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Home My WebLink About01-03-23-SWSMayor: David Grant lt' Councilmembers: �-AEN HILLS Brenda Holden Emily Rousseau Special City Council Tena Monson Tom Fabel Agenda January 3, 2023 5:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. AGENDA ITEMS 1.A. County Road E And Old Snelling Intersection Improvements Discussion David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 1.B. TCAAP Process And Term Sheet Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF 1.C. Remote Meeting Discussion Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF 1.D. Upcoming Items Review: Pay Equity Report And Plat Filing Extension Dave Perrault, City Administrator Documents: MEMO.PDF 2. COUNCIL/STAFF COMMENTS ADJOURN AGENDA ITEM — IA ,-ARZEN HILLS MEMORANDUM DATE: January 3, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: County Rd E and Old Snelling Intersection Improvements Budgeted Amount: Actual Amount: Funding Source: $757,000 $1,378,300 MSA, PIR, Water Fund, Sanitary Sewer Fund Council Should Consider Council should consider the proposed improvements at the intersection of County Rd E and Old Snelling Avenue. Background/Discussion Ramsey County and Engineering Consultant, SRF, will be presenting an overview of the County Rd E and Old Snelling Ave Intersection Improvements with the proposed roundabout design. History of the County Rd E and Old Snelling Intersection Improvements • 2018 Intersection Control Evaluation Study • Project postponed due to scheduling with surrounding County Projects and Covid-19 • Ramsey County initiated design Fall 2021 • December 20, 2021 Work Session - 2021 Intersection Control Evaluation Study Discussion • February 2, 2022 — Virtual Open -House, presentation and public participation • March 2022 Work Session — Public Engagement Survey Review • May 23, 2022 — Resolution of Support for Roundabout Design (approved) • September 2022 Work Session — Construction Phasing discussion • October 6, 2022 — Open House • November 28, 2022 Work Session — Updated construction costs • December 12, 2022 Work Session — Decision for 2023 Council Page 1 of 2 SRF has submitted 95% Design plans and anticipating project bidding in March 2023. Regardless of how Council chooses to move forward with this project, the City's utilities need improvement. Budtet Impact The estimated City costs for the entire project is 82% higher than the budgeted amount in the Capital Improvement Plan (CIP). Funding Source CIP budget Estimate Utility Funds $307,000 $419,800 MSA $450,000 $891,000 PIR $0 $67,500 Total $757,000 $1,378,300 Attachments Attachment A — Presentation Slides Attachment B — ROW expense estimate table Page 2 of 2 = RAMSEY COUNTY Attachment A January 3, 2023 y>j4 Snei f �l� 41d TOwood B ALL :WAY s BETHEL . . UNFVFMITY rah 71 • rri�� iiiiirrriir�irirrr,�ii slop.,.. I� SM i t � � x Oi ko, �nzn�rs Pnse+ tOlF ----- 1 i RAMSEY COUNTY Project Background • Two separate traffic studies were conducted (2018 and 2021) at CR E & Old Snelling that recommended a roundabout as the optimum solution • County identified need for project and initiated design in Fall 2021 k 4M,3 RAMSEY COUNTY Project Update Public and Agency Engagement • Several coordination meetings held with: — City & County Staff — Lindey's Steakhouse — Bethel College & MVSD — RCW D — Private Utility Companies • 2 Public Open Houses (and a project website) • 2 Resident Meetings (as requested) • 5 Council Workshops (updates and to gain support) — City Resolution of Support granted in May, 2022 RAMSEY COUNTY Highlights From Public Engagement • Bethel College and MVSD very supportive of transportation and safety improvement • Residents and Business directly impacted have been supportive • Public Open Houses had many supporters of project, and a few not in support • Follow up roundabout educational materials provided Project Update DO- Whv is this nroiect needed ZE 3 gzas}�.,a. FAQ RAMSEY COUNTY FAQ: Why is a Roundabout being recommended at this location? • Best option to provide long- term congestion relief and improved safety • All approaches have similar traffic volumes • Provides the best flexibility in minimizing delays under low (no waiting for red lights or stop sign) and high -volume conditions • Bonus: Fits well within available ROW AW A J P 011i T--qiMa U.