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Home My WebLink About03-20-23-WSPUBLIC INQUIRIES/INFORMATIONAL Members of the public are invited to remotely monitor the City Council meeting via =RRPXVLQJWKHEHORZOLQN0HPEHUVDUHDOVRZHOFRPHWRSURYLGHSXEOLFFRPPHQWV during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM.US/J/82333853400 *Please make sure you have the most up -to -date version of Zoom to participate in the meeting* This is an opportunity for citizens to bring to the Council ¶s attention any items which DUHUHOHYDQWWRWKH&LW\,QDGGUHVVLQJWKH&RXQFLO\RXPXVWILUVWVWDWH\RXUQDPHDQG address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or Mayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Tom Fabel City Council Work Session $JHQGD 0DUFK SP &LW\+DOO Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions) This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. PDNHSHUVRQDODWWDFNV0DWWHUVRIOLWLJDWLRQLQYROYLQJWKH&LW\VKDOOQRWEHGLVFXVVHG GXULQJ3XEOLF,QTXLU\E\FLWL]HQVRU&RXQFLO7KH&RXQFLOPD\QRWUHVSRQGWRVSHDNHU comments, engage in a debate, or take any action on the issues raised by citizens, EXWPD\GLUHFW&LW\VWDIIWRUHVHDUFKRUIROORZXSRQDQLVVXHLIGHVLUHGE\&RXQFLO,I Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting. RESPONSE TO PUBLIC INQUIRIES PRESENTATION ITEMS NYFS Overview Angela Dmello, President - CEO NYFS MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Council Retreat Discussion Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Proposed Trails Discussion ±Old Snelling Ave/Old Hwy 10 Trail (Lake Valentine Rd To Hwy 96) And Lake Johanna Blvd Trail (County Rd D To Old Snelling Ave) David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Assisted Hearing Technology Dave Perrault, City Administrator MEMO.PDF 2. 3. 3.A. Documents: 3.B. Documents: 3.C. Documents: 3.D. Documents: ATTACHMENT A.PDF Climate Action Roadmap Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A .PDF Arden Hills Survey Discussion Dave Perrault, City Administrator MEMO.PDF BENCH HANDOUT.PDF INFORMATIONAL ITEMS Landscaping Maintenance ±West Of TH -10 David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF 2023 Public Works Maintenance Plan David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF Tree Management Plan Discussion Lucas Miller, Assistant Public Works Director 3.E. Documents: 3.F. Documents: 4. 4.A. Documents: 4.B. Documents: 4.C. Documents: MEMO.PDF ATACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Public Inquiry Language Update Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Council Norms Of Behavior Discussion Dave Perrault, City Administrator MEMO.PDF Removal Of Deed Restrictions Dave Perrault, City Administrator MEMO.PDF Arden Hills Resident Discount At Shoreview Community Center Dave Perrault, City Administrator MEMO.PDF AUAR Update Dave Perrault, City Administrator MEMO.PDF Council Tracker Dave Perrault, City Administrator 4.D. Documents: 4.E. Documents: 4.F. Documents: 4.G. Documents: 4.H. Documents: 4.I. Documents: MEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN 5. Page 1 of 1 PRESENTATION ITEM – 3A MEMORANDUM DATE: March 20, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: NYFS Overview Budgeted Amount: Actual Amount: Funding Source: N/A $22,000 General Fund For Council Consideration Council requested a representative from Northeast Youth and Family Services (NYFS) attend a work session and provide an overview to Council. Background At the February work session, the City Council preliminary discussed NYFS and whether or not it should consider re-joining the organization. The Council directed Staff to invite a representative of NYFS to give a brief presentation to Council and answer any questions the Council may have. Angela Dmello, President/CEO of NYFS, will be at the work session. She will provide a brief overview and be available for questions. Council may discuss further on whether or not it would like to re-join the organization or decide to discuss at a later date. Attached to this agenda item is the presentation, as well as, additional background information from NYFS. Budget Impact Should the City rejoin the organization in 2023, it is estimated to cost around $22,000 per year in unbudgeted expenses. This amount may be prorated for 2023, but the City will need to budget for the increase in future years (this is a 0.47% increase in the levy). Attachment Attachment A: NYFS Presentation Attachment B: Annual Report Attachment C: NYFS Informational Flyer 1/4/2023 1 Transforming lives today, creating a better tomorrow for youth, adults, families, and our community About Us X Community Driven Nonprofit founded in 1976 X 10 Municipalities came together and identified significant unmet needs in region for youth X Together created NYFS – started with 4 staff and 2 programs – Juvenile Diversion and Youth Mental Health X Locations in Shoreview and White Bear Lake X Support youth and the whole family – healthy families are the building blocks of healthy communities X Trauma-informed and culturally responsive care X Focus on ensuring access and reducing barriers to care – especially financial barriers – serve clients that are uninsured, underinsured, low income 2 1 2 Attachment A 1/4/2023 2 Relationships in Service of the Community X Longstanding Partnerships X 15 Municipalities X 5 Law Enforcement Agencies X 3 School Districts X Ramsey Co Attorney’s Office & Sheriffs Department X Board largely comprised of City Council Members from municipal partners 3 FY 2021-22 Stats: Clients 4 153 46 189 302 72 24 Diversion Elderly Services School Based Clinic Based Community Advocate Day Treatment 786 3 4 1/4/2023 3 FY 2021-22 Stats: Appointments 5 21,696 total appointments •496 meetings with 72 Community Advocacy Clients •447 meetings with 153 Diversion clients •657 family and couple therapy sessions with 138 client families •337 Assessments for Mental Health Services The State of Youth Mental Health in MN X Clients have more severe mental health and resource challenges than we have ever seen before X Trauma, anxiety, depression, suicidal behavior, panic attacks, social relationship problems, isolation, failure to make developmental gains, emotional regulation and anger difficulties, drug and alcohol use, etc. X Now, one in three youth have a diagnosable mental health condition – significant increase since COVID X On Minnesota Student Survey 2022: X 19% of 11 th grade males and 46% of 11 th grade females report having a long term (6 months or longer) mental health condition. X 43% of 11 th grade males and 64% of 11 th grade females report having 1 or more Adverse Childhood Experiences (ACEs).6 5 6 1/4/2023 4 Mental Health Programs X Clinic Based Mental Health X Individual, Couples, Family, and Group Therapy X In Person or Telehealth X Serve 4 years old through lifespan X Art, Play, and Trauma Therapy X School Based Mental Health X Embedded model – serve the clients and the school X 3 school districts, elementary through high school X NETS Day Treatment X Higher acuity, half day therapy/half day school X Middle and High School Students 7 Community Service Programs X Youth Diversion X Referred due to offenses such as theft, drug use, etc. X Alternative to traditional justice system X Based on restorative principles: Youth attend educational seminars with their parents, perform community service and pay restitution . X Community Connections X 7-week program helping youth perceive a brighter future through mentorship, career exploration, educational exposure, and service. X Community Advocacy X Contracts with 5 Law Enforcement Agencies X Co-create public safety X Provide support for citizens outside of scope of LE: resource referral, crisis intervention, mental health, housing, domestic violence, neighbor disputes, chemical dependency, etc. 8 7 8 1/4/2023 5 Innovating into the Future X Expanding Community Connections to general youth referrals X Adding specialized advocates – domestic violence, youth, elders X Building and expanding Play Therapy Services X Expanding modalities such as art therapy, horticulture therapy, among other culturally responsive interventions X Establish NYFS as a Training Site for new providers with pathways for BIPOC providers X More group therapy offerings and support for parents X Staff wellness and work sustainability measures to support longevity in the field 9 For More Information and to Become Involved Angela Lewis-Dmello, MSW, LICSW President & CEO Angela.lewisdmello@nyfs.org 651-379-3404 www.nyfs.org Follow us on Facebook and LinkedIn NYFS is here for you, because of you. Shoreview: (651) 486-3808 | White Bear Area: (651) 429-8544 10 9 10 innovate trust connect We have heart. 2021-2022 Report to the Community We have heart. $WWDFKPHQW% Reflections from the President and CEO It is incredible to think about all that Northeast Youth & Family Services (NYFS) has accomplished during the 2021-2022 fiscal year. As we continue to deepen our work, I want to give you a glimpse into how we are adapting and expanding what we offer in response to community and client-driven needs. We’ve responded to multiple community crises by increasing access to mental health crisis support, offered trainings on the effects of the pandemic on mental health, and crucially, expanded our Diversion Services to include Community Connections. This seven-week program helps youth develop social and emotional skills while expanding their horizons and helping them deepen their commitment to their own futures through service, post-secondary education exposure, career exploration, and mentorship. While the pandemic required us to quickly adapt to new realities and needs, we are now fully integrating these changes into our business model and organizational infrastructure. Most notably, we have embraced the opportunities that telehealth care offers and see how this option reduces or eliminates barriers of time and transportation while increasing our ability to offer vital mental health support to those who might not receive it any other way. Finally, we thoughtfully and compassionately navigated a change in executive leadership — celebrating the vision and investment of outgoing President and CEO, Tara Jebens-Singh. I am thankful to have experienced an intentional and collaborative onboarding process which provided a comprehensive understanding of the organization, its current strengths and challenges, and its opportunities for growth. I am grateful for a welcoming, committed, and talented staff and board of directors who are ready to move us into the next chapter of our collective story, grounded in our powerful mission and client- centered values. While past few years at NYFS, and in our community, have been marked by rapid change, one thing remains the same – our commitment to service through collaboration with our partners. Together we are transforming the lives of our clients and community, and I am thrilled to be able to do this work with you. Angela Lewis-Dmello, LICSW President & CEO 2 WE HAVE HEART — 2021-2022 REPORT TO THE COMMUNITY Together we are transforming the lives of our clients and community, and I am thrilled to be able to do this work with you. community- centered committed& Our Partners MUNICIPALITIES Birchwood Village Falcon Heights Hugo Little Canada Lauderdale Mahtomedi Mounds View New Brighton North Oaks Roseville St. Anthony Shoreview Vadnais Heights White Bear Lake White Bear Township SCHOOL DISTRICTS Roseville Area Schools Mounds View Public Schools White Bear Lake Area Schools LAW ENFORCEMENT AGENCIES Mounds View New Brighton Roseville St. Anthony White Bear Lake 3NYFS.ORG Together we accomplish so much more than we could ever do on our own! Highlights & Outcomes FY 2021-2022 786 clients served Diversion Elderly Services School Based Clinic Based Community Advocate PROGRAM: 21,696 total appointments 496meetings with 72 Community Advocacy Clients 447 meetings with 153 Diversion clients 657 family and couples therapy sessions with 138 client families 337 Assessments for Mental Health Services of care was provided at low or no cost to clients with financial barriers to care. $64,000 153 46 189 302 72 4 WE HAVE HEART — 2021-2022 REPORT TO THE COMMUNITY NYFS’s mission is founded on access to critical services and acting as a safety net for our community’s mental health needs. We have seen the multi-layered effects of the pandemic on mental health care and are dedicated to meeting current and emerging needs. Because of this, our efforts are increasingly culturally-responsive and trauma-informed as we continue to evaluate and expand our services. Trauma-informed care is all about serving our clients in the context of their lived experiences. Many individuals in our community have chronic stress and histories of trauma. Often these experiences cause mental and physical health concerns. At NYFS, we believe that it is our responsibility to ensure that our services don’t cause further harm to any of our clients, not just those that have trauma. This is ongoing work that continues to evolve as we learn more over time. Because of this, our physical clinic spaces in Shoreview and White Bear Lake, the organization’s culture, and the program services, policies, and practices themselves are developed to be trauma-informed and are reviewed regularly to reflect current best practices. To be truly trauma-informed requires being culturally responsive — the deep integration of our client’s culture into their care. We partner with our clients to provide services in the ways that our clients say best support their healing and growth. This means understanding the context of oppression that many of our clients experience due to their intersecting identities and attending to that in therapy. It also means integrating an understanding of historical and intergenerational trauma on mental health. Many of the reasons people suffer are not due to their own psychology or relationships, but rather, due to the larger socio-cultural context of oppression experienced every day. As Tara Hjelmberg, NYFS Director of Mental Health shares, “Trauma-informed and culturally-responsive care allows a space where each individual is seen, heard and understood in their context. It is only within this space that we can assist in the clients’ healing and overall wellness.” This responsiveness recognizes that there is no “one size fits all” version of healing. What each of us needs is different — and not everyone benefits from a western mental health model of individual weekly therapy sessions. NYFS has been expanding our services to offer different culturally-responsive trauma treatments across the lifespan, including art therapy, and we look forward to expanding our play therapy and horticultural therapy offerings. For those healing services we do not offer at NYFS, we continue to build referral relationships to cultural and community healing practices that serve the whole person. We believe this partnership with our clients encourages creativity and an expansive perspective on healing and recovery. Clinic-Based Mental Health Program Trauma-informed and culturally-responsive care recognizes that there is no “one size fits all” version of healing. Healing Happens in Many Ways empower support& Since the start of the pandemic, our community and our country have seen a three-fold increase in the number of youth with diagnosable mental health conditions as well as an increase in the urgency and severity of mental health needs. Our youth have lived through a global pandemic during a crucial stage of their development and are more likely than previous generations to seek mental health care. These factors, combined with the sharp decline in mental health providers — especially those working with youth in nonprofits — has created an unprecedented strain on providers, individuals, and their loved ones. The American Academy of Pediatrics, the American Academy of Child & Adolescent Psychiatry, and the Children’s Hospital Association, have declared the state of child and adolescent mental health a national emergency. NYFS School-Based Therapist Carolyn Babekuhl reflects, “Over the past two and a half years, the entire world has experienced trauma from the pandemic, including our children. They lost loved ones, financial stability, and missed significant developmental milestones. These challenges are not addressed just by returning to school in-person. Although students have returned to school, they have not had the opportunity to process these losses and it is expressed through their behavior. It is apparent that we need to prioritize the mental health of our youth at this time.” At NYFS, our School-Based Mental Health services offer youth the benefits of developmentally-targeted therapy in a school setting where they have the greatest opportunity to regularly access the help they need or receive support when in crisis. In addition to heightened social and emotional concerns, we are seeing youth with significant (and often deferred) needs including high rates of post-traumatic stress disorder, anxiety with panic attacks, severe depression, and thoughts or plans of suicide. We ensure that youth can access these trauma-informed and culturally- responsive services on a sliding-fee scale. At NYFS we serve three school districts in the Roseville, Mounds View, and White Bear Lake areas, offering care from elementary through high school-age students. We work in meaningful partnership with school staff, supporting the overall mental health needs of youth in the schools we serve. Sometimes this includes active mental health response to school personnel, teachers, and students following a crisis or tragedy. We are there to serve the whole school as comprehensively as we can. Even as the need strains our system’s ability to ensure care to those who most need it, we feel immense hopefulness as the narrative around youth mental health is changing. And it is the youth who are leading the way in ensuring their own healthy futures. School-Based Mental Health Program NYFS.ORG 5 Serving Youth in Schools Amidst a Mental Health Crisis “The problems we are seeing are greater in both number and intensity. There are more students who are struggling with their mental health, and because there are more needs across the whole system of care, we are filling a gap for youth who actually need a higher level of care.” — Steven Lutes, School-Based Mental Health Programs Manager Northeast Treatment Services (NETS) Day Treatment program serves youth who have mental health needs that cannot be successfully treated in weekly psychotherapy visits, but don’t need intensive outpatient programming or the short-term stabilization of a hospital inpatient setting. NETS youth receive longer-term intensive healing support but can remain in their homes and communities while accessing a broad range of services. Day treatment also offers an alternative to residential treatment, which removes youth from their family and community. Most youth that come to our day treatment services face many obstacles, often reporting upwards of seven or eight significant life traumas. They may hold all of that suffering in, or they may push it out into the world through unhealthy coping or harmful behaviors. At NYFS, our day treatment team wants to help these youth every moment that they are with us for services, to learn a better way of engaging their emotions and their relationships so that when they really start to feel better — they have the tools they need to succeed outside of NYFS. NYFS’s day treatment services are unique, and so much of this is due to our exceptional team. “As a team we are a cohesive unit. Built on trust,” says NETS Therapist LaTarsha Bronaugh. “We strive to be open, understanding, flexible and give one another grace. That transforms into putting client and family needs at the center of their healing journey while at NETS.” Similar programs are known for being a training site for new mental health providers — resulting in high turnover of staff. At NYFS, we average 8-10 years on the day treatment team, some staff working in the program for more than 20 years. They have a wealth of experience and a beautiful rhythm in the work together — doing so in compassionate, creative, and intuitive ways. This translates directly to the care they provide. There isn’t a crisis they can’t handle or a youth with whom at least one of them can connect. They provide seamless trauma-informed, culturally responsive care. 6 WE HAVE HEART — 2021-2022 REPORT TO THE COMMUNITY Northeast Treatment Services (NETS) Day Treatment Program Intuitive Team-Based Care “With this team, no challenge ever feels insurmountable. The team is balanced; filled with numerous abilities, passions, and expertise combined with decades of experience. This allows our authentic selves to truly shine. With such a trusting, committed, and cohesive group we can provide the supportive, caring, and nurturing environment that our clients so desperately need and are lacking in their own lives and relationships.” — Ben Moburg, NETS Day Treatment Practitioner Diversion Program & Community Connections Program “The last few years have been really tough on our youth. A lot of those connections, and feeling like being a part of a community, have gone away. Youth and their families are really struggling and that’s why programs like these are so important.” — Erika Scheider, Roseville Chief of Police The Diversion program serves as an alternative to the traditional juvenile justice system for youth who are charged with misdemeanor and status offenses such as theft and alcohol or drug use. With targeted support, they are able to redirect their lives and get back on track. Youth attend educational seminars with their parents or caregivers, perform community service work, and pay restitution. But addressing the offense and its impact is only part of this restorative justice program. NYFS Diversion Coordinator Jackie McGovern says that working with youth to learn what is going on in their life is key to understanding what circumstances may have contributed to the negative behavior. “By addressing the root causes of the behaviors, the youth is able to receive the help they need and is much less likely to reoffend in the future. We are here to help them change the trajectory of their lives. We focus on their future, not just on their past offense.” Successful graduates of the Diversion program who still need additional support can enroll in our new Community Connections program – a seven week group- based experience for youth that builds social skills, self- confidence, and resilience through career exploration, volunteer activities, and connections with other community service organizations. The program aims to help address risk factors that youth face by providing youth with alternatives through positive social interaction with peers, interaction with positive adults in the community, and access to community resources. Better Outcomes, Brighter Futures NYFS.ORG 7 confidence resilience& Bridging the Gap Between Law Enforcement and Community Support Community Advocate Program NYFS Community Advocate Joshua Grant has a unique and necessary role in the communities we serve. He works with residents who have been involved with local law enforcement but have needs that cannot be sufficiently addressed by law enforcement alone. “Officers are on the scene when there is a crisis, and we definitely need their help in those moments,” he says. “But they are not trained or equipped to assess and work on the issues that led up to the crisis point. Often these problems are multi-layered and require long hours of work to rebuild trust and help residents get and stay connected with additional support systems in our community.” Joshua works with individuals and families experiencing chronic mental health issues, family instability, complex medical needs, chemical dependency and other problems that require a high degree of care. By addressing these underlying issues, the need for law enforcement intervention is greatly reduced and officers are freed up to spend more time on other work while the resident receives the more intensive support they need. The Community Advocate Program currently serves the cities of Mounds View, New Brighton, Roseville, St. Anthony and White Bear Lake and has been well received by residents and law enforcement. “We believe in the co-production of public safety,” says Tony Paetznick, New Brighton Director of Public Safety. “We all have a role to play in making our communities a better place to live and work.” “Officers are on the scene when there is a crisis, and we definitely need their help in those moments. But they are not trained or equipped to assess and work on the issues that led up to the crisis point. Often these problems are multi-layered and require long hours of work to rebuild trust and help residents get and stay connected with additional support systems in our community.” — Joshua Grant, NYFS Community Advocate 58WE HAVE HEART — 2021-2022 REPORT TO THE COMMUNITY compassion trust& Carolyn Babekuhl, LICSW School Based Therapist Laurie Berlin, LMFT School Based Therapist Latarsha Bronaugh, LPCC NETS Day Treatment Therapist Miaa Bulchaa Senior Program Assistant Mai Chang, Senior Program Assistant Joshua Grant Community Advocate Denise Greene Building & Office Manager David Gullickson Accounting Assistant Tara Hjelmberg, LMFT Director of Mental Health Molly Larson Program Assistant Angela Lewis-Dmello, LICSW President & CEO Steven Lutes, LICSW School Based Services Manager Amelia Maijala Marketing, Communications and Development Specialist Samuel McGinnity Diversion Community Connections Coordinator Jackie McGovern Community Services Manager Ben Moburg NETS Day Treatment Practitioner Laurie Moser, LMFT NETS Day Treatment Manager Alex Moti Information Analyst Kathryn Muellner, LICSW NETS Day Treatment Therapist Andy Peach, NETS Day Treatment Practitioner Angie Siegle-Pugh, LMFT REACH Therapist Jocelyn Thoemke, LMFT, ATR-BC Clinic Based & Art Therapist Becky Tjornhom Front Office NYFS.ORG 9 NYFS Staff OFFICERS Wayne Groff, Chair Rep: City of Roseville Jack Serier, Past Chair Rep: Community Cory Springhorn, Vice Chair Rep: City of Shoreview Scott McCune, Treasurer Rep: White Bear Township Desaree Crane, Secretary Rep: Community MEMBERS Judy Cognetta Rep: North Oaks Mariel Culhane Rep: Community Monica Roth Day Rep: Community Jennifer Fink Rep: City of New Brighton Nicole Joy Frethem Rep: Ramsey County Roxanne Grove Rep: City of Lauderdale Heidi Hughes Rep: City of White Bear Lake Jan Jenson Rep: Village of St. Anthony Curtis Johnson Rep: Roseville School Board Lisa Laliberte Rep: Community Jennifer Lodin Rep: Mounds View Public Schools Monica Lynghaug Rep: Community Gary Meehlhause Rep: City of Moundsview Teresa Miller Rep: City of Little Canada John Skillings Rep: Community NYFS Board of Directors Our mission is transforming lives today — creating a better