HomeMy WebLinkAbout11-14-22-RMayor:
David Grant
It,
Councilmembers:
�-AEN HILLS
Brenda Holden
Fran Holmes
Regular City Council
Steve Scott
David Radziej
Agenda
November 14, 2022
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651-792-7800
Website:
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.
CALL TO ORDER
1. APPROVAL OF AGENDA
2. PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council's attention any items which
are relevant to the City. In addressing the Council, you must first state your name and
address for the record. To allow adequate time for each person wishing to address the
Council, speakers must limit their comments to three (3) minutes. To facilitate a timely
meeting, a speaker that is repeating, or agreeing with, a previous comment should
simply state such and forego a longer comment. If a large number of citizens wish to
speak, the Mayor may shorten the individual comment period. Written documents may
be distributed to the Council prior to the start of the meeting to allow a more timely
presentation. Speakers should not use obscene, profane, or threatening language, or
make personal attacks. Matters of litigation involving the City shall not be discussed
during Public Inquiry by citizens or Council. The Council may not respond to speaker
comments, engage in a debate, or take any action on the issues raised by citizens,
but may direct City staff to research or follow up on an issue, if desired by Council. If
Council directs further review by staff, the results of that review will be presented at a
following regular Council Meeting.
3. RESPONSE TO PUBLIC INQUIRIES
4. PUBLIC PRESENTATIONS
5. STAFF COMMENTS
5.A. Transportation Update
David Swearingen, Public Works Director/City Engineer
Documents:
MEMO PDF
6. APPROVAL OF MINUTES
6.A. October 17, 2022 City Council Work Session
Documents:
10-17-22-WS.PDF
6.B. October 24, 2022 Regular City Council
Documents:
10-24-22-R.PDF
6.C. October 24, 2022 Special City Council Work Session
Documents:
10-24-22-SWS.PDF
6.D. November 7, 2022 Special City Council
Documents:
11-07-22-SR.PDF
7. CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
7.A. Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
Documents:
MEMO PDF
7.B. Motion To Approve Payment To Springbrook Holding Company LLC For 2023
Software Maintenance Fees
Gayle Bauman, Finance Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
7.C. Motion To Approve Resolution 2022-050 Certifying 2022 Municipal Election
Canvass Results
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
7.D. Motion To Authorize Contract For Medical Insurance For Non -Union Employees
For 2023
Dave Perrault, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
7.E. Motion To Approve Update To Personnel Policy Benefit Language
Dave Perrault, City Administrator
Documents:
MEMO.PDF
75. Motion To Approve Professional Services Agreement Amendment For Right -Of -
Way Acquisition And Temporary Easements With SRF Consulting Group, Inc. -
Mounds View High School Trail Improvements
David Swearingen, Public Works Director/City Engineer
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
8. PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
9. PUBLIC HEARINGS
10. NEW BUSINESS
11. UNFINISHED BUSINESS
12. COUNCIL/STAFF COMMENTS
ADJOURN
STAFF COMMENTS — 5A
,-ARZEN HILLS
MEMORANDUM
DATE: November 14, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
A verbal update will be provided at the City Council meeting.
Page 1 of 1
�-ARZEN HILLS
Approved: November 14, 2022
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
OCTOBER 17, 2022
5:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
[DRAFT
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session at 5:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Steve
Scott and David Radziej
Absent: None
Also present: City Administrator Dave Perrault, Public Works Director/City Engineer
David Swearingen, Community Development Director Jessica Jagoe, Deputy City Clerk Jolene
Trauba, Residents Ahmed Ali, Katie Bach, Nate Cmiel and Dave Cmiel, and President of Norcutt
Homes Owen Norcutt
1. AGENDA ITEMS
A. Planning Case 22-019 — 3588 Ridgewood Road Concept Plan Review
Mr. Ali explained that he would like to ask for a variance to have the lot entrance on Old Snelling
Avenue instead of Ridgewood Road because of the elevation of the lot, and reduced setbacks.
Mr. Norcutt stated the lot is irregular shaped and has a drastic slope. By having the driveway on
Old Snelling, they could possibly get a flat area in the back toward Ridgewood Road. He felt
access off of Old Snelling would be safer.
Discussion ensued regarding the possible location of the home and setbacks.
Mr. Norcutt added that the elevation to Ridgewood Road was about 20 feet, the driveway would
have to have a curve, and there would have to be a retaining wall.
Council agreed that access off of Old Snelling would be acceptable.
Mayor Grant said he was OK moving the house to the north to give more space along the side
yard to the south.
Councilmember Holden noted that after looking at the properties next door she was OK with the
side setbacks proposed.
ARDEN HILLS CITY COUNCIL WORK SESSION — OCTOBER 17, 2022 2
Community Development Director Jagoe stated she would talk to the Building Official about
the address. In preliminary analysis staff had considered Ridgewood as the front yard and Old
Snelling as the rear.
Public Works Director/City Engineer Swearingen explained that if the driveway goes out onto
Old Snelling that would be connecting into the new construction. They would have to maintain
ADA on the sidewalk and the curb cut, and they would most likely require a full width patch. He
also noted there are no utilities currently extended to the lot and those connections would be from
Ridgewood Road.
Discussion continued regarding the home location. Council agreed they would suggest
consideration of Mr. Ali with moving the home slightly uphill (north) to gain more room despite
the setbacks potentially not being met.
Community Development Director Jagoe said the applicant would submit changes before the
Planning Commission meeting.
B. Planning Case 22-020 —1861 W Highway 96 Concept Plan Review
Community Development Director Jagoe said the applicants are seeking feedback in advance of
a future application for a variance on a concept plan to demo the house that is currently at the
subject property and building a new single-family home. The lot is considered non -conforming
because of the front yard setback due to additional right of way acquisitions over time. They may
also need a variance from ordinary high water in the rear of the yard as measured from the
shoreline, due to the requirement of the setback being on average with the adjacent parcels.
Ms. Bach presented a PowerPoint outlining the historical changes to the property lines due to
highway expansions, the buildable area of the lot and proposed new home placement, and
comparison of the proposed new home setback to neighboring homes. She stated they would like
to preserve as many trees as possible.
Councilmember Holden said she thought the proposal looked good and she had no issues.
Councilmember Radziej and Mayor Grant agreed.
Mayor Grant felt that the City owes them some flexibility due to the easement changes.
Councilmember Holmes said her only concern would be the house impeding on the neighbor's
view.
Councilmember Radziej encouraged them to look into incentives for building an energy efficient
home.
Ms. Bach said they will finalize plans to be presented to the Planning Commission.
ARDEN HILLS CITY COUNCIL WORK SESSION — OCTOBER 17, 2022
C. Floral Park Improvements Discussion
Public Works Director/City Engineer Swearingen passed out a rough budget estimate for the
project. He stated this is an amendment to the existing contract with HR Green that was brought
to Council last year for the hardcourts at Floral Park. That contract is also tied to the Arden
Manor project. The amendment would add the overall park improvements. The entire Floral Park
project would come to $606,000, including design fees. There are no improvements included to
the baseball fields. Included is the park structure, the hardcourt and the trail.
Councilmember Holden asked how many trees would be taken down by the tennis courts.
Public Works Director/City Engineer Swearingen said no trees will be taken down, but they
can cut the roots on the north side so they don't continue to push up the pavement.
Councilmember Holden wondered what the plan would be for the large amount of leaves that
fall on the court.
Public Works Director/City Engineer Swearingen said HR Green will give a preliminary
design, get resident and Council feedback and host an open house. If they choose to eliminate
some trees and plant elsewhere they could do that.
Public Works Director/City Engineer Swearingen reviewed photos of current conditions at the
park. He noted the shelter's concrete pad is in good shape and can be reused for the new shelter.
Councilmember Holden wondered if there was anything they could add for adults. She was not
for the addition of a water source.
Public Works Director/City Engineer Swearingen said there is a fire hydrant that extends into
the park so they could tap into that line.
Councilmember Holmes felt if they put in a water source in Floral Park they should also put one
in at the public gardens, and thought they should talk about a policy first. One of the volunteers at
the park thought the water barrels were unsightly and caused mosquitoes so they had suggested
the hand pump.
Councilmember Holden thought they could put some screening around the barrels.
Councilmember Scott mentioned there is a small pond in one of the gardens and wondered if
they had thought about putting a water feature there, and asked if the courts would be striped for
pickleball.
Public Works Director/City Engineer Swearingen said he assumed so but that might be
determined by resident input. The amenities are flexible at this time.
Discussion continued regarding costs of engineering and amenities.
ARDEN HILLS CITY COUNCIL WORK SESSION — OCTOBER 17, 2022 4
Public Works Director/City Engineer Swearingen said that through the survey they will get a
better idea of what the public wants to see in the park, they will pick vendors that supply what is
wanted and choose the vendor with the better price for the amenities.
Councilmember Scott mentioned a large oak tree in the park that is dead.
Public Works Director/City Engineer Swearingen said there are 3 that are dead and Public
Works will be removing one or more if they can access them.
Councilmember Holden asked if the Arden Hills Foundation might want to provide the grill at
the shelter or a second picnic table.
Public Works Director/City Engineer Swearingen said for the water source he was envisioning
a one -inch copper or PVC line running through the park that would be tied to a spicket head with
a safety feature to shut it off.
Mayor Grant asked staff to negotiate engineering costs with HR Green.
D. Parkshore Exercise Station Trail Loop — Official Name Discussion
Public Works Director/City Engineer Swearingen explained that the City is responsible to
install a park sign at the new Parkshore exercise loop, and so he'd like to know what they would
like to name the trail. PTRC had the idea of a staff coordinated contest at the elementary schools
to name the trail.
Councilmember Holden noted this is off the beaten track and for seniors. She felt the name
needed to be more focused to identify it. She suggested they tell the PTRC to come up with a
name associated with the type of park it is and location.
Mayor Grant directed staff to have PTRC suggest a name to submit to Council.
E. Recreation Programming Update
City Administrator Perrault stated there is currently an opening for Recreation Supervisor, there
will be seven interviews held. He was happy with the candidates that applied and ideally, someone
will start in mid -November. In the meantime, the winter programming guide typically goes out in
early to mid -November, and they need to plan a realistic schedule of events.
City Administrator Perrault said in 2020-2021 they didn't have ice rink attendants, but had
picnic tables and port -a -potties. This past year they had rink attendants but the shelters weren't
open to the public. The current issue is the limited number of applicants for the attendant
positions, and having someone to oversee and train them. If a Recreation Supervisor is on board
by the end of November they could take over these duties, but they'll be learning the job along
with the new seasonals. There have been issues with rink attendants previously, such as not
locking the buildings, not showing up for shifts, or leaving the rink lights on.
Councilmember Holden said she liked the idea of hiring one or two people for four months.
ARDEN HILLS CITY COUNCIL WORK SESSION — OCTOBER 17, 2022 5
City Administrator Perrault indicated they have a Public Works seasonal in mind that they feel
would be a good fit, but the schedule would be evenings and weekends and they aren't sure if he
will be willing. He explained it would be a winter seasonal position in the Public Works
department. Normally there are between 8-12 rink attendants. They could hire the Public Works
seasonal in place of that, and that job would be to unlock and lock the warming houses, turn the
lights on and off, keep the rinks clear, and supplement with other Public Works duties. There
wouldn't be a person at the rink the entire time it's open, but this person could be a roving rink
attendant.
