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HomeMy WebLinkAbout02-13-23-RMayor: David Grant lt Councilmembers: �-AEN HILLS Brenda Holden Emily Rousseau Regular City Council Tena Monson Tom Fabel Agenda February 13, 2023 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions) This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. PUBLIC INQUIRIES/INFORMATIONAL Members of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM. US/J/86242847191 *Please make sure you have the most up-to-date version of Zoom to participate in the meeting* This is an opportunity for citizens to bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting. 3. RESPONSE TO PUBLIC INQUIRIES 3.A. Public Inquiry Response From January 17, 2023 City Council Work Session Dave Perrault, City Administrator Documents: MEMO.PDF 4. PUBLIC PRESENTATIONS 5. STAFF COMMENTS 5.A. TCAAP/Rice Creek Commons Update Dave Perrault, City Administrator Documents: MEMO.PDF 6. APPROVAL OF MINUTES 6.A. January 3, 2023 Special City Council Work Session Documents: 01-03-23-SWS.PDF 6.B. January 9, 2023 Regular City Council Documents: 01-09-23-R.PDF 6.C. January 17, 2023 City Council Work Session Documents: 01-17-23-WS.PDF 7. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 7.A. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO.PDF 7.13. Motion To Approve 2022 Budget Carryovers And 2023 Budget Adjustment Gayle Bauman, Finance Director Documents: MEMO.PDF 7.C. Motion To Approve Resolution 2023-005 Appointing Remaining City Council And Staff Liaisons To City Commissions And Committees Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF 7.D. Motion To Approve Final Payment - C&L Excavating, Inc. - 2021 PMP Street And Utility Improvements Project David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 7.E. Motion To Approve Final Payment - Vinco, Inc. - Lift Station 10 Rehabilitation Project David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 7.F. Motion To Approve Bulk Road Salt Purchase David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 7.G. Motion To Approve Payment For The Ramsey County Lexington Avenue Reconstruction Project (Ramsey County Cooperative Agreement PUBW-02007) David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 7.H. Motion To Approve Professional Services Agreement For 2023 On -Call Engineering Services With HR Green David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 7.1. Motion To Approve Purchase Of Lift Station 7 In -Line Grinder Replacement Parts And Invoice Presbyterian Homes David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 7.J. Motion To Approve Public Works Capital Equipment Replacement - 2012 International Plow Truck David Swearingen, Public Works Director/City Engineer Documents: I&IMu[6a011 ATTACHMENT A.PDF ATTACHMENT B.PDF 7.K. Motion To Approve Resolution 2023-006 Appointing Kate Olson, Lacy Loosbrock And Emelia Rogers To The Parks, Trails And Recreation Committee (PTRC) Matt Johnson, Recreation Supervisor Documents: MEMO.PDF ATTACHMENT A.PDF 71. Motion To Approve Recruitment Of Communications Coordinator Dave Perrault, City Administrator Documents: MEMO.PDF 7.M. Motion To Approve Appointing Brad Bjorklund To The Planning Commission Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF 8. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. �!> ■ 1�17 � [�l : I �_1:7 I � [ems 9.A. Planning Case 22-023 Planned Unit Development - New Perspective Senior Living - 3565 Pine Tree Drive - Arden Hills RE, LLC Jessica Jagoe, Community Development Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF 10. NEW BUSINESS 10.A. Planning Case 22-023 Planned Unit Development - New Perspective Senior Living - 3565 Pine Tree Drive - Arden Hills RE, LLC Jessica Jagoe, Community Development Director Documents: MEMO.PDF ATTACHMENT A.PDF 10.13. Roundabout Discussion Dave Perrault, City Administrator Documents: MEMO.PDF 10.C. TCAAP Discussion Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF 11. UNFINISHED BUSINESS 11.A. Ordinance 2023-001 Amending Chapter 2, Section 220, Subsections 220.01 And 220.03 And Authorizing Publication Of Summary Ordinance Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 12. COUNCIL/STAFF COMMENTS ADJOURN RESPONSE TO PUBLIC INQUIRIES — 3A --ARZEN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Public Inquiry Response Budgeted Amount: Actual Amount: Funding Source: Background A verbal response will be provided at the February 13, 2023 City Council meeting. Page 1 of 1 STAFF COMMENTS — 5A -iZR�EN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 -ARQEN HILLS Approved: CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION JANUARY 3, 2023 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant; Councilmembers Tom Fabel (arrived at 5:03 p.m.), Brenda Holden, Tena Monson and Emily Rousseau Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Finance Director Gayle Bauman; Community Development Director Jessica Jagoe; City Attorney Joel Jamnik; Assistant to the City Administrator/City Clerk Julie Hanson; Brian Johnson, SRF Consultants; and Brian Isaacson, Ramsey County Public Works Director Mayor Grant noted the special work session was being televised and there would be a number of issues discussed this evening. He explained for those viewing the meeting that because this was a work session, there would be no final decisions made and that there would be no voting as such. He explained that work sessions are casual and that because the meeting starts at 5:00 p.m., Councilmembers may be seen eating as they may have come directly from work. 1. AGENDA ITEMS A. County Road E and Old Snelling Intersection Improvements Discussion Public Works Director/City Engineer Swearingen introduced the item and noted that Brian Johnson of SRF Consultants and Brian Isaacson, Ramsey County Public Works Director, were also present. He referred the Council to the memo which contained a bullet point history of this proj ect. Brian Johnson, SRF Consultants, stated that he has been working on this project along with the City and Ramsey County for about a year and a half. He noted that tonight's presentation before the City Council was a compilation of previous presentations and provides the history on the ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JANUARY 3, 2023 2 project, including cost estimates, information about the Lindey's location and how the project would be constructed. Mr. Johnson noted this is an important intersection in Arden Hills that used by many different entities, and it presents some challenges as it is heavily used by cars, bicyclists, and pedestrians alike. He stated that there was a traffic study performed pre -pandemic, in 2018, that included an initial analysis which resulted in the recommendation of a roundabout as the optimum form of traffic control at this location. He stated that during COVID, the numbers did go down due to less traffic but another study was performed in 2021 that showed traffic had returned to pre -pandemic levels, if not increasing. He noted the 2021 study results also resulted in the recommendation of a roundabout as the preferred method of traffic control. Mr. Johnson continued to review Attachment A, including the various public input efforts facilitated regarding the project. He noted they have met with residents one on one when requested and also with the City Council, which provided a resolution last spring in support of the project. He indicated that Bethel University and the University of Northwestern were supportive of this project. He commented on the reasons why the project was needed, which included reducing delays during peak traffic times. Mr. Johnson stated a roundabout was being pursued because it was the optimum solution for this intersection and he was pleased to report the intersection has enough right of way to support a roundabout. He noted that roundabouts cost more to install up front but would cost less to maintain long term. He indicated the City has jurisdiction of one leg of this intersection (the southern leg — Old Snelling) and the County has jurisdiction over the other three legs. The cost estimates for the project were further reviewed with the Council. Councilmember Holden stated the right of way expenses were a surprise to the City, noting this information was brought to the Council three or four weeks ago. Mayor Grant reported because of addition, there had been an 82% increase in the cost for this project to the City. He explained this project would be considered by the Council on the January 9 agenda. He requested the County speak further to the right of way costs. Mr. Johnson stated the $926,000 in right of way costs would be split between the City and the County on a 50150 basis. Brian Isaacson, Ramsey County Public Works Director, commented on how the County went through the right of way process with Lindey's. He reported an access issue had to be corrected at Lindey's, which required their parking lot to be reconfigured. Councilmember Fabel asked what the unsafe situation was at this intersection. Mr. Isaacson stated the access point from Lindey's into the intersection was unsafe. Councilmember Fabel questioned if there had been lots of accidents at this intersection. Mr. Isaacson stated there had not been, to the best of his knowledge. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JANUARY 3, 2023 3 Mr. Johnson commented on how a roundabout would require delivery trucks to move through the Lindey's parking lot for all future deliveries, which required the parking lot to be redesigned. Councilmember Fabel inquired why a truck could not pull into the remaining driveway and then back in. Mr. Johnson stated he was uncertain if trucks could make this maneuver. He commented on the turning radius that was required for semitrucks and fire trucks. Mayor Grant noted how the parking lot would have to be upgraded to support a semitruck for the delivery area. Public Works Director/City Engineer Swearingen explained the estimates for the parking lot were a worst case scenario and reported the City's cost could be reduced if the soils under the parking lot were better than anticipated. Councilmember Holden questioned when Lake Johanna Boulevard would be redone by the County. Mr. Johnson indicated this roadway would be redone in 2028. He commented on the sidewalk project that would be completed in conjunction with the roundabout project. Councilmember Monson asked when the pavement at this intersection would have to be replaced if the roundabout did not move forward. Public Works Director/City Engineer Swearingen estimated the roadway would have to be milled and overlaid in the next three years because the pavement was in poor condition. Mr. Johnson discussed how the project would be staged and noted the project would take all summer long. He reported it was the County's hope to begin this project early in order to have the intersection reopened before school starts. Mayor Grant questioned if Lexington Avenue would take another construction season to complete. Mr. Johnson stated it was his understanding Lexington Avenue would be completed early this summer. Councilmember Holden asked if insurance would cover any damage to the Lindey's building, if it occurred. Mr. Johnson explained Lindey's would have to hire a contractor for the work on their site noting the County would be responsible for the work up to the right of way line. Councilmember Monson recommended the City have an agreement in place that controls the scope of the project for the Lindey's property. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JANUARY 3, 2023 4 Mayor Grant stated it was his understanding there was a gas station at this intersection. He questioned if there were underground tanks below the Lindey's parking lot. Mr. Johnson reported an environmental site assessment had been done and noted there were no concerns raised regarding underground tanks. Councilmember Rousseau asked how long this project would take to complete. Mr. Johnson anticipated the project would take 20 weeks to complete. Councilmember Rousseau questioned what grade this intersection was operating at currently. Mr. Johnson indicated the intersection was a B average but was forecasted to be a D or F in the next five years. He stated peak times were the greatest concern. Councilmember Rousseau inquired what the price difference was between the traffic signal and the roundabout. Public Works Director/City Engineer Swearingen stated based on the ICE report the cost estimate for a traffic signal would be $300,000 to $400,000 and the roundabout would be $1.2 to $1.5 million. He suggested these costs be increased by 30% due to the increase in costs over the past two years. He noted these costs do not include right of way. He explained the Lindey's access issue and parking lot would still have to be addressed if a traffic signal were installed instead of a roundabout. Councilmember Monson questioned what the maintenance costs would be for the traffic signal. Mr. Johnson reported traffic signals require annual maintenance, lighting, and computer technology whereas roundabouts only require LED lighting around the intersection. Councilmember Holden asked what the lift expectancy was for a roundabout. Mr. Johnson stated roundabouts had a life expectancy of 20+ years. Further discussion ensued regarding the capacity of signalized intersections versus roundabouts. Councilmember Monson inquired why the City was required to fix Lindey's parking lot as part of this project. City Attorney Jamnik stated a County acquisition was involved due to the condemnation of an access point into Lindey's within the right of way. He reported if an access point was closed, the property owner will claim damages. He explained the City could hold firm, but if the matter were reviewed by a condemnation commissioner the City would be paying attorney fees and costs. For this reason, the County was recommending the City and County share the costs to renovate the parking lot as proposed. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JANUARY 3, 2023 5 Councilmember Fabel explained he understood the County has negotiated a new parking lot for Lindey's in order for them to accommodate their delivery truck. He commented on how uncertain condemnation cases can be. He agreed it would be best for the City to share the agreed upon costs with the County for the parking lot. He stated he would like to see the work the County Attorney did to analyze the whole access/condemnation process. Mr. Johnson stated he could provide this information to the Council, noting his staff had done a fair amount of work to get to this number. He reported the County has a right of way specialist that conducts this work. Councilmember Monson recommended a baseline be taken for both the parking lot and the Lindey's building before any work begins on this site. Councilmember Holden suggested a baseline also be taken for the landscaping. Public Works Director/City Engineer Swearingen provided the Council with basic information on MSA funding describing how and when it can be used, and commented on the MSA funding that could be utilized for this project. Mayor Grant reported the City received $314,000 in MSA funding each year. He noted this intersection was one of the routes that could utilize MSA funding. He explained the City was in arrears with MSA funding. Finance Director Bauman estimated the City was approximately $600,000 in arrears. She noted the City would be back to zero at the end of 2024. She explained that the majority of the cost increases in this project would be MSA eligible. She commented further on the upcoming projects that would utilize MSA funding. She noted the City could receive advances for up to five years out if there is funding available from MSA. Councilmember Rousseau asked what other projects would be completed in the City that required MSA funding. Public Works Director/City Engineer Swearingen stated Cummings Park Drive, the Lake Johanna Trail, and Red Fox/Grey Fox. Mayor Grant explained he wanted to make the Council aware of the fact the City had a lot of MSA projects planned for the next five to eight years, and noted the roundabout would push the City out that much further. Mayor Grant questioned if there was an Xcel gas line at this intersection. Mr. Johnson reported this was the case and noted the gas line would be under the trail. He explained Xcel was aware of the proposed project and they would be responsible for lowering the gas lines. Councilmember Monson requested the County provide Council with further information on the condemnation process that was followed with Lindey's. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JANUARY 3, 2023 6 Councilmember Holden questioned how long this project would be delayed if the Council did not offer their support now. Mr. Johnson stated he was uncertain how long the project would be delayed. Councilmember Holden commented on how it benefited the City to bid projects early in January or February of each year for street improvement projects. She questioned what cost increases the County was anticipating for this project if it was not bid until March or April. Mr. Johnson indicated this was a good point. He noted costs were increasing, along with there being shortages in materials. He anticipated this project would not be bid until late February or early March. Mayor Grant commented on the costs for this project. He reported the Lake Johanna trail was proposed to cost $6.5 million and noted this one intersection would cost $4.2 million. City Administrator Perrault stated the Lake Johanna trail project was slated for 2028, but was not funded by the County yet. Councilmember Fabel questioned if Lindey's could move forward with one access point. Mr. Johnson commented he did not believe this was an option. He stated he would review the documentation and would provide the Council with further information regarding the condemnation process. Mayor Grant thanked the Ramsey County staff for coming in and hearing the questions and concerns of the Council. B. TCAAP Process and Term Sheet City Administrator Perrault stated this item is intended as a preliminary discussion by the City Council for how to approach TCAAP moving forward. The previously approved term sheet with Alatus was reviewed. Mayor Grant believed it would benefit the Council to agree on a process or plan for TCAAP. He encouraged each Councilmember to consider how the City should move forward. Councilmember Fabel asked how the Mayor would like to move forward. Mayor Grant suggested a public process be followed where meetings are held, details are reviewed and the public can make comments. He explained he would like to see new Councilmembers spending time with Stacie Kvilvang. Councilmember Holden agreed the process should be very transparent, drawings should be brought in for the proposed plans, and all meetings should be open to the public. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JANUARY 3, 2023 7 Mayor Grant was of the opinion great work was done last May and this work should move forward. He suggested the Council review this information and see which items should move forward. He recommended the process moving forward include resiliency and be environmentally sensitive. He discussed how things had changed since the pandemic occurred and noted this may cause some shifts in the development. Councilmember Fabel stated it was his understanding there was a breakdown in communication between the City and the County. He understood no meetings have been held. He believed it would be important to reopen this discussion, with the legal discussions occurring under the Joint Development Authority (JDA). He agreed it would be important to get input from the developer, the City's financial advisor and those that put together the term sheet. He supported the JDA being reestablished quickly in order to reestablish communication between the City and the County. After the JDA has been reestablished, then public meetings could be held. Councilmember Holden reported one of the issues with the JDA was that the County Commissioners don't negotiate, they deferred the work to staff. She indicated the County Commissioners were not willing to come to meetings and talk. Councilmember Fabel stated he understood this was Councilmember Holden's perspective. He explained he also understood there was another perspective that the City has been unwilling to compromise. He supported getting new players at the table in order to get a dialogue going. Councilmember Holden agreed a dialogue was needed to occur with the County Commissioners. Mayor Grant commented that the County funds the JDA and when the County Commissioners quit showing up for meetings, they also canceled the funding. He noted both sides would have to show up. Councilmember Holden reported this project was very complex and she believed it was important for the new Councilmembers to fully understand the history from both the City and the County. Councilmember Monson stated she would like to review economic modeling and density information from Stacie Kvilvang of Ehlers. She agreed the JDA was the appropriate place for a lot of the conversations to happen in order to move this project forward. Mayor Grant anticipated the numbers had changed and parameters would have to be adjusted. He believed Ehlers was a premier company in providing financing models and he believed having these financing models would assist the City in making data driven decisions. Councilmember Monson suggested Bob Lux attend a future work session as well. Councilmember Fabel agreed Bob Lux had to be involved in discussions quickly. Councilmember Holden stated she believed the Council owed it to the Arden Hills taxpayers to review the profit margins for this project. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JANUARY 3, 2023 8 Mayor Grant noted the Council used to hold JDA work sessions in the past. He stated it was his understanding the JDA would function similar to a Planning Commission. City Attorney Jamnik reported this was the case. Mayor Grant provided further history on the TCAAP project noting the County had agreed to the proposed density for the project in December of 2016. Councilmember Rousseau requested further information on how the JDA would function. Mayor Grant explained the JDA was a legal entity of its own. He reported the JDA's function was to oversee the development of the TCAAP property and would act similar to a Planning Commission. City Attorney Jamnik advised the JDA allowed for joint action. He stated the City and the County make up the joint development board. He indicated the Joint Powers Act was a mechanism by which the JDA could be formed and the Joint Powers Agreement outlines the authority conferred to the authority by the City and the County. He stated the JDA gets its own insurance rather than being insured by the City or the County. He indicated this group could also have its own attorney as well. Councilmember Monson questioned if the JDA could make its own decisions. City Attorney Jamnik reported the JDA can make the decisions the City and County specify it can make. He noted other matters have to be referred back to the City for formal integration into the Comprehensive Plan. Mayor Grant explained without the JDA, matters would be reviewed by the City because only the City has zoning authority. He indicated the JDA was a way to share certain authority with the County. He stated if the JDA were to reengage, the group would have to hire an attorney and purchase insurance. He did not believe it would be onerous for either party to meet the requirements within the JDA documents. It was his hope that both sides would work together to make sure all requirements are being met. Councilmember Monson asked if there was anything on the City's side that had to be done prior to reengaging the JDA. City Attorney Jamnik noted the JDA was still in place and viable. He stated notice would have to be made for hearings, but legally there was nothing impeding meetings starting up again. Mayor Grant explained the County told the City to negotiate with Bob Lux. He stated the City met with Bob Lux in order to come up with a plan that was acceptable to the City. He reported the City did not previously meet with Bob Lux because he was the County's buyer. However, after the court proceedings were finished, the City was told to meet with Bob Lux. He anticipated the first issue that would have to be addressed by the JDA was affordable housing. He indicated the affordable housing aspect was one where the County would say no to the City. He stated it would be good to figure this aspect of the development out first. He understood Bob Lux wanted to ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JANUARY 3, 2023 9 build a first class, exceptional development. He commented further on how the affordable housing would play into the financial models for the project. Councilmember Holden encouraged each of the new Councilmembers to meet with Stacie Kvilvang in order to better understand the financial models for the project. Councilmember Monson suggested the Council hold a work session with Stacie Kvilvang. Mayor Grant reported if this were done, all of the City's financial models would become public record, which may make it more difficult for the City to negotiated with the County going forward. Councilmember Monson questioned if the Council could hold a closed meeting to review the financials with Stacie Kvilvang. Mayor Grant stated unfortunately this was not an option. He explained closed meetings were reserved only for personnel matters, litigation matters and to negotiate the purchase of property. He recommended the new Councilmembers meet with Ms. Kvilvang separately versus holding a public meeting. Councilmember Fabel commented on the previous structure that has been followed by the City Council for the JDA, which was made up of two Councilmembers and one member of the public. He stated the ultimate goal was for the JDA to come to an agreement with the County and this agreement would have to be approved by the entire City Council. Mayor Grant discussed how the process evolved over time for the JDA. He reported in the beginning the City zoned the property and the County negotiated the price. Councilmember Monson requested further information regarding the MDA. City Attorney Jamnik explained the master development agreement would be executed between the developer and the County and be primarily a land transfer. He stated the City and the County would have a separate standalone cooperative agreement on the infrastructure financing. He reported this path was chosen because the transaction was effected by the traunch phase acquisition program for the real estate transaction. He noted separate from this was the spine road, utility and water tower financing, which led to the decision to split these items out. He reported the financing of the infrastructure was in flux, along with who would complete the work. Councilmember Fabel spoke to the Rice Creek Commons Master Agreement Summary and the Master Development Agreement from November 2018 and asked what the status was of these documents. City Administrator Perrault reported the PowerPoint in the Council orientation was from the JDA meeting from September 4, 2018. He indicated this was the framework approved by the JDA on a 3-2 vote and these were the most recent documents approved by the JDA. The master development agreement from Alatus was considered execution ready by the developer, but it was not approved by the County or the City. He explained litigation began shortly thereafter. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JANUARY 3, 2023 10 Councilmember Fabel asked who drafted this agreement. City Attorney Jamnik explained the base document was drafted by Jenny Boulton from Kennedy & Graven but noted the red lines were from Jay Lindgren, Alatus' attorney. He stated in November of 2018, the County stated their circumstances had changed and they were not willing to move forward and litigation commenced in March of 2019. Mayor Grant reported when the City put together the May 2022 proposal, Jay Lindgren took part in these discussions. City Attorney Jamnik commented further on how the developer was proposing to finance and complete some of the infrastructure. Councilmember Monson asked why the City was unable to finance the infrastructure. City Attorney Jamnik reported the main issue was the financial risk exposure of putting in infrastructure if the development stagnates. He stated if the City were to bond to complete the infrastructure, the property would have to develop in a timely manner in order to generate revenues to pay off the bonds. He explained the County, at one point, was working on a mechanism to guarantee the fiscal position of the City, but the details had not been worked out in 2018. He indicated this has always been an acknowledged concern of the City in negotiations. He reported the Bob Lux/Alatus proposal and term sheet addresses this stability concern. Councilmember Holden stated it was common where developments are started, Cities get stuck paying for infrastructure and the development fails. She noted the City of Ramsey had to be bailed out by the State of Minnesota. City Attorney Jamnik commented on several residential developments that stagnated in 2007 and 2008 after the market crashed. Councilmember Fabel inquired if the County or the City had ever been on board with the draft master development agreement. City Administrator Perrault explained the City agreed with most of the execution ready master development agreement from Alatus. Mayor Grant stated the Council wanted to see the development move forward. Councilmember Holden agreed, noting the City had its part of the agreement done. Councilmember Monson asked what other financial offerings the County made to the City. City Administrator Perrault stated the only other financial offerings were through the 429 assessment process. He explained the issue was the County did not want to be assessed for any of the infrastructure improvements even though they were the property owner. He reported the County did agree to the 429 process in the summer of 2018. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JANUARY 3, 2023 11 Councilmember Monson believed the next steps were for the new Councilmembers to meet with Stacie Kvilvang. Mayor Grant agreed. He noted the Council would also have to decide how to move forward with the Civic parcel. He appreciated the information that had been discussed at this meeting for the new Councilmembers in order to understand the history of this project. He was of the opinion Bob Lux would still stand behind the terms sheet. He believed it would be an advantage for the TCAAP project for the entire City Council to support whatever moves forward. He asked if the new Councilmembers would support holding public meetings regarding this project. Councilmember Fabel supported the JDA beginning to meet in order to get discussions started and recommended public meetings be held after these meetings are established. Councilmember Holden feared that this would not be transparent for the public. Councilmember Monson asked if the JDA meetings were public or if the negotiations with the County would be closed to the public. Councilmember Fabel stated these would all be public meetings. Councilmember Holden expressed concern with the fact Councilmember Fabel was proposing to negotiate and make decisions with the County and would then report back to the Council and public on what has been decided. Councilmember Monson reported she believed Mayor Grant and Councilmember Fabel were saying the same thing. She stated information had to be gathered before information could be presented to the public. Councilmember Holden disagreed, stating Councilmember Fabel has suggested the Council meet with the County prior to speaking with the public. Councilmember Rousseau asked if this was how the term sheet from May was created. Councilmember Holden reported this was the case, noting the terms sheet was based upon the density feedback and data received from the public. She explained when the City was in the midst of the lawsuit, she received emails that recommended the City stay the course. Mayor Grant indicated Bob Lux came to the Council recommending the terms sheet include a density of 1460 and not the other way around. Councilmember Fabel stated this was a different story than he received from Bob Lux. He was told Bob Lux wanted 1900 units and he fought for six months to get the City up to 1460. Councilmember Holden asked staff if this was accurate. City Administrator Perrault commented he was not privy to the discussions in 2016 and 2017. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JANUARY 3, 2023 12 City Attorney Jamnik reported he did not recall Bob Lux asking for 1900 units, but he did make a request for additional density with a concrete high rise building. He noted the number then evolved into 1460. Councilmember Holden indicated the number was at 1200 and was brought up to 1460 for Bob Lux because he wanted another building. City Attorney Jamnik stated this was what he recalled, noting there was movement on the density before the goals were adopted in December of 2015. Mayor Grant explained his comments were regarding the May terms sheet, noting Bob Lux came to the City and asked to move forward with 1460. Councilmember Fabel stated he understood Mayor Grant and Councilmember Holden worked very hard to move this project forward but it had stalled. He reported he ran a vigorous campaign that would change direction and get this project done. He stated he would not be resuming the stalled process but rather he would like to bring forward an agreement from the JDA which would receive wide public support. He believed this was both the socially and fiscally responsible thing to do. Councilmember Holden stated she had an issue with the fact Councilmember Fabel believed this project had not moved forward because it was all the City's fault. She indicated the City moved through different proposals with the County and had begged the County to install Phase I to see how traffic flows. She reported this project could have been built with 3,000 people living on TCAAP, but the County said no. Councilmember Fabel indicated he did not say that. He understood this project has been stuck since 2018 and he would like this to become unstuck. He anticipated there was plenty of blame to go around. Mayor Grant stated he hoped the options for moving this project forward would come from the City Council in concert with the residents of Arden Hills. Councilmember Fabel reiterated that this process has been followed and the process has been stuck since 2018. He stated this process would now move forward. Councilmember Holden commented on the 36 JDA meetings that the County had failed to attend in order to move this project forward. She questioned how this was the City's fault. Mayor Grant stated there was a fundamental difference in where the negotiations would go. He asked why the Council was not interested in having the residents a part of this process. Councilmember Rousseau explained this was why she had asked if a work session could be held with Stacie Kvilvang in order to bring the process to the people. She believed it would be important for residents to learn as she learns. Mayor Grant questioned how the Council would learn from the public. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JANUARY 3, 2023 13 Councilmember Fabel stated one way to learn from the residents would be to learn by the votes that were cast in November. He believed the public learned that they do not want this process to drag on for another four years, but rather the election showed the public wants a progressive plan to move forward. Mayor Grant reported there were 8,000 voters in Arden Hills and only 4,000 showed up. He asked that the Council work to ensure that the TCAAP development was something that all residents of Arden Hills would be proud of. Councilmember Fabel understood that not every person in Arden Hills would support this project. Mayor Grant stated he would like to see this project move forward with public feedback. Councilmember Monson commented she believed the Mayor was asking a question that was trying to corner the new Councilmembers. She noted she had no further comments on this topic. She believed the JDA needed to have the appropriate people appointed and she needed more information before information was brought to the public. She reported this process would not work in a vacuum but rather would be done at public meetings and public comment would always be welcome. Mayor Grant explained he was not trying to corner everyone, but rather was hoping public feedback would be a part of the TCAAP process moving forward. Councilmember Holden reported she understood how Councilmember Fabel campaigned, but stated she still believed public comment would be a valuable part of the TCAAP process. C. Remote Meeting Discussion City Administrator Perrault stated the City Council will want to discuss if, and how, remote meetings will occur going forward. State Statue does provide the option for remote meetings via interactive technology. It should be noted that if the Council continues to allow for remote meetings, the option would be extended to all participants assuming the requirements are met. In short, meetings of public entities must meet these guidelines to meet remotely: • All members of the body participating in the meeting, wherever their physical location, can hear and see one another and can hear and see all discussion and testimony presented at any location at which at least one member is present; • Members of the public present at the regular meeting location of the body can hear and see all discussion and testimony and all votes of members of the body; • At least one member of the body is physically present at the regular meeting location; • All votes are conducted by roll call so each member's vote on each issue can be identified and recorded; • Each location at which a member of the body is present is open and accessible to the public. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JANUARY 3, 2023 14 City Administrator Perrault explained the two items that would have to be dealt with should remote meetings be allowed long-term is (1) having a staff member manage and monitor the Zoom platform, and (2) we may need to purchase an additional camera to assist in meeting the requirements for work sessions. He noted it was not overly burdensome for staff to manage this aspect, and the camera likely wouldn't be too expensive, but both were in -addition to how meetings were run today. Councilmember Rousseau asked if this would apply to Councilmembers and work sessions. City Attorney Jamnik reported this would apply to all City elected and appointed bodies, including the City Council, Commissions and Committees. Councilmember Fabel asked how the City defined a public space. City Administrator Perrault explained this would be a publicly accessible space, such as a library, and could not be a Council or Commission member's home. City Attorney Jamnik noted that staff members and members of the public could attend meetings from their home. Councilmember Monson stated she could support the City moving forward with remote meetings. In addition, she supported the City allowing the public to call in remotely for the Public Comment Forum. Mayor Grant explained this matter was brought forward by Susan Johnson and the previous Council recommended this Council make a decision on how to proceed. Councilmember Fabel questioned if the City could set limits on the number of members that could attend remotely. City Attorney Jamnik advised the City Council could set a procedure rule that facilitates remote participation by less than four. He reported this would require notification that some members would be attending remotely and where this location was prior to the meeting being held. Mayor Grant commented he did not support the Council defining how many people could attend meetings remotely. Councilmember Rousseau asked how difficult it would be to administer a meeting if public comment was allowed to be taken remotely. City Administrator Perrault stated this would not be too difficult, noting he or the City Clerk would have to manage those who participate via Zoom. Councilmember Rousseau suggested the City could have an advance line up for those that want to speak via Zoom. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JANUARY 3, 2023 15 City Administrator Perrault commented this could be done in advance, but noted there may be people that show up at the meeting online that also want to speak and this would have to be allowed. City Attorney Jamnik discussed how technology difficulties can occur during virtual meetings and the City would have to plan for this, should a problem occur. City Administrator Perrault commented on the numerous ways residents are able to contact staff and the City Council prior to meetings if they want to make a statement and are unable to attend virtually. Councilmember Fabel explained he believed in the rule of relevancy and believed this may be applicable here. City Administrator Perrault reported the meeting had gone beyond 8:00 p.m. He asked that the Council make a motion to extend the meeting. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to extend the meeting to 8:20 p.m. The motion carried (5-0). Councilmember Rousseau stated she supported the public being able to attend meetings via Zoom for public comments. Councilmember Monson agreed. Mayor Grant suggested the City Council give this a try. He asked if the Council wanted to move forward with remote meetings. Councilmember Fabel stated this does not strike him as being very practical. Councilmember Rousseau supported the City making changes in order to allow for remote meetings. Councilmember Monson also supported the City allowing for remote meetings going forward. The consensus of the Council was to move forward with remote meetings as well as allowing the public to attend meetings via Zoom for in order to make public comments. D. Upcoming Items Review: Pay Equity Report and Plat Filing Extension City Administrator Perrault provided the Council with a verbal update on the upcoming Pay Equity Report and Extension for the filing of the DD Skittles First Addition Final Plat with Ramsey County. Community Development Director Jagoe commented further on the DD Skittles First Addition Final Plat, noting this project was brought forward by Launch Properties. She reported due to market changes, a new car wash tenant was being secured. She indicated the applicant was asking ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JANUARY 3, 2023 16 for an additional 180 days in order to secure the new tenant and record the final plat with the County. Councilmember Fabel asked if staff believed the 180 day extension was reasonable. Community Development Director Jagoe stated she believed the extension was reasonable. Finance Director Bauman commented on the pay equity report noting this study has to be completed every three years. She reported the final report would have all of the job classes and shows that the City is in compliance. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Fabel reported he submitted a letter to the Mayor today with seven motions that he would like to have considered at the January 9 City Council meeting. Mayor Grant stated he would work with the City Administrator to add these motions to the agenda. Councilmember Fabel commented on the amendment to the Ordinance that would be considered by the Council on Monday and asked that staff prepare the necessary Resolutions for this Ordinance, with the understanding the final vote would be taken at a future Council meeting. Councilmember Holden requested staff speak with the County in order to learn more about their plans for the intersection at Highway 10 and County Road 96. Mayor Grant noted he and Community Development Director Jagoe met with Coldwell Banker Realty this morning where he gave a presentation on the City's upcoming projects. ADJOURN Mayor Grant adjourned the City Council Work Session at 8:20 p.m. Julie Hanson City Clerk David Grant Mayor -ARQEN HILLS Approved: [DRAFT-.-, CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JANUARY 9, 2023 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers, Brenda Holden, Tom Fabel, Tena Monson and Emily Rousseau Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Community Development Director Jessica Jagoe; Finance Director Gayle Bauman; City Attorney Joel Jamnik; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 7K be pulled from the Consent Agenda and be discussed as Item 8A. Councilmember Fabel requested the agenda be amended moving Item I OA after 1 OH under New Business. MOTION: Councilmember Fabel moved and Councilmember Monson seconded a motion to amend the agenda moving Item 10A after Item 10H. Councilmember Holden requested the Council discuss how Public Inquiries would be managed. Mayor Grant stated he would still like Item IOA to be discussed in the order it appears on the agenda. Councilmember Fabel explained he believed it would make more sense to discuss this item at the end of the agenda given how the majority of the Council would vote on this item. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 2 Councilmember Holden expressed concern with how the open meeting laws may have been broken and questioned how Councilmember Fabel knew how the majority of the Council would be voting. Mayor Grant reported he would like the Council to discuss the logic behind the Mayoral appointments. He requested the agenda remain as is. Councilmember Fabel stated the order of the agenda should be amended because it would be much more logical to look at these items at the end of the meeting. He reported no open meeting violations have occurred. He explained the current Council majority was a group of people that had worked very closely together for several months to address the issues that were of great importance to the City, including TCAAP. He noted the new majority is of one mind and that the three had attended many meetings together prior to becoming public officials. He understood the history of what the new majority of the Council wanted to accomplish. He asked that the question be called. Councilmember Holden stated if the new Councilmembers were of one mind, she would not need to show up for future meetings since the new three members already knew they would all be voting the same. She expressed great concern over this. Mayor Grant explained to the public that calling the question meant that the discussion ends, and is appropriate under Robert's Rules of Order. Mayor Grant noted he would be requesting that staff complete a roll call vote. A roll call vote was taken. The motion to move New Business item 10A to the end of New Business carried 3-2 (Councilmember Holden and Mayor Grant opposed). Mayor Grant asked for further amendments to the agenda. MOTION: Mavor Grant moved and Councilmember Fabel seconded a motion to auurove the meeting agenda as amended to discuss the Public Inquiries process prior to Item 2, moving Item 4A the Public Inquiries process discussion, and moving Consent Agenda Item 7K to Item 8A. A roll call vote was taken. The motion carried (5-0). Public Inquiries Process Discussion Councilmember Holden requested the Council hold a discussion on how Public Inquiries would be managed. She questioned if the Council wanted to allow the public to speak under each agenda item or if public comments should be taken under Public Inquiries. She suggested people be allowed to speak for more than three minutes under Public Inquiries and that members of the public be allowed to speak on any topic on the agenda. Mayor Grant supported the rules for Public Inquiries being reworded. He understood the public supported there being more opportunities for public comment. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 3 Councilmember Rousseau suggested this matter being further discussed at a future work session prior to making any changes. Mayor Grant agreed with this suggestion. Councilmember Monson appreciated the fact the Council would be revisiting this language. She explained she did not support the Council taking public comment for every item on the agenda, but rather public comments should be taken during Public Inquiries and at Public Hearings. Mayor Grant stated tonight the Council would be hearing from the public. He explained he would open the meeting for comments to those in attendance first, and then would ask for comments from those attending the meeting virtually via Zoom. 4. PUBLIC PRESENTATIONS A. Oaths of Office — David Grant, Emily Rousseau, Tena Monson and Tom Fabel City Clerk Hanson administered the Oaths of Office to Mayor David Grant and Councilmembers Rousseau, Monson and Fabel. A round of applause was offered by those in attendance. Mayor Grant stated this was a unique swearing in ceremony as there were four Councilmembers being sworn in. He thanked all of the voters for participating in the recent election. He explained he represented the youngest to the oldest and the richest to the poorest members of the community. He pledged to work on behalf of all members of the community in order to lead the City forward. He thanked Councilmembers Holmes, Scott and Radziej for their service to the City of Arden Hills. He commented on the developments, expansions and upgrades that were completed with the past Council by working together. He discussed the developments the Council would be considering in the coming year. He noted the Council would now be televising their Council worksession meetings. He thanked the community again for their continued support and stated he was proud to serve as the City of Arden Hills Mayor. 2. PUBLIC INQUIRIESANFORMATIONAL Mayor Grant asked for comments from the public and asked that residents keep their comments respectful and succinct. Linda Swanson, 1124 Ingerson Road, stated resident Gregg Larson may believe the Council doesn't like public participation that is not aligned with their views. She noted when the Ingerson Road residents brought forward roadway at the time when Gregg Larson was a City Councilmember, he was one of the Councilmembers that did not listen to their comments. She knew she could come before the current Council and speak her mind. She discussed how strongly she felt about Arden Hills. She commented on the recent campaigns and stated she was appalled by how one of the Councilmembers conducted themselves. She reported she was disappointed by the misinformation that was provided to the public. She indicated she was born and raised in South Minneapolis and moved to Arden Hills 30 years ago because she wanted a quiet environment with friendly neighbors. She explained she did not want to live in a community with sidewalks. She understood the community voted in three new Councilmembers, but the ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 4 community did not support Gregg Larson as their mayor. Rather the community supports David Grant as their Mayor to move the City forward. She encouraged the Council to understand that the community wants Mayor Grant as their leader. She reported if the Council were to isolate or remove Mayor Grant, this would be contrary to the respects of what the public wants. She questioned where in the post -election literature the new Councilmembers address the coup that has been started. She explained the residents of Arden Hills did not elect three new Councilmembers to start a coup. Rather, the new Councilmembers were elected to bridge the current communication gap. She hoped the new Council would be able to work in unity. She was hopeful that the new Councilmembers would be able to bring their respective knowledge, perspective and experience to the table. She stated the TCAAP development was going to happen and many Arden Hills residents were looking forward to seeing new businesses and housing coming into the community. She indicated this would also bring new jobs to the community. She encouraged the Council to consider what impact the development would have on Arden Hills residents. She questioned how transportation, infrastructure and future maintenance within TCAAP would be managed. She understood the City would realize significant property tax revenues from the project, but noted there would be ongoing costs to maintain this portion of the City. She stated she did not want to see another Costco on TCAAP, because there was already one in Roseville and Maplewood. She encouraged the Council to consider the needs and wants of the residents of the community when considering the TCAAP development. She asked that the City open its arms to all individuals, including immigrants, people who may have different colored skin, people with college degrees and those who do not, and people with all ranges of income. She agreed the City needed affordable housing for seniors, young families, and those with limited means. She suggested that any changes to the TCAAP plans, including street maintenance, increased fire and police services, be discussed with the public prior to being considered by the Council. She hoped the new Council could keep in mind what has happened between the County and the City. She reiterated that there were more than four concerned citizens in Arden Hills and asked that the Council move forward with the knowledge the public supported Mayor David Grant. She provided a copy of her presentation to City staff. Susan Johnson, 1220 Karth Lake Drive, stated the Karth Lake neighborhood was one of the best in Arden Hills because of its citizen participation. She commented on how the neighbors work to keep Karth Lake clean and stated they hold tremendous National Night Out block parties. She discussed how her neighbors have created a sense of community by getting to know one another. She welcomed each of the Councilmembers and noted this was a time of change. She encouraged each Councilmember to be respectful and to follow due process per State Statute and City Ordinance. She stated if the new Councilmembers have the majority that votes one way, due process was being followed. She indicated the public wanted transparency and requested the Council hear the voices of the public. She understood the Council would never make all residents happy all the time. Rather the Council had to use its wisdom and judgement when making decisions on behalf of the City. Richard Wenzel, 1931 Noble Road, questioned what the three new Councilmembers were trying to pull. He feared the new Councilmembers were trying to demote the Mayor and were treating him like a second class citizen, even though the majority voted David Grant as Mayor to lead this City. He did not believe the Mayor should be taken off of any committees. He expressed frustration with the fact one of the new Councilmembers told him he was white privileged during the campaign. He explained he was a disabled veteran who worked as a mechanic for the DOT for ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 5 37 years. He stated he paid his bills, raised his children and did not appreciate the accusation from the new Councilmember. Mayor Grant encouraged the public to keep their comments respectful. Anne Hall, 4276 Norma Avenue, stated she has lived in Arden Hills for the past seven years. She thanked the Mayor and the past City Councilmembers for their work on behalf of the community. She welcomed the new Councilmembers for their willingness to serve. She explained she would like to see the TCAAP development progress. She feared the City risks stagnating this project in a number of ways and that there has been a lack of vision in the past few years. She indicated she would like to see TCAAP developed due to the lack of housing in the metro area. She hoped TCAAP would have a wide variety of housing. She reported this development was an amazing opportunity for the north metro and noted this site would provide housing, jobs and recreational space for Arden Hills residents and the surrounding community. She encouraged the Mayor and Council to work creatively to develop this space in a forward thinking manner and that was environmentally sound and was affordable to people at all income levels. She stated she has been disappointed by the stalemate to develop this site. She explained she wanted to see the Mayor and Council work effectively with Ramsey County to solve problems and negotiate agreements. She questioned when the next meeting would be held between the City and the County. She encouraged the Mayor to focus on progress that was not grounded in fear but rather was based on reasonable data. She indicated the fear of traffic, lower income people, change and taxes were the overriding sentiments for this project and not how do we accomplish this project in the best way possible. She urged the Council to find the best in each other and to not demonize each other because this would not help the community thrive and move forward. Craig Wilson, 1677 Lake Valentine Road, stated he has lived in Arden Hills for the 40 years. He commented on how former Mayor Woodburn knocked on his door and stated he hoped this was the only time he would ever have to see him. He discussed how the City has changed over the past 25 years and how they have worked to improve communication between the City and the public. He commented on the history of the TCAAP property and how the City and feds were involved, and the County was almost nowhere. He reported the City spoke with the public to design plans and the prevailing wisdom was that it would take 50 years to clean and develop this site. He explained the County jumped the gun and subverted the process and wasted $30+ million. He indicated the County has displayed ineptitude over and over again in this community. He discussed how the City has been moving forward in a manner that was best for the citizens of Arden Hills. He hoped the Council could continue in this manner, with respect to the TCAAP development. He stated he did not want the Council to pull a coup. Ed Dickinson, 3188 Asbury Avenue, stated after many years of minimal negotiation and action regarding the TCAAP development, the key commitment the Advance Arden Hills group made to the voters was to immediately move forward with the development of that property. The voters agreed and voted in three Advance Arden Hills members. He explained at the end of their tenure in December, the Council acted in such a way as to subvert the Advance group's ability to act on TCAAP by voting David Grant and Brian Holmes on the JDA. He reported this last minute act created an adversarial relationship among the Council and the Mayor when there is so much important work ahead. He requested these two appointments be rescinded so the new Council can move forward on TCAAP and many other issues as an acting Council. