HomeMy WebLinkAbout01-09-23-RRemote Participation Zoom Link
Mayor:
David Grant
lt
Councilmembers:
-AEN HILLS
Brenda Holden
Emily Rousseau
Regular City Council
Tena Monson
Tom Fabel
Agenda
January 9, 2023
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651-792-7800
Website:
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
This meeting can be accessed remotely by joining via Zoom (see Public
Inquiries/Informational below for instructions)
This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.
CALL TO ORDER
1. APPROVAL OF AGENDA
2. PUBLIC INQUIRIES/INFORMATIONAL
Members of the public are invited to remotely monitor the City Council meeting via
Zoom using the below link. Members are also welcome to provide public comments
during this section of the agenda via Zoom. Members wishing to provide public
comment must use the "raise hand" feature in Zoom to identify themselves as
wanting to make a public comment and will be called upon to provide their public
comment during this portion of the agenda. Those that speak must state their name
and address for the record.
HTTPS://US02WEB.ZOOM. US/J/87340228654
This is an opportunity for citizens to bring to the Council's attention any items which
are relevant to the City. In addressing the Council, you must first state your name and
address for the record. To allow adequate time for each person wishing to address the
Council, speakers must limit their comments to three (3) minutes. To facilitate a timely
meeting, a speaker that is repeating, or agreeing with, a previous comment should
simply state such and forego a longer comment. If a large number of citizens wish to
speak, the Mayor may shorten the individual comment period. Written documents may
be distributed to the Council prior to the start of the meeting to allow a more timely
presentation. Speakers should not use obscene, profane, or threatening language, or
make personal attacks. Matters of litigation involving the City shall not be discussed
during Public Inquiry by citizens or Council. The Council may not respond to speaker
comments, engage in a debate, or take any action on the issues raised by citizens,
but may direct City staff to research or follow up on an issue, if desired by Council. If
Council directs further review by staff, the results of that review will be presented at a
following regular Council Meeting.
3. RESPONSE TO PUBLIC INQUIRIES
4. PUBLIC PRESENTATIONS
4.A. Oaths Of Office - David Grant, Emily Rousseau, Tena Monson And Tom Fabel
Documents:
MEMO.PDF
5. STAFF COMMENTS
6. APPROVAL OF MINUTES
6.A. December 19, 2022 Special City Council
Documents:
12-19-22-SR.PDF
6.13. December 19, 2022 City Council Work Session
Documents:
12-19-22-WS.PDF
7. CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
7.A. Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Documents:
MEMO.PDF
7.B. Motion To Approve Pay Equity Report
Gayle Bauman, Finance Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
7.C. Motion To Approve Resolution 2023-001 Relating To The 2023 Organization Of The
City Of Arden Hills
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
7.D. Motion To Approve Right -Of -Way And Temporary Easement Costs - Mounds View
High School Trail Improvements
David Swearingen, Public Works Director/City Engineer
Documents:
MEMO.PDF
7.E. Motion To Approve Resolution 2023-002 Relating To The 2023 Appointments And
Chairs Of The Commissions And Committees Of The City
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
7.F. Motion To Acknowledge The Application Of Fishing For Life For An Exempt Permit
To Conduct A Raffle With The Drawing Being March 11, 2023 With No Waiting
Period
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
7.G. Motion To Accept Resignation Of Communications Coordinator
Dave Perrault, City Administrator
Documents:
MEMO.PDF
7.H. Motion To Approve An Extension Until July 20, 2023 For Deadline To File The DD
Skittles First Addition Final Plat With Ramsey County
Jessica Jagoe, Community Development Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
7.1. Motion To Approve 2023 Shared Services Agreement With Ramsey County -
Erosion And Sediment Control
Lucas Miller, Assistant Public Works Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
7.J. Motion To Approve HR Green PSA - Arden Manor And Floral Parks Playground
Replacement And Reconstruction Design And Construction Admin Services
David Swearingen, Public Works Director/City Engineer
Documents:
MEMO.PDF
ATTACHMENT A - AMD ARDEN MANOR DOOR HANGERS.PDF
7.K. Motion To Approve Ramsey County Cooperative Agreement For Right Of Way
Acquisition And Design For Reconstruction Of Old Snelling Avenue And County
Road E Intersection
David Swearingen, Public Works Director/City Engineer
Documents:
MEMO.PDF
ATTACHMENT A.PDF
8. PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
9. PUBLIC HEARINGS
10. NEW BUSINESS
10.A. Appointing 2023 City Council Liaisons For Commissions And Committees And
Mayor Pro -Tern
Dave Perrault, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
10.B. Mayoral Privilege
Dave Perrault, City Administrator
Documents:
MEMO.PDF
10.C. Rescind JDA Appointments
Dave Perrault, City Administrator
Documents:
MEMO.PDF
10.D. JDA Commissioner And Chair Appointments
Dave Perrault, City Administrator
Documents:
MEMO.PDF
10.E. Mayor Pro-Tem Appointment
Dave Perrault, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
10.F. Council Liaison Appointments
Dave Perrault, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
10.G. Rescind Meeting Cancellations - January And February 2023
Dave Perrault, City Administrator
Documents:
MEMO.PDF
10.1-1. City Code Revision - Chapter 2, Subsections 220.01 And 220.03
Dave Perrault, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
11. UNFINISHED BUSINESS
12. COUNCIL/STAFF COMMENTS
ADJOURN
PUBLIC PRESENTATION — 4A
-iZR�EN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Oaths of Office
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Publicly recognizing the re-election of Mayor David Grant and election of City Councilmembers
Emily Rousseau, Tena Monson, and Tom Fabel to the office of City Councilmember.
Background/Discussion
On November 8, 2022, Mayor David Grant was re-elected to serve a four-year term (2023-2026).
Emily Rousseau and Tena Monson were also elected to serve a four-year term (2023-2026) and
Tom Fabel was elected to serve a special, two-year term (2023-2024).
-ARZEN HILLS
Approved: January 9, 2023
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL MEETING
DECEMBER 19, 2022
6:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City
Council meeting at 6:02 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Steve
Scott and David Radziej
Absent: None
Also present: City Administrator Dave Perrault, Finance Director Gayle Bauman, Public
Works Director/City Engineer Dave Swearingen, Community Development Director
Jessica Jagoe, and Deputy City Clerk Jolene Trauba
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
2. APPROVAL OF MINUTES
A. December 12, 2022 Regular City Council
B. December 12, 2022 Special City Council Work Session
MOTION: Councilmember Holmes moved and Councilmember Scott seconded a motion
to approve the December 12, 2022, Regular City Council meeting minutes and
December 12, 2022 Special City Council Work Session minutes as printed.
The motion carried (5-0).
3. CONSENT CALENDAR
A. Motion to Approve Resolution 2022-058 — Planning Case 22-022 — Variance —
1861 Highway 96 W
B. Motion to Approve Ordering 2025 Mack Plow Truck in Replacement of 2012
International Plow Truck
C. Motion to Approve Resolution 2022-059 — Agency Agreement for Federal
Participation in Construction with MnDOT
ARDEN HILLS CITY COUNCIL — DECEMBER 19, 2022
2
MOTION: Councilmember Holmes moved and Councilmember Radziei seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
(5-0).
4. PULLED CONSENT ITEMS
None
5. PUBLIC HEARINGS
A. Planning Case 22-023 Planned Unit Development — New Perspective Senior
Living — 3565 Pine Tree Drive — Arden Hills RE, LLC — THIS ITEM HAS
BEEN REQUESTED TO BE POSTPONED BY THE APPLICANT
MOTION: Mayor Grant moved and Councilmember Radziei seconded a motion to
cancel the Public Hearing for Planning Case 22-023 Planned Unit
Development. The motion carried (5-0).
10. NEW BUSINESS
A. Planning Case 22-023 Planned Unit Development — New Perspective Senior
Living — 3565 Pine Tree Drive — Arden Hills RE, LLC — THIS ITEM HAS
BEEN REQUESTED TO BE POSTPONED BY THE APPLICANT
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to table Planning Case 22-023 Planned Unit Development based upon
the written request of the Applicant to a time uncertain. The motion carried
(5-0 .
11. UNFINISHED BUSINESS
None
12. COUNCIL COMMENTS
Councilmember Radziej thanked City staff for their work.
Councilmember Scott wished everyone happy holidays.
Councilmember Holmes thanked Public Works Director Swearingen and the Public Works staff
for the good job they do with snow removal.
Councilmember Holden wished everyone happy holidays.
ARDEN HILLS CITY COUNCIL — DECEMBER 19, 2022
Mayor Grant wished happy holidays to everyone and to enjoy their time with friends and family.
ADJOURN
MOTION: Councilmember Radziei moved and Councilmember Holmes seconded a
motion to adiourn. The motion carried (5-0).
Mayor Grant adjourned the Special City Council Meeting at 6:07 p.m.
Jolene Trauba
Deputy City Clerk
David Grant
Mayor
-ARZEN HILLS
Approved: January 9, 2023
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
DECEMBER 19, 2022
5:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
DRAFT
-.-,
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session at 5:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Steve
Scott and David Radziej (arrived at 5:24 p.m.)
Absent: None
Also present: City Administrator Dave Perrault, Finance Director Gayle Bauman, Public
Works Director/City Engineer David Swearingen, Community Development Director
Jessica Jagoe, Assistant Public Works Director Lucas Miller, Recreation Supervisor
Matthew Johnson, Deputy City Clerk Jolene Trauba, PTRC Committee Members Marie
Hinton, Kristine Poelzer and Kerri Seemann
1. AGENDA ITEMS
A. PTRC Discussion
PTRC Chair Hinton introduced Kristine Poelzer to speak about a possible sledding hill at
Hazelnut Park.
Ms. Poelzer stated that she wants to give kids more free opportunities in the winter. She had
scouted locations at Hazelnut Park. She described the park and the potential locations for a
sliding hill. The location she preferred was near the Elmer L Anderson trail but it would need
brush cleared and a tree removed, also the lower end may be considered a wetland. She felt
signage would be nice, but grooming the snow wouldn't be necessary.
Councilmember Holmes said she wasn't aware of and official city sliding hills. She felt kids
would sled an any hill.
Ms. Hinton said they would like to be able to list sledding as an amenity for Hazelnut Park.
Councilmember Holden asked if they would have to worry about erosion.
Public Works Director/City Engineer Swearingen said he had looked at the location. It is a
small slope and he didn't think erosion would be a problem. The low spot at the bottom of the
ARDEN HILLS CITY COUNCIL WORK SESSION — DECEMBER 19, 2022 2
hill isn't a designated wetland but drainage does funnel to it. He thought they could try it out for a
year to see if kids gravitated to it for sledding, and it would probably be good for very young kids.
Councilmember Holden asked it there would be any additional liability for the City.
City Administrator Perrault said he wasn't aware of any, but he could ask the city attorney. He
thought if there was a tree to be removed they wouldn't be able to open the sliding hill until 2024.
Public Works Director/City Engineer Swearingen noted that for the most part he thought there
were tall grasses that would need to be mowed.
Mayor Grant asked for more description of the hill, and asked how long it would take to get it
ready for sledding.
Public Works Director/City Engineer Swearingen thought 2 employees with the brush mower
could tackle it, but he'd like to assess it again over the summer. He didn't think it would attract
older kids, but it would be a safe hill for younger children. He'd also like to look at the distance
between the hill and neighboring properties.
Councilmember Scott asked if it is designated as an official sledding hill and someone gets hurt,
what would that do to the City's liability? Right now, any hill with snow on it becomes a sledding
hill, but they're not marked.
Mayor Grant said they can look at it in the spring, have more discussion at a future work session
and add it to the Council Tracker.
Ms. Hinton stated that Kerri Seemann was an expert on plants and native species and she could
talk about adding native plants to Hazelnut Park.
Councilmember Holden noted that the City hopes to acquire half of the parking lot from the
church and Hazelnut Park was eventually going to be made ADA accessible so there would be
changes at the park.
Public Works Director/City Engineer Swearingen said details haven't been worked out yet but
there would be an upcoming improvement project at the park.
Ms. Seemann said there are at least 5 species of invasive plants they need to be concerned about,
with the main ones being buckthorn and garlic mustard.
Councilmember Holden asked why they were choosing Hazelnut Park instead of some other
park.
Ms. Seemann replied that she lives a few blocks away so it's an easy place for her to start.
Public Works Director/City Engineer Swearingen said Hazelnut is on a rotation for buckthorn
removal, but they don't come back to plant native species.
ARDEN HILLS CITY COUNCIL WORK SESSION — DECEMBER 19, 2022
Councilmember Scott asked if they replaced the buckthorn with native species, wouldn't the
buckthorn outcompete the plants again?
Councilmember Holden said they may get rid of buckthorn, but there is a lot of private property
with buckthorn that could spread back into the park.
Ms. Seeman replied that the areas would need to be weeded for a few years while the plants get
established.
Mayor Grant wondered what would the total dollar amount be that would be asked for.
Ms. Seeman said she had that in her original proposal but had to make changes as she wanted to
grow the plants herself and get reimbursed from the city but was told that wasn't an option. The
original proposal included several trees, shrubs and other plants for about $3,500.00.
Mayor Grant discussed the new Landscape fund that could be used for shrubs and plants. He
asked what was the time frame they would like to get started at the park.
Ms. Seeman said she wanted to start this past fall and work on it next spring and summer.
Mayor Grant wondered if where they wanted to work would be impacted when the park was re-
done.
Discussion ensued regarding what parts of the park wouldn't be impacted by reconstruction and
where would be best to start planting native species. It was decided to start in the area of the
small wetland pond.
Mayor Grant felt the City could fund the plantings for the first year and after that they may have
funds in the Landscape Fund that could be used.
City Administrator Perrault wondered if there were plants that required less maintenance than
others in case in a few years they weren't being maintained by volunteers or staff that the area
would turn back the way it was.
Ms. Hinton suggested they look for drought resistant plants.
Mayor Grant said that PTRC should come back with how many plants they'd like to put in along
the trail by the little pond and approximate cost.
Ms. Hinton explained their request for name badges for park volunteers and volunteer
appreciation/recognition.
Councilmember Holden wondered why they weren't also thinking of other types of volunteers
such as coaches.
Ms. Hinton said they've had requests to highlight some of the long term volunteers that work in
the parks and gardens.
ARDEN HILLS CITY COUNCIL WORK SESSION — DECEMBER 19, 2022 4
Councilmember Radziej like the idea of getting thank you letters or recognition in the
newsletter.
Councilmember Holmes felt they should include people like coaches and Planning Commission
members.
Ms. Hinton agreed. She discussed getting reflective vests for volunteers that are working in the
parks, with "Arden Hills Volunteer" on them for regular volunteers.
Ms. Hinton noted the PTRC had come up with a list of possible names for the new Parkshore
Trail with Fitness Park and Trail, and Round Lake Fitness Park and Trail getting the most votes
from the committee. They would also like to officially name Triangle Park as a park to be able to
put it on the list of parks with chess/checkerboard as an amenity.
Councilmembers Holden and Holmes agreed with the idea of making it an official park.
Mayor Grant requested the PTRC bring the planting plan back to the Council in February.
Council recessed at 5:56 p.m. and returned at 6:10 p.m.