Councilmember Holden thought one person wouldn't want to work seven days a week, so they
should hire two.
City Administrator Perrault said they would like to do this administratively and patchwork it
together, but hiring 12 rink attendants was probably not possible.
Discussion ensued regarding ways the positions are advertised and the lack of applicants.
Councilmember Holmes felt they didn't need an attendant at the warming houses other than to
open them and turn on the lights etc.
City Administrator Perrault stated that the person they had in mind may not want to work the
proposed schedule, but if he agrees they could hire one or two other attendants for the weekends
and the Public Works seasonal could cover the evening shift.
Councilmember Holden said she thought the most important rinks were at Freeway and Hazelnut
parks.
Public Works Director/City Engineer Swearingen added that Perry Park was also used often.
Councilmember Holden thought the summer playground leaders may be a source for weekend
rink attendants.
City Administrator Perrault stated the next item to discuss was Recreation programming. Staff
reviewed programming and believes they can continue with many of the outside instructor led
classes such as fencing, yoga, dance, etc. However, the programming that requires seasonal hiring,
training, and oversight presents issues. While they are hopeful to have a Recreation Supervisor
on -board by mid -November, they still need to work on the development of programming that
starts the beginning of January. This mainly consists of before and after school programming,
camps, one-time events like snowshoeing, and ice-skating lessons. If they continue these
programs, they would need to start looking for seasonals late October and early November;
however, they need to identify and have these programs planned for a Winter Rec Guide.
Shoreview is running their Island Lake program and willing to let Arden Hills send people to
register with them. He anticipates not holding before and after school programming at Valentine
Hills, skating lessons or events such as gingerbread house decorating, letters to Santa, or breakfast
with Santa.
Councilmember Holmes suggested they follow the same types of programs they did last year.
ARDEN HILLS CITY COUNCIL WORK SESSION — OCTOBER l 7, 2022 6
City Administrator Perrault said ice skating lessons, volleyball (TBD depending on instructor
availability) would not be held, but yoga, fencing, dance, fraud prevention could be held.
Councilmember Holden suggested they try to get the ice-skating instructor from last year to
come back for the 4-6 year age group and starting January 8.
City Administrator Perrault added the guide may only be an insert into the newsletter rather
than a regular guide, but there will be a QR code that will take them right to the website to
register.
F. Council Tracker
City Administrator Perrault provided the Council with an update of the Council Tracker. After
discussion, the completion date for Trees West of 96 was updated, and International Paper
Parking Issue and Public Works Fleet Management Program items were removed.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holden asked if pickleball striping was done.
Public Works Director/City Engineer Swearingen responded the striping was done at Freeway
and Hazelnut parks.
Councilmember Holden asked if they were going to try to dredge some of the Femwood channel
this year.
Public Works Director/City Engineer Swearingen said sediment samples had been taken and
they should be receiving results soon, which will tell them where they can put the sediment when
they remove it. They plan on removing some this year.
Councilmember Holden said there are people "moving" their yards into City property with
fences, mowing, shrubbery etc. She discussed one property in particular adjacent to Hazelnut
trail.
Community Development Director Jagoe stated it could be allowed with written permission
from the City.
Mayor Grant thought if we want it left natural we should tell him to stop mowing.
Community Development Director Jagoe asked if they told the property owner to stop mowing
but the shrubs remained, would Public Works want to mow around them.
Public Works Director/City Engineer Swearingen said he would want to see the exact
placement of the shrubs but they would want to match what they are doing along the entire line,
which was to mow approximately 5 feet off the pavement.
Mayor Grant said the property owner is encroaching on City property by making a hedge fence
and planting on City property.
ARDEN HILLS CITY COUNCIL WORK SESSION — OCTOBER 17, 2022 7
City Administrator Perrault commented that they could send a letter making it clear the
plantings are on City property and if they need to be taken down or moved it would be at the
homeowner's expense.
Mayor Grant said he would like to walk the trail and see the property first.
Councilmember Holden said she is seeing more rental properties and there are some cities that
only allow a certain number of rentals. She thought they might want to consider finding out the
limits.
City Administrator Perrault said staff is working to bring a discussion on short-term rentals to
Council.
Councilmember Scott asked if the parking issues on Grant were still happening.
City Administrator Perrault responded that the Sheriff has issued citations the last two
weekends, he hasn't had any complaints since then.
Councilmember Holmes stated she attended a Ramsey County Legal Government meeting/call
where they talked about homelessness and encampments. She thought they might want to have a
checklist or policy in the case that it becomes a problem.
Mayor Grant asked staff to put that as an item on a future work session.
Councilmember Holden wondered if they could have another meeting with Ramsey County
about Lake Johanna Boulevard or brainstorm some ideas to give to the County. She would like to
see a speed bump or something else for safety.
Councilmember Holmes thought they could possibly do some different striping.
Mayor Grant suggested they put in a couple of stop signs.
Public Works Director/City Engineer Swearingen said the County will not allow a speed bump
on a County road. Bollards are a maintenance issue.
Mayor Grant said the Council should send ideas to the City Administrator who can compile a list
of ideas and share it with the County.
Mayor Grant noted there is a cracked bucket swing at Freeway Park. He thanked Public Works
for rebuilding a mailbox structure that had been broken during snowplowing operations.
Mayor Grant said staff is checking on political signs that have been taken down along Old
Highway 10.
Community Development Director Jagoe mentioned that Mr. Ali has requested the closing for
3588 Ridgewood Road be pushed back to on or before December 15 to allow time for his variance
to be reviewed.
ARDEN HILLS CITY COUNCIL WORK SESSION — OCTOBER 17, 2022 8
ADJOURN
Mayor Grant adjourned the City Council Work Session at 7:41 p.m.
Jolene Trauba
Deputy City Clerk
David Grant
Mayor
[DRAFT
-ARQEN_HILLS
Approved: November 14, 2022
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
OCTOBER 24, 2022
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, David
Radziej, and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer
David Swearingen; Finance Director Gayle Bauman; Community Development Director
Jessica Jagoe; City Attorney Joel Jamnik; and Assistant to the City Administrator/City
Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Councilmember Holden requested Item 7H be pulled from the Consent Agenda for discussion as
Item 8A.
MOTION: Councilmember Holden moved and Councilmember Radziei seconded a
motion to approve the meeting agenda as amended. The motion carried (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. RESPONSE TO PUBLIC INQUIRIES
None.
4. PUBLIC PRESENTATIONS
ARDEN HILLS CITY COUNCIL — OCTOBER 24, 2022 2
None.
5. STAFF COMMENTS
A. Transportation Update
Public Works Director Swearingen reported the Lexington Avenue project was still ongoing.
He noted one lane of traffic was open heading southbound and northbound. He explained this
configuration would be ongoing as the new southbound lanes are constructed. He indicated this
was a Ramsey County project and any comments or concerns should be brought to the County.
B. Election Update
Assistant to the City Administrator/City Clerk Hanson stated the General Election would be
held on Tuesday, November 8, 2022. She encouraged residents voting my mail to have their
ballots to the Ramsey County Elections Office by 8:00 p.m. on Election Day. She reviewed the
locations for early voting and noted the City's website had additional information regarding the
upcoming election.
6. APPROVAL OF MINUTES
A. September 26, 2022, Regular City Council
B. October 10, 2022, Regular City Council
MOTION: Councilmember Radziei moved and Councilmember Holden seconded a
motion to approve the September 26, 2022, Regular City Council meeting
minutes; and October 10, 2022, Regular City Council meeting minutes as
presented. The motion carried (5-0).
7. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve 2022 Yd Quarter Financials
C. Motion to Approve Resolution 2022-044 Designating Polling Places for the 2023
Elections
D. Motion to Approve Resolution 2022-045 — 2023 Curbside and Non -Curbside
Recycling Fees
E. Motion to Approve Recycling Contract Extension with Republic Services
F. Motion to Approve Resolution 2022-046 Authorizing Application for Recycling
SCORE Grant Funds from Ramsey County for 2023
G. Motion to Approve 2023 Purchase of 2023 F450 Crane Truck
a -ad Site Plan Review 1411 Paul Kir-kweed Drive Ramsey Getint-Y Sheri
I. Motion to Approve Resolution 2022-048 Accepting Donation from AH Foundation
(Flashlight Pumpkin Hunt)
ARDEN HILLS CITY COUNCIL — OCTOBER 24, 2022
3
J. Motion to Approve Professional Services Agreement Amendment — HR Green —
Floral Park Improvements
K. Motion to Approve Lift Station and Forcemain Operations and Maintenance
Agreement — Permanent Sanitary Sewer Easement — Mounds View High School
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as amended, removing Item 7H, and
to authorize execution of all necessary documents contained therein. The
motion carried (5-0).
8. PULLED CONSENT ITEMS
A. Motion to Approve Resolution 2022-047 for Conditional Use Permit
Amendment and Site Plan Review — 1411 Paul Kirkwood Drive — Ramsey
County Sheriffs Office (Fence) — Planning Case 22-018
Councilmember Holden stated she would like further information regarding the two different
types of fences.
Community Development Director Jagoe discussed the two types of perimeter security fencing
Ramsey County would be installing on this property. She explained the Planning Commission
reviewed this request and recommended approval of the Conditional Use Permit Amendment.
Councilmember Holden stated she would not be supporting the request because she wanted a
more decorative looking fence installed.
Mayor Grant asked how the public was engaged for this Planning Case.
Community Development Director Jagoe stated a notice of the public hearing was published in
the paper and neighbors within 1000 feet of the subject property received a mailed notice prior to
the October 5 Planning Commission meeting. She indicated the City also published notice in the
paper for the City Council meeting and resent notices to property owners within 1000 feet of the
subject property.
Councilmember Holden inquired if this fence would surround the entire Ramsey County
property.
Community Development Director Jagoe reported this was the case, noting the Ramsey County
fencing would be connected to fencing on federal property.
Councilmember Holden questioned why the County was not paying for their half of the fence,
due to the fact they have offices within the Sheriff Departments property.
Kyle Mestad, Director of Administration for the Ramsey County Sheriff's Office, explained the
funding for this project was through the County's Capital Improvement Project. He indicated the
dollars being used for the fence were allocated from Ramsey County.
ARDEN HILLS CITY COUNCIL — OCTOBER 24, 2022 4
Councilmember Radziej asked what was being protected behind the fence.
Mr. Mestad reported the Arden Hills campus houses the Ramsey County Sheriff's office which
has a property room, evidence room, and fleet vehicles. In addition, the site houses Ramsey
County Public Works Department vehicles, Arden Hills Public Works, and Mounds View School
District Maintenance.
Councilmember Holmes asked why the fencing was being installed.
Mr. Mestad commented further on why the fencing was being requested, which was to provide
for a more safe campus security plan that protected the County's assets, in the event there was
civil unrest again in the community.
Councilmember Holden indicated she supported the property being secure but wanted to see
nicer fencing installed around the site.
Mayor Grant explained he preferred the more decorative fencing as well. He commented on the
responses that were received from the community. He noted the City would now have a very long
expanse of barb -wired fencing when entering the community from the east. He indicated there
were all kinds of security fences out there and did not believe the proposed plan was the right
answer. He understood the County had a great deal of critical assets on this property and he
appreciated the fact the County wanted the site secure. However, he was concerned about the
appearance of Arden Hills for its residents, especially given the fact residents have expressed their
concerns. He stated he supported the fence in concept, but would not be supporting the request
until different security fencing was proposed.