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 6 Brian Holmes, 1808 Chatham Avenue, explained he had not had the opportunity to meet the new Councilmembers and he welcomed them to the City Council. He discussed the proposed action under Item 10C — Rescinding the JDA Appointments. He provided the Council with background information as to his experience with the JDA. He reported he responded to an ad in 2019, interviewed and was selected by the City Council as the resident Chair to the JDA. He explained he did not have any affiliation with any of the Councilmembers prior to this time. He stated he has no political aspirations and he still does not. He indicated his only objective was to bring Arden Hills and Ramsey County together to find a solution for TCAAP. He indicated he had the opportunity to lead one meeting on February 4, 2019 and during this meeting concerns were raised and both parties agreed to meet again in two weeks. He stated the meeting was scheduled and Ramsey County never showed up. He reported Ramsey County has not shown up for the thirty plus meetings that have been scheduled over the past three years. He explained Items IOC and IOD were placed on the agenda in hopes of changing the JDA appointments. He understood the Council had the desire to make a change with the thinking new people could bring Ramsey County back to the table. He did not know that this would be the case. He supported what was best for the community. He believed the City should be acting with transparency which would include reaching out to people who are currently in a role to understand their perspective before objecting to them. He hoped the Council could keep up with the traditions of the past four years and that all discussions with Ramsey County be held at the JDA meetings in order to allow the public to attend, learn and evaluate tradeoffs being made for themselves. Donna Wiemann, 1406 Arden View Drive, noted there were five motions that were sent to the Mayor regarding assignments. She explained one was to temporarily suspend the Mayor's duties. She stated she strongly disagreed with this. She understood another motion would be to establish an Acting Mayor. She questioned why a motion was being made to have Gregg Larson assigned to the JDA. She understood there was also a motion to remove Brian Holmes and Mayor Grant from the JDA. She indicated Gregg Larson was defeated in the recent election and choosing him as a resident representative to the JDA was inappropriate. She recommended a more neutral candidate be chosen. She requested the City Council work together on all of the issues that face the community. She stated she did not want to see the Council working individually to get what they want but rather encouraged the Council to work together for the betterment of the community. Jordan Luhmann, 1612 Oak Avenue, stated he has lived in Arden Hills for the past 15 years. He thanked the Council for its time and for hearing the concerns of the public. He explained after hearing about Tom Fabel's letter to Mayor Grant, he emailed Tom on Friday morning. He read the email he sent to Tom which stated when he voted, he purposely selected some incumbents and some new members from the Advance Arden Hills ticket. He reported Tom Fabel's letter to the Mayor stated the motions are necessary to fulfill the intent of the voters of Arden Hills. He argued that the result of the election reflects his intent as well as others. He was curious as to how these decisions would impact the Council. He stated he never heard back from Tom Fabel on Friday, which led him to send an email to all of the Councilmembers today. He explained within two hours he had received responses from Mayor Grant and Councilmember Holden, but he has still not heard back from any of the three new Councilmembers. He found it ironic that the incumbents got back to him, while the new Councilmembers, who promised more transparency and that they would listen to the residents of Arden Hills, were silent. He indicated he voted for Emily Rousseau and Tena Monson. He feared if they went along with the spirit of Tom's letter and significantly limited Mayor Grant's responsibilities, even though he won the election, he would be ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 7 regretting his vote for each of them. He guaranteed that Councilmember Monson and Councilmember Rousseau would not be receiving his vote in the next election. He stated in regard to the JDA, what harm would there be in allowing Mayor Grant to continue as the representative. He reported Mayor Grant brings years of knowledge and experience to this position that was valuable and this would be missing if new Councilmembers were appointed to both positions. He hoped the Council would continue to be able to work together to continue to make Arden Hills a great place to live and a place he was proud to call home. Doug VanderHeiden, 1660 Oak Avenue, explained he agreed with almost everything Jordan stated. He reported he and his wife voted a mixed ticket with the sole purpose of having the Council come together to compromise, not to have a power struggle or coup. He hoped new ideas would come forward and encouraged the Council to come together. Steve Freimuth, 1200 Ingerson Road, stated he has lived in Arden Hills for almost 40 years. He indicated elections have consequences. He congratulated everyone who was elected. He reported over 20 years ago he ran for City government and he lost. He explained during the Vento years he volunteered to serve on the TCAAP committee. He understood the congressman had his agenda, but not a lot of the facts. He discussed how he worked to provide facts to the politicians in hopes of them making good decisions for the community. He stated he was old and older people did not really like change. He indicated he had mixed feelings regarding TCAAP given his history with the development. He reported he cared about people and discussed the immigrants that have lived in his home over the years. He supported TCAAP having low income housing. He recommended TCAAP be dense but not too dense. He discussed how COVID changed jobs, interest rates and transportations requirements. He encouraged the Council to work together. He stated he was very disappointed by Councilmember Fabel's actions, especially considering this was done before he was even sworn in. He encouraged the new Councilmembers to try and learn from the incumbents. He stated the actions of Councilmember Fabel have created an adversarial situation. He asked if now was the right time to be bringing this action forward. He believed the City of Arden Hills was better than this. He urged the Council to work together and respect one another, even when they don't agree with one another. Chris Sears, 3815 New Brighton Road, commented that the group was a political party, as Councilmember Fabel admitted, as the three new individuals colluded together prior to becoming Councilmembers. He stated he was frustrated by this situation. He commented on how these Councilmembers placed something in his mailbox, which was a violation of 5083.1.3 of the Domestic Mail Manual. He reported this was a federal law that was broken by the Advance Arden Hills group members. He explained the flyers from this group did not have a postmark and asked the three new Councilmembers to admit to this. He went on to say he was a big supporter of TCAAP. He believed the City had a great plan for this property as of last March. He understood Ramsey County and the Met Council have not shown up to meet with the City. He stated he appreciated the efforts of the City and the developer. He was curious which organization supported Advance Arden Hills, which he suspected was Ramsey County and the Met Council. He explained this was speculation, but he spent a number of years in military intelligence and the last 20 years investigating cyber security. He encouraged the Council to table action on Councilmember Fabel's motions and that the Council hear the voices of the public. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 8 Nancy Jacobsen, 3188 Asbury Avenue, welcomed the new Councilmembers to the City Council. She discussed how this evening has been uncomfortable given the comments that were being made. She reported she has a hearing loss and noted the Council Chambers had very difficult acoustics. She indicated she was delighted to have new members voted onto the City Council and she wanted TCAAP to move forward. She requested the appointments that were made in December to the JDA be rescinded and that the new Council make a determination on these appointments. Kathy Nelson, 3475 Siems Court, stated she has lived in her home for the past 36 years. She hoped all Councilmembers would be able to listen and look at the history of the City. She discussed the proposed roundabout at Old Snelling Avenue and Lake Johanna Boulevard, which is in her neighborhood. She explained she supported roundabouts and understood they worked great in certain circumstances. She did not believe the intersection of Old Snelling and Lake Johanna Boulevard was the right location for a roundabout, given the amount of pedestrians that used this intersection. She reported this intersection was not overly busy and turning it into a roundabout was a waste of taxpayer money. She understood the project costs have increased over 82%. She questioned why information had not been provided to the City from the County that would keep the intersection as is while fixing the underground utilities. She noted there had not been any accidents at this intersection in the past five years, even though the County reported there had been five accidents. She discussed the grade at this intersection and questioned if a roundabout was the best decision. She indicated the proposed roundabout would have eight street lights, which would adversely impact the surrounding neighbors. She questioned why right-of-way issues were all of the sudden a concern for the County and asked why they had not done their due diligence. She commented further on how six months of construction would adversely impact the neighborhood. She requested the Council consider the history of the project and make the right decision regarding the roundabout. David Peterson, 3433 Lake Johanna Boulevard, stated he has not seen any detailed information regarding TCAAP. He explained he develops property and 15 rental units across the state of Minnesota. He stated he would like to learn more about why his property taxes were so high, noting he lived on Lake Johanna. He discussed the number of trespassers he had on his property on a daily basis in the summer. He reported he was working with the County on this matter. He questioned what the cost per lot or per unit would be for TCAAP and what the taxation would be. He feared how current Arden Hills residents would be impacted by this development. He encouraged the City to continue communicating with the County in order to move the TCAAP project forward. He recommended the Council stay open minded and work together. Tim Stevens, 1408 Forest Lane, stated he was raised in this community, has lived all over the country, and returned to Arden Hills to raise his family. He discussed how the three new Councilmembers were making him regret his decision. He commented on how tonight's issue was not about TCAAP, but rather was about silencing the community. He explained the City had a referendum and the majority voted for Mayor Grant to continue leading this community. He stated the motion to dismiss him of these responsibilities ignores the votes and voice of the community. He reported the election shows the City has an evolving community. He encouraged the new Councilmembers to remember they represent all members of the Arden Hills and not just Advance Arden Hills. He feared how the actions from tonight will set the tone for the next two to four years. He encouraged the new Councilmembers to bridge the divisions instead of sewing the seeds ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 9 of discord. He understood governing and leadership were difficult. He urged the Councilmembers to balance their own personal interests with what they know is right. He stated silencing an official that was elected by the majority of the voters was not right. He believed all of the Council understood this, but he questioned if the Council had the integrity to do what they knew was right. Mark Kelliher, 3712 Chatham Court, stated he has lived in Arden Hills for the past 30 years. He noted he was a member of the Parks and Trails Commission. He explained he was in attendance to see the swearing in ceremony and get an idea of what the next steps were for the Council. He has since learned that Councilmember Fabel has sent out a memo calling for a cabal, which was defined as contrived schemes of a group of persons secretly united in a plot to overturn a government. He stated Mayor Grant was the Mayor. He indicated Councilmember Fabel was guilty of causing a commotion and noted his memo was absolutely disruptive. He explained he tried to get to know the new Councilmembers prior to the election and what they were going to do for the residents of Arden Hills. He wanted to see TCAAP developed, but wanted to see this done properly. He feared the County has been remiss in its duties. He hoped that by electing some new members, this project would move forward. He indicated he tried to learn from the Advance Arden Hills what their answer was regarding density and has yet to understand their goal or purpose. He stated he has since learned that Councilmember Fabel was bypassing the spirit of the open meeting law and that he has a cabal in place. He expressed frustration with the fact these three new members were working to remove Mayor Grant's power. He discussed how sour grapes in elections doesn't do anybody any good. He stated he was shocked by the behavior of Councilmember Fabel and how complicit the Councilmembers were behaving. He reported he was so disappointed the new Councilmembers would be place for the next four years representing Arden Hills when they were not open with their true thoughts, intentions or motives. He asked that the new Councilmembers publish their intentions in order to make the public aware of their plan. He reiterated again, that he was so disappointed in Councilmember Fabel's actions. He recommended Councilmember Fabel remove his ideas from consideration. He recommended instead that the Council work together for the betterment of the community and not just based on the thoughts of the three new Councilmembers. Lisa Holzemer, 3531 Ridgewood Court, stated she thought this meeting would go very different. She read part of Tom's memo because she believed there was a misunderstanding. She read the proposed motions one through seven aloud for the record. It was her understanding this memo was given to the Mayor and Councilmember Holden prior to this meeting to give them a heads up, and it was not a hostile takeover. She explained she appreciated the new Councilmembers and she hoped they would be able to do great things to move Arden Hills forward. Lynn Diaz, 1143 Ingerson Road, reported she was displeased that the previous Councilmembers tried to railroad appointments before the elected Council took office. She was glad the new members were taking initiative and were being active. She believed the City needed new faces and ideas on the JDA. She indicated her son was a planner and he discussed how sunk cost and cognitive bias were impacting the JDA and TCAAP development. She stated it may be best for personal attachments to be dropped from the project. She commented the inflexible attitudes of previous members and their troubled relationships with the County were not working. She supported the City appointing new members to the JDA for a fresh start. She discussed what projection bias was and noted how it interferes with imagining a new future. She commented on how housing and work needs have changed since 2016. She supported new members working on ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 10 the JDA in order to move the TCAAP project forward and encouraged the Council to be open to moving in a new direction. Keith Gilbert, 1466 Skiles Lane, welcomed the new Councilmembers. He indicated he was not on Facebook but noted he had read Tom's letter. He believed the letter was well reasoned and did not sound like a coup or takeover. He stated he supported the letter. Steve Erler, 1704 Chatham Avenue, congratulated Mayor Grant and the three new members on their election. He stated according to the agenda the Council would be appointing new members to various committees and commissions per City Code. He indicated one of those bodies was the JDA. He explained at the Council's last meeting the previous City Council voted to extend the terms of Mayor Grant and Brian Holmes another two years. He indicated one of the motions before the Council this evening was to formalize those extensions. He stated subsequent motions propose to rescind those appointments with replacements from the new Councilmembers. He indicated the newly elected Councilmembers ran as a unified slate on a platform that very prominently promised to engage with Ramsey County to negotiate a settlement and to get the development or Rice Creek Commons started. He noted all three Councilmembers won by comfortable margins and therefore have a mandate to do that. He explained the appointment of Mayor Grant and Brian Holmes to the JDA appears to be an attempt to preempt the incoming Council's ability to make those appointments, undermining the ability to usefully engage with Ramsey County and thus circumventing the will of the majority of the voters in Arden Hills. He recommended the Council rescind the previous appointments and be replaced with appointments made by the current Council. Steve Nelson, 3475 Siems Court, welcomed the Councilmembers and congratulated Mayor Grant on his reelection. He stated he was in favor of some development on TCAAP. He commented on the history of this project and discussed how Ramsey County went forward with cleaning the property having a full understanding of the density of the property. He indicated the County now wanted the City to bail them out for their mistakes because they spent too much money on the cleanup. He noted the density has been approved by the City and the developer. He reported the County does not want to do it because their costs would not be recovered. He stated the County jumped before understanding how far they had to fall. He understood there could be some compromise, but the density desired by the County would not be in the best interest of the City. He commented on the hidden costs the City would have to pick up, such as public safety and long term maintenance. He indicated the current Council has a lot of experience with the County and the County has ignored the City. He supported the County having to work with the City and not the other way around. He reported he would like to see the project moving forward, but not with the density being requested from the County. He discussed how the number of police calls would increase if the entire development was low income housing. In addition, he feared the development did not have the proper transportation in place should the County's density move forward. Lastly, he suggested the City not spend $1.2 million on the proposed roundabout at Old Snelling and County Road E, given the fact he intersection did not currently have any problems. He stated he lived in this neighborhood and he feared how he would be adversely impacted, along with the pedestrians using this intersection. Steve Scott, 4286 Norma Avenue, explained he was defeated in the recent election. He welcomed the new Councilmembers and stated he hoped they succeeded. He reported he did not care for the ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 11 nature of the campaign that occurred. He feared there was a lot of misinformation or misleading information that was provided to the public. He indicated he listened to the three hour meeting that was held last week by the Council. He stated he was pleased with what he heard until the last thirty minutes when the new Councilmembers went back in to party mode and that they would be making several new demands on the City, nullifying the privileges of the Mayor to lead the City. He believed it was early for this type of vindictive style of politics. He encouraged the new Councilmembers to wait several months prior to going down this avenue. He stated in the past Councilmembers ran as individuals and not as a slate of members. He reported he reviewed the campaign contributions for the new Councilmembers and he understood the new members pulled in $24,000 from outside the City and State. He understood there was no law against this, but he had hoped his City leaders would be influenced by City residents. He spoke regarding TCAAP noting the County walked away from this project in order to focus on their own redevelopment projects, one being in downtown St. Paul called the Rivers Edge. He indicated he was surprised this project did not include affordable housing, especially considering this was a major sticking point for the TCAAP project. He discussed a recent article on the Pioneer Press which focused on the Rivers Edge noting the County was trying to secure additional funding from the State, but that there had been no visible movement on that project. He questioned if the blame for this should fall on the Arden Hills City Council. He reported he was deeply disappointed in the letter that came out that demanded the changes to the Council. He explained if the City ever gets back in session with the County, the City needed its best and brightest people to represent the City on the JDA. He did not believe this person was Gregg Larson. He understood Gregg Larson followed the three new Councilmembers beliefs, but he feared this was too close to nepotism. He discussed how Brian Holmes interviewed and was appointed to the JDA. He noted Mr. Holmes presided over one meeting before the County decided to quit working with the City. He encouraged the Council to work together, and not in an arrogant or vindictive manner. Greg Rubenstein, 1911 Noble Road, thanked the Council for allowing the public to speak at this meeting. He explained he keeps hearing how the Advance Arden Hills Councilmembers believe they have a mandate for change. He reported not everyone voted for the Advance Arden Hills candidates. He stated he did not, but he did vote to reelect Mayor Grant. He indicated he wanted to see a balance on the City Council. He believed Arden Hills was on a pretty good trajectory. He feared how the City would be impacted if it were to throw out all of the Mayor's knowledge and encouraged the Council to not proceed in this manner. He reiterated that the public voted and they opted to not have Gregg Larson as its leader. He questioned why Mr. Larson would be appointed to the TCAAP JDA as Chair. He believed this would be rewarding Mr. Larson with a position that he did not earn. He recommended Mayor Grant be allowed to serve on the JDA because he has the required knowledge and experience to represent the City's interests. Kathy Sukke, 1286 Karth Lake Circle, corrected a few statements that have been made. She discussed the traffic problems in the community and commented on how 305 additional units on the North Heights property would impact Arden Hills. She reported the TCAAP development would only have access to Highway 96 which would further the traffic problems in this area of the City. She questioned why the County had not provided additional access points to Highway 10 in this area of the City. She discussed the meaning of her last name, which was to sigh. She noted she has been sighing for quite some time now. She questioned why there were imbecilic governments in place that allowed their cities to burn. She commented on how crime has been spiking while cuts are being made to law enforcement. She noted inflation was spiking and noted ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 12 this was hurting the poor. She indicated the County raised her property taxes by 20% this past year but after reading this agenda she stopped sighing and she just got mad. She clarified that the new Councilmembers do not have a mandate, rather the Mayor has a mandate. She encouraged the new Councilmembers to not rob the Mayor from his ability to govern. She believed the new Councilmembers were spurring on imbecilic governance. She questioned why Gregg Larson, who lost the mayoral election should be appointed to the JDA. She reported she has had it to the gills with imbecilic government. She noted the new Councilmembers have turned things political. She reported City Council positions were non -political, and the three new Councilmembers broke these rules. She understood the new Councilmembers had letters of support from the DFL. She reported this project could have been built three years ago without all of the increased inflation if Ramsey County had not acted imbecilic. She stated stripping the Mayor of his office as the new Council's first act was unethical and simply wrong. She believed the new Councilmembers were not playing fair and nor were they being transparent. She indicated the government was broken and to cave to their demands was wrong. She explained she was ashamed of the new Councilmembers if they were going to allow the County to do whatever they wanted on the TCAAP property. She believed this was unethical and immoral. She reported the 35% of Arden Hills that live north of I-694 would be impacted most by the TCAAP development. She anticipated the TCAAP, North Heights and new Shoreview developments would bring 4,000 plus residents to the area. She encouraged the new Councilmembers to consider this when making their decisions. Chris Hughes, 3515 Snelling Avenue North, indicated a lot of great discussion has been held tonight. He encouraged the Council to weed through all of discussion and act in the best interests of Arden Hills. He hoped the Council could work together as a group with five open minds. He stated the Council also needed open minds with Ramsey County. He reported nothing has happened for decades on the TCAAP development, and he wanted to see this project moving forward. He understood there were different opinions and voices in the community. He encouraged the public to continue showing up and participating in the City's government. Sherrie Marcy, 1460 Arden View Drive, stated she was from a very poor background and she didn't grow up to be a criminal. She discussed how important stable housing was to good public safety, public health and public education. She believed all residents in the community deserved this. Mayor Grant opened the meeting to comments from those attending the meeting via Zoom. John Gohde, 1871 County Road D West, stated he has lived in Arden Hills for the past 16 years. He hoped the Council could work together and reported he was distraught that the new Councilmembers' first action was to take away the power of the Mayor. He encouraged the Council to work together as a group. Kelly Balthazar, 1680 Wedgewood Circle, discussed how she would be heavily affected by the TCAAP development and increased traffic levels. She commented on the letter she posted to the Arden Hillbillies Facebook page that was written by Councilmember Tom Fabel. She explained she did this on behalf of a friend, but she wrote it her way and voiced what she felt. She believed what Councilmember Fabel was doing was wrong. She indicated she voted for a mix of Councilmembers for a reason because she wants checks and balances in the local government. She ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 13 reported she was angry about the materials that were put in her mailbox illegally. She noted she fact checked the inaccuracies on the materials. She did not believe that the new Councilmembers had the full facts about the former Councilmembers. She explained the comments from the public showed that the TCAAP project was not held up by the City Council, but rather this was because Ramsey County did not show up. She did not understand why the new Councilmembers believed it was necessary to remove the Mayor from the JDA, when he has the most knowledge and experience to serve. She stated she was so disappointed by the new Councilmembers that they would choose to go along with this kind of coup against the Mayor. She indicated she has lived in Arden Hills for the past 22 years and she was so disappointed to think the new Council has a mandate to overthrow an elected official and the power they were granted by the voters. She stated the Mayor has the power to act as Mayor and if he wants to be on the JDA, he should. She explained Councilmember Holden stepped down from the JDA to give the new Councilmembers an opportunity. She questioned why the new Councilmembers would begin their service in this manner. She indicated she was downright angry at the new Councilmembers behavior and she did not want her community behaving in this manner. She reported there were over 180 responses from her post from the community asking for the election to be recalled and how the public did not vote for this behavior. She anticipated a vast majority of residents voted for a mix in order to ensure there were checks and balances in place. She believed voters would not have voted in this manner if they knew this type of letter would be brought forward. She encouraged the new Councilmembers to wake up and listen to the residents of Arden Hills. She reported they were not put in position to perform some mandate to overthrow the Mayor. Brenda Goldman, 1146 Waldon Place, stated she has lived in Arden Hills for the past 30 years. She said she voted clean slate and noted the new Councilmembers had a lot to prove. She encouraged the Council to work together and to work for what was the best for the City. She asked that the Council get some work done. Chris Ashbach, 3308 Katie Lane, reported his children were fifth generation residents of Arden Hills. He indicated he has had a love -hate relationship with the community over the years but he has never seen anything like this. He did not understand what was wrong with Councilmembers being Councilmembers and letting the Mayor be the Mayor. He questioned why Councilmember Fabel believed he had the right to assign the Acting Mayor. He reported the new Councilmembers were assigned to a Council seat and weren't assigned to act as Mayor. He questioned what the qualifications were for a recall of the election. Mayor Grant stated there was one other person trying to speak via Zoom (Chrissy), but her version of Zoom was not functioning at this time. He encouraged Chrissy to submit her question via email to City staff or the Council for discussion at another time. Mayor Grant thanked the public for attending this meeting and for voicing their comments and concerns. 3. RESPONSE TO PUBLIC INQUIRIES None. 5. STAFF COMMENTS ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 14 None. 6. APPROVAL OF MINUTES A. December 19, 2022, Special City Council B. December 19, 2022, City Council Work Session MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to approve the December 19, 2022, Special City Council meeting minutes; and December 19, 2022, City Council Work Session meeting minutes as presented. A roll call vote was taken. The motion carried (5-0). 7. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Pay Equity Report C. Motion to Approve Resolution 2023-001 Relating to the 2023 Organization of the City of Arden Hills D. Motion to Approve Right -of -Way and Temporary Easement Costs — Mounds View High School Trail Improvements E. Motion to Approve Resolution 2023-002 Relating to the 2023 Appointments and Chairs of the Commissions and Committees of the City F. Motion to Acknowledge the Application of Fishing for Life for an Exempt Permit to Conduct a Raffle with the Drawing Being March 11, 2023 with No Waiting Period G. Motion to Accept Resignation of Communications Coordinator H. Motion to Approve the Extension until July 20, 2023 for Deadline to File the DD Skittles First Addition Final Plat with Ramsey County I. Motion to Approve 2023 Shared Services Agreement with Ramsey County — Erosion and Sediment Control J. Motion to Approve HR Green PSA — Arden Manor and Floral Parks Playground Replacement and Reconstruction Design and Construction Admin Services K. Metion to Approve Ramsey Cetmty Cooperative Agfeement fef Right of Way nequisition and Design for- Resonstfuetio" of Old Snelling Avenue and Go MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 8. PULLED CONSENT ITEMS A. Motion to Approve Ramsey County Cooperative Agreement for Right of Way Acquisition and Design for Reconstruction of Old Snelling Avenue and County Road E Intersection ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 Mayor Grant requested comment from staff regarding this item. 15 Public Works Director/City Engineer Swearingen commented on the history of this item and reported the Council is to consider approving the Right of Way Agreement with Ramsey County related to the proposed roundabout design intersection improvements at County Rd E and Old Snelling. Approval of the agreement will commit the City to the roundabout design and the associated estimated costs for Right of Way, Design and Construction. It was noted the City's portion of the project cost was up to $1.4 million. If the Council feels they do not have satisfactory information to make a decision tonight, they may choose to table this item to a later date. Mayor Grant asked if the Council had any questions for staff. Councilmember Holden requested further information on the new drawing that was provided to the Council. Public Works Director/City Engineer Swearingen reported the new drawing was from Ramsey County and defined what costs would be covered by the City, County and property owners. He noted the yellow shaded area would be covered by the County and the areas shaded in red were improvements that would be made by Lindey's. City Administrator Perrault noted a copy of these plans was available for the public to view at the entrance to the Council Chambers. Councilmember Fabel asked if the County received a careful legal analysis of the obligation to repave the entire parking lot at Lindey's when from his perspective it did not seem necessary. He noted this was a $550,000 expense which was a major factor in the projected costs for this project. He indicated he was troubled by this and wanted to receive more careful analysis from the County as to why this was necessary. Councilmember Holden questioned what the dates and deadlines were for this project. Public Works Director/City Engineer Swearingen stated the updated costs for the project was brought to Council the last meeting of November. He noted there was a right-of-way process that had to be followed. He indicated the longer this process was delayed the longer the project would be delayed into the fall of 2023. He reported the City would like to see this intersection open by the time school opens in the fall. He commented the Council needs to make a decision on this project in the next few weeks in order to meet this deadline. Mayor Grant reported if this were not be a roundabout, there was still a section of City water that has to be replaced at this intersection. He asked if this infrastructure could be installed in such a manner that a roundabout could be installed in the future. Public Works Director/City Engineer Swearingen reported the proposed water was designed to stay out of the center circle of the roundabout. He explained he would need to know if a roundabout was going in or not, when designing the water lines. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 16 Councilmember Monson requested further information regarding the pavement improvements that would be completed if the intersection were left as a four way stop and what this would cost. Public Works Director/City Engineer Swearingen stated he did not know what the cost would be but noted it would be less than a roundabout. He reported the pavement at this intersection was in poor condition. He indicated the intersection needed a full depth reclamation. Councilmember Monson stated she did not want to pay to replace the pavement if it would have to be redone again in three or five years. Public Works Director/City Engineer Swearingen commented the County has the repaving of Old Snelling from this intersection up to Highway 96 scheduled for this year. He indicated the County owned three -fourths of this intersection and the City owned one-fourth. He stated he would like to see this intersection improved as soon as possible. Councilmember Holden explained the issue she has with the roundabout was with Lake Johanna Boulevard. She indicated the residents living in the southern area of this intersection have complained how people speed along Lake Johanna Boulevard. She feared how a roundabout would encourage further speeding because people would not have to come to a complete stop at a four-way intersection. She anticipated traffic would continue to speed along Lake Johanna Boulevard and she did not believe the roundabout would help. Public Works Director/City Engineer Swearingen explained he was not a traffic engineer, but he understood the roundabout would require vehicles to slow down in order to maneuver through the roundabout. He stated if cars were speeding along Lake Johanna Boulevard this meant the stop signs were not effective, which was a separate issue from the roundabout. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to Approve the Ramsey County Cooperative Agreement for Right of Way Acquisition and Design for Reconstruction of the Intersection of Old Snelling Avenue and County Road E. Councilmember Monson indicated this was an interesting decision for the new Councilmembers to make. She reported she was generally inclined to approve based on the work the City needs to do today and that a roundabout would be required at some point in the future. She did not anticipate Lindey's would improve their parking lot on their own. She stated she was open to tabling this item to a future meeting if the Council wanted further information regarding the roundabout. Councilmember Rousseau explained she generally supported the roundabout. However, she did feel there were questions she did not have answers to, such as what other options were considered. She indicated she could support tabling action on this item to allow for additional discussion at a future worksession meeting. Councilmember Fabel stated he was brand new to this item, while the former Council had been working on this project since 2018. He believed more time was necessary to educate the Council and to have Ramsey County go back to speak with Lindey's to determine if the existing access ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 17 point could be utilized. He reported this project was an exceedingly expensive solution for this intersection. Mayor Grant commented for cost prospective, he indicated the City Council discussed a trail along the entire stretch of Lake Johanna Boulevard with the County's Engineer and noted this whole project was $6.5 million. He noted this single intersection as slated to cost $4.2 million. He asked Ramsey County to come forward and speak to the Council. John Mazzitello, Interim County Engineer for Ramsey County, stated a lot of questions had been asked this evening regarding this project. He reported he would like to address these concerns. He indicated this project has been in the works since 2019. He did not believe this project has been rushed and was to the point it was ready to be bid. He noted the agreement before the Council was part of the cost participation process. He explained the County has a right-of-way staff specialist that manages all acquisitions on behalf of the County. He stated the County's process was tried and true and has the support of the County Attorney's office. He reported, in walking through the Lindey's property, removal of the southern -most access point was required regardless of what the County does at this intersection. He noted this access point was too close to the intersection per Ramsey County standards and also standard engineering practices. He commented to make the Lindey's property whole, a second access point must be added. He indicated the new access point would be provided on County Road E, which would change the truck access and parking on the site. He explained the County understood what construction costs were anticipated to be for the Lindey's parking lot, which led to an offer for the parking lot renovations. He reported he has been with the County for the past 2'/2 years and he understood this was the second time this intersection has come forward. He stated there was a need to improve this intersection. He commented further on the costs for the project and noted the roundabout would cost approximately $3 million of the total $4.4 million in project costs. He discussed how costs have risen in the past two years for both labor and materials. He asked that the Council hold a special meeting in January to address this matter if the action was to table this evening. Councilmember Holden stated the information regarding Lindey's parking lot being non- compliant was news to her. Mr. Mazzitello explained the Lindey's entrance closest to the intersection of Snelling and County Road E was non -compliant. He reported any work at this intersection would require this access point to go away. Councilmember Fabel commented it was his understanding property owners must have reasonable access to roadways. Mr. Mazzitello reported this was the case. Councilmember Fabel questioned why the other existing access point to Lindey's could not be expanded to become the reasonable access to the property. Mr. Mazzitello stated early discussions with Lindey's described how delivery trucks move through their site. It was his understanding they utilize both access points. Lindey's requested that they be provided a second access point if plausible, and it was plausible, so the County pursued ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 18 this route. He anticipated if the second access point were not provided, the County would be going through a condemnation process with Lindey's and the County would be paying a lot more to resolve the issues on this property. Mr. Mazzitello requested the Council approve the cooperative agreement this evening and again asked if the Council was to table action on this matter that a special meeting be held prior to January 23. Mayor Grant commented on the importance of this intersection in Arden Hills. Councilmember Holden stated she understood this was an important intersection in the City, but noted she was still struggling with the fact the cost for this project had increased 80% in the past two months. Mr. Mazzitello described how the intersection project would be staged per the request of the City and noted the east/west movement along County Road E would remain open throughout construction. He noted there would be a four to six week closure for the north leg, followed by a four to six week closure of the south leg. Councilmember Fabel asked if the parking lot would have to be renovated and the access point would be lost, even if the intersection were to remain a four-way stop. Mr. Mazzitello reported this was the case. He explained the only way the access point could remain is if the City were to do nothing to this intersection. Mayor Grant questioned how the Council wanted to proceed. Councilmember Rousseau stated this project would require the City to incur the right-of-way costs and now was the opportune time to complete the project. Mayor Grant explained this was the case, according to the County Engineer. Councilmember Monson reported she was a bit more comfortable with this project, even with the cost increases, knowing that the costs would be covered by MSA funding. Councilmember Holden stated this was the case, but noted the increase in expenses would mean MSA funding would not be available for other projects. She indicated it was her understanding the Council was not making a determination on how to fund this project at this meeting, but rather was being asked to approve a cooperative agreement with Ramsey County. Councilmember Monson asked why the funding source would be a separate assumption or consideration. Councilmember Holden explained the funding sources within the staff memo were for informational and budgeting purposes. She reported the Council would have to decide whether or not MSA funding was used for this project. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 19 Councilmember Monson clarified the funding for this project would be a separate decision made by the Council at a future meeting, should this project move forward. Councilmember Holden stated this was correct. Public Works Director/City Engineer Swearingen explained staff has put the process in place to request MSA funding. Councilmember Fabel reported with the new facts in place regarding the Lindey's parking lot the Council must consider the incremental benefit of having a roundabout versus not having a roundabout. He indicated the new Councilmembers have not had a chance to consider this matter. He supported the Council further considering this matter at a future work session. MOTION: Councilmember Fabel moved a motion to table action on the Ramsey County Cooperative Agreement to the January 17, 2023 City Council Work Session. Councilmember Monson asked if the County would make any other recommendation for this intersection, besides a roundabout. Mr. Mazzitello stated after completing two intersection evaluation studies, both pointed to the same solution, which was a roundabout. Joey Lindquist, Project Engineer for Ramsey County, indicated both of the ICE reports showed a roundabout being the most efficient solution for this intersection for all times of the day. Councilmember Monson reported it was her understanding that there has been minimal crashes at this intersection and safety was not the underlying factor for making improvements at this intersection. Ms. Lindquist stated this was correct. Mr. Mazzitello indicated the project was being necessitated for address a congestion period. He explained the roundabout was the most efficient and least intrusive option for an intersection improvement, according to the intersection study. Councilmember Holden asked what additional information the Council needed if this item were tabled to a fixture work session. Councilmember Monson stated she had sufficient information regarding this matter. Councilmember Fabel withdrew his motion to table action on this item. Mayor Grant called the question. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 20 A roll call vote was taken. The motion to approve the Ramsey County Cooperative Agreement for Right of Way Acquisition and Design for Reconstruction of the Intersection of Old Snelling Avenue and County Road E carried 3-2 (Councilmember Holden and Mayor Grant opposed). 9. PUBLIC HEARINGS None. 10. NEW BUSINESS B. Mayoral Privilege City Administrator Perrault stated at the request of Councilmember Fabel, this item has been brought forward for consideration. Chapter 2 of City Code calls for the Mayor to make appointments to the City's Committees and Commissions pending the City Council's approval of the appointments (Code Sections 220.01 Subdivisions 4, 10, 13 and 14 and 220.03 Subd. 1). This action would suspend the requirement that appointments be made by the Mayor. The authority to suspend this privilege has been identified by Councilmember Fabel in Minn. Stat. Sec. 412.111; Arden Hills City Code Sections 210.03 Subd. 5 (D); 210.04 Subdivisions 1 and 2. Councilmember Fabel reviewed the motion with the Council, which was to temporarily suspend Mayoral privilege as it relates to the Mayor's authority to make appointments to City Committees and Commissions. MOTION: Councilmember Fabel moved and Councilmember Monson seconded a motion to temporarily suspend Mayoral Privilege as it relates to the Mayor's authority to make appointments to City Committees and Commissions as outlined in Chapter 2 of the City's Ordinance. Mayor Grant stated a motion has been made that would suspend his privilege as Mayor to organize the City. Councilmember Fabel reported the Mayor misstated his motion. He explained the motion has nothing to do with the Mayor's ability to organize the City. He noted the Mayor would have the same power as he had before. He stated Arden Hills was a statutory city and under statutory cities there was a weak Mayor system. He indicated a Mayor in a statutory city has the same power as every other member of the Council. Under State law, the only difference between the Mayor and every other member is that the Mayor presides over the meeting, signs City contracts and he appears for the City in public presentations. In terms of power to decide, or power to govern, the power is the same between the Mayor and all other Councilmembers in a statutory City. He commented further on how St. Paul and Minneapolis were charter cities. Mayor Grant asked the public to hold their comments at this time. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 21 Councilmember Fabel explained his motions were the result of the election that was just held. He stated anyone that was awake in Arden Hills understands that there were two distinct camps, the one camp includes the existing Councilmembers who believed they were correct in dealing with and coming to a deadlock with Ramsey County. Councilmember Holden called for a point of order. Mayor Grant reported the matter on the table was the motion and Councilmember Fabel has gone way beyond this matter. Councilmember Fabel indicated this has to do with his motion. He explained how he put together another camp within the election that believes change needs to be made. He believed the existing powers, by not coming to a deal with the County need to be changed. He reported he ran on this principle and advised residents of Arden Hills on this information four different times. He stated there was good faith campaigning on both sides and the Advance Arden Hills camp took three of the four positions on the City Council, with substantial majorities. He explained that in December of 2022, the Mayor and previous Council appointed people to the JDA where there was no authority to do so. He indicated per City Ordinance, the appointments to all Commissions and Committees shall be made by the City Council at the first meeting in January. He commented the previous Council's action created a conflict which requires this action, which was to suspend the Mayor's Privilege and to return to State Law. Councilmember Holden stated she was tired of being assaulted. She reported Mayor Grant met with Ramsey County Commissioner Frethem multiple times since the lawsuit ended and begged to meet with her and the County. Mayor Grant reported this was the case. Councilmember Holden asked if Commissioner Frethem had responded to the Mayor. Mayor Grant commented he received no response. Councilmember Holden clarified for the record that the City Council has been trying. The truth was not that the Council sat in a stalemate and failed to negotiate. She reported the Council had negotiated with the County and created the first plan for the TCAAP development. She explained a developer was then brought in and the City sat hand in hand with the County on this project. She indicated the City voted to support this plan in 2016 and the County voted to support this plan then as well. She noted the County never brought their issues to the City, rather the County just stopped showing up. She expressed frustration with the fact Councilmember Fabel had never spoken to her in the past regarding TCAAP but yet he had all of these preconceived notions that he knew everything that had happened. She commented on a letter the City received from the County asking to work out the project with the developer. She explained the City Council spent months working with the developer and the developer believed this project would be approved by the County. She indicated the stalemate has not been on the City's side. She expressed frustration with the comments made by Councilmember Fabel, because he did not know all of the inter - workings of this project. She questioned whether Councilmember Fabel spoke to any one of the ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 22 sitting Councilmembers to understand the work that had been done on this project. She asked if the Mayor had been contacted by Councilmember Fabel. Mayor Grant indicated he had never been contacted by Councilmember Fabel. Councilmember Holden stated she was frustrated by the lies that were being spread. She questioned how Councilmember Fabel heard from a private mediator that the City Council failed to negotiate. She reported this mediator could not speak to a private citizen about a confidential mediation. She explained if this occurred, the mediator should lose his job. She stated that for the record, the City did reach an agreement during mediation. Councilmember Fabel clarified for the record that he never stated the mediator told him anything. Councilmember Holden reported this information was disclosed by Councilmember Fabel during the debate. She encouraged him to rewatch the debate. She reiterated that the City Council had reached an agreement with the County during mediation. She explained the proposal was not anything the Council wanted or liked, but the City Council wanted to move the TCAAP forward. She noted the Council accepted the proposal from the County. She asked the City Attorney how long it was before the County changed their mind on this proposal. City Attorney Jamnik stated he did not recall. Councilmember Holden indicated the City has had Mayoral Privilege in place for the past 20+ years. She explained she was extremely disappointed with the motion on the table. Mayor Grant read a section of City Code 220 Sub. 14, which read the Mayor shall appoint a Councilmember to serve as a liaison to each Board, Comm ssion or Committee or other appointed body. He reported he met with each Councilmember in December, including the new Councilmembers, and asked them their preference. He indicated he cannot facilitate everyone getting their preference, but in terms of organization of the City he wants the very best people in the positions that provide positive benefit to the City. He explained this was what he did through his proposed appointments. However, the motion on the table strips him of his ability to make any committee or commission appointments. He stated when this power is stripped the decision will be made by this body, which will lead to 3-2 votes. Councilmember Holden called the question. A roll call vote was taken. The motion to temporarily suspend Mayoral Privilege as it relates to the Mayor's authority to make appointments to City Committees and Commissions as outlined in Chapter 2 of the City's Ordinance carried 3-2 (Councilmember Holden and Mayor Grant opposed). C. Rescind JDA Appointments City Administrator Perrault stated at the request of Councilmember Fabel, this item has been brought forward. In December, the City Council voted to extend the terms of Brian Holmes ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 23 (Chair) and David Grant (Commissioner) to the Joint Development Authority for two years. This action would rescind that action, opening the Chair and Commissioner roles for appointment. Councilmember Monson thanked the public for making their comments. She explained the goal was to get an agreement with the County. She noted the goal would be to redevelop TCAAP. She stated this goal has not been reached for years and it was clear previous attempts have failed. She reported in her line of business she has completed hundreds of developments over the past decade. She understood this is what happened with some deals and she believed there needed to be a new strategy. She reported these actions were not personal, but rather were tactical because it was clear the County was not interested in negotiating with the previous Council. She was not saying this was all the City or the County's fault, but rather was a transactional matter that needed a new strategy. She hoped that everyone would be able to put their egos aside and noted the City Council would ultimately have the vote. She indicated there was nothing standing in the Council's way, except their egos. She reported she could work with all four Councilmembers and was willing to take input from everyone. She believed Gregg Larson was a great choice for the JDA but noted she would support the City going through an application process. Councilmember Holden stated every December the Council has appointed people. She discussed what an asset Mayor Grant was to the JDA. She reported Mayor Grant was in place to represent all of the residents of Arden Hills. She commented on the institutional history and experience Mayor Grant had with this project, which was vital to keep this project moving forward. She believed this was the matter at hand. She feared the placement of Gregg Larson on the JDA was simply pay back because he was defeated in the Mayoral election. She stated by removing the Mayor from the JDA, the new Councilmembers would be taking away the Mayor's responsibilities as the administrator and spokesperson for the City. She indicated the City has not had a lack of will and mission regarding this project, rather the County has not met with the City even after an agreed upon agreement as in place. She discussed how the County was trying to turn into a developer for this project. She believed it was wrong that the Council was voting to consider taking away the Mayor's responsibility to govern the City. She reiterated that the Mayor was an asset to this project and noted he has worked diligently for years to move this project forward. Mayor Grant echoed Councilmember Holden's comments. He stated he created the JDA along with Councilmember Holden. He noted he met with the County, worked out agreements, zoned the property, and held meetings with the public. He believed the City needed to do more of this going forward. He explained the County cleaned up the property per the agreement. He reported in December of 2016 the density and design of the TCAAP project was agreed upon by both parties. He indicated the City has continued to work to move this project forward after being told by the County the City was to move this project forward. He stated the City met with the developer earlier this year and structured an agreement that was supported by both the City and the developer. He explained this agreement was presented to the County by the developer and the County did not offer their support. He reported he wanted to move TCAAP forward and he has been working for the past 10 years to do just this. Councilmember Holden asked what the big fear was if Mayor Grant was on the JDA. She stated there would be two Councilmembers on the JDA and two County Commissioners. She encouraged the new Councilmembers to see what a valuable resource Mayor Grant would be. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 24 Mayor Grant discussed how valuable Brian Holmes has been to the City for the past four years. He reported nine or ten individuals were interviewed and Brian Holmes was selected by the City Council to serve as the JDA Chair. He explained he was a qualified neutral individual that wants the best for the City. He believed Brian Holmes would serve the citizens of Arden Hills well. He indicated he may not always agree with the City's position, but that is not what the Council was looking for. He was of the opinion Brian Holmes would be fair and balanced as the JDA Chair. He discussed how Brian Holmes has waited for the past three years for the County to show up, but this didn't happen. He did not believe the community should turn their back on Brian Holmes just because there was three new members on the City Council. He explained the bylaws for the JDA state the City can determine at its discretion the length of terms it wants for its assignees at any point during the year. He reported in December the Council reappointed Brian Holmes to the JDA. He feared how the action before the Council was to allow the three new Councilmembers to appoint their fourth slate -mate to the JDA, even after he was not elected. He discussed how imbalanced this would be. He noted Councilmember Holden stepped down from the JDA in order to allow a new Councilmember to serve on the JDA. He reported this was how to balance a situation, which should be the spirit of Arden Hills. He discussed how the previous Council worked together on behalf of the community. He stated the spirit of the motions before the Council was not "working together". MOTION: Councilmember Fabel moved and Councilmember Monson seconded a motion to rescind the current appointments of Brian Holmes (Chair) and David Grant (Commissioner) to the Joint Development Authority. Mayor Grant stated a majority vote of the City Council can remove someone from a Board, Committee or Commission. City Attorney Jamnik reported this was allowed per City Code 220.01 Subd. 8 noting the language reads any member of a Board, Committee or Commission or other appointed body may be removed by the majority vote of the entire City Council. Mayor Grant stated while he understood this action was allowed per City Code, he did not believe it should necessarily be done. Councilmember Fabel indicated this action was also allowed per State law, which governs City governments. A roll call vote was taken. The motion to rescind the current appointments of Brian Holmes (Chair) and David Grant (Commissioner) to the Joint Development Authority carried 3-2 (Councilmember Holden and Mayor Grant opposed). D. JDA Commissioner and Chair Appointments City Administrator Perrault stated this item was brought forward by Councilmember Fabel. He explained the Joint Powers Agreement between Ramsey County and the City of Arden Hills for the development of Rice Creek Commons provides that the City shall appoint members to serve on the Joint Development Authority. The City is to appoint the Chair and two Commissioners. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 25 The Chair shall be a non -elected resident of the City, the Commissioners shall consist of two members of the City Council. The Council is to determine the length of service of its respective appointees. MOTION: Councilmember Fabel moved and Councilmember Monson seconded a motion to appoint Tena Monson (Commissioner), Thomas Fabel (Commissioner) and Emily Rousseau (Alternate Commissioner) to the Joint Development Authority through December 31, 2024. Councilmember Holden asked how the open meeting law will be addressed with all of the like- minded people serving on the JDA. Councilmember Fabel reported the open meeting law addresses public officials. Mayor Grant explained Councilmember Fabel would not be able to brief both Councilmember Monson and Councilmember Rosseau on the JDA. Councilmember Fabel indicated he understood the law. Mayor Grant stated a substitute has not been assigned in the past but noted there was nothing against this. Councilmember Holden reported she believed this action was wrong. She explained the public has asked for balance and for the City Council to work together. She encouraged the new Councilmembers to consider the institutional knowledge Mayor Grant has with respect to the TCAAP development. She discussed how Mayor Grant has been working for 10 years to move this project forward. She stated this action would strip the Mayor of his power as the Mayor. She feared this action was payback because he got elected Mayor. She questioned why the new Councilmembers would not want someone who was not of like mind to balance the JDA. She stated she was perplexed on why the new Councilmembers did not want to draw from the knowledge and experience the Mayor has. Councilmember Fabel stated he fully intends to draw upon the Mayor's knowledge and experience. He reported he was also willing to draw from Councilmember Holden's experience and wisdom. However, he was not willing to send this project into negotiations with representatives that brought about nothing. He supported the City having a new team to work on the negotiations with the County that were willing to address the housing density within TCAAP. Councilmember Rousseau commented she believed each Councilmember would bring unique strengths to the JDA. She explained she supported the Council utilizing Councilmember Monson and Councilmember Fabel at this point. She believed Councilmember Monson had valuable experience that would assist with moving this project forward. In addition, Councilmember Fabel had 40+ years of negotiation expertise. She was of the opinion Councilmember Monson and Councilmember Fabel would be able to build communications with the County while mitigating financial risks to Arden Hills residents. She indicated this matter could be revisited in the fourth quarter to see what progress has taken place and if changes should be made to the JDA appointments. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 26 Councilmember Holden asked why Councilmember Fabel's running mate was not invited to several National Night Out parties after residents learned "the group" would give the County whatever they wanted. She expressed concern with whether or not the new Councilmembers would be able to negotiate with the best interests of the City in mind. Councilmember Monson called for a point of order. She believed the discussion was getting personal and was inappropriate for the motion on the floor. Mayor Grant stated Councilmember Monson was out of order. He explained this was a determination that was made by the Mayor and reiterated that he was running the meeting. He understood this was going to be a heated topic that had to be addressed. He stated Councilmember Holden had the floor. Councilmember Holden indicated she did not understand why the Council would not utilize someone who has institutional history on the TCAAP development. She anticipated the Council would not be balanced going forward and would not be able to work together. She congratulated the new Councilmembers for creating this situation. She feared the City of Arden Hills would become dysfunctional like Roseville and Maplewood and the City would lose its bonding rating as well as its League of Minnesota Cities' insurance coverage. Mayor Grant commented he was not able to make his Mayoral appointments to the JDA. He indicated he would have recommended himself, Brian Holmes and Councilmember Rousseau to the JDA. He discussed how important financial modeling would be for the TCAAP development and he understood Councilmember Rousseau had an MBA. He stated he was hoping to take these skills and put them to use on the JDA. He reported he was not able to make his recommendations because Item l0A was moved to the bottom of the agenda, which was a tactical move by the new Councilmembers. He asked if Councilmember Fabel had close ties to County Commissioners. Councilmember Fabel explained he has known the County in the past but he does not have any close ties. He reported in his acting career he performed with County Commissioner Reiner and her husband at the Landmark Center. Mayor Grant stated Councilmember Fabel does have a direct tie to one County Commissioner and her husband. He indicated for transparency purposes, as people as assigned to the JDA, he wanted to make the connections to the County clear. Councilmember Fabel commented there has been a lack of civility in the negotiations for years and perhaps he would be able to bring a level of civility to these negotiations. Mayor Grant encouraged Councilmember Fabel to not characterize discussions that he was not part of. Councilmember Holden asked when there were hostilities. Mayor Grant stated he could not recall any hostilities in the last three years, because the County has not shown up. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 27 Councilmember Holden questioned when the City had hostilities with the County. City Attorney Jamnik reported there have been disagreements, but he could not characterize the disagreements. Councilmember Holden cautioned the new Councilmembers from believing everything the County was telling them, because it was not all truth. She explained she was very upset by the new Councilmembers and the fact they were stating the developer begged the City for 1900 units for six months. She stated she spoke with the County, the consultants and City staff regarding this matter and this was not true. She encouraged the new Councilmembers to stop spreading misinformation. She understood why the County did not want to work with the Mayor, it was because he would hold them accountable, knowing he would work for the best interests of the City and not just to settle a deal. Councilmember Fabel called the question. Mayor Grant clarified that the motion would be appoint Councilmember Fabel, Councilmember Monson and alternate Councilmember Rousseau to the JDA. A roll call vote was taken. The motion to appoint Tena Monson (Commissioner), Thomas Fabel (Commissioner) and Emily Rousseau (Alternate Commissioner) to the Joint Development Authority through December 31, 2024 carried 3-2 (Councilmember Holden and Mayor Grant opposed). Mayor Grant questioned how Councilmember Fabel wanted to proceed with the JDA Chair. Councilmember Fabel reported he amended his motion per Councilmember Monson's comments and withdrew the appointment for the JDA Chair. Councilmember Monson asked if the Council needed to make a motion on the process that would be followed for the JDA Chair. City Attorney Jamnik stated the December appointments have been rescinded and the Council could discuss this process further at a future work session or the Council could discuss the process this evening. Councilmember Rousseau supported the Council further discuss this matter at a future work session. Councilmember Monson stated she would like to make a motion to get the application process started for the JDA Chair position. MOTION: Councilmember Monson moved and Councilmember Fabel seconded a motion to begin the application process for the JDA Chair position. Councilmember Fabel suggested applications be collected for the next two weeks. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 28 Mayor Grant requested staff speak to the process that has been followed in the past for the JDA Chair appointments. City Administrator Perrault explained the last application period was advertised in the City newsletter and applications were then open for two weeks. Mayor Grant stated the application process would then be dependent upon when the next newsletter would be printed. City Administrator Perrault reported this was the case. Mayor Grant commented the application process may take four weeks, due to the timing of the next newsletter. Councilmember Fabel asked what would be a reasonable amount of time to take applications for the JDA Chair position. City Administrator Perrault stated if the Council's intent was to advertise the position in the City newsletter, which would be sent out in early February, it would take four or five weeks to have the application process complete. Councilmember Rousseau inquired if the JDA had to have a Chair in order to reach out to Ramsey County. City Administrator Perrault reported the JDA did not need a Chair, but it was his understanding the JDA had to have four members in order to have a quorum and the Vice Chair would be appointed by the County. Councilmember Fabel requested the application process move forward with all due speed. Councilmember Holden questioned if this task should be rushed by staff above all other City duties. Councilmember Fabel recommended the JDA Chair application process be a priority to staff. Councilmember Holden asked that staff speak to what may have to be put off if this application process was made a priority. City Administrator Perrault explained he needed to know what the timeframe was for the application process and if a subcommittee or the entire Council would be reviewing the applications. Councilmember Monson supported the position being posted in the Arden Hills Notes. Mayor Grant indicated staff has heard the comments of the Council and understands the Council would like staff to move expeditiously through the application process. He reported the JDA ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 29 meets once a month. He explained he supported the Council interviewing all of the JDA Chair applicants, noting this was done in the past. Councilmember Monson supported this recommendation. A roll call vote was taken. The motion to begin the application process for the JDA Chair position carried (5-0). E. Mayor Pro-Tem Appointment City Administrator Perrault stated this item was brought forward by Councilmember Fabel. Councilmember Fabel stated annually, the City Council must appoint a Mayor Pro-Tem to perform the duties of the Mayor during the absence or disqualification of the Mayor or in the case of a vacancy in the office of the Mayor. The resolution would appoint Emily Rousseau to the role for 2023 following Council approval. MOTION: Councilmember Fabel moved and Councilmember Monson seconded a motion to adopt a Resolution appointing Emily Rousseau as the Mayor Pro-Tem for 2023. Councilmember Rosseau asked how long the City Council has been appointing the Mayor Pro- Tem on an annual basis. City Administrator Perrault reported this action was taken on an annual basis as long as the City has been incorporated. Councilmember Holden questioned how long Councilmember Rousseau has been active in City government. Councilmember Rousseau indicated she has been in City government for six days now. Mayor Grant stated it was his choice to have Councilmember Holden continue as Mayor Pro- Tem due to the fact she has a number of years of experience in City government. He indicated he would be fine choosing a different Councilmember a year from now, but for this year he supported Councilmember Holden. He explained the other aspect of this was, historically, his attendance was very good. Councilmember Rousseau reported the City's new policy would allow for Councilmembers and the Mayor to attend meetings remotely. She indicated her interest with this position was due to her being able to fill a role when agility was needed. She supported this position rotating on a yearly basis for continuity purposes. Mayor Grant stated he would have done this next year. He asked if the emergency operations manual had been distributed to the new Councilmembers. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 30 City Administrator Perrault explained he had yet to get this information to the new City Councilmembers. Mayor Grant explained he would prefer to have someone experienced acting as the Mayor Pro- Tem, but he had been stripped of his ability to make a recommendation. A roll call vote was taken. The motion to adopt a Resolution appointing Emily Rousseau as the Mayor Pro-Tem for 2023 carried 3-2 (Councilmember Holden and Mayor Grant opposed). F. Council Liaison Appointments City Administrator Perrault stated Councilmember Tom Fabel had proposed appointments for the City Council. He explained the Council may choose to vote on this list in one motion or individually. Following approval, the Resolution will be completed for the Mayor's signature. Planning Commission Council Liaison: Emily Rousseau Staff. Community Development Director Parks, Trails and Recreation Committee Council Liaison: Emily Rousseau Staff. Recreation Supervisor Alternate: Assistant Public Works Director Communication Committee Council Liaison: Tom Fabel Staff: Communications Coordinator Staff. City Clerk Lake Johanna Fire Department Board of Directors, Relief Association Representative, and Fire Department Headquarters JPA Representative Council Liaison: Tena Monson Alternate: David Grant Staff: City Administrator Personnel Committee Council Liaison: David Grant Council Liaison: Tom Fabel Staff: City Administrator Staff: City Clerk Beyond the Yellow Ribbon/Military Liaison Liaison: Tena Monson ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 31 Councilmember Monson stated when looking through Mayor Grant's appointments she learned more about the Beyond the Yellow Ribbon appointment. She explained she could support Steve Scott remaining as the Beyond the Yellow Ribbon liaison. Mayor Grant commented Eileen Scott was actually the Chair of the Beyond the Yellow Ribbon. He requested the appointment for the Beyond the Yellow Ribbon position be changed to Eileen Scott. Councilmember Monson said she supported this recommendation. MOTION: Councilmember Fabel moved and Councilmember Monson seconded a motion to approve appointments as proposed by Councilmember Tom Fabel and to approve appointing Eileen Scott to the Beyond the Yellow Ribbon. Councilmember Holden asked why all the appointments were in favor of the new Councilmembers. She explained she has been on the Council for many years. She inquired why she was not allowed to serve as a committee liaison. She reported in the past the Mayor's appointments were considered with respect and everyone was treated fairly. She questioned why she was not worthy of a committee assignment, but she understood this was a done deal because there were three new Councilmembers. She encouraged the new Councilmembers to consider what it means to work together. Councilmember Fabel encouraged Councilmember Holden to serve as the Ramsey County League representative, the Karth Lake representative, Cable Commission liaison, or the Twin Cities Gateway representative. Mayor Grant explained he has been stripped of his mayoral privileges which meant his conversations with the newly elected Councilmembers in December did not go far. He reviewed the appointments he had made for the City's Commissions and Committees noting his recommendations were because he believed these individuals would bring something positive to the City. Councilmember Fabel stated his motion was phrased as it was because he believed these people were capable of carrying out the duties. Councilmember Holden asked which appointments the Council was considering. City Administrator Perrault explained the Council was to consider the Planning Commission, PTRC, Communications Committee, Lake Johanna Fire Board, Personnel Committee and Beyond the Yellow Ribbon appointments. Mayor Grant reported this meant the EDC, Ramsey County League, Karth Lake, Twin Cities Gateway and Cable Commission were not being considered within Councilmember Fabel's motion. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 32 Councilmember Holden clarified for the record that the years of experience she has a Councilmember was not valued by the three newly elected Councilmembers. She requested Mayor call the question. A roll call vote was taken. The motion to approve appointments as proposed by Councilmember Tom Fabel and to approve appointing Eileen Scott to the Beyond the Yellow Ribbon carried 3-2 (Councilmember Holden and Mayor Grant opposed). Mayor Grant requested the Council consider appointments for the EDC, Ramsey County League, Karth Lake, Twin Cities Gateway. He noted the Council could skip the Cable Commission appointment for the time being noting Craig Wilson was willing to serve through the end of February. Councilmember Holden reported she was not interested in serving on the EDC noting this group does not meet. Mayor Grant stated the Ramsey County League meetings could be attended by all Councilmembers. He recommended Tena Monson serve as the representative for the Karth Lake Improvement District and recommended the Twin Cities Gateway representative be himself. MOTION: Councilmember Monson moved and Mayor Grant seconded a motion to appoint Councilmember Brenda Holden to the EDC and Mayor David Grant to the Twin Cities Gateway. Councilmember Holden reported she would not be attending the EDC meetings and requested her name be removed from consideration. She suggested this be an alternate position. AMENDMENT: Mayor Grant moved and Councilmember Monson seconded a motion to appoint Councilmember Brenda Holden as the EDC Alternate. Councilmember Monson questioned if the EDC appointment should be held off until the EDC begins to meet again. Mayor Grant stated this appointment could be skipped at this time because the EDC was not currently meeting. Councilmember Monson indicated she would like to restate her motion. MOTION: Councilmember Monson moved and Mayor Grant seconded a motion to appoint Mayor David Grant to the Twin Cities Gateway. A roll call vote was taken. The motion carried 4-1 (Councilmember Holden opposed). Mayor Grant stated his recommendation for the Ramsey County League was Councilmember Fabel. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 33 Councilmember Fabel explained he was hesitant to serve as the representative because he did not know anything about the Ramsey County League. A short discussion ensued about the Ramsey County League appointment. Councilmember Monson questioned if the Council could table action on the appointment to the Ramsey County League and Karth Lake Improvement District for further discussion at a future work session. Mayor Grant stated this action could be taken. MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to table action on the Ramsey County League and Karth Lake Improvement District appointments to a future work session for discussion. A roll call vote was taken. The motion carried 3-2 (Councilmember Holden and Mayor Grant opposed). G. Rescind Meeting Cancellations — January and February 2023 Councilmember Fabel stated in December, the City Council previously cancelled the second meetings of January and February 2023; he stated he would like to reverse that action. He supported these meetings being on the calendar because business comes up from time to time. MOTION: Councilmember Fabel moved and Councilmember Monson seconded a motion to rescind the previous cancellation of the second City Council meetings for January and February 2023. Mayor Grant provided the new Councilmembers with a bit of history. He noted the Council took this same action last year because there were not many planning cases that come forward in the winter months. He explained the Planning Commission meeting in January was canceled because there were no cases to reviewed and noted he was not aware of any cases that would be reviewed in February. He stated this meant there was no business for the Council to discuss at the second meeting of the month. He reported January, February and March were typically slower months for Council activity and planning cases which led the Council to cancel these meetings in 2022. He discussed how extra meetings impacted City staff, who lived outside the community. He commented on how putting these meetings back on was an easy process, if a matter needed to be discussed a special meeting could easily be called. He stated the only intention behind cancelling these meetings was to be sensitive to staff since there were no planning cases to discuss and it worked well last year. Councilmember Fabel recommended the second meeting in January be held in order to address Item IOH. He anticipated the second meeting in February would be required to allow the Council to address the JDA Chair appointment. Mayor Grant stated he understood Item IOH required a minimum of 10 days to be noticed, but stated there could be more than 10 days. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 34 Councilmember Fabel reported Item 10H would amend City Code to make it consistent with State law noting the Council would make appointments going forward. He stated right now the language was ambiguous. Mayor Grant indicated he read City Code previously in the meeting and it was not ambiguous. He explained Councilmember Fabel was proposing City Code be reworded so that there would not be mayoral appointments going forward. He reported if the Council could review and approve Item 10H at the first meeting in February. He stated Arden Hills was a rather small community and he would like the Council to consider how these extra meetings impact staff. He explained the Council did not cancel these meetings to upset the incoming Councilmembers, but rather took this action as a consideration for City staff and because this action was taken last year. Councilmember Holden suggested action be taken on this item because a decision has already been made by the three new Councilmembers. Councilmember Monson asked if staff had any items that would need to be addressed on January 23. City Administrator Perrault explained staff was working under the assumption that this meeting would be cancelled. He noted there was nothing pressing for the Council to address on January 23. Mayor Grant reported if a pressing matter were to arise, he could call for a special meeting. Councilmember Fabel reported adequate notice would have to be provided prior to any public meeting. Mayor Grant stated three days' notice was required before any public meeting. He explained the Council always had the option of holding a special meeting after a work session as well. Councilmember Fabel commented based on all of this information he would be willing to withdraw his motion. Councilmember Monson rescinded her second. She asked if Item IOH could be addressed by the Council on January 17. City Attorney Jamnik reported the ten day notice would not allow this item to be discussed by the Council on January 17. He stated the ten day notice would require this item to wait until January 23 or February 13. Mayor Grant commented the City Code revision would strip the mayor of duties that only occur at the beginning of the year. He reported the Council has just dispensed with these items and there was no rush to complete the City Code revision. Councilmember Holden stated she was uncertain what else the new Councilmembers had planned. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 35 Councilmember Monson asked if the work session could be moved to January 18 to allow Item 1 OH to be discussed prior to February. Mayor Grant explained staff planned to attend a meeting on Tuesday, January 17 and not on January 18. He reiterated that the City Code amendment that was being considered would not go into effect until January of 2024, so there was plenty of time. For this reason, he suggested the Council considering this item at the first meeting in February. Councilmember Fabel suggested the Council move onto Item IOH. H. City Code Revision — Chapter 2, Subsections 220.01 and 220.03 City Administrator Perrault stated this item was brought forward by Councilmember Fabel. Councilmember Fabel explained the proposed ordinance amendment regarding appointments to the City's Committees and Commissions has been drafted. Should this change go into effect it would be the City Councils' responsibility to both appoint and approve Committee and Commission members and their respective chairs. He reviewed the State Statutes and City Code Subsections that supported his recommendation. Generally, the City will need to post this amendment draft on its website at least ten days prior to final approval. Tonight's action will be to move forward with the process outlined to ensure City Code was consistent with State Statute. Mayor Grant asked if the bylaws state the appointments are made by Mayoral appointments that are ratified by the City Council. He questioned if this procedure violated State Statute. City Attorney Jamnik reported this does not violate State Statute and was within City Code. He advised the State Statute does not provide for mayoral appointments, but City Code does, subject to Council review was perfectly acceptable. Mayor Grant questioned if the City Code that was in place today was acceptable. City Attorney Jamnik stated this was the case, noting there was no conflict. Mayor Grant indicated City Code could go forward as it was. However, the new City Councilmembers would like to remove any reference to the Mayor. Councilmember Fabel stated the reason for this action was because this Mayor has acted in such a manner as to be perceived that was inconsistent with the wishes of the voters of Arden Hills. He believed this Mayor was working to undo the results of the election by the appointments that were being proposed to the JDA. Because of that, his hand has been forced to establish a City Code which was consistent with State law. Mayor Grant questioned if Councilmember Fabel believed he was hoodwinking anyone. Councilmember Fabel reported he was talking about the law here. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 36 Mayor Grant stated he understood the law and noted the City Attorney just stated the City Code was not inconsistent with State law. He explained the City can determine how they go about meeting State Statute and this was the manner in which the Council has acted for years. He believed Councilmember Fabel wanted to change the Statute because he had three votes on the Council. Councilmember Fabel indicated the problem was the actions of the Mayor were beyond his authority. He stated the Mayor used his privilege in a manner that was beyond one Councilmember. He explained the Mayor's privilege was used in an effort to undo the power that all of the other Councilmembers have. For this reason, an action was brought forward to amend City Code. Mayor Grant reported he has not undone any City elections. MOTION: Councilmember Fabel moved and Councilmember Monson seconded a motion to direct staff to move forward amending the City's Ordinance as proposed for Chapter 2 Subsections 220.01 and 220.03. Mayor Grant asked if other communities manage committee and commission appointments. City Attorney Jamnik reported there were a wide variety of options. He stated some discuss appointments at a meeting and others have carryovers. He indicated there was not a best practice or a majority way in which appointments were made. He explained he understood some cities have a mayor and administrator that solicit input from other councilmembers with the council ratifying the proposal. He stated Arden Hills' City Code was a little unique in the mayor proposing with the appointment subject to review and approval by the Council. Mayor Grant reiterated that current City Code was not out of alignment with State Statute. Councilmember Fabel indicated he would like to put City Code in alignment with State Statute and with other cities so that the Mayor is required to cooperate with the other Councilmembers as one person with one vote. Councilmember Holden questioned where the cooperation was from the three new Councilmembers. She reported she was never asked what committee she would like to serve on. Mayor Grant called the question. A roll call vote was taken. The motion to direct staff to move forward amending the Citv's Ordinance as proposed for Chapter 2 Subsections 220.01 and 220.03 carried 3-2 (Councilmember Holden and Mayor Grant opposed). A. Appointing 2023 City Council Liaisons for Commissions and Committees and Mayor Pro-Tem Mayor Grant reported this item was addressed previously by the Council. He asked what action should be taken on this item. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 37 City Attorney Jamnik stated it would be appropriate to table action on this item. MOTION: Mayor Grant moved and Councilmember Rousseau seconded a motion to table action on the 2023 City Council Appointments for Commissions and Committees and Mayor Pro-Tem. A roll call vote was taken. The motion carried 3-2 (Councilmember Holden and Mayor Grant opposed). 11. UNFINISHED BUSINESS None. 12. COUNCIL COMMENTS Councilmember Rousseau thanked the residents in attendance. She stated she hoped future Council meetings would go better. Councilmember Monson commented on Saturday she spent the day working with the Resilient Cities and Communities Group. Councilmember Holden reviewed the motions that were taken this evening, which was to remove Mayor Grant's mayoral privilege, to remove Mayor Grant from the JDA, and to appoint a six day Councilmember as the Mayor Pro-Tem. She reported these actions were taken by three new, inexperienced Councilmembers. She discussed how the new Councilmembers have impugned the reputation of the Mayor. She anticipated these actions would only continue to divide the community and the City Council. She commented on how a newly elected official was overheard by staff that they were planning on terminating staff members. She discussed how wrongful terminations can open up the City to lawsuits and declining staff morale. She encouraged the new Councilmembers to not talk about their plan in front of staff or a room full of people. She stated she has already observed several violations of the open meeting law and noted the newly elected Councilmembers should know better, based on all of their experience. She feared how the City would be opened up to law suits if this behavior continued. She hoped the City could continuing having good governance. She reported it was estimated it took newly elected officials six to twelve months to gain a basic knowledge of City government. However, the City was now being run by three newly elected officials with no government experience. She discussed how she would like the Council to build trust by working together and sharing ideas. She encouraged the new Councilmembers to do what is best for the City of Arden Hills. She reiterated that the newly elected Councilmembers were not voted in by every member of the community. She hoped collaboration, transparency and good government would prevail because she feared how Arden Hills would move forward with such high levels of disfunction. Lastly, she thanked everyone who attended the meeting tonight. Mayor Grant thanked all of the residents who attended the meeting. He reported he represented all members of the community. He discussed how the previous Council worked together to accomplish many things. He hoped that this Council would be able to get to the same place. He explained he was very saddened by the leadership being shown by the Council. He indicated he would continue to work for all residents of Arden Hills. He encouraged residents to contact him with their comments or concerns. ARDEN HILLS CITY COUNCIL — JANUARY 9, 2023 38 Mayor Grant stated he worked with the Chamber as well as the City of Shoreview and Ramsey County to bring a program forward called Welcome Back Lexington Avenue. He reported this program would kick off on January 17. Mayor Grant explained staff would be putting out 25 mile per hour speed limit signs. Public Works Director/City Engineer Swearingen reported this was the case, noting staff would be installing these signs on existing posts throughout the City. Mayor Grant noted he attended a ribbon cutting ceremony for Round Lake Senior Living located just north of I-694. He stated this was a very impressive facility that had a park that was open to Arden Hills residents. Mayor Grant explained he would be attending a ribbon cutting/open house on January 10 for Colder Products Company. ADJOURN MOTION: Councilmember Fabel moved and Councilmember Rousseau seconded a motion to adiourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 12:08 a.m. Julie Hanson City Clerk David Grant Mayor -ARZEN HILLS Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION JANUARY 17, 2023 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL [DRAFT,-, Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Emily Rousseau, Tena Monson and Tom Fabel Absent: None Also present: City Administrator Dave Perrault, Community Development Director Jessica Jagoe, Public Works Director/City Engineer David Swearingen, Assistant Public Works Director Lucas Miller, Deputy Clerk Jolene Trauba, Global One Commercial President Mark Globus, Global One Commercial Partner Brett Hildreth, Tushie Montgomery Architect Andy Krenik, Delkor Vice -President of Operations Kevin Weiss, HR Green Regional Director John Morast, HR Green Project Engineer Thomas Jantscher, and Resident Kerri Seemann Mayor Grant noted that he would be adding Public Comments as item IA on future agendas. He also said roll call votes will be rotated as to who gives the first vote. The City Administrator will keep track of who gets the first vote. Councilmember Monson felt that adding public comment to a work session would be inefficient and inappropriate. Councilmember Fabel agreed. Councilmember Holden noted they didn't have public comments during a work session before and they were criticized so she thought it would be a good idea. Councilmember Rousseau said she would be open to have public comment on issues that are on the work session agenda. Mayor Grant said that three members of the Council would like public comments and invited anyone wishing to address the Council to come forward with a limit of three minutes. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 17, 2023 2 Catherine Nelson, 3475 Siems Court, said she hoped the Council members could be respectful of each other and work together. She noted the previous five -hour meeting was exhausting for all. She discussed the roundabout that was approved on County Road E and the parking lot for the business there. She felt some councilmembers didn't research the proposed project thoroughly before the vote. She hoped they would work for the best interests of all residents. Richard Wenzel, 1931 Noble Road, said if possible, he would like a copy of Ramsey County's proposal for TCAAP. Mayor Grant clarified that any response would be made at the next Council meeting as is customary. 1. AGENDA ITEMS A. TCAAP/Rice Creek Commons Update City Administrator Perrault stated that Mayor Grant and Councilmember Fabel had each met separately with Bob Lux and other team members from Alatus along with Robert Thomas Homes to have a discussion regarding TCAAP. Mr. Lux provided market updates, noting that the office space market has weakened, the industrial market it still strong but they would like the Council to potentially consider other options for industrial sites along the west side of the Spine Road. Mr. Lux said they are seeing a significantly higher number of single-family homes being rental units versus owner occupied. There are some big box retailers still interested in the site. Lux encouraged the Council to work together and with Ramsey County to move forward with overall affordability, density, job goals, energy goals, and infrastructure costs. Councilmember Fabel noted that Mr. Lux hoped the Primer Tracer parcel north of TCAAP could be used as some sort of solar project. Mayor Grant said another thing that was talked about was the issue of 1,900 units. At the time, a presentation was given by the county to the four prospective bidders. The County presentation said residential density would be 1,500 or less. After bidding, Alatus was selected and 1,900 units was suggested by Alatus, to which they were told no, that they bid on 1,500, so the idea was dropped. Councilmember Holden mentioned that when the project first started builders were brought in to discuss townhouses, apartments, and single-family homes. She understood that Mr. Lux wants to build homes and housing units as that's where he will make money, but she thought they should ask for other opinions on what would work now. The idea was people would live and work in the same area. She felt there was a need for industrial facilities. Councilmember Holden said Mr. Lux can bid on the Primer Tracer site but Xcel won't work with him on the deal he wanted. She wondered what happened with the geothermal aspect of the development. Councilmember Fabel said he told Mr. Lux that he was anxious to get started discussing and negotiating with the County. He had reached out to the County to ask for a meeting in February. Mr. Lux suggested that staff start meeting, and he would like to see that also. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 17, 2023 Mayor Grant stated that if the JDA meets in February they will have a lot of business to figure out to reconstitute the group; structure, finance, hiring attorneys, insurance. He asked if the three new councilmembers had made plans to meet with Ehlers. Councilmember Fabel said he and Councilmember Monson had a meeting scheduled. Councilmember Holden asked what the purpose would be of City and County staff meeting. City Administrator Perrault thought they could lay a base work of what the County wanted to do to get the process moving forward, and start staff -to -staff relations. Councilmember Monson supported City staff starting a conversation with County staff. Mayor Grant suggested another item they could discuss is what needs to be done to reconstitute the JDA. Councilmember Holden felt one of the issues of the JDA was that the County was the administrator. B. Primer Tracer Concept Review Discussion Community Development Director Jagoe stated the Concept Plan Review was from Global One Commercial for the property owned by the Federal Government and commonly referred to as the Primer Tracer property. The request is for a review for potential industrial use of the approximate 62 acres. Two high level industrial scenarios have been submitted for discussion by the Applicant as part of their due diligence as they decide whether or not to bid on the property. Option A is for five multi -tenant buildings, Option B is for two different multi -tenant buildings. The subject property is located within a 233 acre site. The property was previously used as a manufacturing facility for the production of component primers and tracing compounds associated with small caliber ammunition production. GSA Auctions will be selling the property "as is"; there are approximately 50 structures on the subject property. In 2015 the site was considered by Ramsey County in partnership with Xcel Energy to be developed into an emergency management center on 20 acres, with 40 acres built as a solar array. Xcel Energy determined the site wasn't feasible. Community Development Director Jagoe said the applicant would intend to seek rezoning to I- 2, General Industrial District. The GSA listing includes information that environmental remediation has been completed to industrial development levels. Based on preliminary analysis the land use requests would include the subdivision of land, comprehensive plan amendment, rezoning of the property and a potential conditional use permit(s). Mayor Grant noted that GSA would be in control of the auction. Mr. Globus stated they would call the development "Arden Hills Business Commons" and presented two options for the site. Option A would have five buildings and a self -storage facility. The buildings would be multitenant manufacturing and technology buildings. Option B would have two large buildings with industrial space. One building is envisioned to be a fulfillment center and the other distribution center. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 17, 2023 4 Councilmember Fabel asked if the plan would incorporate any current buildings. Mr. Globus said everything would be demolished. Mr. Hildreth added there have been approximately 20 environmental studies done on the site. They are expecting to find some lead paint and potentially some asbestos. Councilmember Rousseau asked if Building C on Option A would be used as a small corporate campus. Mr. Globus said they would go out to the marketplace and see what the users would want, but they think it would be a good location for an industrial corporate headquarters. He personally felt that people will be going back to offices to work. Mr. Krenick stated they are trying to be flexible with the type of tenant that may be attracted to the space. They are seeing a lot of medical device companies with high tech manufacturing components. A distribution center with 1/3 office and 2/3 warehouse suits Option A. Councilmember Holden asked if they felt there would be issues with semi -trucks and the roundabouts on County Road I. Mr. Krenick responded that there isn't much access going northbound but they haven't yet investigated maneuvering at this high level of design. Councilmember Holden asked how high the ceiling heights would be. Mr. Globus responded they would be 35-45 feet maximum. Mayor Grant preferred Option A but didn't care for the storage facility, he would rather see another building there instead. He liked the multibuilding concept because it implies multiple companies and diversification of businesses. Councilmember Monson asked about the easement and access to the property. Community Development Director Jagoe responded that the purchaser would be granted an easement to the site from the Seller, any additional review would be a part of the subdivision making it a standalone parcel. The easement may be partially given from the Ramsey County park property and also from the Federal property. Councilmember Holden said with the potential number of employees in the area she would expect some kind of recreational area for them. Mr. Krenick said they will have ponds and trails placed throughout the property. He said they hope to internalize truck traffic so it's more concentrated and won't have to mix between truck traffic and employee parking areas. The three-story storage building is an interesting aspect to set back the industrial use and act as a buffer. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 17, 2023 Councilmember Rousseau asked if changing the zoning on the property could have an impact on military readiness. Mayor Grant doubted the Army would surplus property if that were the case. Councilmember Monson asked if they had considered installing solar facilities on the roofs of the buildings and possibly tie that into the TCAAP development. Mr. Globus said that would be very smart and they could look into it. Councilmember Holden thought it would be nice to have something built on the property. Councilmember Monson said she had no negative thoughts about the proposals. Councilmember Rousseau stated she liked Option A and thought medical device companies would be a great industry for the area. Mayor Grant said he had no qualms with what they presented. He preferred Option A but if they came back with great business for Option B he would be fine with that as well. He agreed there would be a lot of roof top to consider solar panel installation. Councilmember Fabel felt it would be nice to have a symbiotic relationship with the TCAAP property. Mr. Globus said they would be willing to work with Alatus to coordinate the projects, but wouldn't want to hold up one for the other. He appreciated the Council's time and said they planned to be the winning bidder on the parcel. C. Delkor Systems Concept Plan Review Discussion — Sign Standard Adjustment Community Development Director Jagoe stated the Concept Plan Review was for a sign standard adjustment at two Delkor locations at 4300 Round Lake West and 1987 Gateway Boulevard. They are seeking flexibility for all signage. Both properties fall under Sign District 7 that allows wall signage with a copy area of up to 45 square feet. The applicant is proposing one wall sign up to 60 square feet of copy area on the western elevations on each building. The sign would be internally illuminated. The applicant was recently approved for the same sign at a third location at 4200 Round Lake Road, which is on 3 elevations of that Gateway building under Sign District standards in District 6. The proposed signage would be consistent with the project at 4200 Round Lake Road. Community Development Director Jagoe explained the Council could allow flexibility for sign standards through the site plan review process, or to amend the sign code to reclassify the Gateway Business Zoning District from Sign District 7 to Sign District 6, or amend the sign code to increase the total sign copy area allowed for wall signs in Sign District 7 from 45 square feet to 60 square feet. She noted that two of the parcels in the Gateway Business District have signage that is over the current 45 square foot maximum (they are legal nonconforming) and two properties have been issued flexibility as part of a PUD. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 17, 2023 6 Mr. Weiss stated that they are trying to have consistent signage on all of their buildings and would like guidance on what they can do relative to the city code. Councilmember Monson said she generally supported allowing for flexibility of having a larger sign on a bigger building directly by the highway. Councilmember Holden had no issue with increasing the sign size but wasn't sure she would support amending the sign code. Councilmember Fabel asked what signage was currently on the buildings. Mr. Weiss said there is a smaller sign with different colors on one of the buildings. Mayor Grant had no problem with giving a variance but didn't want to change the sign district. Councilmember Fabel stated that in fairness to Delkor and having granted them a variance before we should do it again. Councilmember Rousseau said a variance seemed good to her. D. Arden Manor and Floral Park Improvements Survey Results Mr. Morast stated that he was the Director for Transportation for HR Green and had been managing the Arden Manor and Floral Park projects. Mr. Jantscher introduced himself as a Project Engineer working with Mr. Morast and City staff. Mr. Morast said Arden Manor Park was the recipient of a Community Development Block Grant (CDBG) for reconstruction of the playground, sport court and shade structure. There are also drainage issues that need to be addressed but are not part of the grant. Councilmember Holden noted that Rice Creek Watershed is working with the City on drainage issues. Mr. Morast said Floral Park will have combined hard court, play structure and shelter improvements combined with trail improvements. Both projects have had public input and involvement. He explained the public involvement process which included surveys. Mr. Jantscher reviewed the survey results, noting that in general the public would like to see benches, monkey bars, swings, slides, climbers, toddler areas, multi -age equipment, along with tennis, pickleball and basketball courts. Mr. Morast discussed repaving and restriping of basketball and tennis courts, updating fencing and ADA access. He reviewed equipment types and varying costs. Arden Manor Park is approximately 4,500 square feet in size and Floral Park is approximately 2,650 feet. Both parks have limited area for equipment, accessibility, toddler areas, etc. Seven vendors have been contacted and several have already asked questions. There is lag time in equipment procurement. Next steps included holding an open house, making design decisions, bidding and construction. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 17, 2023 7 Councilmember Holden asked if staff would be OK with playground equipment not matching what is in other parks. Public Works Director/City Engineer Swearingen said the most recent vendor is included in the pool and they are aware there are other vendors that will bid on the project. Mr. Morast stated that the latest equipment is more durable than in the past for weather, vandalism, fires, etc. Councilmember Fabel asked if they knew the number of residents being served in each park area. He wondered if residents would wonder why they are spending so much more on Floral Park than Arden Manor Park. Public Works Director/City Engineer Swearingen responded that it was budgeted based off of past projects. A large portion of the money is budgeted to reconstruct the hard courts at Floral Park. Play structure numbers were similar at both parks. City Administrator Perrault asked if they were potentially pushing the playground equipment at Arden Manor to next year. Mr. Morast said it will still be bid on in late spring/early summer but installation will depend on the procurement process for the equipment. Councilmember Rousseau wondered if the part of the funding is to help mitigate flooding issues. Mr. Morast said it will be addressed in conjunction with Rice Creek Watershed, the flooding and stormwater is an issue. Councilmember Monson felt strongly that all swing sets should have a baby swing and other swings should have a longer radius, she supported pickleball lines, a variety of equipment for all ages. She thought porta-potties would be a nice asset. She thought a future skate park might be a good addition somewhere in the city. Councilmember Holden said that approximately 40% of the people in Arden Manor are adults and seniors. She would like to see equipment for adults and teens, bike and car parking, and basketball courts. She thought there should be a gaga ball pit in every park. Mayor Grant agreed that there are older adults in Arden Manor and they did need something for them. PTRC could look at the projects also. Councilmember Holden said that was a good idea but they are on a time schedule. Public Works Director/City Engineer Swearingen said there would be a PTRC meeting the next week and it would be brought up for discussion. There is also an open house that PTRC members and the general public could attend. Councilmember Holden commented that if they put a grill somewhere they also need a coal container. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 17, 2023 8 Mr. Morast said one of the suggestions by the Rice Creek Watershed District was to have an interpretive trail possibly with fitness equipment. Councilmember Rousseau said they bypass Cummings Park to go to Floral Park because the swings at Cummings are too low for her daughter and other equipment is too high. She would like to see new slides and larger swings at Floral Park. Mr. Morast stated trails to the hardcourts from the existing trail have been discussed. Councilmember Monson would like to see dog waste receptacles and bags at all parks and options for a dog park at Floral Park. Public Works Director/City Engineer Swearingen said a dog park at Floral Park would be outside of the scope of the current project. Councilmember Monson thought Arden Manor might be a good place for a community garden. Councilmember Holden said the Rotary wanted to put a community garden in Arden Manor but there wasn't much positive interest. She also wanted the tennis courts to be built to last. E. Home Occupations Ordinance Amendment Discussion Community Development Director Jagoe said this Concept Plan Review was submitted by Kerri Seemann with a request for an ordinance amendment to the City Code for a Class I or Class II Home Occupations which would allow exterior evidence of the home -based business being conducted on the residential property. The applicant's home -based business would be a landscaping nursery that would include deliveries and/or customers visiting the premise. An application for a Class II Home Occupation application was submitted in December. Staff identified that the CUP submission was incomplete due to the proposed home occupation being primarily exterior of the dwelling with plantings, a retail component, outdoor pickup space for customer orders and an outdoor sales area. City Code requires a home occupation to be conducted entirely within the dwelling and there shall be no exterior evidence of the home occupation. Community Development Director Jagoe stated Ms. Seeman would like the Council to consider a text amendment that would allow home occupations to be conducted outside of the dwelling in an accessory building and/or on the exterior of the dwelling. There were two proposed code amendments provided in the staff report. Ms. Seemann said she had been growing her own plants and would like the opportunity to sell some of them. She wanted to sell the plants online or through email, deliver them or have the customer pick them up. She explained the changes to City Code she would like to see. She said her property is almost completely surrounded by hedges, so neighbors wouldn't be able to see what was happening except during the winter when they would be able to see the growing benches. She preferred to grow plants on the benches and not in the ground due to the risk of contamination. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 17, 2023 9 Councilmember Holden asked if they approved something would the home occupation stay with the property. Community Development Director Jagoe said that was correct. A conditional use permit would run with the property. The permit could have conditions so that any future user would have to have the same occupation that was approved. Councilmember Holden said she could see someone moving into the property and selling auto parts or anything else. Community Development Director Jagoe said rewriting the ordinance could allow for a spectrum of uses, so the language may need to be restrictive or provide some prohibited uses. Councilmember Holden asked if they could they do a Conditional Use Permit without changing the ordinance? Community Development Director Jagoe said they could, if the business was conducted within the dwelling, in a house or attached garage. Current code doesn't allow for an occupation in a detached building or exterior of the dwelling. Councilmember Fabel said he would be delighted to have a business like this in his neighborhood. He felt if there was something in the ordinance that was stopping it from happening then they were being too rigid. He wondered what they would have to do to the ordinance to make it possible to grant a variance for this business. Community Development Director Jagoe thought they would need to change something in the ordinance language that would allow a pathway to seek a Conditional Use Permit, they wouldn't be able to approve a variance now because the City cannot issue a variance for a use. Councilmember Fabel said he would like to see that happen. Community Development Director Jagoe said they would need to issue a Conditional Use Permit and make a text amendment to the Class II with wording geared toward what they would be permitting for this use. Mayor Grant asked what kind of plants would be grown. Ms. Seeman said it would be native plants such as flowers, sedges, and grasses. Councilmember Monson agreed with Councilmember Fabel's comments, she thought it was important that they create a pathway for people to start small businesses with the right restrictions and let people use their property the way they need to. Councilmember Holden asked if in the CUP there would be a provision that it has to be kept up? Community Development Director Jagoe said they could limit the hours of operation, number of customers at a time, or other conditions that any new property owner would have to operate under. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 17, 2023 10 Mayor Grant directed staff to come back with appropriate language. F. Assisted Hearing Equipment and Council Chambers Councilmember Fabel said he had been made aware of new technology that works with certain types of hearing aids that could direct sound from microphones directly to the hearing aids. He noted he had provided a company name to the Mayor. He then excused himself from the rest of the discussion. Mayor Grant stated the new technology would be a coil that would run around the perimeter of the Council chambers and the entire room could be used by anyone that had a hearing aid that was T-coil capable. City Administrator Perrault said there is a system in the chambers today that transmits wirelessly to a pack that works with hearing aids. The new solution would require the carpet to be lifted and a copper wire would be installed around the chamber. Anyone wearing a hearing aid within that loop could change their setting so anyone speaking into a microphone would be transmitted directly to the hearing aid. Some microphone adjustments would also need to be made. Approximate cost of the system would be $25,000. The Cable Fund is currently has a deficit that should be addressed as part of the 2024 budget cycle, but as it stands today the money would probably need to come from the General Fund. He further explained items the Cable Fund is used for. Councilmember Holden asked if someone needed to speak directly into the microphone for the small speaker currently in use. City Administrator Perrault replied they would. Councilmember Holden asked what the annual software updates would be each year. City Administrator Perrault said he wasn't aware of what that fee would be but he would get the information. Mayor Grant noted that there was someone at the last meeting that stated they were having trouble hearing. He thought there were council chambers in the area that had T-coil and he thought they should move forward. Councilmember Rousseau asked what was the life expectancy of the technology. City Administrator Perrault ballparked the life expectancy to be ten years, potentially up to 15 years. Councilmember Monson said she would also like to know the ongoing costs and wondered if there may be better technology on the market, but if most people are able to access this on their hearing aid then she supported this. City Administrator Perrault said there are other options but T-coil was the recommendation of NineNorth and their consultant. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 17, 2023 11 Councilmember Rousseau asked if they knew if hearing aids that came without a prescription could also work with the T-Coil. Councilmember Holden thought a less expensive hearing aid would probably not have T-coil compatibility. Mayor Grant asked if they will be able to have both technologies; the current and new. City Administrator Perrault thought they would be able to, but would confirm with NineNorth. Mayor Grant directed staff to move forward but find out what the annual upgrade cost would be and make Council aware of it in case there are objections. G. Pavement Condition Update and 2023 Street and Trail Maintenance Plan Public Works Director/City Engineer Swearingen reviewed the IMS automated survey, Pavement Condition Index (PCI) including pavement preservation and rehabilitation, the proposed 20-year Pavement Management Plan (PMP) projects, the proposed street maintenance plan for 2023 and the projected PCI through 2027. He explained the JPA process with Coon Rapids for street maintenance activities and the financial benefit of the JPA along with work that can be done in-house. Councilmember Monson asked if staff could obtain a map of what Ramsey County is planning to work on. Public Works Director/City Engineer Swearingen stated he could and that he considers County projects when he plans for work in the city. Councilmember Holden asked if he could also find information on culverts. Public Works Director/City Engineer Swearingen said he could look into that. Mayor Grant felt they Council would want to give approval to submit the maintenance plan to the JPA to get the economy of scale pricing due to the large number of cities involved. Public Works Director/City Engineer Swearingen reviewed the newly developed six -year street maintenance cycle and noted that some streets aren't highlighted because of PMPs. H. Parkshore Exercise Station Trail Loop — Official Name Discussion Mayor Grant said they need to pick a name for the new park at Round Lake Senior Living, and the names recommended by the PTRC were Fitness Park and Trail, or Round Lake Fitness Park and Trail. Councilmember Holden mentioned the equipment is for people over 55 years old and if Round Lake were in the name people wouldn't find it because it's on Parkshore Drive. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 17, 2023 12 Councilmember Monson suggested Parkshore Exercise Trail Loop. Councilmember Fabel asked if the city had looked into finding someone to contribute to have their name put on a park. Mayor Grant stated this park was built and paid for by the senior living facility. There have been contributors to the park such as the pavilion at Cummings Park that was built by Boston Scientific. The park dedication fees on land goes into the fund to help maintain parks. Councilmember Rousseau asked if this was the same process that was used to name other parks? City Administrator Perrault said the same naming convention would have been followed. Mayor Grant preferred a name that contained Parkshore. Councilmember Holden added that she would like to see plenty of benches at the park. Councilmember Monson thought the name should come from the PTRC. Councilmember Holden wanted to have something in the name about the park being for seniors. Councilmember Rousseau said as the new PTRC liaison she would like to discuss the name with the committee. After further discussion it was agreed to have the Council Liaison take it back to the PTRC again, noting the Council would prefer to use Parkshore instead of Round Lake in the name. I. Council Liaison Appointments After discussion, appointments suggested for approval were: EDC - ad -hoc group with no liaison Karth Lake District — ad -hoc group with the Public Works Director as liaison unless there were budgeting issues that would affect the City Ramsey County Local League — Mayor, with all other Councilmembers as alternates Cable Commission — Steve Scott Point of order was called at 8:28 p.m. with a vote to extend the meeting for '/z hour. J. Public Inquiries Language Mayor Grant noted that the Public Inquiry portion of the agenda was written by the City Attorney and they may want to add input to revise and/or shorten the wording. Councilmember Rousseau thought three minutes per person was appropriate for a limit on comments. Councilmember Fabel said he liked the statement that Shoreview uses. He also didn't like the prohibition on matters of litigation. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 17, 2023 13 Mayor Grant said it was from the advice of the City Attorney. Councilmember Monson also liked the Shoreview version, but would also include something about not allowing residents to speak about an item that was on a public hearing. Councilmember Holden said the Shoreview version said if something was NOT on the regular agenda residents couldn't comment. Councilmember Monson would like people to speak about anything, unless it was on a public hearing. Mayor Grant said he specifically instructs the audience to wait for a public hearing if that is the topic they'd like to comment on. He is looking for feedback and he will work with staff and the City Attorney to rewrite the section. Councilmember Holden thought some people want input back from the public discussion that same evening. If someone has a question it won't be answered or discussed that evening? Mayor Grant said even city councils that don't put that statement in typically don't respond unless it's something very basic. Councilmember Rousseau again stated she would like to limit comments to three minutes and possibly have a disclaimer to remind orderly conduct, and to request comments at work sessions are specific to that night's discussion. Councilmember Fabel read a statement regarding the nature of a statutory city he would like included at least for the next meeting. Mayor Grant felt the citizens of Arden Hills didn't need to be read legal jargon, three out of five is a majority and no one is questioning that, and they didn't need lecture the constituents. City Administrator Perrault said the current direction from Council was to limit statements to three minutes, disorderly conduct reminder and limiting the work session comments to items on the agenda. Councilmember Holden wasn't sure how they were going to make it clear that they can comment on some things at some meetings and not at others, she felt they should either take public comment or not. Councilmember Monson thought they could try limiting comments at work session to items on the agenda and if it doesn't work they change it again. She felt they could always give leeway and not be extremely strict about it. Mayor Grant said he would work with staff to put language together. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 17, 2023 14 K. Council Retreat Mayor Grant asked if the Council would want to have a retreat. City Administrator Perrault said there were different versions in the past, they could do two Fridays, a Friday -Saturday, or possibly a Thursday -Friday. Mayor Grant felt if they have one it should be later to give the new Council time to get their feet planted. Councilmember Monson supported a retreat because the public is telling them to work together, she thought staff needed direction on how to handle some things, and she has questions about short, medium and long-term goals of staff and how to fold them into what staff is already doing. She would prefer March or April but not wait until the second half of the year. Mayor Grant said he was good with April but wanted to get a few meetings and work sessions in first as a new group. Councilmember Rousseau agreed with April. City Administrator Perrault asked if there was anything they did or didn't want included. He explained the DISC personality profile. Councilmember Holden felt they should decide how much time they want to take as that would determine how many topics they set. Councilmember Monson would like to see options and discuss again at the next work session. L. Council Tracker Not discussed. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holden said she attended the Welcome Back to Lexington event and there were a lot of Arden Hills businesses there. Councilmember Rousseau thanked staff for their work. Mayor Grant said he was also at the Lexington Avenue event along with Community Development Director Jagoe and Communications Coordinator Grace Arel. Public Works Director/City Engineer Swearingen said he had been in touch with the Ramsey County Public Works Director regarding the incident at Hwy 96 and Highway 10, they should have more information in a couple of weeks. Mayor Grant mentioned that the "thumb" section of TCAAP has a trail someone had complained about not being plowed. Staff has determined is the City's responsibility to plow. ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 17, 2023 15 Public Works Director/City Engineer Swearingen said there were two agreements, the first said it was the County's responsibility, there was also a second agreement that said it was the City's responsibility. The trail has since been plowed by City staff. City Administrator Perrault stated the microphones were still not working that well. He would need to talk with NineNorth and possibly get additional microphones for the tables. ADJOURN Mayor Grant adjourned the City Council Work Session at 9:00 p.m. Jolene Trauba David Grant Deputy City Clerk Mayor CONSENT ITEM 7A -ARZEEN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A memo Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majorityfor action unless otherwise noted. Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2023 Payroll #2 $105,613.05 2023 Payroll #3 $140,032.29 Total Payroll $245,645.34 Paid Claims - 01/01/2023-02/03/2023 (Check Nos. 51499-51584 and ACH Checks) $1,286,310.02 Total Accounts Payable $1,286,310.02 Total Claims $1,531,955.36 CITY OF ARDEN HILLS PAYROLL#2 CHECKS DATED: Biweekly: 01/20/23 12/31/22 - 1/13/23 EMPLOYEE DEDUCTIONS I AMT. I CITY BENEFIT I Payment Method FIT 1 8,587.651 EFT FICA Oasdi 5,530.84 5,530.84 EFT FICA Medicare 1,293.52 1,293.52 EFT SIT 3,828.13 EFT TOTAL TAXES 1 19.240.141 6.824.36 th Premium al Premium Health Care Reimb. Dependent Care Reimb. 'AL FLEXIBLE SPENDING 44.47 0.00 A/P Check* A/P Check* A/P Check* A/P Check* 67.32 0.00 0.00 0.00 11.791 0.00 HS -Health Saving 1,161.441 0.00 TOTAL HEALTH SAVINGS 1 1,161.441 0.00 ral Pension Fund -Union State Retirement Systen 'AL RETIREMENT ife/Addl/Dep Life ife/Addl non -tax TD/STD Insurance ERA Life Insurance JOE 49 Dues (Unic AL 1 22. 47. 10. 0. 140.00 19.51 Total Employee Deductions 33,784.66 Net Payroll 0.00 Direct Deposit 58,229.18 Gross Payroll Tie -Out 92,013.84 Plus City Paid Benefit 13,599.21 TOTAL PAYROLL COST 105,613.05 JI FICA TIE -OUT Gross Payroll 92,013.84 Less Total FSA 1,611.79 Less Total H.SA 1,161.44 Less Voluntary Ins 33.36 Net P/R Subject to FICA 89,207.25 FICA Oasdi 6.20% 5,530.84 FICA Medicare @ 1.45% 1 1,293.52 EFT 447.42 EFT A/P Check* EFT 327.43 EFT 774.85 EFT 0.00 IA/P Check* :A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. CITY OF ARDEN HILLS PAYROLL # 3 CHECKS DATED: Biweekly: 02/03/23 01/14/23 - 01/27/23 EMPLOYEE DEDUCTIONS I AMT. I CITY BENEFIT Payment Method FIT 1 8,910.301 EFT FICA Oasdi 6,009.94 6,009.94 EFT FICA Medicare 1,405.56 1,405.56 EFT SIT 3,983.12 EFT TOTAL TAXES 1 20,308.921 7,415.50 I Premium al Premium Health Care Reimb. Dependent Care Reimb. 'AL FLEXIBLE SPENDING 44.47 23,629.83 A/P Check* 67.32 737.24 A/P Check* 0.00 A/P Check* 0.00 A/P Check* 11.791 24,367.07 HSA Health Saving 1,161.441 1,375.00 TOTAL HEALTH SAVINGS 1 1,161.441 1,375.00 EFT A 5,319.18 6,137.53 EFT A 3,180.29 447.42 EFT ral Pension Fund -Union 1,536.00 A/P Check* State Retirement Svstem 1.305.79 EFT YLAC 22.76 EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* ife/Addl/Dep Life 47.59 98.90 ife/Addl non -tax 10.60 TD/STD Insurance 1,304.22 ERA Life Insurance 32.00 JOE 49 Dues Union 140.00 NUM 1 19.51 'OTAL VOLUNTARY 1 1,576.681 98.90 Total Employee Deductions 36,000.09 EFT Net Payroll 0.00 Direct Deposit 64,190.78 Gross Payroll Tie -Out 100,190.87 Plus City Paid Benefit 39,841.42 TOTAL PAYROLL COST 140,032.29 JI FICA TIE -OUT Gross Payroll 100,190.87 Less Total FSA 1,611.79 Less Total H.SA 1,161.44 Less Voluntary Ins 33.36 Less Non Taxable Tech Reimb 450.00 et P/R Su , ect to FICA 96,934.28 FICA Oasdi 6.20% 1 6,009.94 FICA Medicare @ 1.45% 1 1,405.56 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 2/7/2023 3:49 PM -fii�.DEN ]HiLLs Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0192 GRAINGER INC 01/06/2023 9558158441 Traction Device 35.08 Total for this ACH Check for Vendor 0192: 35.08 ACH 0242 MET COUNCIL ENVIRON SERVICES-S, 01/06/2023 01032023 December 2022 SAC-173.95 01032023 December 2022 SAC 17.395.00 Total for this ACH Check for Vendor 0242: 17,221.05 ACH 0243 METROPOLITAN COUNCIL -WASTE WE 01/06/2023 0001148897 January Wastewater 70,447.39 Total for this ACH Check for Vendor 0243: 70,447.39 ACH 0292 OXYGEN SERVICE COMPANY INC 01/06/2023 0003542609 December Rental 32.55 Total for this ACH Check for Vendor 0292: 32.55 ACH 0327 STAPLES INC 01/06/2023 3525392571 Supplies 26.39 3525392571 Supplies 76.01 3525392572 Supplies 40.09 3525392573 Supplies 34.49 3525778002 Supplies 25.79 Total for this ACH Check for Vendor 0327: 202.77 ACH 0382 MISSIONSQUARE #106944 01/06/2023 PR 23-01 PR Batch 00100.01.2023 ICMA Employer Perce PR Batch 00100.01.2023 ICU 434.40 PR 23-01 PR Batch 00 100.0 1.2023 ICMA Employee Perce PR Batch 00100.01.2023 ICU 376.48 Total for this ACH Check for Vendor 0382: 810.88 ACH 0387 MISSIONSQUARE #302482 01/06/2023 PR 23-01 PR Batch 00100.01.2023 ICMA Employee Dedu PR Batch 00100.01.2023 ICU 2,503.00 PR 23-01 PR Batch 00100.01.2023 ICMA Employee Perce PR Batch 00100.01.2023 ICU 253.67 Total for this ACH Check for Vendor 0387: 2,756.67 ACH 0731 MIDWAY FORD 01/06/2023 594700 Vehicle Diagnosis #85320 79.97 594700 Vehicle Diagnosis #85320 79.98 595248 Oil Change #85220 69.56 747512 Lamp Assembly #85323 192.30 Total for this ACH Check for Vendor 0731: 421.81 ACH 10522 MATTHEW JOHNSON 01/06/2023 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 010323 December Mileage Reimbursement 21.26 Total for this ACH Check for Vendor 10522: 21.26 ACH 2654 GOODPOINTE TECHNOLOGY INC 01/06/2023 4334REV 2023 Support Agreement 2,845.00 Total for this ACH Check for Vendor 2654: 2,845.00 ACH 7025 ON SITE COMPANIES -OSSTC INC 01/06/2023 0001464088 Restrooms 12/24-1/20 341.00 Total for this ACH Check for Vendor 7025: 341.00 ACH 7084 OMNISITE 01/06/2023 86495 2023 Support Agreement 7,445.00 Total for this ACH Check for Vendor 7084: 7,445.00 ACH ALPI ALLEGRA PRINT & IMAGING INC 01/06/2023 168223 December Newsletter 1,383.69 Total for this ACH Check for Vendor ALPI: 1,383.69 ACH BOND BOND TRUST SERVICES CORP 01/06/2023 75084 Utility Revenue Bonds 2018A 4,425.00 75084 Utility Revenue Bonds 2018A 30,000.00 75084 Utility Revenue Bonds 2018A 195,000.00 75084 Utility Revenue Bonds 2018A 28,475.00 76485 Paying Agent Fee Utility Revenue Bonds 2018A 411.00 76485 Paying Agent Fee Utility Revenue Bonds 2018A 64.00 Total for this ACH Check for Vendor BOND: 258,375.00 ACH TCCC TWIN CITIES NORTH CHAMBER OF CI 01/06/2023 2021662 2023 Membership and Dues 475.00 Total for this ACH Check for Vendor TCCC: 475.00 ACH TOII TOKLE INSPECTIONS INC 01/06/2023 01012023 December Electrical Inspections 1,132.80 Total for this ACH Check for Vendor TOII: 1,132.80 51499 10387 ATHLETIC OUTFITTERS 01/06/2023 102750 Embroidery -Hats 192.60 102863 Screenprinting-Safety Vests 134.50 102863 Screenprinting-sweatshirt 7.00 102864 Embroidery-Saftey Jacket 9.95 102921 Embroidery -Sweatshirts 71.50 Total for Check Number 51499: 415.55 51500 CPF 1 CENTRAL PENSION FUND SOURCE A 01/06/2023 184503.1222 December Pension 3,072.00 Total for Check Number 51500: 3,072.00 51501 10405 DALEY ELECTRIC LLC 01/06/2023 220755 Hazelnut Park Warming House 790.00 220800 City Hall Parking Lot Lights 379.00 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 51501: 1,169.00 51502 0849 FRA-DOR INC 01/06/2023 2212003 River Rocks 345.60 Total for Check Number 51502: 345.60 51503 0176 FRATTALLONES HARDWARE INC 01/06/2023 1646301321 Duct Tape 8.99 Total for Check Number 51503: 8.99 51504 0495 LAKE JOHANNA FIRE DEPARTMENT 101/06/2023 863 1st Half 2023 Fire Contract 375,588.50 Total for Check Number 51504: 375,588.50 51505 10460 LANO EQUIPMENT INC 01/06/2023 02-960726 Pallet Fork 935.00 Total for Check Number 51505: 935.00 51506 5138 LEAGUE OF MN CITIES INS TRUST 01/06/2023 40002726-2023 2023 Property Insurance 108,711.00 Total for Check Number 51506: 108,711.00 51507 10362 MARCO TECHNOLOGIES LLC 01/06/2023 INV IO704621 Service 12/25-1/24 & Q4 Usage 87.30 INVIO704621 Service 12/25-1/24 & Q4 Usage 494.71 Total for Check Number 51507: 582.01 51508 0240 METROPOLITAN AREA MGMT ASSN 01/06/2023 1316 2023 Membership 45.00 Total for Check Number 51508: 45.00 51509 0600 NCPERS GROUP LIFE INS 01/06/2023 315800012023 January Insurance 64.00 Total for Check Number 51509: 64.00 51510 0811 RAMSEY COUNTY 01/06/2023 FLEET-000775 Equipment Service -November 4,583.40 FLEET-000775 Equipment Parts -November 3,681.49 PRRRV-002042 Q1, 2023 Election Services 6,850.00 Total for Check Number 51510: 15,114.89 51511 0282 REPUBLIC SERVICES #899 01/06/2023 0899-004085055 December Recycling 8,534.50 0899-004089058 PW Waste -December 274.38 Total for Check Number 51511: 8,808.88 51512 UB*00623 CHRISTOPHER STEEVENS 01/06/2023 Refund Check 011777-000, 1168 Amble Drive 79.90 Total for Check Number 51512: 79.90 51513 10341 SUSATREASURER 01/06/2023 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 2023 Frid 2023 Membership 62.50 2023 Frid 2023 Membership 62.50 Total for Check Number 51513: 125.00 51514 1161 VALLEY -RICH CO INC 01/06/2023 31594 4397 Arden View Ct 4,990.74 Total for Check Number 51514: 4,990.74 Total for 1/6/2023: 884,003.01 ACH 0189 GOPHER STATE ONE CALL 01/13/2023 2120189 December Locates 11.70 2120189 December Locates 11.70 2120189 December Locates 11.70 Total for this ACH Check for Vendor 0189: 35.10 ACH 0243 METROPOLITAN COUNCIL -WASTE WE 01/13/2023 0001150203 February Waste Water 70,447.39 Total for this ACH Check for Vendor 0243: 70,447.39 ACH 0285 XCEL ENERGY 01/13/2023 809838286 11/13/22-12/14/22 2,559.13 809838286 11/13/22-12/14/22 2,088.56 809838286 11/13/22-12/14/22 1,858.08 809838286 11/13/22-12/14/22 253.35 809838286 11/13/22-12/14/22 1,289.81 809838286 11/13/22-12/14/22 60.97 809838286 11/13/22-12/14/22 1,870.86 Total for this ACH Check for Vendor 0285: 9,980.76 ACH 0319 CITY OF ROSEVILLE 01/13/2023 0231516 UPS Batteries 69.99 Total for this ACH Check for Vendor 0319: 69.99 ACH 0320 HEALTH PARTNERS INC 01/13/2023 009597162687 Feburary Health Insurance 14,714.18 009597162687 Feburary Dental Insurance 1,006.48 Total for this ACH Check for Vendor 0320: 15,720.66 ACH 0327 STAPLES INC 01/13/2023 3525971747 Supplies 35.76 3525971747 Supplies 80.07 3526201788 Supplies 180.62 3526456880 Supplies 31.16 3526456881 Supplies 31.58 Total for this ACH Check for Vendor 0327: 359.19 ACH 0922 NINENORTH 01/13/2023 2022-241 December Audio Visual & Assisted Listening De 2,307.83 Total for this ACH Check for Vendor 0922: 2,307.83 ACH 10474 RECYCLE TECHNOLOGIES 01/13/2023 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 231923 Christmas Lights Recycling 202.05 Total for this ACH Check for Vendor 10474: 202.05 ACH 10476 TWIN CITIES COMMERCIAL CLEANEI 01/13/2023 0123T112 December Janitorial Services 2,005.58 Total for this ACH Check for Vendor 10476: 2,005.58 ACH 1125 BOLTON & MENK INC 01/13/2023 0303578 2021 PMP Hazelnut/Glenpaul 62.50 0303579 2022 PMP Snelling Ave 618.50 0304504 Ali PC 22-019 #679 180.00 0304504 11/12/2022-12/09/2022 1,820.00 0304504 11/12/2022-12/09/2022 432.00 0304504 Bach/Cmiel PC 22-022 #681 455.00 0304504 11/12/2022-12/09/2022 27.00 0304504 New Perspectives PC 22-023 #616 650.00 0304504 11/12/2022-12/09/2022 81.00 0304504 Bach/Cmiel PC 22-022 #681 180.00 Total for this ACH Check for Vendor 1125: 4,506.00 ACH 1363 WATER CONSERVATION SERVICES IN( 01/13/2023 12862 Leak Locate Dawn Circle E & Thom/Cleveland 645.01 Total for this ACH Check for Vendor 1363: 645.01 ACH 1785 ECOTHYNK 01/13/2023 2057 January UB Statements 752.88 2057 January UB Statements 752.88 2057 January UB Statements 752.88 Total for this ACH Check for Vendor 1785: 2,258.64 ACH 4889 COMMUNITY FOOTWORKS 01/13/2023 1102023 January Foot Care Clinic 325.60 Total for this ACH Check for Vendor 4889: 325.60 ACH 5173 BADGER METER 01/13/2023 80100139 Cellular LTE Sery Units -May 84.55 80102324 Cellular LTE Sery Units -June 92.15 80104653 Cellular LTE Sery Units -July 104.50 80104653 Beacon Sery Units -October 463.25 80106970 Beacon & Cellular LTE Sery Units -August 578.16 80109274 Beacon & Cellular LTE Sery Units -September 578.80 80111553 Cellular LTE Sery Units -October 117.80 80113847 Beacon & Cellular LTE Sery Units -November 578.80 80116344 Beacon & Cellular LTE Sery Units -December 581.14 Total for this ACH Check for Vendor 5173: 3,179.15 ACH 5593 AMERICAN LEGAL PUBLISHING COR 01/13/2023 22461 Ordinance 2022-07; 2022-08 27.00 22462 Ordinance 2022-10; 2022-11; Zoning Map 27.00 Total for this ACH Check for Vendor 5593: 54.00 ACH 6129 FAST SIGNS INC 01/13/2023 204-59490 Name Tags 54.77 204-59684 Name Tags 204.00 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 6129: 258.77 ACH 7501 KELLY & LEMMONS PA 01/13/2023 59773 December Prosecution 3,556.00 Total for this ACH Check for Vendor 7501: 3,556.00 ACH ADVS ADVANTAGE SIGNS & GRAPHICS INC 01/13/2023 00055028 Street Signs & Channel Posts 7,677.15 Total for this ACH Check for Vendor ADVS: 7,677.15 ACH JOHC JOHNSON CONTROLS INC 01/13/2023 1-125970092459 2023 Service Agreement-HVAC & FMS PSA 7,426.00 Total for this ACH Check for Vendor JOHC: 7,426.00 51515 CWBL CITY OF WHITE BEAR LAKE 01/13/2023 13303 Ramsey County GIS Fees 2023 1,000.86 Total for Check Number 51515: 1,000.86 51516 1033 COMCAST 01/13/2023 101030.0123 Service 01/03-02/02 108.35 98681.0123 Service 01/05-02/04 111.32 Total for Check Number 51516: 219.67 51517 0176 FRATTALLONES HARDWARE INC 01/13/2023 5620.1222 Duct Tape 8.99 Total for Check Number 51517: 8.99 51518 10218 HR GREEN INC 01/13/2023 159245 Service -December -Arden Manor 1,092.75 159245 Service -December -Floral Park 6,270.00 Total for Check Number 51518: 7,362.75 51519 0447 LU.O.E LOCAL 49 BENEFIT FUND-INSI 01/13/2023 BP3.0223 February Insurance 10,760.00 N134.0223 February Insurance 1,527.00 Total for Check Number 51519: 12,287.00 51520 10510 JOHNSON CONTROLS SECURITY SOU 01/13/2023 38127736 IP Dialer Security Panel 1,140.24 Total for Check Number 51520: 1,140.24 51521 AR-KUNZ ROBERT KUNZE 01/13/2023 PC 22-008 Escrow Refund PC 22-008; 4073 Valentine Ct 110.43 Total for Check Number 51521: 110.43 51522 10448 MARCO TECHNOLOGIES LLC 01/13/2023 491005070 Service 1/25-2/25 200.35 491005070 Service 1/25-2/25 35.36 Total for Check Number 51522: 235.71 51523 5322 MBPTA - ATTN JULIE HULTMAN 01/13/2023 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 011023 2023 Membership 100.00 Total for Check Number 51523: 100.00 51524 10523 METRO-INET 01/13/2023 1004 January IT Support 8,838.00 Total for Check Number 51524: 8,838.00 51525 10271 MN PEIP 01/13/2023 1254919 December Insurance 557.46 Total for Check Number 51525: 557.46 51526 3100 PROVIDENT LIFE AND ACCIDENT INS 01/13/2023 E0471136.1222 December Insurance 39.02 Total for Check Number 51526: 39.02 51527 0811 RAMSEY COUNTY 01/13/2023 EMCOM-010536 December Fleet Support 24.96 EMCOM-010572 December CAD Services 732.41 EMCOM-010588 December Dispatch Services 4,418.27 PUBW-020057 Brine Solution -Nov & Dec 897.57 Total for Check Number 51527: 6,073.21 51528 U13*00624 CHRIS RONCARI 01/13/2023 Refund Check 011382-000, 1915 County Road 1 80.26 Total for Check Number 51528: 80.26 51529 5497 SCHWAAB INC 01/13/2023 7845067 City Seal 96.99 Total for Check Number 51529: 96.99 51530 SRFC SRF CONSULTING GROUP INC 01/13/2023 14320.00-12 MVHS Trail -Design & Const-December 5,076.29 14320.00-12 MVHS Trail -ROW -December 19,519.01 Total for Check Number 51530: 24,595.30 51531 9755 VERIZON CONNECT NWF INC 01/13/2023 OSV000002930295 November Service 323.80 OSV000002954478 December Service 335.81 Total for Check Number 51531: 659.61 Total for 1/13/2023: 194,420.37 ACH 0192 GRAINGER INC 01/20/2023 9569400758 Supplies 200.92 Total for this ACH Check for Vendor 0192: 200.92 ACH 0382 MISSIONSQUARE #106944 01/20/2023 PR 23-02 PR Batch 00200.01.2023 ICMA Employee Perce PR Batch 00200.01.2023 ICM 387.76 PR 23-02 PR Batch 00200.01.2023 ICMA Employer Perce PR Batch 00200.01.2023 ICM 447.42 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 7 Check No Vendor No Invoice No Vendor Name Check Date Description Reference Check Amount Total for this ACH Check for Vendor 0382: 835.18 ACH 0387 MISSIONSQUARE #302482 01/20/2023 PR 23-02 PR Batch 00200.01.2023 ICMA Employee Dedu PR Batch 00200.01.2023 ICU 2,503.00 PR 23-02 PR Batch 00200.01.2023 ICMA Employee Perce PR Batch 00200.01.2023 ICU 10.33 PR 23-02 PR Batch 00200.01.2023 ICMA Employee Perce PR Batch 00200.01.2023 ICU 272.18 Total for this ACH Check for Vendor 0387: 2,785.51 ACH 0453 CONTINENTAL RESEARCH CORP 01/20/2023 0041401 Weed Control 820.00 Total for this ACH Check for Vendor 0453: 820.00 ACH 1252 CAMPBELL KNUTSON -ATTORNEYS) 01/20/2023 3231G-1222 December Legal 2,433.50 3231G-1222 December Legal 527.00 3231G-1222 December Legal 201.90 3231G-1222 December Legal PC 22-014 #663 125.93 3231G-1222 December Legal 83.00 3231G-1222 December Legal 186.00 Total for this ACH Check for Vendor 1252: 3,557.33 ACH 2490 CORE & MAIN LP 01/20/2023 INV0000236 Cones 235.50 INV0000236 Cones 235.50 INV0000236 Cones 235.50 INV0000236 Cones 235.50 RMA18 Return-Cones -190.50 RMA18 Return-Cones -190.50 RMA18 Return-Cones -190.50 RMA18 Retum-Cones -190.50 Total for this ACH Check for Vendor 2490: 180.00 ACH 5383 CRYSTEEL TRUCK EQUIPMENT INC 01/20/2023 FP188996 Parts for #85215 91.84 Total for this ACH Check for Vendor 5383: 91.84 ACH 5587 CES IMAGING INC 01/20/2023 INV147576 January Rental 60.00 Total for this ACH Check for Vendor 5587: 60.00 ACH 8032 PACE ANALYTICAL FIELD SVC INC 01/20/2023 1223-6764 December Drinking Water Survey 1,111.61 Total for this ACH Check for Vendor 8032: 1,111.61 ACH JOHC JOHNSON CONTROLS INC 01/20/2023 1-126742656450 A/V room mini split repair 469.80 Total for this ACH Check for Vendor JOHC: 469.80 51532 10483 CENTRAL PENSION FUND 01/20/2023 401333.1222 December Apprenticeship Fund 256.00 Total for Check Number 51532: 256.00 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 8 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 51533 10244 COMCAST BUSINESS INC 01/20/2023 163245146 January Service 494.18 Total for Check Number 51533: 494.18 51534 UB*00625 CTW GROUP INCORPORATED 01/20/2023 Refund Check 013109-000, 1379 Arden View IJ 91.15 Total for Check Number 51534: 91.15 51536 0477 GATHERING PLACE LUTHERAN MINL' 01/20/2023 1 Snowplowing 2021-2022 1,500.00 1 Snowplowing 2020-2021 1,500.00 Total for Check Number 51536: 3,000.00 51537 U13*00626 LYNETTE GUTZMAN-DONAHUE 01/20/2023 Refund Check 001863-000, 1900 Glenpaul Avet 132.02 Total for Check Number 51537: 132.02 51538 10218 HR GREEN INC 01/20/2023 159426R Engineering -December 335.00 159426R Old Snelling Trail Funding -December 1,200.00 159426R Speed Limit Transition -December 25.00 Total for Check Number 51538: 1,560.00 51539 0390 INT'L UNION OPERATING ENGINEERS 01/20/2023 1200.0123 January Dues 280.00 Total for Check Number 51539: 280.00 51540 6022 M NNESOTA DEPT OF AGRICULTURE 01/20/2023 20193192-2023 2023 Pesticide Applicator License Renewal 10.00 Total for Check Number 51540: 10.00 51541 0257 M NNESOTA DEPT OF HEALTH 01/20/2023 011723 Plan Review Fees-Watermains 150.00 Total for Check Number 51541: 150.00 51542 10486 M NNESOTA METRO NORTH TOURISM 01/20/2023 011723 Quality Inn December Lodging Tax 1,605.58 011723 SpringHill Suites December Lodging Tax 4,120.19 51543 0155 W22120555 51544 1208 610207-12-22 613317-12-22 OFFICE OF MN IT SERVICES December Phones PREMIUM WATERS INC December Water December Water 51545 0811 RAMSEY COUNTY FLEET-000779 December Fuel PRK-002134 Q4 2022 Inspections Total for Check Number 51542: 01/20/2023 Total for Check Number 51543: 01/20/2023 Total for Check Number 51544: 01/20/2023 750.58 750.58 22.00 4,717.30 3,877.27 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 9 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference PRK-002134 Q4 2022 Inspections -0.02 Total for Check Number 51545: 8,594.55 51546 6748 RELIANCE STANDARD 01/20/2023 GL154938.0223 February Insurance 1,519.50 Total for Check Number 51546: 1,519.50 51547 10354 ST. PAUL PIONEER PRESS 01/20/2023 1222572589 Summary Ordinances 2022-009, 010 & 011 120.79 1222572589 PC 22-022 #681 1861 Hwy 96 44.18 1222572589 PC 22-023 #616 3565 Pine Tree 45.12 Total for Check Number 51547: 210.09 51548 STII STRATEGIC INSIGHTS INC 01/20/2023 23Plan-It-004 2023 Plan -It! Renewal 800.00 Total for Check Number 51548: 800.00 Total for 1/20/2023: 33,754.03 ACH 0022 THOMAS MIKACEVICH 01/27/2023 011823 Expense Reimbursement 12.57 Total for this ACH Check for Vendor 0022: 12.57 ACH 0189 GOPHER STATE ONE CALL 01/27/2023 3000189 2023 Annual Facility Operator Fee 16.66 3000189 2023 Annual Facility Operator Fee 16.67 3000189 2023 Annual Facility Operator Fee 16.67 Total for this ACH Check for Vendor 0189: 50.00 ACH 0327 STAPLES INC 01/27/2023 3527505151 Supplies 81.99 3527505152 Supplies 18.49 3527505152 Supplies 8.59 3527505153 Supplies 31.49 3527505153 Supplies 93.87 3527585905 Refund Supplies -170.03 3527585906 Supplies 62.84 Total for this ACH Check for Vendor 0327: 127.24 ACH 0706 CERTIFIED LABORATORIES 01/27/2023 8090428 Eyewear 254.32 Total for this ACH Check for Vendor 0706: 254.32 ACH 0750 VERIZON WIRELESS 01/27/2023 9925033761 Service 1/11-2/10 1,032.71 Total for this ACH Check for Vendor 0750: 1,032.71 ACH 2125 MAX ARVIDSON 01/27/2023 011823 Expense Reimbursement 13.90 Total for this ACH Check for Vendor 2125: 13.90 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 10 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 6555 TKDA INC 01/27/2023 002022006732 Arden Oaks Street Improvements 11/27-12/31 864.11 Total for this ACH Check for Vendor 6555: 864.11 ACH 7508 MED COMPASS 01/27/2023 42638 Annual Hearing Test 670.00 Total for this ACH Check for Vendor 7508: 670.00 ACH ALPI ALLEGRA PRINT & IMAGING INC 01/27/2023 168298 Business Cards 152.42 Total for this ACH Check for Vendor ALPI: 152.42 ACH FPTC FLEXIBLE PIPE TOOLS AND EQUIPME 01/27/2023 28385 2023 PipeTech Support 1,175.00 Total for this ACH Check for Vendor FPTC: 1,175.00 51549 AR-BIOT BIOTA LANDSCAPES 01/27/2023 GE 2022-00457 Escrow Refund GE 2022-00457 1549 Briakknoll 1,346.87 Total for Check Number 51549: 1,346.87 51550 AR -CAMP STEVEN & SUSAN CAMPBELL 01/27/2023 GE 2022-00288 Escrow Refund GE 2022-00288 3248 Sandeen R 1,000.00 Total for Check Number 51550: 1,000.00 51551 1033 COMCAST 01/27/2023 44271.0223 Service 01/21-02/20 6.51 Total for Check Number 51551: 6.51 51552 3698 SHAILA CUNNINGHAM 01/27/2023 01232023 Fall Thursday & Saturday Yoga 1,231.20 Total for Check Number 51552: 1,231.20 51553 AR-DAVE DAVEY RESOURCE GROUP INC 01/27/2023 GE 2022-00303 Escrow Refund GE 2022-00303 3248 Sandeen R 787.69 Total for Check Number 51553: 787.69 51554 AR -JAB JAB REAL ESTATE LLC 01/27/2023 GE 2021-00941 Escrow Refund GE 2021-00941 1150 County W 2,853.74 Total for Check Number 51554: 2,853.74 51555 10458 MARUDAS GRAPHICS INC 01/27/2023 67677 Envelopes 848.40 Total for Check Number 51555: 848.40 51556 0778 MCFOA 01/27/2023 012023 2/2/23 MCFOA Meeting-Hanson/Trauba 50.00 Total for Check Number 51556: 50.00 51557 ASSM METRO CITIES 01/27/2023 1320 2023 Membership Dues 4,098.00 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 11 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 51557: 4,098.00 51558 0600 NCPERS GROUP LIFE INS 01/27/2023 315800022023 February Insurance 64.00 Total for Check Number 51558: 64.00 51559 0811 RAMSEY COUNTY 01/27/2023 FLEET-000783 Equipment Parts -December 1,231.65 FLEET-000783 Equipment Service -December 955.80 Total for Check Number 51559: 2,187.45 51560 AR -RED RED STONE BUILDERS LLC 01/27/2023 GE 2020-00828 Escrow Refund GE 2020-00828 3244 Sandeen R 1,884.81 Total for Check Number 51560: 1,884.81 51561 AR-ROCH ROCHON CORPORATION 01/27/2023 GE 2021-01005 Escrow Refund GE 2021-01005 3787 Lexingto 2,637.18 Total for Check Number 51561: 2,637.18 51562 10323 TECH ACADEMY/COMPUTER EXPLOF 01/27/2023 4652 Virtual Minecraft 120.00 Total for Check Number 51562: 120.00 51563 3099 TRI STATE BOBCAT INC-LITTLE CANS 01/27/2023 A15304 Parts for #85453 458.34 Total for Check Number 51563: 458.34 51564 1161 VALLEY -RICH CO INC 01/27/2023 31660 Watermain Repair -Cleveland & Thom 7,695.04 Total for Check Number 51564: 7,695.04 Total for 1/27/2023: 31,621.50 ACH ACH001 US BANK 01/31/2023 BAARS 12023 FLEET FARM 2700-Clothing Allowance 79.98 BAUMG12023 BCS*MOUNDS VIEW PUBLIC SC -Expo Boot 175.00 BAUMG12023 AMZN MKTP US*UH4017B63-Phone Chargei 20.97 BAUMG12023 AMZN MKTP US*N39UJ9KL3-Ice Scrapers 24.98 BAUMG12023 AMZN MKTP US*N72FO4EB3-Boot Covers 54.83 BAUMG12023 EB COPY OF 10000 LAKE-2023 Membership 100.00 BAUMG12023 PAYPAL *EHLERS-Seminar 215.00 BAUMG12023 WILLSCOT MOBILE MINI -Warming House 1: 985.00 BAUMG12023 AMZN MKTP US* 1Z9KX9F73-Microphone 199.00 CHRIM12023 AMAZON.COM*ZC9BT2VT3-ClothingAllow< 89.97 CHRIM12023 AMZN MKTP US*TU8CM3WK3-Clothing All( 164.97 CHRIM12023 MUNICIPAL PARKING SERVICE 10.80 CHRIM12023 CEUPLAN-Training 57.45 FRIDJ12023 PSN*MINNESOTARWA MN -Training 275.00 FRIDJ12023 PSN*MINNESOTA RWA MN -Training 275.00 FRIDJ12023 PSN*MINNESOTARWA MN -Training 275.00 FRIDJ12023 PSN*MINNESOTARWA MN -Training 275.00 GEBAM12023 FLEET FARM 3100-Cots & Sleeping Bags 338.47 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 12 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference HANSJ12023 MARTEL ELECTRONICS -Recorder Microphor 69.99 HANSJ12023 DAVANNIS #10 ARDEN HILLS -Council Work 127.97 HANSJ12023 JIMMY JOHNS - 1532 - Council Worksession 234.98 JOHNM12023 EB ONLINE SAIL-STAYA 180.00 JOHNM12023 BCS*MOUNDS VIEW PUBLIC SC -Dance Rec 43.63 MIKAT12023 DEPT OF AGRICULTURE -Training 10.22 MIKAT12023 THE HOME DEPOT #2828-Misc Tools 147.73 MIKAT12023 HOMEDEPOT.COM-Grinder 428.43 MIKAT12023 APPLE.COM/BILL-Icloud 0.99 MOONJI2023 THE HOME DEPOT #2828-Hole Saw Bits & E 159.83 PERRD12023 PAYPAL *EHLERS-Planning Training 295.00 PERRD12023 ROSEVILLE AREA OPTIMIS-Training 26.00 SEIFMI2023 CARHARTT RETAIL LLC-Clothing Allowance 54.99 SWEAD12023 EVENT*2023 MECA Conference 120.00 Total for this ACH Check for Vendor ACH001: 5,516.18 ACH ACH002 AFLAC 01/31/2023 331530 Insurance Premiums- Jan 2023 45.52 Total for this ACH Check for Vendor ACH002: 45.52 ACH ACH004 FURTHER 01/31/2023 1112023 Health Care FSA 4.50 Total for this ACH Check for Vendor ACH004: 4.50 ACH ACH006 MINNESOTA DEPT OF LABOR-BLDG P 01/31/2023 122022 Q4 Building Surcharge 7,015.08 122022 Q4 Building Surcharge -280.66 Total for this ACH Check for Vendor ACH006: 6,734.42 Total for 1/31/2023: 12,300.62 ACH 0192 GRAINGER INC 02/03/2023 9582479383 Pole Saw 381.39 9583835914 Supplies 32.20 9584052873 Saw Chain 123.15 Total for this ACH Check for Vendor 0192: 536.74 ACH 0327 STAPLES INC 02/03/2023 3527102372 Supplies 176.33 3527102373 Supplies 20.89 3527102374 Supplies 61.66 3528140421 Supplies 58.67 3528140422 Supplies 3.29 Total for this ACH Check for Vendor 0327: 320.84 ACH 0381 MISSIONSQUARE RETIREMENT 02/03/2023 20221231-109-32 Annual Plan Fee Q1 2023 :20221231-109-32094 250.00 Total for this ACH Check for Vendor 0381: 250.00 ACH 0382 SSIONSQUARE #106944 02/03/2023 PR 23-03 PR Batch 00100.02.2023 ICMA Employer Perce 447.42 PR 23-03 PR Batch 00100.02.2023 ICMA Employee Perce 387.76 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 13 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0382: 835.18 ACH 0387 MISSIONSQUARE #302482 02/03/2023 PR 23-03 PR Batch 000100.02.2023 ICMA Employee Ded 2,503.00 PR 23-03 PR Batch 000100.02.2023 ICMA Employee Per( 289.53 Total for this ACH Check for Vendor 0387: 2,792.53 ACH 10268 DAVID SWEARINGEN 02/03/2023 013023 Mileage Reimbursement 62.88 Total for this ACH Check for Vendor 10268: 62.88 ACH 10343 TIM BEEBE 02/03/2023 012623 Expense Reimbursement 13.51 Total for this ACH Check for Vendor 10343: 13.51 ACH 10470 BRANDON PATTERSON 02/03/2023 013023 Mileage Reimbursement 17.68 Total for this ACH Check for Vendor 10470: 17.68 ACH 10480 STEVE THORP 02/03/2023 012723 Milege Reimbursement 11.80 Total for this ACH Check for Vendor 10480: 11.80 ACH 10481 JESSICA JAGOE 02/03/2023 012723 Reimbursement 11.00 Total for this ACH Check for Vendor 10481: 11.00 ACH 10487 LUCAS MILLER 02/03/2023 012723 Mileage Reimbursement 87.12 Total for this ACH Check for Vendor 10487: 87.12 ACH 10497 CINTAS CORP 02/03/2023 5142076006 First Aid 112.26 Total for this ACH Check for Vendor 10497: 112.26 ACH 10524 AMY LAMERE 02/03/2023 013123 Mileage Reimbursement 21.75 Total for this ACH Check for Vendor 10524: 21.75 ACH 1054 SHI INTERNATIONAL CORP 02/03/2023 B 16370662 Computer Programs - Rec- nDesign 258.00 Total for this ACH Check for Vendor 1054: 258.00 ACH 1223 ADAM'S PEST CONTROL - MAIN 02/03/2023 3606354 January Pest Control 85.83 Total for this ACH Check for Vendor 1223: 85.83 ACH 1363 WATER CONSERVATION SERVICES IN( 02/03/2023 12903 Leak Locates: Lake Valentine and Tiller Lane 1,409.91 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 14 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 1363: 1,409.91 ACH 2490 CORE & MAIN LP 02/03/2023 INV0000452 Cones 177.75 INV0000452 Cones 177.75 INV0000452 Cones 177.75 INV0000452 Cones 177.75 Total for this ACH Check for Vendor 2490: 711.00 ACH 4372 DLT SOLUTIONS LLC INC 02/03/2023 5138225 Annual Subscription: 3/23-3/24 1,232.55 Total for this ACH Check for Vendor 4372: 1,232.55 ACH 4889 COMMUNITY FOOTWORKS 02/03/2023 02012023 February Footcare 296.00 Total for this ACH Check for Vendor 4889: 296.00 ACH 5173 BADGER METER 02/03/2023 80118934 Cellular LTE Sery Units -January 133.00 Total for this ACH Check for Vendor 5173: 133.00 ACH 5493 JOLENE TRAUBA 02/03/2023 012723 Mileage Reimbursement 27.90 012723 Mileage Reimbursement 12.62 Total for this ACH Check for Vendor 5493: 40.52 ACH 7025 ON SITE COMPANIES -OSSTC INC 02/03/2023 0001476744 Restrooms 1/21-2/17 341.00 Total for this ACH Check for Vendor 7025: 341.00 ACH ADVS ADVANTAGE SIGNS & GRAPHICS INC 02/03/2023 00055746 signs 42.10 Total for this ACH Check for Vendor ADVS: 42.10 ACH JOHC JOHNSON CONTROLS INC 02/03/2023 1-127238264542 Boiler Repair 699.20 Total for this ACH Check for Vendor JOHC: 699.20 51565 10507 ANIMAL HUMANE SOCIETY 02/03/2023 34737 Animal Control Q4 2022 352.00 Total for Check Number 51565: 352.00 51566 0131 BEISSWENGERS DO IT BEST 02/03/2023 675891 Spreader 284.99 Total for Check Number 51566: 284.99 51567 CPF 1 CENTRAL PENSION FUND SOURCE A 02/03/2023 184503.0123 January Pension 3,072.00 Total for Check Number 51567: 3,072.00 51568 0342 CITY OF SHOREVIEW 02/03/2023 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 15 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 0000000896 2022 Traffic Light 355.37 Total for Check Number 51568: 355.37 51569 10361 CRAIG RAPP LLC 02/03/2023 ARH-01.01.23.2 2023 Membership #CPG-ARH-01.01.23.2 1,600.00 Total for Check Number 51569: 1,600.00 51570 10405 DALEY ELECTRIC LLC 02/03/2023 220844 Hazelnut Park Warming House 1,104.00 Total for Check Number 51570: 1,104.00 51571 0841 EHLERS & ASSOCIATES INC. 02/03/2023 92912 December Financial Services-TCAAP 225.00 92913 CC Orientation 1,650.00 92916 General Consulting -December 225.00 Total for Check Number 51571: 2,100.00 51572 1193 FURTHER INC 02/03/2023 16353211 January Participant Fee 52.50 Total for Check Number 51572: 52.50 51573 5138 LEAGUE OF MN CITIES INS TRUST 02/03/2023 40002626-2023 2023 Work Comp Insurance 67,787.00 Total for Check Number 51573: 67,787.00 51574 10362 MARCO TECHNOLOGIES LLC 02/03/2023 INV 10803004 Copier Service 1/25-2/24 13.62 INV 10803004 Copier Service 1/25-2/24 77.18 Total for Check Number 51574: 90.80 51575 5443 METRO PRODUCTS INC 02/03/2023 171596 Supplies 252.20 Total for Check Number 51575: 252.20 51576 0422 MINNESOTA POLLUTION CONTROL A 02/03/2023 032023-Frid Wastewater Training-Frid 260.00 032023-Frid Wastewater Exam-Frid 55.00 Total for Check Number 51576: 315.00 51577 NSCC NORTH SUBURBAN COMMUNICATIOI 02/03/2023 2023-600 Q1 2023 Contribution 6,148.48 Total for Check Number 51577: 6,148.48 51578 0811 RAMSEY COUNTY 02/03/2023 PRMG-004866 PW Rental Space -January 2,580.26 PRMG-004866 PW Rental Space -January 2,580.26 PRMG-004866 PW Rental Space -January 1,146.78 PRMG-004866 PW Rental Space -January 5,160.53 PRMG-004868 PW Rental Space -February 5,160.53 PRMG-004868 PW Rental Space -February 2,580.26 PRMG-004868 PW Rental Space -February 2,580.26 PRMG-004868 PW Rental Space -February 1,146.78 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 16 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 51578: 22,935.66 51579 UB*00628 CHRISTINE REPINSKI 02/03/2023 Refund Check 012523-000, 4349 Arden View C 60.30 Total for Check Number 51579: 60.30 51580 0282 REPUBLIC SERVICES #899 02/03/2023 0899-004104613 Recycling -January 8,534.50 0899-004109085 PW Waste -January 2,591.31 Total for Check Number 51580: 11,125.81 51581 AR-TELC TELCOM CONSTRUCTION INC. 02/03/2023 ROW 2020-00587 Escrow Refund ROW 2020-00857; 3610 Snellin, 1,000.00 Total for Check Number 51581: 1,000.00 51582 1300 UNIFIRST CORPORATION 02/03/2023 090 0745714 Mats -January 126.77 0900713238 Mat Service -August 147.36 0900718618 Mat Service -September 163.91 Total for Check Number 51582: 438.04 51583 UB*00627 MICHAEL WURST 02/03/2023 Refund Check 000216-000, 4355 Arden View C 21.58 Total for Check Number 51583: 21.58 51584 MISC2 NOLAN NEURURER 02/03/2023 PR 23-03 Payroll 2023-03 792.36 Total for Check Number 51584: 792.36 Total for 2/3/2023: 130,210.49 Report Total (168 checks): 1,286,310.02 AP Checks by Date - Detail by Check Date (2/7/2023 3:49 PM) Page 17 CONSENT ITEM — 7B ,--ARZEN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2022 Budget Carryovers and 2023 Budget Adjustment Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion(s) to approve, table or deny the following: • Carryover budget funds from 2022 to 2023 for equipment purchases delayed due to supply chain issues and infrastructure projects yet to be completed. • Increase the 2023 Budget by $11,950 to reflect the final approved Ramsey County Sheriff contracted services amount. Discussion Carryovers It has been past practice to permit the carryover from one year to the next of unspent monies for specific purposes so budget amounts are better matched with revenues and expenditures. An equipment purchase approved by Council in 2022, has not yet been received mainly due to supply chain issues. Multiple Lake Johanna Fire Department capital items have been delayed. Also, infrastructure projects normally take more than one year to finalize. Staff is asking for a reduction in the 2022 budget and a corresponding increase in the 2023 budget for the following items: Fund Account No. Amount Description Equipment Fund 408-48100-45800 $12,000 Towmaster trailer Building Fund 408-48100-45200 $44,520 City Hall Parking Lot PIR Fund 411-48539-45900 $304,840 2022 PMP — Arden Oaks PIR Fund 411-48535-45900 $16,640 2022 PMP — Snelling Avenue PIR Fund 411-48537-45900 $151,120 Lexington Avenue — Ramsey County project LJFD Capital 412-48120-45500 $131,250 Engine and Tahoe replacements LJFD Capital 412-48120-45800 $2,550 Network access devices/Medical supplies/bags LJFD Capital 412-48120-45200 $4,630 Station 120 items Water Fund 601-48537-33422 $500,000 State Grant — Lexington Ave Watermain Page 1 of 2 Budget Adjustment After approval of the 2023 City Budget, it was realized that the amount included for the Ramsey County Sheriff contracted services was never updated with the final approved amount. The adopted City budget includes $1,450,280, but the final approved amount was $1,462,230. The city budget needs to be increased by $11,950. Budget Impact No impact from carryovers as the request is for budget funds to be moved from 2022 to 2023 so they match up better with corresponding costs. The budget adjustment will increase the General Fund expenditure budget by $11,950, which can be covered by excess fund balance from 2022. Page 2 of 2 CONSENT ITEM — 7C 'It EN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Additional Appointments of Liaisons to Commissions/Committees for 2023 Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Motions to approve, table, or deny the following: Resolution 2023-005 Appointing City Council Liaisons to the Ramsey County League of Local Governments (RCLLG), Cable Commission/Nine North, Karth Lake Improvement District and the Economic Development Commission (EDC) Background Annually, the City Council appoints liaisons to the various commissions and committees of the City. The above appointments were not made by the City Council at the January 9 meeting, but rather were further discussed at its January work session. Based on direction received from Council, staff is bringing forward the attached resolution for consideration in formally appointing these remaining positions. Budget Impact N/A Attachments Attachment A: Resolution 2023-005 Page 1 of 1 It �-AII�)EN'HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2023-005 A RESOLUTION APPOINTING Attachment A CITY COUNCIL LIAISONS TO THE RAMSEY COUNTY LEAGUE OF LOCAL GOVERMENTS (RCLLG), CABLE COMMISSION/NINE NORTH, KARTH LAKE IMPROVEMENT DISTRICT, AND THE ECONOMIC DEVELOPMENT COMMISSION (EDC) BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota as follows: Liaisons The following are appointed liaisons as indicated. Ramsey County League of Local Governments (RCLLG) Council Liaison: David Grant Alternates: Tena Monson, Emily Rousseau, Brenda Holden and Tom Fabel Cable Commission/NineNorth City Representative: Steve Scott (effective 3/l/23) Alternate: City Administrator Karth Lake Improvement District Council Liaison: To be determined as needed Staff: Public Works Director/City Engineer Economic Development Commission Council Liaison: To be determined as needed Staff: Community Development Director ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13TH DAY OF FEBRUARY 2023. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CONSENT ITEM — 7D --AR�EN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director/City Engineer SUBJECT: 2021 PMP Street and Utility Improvements — Payment No. 6 & Final Closeout Budgeted Amount: Actual Amount: Funding Source: $3,807,000 $3,005,532.20 PIR, Special Assessments Utility Funds Council Should Consider Motions to approve, table, or deny the following: • Payment No. 6 and Final Closeout for the 2021 PMP Street and Utility Improvements Project to C&L Excavating in the amount of $131,837.53. Background/Discussion On April 12, 2021, City Council approved Resolution 2021-021 Awarding the 2021 PMP Street and Utility Improvements construction contract to C&L Excavating, Inc. The 2021 PMP is complete and ready for Final Payment and Closeout. Payment No. 6 is in the amount of $131,837.53, Bolton & Menk has provided a recommendation to accept Payment No. 6 along with final closeout documents (Attachment A). Staff recommends that Council approve Payment No. 6 and Final Closeout. Budget Impact Final Contract Amount $2,582,600.59 Engineering Design $ 179,069.00 Construction Mgmt. $ 191,198.00 Material Testing $ 34,888.00 Legal/Other Misc. $ 17,776.61 $ 3,005,532.20 Page 1 of 2 Attachments Attachment A: Pay Request No. 6 with Final Closeout docs Page 2 of 2 QBOLTON & MENK Real People. Real Solutions. January 23, 2023 Mr. David Swearingen, P.E. City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Re: Final Payment / Project Acceptance 2021 PMP Street & Utility Improvements City of Arden Hills, Minnesota BMI Project No. T13.122417 Dear Mr. Swearingen: Attachment A Ph: (952) 890-0509 Fax: (952) 890-8065 Bolton-Menk.com All work associated with the above -referenced project has been completed and all items identified on the punch list, prepared by the City and Bolton & Menk, have been addressed. We recommend the City accept the project as complete and make final payment to C&L Excavating, Inc. to close-out the project. Enclosed, please find three (3) signed copies of the sixth and final Pay Estimate for the above - referenced project. Also enclosed is a copy of Consent of Surety, IC-134 forms and lien waiver forms as required for project close-out. Please sign all copies of the pay estimate. Keep one copy for your files, return one signed copy to me for Bolton & Menk's files and return one signed copy to C&L Excavating along with payment. Please call if you have any questions regarding this recommendation or the enclosed pay estimate. Sincerely, Bolton & Menk, Inc. Nick Amatuccio, P.E. Project Manager Enclosures H:\ARDH\T13122417\7-Construction\D-PayApplications\PayApp 6-Final Pay App\2023-01-23 Recommend Final Payment.docx Bolton & Menk is an equal opportunity employer. Bond No. 30104703 CONTRACTOR'S PAY REQUEST BQ LTO N DISTRIBUTION: 2021 PMP STREET & UTILITY IMPROVEMENTS & M E N K CONTRACTOR (1) OWNER (1) Real People. Real Solutions. ENGINEER (1) CITY OF ARDEN HILLS - PW-21-0100 BMI PROJECT NO. T13.122417 TOTAL AMOUNT BID PLUS APPROVED CHANGE ORDERS $2,711,062.10 TOTAL, COMPLETED WORK TO DATE $2,582,600.59 RETAINED PERCENTAGE ( 0.0% ) $0.00 TOTAL AMOUNT OF OTHER PAYMENTS OR (DEDUCTIONS) $0.00 NET AMOUNT DUE TO CONTRACTOR TO DATE $2,582,600.59 TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES $2,450,763.06 PAY CONTRACTOR AS ESTIMATE NO. 6 $131,837.53 CERTIFICATE FOR FINAL PAYMENT hereby certify that, to the best of my knowledge and belief, all items quantities and prices of work and material shown on this Estimate are correct and that all work has been performed in full accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing is a true and correct statement of the amount for the Final Estimate, that the provisions of M. S. 290.92 have been complied with and that all claims against me by reason of the Contract have been paid or satisfactorily secured. Contractor: C & L Excavating, Inc. 7939 Ridgewood Rd St. Joseph, MN 56374 � In By �) Name Title Date September 22nd, 2022 Approved ntractor's Sure , estern Surety Company Naomi Lermon, Attorne -in-Fact CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT: ENGINEER: BOLTON & MENK, INC., 12224 NICOLLET AVE, BURNSVILLE, MN 55337 By �j0 CONSULTING ENGINEER Date APPROVED FOR PAYMENT: OWNER: By Name Title Date And Name Title gate Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number: Project Begin Date: Project End Date: Project Location: Project Amount: Subcontractors: 1842450432 3051898 CITY OF ARDEN HILLS CP PW-21-0100 10-Jun-2021 13-Sep-2021 ARDEN HILLS $10,890.00 No Subcontractors 1-525-607-328 12-Oct-2022 3:38:19 PM ALVERO LLC 46-2582481 alvero Contractor Affidavit Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toff -free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please Qf n this page for your records using the print or save functionality built into your browser. RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co -partnerships. 2. It is important that ALL the blanks be completed, and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials, ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) 2) As partial payment for Idbor, skill, and material furnished or to be furnished. 3) _As payment for all labor, skill, and material furnished or to be furnished. (Except the sum $ retention) 4) _X As full payment for all labor, skill, and material furnished or to be furnished to the following described real property: (legal description, street address, or project name 2021 PMP Street & Utility Improvements Arden Hills MN And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said real Document I Property (only for the amount paid in box 1 is checked, and except for retain age shown in Box 2 is checked) The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full. Company: Herness Construction Date: I r, — kI - � � Officer/owner Signature PRINT NAME: i Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID. User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number: Project Begin Date: Project End Date: Project Location: Project Amount: Subcontractors: 0-543-311-776 14-Nov-2022 2:49-37 PM T A SCHIFSKY & SONS INC 41-0808498 taschifsky Contractor Affidavit 1425641472 8648671 CITY OF ARDEN HILLS 21-096 01-Aug-2021 24-Nov-2021 ARDEN HILLS STREET IMPROVEMENTS $407, 518.23 No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll -free) 800-657-3594, or (email) with holding.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please print this page for your records using the print or save functionality built into your browser. RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co -partnerships. 2. It is important that ALL the blanks be completed, and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials, ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) 2) As partial payment for labor, skill, and material furnished or to be furnished. 3) _As payment for all labor, skill, and material furnished or to be furnished. (Except the sum retention) 4) }C As full payment for all labor, skill, and material furnished or to be furnished to the following described real property: (legal description, street address, or project name 2021 Arden Hills And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said real Document 1 property (only for the amount paid in box 1 is checked, and except for retain age shown in Box 2 is checked) The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full. Company: T.A. Schifksy Date: 11 /14/2022 Officer/Owner Signature PRINT NAME: Victoria A Schifsky, C.A.O. PLEASE EMAIL TO: beth@clexcavating.com �1DEPARTMENT OF REVENUE Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number: Project Begin Date: Project End Date: Project Location: Project Amount: Subcontractors: 1699975168 4799188 CITY OF ARDEN HILLS1 2021 PMP 21-Sep-2021 30-Oct-2021 ARDEN HILLS $57,491.42 No Subcontractors 0-768-133-024 12-Nov-2022 7:14:07 AM RAY JORDAN & SONS INC 41-1968905 cherylhegquist Contractor Affidavit Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll -free) 800-657-3594, or (email) with hold ing.tax@state.mn.us. Business hours are 8:00 a.m. - 4.30 p.m. Monday - Friday. Please print this page for your records using the print or save functionality built into your browser. RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co -partnerships. 2. It is important that ALL the blanks be completed, and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials, ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) 2) As partial payment for labor, skill, and material furnished or to be furnished. 3) _As payment for all labor, skill, and material furnished or to be furnished. (Except the sum $ retention) 4) X As full payment for all labor, skill, and material furnished or to be furnished to the following described real property: (legal description, street address, or project name 2021 PMP Street & Utility Improvements Arden Hills MN And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said real Document 1 property (only for the amount paid in box 1 is checked, and except for retain age shown in Box 2 is checked) The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full. Company: Ray Jordan & Sons, Inc. Date:_ d t ]O o - /,�. .x- Officer/Owner Signature J PRINT NAME: 9/26t22, 12:03 PM https:/Awmw.mndor.state.mn.us/tpleservices/_/Retrieve�O/Dc!1JM2BgbuxxFGigjNPDcDBQ—?FILE__=Print2&PARAMS_=8302. M*jt" DEPARTMENT F REVENUE Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number: Project Begin Date: Project End Date: Project Location: Project Amount: Subcontractors: 0-193-049-504 26-Sep-2022 12:03:03 PM CASTLE ROCK CONTRACTING & TREE SRVC LLC 26-4178035 CastleRock Contractor Affidavit 1046712320 9925969 CITY OF ARDEN HILLS 2021 PMP ST & UTILITY IMPS ARDEN HILLS 09-Jun-2021 10-Jun-2021 ARDEN HILLS $16,626.00 No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll -free) 800-657-3594, or (email) withhold ing.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please grint this pagg for your records using the print or save functionality built into your browser. https:L/www.mndor.state.mn.us/tpieservices/_/Retrieve/O/DCl1 JM2BgbuxxFO1 c jNPDcDBQ_?FILE_=Print2&PARAMS_=8302037845734931760 1 i 1 RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co -partnerships. 2. It is important that ALL the blanks be completed, and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials, ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE la 2) _As partial payment for labor, skill, and material furnished or to be furnished. 3) ,As payment for all labor; skill, and material furnished or to be furnished. (Except the sum $ retention) 4) _X_ As full payment for all labor, skill, and material furnished or to be furnished to the following described real property: (legal description, street address, or project name 2021 PMP Street & Utility Improvements Arden. Hills MN And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said real Document 1 property (only for the amount paid in box 1 is checked, and except for retain age shown in Box 2 is checked) The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full. Company- Castle Rock Contracting & Tree Officer/Owner Signature r--05 tl&'� 9/27/22, 7:25AM https'Pwww--dor.state.mn.us/tp/eservices/_IRetrievelO]DcJLhj"pVJE_cop8LxfBFWw—?FILE_._=Print2&PARAMS_=890495... O° i N • REVENUE Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation S. urnniary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number: Project Begin Date: Project End Data.: Project Location: Project Amount: Subcontractors: 1-271-663-520 27-Sep-2022 7:25:51 AM WARNING LITES OF MINNESOTA INC 36-4762529 jjjewels Contractor Affidavit 1477808128 3086922 CITY OF ARDEN HILLS CP PW-2.1-0100 01-Apr=2021 307-.Aug-2022 2021 PMP ST & UTILITY IMP $6,896.00 No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll -free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please print is page for your records using the print or save functionality built into your browser. https://www.mndor.state;mn.u.sitpleservices/ /Retrieve/0/Dc/LhjgmapVJE_cop8Lxf8FWw_ ?FILE _=Print2&PARAMS_=8904950726101100326 1111 RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co -partnerships. 2. It is important that ALL the blanks be completed, and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials, ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) 2) As partial payment for labor, skill, and material furnished or to be furnished. 3) __As payment for all labor, skill, and material furnished or to be furnished. (Except the sum $ retention) 4) X As full payment for all labor, skill, and material furnished or to be furnished to the following described real property: (legal description, street address, or project name 2021 PMP Street & Utility Improvements Arden Hills MN And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said real Document 1 property (only for the amount paid in box 1 is checked, and except for retain age shown in Box 2 is checked) The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full. Company: Warning Lites of Minnesota Date: Ad l\ Officer/Owner Signature # _ PRINT NAME: rV,Y. Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number: Project Begin Date: Project End Date: Project Location: Project Amount: Subcontractors. 1819774976 1011248 CITY OF ARDEN HILLS PW-21-0100 13-J u I-2021 23-J u I-2021 ARDEN HILLS $10,202.00 No Subcontractors 0-744-321-952 23-Sep-2022 1:49:36 PM BLAKE DRILLING CO INC 41-1741858 blakedrilling Contractor Affidavit Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll -free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please print this page for your records using the print or save functionality built into your browser. RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co -partnerships. 2. It is important that ALL the blanks be completed, and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials, ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) 2) As partial payment for labor, skill, and material furnished or to be furnished. 3) _As payment for all labor, skill, and material furnished or to be furnished. (Except the sum $ retention) 4) _X_ As full payment for all labor, skill, and material furnished or to be furnished to the following described real property: (legal description, street address, or project name 2021 PIMP Street & Utility Improvements Arden Hills MN And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said real Document 1 property (only for the amount paid in box 1 is checked, and except for retain age shown in Box 2 is checked) The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full. Company: Blake Drilling Date: 9/23/2022 Officer/Owner Signature PRINT NAME: Jill Bukosky, CEO 9/26/22. 4:38 PM https://www.mndor.state.mn.us/tp/eservices/_/Retrieve/0/Dc/ymy_NGXfnl9OR4bY_J2hgg_?FILE_ Print2&PARAMS= 695966 3� a Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number: Project Begin Date: Project End Date: Project Location: Project Amount: Subcontractors: 1028755456 3509324 CITY OF ARDEN HILLS 2021.2103 01-Apr-2021 30-Aug-2022 CITY OF ARDEN HILLS $2,148.00 No Subcontractors 0-787-936-160 26-Sep-2022 4:38:06 PM SIR LINES -A -LOT INC 46-5427787 linesalot Contractor Affidavit Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll -free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please print this oaae for your records using the print or save functionality built into your browser. https://www.mndor.state.mn.us/tp/eservices/_/Retrieve/0/Dc/ymy_NGXfnl9OR4bY_J2hgg_?FILE= Print2&PARAMS= 6959660720227755905 1/1 RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co -partnerships. 2. It is important that ALL the blanks be completed, and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials, ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) 2) As partial payment for labor, skill, and material furnished or to be furnished. 3) _As payment for all labor, skill, and material furnished or to be furnished. (Except the sum $ retention) 4) _X_ As full payment for all labor, skill, and material furnished or to be furnished to the following described real property: (legal description, street address, or project name 2021 PMP Street & Utility Improvements Arden Hills MN And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said real Document 1 property (only for the amount paid in box 1 is checked, and except for retain age shown in Box 2 is checked) The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full. Company: Sir Lines A Lot 9/26/2022 Officer/Owner Signature'.y ?"= PRINT NAME: Teresa Johnson, Controller RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co -partnerships. 2. It is important that ALL the blanks be completed, and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials, ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) 2) As partial payment for labor, skill, and material furnished or to be furnished. 3) _As payment for all labor, skill, and material furnished or to be furnished. (Except the sum $ retention) 4) _X As full payment for all labor, skill, and material furnished or to be furnished to the following described real property: (legal description, street address, or project name 2021 PMP Street & Utility Improvements Arden Hills MN And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said real Document 1 property (only for the amount paid in box 1 is checked, and except for retain age shown in Box 2 is checked) The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full. Company: Fair's Nursery & Landscaping Date: \�a•���. Officer/Owner Signature PRINT NAME: %\D V 1L 55 — M siddob6ddmbk DEPARTMENT OF REVENUE Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: 1403228160 Minnesota ID: 4654903 Project Owner: CITY OF ARDEN HILLS Project Number: 2021.2103 Project Begin Date: 01-Apr-2021 Project End Date: 30-Aug-2022 Project Location: ARDEN HILLS, MN Project Amount: $5,900.00 Subcontractors: No Subcontractors 0-051-540-896 26-Sep-2022 1:39:41 PM PHASE III OF MAPLE GROVE INC 52-2209985 Maple Grove Contractor Affidavit Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll -free) 800.657-3594, or (email) withholding.tax@state.mn.us. Business hours are 8:00 a.m. -4:30 p.m. Monday- Friday. Please print this gage for your records using the print or save functionality built into your browser. RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co -partnerships. 2. It is important that ALL the blanks be completed, and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials, ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) 2) As partial payment for labor, skill, and material furnished or to be furnished. 3) _As payment for all labor, skill, and material furnished or to be furnished. (Except the sum $ retention) _ 4) __X As full payment.for all labor, skill and material furnished or to be furnished -to the following described real property: (legal description, street address, or project name 2021 PMP Street & Utility Improvements Arden Hills MN And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said real Document 1 property (only for the amount paid in box 1 is checked, and except for retain age shown in Box 2 is checked) The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full. Company: Hydro-Klean Date: 0112 7 Z Officer/OwnerSigna`ture� PRINT NAME: 9/27/22, 3:13 PM https:/Nvww.mndor.state.mn.us/tpleservices/_/Retrieve/0/Dc/_bGSlYs7nhS8kPuzBld_FQ_?FILE= Print2&PARAMS_=573471... a� u re JIL Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number: Project Begin Date: Project End Date: Project Location: Project Amount: Subcontractors: 1277792256 2177531 CITY OF ARDEN HILLS 2021.2103 01-Apr-2021 30-Aug-2022 ARDEN HILLS $4, 000.00 No Subcontractors 0-169-642-912 27-Sep-2022 3:13:26 PM HYDRO-KLEAN, LLC 45-2473053 Hydrokleen Contractor Affidavit Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll -free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please print this pagg for your records using the print or save functionality built into your browser. https://www.mndor.state.mn.usltpleservicesl /Retrieve/OlDcl—bGSlYs7nhS8kPuzBld_FQ_?FILE= Print2&PARAMS— 5734715437231418830 1/1 RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co -partnerships. 2. It is important that ALL the blanks be completed, and the AMOUNT PAID BE SHOWN, 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials, ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) 2) As partial payment for labor, skill, and material furnished or to be furnished. 3) _As payment for all labor, skill, and material furnished or to be furnished. (Except the sum $ retention) 4) ,X As full payment for all labor, skill, and material furnished or to be furnished to the following described real property: (legal description, street address, or project name 2021 PMP street & Utility Improvements Arden Hills MN And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said real Document 1 property (only for the amount paid in box 1 is checked, and except for retain age shown in Box 2 is checked) The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full. Company: Ritter & Ritter Date: Officer/Owner Signature PRINT NAME: 10/3122, 8:44 AM httpsJ/mndor.state.mn.usttp/eservices/ /Retrieve/0/Dc/VEX7Af\/f7MFnfgce5vLQOw_?FILE_ Print2&PARAMS_=4234315230... Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number: Project Begin Date: Project End Date: Project Location: Project Amount: Subcontractors: 0-558-140-320 3-Oct-2022 8:44:50 AM RITTER & RITTER SEWER SERVICE INC 41-1847429 rittersewer Contractor Affidavit 2066321408 2825000 CITY OF ARDEN HILLS 2021.2103 01-Apr-2021 30-Aug-2022 CITY OF ARDEN HILLS $5,175.00 No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll -free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please prin__ t this page for your records using the print or save functionality built into your browser. https:#mndor.state.mn.usltpleservices/_/Retrieve101DcIVEXtkWf7MFnf8ceBvLQow ?FILE_,-Print2&PARAMS= 4234315230219768637 1!1 DEPARTMENT OF REVENUE t FRENCH LAKE CURB CO Confirmation Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted Affidavit Summary Affidavit Number: 247042048 Minnesota ID: 3825384 Project Owner: Project Number: Project Begin Date Project End Date: Project Location Project Amount: Subcontractors: 0-551-383-968 26-Sep-2022 10:58:29 AM FRENCH LAKE CURB CO 41-1913224 djohns Contractor Affidavit CITY OF ARDEN HILLS 1234 01-Apr-2021 30-Aug-2022 ARDEN HILLS $241,413.75 No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toil -free) 800- 657-3594, or (email) withhoiding.tax@state.mn.us usiness hours are 8:00 a.m. - 4:30 p.m. Monday - RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co -partnerships. 2. It is important that ALL the blanks be completed, and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials, ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) 2) As partial payment for labor, skill, and material furnished or to be furnished. 3) _As payment for all labor, skill, and material furnished or to be furnished. (Except the sum $ retention) 4) _X_ As full payment for all labor, skill, and material furnished or to be furnished to the following described real property; (legal description, street address, or project name 2021 PMP Street & Utility Improvements Arden Hills MN And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said real Document 1 property (only for the amount paid in box 1 is checked, and except for retain age shown in Box 2 is checked) The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full. Company: French Lake Curb Date: , 1- �"` Officer/Owner Signat PRINT NAME: / ► 0 J O/ A fiQ.�, Beth Lahr From: jedlickigf@aol.com Sent: Friday, December 16, 2022 10:52 AM To: Beth Lahr Subject: Fwd: Your Recent Contractor Affidavit Request Hi Beth. I am so sorry this got forgotten. I had to refresh myself on getting an IC134 :) Please let me know if you need anything else! Thank you. Garrett 'Note address change* G.F. Jedlicki, Inc. 525 Creekridge Drive Suite C Chaska, MN 55318 wti�1v.<gtjedlicki.com O- (952) 934-7272 C - (612) 328-1945 An Equal Opportunity Employer -----Original Message ----- From: MN Revenue e-Services <eservices.mdor@state.mn.us> To: jedlickigf@aol.com Sent: Fri, Dec 16, 2022 10:49 am Subject: Your Recent Contractor Affidavit Request This email is an automated notification and is unable to receive replies Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: 1-613-477-792 Submitted Date and Time: 16-Dec-2022 10:49:01 AM Legal Name: G F JEDLICKI INC Federal Employer ID: 20-2149889 User Who Submitted: GFJedlicki Type of Request Submitted: Contractor Affidavit Affidavit Summary Affidavit Number: 161189888 1 Minnesota ID: 7579212 Project Owner: CITY OF ARDEN HILLS Project Number: 2021.2103 Project Begin Date: 01-Apr-2021 Project End Date: 30-Aug-2022 Project Location: ARDEN HILLS Project Amount: $50,470.00 Subcontractors: No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll -free) 800-657-3594, or (email) withholding tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. How to View and Print this Request You can see copies of your requests by going into your History. This message and any attachments are solely for the intended recipient and may contain nonpublic / private data. If you are not the intended recipient, any disclosure, copying, use, or distribution of the information included in this message and any attachments is prohibited. If you have received this communication in error, please notify us and immediately and permanently delete this message and any attachments. Thank you. RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co -partnerships. 2. It is important that ALL the blanks be completed, and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials, ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) 2) As partial payment for labor, skill, and material furnished or to be furnished. 3) _As payment for all labor, skill, and material furnished or to be furnished. (Except the sum $ retention) 4) _X As full payment for all labor, skill, and material furnished or to be furnished to the following described real property: (legal description, street address, or project name 2021.2110 ARDEN HILLS And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said real Document 1 property (only for the amount paid in box 1 is checked, and except for retain age shown in Box 2 is checked) The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full. Company: G.F. JEDLICKI, LLC Date: i7 i I i_,�, l Officer/Owner Signatur PRINT NAME: � �_ RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co -partnerships. 2. It is important that ALL the blanks be completed, and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials, ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) 2) As partial payment for labor, skill, and material furnished or to be furnished. 3) _X_As payment for all labor, skill, and material furnished or to be furnished. (Except the sum $131,837.53 retention) 4) _ As full payment for all labor, skill, and material furnished or to be furnished to the following described real property: (legal description, street address, or project name 2021 PMP Street & Utility Improvements ARDEN HILLS MN And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said real Document 1 property (only for the amount paid in box 1 is checked, and except for retain age shown in Box 2 is checked) The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full. Company: C&L Excavating, Inc Date: a?!' Officer/Owner Signature PRINT NAME: r � r Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner. Project Number: Project Begin Date: Project End Date: Project Location: Project Amount: Subcontractor Summary 10506240 3881660 CITY OF ARDEN HILLS PW210100 06-Apr-2021 22-Sep-2022 AREN HILLS $2,582,600.59 Name ID Affidavit Number ALVERO 3051898 1842450432 TA SCHIFSKY 8648671 1425641472 RAY JORDAN 4799188 1699975168 CASTLE ROCK CONTACTING 9925969 1046712320 WARNING LITES 3086922 1477808128 BLAKE DRILLING 1011248 1819774976 SIR LINES A LOT 3509324 1028755456 FAIRS NURSERY 4654903 1403228160 HYDRO KLEAN 2177531 1277792256 RITTER & RITTER 2825000 2066321408 FRENCH LAKE 3825384 247042048 G F JEDLICKI 7579212 161189888 0-484-597-664 11-Jan-2023 1:51:31 PM C & L EXCAVATING INC 41-1915334 blackdirt1 Contractor Affidavit Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll -free) 800-657-3594, or (email) with holding.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please print this page for your records using the print or save functionality built into your browser. CONSENT OF SURETY TO FINAL PAYMENT AIA Uucarment G70' (Instructions on reverse sidc) TO OWNER: (Naenr reed ar&lresv City of Arden Hills, MN 1245 W. Hwy 96 Arden Hills, MN 55112 PROJECT: l.vanne cool adrG¢,., Bond No. 30104703 OWNER ❑ ARCHITECT ❑ CONTRACTOR O St MTY Cl OTHER LJ ARCHITECT'S PROJECT NO.: CONTRACT FOR: CONTRACT DATED: April 12, 2021 2021 PMP Street & Utility Improvements, City Project No. PW-21-0100 in accordance with the provisions oft lie Contract hetween the Owner and the Contractor as indicated ahove, the (Insert nrrenc and eddrecc of ;IIIx t, Western Surety Company 151 N. Franklin St. Chicago, IL 60606 on hand of Sl'RE11'. Ihruvl nauec and ru6lna. of Linenaa lorl C & L Excavating, Inc. PO Box 99 St. Joseph, MN 56374 CTO hereby approves of the final payment I() the Contcictor, and agrees that final payment to the Contractor shall not relieve(the RSur<t% of any of its obligations to llmwli r,/ Uuncrl City of Arden Hills, MN 1245 W. Hwy 96 Arden Hills, MN 55112 as set forth in said Suret%'s lu and OWNER. 1N WffNESS W1fERE0IT, the Surety has hereunto set its hand on this date September 22, 2022 //aav9 br rrri/Alq /be rnon/b fo/lnN'erl nl' /(k• rnluler'ir r/ tic arer/ 1'rru' I • Attest: (Sean4WN AIA Western Surety Company _ - - r N nr,� rnnr nI nnN �od nyrrc.ornrrorty � — Naomi Lermon Attorney -in -fact N9inh•d nann ruin nrlrI CAUTION: You should sign an original AIA document that has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. See Instruction Sheet for Limited License for Reproduction of this document. AIA DOCUMENT G707•(.((\,,I NI 1)F SI RIIl I FI NAI. PA1:At I. N I• I))I F:I)I'I W\- Al ct'I`><}, • 1111i AVVIM A\ I\'I-I-I'I 1-1: ()I: Alt( III"I'F:('"I'�. I-ii \I-\% IURK:N'li.M I:. N\% U \till Ih01'0\. DC gun ,,, ; WARNING: Unlicensed photocopying violates U.S. copy. right laws and will subject the violator to legal prosecution. G707-1994 INSTRUCTION SHEET F(lik \I\ 1)0(l \'iI\ I G I ()I "I f"I I-) I() I'I'\ \1 1"0 NIF\ I A. GENERAL INFORMATION 1. Purpose t' j i 2. Related Documents 3. Use of Current Documents AI \::(!. !I 4. Limited License for Reproduction \1 w'w: tl!lt 11111'!o pit 0j, VA I I;, lit lilt ll'o lilt( ll;lckt; 11, w tit it, I. k I i it i T t' I ti I m ,Ili )i lid ;ik It,!: it l it !wn[ w 11! I k t 'li lilt" rcd la -I It it I it. AI 0 it t t W l\ it i 1 0 1 �il B. CHANGES FROM THE PREVIOUS EDITION C. COMPLETING THE G707 FORM it !jmlt - :i:i.l M lilt lit'l V D. EXECUTION OF THE DOCUMENT k !(,Illi I, itilik 494 INSTRUCTION SHEET FOR 414 66661kw wv - G707-1994 Western Surety Company POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY -IN -FACT Know All Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation having its principal office in the City of Sioux Falls, and State of South Dakota, and that it does by virtue ofthe signature and seal herein affixed hereby make, constitute and appoint Litton E S Field Jr, Nicole M Coty, Jonathan N Vagle, Mark Alan Thune, Mutya Alvaran Enoksen, Gayle L Thorson, Jeffrey R Skaar, Individually, of Mendota Heights, MN Kevin Paulson, Tom Corneil, Chad Christianson, De Ette J Wurm, Debra M Bledsoe, Brenda S Klimstra, Erin Pohlman, Deb Geislinger, Jacqueline Riley, Dana Kerfeld, Brittany Bauer, Laurie Litke, Amanda Plantenberg, Dena Grunhovd, Leslie Seehusen, Naomi Lermon, Individually, of Saint Cloud, MN its true and lawful Attomey(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature - In Unlimited Amounts - and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer ofthe corporation and all the acts of said Attorney, pursuant to the authority hereby given, are hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority ofthe By -Law printed on the reverse hereof, duly adopted, as indicated, by the shareholders ofthe corporation. In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Vice President and its corporate seal to be hereto affixed on this 2nd day of August, 2022. WESTERN SURETY COMPANY ?�It:rrr. ,rP - oaf �,POliq��t s.. aul T. Bruflat, Vice President State of South Dakota County of Minnehaha I ss On this 2nd day of August, 2022, before me personally came Paul T. Bruflat, to me known, who, being by me duly sworn, did depose and say: that he resides in the City of Sioux Falls, State of South Dakota, that he is the Vice President of WESTERN SURETY COMPANY described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporation. My commission expires ;"`•' '^`•••`,^^•^••^^^^• M. BENT NOTARY PUBLIC March 2, 2026 BOUYN MKOTA °�, CERTIFICATE M. Bent, Notary Public I, L. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney hereinabove set forth is still in force, and further certify that the By -Law ofthe corporation printed on the reverse hereof is still in force. In testimony whereof] have hereunto subscribed my name and affixed the seal ofthe said corporation this 22nd day of September, 2022. -rr`e WESTERN SURETY COMPANY _mo #,0 W�POgq��Lej o ^�yl z ih.� Secre L. lson, Assistant Folm F4280-7-2r-if - - - - Netart Go to www.cnas�t"4tv.corrt 5V insr / Obligee Services > Validate Bond Coverage, if you want to verify bond authenticity. Authorizing By -Law ADOPTED BY THE SHAREHOLDERS OF WESTERN SURETY COMPANY This Power of Attorney is made and executed pursuant to and by authority of the following By -Law duly adopted by the shareholders of the Company. Section 7. All bonds, policies, undertakings, Powers of Attorney, or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, and Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile. Western Surety Company POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY -IN -FACT Know All Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation having its principal office in the City of Sioux Falls, and State of South Dakota, and that it does by virtue of the signature and seal herein affixed hereby make, constitute and appoint Litton E S Field Jr, Nicole M Coty, Jonathan N Vagle, Mark Alan Thune, Mutya Alvaran Enoksen, Gayle L Thorson, Jeffrey R Skaar, Individually, of Mendota Heights, MN Kevin Paulson, Tom Corneil, Chad Christianson, De Ette J Wurm, Debra M Bledsoe, Brenda S Klimstra, Erin Pohlman, Deb Geislinger, Jacqueline Riley, Dana Kerfeld, Brittany Bauer, Laurie Litke, Amanda Plantenberg, Dena Grunhovd, Leslie Seehusen, Naomi Lermon, Individually, of Saint Cloud, MN its true and lawful Anorney(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature - In Unlimited Amounts - and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said Attorney, pursuant to the authority hereby given, are hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the By -Law printed on the reverse hereof, duly adopted, as indicated, by the shareholders of the corporation. In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to he signed by its Vice President and its corporate seal to be hereto affixed on this 2nd day of August, 2022. WESTERN SURETY COMPAN"Y 411;OErrc M D�QOA,91OOf �WE4 - aul T. uruflat, Vice Prasid;rt State of South Dakota 1 ss I County of Minnehaha On this 2nd day of August, 2022, before me personally came Paul T. Bruflat, to me known, who, being by me duly sworn, did depose and say. that he resides in the City of Sioux Falls, State of South Dakota, that he is the Vice President of WESTERN SURETY COMPANY described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal, that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporation. My commission expires M. BENT March 2, 2026 I(RSOUTH DAKOTAbr"$/' M. Bent, Notary Public CERTIFICATE L L. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney hereinabove set forth is still in force, and further certify that the By -Law of the corporation printed on the reverse hereof is still in force In testimony whereof 1 have hereunto subscribed my name and affixed the seal of the said corporation this 22nd day of September, 2022. WESTERN SURETY COMPANY o,r POA v - ►N orate L Nelson, Assistant Secretary Form F4280-7-20i 2 Go to www•€n"urebhcom > Owriler % Obligee Services > Validate Bond Coverage, if you want to verify bond authenticity. Authorizing By -Law ADOPTED BY THE SHAREHOLDERS OF WESTERN SURETY COMPANY This Power of Attorney is made and executed pursuant to and by authority of the following By -Law duly adopted by the shareholders of the Company. Section 7. All bonds, policies, undertakings, Powers of Attorney, or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, and Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile. CONSENT ITEM — 7E ,-ARZEN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Lift Station 10 Rehabilitation Project — Pay Request No. 3 & Final Closeout Budgeted Amount: Actual Amount: Funding Sources: $180,000 $257,394.55 Sanitary Sewer Fund Council Should Consider Motions to approve, table, or deny the following: • Change Order No. 1 in the amount of (-)$1,600 to account for unused portion of the project allowance. • Pay Request No. 3 and Final Closeout for the Lift Station 10 Rehabilitation Project to Vinco Inc. in the amount of $10,017.50. Discussion The City's Capital Improvement Program identifies rehabilitation work for Lift Station No. 10 located near the intersection of Cleveland Avenue and County Road E2. The lift station has been in service for 31 years in the current configuration. Several improvements have been identified, including the need to replace the aging pumps, check valves, air release valves and control panel. This lift station also encounters problems with sewer flow backing up into the upstream manhole due to the bottom elevation of the lift station wet well having minimal elevation drop from the upstream gravity sewer. On June 22, 2020, the City Council approved professional services with Bolton & Menk for planning, design and construction. On May 10, 2021, City Council approved plans and specifications and ordered advertisement for bids. On June 14, 2021, City Council approved Resolution 2021-034 awarding the construction contract to Vinco Inc. in the amount of $130,700. Page 1 of 2 Change Order No. 1 is a contract price adjustment to account for unused portion of the project allowance to closeout the project. Vinco Inc. has submitted Pay Request No. 3 and Final Closeout Documents (Attachment A) in the amount of $10,017.50. Staff has reviewed and recommends payment and closing out the project. Budget Impact A summary of the estimated project costs and funding sources is provided below: Total Project Costs Construction Cost $ 130,700.00 Change Order No. 1 (-)$ 1,600.00 Pumps and Control Panel $ 78,560.70 Engineering Services $ 49,400.00 (Includes Construction Admin.) Misc. (Legal, Ads) $ 333.85 TOTAL $ 257,394.55 This project is covered by the sanitary sewer fund. Attachments Attachment A: Change Order No. 1 Attachment B: Pay Request No. 3 with Final Closeout Docs Page 2 of 2 Attachment A SECTION 00991 — CHANGE ORDER PROJECT: Lift Station 10 Rehabilitation DATE OF ISSUANCE: 01 /06/23 EFFECTIVE DATE: 01 /06/2023 No. 01 OWNER: City of Arden Hills, Minnesota ENGINEER'S Project No.: M20.121694 CONTRACTOR: Vinco, Inc. ENGINEER: Bolton & Menk, Inc. You are directed to make the following changes in the Contract Documents. Description: Final compensating Change Order. Reason for Change Order: Contract Price adjustment accounting for unused portion of the project Allowance. Attachments: NA CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price OrtSlOontractTimes Subs' mpletion daysordates $130. 000.00 Readina ment :_____Aaysordates Net changes from previous Change Orders No- toNo­ OrdeXNoo._ Net changes fromN7— $1000 days Contract PricePriortothisChangeOrder Contract Times prior to thisCh a cr Substantial Completion days dates $130.700.00 Read for final ayment daysord Net Decrease of this Change Order Net (Increase •creasefNoChange) of Change Order s 1 6 . 0 _days Contract Price with all approved Change Orders es with all approved Change Orders ompletion days ordates ;e.7d, $129,100.00 yfofinalpayrrtenl : daysordate s RECOMMENDED: j� By: —A`A ' " - Engineer (Authorized Signature) Date: 01 /06/23 APPROVED: By: Owner (Authorized Signature) Date: ACCEPTED- By:-d Contractor (Authorized Signature) Date: / "' 9 " Z3 EJCDC No. 191008-B (1990 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors ofAmerica. M20.121694—Arden Hills, MN CHANGE ORDER Lift Station 10 Rehabilitation PAGE 00991-1 O& MENK Real People. Real Solutions. January 6, 2023 Mr. David Swearingen Public Works Director / City Engineer City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 RE: Lift Station 10 Rehabilitation Arden Hills, Minnesota Project No.: M20.121694 Dear Mr. Swearingen: Attachment B Ph: (9521 890-0509 Fax: (9521 890-8065 Bolton-Menk.com Please find enclosed Pay Application No. 3 for the above referenced project. This application pertains to the remaining contract value including retainage that is being withheld for this project and is the final pay application for the project. The necessary closeout documents are included. I have reviewed the pay application and find it to be complete and in order. I recommend that payment be made in the amount shown. If you agree, please sign and return one signed copy to the Contractor with payment and one to me for our files. If you have any questions on the above, please call. Sincerely, Bolton & Menk, Inc. Seth Peterson, P.E. Senior Principal Environmental Engineer Enclosures H:\ARDH\M20121694\7-Construction\D-Pay Applications\PR 3\Pay App 3 Cover Letter.docx Bolton & Menk is an equal opportunity employer. 7 LL O LU c7 a r Z LULU G Q n 0 LL LU H a LL p w LU U Z Z 0 Q U_ J a a a co N N C)N N Cl) Cl) p Ch p N N - N W N O F 2 O O O O 0 LL O U z0 0 w w U F d O of d U a d d O a z rn 0 cli z U N O a` Y C L C O co LO N LO a a m Lo c_ M z T -00 = m Li Y O Q > S O XO J oLo C LL o00 o O o U r Q > a LL o F ~ 0 Q LL 0 0 0 0 0 0 O O O O O CO ER N 6-1 16q ' LU Q O 0 Q O H L t6 O T CO U � � J � Zcoo U L) z m O z U r Z SLLI G Q n 0 LL Z 0 a U_ J a a 0 U Q 0 U Lq oq 0 0 0 � O O O N f- I� O EA O 00 O O O O O O O_ O_ N N EA EA W a p O w O p Q LU Z a w 06 o U) p LO U) W W J W p J W d Z W OU Q W J Z J O LU O Z O Q U J Cl. a Q U) Z) O W LU o a W w O p 0 H W Qd p 0 p z Q W Z J O U Q z O O O Z C) 0 O O 0 00 U o o 7 0 3 wp o Q 0 U) o Z o0 00 o 00 00 0 p Q Q J > O w O H O < U Q C:0 fl O Z) O 0 0) (n 0-T L ~ O p of a Lu L > U Of N C o °o O O E w Q c Q c _0 7 Z U lz S U U a T C m Q O i w w z_ Z w H U W O a o u o N N N M N � N - LL Z z0 ❑ U W a J d U d J Q a LL a H W 2 m z O z Z H Z O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N o 0 0 0 0 0 0 0 0 0 0 0 0 0 Z c�i C c m LL N O CO F LU z F- LU w o 0 0 0 0 0 0 0 0 0 0 0 o e g � a o 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w O LL U ❑ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 H O O O O O O O O o 0 0 0 0 0 W o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a� ouqug00000Nug000 O 2 ¢❑ V)— N O �2 0 N (R fo V N O W N c N J O O U O W ¢ w F O F 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U o 0 0 0 0 0 0 0 0 0 0 0 0 0 Y o0 0 o 0 0 0 0 0 0 0 00 0 0 Cl! 00 n O �❑O N m N M Y H W a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 u) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p p O O 0 0 O �? S 0 N O 0 0 O O 0 0 O O 0 0 N Lq 0 O N l3 J K N — — O O <2 O 0 N O t0 W W m a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w _ O F- LU F- LU J 0 0 0 0 0 0 0 0 0 0 0 0 0 d u-,ou-,0000000000 g ❑ o 0 0 0 0 0 0 0 0 0 0 O n O = U = w ~ a F z a aU) o 0 �o�0000000000 0 0 0 0 0 0 0 0 0 0 0 oP- w a a O H 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LL a Z �� o 0 O LO 0 0 Ui O 0 0 O O 0 0 O O 0 0 N LO 0 0 O O 0 O 0 H O Z 2 LL� N O LO O N t0 O t0 V N O N N N Oa U 0 0 0 0 0 0 0 0 0 0 0 0 0 U o 0 0000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W � a oi°i°00000Ni°000 F �O E N O �O N O O t0 N O CO N H Z Z 7 O U } F F ❑ Z a O U U U U U U U U U U U U U U J J J J J J J J J J J J J � w O y J � v F LL O O O rn F- Z C ~ m O a_ C m O co w 0 U a N ?+ y N OI U � C !6 0 0 O C O o 7 0 `� E rn a O a c C a N °' +' a a° _ o N O c. c_ a.0 Q o o o H o° a£ T d w d D m m W G m LL' U U LL W N a W ° Z N N N N N N N N N N M M M M M M M M N N N M N M N M w F O O o ~ w Z O ❑ O o U W a J a U a J a CL a d a W W 2 U Z O_ a z Z_ H Z O U 0 0 0 V y O O O Z m _ LL m O H zLU F- LU W o e � a o 0 0 W 00 a ❑ o 0 0 Fo F- 0 0 LU Ja F o v 0 o 0 0 0 o J 00 U O w Q w ~ J a O o 0 0 U N Y ❑ w U O Y O = E F- w a U) 0 o 00 > w w w C a a w 0 _ O Q w w w J O O O N O = U = ~ a t F- z a aU)> 7 H O w a a O H U Z 0 o o 0 0 0 0 0 0 o w ❑ H O v m o O Q U w o 0 U o 0 o w ¢ a F- m o � 2 Z Z) O U H H ❑ z D O U � J � � Y J LL U m Z O y U ~ H � O a_ o O � y U U w n a ❑ a c 0 c o _ =o m 3 0 a a a w O � Z -=AIA Document G707 TM —1994 Consent of Surety to Final Payment PROJECT: (Name and address) Lift Station 10 Rehabilitation Arden Hills, MN TO OWNER: (.Name mid address) City of Arden Hills 1245 W. Hwy 96 Arden Hills, MN 55112 ARCHITECT'S PROJECT NUMBER: CONTRACT FOR: CONTRACT DATED: June 15, 2021 Bond No. 2319018 OWNER ZI ARCHITECT ❑ CONTRACTOR SURETY OTHER ❑ Ln accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the (Insert name and address of Surety) Swiss Re Corporate Solutions America Insurance Corporation 1200 Main Street, Suite 800 Kansas City, MO 64105 SURETY, on bond of (Insert name and address of Compactor) Vinco, Inc. 18995 North Forest Blvd. Forest Lake, MN 55025 .CONTRACTOR, hereby approves of the final payment to the Conttactor, and agrees that final payment to the Contractor shall not relieve the Surety of any of its obligations to (Ins•ert name and address of Owner) City of Arden Hills 1245 W. Hwy 96 Arden Hills, MN 55112 , OWNER, as set forth in said Surety's bond. IN WITNESS WHEREOF, the Surety has hereunto set its hand on this date November 28, 2022 (Insert in wrtttng the month followed by the numeric date and year) Swiss Re Co orate Solutions America Insurance Corporation (Street ' ( tgnature of authorized representative) Attest' Sean McBride, Attomey-in-Fact (Seal) (Printed name and title) CAUTION: Yogn oi'i ngitrg AIA Contract Document, on which this text appears to RED. An original assures that changes will not be obscured. AIA Document G707 v — 1994. Copyridf i 01970 and 1994 by The American Institute of Atch lecls. All rights reserved. WARNING Thts AIA` Document is protected by U S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA"' Document, or any porban of it may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law Purchasers are not permitted to reproduce this document To report copyright violations of AIA Contract Documents, e-mail The American Institute or Architects' legal counsel, copyright@aia org �511 ACKNOWLEDGMENT OF SURETY State of Minnesota) County of Hennepin) On this 28th day of November , 20 22 , before me personally appeared Sean McBride to me known, who, being by me duly sworn, did depose and say: that s/he resides at Blaine, Minnesota , that s/he is the Attorney -in -Fact of Swiss Re Corporate Solutions America Insurance Corporation, the corporation described in and which executed the annexed instrument; that s/he knows the corporate seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation; that s/he signed his/her name thereto by like order; and that the liabilities of said corporation do not exceed it assets as ascertained in the manner provided by law. Notary Public WAN SWISS RE CORPORATE SOLUTIONS SWISS RE CORPORATE SOLUTIONS AMERICA INSURANCE CORPORATION ("SRCSAIC") SWISS RE CORPORATE SOLUTIONS PREMIER INSURANCE CORPORATION ("SRCSPIC") WESTPORT INSURANCE CORPORATION ("WIC") GENERAL POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS, THAT SRCSAIC, a corporation duly organized and existing under laws of the State of Missouri, and having its principal office in the City of Kansas City, Missouri, and SRCSPIC, a corporation organized and existing under the laws of the State of Missouri and having its principal office in the City of Kansas City, Missouri, and WIC, organized under the laws of the State of Missouri, and having its principal office in the City of Kansas City, Missouri, each does hereby make, constitute and appoint: CARL GODZIEK, SEAN McBRIDE, BRAD BROOM, SAMANTHA BODDICKER, and ELIZABETH PARSONS JOINTLY OR SEVERALLY Its true and lawful Attomey(s)-in-Fact, to make, execute, seal and deliver, for and on its behalf and as its act and deed, bonds or other writings obligatory in the nature of a bond on behalf of each of said Companies, as surety, on contracts of suretyship as are or may be required or permitted by law, regulation, contract or otherwise, provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the amount of: FIFTY MILLION ($50,000,000.00) DOLLARS This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of Directors of both SRCSAIC and SRCSPIC at meetings duly called and held on the I8th of November 2021 and WIC by written consent of its Executive Committee dated July 18, 2011. "RESOLVED, that any two of the President, any Managing Director, any Senior Vice President, any Vice President, the Secretary or any Assistant Secretary be, and each or any of them hereby is, authorized to execute a Power of Attorney qualifying the attorney named in the given Power of Attorney to execute on behalf of the Corporation bonds, undertakings and all contracts of surety, and that each or any of them hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Corporation; and it is FURTHER RESOLVED, that the signature of such officers and the seal of the Corporation may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be binding upon the Corporation when so affixed and in the future with regard to anv bond, undertaking or contract of surety to which it is attached." Jti�pNS AMEgj�9.,., SONS PRE1. •c`y0�; 01kBy OR,�I'��{p% O�v •'PPORq $'''• ' It �*' ""^�� a, S E A L 7- s ~ S E A L r Erik Jsesseos Senior Vice President or SRCSAIC &Senior Vice President �f g n ; oISRCSPIC & Senior Vice President of WIC 1973 %�d ��s!ssoUNo\l�.• d �?!�s..... y�Ab "r By i "`• � oJ�.�. Its N�•••• Gerald Jagrowsld, Vice President of SRCSAIC & Vice President of SRCSPIC & Vice President of WIC IN WITNESS WHEREOF, SRCSAIC, SRCSPIC, and WIC have caused their official seals to be hereunto affixed, and these presents to be signed by their authorized officers this 10 day of NOVEMBER 20 22 Swiss Re Corporate Solutions America Insurance Corporation State of Illinois Swiss Re Corporate Solutions Premier Insurance Corporation County of Cook 0 Westport Insurance Corporation On this 10 day of NOVEMBER 20 22 , before me, a Notary Public personally appeared Erik Janssens , Senior Vice President of SRCSAIC and Senior Vice President of SRCSPIC and Senior Vice President of WIC and Gerald Japrowski , Vice President of SRCSAIC and Vice President of SPCSPIC and Vice President of WIC, personally known to me, who being by me duly sworn, acknowledged that they signed the above Power of Attorney as officers of and acknowledged said instrument to be the voluntary act and deed of their respective companies. -------------- OFFICIA►. Seas t*iRISTTNA MAbnSCO Norun ruattc. surF of tttrtots 6xr+istlmt�4afM�sit 2fgi �� (`lTq�,,,,ntp a c0. I, Jeffrey Goldberg, the duly elected Senior Vice President and Assistant SccrctaM of SRCSAIC and SRCSPIC and WIC, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attomey given by said SRCSAIC and SRCSPIC and WIC, which is still in full force and effect. IN WITNESS WHEREOF, I have set my hand and affixed the seals of the Companies this28th day of November 12022 Jeffrey Goldberg, Senior Vice President & Assistant Secretary of SRCSAIC and SRCSPIC and WIC 12/16/22, 1:43 PM https://www.mndor.state.mn.us/tp/eservices/—/Retrievel0/Doi2DDrJURH5-5GpgbvlzplFQ_?FILE= Print2&PARAMS= 84491... DEPARTMENT OF REVENUE Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number: Project Begin Date: Project End Date: Project Location: Project Amount: Subcontractor Summary 1-831-958-432 16-Dec-2022 1:41:13 PM VINCO INC 41-1874693 vincoinc Contractor Affidavit 1855164416 3223471 CITY OF ARDEN HILLS 2110823023 07-Sep-2021 04-Jun-2022 CLEVELAND AVE SW, ARDEN HILLS, MN 55112 $139,100.00 Name ID Affidavit Number THUL SPECIALTY CONTRACTING INC 7502508 903188480 TA SCHIFSKY & SONS INC 8648671 2065715200 Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll -free) 800-657-3594, or (email) with hold in g.