tomorrow for youth, adults and families in our community. We appreciate the support of our staff, volunteers, donors, and our community. You make this work possible. Thank you. American National Bank Mary Anders Morris Barbara Anderson Bonnie Anderson Andersen Corporate Foundation Kay Andrews Anonymous Dean & Debra Armstrong Robert Ash Lynn Ault Steve Bachman Thomas & Kathleen Baldwin Mary Bandt Bob Benke Berger Allied Moving & Storage, Inc. Joan Bergeson Kent Bergh Laurie Berlin Geraldine Blanski Steve Bloom Majorie Boening Beverly Bosse Pamela Brabeck Michael Bradley David Bruce Robert Cardinal Kathy and Paul Ciernia Charitable Gift Fund Thomas Clark Charles & Sharon Clysdale Coldwell Banker Realty Cares Foundation Kirsten Dawson Monica Roth Day Dena DeGroat – Thrivent Financial Steven Dehler The Dellwood Foundation, Inc Eric & Teri Eberhardt Kevin Edberg Erickson, Bell, Beckman and Quinn, PA Jason & Jessica Etten David Evans Jane Eyestone First Resource Group Steve Forshay Bill Foussard Frandsen Bank & Trust Amy Frane-Gower Bob Freed Susan Gaertner James & Joan Gardner Susan Gehrz Ellen Gevers Kitty Gogins Gori and Associates, LLC Greater Midwest Financial Group Lorna Green Roger & Mindy Greiling Barbara Grengs Georgeann Hall James Halverson Mary Harrington Dennis Harris Scott Henry Kathleen Heyman Nancy Hite Michael Hinz Geoff Hollimon Sharon Hood Alan Hull Peggy Huot Hansen Paul & Denise Jacobsen The Jebens-Singh Family Fredrick Kaiser Raye Kanzenbach Charles Keffer Barbara Kellett Kevin Kelly Jane Klehr Greg & Frances Knothe Debra Kohen Kohli Real Estate Group George Krienke Kathryn Kufus Marjorie Kulseth Karin Larson Victoria Larsen Barbara Leary Don Lee Roger & Ellen Lillemoen Amanda Little The Lutheran Church of the Resurrection Amelia Maijala Manitou Fund Carol Marchel John & Connie Marty Mary McDowall Tam McGehee Bryan McGinnis Gary & Kim Meehlhause Kelly Merriman Bruce & Leeann Meyer David Morris Anne & David Myers Lindsay Nauen Northeast Bank Northeast Metro Golden K Kiwanis John and Marla Ordway Charitable Lead Trust Phyl & Doug Ostergren Otto Bremer Trust Mary Ann Palmer Gloria & Warren Pederson The Peter J. King Family Foundation Mary Peterson The Phillips Family Fund Lee & Sandi Poppe Press Publications Urho & Pamela Rahkola Ramsey County Children’s Mental Health Collaborative Victoria Reinhardt Bruce Robb Daniel Roe Roseville Area Community Foundation Kennon Rothchild, Jr. Saint Paul & Minnesota Foundation Andy & Virginia Sall Susan Sands Jane Scheidnes Marilynn Scherrer Thomas & Lana Schuette Scientific Molding Corp, Ltd Carol Seidenkranz Donald Severson SMC Ltd. Carol Sletner Howell Smith John & Marsha Soucheray Florence Sprague Cory Springhorn St. Michael’s Lutheran Church Mark Stange Andrew Stark June Stewart Anthony Stieber Strategic, Consulting and Coaching, LLC Brian Strub Judy Stuthman Suburban Ramsey Family Collaborative Colin Sundeen John Suzukida Jeanne Szurek Techie Dudes Ann Thonet Gerry Urban Urban’s Farm and Greenhouses, LLC. Vadnais Heights Community Foundation Vadnais Heights Lions Club Mary Kay VonDeLinde John Wazlawik James Weichert Teresa Wernecke Pat Whelan Adrienne Wickstrom Roger Williams Jodi Wolkerstorfer Thank you to our Donors! Donors: FY 2021-2022 10 WE HAVE HEART — 2021-2022 REPORT TO THE COMMUNITY Please accept our sincere apologies if we omitted or misspelled your name. Notify us of corrections by calling (651) 379-3447 Thank you for your support! NYFS.ORG 11 Financial Position: FY 2021-2022 Statement of Activities Without With Donor Donor Restrictions Restrictions Total SUPPORT AND REVENUE Support: Grants and Contributions $ 278,281 $ - $ 278,281 Municipality Contract Revenue 502,435 - 502,435 Employee Retention Credit 220,576 - 220,576 Loan Forgiveness 430,776 - 430,776 Total Support 1,432,068 - 1,432,068 Revenue: Program Service Fees 1,485,531 - 1,485,531 Rental Income 474,245 - 474,245 Investment Loss (11,713) - (11,713) Total Revenue 1,948,063 - 1,948,063 Net Assets Released from Restrictions 15,000 (15,000) - Total Support and Revenue 3,395,131 (15,000) 3,380,131 EXPENSES Program Services: Mental Health 1,982,278 - 1,982,278 Community Services 270,063 - 270,063 Total Program Services 2,252,341 - 2,252,341 Supporting Services: Management and General 962,748 - 962,748 Fundraising 97,592 - 97,592 Total Supporting Services 1,060,340 - 1,060,340 Total Expenses 3,312,681 - 3,312,681 INCREASE (DECREASE) IN NET ASSETS 82,450 (15,000) 67,450 Net Assets - Beginning of Year - as Restated 1,391,220 15,000 1,406,220 NET ASSETS - END OF YEAR $ 1,473,670 $ - $ 1,473,670 REVENUE Individuals: $122,807.25 Municipalities: $408,547.80 Contract and Grants: $988,742.65 Third Party Billing and Fees: $628,013.64 Occupancy: $474,245.01 EXPENDITURES Mental Health: $1,982,278.00 Community Services: $270,063.00 Management and General: $962,748.00 Fundraising: $97,592.00 60% 8% 29% 3% 5% 16% 38% 24% 18% YEAR ENDED JUNE 30, 2022 NYFS is here for you, because of you. If you need help — reach out today. If you can offer help — please donate. ©2022 Northeast Youth & Family Services. All rights reserved. 3490 Lexington Ave N, Suite 205 Shoreview, MN 55126 TO MAKE AN APPOINTMENT: Call us at 651-486-3808 or go to nyfs.org/request-appointment TO DONATE: Go to nyfs.org/donate or mail your donation to NYFS, 3490 Lexington Ave. N. Shoreview, MN 55126 Shoreview Headquarters 3490 Lexington Avenue North, Suite 205 Shoreview, MN 55126 Phone: (651) 486-3808 Fax: (651) 486-3858 White Bear Lake Clinic 1280 North Birch Lake Blvd. White Bear Lake, MN 55110 Phone: (651) 429-8544 Fax: (651) 407-5301 LOCATIONS: @NYFS2 NYFSorg Northeast Youth & Family Services NYFS.ORG Northeast Youth & Family Services is a nonprofit, community-based and trauma-informed mental health and community services organization that has been serving your friends and neighbors in the northeastern suburbs since 1976. We partner with 15 municipalities, three school districts, and six public safety agencies to provide comprehensive and cost- effective care regardless of ability to pay. Our services include: Mental Health Programs Mental Health Clinics Provides individual, couple, family, and group therapy for people at all ages and stages of life at our Shoreview and White Bear Lake clinics — telehealth too. We offer a variety of evidence-based services such as child-centered play therapy, art therapy, and specialized trauma treatments to support clients’ healing. School-Based Therapy Provides mental health counseling and support to students and their families throughout the Mounds View, Roseville, and White Bear Lake area school districts. We work within an embedded model, supporting the schools, administration, and youth in need of care. Many of the youth we serve are not able to access traditional clinic-based services and would not receive help without this program. Day Treatment Program: Northeast Therapeutic Services (NETS) Offers on-site therapeutic support to middle and high school youth who are struggling with mental health symptoms that negatively affect their daily functioning. This program supports youth to remain in the community while they receive long term support for mental health. Educational services are also available through Mounds View School District. Community Service Programs Community Advocate Program Through partnerships with five local law enforcement departments, this program co-creates public safety by supporting citizens who have needs outside of the scope of law enforcement. This can include mental and chemical health issues, family instability, resource access, medical care, and other needs. Addressing these underlying issues reduces the need for law enforcement intervention in the future. Youth Diversion Youth who have justice system involvement, for example for theft, disorderly conduct, or alcohol/drug use, can use this program as an alternative to the traditional juvenile justice system. Using restorative principles, we help youth address the incident and potential harm caused, rebuild their lives, and get back on track. Youth attend educational seminars with their parents, perform community service, and if applicable, pay restitution. Community Connections Program A seven-week, group-based experience for youth that builds social skills, self-confidence, and resilience through career exploration, self-reflection, volunteer activities, and contacts with other community service organizations. It is offered to youth who would benefit from deeper and healthier connections with peers, adults, and their community. Our mission is to transform lives by ensuring access to care that nurtures healing, cultivates community, and inspires hope. LEARN MORE NYFS.ORG Attachment C Our Partners MUNICIPALITIES Birchwood Village Falcon Heights Hugo Little Canada Lauderdale Mahtomedi Mounds View New Brighton North Oaks Roseville St. Anthony Shoreview Vadnais Heights White Bear Lake White Bear Township SCHOOL DISTRICTS Roseville Area Schools Mounds View Public Schools White Bear Lake Area Schools PUBLIC SAFETY Mounds View New Brighton Ramsey County Attorney’s Office Roseville St. Anthony White Bear Lake 3 Together we accomplish so much more than we could ever do on our own! If you need help — reach out today. If you can offer help — please donate. FY 2021-2022 786 clients served Diversion Elderly Services School Based Clinic Based Community Advocate PROGRAM: 21,696 total appointments 496 meetings with 72 Community Advocacy Clients 447 meetings with 153 Diversion clients 657 family and couples therapy sessions with 138 client families 337 Assessments for Mental Health Services of care was provided at low or no cost to clients with financial barriers to care.$64,000 153 46 189 302 72 Shoreview Headquarters 3490 Lexington Avenue North, Suite 205 Shoreview, MN 55126 Phone: (651) 486-3808 Fax: (651) 486-3858 White Bear Lake Clinic 1280 North Birch Lake Blvd. White Bear Lake, MN 55110 Phone: (651) 429-8544 Fax: (651) 407-5301 LOCATIONS: NYFS.ORG NYFSorg Northeast Youth & Family Services ©2023 Northeast Youth & Family Services. All rights reserved. Donate online at www.nyfs.org/donate Our Outcomes Page 1 of 1 PRESENTATION ITEM – 3B MEMORANDUM DATE: March 20, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Council Retreat Discussion Budgeted Amount: Actual Amount: Funding Source: N/A $11,500 General Fund For Council Consideration Council should give direction on a future Council retreat. Background Chad Weinstein of Ethical Leaders in Action (ELA) will be presenting his proposal for a future Council retreat. The Council has not held a formal Council retreat with an outside consultant since 2016, prior to 2016 the retreats were sporadic. Mr. Weinstein’s proposal is attached for Council review and direction, if Council is comfortable with his approach we’ll need direction on the following items: -Timing – 1.5 days is currently proposed, is there a Thursday/Friday combination in April/May that would work for Council and Staff, or would it be spread across two Fridays. Council may consider three half days, too. -Location – Does Council want to host the event at City Hall? If not, it still needs to be held in City limits. Other options may be the Marsden Room at Ramsey County Public Works or the Spring Hill Suites Conference Room. Note, these will be open to the public and any locations outside City Hall may require a room rental fee. Budget Impact The proposed cost is $11,000 for the retreat itself, and $500 is anticipated for additional items, such as food and/or other charges. While the $11,500 is not directly budgeted in the Council budget, there should be enough budget room across the General Fund in training budgets and other professional services to cover the cost and not adversely affect the budget. Attachment Attachment A: ELA Proposal Attachment B: Chad Weinstein Bio P.O. Box 14714 Minneapolis, MN 55414 www.ethinact.com February 18, 2023 Mr. David Perrault, City Administrator City of Arden Hills 1245 Hwy 96 West Arden Hills, MN 55112 RE: Proposal to Facilitate City Council/Staff Retreat VIA EMAIL Dear Mr. Perrault, Thank you for your interest in engaging Ethical Leaders in Action (ELA) to facilitate an Arden Hills City Council and Staff Retreat. This letter is presented as a concise proposal to do that work. Situation Summary and Project Objectives The City of Arden Hills is governed by a City Council consisting of a mayor and four council members, all elected at large. The 2023 City Council consists of three newly elected council members, one incumbent council member, and an incumbent mayor. Based on the significant number of new members and the nature and scope of decisions facing the council in the future, there is an opportunity for elected and appointed leaders to build effective working relationships and to formulate shared strategic priorities and shared norms that will enable them to most effectively lead the City of Arden Hills. An extended work/study session, organized in the form of a local “retreat,” is an effective means of achieving this sort of team and strategic development. Project Approach and Parameters The success of the retreat depends on good preparation. To plan the sessions, prepare participants, and orient the facilitators, we propose to: x Do any background research, with guidance from you as city administrator and from the mayor. x Briefly introduce our approach and gather input at a staff senior leadership meeting. x Conduct individual interviews with the mayor and council members by Zoom or telephone. We will seek their input on how to make the best use of our time in the retreat, based on the objectives noted above. We will also gather their individual thoughts with respect to norms and strategies, to create a thoughtful starting point for retreat discussions. We will conduct this work in the weeks leading up to the retreat. Based on the input from the above meetings and interviews, we will draft a proposed agenda and plan for the retreat, and present it for your review, modification, and ultimate approval. Attachment A Ethical Leaders in Action Proposal to Facilitate City of Arden Hills Leadership Retreat Page 2 We will then lead the retreat, which we anticipate will require 10-12 working hours, spread over two or three sessions. We recommend a half day and a full day, adjacent if possible. We could also do three half-day sessions. Either format will enable us to facilitate exercises and discussions aimed at: x Building stronger working relationships among elected and between elected officials and City staff. x Establishing and documenting shared expectations to guide relationships among elected officials and between elected officials and staff leadership. x Identifying shared priorities to guide strategic, policy and operational decisions in the coming 1-2 years. We will conclude the engagement with a memorandum documenting the retreat outcomes and processes. These will include shared expectations for council and council-staff interactions, shared priorities for city leadership, and any other guidance or action items coming from the retreat. ELA will deliver this project in accordance with the following tasks and scope parameters: x Review of written and online information to familiarize facilitators with the City and the teams involved. x One preparatory meeting with senior staff. x One individual interview with each elected official (five total). x Up to three additional interviews. x Meetings with you or your designate to provide additional context and guidance from our orientation activities. x Preparation of draft agenda and materials for the retreat, and review by mayor and city administrator (or your respective designates). Amendment of approach, agenda, or materials as necessary. x Facilitation of three half-day or and one full and one half day or working sessions. x Preparation of a summary memorandum of retreat outcomes. We briefly discussed using a personality type indicator as one tool for the retreat. After reviewing video of council interactions, two ELA team members (including one subject matter expert) reached the same conclusion: that those are not the right tools for this situation. We agree that helping people to get to know one another and building self-awareness are relevant goals, but we will present alternative exercises better suited for teams in active conflict for achieving those goals. Chad Weinstein will lead the project with an additional ELA team member serving as co-facilitator. Fees We propose a fixed fee of $11,000 for this project, which includes all professional labor. Fees do not include meals, facilities costs, or other out-of-pocket expenses; we expect that the City will provide a venue and refreshments as you see fit. We may also ask the City to duplicate some working documents for participants, and we will not charge for travel to Arden Hills. Beyond that, we do not anticipate additional expenses. We propose to invoice for the project based on the following milestones: x 40% of project fees upon completion of the first council interview. x 60% of project fees and any expenses upon delivery of the final memorandum. We ask that invoices be paid net 15 days. Ethical Leaders in Action Proposal to Facilitate City of Arden Hills Leadership Retreat Page 3 Conclusion Thank you for considering ELA as a resource for the City of Arden Hills. We are open to modifying our approach to best meet the needs of the City. We are likewise pleased to provide any additional information upon request. We are prepared to begin work on this project upon your written acceptance of this proposal (email will suffice). Very truly yours, Charles A. Weinstein, Ph.D. President Ethical Leaders in Action, LLC Brief Biography Charles A. Weinstein, Ph.D. Charles A. “Chad” Weinstein is president of Ethical Leaders in Action, LLC., and author of Thinking Aloud: Reflections on Ethical Leadership. Ethical Leaders in Action (ELA) provides leadership development, education, and strategic consulting services to public sector, health care, not-for-profit, and business organizations. He provides leadership and team development, strategic consulting and facilitation, and ethics education services that are all highly customized to the needs of clients and audiences. Weinstein’s formal education is in ethics, but his experience – and orientation – is as a business practitioner. He recognized early on that while most of business ethics is concerned with constraining bad behavior, its failures in that respect continue to make headlines. He believes that our ethical traditions are much broader, teaching and urging us to work and live in ways that are both meaningful and productive. Ethical leadership is the critical factor. Weinstein’s work is primarily oriented toward helping leaders foster that broader sense of ethics and effectiveness in their work, in pursuit of ELA’s mission: Empower ethical leaders to achieve extraordinary results. Weinstein has been a consultant and manager for over 25 years. Prior to forming Ethical Leaders in Action, Weinstein co-founded and led the Hill Center for Ethical Business Leadership, a division of the James J. Hill Reference Library. In that capacity, Weinstein developed and implemented contemporary approaches to leadership development, using classical concepts drawn from multiple ethical traditions. Throughout in his career, Weinstein led business units and teams providing strategic consulting and research services to clients in many industries, including: x Public Safety (law enforcement, fire, and emergency medical services agencies) x Municipalities and other public entities x Health care, including sub-acute, long-term, and home-based care x Financial and professional services x Medical devices, pharmaceuticals, and consumer products x Automotive and heavy equipment manufacturing x Mining, energy, and mineral extraction Weinstein is a frequent presenter at conferences, seminars, and events. He is community faculty member of the Metropolitan State University School of Criminal Justice and Law Enforcement. Weinstein also serves on Mixed Blood Theatre’s Board of Directors and has served as an adjunct faculty member of the Carlson School of Management at the University of Minnesota. Weinstein holds an M.A. and a Ph.D. in philosophy (ethics) from the University of Minnesota, and a B.A. in philosophy from the University of Wisconsin. Learn more about the Ethical Leaders in Action and read Chad’s blog at ethinact.com. Contact him directly at 651-646-1512, or at cweinstein@ethinact.com $WWDFKPHQW% Page 1 of 3 PRESENTATION ITEM – 3C MEMORANDUM DATE: March 20, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Proposed Trails Discussion Budgeted Amount: Actual Amount: Funding Source: $0 (Old Hwy 10 Trail) $2,531,800 PIR Fund, Ramsey County, Grant Funding $0 (LJB Trail) $9,500,000 PIR Fund, Ramsey County, Grant Funding Council Should Consider x Proposed Old Snelling Ave / Old Highway 10 Trail segment along Old Highway 10 from Lake Valentine Road to Highway 96 x Proposed Lake Johanna Blvd Trail from County Rd D to Old Snelling Ave Background Old Snelling Ave / Old Highway 10 Trail At the December 20, 2021 Work Session, Council indicated to staff to initiate work with HR Green to update the December 2008 Old Snelling Ave / Old Highway 10 Trail Feasibility Study of the proposed trail segment along Old Highway 10 from Lake Valentine Road to County Road 96 and prepare a geotechnical report. On February 14, 2022, City Council approved professional services with HR Green to complete the update for the feasibility study and prepare a geotechnical report. Since then, the update has been completed (Attachment A) and staff has worked with HR Green to identify available grants to fund the project, estimated at $2,531,800. HR Green has provided a memo (Attachment B) that describes each of these sources and their process. The primary source identified is the Metropolitan Council Regional Solicitation. Currently, the City does not have this project programmed in the Capital Improvement Plan. Lake Johanna Blvd Trail In the Summer of 2021, Ramsey County led a study to identify trail and road design concepts for Lake Johanna Boulevard between Old Snelling and County Rd D. The goal of this project was to explore options for a potential future trail along this segment of Lake Johanna Blvd. On September 19, 2022, Ramsey County and engineering consultant Kimley Horn, presented the final report to City Council at the Work Session (Attachment C). At that time, it was presented Page 2 of 3 that the estimated cost of the trail would be $6,000,000 with an anticipated construction date of 2028, if funding became available. Ramsey County staff recently reached out to City staff with the following information related to this proposed trail: “Met Council’s 2024 Regional Solicitation for 2028/2029 federal projects is opening this fall. In anticipation of this, Ramsey County is evaluating what projects we might want to submit. The Lake Johanna Boulevard trail project is one of the projects we are considering (CR D to Old Snelling). Per Ramsey County’s cost participation policy local costs would be applied 50% to Ramsey County and 50% to Arden Hills. Assuming we are able to obtain the maximum $5.5 million federal grant, local costs would then be $2 million for Ramsey County and $2 million for Arden Hills. If a smaller federal grant is received local shares would increase accordingly. Lake Johanna Boulevard Trail (North/West Alternative) x 2022 estimate (Corridor Study): $7 million x 2028 cost estimate (5% annual inflation): $9.5 million x Maximum Regional Solicitation Award: $5.5 million x Anticipated Local Project Cost: $4.0 million ($2 million RC / $2 million City of Arden Hills) In order to submit the grant request to Met Council, Ramsey County will need an approved motion or resolution from your city council requesting the county to submit the grant application and financially committing to your city local match contribution. We will need this council action no later than July 31st in order to submit the grant request.” Currently, the City does not have this project programmed in the Capital Improvement Plan. Discussion City staff is requesting direction from Council on how to proceed with these two proposed trail projects. If given direction to proceed with the Old Snelling / Old Highway 10 Trail, City staff would coordinate grant applications with HR Green (roughly $5,000 for services) and begin discussions with Ramsey County about cost share and programming the project within their Transportation Improvement Plan. If given direction to proceed with the Lake Johanna Blvd Trail, City staff will notify Ramsey County of the decision and bring forward a Resolution for Council approval at a future Council meeting before the July 31, 2023 deadline. If given to direction to proceed with both proposed trails, City staff will proceed accordingly. City staff would like to point out that both proposed trails will be competing for the same funding source, Met Council Regional Solicitation, although the City can attempt a couple of other sources with the Old Snelling / Old Highway 10 Trail. Please review the memo provided by HR Green (Attachment B) that describes each potential funding source regarding the typical City match and history of approved projects. Page 3 of 3 Budget Impact Proposed Old Snelling Ave. / Old Highway 10 Trail: $2,531,800. This project is not currently programmed in the City’s CIP. Proposed Lake Johanna Blvd Trail: City PIR $2,000,000 Ramsey County $2,000,000 Grant Funding $5,500,000 Total: $9,500,000 This project is not currently programmed in the City’s CIP. Attachments Attachment A – Old Snelling Ave. / Old Hwy 10 Feasibility Study Attachment B – HR Green Funding Opportunities memo Attachment C – Lake Johanna Blvd Trail Preliminary Design Report Update to Old Snelling Avenue / Old Highway 10 Trail Feasibility Report (2008), Lake Valentine Rd. to Lakeshore Pl. Old Snelling Trail Feasibility Study Update Arden Hills, Minnesota Prepared for: City of Arden Hills HRG Project No. 210264 October 2022 Attachment A X 2550 University Avenue W. | Suite 400N St. Paul, MN 55114 Main 651.644.4389 + Fax 713.965.0044 X HRGREEN.COM October 8, 2022 Mr. David Swearingen City of Arden Hills 1425 Paul Kirkwold Drive Arden Hills, MN 55112-3931 Re: Old Snelling Trail Feasibility Study Update HRG Project No. 210264 Dear Mr. Swearingen, We are pleased to present this update to the Old Snelling Avenue / Old Highway 10 Trail Feasibility Report for the Old Snelling Trail Feasibility Study Update project in Arden Hills, Minnesota. This report presents an update to the original 2008 Old Snelling Avenue / Old Highway 10 Trail Feasibility Report for the portion of the proposed trail from Lake Valentine Rd. to Lakeshore Pl., providing a fresh, comprehensive study of the feasibility of the proposed trial. It includes a revised exhibit visualizing the proposed trail layout along the roadway corridor and provides recommendations supported by the latest design guidance and cost information. This information is being provided to guide the City in making planning, funding, design, and other management decisions for the proposed trail. Thank you for choosing HR Green as your consultant for this project. If you have any questions about this report or would like to discuss further services related or similar to those provided on this project, please contact Tom Jantscher at (651) 659-7769 (tjantscher@hrgreen.com) or John Morast at (651) 659-7723 (jmorast@hrgreen.com). Sincerely, HR GREEN, INC. Thomas A. Jantscher Project Engineer John W. Morast Regional Director \\hrgreen.com\HRG\Data\2021\210264\60-Parks\60-02 Snelling Trail Feasibility Study\Trail Feasibility Report Update.docx X City of Arden Hills Page 3 of 63 October 7, 2022 TABLE OF CONTENTS Project Summary ........................................................................................................................................................4 Project Description ..................................................................................................................................................4 Purpose ...................................................................................................................................................................5 Background information and reference documents ................................................................................................5 1.0 Introduction .....................................................................................................................................................7 2.0 Background .....................................................................................................................................................7 3.0 Design Influences ...........................................................................................................................................7 3.1 Existing Topography ...................................................................................................................................7 3.2 Design Standards .......................................................................................................................................7 3.3 Other Considerations ..................................................................................................................................9 4.0 Design Approach ......................................................................................................................................... 