Councilmember Holmes indicated she supported the fencing as proposed by Ramsey County.
She commented a lot of the fencing would be hidden by shrubbery and trees. She noted this
fencing was an economic and effective manner to protect the site.
Councilmember Scott stated at first he did not support the proposed fencing, but after completing
the walking tour with the County he would be offering his support of the vinyl coated chain link
fence.
Mayor Grant thanked the County for providing the Council with a tour of the County's property.
MOTION: Councilmember Radziei moved and Councilmember Holden seconded a
motion to adopt Resolution 2022-047, approving a Conditional Use Permit
Amendment and Site Plan Review at 1411 Paul Kirkwood Drive for the
Ramsey County Sheriffs Office based on the submitted plans and subiect to
the three conditions. The motion carried 3-2 (Councilmember Holden and
Mayor Grant opposed).
9. PUBLIC HEARINGS
None.
ARDEN HILLS CITY COUNCIL — OCTOBER 24, 2022 5
10. NEW BUSINESS
None.
11. UNFINISHED BUSINESS
A. Resolution 2022-049, Adopting 25 MPH Speed Limit Sign Plan for City
Roadways
John Morris, HR Green, stated Minnesota Statute 169.14 Speed Limits, Zones; Radar regulates
highway and roadway speeds in Minnesota. Subdivision 2 sets maximum speed limits on a variety
of roads within a Municipality, such as 10 mph in alleys, 30 mph in urban districts, and 25 mph on
residential roadways, if adopted by the road authority. In August 2019, the Minnesota Legislature
changed the Statutes governing speed limits on city streets. The changes allow cities to establish
speed on roads under the City's jurisdiction, other than the statutory limits, without conducting an
engineering and traffic investigation. Any speed limit changes must be implemented in a
consistent and understandable manner. "The city must erect appropriate signs to display the speed
limit. A city that uses the authority under this subdivision must develop procedures to set speed
limits based on the city's safety, engineering, and traffic analysis. At a minimum, the safety,
engineering, and traffic analysis must consider national urban speed limit guidance and studies,
local traffic crashes, and methods to effectively communicate the change to the public." City
Council has discussed speed limit changes on various roads, and called for a city-wide reduction
on City owned and maintained streets, for a speed limit reduction from 30 MPH to 25 MPH.
Mr. Morris reported the 25 MPH Citywide speed limits have been discussed with City Council,
staff, Ramsey County Engineering and Sheriff, City Attorney and Prosecutor to ensure proper sign
locations from engineering, legal and enforcement perspectives. The final speed limit signage plan
was reviewed with the Council in further detail. The City of Arden Hills studied streets under the
City's jurisdiction, developed a map of city streets and speed limits, determined the
appropriateness of a speed limit change, discussed and communicated speed limit changes
effectively, and in public settings. The City of Arden Hills, as a safe, sustainable and walkable
community, understands that lowering speed limits will provide for safer streets and reduce the
likelihood of death or lifechanging injuries.
Mr. Morris explained Council action tonight is adopting Resolution 2022-049 which would
adopt a 25 MPH Speed Limit Sign Plan for Roadways Under City Jurisdiction. The City Council
of the City of Arden Hills accept the City of Arden Hills 25 MPH Speed Limit Sign Plan showing
a reduced speed limit for city jurisdiction roadways of 25 mph, with the intent of amending the
City Ordinance to establish the city-wide 25 MPH speed limit, with an effective date of February
1, 2023. An ordinance amending Chapter 8, Traffic and Motor Vehicles, Section 800, Traffic and
Parking Regulation of the Arden Hills City Code will come at a later date. It is required to post the
proposed ordinance on the City's website 10 days prior to the adoption of the ordinance. Once the
official ordinance is approved future public communications will be put out in the City's
newsletter, social media, and website.
Councilmember Holden asked how much money the City would be spending on new signs.
ARDEN HILLS CITY COUNCIL — OCTOBER 24, 2022 6
Public Works Director/City Engineer Swearingen estimated the City would spend $4,000 for
new 25 MPH signs.
Mayor Grant commented on how the demographics of Arden Hills was turning over and there
were now more young families with children. He stated this was another good reason to reduce
the residential speed limit to 25 MPH.
Councilmember Holmes recommended an article be placed in the City newsletter letting
residents know the new speed limit would go into effect in February of 2023. She suggested
information also be posted on the City's website.
Mayor Grant asked when the new speed limit signs would be posted.
Public Works Director/City Engineer Swearingen commented with the final plans in place, he
could order the sign materials and the signs would be posted this winter.
Councilmember Radziej stated he found the 25 MPH speed limit to be annoying in other
communities. While he understood safety was paramount this was something he would be voting
against.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adopt Resolution #2022-051 — Adopting 25 MPH Speed Limit Sign
Plan for Roadways Under City Jurisdiction.
Councilmember Holden stated she believed lowering the speed limit would assist with slowing
traffic in residential neighborhoods.
Mayor Grant requested staff review a map of the City noting which roadways would have the
speed limit adjusted.
Mr. Morris reviewed a City map noting the roadways that would have the speed limit reduced to
25 MPH. It was noted the City would not be able to lower the speed on any County roadway such
as Lake Johanna Boulevard, New Brighton Road, Highway 96, and County Road E.
The motion to adopt Resolution #2022-051 carried 4-1 (Councilmember
Radziei opposed).
12. COUNCIL COMMENTS
Councilmember Holmes thanked the Arden Hills Foundation for their donation to the Pumpkin
Hunt.
Councilmember Holmes stated she fully supported changing the speed limit to 25 MPH.
Councilmember Holden asked if staff had received the Fernwood channel borings.
ARDEN HILLS CITY COUNCIL — OCTOBER 24, 2022
7
Public Works Director/City Engineer Swearingen explained he received those borings this
morning and the soil was determined to be acceptable. He noted work would begin on the
channel next week.
Councilmember Holden asked if the City should look into providing security fencing around its
water towers.
Mayor Grant supported the City looking into providing this security measure.
Mayor Grant thanked the Arden Hills Foundation for participating in the Halloween Pumpkin
Hunt.
Mayor Grant stated the City has been anxiously awaiting to see if the fire department received
the Safer Grant.
City Administrator Perrault stated he has not heard if the fire department received this grant.
ADJOURN
MOTION: Councilmember Holmes moved and Councilmember Radziei seconded a
motion to adiourn. The motion carried (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 7:48 p.m.
Julie Hanson
City Clerk
David Grant
Mayor
-ARQEN_HILLS
Approved: November 14, 2022
[DRAFT_.,
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
OCTOBER 24, 2022
IMMEDIATELY FOLOWING ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MEETING
ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the Special City
Council Work Session at 7:56 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Steve
Scott, and David Radziej
Absent: None
Also present: City Administrator Dave Perrault; Finance Director Gayle Bauman; and
Assistant to the City Administrator/City Clerk Julie Hanson
1. AGENDA ITEMS
A. 2023 Employee Benefits Discussion
City Administrator Perrault stated that the current provider, Public Employee Insurance
Program (PEIP), insurance quote came back with a nearly 50% premium increase for 2023. The
City's benefits administrator, NFP, went out for an REP with other carriers. He noted that the
City is at the end of its second year of a two year contract with PEIP, so could go with another
carrier in 2023. He indicated that in addition to working the dollar figures into the budget, PEIP
or another carrier would need to be notified by a certain date. He said open enrollment meeting
would be held for employees in mid November.
City Administrator Perrault stated that NFP provided proposals from PEIP and Health Partners
(HP), noting the 2023 HP plan premiums would be age banded. He commented that the Union's
49er plan was a possible option, but all participants must be on a family plan. He noted White
Bear Township utilizes the 49er plan for non -union employees.
City Administrator Perrault reviewed the summary table as provided in the agenda packet. He
noted some of the differences between a PEIP or HP HSA plan and 49er family plan.
Councilmember Holmes asked if the 49er plan is the same as the PEIP plan and why the Council
was not provided information on the 49er plan.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — OCTOBER 24, 2022 2
City Administrator Perrault discussed some of the costs and deductible differences between the
49er family -only plan and the PEIP plan. He noted that previously, the Council was not interested
in the 49er plan for non -union employees so he did not prepare that information for tonight's
meeting.
City Administrator Perrault provided a brief summary of the PEIP plan, which includes the
choice of three different carriers (HP, B1ueCross/Blue Shield, and Preferred One). He stated that
employees select the carrier they want and that coverage is based on tiers, depending on the
carrier that is selected and the location of the medical clinic.
Councilmember Radziej asked for information about the City's HSA contribution.
City Administrator Perrault explained that currently PEIP offers three levels of plans that
employees can choose from: an HSA plan, a value plan, and a high value plan. He noted that the
HSA plan includes a monthly City contribution, but that all employees do receive the same benefit
contribution amount as a whole.
A discussion ensued regarding review of the current PEIP premium information provided in the
table within the packet.
Councilmember Radziej asked if under PEIP, are all employees required to participate in the
City's medical coverage plan, and would HP require the same. He also asked if employees had
been asked if they would potentially waive coverage if they could.
City Administrator Perrault stated that currently PEIP does require a certain percentage of
employees participate, and so employees were not currently eligible to opt out. He noted that this
would not be the case with the HP coverage and that an opt out option would exist under that
plan.
A discussion ensued about HP coverage.
A discussion ensued about the process for City Council approval of the employee benefits medical
contribution as it relates to the overall budget approval.
City Administrator Perrault stated that it appears the Council came to a consensus about HP
and asked if the Council was interested in providing the option for employees to opt out of the
City's medical coverage plan and receive a cash contribution in lieu of coverage.
A discussion ensued regarding aspects of opting out of medical coverage. Various examples were
discussed pertaining to opt out amounts that could potentially be offered, based on Council
direction.
A discussion ensued regarding the premium amounts paid by the City currently based on
information contained in the agenda packet.
Councilmember Holden stated she would support offering the example as noted in Attachment C
and offering a monthly amount to opt out of the City's coverage.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — OCTOBER 24, 2022 3
Councilmember Radziej noted that the employee must pay taxes on any opt out cash amount.
Councilmembers Scott and Councilmember Holmes noted the City should be competitive with
other cities that allow employees to opt out.
Council consensus was to continue to contribute a yet -to -be -determined amount toward the
employee's medical premium, to continue to contribute $125.00 per month to an employee's City
HSA medical plan, and to offer $175.00 per month to those employees that opt out of the City's
medical coverage.
City Administrator Perrault recapped the Council direction, which was to pursue the plan as
outlined in Attachment C with HealthPartners as presented, and to offer the option to receive a
cash opt out option of $175.00 per month. He indicated this would require a change in language in
the personnel policy as well.
Councilmember Holmes requested the Council be provided with comparison figures regarding
opt out amounts offered by other cities.
2. COUNCIL/STAFF COMMENTS
None.
ADJOURN
Mayor Grant adjourned the Special City Council Work Session at 9:02 p.m.
Julie Hanson David Grant
City Clerk Mayor
DRAFT
-ARQEN_HILLS
Approved: November 14, 2022
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL MEETING
NOVEMBER 7, 2022
10:00 A.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City
Council meeting at 10:00 a.m.