B. Winter Averaging Discussion
Finance Director Bauman stated that winter averaging is a practice by which water use during
the winter months is used to determine maximum sewer charges for the remaining months so as
not to include outdoor use such as irrigation. The city looks at the at the customer's water
consumption during the months of January, February and March in determining the winter
average. In Minnesota, many residents may be away from their home for extended periods of time
during the first quarter of the year, which will distort the sewer consumption that will occur over
the remaining quarters of the year. This is one of the reasons we have a 9,000 gallon minimum
winter average amount per quarter. When Ehlers completed our rate study back in 2018, they had
anticipated the City using a 15,000 gallon minimum for winter averaging. After reviewing
available information and usage throughout the City, it was determined that 9,000 gallons was a
better fit for our community.
Finance Director Bauman gave a several examples of how the averaging works, as explained in
the staff memo. She noted that in Little Canada residents are always billed a minimum of 7,000
per quarter, even during the winter quarter. The winter quarter sewer usage is the ceiling for the
year (minimum of 7,000 gallons). Shoreview residents are always billed a minimum of 5,000 per
quarter, even during the winter quarter. The winter quarter usage is used for the rest of the year
(minimum of 5,000 gallons). For properties with no information (new or sold), winter average is
set at 10,000 gallons. New Brighton's winter average minimum is set at 8,000 per quarter. For
properties with no information (new or sold), the winter average could be set at 15,000 or 25,000
gallons depending on the situation. Vadnais Heights residents are always billed a minimum of
6,000 gallons, even during the winter quarter. Winter average is only applied during the 3rd
quarter. For properties with no information (new or sold), winter average is set at 18,000 gallons.
Finance Director Bauman said they can't do something special for one or two people in the city,
and it wasn't fair to townhomes to set a minimum usage as they could always be paying for more
than they use. An option would be to install an irrigation meter, but council was not receptive to
ARDEN HILLS CITY COUNCIL WORK SESSION — DECEMBER 19, 2022
this idea. She explained that snowbirds with little or no consumption during the winter months
will have their winter average set at 9,000 gallons. So they will never pay for more than 9,000
gallons of sewer consumption during the remainder of the year.
Councilmember Holden thought they should leave the averaging as is.
Mayor Grant mentioned that if they lowered the winter average it would impact the money the
city receives, which would then cause a rate increase to compensate.
All Councilmembers agreed they should leave the minimum winter average at 9,000 gallons.
C. Council Tracker
City Administrator Perrault provided the Council with an update of the Council Tracker. After
discussion, the Minor Code Changes and Tree Plan items were removed.
2. COUNCIL COMMENTS AND STAFF UPDATES
None
ADJOURN
Mayor Grant adjourned the City Council Work Session at 6:33 p.m.
Jolene Trauba
Deputy City Clerk
David Grant
Mayor
CONSENT ITEM 7A
-ARZEEN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Claims and Payroll Listing
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
memo
Council Should Consider
Motion to approve, table or deny the following:
• Claims and Payroll Listing
All items need a simple majorityfor action unless otherwise noted.
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
N/A
Attachments
2022 Payroll #26 $97,184.43
2023 Payroll #1 $127,665.08
Total Payroll $224,849.51
Paid Claims - 12/03/2022-12/30/2022
(Check Nos. 51449-51498 and ACH Checks) $466,980.24
Total Accounts Payable $466,980.24
Total Claims $691,829.75
CITY OF ARDEN HILLS
PAYROLL # 26
CHECKS DATED: 12/23/22
Biweekly: 12/03/22 - 12/16/22
EMPLOYEE DEDUCTIONS
AMT.
CITY BENEFIT
Payment Method
FIT
8,110.03
EFT
EFT
EFT
EFT
FICA Oasdi
4,759.66
4,759.66
FICA Medicare
1,174.32
1,174.32
SIT
3,510.43
TOTAL TAXES
1 17,554.441
5,933.98
h Premium 1,750.881 557.46 A/P Check*
it Premium 200.32 50.57 A/P Check*
Health Care Reimb. 50.00 A/P Check*
Dependent Care Reimb. 0.00 A/P Check*
Health Savine 1 1.272.501 125.00 IEFT
A
5,016.801
5,788.62
EFT
EFT
A/P Check*
EFT
A
2,870.85
434.40
rat Pension Fund -Union
1,536.00
State Retirement System
1,304.18
'AL RETIREMENT
1 10.727.831
6.223.02
.FLAG
22.76
EFT
A/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
ife/Addl/Dep Life
47.39
0.00
ife/Addl non -tax
9.60
TD/STD Insurance
0.00
ERA Life Insurance
24.00
JOE 49 Dues Union
140.00
NUM
1 19.51
OTAL VOLUNTARY
1 263.261
0.00
Total Employee Deductions
31,819.23
Net Payroll (payroll checks)
0.00
Direct Deposit
52,475.17
Gross Payroll Tie -Out
84,294.40
Plus City Paid Benefit
12,890.03
TOTAL PAYROLL COST
97,184.43
FICA TIE -OUT
Gross Payroll
84,294.40
Less Total FSA
2,001.20
Less Total H.SA
1,272.50
Less Voluntary Ins
32.36
Net P/R Subject to FICA
80,988.34
FICA Oasdi 6.20%
4,759.66
FICA Medicare @ 1.45%
1,174.32
EFT
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
CITY OF ARDEN HILLS
PAYROLL # 1
CHECKS DATED:
Biweekly:
01 /06/23
12/17/22 - 12/30/22
EMPLOYEE DEDUCTIONS
I AMT.
I CITY BENEFIT
Payment Method
FIT
1 8,136.001
EFT
EFT
EFT
EFT
A/P Check*
A/P Check*
A/P Check*
A/P Check*
FICA Oasdi
1 5,332.681
5,332.68
FICA Medicare
1,247.161
1,247.16
SIT
3,664.181
TOTAL TAXES
1 18,380.021
6,579.84
Health Premium
1,544.47
23,629.83
Dental Premium
67.32
737.24
FSA Health Care Reimb.
0.00
FSA Dependent Care Reimb.
0.00
TOTAL FLEXIBLE SPENDING
1 1,611.79
24,367.07
HSA Health Saving
1,111.441
1,375.00
TOTAL HEALTH SAVINGS
1 1,111.441
1,375.00
EFT
A
5,236.611
6,042.24
EFT
EFT
A/P Check*
EFT
A
3,133.15
434.40
ral Pension Fund -Union
1,536.00
State Retirement System
1,304.18
FAL RETIREMENT
1 11.209.941
6.476.64
TLAC
22.76
EFT
A/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
ife/Addl/Dep Life
47.59
98.90
ife/Addl non -tax
10.60
TD/STD Insurance
1,304.22
ERA Life Insurance
32.00
JOE 49 Dues (Union)
140.00
NUM
19.51
'OTAL VOLUNTARY
1,576.681
98.90
Total Employee Deductions
33,889.87
Net Payroll
0.00
Direct Deposit
54,877.76
Gross Payroll Tie -Out
88,767.63
Plus City Paid Benefit
38,897.45
TOTAL PAYROLL COST
127,665.08
FICA TIE -OUT
Gross Payroll
88,767.63
Less Total FSA
1,611.79
Less Total H.SA
1,111.44
Less Voluntary Ins
33.36
Net P/R Subject to FICA
86,011.04
FICA Oasdi @ 6.20%
5,332.68
FICA Medicare @ 1.45%
1,247.16
EFT
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
Accounts Payable
Checks by Date - Detail by Check Date
User: pang.silseth
Printed: 1/4/2023 4:39PM -.--A .DEN ]HiLLs
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
ACH 0189 GOPHER STATE ONE CALL 12/09/2022
2110190 November Locates 38.70
2110190 November Locates 38.70
2110190 November Locates 38.70
Total for this ACH Check for Vendor 0189: 116.10
ACH 0192 GRAINGER INC 12/09/2022
9523766096 Air Fresheners 49.90
9529815731 Bridge Reamer 152.06
9531010446 Utility Knives 32.70
Total for this ACH Check for Vendor 0192: 234.66
ACH 0230 MTI DISTRIBUTING INC 12/09/2022
1369993-00 Air Filters 107.04
Total for this ACH Check for Vendor 0230: 107.04
ACH 0292 OXYGEN SERVICE COMPANY INC 12/09/2022
0003539967 November Rental 31.50
Total for this ACH Check for Vendor 0292: 31.50
ACH 0382 MISSIONSQUARE #106944 12/09/2022
PR25 PR Batch 00100.12.2022 ICMA Employer Perce PR Batch 00100.12.2022 ICU 434.40
PR25 PR Batch 00100.12.2022 ICMA Employee Perce PR Batch 00100.12.2022 ICU 376.48
Total for this ACH Check for Vendor 0382: 810.88
ACH 0387 MISSIONSQUARE #302482 12/09/2022
PR25 PR Batch 00100.12.2022 ICMA Employee Perce PR Batch 00100.12.2022 ICU 241.93
PR25 PR Batch 00100.12.2022 ICMA Employee Dedu PR Batch 00100.12.2022 ICU 2,288.00
Total for this ACH Check for Vendor 0387: 2,529.93
ACH 0731 MIDWAY FORD 12/09/2022
593732 Front Suspension Alignment #85215 88.74
Total for this ACH Check for Vendor 0731: 88.74
ACH 0922 NINENORTH 12/09/2022
2022-223 November Production 838.83
Total for this ACH Check for Vendor 0922: 838.83
ACH 10343 TIM BEEBE 12/09/2022
120522 Clothing Reimbursement 200.82
Total for this ACH Check for Vendor 10343: 200.82
ACH 10476 TWIN CITIES COMMERCIAL CLEANEI 12/09/2022
AP Checks by Date - Detail by Check Date (1/4/2023 4:39 PM) Page 1
Check No
Vendor No
Vendor Name Check Date
Check Amount
Invoice No
Description Reference
1222T112
November Janitorial
1,933.83
Total for this ACH Check for Vendor 10476:
1,933.83
ACH
10497
CINTAS CORP 12/09/2022
5134424791
First Aid
108.26
5134424791
First Aid
113.68
Total for this ACH Check for Vendor 10497:
221.94
ACH
1408
SUPPLY SOLUTIONS LLC 12/09/2022
39391
Supplies
300.66
Total for this ACH Check for Vendor 1408:
300.66
ACH
7025
ON SITE COMPANIES -OSSTC INC 12/09/2022
0001447691
Restrooms 11/26-12/23
341.00
Total for this ACH Check for Vendor 7025:
341.00
ACH
7501
KELLY & LEMMONS PA 12/09/2022
59567
November Prosecution
3,852.00
Total for this ACH Check for Vendor 7501:
3,852.00
ACH
A1HY
A-1 HYDRAULIC SALES & SERVICE D 12/09/2022
0128725-IN
Hoses
510.83
Total for this ACH Check for Vendor AIRY:
510.83
ACH
TOII
TOKLE INSPECTIONS INC 12/09/2022
120122
November Electrical Inspections
2,413.96
Total for this ACH Check for Vendor TOII:
2,413.96
51449
0296
CITY OF ARDEN HILLS 12/09/2022
120622
Petty Cash Reimbursement -Friday Field Trip Pai
6.00
Total for Check Number 51449:
6.00
51450
10511
CUSTOM TRUCK ONE SOURCE 12/09/2022
2022002080566
Fixed Control #85455
165.00
Total for Check Number 51450:
165.00
51451
10356
JACON LLC 12/09/2022
7008
Trucking 5/5/22
1,561.13
Total for Check Number 51451:
1,561.13
51452
10362
MARCO TECHNOLOGIES LLC 12/09/2022
INV 10600545
Copier Service 11/25-12/24
77.18
INVIO600545
Copier Service11/25-12/24
13.62
Total for Check Number 51452:
90.80
51453
5443
METRO PRODUCTS INC 12/09/2022
170648
Supplies
449.92
Total for Check Number 51453:
449.92
51454
0257
MINNESOTA DEPT OF HEALTH 12/09/2022
11212022
Q4 Water Connection
6,429.00
AP Checks by Date - Detail by Check Date (1/4/2023 4:39 PM)
Page 2
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
Total for Check Number 51454:
6,429.00
51455
6072
PETERSON COMPANIES INC
12/09/2022
HYD 2022-01109
HYDRANT RENTAL 2022-01109
2,000.00
HYD 2022-01109
HYDRANT RENTAL 2022-01109
-688.36
Total for Check Number 51455:
1,311.64
51456
10279
QUADIENT LEASING USA IINC
12/09/2022
N9693226
Q4 2022 Postage Lease
1,297.71
Total for Check Number 51456:
1,297.71
51457
0811
RAMSEY COUNTY
12/09/2022
EMCOM-010471
Fleet Support -November
24.96
EMCOM-010507
911 Dispatch -November
4,418.27
EMCOM-010524
CAD Services -November
732.41
Total for Check Number 51457:
5,175.64
51458
0282
REPUBLIC SERVICES #899
12/09/2022
0899-004055880
November Recycling
8,534.50
0899-004059171
PW Waste -November
1,322.35
Total for Check Number 51458:
9,856.85
51459
1300
UNIFIRST CORPORATION
12/09/2022
090 0734809
December Mats
163.91
Total for Check Number 51459:
163.91
Total for 12/9/2022:
41,040.32
ACH
0022
THOMAS MIKACEVICH
12/16/2022
121322
Clothing Reimbursement
102.95
Total for this ACH Check for Vendor 0022:
102.95
ACH
0192
GRAINGER INC
12/16/2022
9535040068
Impact Adapter
33.36
9536495303
Work Light
994.41
9538563157
Center Punch
22.92
9539056433
Steel Rods
156.68
Total for this ACH Check for Vendor 0192: 1,207.37
ACH 0285
XCEL ENERGY 12/16/2022
806037788
10/13/22-11/13/22
2,094.21
806037788
10/13/22-11/13/22
1,192.69
806037788
10/13/22-11/13/22
1,047.60
806037788
10/13/22-11/13/22
251.61
806037788
10/13/22-11/13/22
64.47
806037788
10/13/22-11/13/22
1,851.09
806037788
10/13/22-11/13/22
1,858.23
Total for this ACH Check for Vendor 0285:
8,359.90
ACH 0319
CITY OF ROSEVILLE 12/16/2022
0231437
IT Support -December
7,535.16
AP Checks by Date - Detail by Check Date (1/4/2023 4:39 PM) Page 3
Check No
Vendor No
Vendor Name Check Date
Check Amount
Invoice No
Description Reference
Total for this ACH Check for Vendor 0319:
7,535.16
ACH
0327
STAPLES INC 12/16/2022
3523624151
Supplies
196.29
3524157857
Supplies
34.99
3524157858
Supplies
31.49
3524157859
Supplies
26.58
3524157860
Supplies
29.08
Total for this ACH Check for Vendor 0327:
318.43
ACH
0339
FERGUSON WATERWORKS #2518 12/16/2022
0506292
Wrenches
871.14
Total for this ACH Check for Vendor 0339:
871.14
ACH
0453
CONTINENTAL RESEARCH CORP 12/16/2022
0040744
Cleaning Product
98.00
Total for this ACH Check for Vendor 0453:
98.00
ACH
10363
MINUTE MAKER SECRETARIAL 12/16/2022
M1595
November CC Meeting Minutes
562.50
Total for this ACH Check for Vendor 10363:
562.50
ACH
10497
CINTAS CORP 12/16/2022
5136387251
First Aid
574.27
5136387251
First Aid
42.95
Total for this ACH Check for Vendor 10497:
617.22
ACH
1223
ADAM'S PEST CONTROL - MAIN 12/16/2022
3589496
December Pest Control
78.03
Total for this ACH Check for Vendor 1223: 78.03
ACH
1252
CAMPBELL KNUTSON - ATTORNEYS 2 12/16/2022
3231G-1122
November Legal
1,968.50
3231G-1122
November Legal
248.00
3231G-1122
November Legal PC 22-019 #679
77.50
3231G-1122
November Legal
62.00
3231G-1122
November Legal
24.90
3231G-1122
November Legal PC 22-014 #663
46.50
3231G-1122
November Legal
294.50
3231G-1122
November Legal
186.00
Total for this ACH Check for Vendor 1252:
2,907.90
ACH
2490
CORE & MAIN LP
12/16/2022
S037006
Hydrant
4,938.31
Total for this ACH Check for Vendor 2490:
4,938.31
ACH
4889
COMMUNITY FOOTWORKS
12/16/2022
22FAFC12
December 22 Foot Care Clinic
384.80
Total for this ACH Check for Vendor 4889:
384.80
ACH
6555
TKDA INC
12/16/2022
002022006318
Arden Oak St Improv-November
783.31
AP Checks by Date - Detail by Check Date (1/4/2023 4:39 PM)
Page 4
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
Total for
this ACH Check for Vendor 6555:
783.31
ACH
ALPI
ALLEGRA PRINT & IMAGING INC
12/16/2022
12142022
Postage -December Newsletter
874.20
167995
November Newsletter Postage
-0.43
167995
November Newsletter
1,083.91
167995
Park & Rec Guide
1,083.90
168128
Business Cards-MJ
140.18
Total for this ACH Check for Vendor ALPI:
3,181.76
51460
MISC 1
ANISHA HOSPITALITY INC
12/16/2022
12132022
Refund Meter Testing Overpayment
150.00
Total for Check Number 51460:
150.00
51461
UB*00620
ARDEN VILLAGE LLC
12/16/2022
Refund Check 008557-000, 1290 County Road
1
9,088.42
Total for Check Number 51461:
9,088.42
51462
10521
AUTO TRUCK SERVICE COMPANY
12/16/2022
163725
Accident Repair #85323
8,553.94
Total for Check Number 51462:
8,553.94
51463
10483
CENTRAL PENSION FUND
12/16/2022
401333.1122
November Apprentice Fund
256.00
Total for Check Number 51463:
256.00
51464
0342
CITY OF SHOREVIEW
12/16/2022
0000000880
Adlt Prgms-History Seminar 11/17
70.00
Total for Check Number 51464:
70.00
51465
1033
COMCAST
12/16/2022
101030.1222
Service 12/3-1/2
108.35
98681.1222
Service 12/5-1/4
111.32
Total for Check Number 51465:
219.67
51466
10244
COMCAST BUSINESS INC
12/16/2022
161020720
December Service
493.79
Total for Check Number 51466: 493.79
51467 10218
HR GREEN INC 12/16/2022
158227
Arden Manor Admin-November
969.38
158227
Floral Parkr-November
9,653.75
158227
Floral Park Admin-November
969.37
158227
Arden Manor -November
21,741.55
158371
P8 Modeling -November
770.00
158372
Comp Drainage Survey -November
83.00
Total for Check Number 51467:
34,187.05
51468 0447
I.U.O.E LOCAL 49 BENEFIT FUND -INS] 12/16/2022
BP3.0123
January Insurance
10,760.00
N134.0123
January Insurance
1,527.00
AP Checks by Date - Detail by Check Date (1/4/2023 4:39 PM) Page 5
Check No
Vendor No
Vendor Name Check Date
Check Amount
Invoice No
Description Reference
Total for Check Number 51468:
12,287.00
51469
0390
INT'L UNION OPERATING ENGINEERS 12/16/2022
1200.1222
December Dues
280.00
Total for Check Number 51469:
280.00
51470
UB*00617
DAVID JOHNSON 12/16/2022
Refund Check 000237-000, 4382 Arden View C
149.93
Total for Check Number 51470:
149.93
51471
UB*00619
K & T NORTH SAINT PAUL INVESTME 12/16/2022
Refund Check 013035-000, 3550 Ridgewood Ri
234.82
Total for Check Number 51471:
234.82
51472
0495
LAKE JOHANNA FIRE DEPARTMENT I 12/16/2022
860
2022 Capital Reimb-Rescue Tools/Air Bags/Fam
14,463.82
Total for Check Number 51472:
14,463.82
51473
10448
MARCO TECHNOLOGIES LLC 12/16/2022
488556739
Copier Contract 11/25-12/25
35.35
488556739
Copier Contract 11/25-12/25
200.36
Total for Check Number 51473:
235.71
51474
UB*00618
MEREDITH MARTINEZ 12/16/2022
Refund Check 012730-000, 1512 Briarknoll Dri
43.61
Total for Check Number 51474:
43.61
51475
10286
MINNESOTA OCCUPATIONAL HEALTF 12/16/2022
413007
Drug Screening
64.00
Total for Check Number 51475:
64.00
51476
1208
PREMIUM WATERS INC 12/16/2022
610207-11-22
November Water
28.00
613317-11-22
November Water
70.00
Total for Check Number 51476:
98.00
51477
3100
PROVIDENT LIFE AND ACCIDENT INS 12/16/2022
E0471136.1122
November Insurance
39.02
Total for Check Number 51477: 39.02
51478 10373
QUADIENT FINANCE USA INC 12/16/2022
6418.1122
Postage 11115
1,000.00
6418.1122
Meter Tapes 11/22
32.30
Total for Check Number 51478:
1,032.30
51479 0811
RAMSEY COUNTY 12/16/2022
FLEET-000768
Vehicle Partsr-October
435.64
FLEET-000768
Vehicle Service/Repair-October
773.20
PRMG-004796
PW Rental Space 7/l/22-12/31/22
6,880.70
PRMG-004796
PW Rental Space 7/l/22-12/31/22
30,963.13
PRMG-004796
PW Rental Space 7/l/22-12/31/22
15,481.56
PRMG-004796
PW Rental Space 7/l/22-12/31/22
15,481.56
AP Checks by Date - Detail by Check Date (1/4/2023 4:39 PM) Page 6
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
SHRFL-002111 Law Enforcement Services -December 116.177.07
Total for Check Number 51479: 186,192.86
51480 10238 ROADKILL ANIMAL CONTROL 12/16/2022
12082022 Animal Control -November 129.00
Total for Check Number 51480: 129.00
51481
SRFC
SRF CONSULTING GROUP INC
12/16/2022
14320.00-11
MVHS Trail Imrpove-November
25,007.12
Total for Check Number 51481:
25,007.12
51482
10354
ST. PAUL PIONEER PRESS
12/16/2022
1122572589
Ord Amendment 2022-007
48.88
1122572589
PC 22-022 #681 1861 Hwy 96
45.12
1122572589
PC 22-021 Zoning Code Amend
48.88
1122572589
Ord Amendment 2022--008
54.52
1122572589
Delinquent Utilities
30.55
1122572589
PC 22-023 #616 3565 Pine Tree Dr
45.12
1122572589
PC 22-019 #679 3588 Ridgewood Rd
55.46
Total for Check Number 51482:
328.53
51483
1396
TWIN CITIES TRANSPORT & RECOVE]
12/16/2022
22-1108-121388
Tow F-350 #85323
185.00
Total for Check Number 51483:
185.00
51484
1161
VALLEY -RICH CO INC
12/16/2022
31496
Hydrant Replacement-1999 Hudson Ave
5,900.00
Total for Check Number 51484:
5,900.00
Total for 12/16/2022:
331,636.37
ACH
0192
GRAINGER INC
12/23/2022
9542675484
stencil sets
64.76
Total for this ACH Check for Vendor 0192: 64.76
ACH 0320
HEALTH PARTNERS INC 12/23/2022
009597674673
January Insurance
871.86
009597674673
December Insurance
50.57
009597674673
January Insurance
12,318.64
Total for this ACH Check for Vendor 0320:
13,241.07
ACH 0382
MISSIONSQUARE #106944 12/23/2022
PR 22-26
PR Batch 00200.12.2022 ICMA Employer Perce PR Batch 00200.12.2022 ICU
434.40
PR 22-26
PR Batch 00200.12.2022 ICMA Employee Perce PR Batch 00200.12.2022 ICU
376.48
Total for this ACH Check for Vendor 0382:
810.88
ACH 0387
MISSIONSQUARE #302482 12/23/2022
PR 22-26
PR Batch 00200.12.2022 ICMA Employee Perce PR Batch 00200.12.2022 ICU
206.37
PR 22-26
PR Batch 00200.12.2022 ICMA Employee Dedu PR Batch 00200.12.2022 ICU
2,288.00
Total for this ACH Check for Vendor 0387: 2,494.37
AP Checks by Date - Detail by Check Date (1/4/2023 4:39 PM) Page 7
Check No Vendor No
Vendor Name Check Date
Check Amount
Invoice No
Description Reference
ACH 1125
BOLTON & MENK INC 12/23/2022
0301643
2022 Snelling Ave
1,162.50
0302866
Planning 10115-11/11 PC 22-019 #679
325.00
0302866
Planning 10/15-11/11 PC 22-022 #681
130.00
0302866
Planning 10115-11111 PC 22-023 #616
390.00
0302866
Planning 10115-11111
3,315.00
Total for this ACH Check for Vendor 1125: 5,322.50
ACH
5493
JOLENE TRAUBA 12/23/2022
12192022
Reimbursement -Supplies
34.82
12192022
Mileage Reimbursement through 12/15
41.64
Total for this ACH Check for Vendor 5493:
76.46
ACH
5587
CES IMAGING INC 12/23/2022
INV 146747
December Rental
60.00
INVI46790
supplies
16.95
Total for this ACH Check for Vendor 5587:
76.95
ACH
5665
METERING & TECHNOLOGY SOLUTI( 12/23/2022
23455
M25 Water Meters
2,127.10
INV 1014
Endpoints
4,919.86
INV 1086
Endpoints
2,463.46
INV110
cable
178.90
INV1104
Endpoints -New Perspectives
44.46
INV 1104
Endpoints -New Perspectives
270.80
INV I I29
Endpoints -Land O'Lakes
153.25
INV 1129
Endpoints -Land O'Lakes
162.01
INV235
M25 Water Meters
2,151.10
INV407
Water Meter -New Perspectives
4,765.90
INV913
Endpoints
1,850.30
INV934
Galaxy Gateway Receiver
7,867.80
Total for this ACH Check for Vendor 5665:
26,954.94
ACH
8032
PACE ANALYTICAL FIELD SVC INC 12/23/2022
1222-6645
October Drinking Water Survey
1,019.61
1222-6646
November Drinking Water Survey
1,074.61
Total for this ACH Check for Vendor 8032: 2,094.22
ACH TCCC TWIN CITIES NORTH CHAMBER OF CI 12/23/2022
2021691 Lexington Ave Promotion 3,500.00
Total for this ACH Check for Vendor TCCC: 3,500.00
51485 0131 BEISSWENGERS DO IT BEST 12/23/2022
669200 saw chains 244.02
669281 saw chains and protective helmet 695.92
669839 shovel 46.99
Total for Check Number 51485: 986.93
51486 0841 EHLERS & ASSOCIATES INC. 12/23/2022
92715 TIF Services -November 962.50
Total for Check Number 51486: 962.50
51487 UB*00621 NORMA HAGLUND 12/23/2022
Refund Check 000802-000, 1191 Karth Lake Di 103.47
AP Checks by Date - Detail by Check Date (1/4/2023 4:39 PM) Page 8
Check No
Vendor No
Vendor Name Check Date
Check Amount
Invoice No
Description Reference
Total for Check Number 51487:
103.47
51488
9045
HAPPY FEET DANCE COMPANY LLC 12/23/2022
121822
Fall Dance
1,056.00
Total for Check Number 51488:
1,056.00
51489
3371
MIDWEST TESTING LLC 12/23/2022
5814
Meter Testing- 1125 Red Fox Rd
300.00
Total for Check Number 51489:
300.00
51490
10486
MINNESOTA METRO NORTH TOURIST\ 12/23/2022
12162022
Quality Inn November Logding Tax
1,998.59
12162022
SpringHill Suites November Logding Tax
5,610.48
Total for Check Number 51490:
7,609.07
51491
0155
OFFICE OF MN IT SERVICES 12/23/2022
W22110556
November Phones
750.32
Total for Check Number 51491:
750.32
51492
6748
RELIANCE STANDARD 12/23/2022
GL154938.0123
January Insurance
1,519.50
Total for Check Number 51492:
1,519.50
51493
1161
VALLEY -RICH CO INC 12/23/2022
31545
Hydrant replacement -New Brighton/Hudson Ave
6,950.00
Total for Check Number 51493:
6,950.00
Total for 12/23/2022:
74,873.94
ACH
0327
STAPLES INC 12/30/2022
3524913923
Supplies
67.07
3524981084
Supplies
19.59
3525050641
Supplies
7.99
Total for this ACH Check for Vendor 0327:
94.65
ACH
0750
VERIZON WIRELESS 12/30/2022
9922652800
Service 12/11-1/10
1,038.47
Total for this ACH Check for Vendor 0750:
1,038.47
ACH
10363
MINUTE MAKER SECRETARIAL 12/30/2022
M1605
CC Meeting & Worksession Minutes 11/28-12M
397.00
M1605
PC Meeting Minutes 12/7
243.00
Total for this ACH Check for Vendor 10363:
640.00
ACH
1363
WATER CONSERVATION SERVICES IN( 12/30/2022
12823
Leak Locate-4394 Arden View Court
485.63
Total for this ACH Check for Vendor 1363:
485.63
ACH
4447
BRAUN INTERTEC CORPORATION 12/30/2022
B322964
Snelling Ave Services Through 12/16/22
2,126.75
AP Checks by Date - Detail by Check Date (1/4/2023 4:39 PM) Page 9
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for this ACH Check for Vendor 4447: 2,126.75
ACH 5180 THE TESSMAN COMPANY LLC 12/30/2022
S368463-IN Ice Melt 500.00
Total for this ACH Check for Vendor 5180: 500.00
ACH 5593 AMERICAN LEGAL PUBLISHING COX 12/30/2022
22280 Ords 2022-07 & 2022-08 27.00
Total for this ACH Check for Vendor 5593: 27.00
ACH 8870 CHET'S SHOES INC 12/30/2022
63112 PW Boots(TB, MA, MS) 600.00
Total for this ACH Check for Vendor 8870: 600.00
ACH ACH001
US BANK 12/30/2022
ARVIM122022
CARHARTT-Clothing
274.95
ARVIM122022
CHETS SHOES - Clothing
21.97
BAUMG122022
U OF M CONTLEARNING-2023 Training-ST
300.00
BAUMG122022
AMZN MKTP US*HN8KM1700-Counter Lool
329.98
BAUMG122022
U OF M CONTLEARNING-2023 Training -BP
510.00
BAUMG122022
INT'L CODE COUNCIL INC-2023 Training -BP
495.00
BAUMG122022
INT'L CODE COUNCIL INC-2023 Training-ST
495.00
BAUMG122022
WILLSCOT MOBILE MINI -Warming House 11
1,429.00
BAUMG122022
INT'L CODE COUNCIL INC-2023 Dues
132.00
BAUMG122022
GOVERNMENT FINANCE OFFIC-Training
85.00
CHRIM122022
THE HOME DEPOT #2828-Mailbox Wood
122.21
CHRIM122022
COSTCO WHSE #1021-Clothing
27.20
CHRIM122022
FLEET FARM 3 1 00-Clothing
99.98
CHRIM122022
MENARDS BLAINE MN -Mailbox Supplies
254.80
CHRIM122022
THE HOME DEPOT #2828-Mailbox Wood
4.26
FRIDJ122022
CARHARTT-Staff Jackets
912.63
FRIDJ122022
CARHARTT-Jacket Credit
-62.68
FRIDJ122022
CARHARTT-Jacket Credit
-370.42
FRIDJ122022
AMAZON.COM*HI56C18E0-Jacket-JM
159.99
FRIDJ122022
CARHARTT-Jacket Credit
-50.52
HANSJ122022
LMC-Training-Rousseau
350.00
HANSJ122022
BIG LOTS #4643-CC Christmas Cards
19.25
IIANSJ122022
LMC-Training-Fabel & Monson
700.00
HANSJ122022
DAVANNIS #10-CC Worksession
139.55
HANSJ122022
BRUEGGERS-New Employee Welcome
42.94
HANSJ122022
KOWALSKI'S-Stamps
36.00
MIKAT122022
APPLE.COMBILL-Icloud
0.99
MIKAT122022
NORTHERN TOOL EQUIP -Supplies
87.91
MIKAT122022
THE HOME DEPOT #2828-Ratcher/Socket Set
106.05
MIKAT122022
METAL SUPERMARKETS-Gatevalve Key Parl
104.00
MOONJI22022
METAL SUPERMARKETS -Rolled Plate
366.33
MOONJI22022
HOLIDAY STATIONS 0368-Fuel
131.46
PERRD122022
TARGET 00006197-New Employee Welcome
21.62
REBATE 122022
US BANK REBATE
-204.13
SEIFMI22022
CHETS SHOES - Clothing
56.36
SEIFMI22022
THE HOME DEPOT #2828-Reflective Marker
62.03
SWEAD122022
FUSION LEARNING PARTNERS-2023 Confer
485.00
SWEAD 122022
APWA - 2023 MN Chapter Dues & Membership
277.50
Total for this ACH Check for Vendor ACH001:
7,953.21
ACH ACH002
AFLAC 12/30/2022
AP Checks by Date - Detail by Check Date (1/4/2023 4:39 PM)
Page 10
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
987627 Insurance Premiums- Dec 2022 45.52
Total for this ACH Check for Vendor ACH002: 45.52
51494 1033 COMCAST 12/30/2022
44271.0123
51495 1193
16319194
51496 UB*00622
51497 0811
FLEET-000771
PRRRV-001999
PRRRV-002024
PRRRV-002024
PRRRV-002024
51498 10484
427210
Service 12/21-01/20
Total for Check Number 51494:
FURTHER INC 12/30/2022
December Participant Fee
Total for Check Number 51495
JOANN OLEN 12/30/2022
Refund Check 002695-000,1377 Arden Place
Total for Check Number 51496
RAMSEY COUNTY 12/30/2022
November Fuel
Truth in Taxation
TIF Admin Billing 2021
TIF Admin Billing 2021
TIF Admin Billing 2021
Total for Check Number 51497:
SOLV BUSINESS SOLUTIONS 12/30/2022
Tax Forms 2022
Total for Check Number 51498:
Total for 12/30/2022:
Report Total (101 checks):
6.57
6.57
45.35
45.35
3,588.33
836.39
582.56
380.43
466,980.24
AP Checks by Date - Detail by Check Date (1/4/2023 4:39 PM) Page 11
CONSENT ITEM — 7B
,--ARZEN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Pay Equity Report
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motion(s) to approve, table or deny the following:
• Arden Hills Pay Equity report due January 2023
Background
The Local Government Pay Equity Act, M.S. 471.991-471.999 and Minnesota Rules, Chapter 3920
require local government jurisdictions to submit a pay equity report to the State of Minnesota every
three years. This includes filing a compensation compliance report with the Minnesota
Management and Budget Office (MMB). The Pay Equity Act was designed to ensure that local
government jurisdictions do not compensate female job classes consistently below male job classes
of comparable work value. Arden Hills last submitted a report in February 2020 which was for
salary data as of December 31, 2019.