11 5.0 CP Railroad Bridge Crossing ....................................................................................................................... 13 6.0 Estimated Costs ........................................................................................................................................... 13 7.0 Project Funding Options .............................................................................................................................. 14 8.0 Geotechnical Evaluation .............................................................................................................................. 15 8.1 Description ............................................................................................................................................... 15 8.2 Results ..................................................................................................................................................... 15 8.3 Recommendations ................................................................................................................................... 16 9.0 Conclusions and Recommendation ............................................................................................................. 16 APPENDIX A – Figures ........................................................................................................................................... 17 APPENDIX B – Itemized Project Costs ................................................................................................................... 29 APPENDIX C – Geotechnical Evaluation Report .................................................................................................... 30 X City of Arden Hills Page 4 of 63 October 7, 2022 PROJECT SUMMARY PROJECT DESCRIPTION HR Green was chosen by the City of Arden Hills for the Old Snelling Trail Feasibility Study Update project. The project consists of five tasks: Task 1 – Reviewing existing documents and conditions for changes – Review the report, assumptions and conditions noted that can influence the project design and approach. Provide updated report sections to be consistent with current conditions and requirements, along with recommendations. Task 2 – Update report figures and graphics – Update report figures and graphics to current conditions and trail project limits, as needed. Task 3 – Project cost estimate – Update estimated project costs for the current trail section alignment and current unit construction costs. Task 4 – Project funding options – Research and list possible project funding opportunities to pursue at a future date. Task 5 – Geotechnical evaluation – Perform soil borings along the updated trail route to help determine underground soil conditions and water table elevations. This task was primarily performed by Braun Intertec Corp. The completion of these tasks culminated in the preparation of the document at hand, which is designed to follow the layout of the original 2008 Old Snelling Avenue / Old Highway 10 Trail Feasibility Report prepared by Bolton & Menk, Inc. as much as possible for familiarity and ease of reference. In accordance with Tasks 1 – 3 above, each section of the original report was reviewed and updated, including updates to all recommendations throughout the report. Tasks 4 and 5 have led to the development of new sections 7 and 8 which were not part of the original report, and Appendix C was added to include the Geotechnical Evaluation Report. The original report was prepared for the entire proposed project area (along Old Snelling Ave. / Old Highway 10 from Minnesota State Highway 51 north to County State Aid Highway 96). This updated report was prepared for the portion of the original project area from Lake Valentine Rd. north to Lakeshore Pl. Refer to Figure 1 in Appendix A. Elements of the original report that refer to the portion of the project area from Minnesota State Highway 51 north to Lake Valentine Rd. and from Lakeshore Pl. north to County State Aid Highway 96 are not included in this updated report except as a point of reference. Within the original proposed area, there have been four portions of the proposed trail constructed in the time since the original report was published: 1) the Canadian Pacific railroad bridge crossing in 2010, 2) from Lakeshore Pl. north to County State Aid Highway 96 in 2014, 3) from County Rd. E West / Lake Johanna Blvd. north to County Rd. E2 in 2018, and 4) from Minnesota State Highway 51 north to County Rd. E West / Lake Johanna Blvd. in 2022. All of these portions of the proposed trail have been constructed on the west side of the corridor. In addition, the portion of the proposed trail from County Rd. E2 north to Lake Valentine Rd. is identified as part of the Mounds View High School trail improvements with of the Safe Routes to School program and is proposed to be on the west side of the corridor. Refer to Figure 1 in Appendix A. X City of Arden Hills Page 5 of 63 October 7, 2022 The recommendation from the original report that the trail alignment be continuous on either side of the roadway and not shifting from side to side remains valid, in order to provide continuous and consistent improvements with previous construction and to eliminate the need for users to cross Old Snelling Ave. / Old Highway 10 for trail use. this updated report recommends that the proposed trail be located on the west side of the corridor, therefore elements from the original report that refer to east side alternatives are not included in this updated report. Refer to Section 4.0 Design Approach for more information. In this report, the terms “Old Snelling Avenue” and “Old Highway 10” are used together to represent the roadway along which the project area lies. MnDOT’s Geographic Information & Mapping Section’s published transportation maps and the Ramsey County online GIS server identify the portion of the project from Minnesota State Highway 51 north to Interstate 694 as Snelling Ave. N. and the portion of the project from Interstate 694 north to County State Aid Highway 96 as Old Highway 10. This is inconsistent with some street signs along the project area, which identify the portion of the project from Minnesota State Highway 51 north to County Rd. E West / Lake Johanna Blvd. as Snelling Ave. and the portion of the project from County Rd. E West / Lake Johanna Blvd. north across Interstate 694 to County State Aid Highway 96 as Old Highway 10. PURPOSE This information is being provided to guide the City in making planning, funding, design, and other management decisions for the Old Snelling Avenue / Old Highway 10 Trail. BACKGROUND INFORMATION AND REFERENCE DOCUMENTS The following information was reviewed during preparation of this report: - Preliminary Engineering Report for Old Snelling Avenue/Old Highway 10 Trail prepared by Bolton & Menk, Inc. (BMI) under project number T16.100325 and dated December 3, 2008. - 2040 Comprehensive Plan for the City of Arden Hills. Adopted November 25, 2019. Available at: https://www.cityofardenhills.org/421/2040-Comprehensive-Plan. - MnDOT Bicycle Facility Design Manual. Adopted in 2020. Available at https://www.dot.state.mn.us/bike/bicycle-facility-design-manual.html. - Rice Creek Watershed District MapViewer. Accessed September 2, 2022. Available at https://www.ricecreek.org/index.asp?SEC=632B0D19-46F1-42E2-8306- 700A35CA8792&Type=B_BASIC. - Round Lake Conceptual Management Plan, prepared by U.S. Fish and Wildlife Service. Updated (Draft) August 6, 2013. Available at https://www.cityofardenhills.org/DocumentCenter/View/892/Round-Lake-Conceptual- Management-Plan-08-06-13?bidId=. - Average Bid Prices for Awarded Contracts State Aid Projects Not Included, Minnesota Department of Transportation. Accessed September 30, 2022. Available at http://www.dot.state.mn.us/bidlet/avgPrice/AveragePrice2021.pdf . X City of Arden Hills Page 6 of 63 October 7, 2022 - Bid Tab Analysis Search, Minnesota Department of Transportation on Bid Express®. Accessed September 30, 2022. Available at https://www.bidx.com/mn/btasearch. - Geotechnical Evaluation Report, Trail Feasibility Study, Project B2204225, prepared by Braun Intertec Corporation. Included as Appendix C. - Information obtained during a site visit by HR Green staff on September 6, 2022 X City of Arden Hills Page 7 of 63 October 7, 2022 1.0 INTRODUCTION This updated report was prepared for the portion of the original project area from Lake Valentine Rd. north to Lakeshore Pl., a length of around 6700 feet / 1.27 miles. Refer to Figure 1 in Appendix A. This updated report recommends that the proposed trail be located on the west side of the corridor. Refer to Section 4.0 Design Approach for more information. The Canadian Pacific railroad bridge crossing located north of County Rd. E is one portion of the proposed trail that has been constructed since publication of the original report, therefore no design recommendation is included in this updated report. 2.0 BACKGROUND A network of trails is needed to tie the City together. The remaining portion of the proposed Old Snelling Avenue / Old Highway 10 Trail improvements are identified in Chapter 9 of the City’s 2040 Comprehensive Plan, showing the City’s commitment to provid ing access and connectivity for non- motorized users through the south-central portion of the City. 3.0 DESIGN INFLUENCES 3.1 EXISTING TOPOGRAPHY The proposed trail corridor consists of a bituminous-paved roadway with paved and gravel shoulders and ditches on either side of the roadway embankment, with portions of the roadway containing bituminous or concrete curb and gutter with storm sewer. The surrounding areas are primarily residential and consist of single-family or multi-family dwellings. 3.2 DESIGN STANDARDS The primary design standards applicable to this study include the MnDOT Bicycle Facility Design Manual, which provides guidance on the critical design and planning elements to promote safety, efficiency, and mobility for travel of non-motorized users but of pedestrians and bicyclists in particular. Using the terminology in the MnDOT Bicycle Facility Design Manual, the facility under consideration here would be considered a sidepath, which is a type of shared use path, and the design standards presented herein are those for a sidepath. Due to safety concerns, an off-road shared use trail remains the preferred facility due to traffic volumes in the project vicinity, and there generally appears to be right-of-way available along the entire corridor within which there are no significant obstructions. The MnDOT Bicycle Facility Design Manual states that the minimum paved, operational width for a two-way sidepath is 10 feet, not including clearance distances, and that for short distances an eight-foot sidepath may be used. X City of Arden Hills Page 8 of 63 October 7, 2022 The MnDOT Bicycle Facility Design Manual states that on the roadway side, the preferred minimum separation (termed “buffer”) between a sidepath and edge of roadway or face of curb roadway is six feet, with two feet as an absolute minimum in constrained areas. Depending on expected sidepath use and traffic volumes/speeds on the adjacent roadway, a wider buffer and narrower sidepath may be preferred. Also, buffer widths of three feet or less should be paved as grass or other vegetation may struggle to thrive. On the outside of the sidepath, the minimum separation (termed “clearance”) between the edge of a sidepath and the edge of the right-of-way is two feet, however if users are unlikely to shy away from the adjacent land use, designers may consider reducing the clearance distance to one foot. If these buffer/clearance widths are not maintained, the operating width of the sidepath is effectively reduced on the side(s) where the buffer/clearance is not provided. Refer to Figure 2 in Appendix A, which has been updated accordingly. The MnDOT Bicycle Facility Design Manual states that if the adjacent outside slope is sloping away at flatter than 1V:3H with a dropoff height at the bottom of the slope of six feet or less, a two foot width adjacent to the path graded at 1V:6H is needed, and if the adjacent outside slope is sloping away at 1V:3H or steeper with a dropoff height at the bottom of the slope of six feet or less, a five foot width adjacent to the path graded at 1V:6H is needed. If the dropoff height at the bottom of an outside slope at 1V:3H or steeper is six feet or more, a fence or safety rail is needed along the top of the slope. Different combinations of slopes and dropoff heights require different heights of fence. In cut conditions where the adjacent outside slope is sloping upward away from the path, no side slope protection is needed. Refer to Figure 2 in Appendix A, which has been updated accordingly. Although the cost difference between bituminous and concrete fluctuates over time, generally concrete remains at a higher cost than bituminous, and in that case it does not improve or enhance the project sufficiently to warrant the option, therefore a concrete pavement alternative was not included in this updated report. Also, a bituminous pavement was recommended based on geotechnical information (see Section 8.0 Geotechnical Evaluation). Further, all four of the previously-constructed portions of the proposed trail have been constructed with bituminous, so there would be a consistency benefit to using bituminous for the portions of the trail remaining to be constructed. However, it is still recommended that in the final design phase of the project, the cost difference between bituminous and concrete be revisited to confirm that using concrete remains cost-prohibitive. In the portion of the proposed trail remaining to be constructed, the only portion that may warrant a concrete barrier to provide additional protection from adjacent high speed traffic is the portion along US Highway 10 if the proposed trail were constructed along the east side of the corridor. This updated report recommends that the proposed trail be located on the west side of the corridor (refer to Section 4.0 Design Approach), therefore no barriers need be considered if this recommendation is followed. The MnDOT Bicycle Facility Design Manual uses the term “buffer” for the distance between the trail and the adjacent roadway and explains that many factors influence the buffer width, including type of roadway, posted speed, traffic volumes, the presence of paved shoulders, bike lanes, and parking lanes, and the potential use for signs, utilities, storm water infiltration, shade trees, roadside vegetation, and snow storage. As noted above, the preferred sidepath buffer width is six feet and minimum sidepath buffer width is two feet. There are not specific buffer width criteria for different types of roadways and posted speeds, instead designers are encouraged to follow these few criteria and the other guidance to determine the appropriate buffer width. Refer to Figure 2 in Appendix A. X City of Arden Hills Page 9 of 63 October 7, 2022 Other design considerations such as exact horizontal and vertical alignments, geometric design requirements, and horizontal clearances are not able to be determined without completing a topographic field survey, and these details will need to be evaluated and included in the final design phase of the project. If the trail is constructed immediately adjacent to the roadway, the trail’s horizontal and vertical alignments would exactly match those of the roadway. The timing of the trail construction will be best accomplished when the adjacent roadway is reconstructed, and this applies especially to this portion of the proposed trail remaining to be constructed as it may be reconstructed as an urban section instead of as a rural section and the trail design can be adjusted to match the proposed roadway. It is recommended to consult the MnDOT Bicycle Facility Design Manual thoroughly during the design phase of the project for guidance on additional design considerations beyond the scope of this feasibility study, including vertical clearance, cross slope, grade, pavement markings, drainage, surfacing material, lighting, personal safety, controlling motor vehicle access, ADA requirements, and path intersections with side roads, driveways, and sidewalks. Lastly, it should be noted that except for the portion from Lakeshore Pl. north to County State Aid Highway 96, the portions of the trail that have previously been constructed appear to be 10’-wide sidepaths up against the back of curb. Locating a 10-wide sidepath against the back of curb reduces the operating width to about 8.5’ due to a user’s inclination to shy away from the edge of the curb. There are also some portions with retaining walls and chain link fence, which produce a similar effect and result in an operating width reduction of two feet due to a user’s inclination to shy away from them. While operating widths less than ten feet are acceptable for constrained areas, it is recommended that the design of the remaining portion of the proposed trail improvements allow for the full preferred ten foot minimum operating width for sidepaths. If locating the sidepath up against the back of curb, this can be accomplished by, for example, paving a 12’-wide sidepath up against the back of curb and increasing that to 14’-wide when in areas constrained by fence or safety rail on the outside. 3.3 OTHER CONSIDERATIONS Stormwater management considerations are being emphasized more than ever by regulatory agencies. This project falls within the jurisdictions of Minnesota Pollution Control Agency (MPCA) and the Rice Creek Watershed District (RCWD). Currently, RCWD allows an exception to their stormwater management requirements for sidewalks and trails ten feet wide or less that are bordered down-gradient by vegetated open space or vegetated filter strip with a minimum width of five feet. In any area where the project does not meet these criteria, that portion of the trail will be required to meet the RCWD stormwater management requirements and an RCWD stormwater management permit will be needed. Again, it should be noted that the portions of the trail that have previously been constructed appear to be 10’-wide sidepaths up against the back of curb. If this design were used for the portion of the proposed trail remaining to be constructed, because of the lack of a vegetated buffer strip at least 5’-wide between the sidepath and the curb, RCWD stormwater management requirements would apply unless the surface of the path were sloping away from the curb and through a vegetated buffer strip at least 5’-wide. Note that if a paved path width of more than ten feet were used, as recommended if locating the sidepath up against the back of curb to allow for the full preferred ten foot minimum operating width for sidepaths, the project would need to meet the RCWD stormwater management requirements regardless of which direction the surface of the path were sloping. X City of Arden Hills Page 10 of 63 October 7, 2022 Also, the portion of the proposed trail remaining to be constructed is located within three hundred feet of a waterbody and its construction would disturb more than an acre of land, both of which trigger the need for an RCWD Erosion and Sediment Control permit for this project. Based on the anticipated area of additional impervious surfacing and disturbed area during construction, construction of the remaining portion of the proposed trail will require the project to meet MPCA permitting requirements. RCWD requirements are separate from MPCA requirements and applicable requirements for both agencies will need to be met, however there are some design elements and construction practices that will meet some of the requirements for both agencies. Vegetated buffer strips will be needed for a majority of the project where the construction of infiltration basins or wet ponds is not feasible. The costs for constructing infiltration basins or wet ponds are not included in this report since the areas that are feasible for their construction will not be identified until the field survey information is available during the final design phase of the project. Any wetland in the proximity of the trail area will need to be delineated, and any impacts will need to be mitigated in accordance with the Wetland Conservation Act. Based on the National Wetland Inventory layer at the RCWD MapViewer online, it was determined that there are some wetlands in the project vicinity. These are shown in Figure 3 in Appendix A at their approximate locations. If any portion of a delineated wetland will be disturbed or filled in, an RCWD Wetland Permit would be needed. The costs for wetland mitigation are not included in this report. It not anticipated that any construction will occur outside of the current street right-of-way. A brief mention of the Interstate 694 crossing is warranted here. Old Snelling Ave. / Old Highway 10 passes beneath the eastbound and westbound bridges for Interstate 694 for a length of about 150 feet. Over this length, it is an urban section with concrete curb and asphalt paving between the back of curb and the toe of concrete slope protection beneath and between the bridges, on both sides of the roadway. This asphalt paving appears to be wide and flat enough to serve as the surfacing for the proposed trail over this length. However, the dimensions and conditions should be checked during the final design phase of the project to confirm its suitability for reuse as part of the proposed trail, and the quantitative information in this updated report does not include an exception for this portion of the proposed trail. A point regarding impacts to the roadway culverts and entrance culverts along the proposed trail is warranted here. It appears that about half of the entrances along the proposed trail corridor (along the west side of Old Snelling Ave. / Old Highway 10) have drainage culverts beneath them, at various offsets from the edge of the roadway. The transverse location of the proposed trail within the right-of-way at these locations will determine the extent of the impacts to these culverts and whether they need to be extended or relocated. For the purposes of this study, it was assumed that an entrance culvert located where the proposed trail transverse location recommendation is “Constrained” will not be impacted, and an entrance culvert located where the proposed trail transverse location recommendation is “Preferred” will be impacted and need to be relocated. These are noted with callouts in Figure 3 in Appendix A. The original report also noted the presence of a 4’x5’ box culvert across Old Snelling Ave. / Old Highway 10 just south of Valentine Ave. and stated that it will need to be extended. The presence and condition of this box culvert was unable to be verified with this updated study, therefore the assumption is being made that the extension of box culvert is still required. The locations and conditions of all drainage features along the proposed trail corridor should be determined early in the final design phase of the project to properly evaluate impacts and account for them with the final design. X City of Arden Hills Page 11 of 63 October 7, 2022 Lastly, there are some sewer manholes (likely sanitary) within the path of the proposed trail. Refer to Figure 3 in Appendix A for their locations. It would be challenging to relocate or replace these manholes, so it is recommended that during the final design phase of the project, the exact location and nature of these manholes be determined and the trail design adjusted for minimal impact to them. For the purposes of this study, it is assumed that these manholes will remain in place and require a minor vertical adjustment to meet the final surface of the trail section. 