Present: Mayor David Grant, Councilmembers Fran Holmes and David Radziej
Absent: Councilmembers Brenda Holden (excused) and Steve Scott (excused)
Also present: City Administrator Dave Perrault and Assistant to the City Administrator/
City Clerk Julie Hanson
1. APPROVAL OF AGENDA
MOTION: Councilmember Holmes moved and Councilmember Radziei seconded a
motion to approve the meeting agenda as presented. The motion carried (3-0).
2. CONSENT CALENDAR
A. Motion to Approve Appointment of Recreation Supervisor
MOTION: Councilmember Radziei moved and Mayor Grant seconded a motion to
approve the Consent Calendar and to authorize execution of all necessary
documents contained therein. The motion carried (3-0).
3. PULLED CONSENT ITEMS
None.
4. COUNCIL/STAFF COMMENTS
None.
ARDEN HILLS SPECIAL CITY COUNCIL — NOVEMBER 7, 2022 2
ADJOURN
M ION: Councilmember Holmes moved and Councilmember Radziei seconded a
motion to adiourn. The motion carried (3-0).
Mayor Grant adjourned the Special City Council Meeting at 10:04 a.m.
Julie Hanson
City Clerk
David Grant
Mayor
'It
-ARZEEN HILLS
MEMORANDUM
DATE: November 14, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Claims and Payroll Listing
Budgeted Amount: Actual Amount:
N/A N/A
Council Should Consider
Motion to approve, table or deny the following:
• Claims and Payroll Listing
All items need a simple majority for action unless otherwise noted.
CONSENT ITEM 7A
Funding Source:
N/A
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
N/A
Attachments
2022 Payroll #22
2022 Payroll #23
Paid Claims - 10/15/2022-11/04/2022
(Check Nos. 51335-51382 and ACH Checks)
Total Payroll
Total Accounts Payable
$97,683.31
$124,834.63
$222,517.94
$460,571.44
$460,571.44
Total Claims $683,089.38
CITY OF ARDEN HILLS
PAYROLL # 22
CHECKS DATED: 10/28/22
Biweekly: 10/08/22 - 0/21/22
EMPLOYEE DEDUCTIONS
AMT.
CITY BENEFIT
Payment Method
FIT
8,179.60
EFT
EFT
EFT
EFT
FICA Oasdi
5,120.85
5,120.85
FICA Medicare
1,197.62
1,197.62
SIT
3,678.06
TOTAL TAXES
1 18,176.131
6,318.47
Health Premium 1,750.88
0.00
A/P Check*
A/P Check*
A/P Check*
A/P Check*
Dental Premium 200.32
0.00
FSA Health Care Reimb. 50.00
FSA Dependent Care Reimb. 0.00
TOTAL FLEXIBLE SPENDING 1 2,001.201
0.00
HSA Health Saving 440.001 0.00
TOTAL HEALTH SAVINGS 1 440.001 0.00
PERA
5,080.43
5,862.05
EFT
EFT
A/P Check*
EFT
ICMA
2,736.26
434.40
Central Pension Fund -Union
1,536.00
MN State Retirement System
1,304.18
TOTAL RETIREMENT
1 10,656.871
6,296.45
AFLAC
22.76
EFT
A/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
Life/Addl/Dep Life
47.39
0.00
Life/Addl non -tax
9.60
LTD/STD Insurance
0.00
PERA Life Insurance
24.00
IUOE 49 Dues Union
140.00
UNUM
19.51
TOTAL VOLUNTARY
1 263.261
0.00
Total Employee Deductions
31,537.46
Net Payroll (payroll checks
0.00
Direct Deposit
53,530.93
Gross Payroll Tie -Out
85,068.39
Plus City Paid Benefit
12,614.92
TOTAL PAYROLL COST
97,683.31
FICA TIE -OUT
Gross Payroll
85,068.39
Less Total FSA
2,001.20
Less Total H.SA
440.00
Less Voluntary Ins
32.36
Net P/R Sub'ect to FICA
82,594.83
FICA Oasdi @ 6.20%
5,120.85
FICA Medicare @ 1.45%
1,197.62
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
CITY OF ARDEN HILLS
PAYROLL # 23
CHECKS DATED: 11/11/22
Biweekly: 10/22/22 - 1/04/22
EMPLOYEE DEDUCTIONS
AMT.
CITY BENEFIT
Payment Method
FIT
8,552.57
EFT
EFT
EFT
EFT
FICA Oasdi
5,391.39
5,391.39
FICA Medicare
1,260.86
1,260.86
SIT
3,679.95
TOTAL TAXES
1 18,884.771
6,652.25
Health Premium 1,750.88 20,945.07
A/P Check*
A/P Check*
A/P Check*
A/P Check*
Dental Premium 200.32 455.13
FSA Health Care Reimb. 50.00
FSA Dependent Care Reimb. 0.00
TOTAL FLEXIBLE SPENDING 1 2,001.201 21,400.20
HSA Health Saving
440.001
875.00
TOTAL HEALTH SAVINGS
1 440.00
875.00
PERA
4,764.51
5,497.49 EFT
434.40 EFT
A/P Check*
EFT
5,931.89
ICMA
2,882.52
Central Pension Fund -Union
1,536.00
MN State Retirement System
1,304.18
TOTAL RETIREMENT
1 10,487.211
AFLAC
22.76
EFT
A/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
Life/Addl/Dep Life
47.39
94.60
Life/Addl non -tax
9.60
LTD/STD Insurance
1,217.66
PERA Life Insurance
24.00
IUOE 49 Dues Union
140.00
UNUM
1 19.51
TOTAL VOLUNTARY
1 1,480.921
94.60
Total Employee Deductions
33,294.10
Net Payroll (payroll checks)
0.00
Direct Deposit
56,586.59
Gross Payroll Tie -Out
89,880.69
Plus City Paid Benefit
34,953.94
TOTAL PAYROLL COST
124,834.63
FICA TIE -OUT
Gross Payroll
89,880.69
Less Total FSA
2,001.20
Less Total H.SA
440.00
Less Voluntary Ins
32.36
Less Non Taxable Tech Reimb
450.00
Net P/R Subject to FICA
86,957.13
FICA Oasdi 6.20%
5,391.39
FICA Medicare g. 1.45%
1,260.86
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
Accounts Payable
Checks by Date - Detail by Check Date
User: pang.silseth
Printed: 11/8/2022 12:43 PM
r`
---Aj� EN HiiLLs
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
ACH 0243 METROPOLITAN COUNCIL -WASTE WE 10/21/2022
0001147160 Waste Water -November 68,098.24
Total for this ACH Check for Vendor 0243: 68,098.24
ACH 0320 HEALTH PARTNERS INC 10/21/2022
009592151851 November Insurance 750.35
Total for this ACH Check for Vendor 0320: 750.35
ACH
0327
STAPLES INC 10/21/2022
3519769736
Supplies
40.99
3519837103
Supplies
28.89
3519837103
Supplies
75.36
3519837104
Supplies
17.81
Total for this ACH Check for Vendor 0327:
163.05
ACH
0339
FERGUSON WATERWORKS #2518 10/21/2022
0503751
pipelbolt & nut/adapter/wedge restraint/epoxy/gt
3,042.24
Total for this ACH Check for Vendor 0339:
3,042.24
ACH
0750
VERIZON WIRELESS 10/21/2022
9917888238
Servicel0/l1-11/10 and 9 phones-PW
1,239.96
Total for this ACH Check for Vendor 0750:
1,239.96
ACH
10363
MINUTE MAKER SECRETARIAL 10/21/2022
M1570
PC Meeting Minutes- 1015
154.00
M1570
CC Meeting Minutes- 10/10
154.00
Total for this ACH Check for Vendor 10363:
308.00
ACH
10474
RECYCLE TECHNOLOGIES 10/21/2022
229581
Clean Up Day 10/1/22
-336.60
229581
Clean Up Day 10/1/22
5,008.85
Total for this ACH Check for Vendor 10474:
4,672.25
ACH
1223
ADAM'S PEST CONTROL - MAIN 10/21/2022
3557901
October Pest Control
78.03
Total for this ACH Check for Vendor 1223: 78.03
ACH 1252 CAMPBELL KNUTSON - ATTORNEYS) 10/21/2022
3231 G-0922 September Legal Escrow PC 22-012 #656 117.90
3231G-0922 September Legal 1,426.00
3231 G-0922 September Legal Escrow PC 22-014 #663 225.70
3231G-0922 September Legal 579.40
3231G-0922 September Legal 108.50
AP Checks by Date - Detail by Check Date (11/8/2022 12:43 PM) Page 1
Check No
Vendor No
Vendor Name Check Date
Check Amount
Invoice No
Description Reference
3231G-0922
September Legal
235.83
3231G-0922
September Legal
201.50
Total for this ACH Check for Vendor 1252:
2,894.83
ACH
2490
CORE & MAIN LP 10/21/2022
R755233
Hydrant Extention Kit
1,568.54
Total for this ACH Check for Vendor 2490:
1,568.54
ACH
2851
MC TOOL & SAFETY SALES INC 10/21/2022
014627
Safety Jacket -Jeff
61.92
014654
Gloves
90.72
Total for this ACH Check for Vendor 2851:
152.64
ACH
4447
BRAUN INTERTEC CORPORATION 10/21/2022
B307687
Snelling Ave Impts -Materials Testing through 8
3,160.50
B312821
Arden Oaks PMP -Materials Testing through 10/
920.00
B312822
Snelling Ave Impts -Materials Testing through 1(
2,749.50
Total for this ACH Check for Vendor 4447:
6,830.00
ACH
4709
RNING LITES INC 10/21/2022
240706
Barricade and Road Sign -Lake Valenitne Road
315.00
Total for this ACH Check for Vendor 4709:
315.00
ACH
5180
THE TESSMAN COMPANY LLC 10/21/2022
S365838-IN
Grass Seeds
199.00
Total for this ACH Check for Vendor 5180:
199.00
ACH
5587
CES IMAGING INC 10/21/2022
INV144834
October Rental
60.00
Total for this ACH Check for Vendor 5587:
60.00
ACH
6129
FAST SIGNS INC 10/21/2022
204-59130
AH Foundation A -Frame Inserts
66.40
Total for this ACH Check for Vendor 6129:
66.40
ACH
6555
TKDA INC 10/21/2022
002022004978
Arden Oaks -Design & Construction 8/28-9/24
1,991.62
Total for this ACH Check for Vendor 6555:
1,991.62
ACH
8032
PACE ANALYTICAL FIELD SVC INC 10/21/2022
1222-6436
September Drinking Water Survey
1,124.11
Total for this ACH Check for Vendor 8032:
1,124.11
51335
UB*00605
DAVID or PATRICIA CARLSON 10/21/2022
Refund Check 001850-000, 3355 Lake Johanna
170.00
Total for Check Number 51335:
170.00
51336
1033
COMCAST 10/21/2022
44271.1122
Service 10/21-11/20
6.57
Total for Check Number 51336:
6.57
AP Checks by Date - Detail by Check Date (11/8/2022 12:43 PM) Page 2
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
51337 10244 COMCAST BUSINESS INC 10/21/2022
156627652 October Service 493.79
Total for Check Number 51337: 493.79
51338 10353 DEPARTMENT OF CORRECTIONS 10/21/2022
00000719929 ICWC Hours 7/9-10/8 425.00
00000719929 ICWC Hours 7/9-10/8 6,375.00
00000719929 ICWC Hours 7/9-10/8 1.700.00
Total for Check Number 51338: 8,500.00
51339 10305 DAN DIETZ 10/21/2022
101422 Floral Park -Grace, Donation -Bird Houses 162.10
Total for Check Number 51339: 162.10
51340
0841
EHLERS & ASSOCIATES INC.