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please print this page for your records using the print or save functionality built into your browser. https://www.mndor.state.mn.us/tp/eservicesl /Retrieve/0/Dc/2DDrJURH5-5GpgbvlzplFQ_?FILE_=Print2&PARAMS= 8449139265199370832 1/1 M�DEPARTMENT OF REVENUE Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number: Project Begin Date: Project End Date: Project Location: Project Amount: Subcontractors: 1-991-743-392 29-Nov-2022 2:43:58 PM THUL SPECIALTY CONTRACTING INC 90-0211598 Thul01 Contractor Affidavit 903188480 7502508 CITY OF ARDEN HILLS 2110-823023 08-Aug-2022 19-Aug-2022 LIFT STATION 10 REHABILITATION ARDEN HILLS $18, 520.00 No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll -free) 800-657-3594, or (email) with holding.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please print this page for your records using the print or save functionality built into your browser. M�DEPARTMENT OF REVENUE Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number: Project Begin Date: Project End Date: Project Location: Project Amount: Subcontractors: 2065715200 8648671 CITY OF ARDEN HILLS 22-225 01-Oct-2022 20-Oct-2022 ARDEN HILLS LIFT STATION #10 $5,200.00 No Subcontractors 0-154-236-832 15-Dec-2022 6:55:35 PM TA SCHIFSKY & SONS INC 41-0808498 taschifsky Contractor Affidavit Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll -free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please print this page for your records using the print or save functionality built into your browser. Receipt of Payment & Unconditional Release of lien Job Name: Arden Hill LS #10 Date: Through 12/21/2022 The Undersigned Supplier: Thul Specialty Contracting, Inc Acknowledges the receipt of the sum of $18,520.00 Check One Payment Box As PARTIAL payment for Labor, Skill and materials furnished, As payment for all labor, skill and material furnished (except for the Sum of $ retainage or holdback). X As FULL and FINAL payment for labor, shill, materials furnished or to be furnished. For value received hereby waives all rights acquired by the undersigned to file or record mechanics liens against said real property for labor, skill or material furnished to said real property (only for the amount paid if box 1 is checked). The undersigned affirms that all material furnished by the undersigned has been paid for and all subcontractors employed by undersigned, have been paid in full, except: Dated 21" day of December 2022 By: Title: Vice President Please return waiver to: p.price@vinco-inc.com or Vinco, Inc PO Box 907 Forest Lake, MN 55025 Receipt of Payment & Unconditional Release of lien Job Name: Arden Hill LS #10 Date: Through 12/21/2022 The Undersigned Supplier: T.A. Schifsky and Sons, Inc Upon Acknowledges the receipt of the sum of $5200.00 Check One Payment Box As PARTIAL payment for Labor, Skill and materials furnished. As payment for all labor, skill and material furnished (except for the Sum of $ retainage or holdback). X As FULL and FINAL payment for labor, shill, materials furnished or to be furnished. For value received hereby waives all rights acquired by the undersigned to file or record mechanics liens against said real property for labor, skill or material furnished to said real property (only for the amount paid if box 1 is checked). The undersigned affirms that all material furnished by the undersigned has been paid for and all subcontractors employed by undersigned, have been paid in full, except: Dated 23rd Title: CAO Please return waiver to: p.price@vinco-inc.com or Vinco, Inc PO Box 907 Forest Lake, MN 55025 day of December 2022 Receipt of Payment & Unconditional Release of lien Job Name: Arden Hill LS #10 Date: Through 12/21/2022 The Undersigned Supplier: Core and Main Acknowledges the receipt of the sum of $22,841.99 Check One Payment Box As PARTIAL payment for Labor, Skill and materials furnished. As payment for all labor, skill and material furnished (except for the Sum of $ retainage or holdback). X As FULL and FINAL payment for labor, shill, materials furnished or to be furnished. For value received hereby waives all rights acquired by the undersigned to file or record mechanics liens against said real property for labor, skill or material furnished to said real property (only for the amount paid if box 1 is checked). The undersigned affirms that all material furnished by the undersigned has been paid for and all subcontractors employed by undersigned, have been paid in full, except: Dated 21 day of December 2022 By: Title: Credit Manager Please return waiver to: p.price@vinco-inc.com or Vinco, Inc PO Box 907 Forest Lake, MN 55025 Receipt of Payment & Unconditional Release of Lien Job Name: Arden Hill LS #10 Date: Through 12/21/2022 The Undersigned Supplier: Forterra Pipe Acknowledges the receipt of the sum of $6,284.66 Check One Payment Box As PARTIAL payment for Labor, Skill and materials furnished. As payment for all labor, skill and material furnished (except for the Sum of $ retainage or holdback). __,,/As FULL and FINAL payment for labor, shill, materials furnished or to be furnished. For value received hereby waives all rights acquired by the undersigned to file or record mechanics liens against said real property for labor, skill or material furnished to said real property (only for the amount paid if box 1 is checked). The undersigned affirms that all material furnished by the undersigned has been paid for and all subcontractors employed by undersigned, have been paid in full, except: Dated C1 day of 2022 By: C Title: �G1 l• :-t lc� S !4c G I lS'� Please return waiver to: o.oriceCa)vinco-inc.com or Vinco, Inc PO Box 907 Forest Lake, MN 55025 CONSENT ITEM — 7F --ARZEN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: 2022 November/December Bulk Road Salt Purchase — Ramsey County Budgeted Amount: Actual Amount: Funding Source: $35,000 $40,826.34 Street Maintenance Council Should Consider Motions to approve, table, or deny the following: • Invoice for bulk road salt purchased during November and December 2022 for Arden Hills Public Works snow and ice control operations in the amount of $16,407.16. Background/Discussion Arden Hills Public Works snow and ice control operations purchases salt at Ramsey County's Public Works facility. Attachment A is an invoice in the amount of $16,407.16 for bulk road salt purchased during November and December 2022 from Ramsey County. Budget Impact The 2022 Operating Budget includes funding in the amount of $35,000 for snow and ice control under the Salt and Sand fund 10 1 -43100-42246. January through April 2022: $22,350.57 Brine solution 2022: $2,068.61 November and December 2022: $16,407.16 Total: $40,826.34 The total is $5,826.34 over the budgeted amount. Attachments Attachment A: Bulk Road Salt Invoice Page 1 of 1 Attachment A RAMSEY COUNTY INVOICE Invoice Number: PUBW-020062 Public Works Invoice Date: 12/31/22 Page: 1 Of 1 Please Remit To: Ramsey County 90 Plato Blvd W PO Box 64097 St Paul MN 55164-0097 USA Bill To: ARDEN HILLS CITY OF 1245 WEST HWY 96 ARDEN HILLS MN 55112 United States Customer Number: Payment Terms: Due Date: AMOUNT DUE 004000 30 Days 1130/23 16,407.16 USD Amount Remitted ------------------------------------------------------------------------- For billing questions, please call 651-266-7100 Original Line Identifier Description Quantity UOM Unit Amt Net Amount INVOICE IS FOR BULK ROAD SALT PURCHASED DURING NOVEMBER & DECEMBER 2022 PER ATTACHED 1 196.00 TON 83.71 16,407.16 Subtotal: 16,407.16 Amount Due: 16,407.16 Please return the top portion of the invoice with your check payable to Ramsey County. Ramsey County invoices may be paid online! Please visit ramseycounty.us/Payinvoices for more information. You will need your Customer Number and Invoice Number to complete your transaction. 4�-O't u lol RECEIVED JAN 191023 CONSENT ITEM — 7G -iZR�EN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Ramsey County Lexington Avenue Reconstruct — City Watermain Replacement Budgeted Amount: Actual Amount: Funding Source: $1,010,000 $1,010,000 PIR, State Bond, LRIP Grant, Assessments, Water Fund Council Should Consider Motions to approve, table, or deny the following: • Payment to Ramsey County per the Cooperative Agreement, PUBW-02007, in the amount of $259,146.07 for the Ramsey County Lexington Avenue Reconstruct Project. Background/Discussion On November 23, 2020, the City Council entered into a Cooperative and Maintenance Agreement for the Lexington Avenue Improvements with Ramsey County (PUBW-020071). The project consists of reconstructing Lexington Avenue between County Road E and Interstate Highway 694, including improvements to streets, sidewalks, traffic signals, water main, storm sewer and other infrastructure located within the project corridor. On October 25, 2021, City Council adopted Resolution 2021-060 to approve the plans and specifications for the project. Construction started Spring of 2022 and is still ongoing with the remaining Arden Hills watermain replacement scheduled for this year. Ramsey County has invoiced the City (Attachment A) for construction costs shown in Attachment B in the amount of $259,146.07. Staff has reviewed the invoice and related payment items and recommends Council approve the payment. Page 1 of 2 Budget Impact The proposed funding sources are summarized in the following table. PIR Fund (roadway and signal replacement) $ 206,127 Special Assessments (new Target Rd signal) 196,000 State Bonding Funds (water main replacement) 500,000 City Water Utility Fund 66,069 LRIP Grant Funds 41,804 Total Estimated Funding $ 1,010,000 Attachments Attachment A: Payment to Ramsey County Attachment B: Latest construction quantities and costs Page 2 of 2 Attachment A RAMSEY COUNTY INVOICE Invoice Number: PUBW-020071 Public Works Invoice Date: 12/31/22 Page: 1 of 1 Please Remit To: Ramsey County 90 Plato Blvd W PO Box 64097 St Paul MN 55164-0097 USA Bill To: ARDEN HILLS CITY OF 1245 WEST HWY 96 ARDEN HILLS MN 55112 United States Customer Number: Payment Terms: Due Date: AMOUNT DUE 004000 30 Days 1 /30/23 259,146.07 USD Amount Remitted ------------------------------------------------------------------------- For billing questions, please call 651-266-7100 Original Line Identifier Description Quantity UOM Unit Amt Net Amount AGREEMENT PUBW2020-10R RECONSTRUCTION OF LEXINGTON AVENUE BETWEEN COUNTY ROAD E AND 1-694 ENGINEERING AND RIGHT OF WAY COSTS BILLED SEPARATELY 1 1.00 EA 259,146.07 259,146.07 CITY SHARE OF CONSTRUCTION COSTS INCURRED THROUGH DECEMBER 31, 2022 Subtotal: 259,146.07 Amount Due: 259,146.07 Please return the top portion of the invoice with your check payable to Ramsey County. Ramsey County invoices may be paid online! Please visit ramseycounty.us/Paylnvoices for more information. You will need your Customer Number and Invoice Number to complete your transaction. Attachment B 11 11� 11� 11 II �t 11� II II �t 11� CONSENT ITEM — 7H --ARZEN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: HR Green for On -Call Professional Engineering Services Contract Budgeted Amount: Actual Amount: Funding Source: $25,000 $25,000 General and Utility Funds Council Should Consider Motions to approve, table, or deny the following: • A contract with HR Green for on -call professional engineering services for the City. Background On February 22, 2021, the City Council entered into a contract with HR Green for on -call professional engineering services for the City. The On -Call Services have proven to be beneficial to staff as HR Green provides a deep bench of various engineering categories to assist staff in decision making and planning. HR Green provided the City with a contract for services through 2023 (see Attachment A). The rates provided by HR Green are competitive with rates the City has previously received for engineering services. HR Green will provide services at the discretion of the City Administrator and Public Works Director / City Engineer on an as -needed basis. Staff recommends approving the contract with HR Green for the year 2023. Budget Impact The City has $25,000 budgeted for general on -call engineering services, a portion of this will have been expended for on -call services in January and February. Assistance by HR Green would be "as needed" and not on a consistent basis. Should expenditures relating to general on - call services exceed $25,000 following this approval, Staff would bring any additional expenditures back to Council for additional approval. Attachments Attachment A: Contract for On -Call Engineering Services by HR Green Page 1 of 1 Attachment A HRGreeno PROFESSIONAL SERVICES AGREEMENT For 2023 On -Call Professional Engineering Services Contract Prepared For: City of Arden Hills Attn: Mr. David Swearingen Public Works Director / City Engineer 1245 W Highway 96 Arden Hills, MN 55112 Phone: 651.788.0269 Prepared By: Chris Harrington, PE (MN) Client Services Manager / Associate HR Green, Inc. 2550 University Avenue W, Suite 400N St. Paul, MN 55114 Phone: 651.500.2750 January 24, 2023 HR Green Project / Phase Nos.: 210264 — On -Call Professional Engineering Services Phase 10 — General Consultation Phase 20 — MS4 Permit Compliance Services Phase 30 — Engineering Plan & Traffic Design Reviews Phase 40 — Storm Phase 50 — Streets Phase 60 — Parks TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 11=yI1111011a:7�91i106111All Ik112611 7.0 PROFESSIONAL SERVICES FEE 8.0 TERMS AND CONDITIONS HRGreen. Professional Services Agreement 2023 On -Call Services Contract HR Green Job No.: 210264 January 24, 2023 Page 1 of 9 THIS AGREEMENT is between the City of Arden Hills (hereafter "CLIENT') and HR Green, Inc., (hereafter "COMPANY"). 1.0 Project Understanding 1.1 WHEREAS, the CLIENT intends to retain COMPANY from time -to -time to render certain professional engineering services (hereinafter "services"); and WHEREAS, COMPANY is willing to provide the services for consideration and upon the terms herein stated; Now, THEREFORE, in consideration of the services to be performed by COMPANY and payment by the CLIENT, the parties agree to the terms, provisions, and conditions as hereinafter set forth. 2.0 Scope of Services No specific scope of services is included in this contract. The scope of services for each phase will be determined by the CLIENT and COMPANY in correspondence prior to performing the requested services. The phases include herein were agreed to by CLIENT and COMPANY as the general themes for which services will be requested and the COMPANY agrees to sort the time and material charges into the appropriate phase so that the CLIENT and COMPANY can track the effort associated with each phase. The general consultation phase will be used for services that are more general in nature and not readily categorized by the phases described herein. 3.0 Deliverables and Schedules Included in this Contract The terms and conditions of this Agreement between COMPANY and the CLIENT shall apply to until December 31, 2023. No deliverables or schedules are expressly included in this contract. Deliverables and schedules for each phase will be determined by the CLIENT and COMPANY in correspondence prior to performing the requested services. 4.0 Items not included in Agreement/Supplemental Services Supplemental services not included in the agreement can be provided by COMPANY under separate agreement, if desired. 5.0 Services by Others If requested by CLIENT, the COMPANY can secure the services of others to complete the work requested by the CLIENT. 6.0 Client Responsibilities To be determined for each phase in communication between the CLIENT and COMPANY. HRGreem 7.0 Professional Services Fee 7.1 Fees Professional Services Agreement 2023 On -Call Services Contract HR Green Job No.: 210264 January 24, 2023 Page 2 of 9 The fee for services will be based on COMPANY standard hourly rates current at the time the AGREEMENT is signed. These standard hourly rates are subject to change upon 30 days' written notice. Non -salary expenses directly attributable to the project such as: (1) living and traveling expenses of employees when away from the home office on business connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the service is done. 7.2 Invoices Invoices shall be due and payable upon receipt. Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In the event that any portion of an account remains unpaid 60 days after the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of collection, including reasonable attorneys' fees. A single invoice for the COMPANY's services will be submitted monthly, unless directed in advance by the CLIENT. Time and material charges for the relevant phases will be specified on the invoice. New phases can be added as directed by the CLIENT. Tasks can also be created beneath each phase per the CLIENT's request. Customized invoices for a single phase (or task) can be created for pass through fees (e.g., plan reviews) at the CLIENT's request. 7.3 Payment The CLIENT AGREES to pay COMPANY on the following basis: Time and material basis based on attached rate sheet. 8.0 Terms and Conditions The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it. 8.1 Standard of Care Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. 8.2 Entire Agreement This AGREEMENT and its attachments constitute the entire understanding between CLIENT and COMPANY relating to COMPANY's services. Any prior or contemporaneous agreements, promises, negotiations, or representations not expressly set forth herein are of no effect. Subsequent modifications or amendments to this AGREEMENT shall be in writing and signed by the parties to this AGREEMENT. If the CLIENT, its officers, agents, or employees request COMPANY to perform extra services pursuant to this AGREEMENT, CLIENT will pay for the additional services even though an additional written agreement is not issued or signed. 8.3 Time Limit and Commencement of Services This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein. The services will be commenced immediately upon receipt of this signed AGREEMENT. HRGreem 8.4 Suspension of Services Professional Services Agreement 2023 On -Call Services Contract HR Green Job No.: 210264 January 24, 2023 Page 3 of 9 If the Project or the COMPANY'S services are suspended by the CLIENT for more than thirty (30) calendar days, consecutive or in the aggregate, over the term of this AGREEMENT, the COMPANY shall be compensated for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. In addition, upon resumption of services, the CLIENT shall compensate the COMPANY for expenses incurred as a result of the suspension and resumption of its services, and the COMPANY'S schedule and fees for the remainder of the Project shall be equitably adjusted. If the COMPANY'S services are suspended for more than ninety (90) days, consecutive or in the aggregate, the COMPANY may terminate this AGREEMENT upon giving not less than five (5) calendar days' written notice to the CLIENT. If the CLIENT is in breach of this AGREEMENT, the COMPANY may suspend performance of services upon five (5) calendar days' notice to the CLIENT. The COMPANY shall have no liability to the CLIENT, and the CLIENT agrees to make no claim for any delay or damage as a result of such suspension caused by any breach of this AGREEMENT by the CLIENT. Upon receipt of payment in full of all outstanding sums due from the CLIENT, or curing of such other breach which caused the COMPANY to suspend services, the COMPANY shall resume services and there shall be an equitable adjustment to the remaining project schedule and fees as a result of the suspension. 8.5 Books and Accounts COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for examination by CLIENT at the corporate office of COMPANY during that time. 8.6 Insurance COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General Liability and Automobile claims for bodily injury, death, or property damage, and Professional Liability insurance caused by the negligent performance by COMPANY's employees of the functions and services required under this AGREEMENT. 8.7 Termination or Abandonment Either party has the option to terminate this AGREEMENT. In the event of failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, then the obligation to provide further services under this AGREEMENT may be terminated upon seven (7) days' written notice. If any portion of the services is terminated or abandoned by CLIENT, the provisions of this Schedule of Fees and Conditions in regard to compensation and payment shall apply insofar as possible to that portion of the services not terminated or abandoned. If said termination occurs prior to completion of any phase of the project, the fee for services performed during such phase shall be based on COMPANY's reasonable estimate of the portion of such phase completed prior to said termination, plus a reasonable amount to reimburse COMPANY for termination costs. 8.8 Waiver COMPANY's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall not constitute a waiver of any other term, condition, or covenant, or the breach thereof. 8.9 Severability If any provision of this AGREEMENT is declared invalid, illegal, or incapable of being enforced by any Court of competent jurisdiction, all of the remaining provisions of this AGREEMENT shall nevertheless continue in full force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed herein. 8.10 Successors and Assigns All of the terms, conditions, and provisions hereof shall inure to the benefit of and are binding upon the parties hereto, and their respective successors and assigns, provided, however, that no assignment of this AGREEMENT shall be made without written consent of the parties to this AGREEMENT. HRGreem 8.11 Third -Party Beneficiaries Professional Services Agreement 2023 On -Call Services Contract HR Green Job No.: 210264 January 24, 2023 Page 4 of 9 Nothing contained in this AGREEMENT shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. The COMPANY's services under this AGREEMENT are being performed solely for the CLIENT's benefit, and no other party or entity shall have any claim against the COMPANY because of this AGREEMENT or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors, sub -consultants, vendors and other entities involved in this project to carry out the intent of this provision. 8.12 Governing Law and Jurisdiction The CLIENT and the COMPANY agree that this AGREEMENT and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the State of Illinois without regard to any conflict of law provisions, which may apply the laws of other jurisdictions. It is further agreed that any legal action between the CLIENT and the COMPANY arising out of this AGREEMENT or the performance of the services shall be brought in a court of competent jurisdiction in the State of Illinois. 8.13 Dispute Resolution Mediation. In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the CLIENT and COMPANY agree that all disputes between them arising out of or relating to this AGREEMENT shall be submitted to non -binding mediation unless the parties mutually agree otherwise. The CLIENT and COMPANY further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, sub -consultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements. 8.14 Attorney's Fees If litigation arises for purposes of collecting fees or expenses due under this AGREEMENT, the Court in such litigation shall award reasonable costs and expenses, including attorney fees, to the party justly entitled thereto. In awarding attorney fees, the Court shall not be bound by any Court fee schedule, but shall, in the interest of justice, award the full amount of costs, expenses, and attorney fees paid or incurred in good faith. 8.15 Ownership of Instruments of Service All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other documents including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. COMPANY shall retain these records for a period of five (5) years following completion/submission of the records, during which period they will be made available to the CLIENT at all reasonable times. 8.16 Reuse of Documents All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorneys' fees arising out of or resulting therefrom. Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT's use or reuse of the electronic files. Professional Services Agreement 2023 On -Call Services Contract HR Green Job No.: 210264 HRGreen ® January 24, 2023 Page 5 of 9 8.17 Failure to Abide by Design Documents or To Obtain Guidance The CLIENT agrees that it would be unfair to hold COMPANY liable for problems that might occur should COMPANY'S plans, specifications or design intents not be followed, or for problems resulting from others' failure to obtain and/or follow COMPANY'S guidance with respect to any errors, omissions, inconsistencies, ambiguities or conflicts which are detected or alleged to exist in or as a consequence of implementing COMPANY'S plans, specifications or other instruments of service. Accordingly, the CLIENT waives any claim against COMPANY, and agrees to defend, indemnify and hold COMPANY harmless from any claim for injury or losses that results from failure to follow COMPANY'S plans, specifications or design intent, or for failure to obtain and/or follow COMPANY'S guidance with respect to any alleged errors, omissions, inconsistencies, ambiguities or conflicts contained within or arising as a result of implementing COMPANY'S plans, specifications or other instruments of service. The CLIENT also agrees to compensate COMPANY for any time spent and expenses incurred remedying CLIENT's failures according to COMPANY'S prevailing fee schedule and expense reimbursement policy. 8.18 Opinion of Probable Construction Cost As part of the Deliverables, COMPANY may submit to the CLIENT an opinion of probable cost required to construct work recommended, designed, or specified by COMPANY, if required by CLIENT. COMPANY is not a construction cost estimator or construction contractor, nor should COMPANY'S rendering an opinion of probable construction costs be considered equivalent to the nature and extent of service a construction cost estimator or construction contractor would provide. This requires COMPANY to make a number of assumptions as to actual conditions that will be encountered on site; the specific decisions of other design professionals engaged; the means and methods of construction the contractor will employ; the cost and extent of labor, equipment and materials the contractor will employ; contractor's techniques in determining prices and market conditions at the time, and other factors over which COMPANY has no control. Given the assumptions which must be made, COMPANY cannot guarantee the accuracy of its opinions of cost, and in recognition of that fact, the CLIENT waives any claim against COMPANY relative to the accuracy of COMPANY'S opinion of probable construction cost. 8.19 Design Information in Electronic Form Because electronic file information can be easily altered, corrupted, or modified by other parties, either intentionally or inadvertently, without notice or indication, COMPANY reserves the right to remove itself from its ownership and/or involvement in the material from each electronic medium not held in its possession. CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY's express written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk. Furthermore, the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries, damages, losses, expenses, and attorneys' fees arising out of the modification or reuse of these materials. The CLIENT recognizes that designs, plans, and data stored on electronic media including, but not limited to computer disk, magnetic tape, or files transferred via email, may be subject to undetectable alteration and/or uncontrollable deterioration. The CLIENT, therefore, agrees that COMPANY shall not be liable for the completeness or accuracy of any materials provided on electronic media after a 30-day inspection period, during which time COMPANY shall correct any errors detected by the CLIENT to complete the design in accordance with the intent of the contract and specifications. After 40 days, at the request of the CLIENT, COMPANY shall submit a final set of sealed drawings, and any additional services to be performed by COMPANY relative to the submitted electronic materials shall be subject to separate agreement. The CLIENT is aware that differences may exist between the electronic files delivered and the printed hard -copy construction documents. In the event of a conflict between the signed construction documents prepared by the COMPANY and electronic files, the signed or sealed hard -copy construction documents shall govern. 8.20 Information Provided by Others The CLIENT shall furnish, at the CLIENT's expense, all information, requirements, reports, data, surveys and instructions required by this AGREEMENT. The COMPANY may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof. The COMPANY shall not be held responsible for any errors or omissions that may arise HRGreem Professional Services Agreement 2023 On -Call Services Contract HR Green Job No.: 210264 January 24, 2023 Page 6 of 9 as a result of erroneous or incomplete information provided by the CLIENT and/or the CLIENT's consultants and contractors. COMPANY is not responsible for accuracy of any plans, surveys or information of any type including electronic media prepared by any other consultants, etc. provided to COMPANY for use in preparation of plans. The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the COMPANY from any damages, liabilities, or costs, including reasonable attorneys' fees and defense costs, arising out of or connected in any way with the services performed by other consultants engaged by the CLIENT. COMPANY is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey provided by others will not be done under this AGREEMENT unless indicated in the Scope of Services. 8.21 Force Majeure The CLIENT agrees that the COMPANY is not responsible for damages arising directly or indirectly from any delays for causes beyond the COMPANY's control. CLIENT agrees to defend, indemnify, and hold COMPANY, its consultants, agents, and employees harmless from any and all liability, other than that caused by the negligent acts, errors, or omissions of COMPANY, arising out of or resulting from the same. For purposes of this AGREEMENT, such causes include, but are not limited to, strikes or other labor disputes; severe weather disruptions or other natural disasters or acts of God; fires, riots, war or other emergencies; disease epidemic or pandemic; failure of any government agency to act in a timely manner; failure of performance by the CLIENT or the CLIENT'S contractors or consultants; or discovery of any hazardous substances or differing site conditions. Severe weather disruptions include but are not limited to extensive rain, high winds, snow greater than two (2) inches and ice. In addition, if the delays resulting from any such causes increase the cost or time required by the COMPANY to perform its services in an orderly and efficient manner, the COMPANY shall be entitled to a reasonable adjustment in schedule and compensation. 8.22 Job Site Visits and Safety Neither the professional activities of COMPANY, nor the presence of COMPANY'S employees and sub - consultants at a construction site, shall relieve the general contractor and any other entity of their obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The CLIENT agrees that the general contractor is solely responsible for job site safety, and warrants that this intent shall be made evident in the CLIENT's AGREEMENT with the general contractor. The CLIENT also agrees that the CLIENT, COMPANY and COMPANY'S consultants shall be indemnified and shall be made additional insureds on the general contractor's and all subcontractor's general liability policies on a primary and non-contributory basis. 8.23 Hazardous Materials CLIENT hereby understands and agrees that COMPANY has not created nor contributed to the creation or existence of any or all types of hazardous or toxic wastes, materials, chemical compounds, or substances, or any other type of environmental hazard or pollution, whether latent or patent, at CLIENT's premises, or in connection with or related to this project with respect to which COMPANY has been retained to provide professional services. The compensation to be paid COMPANY for said professional services is in no way commensurate with, and has not been calculated with reference to, the potential risk of injury or loss which may be caused by the exposure of persons or property to such substances or conditions. Therefore, to the fullest extent permitted by law, CLIENT agrees to defend, indemnify, and hold COMPANY, its officers, directors, employees, and consultants, harmless from and against any and all claims, damages, and expenses, whether direct, indirect, or consequential, including, but not limited to, attorney fees and Court costs, arising out of, or resulting from the discharge, escape, release, or saturation of smoke, vapors, soot, fumes, acid, alkalis, toxic chemicals, liquids gases, or any other materials, irritants, contaminants, or pollutants in or into the atmosphere, or on, onto, upon, in, or into the surface or subsurface of soil, water, or watercourses, objects, or any tangible or intangible matter, whether sudden or not. HRGreem Professional Services Agreement 2023 On -Call Services Contract HR Green Job No.: 210264 January 24, 2023 Page 7 of 9 It is acknowledged by both parties that COMPANY'S Scope of Services does not include any services related to asbestos or hazardous or toxic materials. In the event COMPANY or any other party encounters asbestos or hazardous or toxic materials at the job site, or should it become known in any way that such materials may be present at the job site or any adjacent areas that may affect the performance of COMPANY'S services, COMPANY may, at its option and without liability for consequential or any other damages, suspend performance of services on the project until the CLIENT retains appropriate specialist consultant(s) or contractor(s) to identify, abate and/or remove the asbestos or hazardous or toxic materials, and warrants that the job site is in full compliance with applicable laws and regulations. Nothing contained within this AGREEMENT shall be construed or interpreted as requiring COMPANY to assume the status of a generator, storer, transporter, treater, or disposal facility as those terms appear within the Resource Conservation and Recovery Act, 42 U.S.C.A., §6901 et seq., as amended, or within any State statute governing the generation, treatment, storage, and disposal of waste. 8.24 Certificate of Merit The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an independent design professional currently practicing in the same discipline as COMPANY and licensed in the State in which the claim arises. This certification shall: a) contain the name and license number of the certifier; b) specify each and every act or omission that the certifier contends is a violation of the standard of care expected of a design professional performing professional services under similar circumstances; and c) state in complete detail the basis for the certifier's opinion that each such act or omission constitutes such a violation. This certificate shall be provided to COMPANY not less than thirty (30) calendar days prior to the presentation of any claim or the institution of any judicial proceeding. 8.25 Limitation of Liability In recognition of the relative risks and benefits of the Project to both the CLIENT and the COMPANY, the risks have been allocated such that the CLIENT agrees, to the fullest extent permitted by law, to limit the liability of the COMPANY and COMPANY'S officers, directors, partners, employees, shareholders, owners and sub - consultants for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys' fees and costs and expert witness fees and costs, so that the total aggregate liability of the COMPANY and COMPANY'S officers, directors, partners, employees, shareholders, owners and sub -consultants shall not exceed $50,000.00, or the COMPANY'S total fee for services rendered on this Project, whichever is greater. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. 8.31 Soliciting Employment Neither party to this AGREEMENT will solicit an employee of the other nor hire or make an offer of employment to an employee of the other that is working on this PROJECT, without prior written consent of the other party, during the time this AGREEMENT is in effect. 8.37 Municipal Advisor The COMPANY is not a Municipal Advisor registered with the Security and Exchange Commission (SEC) as defined in the Dodd -Frank Wall Street Reform and Consumer Protection Act. When the CLIENT is a municipal entity as defined by said Act, and the CLIENT requires project financing information for the services performed under this AGREEMENT, the CLIENT will provide the COMPANY with a letter detailing who their independent registered municipal advisor is and that the CLIENT will rely on the advice of such advisor. A sample letter can be provided to the CLIENT upon request. HRGreen. Professional Services Agreement 2023 On -Call Services Contract HR Green Job No.: 210264 January 24, 2023 Page 8 of 9 This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed agreement. COMPANY's services shall be limited to those expressly set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN, INC. ai4i. /�� Chris Harrington, PE Client Services Manager / Associate Approved by: kto Printed/Typed Name: Timothy J. Hartnett Vice President/Principal Title: Governmental Services -Engineering Date: 1/24/23 CITY OF ARDEN HILLS Accepted by: Printed/Typed Name: Title: Date: JA2021 \210264\Admin\Contract\Client\2023Agreement\agt-012423-ArdenHills-OnCaIIProfessional EngineeringServices-ch.dou HRGreenN HRGreen HR GREEN Billing Rate Schedule Effective January 1, 2023 Professional Services Agreement 2023 On -Call Services Contract HR Green Job No.: 210264 January 24, 2023 Page 9 of 9 Professional Services Billing Rate Range Principal $215- $350 Senior Professional $210- $320 Professional $150- $220 Junior Professional $100- $150 Senior Technician $135- $175 Technician $80- $140 Senior Field Personnel $155- $225 Field Personnel $90- $170 Junior Field Personnel $95- $145 Administrative Coordinator $75-$125 Administrative $75- $110 Corporate Admin $95- $150 Operators/Interns $70- $125 Reimbursable Expenses 1. All materials and supplies used in the performance of work on this project will be billed at cost plus 10%. 2. Auto mileage will be charged per the standard mileage reimbursement rate established by the Internal Revenue Service. Survey and construction vehicle mileage will be charged on the basis of $0.85 per mile or $65.00 per day. 3. Charges for sub -consultants will be billed at their invoice cost plus 15%. 4. All other direct expenses will be invoiced at cost plus 10%. CONSENT ITEM — 7I -iZR�EN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Lift Station 7 in -line grinder "cutter stack" replacement purchase Budgeted Amount: Actual Amount: Funding Source: $0 $21,355.75 Sanitary Sewer Fund, Presbyterian Homes Council Should Consider Motions to approve, table, or deny the following: • Purchase of the Lift Station 7 in -line grinder "cutter stack" replacement parts in the amount of $21,355.75 from Electric Pump and authorize staff to execute invoicing Presbyterian Homes per the agreement. Back-2round/Discussion On Monday, January 13, 2023, the City of Arden Hills Public Works Maintenance Staff performed an inspection of the in -line grinder unit at Lift Station No. 7, which is located near a facility owned by Presbyterian Homes & Services. During that inspection, it was found that the inline grinder unit is in poor working order and in such condition that it is not repairable. It should be noted that the in -line grinder unit at Lift Station No. 7 is approximately fourteen years old and runs, continuously, twenty-four hours per day. The in -line grinder unit, commonly referred to as a `cutter stack', is in need of replacement and should be replaced soon. Per the signed agreement (Attachment A) between the City of Arden Hills and Presbyterian Homes, dated June 8, 2009, Presbyterian Homes agrees to "maintain, repair and/or replace such inline grinder". It is Public Works' determination that the inline grinder unit must be replaced. Page 1 of 2 Additionally, Public Works recommends the purchase of parts from and the installation labor by Electric Pump, as outlined in the quote (Attachment B). Per the agreement, "Presbyterian Homes shall reimburse the City for all cost incurred by the City pursuant to Section 3.0A, B and C above, within 45 days of receipt of an invoice from the City, or in the alternative, if such payment is not received in 45 days, the parties agree that the City may assess such cost against the Presbyterian Homes property." Public Works plans to move forward with replacement of the inline grinder unit at Lift Station No. 7. Staff recommends Council approve the purchase of the replacement parts in the amount of $21,355.75 and authorize staff to execute invoicing Presbyterian Homes per the agreement. Budget Impact None. The initial purchase of the replacement parts will be covered by the Sanitary Sewer Fund and then will be reimbursed by the property owner of Presbyterian Homes. Attachments Attachment A: Presbyterian Homes Agreement Attachment B: Replacement Parts Quote Attachment C: Inspection photos Page 2 of 2 Attachment A AGREEMENT 1.0. PARTIES. THIS AGREEMENT is made and entered into to be effective the 8Mday of -fd^,e- , 2009 by and between the City of Arden Hills, a Minnesota statutory city (the "City") and Presbyterian Homes of Arden Hills, Inc., a Minnesota non-profit corporation ("Presbyterian Homes"). 2.0 RECITALS. A. The City owns and operates a sanitary sewer system consisting of sanitary sewer mains, lift stations and appurtenances. B. Lift Station No. 7 is a part of the City's sanitary sewer system. C. The City's sanitary sewer regulations prohibit property owners from discharging cloth, rags and similar materials ("Objectionable Materials") into the City's sanitary sewer system, or in the alternative, permit the City, at the sole cost of the property owner, to install and maintain traps, grinders, and/or interceptors within the private sanitary sewer system of the offending property owner. D. Presbyterian Homes owns and operates a facility whose occupants discharge Objectionable Materials into the City's sanitary sewer system. E. The Objectionable Materials and other sewage flow from the Presbyterian Homes facility to Lift Station No. 7 where the Objectionable Materials and sewage are pumped to a higher elevation and eventually flow by gravity to the Metropolitan sanitary sewer interceptor. F. The Objectionable Materials have clogged the pumps in Lift Station No. 7; have required the City to incur abnormal maintenance expenses; and have reduced the useful life of the pumps. All of the above factors have resulted in the recent replacement of two 10-horse power chopper pumps with two 10 horse power submersible pumps which, according to the City Engineer, need to be utilized in conjunction with an inline grinder in order to adequately handle the Objectionable Materials. G. The City has determined that the installation of an inline grinder located either within Lift Station No. 7 or within a portion of the private sanitary sewer system on the property of Presbyterian Homes, is necessary to resolve the problems created by the discharge of Objectionable Materials from the Presbyterian Homes facilities. H. Presbyterian Homes intends to construct an improvement project ("Improvement Project"), at a future date, and has indicated that it would prefer not to install an inline grinder on its own property until such Improvement Project is constructed. The City has agreed to the installation of an inline grinder within Lift Station No. 7 pursuant to the terms of this agreement. 3.0 TERMS AND CONDITIONS. NOW THEREFORE, in consideration of the mutual undertakings herein expressed, the parties agree as follows: A. Reimbursement for Newly Installed 10 Horse Power Pumps. 1. Presbyterian Homes will reimburse the City for all cost incurred by the City to purchase and install the two new 10 horse power pumps in Lift Station No.7. 2. The City shall be responsible for routine maintenance and repair expenses for the 10 horse power pumps, and Presbyterian Homes shall be responsible for extraordinary maintenance and repair expenses for the 10 horse power pumps which are attributable to the discharge of objectionable materials from the Presbyterian Homes facility. B. Reimbursement for Inline Grinder. 1. Presbyterian Homes will purchase and install, within a reasonable amount of time to be determined by the City, an inline grinder in Lift Station No. 7 pursuant to plans and specifications approved by the City. 2. After the initial installation of the inline grinder in Lift Station No. 7, Presbyterian Homes will reimburse the City for all cost incurred by the City to maintain, repair and/or replace such inline grinder as long as the inline grinder or a replacement remain within Lift Station No. 7. C. Construction of Presbyterian Homes Improvement Project. When Presbyterian Homes constructs its Improvement Project, the City will determine if the inline grinder will remain within Lift Station No. 7 or be moved to the private sanitary sewer system on the Presbyterian Homes property. 1. If the inline grinder remains in Lift Station No. 7, Presbyterian Homes shall continue to be responsible for the cost of its maintenance, repair and/or replacement. 2. If the inline grinder is moved to the private sanitary sewer system on the Presbyterian Homes property, Presbyterian Homes shall be responsible for all cost associated with the removal of the inline grinder from Lift Station No. 7 to the Presbyterian Homes Property and for all cost incurred by the City to repair Lift Station No. 7 as a result of the removal of the inline grinder. D. Reimbursement of City Cost. Presbyterian Homes shall reimburse the City for all cost incurred by the City pursuant to Section 3.OA, B, and C above, within 45 days of receipt of an invoice from the City, or in the alternative, if such payment is not received in 45 days, the parties agree that the City may assess such cost against the Presbyterian Homes property. Which assessment shall bear interest at the rate of 6.5% per annum and be payable in the year following the year in which the cost was incurred by the City. E. No Waiver. Nothing herein shall be interpreted as a waiver by the City of the obligation of Presbyterian Homes to comply with all of the City's regulations with respect to the use of or discharge into the City's sanitary sewer system. F. Binding Effect. This Agreement shall bind and inure to the benefit of the parties hereto and their respective successors and permitted assigns. G. Entire Agreement. This Agreement represents the entire agreement and understanding between the parties concerning the subject matter hereof and supersedes all prior agreements, whether written or oral, relating thereto. H. Modification and Waiver. No purported amendment, modification or waiver of any provisions hereof shall be binding unless set forth in a written document signed by all parties (in the case of amendments or modifications) or by the party to be charged thereby (in case of waivers). Any waiver shall be limited to the circumstance or event specifically referenced in the written waiver document and shall not be deemed a waiver of any other term thereof or of the same circumstance or event upon any recurrence thereof. I. No Third -Party Benefit. Nothing in this Agreement, expressed or implied, is intended to confer on any person other that the parties to this Agreement or their permitted successors or assigns, any rights, remedies, obligations, or liabilities under or by reason of this Agreement. IN WITNESS THEREOF, the parties have executed this Agreement as of the day and year first above written. CITY O EN HI � By. , -�! 1s Stanley st , Ws Mayor STATE OF MINNESOTA ) ).SS COUNTY OF RAMSEY ) On this &— day of , 2009, before me, a notary public within and for said county, perso lly the foregoing_ins appeared Stanley Harpstead, to me known to be the Mayor of the City of Arden Hills, and e executed trum an ackrf edged that he executed the same by authority of and on beha� the City of Ar Hills.` ',REBECCA SRAZYS Notarr Publ:Ali;nnecota My Commission Expires Jan 31, 2010 PRESBYTERIAN HOMES OF ARDEN HILLS, INC. By: Its: CF � STATE OF MINNESOTA ) ).SS COUNTY OF RAMSEY ) On this 04 day of .Juu.s. , 2009, before me, a notary public within and for said county, personally appeared MAC. H W , to me known to be the ck;tf +;KAV c w O Kam, of the Presbyterian flomes of Arden Hills, Inc., and he/she executed the foregoing instrument and acknowledged that he/she executed the same by authority of and on behalf of the company. �Z�;G�Cstcu� =JANNA SEVERANCEOt Publ c ry Publicnesota Ps January 31, 2010 FAusers\Jessica\Jerry\Arden Hills\Agreement-Pres. Homes-v6.doc 4 ELECTRIC PUMP QUOTED TO: CITY OF ARDEN HILLS 1245 WEST HIGHWAY 96 SAINT PAUL, MN 55112 QUOTATION 201 4th Ave SW New Prague, MN 56071 USA Telephone: (952)758-6600 / FAX (952)758-7778 Toll Free 1-800-536-5394 www.clectricpump.com Attachment B QUOTE NUMBER: 0186588 QUOTE DATE: 1/26/2023 EXPIRE DATE: 2/26/2023 SALESPERSON: ANTHONY THEISEN CUSTOMER NO: 7550211 QUOTED BY: JNL LS #7 - JWC CUTTER STA JOB LOCATION: CITY OF ARDEN HILLS 1245 WEST HIGHWAY 96 SAINT PAUL, MN 55112 CONFIRM TO: JEFF FRID 651-755-1461 *** QUOTE ORDER - DO NOT PAY * k CUSTOMER P.O. SHIP VIA F.O.B. TERMS BESTWAY NET 30 DAYS ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT RE: LIFT STATION 7 - REPLACE JWC CUTTER STACK AND ADD A RECESSED LOCK BOX FOR ACCESS HATCH. QUOTE INCLUDES INSTALLATION AND FREIGHT. *30005-0018 EACH 1.00 0.00 0.00 18,196.00 18,196.00 MUFFIN MONSTER CUTTER STACK * 11 TOOTH CAM CUTTERS * 1:1 STACK ALLOW STEEL * BUNA N ELASTOMERS * CORK & RUBBER GASKETS * DELTA-P SIDE RAILS * MOTOR TYPE: ELECTRIC - LESS MOTOR * LESS REDUCER * LESS SPOOL * PAINT: EPDXY GREEN GINDER SERIAL NUMBER: *LOCKBOX EACH 1.00 0.00 0.00 195.00 195.00 RETROFIT RECESSED LOCK BOX SBOW-500 EACH 1.00 0.00 0.00 22.00 22.00 1/2" SS BOW SHACKLE 516PCSS EACH 15.00 0.00 0.00 9.50 142.50 5/16" HIGH TEST CHAIN, 316SS /MISC EACH 1.00 0.00 0.00 250.00 250.00 MISC. SUPPLIES /FR EACH 1.00 0.00 0.00 400.00 400.00 FREIGHT INCLUDED INSTALLATION /CONFINEDTK EACH 1.00 0.00 0.00 310.00 310.00 CONFINDED SPACE ENTRY-TONY K. (IF NEEDED) /RRTK HOUR 4.00 0.00 0.00 145.00 580.00 REPAIR & REPLACE-TONY K. *** Continued *** Page: 2 ochxJF! ELECTRIC PUMP QUOTED TO: CITY OF ARDEN HILLS 1245 WEST HIGHWAY 96 SAINT PAUL, MN 55112 QUOTATION 201 4th Ave SW New Prague, MN 56071 USA Telephone: (952)758-6600 / FAX (952)758-7778 Toll Free 1-800-536-5394 www.clectricpump.com QUOTE NUMBER: 0186588 QUOTE DATE: 1/26/2023 EXPIRE DATE: 2/26/2023 SALESPERSON: ANTHONY THEISEN CUSTOMER NO: 7550211 QUOTED BY: JNL LS #7 - JWC CUTTER STA JOB LOCATION: CITY OF ARDEN HILLS 1245 WEST HIGHWAY 96 SAINT PAUL, MN 55112 CONFIRM TO: JEFF FRID 651-755-1461 *** QUOTE ORDER - DO NOT PAY * k CUSTOMER P.O. SHIP VIA F.O.B. TERMS BESTWAY NET 30 DAYS ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT /RRJF HOUR 4.00 0.00 0.00 145.00 580.00 REPAIR&REPLACE - JIM FITZPATRICK /TCTK EACH 2.00 0.00 0.00 145.00 290.00 TRIP CHARGE-TONY K. /TCJF HOUR 2.00 0.00 0.00 72.50 145.00 TRIP CHARGE - JIM FITZPATRICK /MITK MILE 109.00 0.00 0.00 1.50 163.50 MILEAGE-TONY K. /SURCHARGE MILE 109.00 0.00 0.00 0.75 81.75 FUELSURCHARGE LEAD TIME ON CUTTER STACK IS APPROXIMATELY (8-10) WEEKS. ARO THANK YOU, JENNIFER STEPKA jstepka@electricpump.com CC: ANTHONY THEISEN 612-710-9321 All return goods must have written approval from Electric Pump, Inc. before returning. Credit will not be issued without written approval and if applicable there will be a Restock Fee. Please note that we are no longer offering a thirty(30) day validity date. Due to the current volatility in the materials market, pricing and ship dates are subject to confirmation at time of order. Net Order: Less Discount: Freieht: Sales Tax: Order Total: 21,355.75 0.00 0.00 0.00 21,355.75 Attachment C Photos of the existing, damaged, inline grinder unit (`cutter stack') at Lift Station No. 7 (Photo Date: 01/13/2023) (Photo Date: 01/13/2023) CONSENT ITEM — 7J --ARZEN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Public Works Capital Equipment Replacement — 2012 International Plow Truck Budgeted Amount: Actual Amount: Funding Source: $150,000 $180,167.00 Equipment Replacement Fund (2024 CIP) (2025 expense) Council Should Consider Motions to approve, table, or deny the following: • Order the full equipment build out of the 2012 International Plow Truck, Unit 115 for 2025 Mack Granite 42FR Single Axle in the estimated amount of $180,167.00. Background/Discussion The 2024 Capital Improvement Plan (CIP) includes the purchase of the full equipment build out to replace the 2012 International Plow Wing Truck, Unit 115 (Attachment A). On December 19, 2022, City Council approved ordering the replacement cab and chassis in the estimated amount of $143,645.22. At that time, it was also projected that the remaining plow truck equipment build out would amount to $172,500.00, for a total purchase amount of $316,145.22. Since then, Public Works has ordered the 2025 Mack Granite FR42 Single Axle cab and chassis. In order to stay on track for delivery of the full equipment build out in 2025, the vendor Towmaster, is requiring a signature on the quote seen as Attachment A. The quote comes to an estimated total of $180,167.00, which is $7,667.00 higher than what was projected on December 19, 2022, and $30,167 higher than the CIP. Towmaster has stated that this is their best estimate for 2025 pricing and are fairly confident that it will hold once the truck arrives. Public Works staff recommends approving the full equipment build out in order to be placed on the production list for a 2025 Mack Granite FR42 Single Axle. This is one of our three large dump trucks used primarily for plowing and de-icing streets. With only three dump trucks in the snow plow fleet, it is imperative that they be dependable during snow events as to provide uninterrupted service to the public. Page 1 of 2 Budget Impact The CIP includes a budget of $150,000 for this equipment in 2024 but the actual costs will occur in 2025, with an estimated total of $180,167.00. Staff has estimated $30,000 to trade-in or auction Unit 115. Therefore, the estimated net cost to the City for the entire build is $293,812.22, the CIP currently projects $240,000 net cost to the City. Repair costs for Unit 115 parts and labor: 2018 - $ 8,445 2019 - $10,672 2020 - $ 2,685 2021 - $6,345 2022 - $525 Attachments Attachment A: CIP Replace 2012 Int'l Plow Wing Truck Unit 115 Attachment B: Quote for 2025 Mack Granite FR42 Single Axle full build out Page 2 of 2 Capital Improvement Plan City of Arden Hills, Minnesota Project# 23-EgpV-001 Project Name Replace 2012 Intl Plow Wing Truck #115 TCAAP No Description 7ehicle #115 - 2012 International Plow Wing Truck Mileage 23,703 flours 2,205 Justification lehicle will be 12 years old Zepair costs for parts and labor '018 - $ 8,445 :019 - $10,672 MO - $ 2,685 A21 - $6,345 Attachment A 2023 thru 2027 Department Equipment Contact Public Works Director Type Equipment Useful Life 10-12 Category Vehicles Priority n/a Total Project Cost: $270,000 .his is one of our three large dump trucks used primarily for plowing and de-icing streets. While the mileage on this vehicle is relatively low, due o the corrosiveness of salt, the frame and bodies are beginning to deteriorate. With only three dump trucks in the snow plow fleet it is imperative hat thev be dependable durine snow events. Expenditures 2023 2024 2025 2026 2027 Total Equip/Vehicles/Furnishings 120,000 150,000 270,000 Total Funding Sources 120,000 2023 150,000 2024 2025 270,000 2026 2027 Total Equipment/Building Replacement Fund Trade -In Value 120,000 120,000 30,000 240,000 30,000 Total 120,000 150,000 270,000 Budget Impact/Other teduce repair and maintenance costs and improve reliability of our primary snow removal equipment. Produced Using the Plan -It Capital Planning Software 37 TR[/C/�C EQ!!