4.0 DESIGN APPROACH The Old Snelling Avenue / Old Highway 10 trail is being used to connect local residences, Bethel University, and area parks, and it ties into other existing and proposed trails. Figure 9.1 on Page 5 of Chapter 9 of the City’s 2040 Comprehensive Plan includes a map to give spatial context to this. For the trail as a whole, the majority of users are coming from adjacent neighborhoods and most users are coming from west of the project corridor. For the portion of the proposed trail remaining to be constructed, this is especially poignant, as there are 28 occupied properties directly adjacent to the west side of the corridor and one occupied property directly adjacent to the east side of the corridor. Costs for the recommended trail configuration along the west side of the corridor were assessed. Refer to Section 6.0 Estimated Costs. To the extent practical, the recommended trail configuration consists of a pathway whose location is controlled by its relation to the adjacent roadway, as a trail within the roadway right-of-way but with its own horizontal and vertical alignment presents other challenges including higher potential impact to adjacent properties. All four previously-constructed portions of the proposed trail have been constructed adjacent to the existing roadway, so doing so with the portion of the proposed trail remaining to be constructed would also provide a consistency benefit to users. It also remains important to meet the minimum buffer and clearance requirements as explained in Section 3.2 Design Standards and shown in Figure 2 in Appendix A to the extent practical. It is recommended that to the extent practical, the trail be located at the preferred sidepath buffer of six feet, and with buffer widths of six feet or less, an urban section with concrete curb and gutter is recommended to provide additional safety for trail users by better delineating the trail from the roadway. In constrained areas such as those with a narrow right-of-way or those adjacent to wetlands and lakes, narrowing of the sidepath operating width to no less than eight feet can be considered, however it is not recommended to locate the trail such that the sidepath buffer would less than two feet. Refer to Figure 2 in Appendix A. It is anticipated that narrowing the separation below the minimum requirement in order to reduce impacts to lakes and wetlands would be permitted state or federal agencies if funding was proposed through those agencies. As noted in Section 3.1 Existing Topography, portions of the roadway contain bituminous or concrete curb and gutter with storm sewer. The existing concrete curb appears to be in adequate shape for reuse, however the existing bituminous curb appears to be in poor condition and replacement with concrete curb is recommended in the same operation that would add curb along the currently-uncurbed portions of the roadway, preferably when the roadway is reconstructed. For quantitative purposed in this updated report, the existing concrete curb is assumed to be reused, as noted in Figure 3 in Appendix A. It is recommended that the trail alignment be continuous on either side of the roadway and not shift from side to side, in order to reduce the possibility of pedestrian / vehicle conflicts due to traffic volumes in the project vicinity. X City of Arden Hills Page 12 of 63 October 7, 2022 All four previously-constructed portions of the proposed trail have been constructed on the west side of the corridor and the portion of the proposed trail from County Rd. E2 north to Lake Valentine Rd. is proposed to be on the west side of the corridor. Although locating a trail along the east side of the corridor from around Valentine Ave. north to around Wedgewood Cir. appears to have some merit due to fewer access point crossings and an apparent wider right-of-way, locating any portion of the proposed trail on the east side of the corridor would require at least two crossings of Old Snelling Ave. / Old Highway 10 to maintain continuity with the portions of the trail on the west side of the corridor, significantly increasing the possibility of pedestrian / vehicle conflicts. Also, the east side of the corridor includes lakes, wetlands, ditches, and a freeway, which are generally avoided for trail construction for safety, constructability, and cost benefits. Overall, it is recommended that the proposed trail within the updated project area be located on the west side of the corridor, and Figure 3 in Appendix A has been updated to not show a proposed trail alternative on the east side of the corridor. Figure 3 in Appendix A illustrates the recommendation for locating the proposed trail along the west side of the corridor only, and Table 2 below provides a summary of the trail recommendations for only locating the proposed trail along the west side of the corridor, as explained above. Table 2 Summary of Trail Recommendations Preferred Section: conc. curb, 6’ unpaved buffer, 10’ paved trail Constrained Section: conc. curb, 2’ paved buffer, 8’ paved trail Additional Curb Construction Retaining Wall (with Fence or Safety Rail) 3512 ft 2924 ft 6227 ft 642 ft The topography of the corridor have some impacts (including driveways, steep slopes, gardens, landscaping, lakes, and wetlands) that cannot be quantified until a full topographic survey has been completed and the final design phase of the project begins. The portion of the proposed trail remaining to be constructed still includes its share of notable topography as indicated by the approximate elevation contours shown in Figure 3 in Appendix A. During final design it will be necessary to identify these areas and use retaining wall and boardwalk to minimize the impacts, and any boardwalk used will need to be structurally designed to accommodate a City vehicle for snow removal, although it is not anticipated that any boardwalk will be necessary for the portion of the trail remaining to be constructed if it is constructed on the west side of the corridor. It is anticipated that there will be some private utility conflicts within the impact footprint of the prosed trail, and primarily the conflicts will be with existing power poles. During the final design phase of the project, utility coordination will be necessary and will need to include communication with utility owners to mitigate utility conflicts and facilitate utility relocation plans for all identified utility conflicts. The future trail connections along the portion of the proposed trail remaining to be constructed are from the west side at Lake Valentine Road and from the west side at Parkshore Drive. These two future trail connections currently remain to be constructed, and they are labeled as Future Trail in Figure 3 in Appendix A. They are also the only future trail connections along the portion of the proposed trail remaining to be constructed shown in Figure 9.1 on Page 5 of Chapter 9 of the City’s 2040 Comprehensive Plan . Another possible future trail connection is mentioned in the City’s 2040 Comprehensive Plan under “Round Lake Open Space”. Specifically, “the possibility of adding a path connecting Old Highway 10 to the path west of Round Lake by easement or land acquisition”. This possible future trail connection is not shown in Figure 9.1 of the City’s 2040 Comprehensive Plan, however it would likely occur along the line labeled “FWS Access Trail” shown in Figure 3 of the Round Lake Conceptual Management Plan. The connection X City of Arden Hills Page 13 of 63 October 7, 2022 to the Old Snelling Ave. / Old Highway 10 Trail would be just south of the Round Lake outlet between Brueberry Ln. and Wedgewood Cir., and the trail would run west along the Round Lake outlet to the south shore of Round Lake. Refer to Page 5 of Figure 3 in Appendix A. Within the portion of the proposed trail remaining to be constructed, there is no source of non-motorized traffic from the east side of the corridor, therefore there is no need for a crossing to allow non-motorized users to cross the roadway to use the trail. 5.0 CP RAILROAD BRIDGE CROSSING In the original report, this section discussed the proposed trail crossing at the Canadian Pacific railroad bridge located north of County Rd. E. This location is outside of the portion of the proposed trail remaining to be constructed, therefore it is not addressed in this updated report. 6.0 ESTIMATED COSTS Table 3 summarizes estimated project cost information for the proposed trail. The costs used to develop this estimate are based on public construction cost information available through MnDOT directly or MnDOT on Bid Express®. Mobilization and Traffic Control were estimated at 5% as typical for this size and type of project at this level of project development. Contingency is estimated at 10% based on most categories of work being included in the present estimate. Overhead is estimated at 20% as typical for this size and type of project at this level of project development, and includes legal, engineering, administrative, and fiscal costs. Inflation was not included because the year of construction is unknown. Lastly, as noted in Section 3.3 Other Considerations, this estimate does not include costs for potential wetland mitigation, infiltration basins, or sediment pond construction. Refer to Appendix B for an itemized project costs table. X City of Arden Hills Page 14 of 63 October 7, 2022 Table 3 –Summary of Estimated Project Costs CATEGORY COST Clearing and Grubbing $6,000 Culverts $35,500 Signing $6,100 Pavement Removal $41,100 Earthwork $75,200 Trail Section $193,400 Retaining Wall $246,600 Storm Sewer $886,000 Sewer Manhole Adjustment $4,200 Landing Areas $21,800 Curb and Gutter $186,900 Mail Boxes $3,800 Erosion Control $35,700 Pavement Markings $1,300 SUBTOTAL: $1,743,600.00 Mobilization (5%) $87,200.00 Traffic Control (5%) $87,200.00 SUBTOTAL: $1,918,000.00 Contingencies (10%) $191,800.00 SUBTOTAL: Total Construction Cost $2,109,800.00 Overhead (20%) $422,000.00 TOTAL COST: $2,531,800.00 Final costs will ultimately be determined by using low-bid construction costs of the proposed work. Since the consultant has no control over the cost of labor, materials, competitive bidding process, weather conditions, and other factors affecting the cost of construction, all cost estimates are opinions for general information of the client and no warranty or guarantee as to the accuracy of construction cost estimates is made. It is recommended that costs for project financing should be based on actual, competitive bid prices with reasonable contingencies. 7.0 PROJECT FUNDING OPTIONS The Old Snelling Ave. / Old Highway 10 Trail could meet requirements for several pedestrian and multi-use trail grant opportunities. Grant opportunities will need to be further researched for appropriateness of selection and eligibility criteria, but some trail funding opportunities are included below. Met Council Regional Solicitation – Bicycle and Pedestrian Facilities - Multiuse Trail and Bicycle Facilities o The project could potentially score well in this category as a multiuse trail and “in -fill” project provide connections and continuations to existing multiuse facilities - Safe Routes to School (SRTS) X City of Arden Hills Page 15 of 63 October 7, 2022 o The project could potentially score well in this category as an “in -fill” project providing extension and continuation of existing SRTS projects and connections to several school facilities and neighborhoods Community Development Block Grant - A portion of the trail may be eligible for CDBG funding. Eligible areas will need to be confirmed with further income surveys to determine eligibility requirements. Minnesota Department of Natural Resources (MnDNR) - $5,000 - $250,000 per grant, 25%$ local match - Regional trail Grant Program - Local Trails Connection Program - Parks and Trails Fund (Potential with connection to regional and County trails) 8.0 GEOTECHNICAL EVALUATION 8.1 DESCRIPTION This project includes a geotechnical evaluation task to help determine underground soil conditions and water table elevations and their implications to the proposed trail project. The primary portion of this task involved taking soil borings and developing a Geotechnical Evaluation Report, both of which were performed by Braun Intertec Corporation. The remainder of this task is presented here, involving summarizing the recommendations of the report and giving additional context to them for implications to the proposed trail project. Refer to Appendix C for a copy of the Geotechnical Evaluation Report. 8.2 RESULTS Thirteen soil borings were taken as a part of this evaluation. Based on the Soil Boring Location Sketch in the Geotechnical Evaluation Report, they appear to be spaced approximately evenly just off the west side of Old Snelling Ave. / Old Highway 10 from Lakeshore Pl. south to Lake Valentine Rd. Three of the borings included pavement at the surface and may have been taken along the paved roadway shoulder. These borings indicated the presence of three to four inches of bituminous over eight to ten inches of concrete, over eight to ten inches of aggregate base. Sub-surface conditions were highly variable. Topsoil fill varied from absent to 1.5 foot thick and fill included intermixed soils with variable gravel content and possible cobbles and boulders. Glacial deposits were encountered below the fill within two borings and contained variable amounts of gravel with the potential to contain cobbles and boulders. No groundwater was observed while performing the borings. The moisture content of the soils tested on selected penetration samples varied from approximately 12 to 25 percent, indicating that the materials were likely near the probable optimum moisture content. The organic content of selected sample material tested was about two percent. X City of Arden Hills Page 16 of 63 October 7, 2022 8.3 RECOMMENDATIONS Based on the results discussed above, in general the existing soils along the proposed trail corridor are suitable for reuse during construction of the proposed trail and do not present significant risk to the project. However, some areas may need to be subcut by the Contractor, and some removal and replacement of existing unsuitable soils should be anticipated. Also, portions of the existing fill may contain organic material, and it is not recommended to reuse existing fill that contains debris or organic material as structural fill. Lastly, based on the soil borings, typical soil correction depths along most of the proposed trail alignment are anticipated to be about one to two feet. The recommended pavement section for the proposed trail is three inches of bituminous wear course over six inches of Class 5 or Class 6 aggregate base, which is based on a 20-year performance life for bituminous, including routine maintenance. Performance and condition of the pavement are affected by many factors, and it is recommended that a regular maintenance plan be developed to help ensure that the pavement performs well for last as long as possible. These brief comments follow those presented in the Geotechnical Evaluation Report, and this report also supports the recommendations of the Geotechnical Evaluation Report related to site drainage, construction disturbance, excavation oversizing, excavated slopes, pavement subgrade preparation, pavement subgrade test roll, engineered fill materials and compaction, and stormwater. Refer to the Geotechnical Evaluation Report in Appendix C for more information. 9.0 CONCLUSIONS AND RECOMMENDATION Constructing the remaining portion of the proposed trail will bring to fruition full connectivity along the main link in a network of trails connecting Arden Hills, and it is the hope that this report can guide the City in realizing the full benefit of the trail for years to come. The conclusions and recommendations outlined in this report are considered to be compatible with applicable MnDOT standards at this time. With an unidentified schedule for construction of the proposed trail, it may be necessary to reevaluate the standards for trail construction should MnDOT design guidance be updated before the final design phase of the project is completed. In the same way, a reevaluation of stormwater management and wetland conservation regulations may be necessary. Such changes may dictate alterations in the design of the trail and the scope of work required to accommodate construction. Lastly, although this construction work could be split into phases, with this size of a project it is recommended that the work be done under one contract for cost benefits. LOCATION MAPAppendix A Figure 1LegendOctober 20222020 Aerial ImagerySource: Ramsey CountyCP RailroadOLD SNELLINGTRAIL FEASIBILITYSTUDY UPDATEArden Hills City LimitsPortion of proposed trail corridorcovered by this updated reportPortion of proposed trail corridorconstructed since publication oforiginal reportPortion of proposed trail corridoridentified as part of the Mounds ViewHigh School trail improvements3000SCALE IN FEET17 SIDEPATHCROSS SECTIONDESIGN CRITERIAAppendix A Figure 2October 2022Source: MnDOT Bicycle Facility Design Manual, pages 5-4, 5-7, and 5-22OLD SNELLINGTRAIL FEASIBILITYSTUDY UPDATE10 ft min.6 ft2 ftRoadway18 ftRoadway R/WEXHIBIT 5-20: Preferred Sidepath Dimensions(Measured from Face of Curb)Roadway PathEXHIBIT 5-21: Sidepath Separation from Roadway, Urban Section(Measured from Edge of Pavement)Roadway PathEXHIBIT 5-22: Sidepath Separation from Roadway, Rural Section2 ft, 5 ft preferred2 ft, 5 ft preferred10-15 ft2 ft min.4 ft min.EXHIBIT 5-1: Two Way Shared Use Path DimensionsEXHIBIT 5-2: Shared Use Path WidthsdzW/>dtKͳtzSHARED USE PATH,/',ͳsK>hDSHARED USE PATH**Preferred width 10-12 12-15Minimum 10 12Constrained minimum* 8 11*Constrained minimum should only be applied for short distances with physical constraints**Either a high volume of bicycle traffic or a high percentage of pedestrian trafficEXHIBIT 5-5a: Ideal Side Slope Conditions2 ftDrop of 6 ft or LessShared Use PathLess than 1:3Graded Area 1V:6HCondition 1: Gentle side slope, no fence or additional graded area needed5 ftDrop of 6 ft or LessGraded Area 1V:6HShared Use Path1:3 or SteeperCondition 2: Steep side slope, additional graded area providedLess than 5 ft3.5 ftDrop of6 ft or MoreFenceShared Use Path1:3 or SteeperLess than 5 ft3.5 ftDrop of 4 ft or MoreFenceShared Use Path1:2 or SteeperLess than 5 ft4 ftDrop of1 ft or More1:1 or SteeperFenceShared Use PathEXHIBIT 5-5b: Fence or Barrier Adjacent to Slopes18 APPENDIX B - ITEMIZED PROJECT COSTS /ƚĞŵEŽ͘ /ƚĞŵEƵŵďĞƌ /ƚĞŵ hŶŝƚ YƵĂŶƚŝƚǇ hŶŝƚWƌŝĐĞ ŽƐƚ ϭ ϮϭϬϭ͘ϱϬϱͬϬϬϬϮϬ >Z/E' Z Ϭ͘ϱ Ψϲ͕ϬϬϬ͘ϬϬ Ψϯ͕ϬϬϬ͘ϬϬ Ϯ ϮϭϬϭ͘ϱϬϱͬϬϬϬϯϬ 'Zh/E' Z Ϭ͘ϱ Ψϲ͕ϬϬϬ͘ϬϬ Ψϯ͕ϬϬϬ͘ϬϬ ϯ ϮϭϬϰ͘ϱϬϮͬϬϬϭϬϬ ZDKsKyh>sZdE , ϭ Ψϯ͕ϬϬϬ͘ϬϬ Ψϯ͕ϬϬϬ͘ϬϬ ϰ ϮϭϬϰ͘ϱϬϮͬϬϯϯϬϬ ^>s'^/'E , ϭϭ ΨϱϬ͘ϬϬ ΨϲϬϬ͘ϬϬ ϱ ϮϭϬϰ͘ϱϬϯͬϬϬϮϬϱ ^t/E'/dhD/EKh^WsDEd;&h>>Wd,Ϳ >/E&d ϲϮϮϳ Ψϯ͘ϬϬ Ψϭϴ͕ϳϬϬ͘ϬϬ ϲ ϮϭϬϰ͘ϱϬϯͬϬϭϯϳϬ ^>s'W/Wh>sZd >/E&d ϭϬϬ ΨϯϬ͘ϬϬ Ψϯ͕ϬϬϬ͘ϬϬ ϳ ϮϭϬϰ͘ϱϬϰͬϬϬϭϮϬ ZDKs/dhD/EKh^WsDEd ^Yz ϮϴϬϬ Ψϴ͘ϬϬ ΨϮϮ͕ϰϬϬ͘ϬϬ ϴ ϮϭϬϲ͘ϱϬϳͬϬϬϭϯϬ KDDKEDE<DEd;sͿ hz ϴϲϬϬ Ψϳ͘ϬϬ ΨϲϬ͕ϮϬϬ͘ϬϬ ϵ ϮϮϭϭ͘ϱϬϳͬϬϬϭϳϬ ''Z'd^;sͿ>^^ϱ hz ϭϮϬϬ ΨϱϬ͘ϬϬ ΨϲϬ͕ϬϬϬ͘ϬϬ ϭϬ ϮϯϲϬ͘ϱϬϵͬϭϮϯϬϬ dzW^Wϵ͘ϱtZ/E'KhZ^D/ydhZ;Ϯ͕Ϳ dKE ϭϮϭϮ ΨϭϭϬ͘ϬϬ Ψϭϯϯ͕ϰϬϬ͘ϬϬ ϭϭ Ϯϰϭϭ͘ϲϭϴͬϬϬϬϬϱ DKh>Z>K<Zd/E/E't>> ^Y&d ϮϲϬϬ ΨϴϬ͘ϬϬ ΨϮϬϴ͕ϬϬϬ͘ϬϬ ϭϮ ϮϰϭϮ͘ϱϬϮͬyyyyy ϰǆϱWZ^dKEZdKyh>sZdE^d/KE , ϭ Ψϲ͕ϬϬϬ͘ϬϬ Ψϲ͕ϬϬϬ͘ϬϬ ϭϯ ϮϰϭϮ͘ϱϬϯͬyyyyy ϰǆϱWZ^dKEZdKyh>sZd >/E&d ϭϱ Ψϭ͕ϯϬϬ͘ϬϬ Ψϭϵ͕ϱϬϬ͘ϬϬ ϭϰ ϮϱϬϭ͘ϱϬϮͬϬϱϬϯϬ ϯϬΗZW/WWZKE , ϭϬ Ψϭ͕ϴϬϬ͘ϬϬ Ψϭϴ͕ϬϬϬ͘ϬϬ ϭϱ ϮϱϬϭ͘ϱϬϯͬϮϱϬϭϬ /E^d>>W/Wh>sZd >/E&d ϭϬϬ ΨϰϬ͘ϬϬ Ψϰ͕ϬϬϬ͘ϬϬ ϭϲ ϮϱϬϯ͘ϱϬϯͬϭϵϭϱϮ ϭϱΗZW/W^tZ^/'EϯϬϬϲ >/E&d ϮϴϬϬ ΨϵϬ͘ϬϬ ΨϮϱϮ͕ϬϬϬ͘ϬϬ ϭϳ ϮϱϬϯ͘ϱϬϯͬϭϵϮϰϮ ϮϰΗZW/W^tZ^/'EϯϬϬϲ >/E&d ϭϰϬϬ ΨϭϭϬ͘ϬϬ Ψϭϱϰ͕ϬϬϬ͘ϬϬ ϭϴ ϮϱϬϯ͘ϱϬϯͬϭϵϯϬϮ ϯϬΗZW/W^tZ^/'EϯϬϬϲ >/E&d ϭϰϬϬ ΨϭϯϬ͘ϬϬ ΨϭϴϮ͕ϬϬϬ͘ϬϬ ϭϵ ϮϱϬϲ͘ϱϬϮͬϬϲϬϬϬ ^d/E'^^D>z , ϰϬ Ψϭ͕ϬϬϬ͘ϬϬ ΨϰϬ͕ϬϬϬ͘ϬϬ ϮϬ ϮϱϬϲ͘ϱϬϮͬϬϲϬϮϬ :h^d&ZDEZ/E'^d/E' , ϲ ΨϳϬϬ͘ϬϬ Ψϰ͕ϮϬϬ͘ϬϬ Ϯϭ ϮϱϬϲ͘ϱϬϯͬϬϯϬϮϬ KE^dZhdZ/E'^dZhdhZ^/'EϲϬͲϰϬϮϬ >/E&d ϮϰϬ Ψϭ͕ϬϬϬ͘ϬϬ ΨϮϰϬ͕ϬϬϬ͘ϬϬ ϮϮ ϮϱϮϭ͘ϱϭϴͬϬϬϬϰϬ ϰΗKEZdt>< ^Y&d ϳϴϱ ΨϭϬ͘ϬϬ Ψϳ͕ϵϬϬ͘ϬϬ Ϯϯ Ϯϱϯϭ͘ϱϬϯͬϬϮϯϮϬ KEZdhZE'hddZ^/'EϲϮϰ >/E&d ϲϮϮϳ ΨϯϬ͘ϬϬ Ψϭϴϲ͕ϵϬϬ͘ϬϬ Ϯϰ Ϯϱϯϭ͘ϲϭϴͬϬϬϬϭϬ dZhEdKD^ ^Y&d Ϯϱϭ Ψϱϱ͘ϬϬ Ψϭϯ͕ϵϬϬ͘ϬϬ Ϯϱ ϮϱϰϬ͘ϲϬϮͬϬϬϭϱϱ Z>KdD/>Ky^hWWKZd , ϭϵ ΨϮϬϬ͘ϬϬ Ψϯ͕ϴϬϬ͘ϬϬ Ϯϲ Ϯϱϱϳ͘ϲϬϯͬϭϭϬϰϱ ,/E>/E<^&dz&E >/E&d ϲϰϮ ΨϲϬ͘ϬϬ Ψϯϴ͕ϲϬϬ͘ϬϬ Ϯϳ Ϯϱϲϰ͘ϲϬϮͬϬϭϱϭϱ /E^d>>^/'E , ϭϭ ΨϱϬϬ͘ϬϬ Ψϱ͕ϱϬϬ͘ϬϬ Ϯϴ Ϯϱϳϯ͘ϱϬϯͬϬϬϬϮϯ ^/>d&E͕dzWD^ >/E&d ϲϰϯϲ ΨϮ͘ϲϬ Ψϭϲ͕ϴϬϬ͘ϬϬ Ϯϵ Ϯϱϳϰ͘ϱϬϱͬϬϬϬϭϬ ^h^K/>/E' Z ϭ͘Ϯ ΨϱϬϬ͘ϬϬ ΨϲϬϬ͘ϬϬ ϯϬ Ϯϱϳϰ͘ϱϬϱͬϬϬϬϮϬ ^K/>WZWZd/KE Z ϭ͘Ϯ ΨϰϬϬ͘ϬϬ ΨϱϬϬ͘ϬϬ ϯϭ Ϯϱϳϰ͘ϱϬϳͬϬϬϭϬϬ KDDKEdKW^K/>KZZKt hz ϳϱϬ ΨϮϬ͘ϬϬ Ψϭϱ͕ϬϬϬ͘ϬϬ ϯϮ Ϯϱϳϰ͘ϱϬϴͬϬϬϬϭϭ &Zd/>/ZdzWϭ WKhE ϮϰϬ Ψϭ͘ϬϬ ΨϯϬϬ͘ϬϬ ϯϯ Ϯϱϳϰ͘ϱϬϴͬϬϬϬϭϯ &Zd/>/ZdzWϯ WKhE ϰϮϬ Ψϭ͘ϱϬ ΨϳϬϬ͘ϬϬ ϯϰ Ϯϱϳϱ͘ϱϬϱͬϬϬϬϮϭ ^/E' Z ϭ͘Ϯ ΨϴϬϬ͘ϬϬ Ψϭ͕ϬϬϬ͘ϬϬ ϯϱ Ϯϱϳϱ͘ϱϬϱͬϬϬϬϯϱ DKt/E' Z Ϯ͘ϰ ΨϮϬϬ͘ϬϬ ΨϱϬϬ͘ϬϬ ϯϲ Ϯϱϳϱ͘ϱϬϱͬϬϬϬϰϬ t^WZz/E' Z Ϭ͘ϲ ΨϯϬϬ͘ϬϬ ΨϮϬϬ͘ϬϬ ϯϳ Ϯϱϳϱ͘ϱϬϱͬϬϬϬϱϲ ZW/^d/>/d/KEDd,KϮ Z Ϭ͘Ϯ Ψϭ͕ϱϬϬ͘ϬϬ ΨϯϬϬ͘ϬϬ ϯϴ Ϯϱϳϱ͘ϱϬϲͬϬϬϬϭϬ t^WZzD/ydhZ '>>KE Ϭ͘ϲ ΨϭϱϬ͘ϬϬ ΨϭϬϬ͘ϬϬ ϯϵ Ϯϱϳϱ͘ϱϬϴͬϮϭϭϭϭ ^D/ydhZϮϭͲϭϭϭ WKhE ϭϮϬ Ψϯ͘ϬϬ ΨϰϬϬ͘ϬϬ ϰϬ Ϯϱϳϱ͘ϱϬϴͬϮϱϭϯϭ ^D/ydhZϮϱͲϭϯϭ WKhE ϭϭϬ Ψϳ͘ϬϬ ΨϴϬϬ͘ϬϬ ϰϭ Ϯϱϳϱ͘ϱϬϴͬϮϱϭϰϭ ^D/ydhZϮϱͲϭϰϭ WKhE ϰϭ͘ϯ Ψϳ͘ϬϬ ΨϯϬϬ͘ϬϬ ϰϮ Ϯϱϳϱ͘ϱϬϴͬϰϬϬϬϲ ,zZh>/^d/>/&/ZDdZ/y WKhE ϲϲϬϬ ΨϮ͘ϬϬ Ψϭϯ͕ϮϬϬ͘ϬϬ ϰϯ ϮϱϴϮ͘ϱϬϯͬϭϬϭϬϰ ϰΗ^K>/>/EW/Ed >/E&d ϲϰϯϲ ΨϬ͘ϮϬ Ψϭ͕ϯϬϬ͘ϬϬ ^hdKd>Ψϭ͕ϳϰϯ͕ϲϬϬ͘ϬϬ DK/>/d/KE;ϱйͿ >hDW^hD ϭ Ψϴϳ͕ϮϬϬ͘ϬϬ Ψϴϳ͕ϮϬϬ͘ϬϬ dZ&&/KEdZK>;ϱйͿ >hDW^hD ϭ Ψϴϳ͕ϮϬϬ͘ϬϬ Ψϴϳ͕ϮϬϬ͘ϬϬ ^hdKd>Ψϭ͕ϵϭϴ͕ϬϬϬ͘ϬϬ ŽŶƚŝŶŐĞŶĐŝĞƐ;ϭϬйͿ Ψϭϵϭ͕ϴϬϬ͘ϬϬ ^hdKd>͗dŽƚĂůŽŶƐƚƌƵĐƚŝŽŶŽƐƚ ΨϮ͕ϭϬϵ͕ϴϬϬ͘ϬϬ KǀĞƌŚĞĂĚ;ϮϬйͿ ΨϰϮϮ͕ϬϬϬ͘ϬϬ dKd>K^d ΨϮ͕ϱϯϭ͕ϴϬϬ͘ϬϬ EKd͗dŚŝƐĞƐƚŝŵĂƚĞĚŽĞƐŶŽƚŝŶĐůƵĚĞĐŽƐƚƐĨŽƌƉŽƚĞŶƚŝĂůǁĞƚůĂŶĚŵŝƚŝŐĂƚŝŽŶ͕ŝŶĨŝůƚƌĂƚŝŽŶďĂƐŝŶƐ͕ŽƌƐĞĚŝŵĞŶƚƉŽŶĚĐŽŶƐƚƌƵĐƚŝŽŶ 29 Geotechnical Evaluation Report Trail Feasibility Study Old Highway 10 between County Road 96 and Lake Valentine Road Arden Hills, Minnesota Prepared for HR Green, Inc. Professional Certification: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the State of Minnesota. Kevin S. Zalec, PE Senior Engineer License Number: 47909 October 3, 2022 Project B2204225 Braun Intertec Corporation 30 APPENDIX C - GEOTECHNICAL EVALUATION REPORT AA/EOE Braun Intertec Corporationp 11001 Hampshire Avenue Sp Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com October 3, 2022 Project B2204225 John Morast, PE HR Green, Inc. 2440 University Avenue W, Suite 400N Saint Paul, MN 55114 Re: Geotechnical Evaluation Trail Feasibility Study Old Highway 10 between County Road 96 and Lake Valentine Road Arden Hills, Minnesota Dear Mr. Morast: We are pleased to present this Geotechnical Evaluation Report for the Old Highway 10 Trail Feasibility Study in Arden Hills, Minnesota. Thank you for making Braun Intertec your geotechnical consultant for this project. If you have questions about this report, or if there are other services that we can provide in support of our work to date, please contact Kevin Zalec at 952.995.2223 (kzalec@braunintertec.com) or Josh Kirk at 952.995.2222 (jkirk@braunintertec.com). Sincerely, BRAUN INTERTEC CORPORATION Kevin S. Zalec, PE Senior Engineer Joshua L. Kirk, PE Account Leader, Senior Engineer 31 Table of Contents Description Page A. Introduction ...................................................................................................................................... 1 A.1. Project Description .............................................................................................................. 1 A.2. Site Conditions..................................................................................................................... 1 A.3. Purpose ................................................................................................................................ 2 A.4. Background Information and Reference Documents .......................................................... 2 A.5. Scope of Services ................................................................................................................. 2 B. Results .............................................................................................................................................. 3 B.1. Geologic Overview .............................................................................................................. 3 B.2. Boring Results ...................................................................................................................... 4 B.3. Groundwater ....................................................................................................................... 6 B.4. Laboratory Test Results ....................................................................................................... 6 B.4.a. Moisture Contents ................................................................................................. 6 B.4.b. Percent Passing the #200 Sieve Tests .................................................................... 6 B.4.a. Organic Content ..................................................................................................... 6 C. Recommendations ........................................................................................................................... 7 C.1. Design and Construction Discussion ................................................................................... 7 C.1.a. Introduction............................................................................................................ 7 C.1.b. Subgrade Preparation ............................................................................................ 7 C.1.c. Reuse of On-Site Soils ............................................................................................. 7 C.1.d. Site Drainage .......................................................................................................... 7 C.1.e. Construction Disturbance....................................................................................... 7 C.2. Site Grading and Subgrade Preparation .............................................................................. 8 C.2.a. Removals ................................................................................................................ 8 C.2.b. Excavation Oversizing ............................................................................................. 8 C.2.c. Excavated Slopes .................................................................................................... 8 C.2.d. Pavement Subgrade Preparation ........................................................................... 8 C.2.e. Pavement Subgrade Test Roll ................................................................................. 9 C.2.f. Engineered Fill Materials and Compaction ............................................................ 9 C.3. Pavements ......................................................................................................................... 10 C.3.a. Design Sections .................................................................................................... 10 C.3.b. Performance and Maintenance ........................................................................... 10 C.4. Stormwater........................................................................................................................ 11 D. Procedures...................................................................................................................................... 12 D.1. Penetration Test Borings ................................................................................................... 