-I iiiMi "a ink • @ •F1i Function and safety Aesthetics Improved visibility Gateway into community _. r FAQ RAMSEY COUNTY FAQ: What happens if we do nothing? • Missed opportunity to improve this intersection for all users • The all -way -stop would remain in -place indefinitely • If traffic congestion increases, as expected, the intersection will operate poorly • This will also result in longer traffic backups that cause delay, frustration, and block driveways 10 1 = RAM S EY COUNTY Project costs Roundabout cost considerations • Typically costs higher than a traffic signal to construct (but has a higher benefit) • Lower long-term maintenance and electricity costs over a traffic signal • Lower "user costs" (less idling/emissions, time savings, lower crash severity, etc.) 11 RAMSEY COUNTY Project cost considerations • City participates in 25% of construction cost (one leg) plus watermain and sanitary sewer design and construction • City participates in 50% of Right -of -Way and relocation costs � Cost Participation by leg Project Costs 12 i Is City Of'CouJ 0 .0 0 1nty Total Roadway $428, 000 $1,8721000 $2, 300, 000 Project City Utility $400, 000 $0 $4005000 Right -of -Way $463, 000 $463, 000 $926, 000 Engineering $19,800 $324,041 $343,841 Construction $67,500 $202,500 $270,000 Administration Total $15378,300 $2,8615541 $4,239,841 = RAMSEY COUNTY Lindey's Site Plan Am4wipm PP49 EX. HOME Pm . . . . . . . . . . LJ 1 -------------- ------- A L AS -pmp� I i L#vDEVSPRMfE I EX. p-S7AJPANT Ih rim Y Lindey's 14 Construction RAMSEY COUNTY Special construction considerations: Stage # Description of Work 1 Place temporary pavement & drainage 2 Construct north half of roundabout 3 Construct south half of roundabout 4 Finish interior/exterior work L' •■• Temporary Duration Closure w/Detour N/A 4 Weeks North leg closed. 6 weeks South leg closed. 6 weeks N/A 4 weeks Only 3 changes in traffic control Minimizes driver confusion and frustration Maintains east/west traffic flow Sufficient room for contractor to work Open Roundabout before school starts 0 11 a to Orel 910 �� . Rd t: Snenin T 0 Resources RAMSEY COUNTY Many Roundabout educational resources are available on-line https://www.co.washington.mn.us/490/Roundabout-U https://www.dot.state.mn.us/roundabouts/index.html http://www.mikeontraffic.com/4-way-stop-vs-roundabout/ https:Hsafety.fhwa.dot.gov/intersection/roundabouts/ https:Htinyurl.com/25ndut3r MI RAMSEY COUNTY We seek your support! Planned Schedule: • Finalize Plans • Secure construction easements and permits • Cooperative Agreement • Construction planned for 2023 Planned Schedule = RAMSEY COUNTY Attachment B P-3420 County Road E - Old Snelling Avenue Reconstruction 11-21-22 ROW Expense Estimate - City of Arden Hills Project Parcel # Parcel ID Site Address Parcel Size (SQ FT) TE AREA (SQ FT) PE AREA (SQ FT) DE AREA (SQ FT) ACCESS CLOSURE 7 273023330014 3610 SNELLING AVE N 57,935 11,060 1,671 0 YES 8 273023340046 3609 PASCAL AVE N 20,000 1,995 0 0 NO 34 343023220045 3586 RIDGEWOOD RD 29,008 2,006 0 0 NO 38 1 273023330017 1535 OAK AVE 27,000 546 0 0 NO 39 273023330019 1525 LAKE JOHANNA BLVD 21,750 2,471 0 0 NO 40 273023330046 3635 SNELLING AVE N 15,800 187 0 0 NO 42 273023330052 3657 SNELLING AVE N 98,913 4,663 0 1,909 NO TOTAL 270,406 22,928 1,671 1,909 ONE ROW EXPENSE ESTIMATE - CITY OF ARDEN HILLS Estimated Easement Expense $ 286,278.00 (Based on independent appraisals by Valbridge Property Advisors) Estimated Relocation Assistance (Based on possible project impacts provided for under The Uniform Relocation Act of 1970) $ 594,500.00 (Parcel breakdown on Page 2) Estimated Appraisal Consultant Expense $ 27,500.00 (Based on appraisal consultant contract) Estimated Acquisition Consultant Expense $ 18,200.00 (Based on acquisition consultant contract) Total ROW Expense Estimate $ 926,478.00 Ramsey County Share 50% $ 463,239.00 City of Arden Hills Share 50% $ 463,239.00 * This is an estimate for planning purposes / Final ROW cost share will be based on actual expenses P-3420 County Road E - Old Snelling Avenue Reconstruction 11-21-22 ROW Expense Estimate - City of Arden Hills Relocation Expense Estimate Detail Project Parcel # Address Possible Impact Estimated Expense 7 3610 SNELLING AVE N Parking lot revisions due to closing one access on Old Snelling Avenue (Based on preliminary contractor estimate assuming worst case soil conditions pending further site investigation) $ 365,000.00 Tree replacement onsite - Required by City code $ 50,000.00 Vegetative screening to neighbors - Required by City code $ 25,000.00 Parking lot lighting on new driveway from County Road E - Required by City code $ 26,000.00 Contingency on cost increase due to time (2 years) 25% $ 116,500.00 Parcel Total $ 582,500.00 8 3609 