10/21/2022
92038
September Financial Services
1,350.00
Total for Check Number 51340:
1,350.00
51341
6954
EMERGENCY APPARATUS MAINTENA 10/21/2022
125079
DOT Inspection #85431
308.50
125080
DOT Inspection #85124
308.50
125081
DOT Inspection #85128
308.50
125082
DOT Inspection #85115
308.50
125083
DOT Inspection #85123
308.50
125084
DOT Inspection #85321
308.50
Total for Check Number 51341:
1,851.00
51342
10335
EULL'S MANUFACTURING
10/21/2022
057867
M nhole Rings
172.50
057867
M nhole Rings
172.50
Total for Check Number 51342:
345.00
51343
1193
FURTHER INC
10/21/2022
16251368
October Participant Fee
45.35
Total for Check Number 51343:
45.35
51344
10319
GEORGE KRUSE
10/21/2022
101422
Floral Park-Graco Donation -Supplies
116.05
Total for Check Number 51344:
116.05
51345
0495
LAKE JOHANNA FIRE DEPARTMENT I 10/21/2022
857
2021 Cap Reimbursement -Ballistic Vests
7,118.04
Total for Check Number 51345:
7,118.04
51346
01467
M NNESOTA SWORD PLAY
10/21/2022
88
Fall Fencing
420.00
Total for Check Number 51346:
420.00
51347
10271
M PEIP
10/21/2022
1228050
November Insurance
10,718.82
Total for Check Number 51347: 10,718.82
AP Checks by Date - Detail by Check Date (11/8/2022 12:43 PM) Page 3
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
51348
0600
NCPERS GROUP LIFE INS
10/21/2022
315800112022
November Insurance
48.00
Total for Check Number 51348:
48.00
51349
0155
OFFICE OF MN IT SERVICES
10/21/2022
W22090567
September Phones
750.49
Total for Check Number 51349:
750.49
51350
1074
PRECISION LANDSCAPE & TREE INC
10/21/2022
85704
Tree Removal for Hydrant Install -Hudson Ave
1,200.00
Total for Check Number 51350:
1,200.00
51351
1208
PREMIUM WATERS INC
10/21/2022
610207-09-22
September Water
47.47
613317-09-22
September Water
81.97
Total for Check Number 51351:
129.44
51352
6748
RELIANCE STANDARD
10/21/2022
GL154938.1122
November Insurance
1,364.25
Total for Check Number 51352:
1,364.25
51353
SRFC
SRF CONSULTING GROUP INC
10/21/2022
14320.00-9
MVHS Trail -Final Design & Const Admin-Septc
684.99
Total for Check Number 51353:
684.99
51354
10354
ST. PAUL PIONEER PRESS
10/21/2022
0922572589
PC 22-018 #662 RC Sherriff CUP & Site Plan
47.94
0922572589
Delinquent Utilities
29.14
Total for Check Number 51354:
51355 AR-STEL STELLAR PATIO AND NIGHTSCAPE LI 10/21/2022
GE 2021-00527 Escrow Refund GE 2021-00527 1300 Nursery H
Total for Check Number 51355:
51356 9755 VERIZON CONNECT NWF INC 10/21/2022
INVE0217020 Harness Kits
OSV000002881434 September Service
ACH 0022 THOMAS MIKACEVICH
102422 Mileage Reimbursement 10/17
ACH 0327 STAPLES INC
3520228628 Supplies
3520362845 Supplies
Total for Check Number 51356:
Total for 10/21/2022:
10/28/2022
Total for this ACH Check for Vendor 0022:
10/28/2022
Total for this ACH Check for Vendor 0327:
60.46
384.26
129,874.65
16.25
21.08
91.07
AP Checks by Date - Detail by Check Date (11/8/2022 12:43 PM) Page 4
Check No
Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
ACH
0382
MISSIONSQUARE #106944
10/28/2022
PR 22-22
PR Batch 00200.10.2022 ICMA Employer Perce
PR Batch 00200.10.2022 ICk!
434.40
PR 22-22
PR Batch 00200.10.2022 ICMA Employee Perce
PR Batch 00200.10.2022 ICN
376.48
Total for this ACH Check for Vendor 0382:
810.88
ACH
0387
MISSIONSQUARE #302482
10/28/2022
PR 22-22
PR Batch 00200.10.2022 ICMA Employee Dedu
PR Batch 00200.10.2022 ICN
2,149.54
PR 22-22
PR Batch 00200.10.2022 ICMA Employee Perce
PR Batch 00200.10.2022 ICk
210.24
Total for this ACH Check for Vendor 0387:
2,359.78
ACH
10365
JENNIFER SHULL
10/28/2022
102422
Mileage Reimbursement
11.25
Total for this ACH Check for Vendor 10365: 11.25
ACH 10433
STEVEN BAAR 10/28/2022
102422
Mileage Reimbursement through 10/20
420.00
Total for this ACH Check for Vendor 10433:
420.00
ACH 10491
JULIE HANSON 10/28/2022
102422
Expense Reimbursement
23.65
102422
Mileage Reimbursement through 9/16
131.25
Total for this ACH Check for Vendor 10491:
154.90
ACH 1125
BOLTON & MENK INC 10/28/2022
0298906
PC 22-016 # 676 Bolton & Menk 8/20-9/16
325.00
0298906
PC 22-017 #680 Bolton & Menk 8/20-9/16
325.00
0298906
Planning Services 8/20-9/16
4,745.00
Total for this ACH Check for Vendor 1125: 5,395.00
ACH
1785
ECOTHYNK 10/28/2022
2028
October UB Statements
504.42
2028
October UB Statements
504.42
2028
October UB Statements
504.42
Total for this ACH Check for Vendor 1785:
1,513.26
ACH
5493
JOLENE TRAUBA 10/28/2022
102422
Mileage Reimbursement through 10/21
54.72
Total for this ACH Check for Vendor 5493:
54.72
ACH
ALPI
ALLEGRA PRINT & IMAGING INC 10/28/2022
167627
October Newsletter Postage
4.18
167627
October Newsletter
1,816.35
Total for this ACH Check for Vendor ALPI:
1,820.53
51357
2597
AARP 10/28/2022
102522
October AARP Driver Safety Class
285.00
Total for Check Number 51357:
285.00
51358
10518
COURT SURFACES & REPAIR INC 10/28/2022
101222-50
Pickleball Lines-Hazelnut/Freeway
825.00
Total for Check Number 51358:
825.00
AP Checks by Date - Detail by Check Date (11/8/2022 12:43 PM) Page 5
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
51359 10330 KLEIN UNDERGROUND LLC 10/28/2022
55554 County Rd E/Indian PI Watermain Repair 5,487.60
55556 1953 Thom Dr Watermain Repair 6,393.50
55567 1260 Grey Fox Watermain Repair 1,400.25
Total for Check Number 51359:
51360 10486 MINNESOTA METRO NORTH TOURISI\ 10/28/2022
101722 September Lodging Tax -Quality Inn
101722 September Lodging Tax-SpringHill Suites
51361 10471
444146
51362 0811
FLEET-000759
PUBW-019909
RAINBOW TREECARE
EAB Tree Treatment
RAMSEY COUNTY
September Fuel
County Road F Improvements
Total for Check Number 51360:
10/28/2022
Total for Check Number 51361:
10/28/2022
Total for Check Number 51362:
51363 AR -SHIN SHINGOBEE BUILDERS INC. 10/28/2022
BP 2020-00639 Escrow Refund BP 2020-00639, 1310 County Ri
Total for Check Number 51363:
51364 UB*00606 WILLIAM THELEN 10/28/2022
Refund Check 002112-000, 1222 Carlton Drive
Refund Check 002112-000, 1222 Carlton Drive
Total for Check Number 51364:
Total for 10/28/2022:
13,281.35
4,424.15
9,325.07
13,749.22
928.73
928.73
3,097.93
159,976.11
163,074.04
5,000.00
5,000.00
42.30
70.50
112.80
209,903.78
ACH ACH001
US BANK 10/31/2022
FRIDJ102022
SQ *MN FALL MAINTE-Training
240.00
FRIDJ102022
EPSON LABELWORKS STORE -Supplies
178.97
FRIDJ102022
PHILADELPHIA SECURITY
231.15
FRIDJ102022
PAYPAL *EPPLEY-Training
340.00
FRIDJ102022
SAFETY SMART GEAR -Vests
103.17
FRIDJ102022
PHILADELPHIA SECURITY
231.16
FRIDJ102022
AMAZON.COM*1K27GOD31-Sweatshirts
169.90
FRIDJ102022
FLEET FARM 3100-Gloves
11.97
FRIDJ102022
GRAINGER-Vests
173.83
FRIDJ102022
SP SAFETVESTNDMORE-Vests
103.04
FRIDJ102022
PAYPAL *EPPLEY-Training
340.00
FRIDJ102022
AMZNMKTPUS*1U8N61VNO-Cable
80.24
GEBAM102022
FLEET FARM 3 1 00-Clothing Allowance
214.94
GEBAM102022
MIKE'S DISCOUNT FOODS -Pumpkin Hunt
240.00
HANSJ102022
CUB FOODS # 164 1 -Employee Appreciation
11.77
HANSJ102022
DOLLAR TREE -Pumpkin Hunt
17.41
HANSJ102022
DAVANNIS #10 All CC Worksession
140.13
HANSJ102022
LEAGUE OF MN CITIES-Webinar
30.00
HANSJ102022
WAL-MART #3498-Pumpkin Hunt
81.14
HANSJ102022
BEST WESTERN HOTELS Training
235.06
HANSJ102022
MN ASSOC OF GOVERN -Conference
100.00
HANSJ102022
CUB FOODS # 164 1 -Pumpkin Hunt
16.76
AP Checks by Date - Detail by Check Date (11/8/2022 12:43 PM) Page 6
Check No
Vendor No
Vendor Name Check Date
Check Amount
Invoice No
Description Reference
HOLDBI02022
MICROSOFT 365-Subscription
107.36
MIKATIO2022
FLEET FARM 3100-Supplies
88.98
MIKAT102022
APPLE.COM/BILL-Icloud
0.99
MIKAT102022
NORTHERN TOOL+EQUIP-Supplies
97.94
MIKAT102022
U OF M CONTLEARNING-Training
50.00
MOONJI02022
CARHARTT-Clothing Allowance
91.04
PERRD102022
BOS SCI BLDG F14102453-SOTC
696.31
PERRD102022
COSTCO WHSE#1363-Pumpkin Hunt
39.96
SEIFM 102022
CARHARTT RETAIL LLC-Clothing Allowance
154.97
SWEAD102022
APWA- NATIONAL 2023 Membership DS
277.50
VAUGJ102022
BCS*MOUNDS VIEW PUBLIC SC -Rental
269.50
VAUGJ102022
SWANK MOTION PICTURES IN
495.00
VAUGJ102022
SWANK MOTION PICTURES IN
-495.00
VAUGJ102022
SWANK MOTION PICTURES IN
-465.00
VAUGJ102022
SWANK MOTION PICTURES IN
465.00
VAUGJ102022
DICKS SPORTING GOODS#393
37.53
Total for this ACH Check for Vendor ACH001:
5,202.72
ACH
ACH002
AFLAC 10/31/2022
225704
Insurance Premiums- Oct 2022
45.52
Total for this ACH Check for Vendor ACH002:
45.52
ACH
ACH004
FURTHER 10/31/2022
10202022
Health Care FSA
65.00
Total for this ACH Check for Vendor ACH004:
65.00
ACH
ACH006
MINNESOTA DEPT OF LABOR-BLDG P 10/31/2022
92022
Q3 Building Surcharge
-241.24
92022
Q3 Building Surcharge
6,028.01