Discussion
Using the State of Minnesota's compensation software and the City's payroll data, we have
calculated the compliance report based on salary data as of December 31, 2022. The results indicate
that the City is currently in compliance with the Local Government Pay Equity Act.
By approving the report, the Council is ensuring that the report has been filed with MMB and that
a copy has been provided to each exclusive bargaining unit representative. It is available to anyone
by request.
Budget Impact
None
Attachments
A. Pay Equity Report
B. Interpretation guide
Page 1 of 1
MMANAGEMENT
AND BUDGET
Attachment A
Pay Equity Implementation Report
Part A: Jurisdiction Identification
Jurisdiction: Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Contact: Gayle Bauman
Jurisdiction Type: City
Phone: (651) 792-7816 E-Mail: gbauman@cityofarden
hills.org
Part B: Official Verification
1. The job evaluation system used measured
skill, effort responsibility and working
conditions and the same system was used for
all classes of employees.
The system was used: Consultant
Description:
SAFE system - Springsted
2. Health Insurance benefits for male and
female classes of comparable value have
been evaluated and:
There is no difference and female classes are
not at a disadvantage.
Part C: Total Pa roll
$2,205,070.00
is the annual payroll for the calendar year just
ended December 31.
3. An official notice has been posted at:
Citv Hall and PW Emolovee Bulletin Board
(prominent location)
informing employees that the Pay Equity
Implementation Report has been filed and is
available to employees upon request. A copy
of the notice has been sent to each exclusive
representative, if any, and also to the public
library.
The report was approved by:
Arden Hills City Council
(governing body)
David Grant
(chief elected official)
(title)
[X] Checking this box indicates the following:
signature of chief elected official
approval by governing body
all information is complete and accurate,
and
- all employees over which the jurisdiction has
final budgetary authority are included
Date Submitted:
Page 1 of 1 12/21/2022 11:14:24 AM
MMANAGEMENT
AND BUDGET
Jurisdiction: Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Contact: Gayle Bauman
Compliance Report
Phone: (651) 792-7816
Report Year: 2023
Case: 1 - 2022 DATA (Private (Jur
Only))
E-Mail: gbauman@cityofarden
hills.org
The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information
from your pay equity report data. Parts 11, III and IV give you the test results.
For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports.
I. GENERAL JOB CLASS INFORMATION
# Job Classes
# Employees
Avg. Max Monthly Pay per employee
II. STATISTICAL ANALYSIS TEST
A. Underpayment Ratio = 125
Male Classes
Female Classes
8
10
15
12
7177.20
7002.08
Balanced Classes
0
0
Male Classes Female Classes
a. # At or above Predicted Pay 5 7
b. # Below Predicted Pay 3 3
c.TOTAL 8 10
d. % Below Predicted Pay (b divided by c = d) 37.50 30.00
*(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.)
B. T-test Results
Degrees of Freedom DF = 25 Value of T = -1.087
a. Avg. diff. in pay from predicted pay for male jobs = -3
b. Avg. diff. in pay from predicted pay for female jobs = 38
III. SALARY RANGE TEST = 94.64 (Result is A divided by B)
A. Avg. # of years to max salary for male jobs = 6.63
B. Avg. # of years to max salary for female jobs = 7.00
IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A)
A. % of male classes receiving ESP = 0.00
B. % of female classes receiving ESP = 0.00
*(If 20% or less, test result will be 0.00)
All Job Classes
18
27
7099.37
Page 1 of 1 12/21/2022 11:15:32 AM
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Attachment B
MANAGEMENT
AND BUDGET
Interpreting Results of Compliance Tests
Your jurisdiction is required to pass four tests to be in compliance with pay equity law. For more
information about compliance tests, refer to the Guide to Understanding Pay Equity Compliance.
1. Completeness and Accuracy Test - Report is submitted on time, data is correct,
and required information has been provided
2. Statistical or Alternative Test- Compares salary data to determine if female classes
are paid consistently below male classes of comparable work value (job points). The
Minnesota Pay Equity Management System will generate results applying the Statistical
Analysis Test. Underpayment ratio results of 80 and above are passing. In some cases, the
Alternative Analysis is required and consists of a manual review of the data. Refer to the
following page to determine which test applies to your report.
3. Salary Range Test -Compares the average number of years required for female classes
to move through a salary range consisting of a time -phased step progression to the average
number of years required for male classes. Results of 0 or 80 and above are passing scores.
(Test does not apply if years to achieve maximum salary are not defined or if salary ranges
are not defined).
4. Exceptional Service Pay Test - Compares the percentage of female classes receiving
longevity or performance pay to the percentage of male classes receiving longevity or
performance pay. In noting exceptional service pay, recipients must exceed the maximum
salary reported. Results of 0 or 80 and above are passing scores. (Test does not apply if
exceptional service pay is not available in your jurisdiction).
MANAGEMENT
AND BUDGET
Compliance Determination Questionnaire
Answer the questions below to interpret results of a jurisdiction's compliance report.
Please note that MMB will make all final compliance determinations, this should be used for
informational review purposes only.
1. Is the underpayment ratio at or above 80%?
A. Yes- Compliance (Go to question 4)
B. No- Are there 6 or more male classes and at least one class with a salary range?
I. YES- Move on to T-test and then go to question 2.
II. NO- Use alternative analysis test; go to question 3.
2. Is the value of T and degrees of freedom within range according to the t-test table?
A. Yes- Compliance (Go to question 4)
B. No- Out of compliance (Go to question 4, please note that even if the other tests
listed in questions 4 and 5 have passing scores the jurisdiction may still be out of
compliance)
3. Alternative Analysis Test - If the answer is yes to any of the statements below, the jurisdiction
may be out of compliance, even if the other tests listed in questions 4 and 5 have passing
scores.
• Is there a female job class with more points and less pay than a
male class and the difference cannot be explained by years of
service?
• Is there a female job class with the some points as a male class and
less pay and the difference cannot be explained by years of service?
• Is there a female job class between 2 male classes and the female
job class receives less pay than either male class and the difference
cannot be explained by years of service?
• Is there a female class rated lower than all male classes and pay is
not reasonably proportionate to points as other classes and the
difference cannot be explained by years of service?
I. Did you answer yes to any of the questions above?
A. NO- Compliance, go to question 4
B. Yes- Jurisdiction may be out of compliance (Go to question 4,
please note that even if the other tests listed in questions 4
and 5 have passing scores the jurisdiction may still be out of
compliance)
MANAGEMENT
AND BUDGET
4. Is the salary range test 0%, or at or above 80%?
A. Yes- Compliance (Go to question 5)
B. No- Out of compliance (Go to question 5, Jurisdiction may be out of compliance with
pay equity law, even if there is a passing score on a test from a previous question)
5. Is the exceptional service pay test 0%, or at or above 80%?
A. Yes- Compliance (End)
B. No- Out of compliance (Jurisdiction might be out of compliance with pay equity law,
even if there is a passing score on a test from a previous question)
MI MINN2SOTA
Compliance Report
The statistical analysis, salary range and
exceptional service pay test results are shown
below. Part I is general information from the
Pay Equity Implementation Report data. Parts
II, III and IV of the Compliance Report give test
results. For more detail on each test, refer to
Minnesota Rules Chapter 3920.
L GENERAL JOB CLASS IWORMATION
Male 1 Female 2
Classes "' Classes
Job Classes 8 4
Employees 14 4/
Avg. Max Monthly
Pay Per Employee 1,537.22 1,796.37
IL STATISTICAL ANALYSIS TEST
A. Underpa}went Ratio = 150.0* 4
111fale
Classes
a_ = At or above Predicted Pa-v 5
b. = Below Predicted Pay 3
c. TOTAL 9
Balanced All Job
Classes Classes
Female
Classes
3
1
4
d. %Below Predicted Pay 3?.50 5 25.00 6
(b divided by c = d)
*(Result is % of male classes below- predicted pay divided by ° o of female classes below
predicted pay.)
2 14
24 42
1,656.36
3
B. T-test Results
Degrees of freedom (DF) = 16 Value of T = -3.732 7
a. Avg. Jiff. in pay from predicted pay for male jobs = 52 8
b. Arg. dill. in pay from predicted pay for female jobs E�—
g
10
III. SALARY R.-LNGE TEST (Result is A di«ded by B)
A. Avg. of years to max salary for male fobs = 5 .' 9
B. Avg. w of years to max salary for female jobs = 5.00
11
IL'. EXCEPTIONAL SERNWE P.kY TEST = 50.005 (Result is B dh ided by A)
A. % of male classes receiving ESP 50.001,
B. % of female classes recen-ins ESP 25.00
*(If 20% or less, test result will be 0.00.)
Guide to Understanding Pay Equity Compliance Tests — 10/16 Page 3
MI MINN2SOTA
Compliance Report
Explanations below correspond to shaded
numbers on page three.
1. Average Maximum Monthly Salary for
Employees in Male Classes
2. Average Maximum Monthly Salary for
Employees in Female Classes
3. Overall Average Maximum Monthly
Salary for an Employee
4. Underpayment Ratio
The minimum requirement to pass the
statistical analysis test is an underpayment
ratio of 80%. The underpayment ratio is
calculated by dividing the percentage of
male classes below predicted pay (item five)
by the percentage of female classes below
predicted pay (item six). In the example on
page three, 37.5 - 25 = 150%. Jurisdictions
with an underpayment ratio below 80% can
improve their score by increasing salaries
for female classes to at or above predicted
pay. More details regarding predicted pay
are on pages six through 13.
If the underpayment ratio is less than 80%, a
jurisdiction may still pass the statistical
analysis test if the t-test results (explained in
item 7) are not statistically significant. The
t-test measures the average dollar difference
from predicted pay for male and female
classes.
5. Percentage of Male Classes Below
Predicted Pay
This percentage is calculated by dividing the
number of male classes below predicted pay
by the overall total of male classes. In the
example on page three, the total of male
classes is eight, and three fall below
predicted pay. Therefore, 3 - 8 = 37.50%.
6. Percentage of Female Classes Below
Predicted Pay
This percentage is calculated by dividing the
number of female classes below predicted
pay by the overall total of female classes. In
the example on page three, the total of
female classes is four and one of those falls
below predicted pay. Therefore, 1 - 4 =
25%.
7. T-Test & Degrees of Freedom
These numbers are used only for
jurisdictions with an underpayment ratio
below 80%, at least six male classes and at
least one class with a salary range. If the
underpayment ratio is 80% or more, these
numbers are not used nor are they used for
jurisdictions in the alternative analysis.
These numbers show the average dollar
amount that males and females are from
predicted pay and answer the question: Are
females paid less than males on average and,
is the underpayment of females statistically
significant?
To determine if these numbers show
statistical significance, they must be checked
against the table on page five. Find the DF
number in the "Degrees of Freedom"
column and then look across for the "Value
of T." If the "value of t" on the compliance
report is less than the "value of t" on the
table, it means that either there is no
underpayment of female classes or that the
underpayment is not statistically significant.