/PME/VT TOWMASTER, 61381 US HWY 12, LITCHFIELD, MN 55355 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM REVISION I- - 1/31/23 ** QUOTATION ** Attachment B Reference No. QT 77243 Ship To: Cust: 3280 Phone: Bill To: Phone: ARDEN HILLS, CITY OF ARDEN HILLS, CITY OF 1245 WEST HWY 96 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA ARDEN HILLS MN 55112 ATTN: JEFF FRID 651-755-1461 P09 Salesman Ternis Created Last Revised Appx Comp TIM ERICKSON NET 30 DAYS 1/23/23 1/31/23 1/15/22 Order Comments: **STATE OF MN CONTRACT #222949** Qty Part No. Description Price Ea. Net Amt. 1 9900046 - Body 10'6" EDGE-RC/SCIS-46-36-36 - - 46" 3/16" Hardox-450 $13,448.00 $13,448.00 Front, 36" 3/16" Hardox-450 radius sides (no pockets), 36" 3/1 6" Hardox-450 Tailgate, 1/4" Hardox-450 Floor, 8" I -Beam Longsills, Air -trip ready linkage, unpainted. 1 9901704 - Painting of Dump Body; includes media blasting of entire $4,522.00 $4,522.00 exterior & understructure, Urethane Primed, & Urethane Top Coat s applied. CAB MATCH (WHITE) Understructure is seam sealed, and painted Gloss Black. 1 9901701 - Installation of Dump Body to hoist $2,262.00 $2,262.00 1 9900145 - Body acc'y TMTE Air trip kit, w/solenoid valve, $399.00 $399.00 1 9901702 - Installation of air operated tailgate latch kit, with $425.00 $425.00 solenoid valve in hydraulic valve enclosure. 1 9900147 - Body acc Box Vibrator - Cougar model DC3200 $796.00 $796.00 1 9901703 - Installation of Box Vibrator, with solenoid located in $496.00 $496.00 hydraulic valve enclosure. 1 9900156 - Cabshield, 1/2 type Stationary Free -Standing style,w/plain $4,551.00 $4,551.00 STAINLESS STEEL canopy, Hot -Dipped Galvanized tubing construction support stand, Slotted Center Viewing Window, (2) shovel holders, & reservior mounts, Installed. **NOTE: SS PER CUSTOMER REQUEST 1 9900206 - Ladder Flip -A -Way Access ladder Pkg (Carbon Steel), $558.00 $558.00 Including Grab Handle above, and Interior Step, ea, Installed *--- Continued --- Price: Total Discounts: Accepted by Date Np* r'nc*• Freight Total: TRKQT3 i TRL/C/CEQ!!/PMENT Reference No. TOWMASTER, 61381 US HWY 12, LITCHFIELD, MN 55355 QT 77243 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** QUOTATION ** Ship To: Cust: 3280 Phone: Bill To: Phone: ARDEN HILLS, CITY OF ARDEN HILLS, CITY OF 1245 WEST HWY 96 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA ARDEN HILLS MN 55112 ATTN: JEFF FRID 651-755-1461 P09 Salesman Terms Created Last Revised Appx Comp TIM ERICKSON NET 30 DAYS 1/23/23 1/31/23 1/15/22 LOCATED LH FRONT 1 9900211 - Body acc'y Dual "split" sander manifolds in rear corner $534.00 $534.00 posts 1 9904963 - Light Warning TMTEISSM-3 PKG: 1/2 A 1/2 B, (2) SS 23H $5,111.00 $5,111.00 3-light LED Micro -Edge, 2) 5M-400 Super -LED, (2) Side TIR3 LED, (2 ) 400 Max B-T-T LED, & (2) 400 LED BU Lights, in Stainless M Housings, (1) TIR3 LED Wing light, and (2) 4" LED work lights Installed. **NOTE: BLUE LIGHT HEADS LOCATED AT RH FRONT, & LH REAR POSITIONS. SET FLASH PATTERN TO WIG -WAG 1 2019233 - Light Warning WHELEN Photo Cell, HI/LOW, for strobe sytems $254.00 $254.00 1 9905778 - Light, Mirror Mounted ABL 3800 LED HEAD LAMP PLOW LIGHTS $1,506.00 $1,506.00 W/ICE MELTING TECHNOLOGY Installed 1 9900266 - Fender set Minimizer MIN2260, for Single Axle, black Poly, $1,195.00 $1,195.00 Installed 1 1965280 - Minimizer FKMACK2B Floor Mat Set for TDM and SGL $249.00 $249.00 1 9900970 - Tire Chains ON -SPOT for 1 Axle Installed $4,112.00 $4,112.00 1 9904691 - INSTALLATION of (Initial) Single camera system $426.00 $426.00 ***NOTE INSTALLED ON RH STROBE TUBE FOR REAR WING VIEW, WIRED AS DEFAULT CAMERA 3 9904692 - Camera System option, NORTECH 9100-2HC 120 degree night $182.00 $546.00 vision CCD weather-proof HEATED camera, only GEN 5 6100 3 9904693 - Camera System option, NORTECH 9100-4 Harness, 65' $118.00 $354.00 Waterproof GEN 5 6100 *--- Continued --- Price: Total Discounts: Accepted by Date ATn* r'ncf• Freight Total: TRKQT3 i TR[/C/�C EQ!!/PME/VT TOWMASTER, 61381 US HWY 12, LITCHFIELD, MN 55355 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** QUOTATION ** Reference No. QT 77243 Ship To: Cust: 3280 Phone: Bill To: Phone: ARDEN HILLS, CITY OF ARDEN HILLS, CITY OF 1245 WEST HWY 96 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA ARDEN HILLS MN 55112 ATTN: JEFF FRID 651-755-1461 P09 Salesman Terins Created Last Revised Appx Comp TIM ERICKSON NET 30 DAYS 1/23/23 1 1/31/23 1/15/22 2 9904694 - INSTALLATION of Camera, & Harness GEN 5 6100 $213.00 $426.00 **NOTE: 2ND CAMERA MOUNTED OFF OF LICENSE PLATE BRACKET, AIMED TO SEE INSIDE DUMP BODY. 3RD CAMERA MOUNTED ON LH REAR CORNER POST (W/PROTECTIVE GUARD), QUED BY REVERSE SIGNAL FOR REVERSE ACTIVITIES 1 1941405 - Camera Guard, SS, Bolt -On $43.00 $43.00 1 9905502 - PreCise ARC Sensor Mount #1126929, only GEN 5 6100 $60.00 $60.00 1 9905835 - PreCise ARC Sensor #1117640, only, for Wireless GEN 5 $734.00 $734.00 CONTROLLER Applications (LESS MTG BRKT), installed 1 9900994 - Pre -Wet Up charge for hydraulic pump in lieu of gravity $3,578.00 $3,578.00 feed, on all systems, installed complete 1 9900299 - Pre -Wet Towmaster/Varitech LDS-TMR-110-EGF Body Side Mt Sys $3,427.00 $3,427.00 for Elliptical body. (2) 55 gal tanks, mtg hdwe, plumbing, Elec Gravity Feed valve 1 9902483 - installation of TMR pre -wet system (New Towmaster Body) $1,275.00 $1,275.00 **NOTE: DISCHARGE TO BE AT SANDER SPINNER THRU 3-NOZZLE GROUPING 1 9901834 - Hoist OSP/Towmaster 720DH, Double Acting, W/Solid block $5,526.00 $5,526.00 rear hinge point, & OSHA approved saftey props 1 9901712 - Installation of SCISSORS TYPE double acting hoist $2,373.00 $2,373.00 1 9902920 - Scraper FALLS IB-11A 1" MB, w/single lift cylinder, LESS $8,458.00 $8,458.00 CUTTING EDGES 1 9903276 - VBL PolarFlex 3' Underchassis Complete System (includes $865.00 $865.00 bolts & nuts) *--- Continued --- Accepted by Date Price: Total Discounts: Net Cost: Freight Total: TRKQT3 i TRL/C/CEQ!!/PMENT Reference No. TOWMASTER, 61381 US HWY 12, LITCHFIELD, MN 55355 QT 77243 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** QUOTATION Ship To: Cust: 3280 Phone: Bill To• Phone• ARDEN HILLS, CITY OF ARDEN HILLS, CITY OF 1245 WEST HWY 96 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA ARDEN HILLS MN 55112 ATTN: JEFF FRID 651-755-1461 2 9903277 - VBL PolarFlex 4' Underchassis Complete System (includes $1,154.00 $2,308.00 bolts & nuts) 1 9901705 - Installation of underbody fixed angle scraper w/single lift $3,546.00 $3,546.00 cylinder 1 9904232 - Scraper FORCE Electric pressure transmitter to read on LCD $429.00 $429.00 screen, installed 1 9900351 - Scraper FORCE reverse/Auto-Lift system, ADD -A -FOLD valve, $523.00 $523.00 installed **NOTE: SEE ALSO 1-BUTTON RECALL FEATURE BELOW, TO BE COORDINATED WITH THIS LINEITEM ELECTRICALLY. 1 9902948 - Wing Falls RHSDL10A-HYDPB Primed LESS CUTTING EDGES $13,978.00 $13,978.00 1 9900388 - Installation Falls SDL Series Wing - w/Bulkhead Couplers $6,173.00 $6,173.00 1 9901431 - Wing Falls RL (REAR LIFT) up charge SDL WING $597.00 $597.00 1 9904688 - Wing Falls POST -LESS Toe Lift in lieu of Std Front post/slide system 1 9900477 - Wing Falls Hwy Orange - Paint Moldboard $430.00 $430.00 1 9900555 - Plow Hitch Falls 44XB2/STD/STD/SA/SPR-RET/HITCH $4,145.00 $4,145.00 1 9900589 - Installation Falls Plow Hitch - 40 Series 3Line/STDBLKHD $2,432.00 $2,432.00 1 9900625 - Plow Push Unit Falls 24/44 Series Std $1,213.00 $1,213.00 1 9900637 - Plow Falls High Visibility Marker Set $142.00 $142.00 *--- Continued ---* Price: Total Discounts: Accepted by Date Net Cost: Freight Total: TRKQT3 i TRL/C/CEQ!!/PMENT Reference No. TOWMASTER, 61381 US HWY 12, LITCHFIELD, MN 55355 QT 77243 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** QUOTATION ** Ship To: Cust: 3280 Phone: Bill To: Phone: ARDEN HILLS, CITY OF ARDEN HILLS, CITY OF 1245 WEST HWY 96 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA ARDEN HILLS MN 55112 ATTN: JEFF FRID 651-755-1461 CreatedP09 Salesman Terms Last Revised Appx TIM ERICKSON NET 30 DAYS 1/23/23 1/31/23 1/15/22 1 9900639 - Plow Falls Rubber Belt Deflector Kit - Installed $471.00 $471.00 1 9903071 - Plow Falls TER-12/NOSHOES/PRIME/10GA LESS CUTTING EDGES $9,412.00 $9,412.00 1 9900679 - Plow Falls Hwy Orange Paint, Rev Plow, w/installation $570.00 $570.00 1 9900730 - Plow Falls SCR-ADJ/SHOE/REV-PLW/STD $837.00 $837.00 1 9902495 - Hitch Electronic Brake controller w/wiring to rear socket, $640.00 $640.00 installed in cab of truck 1 9900775 - Hitch TMTE Medium Duty Hitch Plate assembly $687.00 $687.00 1 9901172 - Hitch Installation of med duty hitch (Weld On) $283.00 $283.00 **NOTE: HITCH PLATE FACE TO BE LOCATED: (SEE PREVIOUS UNIT FOR PICS & MEASUREMENT) IN REFERENCE TO REAR TIRE FACE. 1 9900776 - Hitch PH-20 Pintle Hook installed $230.00 $230.00 Located at 23" ground to saddle of pintle hook. **NOTE: 40,000 LB GTW RATIN 1 9900779 - Hitch 2" Square Receiver tube w/pin & clip. NOTE: DEBATES $271.00 $271.00 hitch, as per hitch bar utilized. Installed **NOTE: MOUNTED BELOW HITCH PLATE 1 9900791 - Sander Falls 1ASD-6CDSS-6P-iD-iS-LM, Salt Special 6", $6,686.00 $6,686.00 Stainless Steel Unit, LH Discharge, Single Poly Spinner Ass'y, co mplete sander (includes extra salt shield) 1 9901718 - Sander Install & dual manifold RH & LH rear $1,361.00 $1,361.00 1 9900823 - Sander TMTE Exterior (removable) sander/tailgate spill $840.00 $840.00 plates, Stainless Steel *--- Continued --- Price: Total Discounts: Accepted by Date 1VA* r'ncf • Freight Total: TRKQT3 i TRL/C/CEQ!!/PMENT Reference No. TOWMASTER, 61381 US HWY 12, LITCHFIELD, MN 55355 QT 77243 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** QUOTATION Ship To: Cust: 3280 Phone: Bill To• Phone• ARDEN HILLS, CITY OF ARDEN HILLS, CITY OF 1245 WEST HWY 96 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA ARDEN HILLS MN 55112 ATTN: JEFF FRID 651-755-1461 1 9900852 - Valve System, Force Add -A -Fold MCV-ISO Valve 10 Functions $18,998.00 $18,998.00 INSTALLED **NOTE: BOX HOIST, PLOW LIFT, PLOW ANGLE, WING TOE, WING HEEL, WING PUSHBAR, SCRAPER LIFT, AUGER, SPINNER, & PRE-WET/ANTI ICE 1 9902497 - Control System Force ULTRA-4-6100 Commander control, $14,720.00 $14,720.00 Installed 1 9904955 - Control Add -on Force 6100 Pre -wet Feeback Sensor Harness $322.00 $322.00 only (Electric or Hyd) 1 9905737 - Force AMERICA ADD -ON - Custom Config File $300.00 $300.00 1 9900874 - Filter Force IN -TANK mounted filter installed $459.00 $459.00 1 9900882 - Reservoir TMTE Cabshield mt (stainless steel) w/intank $4,641.00 $4,641.00 filter provision, installed 1 9900888 - Pump Force FASD45L LS (6 ci) installed $6,015.00 $6,015.00 1 9905504 - Valve Force integrated float control (assist) valve and $966.00 $966.00 switch system ("Blade -Saver") for PLOW 1 9900871 - Switch TMTE BODY UP Installed (electric controls only) $258.00 $258.00 1 9900884 - Sensor Force Low oil indicator system, SLIM -LINE AND $317.00 $317.00 CABSHIELD MOUNTED w/light mounted in cab, installed 1 9905014 - Hydraulic Valve Hose Guard installed $389.00 $389.00 1 SPECIAL REQUEST - Special Request Charges for: *--- Continued --- Price: Total Discounts: Accepted by Date Net Cost: Freight Total: TRKQT3 i TRL/C/CEQ!!/PMENT TOWMASTER, 61381 US HWY 12, LITCHFIELD, MN 55355 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** QUOTATION Reference No. QT 77243 Ship To: Cust: 3280 Phone: ARDEN HILLS, CITY OF 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA Bill To: ARDEN HILLS, CITY OF 1245 WEST HWY 96 ARDEN HILLS Phone: MN 55112 ATTN: JEFF FRID 651-755-1461 P09 Salesman Terms Created TIM ERICKSON NET 30 DAYS 1/23/23 Last Revised 1/31/23 Appx Comp 1/15/22 One button AUTO -RECALL feature added to FORCE 6100 Controller. **NOTE: THIS WILL BE COORDINATED WITH THE AUTO REVERSE LIFT FEATURE ON THE SCRAPER. $N/C AS LONG AS SCRAPER IS PART OF ORDER. 2 9903370 - VBL EconoFLEX J6K-3 carbide in rubber Flexible Plow Blade, $595.00 $1,190.00 3' wear part only **NOTE: FOR WING APPLICATION 4 9903371 - VBL EconoFLEX J6K-4 carbide in rubber Flexible Plow Blade, $793.00 $3,172.00 4' wear part only **NOTE: (3) FOR FRONT PLOW, (1) FOR WING APPLICATION 2 9903372 - VBL EconoFLEX J6K-ST3 Strap, 3', 1/2" x 3" x 36" CFSE $47.00 $94.00 **NOTE: FOR WING APPLICATION 4 9903373 - VBL EconoFLEX J6K-ST4 Strap, 4', 1/2" x 3" x 48" CFSE $61.00 $244.00 **NOTE: (3) FOR FRONT PLOW, (1) FOR WING APPLICATION 2 9903374 - VBL EconoFLEX J6K-BBW3 Base, 31, 1/2" x 4" x 36" FSB WABCO $74.00 $148.00 - 12" CTR **NOTE: FOR WING APPLICATION 4 9903375 - VBL EconoFLEX J6K-BBW4 Base, 4', 1/2" x 4" x 48" FSB WABCO $99.00 $396.00 - 12" CTR **NOTE: (3) FOR FRONT PLOW, (1) FOR WING APPLICATION 2 9903376 - VBL EconoFLEX Attachment Kit (Bolts & Nuts) for up to 12' $108.00 $216.00 assembly **NOTE: (1) FOR FRONT PLOW, (1) FOR WING APPLICATION 3 9903368 - VBL EconoFLEX J6K-VS Curb Runner, RH/LH $203.00 $609.00 **NOTE: (2) FOR FRONT PLOW, (1) FOR WING APPLICATION *--- Continued --- Price: Total Discounts: Accepted by Date Net Cost: Freight Total: TRKQT3 i TRL/C/CEQ!!/PMENT Reference No. TOWMASTER, 61381 US HWY 12, LITCHFIELD, MN 55355 QT 77243 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** QUOTATION ** Ship To: Cust: 3280 Phone: Bill To: Phone: ARDEN HILLS, CITY OF ARDEN HILLS, CITY OF 1245 WEST HWY 96 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA ARDEN HILLS MN 55112 ATTN: JEFF FRID 651-755-1461 P09 Salesman Terms Created Last Revised Appx Comp TIM ERICKSON NET 30 DAYS 1/23/23 1/31/23 1/15/22 Qty Part No. Description Price Ea. Net Amt. 1 WARRANTY - TOWMASTER EXCLUSIVE WARRANTY: 5 yr Steel/Stainless Steel Body Structure; 5 yr Whelen LED Light Systems; 3 yr Palfinger Hoists; 4 yr SwapLoader Hoists; 1 year Swenson Spreaders, 2 yr Hyd, FALLS Snow Equip, Tele Hoists, and all other items. Price: $180 ,167 . 00 Total Discounts: Accepted by Date No* rrne*. 8180.167.00 Freight Total: $18 0 ,16 7 . 0 0 TRKQT3 CONSENT ITEM — 7K 'It EN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Matthew Johnson, Recreation Supervisor SUBJECT: Resolution Appointing Kate Olson, Lacy Loosbrock and Emelia Rogers as Parks, Trails and Recreation Committee (PTRC) Members Budgeted Amount: Actual Amount: Funding Source: Council Should Consider • Resolution 2023-006 Appointing Kate Olson, Lacy Loosbrock and Emelia Rogers to the Parks, Trails and Recreation Committee (PTRC) Background/Discussion Kate Olson, Lacy Loosbrock and Emelia Rogers submitted applications to volunteer as a member of the PTRC Committee. Interviews were conducted that included the PTRC Chair, Council Liaison and Staff Liaison. Following the interviews, staff is recommending that Kate Olson, Lacy Loosbrock and Emelia Rogers be appointed to this Committee. These appointments would be for a term ending December 31, 2025. Attachment A: Resolution 2023-006 Page 1 of 1 Attachment A I t ,-ARZEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-006 A RESOLUTION APPOINTING KATE OLSON, LACY LOOSBROCK, AND EMELIA ROGERS TO THE PARKS, TRAILS, AND RECREATION COMMITTEE (PTRC) FOR A TERM EXPIRING DECEMBER 31, 2025 WHEREAS, the City Council appoints residents to serve in an advisory capacity to the various Commissions or Committees; and WHEREAS, the Parks, Trails and Recreation Committee (PTRC) currently has openings for seats with a term ending December 31, 2025. THEREFORE, BE IT RESOLVED that the Arden Hills City Council appoints the following to serve on the PTRC until December 31, 2025: Kate Olson Lacy Loosbrock Emelia Rogers ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF FEBURARY, 2023. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CONSENT ITEM — 7L 'It EN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Authorization to Recruit for a Communications Position Budgeted Amount: Actual Amount: Funding Source: $48,085 $90,000 - $100,000 Various Funds Council Should Consider Motions to approve, table, or deny the following: • Recruit for a Communications Coordinator or Senior Communications Coordinator position Background The City currently has a vacant Communications Coordinator position; this position began as a part-time position in 2017 and since has had three different individuals fill the role. City Staff is recommending the City Council transition this position to a full-time position, and consider accepting applications for either a Communications Coordinator or Senior Communications Coordinator position. This will broaden the pool of applicants for the City to recruit from and provide more flexibility in the hiring process. The anticipated process can be found below. Anticipated process: -Council approves authorization to begin the recruitment process -Staff posts for the position -Staff reviews applications and selects interview candidates -Staff will conduct necessary interviews of selected candidates and select a finalist -Staff will bring forward a finalist for official Council approval Councilmembers have previously expressed an interest in being part of the interview panel for certain positions at City Hall; currently no Councilmembers are slated to be on the interview panel for this position. Should Council want to designate Councilmembers to attend they should do so with this authorization (it would need to be pulled from consent and approved). Page 1 of 2 Budget Impact The current position is part-time with a pay range of $29.26 - $37.06 per hour, and a budgeted total of $48,085 (this includes payroll, taxes, benefits, etc.). Should the position move to full-time at its current classification the anticipated annual cost with benefits would be approximately $90,000. Should the position be upgraded to a Senior Communications Coordinator, the anticipated annual cost would be $100,000. The impact to property tax levy supported funds is estimated at $33,500 - $41,000 for 2023. The additional budget impact could be covered by excess fund balance from 2022. Any necessary adjustments to the 2024 budget and levy would occur during the budget process. This position is funded by 58 percent General Fund and 42 percent other funds. Attachments N/A Page 2 of 2 CONSENT ITEM — 7M 'It EN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Resolution Appointing Planning Commissioner Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Resolution 2023-007 Appointing Brad Bjorklund to the Planning Commission Background/Discussion Two individuals applied for the vacant seat on the Planning Commission. Interviews were conducted that included the Planning Commission Chair, Council Liaison and Staff Liaison. Following the interviews, it is recommended that Brad Bjorklund be appointed to the Planning Commission. The appointment will be for a term ending December 31, 2025. Attachment A: Resolution 2023-007 Page 1 of 1 I t ,-ARZEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2023-007 A RESOLUTION APPOINTING BRAD BJORKLUND TO THE PLANNING COMMISSION FOR A TERM EXPIRING DECEMBER 31, 2025 WHEREAS, the City Council appoints residents to serve in an advisory capacity to the various Commissions or Committees; and WHEREAS, the Planning Commission currently has an opening for a seat with a term ending December 31, 2025. THEREFORE, BE IT RESOLVED that the Arden Hills City Council appoints Brad Bjorklund to serve on the Planning Commission until December 31, 2025. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13'h DAY OF FEBURARY, 2023. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. PUBLIC HEARING — 9A 'It �-AIZEN�HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, Community Development Director SUBJECT: Planning Case #22-023 — Public Hearing Required Applicant: Arden Hills RE, LLC on behalf of New Perspective Senior Living Property Location: 3565 Pine Tree Drive Request: Planned Unit Development Amendment Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following Hold the required public hearing for Planning Case 22-023 for an application from Arden Hills RE, LLC ("Applicant"), on behalf of New Perspective Senior Living, for an Amendment to the approved Planned Unit Development for the property located at 3565 Pine Tree Drive ("Subject Property"). The proposal is for flexibility from the City Code on a proposed signage plan for the New Perspective Senior Living building. The Applicant is seeking flexibility on the location, number, and size of the proposed freestanding and wall signs. The City Council will be asked to make a formal decision regarding the application under Agenda Item 10A. Background 1. Overview of Request The Applicant has submitted a land use application for a Planned Unit Development Amendment, seeking flexibility on the location, number, and size of wall and monument signs at the New Perspective Senior Living building. The Applicant shares an existing multi -tenant sign with Bethel University. The Applicant is proposing three additional signs as part of their signage plan, a main entrance monument sign, a wall sign, and a directional sign. The proposed main entrance monument size requires flexibility on the location and number/size. The proposed wall sign requires flexibility on the size. The directional sign as proposed complies with city code. 2. Planning Case Background At its January 25, 2021 meeting, the City Council approved a Conditional Use Permit for the property at 3665 Pine Tree Drive. On February 8, 2021, the Council subsequently approved a Page 1 of 8 Planned Unit Development and a Site Plan for this development, allowing for the construction of a four (4) story multi -family senior living facility. This approval did not include signs. A Condition of Approval was included in the City Council's approval that required a separate sign permit for all proposed signage and for all signage to meet the requirements of Sign District 4. The Conditions of Approval also required the Applicant to provide City staff with written approval from Bethel University, the owner of Outlot A, permitting the construction of the proposed monument sign on Bethel's property. In a letter dated September 27, 2021, the Applicant agreed to forego the right to an individual monument sign on Outlot A to be part of a multi -tenant sign with Bethel University. The multi -tenant sign has since been constructed and is currently located on Outlot A, where Pine Tree Drive meets the access road to New Perspective Senior Living and Bethel University's Anderson Center. The location of existing multi -tenant monument sign and the three proposed signs is shown below. The Applicant originally submitted an application for an Amendment to the approved Planned Unit Development on November 21, 2022. At their meeting on December 7, 2022, the Planning Commission reviewed this application and voted to recommend approval with conditions. The Planning Commission added the following conditions to the conditions of approval recommended by city staff: 4) The Planning Commission recommends approval of signs 1, 3 and 4 and recommends denial of sign 2 due to the location as prohibited under the city code requesting the applicant prepare alternate options for a wall sign that is suited to the size of the building, location, and design that will enhance the area, and be consistent with the architecture of the building, or consideration of a freestanding sign. 5) Regarding Sign 1, the applicant shall provide a base that extends up the sides of the sign base to meet City Code material design standards in Sign District 4. In response to these conditions of approval, the Applicant submitted an updated sign plan on January 25, 2023. In this updated plan, the Applicant proposes a smaller wall sign (Sign 2) with an updated design and the location is no longer on the roof of the New Perspective Building. The updated plan also proposes a monument sign (Sign 1) that provides a base which extends up the sides of the sign to meet City Code material design standards. /'O i New Perspective Sign Locations 1. Main Entrance Monument Sign 2. Building "Senior Living" Sign 3. Directional Sign 4. Existing Bethel Multi -tenant Sign I I I � I Page 2 of 8 3. Site Data Future Land Use Plan: Community Mixed Use (CMU) Existing Land Use: Senior Living Facility Zoning: General Business District (B-2) Size: 6.4 Acres Approvals 1. Planned Unit Development Amendment A Planned Unit Development (PUD) Amendment to alter the original Planned Unit Development, Conditional Use Permit, and Site Plan for the New Perspective Senior Living building located at 3565 Pine Tree Drive. The original PUD for the Subject Property did not include a request for flexibility on signage. A condition of approval stated that all proposed signage shall meet the requirements of Sign District 4. Installation of future signage would be reviewed by planning staff as part of the permit process for verification of compliance with sign regulations. Plan Evaluation Chapter 12, Sign Code A. Wall Signs, Copy Area— Flexibility Requested The Applicant is proposing one (1) wall sign on the northwest side of the existing building, facing Snelling Avenue. As previously mentioned, the original request was for a roof sign with a sign copy area of 177.5 square feet. The Planning Commission recommended as a condition of approval that the Applicant be denied Sign 2 as a roof sign due to the location as prohibited under the city code requesting the applicant prepare alternate options for a wall sign that is suited to the size of the building, location, and design that will enhance the area, and be consistent with the architecture of the building, or consideration of a freestanding sign. Based on the Planning Commission direction, the Applicant has revised the location, size, and design of Sign 2 as part of their updated sign plan. For this review, the City Council is being asked to consider a wall sign that would have a sign copy area of 68 square feet and would be located 95 feet from the northwest property line. Sign District 4 allows for walls signs with a sign copy area of no more than 50 square feet. The Applicant is requesting flexibility to allow an additional 18 square feet of wall signage to construct the proposed wall sign. As part of the application, the Applicant submitted a lighting plan for the proposed wall sign, showing the foot candles produced by the sign at various distances. The proposed sign would be located 95 feet from the nearest property line. The internally lit channel letters produce 0.5 foot candles of light at 50 feet and 0.12 foot candles of light at 100 feet. The Arden Hills City Code states lighting shall not exceed 0.4 foot candles at the property line. The proposed wall sign is pictured below. Page 3 of 8 447"(37.25') Wide I U-1 L I W � H e4m A&-ermaw IE H � (�2 DX� B. Monument Signs — Flexibility Requested 1. Number of Freestanding Signs — Flexibility Requested Sign District 4 also allows no more than one freestanding sign on any site except in cases where properties front more than one public street. For properties that front more than one public street, an additional freestanding sign may be permitted for each street front provided that each additional freestanding sign does not exceed half the size of the maximum sign area allowed for a freestanding sign in the underlying sign district. The Subject Property shall be permitted one (1) freestanding sign as it has frontage on one (1) public street, Snelling Avenue. The Applicant is proposing a main entrance monument sign on the east side of their property. This would be their second freestanding sign. New Perspective Senior Living currently has freestanding signage installed on the multi -tenant sign owned by Bethel University located off of Pine Tree Drive. As part of the multi -tenant signage PUD review in a letter dated September 27, 2021, the Applicant agreed to forego the right to an individual freestanding/monument sign on Outlot A in order to be part of a multi -tenant sign with Bethel University. According the Applicant, the existing multi -tenant sign shall not be considered their one permitted freestanding sign for the Subject Property as it is located on Outlot A, owned by Bethel University. Page 4 of 8 Existing Freestandink Sizn Proposed Second Freestandin��Sign 2. Size of Freestanding Signs, Copy Area — Complies with Requirements subject to flexibility granted for Number of Freestanding Signs Sign District 4 allows freestanding signs up to 10 feet in height with a sign copy area no more than 50 square feet. The proposed freestanding sign is 7.4 feet in height and includes a sign copy area of 24.82 square feet. As noted above, the Applicant currently has freestanding signage as part of the multi -tenant sign owned by Bethel University and is seeking flexibility as part of this PUD Amendment to allow a second freestanding sign. The sign code does allow for an additional freestanding sign for each street front provided that each additional freestanding sign does not exceed half the size of the maximum sign area allowed for a freestanding sign in the underlying sign district. Again, the maximum sign copy area allowed in Sign District 4 is 50 square feet. For any additional freestanding signs, the maximum sign copy allowed would be 25 square feet. The Applicant's sign copy area on the existing multi -tenant monument sign is 10.875 square feet, less than half the size of the maximum sign area allowed for a freestanding sign in Sign District 4. If a second freestanding sign was approved under the PUD Amendment, both the proposed and existing freestanding signs would comply with the maximum copy area allowed in Sign District 4. However, due to the request for flexibility to allow a second freestanding sign, staff also asks the Planning Commission to take into consideration the size of existing and proposed freestanding signs as part of this review. 3. Location of Freestanding Signs — Flexibility Requested The Applicant is seeking flexibility on the location of the second freestanding sign. The proposed sign will not face the Subject Property's public street front and will instead face the private drive (i.e. Outlot A) the Property shares with Bethel University. It should be noted that freestanding signs shall be located at least five (5) feet from any property line and shall not project over the property line. The proposed freestanding sign will be located on the south side of their driveway access and setback eight (8) feet from the east property line abutting Outlot A in compliance with this sign code requirements. 4. Type/Design of Freestanding Signs — Complies with Requirements The Arden Hills Sign Code requires freestanding signs in Sign Districts 4 and 5 to be monument type ground signs with the copy resting on and supported by a solid base of brick or rock -faced Page 5 of 8 block in a color similar to or complimentary to the main structure on the site. The material of the base must extend at least one-half way up the sides of the sign face. The Planning Commission recommended as a condition of approval that the base materials be modified to comply with the Sign District 4 requirements. The updated sign plan submitted by the Applicant now meets this requirement. 5. Size of Freestanding Signs, Total Sign Area — Flexibility Requested The Applicant is seeking flexibility on the total sign area of the proposed monument sign. The Arden Hills Sign Code prohibits the total area of a freestanding sign from exceeding 1.5 times the permitted sign copy area of a freestanding sign. The permitted sign copy area of a freestanding sign in District 4 is 50 square feet, allowing for a total sign area of 75 square feet. The total area of the proposed sign is approximately 87.5 square feet, 1.75 times the permitted sign copy area of 50 square feet. The Applicant is requesting flexibility to allow an additional 12.5 square feet of sign area to construct the proposed monument sign. Lastly, the freestanding sign will be externally lit using ground lighting, as permitted by Sign District 4. Proposed Freestanding Sign 12.5' Wide 7.4' High C. Directional Signs — Complies with Requirements The Applicant is proposing one (1) directional sign in compliance with Chapter 12 — Sign Code of the Arden Hills City Code. As stated in the application, the directional sign will direct visitors to either the delivery area or the main entrance. According to the Applicant, this is necessary because the loading/off-loading area is located at the back of the building, and the directional sign is placed at the point at which truck deliveries need to be notified to turn. It will also help quickly identify the main entrance for family visitors as well as emergency services. 9ft-gin Imin Page 6 of 8 D. Sign Standard Adjustments, Section 1260.01 The Applicant requests flexibility on the design, location, and number/size of freestanding and wall signs. City Code Section 1260.01, Sign Standard Adjustments states "adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process." In order to approve an adjustment, the Planning Commission will need to make a determination that the following criteria in the sign code has been satisfied: Subd. 1 There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site. According to the Applicant, the size and location of the wall sign is necessary for it to be legible due to the speed of the traffic on Snelling Avenue, which is the only public street that the building borders. The Applicant also states that due to the proximity to the Bethel Anderson Campus, the New Perspective building needs identification on Snelling Ave to identify that the building is not student housing for Bethel University. The proposed wall sign will help the community easily recognize the building's use and avoid confusion for potential residents, families, and students. The sign is slightly under the optimal building sign letter height per the United States Sign Council guidance. The Applicant would like to maintain this minimum letter height in order to not sacrifice legibility any further. 2. Subd. 2 The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site. According to the Applicant, the main entrance sign will be the Subject Property's stand- alone monument sign. It will have the New Perspective community logo and will contain colors, materials and design elements that match the exterior of the building. This sign is proposed to be lit using flood lights. Based on Planning Commission comments, the Applicant states their team enhanced the wall sign to the overall view of the building and sign area as well as incorporated aspects of the other signage on -site by including the New Perspective logo. They have noted that a freestanding sign along Snelling Avenue was not feasible due to visibility concerns due to landscaping, guard rail and fencing. Additionally, the retaining wall was not structural designed to support a sign. 3. Subd. 3 The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. According to the Applicant, all proposed exterior signs, with the exception of the wall sign, are within the City's Sign Ordinance. As noted above, the Applicant is asking for flexibility on the Monument Sign as well. Application Review 1355.04 Procedural Requirements for Specific Applications A public hearing for a PUD Amendment request is required before the request can be brought before the City Council. The applicant or its representative shall be given the opportunity to appear before the Planning Commission to answer questions or give explanations regarding the proposal. Upon completion of the public hearing and its study and consideration of the application, the Page 7 of 8 Planning Commission shall submit its written report, containing its findings, conclusions, and recommendations as to the application, to the City Council. Under Section 1355.06 subd.4, an application for an amendment shall be administered in the same manner as required for a new application. Any structural alteration, enlargement or intensification change in site plan, or similar change not specially permitted, shall require City Council action and all procedures shall apply as if a new application were being requested; provided, however, that when such changes are deemed to be insignificant by the Zoning Administrator, the requirements of a public hearing may be waived. Public Comments Notice was published in the Pioneer Press on January 31, 2023. Notice was prepared by the City and mailed to property owners within 1,000 feet of the subject property. Staff has not received any public comments regarding this case. Attachments A. Land Use Application B. Location Map C. Narrative D. Proposed Sign Plan E. Planning Commission Memo F. Draft Planning Commission Minutes G. Public Hearing Presentation Page 8 of 8 Attachment A 'It �-AIZEN HILLS 1245 West Highway 96 Arden Hills, Minnesota 55112 Telephone (651) 792-7800 Fax (651) 634-5137 www.cityofardenhills.org Planning Case No. 22- Submittal Date Application Completed Date Accepted by Receipt Number Council Decision Council Decision Date 2022 LAND USE APPLICATION Applicant Information Applicant: Arden Hills RE, LLC Address: 1110 North Dr. Martin Luther King Jr. Drive, Suite 610, Milwaukee, WI 53203 Telephone No.: 414-875-7518 Other: Fax No.: Email Address: florent.ilazi�D_boldt.com Property Information Property Owner: Arden Hills RE, LLC Owner Address: 1110 North Dr. Martin Luther King Jr. Drive, Suite 610, Milwaukee, WI 53203 Owner Telephone No. 414-875-7518 Other: Address of Propertv Involved: 3565 Pine Tree Drive, Arden Hills, MN Legal Description: Property ID No.: Type of Use: Zone: Type of Request ❑ Comprehensive Plan Amendment (Fee: $550 + Escrow: $2,500) ❑ Conditional Use or Interim Use Permit/CUP or IUP Amendment (Fee: $400 + Escrow: $1,500) ❑ Preliminary Plat (Fee: $500 + Escrow: $2,500) ❑ Final Plat (Fee: $450 + Escrow: $1,000) ❑ Concept Plan Review (Fee: $300 + Escrow: $750) ❑ Master Planned Unit Development or Master Special Development Plan (Fee: $600 + Escrow: $2,500) ❑ Final Planned Unit Development or Final Special Development Plan (Fee: $350 + Escrow: $2,000) ® Planned Unit Development Amendment or Special Develo ment Plan Amendment (Fee: $400 + Escrow: $1,500� ❑ Site Plan Review (Fee: $450 + Escrow: $1,500) ❑ Rezoning or TCAAP Regulating Plan Amendment (Fee: $500 + Escrow: $1,500) ❑ Zoning Code or TCAAP Redevelopment Code Amendment (Fee: $400 + Escrow: $1,500) ❑ City Code Amendment (Fee: $350 + Escrow: $1,500) ❑ Lot Split/Minor Subdivision (R-1 and R-2 Districts Only) (Fee: $350 + Escrow: $1,500) ❑ Variance or Permitted Adjustment (Fee: $350 + Escrow: $1,000) ❑ Vacation of Easement or Right -of -Way (Fee: $150 + Escrow: $1,000) ❑ Appeal of Administrative Decision (Fee: $150 + Escrow: $1,000) ❑ Land Use Requests — Not Already Specified (Fee: $150 + Escrow: $1,000 Page 1 of 3 Brief Description of Applying for PUD amendment to allow for building wall sign on the building. *IMPORTANT* Certain applications are subject to review and approval by the Rice Creek Watershed District. Contact RCWD directly at 763-398-3070 for additional information. The land use application fees do not cover building, sign, or other permit fees that may be required upon approval of a land use application. All applications will be subject to additional fees for reimbursement of consultant costs associated with filing, reviewing, and processing of application in the form of an escrow to the City. Filing & Information Requirements The City requests that you make a pre -application meeting with the City Planner to discuss the application process, requirements, and deadlines. Unless waived by the City Planner or Planning Commission, a certified survey of the property is required for all applications. A checklist with additional application requirements can be found at www.cityofardenhills.org/landuseapplications. Complete/Incomplete Applications Under Minnesota Statute, Chapter 15.99, cities have 15 business days to review all plans and application materials to ensure they satisfy City requirements. During the 15 day review period, planning staff will provide written comments on the application and may request plan revisions. If the application is determined to be complete, Minnesota State Statute then requires the City to approve or deny the application within 60 days, up to 120 days. If not complete, the City may require plan revisions and/or additional information before the application is scheduled for Planning Commission review and/or City Council action. Project will not be scheduled for any meeting until the application submittal is found to be complete by the City Planner. Payment of Fees and Escrows The undersigned acknowledges that she/he understands that before a land use application can be deemed complete, all required fees and escrows must be paid to the City. The applicant is responsible for all costs incurred by the City related to the processing of this application. Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow may include planning and engineering staff time, City Attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20 percent of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The City may withhold final action on a land use application, withhold building permits, and/or rescind prior action until all fees have been paid. Unused portions of an escrow are returned to the applicant upon successful implementation of an approved plan. The escrow may be reduced or increased by the City Planner on a project by project basis. Notice of Meetina Attendance In order for the Planning Commission and the City Council to consider any application, the applicant or a designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the next available agenda. Page 2 of 3 Meetina Schedule Planning Commission meetings are typically held on the first Wednesday after the first Monday of each month at 6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held typically the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. The schedules below are for reference purposes only. Project will not be scheduled for any meeting until the application submittal is found to be complete by the City Planner. 2022 Planning Commission and City Council Schedule (*subject to change) TENTATIVE PLANNING COMMISSION MEETING DATE* (Generally held on the first Wednesday after the first Monday at 6:30 .m. TENTATIVE CITY COUNCIL MEETING DATE* (Generally held on the fourth Monday at 7:00 p.m.) DEADLINE FOR LAND USE APPLICATION SUBMISSION (1st day of the preceding month) January 5 January 24 December 1 2021 February 9 February 28 January 3 March 9 March 28 February 1 April 6 Aril 25 March 1 May 4 May 23 Aril 1 June 8 June 27 May 2 July 6 July 25 June 1 August 3 August 22 July 1 September 7 September 26 August 1 October 5 October 24 September 1 November 9 November 28 October 3 December 7 January 9 2023 November 1 January 4 2023 Januar 23 2023 December 1 Acknowledgement and Signature I hereby apply for the above consideration and declare that the information and materials submitted with this application are complete and accurate per city code and ordinance requirements. I fully understand that I am responsible for all costs incurred by the City related to the processing of this application. �1- Property Owner Signature (Required) 11 /1 /2022 Date Applicant Signature (If different than the property owner) Date Please contact the City Planner at 651-792-7800 if you have any questions regarding this application. Additional copies of this application form are available on the City's website: www.citvofardenhills.orp/landuseapplications Page 3 of 3 Location Map Attachment B 11/30/2022, 1:57:34 PM 1:8,000 0 0.05 0.1 0.2 0 Tax Parcels _Query result — Cities 0 0.1 0.2 0.4 km Personal Property County Offices Tax Parcels Ramsey County Ramsey County MN 2023-01-25 Jessica Jagoe City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Dear Jessica: Attachment C Updated Narrative Arden Hills RE, LLC, developer of the New Perspective Senior Living community located at 3565 Pine Tree Dr., Arden Hills, MN, is following up on our PUD Amendment to accommodate our signage plan that was submitted to the City of Arden Hills in November of 2022. Following our submission, we completed a Planning Commission review on December 7, 2022, and at the time the Planning Commission voted to recommend approval with conditions listed on the attached Planning Commission Approval Letter. We have since tabled our Planning Case to be able to adequately address all the comments and concerns of the Planning Commission and city residents. Below and attached, we have made our best effort to address these concerns. Signs 1. Main Entrance Monument Sign a. Per condition #5 on the December 9, 2022, Planning Commission Approval Letter, we have changed the design of our main entrance monument sign to comply with material design of Sign District 4 and extended the columns up to at least one-half way up the sides of the sign face. 2. Directional Sign a. This sign was within ordinance and there were no comments or objections to this sign. 3. Building "Senior Living" Wall Sign a. This sign is located on the west elevation facing Snelling Ave. This is the only public street that our building borders. b. Due to being on the Bethel University Anderson campus, we need some identification on the only public street view. We need signage that clearly identifies that this building is a senior living community and not Bethel student housing. c. This signage will also help direct potential residents, vendors, families, and community members to the community as this is an arterial road that connects many parts of the community together. Addressing Planning Commission comments from the December 7th Planning Commission Meeting i. Size 1. The wall sign previously submitted was approx. 177 SF. The west elevation of the building where the sign is being installed is approximately 17,600 SF. That made the original design only 1% of the west elevation. 2. We moved the sign away from the building roof and down to a lower wall per the Planning Commissions comment. 3. We have since reduced the wall sign to approx. 68 SF. This is a reduction of approx. 62%. The new sign design is approx..3% of the west building elevation. 4. Per Sign District 4 ordinance, we are allowed to have up to 50SF of wall signage in this district. We are requesting flexibility to allow for 18 additional square feet. 5. This sign is slightly under the optimal building sign letter height per the United States Sign Council guidance. We have reduced the size per the comments and discussion at the December Planning Commission but would like to maintain this minimum letter height in order to not sacrifice legibility any further. ii. Design 1. We have incorporated architectural and brand design changes to the wall sign to enhance the overall view of the building and sign area. We have done this by incorporating aspects of the other on site signage and including the logo of New Perspective. iii. Consider designing and utilizing a freestanding sign along Snelling Ave 1. Our team went through one more time and did an analysis of using a freestanding or retaining wall sign on Snelling Ave. per the Planning Commissions comment and found that this was not feasible. Landscaping, guard rail, and fencing prohibited the use of the sign adjacent to the property line in a visible area. Using the retaining wall was not a feasible option as the engineer who designed the wall did not recommend as the wall was not engineered for signage to be installed to it. Sincerely, Florent Ilazi Arden Hills RE, LLC 2022-11-17 Jessica Jagoe Original Narrative Reviewed by Planning Commission City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Dear Jessica: Arden Hills RE, LLC, developer of the New Perspective Senior Living community located at 3565 Pine Tree Dr., Arden Hills, MN, is submitting our site signage plan to the City of Arden Hills. From our review of the signage ordinance, we believe that all of our proposed exterior signs, with the exception of the wall sign (sign #3 below), are within the City's Sign Ordinance. We have submitted for a PUD amendment to allow for the wall sign (#3) described below and depicted in the exterior signage package submitted with this letter. 1. Main Entrance Monument Sign a. Main entrance sign will be our stand-alone monument sign per the ordinance. This will have our community logo and will have colors and materials that match the exterior of the building. This sign is proposed to be lit using flood lights. Foot candles shown on site lighting plan. 2. Directional Sign a. Once you enter our site, there will be a directional sign that directs you to either the delivery area or the main entrance. This is necessary given that our loading/off-loading area is located at the back of the building, and this is the point at which truck deliveries need to be notified to turn. This also helps very quickly identify the main entrance for family visitors as well as emergency services. 3. Building "Senior Living" Wall Sign a. Due to the proximity to the Bethel Anderson Campus, our building needs identification on Snelling Ave to identify that this building is not student housing for Bethel University. This sign will help the community easily recognize the building's use and avoid confusion for potential residents, families, and students. This sign is proposed to be lit by LED modules installed within the channel letters. Foot candles for this are provided on the rendering b. The size and location of this sign is necessary for it to be legible due to the speed of the traffic on Snelling. If you have any questions, please contact me. 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Tech help line: (888) 722-1000 Email: sales@rablighting.com Website: www.rablighting.com Copyright © 2022 RAB Lighting All Rights Reserved Note: Specifications are subject to change at anytime without notice Page 2 of 2 I Attachment E PC Agenda Item — 3B 'It �-AIZEN�HILLS MEMORANDUM DATE: December 7, 2022 TO: Planning Commission Chair and Commissioners FROM: Jessica Jagoe, Community Development Director SUBJECT: Planning Case #22-023 — Public Hearing Required Applicant: Arden Hills RE, LLC on behalf of New Perspective Senior Living Property Location: 3565 Pine Tree Drive Request: Planned Unit Development Amendment Requested Action Arden Hills RE, LLC ("Applicant"), on behalf of New Perspective Senior Living, has submitted an application for an amendment to the approved Planned Unit Development for the property located at 3565 Pine Tree Drive ("Subject Property"). The proposal is for flexibility from the City Code on a proposed signage plan for the New Perspective Senior Living building. The Applicant is seeking flexibility on the design, location, and number/size of the proposed freestanding and wall signs. Background 1. Overview of Request The Applicant has submitted a land use application for a Planned Unit Development Amendment, seeking flexibility on the size, location, and design of wall and monument signs at the New Perspective Senior Living building. The Applicant shares an existing multi -tenant sign with Bethel University. The Applicant is proposing three additional signs, a main entrance monument sign, a wall sign, and a directional sign. The proposed main entrance monument size requires flexibility on the design, location, and number/size. The proposed wall sign requires flexibility on the size. 2. Planning Case Background At its January 25, 2021 meeting, the City Council approved a Conditional Use Permit for the property at 3665 Pine Tree Drive. On February 8, 2021, the Council subsequently approved a Planned Unit Development and a Site Plan for this development, allowing for the construction of a four (4) story multi -family senior living facility. This approval did not include signs. A Condition of Approval was included in the City Council's approval that required a separate sign permit for all proposed signage and for all signage to meet the requirements of Sign District 4. The Conditions of Approval also required the Applicant to provide City staff with written approval from Bethel University, the owner of Outlot A, permitting the construction of the proposed monument sign on Page 1 of 8 Bethel's property. In a letter dated September 27, 2021, the Applicant agreed to forego the right to an individual monument sign on Outlot A to be part of a multi -tenant sign with Bethel University. The multi -tenant sign has since been constructed and is currently located on Outlot A, where Pine Tree Drive meets the access road to New Perspective Senior Living and Bethel University's Anderson Center. The location of existing multi -tenant monument sign and the three proposed signs is shown below. ..a. O i New Perspective Sian Locations 1. Main Entrance Monument Sign 2. Building "Senior Living" Sign i m i 3. Directional Sign 4. Existing Bethel Multi -tenant Sign 3. Site Data Future Land Use Plan: Community Mixed Use (CMU) Existing Land Use: Senior Living Facility Zoning: General Business District (B-2) Size: 6.4 Acres Approvals 1. Planned Unit Development Amendment A Planned Unit Development (PUD) Amendment to alter the original Planned Unit Development, Conditional Use Permit, and Site Plan for the New Perspective Senior Living building located at 3565 Pine Tree Drive. The original PUD for the Subject Property did not include a request for flexibility on signage. A condition of approval stated that all proposed signage shall meet the requirements of Sign District 4. Installation of future signage would be reviewed by planning staff as part of the permit process for verification of compliance with sign regulations. Plan Evaluation Chapter 12, Sign Code A. Wall Signs — Flexibility Requested Page 2 of 8 The Applicant is proposing one (1) wall sign on the northwest side of the existing building, facing Snelling Avenue. The proposed wall sign would have a sign copy area of 177.5 square feet and would be located 148 feet from the northwest property line. Sign District 4 allows for walls signs with a sign copy area of no more than 50 square feet. The Applicant is requesting flexibility to allow an additional 127.5 square feet of wall signage to construct the proposed wall sign. As part of the application, the Applicant submitted a lighting plan for the proposed wall sign, showing the foot candles produced by the sign at various distances. The proposed sign would be located 148 feet from the nearest property line. The internally lit channel letters produce 0.12 foot candles of light at 100 feet and 0.05 foot candles of light at 150 feet. The Arden Hills City Code states lighting shall not exceed 0.4 foot candles at the property line. The proposed wall sign is pictured below. 