Total for this ACH Check for Vendor ACH006: 5,786.77
Total for 10/31/2022:
11,100.01
ACH
0192
GRAINGER INC 11/04/2022
9486930168
Hand Knob
10.02
9491745684
Back Up Alarm
101.94
Total for this ACH Check for Vendor 0192:
111.96
ACH
0210
KATH FUEL OIL SERVICE CO 11/04/2022
758132
Oil Pump and Oil
255.00
Total for this ACH Check for Vendor 0210:
255.00
ACH
0242
MET COUNCIL ENVIRON SERVICES-S. 11/04/2022
11012022
October 2022 SAC
7,455.00
11012022
October 2022 SAC
-74.55
Total for this ACH Check for Vendor 0242:
7,380.45
ACH
0327
STAPLES INC 11/04/2022
3520719741
Supplies
134.94
Total for this ACH Check for Vendor 0327:
134.94
ACH
0339
FERGUSON WATERWORKS #2518 11/04/2022
AP Checks by Date - Detail by Check Date (11/8/2022 12:43 PM) Page 7
Check No
Vendor No
Vendor Name Check Date
Check Amount
Invoice No
Description Reference
0504791
Pipe End Section
198.23
Total for this ACH Check for Vendor 0339:
198.23
ACH
0706
CERTIFIED LABORATORIES 11/04/2022
7995003
Hard Hats
239.29
Total for this ACH Check for Vendor 0706:
239.29
ACH
10519
KROMER COMPANY 11/04/2022
581084
Kromer Tractor #85477
33,665.00
Total for this ACH Check for Vendor 10519:
33,665.00
ACH
1162
LINE-X PROS 11/04/2022
34950
Specialty Coating #85220
900.00
Total for this ACH Check for Vendor 1162:
900.00
ACH
1363
WATER CONSERVATION SERVICES INI 11/04/2022
12669
Leak Locate 1953 Thom and Co Rd E and Indian
639.38
Total for this ACH Check for Vendor 1363:
639.38
ACH
2226
SHARROW LIFTING PRODUCTS 11/04/2022
156892
Coupling Links
189.91
Total for this ACH Check for Vendor 2226:
189.91
ACH
2490
CORE & MAIN LP 11/04/2022
R205508
Hydrants
9,278.32
R691580
Hydrant
4,682.85
Total for this ACH Check for Vendor 2490:
13,961.17
ACH
4445
PIONEER RIM AND WHEEL CO 11/04/2022
OIC09687
Hub & Drum #85121
188.86
Total for this ACH Check for Vendor 4445:
188.86
ACH
4889
COMMUNITY FOOTWORKS 11/04/2022
11022022
November Foot Care Clinic
325.60
Total for this ACH Check for Vendor 4889:
325.60
ACH
7025
ON SITE COMPANIES -OSSTC INC 11/04/2022
0001429214
Restrooms
-85.25
0001430482
Restrooms 10/29-11/25
341.00
Total for this ACH Check for Vendor 7025:
255.75
ACH
ADVS
ADVANTAGE SIGNS & GRAPHICS INC 11/04/2022
00054682
Lift Station Sign
55.95
Total for this ACH Check for Vendor ADVS:
55.95
ACH
TOII
TOKLE INSPECTIONS INC 11/04/2022
11022022
October Electrical Inspections
1,891.20
Total for this ACH Check for Vendor TOII:
1,891.20
51365
7804
BARTON SAND & GRAVEL CO 11/04/2022
221015
Purchases10/13-10/14
1,197.41
AP Checks by Date - Detail by Check Date (11/8/2022 12:43 PM) Page 8
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
Total for Check Number 51365:
1,197.41
51366
CPF1
CENTRAL PENSION FUND SOURCE A
11/04/2022
184503.1022
October Pension
3,072.00
Total for Check Number 51366:
3,072.00
51367
10276
CITY OF COON RAPIDS
11/04/2022
13751
2022 Sealcoating
3,227.04
Total for Check Number 51367:
3,227.04
51368
1032
COMMERCIAL ASPHALT CO INC
11/04/2022
221015
Purchases 10/11-10/12
1,815.40
Total for Check Number 51368:
1,815.40
51369
0849
FRA-DOR INC
11/04/2022
2210008
Dirt & Rocks Purchases10/12-10/14
690.00
Total for Check Number 51369:
690.00
51370
0176
FRATTALLONES HARDWARE INC
11/04/2022
C62654/A
Paint Spray
19.98
Total for Check Number 51370:
19.98
51371
5609
IDEAL SERVICE INC
11/04/2022
12058
Service to Booster Pump #1
190.00
Total for Check Number 51371:
190.00
51372
10362
MARCO TECHNOLOGIES LLC
11/04/2022
INV10494613
Copier Service 10/25-11/24
77.18
INV10494613
Copier Service 10/25-11/24
13.62
Total for Check Number 51372:
90.80
51373
UB*00609
CHARLES MCCANN
11/04/2022
Refund Check 001591-000, 1682 Brueberry Lar
66.80
Total for Check Number 51373:
66.80
51374
5443
METRO PRODUCTS INC
11/04/2022
169455
Supplies
118.88
Total for Check Number 51374:
118.88
51375
NSCC
NORTH SUBURBAN COMMUNICATIOI 11/04/2022
2022-528
Q4 2022 Contribution
6,124.41
Total for Check Number 51375:
6,124.41
51376
3100
PROVIDENT LIFE AND ACCIDENT INS 11/04/2022
E0471136.1022
October Insurance
39.02
Total for Check Number 51376:
39.02
51377
0811
RAMSEY COUNTY
11/04/2022
FLEET-000762
Service -September
2,761.50
FLEET-000762
Parts -September
2,114.15
PRK-002084
Q4 2022 Inspections
-0.23
AP Checks by Date - Detail by Check Date (11/8/2022 12:43 PM) Page 9
Check No
Vendor No
Vendor Name Check Date
Check Amount
Invoice No
Description Reference
PRK-002084
Q4 2022 Inspections
5,035.86
PUBW-019950
2022 Road Striping and Centerline Painting
5,455.17
PUBW-019965
Crosswalk Painting
6,052.83
Total for Check Number 51377:
21,419.28
51378
0282
REPUBLIC SERVICES #899 11/04/2022
0899-004036801
October Recycling
8,534.50
0899-004040243
PW Waste -October
2,035.52
Total for Check Number 51378:
10,570.02
51379
UB*00607
ROBERT STANGER 11/04/2022
Refund Check 000583-000, 1438 IndianOaks C
54.75
Total for Check Number 51379:
54.75
51380
10495
TENET 11/04/2022
732097
Straw and Staples
269.08
Total for Check Number 51380:
269.08
51381
1396
TWIN CITIES TRANSPORT & RECOVE] 11/04/2022
22-1020-119101
Asphalt Trailer Tow
250.00
Total for Check Number 51381:
250.00
51382
UB*00608
JEFF ZINNECKER 11/04/2022
Refund Check 011046-000, 1695 Brueberry Lar
85.44
Total for Check Number 51382:
85.44
Total for 11/4/2022: 109,693.00
Report Total (97 checks): 460,571.44
AP Checks by Date - Detail by Check Date (11/8/2022 12:43 PM) Page 10
'It
EN HILLS
MEMORANDUM
DATE: November 14, 2022
CONSENT ITEM — 7B
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Springbrook 2023 Software Maintenance Invoice
Budgeted Amount: Actual Amount: Funding Source:
$30,050 $30,035.41 General, EDA, Water, Sewer
and Storm Funds
Council Should Consider
Motion(s) to approve, table or deny the following:
• Payment to Springbrook Holding Company LLC for 2023 software maintenance fees
All items need a simple majority for action unless otherwise noted.
Discussion
The City's annual Springbrook software maintenance invoice is due. Springbrook supports
multiple modules being used by the City for financial processing. This invoice is a 5% increase
over the 2022 fees.
Budget Impact
This item is a recurring annual payment and is included in the budget.
Attachments
A: Springbrook Invoice
Page 1 of 1
INVOICE Attachment A
Invoice # INV-010799
Springbrook Invoice Date 11/02/2022
Invoice Date Due 12/02/2022
Payment Terms Net 30
PO No.
Bill To: Ship To:
Arden Hills, MN - City of Arden Hills, MN - City of
Gayle Bauman Gayle Bauman
1245 Highway 96 W 1245 Highway 96 W
Arden Hills Minnesota 55112 Arden Hills Minnesota 55112
Description
Term Start
Term End
Qty.
Ext. Price
Date
Date
Employee Self Services Maintenance
01/01/2023
12/31/2023
1
$1,819.13
Payroll Maintenance
01/01/2023
12/31/2023
1
$4,561.04
Accounts Receivable Maintenance
01/01/2023
12/31/2023
1
$3,649.28
Human Resources Management Maintenance
01/01/2023
12/31/2023
1
$1,666.98
Finance Suite Maintenance
01/01/2023
12/31/2023
1
$8,587.37
Utility Billing Maintenance
01/01/2023
12/31/2023
1
$9,751.61
SUBTOTAL
$30,035.41
TAX
$0.00
TOTAL
$30,035.41
Please direct inquiries to: Lockbox Payments: ACH/Wiring Instructions:
Accounts Receivable at (503) 820-2213 Springbrook Holding Company LLC Wells Fargo
Send an email to: accountsreceivable@sprbrk.com PO Box 200566 For credit to: Springbrook Holding Company LLC
Dallas, TX 75320-0566 Account: 4898138342
ABA:121000248
CONSENT ITEM — 7C
,-ARZEN HILLS
MEMORANDUM
DATE: November 14, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Resolution Certifying the 2022 Municipal Election Canvass Results
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motions to approve, table, or deny the following:
• Approving resolution 2022-050 certifying the 2022 municipal election canvass results.
All items need a simple majority for action unless otherwise noted.
Background/Discussion
Members of the City Council are required by State Statute to certify the results of the Municipal
Election to the Ramsey County Auditor within three (3) to ten (10) days after the general election.
As of writing this memo, the Abstract of Votes Cast was not available from the Ramsey County
Elections Office. When that information becomes available from Ramsey County Elections, staff will
provide the Abstract as well as Resolution 2022-050 to the City Council and also update the public
agenda packet as such on the City's website. If the Abstract of Votes Cast is not ready in time for the
meeting, this item will be pulled from the agenda and a special meeting will be scheduled for approval.
