statute governing the generation, treatment, storage, and disposal of waste.
8.24 Certificate of Merit
The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against
COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an
independent design professional currently practicing in the same discipline as COMPANY and licensed in the
State in which the claim arises. This certification shall: a) contain the name and license number of the
certifier; b) specify each and every act or omission that the certifier contends is a violation of the standard of
care expected of a design professional performing professional services under similar circumstances; and c)
state in complete detail the basis for the certifier's opinion that each such act or omission constitutes such a
violation. This certificate shall be provided to COMPANY not less than thirty (30) calendar days prior to the
presentation of any claim or the institution of any judicial proceeding.
8.25 Limitation of Liability
In recognition of the relative risks and benefits of the Project to both the CLIENT and the COMPANY, the risks
have been allocated such that the CLIENT agrees, to the fullest extent permitted by law, to limit the liability of
the COMPANY and COMPANY’S officers, directors, partners, employees, shareholders, owners and sub-
consultants for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from
any cause or causes, including attorneys’ fees and costs and expert witness fees and costs, so that the total
aggregate liability of the COMPANY and COMPANY’S officers, directors, partners, employees, shareholders,
owners and sub-consultants shall not exceed $50,000.00, or the COMPANY’S total fee for services rendered
on this Project, whichever is greater. It is intended that this limitation apply to any and all liability or cause of
action however alleged or arising, unless otherwise prohibited by law.
8.37 Municipal Advisor
The COMPANY is not a Municipal Advisor registered with the Security and Exchange Commission (SEC) as
defined in the Dodd-Frank Wall Street Reform and Consumer Protection Act. When the CLIENT is a
municipal entity as defined by said Act, and the CLIENT requires project financing information for the services
performed under this AGREEMENT, the CLIENT will provide the COMPANY with a letter detailing who their
independent registered municipal advisor is and that the CLIENT will rely on the advice of such advisor. A
sample letter can be provided to the CLIENT upon request.
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This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Services will not begin until COMPANY receives a
signed agreement. COMPANY’s services shall be limited to those expressly set forth in this
AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project
except as agreed to in writing. The effective date of the AGREEMENT shall be the last date
entered below.
Sincerely,
HR GREEN, INC.
Bridget Osborn
Project Manager
Approved by:
Printed/Typed Name: Teresa Stadelmann
Title: Vice President Date: May 12, 2022
City of Arden Hills
Accepted by:
Printed/Typed Name:
Title: Date:
Page 1 of 2
CONSENT ITEM – 7D
MEMORANDUM
DATE: October 10, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
Lucas Miller, Assistant Public Works Director
SUBJECT: 2021 CIPP Lining Project – Trail repair extra costs
Budgeted Amount: Actual Amount: Funding Source:
$220,000 $209,999.50 Sanitary Sewer Utility Fund,
I & I Grant Funds
Council Should Consider
Motion to approve, table, or deny the following:
• Quote for the 2021 CIPP Lining Project trail repair extra costs from Bituminous
Roadways, Inc. in the amount of $14,456.00
All items need a simple majority for action unless otherwise noted.
Background/Discussion
On November 8, 2021, Council approved a contract with Insituform Technologies USA, LLC for
the 2021 CIPP Lining Project. The project is 100% complete, Insituform has submitted all
closeout documents including the IC-134’s, lien waivers & consent of surety for the project.
During construction in March of 2022, Insituform had to access a sanitary sewer structure
located adjacent to the Ramsey County Regional Trail just south of County Rd E2 near Chatham
Avenue. Due to frost melt, the ground conditions were softer which resulted in the equipment
damaging the trail. City staff negotiated with Bituminous Roadways for a quote to complete the
repairs, see Attachment A. Since Bituminous Roadways is conducting similar work within the
area, the proposed cost for the work is less than typical. City staff has reviewed the quote and
recommends approval in the amount of $14,456.00.
Page 2 of 2
Budget Impact
Total Construction Expenses:
Original Contract Amount $190,249.70
Change Order No. 1 $5,293.80
Trail Repair $14,456.00
Total $209,999.50
I/I grant eligible funds are 25% of the pipe lining bid item costs which calculates to $48,885.88.
Attachments
Attachment A: Quote from Bituminous Roadways
To: Contact:CITY OF ARDEN HILLS
ARDEN HILLS- TRAIL R & RProject Name:Bid Number:
Fax:ARDEN HILLS, MN 55112
Address:1245 WEST HIGHWAY 96 Phone:
Project Location:CR E2 & ELMER L ANDERSEN TRAIL, ARDEN HILLS, MN Bid Date:9/21/2022
Total PriceUnit PriceUnitItem Description Estimated Quantity
232.00 SY $58.00 $13,456.00Single Lift 3" Bituminous Pavement Replacement ( 232 SY )
- Remove Existing Bituminous Surface To Accommodate A 3 Inch
Pavement Section. Dispose Of Off Site.