If the t-test number is the same or more than
the "value of t" on the table, the
underpayment for female classes is
statistically significant and the jurisdiction
would not pass the test.
Salary increases for female classes sufficient
to eliminate statistical significance would
allow a jurisdiction to pass the statistical
analysis test even with an underpayment
ratio below 80%.
Guide to Understanding Pay Equity Compliance Tests — 10/16 Page 4
MI MINN2SOTA
In the example on page three, t-test results
would not be used because the
underpayment ratio is above 80%, but let's
assume we needed to check these results.
First, we would find 16 in the DF column
and then look across to find the value of t at
1.746. Since our t-test number is-3.732,
well below the value of t on the table, these
results would show that on average, females
are not underpaid compared to males.
T-Test Table
(5% Significance)
DF
Value of
DF Value of t
DF
Value of t
1
6.314
12 1.782
23
1.714
2
2.920
13 1.771
24
1.711
3
2.353
14 1.761
25
1.708
4
2.132
15 1.753
26
1.706
5
2.015
16 1.746
27
1.703
6
1.943
17 1.740
28
1.701
7
1.895
18 1.734
29
1.699
8
1.860
19 1.729
30
1.697
9
1.833
20 1.725
40
1.684
10
1.812
21 1.721
60
1.671
11
1.796
22 1.717
120
1.658
Infinity
1.645
While the entire method for calculating t-test
results cannot be explained here, it is a
commonly accepted mathematical technique
for measuring statistical significance. The
formula is fairly complex, but basically it
factors in predicted pay, the dollar
difference from predicted pay and the
number of employees. The DF number is
the total number of employees in male or
female dominated classes only, minus two.
8. Average Dollar Amount Male Classes are
Above or Below Predicted Pay
In the example on page three, the maximum
monthly salary for male classes, on average,
is $2 above predicted pay.
9. Average Dollar Amount Female Classes
are Above or Below Predicted Pay
In the example on page three, the maximum
monthly salary for female classes, on
average, is $75 above predicted pay.
10. Salary Range Test
This number must be either 0% or 80% or
more to pass this test. In the example on
page three, 105.71% is passing.
Jurisdictions not passing this test can pass it
by reducing the number of years it takes for
female classes to reach maximum salaries,
increasing the number of years for males to
reach maximum salaries, or some
combination of both. A result of 0% would
mean that either there are no male classes
with an established number of years to move
through a salary range, no female classes
with an established number of years to move
through a salary range, or both. A
description of how the salary range test is
calculated is on page 18.
11. Exceptional Service Pay Test
This number must be either 0% or 80% or
more to pass this test. In the example on
page three, 50% is not passing. Jurisdictions
not passing this test can pass it by either
increasing the number of female classes that
receive exceptional service pay, decreasing
the number of male classes that receive
exceptional service pay, or some
combination of both. A result of 0% could
mean that fewer than 20% of male classes
receive exceptional service pay or that no
female classes receive exceptional service
pay. A description of how the exceptional
service pay test is calculated is on page 19.
Guide to Understanding Pay Equity Compliance Tests - 10/16 Page 5
CONSENT ITEM — 7C
EN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Resolution 2023-001 Relating to the Organization of the City of Arden Hills
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motions to approve, table, or deny the following:
• Resolution 2023-001 Relating to the Organization of the City of Arden Hills.
Background/Discussion
Per State law, the organization of the City of Arden Hills is re-established yearly. The City is
required to designate official depositories, the official newspaper, and statutory authority.
The attached Resolution 2023-001 requests the appointment of these designations relating to
Arden Hills' organization as required by law.
Budget Impact
N/A
Attachments
Attachment A: Resolution 2023-001
Page 1 of 1
'It
fi` I�)EN,HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO.2023-001
Attachment A
Resolution Relating to the Organization of the City of Arden Hills
BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota (City) as follows:
Section 1. Official Depository. Pursuant to Minnesota Statutes, Chapter 118A.02,
Subdivision 1, the City Council designates the following financial institutions as official
depositories for municipal funds:
a) US Bank
b) Wells Fargo Bank
c) RBC Wealth Management
d) 4M Fund (PMA Financial Network, Inc.)
e) Moreton Capital Markets
f) Oppenheimer & Co. Inc.
Section 2. Official Newspaper. Pursuant to Minnesota Statutes, Section 412.831, the City
Council designates the following newspaper as official newspaper of the City:
a) St. Paul Pioneer Press
The Mayor and Clerk are authorized and directed to enter into agreements with the official
newspaper for the publication of items required by law to be published.
Section 3. Officers: Employees: Appointment. The following persons are appointed to the
offices indicated.
City Administrator Dave Perrault
City Clerk Julie Hanson
Finance Director/Treasurer Gayle Bauman
Section 4. Acting Officers; Deputies. The following are appointed to the office indicated.
Acting Administrator: Gayle Bauman
Deputy Clerk: Jolene Trauba
Deputy Treasurer: Dave Perrault
Section 5. Regular Council Meetings. The regular meeting of the City Council of Arden
Hills is to be held on the second and fourth Monday of each month at 7:00 p.m. in the City Hall.
Page 1 of 2
To view the final document, access adopted Resolutions via Arden Hills Public Laserfzche Weblink by visiting cityofardenhills.org and clicking
on Archived Documents under Helpful Links on our main webpage.
Section 6. City Attorney. The firm of Campbell Knutson, P.A. is appointed City Attorney
with Joel Jamnik as primary City Attorney.
Section 7. Financial Consultant. The firm Ehlers & Associates, Inc. is appointed financial
consultant.
Section 8. Engineer. David Swearingen is appointed as the City Engineer.
Section 9. Auditor. The firm Malloy, Montague, Karnowski, Radosevich and Company
(MMKR) is appointed City Auditor.
Section 10. Insurance Consultant. North Risk Partners is appointed insurance consultant
with Steve Chismar as principal consultant.
Section 11. Emergency Management Director. Lake Johanna Fire Department is appointed
Emergency Management Director.
Section 12. Police. Ramsey County is appointed as the City police and law enforcement
agency.
Section 13. Fire. Lake Johanna Fire Department is appointed as the City Fire Safety Officer.
Section 14. Fee Schedule. The fee schedule for the year 2023 was adopted as Ordinance
number 2022-009.
Section 15. Animal Control. Ramsey County is appointed as the City animal control officer.
Section 16. Elections. Ramsey County is appointed to administer Elections.
Section 17. Electronic Funds Transfers. The Finance Director shall be delegated authority
to make electronic funds transfers. The Finance Director may delegate certain duties to
appropriate staff, but shall remain responsible for the operation of the transfer program.
Adopted this 9t" day of January, 2023.
ATTEST:
Julie Hanson, City Clerk
David Grant, Mayor
Page 2 of 2
To view the final document, access adopted Resolutions via Arden Hills Public Laserfzche Weblink by visiting cityofardenhills.org and clicking
on Archived Documents under Helpful Links on our main webpage.
CONSENT ITEM — 7D
-iZR�EN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Mounds View High School Trail project — Right -of -Way acquisition and
temporary easement costs
Budgeted Amount: Actual Amount: Funding Source:
N/A $272,085.50 PIR Fund, MSA, Ramsey County
Council Should Consider
Motions to approve, table, or deny the following:
• ROW and temporary easement costs for the Mounds View High School Trail
Improvements in the amount of $32,700.
Background/Discussion
On February 8, 2021, the City approved a professional services agreement with SRF Consulting
Group, Inc. (SRF) to design "shovel -ready" plans for the proposed trail along Lake Valentine
Road and Old Snelling Avenue that connects the existing trail at County Rd E2 to the Mounds
View High School. On September 26, 2022, Council approved an amendment with SRF to
proceed with Final Design and Construction Services. On November 14, 2022, Council approved
an amendment with SRF to proceed with the Right -of -Way acquisition and temporary easements
along with approving the estimated ROW costs in the amount of $12,160.
The process for Right -of -Way (ROW) acquisition and temporary easement are requirements of
State Aid process and construction needs. The primary tasks are land only appraisals, trail
easement, review of the appraisals, land title for the parcels, negotiation activities, file
preparation, field title and staking of the parcels. SRF has informed staff the actual ROW costs
Page 1 of 2
total is $32,700, which is over the original approved estimated amount of $12,160. Staff is
recommending the Council approve the actual amount of $32,700.
Budget Impact
Original Contract (Design only): $85,810.00
Amendment (Final design and construction admin): $115,153.50
Amendment for ROW needs: $38,422.00
Total amended Engineering contract: $239,385.50
ROW and temporary easement costs: $32,700.00
The ROW costs are eligible to be funded by MSA.
Attachments
N/A
Page 2 of 2
CONSENT ITEM — 7E
�-DQEN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault., City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: 2023 City Commissions and Committees Appointments
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider the Following Options
Motion to approve, table, or deny the following:
• Approving Resolution 2023-002 Relating to the Appointments to the Commissions and
Committees of the City.
Background
The City Council annually appoints residents to serve on the various Commissions or Committees in an
advisory capacity to the City Council. Per City Code Chapter 2, Section 220, Subsection 220.01, Subd. 7
and 7(A), Commission and Committee Members shall serve for a term of three (3) years and each
Member may serve for no more than three (3) consecutive three-year terms.
The following sets forth the current Commissioners and Committee Members whose terms expired
December 31, 2022, and whether or not they are seeking reappointment for an additional three-year
term, together with reappointment or reaffirmation of Chairs:
Planning Commission
Kurtis Weber is seeking reappointment to the Planning Commission for a second, three-year term, which
will expire December 31, 2025. Marcie Jeffreys is not seeking reappointment.
Paul Vijims is seeking reappointment as Chair for 2023.
Parks, Trails and Recreation Committee (PTRC�
Kristine Poelzer, Kerri Seeman, and Mark Kelliher are seeking reappointment. This is Ms. Poelzer's
second, three-year term. Ms. Seeman and Mr. Kelliher just completed a one-year appointment, which
was due to the need to stagger committee members as a whole. These three appointees' terms will
expire December 31, 2025.
Paul Beggin, Suzanne McGaugh, and Micah Kiernan are not seeking reappointment to the PTRC.
Marie Hinton is seeking reappointment as Chair for 2023.
Page 1 of 2
Economic Development Commission (EDQ
Rob Williams is seeking reappointment to a third, three-year term, which will expire December 31,
2025. Sheila Bennett Kilander and Brendan O'Meara are not seeking reappointment. At this time, this
group's meetings have been suspended and a Chair will be determined once vacant seats are filled and
meetings are resumed.
Attachments
Attachment A: Resolution 2023-002
Page 2 of 2
'�-a-_
�-i`i DI�EN HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO.2023-002
Attachment A
RESOLUTION RELATING TO THE APPOINTMENTS TO THE
COMMISSIONS AND COMMITTEES OF THE CITY
WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to the
City Council for planning and zoning issues on the Planning Commission; for parks, trails and recreation
issues on the Parks, Trails, and Recreation Committee; and for the development and redevelopment in the
City of Arden Hills on the Economic Development Commission; and
WHEREAS, City Code Chapter 2, Section 220, Subsection 220.01, Subd. 7 and 7(A) states that
Commission and Committee Members shall serve for a term of three (3) years and each Member may serve
for no more than three (3) consecutive three-year terms.
THEREFORE, BE IT RESOLVED that the Arden Hills City Council reappoints the following
individuals to serve on the designated Commission with three-year terms ending as noted:
Planning Commission:
Kurtis Weber — December 31, 2025
Paul Vijims, Planning Commission Chair — December 31, 2023
Parks, Trails and Recreation Committee (PTRCL
Kristine Poelzer — December 31, 2025
Kerri Seeman — December 31, 2025
Mark Kelliher — December 31, 2025
Marie Hinton, PTRC Chair — December 31, 2023
Economic Development Commission:
Rob Williams — December 31, 2025
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9TH DAY
OF JANUARY, 2023.
DAVID GRANT, MAYOR
ATTEST:
JULIE HANSON, CITY CLERK
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived
Documents under Helpful Links on our main webpage.
CONSENT ITEM — 7F
--AR�EN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Acknowledgment for Fishing for Life to Hold a Raffle/Drawing
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motions to approve, table, or deny the following:
• Acknowledging the LG220 Application from Fishing for Life for a raffle/drawing to be held
at North Heights Lutheran Church on March 11, 2023 with no waiting period.
Background/Discussion
The City has once again received a request from Fishing for Life for authorization to hold a
raffle/drawing at North Heights Lutheran Church. Fishing for Life, founded in 2004, serves youth,
families, veterans and communities through fishing and outdoor programs. This 501(c)(3) non-profit
organization uses hands-on fishing events and mentoring programs to impact the lives of at -risk
youth and families in the Twin Cities and surrounding areas. For more information visit
https://fishingforlife.or about -us/
According to Minnesota's Lawful Gambling regulations, they are required to obtain acknowledgment
from the City where the raffle/drawing will be taking place. This does not require a permit or license
from the City as it is not a premise permit; however, as part of the requirement of LG220 Application
for Exempt Permit, the City must formally acknowledge the application with no waiting period, with
a 30 day waiting period, or deny the application. The date of the drawing for this raffle is March 11,
2023.
Fishing for Life has hosted this same raffle at North Heights Lutheran Church the past two years.
Staff recommends the City Council approve a motion acknowledging the application of Fishing for
Life for an Exempt Permit to conduct a raffle with a drawing date of March 11, 2023 with no waiting
period. Once approved the City Clerk will submit the application to the Minnesota Gambling Control
Board.
Attachments
Attachment A: Fishing for Life LG220 application
Attachment B: Statement of Nonprofit
Page 1 of 1
MINNESOTA LAWFUL GAMBLING
LG220 Application for Exempt Permit
Attachment A
Page 1 of 4
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
organization that: Applications are processed in the order received. If the application
conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the
awards less than $50,000 in prizes during a calendar
application fee is $100; otherwise the fee is $150.
year.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organization Previous Gambling
Name: Fishing For Life Permit Number: X-92385-21-021
Minnesota Tax ID Federal Employer ID
Number, if any: 158894 Number (FEIN), if any: 43-2058434
Mailing Address: PO Box 19320
City: Minneapolis State: MN Zip: 55419 County:
Name of Chief Executive Officer (CEO): Thomas Goodrich
CEO Daytime Phone: 612-987-5466 CEO Email: tom@fishingforlife.org
(permit will be emailed to this email address unless otherwise indicated below)
Email permit to (if other than the CEO): laura@fishingforlife.org
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
= Fraternal F✓ Religious Veterans Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
❑ A current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive, Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
IRS income tax exemption (501(c)) letter in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted
(for raffles, list the site where the drawing will take place): North Heights Church
Physical Address (do not use P.O. box): 1700 West Highway 96 Arden Hills MN 55112
Check one:
0 City: Arden Hills Zip: 55112 County: Ramsey
Township: Zip: County:
Date(s) of activity (for raffles, indicate the date of the drawing): March 11 2023
Check each type of gambling activity that your organization will conduct:
= Bingo = Paddlewheels = Pull -Tabs = Tipboards 5_1 Raffle
Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to
www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900.