The following are results from the 2022 election:
• David Grant as Arden Hills Mayor for a four-year term beginning in January 2023;
• Emily Rousseau as Arden Hills City Councilmember for a four-year term beginning in January
2023;
• Tena Monson as Arden Hills City Councilmember for a four-year term beginning in January
2023; and
• Tom Fabel as Arden Hills City Councilmember for a special two-year term beginning January
2023.
Attachments
Attachment A: Resolution 2022-050 (will be provided once Abstract of Votes is completed by
Ramsey County)
Page 1 of 1
CONSENT — 7D
'It
,-i DEN HILLS
MEMORANDUM
DATE: November 14, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Approve Health Partners for Non -Union Medical Insurance
Budgeted Amount: Estimated Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table, or deny the following:
• Authorization for the City Administrator to Enter into a Contract for Medical
Insurance for Non -Union Employees for 2023
All items need a simple majority for action unless otherwise noted.
Background
The City of Arden Hills has used the Public Employees Insurance Program (PEIP) as their
provider for health insurance since 2019. As the City was going through its renewal process, the
City was notified that PEIP rates were expected to increase by almost fifty percent in 2023,
resulting in an approximate thirty-one percent overall budget increase for health insurance. The
City requested its benefit consultant to obtain new quotes for health insurance, which were
discussed by the City Council at a special City Council Work Session on October 24th. The City
Council directed Staff to move forward with a proposal received by Health Partners, which will
offer a similar Health Savings Account plan, but result in a lower increase (seventeen percent)
than the PEIP option. The memo from the special Work Session is attached for reference. This
approval will allow the City Administrator to move forward in submitting necessary paperwork
to the respective health insurance carriers in preparation for the 2023 benefit period. Actual City
Contribution amounts to employees and employee costs will be approved at the December
meeting, similar to previous years. Council also directed Staff to bring forward language
amending the Personnel Policy to include an "opt out" option for eligible employees, this will be
brought forward as a separate item on the agenda.
Page 1 of 2
Budget Impact
The impact to the 2023 budget for benefits is anticipated to be approximately seventeen percent
higher than 2022; budget projections and impacts will be included for Council review at its
November Work Session and December Council meeting.
Attachments
Attachment A: October 24th Special City Council Work Session Benefit Memo
Page 2 of 2
'It
,-ARZEN HILLS
MEMORANDUM
DATE: October 24, 2022
Attachment A
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Employee Benefit Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
For Council Consideration
The City Council should consider providing direction on 2023 Employee Benefits selection.
Background
The City received notice regarding its benefit increases for 2023, the City's current carrier PEIP is
anticipating a 50 percent increase in its premiums (note, the union's insurance is expecting a 6 or 7
percent increase). Following this news, the City requested its benefit consultant obtain quotes for
other options in 2023. Below is a current break down of what the City pays and what the employee
pays. Note, the below table does not reflect Union rates as they are on a different plan, per their
contract they receive the same amounts as non -union employees. Their current premium is $1,345
and the City pays $1,216, leaving the union employee responsible for $130. Staff will need Council
feedback on this to alert carriers of the decision and work the numbers into the draft budget.
EmployeePER Plan-. Premium ..Total
EmployerSingle
Advantage 787.14 104.68 $682.46 I N!A $50.57 $733.03
Value $709.80 $27.34 1$682.46 1 NA $50.57 $733.03
H.S.A. $557.46 $0 1$557.46 1$125.00 $50.57 $733.03
Plan:
1=
EmployeePER ..
EmployerFamily
Advantage
$2,055.36 $839.75 $1,215.61 1 NIA
Iso
1 $1,215.61
Value
$1,848.98 $633.37 $1,215.61 1 NIA
1 $0
1 $1,215.61
H_ _A.
1 $1,441.14 $3501_53 $1,090.61 1$125.00
1 $0
1 $1,215.61
Page 1 of 2
The City received three quotes for insurance renewal with the least expensive being Health
Partners; staff is also including an option to move all of staff onto the union's plan. Below is a
summary of the potential cost impacts associated with the different options (these cost impacts also
include Dental Insurance which has a 4.1% increase).
Plan Type
Monthly Basis
Summary
Annual
of City Cost
Difference to PEIP $ Increase Over 2022 % Increase Over 2022
PEIP Renewal
31,833
381,993
0
91,307
31%
Health Partners
28,226
338,715
(43,278)
48,029
17%
49'ers Plan
31,592
379,104
(2,889)
88,418
30%
2022 PEIP 1 24,224 1 290, 686.08
Attached are the breakdown of costs and contributions for each of the proposed options. To
determine City contribution amounts for the "PEIP Renewal" option, staff used the breakdown we
currently have in place. It should be noted that under the PEIP renewal option, the City share of the
non -union premium is high enough that the union employees would not have an employee share.
For the Health Partners option, it is similar in that single employees are covered for health and
dental at 100% and families pay a flat fee of either $300 or $364 depending on the dental option
they choose. For the 49er's plan option, a proposed flat rate of $250 across the board for each
employee.
Lastly, if Health Partners is the option selected, another cost savings measure would be to allow
employees that have coverage via a spouse, the option to waive City coverage. This would save the
City the cost of the premium for that particular employee; it should be noted that other cities that
offer this option may pay the employee a monthly lump sum (i.e. $300). The savings to the City is
the difference between the lump sum and what the premium would have been.
Budget Impact
Any of the options presented will have a budget increase for 2023, the current draft budget for
2023 had a 6.5 percent increase over 2022 for health insurance and a 3.0 percent increase for dental
insurance. Once direction is given, staff can work the numbers into the budget for discussion in
November.
Attachment
Attachment A: Existing PEIP Information
Attachment B: PEIP Renewal Information
Attachment C: Health Partners with HSA Contribution Information
Attachment D: Union (49er's) Plan Information
Attachment E: Health Partners Explanation of Benefits
Attachment F: PEIP Explanation of Benefits
Page 2 of 2
CONSENT — 7E
'It
,-i DEN HILLS
MEMORANDUM
DATE: November 14, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Personnel Policy Benefit Language Update
Budgeted Amount: Estimated Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table, or deny the following:
• Updating the Personnel Policy Benefit Language to allow for an "opt -out" option on
insurance benefits if applicable.
All items need a simple majority for action unless otherwise noted.
Background
At a previous Special City Council Worksession, City Staff notified Council that a change to the
Personnel Policy would be required to allow for an "opt -out" option for insurance benefits. The
language proposed will modify to allow for an "opt -out" option, but not require one. The option
will be discussed annually as part of the normal benefit review. The language proposed below is
similar to what other cities have in their Personnel Policy.
Existing Language:
All full time and benefit earning employees shall be required to participate in the Employer's
group health, dental, life, and other applicable insurance programs. The Employer shall
contribute a monthly sum established annually by the Council.
Proposed Language:
All full time and benefit earning employees l may be required to participate in the
Employer's group health, dental, life, and other applicable insurance programs as determined
Page 1 of 2
during the City's annual benefit review. If employees are provided the choice to opt -out of
specific benefits, the City will have the right to refuse the opt -out option for an employee should
the City's participation in its insurance program be jeopardized. The Employer shall contribute a
monthly sum established annually by the Council.
Budget Impact
This language will not have a direct impact on the City's budget; however, if an opt -out option is
allowed and employees utilize it, the City will see a savings in that budget year.
Attachments
N/A
Page 2 of 2
CONSENT ITEM — 7F
lt
EN HILLS
MEMORANDUM
DATE: November 14, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Professional Services Agreement Amendment for the Mounds View High School
Trail project — Right -of -Way acquisition
Budgeted Amount: Actual Amount: Funding Source:
N/A $251,545.50 PIR Fund, Ramsey County
Council Should Consider
Motions to approve, table, or deny the following:
Amendment for Professional Services for Right -of -Way acquisition and temporary
easements for the Mounds View High School Trail Improvements with SRF
Consulting Group, Inc. in the amount of $38,422
• Estimated ROW Costs for the Mounds View High School Trail Improvements in the
amount of $12,160 with the understanding that this amount may fluctuate.
All items need a simple majority for action unless otherwise noted.
B ack2round/Discussion
On February 8, 2021, the City approved a professional services agreement with SRF Consulting
Group, Inc. (SRF) to design "shovel -ready" plans for the proposed trail along Lake Valentine
Road and Old Snelling Avenue that connects the existing trail at County Rd E2 to the Mounds
View High School. On September 26, 2022, Council approved an amendment with SRF to
proceed with Final Design and Construction Services.
Page 1 of 2
Attachment A is an amendment to provide professional services for Right -of -Way (ROW)
acquisition and temporary easement per requirements of State Aid process and construction
needs. The ROW graphics and legal description were prepared in 2021 but the actual acquisition
process was not included in the original contract. The full description of the scope of work is also
included in Attachment A, the primary tasks are land only appraisals, trail easement, 6 review
appraisals, land title for 6 parcels, negotiation activities, file preparation, field title and staking
for 6 parcels.
Budget Impact
The PSA Amendment is in the amount of $38,422. There are no ROW needs along the County's
portion of the trail, therefore, the County will not share any of the costs. The actual ROW
acquisition costs will be determined through appraisals, but Attachment B shows the estimated
total cost of $12,160.
Original Contract (Design only): $85,810.00
Amendment (Final design and construction admin): $115,153.50
Amendment for ROW needs: $38,422.00
Total amended contract: $239,385.50
Estimated ROW costs: $12,160.00
Attachments
Attachment A: PSA Amendment and scope of work — SRF
Attachment B: Estimated ROW costs
Page 2 of 2
IS F
November 8, 2022
David Swearingen
Public Works Director / City Engineer
City of Arden Hills
1245 Highway 96 West
Arden Hills, MN 55112
Attachment A
SRF 14320.00
Subject: Amendment for Professional Services for Right -of -Way Acquisition for Mounds View
High School Trail Improvements (PW-21-0105)
Arden Hills, Minnesota
Dear David Swearingen:
Based on your request, SRF Consulting Group, Inc. (SRF) is pleased to submit this amendment to
provide professional services for right-of-way acquisition for the proposed trail along Lake Valentine
Road and Snelling Avenue. Right-of-way graphics and legal descriptions were prepared in 2021 to
accompany the initial 95% submittal. No revisions to these documents are anticipated with the
currently underway bidding document finalizations. This contract will include land only appraisals,
title research, owner negotiations, file preparation and field staking to acquire permanent and
temporary easements required for construction.
Scope of Services
We propose to carry out the work ("Scope of Services"), set forth in Attachments B, attached hereto
and incorporated into this Agreement.
Assumptions
• No revisions to current right-of-way graphics and legal descriptions required.
• Construction anticipated in Summer 2023.
• Temporary easements will be defined with a 1 year term.
• Additional assumptions are included in Attachment B.
Schedule
We will complete this work within a mutually agreed -upon time schedule to provide full access to
parcels ahead of the start of construction.
www.srfconsuIting.com
3701 Wayzata Boulevard, Suite 100 1 Minneapolis, MN 55416-3791 1 763.475.0010
Equal Employment Opportunity /Affirmative Action Employer
David Swearingen, P.E.
City of Arden Hills
Basis of Payment/Budget
November 8, 2022
Page 2
We propose to be reimbursed for our services on an hourly basis for the actual time expended.
Other direct project expenses such as printing, supplies, reproduction, etc., will be billed at cost and
mileage will be billed at the current allowable IRS rate for business miles. Invoices are submitted on
a monthly basis for work performed during the previous month. Payment is due within 30 days.