- Shape And Compact Existing Aggregate Base.
- Furnish And Install A 3 Inch (Compacted Thickness) MN/DOT 2360
Type SPWEA340B Bituminous Wearing Course.
1.00 LS $500.00 $500.00TRAFFIC CONTROL- TRAIL CLOSURE
1.00 LS $500.00 $500.00ROW PERMIT
Total Bid Price: $14,456.00
Notes:
•All work to be completed in 2022.
•Mobilizations Included: 1 Grading & 1 Paving.
See above, Additional mobs, add $ 2,500.00/each.
•Not Responsible for any damage to pedestrian ramp(s) during work.
•Proposed Work Does Not Include: Landscape Restoration, Irrigation Repair/Restoration, Private Utility Locates/Repairs, Sub-soil Corrections,
Erosion Control, Towing Charges, Permits and Fees, Multiple Mobilizations, Surveying or any Unforseen Conditions, Guarantee on drainage or
ponding of water on lots with less than 1% slope.
•For more information:www.bitroads.com
•This project quoted by Paul Whelan, cell phone: (612) 366-2770. Thank you and good luck.
Payment Terms:
This proposal is subject to credit approval and is valid for 10 calendar days, after which time price quotes may be withdrawn without notice.
This quote is based on standard AGC subcontract language and shall become a rider to any contract.
Payment due upon receipt of invoice. A finance charge of 1 1/2% per month (18% per year) will be charged on any balance over 30 days past invoice
date, unless otherwise agreed upon in writing. We gladly accept Visa, Mastercard, Discover & American Express.
https://bitroads.com/About-Us/75th-Anniversary
ACCEPTED:
The above prices, specifications and conditions are satisfactory and
are hereby accepted.
Buyer:
Signature:
Date of Acceptance:
CONFIRMED:
BITUMINOUS ROADWAYS, INC. - MENDOTA HEIGHTS
Authorized Signature:
Estimator:Paul Whelan
paul.whelan@bitroads.com
9/27/2022 11:44:37 AM Page 1 of 1
Page 1 of 2
DATE: October 10, 2022
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Lift Station 10 Rehabilitation Project – Pumps and Control Panel Purchase
Budgeted Amount: Actual Amount: Funding Sources:
$180,000 $258,994.55 Sanitary Sewer Fund
Council Should Consider
Motions to approve, table, or deny the following:
• Invoice for the pumps and control panel for the Lift Station 10 Rehabilitation Project to
Electric Pump in the amount of $78,560.70.
All items need a simple majority for action unless otherwise noted.
Discussion
The City’s Capital Improvement Program identifies rehabilitation work for Lift Station No. 10
located near the intersection of Cleveland Avenue and County Road E2. The lift station has been
in service for 31 years in the current configuration. Several improvements have been identified,
including the need to replace the aging pumps, check valves, air release valves and control panel.
This lift station also encounters problems with sewer flow backing up into the upstream manhole
due to the bottom elevation of the lift station wet well having minimal elevation drop from the
upstream gravity sewer.
As part of the project, the City ordered the pumps and control panel materials through Electric
Pump to maintain standardization of all 14 lift stations. Attachment A is an invoice from Electric
Pump in the amount of $78,560.70 for the pumps and control panel materials. Staff has reviewed
and recommends payment.
CONSENT ITEM – 7E
MEMORANDUM
Page 2 of 2
Budget Impact
A summary of the estimated project costs and funding sources is provided below:
Total Project Costs
Construction Cost $ 130,700.00
Pumps and Control Panel $ 78,560.70
Engineering Services $ 49,400.00 (Includes Construction Admin.)
Misc. (Legal, Ads) $ 333.85
TOTAL $ 258,994.55
.
This project is covered by the sanitary sewer fund.
Attachments
Attachment A: Invoice for Pumps and Control Panel
Page 1 of 1
CONSENT ITEM – 7F
MEMORANDUM
DATE: October 10, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: 2022 Bulk Road Salt Purchase – Ramsey County
Budgeted Amount: Actual Amount: Funding Source:
$35,000 $23,521.61 Salt and Sand Fund
Council Should Consider
Motions to approve, table, or deny the following:
• Invoice for bulk road salt purchased during January, February, March and early April
2022 for Arden Hills Public Works snow and ice control operations in the amount of
$22,350.57
All items need a simple majority for action unless otherwise noted.
Background/Discussion
Arden Hills Public Works snow and ice control operations purchases salt at Ramsey County’s
Public Works facility. Attachment A is an invoice in the amount of $22,350.57 for bulk road salt
purchased during January, February, March and early April 2022 from Ramsey County.
Budget Impact
The 2022 Operating Budget includes funding in the amount of $35,000 for snow and ice control
under the Salt and Sand fund 101-43100-42246. Brine solution expenses are $1,171.04 so far for
2022.
Attachments
Attachment A: Bulk Road Salt Invoice