LG220 Aoolication for Exemat Permit
4/22
Page 2 of 4
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL
COUNTY APPROVAL
for a gambling premises
for a gambling premises
located within city limits
located in a township
The application is acknowledged with no waiting period.
The application is acknowledged with no waiting period.
❑The application is acknowledged with a 30-day waiting
The application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit.after 30 days
period, and allows the Board to issue a permit after
(60 days for a 1st class city).
30 days.
❑The application is denied.
❑The application is denied.
Print City Name:
Print County Name:
Signature of City Personnel:
Signature of County Personnel:
Title: Date:
Title: Date:
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
limits. (A township has no statutory authority to approve or
deny an application, per Minn. Statutes, section 349.213.)
The city or county must sign before
submitting application to the
Gambling Control Board.
Print Township Name:
Signature of Township Officer:
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to the Board within 30 days of the event date.
Chief Executive Officer's Signature: 'i Date: 12/5/22
(Signature must be CEO's signature; designee may not sign)
Print Name: Thomas Goodrich
REQUIREMENTS
MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for:
Mail application with:
• all gambling conducted on two or more consecutive days; or
_ a copy of your proof of nonprofit status; and
• all gambling conducted on one day.
application fee (non-refundable). If the application is
Only one application is required if one or more raffle drawings are
postmarked or received 30 days or more before the event,
conducted on the same day.
the application fee is $100; otherwise the fee is $ISO.
Financial report to be completed within 30 days after the
Make check payable to State of Minnesota.
gambling activity is done:
To: Minnesota Gambling Control Board
A financial report form will be mailed with your permit. Complete
1711 West County Road B, Suite 300 South
and return the financial report form to the Gambling Control
Roseville, MN 55113
Board.
Questions?
Your organization must keep all exempt records and reports for
Call the Licensing Section of the Gambling Control Board at
3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)).
651-539-1900.
Data privacy notice: The information requested
application. Your organization's name ana
menr or ruonc aareiy; Anurney ocrrerai;
on this form (and any attachments) will be used
address will be public information when received
Commissioners of Administration, Minnesota
by the Gambling Control Board (Board) to
by the Board. All other information provided will
Management & Budget, and Revenue; Legislative
determine your organization's qualifications to
be private data about your organization until the
Auditor, national and intemational gambling
be involved in lawful gambling activities in
Board issues the permit. When the Board issues
regulatory agencies; anyone pursuant to court
Minnesota. Your organization has the right to
the permit, all information provided will become
order; other individuals and agencies specifically
refuse to supply the information; however, if
public. If the Board does not issue a permit, all
authorized by state or federal law to have access
your organization refuses to supply this
information provided remains private, with the
to the information; individuals and agencies for
information, the Board may not be able to
exception of your organization's name and
which law or legal order authorizes a new use or
determine your organization's qualifications and,
address which will remain public. Private data
sharing of information after this notice was
as a consequence, may refuse to issue a permit.
about your organization are available to Board
given; and anyone with your written consent.
If your organization supplies the information
members, Board staff whose work requires
requested, the Board will be able to process the
access to the information; Minnesota's Depart -
This form will be made
available in alternative format (i.e. large print, braille) upon request.
An equal opportunity employer
Attachment B
1V/® I R SC""trinu,c,.ave the s�..,awr
Inlrrnal Revenue Sr Hire
OGDEN UT 84201-0046
FISHING FOR LIFE
THOMAS M GOODRICH
3115 13TIl AVE S
MINNEAPOLIS MN 55407-1624
In reply refer to: 0423275033
Sep. 30, 2013 LTR 252C 0
43-2058436 201212 67
00004803
BODC: TE
DA675
Taxpayer Identification Number: 43-2058434
Dear Taxpayer:
Thank you for your Form 990.
We have changed the name on your account as requested. The number
shown above is valid for use on all tax documents.
If you need farms, schedules, or publications, you may get them by
visiting the IRS website at www.irs.gov or by calling toll -free at
1-800-TAX-FORM (1-800-829-3676).
If you have any questions, please call us toll free at 1-877-829-5500.
If you prefer, you may write to us at the address shown at the top
of the first page of this letter.
Whenever you write, please include this letter and, in the spaces
below, give us your telephone number with the hours we can reach you.
Also, you may want to keep a copy of this letter for your records.
Telephone Number ( ) _ Hours
Sincerely yours,
Sheila Bronson
Dept. Manager, Code & Edit/1=ntity 3
Enclosure(s):
Copy of this letter
CONSENT ITEM — 7G
�AFkEN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Accept Resignation of the Communications Coordinator
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table, or deny the following:
• Accept the resignation of the Communications Coordinator
Discussion
The Communications Coordinator, Grace Arel, has submitted their resignation with an effective last
day of January 19, 2023.
Budget Impact
N/A
Attachment
N/A
Page 1 of 1
,i` DZEN HILLS
MEMORANDUM
DATE: January 9, 2023
CONSENT ITEM — 711
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Jessica Jagoe, Community Development Director
SUBJECT: DD Skittles First Addition Plat Filing Extension - Launch Properties
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table, or deny the following:
• A 180-day extension until July 20, 2023 for the deadline to file the DD Skittles First Addition
Final Plat with Ramsey County.
Background
On July 25, 2022, the City Council approved Planning Case 22-012 from Launch Properties for a
Preliminary Plat, Final Plat, Master Planned Unit Development, Final Planned Unit Development,
Conditional Use Permit, and Site Plan Review at 3737 Lexington Avenue N. and 1133 Grey Fox
Road. The project scope included redevelopment of the parcels with two separate one-story
buildings, one approximate 4,900 square foot drive -through car wash and one 8,950 square foot
multi -tenant retail building. One of the conditions of approval requires the Applicant to file the
Final Plat with Ramsey County within 180 days of the approval from the City. The deadline for
filing the Final Plat is January 21, 2023.
Due to market conditions, the Applicant has stated one of the original tenants has terminated their
purchase agreement so they are working to procure a new tenant prior to closing on the property.
The Applicant is requesting a 180-day extension until July 20, 2023 to file the Final Plat with
Ramsey County.
BudLyet ImDact
N/A
Attachment
Attachment A — Request for Extension
Attachment B — Final Plat
Page 1 of 1
Attachment A
200 Southdale Center, Suite 200
Edina, MN 55435
Launchproperties.com
Jessica Jagoe
Community Development Director
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Office Phone: (651) 792-7810
Email: jlaoe@cityofardenhills.or�
Dear Jessica,
On July 25, 2022, The Arden Hills City Council reviewed our request for a Preliminary Plat, Final
Plat, Master Planned Unit Development, Final Planned Unit Development, Conditional Use
Permit, and Site Plan Review. At that time, our application was approved the City, subject to
certain conditions. Per Arden Hills City policy, an applicant shall file the Final Plat with Ramsey
County within 180 days of the approval from the City.
However, due to deteriorating market conditions, the original car wash operator (Rocket Car
Wash) recently terminated their purchase agreement with Launch Properties. Therefore,
Launch Properties herein formally requests an extension of one -hundred and eighty (180) days
to file the Final Plat with Ramsey County. This will allow us time to secure City approvals for a
different car wash operator (Mister Car Wash).
Thank you in advance for your consideration and please advance this request to the upcoming
January 9, 2023, City Council meeting.
LAUNCH PROPERTIES, LLC.
2t
n Regan
Principal
Attachment B
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CONSENT ITEM — 7I
--ARZEN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Lucas J. Miller - Assistant Public Works Director
SUBJECT: Ramsey County (Formerly Ramsey County Conservation District) Shared Service
Agreement
Budgeted Amount: Actual Amount: Funding Source:
*Note: This is a pass -through cost
Council Should Consider
Motions to approve, table, or deny the following:
• Approving the Shared Service Agreement with Ramsey County for 2023.
Background/Discussion
Since 2009, Ramsey Conservation District has been assisting the City with inspections required
by the City's Grading and Erosion Control Permits under Chapter 15, Erosion and Sediment
Control Ordinance. The service provided by Ramsey Conservation District has been working
very well.
Attached is the Shared Service Agreement between the City of Arden Hills and Ramsey
Conservation District to continue this service through 2023. There is no change from the 2022
contract, so the hourly rate stays at $75/hour. The charges are assessed back against the escrows
collected under the Grading and Erosion permits issued. Staff is recommending approval of the
Shared Service Agreement for 2023.
Attachments
Attachment A: Shared Services Agreement with Ramsey County
Page 1 of 1
Attachment A
SHARED SERVICE AGREEMENT
CITY OF ARDEN HILLS
RAMSEY COUNTY
1.0 Agreement. This Shared Service Agreement ("Agreement") is entered into by and
between the City of Arden Hills, a Minnesota municipal corporation ("City"); and
Ramsey County ("County"), a political subdivision of the State of Minnesota, on behalf of its
Parks & Recreation Department - Soil & Water Conservation Division (SWCD), 2015 Van
Dyke St., Maplewood, MN 55109.
2.0 Authorization. This Agreement is authorized pursuant to the provisions of Minnesota
Statutes §Chapter 412, Minnesota Statutes §Chapter 103(C), and Minnesota Statutes
§471.59.
3.0 ose. The City is requesting the County to provide personnel to perform erosion
and sediment control permit inspections, reporting and enforcement services, as
defined herein.
4.0 Terms. In consideration of the mutual undertakings herein expressed, the parties
agree as follows:
A. City Responsibility. The City will:
1. Accept, process, and maintain records in connection with Grading and
Erosion Control Permit ("GEC Permit") applications.
2. Collect and account for GEC Permit fees and escrows.
3. The completed GEC Permit application shall include the following
information:
a. Name, address and phone number of permittee.
b. Description and expected duration of project.
C. Any special considerations identified by the City.
4. Issue GEC Permit upon receipt of a positive recommendation from the
County. GEC Permits shall be issued subject to compliance with
approved Plans and Specifications and other conditions of approval
recommended by the County or the City.
5. Authorize County to issue Stop Work Orders where appropriate.
6. Compensate the County for services rendered by County staff at the
County's hourly rate (currently $75 per hour), including services
rendered by County staff in connection with any litigation arising out
of the issuance of a Stop Work Order at the direction of the City
pursuant to the terms of this Agreement. The City acknowledges that
the County's hourly rate is adjusted annually.
7. County staff shall receive mileage reimbursement at the current IRS
rate.
B. County Responsibilities. The County will:
1. Provide inspections by qualified staff. Unless otherwise requested by
the City, inspections shall be conducted during regular business hours,
8:00 AM — 4:30 PM, Monday to Friday, excluding State holidays.
2. Provide the following regular inspections for the sites identified by the
City:
a. Initial Best Management Practice inspection prior to site
disturbance, as scheduled by the City.
b. Weekly inspections during the period of site disturbance.
C. Routine inspections after a 0.5-inch rainfall event.
d. Re -inspection to verify that corrections have been made, as
required by the City.
3. Provide the City with a copy of the inspection report within seventy-
two (72) hours of the inspection. If a re -inspection identifies that
corrections have not been made and enforcement action is needed, the
County shall notify the City as soon as possible of the violation but, in
all cases, within twenty-four (24) hours of the re -inspection.
4. Issue Stop Work Orders, as directed by the City, in those cases where
GEC Permittees have not complied with the erosion and sediment
control regulations and/or with the conditions attached to the GEC
Permit.
5. Invoice the City on a quarterly basis for services rendered.
5.0 Indemnification. The City shall indemnify, defend and hold harmless the County for
any damages to third parties arising out of services provided by the County pursuant
to the terms of this Agreement provided, however, that the City's maximum liability
shall be as stated in Minnesota Statutes §Chapter 466.
6.0 Amendment. This Agreement may not be amended without the written consent of
each of the parties.
7.0 Termination. This Agreement shall be binding upon the parties from its effective date
of January 1, 2023 until December 31, 2023 provided that either party may terminate
this Agreement upon sixty (60) days written notice to the other party.
8.0 Effective Date. This Agreement shall become effective January 1, 2023 — December
31, 2023.
IN WITNESS WHEREOF, the City and the County have caused this Agreement to be
executed as of the date and year first above written.
CITY OF ARDEN HILLS,
a Minnesota municipal corporation
David Grant, MAYOR
RAMSEY COUNTY, a political subdivision
of the state of Minnesota
am
Printed Name:
Title: County Manager
In
Printed Name: Mark McCabe
3
Title: Parks & Recreation Director
Approved as to form:
Printed Name: Amy Schmidt
Title: Assistant County Attorney
Arden Hills\Forms\Shared Service Agr.v1 Ldoc
CONSENT ITEM — 7J
-iZR�EN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Arden Manor Park Improvements — PSA Amendment with HR Green
Budgeted Amount: Actual Amount: Funding Source:
$142,600 $124,030 CDBG Funds, PIR — Parks
Council Should Consider
Motions to approve, table, or deny the following:
• Professional Services Agreement Amendment with HR Green in the amount of
$800.00.
Background
On April 12, 2021, City Council approved Resolution 2021-017 supporting the City's application
for a CDBG funding opportunity for Arden Manor Park. At a Work Session on November 15,
2021, Council discussed the proposed improvements at Arden Manor Park and Floral Park
Hardcourt. At that Work Session, Council also directed Staff to bring forward the Professional
Services Agreement from HR Green. At the November 22, 2021 Council meeting, the PSA with
HR Green was approved to design and construct Arden Manor Park and Floral Park Hardcourt.
At the October 17, 2022 Work Session, Council discussed proposed improvements for the rest of
Floral Park which included the play structure, shelter, trail and other ideas that may come up
through public engagement events. After discussion, Council directed staff to bring forward the
PSA amendment with HR Green to complete the Floral Park Improvements.
Page 1 of 2
Discussion
Through the public engagement project survey effort for the Arden Manor Park, City Staff had
requested that the consultant print and distribute door hangers throughout the Arden Manor
community. The original scope of work was to only have HR Green prepare signage to setup at
the parks. Because the door hanger effort was outside the scope of work initially agreed upon,
HR Green has provided a PSA amendment (Attachment A) in the amount of $800 to cover the
additional time and materials. Staff recommends the City Council approve Attachment A in the
amount of $800.
Budget Impact
HR Green's amended PSA proposal is for a total contract amount not to exceed $124,030 which
includes design, Public Engagement, Council meetings, Open -House, CDBG administration
items, RCWD grant application and administration, design for both parks, bidding assistance,
and construction observation.
Attachment-.
Attachment A: PSA Amendment — HR Green
Page 2 of 2
Attachment A
HRGreen®
HR GREEN, INC.
PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO. 2
THIS AMENDMENT, made this 9th day of January, 2023 by and between, City of Arden Hills the
CLIENT, and HR GREEN, INC. (hereafter "COMPANY"), for professional services concerning:
Arden Manor and Floral Parks Playground Equipment Replacement and Reconstruction Design
and Construction Administration Services
hereby amends the original Professional Services Agreement dated November 29, 2021 as follows:
The CLIENT and COMPANY agree to amend the Scope of Services of the original Professional
Services Agreement and previous amendments as follows:
Print and Distribute Arden Manor Park Door Hanaers
CLIENT Project Number: N/A
COMPANY Project Number: 211646
The CLIENT and COMPANY agree to amend other provisions of the original Professional Services
Agreement and previous amendments as follows:
N/A
In consideration for these services, the CLIENT AGREES to adjust the payment for services performed
by COMPANY on the following basis:
® Lump Sum to be increased by Eight Hundred Dollars ($ 800.00)
The total authorized compensation after this Amendment, including the original Professional Services
Agreement and all previous Amendments, is One Hundred Twenty -Four Thousand Thirty Dollars ($
124,030.00)
THIS AMENDMENT is subject to all provisions of the original Professional Services Agreement.