5 SC&E: UV B. Monument Signs — Flexibility Requested 1. Number of Freestanding Signs Sign District 4 also allows no more than one freestanding sign on any site except in cases where properties front more than one public street. For properties that front more than one public street, an additional freestanding sign may be permitted for each street front provided that each additional freestanding sign does not exceed half the size of the maximum sign area allowed for a freestanding sign in the underlying sign district. The Subject Property shall be permitted one (1) freestanding sign as it has frontage on one (1) public street, Snelling Avenue. The Applicant is proposing a main entrance monument sign on the east side of their property. This would be their second freestanding sign. New Perspective Senior Living currently has freestanding signage installed on the multi -tenant sign owned by Bethel University located off of Pine Tree Drive. As part of the multi -tenant signage PUD review in a letter dated September 27, 2021, the Applicant agreed to forego the right to an individual freestanding/monument sign on Outlot A in order to be part of a multi -tenant sign with Bethel University. According the Applicant, the existing multi -tenant sign shall not be considered their one permitted freestanding sign for the Subject Property as it is located on Outlot A, owned by Bethel University. Page 3 of 8 Existing Freestanding Sign Proposed Second Freestandin��Sign � mn-ofJ 120 i. SCALE:112" = 1' 2. Size of Freestanding Signs - Copy Area Sign District 4 allows freestanding signs up to 10 feet in height with a sign copy area no more than 50 square feet. The proposed freestanding sign is 7.5 feet in height and includes a sign copy area of 24.82 square feet. As noted above, the Applicant currently has freestanding signage as part of the multi -tenant sign owned by Bethel University and is seeking flexibility as part of this PUD Amendment to allow a second freestanding sign. The sign code does allow for an additional freestanding sign for each street front provided that each additional freestanding sign does not exceed half the size of the maximum sign area allowed for a freestanding sign in the underlying sign district. Again, the maximum sign copy area allowed in Sign District 4 is 50 square feet. For any additional freestanding signs, the maximum sign copy allowed would be 25 square feet. The Applicant's sign copy area on the existing multi -tenant monument sign is 10.875 square feet, less than half the size of the maximum sign area allowed for a freestanding sign in Sign District 4. If a second freestanding sign was approved under the PUD Amendment, both the proposed and existing freestanding signs would comply with the maximum copy area allowed in Sign District 4. However, due to the request for flexibility to allow a second freestanding sign, staff also asks the Planning Commission to take into consideration the size of existing and proposed freestanding signs as part of this review. 3. Location of Freestanding Signs The Applicant is seeking flexibility on the location of the second freestanding sign. The proposed sign will not face the Subject Property's public street front and will instead face the private drive (i.e. Outlot A) the Property shares with Bethel University. It should be noted that freestanding signs shall be located at least five (5) feet from any property line and shall not project over the property line. The proposed freestanding sign will be located on the south side of their driveway access and setback eight (8) feet from the east property line abutting Outlot A in compliance with this sign code requirements. 4. Type/Design of Freestanding Signs Page 4 of 8 The Arden Hills Sign Code requires freestanding signs in Sign Districts 4 and 5 to be monument type ground signs with the copy resting on and supported by a solid base of brick or rock -faced block in a color similar to or complimentary to the main structure on the site. The material of the base must extend at least one-half way up the sides of the sign face. The Applicant is seeking flexibility on this provision as the base does not extend up the side of the sign face on the proposed sign. Other design standards in evaluation of the proposed freestanding sign are that the total area of a freestanding sign shall not exceed 1.5 times the permitted sign copy area of a freestanding sign. The total area of the proposed sign is 75 square feet, 1.5 time the permitted sign copy area of 50 square feet. Lastly, the freestanding sign will be externally lit using ground lighting, as permitted by Sign District 4. Proposed Freestanding Sign loft -Din 120 in SCALE:112" = F C. Directional Signs — Complies with Requirements $ i The Applicant is proposing one (1) directional sign in compliance with Chapter 12 — Sign Code of the Arden Hills City Code. As stated in the application, the directional sign will direct visitors to either the delivery area or the main entrance. According to the Applicant, this is necessary because the loading/off- loading area is located at the back of the building, and the directional sign is placed at the point at which truck deliveries need to be notified to turn. It will also help quickly identify the main entrance for family visitors as well as emergency services. �_,o"4 Page 5 of 8 D. Sign Standard Adjustments, Section 1260.01 The Applicant requests flexibility on the design, location, and number/size of freestanding and wall signs. City Code Section 1260.01, Sign Standard Adjustments states "adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process." In order to approve an adjustment, the Planning Commission will need to make a determination that the following criteria in the sign code has been satisfied: Subd. 1 There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site. According to the Applicant, the size and location of the wall sign is necessary for it to be legible due to the speed of the traffic on Snelling Avenue. The Applicant also states that due to the proximity to the Bethel Anderson Campus, the New Perspective building needs identification on Snelling Ave to identify that the building is not student housing for Bethel University. The proposed wall sign will help the community easily recognize the building's use and avoid confusion for potential residents, families, and students. 2. Subd. 2 The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site. According to the Applicant, the main entrance sign will be the Subject Property's stand- alone monument sign. It will have the New Perspective community logo and will have colors and materials that match the exterior of the building. This sign is proposed to be lit using flood lights. 3. Subd. 3 The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. According to the Applicant, all proposed exterior signs, with the exception of the wall sign, are within the City's Sign Ordinance. Application Review 1355.04 Procedural Requirements for Specific Applications A public hearing for a PUD Amendment request is required before the request can be brought before the City Council. The applicant or its representative shall be given the opportunity to appear before the Planning Commission to answer questions or give explanations regarding the proposal. Upon completion of the public hearing and its study and consideration of the application, the Planning Commission shall submit its written report, containing its findings, conclusions, and recommendations as to the application, to the City Council. Under Section 1355.06 subd.4, an application for an amendment shall be administered in the same manner as required for a new application. Any structural alteration, enlargement or intensification change in site plan, or similar change not specially permitted, shall require City Council action and all procedures shall apply as if a new application were being requested; provided, however, that when such changes are deemed to be insignificant by the Zoning Administrator, the requirements of a public hearing may be waived. Page 6 of 8 Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings for consideration: 1. The Applicant submitted an application for a Planned Unit Development Amendment. 2. The Subject Property is located within the General Business District (B-2) and is guided for Community Mixed Use (CMU) in the Land Use Plan. 3. The Subject Property is approximately 6.4 acres and is owned by Arden Hills RE, LLC. 4. Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. 5. Flexibility through the PUD process has been requested for the location, number/size, and design of the proposed wall and monument signs. 6. The proposed signage plan will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. 7. A public hearing for a Planned Unit Development Amendment is required before the request can be brought before the City Council. Options and Motion Language Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. • Recommend Approval with Conditions: Motion to recommend approval of Planning Case 22-023 for a Planned Unit Development Amendment at 3565 Pine Tree Drive, based on the findings of fact and the submitted plans, as amended by the conditions in the December 7, 2022 Report to the Planning Commission: 1) All conditions of the original Preliminary/Final Plat, Planned Unit Development, Conditional Use Permit, and Site Plan Review shall remain in full force and effect. 2) A separate sign permit shall be required for all proposed signage. 3) All signage shall meet all other requirements of Sign District 4. • Recommend Approval as Submitted: Motion to recommend approval of Planning Case 22- 023 for a Planned Unit Development Amendment at 3565 Pine Tree Drive, based on the findings of fact and the submitted plans in the December 7, 2022 Report to the Planning Commission. • Recommend Denial: Motion to recommend denial of Planning Case 22-023 for a Planned Unit Development Amendment at 3565 Pine Tree Drive: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. • Table: Motion to table of Planning Case 22-023 for a Planned Unit Development Amendment at 3565 Pine Tree Drive: a specific reason and information request should be included with a motion to table. Page 7 of 8 Public Comments Notice was published in the Pioneer Press on November 23, 2022. Notice was prepared by the City and mailed to property owners within 1,000 feet of the subject property. Staff has not received any public comments regarding this case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on November 21, 2022. Pursuant to Minnesota State Statutes Section 15.99, the City must act on this request by January 19, 2022 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The sixty (60) day timeline begins on the day the City is in receipt of what has been determined to be a complete application. The City may, with the petitioner's consent, extend the review period beyond the 120 days. Based on the land use application submission date, the meeting schedule for the Planning Commission and subsequent City Council in January of 2023 will result in the City's inability to process this planning case within the 60-day period. This is due to the cancellation of the City Council's second regular meeting of the month in December. Therefore, it was necessary to extend the review period from 60 days to 120 days so that this planning case may be heard by the City Council. The City notified the Applicant of this requirement and received email confirmation of receipt of the 120 extend time period for City action under Minn. Stat. § 15.99, subd. 3(f). The time period is extended until March 20, 2023 (120 days). Attachments A. Land Use Application B. Location Map C. Narrative D. Proposed Sign Plan Page 8 of 8 Attachment F ARDEN HILLS PLANNING COMMISSION — December 7, 2022 3. Recommend Denial 4. Table Chair Vijums opened the floor to Commissioner comments. ,-DRAFT---, Commissioner Wicklund asked who owned the land along the rear property line. Community Development Director Jagoe stated this land was owned by US Fish and Wildlife Services. Commissioner Wicklund questioned vehicles were being parked on the neighbor's property. Community Development Director Jagoe deferred this question to the applicant. Chair Vijums commented the right of way has been reduced time because of the expansion of Highway 96, which was an unfair constraint on this . He inquired if the architect considered moving the new structure a little closer to theme fron rder to satisfy City Code. Community Development Director Jagoe ex ed applicaf had considered other possible locations on the property, but after trying s many significant trees as possible, the proposed house placement was presented o staff. Katie Bach, 1861 Highway 96 West, repo he ' ough a number of different iterations with her architect when consideri pla t of t e house and garage on this lot. She discussed how the ordinary high r se ck set based on her neighbors setback. She noted the placement and angle of t ara i ult, due to the location of mature oaks and maples. Chair Vijums questi20M if thel%se'Wld be shifted south or southwest. Ms. Bach stated if theIWsew pushed south, this would cause concern with the ordinary highwater setback relativell4eighbors setback and to the west there was a mature maple she was trying to save. Chair Vijums indicated this was a non -conforming lot that has been eroded by Highway 96 easements and encroachments, which made it difficult to place a home. He was of the opinion the proposed home was well placed on the lot and noted only a small portion of the garage was encroaching within the setbacks. Commissioner Wicklund moved and Commissioner Collins seconded a motion to recommend approval of Planning Case 22-022 for a Variance at 1861 Highway 96 West based on the findings of fact and the submitted plans, as amended by the conditions in the December 7. 2022. report to the Planning Commission. The motion carried unanimouslv (6-0). B. Planning Case 22-023; 3565 Pine Tree Drive — PUD Amendment — Public Hearing Required ARDEN HILLS PLANNING COMMISSION — December 7, 2022 5 Community Development Director Jagoe stated the Applicant has submitted a land use application for a Planned Unit Development Amendment, seeking flexibility on the size, type, location, and design of wall and monument signs at the New Perspective Senior Living building. The Applicant shares an existing multi -tenant sign with Bethel University. The Applicant is proposing three additional signs, a main entrance monument sign, a roof sign, and a directional sign. The proposed main entrance monument size requires flexibility on the design, location, and number/size. The proposed roof sign requires flexibility on the type and size. Community Development Director Jagoe reported at its January 25, 2021 meeting, the City Council approved a Conditional Use Permit for the property at 3665 Pine Tree Drive. On February 8, 2021, the Council subsequently approved a Planned Unit Development and a Site Plan for this development, allowing for the construction of a four (4) story multi -family senior living facility. This approval did not include signs. A Condition of Approval was included in the City Council's motion that required a separate sign permit for a proposed signage and for all signage to meet the requirements of Sign District 4. The Co ons of Approval also required the Applicant to provide City staff with written approval thel University, the owner of Outlot A, permitting the construction of the proposed m ent on Bethel's property. In a letter dated September 27, 2021, the Applicant a to forego right to an individual monument sign on Outlot A to be part of a multi-t t si with Bet University. The multi - tenant sign has since been constructed and is curr ated on Outlot A, where Pine Tree Drive meets the access road to New Perspect'v�e Senio ing and Bethel University's Anderson Center. (� Community Development Directmmwoe Ired tNe site data, the Plan Evaluation and provided the Findings of Fact for ew. 1. The Applicant submitted ca r a Planned Unit Development Amendment. 2. The Subject Pro kcNwithin the General Business District (B-2) and is guided for Communi axedin the Land Use Plan. 3. The Subject erty is ap ximately 6.4 acres and is owned by Arden Hills RE, LLC. 4. Adjustments to requi ents and standards for the height, number, type, lighting, area, and/or locatio gn or signs established by this Chapter may be approved with a Site Plan Review o Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. 5. Flexibility through the PUD process has been requested for the location, number/size, and design of the proposed wall and monument signs. 6. The proposed signage plan will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. 7. A public hearing for a Planned Unit Development Amendment is required before the request can be brought before the City Council. Community Development Director Jagoe reviewed the options available for Planning Case 22- 023 to the Planning Commission on this matter: 1. Recommend Approval with Conditions 1. All conditions of the original Preliminary/Final Plat, Planned Unit Development, Conditional Use Permit, and Site Plan Review shall remain in full force and effect. 2. A separate sign permit shall be required for all proposed signage. ARDEN HILLS PLANNING COMMISSION — December 7, 2022 3. All signage shall meet all other requirements of Sign District 4. 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table Chair Vijums opened the floor to Commissioner comments. Commissioner Collins asked how Bethel University used their building. 0 Community Development Director Jagoe stated Bethel's building was zoned B-2, General Business District and noted the building was used as classroom space and other commercial uses. She noted the building was not used for residential housing. Commissioner Mitchell recommended proper signage be the senior housing. She indicated she was torn when coi proposed sign was too large for the property and was be' than to help people find the building. Community Development Director Jagoe signage would assist people with finding th have a free standing sign along Snelling AvI Chair Vijums questioned if the Ci Community Development sign code. Councilmember have been made. J on the site to direct traffic to this request. She feared the advertising purposes rather Applicant has stated the proposed cially given the fact they would not the sign code. there have been no recent changes to the Rcil has discussed the sign code, but noted no changes sign request was so unique. Chair Vijums reported thant was asking for a sign that was 3%times larger than would be allowed within City Codewlie inquired if the City had ever approved a sign this large. He anticipated the only sign this large would be Cub Foods. Councilmember Holmes noted the Gradient Financial sign was large, as well as the signs for Cub Foods. Chair Vijums stated he was struggling with the proposed sign size and asked what other alternatives had been considered. He supported the signage being reconsidered. He feared that if the proposed sign were approved, there would be future requests for very large wall signs. Commissioner Wicklund asked if a fourth condition regarding the sign concerns could be added to the PUD Amendment. Community Development Director Jagoe explained the Commission could add a fourth condition addressing their concerns regarding the proposed sign size. She noted this condition ARDEN HILLS PLANNING COMMISSION — December 7, 2022 7 would go to the City Council for further consideration. She requested the Commission be clear regarding what the recommendation for the roof sign. Commissioner Jefferys commented it appears the wall sign was being used for advertising due to the fact the applicant states within the staff report that the proposed sign size was necessary due to the speed of traffic along Snelling Avenue. She explained she would like the applicant to speak to the Commission regarding the proposed sign size. In addition, she also wanted to learn more about the different sign design for the free standing sign. Commissioner Mitchell indicated there was a science to signage and the size of a sign should be calculated to be useful based on the surrounding lighting conditions, whether people are in motion, and proposed typeface. She stated for the sign proposed for the parapet should be calculated and properly scaled for the building. She encouraged the applicant to pursue a sign that was large enough to be useful, but not larger than that. Sh uestioned how the applicant arrived at the proposed sign size. Commissioner Jefferys stated she also wanted to know at the ose was for the sign. She anticipated people visiting this building, were doings purpose. Chair Vijums commented on how the monume i along Snelling Avenue help with directing traffic. He believed the proposed b Ming si s being used for advertising purposes based on its size. He invited the applicant tat t 'me to address the Commission. Florent Ilazi, Arden Hills RE, LL ed ommission for their time and consideration. He discussed the proposed build' si He s d he understood the sign was 3%2 times larger than was allowed by sign code t not i as only 1% of the building area. He believed this was a key distinction whe en gn size. He discussed how the building was oriented on the property fa as from Snelling Avenue. He reported this was the same sign that was used fo irm ar ec t was completed in Wisconsin. He indicated there was no other location for age on t uilding. He stated due to the distance and speed of passing traffic, a larger sign wa ing re sted. He noted he could reduce the sign size slightly if this was a concern of the Co He commented further on the landscape plan and indicated the site would be heavily wo ed, which led him to the proposed location for the roof sign. He reviewed the building elevations in further detail and noted there was no other location for wall signage. Commissioner Wicklund stated he was happy to have this new housing in Arden Hills. He noted he works out of the Bethel Anderson Center building. He believed there was no confusion when driving to the Bethel Anderson Center or New Perspective Senior Housing building. He believed that the generic use of "Senior Living" on the building was being done for marketing purposes and asked that the applicant speak to this. He questioned why the applicant was not considering a higher quality branded sign for the building. Mr. Ilazi explained the colors were intentional and the sign was simple and legible for viewing purposes. He noted this was based on science. He indicated this was a tricky area for due to the large amount of traffic along Snelling Avenue and County Road E. ARDEN HILLS PLANNING COMMISSION — December 7, 2022 8 Commissioner Wicklund inquired if there was an option to create a monument sign on the piece of property near the retaining pond. Mr. Ilazi commented on the landscaping plan and noted this area was proposed to be planted with trees. Commissioner Jefferys explained she was concerned with labeling this building "Senior Living" versus branding the building as "New Perspective". She requested further information regarding the proposed free standing monument sign noting that it do not conform with City Code. Mr. Ilazi anticipated he missed the column requirement and noted he could amend the monument sign to meet City Code requirements. Chair Vijums asked if additional signage has been allowed on er buildings like this. Community Development Director Jagoe stated she w� not e of history for any multi - tenant PUD's having additional signage. She commen�ed on the si a that was allowed for Launch Properties. Chair Vijums indicated signs 1, 3 and 4 we: addressed. He stated sign 2 was more diffi� come up with other options for sign 2, as marketing platform. Commissioner Mitchell state the it would feel better if it had t Living". A !N so MILas the base material and design can be m ta%psider. He requested the applicant gn 2 was currently being used as a 2 was to identify the building by its name, name, versus having the generic "Senior Community Developnt Direc Jagoe explained when the Commission reviews signage, it should not be considersVlation. t of the sign, but rather should consider the sign adjustment standards under the PUDonal design, architecture of building, size to the scale of the building and area as well Commissioner Collins commented it was his understanding this sign package was used in another state by the applicant. He noted the applicant was asking for flexibility on a sign type that was not allowed, and a size of sign that was not allowed. He questioned if the applicant had reviewed the City's sign standards or if this was simply the sign package used for a previous project. Mr. Ilazi discussed the process that was followed for the sign package. He explained the monument signs were in their proposed locations for visibility purposes. He indicated the western elevation was the only side of the building that could hold a sign and noted the proposed building sign would be legible and viewable for passing traffic. He stated he would be willing to decrease the size of the building sign slightly. Commissioner Collins requested further information on why the building sign has to be viewable from Snelling Avenue. ARDEN HILLS PLANNING COMMISSION — December 7, 2022 9 Mr. Ilazi stated this had to do with the site selection. He reported this site was chosen because of its close proximity to Snelling Avenue. Commissioner Collins expressed concern with the fact the applicant was proposing a sign that was not allowed and a size that was not allowed. He was of the opinion the applicant was requesting too much flexibility for sign 2. He wanted to see this property signed appropriately given its location. Chair Vijums commented another option would be to build a freestanding sign on the edge of the parking lot to identify the building. He stated the building had no identifying factors whatsoever, except for the words "Senior Living". Mr. Ilazi reported this area of the parking lot was the main semi the building. He stated there was not enough space for a freest this area of the parking lot. Commissioner Wicklund indicated the Commis work. He reported the Commission had to decide big non -branded marketing sign, but rather was structure. _ Mr. Ilazi indicated he was hoping the explained it has taken some time t concerns. Chair Vijums opened the Chair Vijums There being no access point for the rear of sign and sign foundation in to finway to make something ;rage sh ld be, so it wasn't just a that fit with the character of the Obe open by the end of January. He plan and noted there were some visibility the application to come forward and make comment. closed the public hearing at 8:01 p.m. Commissioner Wicklund st7ed he could support signs 1, 3 and 4 noting the logic for these signs was clear. He recognized his role on this Commission was advisory to the City Council and he believed the Commission has clearly voiced their concerns regarding sign 2. Chair Vijums questioned if the Commission could add a condition stating the flexibility would be granted for signs 1, 3 and 4 noting columns would have to be added to the monument sign, and for sign 2 the applicant shall review options and provide options for sign size and design considerations to better enhance the area consistent with the design and architecture onsite. Commissioner Jefferys stated she was also questioning the marketing piece or purpose of this sign. Chair Vijums explained his condition would allow for a sign to be placed on the building, but was requesting the applicant to review the options in order to provide a better design. ARDEN HILLS PLANNING COMMISSION — December 7, 2022 10 Commissioner Collins stated he did not understand why this signage would be allowed. He recommended the applicant reconsider how to properly sign the building, even if this meant in another location. Chair Vijums agreed another location for the building signage should be considered. He asked if the Commission supported adding a fourth condition. The Commission supported this condition being added. Commissioner Wicklund asked if the proposed condition would provide clarity for the next step in the approval process. Community Development Director Jagoe understood the Commission wanted the applicant to reconsider the design, size and location of the building sign. She stated the applicant may not have the opportunity to develop another plan that addresses eac f these matters before going before the City Council. Chair Vijums explained another option would be for signs 1, 3 and 4 and to decline approval for sign 2. themmito recommend approval of Community Development Director Jagoe stated option would be to require the wall signage to comply with Sign District 4 standgds. Commissioner Wicklund indicated the applicant. He stated he did not wanJJWi meet Sign District 4 standards, b the Councilmember Holmes the Commission could s were approved at the2 fission wants the best win for the cant s inking the proposed building sign to to see another sign option. oMWot currently allow signs on the roof. She noted not be allowed on the roof. She reported if this sign would be a variance from the current sign standards. Commissioner Collins aine did object to having a sign on the roof, which was why he was objecting to sign 2. a understood there was a need to have proper signage on this building because it was on a b sy road, he recommended the size of the signage and sign location be reconsidered. Commissioner Wicklund stated he agreed with these comments. He recommended the landscaping plan be modified in order to find a premium location for a monument sign along Snelling Avenue. Chair Vijums explained the Commission recommends rejecting sign 2 being placed on the roof and would like to see a new location, design and different size. Commissioner Mitchell supported a condition being added as proposed by Chair Vijums even if this meant the landscaping plan would have to be amended in the future. Community Development Director Jagoe reported if the applicant were required to put up another free standing sign on the site, this would require additional flexibility. ARDEN HILLS PLANNING COMMISSION — December 7, 2022 11 Commissioner Wicklund hoped that the Commission could communicate to the applicant that if a sign was not placed on the roof system, a third free standing sign would be allowed. Chair Vijums agreed this should be the case. He suggested the Planning Commission recommend approval of signs 1, 3 and 4 and then recommend denial of sign 2 requesting the applicant to come back with options for sign size, location and design or with consideration of a freestanding sign. Chair Vijums moved and Commissioner Blilie seconded a motion to recommend approval of Planning Case 22-023 for a Planned Unit Development Amendment at 3565 Pine Tree Drive based on the findings of fact and the submitted plans, as amended by the conditions in the December 7, 2022, report to the Planning Commission adding Condition 4 to read: The Planning Commission recommends approval of signs 1, 3 and 4 and recommends location and design that will enhance the area and be tent with the architecture of the building, or consideration of a freestandin sin d Co ' ion 5 to read: Re ardin Sign 1. the apnlicant shall provide a base that exteuffun the ALU the sign base to meet UNFINISHED AND NEW BUSINESS None. REPORTS A. Report from the City Council Councilmember Ho s provide he Commission with an update from the City Council. She explained the Council been rking on the 2023 budget and tax levy. She reported the Council would be holding in Taxation Hearing on Monday, December 12. She explained the Council would be holdi a special workshop on Monday, December 12 to discuss the Lindy's roundabout. She indicated the Council approved the setback variances for the property on Ridgewood Road. She noted the City had a holiday light map on the City's website. She thanked all of the Planning Commissioners for their service to the community. She wished everyone a happy holiday and happy new year. Commissioner Wicklund asked if the Council had an update on TCAAP. He questioned if the JDA chair was up for reappointment. Councilmember Holmes stated the new City Council would be addressing this matter in 2023. She explained she was uncertain of the JDA chair would be reappointed by the end of the year. B. Planning Commission Comments and Requests Chair Vijums thanked Commission Jefferys for her service on the Planning Commission. YL «'. fa ZE a O I X-�' I t I - " . z: -T v E a) Q) E Q _ E N co U v v a) E -- u „ N U o N -0 J X uJ Ln N N N L }' N c >- N = = m _ }' -1 N C O m 4J QJ tf z M — E v 41 U D Cr •O O cv z 4--j 4— 0 nZ: W 4— � s O o � V -I-, J Z W tw .S � - J L 0 � Q I jZ �+ 0�QLi o � a QQL � Q 145 0 m �_ O C/) C6 _0 V) O o ° Q o C o �O •O U � O •� J L � C6 � i a--+ ro CAA O L O N a-J (/) C- E 00 =3 O z E L Ca O N a'"' C6 a--+ un N L � � ate-+ O -j CAA a--+ a--+ cn O _0 E N _0 can _0 Q O E -0 Q a o •� o Z-0 - 0 �--, `� C •� �' ate-J U �..� O > U J In r) E •O N O cn •- O > > O hA •N � O U 0 � >. O • • CAA . �' � Q a� ° a C C C O �- O N C O '> — O > U L C 0) w C O � 3 m Q) Q w v O U OL C N Q) a--, O L4--: Qj (1) N -,c3 O v) Ln >- N Q) +-J O Q- Q O O Q) O c� � 4 c O O Q) m to Q) 4-j E cn �. 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Arden Hills RE, LLC ("Applicant"), on behalf of New Perspective Senior Living is seeking flexibility from the approved Planned Unit Development on the location, number, and size of freestanding and wall signs. Approval of an amended PUD requires an affirmative vote of four councilmembers. Background The Applicant has submitted a land use application for a Planned Unit Development Amendment, seeking flexibility on the location, number, and size of freestanding and wall signs at the New Perspective Senior Living building. The Applicant shares an existing multi -tenant sign with Bethel University. The Applicant is proposing three additional signs, a main entrance monument sign, a wall sign, and a directional sign. The proposed main entrance monument size requires flexibility on the location and number/size. The proposed wall sign requires flexibility on the size. Page 1 of 3 Findings of Fact The Planning Commission reviewed this application at their December 7, 2022 meeting and have offered the following findings of fact for your consideration: 1. The Applicant submitted an application for a Planned Unit Development Amendment. 2. The Subject Property is located within the General Business District (B-2) and is guided for Community Mixed Use (CMU) in the Land Use Plan. 3. The Subject Property is approximately 6.4 acres and is owned by Arden Hills RE, LLC. 4. Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. 5. Flexibility through the PUD process has been requested for the size, type, design, location, and number of freestanding and wall signs. 6. The proposed signage plan will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. 7. A public hearing for a Planned Unit Development Amendment is required before the request can be brought before the City Council. 8. The Planning Commission conducted a public hearing on December 7, 2022. Options and Motion Language The Planning Commission reviewed this application at their December 7, 2022 meeting. At that time, they recommended approval with conditions of Arden Hills RE, LLC's application for a Planned Unit Development Amendment by a 6-0 vote. The following are motion language options for the City Council to consider. Approve with Conditions: Motion to approve Planning Case 22-023 for a Planned Unit Development Amendment at 3565 Pine Tree Drive, based on the findings of fact and the submitted plans, as amended by the conditions in the February 13, 2023 Report to the City Council: 1) All conditions of the original Preliminary/Final Plat, Planned Unit Development, Conditional Use Permit, and Site Plan Review shall remain in full force and effect. 2) A separate sign permit shall be required for all proposed signage. 3) All signage shall meet all other requirements of Sign District 4. 4) The Planning Commission recommends approval of signs 1, 3 and 4 and recommends denial of sign 2 due to the location as prohibited under the city code requesting the applicant prepare alternate options for a wall sign that is suited to the size of the building, location, and design that will enhance the area, and be consistent with the architecture of the building, or consideration of a freestanding sign. 5) Regarding Sign 1, the applicant shall provide a base that extends up the sides of the sign base to meet City Code material design standards in Sign District 4. Page 2 of 3 2. Approve as Submitted: Motion to approve Planning Case 22-023 for a Planned Unit Development Amendment at 3565 Pine Tree Drive, based on the findings of fact and the submitted plans in the February 13, 2023 Report to the City Council. Denial: Motion to deny Planning Case 22-023 for a Planned Unit Development Amendment at 3565 Pine Tree Drive, based on the following findings: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 22-023 for a Planned Unit Development Amendment at 3565 Pine Tree Drive: a specific reason and information request should be included with a motion to table. Deadline for A2ency Actions The City of Arden Hills received the completed application for this request on November 21, 2022. Pursuant to Minnesota State Statutes Section 15.99, the City must act on this request by January 19, 2022 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The sixty (60) day timeline begins on the day the City is in receipt of what has been determined to be a complete application. The City may, with the petitioner's consent, extend the review period beyond the 120 days. Based on the land use application submission date, the meeting schedule for the Planning Commission and subsequent City Council in January of 2023 will result in the City's inability to process this planning case within the 60-day period. This is due to the cancellation of the City Council's second regular meeting of the month in December. Therefore, it was necessary to extend the review period from 60 days to 120 days so that this planning case may be heard by the City Council. The City notified the Applicant of this requirement and received email confirmation of receipt of the 120 extend time period for City action under Minn. Stat. § 15.99, subd. 3(f). The time period is extended until March 20, 2023 (120 days). Attachments A. 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L O �N QM � O }, ' N a, o E Q O c O � �a E O �Eai O O +� U v 4J > � v � O o 4- -C U a-J M •� O C: O � bzU Q U N � .• >.,� E 0 0� N N > un a 0 - O D O kn O o � o v � � L O 4, M O v O Un a, N ca %-- N � yv N ; v ro Zz UO ) ro � .D O Ln cn }, m ro v O � � O � � v OQ �t m O a n v a� v 0 4-j L a � a D cii O 0.0 O N �i � � O c� C6 4S �O O ro ° v N o � � N v i O O •� c6 .� Q) N L o m +� a co o Q o Cam• O N C) N aJ au lD m 4-1 aj E v E 4-1 c aj E 0- 0 a v 0 aj c� E NEW BUSINESS ITEM —10B 'It EN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Roundabout Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider This discussion was requested be added to the agenda under New Business. Budget Impact N/A Attachments N/A Page 1 of 1 NEW BUSINESS ITEM —10C 'It EN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: TCAAP Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City received the information included on Attachment A on January 19, 2023 from Bob Lux, Alatus, LLC. This discussion was requested by Mayor Grant to be added to the agenda under New Business. Budget Impact N/A Attachments Attachment A: Ramsey County Housing Terms Page 1 of 1 Attachment A From: Robert C. Lux To: Dave Perrault Cc: Matt Mason; Chris Osmundson; Barrett Corwin; Robert C. Lux Subject: FW: voicemail Date: Thursday, January 19, 2023 11:54:51 AM Attachments: imaae001.a_na RC HousinaTerms.pdf Caution: This email originated outside our organization; please use caution. David, Attached are the terms the County had shared with me back in May of 2022. You may share this information with the Mayor and Council Members. Best Regards, Robert Lux Alatus, LLC - CEO (0): 612.455.0708 1 (C): 612.991.0381 rclux(@alatusllc.com I v-card Stay Connected: Alatus LLC I Facebook I Linkedln IDS Center, 80 5 8th Street, Suite 4155 c Minneapolis, IMN 55402 This e-mail message is intended only for the personal use of the recipient(s) names above. This message maybe attorney -client communication and as such privileged and confidential. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify us immediately by e-mail and delete the original message. Thank you. From: Faust, Martha E <Martha.Faust@CO.RAMSEY.MN.US> Sent: Tuesday, May 3, 2022 4:02 PM To: Robert C. Lux <rclux@alatusllc.com> Cc: Collins, Kari E <Kari.ColIins@CO.RAMSEY.MN.US> Subject: voicemail M.F*.?o Me Thanks for your voice mail and the update on your conversations with Arden Hills. Let's plan to stay with our meeting on May 11 as planned. Sending again this summary of the County's term sheet as of the end of mediation to ensure we all have the same information. Any proposal from the city will be compared to this as a starting point. Martha Faust I Redevelopment Manager Community and Economic Development 15 West Kellogg Blvd. 210 Courthouse Saint Paul, MN 55102 Cell. 651-358-4341 martha.faustl@co.ramsey.mn.us www.ramseycounty.us Ramsey County RCC Housing Related Project Terms • Total approved Units: 1,460. County is motivated to a project greater than 1,600 units. • Affordable Housing: 22.5% of total units 0 10% of total units at 80AMI or lower (Master Developer provided) 0 12.5% at <50% AMI (Master developer, City and County supported) • The County is willing to strategize additional funding to deepen affordable housing units (e.g., to reduce rent to a level that would be affordable at 30% of AMI). • The City will not collect Met Council SAC charges where credits are present. • The County may proceed with construction of the Spine Road. 554653.1 UNFINISHED BUSINESS ITEM —11A EN HILLS MEMORANDUM DATE: February 13, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Ordinance 2023-001 Amending Chapter 2, Section 220, Subsections 220.01 and 220.03 and Authorizing Publication of Summary Ordinance Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Ordinance 2023-001 Amending Chapter 2, Section 220, Subsections 220.01 and 220.03 • Authorizing publication of a Summary Ordinance (a Summary Ordinance requires a 4/5th's vote). Background At the January 9, 2023 City Council meeting, the City Council voted to direct staff to move forward with amending the City Code relating to Mayoral appointments to committees and commissions. City staff moved forward with publishing the necessary notification on our website, and before Council this evening is the draft language along with a Summary Ordinance to be published in the newspaper should Council move forward with adoption of the proposed amendment. Budget Impact N/A Attachments Attachment A: Ordinance 2023-001 Amending Chapter 2, Section 220, Subsections 220.01 and 220.03 (redlined version) Attachment B: Ordinance 2023-001 Amending Chapter 2, Section 220, Subsections 220.01 and 220.03 (clean version) Attachment C: Summary Ordinance 2023-001 Page 1 of 1 'It -AR�ENHILLs ORDINANCE NO. 2023-001 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA Attachment A AN ORDINANCE AMENDING CHAPTER 2, SECTION 220, SUBSECTIONS 220.01 AND 220.03 OF THE ARDEN HILLS CITY CODE REGARDING REGULATIONS FOR BOARDS, COMMITTEES AND COMMISSIONS THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 2 - Administration, Section 220 - Boards, Committees and Commissions, Subsection 220.01 - General, is hereby amended by deleting the str4kethr-ough language and adding the underlined language as follows: 220.01 General. The following regulations apply to all Boards, Committees, Commissions, and Appointed Bodies of the City of Arden Hills. Subd. 1 Quorum. A majority of the members of any Board, Committee, Commission and other Appointed Body appointed by the City Council shall constitute a quorum for the transaction of the business coming before such Board, Committee, Commission or Appointed Body. Subd. 2 Voting Required. Each member of any Board, Committee, Commission and other Appointed Body shall be required to vote on matters coming before that body unless such member shall have a conflict of interest concerning the matter to be considered. Subd. 3 Minimum Requirement for Action. Unless otherwise specifically provided, a majority of the members of any Board, Committee, Commission and other Appointed Body present and voting any meeting thereof, shall be required for any action or decision of such Board, Committee, Commission or other Appointed Body. Subd. 4 Aflviso Committees. Advisor Committees may be established by the City Council as may be needed from time to time for the efficient operation and administration of the affairs of the City. In the event stteh ^ dvise fy Committees are established, the members thereof shall be appointed by the Mayef with the appfoval of the City Council. Subd. 5 Compensation. All members of Boards, Committees, Commissions and other appointed bodies shall serve without compensation. 224721v1 Subd. 6 Residency Requirements. Unless otherwise specifically provided, each member of any Board, Committee, Commission or other appointed body shall be a resident of the City during their term of service. Subd. 7 Length of Term. Unless otherwise specifically provided, each Member of any Board, Committee, Commission or other appointed body shall serve for a term of three (3) years. A. Number of Terms. Each Member may serve for no more than three (3) consecutive three-year terms. B. Staggered Terms. One-third of each Board, Committee, Commission or other appointed body shall be appointed at the beginning of each fiscal year. Subd. 8 Removal of Members. Any Member of a Board, Committee, Commission or other appointed body may be removed by a majority vote of the entire City Council. Subd. 9 Attendance at Meetings. A Member of a Board, Committee, Commission or other appointed body who has unexcused absences from three (3) consecutive meetings or a total of one- third of all meetings in a calendar year, shall automatically be removed from office without City Council action. The City Administrator shall notify the Member of his or her removal. Subd. 10 Officers. Unless otherwise specifically provided, the lamer City Council shall annually appoint one (1) Member to serve as Chair of each Board, Committee, Commission or other appointed body. The Chair shall be responsible for meeting agendas, presiding at meetings, minutes of meetings, and reports and recommendations to the City Council. Subcommittees of the Board, Committee, Commission or other appointed body may be formed, from time to time, based upon the needs of the City. The Board, Committee, Commission or other appointed body may appoint a Member to serve as Vice -Chair. Subd. 11 Meetings and Reports. The Board, Committee, Commission or other appointed body shall hold meetings at regularly scheduled times or more frequently as needed. Meetings shall be open to the public and proper notice of the meeting shall be given as set forth in the City Codes. Boards, Committees, Commissions and other appointed bodies shall keep minutes which shall be forwarded to the City Council. Subd. 12 Administrative Staff Liaison. Unless otherwise specifically provided, the City Administrator shall assign an official staff liaison to each Board, Committee, Commission, or other appointed body. The Staff Liaison shall be responsible for the keeping of minutes and reports. Subd. 13 Vacancies. In the event of death, resignation, removal, or ineligibility of a Member of a Board, Committee, Commission, or other appointed body, the der City Council shall declare a vacancy in the position and shall appoint a person to fill the vacancy as soon as conveniently possible for the remainder of the term sttbjeet to approval by ^ majority vote of the ntife City Go"eil. 224721v1 Subd. 14 Council Liaison. The Mayer City Council shall appoint a council member to serve as a liaison to each Board, Committee, Commission or other Appointed Body. SECTION 2. Chapter 2 - Administration, Section 220 - Boards, Committees and Commissions, Subsection 220.03 — Planning Commission, Subd. 1, is hereby amended by deleting the str4kethr-ough language and adding the underlined language as follows: 220.03 Planning Commission. Subd. 1 Composition. At the first Council Meeting of the calendar year, the #layer City Council shall appoint a Planning Commission consisting of seven (7) members and two (2) alternative members subjeet t appfeval by a majofity • ote of the entire Gewiei . SECTION 3. This Ordinance shall become effective immediately upon its passage and publication according to law. A Summary of this Ordinance will be published in accordance with state statute. PASSED and ADOPTED this day of 2023, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS IM ATTEST: Julie Hanson, City Clerk David Grant, Mayor Published in the Pioneer Press on , 2023 224721v1 'It -ABQEN HILLS ORDINANCE NO.2023-001 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA Attachment B AN ORDINANCE AMENDING CHAPTER 2, SECTION 220, SUBSECTIONS 220.01 AND 220.03 OF THE ARDEN HILLS CITY CODE REGARDING REGULATIONS FOR BOARDS, COMMITTEES AND COMMISSIONS THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 2 - Administration, Section 220 - Boards, Committees and Commissions, Subsection 220.01 - General, is hereby amended as follows: 220.01 General. The following regulations apply to all Boards, Committees, Commissions, and Appointed Bodies of the City of Arden Hills. Subd. 1 Quorum. A majority of the members of any Board, Committee, Commission and other Appointed Body appointed by the City Council shall constitute a quorum for the transaction of the business coming before such Board, Committee, Commission or Appointed Body. Subd. 2 Voting Required. Each member of any Board, Committee, Commission and other Appointed Body shall be required to vote on matters coming before that body unless such member shall have a conflict of interest concerning the matter to be considered. Subd. 3 Minimum Requirement for Action. Unless otherwise specifically provided, a majority of the members of any Board, Committee, Commission and other Appointed Body present and voting any meeting thereof, shall be required for any action or decision of such Board, Committee, Commission or other Appointed Body. Subd. 4 Committees. Committees may be established by the City Council as may be needed from time to time for the efficient operation and administration of the affairs of the City. In the event Committees are established, the members thereof shall be appointed by the City Council. Subd. 5 Compensation. All members of Boards, Committees, Commissions and other appointed bodies shall serve without compensation. 2247210 Subd. 6 Residency Requirements. Unless otherwise specifically provided, each member of any Board, Committee, Commission or other appointed body shall be a resident of the City during their term of service. Subd. 7 Length of Term. Unless otherwise specifically provided, each Member of any Board, Committee, Commission or other appointed body shall serve for a term of three (3) years. A. Number of Terms. Each Member may serve for no more than three (3) consecutive three-year terms. B. Staggered Terms. One-third of each Board, Committee, Commission or other appointed body shall be appointed at the beginning of each fiscal year. Subd. 8 Removal of Members. Any Member of a Board, Committee, Commission or other appointed body may be removed by a majority vote of the entire City Council. Subd. 9 Attendance at Meetings. A Member of a Board, Committee, Commission or other appointed body who has unexcused absences from three (3) consecutive meetings or a total of one- third of all meetings in a calendar year, shall automatically be removed from office without City Council action. The City Administrator shall notify the Member of his or her removal. Subd. 10 Officers. Unless otherwise specifically provided, the City Council shall annually appoint one (1) Member to serve as Chair of each Board, Committee, Commission or other appointed body. The Chair shall be responsible for meeting agendas, presiding at meetings, minutes of meetings, and reports and recommendations to the City Council. Subcommittees of the Board, Committee, Commission or other appointed body may be formed, from time to time, based upon the needs of the City. The Board, Committee, Commission or other appointed body may appoint a Member to serve as Vice -Chair. Subd. 11 Meetings and Reports. The Board, Committee, Commission or other appointed body shall hold meetings at regularly scheduled times or more frequently as needed. Meetings shall be open to the public and proper notice of the meeting shall be given as set forth in the City Codes. Boards, Committees, Commissions and other appointed bodies shall keep minutes which shall be forwarded to the City Council. Subd. 12 Administrative Staff Liaison. Unless otherwise specifically provided, the City Administrator shall assign an official staff liaison to each Board, Committee, Commission, or other appointed body. The Staff Liaison shall be responsible for the keeping of minutes and reports. Subd. 13 Vacancies. In the event of death, resignation, removal, or ineligibility of a Member of a Board, Committee, Commission, or other appointed body, the City Council shall declare a vacancy in the position and shall appoint a person to fill the vacancy as soon as conveniently possible for the remainder of the term. Subd. 14 Council Liaison. The City Council shall appoint a council member to serve as a liaison to each Board, Committee, Commission or other Appointed Body. 2247210 SECTION 2. Chapter 2 - Administration, Section 220 - Boards, Committees and Commissions, Subsection 220.03 — Planning Commission, Subd. 1, is hereby amended as follows: 220.03 Planning Commission. Subd. 1 Composition. At the first Council Meeting of the calendar year, the City Council shall appoint a Planning Commission consisting of seven (7) members and two (2) alternative members. SECTION 3. This Ordinance shall become effective immediately upon its passage and publication according to law. A Summary of this Ordinance will be published in accordance with state statute. PASSED and ADOPTED this day of 2023, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS I0 ATTEST: Julie Hanson, City Clerk David Grant, Mayor 2247210 Attachment C —AIREN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA SUMMARY ORDINANCE NO.2023-001 AN ORDINANCE AMENDING CHAPTER 2, SECTION 220, OF THE ARDEN HILLS CITY CODE REGARDING REGULATIONS FOR BOARDS, COMMITTEES AND COMMISSIONS NOTICE IS HEREBY GIVEN that, on February 13, 2023, Ordinance No. 2023-001 was adopted by the City Council of the City of Arden Hills, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No. 2023-001, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that Ordinance No. 2023-001 changes the City Code provisions that authorize the Mayor to make appointments subject to approval of the City Council to have all appointments made by the Mayor and City Council collectively. A printed copy of the whole Ordinance is available for inspection by any person during the City's regular office hours at the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112. The Ordinance is also available on the City's website at http://www.cityofardenhills.com. APPROVED for publication by the City Council of the City of Arden Hills, Minnesota, this 13th day of February, 2023. CITY OF ARDEN HILLS I2 ATTEST: Julie Hanson, City Clerk David Grant, Mayor Published in the Pioneer Press on , 2023