12 D.2. Exploration Logs ................................................................................................................ 12 D.2.a. Log of Boring Sheets ............................................................................................. 12 D.2.b. Geologic Origins ................................................................................................... 12 D.3. Material Classification and Testing ................................................................................... 12 D.3.a. Visual and Manual Classification .......................................................................... 12 D.3.b. Laboratory Testing ............................................................................................... 13 D.4. Groundwater Measurements ............................................................................................ 13 E. Qualifications .................................................................................................................................. 13 E.1. Variations in Subsurface Conditions .................................................................................. 13 E.1.a. Material Strata ..................................................................................................... 13 E.1.b. Groundwater Levels ............................................................................................. 13 32 Table of Contents (continued) Description Page E.2. Continuity of Professional Responsibility .......................................................................... 14 E.2.a. Plan Review .......................................................................................................... 1 4 E.2.b. Construction Observations and Testing ............................................................... 14 E.3. Use of Report..................................................................................................................... 14 E.4. Standard of Care ................................................................................................................ 14 Appendix Soil Boring Location Sketch Log of Boring Sheets ST-1 through ST-13 Descriptive Terminology of Soil 33 A. Introduction A.1. Project Description This Geotechnical Evaluation Report addresses the proposed design and construction of the proposed pedestrian trail to be located along Old Highway 10 between County Road 96 and Lake Valentine Road in Arden Hills, Minnesota. The project will include the construction of a new pedestrian trail and possible stormwater features. We assume the trail will be bituminous paved, with the finish grade of the trail closely matching the existing topography. Figure 1 below shows an illustration of the proposed trail alignment. Figure 1. Site Layout A.2. Site Conditions The existing Old Highway 10 corridor consists of a bituminous-paved roadway with gravel shoulders and ditches on either side of the roadway embankment. Portions of the roadway contain bituminous or concrete curb and gutter with storm sewer. The surrounding areas are primarily residential and consist of single-family or multi-family dwellings. 34 HR Green, Inc. Project B2204225 October 3, 2022 Page 2 Current grades range from 882.4 at Boring ST-13 to 914.2 at Boring ST-2. Generally, the site is downward sloping, from north to south. A.3. Purpose The purpose of our geotechnical evaluation is to characterize subsurface geologic conditions at selected exploration locations, evaluate their impact on the project, and provide geotechnical recommendations for the design and construction of the proposed pedestrian trail. A.4. Background Information and Reference Documents We reviewed the following information: Preliminary Engineering Report for Old Snelling Avenue/Old Highway 10 prepared by Bolton & Menk, Inc. (BMI) under project number T16.100325 and dated December 3, 2008. Map M178, Surficial Geology of the Twin Cities Metropolitan Area, prepared by the Minnesota Geological Survey and dated 2007. Communications with John Morast at HR Green, Inc. regarding the project. We have described our understanding of the proposed construction and site to the extent others reported it to us. Depending on the extent of available information, we may have made assumptions based on our experience with similar projects. If we have not correctly recorded or interpreted the project details, the project team should notify us. New or changed information could require additional evaluation, analyses and/or recommendations. A.5. Scope of Services We performed our scope of services for the project in accordance with our Proposal QTB151497 to HR Green, Inc., dated February 17, 2022, and authorized on May 16, 2022. The following list describes the geotechnical tasks completed in accordance with our authorized scope of services. 35 HR Green, Inc. Project B2204225 October 3, 2022 Page 3 Reviewing the background information and reference documents previously cited. Staking and coordinating clearing the exploration location of underground utilities. We selected and staked the new exploration locations. We acquired the surface elevations and locations with GPS technology using the State of Minnesota’s permanent GPS base station network. The Soil Boring Location Sketch included in the Appendix shows the approximate locations of the borings. Performing 13 standard penetration test (SPT) borings, denoted as ST-1 to ST-13, to nominal depths of 5 feet below grade. Performing laboratory testing on select samples to aid in soil classification and engineering analysis. Preparing this report containing a boring location sketch, logs of soil borings, a summary of the soils encountered, results of laboratory tests, and recommendations for pavement subgrade preparation and the design stormwater improvements and pavement sections. Our scope of services did not include environmental services or testing and our geotechnical personnel performing this evaluation are not trained to provide environmental services or testing. We can provide environmental services or testing at your request. B. Results B.1. Geologic Overview A review of the available geologic maps indicates the proposed trail alignment is generally underlain by clayey till associated with the Des Moines Lobe. The till through this area is indicated as either moderate- relief till (map unit “Qnm”) or high-relief till (map unit “Qnh”). The till forms hummocky, irregular topography with relief of 60 to 100 feet where indicated as Qnh, and 40 to 70 feet of relief with round or elliptical hills in areas indicated as Qnm. 36 HR Green, Inc. Project B2204225 October 3, 2022 Page 4 Figure 2. Surficial Geology We based the geologic origins used in this report on the soil types, laboratory testing, and available common knowledge of the geological history of the site. Because of the complex depositional history, geologic origins can be difficult to ascertain. We did not perform a detailed investigation of the geologic history for the site. B.2. Boring Results Table 1 provides a summary of the soil boring results, in the general order we encountered the strata. Please refer to the Log of Boring sheets in the Appendix for additional details. The Descriptive Terminology sheet in the Appendix includes definitions of abbreviations used in Table 1. Trail Alignment 37 HR Green, Inc. Project B2204225 October 3, 2022 Page 5 Table 1. Subsurface Profile Summary Strata Soil Type – ASTM Classification Range of Penetration Resistances Commentary and Details Pavement section --- --- Encountered at the surface of Borings ST-5, ST-6, and ST-12. Overall thickness ranges from 11 to 14 inches. Bituminous thickness 3 to 4 inches. 8 to 10 inches of concrete was encountered below the bituminous. Apparent aggregate base is 8 to 10 inches where encountered. Topsoil fill SM, SC, CL --- Predominantly silty sand (SM). Dark brown to black. Variable thickness, not present at all borings. Thicknesses at boring locations varied from about 1/4 to 1 1/2 foot. Moisture condition generally moist. Fill SM, SC, CL 1 to 11 Blows Per Foot (BPF) General penetration resistance of 2 to 6 BPF. Moisture condition generally moist. Extended to depths ranging from 2 feet to the termination depth of 6 feet. Highly variable, soils intermixed. Variable gravel content. Possible cobbles and boulders. Glacial deposits CL 7 to 8 BPF Encountered below the fill within Borings ST-9 and ST-12. Variable amounts of gravel; has the potential to contain cobbles and boulders. Moisture condition generally moist. We did not perform gradation analysis on the apparent aggregate base material encountered as part of the pavement section, in accordance with our scope of work. Therefore, we cannot conclusively determine if the encountered material satisfies a particular specification. For simplicity in this report, we define fill to mean existing, uncontrolled or undocumented fill. 38 HR Green, Inc. Project B2204225 October 3, 2022 Page 6 B.3. Groundwater We did not observe groundwater while performing our borings. Groundwater may take days or longer to reach equilibrium in the boreholes and we immediately backfilled the boreholes, in accordance with our scope of work. If the project team identifies a need for more accurate determination of groundwater depth, we can install piezometers. Project planning should anticipate seasonal and annual fluctuations of groundwater. B.4. Laboratory Test Results We performed geotechnical laboratory tests in general accordance with ASTM International (ASTM) standards. B.4.a. Moisture Contents We performed moisture contest testing in general accordance with ASTM D2216 on selected penetration samples. The moisture content of the soils tested varied from approximately 12 to 25 percent, indicating that the materials were likely near the probable optimum moisture content. The Log of Boring sheets list the results of moisture content tests in the “MC” column. B.4.b. Percent Passing the #200 Sieve Tests We performed tests to evaluate the percent of particles passing the #200 sieve (P200) (per ASTM D1140) to aid in classification. The results of these tests indicated the soils tested had P200s ranging from 37 to 46 percent. The Log of Boring sheets list the results of P200 tests in the “Tests or Remarks” column. B.4.a. Organic Content We performed an organic content (OC) test (per ASTM D2974) on a selected sample to determine the reusability of the material for structure support and pavement design. The organic content of the material tested was about 2 percent. The Log of Boring sheets in the Appendix show the results of the organic content tests in the “Tests or Remarks” column. 39 HR Green, Inc. Project B2204225 October 3, 2022 Page 7 C. Recommendations C.1. Design and Construction Discussion C.1.a. Introduction At the time of this report, the preferred trail alignment has not been decided. We understand the City of Arden Hills prefers the trail be constructed on the west side of Old Highway 10. C.1.b. Subgrade Preparation If schedule, site constraints or other issues prevent scarification and drying operations, the contractor may need to subcut some areas. We recommend the owner and contractor anticipate some removal and replacement of these soils with imported sand, aggregate base, or crushed rock. C.1.c. Reuse of On-Site Soils The existing, non-organic, debris-free, clayey fill soils are suitable for reuse as engineered fill below pedestrian trail pavement section. Portions of the existing fill may contain organic material, likely more than revealed by the borings. We do not recommend reusing existing fill that contains debris or organic material as structural fill. C.1.d. Site Drainage Some of the soils, such as silty sands, clayey sands and clay, will collect water from precipitation or if water drains to the site. We recommend the contractor remove any water that collects in work areas before performing further work. C.1.e. Construction Disturbance The contractor should note the on-site clayey soils are highly susceptible to disturbance, due to repeated construction traffic. Disturbance of these soils may cause areas that were previously prepared, or that were suitable for pavement or structure support, to become unstable and require moisture conditioning and compaction. Subcutting and replacing the disturbed material with crushed, coarse gravel, free of fines is also an alternative. The contractor should use means and methods to limit disturbance of the soils. 40 HR Green, Inc. Project B2204225 October 3, 2022 Page 8 C.2. Site Grading and Subgrade Preparation C.2.a. Removals We recommend removing unsuitable soils consisting of topsoil, soils containing more than 5 percent organic material, vegetation, existing structures, pavements, and aggregate base from the proposed trail area, within 2 feet of the proposed trail embankments and its associated oversize areas. Based on the borings, typical soil correction depths along most of the proposed trail alignment will be about 1 to 2 feet. We also recommend having a geotechnical engineer, or an engineering technician working under the direction of a geotechnical engineer (geotechnical representative), evaluate the suitability of exposed subgrade soils prior to backfilling and/or test rolling. C.2.b. Excavation Oversizing When removing unsuitable materials below structures or pavements, we recommend the excavation extend outward and downward at a slope of 1H:1V (horizontal:vertical) or flatter. C.2.c. Excavated Slopes Based on the borings, we anticipate on-site soils in excavations will consist of clayey sand or sandy lean clay fill. These soils are typically considered Type B Soil under OSHA (Occupational Safety and Health Administration) guidelines. OSHA guidelines indicate unsupported excavations in Type B soils should have a gradient no steeper than 1H:1V. Slopes constructed in this manner may still exhibit surface sloughing. OSHA requires an engineer to evaluate slopes or excavations over 20 feet in depth. An OSHA-approved qualified person should review the soil classification in the field. Excavations must comply with the requirements of OSHA 29 CFR, Part 1926, Subpart P, “Excavations and Trenches.” This document states excavation safety is the responsibility of the contractor. The project specifications should reference these OSHA requirements. C.2.d. Pavement Subgrade Preparation We recommend the following steps for pavement subgrade preparation, understanding the reconstruction will generally match existing grades. Note that project planning may need to require additional subcuts to limit frost heave or remove and replace unsuitable soils. 1. Once the removals are performed as recommended in Section C.2.a, have a geotechnical representative observe the excavated subgrade to evaluate if additional subgrade improvements are necessary. 41 HR Green, Inc. Project B2204225 October 3, 2022 Page 9 2. Scarify to a minimum depth of 1 foot, moisture condition, and surface compact to at least 100 percent of Standard Proctor density. 3. Slope subgrade soils to areas of sand or drain tile to allow the removal of accumulating water. 4. Place pavement engineered fill to grade where required and compact in accordance with Section C.2.f to bottom of pavement section. 5. Test roll the pavement subgrade as described below in Section C.2.e. C.2.e. Pavement Subgrade Test Roll After preparing the subgrade as described above and prior to the placement of the aggregate base, we recommend test rolling the subgrade soils with a fully loaded tandem-axle truck. We also recommend having a geotechnical representative observe the test roll. Areas that fail the test roll likely indicate soft or weak areas that will require additional soil correction work to support pavements. The contractor should correct areas that display excessive yielding or rutting during the test roll, as determined by the geotechnical representative. Possible options for subgrade correction include moisture conditioning and recompaction, subcutting and replacement with soil or crushed aggregate, and/or geotextiles. We recommend performing a second test roll after the aggregate base material is in place, and prior to placing bituminous pavement. C.2.f. Engineered Fill Materials and Compaction Table 2 below contains our recommendations for engineered fill materials and compaction specifications. Table 2. Recommended Fill and Compaction Specifications* Material Material Specification Compaction Specification Pavement subbase fill Granular Material MnDOT 3149.2.B MnDOT 2106.3.G.1 Subgrade fill Suitable Grading Material MnDOT 2106.2.B.1 MnDOT 2106.3.G.1 Below landscaped surfaces, where subsidence is not a concern Non-Structural Embankment MnDOT 2106.2.B.8 MnDOT 2106.3.G.2 *More select soils comprised of coarse sands with < 5% passing #200 sieve may be needed to accommodate work occurring in periods of wet or freezing weather. 42 HR Green, Inc. Project B2204225 October 3, 2022 Page 10 In areas of widening, to the extent possible, we recommend matching the existing soil in the upper 5 feet of roadway with soils of a similar classification, moisture content, and performance characteristics. Do not place non-granular backfill adjacent to in-place granular soils. We recommend spreading engineered fill in loose lifts approximately 12 inches thick. We recommend compacting engineered fill in accordance with the MnDOT specifications listed in Table 3 above. The project documents should specify relative compaction of engineered fill, based on the structure located above the engineered fill, and vertical proximity to that structure. The project documents should not allow the contractor to use frozen material as engineered fill or to place engineered fill on frozen material. Frost should not penetrate under pavements during construction. We recommend performing density tests in engineered fill to evaluate if the contractors are effectively compacting the soil and meeting project requirements. C.3. Pavements C.3.a. Design Sections Our scope of services for this project did not include laboratory tests on subgrade soils to determine an R-value for pavement design. Based on our experience with similar clayey soils anticipated at the pavement subgrade elevation, we recommend pavement design assume an R-value of 12. Note the contractor may need to perform limited removal of unsuitable or less suitable soils to achieve this value. Table 3 provides recommended pavement sections, based on the anticipated subgrade soils. Table 3. Recommended Bituminous Pavement Section Material Thickness (inches) Designation Specification Bituminous Wear 3 (2 lifts) SPWEA240C 2360 Aggregate base 6 Class 5 or 6 3138 C.3.b. Performance and Maintenance We based the above pavement designs on a 20-year performance life for bituminous. This is the amount of time before we anticipate the pavement will require reconstruction. This performance life assumes 43 HR Green, Inc. Project B2204225 October 3, 2022 Page 11 routine maintenance, such as seal coating and crack sealing. The actual pavement life will vary depending on variations in weather, traffic conditions and maintenance. Many conditions affect the overall performance of the pavements. Some of these conditions include the environment, loading conditions and the level of ongoing maintenance. With regard to bituminous pavements in particular, it is common to have thermal cracking develop within the first few years of placement, and continue throughout the life of the pavement. We recommend developing a regular maintenance plan for filling cracks in exterior slabs and pavements to lessen the potential impacts for cold weather distress due to frost heave or warm weather distress due to wetting and softening of the subgrade. C.4. Stormwater We estimated infiltration rates for some of the soils we encountered in our soil borings, as listed in Table 4. These infiltration rates represent the long-term infiltration capacity of a practice and not the capacity of the soils in their natural state. Field testing, such as with a double-ring infiltrometer (ASTM D3385), may justify the use of higher infiltration rates. However, we recommend adjusting field test rates by the appropriate correction factor, as provided for in the Minnesota Stormwater Manual or as allowed by the local watershed. We recommend consulting the Minnesota Stormwater Manual for stormwater design. Table 4. Estimated Design Infiltration Rates Based on Soil Classification Soil Type Infiltration Rate * (inches/hour) Clayey sands and clays 0.06 *From Minnesota Stormwater Manual. Rates may differ at individual sites. Fine-grained soils (silts and clays), topsoil or organic matter that mixes into or washes onto the soil will lower the permeability. The contractor should maintain and protect infiltration areas during construction. Furthermore, organic matter and silt washed into the system after construction can fill the soil pores and reduce permeability over time. Proper maintenance is important for long-term performance of infiltration systems. This geotechnical evaluation does not constitute a review of site suitability for stormwater infiltration or evaluate the potential impacts, if any, from infiltration of large amounts of stormwater. 44 HR Green, Inc. Project B2204225 October 3, 2022 Page 12 D. Procedures D.1. Penetration Test Borings We drilled the penetration test borings with a GeoProbe-mounted core and auger drill equipped with hollow-stem auger. We performed the borings in general accordance with ASTM D6151 taking penetration test samples at 2 1/2-foot intervals in general accordance to ASTM D1586. The boring logs show the actual sample intervals and corresponding depths. D.2. Exploration Logs D.2.a. Log of Boring Sheets The Appendix includes Log of Boring sheets for our penetration test borings. The logs identify and describe the penetrated geologic materials, and present the results of penetration resistance and other tests performed. The logs also present the results of laboratory tests performed on penetration test samples and groundwater measurements. We inferred strata boundaries from changes in the penetration test samples and the auger cuttings. Because we did not perform continuous sampling, the strata boundary depths are only approximate. The boundary depths likely vary away from the boring locations, and the boundaries themselves may occur as gradual rather than abrupt transitions. D.2.b. Geologic Origins We assigned geologic origins to the materials shown on the logs and referenced within this report, based on: (1) a review of the background information and reference documents cited above, (2) visual classification of the various geologic material samples retrieved during the course of our subsurface exploration, (3) penetration resistance testing performed for the project, (4) laboratory test results, and (5) available common knowledge of the geologic processes and environments that have impacted the site and surrounding area in the past. D.3. Material Classification and Testing D.3.a. Visual and Manual Classification We visually and manually classified the geologic materials encountered based on ASTM D2488. When we performed laboratory classification tests, we used the results to classify the geologic materials in 45 HR Green, Inc. Project B2204225 October 3, 2022 Page 13 accordance with ASTM D2487. The Appendix includes a chart explaining the classification system we used. D.3.b. Laboratory Testing The exploration logs in the Appendix note the results of the laboratory tests performed on geologic material samples. We performed the tests in general accordance with ASTM procedures. D.4. Groundwater Measurements The drillers checked for groundwater while advancing the penetration test borings, and again after auger withdrawal. We then filled the boreholes or allowed them to remain open for an extended period of observation, as noted on the boring logs. E. Qualifications E.1. Variations in Subsurface Conditions E.1.a. Material Strata We developed our evaluation, analyses and recommendations from a limited amount of site and subsurface information. It is not standard engineering practice to retrieve material samples from exploration locations continuously with depth. Therefore, we must infer strata boundaries and thicknesses to some extent. Strata boundaries may also be gradual transitions, and project planning should expect the strata to vary in depth, elevation and thickness, away from the exploration locations. Variations in subsurface conditions present between exploration locations may not be revealed until performing additional exploration work, or starting construction. If future activity for this project reveals any such variations, you should notify us so that we may reevaluate our recommendations. Such variations could increase construction costs, and we recommend including a contingency to accommodate them. E.1.b. Groundwater Levels We made groundwater measurements under the conditions reported herein and shown on the exploration logs, and interpreted in the text of this report. Note that the observation periods were relatively short, and project planning can expect groundwater levels to fluctuate in response to rainfall, 46 HR Green, Inc. Project B2204225 October 3, 2022 Page 14 flooding, irrigation, seasonal freezing and thawing, surface drainage modifications and other seasonal and annual factors. E.2. Continuity of Professional Responsibility E.2.a. Plan Review We based this report on a limited amount of information, and we made a number of assumptions to help us develop our recommendations. We should be retained to review the geotechnical aspects of the designs and specifications. This review will allow us to evaluate whether we anticipated the design correctly, if any design changes affect the validity of our recommendations, and if the design and specifications correctly interpret and implement our recommendations. E.2.b. Construction Observations and Testing We recommend retaining us to perform the required observations and testing during construction as part of the ongoing geotechnical evaluation. This will allow us to correlate the subsurface conditions exposed during construction with those encountered by the borings and provide professional continuity from the design phase to the construction phase. If we do not perform observations and testing during construction, it becomes the responsibility of others to validate the assumption made during the preparation of this report and to accept the construction-related geotechnical engineer-of-record responsibilities. E.3. Use of Report This report is for the exclusive use of the addressed parties. Without written approval, we assume no responsibility to other parties regarding this report. Our evaluation, analyses and recommendations may not be appropriate for other parties or projects. E.4. Standard of Care In performing its services, Braun Intertec used that degree of care and skill ordinarily exercised under similar circumstances by reputable members of its profession currently practicing in the same locality. 