Based on our understanding of the project and our scope of services, we estimate the cost of our
services to be $38,422.00, which includes both time and expenses.
Changes in the Scope of Services
It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly.
Before any out -of -scope work is initiated, however, we will submit a budget request for the new
work and will not begin work until we receive authorization from you.
Standard Terms and Conditions
The attached Standard Terms and Conditions (Attachment A), and Scope of Services
(Attachment B), together with this proposal for professional services, constitute the entire
agreement between the Client and SRF Consulting Group, Inc. and supersede all prior written or
oral understandings. This agreement may only be amended, supplemented, modified, or canceled by
a duly executed written instrument.
Acceptance/Notice to Proceed
A signed copy of this proposal, mailed or emailed to our office, will serve as acceptance of this
proposal and our notice to proceed. The email address is mmcgarvey@srfconsulting.com.
We sincerely appreciate your consideration of this proposal and look forward to working with you
on this project. Please feel free to contact us if you have any questions or need additional
information.
Sincerely,
SRF CONSULTING GROUP, INC.
lh� &&A P M��-Yiv
Michael P. McGarvey, ASLA A
Project Director — Landscape Xrchitecture
MPM
Attachments: Attachment A — Standard Terms and Conditions
Attachment B — Scope of Services
David Swearingen, P.E.
City of Arden Hills
Approved
(signature)
Name
Title
Date
November 8, 2022
Page 3
This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost
estimate after 90 days from the date of this proposal.
S:\Marketing\Proposals\2022 Letter Proposals\ 14320.PPArden Hills MVHS Trail Final Design and CA\ 14320.PP Arden Hills MVHS Trail ROWl Acquisition.docx
ATTACHMENT A
STANDARD TERMS AND CONDITIONS
The Standard Terms and Conditions together with the attached Proposal for Professional Services constitute the entire Agreement
between the CLIENT and SRF Consulting Group, Inc. ("SRF") and supersede all prior written or oral understandings. This Agreement
may only be amended, supplemented, modified, or canceled by a duly executed written instrument.
1. STANDARD OF CARE
a. The standard of care for all professional services performed or furnished by SRF under this Agreement will be the care and skill
ordinarily used by members of SRF's profession practicing under similar circumstances at the same time and in the same
locality. SRF makes no warranties, expressed or implied, under the Agreement or otherwise, in connection with SRF's service.
b. The CLIENT shall be responsible for, and SRF may rely upon, the accuracy and completeness of all requirements, programs,
instructions, reports, data, and other information furnished by CLIENT to SRF pursuant to this Agreement. SRF may use such
requirements, reports, data, and information in performing or furnishing services under this Agreement.
2. INDEPENDENT CONTRACTOR
All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the CLIENT and
SRF and not for the benefit of any other party. Nothing contained in this Agreement shall create a contractual relationship with or a
cause of action in favor of a third party against either the CLIENT or SRF. SRF's services under this Agreement are being performed
solely for the CLIENT's benefit, and no other entity shall have any claims against SRF because of this Agreement or the performance
or nonperformance of services hereunder.
PAYMENT TO SRF
Invoices will be prepared in accordance with SRF's standard invoicing practices and will be submitted to the CLIENT by SRF
monthly, unless otherwise agreed. Invoices are due and payable within thirty (30) days of receipt. If the CLIENT fails to make any
payment due SRF for services and expenses within forty-five (45) days after receipt of SRF's invoice thereafter, the amounts due
SRF will be increased at the rate of 1-1/2% per month (or the maximum rate of interest permitted by law, if less). In addition, SRF
may, after giving seven days written notice to the CLIENT, suspend services under this Agreement until SRF has been paid in full of
amounts due for services, expenses, and other related charges.
4. OPINION OF PROBABLE CONSTRUCTION COST
Any opinions of costs prepared by SRF represent its judgment as a design professional and are furnished for the general guidance of
the CLIENT. Since SRF has no control over the cost of labor, materials, market condition, or competitive bidding, SRF does not
guarantee the accuracy of such cost opinions as compared to contractor or supplier bids or actual cost to the CLIENT.
5. INSURANCE
SRF will maintain insurance coverage for Workers' Compensation, General Liability, Automobile Liability and Professional
Liability and will provide certificates of insurance to the CLIENT upon request.
6. INDEMNIFICATION AND ALLOCATION OF RISK
a. To the fullest extent permitted by law, SRF agrees to indemnify and hold harmless the CLIENT, their officers, directors and
employees against all damages, liabilities or costs (including reasonable attorneys' fees and defense costs) to the extent caused
by SRF's negligent acts under this Agreement and that of its subconsultants or anyone for whom SRF is legally liable.
b. To the fullest extent permitted by law, the CLIENT agrees to indemnify and hold harmless SRF, their officers, directors and
employees against all damages, liabilities or costs to the extent caused by the CLIENT's negligent acts under this Agreement and
anyone for whom the CLIENT is legally liable.
7. TERMINATION OF AGREEMENT
Either party may at any time, upon seven days prior written notice to the other party, terminate this Agreement. Upon such
termination, the CLIENT shall pay to SRF all amounts owing to SRF under this Agreement, for all work performed up to the
effective date of termination.
OWNERSHIP AND REUSE OF DOCUMENTS
All documents prepared or furnished by SRF pursuant to this Agreement are instruments of service, and SRF shall retain an
ownership and property interest therein. Reuse of any such documents by the CLIENT shall be at CLIENT's sole risk; and the
CLIENT agrees to indemnify, and hold SRF harmless from all claims, damages, and expenses including attorney's fees arising out of
such reuse of documents by the CLIENT or by others acting through the CLIENT.
Page 1 of 2
(MN Standard Terms and Conditions)
Rev: March 5, 2014
USE OF ELECTRONIC MEDIA
a. Copies of Documents that may be relied upon by the CLIENT are limited to the printed copies (also known as hard copies) that
are signed or sealed by SRF. Files in electronic media format of text, data, graphics, or of other types that are furnished by SRF
to the CLIENT are only for convenience of the CLIENT. Any conclusion or information obtained or derived from such
electronic files will be at the user's sole risk.
b. When transferring documents in electronic media format, SRF makes no representations as to long-term compatibility, usability,
or readability of documents resulting from the use of software application packages, operating systems, or computer hardware
differing from those used by SRF at the beginning of this Assignment.
c. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern.
d. Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of
this data's creator, the party receiving electronic files agrees that it will perform acceptance tests or procedures within sixty (60)
days, after which the receiving party shall be deemed to have accepted the data thus transferred. Any errors detected within the
sixty (60) day acceptance period will be corrected by the party delivering the electronic files. SRF shall not be responsible to
maintain documents stored in electronic media format after acceptance by the CLIENT.
10. FORCE MAJEURE
SRF shall not be liable for any loss or damage due to failure or delay in rendering any service called for under this Agreement
resulting from any cause beyond SRF's reasonable control.
11. ASSIGNMENT
Neither party shall assign its rights, interests or obligations under this Agreement without the express written consent of the other party.
12. BINDING EFFECT
This Agreement shall bind, and the benefits thereof shall inure to the respective parties hereto, their legal representatives, executors,
administrators, successors, and assigns.
13. SEVERABILITY AND WAIVER OF PROVISIONS
Any provisions or part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken, and
all remaining provisions shall continue to be valid and binding upon the CLIENT and SRF, who agree that the Agreement shall be
reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to
expressing the intention of the stricken provision. Non -enforcement of any provision by either party shall not constitute a waiver of
that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement.
14. SURVIVAL
All provisions of this Agreement regarding Ownership of Documents and Reuse of Documents, Electronic Media provisions,
Indemnification and Allocation of Risk, and Dispute Resolution shall remain in effect.
15. DISPUTE RESOLUTION
If negotiation in good faith fails to resolve a dispute within the thirty (30) days of notice of the dispute, or time period specified by
applicable law, then the parties agree that each dispute, claim or controversy arising from or related to this Agreement or the
relationships which result from this Agreement shall be subject to mediation as a condition precedent to initiating legal or equitable
actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation
Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the
American Arbitration Association and the other party. No legal or equitable action may be instituted for a period of ninety (90) days
from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation
shall be shared equally between the parties. Mediation shall be held in a location mutually agreed upon by the parties. The parties
shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be
enforceable as a settlement in any court having jurisdiction thereof.
16. CONTROLLING LAW
This Agreement is to be governed by the law of the principal place of business of SRF.
17. SITE SAFETY
SRF shall not at any time supervise, direct, control or have authority over or charge of, nor be responsible for, the construction means,
methods, techniques, sequences or procedures, or for safety and security precautions and programs in connection with the work
performed by any Contractor for the Project, nor for any failure of any Contractor to comply with laws and regulations applicable to
such Contractor's work, since these are solely the Contractor's rights and responsibilities. SRF shall not be responsible for the acts or
omissions of any Contractor or Owner, or any of their agents or employees, or of any other persons (except SRF's own employees
and consultants), furnishing or performing any work for the Project, except as specifically outlined in SRF's scope of services.
Page 2 of 2
(MN Standard Terms and Conditions)
Rev: March 5, 2014
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Attachment B
MVHS TRAIL ROW ACQUISITION COST ESTIMATE
SBP 11/7/2022
ASSUMPTIONS:
Permanent easement costs are estimated per most recent taxable land market values
Final appraisal values may vary
PARCEL
PID
ADDRESS
LOT EMV
LOT AREA
LOT VALUE
PE COST
$
SF
$/SF
$/SF
1
283023120022
1814 Lake Valentine Road
$108,800
12632
$8.61
$10.00
2
283023120002
4050 Fairview Avenue N
$115,100
14374
$8.01
$10.00
3
283023120003
1748 Lake Valentine Road
$114,000
13939
$8.18
$10.00
4
283023120005
1732 Lake Valentine Road
$128,5001
28750
1 $4.47
1 $10.00
5
283023110023
1691 Crystal Avenue
$138,4001
23522
1 $5.88
1 $10.00
6
283023140041
0 County Road E2 W
$20,000
1 191228
1 $0.10
1 $10.00
ACQUISITION COST NOTES:
Permanent Easement
PE Value = PE Cost X PE Area
Temporary Easement
Assume Temporary Easement Cost as 8% of Permanent Easement Cost
TE Value = TE Cost X TE Area
PARCEL
PID
ADDRESS
PE COST
PE AREA
PE VALUE
TE COST
TE AREA
TE VALUE
PARCEL TOTAL
$/SF
SF
$
$/SF
SF
$
$
1
283023120022
1814 Lake Valentine Road
$10.00
446
$4,460.00
$0.80
1773
$1,419.00
$5,879.00
2
283023120002
4050 Fairview Avenue N
$10.00
$0.00
$0.80
997
$798.00
$798.00
3
283023120003
1748 Lake Valentine Road
$10.00
$0.00
$0.80
501
$401.00
$401.00
4
283023120005
1732 Lake Valentine Road
$10.00
$0.00
$0.80
1495
$1,196.00
$1,196.00
5
283023110023
1691 Crystal Avenue
$10.00
$0.00
$0.80
3675
$2,940.00
$2,940.00
6
283023140041
0 County Road E2 W
$10.00
$0.00
$0.80
1182
$946.00
$946.00
PE VALUE TOTAL 1 $4,460.00 1 TE VALUE TOTAL 1 $7,700.00 1 $12,160.00