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Home My WebLink About11-28-22-SWSMayor: David Grant Councilmembers: Brenda Holden Fran Holmes Steve Scott David Radziej lt' �-i EN HILLS Special City Council Work Session Agenda November 28, 2022 6:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. T CALL TO ORDER 1. AGENDA ITEMS 1.A. County Road E And Old Snelling Intersection Improvements Discussion David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 2. COUNCIL/STAFF COMMENTS ADJOURN AGENDA ITEM — IA ,-ARZEN HILLS MEMORANDUM DATE: November 28, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: County Rd E and Old Snelling Intersection Improvements — Construction Staging and estimated project costs Budgeted Amount: Actual Amount: Funding Source: $757,000 $1,378,300 MSA, PIR, Water Fund, Sanitary Sewer Fund Council Should Consider Council should consider the estimated costs and construction staging options related to the roundabout improvement at the intersection of County Rd E and Old Snelling. Background/Discussion Ramsey County and Engineering Consultant, SRF, will be presenting an update to the construction staging options and estimated project costs. At the previous Special Work Session on September 12, 2022 the design team discussed two options for construction staging, of which, Council chose option to maintain traffic moving through the intersection as much as possible. Since that meeting, through discussions with private utilities, it is now known that there will be considerable underground relocations that will require closures at the intersection for a duration of time. With that information, SRF has developed another staging plan to utilize those closures with the construction of the roundabout. The closures will affect the North and the South legs while maintaining the East/West movement throughout the project. The design team is requesting input from Arden Hills City Council. Regardless of how Council chooses to move forward with this project, the City's utilities need improvement. Page 1 of 2 Budget Impact The estimated City costs for the entire project is 82% higher than the budgeted amount in the Capital Improvement Plan (CIP). Funding Source CIP budget Estimate Utility Funds $307,000 $419,800 MSA $450,000 $891,000 PIR $0 $67,500 Total $757,000 $1,378,300 Attachments Attachment A — Presentation Slides Attachment B — ROW expense estimate table Page 2 of 2 = RAMSEY COUNTY Attachment A November 28, 2022 r � 5 i �pl NXW� EI li_.. P � r n M RAM S EY COUNTY Project Update Mk Construction staging update: ] _LI_!_ . � � � • � ow. \� � �� \ .� •� � � f % \ ` z - , � _ .. __. - - . . � .. � - � • �� $ / � ;\ 1 . . . . � . . \ \ •RVI•lIIra 12[•mytyt;IIra(On U9 4L.1aaIWe]I100 "Maintain local traffic as best we can during construction" "In particular, maintain east/west connection to TH 51" "Extra costs for temporary pavement, etc. are acceptable" RAMSEY COUNTY Special construction considerations: Project Update Stage # Description of Work 1 Place temporary pavement & drainage 2 Construct north half of roundabout 3 Construct south half of roundabout 4 Finish interior/exterior work C •■• Temporary Duration Closure w/Detour N/A 4 Weeks North leg closed. 