PASCAL AVE N Irrigation/Fence/Lightpost/Other site improvements $ 2,000.00 34 3586 RIDGEWOOD RD Irrigation/Fence/Lightpost/Other site improvements $ 2,000.00 38 1535 OAK AVE Irrigation/Fence/Lightpost/Other site improvements $ 2,000.00 39 1525 LAKE JOHANNA BLVD Irrigation/Fence/Lightpost/Other site improvements $ 2,000.00 40 3635 SNELLING AVE N Irrigation/Fence/Lightpost/Other site improvements I $ 2,000.00 42 3657 SNELLING AVE N Irrigation/Fence/Lightpost/Other site improvements I $ 2,000.00 Total Estimated Relocation Expense 1 $ 594,500.00 AGENDA ITEM —1B 'r -731�EN HILLS MEMORANDUM DATE: January 3, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: TCAAP Process and Term Sheet Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration The City Council should consider providing direction on how it wants to approach TCAAP going forward and discuss the previously approved term sheet. Background This item is intended as a preliminary discussion by the City Council for how it wants to approach TCAAP moving forward. Also, the previously approved term sheet with Alatus is attached for reference. Budget Impact N/A Attachment Attachment A: Approved Term Sheet with Alatus Page 1 of 1 Attachment A Term Sheet for RCC Alatus will construct the RCC Project in compliance with City adopted goals and official controls and the Alatus development proposal related to building types, location, minimum valuation and construction timing/phasing, Future revisions to the development plans will be subject to review and approval upon application by Alatus through the JDA process. Alatus and the City will enter into a development agreement based on the November 18, 2018 draft Master Development Agreement consistent with the updated Alatus development proposal and this term sheet. Alatus will construct all required infrastructure (exclusive of County infrastructure improvements) included within the site, including a new water tower and related infrastructure, public works maintenance/storage facility consistent with City design specifications to be completed no later than the end of Phase I, and the first application of seal coating and striping for city streets within the Project. These costs are currently estimated to be approximately $13,225 million in principal amount, with final amounts to be agreed to between the City and Alatus. Alatus will finance and construct the infrastructure at no direct cost to the City. The City will credit Alatus these principal financing costs against corresponding customary city imposed fees (including trunk utility or fee in lieu of park dedication) in sufficient amounts to reimburse Alatus for the full principal and carrying costs or, if additional amounts are required to reimburse Alatus, by mutual agreement through fees or special assessments imposed against property or sub -developers, Alatus will reimburse the City for planning area expenses in the amount of $1.0 million, $500,000 will be paid within 18 months of the initial plat. A fee will be imposed on sub -developers as upon execution of a secondary development agreement to reimburse up to a maximum of $1.0 million. 4, Alatus will escrow the estimated City expenditures projected to be incurred over the first five years of development. Upon issuance by the City of an occupancy permit for a building in the first phase of Town Center, Alatus may escrow the full amount of the anticipated costs or a lesser amount agreed to by the City in an evergreen escrow account based upon a schedule of costs in the Development Agreement, and the City will submit documentation to Alatus for the expenditures, tax receipts and draws against the security. 5. Alatus will abide by the TRC and City goals for housing, constructing 1,460 dwelling units on the site, with 880 dwelling units in the downtown area. All the affordable units shall be constructed to the same standard of quality similar to the market rate dwelling units within the Project and area, and must be affordable for various family need levels in compliance with City adopted goals. A total of 326 units of the 1,460 units will be affordable, with 180 (125 LIHTC deeply affordable units, and 55 units at the 4D tax credit level) located in the Town Center area and the other units dispersed throughout RCC. A minimum of 2.0% of the affordable units shall be owner -occupied. The City agrees to participate as the "responsible governmental unit" on all grant applications or similar affordable housing program applications to meet these targets, and will pass'.1hrough the