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67$57'$7((1''$7( 685)$&( (/(9$7,21IW 5,**30(7+2'+6$685)$&,1**UDVV :($7+(56XQQ\ % %UDXQ,QWHUWHF&RUSRUDWLRQ 3ULQW'DWH 67 SDJHRI62 DescriptiveTerminologyofSoil BasedonStandardsASTMD2487/2488 (UnifiedSoilClassificationSystem) Group Symbol GroupNameB Cuш4and1чCcч3D GW WellͲgradedgravelE Cu<4and/or(Cc<1orCc>3)D GP PoorlygradedgravelE FinesclassifyasMLorMH GM SiltygravelEFG FinesClassifyasCLorCH GC ClayeygravelEFG Cuш6and1чCcч3D SW WellͲgradedsandI Cu<6and/or(Cc<1orCc>3)D SP PoorlygradedsandI FinesclassifyasMLorMH SM SiltysandFGI FinesclassifyasCLorCH SC ClayeysandFGI CL LeanclayKLM PI<4orplotsbelow"A"lineJ ML SiltKLM Organic OL CH FatclayKLM MH ElasticsiltKLM Organic OH PT PeatHighlyOrganicSoils SiltsandClays (Liquidlimitlessthan 50) SiltsandClays (Liquidlimit50or more) Primarilyorganicmatter,darkincolor,andorganicodor Inorganic Inorganic PI>7andplotsonorabove"A"lineJ PIplotsonorabove"A"line PIplotsbelow"A"line CriteriaforAssigningGroupSymbolsand GroupNamesUsingLaboratoryTestsA SoilClassification CoarseͲgrainedSoils(morethan50%retainedonNo.200sieve)FineͲgrainedSoils(50%ormorepassestheNo.200sieve)Sands (50%ormorecoarse fractionpassesNo.4 sieve) CleanGravels (Lessthan5%finesC) GravelswithFines (Morethan12%finesC) CleanSands (Lessthan5%finesH) SandswithFines (Morethan12%finesH) Gravels (Morethan50%of coarsefraction retainedonNo.4 sieve) LiquidLimitоovendried LiquidLimitоnotdried<0.75 OrganicclayKLMN OrganicsiltKLMO LiquidLimitоovendried LiquidLimitоnotdried<0.75 OrganicclayKLMP OrganicsiltKLMQ ParticleSizeIdentification Boulders..............over12" Cobbles................3"to12" Gravel Coarse.............3/4"to3"(19.00mmto75.00mm) Fine.................No.4to3/4"(4.75mmto19.00mm) Sand Coarse..............No.10toNo.4(2.00mmto4.75mm) Medium...........No.40toNo.10(0.425mmto2.00mm) Fine..................No.200toNo.40(0.075mmto0.425mm) Silt........................No.200(0.075mm)to.005mm Clay......................<.005mm RelativeProportionsL,M trace.............................0to5% little..............................6to14% with..............................ш15% InclusionThicknesses lens...............................0to1/8" seam.............................1/8"to1" layer..............................over1" ApparentRelativeDensityofCohesionlessSoils Veryloose.....................0to4BPF Loose............................5to10BPF Mediumdense..............11to30BPF Dense............................31to50BPF Verydense....................over50BPF A. Basedonthematerialpassingthe3Ͳinch(75Ͳmm)sieve. B. Iffieldsamplecontainedcobblesorboulders,orboth,add"withcobblesorboulders, orboth"togroupname. C.Gravelswith5to12%finesrequiredualsymbols: GWͲGM wellͲgradedgravelwithsilt GWͲGCwellͲgradedgravelwithclay GPͲGM poorlygradedgravelwithsilt GPͲGCpoorlygradedgravelwithclay D. Cu =D60 /D10 Cc =ܦ30 2 /ሺܦ10 ݔ ܦ60) E. Ifsoilcontainsш15%sand,add"withsand"togroupname. F. IffinesclassifyasCLͲML,usedualsymbolGCͲGMorSCͲSM. G.Iffinesareorganic,add"withorganicfines"togroupname. H.Sandswith5to12% finesrequiredualsymbols: SWͲSM wellͲgradedsandwithsilt SWͲSCwellͲgradedsandwithclay SPͲSM poorlygradedsandwithsilt SPͲSC poorlygradedsandwithclay I. Ifsoilcontainsш15%gravel,add"withgravel"togroupname. J.IfAtterberglimitsplotinhatchedarea,soilisCLͲML,siltyclay. K. Ifsoilcontains15to<30%plusNo.200,add"withsand"or"withgravel",whicheveris predominant. L.Ifsoilcontainsш30%plusNo.200,predominantlysand,add“sandy”togroupname. M.Ifsoilcontainsш30%plusNo.200predominantlygravel,add“gravelly”togroupname. N.PIш4andplotsonorabove“A”line. O.PI<4orplotsbelow“A”line. P.PIplotsonorabove“A”line. Q. PIplotsbelow“A”line. Laboratory Tests DD Drydensity,pcf qp Pocketpenetrometerstrength,tsf WD Wetdensity,pcf qU Unconfinedcompressiontest,tsf P200 %Passing#200sieve LL Liquidlimit MC Moisturecontent,%PL Plasticlimit OC Organiccontent,%PI Plasticityindex ConsistencyofBlowsApproximateUnconfined CohesiveSoilsPerFootCompressiveStrength Verysoft...................0to1BPF...................<0.25tsf Soft...........................2to4BPF...................0.25to0.5tsf Medium....................5to8BPF..................0.5to1tsf Stiff...........................9to15BPF.................1to2tsf VeryStiff...................16to30BPF...............2to4tsf Hard..........................over30BPF................>4tsf DrillingNotes: Blows/NͲvalue:Blowsindicatethedrivingresistancerecorded foreach6Ͳinchinterval.ThereportedNͲvalueistheblowsper footrecordedbysummingthesecondandthirdintervalin accordancewiththeStandardPenetrationTest,ASTMD1586. PartialPenetration:Ifthesamplercouldnotbedriven throughafull6Ͳinchinterval,thenumberofblowsforthat partialpenetrationisshownas#/x"(i.e.50/2").TheNͲvalueis reportedas"REF"indicatingrefusal. Recovery:Indicatestheinchesofsamplerecoveredfromthe sampledinterval.Forastandardpenetrationtest,fullrecovery is18",andis24"forathinwall/shelbytubesample. WOH:Indicatesthesamplerpenetratedsoilunderweightof hammerandrodsalone;drivingnotrequired. WOR:Indicatesthesamplerpenetratedsoilunderweightof rodsalone;hammerweightanddrivingnotrequired. WaterLevel:Indicatesthewaterlevelmeasuredbythe drillerseitherwhiledrilling(),attheendofdrilling(), oratsometimeafterdrilling(). MoistureContent: Dry:Absenceofmoisture,dusty,drytothetouch. Moist:Dampbutnovisiblewater. Wet:Visiblefreewater,usuallysoilisbelowwatertable. 5/202163 ` Z 2550 University Avenue West | Suite 400N | St. Paul, MN 55114 Main 651.644.4389 + Fax 651.644.9446 ZHRGREEN.COM January 25, 2023 David Swearingen, PE, Public Works Director/City Engineer Arden Hills City Hall 1245 W Highway 96 Arden Hills, MN 55112 Re: Old Snelling Trail Potential Funding Opportunities Dear David, Thank you for allowing HR Green to research potential funding sources for the Arden Hills Old Snelling Trail project. We discussed three separate funding options for review and research. One additional funding option was identified along the way. We have included some information on the RAISE grant funding opportunity as well. The funding sources include: 1. Met Council Regional Solicitation 2. MnDNR Regional Trail Grant Program 3. Federal Earmarks 4. An additional item identified is the Federal RAISE grant A brief synopsis is included for each funding opportunity below, along with links, additional program information and helpful links are included as an attachment. METROPOLITAN COUNCIL REGIONAL SOLICITATION The Met Council is responsible for disbursing federal funds for a variety of transportation, multi-modal, safety and air quality programs to help fund projects that have some regional benefits within the seven-county metropolitan region. The regional solicitation occurs once every two years. The 2022 cycle resulted in $200 Million in awarded funds on 56 projects in total. The solicitation process has essentially three mode categories: - Roadways, including multi-modal elements - Transit and travel demand (TDM) - Bicycle and pedestrian facilities The TAB determines funding amounts for categories for each solicitation round. Typically, local matching funds in the 10%-20% range. Projects must align with the 2040 Transportation Policy Goals of the Met Council, which defines a policy framework of transportation system stewardship, safety and security, access to destinations, competitive economy, healthy and equitable communities, and transportation investments that guide land use. $WWDFKPHQW% David Swearingen January 25, 2023 2 Project evaluation criteria are specific to the application categories. Among the criteria, proposals must address the project’s role in the regional transportation system and regional economy, age and cond ition of the infrastructure, safety, connections, equity, and affordable housing. Depending on the planned project timing, the Old Snelling Trail Project would best align with the Multiuse Trails and Bicycle facilities, however depending on the ultimate limits and points of connectivity, it could potentially be a candidate in the Safe Routes to School category. Latest rounds of project funding were finalized last December. With the two-year cycle program, the next round criteria and categories are being reviewed by the Transportation Advisory Board (TAB). So, the next round of applications would typically be in the spring of 2024. These would typically be funding for projects slated for the following several years. However, the Board is going to be discussing moving up the application process several months, to begin in the winter of 2023, as we begin to talk about a possible overhaul of the process. There have also been discussions of increasing the scoring weighs of safety, pedestrian/bicycle and mobility elements along all categories and reducing dependence on increasing capacity for vehicles for more of a complete streets look at the systems. The TAB has been working with staff on streamlining the application process to help make it a little easier and less cumbersome for applicants. These changes might ab applicable in the next round of applications, prior to an overhaul. The met Council has several informative meetings and videos, program criteria, applications and past projects and scoring available to help to best determine the best program to fit a project help self-sample score a project to get an idea of where it might fall in previous scoring ranges. The general timing for the process is: - Early spring – application process announced o Select a project and program that the City would like to apply for o Gather data and complete on-line application - Late spring – applications due o TAC reviews applications for qualifying for scoring - Early Summer – Scoring committees in each category scope applications - Early fall – Committees prepare funding scenarios and projects for TAB consideration - Fall – TAB selects and awards projects to receive funding - Late fall – Met Council approves projects to receive funding Again, there will be discussions to move the cycle up several months to potentially start in Fall/winter of 2023 See attachment for links to additional program information MINNESOTA DEPARTMENT OF NATURAL RESOURCES –TRAIL GRANT PROGRAM The MnDNR has several federal grants programs that they administer, which range from invasive species to rural fire departments to trails and recreation. The recreation grants that seem most appropriate for the Old Snelling Trail project seem to be the Local trail connection program. This program provides grants to local units of government to promote relatively short trail connections between where people live and desirable locations, not to develop significant new trails. Grant funding reimbursement is based on 75% of the total eligible project costs David Swearingen January 25, 2023 3 (which can include ROW as well), with the application matching at least 25%, with local funds. Nine projects were funded in 2022, ranging from $165,375 to $250,000, with an average grant amount of $226,000. Grant parameters include: - Grant awards up to $250,000 - Priority funding for trails providing significant connectivity - Trail length, types of use and quality of natural and attractiveness resources - Projects cannot begin until all agreements have been signed - All work funded in FY 2024 must be completed by June 30, 2025 - Applications are currently open - Applications due by March 31, 2023 o Applications can be submitted by March 10, 2023 to receive feedback See the attachment for links to additional program information. STATE DIRECT APPROPRIATIONS-BONDING BILL/FEDERAL EARMARKS State Bonding Bills - The State Legislature is set to approve and award Bonding Bill(s) this session. HR Green has worked with numerous state legislators on behalf of many cities, towns, and agencies to help identify potential projects to include in the final Bonding Bill. We work with our clients to set up meetings with legislators and get specific Bonding Bills written to fund up to a 100% of your project costs. We have a long track record of successfully funding our clients’ projects using State direct appropriations through Minnesota’s Bonding Bill , with a 100% success rate to date; although sometimes it can take several years to get the Bill passed. But if you have patience, your project will get funded using this method. Federal Appropriation/earmarks – similar to State appropriations, we work with our clients to set up meetings with Congress and assist in writing Federal Earmarks to fund our client’s projects. In 2022 we wrote successful earmarks for our clients who are currently receiving grant dollars to fund their municipal projects. ADDITIONAL GRANT OPPORTUNITY IDENTIFIED: REBUILDING AMERICAN INFRASTRUCTURE WITH SUSTAINABILITY AND EQUITY (RAISE) GRANT The RAISE grant is a federal discretionary funding program, with the 2023 cycle having $1.5 Billion available for project grant nationwide. The funding is planned to be split equally between rural and urbanized areas, with $15 Million guaranteed for disadvantaged areas. Projects are thoroughly reviewed and evaluated on statutory criteria of: - Safety - Environmental sustainability - Quality of life - Mobility, and community connectivity - Economic competitiveness and opportunity (including tourism) - Partnership and collaboration David Swearingen January 25, 2023 4 The current cycle refined ratings criteria and continued to prioritize: - Safety - Environmental sustainability - Mobility and community connectivity - Quality of life. The RAISE grant application and selection process is more intense than the localized application processes above and Minnesota projects selected Project selected in 2022 were significantly larger and more expensive than the Old Snelling trail project, with awards ranging from $9.5 Million to $25 Million. While a RAISE grant may not be total applicable to the trail project, it is worth noting the existence and importance of this federal program for other, larger projects Arden Hills may have in the future. If you have any questions, or need any additional information, please contact John Morast at jmorast@hrgreen.com or 763.710.1514. Sincerely, HR GREEN, INC John W. Morast, PE Regional Director David Swearingen January 25, 2023 5 Attachment Grant Information for Arden Hills Metropolitan Council Regional Solicitation Most questions can be answered by looking at this website: x Applying for Regional Solicitation Funds: Instructions and Resources for Applicants Due Date: TBD - Typically Spring of 2024, however TAB is looking to move up four months . Before applying: x Review the following, but be aware that more current info may be posted closer to the next application cycle. o Workshop Video o Regional Solicitation Introduction o Qualifying Criteria o Sample Application Forms Steps to getting started: 1. Review the WebGrants and Mapping Application User Guide 2. Register to use the online application system 3. Generate maps 4. Log in to the online application system ------------------------------------------------------------------------------------------------------------------------------- MN DNR – Recreation Grants Federal Recreational Trail Program x Completed application due February 24, 2023 x Eligible projects: Motorized and non-motorized trail projects; maintenance/restoration of existing recreational trails; development/ rehabilitation of recreational trail linkages, including trail side and trail head facilities; environmental awareness and safety education programs relating to the use of recreational trails; and redesign/relocation of trails to benefit/minimize the impact to the natural environment. x Ineligible projects: Condemnation, trail construction in federally designated wilderness areas, and facilitating motorized trail use on trails predominantly used by non-motorized users prior to May 1, 1991. x Who can apply: All projects must be sponsored by a unit of government, preferably in cooperation with a local trail organization. David Swearingen January 25, 2023 6 x Priorities: The Minnesota Recreational Trail Users Association annually prioritizes funding categories prior to the solicitation process. Projects that involve urban youth corps workers such as the Conservation Corps Minnesota & Iowa (link is external) (CCMI) will be given special consideration. x Level of assistance: A 25% cash or in-kind match for eligible elements of the project proposal is required. Costs must be incurred and paid for before reimbursement. Neither this funding source nor the cash match may be used to meet existing payroll; only contract services, materials and supplies are reimbursable. Federal funds can in some cases be used as match for this program. The minimum grant request is $2,500, and the maximum trail grant award is $200,000. Maximum request per equipment grant is $75,000. Equipment grant requests also require a 25% secured match. x General information: Funding comes from revenue received by the Federal Highway Trust Fund. All projects funded in 2023 must be completed by June 30, 2025. x Grant Awards: The Department of Natural Resources and the state's trail advisory council will review and rank applications during the spring of 2023. Grant awards will be announced in summer of 2023; however, funds will first become available in October, 2023. x Grant application materials: o 2023 trail and equipment program manual o 2023 trail grant application o 2023 equipment grant application x Contact information: Dan Golner, Grants Specialist Coordinator, 651-259-5599 Daniel.Golner@state.mn.us (link sends email) Minnesota Department of Natural Resources Division of Parks and Trails 500 Lafayette Road, Box 39 Saint Paul, MN 55155 Applications are reviewed by DNR and the state's trail advisory council, the Minnesota Recreational Trail Users Association (MRTUA). Local Trail Connection Program x Completed application due March 31, 2023, but if you would like feedback on the application, please submit by March 10, 2023. x Eligible projects: Eligible projects include acquisition and development of trail facilities. Projects must result in a trail linkage that is immediately available for use by the general public. Trail linkages include connecting where people live (e.g. residential areas within cities, entire communities) and significant David Swearingen January 25, 2023 7 public resources (e.g. historical areas, open space, parks and/or other trails). Acquisition of trail right-of- way is eligible only when proposed in conjunction with trail development. Acquisition projects require a perpetual easement for recreational purposes. Development projects require a 20 year maintenance commitment by the project sponsor. Projects inside state park boundaries, state recreation areas, on state trail corridors and elements of the Regional Open Space System in the Twin Cities Metro System are not eligible. x Eligible Applicants: Eligible applicants include counties, cities, and townships. x Level of assistance: Grants are reimbursement based up to 75 percent of the total eligible project costs, and recipients must provide a non-state cash match of at least 25 percent. Other state funds or grants, such as Parks and Trails Legacy Grants, or Metropolitan Council Grants cannot match these grants. Project costs must be incurred and paid before reimbursement can be made. Project costs become eligible for reimbursement once a contract agreement is established between the DNR and the grantee. The minimum grant request is $5,000, and the maximum grant award is $250,000. x Grant funding available: Funding available for FY 2024 is a portion of $1.1 million from “In Lieu Of” lottery proceeds available for three Park and Trail grant programs. Additional state Environment and Natural Resources Trust Fund dollars may be recommended by the Legislative Citizens Commission on Minnesota Resources (LCCMR) (link is external). Other state funding may be available but is subject to Legislative approval. Final amounts available will not be known until after the legislative session ends. x Funding priorities: Priority for trail project funding will be given to projects that provide significant connectivity. Considerations also include trail length, expected amount and type of use, and quality and attractiveness of natural and cultural resources. x Grant awards: The Department of Natural Resources will review and rank applications during the spring of 2023. Grant awards will be announced in the summer of 2023. x Project period: Projects cannot begin until all requested final documentation has been submitted and an agreement between the applicant and the state has been signed. Funded projects must begin promptly after an agreement has been signed. All work funded with FY 2024 appropriations must be completed no later than June 30, 2025. x How to apply: o 2023 Grant Application DOC o 2023 Program Manual PDF x Contact information: Dan Golner, Grants Specialist Coordinator, 651-259-5599 Daniel.Golner@state.mn.us (link sends email) Minnesota Department of Natural Resources Division of Parks and Trails 500 Lafayette Road, Box 39 Saint Paul, MN 55155 David Swearingen January 25, 2023 8 Parks and Trails Legacy Grant Program x Provides funding for parks and trails of regional significance outside of the seven county metropolitan area. Applications for this program are submitted directly to the Greater Minnesota Regional Parks and Trails Commission (link is external) (GMRPTC). The GMRPTC submits funding recommendations to the legislature. The legislature then appropriates funding to the Department of Natural Resources to award and administer the grants. x Funding Application Opening Date has not been set yet. Typically opens beginning of April. x Application Deadline has not been set yet. Typically closes at the end of July. x Application Toolbox – Information for 2023 applications isn’t posted yet, but this is where you will find guidelines & criteria; application tutorial; application instructions; etc. x Check back on the site later in March for updates on the dates and application materials. USDOT FEDERAL REBUILDING AMERICAN INFRASTRUCTURE WITH SUSTAINABILITY AND EQUITY (RAISE) GRANT USDOT Raise grant website: https://www.transportation.gov/RAISEgrants Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 0 September 27, 2022 Lake Johanna Boulevard Trail Preliminary Design Development Report September 27, 2022 Prepared for: In cooperation with: Figure 1. Map of the Lake Johanna Boulevard Corridor Prepared by: Attachment C Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 1 September 27, 2022 Certification I certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the state of Minnesota. September 27, 2022 Gregory S. Brown, P.E. 22814 Table of Contents Project Summary / Background ..................................................................................................................................... 3 Project Purpose and Need ............................................................................................................................................. 4 Public Engagement Process ........................................................................................................................................... 5 Corridor Context ............................................................................................................................................................ 7 Crash Analysis .............................................................................................................................................................. 13 Trail Connections ......................................................................................................................................................... 16 Design Study Considerations ....................................................................................................................................... 17 Project Cost Estimate................................................................................................................................................... 20 Appendix A. Round 1 Engagement Summary .............................................................................................................. 21 Appendix B. Round 2 Public Engagement Summary ................................................................................................... 22 Appendix C. Round 3 Public Engagement Summary ................................................................................................... 23 Appendix D. Trail Design Concepts .............................................................................................................................. 24 Appendix E: Detailed Evaluation Matrices................................................................................................................... 37 Appendix F: West/North Trail Design Layout .............................................................................................................. 40 Appendix G. Detailed Cost Estimate ............................................................................................................................ 47 Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 2 September 27, 2022 List of Figures Figure 1. Map of the Lake Johanna Boulevard Corridor ................................................................................................ 0 Figure 2: Looking north from County Road D towards Sandeen Road .......................................................................... 7 Figure 3: Looking north from Sandeen Road towards Stowe Ave ................................................................................. 8 Figure 4. Looking north from Stowe Ave towards County Road E ................................................................................. 8 Figure 5: Tony Schmidt Regional Park segment with beach house (left) and Elmer Anderson Trail crossing (right) ... 9 Figure 6. Looking east from Tony Schmidt Regional Park towards Siems Court ........................................................... 9 Figure 7: Looking east from Siems Court towards Old Snelling Avenue ...................................................................... 10 Figure 8. Example of water quality basin incorporated with trail alignment .............................................................. 11 Figure 9. Corridor Opportunities, Constraints and Connectivity ................................................................................. 16 Figure 10. East/South Side Concept, Typical Section A (left) and West/North Side Concept, Typical Section A (right) ..................................................................................................................................................................................... 17 Figure 11: East Side Concept – County Road D to Sandeen Road ............................................................................... 