6 weeks South leg closed. 6 weeks N/A 4 weeks Only 3 changes in traffic control Minimizes driver confusion and frustration Maintains east/west traffic flow Sufficient room for contractor to work Open Roundabout before school starts 011110 W01616 , Mj Rd ne lin TOP liFl BETHEL UNWEMITY i Is City Of'CouJ 0 .0 0 1nty Total Roadway $428, 000 $1,8721000 $2, 300, 000 Project City Utility $400, 000 $0 $4005000 Right -of -Way $463, 000 $463, 000 $926, 000 Engineering $19,800 $324,041 $343,841 Construction $67,500 $202,500 $270,000 Administration Total $15378,300 $2,8615541 $4,239,841 • Function and safety Aesthetics Maintenance Gateway into community • rl r RAMSEY COUNTY Planned Schedule: • Complete plans in December • Secure permits • Cooperative Agreement • Construction planned for 2023 Planned Schedule = RAMSEY COUNTY Appendix: Construction Staging Plan Details Detour Routes IS STAGE 1 ALTERNATE IS CR E AND OLD SNELLING AVE ROUNDABOUT Figure 1 Job N Ramsey County, MN 1011812022 IS STAGE 2 ALTERNATE IS CR E AND OLD SNELLING AVE ROUNDABOUT Figure 2 Job N Ramsey County, MN 1011812022 IS STAGE 3 ALTERNATE IS CR E AND OLD SNELLING AVE ROUNDABOUT Figure 3 Job N Ramsey County, MN 1011812022 IS STAGE 4 ALTERNATE IS CR E AND OLD SNELLING AVE ROUNDABOUT Figure 4 Job N Ramsey County, MN 1011812022 5thlSt NW ounty PIP'- M ith-Ave-N-E — — — — —I I 36t i Ave NE I �5' I � I p~ St Anthony 33rd Ave NE I I I I 31st Ave NE z9th Ave I I 7th St NW iN ew Brighton I CR E AND OLD SNELLING AVE INTERSECTION C NORTH LEG CLOSURE DETOUR z Io 0 a SB SOFT CLOSURES " 4 — Bethel C University SOFT CLOSURE , /- AT ARnFAI r)AKC r)R PROJECT LOCATION Tony Schmidt i— ♦— Regional Park Ar �-0 �..•i �lr � Lake Johanna z 1�1 Lak TLydia Ave W Co z m Ramsey �Z LEGEND 0 CONSTRUCTION AREA � DETOUR ROUTE ■ ■ ■ ■ � ALTERNATIVE DETOUR ROUTE � SIB DETOUR DIRECTION � NB DETOUR DIRECTION RAMSE OUNTY IS'R F 5thlSt NW ounty PIP'- z w z M ith-Ave-NE-----I I 36t i Ave NE I �5' I � I p~ St Anthony 33rd Ave NE I I I I 31st Ave NE z9th Ave I k � i CR E AND OLD SNELLING AVE INTERSECTION SOUTH LEG CLOSURE DETOUR k_ =—=6g4 New Brighton ° 7th St NW C 1 PROJECT _ LOCATION • Tony Schmidt �• Regional Park •••� ��`� �� *0■1�■■• • 55 M • � Lake ir. Johanna ■ z - 1 1 � untT-Road-D- 1� Lydia Ave W 1 c z Bethel r Ingerson Lake Josephine Park Ramsey County Island Lake Park_ _ — CO LEGEND 1 0 CONSTRUCTION AREA 1 DETOUR ROUTE n_ ♦— ■ ■ ■ ■ ■ ALTERNATIVE DETOUR ROUTE SIB DETOUR DIRECTION w NB DETOUR DIRECTION 9 RAMSEY COUNTY FS R F 7 5th st NW th St NW County-Road-E W i r w z M ith-AveN-E — — — — — I I 36t Ave NE I �5' I � I p~ St Anthony 33rd Ave NE I I I I, 31st Ave NE I. I I 29th i ve ' C CR E AND OLD SNELLING AVE INTERSECTION WEST LEG CLOSURE DETOUR z Y New 10 Brighton ° I I Bethel County Road Ey W University PROJECT LOCATION - - Tony Schmidt �0 Regional Park � m � Lake Johanna z 4-9- Ingerson 7-Roa- � � Lake Josephine Park 1 Lydia Ave W w LA Co 11 It `1 ro Ramsey Z County Island ° "Lake Park ._. LEGEND 0 CONSTRUCTION AREA DETOUR ROUTE WB DETOUR DIRECTION EB DETOUR DIRECTION RAMSEY COUNTY ISRF 5thlSt NW ounty PIP'- M ith-Ave-N-E — — — — —I I 36t i Ave NE I �5' I � I p~ St Anthony 