corresponding funding to Alatus. In order to meet the goal of creating a first-class destination and to eliminate virtually all of the surface parking within the residential and commercial Town Center, a district parking solution for the 880 downtown dwelling units and commercial properties will be created and financed through tax increment financing based on Alatus project commitments related to minimum market value of improvements. Subject to and consistent with statutory requirements and standard practices, the City will issue one or more pay-as-you-go TIF Notes in the principal amount of $17 million to provide funding for district parking. The City will also assist in the creation of a special service 2198 W6 district, as requested by Alatus, to provide funding for extraordinary amenities or services related to the Town Center area that exceed standard City service standards. At initial plat approval, Alatus will transfer to the City the City Center site previously identified in the Memorandum of Understanding without any reversionary interest, but with a restrictive covenant identifying the types of City uses allowed on the site. Should the City have an approved use on the .site then Alatus, at no -cost to the City, will construct the utility connections for the City Center Site and any associated underground pedestrian and vehicular access to the adjacent building. Alatus and the City may pursue a joint development agreement for that site and will evaluatethe potential for using additional qualified costs, under the Minnesota Tax Increment Act, within the Project area to provide tax increment financing for those other qualified costs in an amount equal to the cost of the portion of any structure, for which Alatus would develop at no additional cost to the City. 8. In lieu of park dedication fees, Alatus will build Project parks and support facilities in accordance with the executed Memorandum of Understanding dated 12.12.2016. Alatus will form an HOA and BOA to pay for amenities, operations and maintenance costs for the Project area, including natural resource areas owned by Alatus. The HOA and BOA will be responsible for any amenity or service that exceed City standard amenity, service and maintenance practices. Revenues from a special service district may be utilized, in accordance with state law, for payment of a portion of these additional costs. 2198180 These terms are agreed to, subject to a definitive Redevelopment Agreement, as of May 9, 2022 by the City of Arden Hills and Alatus Arden Hills LLC. CITY OF ARDEN HILLS, MINNESOTA By: Its: Mayor By: Its: City Administrator 219818v6 ALATUS ARDEN HILLS LLC By: Its: CEO AGENDA ITEM — 1C 'r -731�EN HILLS MEMORANDUM DATE: January 3, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Remote Meeting Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration The City Council should consider providing direction on remote meeting options going forward. Background The City Council will want to discuss if, and how, remote meetings will occur going forward. State Statue does provide the option for remote meetings via interactive technology, that statute can be found under Attachment A for reference. It should be noted that if the Council continues to allow for remote meetings, the option would be extended to all participants assuming the requirements are met. In short, meetings of public entities must meet these guidelines to meet remotely: • All members of the body participating in the meeting, wherever their physical location, can hear and see one another and can hear and see all discussion and testimony presented at any location at which at least one member is present; • Members of the public present at the regular meeting location of the body can hear and see all discussion and testimony and all votes of members of the body; • At least one member of the body is physically present at the regular meeting location; • All votes are conducted by roll call so each member's vote on each issue can be identified and recorded; • Each location at which a member of the body is present is open and accessible to the public. The two items that would have to be dealt with should remote meetings be allowed long-term is (1) having a staff member manage and monitor the Zoom platform, and (2) we may need to purchase an additional camera to assist in meeting the requirements for work sessions. That said, the staff manage/monitor aspect is not overly burdensome, and the camera likely wouldn't be too expensive, but both are in -addition to how we