24 Figure 12. Typical Section A – County Road D to Sandeen Road East Side Concept ................................................... 24 Figure 13: West Side Concept – County Road D to Sandeen Road .............................................................................. 25 Figure 14.Typical Section A – County Road D to Sandeen Road West Side Concept .................................................. 25 Figure 15: East Side Concept – Sandeen Road to Stowe Avenue ................................................................................ 26 Figure 16. Typical Section A – Sandeen Road to Stowe Avenue East Side Concept .................................................... 26 Figure 17: West Side Concept – Sandeen Road to Stowe Avenue .............................................................................. 27 Figure 18: Typical Section A – Sandeen Road to Stowe Avenue West Side Concept .................................................. 27 Figure 19: East Side Concept – Stowe Avenue to County Road E ................................................................................ 28 Figure 20: Typical Section B – Stowe Avenue to County Road E East Side Concept .................................................... 28 Figure 21: West Side Concept – Stowe Avenue to County Road E .............................................................................. 29 Figure 22: Typical Section B – Stowe Avenue to County Road E West Side Concept .................................................. 29 Figure 23: South Side Concept – Tony Schmidt Regional Park Area ............................................................................ 30 Figure 24: Typical Section C – Tony Schmidt Regional Park Area South Side Concept ................................................ 30 Figure 25: North Side Concept – Tony Schmidt Regional Park Area ............................................................................ 31 Figure 26: Typical Section C – Tony Schmidt Regional Park Area North Side Concept – Unconstrained Condition .... 31 Figure 27: North Side Concept – Tony Schmidt Regional Park Area ............................................................................ 32 Figure 28: Typical Section C – Tony Schmidt Regional Park Area North Side Concept – Constrained Condition ........ 32 Figure 29: South Concept – Tony Schmidt Regional Park to Siems Court ................................................................... 33 Figure 30: Typical Section D – Tony Schmidt Regional Park to Siems Court South Side Concept ............................... 33 Figure 31: North Concept – Tony Schmidt Regional Park to Siems Court ................................................................... 34 Figure 32: Typical Section D – Tony Schmidt Regional Park to Siems Court North Side Concept ............................... 34 Figure 33: South Concept – Siems Court to Old Snelling Avenue ................................................................................ 35 Figure 34: Typical Section E – Siems Court to Old Snelling Avenue South Side Concept ............................................ 35 Figure 35: North Concept – Siems Court to Old Snelling Avenue ................................................................................ 36 Figure 36: Typical Section E – Siems Court to Old Snelling Ave North Concept .......................................................... 36 Figure 37. County Road D to Sandeen Road ................................................................................................................ 40 Figure 38. Sandeen Road to Stowe Avenue ................................................................................................................. 41 Figure 39. Stowe Avenue to County Road E ................................................................................................................ 42 Figure 40. Tony Schmidt Regional Park Area - Unconstrained .................................................................................... 43 Figure 41. Tony Schmidt Regional Park Area - Constrained ........................................................................................ 44 Figure 42: Tony Schmidt Regional Park to Siems Court ............................................................................................... 45 Figure 43: Siems Court to Old Snelling Avenue ........................................................................................................... 46 Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 3 September 27, 2022 Project Summary / Background This report provides a summary of the Lake Johanna Boulevard Trail Design Study activities between August 2021 and August 2022. The purpose of this design study, led by Ramsey County, is to develop conceptual trail designs for the Lake Johanna Boulevard corridor, which runs along the west and north sides of Lake Johanna from the intersection of County Road D and Fairview Avenue to the intersection of County Road E and Old Snelling Avenue in Arden Hills (see Figure 1). The Lake Johanna Boulevard corridor includes long segments with a relatively narrow “buildable” cross-section due to steep topography adjacent to the lake. The minimal available buildable space has been a major impediment to the completion of a pedestrian and bicycle facility along this corridor. The desire for a safe and efficient mixed-use trail in this corridor has been strongly expressed by the City of Arden Hills and would also likely be heavily utilized by the larger community (New Brighton, Roseville, etc.) as it would tie into existing trail infrastructure including the Elmer Anderson Trail and existing trails at the eastern terminus of the project. This study explores options to construct a trail facility given sound engineering, budget constraints and the existing constraints of the corridor. A Technical Advisory Committee (TAC) was formed for this study and includes representatives from: x Ramsey County Public Works (Scott Mareck) x Ramsey County Parks and Recreation (Scott Yonke) x City of Arden Hills (David Swearingen) x Active Living Ramsey Communities (Connie Bernardy, Rich Straumann, Gene Gjerdingen) The TAC met four times throughout the course of the study and helped inform the development of alternatives and organization of the public engagement process. In addition to the four meetings, the project team completed a field walk with TAC members in the fall of 2021 to better understand the existing constraints and opportunities located along the corridor. Study Process The following is a synopsis of the study process that was utilized to identify, test and develop recommendations for future trail improvements within the corridor. 1. Collect data and analyze existing conditions on a variety of corridor needs, including: a. Roadway traffic. b. Parking. c. Utilities. d. Pedestrian and cyclist experience. e. Natural environment (trees, lakefront, etc.) f. Private property. g. Public services (mail, snow removal operations, trash collection, emergency response). 2. Develop and implement a public engagement process to introduce the project, gather feedback and solicit input from the community about their ideas for the corridor. The engagement process will assist the TAC and design team with understanding the relationship/importance of corridor needs from the community perspective. 3. Develop draft conceptual designs, share them with the TAC and community and gather their feedback on what they like and dislike about each concept. 4. Revise the draft conceptual designs based on feedback from the TAC, community and elected officials. 5. Share the revised designs with the public and gather their feedback. 6. Prepare the layout of the revised designs and a corridor study report outlining the process, engagement feedback and design elements. Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 4 September 27, 2022 Project Purpose and Need The purpose statement of this study is: To identify design concepts that can safely and adequately accommodate pedestrians and bicyclists today and into the future for the Lake Johanna Boulevard Corridor between Snelling Ave N and County Road D in Arden Hills. The project was designed to meet the following needs: x The Lake Johanna Boulevard Corridor has significant existing bicycle and pedestrian traffic, but currently there is no sidewalk or separated trail facility along the corridor. x A greater number of pedestrians and cyclists have expressed a desire and need to utilize the corridor if a safe trail facility permitted them to do so. The project goals/priorities include: x Link to existing trail infrastructure and nearby destinations. x Create a safe and comfortable walking/biking environment along and across Lake Johanna Boulevard. x Construct improvements that can be easily maintained. x Improve vehicle traffic mobility and safety. x Minimize property impacts. x Develop improvements that are financially feasible. Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 5 September 27, 2022 Public Engagement Process Three rounds of engagement were completed for the Lake Johanna Boulevard Trail Design Study. Round 1 During the first round of public engagement from October to November 2021, Ramsey County held an in-person open house on October 5, 2021 and a virtual open house on October 21, 2021. The purpose of the first round of engagement was to introduce the project to the public, share existing conditions information and ask the public about their experiences using Lake Johanna Boulevard and their visions for the corridor. Public feedback was shared through paper and online surveys which received 199 responses and an online interactive map which received 76 comments. Round 2 The county hosted a second virtual open house on March 1, 2022 to kick off the second round of public engagement which ran through April 1, 2022. In this round, the county shared draft trail design concepts and asked the public to provide feedback on them. The public was again able to provide feedback using an online survey and interactive map which received 20 responses and 77 comments, respectively. Round 3 The third and final round of public engagement took place from July 7 through August 7, 2022 starting with an in- person open house at Arden Hills City Hall. During this round of engagement, the county shared revised trail design concepts and asked the public to provide feedback on them. Feedback was received during the open house itself and through a short online survey which received 14 responses. The meetings from each round of engagement were advertised in a variety of ways including postcards sent in the mail, social media notices, newspaper advertisements, yard signs around the project area, and e-blasts to the project distribution list. The meetings were structured so that participants could opt to view a variety of materials prepared to outline the concepts and solicit feedback including: x A short presentation providing overview of project and open house materials. x Detailed layout drawings for each option presented during rounds 2 and 3. x Project website updates including project meeting materials as well as general project information. x An online interactive map to allow participants to provide location specific comments. x A short online and/or paper survey. Open House Feedback Summary In total, Ramsey County received 233 paper and/or online survey responses and 153 comments on the interactive map. Common themes from comments received in both applications are summarized below. More detailed information about the feedback received during each round of public engagement can be found in the engagement summaries located in Appendices A - C. Common Themes x General support and excitement for the project. x General sentiment that a trail separated from traffic/off-road is a needed safety improvement for community use of the corridor. x Support for locating the trail on either side of the roadway was expressed, with the west side/north side location being slightly more favored especially as engagement progressed. Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 6 September 27, 2022 o Respondents that preferred the east/south location noted it would be more enjoyable to walk lakeside. o Respondents that preferred the west/north location noted more spaciousness, less disruption to private properties, and better connections to existing trails. x Desire for trail design to address the following interests/concerns: o Minimize property impacts. o Reduce vehicular speeds. o Improve visibility around curves in roadway. o Improve safety of crossings for pedestrians and cyclists. x Desire for the project to proceed to construction as soon as possible. Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 7 September 27, 2022 Corridor Context Corridor Character Lake Johanna Boulevard (Ramsey County Road 49) is a 1.5 mile two-way, two-lane roadway with variable width shoulders and a cross-section that includes segments with ditches, bituminous curb, and concrete curb and gutter. A portion of the alignment abuts Lake Johanna with short private lots (accommodating boat docks) and public beach and boat access associated with Tony Schmidt Regional Park. The roadway runs north-south from County Road D then becomes curvilinear as it abuts Lake Johanna for the eastern portion of the corridor . The majority of the abutting land use is residential although the corridor includes significant frontage through Tony Schmidt Regional Park and along the Presbyterian Homes Senior Living facility near the County Road D terminus. The corridor provides important access from local neighborhoods and the retirement community to Tony Schmidt Regional Park amenities. Lake Johanna Boulevard serves as an important link in Ramsey County’s regional transportation network for the movement of traffic, pedestrians and cyclists. It also serves as a connection between existing trails system along County Road E and Old Snelling Avenue and the Elmer Anderson Trail. Available right-of-way varies between 50 and 90 feet which is generally adequate to accommodate a trail and roadway; however, topographical, mature vegetation, private landscaping within the right-of-way, and lake/wetland constraints have largely precluded the construction of a separate facility for nonmotorized traffic to date. The current roadway posted speed is 30 MPH and existing vehicular traffic volumes along the corridor range from 4,000 to 5,000 vehicles per day. Figure 2: Looking north from County Road D towards Sandeen Road Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 8 September 27, 2022 Figure 3: Looking north from Sandeen Road towards Stowe Ave Figure 4. Looking north from Stowe Ave towards County Road E Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 9 September 27, 2022 Figure 5: Tony Schmidt Regional Park segment with beach house (left) and Elmer Anderson Trail crossing (right) Figure 6. Looking east from Tony Schmidt Regional Park towards Siems Court Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 10 September 27, 2022 Figure 7: Looking east from Siems Court towards Old Snelling Avenue Private Property Impacts Adjacent residential properties abut the roadway along the majority of the corridor and include varying setbacks from the edge of the pavement. Private homes and garages are located closer to the east side of the roadway right of way between Sandeen Road and Stowe Avenue than the west side. Driveways are typically wider on the east than west as well in this area. Between Tony Schmidt Regional Park and Siems Court several private homes and garages are located as close as ten feet from the right of way along the south side of the roadway. The existing right of way widths are anticipated to accommodate the spatial needs for traffic and the trail without acquisition of additional right of way. However, proximity of private homes and garages and driveway parking are much closer and constrained along the east and south sides of the corridor as noted above and should be considered with selection of the trail location. Private landscaping improvements within the existing right of way, including landscaping, mailboxes, fences and walls will need to be evaluated for potential relocation as a part of detailed design. Preliminary review of the corridor does not indicate significant relocation needs for private elements. Storm Drainage Infrastructure Existing storm drainage infrastructure includes a non-standard collection of ditches, culverts catch basins and piping constructed at different times and varying effectiveness in managing storm runoff. Existing stormwater runoff generated in the corridor is generally not treated or filtered prior to discharging or flowing to Lake Johanna or other natural receiving wetland areas. The project should consider the following improvements related to improving stormwater quality prior to discharging to natural water bodies: • Explore and identify locations to intercept runoff and filter or infiltrate prior to entering Lake Johanna and the wetland complex within Tony Schmidt Regional Park. • Consider stormwater basin design as visual amenities for trail users. • Consider meandering of trail alignment to promote space for water quality infrastructure. Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 11 September 27, 2022 Figure 8. Example of water quality basin incorporated with trail alignment Trail Use Need The roadway proximity to Tony Schmidt Regional Park, Lake Johanna, neighborhoods east and north of the lake, and trail connections result in a high number of pedestrians and cyclists using the corridor. The existing roadway does not include any dedicated space for pedestrians or cyclists who are forced to utilize the roadway shoulders as a result. Comments from the public received as a part of the engagement process stressed that existing shoulders are utilized by motorists to bypass turning traffic and are dangerous for pedestrians and cyclists as a result. Utility Impact Existing overhead power and communication lines generally run along the east side of the corridor between County Road D and Lake Lane with some intermittent power poles on the west. Overhead lines run along the south side of the corridor between Tony Schmidt Regional Park and Old Snelling Avenue. Fire Hydrants are located along the east side of the corridor between Lake Lane and County Road D. The City of Arden Hills maintains sanitary sewer lift stations in the northwest corner of County Road E and Lake Johanna Boulevard (west of Tony Schmidt Regional Park) and the south side of the roadway near Siems Court. The trail alignment and grading in these areas will need to accommodate access to the lift station. A topographic survey will need to conducted as a part of detailed design to confirm precise locations of surface and underground utilities and to determine the scope of utility relocation required for the project. Vegetative Impacts The corridor generally consists of residential lawns with mature trees set back from the roadway edge. The Tony Schmidt Regional Park frontage includes both mowed turf areas with intermittent trees and natural wooded wetland areas with dense tree and plant growth. Based on the field walk and design concepts, impacts to existing trees in the corridor are not anticipated to be significant. The design concepts all include boulevard space between the trail and roadway edge that could accommodate new trees or other landscaping if desired. Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 12 September 27, 2022 A topographic survey will need to be conducted as a part of detailed design to confirm precise locations and sizes of existing trees and to determine scope of impacts. Adjustments to the proposed trail alignment should be considered where appropriate to avoid impacts to mature trees. Parking Access Impacts On-street parking occurs throughout the corridor with the greatest intensity of use located near Lake Johanna Shores and Tony Schmidt Regional Park, including use by boaters when the boat launch parking area is at capacity. The design concepts developed generally provide for parking along one side of the corridor, including parking adjacent to Lake Johanna Shores. The north trail concept through Tony Schmidt Regional Park has potential for greater separation from the roadway which could allow parking on both sides of Lake Johanna Boulevard in the vicinity of the boat launch. Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 13 September 27, 2022 Crash Analysis As part of this design study, the project team conducted a crash analysis, using 2016 – 2020 crash data from the Minnesota Crash Mapping Analysis Tool (MnCMAT2). The team looked at crash rates, both total crashes and fatal and serious injury crashes, as well as characteristics of the crashes along the Lake Johanna Boulevard corridor. The graphics below summarize the findings from the crash analysis. Both the total crash rate and fatal and serious injury crash rate have a critical index below one on both segments of the corridor, indicating that these segments do not deviate significantly from statewide trends. Listed below are definitions to assist in interpreting these results. x Total crash rate is defined as the number of crashes per million vehicles miles traveled (or entering vehicles for intersections). x The fatal and serious injury crash rate is defined as the number of fatal and incapacitating injury crashes per 100 million vehicle miles traveled (or entering vehicles for intersections). x Critical crash rates provide a statistical threshold for screening sites. The critical crash rate is calculated by weighting the average crash rate for similar intersections or segments across Minnesota by the existing traffic volume. x A critical index is reported as the ratio of the observed crash rate to the critical crash rate. A critical index exceeding 1.00 indicates there may be a safety concern at the site. When analyzing the critical index, a value at or below 1.00 implies that the site does not deviate significantly from statewide trends (i.e., it’s performing within expectations). The total crash rate critical index is the total crash rate divided by the critical crash rate for total crashes. Similarly, the fatal and serious injury critical index is the fatal and serious injury crash rate divided by the critical crash rate for fatal and serious injury crashes. County Road D to County Road E Eight crashes, including intersection crashes. Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 14 September 27, 2022 County Road E to Snelling Avenue Ten crashes, including intersection crashes. *Serious injury crash occurred at County Road E intersection Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 15 September 27, 2022 *Serious injury crash occurred at County Road E intersection Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 16 September 27, 2022 Trail Connections A key element of any successful trail system is how it improves connectivity to points of interest within a community and the broader region. The proposed Lake Johanna Boulevard trail improvements will provide critical connections between Arden Hills neighborhoods and Tony Schmidt Regional Park, Lake Johanna and Lake Johanna Shores community. The eastern terminus of the trail will complete connections to existing trails which extend northerly to Bethel College and Mounds View High School, easterly along the County Road E commercial district and most recently to the south along Old Snelling Avenue towards Roseville. The proposed trail will connect to the northern leg of the Elmer Anderson Trail within Tony Schmidt Regional Park. The trail could also connect to the southern leg of the Elmer Anderson Trail in conjunction with a short segment of trail that could be constructed along County Road E west of Lake Johanna. The City of Roseville has expressed interest in extending a trail facility along Fairview Avenue south of County Road D to connect to their existing trail network at Lydia Avenue. In addition to connecting to existing and proposed trail facilities, the project should include improvements to existing intersections to facilitate safe and visible connections between adjacent neighborhoods and the trail facility. Figure 9. Corridor Opportunities, Constraints and Connectivity Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 17 September 27, 2022 Design Study Considerations Design considerations were identified to develop, evaluate and prioritize the potential trail alignments. They included: x User Experience Criteria: Sense of safety, intuitive wayfinding, proximity to natural areas and comfort. x Connectivity Criteria: Connections to neighborhoods, local parks, Lake Johanna and trails. x Scope of Roadway Modification Improvements Criteria: Scale of reconstruction and realignment. x Crossings/Conflicts Criteria: Visibility at crossings, length of crosswalks, private driveways and local streets. x Grading/Retaining Wall Scope Criteria: Scale of grading and/or wall construction necessary to fit trail. x Right of Way/Easement Needs Criteria: Scale of anticipated property acquisition (temporary and permanent). x Surface Utility Conflicts Criteria: Power poles, hydrants, manholes and communications pedestals. x Cost Criteria: Estimated project costs including design, construction and right of way acquisition. Trail Design Concepts Figure 10. East/South Side Concept, Typical Section A (left) and West/North Side Concept, Typical Section A (right) The project team developed and evaluated two potential alignments, an east/south side option and a west/north side option. The draft trail design concepts are included in Appendix D. The following provides a synopsis of the key elements of these two potential alignments. Roadway Improvements The existing roadway pavement is proposed to be narrowed to accommodate the trail while minimizing construction beyond existing roadway pavement limits. Portions of roadway pavement would require milling and overlay to accommodate the new roadway widths and centerline. Roadway intersection treatments include curbed bump outs to improve safety of pedestrian crosswalks by narrowing the crosswalk lengths, enhancing visibility of pedestrians and providing space for ADA compliant ramp infrastructure. Trail Improvements The proposed trail improvements include a continuous 10-foot-wide multi-use trail along one side of Lake Johanna Boulevard. A 6-foot turf boulevard will provide separation of the trail from the roadway as well as room for snow storage, signage, streetlighting and boulevard trees if desired by the City of Arden Hills. A minimum 2-foot clear Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 18 September 27, 2022 zone will be provided on both sides of the trail. Connections to sidewalks and trails at intersecting streets are proposed throughout the corridor. In areas where