THIS AMENDMENT, together with the original Professional Services Agreement and all previous
amendments represents the entire and integrated AGREEMENT between the CLIENT and COMPANY.
THIS AMENDMENT executed the day and year written above.
CITY OF ARDEN HILLS
In
HR GREEN, INC.
By: James R. Rasmussen, Vice
President/Water Business Line
President
\\hrgreen.com\H RG\Data\2021 \211646\Admi n\Contract\Client\Amendment_02\Aand_Arden_Manor_Door_Hangers.docx
Version2.0 12172018
CONSENT ITEM — 7K
'It
EN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: County Rd E and Old Snelling Intersection Improvements — Right of Way
Agreement with Ramsey County
Budgeted Amount: Actual Amount: Funding Source:
$757,000 $1,378,300 MSA, PIR, Water Fund,
Sanitary Sewer Fund
Council Should Consider
Motions to approve, table, or deny the following:
• Ramsey County Cooperative Agreement, PUBW2022-23R, for Right of Way Acquisition and
Design for reconstruction of the intersection of Old Snelling Avenue and County Rd E.
Background
History of the County Rd E and Old Snelling Intersection Improvements:
• 2018 Intersection Control Evaluation Study
• Project postponed due to scheduling with surrounding County Projects and Covid-19
• Ramsey County initiated design Fall 2021
• December 20, 2021 Work Session - 2021 Intersection Control Evaluation Study Discussion
• February 2, 2022 — Virtual Open -House, presentation and public participation
• March 2022 Work Session — Public Engagement Survey Review
• May 23, 2022 — Resolution of Support for Roundabout Design (approved)
• September 2022 Work Session — Construction Phasing discussion
• October 6, 2022 — Open House
• November 28, 2022 Work Session — Updated construction costs
• December 12, 2022 Work Session — Decision for 2023 Council
• January 3, 2023 Work Session — SRF and Ramsey County project presentation and explanation of
associated costs from the proposed roundabout design
Page 1 of 2
Discussion
Council is to consider approving the Right of Way Agreement with Ramsey County (Attachment A)
related to the proposed roundabout design intersection improvements at County Rd E and Old Snelling.
Approval of the agreement will commit the City to the roundabout design and the associated estimated
costs for Right of Way, Design and Construction.
If the Council feels they do not have satisfactory information to make a decision tonight, they may choose
to table this item to a later date.
Budget Impact
Total Estimated Right of Way Acquisition Cost: $ 943,978.00
City of Arden Hills Cost: $ 471,989.00
Ramsey County Cost: $ 471,989.00
Total Estimated Design Cost $ 343,841.00
City of Arden Hills Cost: $ 19,800.00
Ramsey County Cost: $ 324,041.00
The estimated City costs for the entire project is 82% higher than the budgeted amount in the Capital
Improvement Plan (CIP).
Funding Source
Utility Funds
M SA
PIR
Total
Attachments
CIP budget Estimate
$307,000
$419,800
$450,000
$891,000
$0
$67,500
$757,000
$1,378,300
Attachment A: Ramsey County ROW Agreement
Page 2 of 2
Attachment A
Agreement PUBW2022-23R
RAMSEY COUNTY
COOPERATIVE AGREEMENT
WITH THE CITY OF ARDEN HILLS FOR
Right of Way Acquisition and Design for
Reconstruction of the Intersection of
Old Snelling Avenue North and County Road E/Lake Johanna Boulevard
County State Aid Project 062-615-042 (County Road E/CSAH 15),
County S.A.P. 062-676-005 (Old Snelling to north/ CSAH 76),
County S.A.P. 062-749-003 (Lake Johanna Boulevard/CSAH 149),
Municipal S.A.P. 187-111-004 (Old Snelling Ave to south)
Total Estimated Right of Way Acquisition Cost: $ 943,978.00
City of Arden Hills Cost: $ 471,989.00
Ramsey County Cost: $ 471,989.00
Total Estimated Design Cost $ 343,841.00
City of Arden Hills Cost: $ 19,800.00
Ramsey County Cost: $ 324,041.00
Attachments:
A — Project Location Map
B — Right of Way Estimate
C — Consultant Design Cost Summary
This Agreement is between the City of Arden Hills, a municipal corporation ("City") and
Ramsey County, a political subdivision of the State of Minnesota, ("County") for the
reconstruction of the intersection of Old Snelling Avenue North and County Road
E/Lake Johanna Boulevard. A project location map is shown in Attachment A.
RECITALS
1. The Project is identified in Ramsey County's 2022 — 2026 Transportation
Improvement Program.
2. Old Snelling Avenue north of the intersection is designated as County State Aid
Highway (CSAH) 76. County Road E east of the intersection is designated as
County State Aid Highway (CSAH) 15. Lake Johanna Boulevard west of the
intersection, is designated as County State Aid Highway (CSAH) 149. Old
Snelling Avenue to the south is a Municipal State Aid Street (MSAS).
3. The Project has been designated by the Minnesota Department of Transportation
(MnDOT) as eligible for State Aid Highway funds.
4. The Project has been designated as:
- County S.A.P. 062-615-042 on CSAH 15 (County Road E)
- County S.A.P. 062-676-005 on CSAH 76 (Old Snelling Ave. N.) (to the north)
- County S.A.P. 062-749-003 on CSAH 149 (Lake Johanna Blvd.)
- Municipal S.A.P. 187-111-004 on Old Snelling Ave. N. (to the south)
5. The subject road segment is located within the City.
AGREEMENTS
1. Responsibility for Design Engineering
1.1. Plans, specifications, and proposals will be prepared in accordance with
Mn/DOT State Aid requirements.
1.1.1. The County will prepare plans, specifications, and proposals for the
Project, which will include, among other things, the proposed reconstruction,
alignment, profiles, grades, cross sections, paving, concrete curb and gutter,
medians, storm sewer, storm water treatment and infiltration basins,
pedestrian curb ramps, turf establishment, traffic signals, street lighting,
accessible pedestrian signals, and utility replacement and adjustments. The
County will also prepare plans and specifications for the city utilities
(watermain and sanitary sewer) being replaced with the project.
1.2. Plans for the Project showing proposed construction will be presented to the City
and will be on file at Ramsey County Public Works Department.
1.3. Any costs associated with Project revisions after the completion of plans and
specifications will be paid for by the party requesting the revisions. Revisions are
subject to approval by the County.
2. Responsibility for the Right of Way Plan and Acquisition
2.1 The County will prepare a right of way acquisition plan showing easements and
other property interests required for construction of the Project in accordance
with MnDOT State Aid standards.
2.2 The County will acquire the proposed easements and right of way in
accordance with MnDOT State Aid requirements.
3 Procurement and Award of Contract
3.1 The County will purchase ROW acquisition services and appraisal services in
accordance with State law and County procedures.
4 Project Costs
4.1 Except as provided herein, the County and City will participate in the costs of
ROW acquisition in accordance with the Ramsey County Cost Participation
Policy and approved in the 2022-2026 Ramsey County Transportation
Improvement Plan. If there is a conflict between the Cost Participation Policy
and this Agreement, this Agreement shall prevail.
4.2 Design Engineering Costs
4.2.1 The City shall pay the County a design engineering fee equal to the
consultant contract cost for the city utilities.
4.3 Right of Way Acquisition Costs
4.3.1 Right of way acquisition costs including payment to owners, relocation
assistance, appraisal fees, and other related costs of acquiring right of
way for the Project will be shared 50% by the County and 50% by the City,
except as provided below.
4.3.2 The County will not be responsible for assessments, fees, or fines,
associated with owning property acquired for the Project. If the City
imposes assessments, fees, or fines, the County will pay those costs and
the City will reimburse the County for those costs.
4.3.3 The County will pay 100% of the County staff time for right of way
acquisition.
5 Payment Schedule
5.1 Design Engineering Costs will be invoiced at the time of contract award.
5.2 ROW acquisition costs and payments will be invoiced monthly.
5.3 Payment will be made within 30 days of receipt of an invoice.
6 ROW acquired under this Agreement will be owned and maintained by the County.
7 The City grants the County temporary construction easements over all City owned
rights -of -way and property within the limits of the Project for use during construction
at no cost to the County.
8 The City and County shall indemnify, defend, and hold each other harmless against
any and all liability, losses, costs, damages, expenses, claims, or actions, including
attorney's fees, which the indemnified party, its officials, agents, or employees may
hereafter sustain, incur, or be required to pay, arising out of or by reason of any act
or omission of the indemnifying party, its officials, agents, or employees, in the
execution, performance, or failure to adequately perform the indemnifying party's
obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a
waiver by the County or the City of any statutory or common law immunities, limits,
or exceptions on liability.
9 This Agreement shall remain in full force and effect until terminated by mutual
agreement of the parties.
THE REMAINDER OF THIS PAGE IN INTENTIONALLY BLANK.
CITY OF ARDEN HILLS, MINNESOTA
0
Mayor
Director of Public Works
Approved as to Form:
An
City Attorney
Approved by the Office of Financial Services:
Date:
Date:
Date:
By: Date:
RAMSEY COUNTY, MINNESOTA
Date:
Ryan O'Connor, County Manager
Approval recommended:
Brian Isaacson, Director, Public Works Department
Approved as to form:
Assistant County Attorney
NEW BUSINESS ITEM —10A
EN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: 2023 Council Liaisons and Mayor Pro-Tem
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motions to approve, table, or deny the following:
Below are appointments as proposed by the Mayor, the Council shall vote on each of these
individually. Following approval, the attached resolution will be completed for the Mayor's
signature.
Planning Commission
Council Liaison: Tena Monson
Staff: Community Development Director
Parks, Trails and Recreation Committee
Council Liaison: Emily Rousseau
Staff: Recreation Supervisor
Alternate: Assistant Public Works Director
Communication Committee
Council Liaison: Tom Fabel
Staff: Communications Coordinator, City Clerk
Lake Johanna Fire Department Board of Directors, Relief Association Representative, and Fire
Department Headquarters JPA Representative
Council Liaison: Brenda Holden
Alternate: David Grant
Staff: City Administrator
Economic Development Commission
Council Liaison: Brenda Holden
Staff: Community Development Director
Page 1 of 2
Personnel Committee
Council Liaison:
Council Liaison:
Staff:
Staff:
Joint Development Authority
Council:
Council:
Staff:
Chair:
*Existing
Ramsey County League
Council Liaison:
Alternates:
David Grant
Tom Fabel
City Administrator
City Clerk
David Grant*
Emily Rousseau
City Administrator
Brian Holmes*
Tom Fabel
Brenda Holden, Emily Rousseau, Tena Monson, David Grant
Karth Lake Improvement District
Council Liaison: Tena Monson
Staff: Public Works Director/City Engineer
Twin Cities Gateway
Council Liaison:
Cable Commission/NineNorth
City Representative:
City Representative:
Alternate:
David Grant
Craig Wilson (effective through 2/28/23)
TBD (effective 3/l/23)
City Administrator
Beyond the Yellow Ribbon/Military Liaison
Liaison: Steve Scott
Mayor Pro-Tem
Pursuant to Minnesota Statutes, Section 412.121, Councilmember Brenda Holden is appointed
Mayor Pro-Tem and is to perform the duties of the Mayor during the absence or disqualification of
the Mayor or in the case of a vacancy in the office of the Mayor.
Budget Impact
N/A
Attachments
Attachment A: Resolution Confirming Council Appointments
Page 2 of 2
Attachment A
�i`i II�)EN�HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO.2023-
A RESOLUTION APPOINTING
2023 CITY COUNCIL LIAISONS FOR COMMISSIONS AND COMMITTEES
AND MAYOR PRO TEM
BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota as follows:
Liaisons The following are appointed liaisons as indicated.
Planning Commission
Council Liaison:
Staff: Community Development Director
Parks, Trails and Recreation Committee
Council Liaison:
Staff: Recreation Supervisor
Alternate: Assistant Public Works Director
Communication Committee
Council Liaison:
Staff: Communications Coordinator, City Clerk
Lake Johanna Fire Department Board of Directors, Relief Association Representative, and
Fire Department Headquarters JPA Representative
Council Liaison:
Alternate:
Staff:
City Administrator
Economic Development Commission
Council Liaison:
Staff: Community Development Director
Personnel Committee
Council Liaison:
Council Liaison:
Staff: City Administrator
Staff: City Clerk
Joint Development Authority
Council:
Council:
Staff:
Chair:
*Existing
Ramsey County League
Council Liaison:
Alternates:
David Grant*
City Administrator
Brian Holmes*
Karth Lake Improvement District
Council Liaison:
Staff Public Works Director/City Engineer
Twin Cities Gateway
Council Liaison:
Cable Commission/NineNorth
City Representative: Craig Wilson (effective through 2/28/23)
City Representative: TBD (effective 3/l/23)
Alternate: City Administrator
Beyond the Yellow Ribbon/Military Liaison
Liaison:
Mayor Pro-Tem Pursuant to Minnesota Statutes, Section 412.121, Councilmember
is appointed Mayor Pro-Tem and is to perform the duties of the Mayor during the
absence or disqualification of the Mayor or in the case of a vacancy in the office of the Mayor.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9th DAY OF JANUARY 2023.
ATTEST:
Julie Hanson, City Clerk
David Grant, Mayor
Page 2 of 2
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
NEW BUSINESS ITEM — lOB
,!tt
,-AI�EN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Mayoral Privilege
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motions to approve, table, or deny the following:
• Temporarily suspend Mayoral Privilege as it relates to the Mayor's authority to make
appointments to City Committees and Commissions as outlined in Chapter 2 of the City's
Ordinance.
Background
At the request of Councilmember Fabel, this item has been brought forward for consideration.
Chapter 2 of the City Code calls for the Mayor to make appointments to the City's Committees and
Commissions pending the City Council's approval of the appointments (Code Sections 220.01
Subdivisions 4, 10, 13 and 14 and 220.03 Subd.1). This action would suspend the requirement that
appointments be made by the Mayor. The authority to suspend this privilege has been identified by
Councilmember Fabel in Minn. Stat. Sec. 412.111; Arden Hills City Code Sections 210.03 Subd. 5
(D); 210.04 Subdivisions 1 and 2.
Budget Impact
N/A
Attachments
N/A
Page 1 of 1
NEW BUSINESS ITEM —10C
'It
,i` I�EN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Rescind JDA Appointments
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motions to approve, table, or deny the following:
• Rescind the current appointments of Brian Holmes (Chair) and David Grant
(Commissioner) to the Joint Development Authority.
Background
At the request of Councilmember Fabel, this item has been brought forward. In December, the City
Council voted to extend the terms of Brian Holmes (Chair) and David Grant (Commissioner) to the
Joint Development Authority for two years. This action would rescind that action, opening the
Chair and Commissioner roles for appointment.
