HomeMy WebLinkAbout12-19-22-WSMayor:
David Grant
lt
Councilmembers:
-AEN HILLS
Brenda Holden
Fran Holmes
City Council Work Session
Steve Scott
David Radziej
Agenda
December 19, 2022
5:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651-792-7800
Website:
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1. AGENDA ITEMS
1.A. PTRC Discussion
Marie Hinton, PTRC Chair
Lucas Miller, Assistant Public Works Director
Documents:
MEMO PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
1.B. Winter Averaging Discussion
Gayle Bauman, Finance Director
Documents:
MEMO PDF
1.C. Council Tracker
Dave Perrault, City Administrator
Documents:
MEMO PDF
2. COUNCIL/STAFF COMMENTS
ADJOURN
AGENDA ITEM —1A
-iZR�EN HILLS
MEMORANDUM
DATE: December 19, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Marie Hinton, PTRC Chair
Lucas Miller, Assistant Public Works Director
SUBJECT: PTRC Discussion
Budgeted Amount: Actual Amount: Funding Source:
$ NA $ NA NA
Council Should Consider
Council should consider PTRC's compiled requests listed in this memo. PTRC Chair Hinton
along with supporting members will be giving a presentation on these items for discussion.
Background/Discussion
Hazelnut Park Proposals
1) Sledding hill placed on the map at Hazelnut Park.
2) Remove invasive species and replace vegetation.
❑ The city removes invasive species, but they do not replace vegetation.
❑ If the council did decide to direct Public Works to add plants, they would
need to go through a process of getting bids from several suppliers.
❑ See attachments prepared by PTRC member Kerri Seemann.
Name badges for PTRC members
PTRC members have suggested that name badges would be helpful when they are helping to
coordinate volunteers.
Page 1 of 3
Volunteer appreciation
There are a few volunteers who generously donate countless hours to improve our parks (ex.
weeding). We would like these individuals to be recognized by the city.
❑ Letter from the City Council
❑ Proclaim a date for each of them to be [name] day and share that on social media
❑ Feature their stories in an upcoming newsletter
Reflective vests for volunteers
Volunteers should have reflective vests for two reasons: 1) safety 2) so that other people using
the parks understand that they are allowed to be working in the park.
• Regular volunteers (the ones identified for recognition) should be given a higher quality
vest that they can keep that includes "Arden Hills Volunteer" on them. Groups should be
given inexpensive vests that they can keep as a small token of appreciation for their work
(they can use them for safety when walking in low light conditions).
• Currently, Public Works only provides vests to volunteers if the work being done is near
potential traffic or other scenarios where high visibility is needed.
Parkshore Trail Name Contest
The PTRC originally wanted to involve the community in the naming process and create
engagement though a contest that allowed residents or students to submit possible names. The
City Council determined that there was not enough staff time to facilitate a contest and asked for
name suggestions. These are the names that were submitted by PTRC members:
1. Exercise park and trail
2. Workout park and trail
3. Keep -fit park and trail
4. Fitness Park and Trail
5. Round Lake Fitness Park and Trail
6. For Your Health Park and Trail
7. Name the trail the length of a certain number of laps: 1 mile trail, 2k trail, etc.
8. Round Lake Park and South Shore Trail
9. Boot Camp Park and trail
(Fitness Park and Trail and Round Lake Fitness Park and Trail had the most votes from PTRC
members.)
Page 2 of 3
Officially name Triangle Park
Give what's known as "Triangle Park" official park status. Add it to the list of parks and note
that it has a chess/checkerboard as an amenity.
Budget impact
If additional programs are implemented, staff would look into costs and time impacts in more
detail.
Attachments
Attachment A - Habitat Restoration Proposal Updates
Attachment B - Native Plant Recommendations for Hazelnut Park
Page 3 of 3
Attachment A
Key: Green = native vegetation
Red = existing buckthorn
Blue = areas currently (mostly) open that I'd like to start restoring
Brown = informal trails that I would like to see become more formal —like the trails in Floral Park —
so that people (kids especially) can enjoy walking in the woods and seeing the flowers
without disturbing ground -nesting bees or trampling plants in the areas being restored
A few things have changed since I first wrote the habitat restoration proposals back in June.
1. We've had a couple volunteer groups remove a large chunk of the medium-sized buckthorn trees, opening up
a sizable area which is now bare soil on a bit of a slope. Adding vegetation and limiting foot traffic to a
designated trail would reduce the risk of erosion.
2. My knowledge of native plants has continued to expand. The MN Master Naturalist program has given me
many more opportunities to learn both from experts and fellow -volunteers. I am now registered for the
Ecological Restoration certification program through the U of M, which I should finish by May 2023. I've also
spent a considerable amount of time this year collecting data about locally native plants into a spreadsheet so
that I can make lists of plants suitable for various sites.
3. Regarding shrubs: Generally speaking, it's preferable to plant dormant, bare -root shrubs in the spring. It
requires less soil disturbance and you can get them cheaper in bulk, but the downside is that they need to be
planted within a week of delivery.
a. I've included a list of suppliers for native shrubs and their retail prices when available.
4. 1 am still willing to pick up orders from Landscape Alternatives or Dragonfly Gardens to save the cost of
delivery.