33rd Ave NE I I I I 31st Ave NE z9th Ave I 9 k � i 7th St NW ;.Y CR E AND OLD SNELLING AVE INTERSECTION EAST LEG CLOSURE DETOUR N'ew 0 Brighton I C 1 a Cm c z z X LRAMSEY COUNTY Bethel r PROJECT LOCATION J 1 _`"a Tony Schmidt ��■�� • ■Q� Regional Park • • �r � Lake ■ Johanna a z ■ Ingerson 1� Lake Josephine Park 1 Lydia Ave W C( 11 1T n w Ip. ro Ramsey County Island ° "Lake Park ._. LEGEND 0 CONSTRUCTION AREA DETOUR ROUTE ■ ■ ■ ■ ALTERNATIVE DETOUR ROUTE WB DETOUR DIRECTION EB DETOUR DIRECTION FS"R F Attachment B P-3420 County Road E - Old Snelling Avenue Reconstruction 11-21-22 ROW Expense Estimate - City of Arden Hills Project Parcel # Parcel ID Site Address Parcel Size (SQ FT) TE AREA (SQ FT) PE AREA (SQ FT) DE AREA (SQ FT) ACCESS CLOSURE 7 273023330014 3610 SNELLING AVE N 57,935 11,060 1,671 0 YES 8 273023340046 3609 PASCAL AVE N 20,000 1,995 0 0 NO 34 343023220045 3586 RIDGEWOOD RD 29,008 2,006 0 0 NO 38 1 273023330017 1535 OAK AVE 27,000 546 0 0 NO 39 273023330019 1525 LAKE JOHANNA BLVD 21,750 2,471 0 0 NO 40 273023330046 3635 SNELLING AVE N 15,800 187 0 0 NO 42 273023330052 3657 SNELLING AVE N 98,913 4,663 0 1,909 NO TOTAL 270,406 22,928 1,671 1,909 ONE ROW EXPENSE ESTIMATE - CITY OF ARDEN HILLS Estimated Easement Expense $ 286,278.00 (Based on independent appraisals by Valbridge Property Advisors) Estimated Relocation Assistance (Based on possible project impacts provided for under The Uniform Relocation Act of 1970) $ 594,500.00 (Parcel breakdown on Page 2) Estimated Appraisal Consultant Expense $ 27,500.00 (Based on appraisal consultant contract) Estimated Acquisition Consultant Expense $ 18,200.00 (Based on acquisition consultant contract) Total ROW Expense Estimate $ 926,478.00 Ramsey County Share 50% $ 463,239.00 City of Arden Hills Share 50% $ 463,239.00 * This is an estimate for planning purposes / Final ROW cost share will be based on actual expenses P-3420 County Road E - Old Snelling Avenue Reconstruction 11-21-22 ROW Expense Estimate - City of Arden Hills Relocation Expense Estimate Detail Project Parcel # Address Possible Impact Estimated Expense 7 3610 SNELLING AVE N Parking lot revisions due to closing one access on Old Snelling Avenue (Based on preliminary contractor estimate assuming worst case soil conditions pending further site investigation) $ 365,000.00 Tree replacement onsite - Required by City code $ 50,000.00 Vegetative screening to neighbors - Required by City code $ 25,000.00 Parking lot lighting on new driveway from County Road E - Required by City code $ 26,000.00 Contingency on cost increase due to time (2 years) 25% $ 116,500.00 Parcel Total $ 582,500.00 8 3609 PASCAL AVE N Irrigation/Fence/Lightpost/Other site improvements $ 2,000.00 34 3586 RIDGEWOOD RD Irrigation/Fence/Lightpost/Other site improvements $ 2,000.00 38 1535 OAK AVE Irrigation/Fence/Lightpost/Other site improvements $ 2,000.00 39 1525 LAKE JOHANNA BLVD Irrigation/Fence/Lightpost/Other site improvements $ 2,000.00 40 3635 SNELLING AVE N Irrigation/Fence/Lightpost/Other site improvements I $ 2,000.00 42 3657 SNELLING AVE N Irrigation/Fence/Lightpost/Other site improvements I $ 2,000.00 Total Estimated Relocation Expense 1 $ 594,500.00