Budget Impact
N/A
Attachments
N/A
Page 1 of 1
NEW BUSINESS ITEM —10D
'It
EN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: JDA Commissioner and Chair Appointments
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motions to approve, table, or deny the following:
• Appoint Gregg Larson (Chair), Tena Monson, (Commissioner), Thomas Fabel
(Commissioner), and Emily Rousseau (Alternate Commissioner) to the Joint Development
Authority through December 31, 2024.
Background
The Joint Powers Agreement between Ramsey County and the City of Arden Hills for the
development of Rice Creek Commons provides that the City shall appoint members to serve on the
Joint Development Authority. The City is to appoint the Chair and two Commissioners. The Chair
shall be a non -elected resident of the City, the Commissioners shall consist of two members of the
City Council. The Council is to determine the length of service of its respective appointees.
Budget Impact
N/A
Attachments
N/A
Page 1 of 1
NEW BUSINESS ITEM —10E
'It
,i` I�EN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Mayor Pro-Tem Appointment
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motions to approve, table, or deny the following:
• A resolution to appoint Emily Rousseau as the Mayor Pro-Tem for 2023.
Background
Annually, the City Council must appoint a Mayor Pro-Tem to perform the duties of the Mayor
during the absence or disqualification of the Mayor or in the case of a vacancy in the office of the
Mayor. The attached resolution would appoint Emily Rousseau to the role for 2023 following
Council approval.
Budget Impact
N/A
Attachments
Attachment A: Resolution to Appoint Mayor Pro-Tem
Page 1 of 1
Attachment A
,i`i DEN HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2023-
A RESOLUTION APPOINTING 2023 MAYOR PRO-TEM
BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota as follows:
Mayor Pro-Tem Pursuant to Minnesota Statutes, Section 412.121, Councilmember Emily
Rousseau is appointed Mayor Pro-Tem and is to perform the duties of the Mayor during the
absence or disqualification of the Mayor or in the case of a vacancy in the office of the Mayor.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9tn DAY OF JANUARY 2023.
David Grant, Mayor
ATTEST:
Julie Hanson, City Clerk
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
NEW BUSINESS ITEM —10F
EN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: 2023 Council Liaisons
Budgeted Amount: Actual Amount:
Council Should Consider
Motions to approve, table, or deny the following:
Funding Source:
Appointments as proposed by Councilmember Tom Fabel, the Council may choose to vote
on this list in one motion or individually. Following approval, the attached resolution will
be completed for the Mayor's signature.
Note: Some of these appointments were not addressed in Mr. Fabel's request (Attachment B), but
are from a previous agenda item. If an item has already been approved it need not be re-
approved as part of this agenda item. Also, the JDA and Mayor Pro-Tem have been
excluded from this list as they will have already been addressed in previous agenda items.
Planning Commission
Council Liaison: Emily Rousseau
Staff: Community Development Director
Parks, Trails and Recreation Committee
Council Liaison: Emily Rousseau
Staff:
Alternate:
Communication Committee
Council Liaison:
Staff:
Staff:
Recreation Supervisor
Assistant Public Works Director
Tom Fabel
Communications Coordinator
City Clerk
Lake Johanna Fire Department Board of Directors, Relief Association Representative, and Fire
Department Headquarters JPA Representative
Council Liaison: Tena Monson
Alternate: David Grant
Staff: City Administrator
Page 1 of 2
Economic Development Commission
Council Liaison: Brenda Holden
Staff: Community Development Director
Personnel Committee
Council Liaison:
Council Liaison:
Staff:
Staff:
Ramsey County League
Council Liaison:
Alternates:
Karth Lake Improvement District
Council Liaison:
Staff:
Twin Cities Gateway
Council Liaison:
Cable Commission/NineNorth
City Representative:
City Representative:
Alternate:
David Grant
Tom Fabel
City Administrator
City Clerk
Tom Fabel
Brenda Holden, Emily Rousseau, Tena Monson, David Grant
Tena Monson
Public Works Director/City Engineer
David Grant
Craig Wilson (effective through 2/28/23)
TBD (effective 3/1/23)
City Administrator
Beyond the Yellow Ribbon/Military Liaison
Liaison: Tena Monson
Budtet Impact
N/A
Attachments
Attachment A: Resolution Confirming Council Appointments
Attachment B: Letter from Councilmember Fabel - Appointments
Page 2 of 2
Attachment A
�i`i II�)EN�HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO.2023-
A RESOLUTION APPOINTING
2023 CITY COUNCIL LIAISONS FOR COMMISSIONS AND COMMITTEES
BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota as follows:
Liaisons The following are appointed liaisons as indicated.
Planning Commission
Council Liaison:
Staff: Community Development Director
Parks, Trails and Recreation Committee
Council Liaison:
Staff: Recreation Supervisor
Alternate: Assistant Public Works Director
Communication Committee
Council Liaison:
Staff:
Staff:
Communications Coordinator
City Clerk
Lake Johanna Fire Department Board of Directors, Relief Association Representative, and
Fire Department Headquarters JPA Representative
Council Liaison:
Alternate:
Staff:
City Administrator
Economic Development Commission
Council Liaison:
Staff: Community Development Director
Personnel Committee
Council Liaison:
Council Liaison:
Staff: City Administrator
Staff: City Clerk
Ramsey County League
Council Liaison:
Alternates:
Karth Lake Improvement District
Council Liaison:
Staff -
Twin Cities Gateway
Council Liaison:
Cable Commission/NineNorth
City Representative:
City Representative:
Alternate:
Public Works Director/City Engineer
Craig Wilson (effective through 2/28/23)
TBD (effective 3/l/23)
City Administrator
Beyond the Yellow Ribbon/Military Liaison
Liaison:
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9th DAY OF JANUARY 2023.
ATTEST:
Julie Hanson, City Clerk
David Grant, Mayor
Page 2 of 2
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
Pk VA ea ( rau(t
Attachment B
To: Mayor David Grant `
Fr: Councilmember Thomas Fabel 1
CC's to: City Administrator David Perrault and City Clerk Julie Hanson
Re: Motions to be included on City Council Agenda for January 9 Council meeting
Date: January 3, 2023
Mayor:
The following motions are required for consideration by the Council at its first formal
meeting in January, scheduled for January 9. The motions are necessary to fulfill the intent of
the voters of Arden Hills, as expressed in the recent election. As you know, the voters by
substantial majorities elected a new Council majority, consisting of Tena Monson, Emily
Rousseau and myself, who had campaigned for office as a team under the banner "Advance
Arden Hills" (AAH). The AAH team distributed multiple pieces of literature to every residence in
the City, clearly expressing our intent, if elected, to pursue new directions for City governance,
most immediately and prominently on the issue of a development agreement for the TCAAP
property. A package of that literature, together with the election results, is being filed with the
City Clerk for the public record. To fulfill the mandate now provided by the voters, the Council
must consider the following motions.
1) Motion to remove David Grant and Brian Holmes from appointed positions on the
Joint Development Authority. (Authorities: Minn. Stat. Sec. 412.111; Arden Hills City
Code Sec. 220.01 Subd. 8)
2) Motion to temporarily suspend mayoral privilege of appointments under Arden Hills City
Code Sections 220.01 Subdivisions 4, 10, 13 and 14 and 220.03 Subd.1(Authorities:
Minn. Stat. Sec. 412.111; Arden Hills City Code Sections 210.03 Subd. 5 (D); 210.04
Subdivisions 1 and 2)
3) Motion to appoint to positions on the Joint Development Authority Tena Monson and
Thomas Fabel as City Council Members; Emily Rousseau as substitute City Council
Member; and Gregg Larson as Chair (Larson being a resident of Arden Hills and a non-
elected official). (Authorities: Minn. Stat. Sec. 412.111; Arden Hills City Code Sec.
210.03 Subd. 5 (D))
4) Motion to appoint Emily Rousseau to the position of Deputy Mayor (i.e., Acting
Mayor). (Authorities: Minn. Stat. Sec. 412.121; Arden Hills City Code Sec. 210.03
Subd. 5 (C ))
5) Motion to appoint as Council Liasons : Emily Rousseau to the Planning Commission and
to the Parks, Trails and Recreation Committee; Tena Monson to the Lake Johanna Fire
Department Board of Directors and to the neighboring U.S. Army and National Guard
organizations; and Thomas Fabel to the Communications Committee and the Personnel
Committee. (Authorities: Minn. Stat. Sec. 412.111; Arden Hills City Code Sections 210.03
Subd. 5 (D) and 220.01 Subd. 4)
6) Motion to amend Arden Hills City Code Sections 220.01 Subdivisions 4, 10, 13 and 14
and 220.03 Subd. 1, striking from each the provision for mayoral appointments and
inserting provisions for appointments by City Council. (Authorities: Minn. Stat. Sections
412.111 and 415.19; Arden Hills City Code Sec. 210.03 Subd. 5 (D))
(Resolutions accomplishing this motion shall be prepared by City Staff.)
7) Motion to rescind the Council Resolution of December 12, 2022 cancelling Council
meetings on the fourth Mondays of January and February, 2023, and returning the
regularly scheduled Council meetings to those dates.
Thank you, Tom Fabel
NEW BUSINESS ITEM — IOG
'It
,i` I�EN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Rescind Meeting Cancellation of January and February 2023
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motions to approve, table, or deny the following:
• Rescind the previous cancellation of the second City Council meetings for January and
February 2023.
Background
In December, the City Council previously cancelled the second meetings of January and February
2023; this action would reverse that action.
Budget Impact
N/A
Attachments
N/A
Page 1 of 1
NEW BUSINESS ITEM — lOH
'It
EN HILLS
MEMORANDUM
DATE: January 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: City Code Revisions — Chapter 2 Subsections 220.01 and 220.03
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motions to approve, table, or deny the following:
• Directing Staff to move forward amending the City's Ordinance as proposed for Chapter 2
Subsections 220.01 and 220.03.
Background
As requested by Councilmember Fabel, the proposed ordinance amendment regarding
appointments to the City's Committees and Commissions has been drafted and attached (see
Attachment A). Should this change go into effect it would be the City Councils' responsibility to
both appoint and approve Committee and Commission members and their respective chairs.
Generally, the City will need to post this amendment draft on its website at least ten days prior to
final approval. Tonight's action will be to move forward with the process outlined in State Statute.
Budget Impact
N/A
Attachments
Attachment A: Draft Ordinance Chapter 2 Subsections 220.01 and 220.03 - Appointments
Page 1 of 1
'It
-ARvE HILLS
ORDINANCE NO.2022-
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
Attachment A
AN ORDINANCE AMENDING CHAPTER 2,
SECTION 220, OF THE ARDEN HILLS CITY CODE REGARDING
REGULATIONS FOR BOARDS, COMMITTEES AND COMMISSIONS
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 2 - Administration, Section 220 - Boards, Committees and
Commissions, Subsection 220.01 - General, is hereby amended by deleting the strip
language and adding the underlined language as follows:
220.01 General.
The following regulations apply to all Boards, Committees, Commissions, and Appointed
Bodies of the City of Arden Hills.
Subd. 1 Quorum. A majority of the members of any Board, Committee, Commission and other
Appointed Body appointed by the City Council shall constitute a quorum for the transaction of the
business coming before such Board, Committee, Commission or Appointed Body.
Subd. 2 Voting Required. Each member of any Board, Committee, Commission and other
Appointed Body shall be required to vote on matters coming before that body unless such member
shall have a conflict of interest concerning the matter to be considered.
Subd. 3 Minimum Requirement for Action. Unless otherwise specifically provided, a majority
of the members of any Board, Committee, Commission and other Appointed Body present and
voting any meeting thereof, shall be required for any action or decision of such Board, Committee,
Commission or other Appointed Body.
Subd. 4 A&iser Committees. Advise ry Committees may be established by the City Council
as may be needed from time to time for the efficient operation and administration of the affairs of
the City. hi the event sue ^ a isE)i=y Committees are established, the members thereof shall be
appointed by the r,r.,yof with the appfeval of the City Council.
Subd. 5 Compensation. All members of Boards, Committees, Commissions and other
appointed bodies shall serve without compensation.
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Subd. 6 Residency Requirements. Unless otherwise specifically provided, each member of any
Board, Committee, Commission or other appointed body shall be a resident of the City during their
term of service.
Subd. 7 Length of Term. Unless otherwise specifically provided, each Member of any Board,
Committee, Commission or other appointed body shall serve for a term of three (3) years.
A. Number of Terms. Each Member may serve for no more than three (3) consecutive three-
year terms.
B. Staggered Terms. One-third of each Board, Committee, Commission or other appointed
body shall be appointed at the beginning of each fiscal year.
Subd. 8 Removal of Members. Any Member of a Board, Committee, Commission or other
appointed body maybe removed by a majority vote of the entire City Council.
Subd. 9 Attendance at Meetings. A Member of a Board, Committee, Commission or other
appointed body who has unexcused absences from three (3) consecutive meetings or a total of one-
third of all meetings in a calendar year, shall automatically be removed from office without City
Council action. The City Administrator shall notify the Member of his or her removal.
Subd. 10 Officers. Unless otherwise specifically provided, the Mayer City Council shall
annually appoint one (1) Member to serve as Chair of each Board, Committee, Commission or
other appointed body. The Chair shall be responsible for meeting agendas, presiding at meetings,
minutes of meetings, and reports and recommendations to the City Council. Subcommittees of the
Board, Committee, Commission or other appointed body may be formed, from time to time, based
upon the needs of the City. The Board, Committee, Commission or other appointed body may
appoint a Member to serve as Vice -Chair.
Subd. 11 Meetings and Reports. The Board, Committee, Commission or other appointed body
shall hold meetings at regularly scheduled times or more frequently as needed. Meetings shall be
open to the public and proper notice of the meeting shall be given as set forth in the City Codes.
Boards, Committees, Commissions and other appointed bodies shall keep minutes which shall be
forwarded to the City Council.
Subd. 12 Administrative Staff Liaison. Unless otherwise specifically provided, the City
Administrator shall assign an official staff liaison to each Board, Committee, Commission, or other
appointed body. The Staff Liaison shall be responsible for the keeping of minutes and reports.
Subd. 13 Vacancies. In the event of death, resignation, removal, or ineligibility of a Member of
a Board, Committee, Commission, or other appointed body, the Mayer City Council shall declare
a vacancy in the position and shall appoint a person to fill the vacancy as soon as conveniently
possible for the remainder of the term stfl�eet to appfeval by ^ majefity • ote of the efAife City
mil.
224721v1
Subd. 14 Council Liaison. The le City Council shall appoint a council member to serve as
a liaison to each Board, Committee, Commission or other Appointed Body.
SECTION 2. Chapter 2 - Administration, Section 220 - Boards, Committees and
Commissions, Subsection 220.03 — Planning Commission, Subd. 1, is hereby amended by deleting
the stFi ,ethr-oulg-, language and adding the underlined language as follows:
220.03 Planning Commission.
Subd. 1 Composition. At the first Council Meeting of the calendar year, the Mayo City Council
shall appoint a Planning Commission consisting of seven (7) members and two (2) alternative
members bj ,.� f a b majority vote of the eR4ife Getineil.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
publication according to law. A Summary of this Ordinance will be published in accordance with
state statute.
PASSED and ADOPTED this day of , 2023, by the City
Council of the City of Arden Hills, Minnesota.
CITY OF ARDEN HILLS
IC 1
ATTEST:
Julie Hanson, City Clerk
David Grant, Mayor
Published in the Pioneer Press on , 2023
224721v1