Shrub Pricing
Chief River
Glacial Ridge
Landscape
Nursery
Nursery
Dragonfly Gardens
Alternatives
Bareroot
Qty:
Pack of
1 2
Full Shade
Qty: 6-11
12-24
Individual
8
2" Pot 4" Pot Gallon Gallon
1 Gallon
Hammemalis
Witch Hazel
virginiana
$30
x
Winterberry
Ilex verticillata
$7.19
$5.61
$20
Prunus
Chokecherry
virginiana
$55.20
Lowbush
Vaccinium
Blueberry
angustifolium
$20
Part Shade/
Woodland Edge
Aronia
Chokeberry
melanocara
$6.95
$5.31
$6.90
$55.20
$30
x
New Jersey
Ceanothus
Tea
americanus
$6.90
$55.20
$2.25 $6.00
Pagoda
Corpus
Dogwood
alternifolia
$20
x
Gray
Corpus
Dogwood
racemosa
$6.95
$5.31
$20
x
American
Corylus
Hazelnut
americana
$6.95
$5.31
$20
x
Dwarf Bush
Diervilla
Honeysuckle
lonicera
$55.20
$2.25 $6.00
x
Sambucus
Elderberry
canadensis
$6.95
$5.31
$6.90
$55.20
$20
Symphoricarpos
Snowberry
albus
$6.90
$55.20
$20
Nannyberry
Viburnum
Viburnum
lentago
$6.95
$5.31
$20
x
Highbush
Viburnum
Cranberry
trilobum
$6.95
$5.31
$6.90
$55.20
x
I recommend the 2" pots of dwarf bush honeysuckle for around the base of trees since they would require the least
disturbance to the tree roots.
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E c n E
EN HILLS
MEMORANDUM
DATE: December 19, 2022
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Winter Averaging
Budgeted Amount: Actual Amount:
N/A N/A
Council Should Consider
AGENDA ITEM —1B
Funding Source:
N/A
Council should consider providing feedback on the criteria currently being utilized for Winter
Averaging.
Background
Winter averaging is a practice by which water use during the winter months is used to determine
maximum sewer charges for the remaining months. Your sewer bill is based upon your water
consumption. Outdoor water use (such as irrigation and recreational use) does not typically enter
the city's wastewater system and using winter averaging consumption therefore, prevents the
wastewater portion of your utility from spiking during the summer.
Discussion
For the City of Arden Hills, we look at the customer's water consumption during the months of
January, February and March in determining the winter average. In Minnesota, many residents
may be away from their home for extended periods of time during the first quarter of the year,
which will distort the sewer consumption that will occur over the remaining quarters of the year.
This is one of the reasons we have a 9,000 gallon minimum winter average amount per quarter.
Also, studies show that the average person uses 3,000 gallons of water per month (9,000 per
quarter). Based on this, we would expect a family of 4 to average 12,000 gallons per month (36,000
per quarter). And a utility survey we take part in uses 6,000 gallons per month (18,000 per quarter)
when making comparisons across communities.
When Ehlers completed our rate study back in 2018, they had anticipated the City using a 15,000
gallon minimum for winter averaging. After reviewing available information and usage throughout
the City, it was determined that 9,000 gallons was a better fit for our community.
Page I of 2
Examples of how this works:
For the months of January — March, every resident only pays sewer based upon the number of
gallons of water they consumed. The City does not have a minimum number of gallons they charge
for during this quarter.
If a customer consumes less than 9,000 gallons of water during January — March, their winter
average amount is set at 9,000. If a customer consumes more than 9,000 gallons of water during
January — March, their winter average amount is set at their consumption amount.
For the remaining_ quarters of theme
For customers with a winter average amount of 9,000 gallons:
If a customer consumes less than 9,000 gallons, they only pay for the gallons they consume.
If a customer consumes more than 9,000 gallons, they only pay for 9,000 gallons.
For customers with a winter average amount greater than 9,000 gallons:
If a customer consumes less than their winter average amount, they only pay for the gallons they
consume.
If a customer consumes more than their winter average amount, they only pay for their winter
average gallons.
Examples of billings with different usage amounts:
With 9,000
No
winter average
winter average
Gallons used
5,000
9,000
15,000
15,000
Water flat
$ 44.69
$ 44.69
$ 44.69
$ 44.69
Water consumption
17.80
32.04
58.50
58.50
Water MN test fee
2.43
2.43
2.43
2.43
Sewer flat
62.51
62.51
62.51
62.51
Sewer consumption
32.20
57.96
57.96
96.60
Storm flat
16.56
16.56
16.56
16.56
TOTAL BILL
$ 176.19
$ 216.19
$ 242.65
$ 281.29
Information received from other cities:
Little Canada — residents are always billed a minimum of 7,000 per quarter, even during the winter
quarter. The winter quarter sewer usage is the ceiling for the year (minimum of 7,000 gallons).
Shoreview — residents are always billed a minimum of 5,000 per quarter, even during the winter
quarter. The winter quarter usage is used for the rest of the year (minimum of 5,000 gallons). For
properties with no information (new or sold), winter average is set at 10,000 gallons.
New Brighton — winter average minimum is set at 8,000 per quarter. For properties with no
information (new or sold), the winter average could be set at 15,000 or 25,000 gallons depending
on the situation.
Vadnais Heights — residents are always billed a minimum of 6,000 gallons, even during the winter
quarter. Winter average is onlyaplied during the 3rd quarter. For properties with no information
(new or sold), winter average is set at 18,000 gallons.
Page 2 of 2
AGENDA ITEM —1C
-iZR�EN HILLS
MEMORANDUM
DATE: December 19, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Council Tracker Update
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should provide further direction on items presented on the Council Request Tracker.
Background
City Council will receive a verbal update on items the Council has previously directed staff to
research and/or bring forward.
Discussion
N/A
Budget Impact
N/A
Attachments
N/A
Page 1 of 1