run meetings today. Page 1 of 2 Budget Impact N/A Attachment Attachment A: State Statue 13D.02 Other Entity Meetings By Interactive Technology Page 2 of 2 Attachment A MINNESOTA STATUTES 2022 13D.02 13D.02 OTHER ENTITY MEETINGS BY INTERACTIVE TECHNOLOGY. Subdivision 1. Conditions. (a) A meeting governed by section 13D.01, subdivisions 1, 2, 4, and 5, and this section may be conducted by interactive technology so long as: (1) all members of the body participating in the meeting, wherever their physical location, can hear and see one another and can hear and see all discussion and testimony presented at any location at which at least one member is present; (2) members of the public present at the regular meeting location of the body can hear and see all discussion and testimony and all votes of members of the body; and (3) at least one member of the body is physically present at the regular meeting location; (4) all votes are conducted by roll call so each member's vote on each issue can be identified and recorded; (5) each location at which a member of the body is present is open and accessible to the public. (b) A meeting satisfies the requirements of paragraph (a), although a member of the public body participates from a location that is not open or accessible to the public, if the member has not participated more than three times in a calendar year from a location that is not open or accessible to the public, and: (1) the member is serving in the military and is at a required drill, deployed, or on active duty; or (2) the member has been advised by a health care professional against being in a public place for personal or family medical reasons. This clause only applies when a state of emergency has been declared under section 12.31, and expires 60 days after the removal of the state of emergency. Subd. la. Meeting exception. This section applies to meetings of entities described in section 1313.01, subdivision 1, except meetings of: (1) a state agency, board, commission, or department, and a statewide public pension plan defined in section 356A.01, subdivision 24; and (2) a committee, subcommittee, board, department, or commission of an entity listed in clause (1). Subd. 2. Members are present for quorum; participation. Each member of a body participating in a meeting by interactive technology is considered present at the meeting for purposes of determining a quorum and participating in all proceedings. Subd. 3. Monitoring from remote site. If interactive technology is used to conduct a meeting, to the extent practical, a public body shall allow a person to monitor the meeting electronically from a remote location. Subd. 4. Notice of regular and all member locations. If interactive technology is used to conduct a regular, special, or emergency meeting, the public body shall provide notice of the regular meeting location and notice of any location where a member of the public body will be participating in the meeting by interactive technology, except for the locations of members participating pursuant to subdivision 1, paragraph (b). The timing and method of providing notice must be as described in section 13D.04. Subd. 5. MS 2020 [Repealed by amendment, 2021 c 14 s 5] Official Publication of the State of Minnesota Revisor of Statutes 13D.02 MINNESOTA STATUTES 2022 2 Subd. 6. Record. The minutes for a meeting conducted under this section must reflect the names of any members appearing by interactive technology and state the reason or reasons for the appearance by interactive technology. History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680 s 1,3; 1975 c271 s6; 1981 c174s1; 1983c137s1; 1983c274s18; 1984c462s27; 1987c313s1; 1990c550s 2, 3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art I s 39; 1997 c 154 s 2; I Sp2011 c 11 art 2 s 1; 2019 c 33 s 1-3; 2020 c 74 art I s 1; 2021 c 14 s 5 Official Publication of the State of Minnesota Revisor of Statutes AGENDA ITEM — 1D 'r -731�EN HILLS MEMORANDUM DATE: January 3, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Upcoming Item Review: Pay Equity Report and Plat Filing Extension Budgeted Amount: N/A For Council Consideration Actual Amount: N/A Funding Source: N/A The City Council will be given an update on the Pay Equity Report and Plat Filing Extension which are on the upcoming January 91h agenda. Background A verbal update will be provided on the upcoming Pay Equity Report and Extension for the filing of the DD Skittles First Addition Final Plat with Ramsey County Budget Impact N/A Attachment N/A Page 1 of 1