right-of-way, private landscaping or topography constraints exist, the trail alignment could be shifted closer to the roadway by reduction of the 6-foot turf boulevard to a 2-foot paved maintenance strip directly abutting the surmountable curb. Public Utility Improvements The existing roadway corridor includes watermain and sanitary sewer infrastructure to serve abutting properties. Existing hydrants in the corridor will need to be reviewed with City of Arden Hills staff and relocated as necessary to accommodate the new curb line and trail clear zone. Existing sanitary sewer infrastructure, including Lift Station #5 (near County Road E) and Lift Station #3 (north shore of Lake Johanna), is not anticipated to be impacted by the project based on the current design concepts. Private Utility Improvements The existing corridor includes overhead power and communications lines along the entire length as well as underground gas, electric and communications facilities. Relocation of power poles and overhead wires required as a part of the roadway and trail construction will be completed by Xcel Energy at no cost to the project provided the infrastructure remains overhead. Storm Drainage Improvements The existing storm drainage infrastructure in the corridor does not provide adequate drainage in many storm events. The conversion of the roadway from a rural section to an urban curbed section will necessitate the inclusion of storm sewer catch basins and supporting infrastructure. The proposed roadway improvements include storm sewer catch basins, manholes, culverts and ditches to route stormwater runoff to water quality infrastructure as well as manage drainage and alleviate existing nuisance flooding issue areas that may exist. Water Quality Improvements The proposed roadway and trail improvements anticipate a slight reduction in impervious area compared to existing conditions. The City of Arden Hills stormwater regulations refer to Rice Creek Watershed District rules, which are triggered for linear projects by the creation or reconstruction of one or more acres of impervious surface. Therefore, the project as currently planned may not be required to install stormwater quality infrastructure. However, the concept layout plans have included potential areas that could be utilized for stormwater management if the project design results in additional impervious surfaces such that watershed rules are triggered or the City and County desire to provide water quality infrastructure regardless of regulatory requirements. Landscaping Improvements Proposed landscaping improvements along the corridor may include replacement screening for private properties, boulevard trees and planting areas at intersections, water quality areas or other areas to enhance existing vegetation, create visual interest and enhance the effectiveness of water quality areas. Streetlighting Improvements The preliminary plans have identified potential pedestrian scale streetlighting which could be constructed along the corridor within the 6-foot turf boulevard. A final decision on whether continuous streetlighting is incorporated into the project will be made by the city of Arden Hills. Right-of-Way Acquisition The proposed improvements are depicted within existing Ramsey County right-of-way. The concept plans have not included construction limits however the scope of right-of-way acquisition is not anticipated to be significant and Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 19 September 27, 2022 likely limited to temporary easements for minor grading, water quality basins or driveway reconstruction versus permanent easement areas. A final determination of right of way acquisition needs will be made as a part of the detail design process. Trail Design Concept Evaluation Evaluation matrices were created to understand how the trail options score against the design study considerations. The study did not identify a preferred roadway and trail design concept. However, based on the technical evaluation findings, input from the TAC and feedback received during public engagement, the west/north alignment is more favorable than the east/south alignment. A trail on the west/north side would best address project goals and likely result in fewer impacts. A formally recommended roadway and trail design will be determined in a future design phase. At the time this report was developed, no funding for the future trail or roadway design has been identified and there is no defined schedule for future construction. More detailed evaluation matrices are included in Appendix E, and a layout of the west/north alignment is included in Appendix F. Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 20 September 27, 2022 Project Cost Estimate For the west/north alignment, the roadway and trail construction cost budgetary estimate totals approximately $5.19 million dollars. Soft costs, including right of way acquisition, engineering and construction administration, are anticipated to be 20% of the construction cost, which would total approximately $1.07 million dollars. The total calculated budgetary project cost is $6.26 million. However, the actual project cost is anticipated to range between $5.8 million and $6.8 million depending upon details of the final design, which will be determined during later phases of the project development. For the east/south alignment, the roadway and trail construction cost budgetary estimate totals approximately $5.55 million dollars. Soft costs, including right of way acquisition, engineering and construction administration, are anticipated to be 20% of the construction cost, which would total approximately $1.31 million dollars. The total calculated budgetary project cost is $6.86 million. However, the actual project cost is anticipated to range between $6.4 million and $7.4 million depending upon details of the final design, which will be determined during later phases of the project development. Primary elements differentiating the costs between the east/south and west/north alignments include the anticipated scope of retaining wall construction, driveway reconstruction and temporary easement areas. All of these elements are estimated to be greater for the east/south alignment due to the steep topography adjacent to Lake Johanna between Lake Lane and County Road E as well as the number and width of private driveways along the east/south side of the roadway. These assumptions will need to be examined in greater detail to adjust estimated costs appropriately as a part of the next phase of design related to the project. A cost estimate table that includes detailed roadway and trail, acquisition, engineering and construction costs can be found in Appendix G. Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 21 September 27, 2022 Appendix A. Round 1 Engagement Summary Lake Johanna Boulevard Roadway and Trail Design Study Round 1 Engagement Summary – November 2021 ENGAGEMENT STRATEGIES AND APPROACH Three rounds of engagement are planned for the Lake Johanna Boulevard Roadway and Trail Design Study. Ramsey County has completed the first round of engagement. In this round, the county introduced the project, shared existing conditions information and asked the public about their experiences using Lake Johanna Boulevard and their visions for the corridor. This document summarizes the feedback received during the first round of engagement from October through November 2021. ROUND 1 COMMON FEEDBACK THEMES x Generally supportive of having trail separated from traffic. x Cars travel too fast on this road, causing accidents. x Cars travel on/pass on the shoulders that pedestrians and cyclists are using. x Roadway doesn’t feel safe to walk, bike and/or push a stroller, especially with children. x Curves in road make it hard to see oncoming traffic. x Existing asphalt path along portion of west bank of the lake is too narrow and uneven. ONLINE AND PAPER SURVEY RESULTS A snapshot of the online and paper survey results are displayed on the next page. Responses to the open-ended survey question regarding barriers to pedestrian and bicycle use are summarized below: What barriers, if any, do you experience to using this stretch of Lake Johanna Boulevard? x Cars travel and take turns too fast, drive on/pass on the road shoulders that pedestrians/bicyclists are using. x Existing path along the lake is too narrow, uneven and close to traffic; people aren’t able to pass each other or walk side-by-side; it isn’t accessible for strollers on the south side near Lake Lane; existing path is not cleared of snow in winter. x Many cars don’t stop for people in the crosswalks (e.g., at the beach, at the trail head). x Poor sightlines make using shoulders to walk unsafe/uncomfortable. x Cars/trailers are often parked on shoulders blocking walkers and cyclists. Engagement To-Date: x In-person open house held Oct. 5, 2021 x Virtual open house held Oct. 12, 2021 x 199 paper and online survey responses x 76 interactive feedback map comments x 484 project introduction postcards mailed x Email blasts to project distribution list x Yard signs posted around the project area x 12 posts on Ramsey County social media outlets x Newspaper notices Lake Johanna Boulevard Roadway and Trail Design Study Round 1 Engagement Summary – November 2021 23%62%69%40%1%6%I live on LakeJohannaBoulevard.I live within afew blocks ofLake JohannaBoulevard.I use it to accessLake Johanna,parks and/ortrails in thearea.I use it to getsomewhereelse.I don’t use Lake Johanna Boulevard.Other (pleasespecify):0%10%20%30%40%50%60%70%80%What is/are your purpose(s) for using this stretch of Lake Johanna Boulevard? Select all that apply.50%34%10%6%Daily. Multiple times a week. Multiple times a month. Monthly or less.0%10%20%30%40%50%60%How often do you travel along this stretch of Lake Johanna Boulevard?86%64%35%7%22%0%89%7%Walk. Bike. Run/jog. Roll (e.g.,skateboard,rollerblade,scooter).Push astroller.Use awheelchair,walker orothermobilitydevice.Drive. Other(pleasespecify):0%10%20%30%40%50%60%70%80%90%100%How do you travel along this stretch of Lake Johanna Boulevard? Select all that apply.4.55.53.42.42.72.5Link to existingtrailinfrastructureand nearbydestinations.Create a safeand comfortablewalking andbikingenvironmentalong and acrossLake JohannaBoulevard.Constructimprovementsthat can beeasilymaintained.Improve vehicletraffic mobilityand parking.Minimizepropertyimpacts.Developimprovementsthat are costeffective.0.01.02.03.04.05.06.0Which of the following goals are most important to you? Average Weighted Ranking Lake Johanna Boulevard Roadway and Trail Design Study Round 1 Engagement Summary – November 2021 INTERACTIVE MAP RESULTS Users could select a pin and drop it in a location along the project corridor where they wanted to provide feedback. Pin categories included: amenities, needs improvement and important destinations. Common feedback is summarized by comment pin category. Important destinations x Public boat landing parking lot often overflows on to Lake Johanna Boulevard; consider allowing boat trailers to park in the regional park parking lot north of Lake Johanna Boulevard. x Ensure there are safe places for people to gather/enjoy activities along Lake Johanna. x Trail location/design should create a good connection to the public beach. x Ensure trail is ADA accessible and wide enough to allow strollers, wheelchairs, bicyclists and pedestrians to safely pass each other. x Mixed feedback regarding preference for trail location along Lake Johanna Boulevard through Tony Schmidt Park and connection to Old Snelling Avenue: o Having a trail on the south side of the road would connect well with the existing trail on County Road E. o Concern from property owners along the lake that a south side trail would impact their yards and cause increased bike/pedestrian traffic very near their homes. Amenities x Increase pedestrian safety of crosswalk near beach by adding flashing crosswalk lights and wide, raised crosswalk. Needs improvement x Prioritize connections to existing trails to ensure continuous stretches of safe space for people walking and biking. x The curves on Lake Johanna Boulevard are dangerous for walkers, bikers and pedestrians; many motorists drive in the shoulder creating unsafe conditions. x Mixed feedback about preferences for traffic modifications/road closures along the west side of Lake Johanna: o Convert Lake Johanna Boulevard between County Road E and Lake Lane to pedestrian/bike space and remove vehicles; Cleveland Avenue and New Brighton Boulevard can accommodate traffic. o Consider making Lake Johanna Boulevard a one-way to divert through traffic to New Brighton Boulevard and/or Cleveland Avenue to provide more room for trail and to improve overall safety. o Do not close Lake Johanna Boulevard to vehicle traffic; would push more traffic to already busy, high-speed streets and make it harder to use the beach. x Traffic calming needed, especially at south end of the corridor where the lanes are wider and roadway is straight. x Consider extending trail 0.5 mile south to the existing trail on Fairview Avenue; would allow for better connections to trail network. Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 22 September 27, 2022 Appendix B. Round 2 Public Engagement Summary Lake Johanna Boulevard Roadway and Trail Design Study Round 2 Engagement Summary – March 2022 ENGAGEMENT STRATEGIES AND APPROACH Three rounds of engagement are planned for the Lake Johanna Boulevard Roadway and Trail Design Study. Ramsey County has completed the second round of engagement. In this round, the county shared initial trail design concepts and asked the public to provide feedback on them. This document summarizes the feedback received during the second round of engagement from March 1 through April 1, 2022. ROUND 2 COMMON FEEDBACK THEMES x Support for both the east and west side options, with the west option being slightly more favored in public feedback. o Prefer east/south option because it’s more enjoyable to walk lakeside. o Prefer the west/north option because there’s more space, less disruption to private properties, better connections to existing trails. x Prefer to limit the number of crossings if a hybrid of the east and west options is used. x Concern about the trail’s impacts to homeowners/private property. x Motorists speed through this area; crossing is difficult when dealing with different visibilities and car speeds; feel these pedestrian/bicyclist safety improvements are greatly needed. x Need for trails to be maintained during the winter for all-season use. VIRTUAL OPEN HOUSE On March 1, 2022, Ramsey County hosted a virtual open house where project staff gave a live online presentation followed by question and answer. Around 60 people virtually attended the open house, and 62 comments/questions were submitted. Below are some of the common comments/questions received: x Question if roundabouts are pedestrian friendly. x Need to reduce motorists’ speeds in this corridor and implement traffic calming measures. x Mixed feedback about switching the trail from one side to the other versus keeping it on one side the whole length of the corridor. x Mixed feedback about which side of the road the trail should be located on. x Question if the roadway could be converted to a one-way. x Question if parking would be allowed on Lake Johanna Boulevard for boat trailers because the parking lot near Tony Schmidt Regional Park fills quickly. x Consider installing three-way stop at the Lake Johanna Boulevard/County Road E intersection. x Questions/comments about winter maintenance: o Where will the snow go? Who will maintain/plow the snow? Round 2 engagement: x Virtual open house held March 1, 2022 x 20 online survey responses x 77 interactive feedback map comments x 484 virtual open house notices mailed x Two email blasts to project distribution list (638 subscribers) x Eight posts on Ramsey County social media outlets Lake Johanna Boulevard Roadway and Trail Design Study Round 2 Engagement Summary – March 2022 o Ensure the trail is plowed for all-season use. x Consider making the path 6 – 8’ instead of 10’ in the pinch points around the lake. x General support for this project and encouraging community involvement. ONLINE SURVEY RESULTS A snapshot of the online survey results is displayed on the next page. Responses to the open-ended survey questions are summarized below: There are multiple options for each of the segments shown on the interactive map. What opportunities do you see with each option presented? What are your concerns with them? x A few support having the trail on the east side between County Road D and Tony Schmidt Regional Park, then having the trail on the north side between Tony Schmidt Regional Park and Old Snelling Avenue. o Feel this would avoid many conflict points (e.g., parking lots at Tony Schmidt Regional Park, homeowners’ landscaping) x Some feel it would be best for the trail to stay on one side of the street to limit the number of crossings, but there’s mixed feedback about whether it should be on the west or east side. o Prefer the west side because there is greater separation between the road and trail, it seems less disruptive to private property, connects to existing trail infrastructure/ minimizes crossing. o Prefer the east side because it’s close to the lake (feel that people would walk lakeside regardless). x Concern about impacts trail could have on homeowners/private property (e.g., impacts to landscaping, bring trail to close to home). x Ensure trail is maintained during the winter. Additional comments: x Need to connect to other trails (e.g., Elmer Anderson trail, trail to the south on Fairview). x Supportive of this project – feel it’s very needed for improved pedestrian and bicyclists safety in this area. Lake Johanna Boulevard Roadway and Trail Design Study Round 2 Engagement Summary – March 2022 55%25%20%0% 0%Within a blockor two.Further thantwo blocksbut within sixblocks.Further thansix blocks.Not sure. Prefer not tosay.0%10%20%30%40%50%60%How close do you live to the project area?50%45%0% 0%5%Female. Male. Non-binary. Prefer not tosay.Prefer to self-describe:0%10%20%30%40%50%60%To which gender identity do you most identify?30%25%15%5%50%0%0 – 4. 5 – 9. 10 – 14. 15 – 18. I do nothavechildren inthese ageranges.Prefer notto say.0%10%20%30%40%50%60%Do you have children in these age ranges? Select all that apply.0% 0%25%35%5%10%25%0%17 oryounger.18 – 24. 25 – 34. 35 – 44. 45 – 54. 55 – 64. 65 orolder.Prefernot tosay.0%5%10%15%20%25%30%35%40%Which category below includes your age? Lake Johanna Boulevard Roadway and Trail Design Study Round 2 Engagement Summary – March 2022 0% 0%10%25%35%30%Less than$20,000.$20,000 to$34,999.$35,000 to$89,999.$90,000 to$189,999.More than$190,000.Prefer notto say.0%5%10%15%20%25%30%35%40%What is your annual household income?90%10%5%White. Prefer not to say. Name any otherrace/ethnicity that isimportant to you:0%10%20%30%40%50%60%70%80%90%100%What is your racial, ethnic or Indigenous identity? Check all that apply.95%5%English. Prefer not to say.0%10%20%30%40%50%60%70%80%90%100%What is the primary language you speak at home? Lake Johanna Boulevard Roadway and Trail Design Study Round 2 Engagement Summary – March 2022 INTERACTIVE MAP RESULTS The interactive map featured concept drawings of how the trail could fit and what it could look like on different segments throughout the project corridor. Users could leave feedback on the concept drawings or select a pin and drop it in a location along the project corridor where they wanted to provide feedback. Pin categories included: concern and opportunity. Common feedback is summarized by comment pin category. Concept Designs Overall x Concern about impacts to homeowners – that trail would take property from homeowners, reduce property values and create security/privacy issues. County Road D to Sandeen Road x Mixed feedback about preference for east or west concepts: x Prefer trail on the west side – affords more space when it gets to the narrower portion of the road, limits potential of accidents and disruptions to traffic due to crossing. x Prefer trail on the east side – feel that it respects homeowners on the west side/wouldn’t take their property, feel that the trail should be on one side the whole way and having it on the lake side would be more enjoyable. Sandeen Road to Stowe Avenue x Like that both options use the existing road width and don’t take land from homeowners on either side. x Need for traffic calming in this area (e.g., narrowing roadway, trees/greening in the boulevard). Stowe Avenue to County Road E x Mixed feedback about trail preference: o Some prefer the trail on the west side – better connects to trail systems (e.g, around Bethel/Old Snelling Ave to Tony Schmidt Regional Park), minimizes trail crossings; feel it is safer (boulevard separation). o Some prefer the trail on the east side – feel it would be less expensive (steep hills and landscaping on west side), wouldn’t impact homeowners as much, would stabilize current shoreline, more pleasant to be on lakeside, better connection to senior housing. Tony Schmidt Park Area North side concept Lake Johanna Boulevard Roadway and Trail Design Study Round 2 Engagement Summary – March 2022 x Like this option – separated from roadway, connects to rest of proposed trails, more scenic. x Need for improvements to crosswalk here. x Support of the trail being further from the road (unconstrained option) but concerned about flooding; prefer trail to be the same level as road for this reason. South side concept x More support for this option than north side option – wouldn’t require as much modification as north side, already heavily used by parkgoers and residents. x This concept would be of benefit to both park users and neighbors to the east. o If needed, residents could utilize parking lots and walk to their houses on the trail. Tony Schmidt Park to Siems Court North side concept x Concern about where families on the east side would cross. x Prefer this option because it’s more scenic and the south side has too many driveway crossings, causes safety concerns for bikers and pedestrians. South side concept x Although there are many driveways on this side, feel that it makes sense to have it on the south so residents don’t have to cross the street to use the trail. x Mixed feedback about need for parking along this stretch. o Some feel parking is needed because boat parking overflows from Tony Schmidt Regional Park. o Some feel there shouldn’t be parking unless safely separated from trail; current parked cars are a major hazard. Siems Court to Old Snelling Avenue North side concept x Feel that having a crossing at Siems Court makes the most sense, better visibility from both directions. x No need for crossing at Ridgeway Road right after the intersection, prefer a sidewalk to the intersection instead. South side concept x Mixed feedback about this option. o Some prefer the trail on the east/south side of the road to limit crossing. o Concern that this option would impact houses more. Lake Johanna Boulevard Roadway and Trail Design Study Round 2 Engagement Summary – March 2022 Concerns Expressed x Need for safer crossing for pedestrians/bicyclists at the Lake Johanna Boulevard and Snelling Avenue N intersection and the Lake Johanna Boulevard and County Road D intersection. x Bulk of speeding occurs near Lake Johanna shores, like the narrowing of the road; planting trees may also provide natural tightening of space. o Prefer east side option if there’s already a sidewalk that stops short of Sandeen Road. x Between Lake Lane and County Road E: o If trail were on the east side, would need breaks in the railing to allow access to private docks; concern this would attract trespassers. o Prefer west side option without railing; railing would obstruct views and would require more maintenance to keep level on unstable lakeshore. Opportunities Expressed x At Lake Johanna Avenue/Beckman Avenue intersection, feel this is a good spot for a crosswalk; many people south and north of Beckman Avenue, as well as kids on Sandeen Road, use Lake Johanna Boulevard to get to Hazelnut Park. x Corners on Lake Johanna Boulevard at Stowe Avenue and Lake Lane are tough/blind spots; people speed through here, difficult for drivers and pedestrians to anticipate each other’s movements, consider extra signage. x Question whether the trail needs to be 10 feet the whole way; consider 8-foot or 6-foot wide trail to give more space for buffer and maintenance. x Would like the trail to connect to the one on County Road E (connects the longer route from Hazelnut Park up to the trails north of the lake). x If a hybrid of the east and west options is used, feel that the most logical crossing would be at the Tony Schmidt Regional Park area; consider adding traffic calming through the park area. x (Outside the scope of this project) Consider having a trail connecting the Lake Johanna Boulevard trail up with the Langton Lake trails. x Consider a roundabout at the five-way intersection at Lake Johanna Boulevard/New Brighton Road/County Road D to improve multi-modal movements through the area. Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 23 September 27, 2022 Appendix C. Round 3 Public Engagement Summary Lake Johanna Boulevard Roadway and Trail Design Study Round 3 Engagement Summary – July/August 2022 ENGAGEMENT STRATEGIES AND APPROACH Ramsey County has completed the third and final round of engagement for the Lake Johanna Boulevard Roadway and Trail Design Study. In this round, the county shared refined trail design concepts and asked the public to provide feedback on them. This document summarizes the feedback received during the third round of engagement from July 7 through August 7, 2022. ROUND 3 COMMON FEEDBACK THEMES x General support and excitement for this project; it is a needed safety improvement for the community. x Support for north/west trail and separation of trail from traffic. x Support for pedestrian safety improvements and traffic calming measures; desire for additional measures to reduce vehicle speeds. x Concerns about implementation timeframe, property impacts, vehicle speeds, and safety at roadway crossings. OPEN HOUSE On July 7, 2022, Ramsey County hosted an in-person open house at Arden Hills City Hall where project staff gave a presentation followed by question and answer. Around 57 people attended the open house, and 23 comments/questions were submitted. Below are some of the common comments/questions received: x Need for this project to happen soon. x Support for the north/west trail as well as off-road aspect – keeps pedestrian and bikers safe. x Concerns about property impact. x Concerns about vehicle speeds and proximity to pedestrians – particularly in the narrow, curved stretches of the road. Round 3 Engagement: x In-person open house held July 7, 2022 at Arden Hills City Hall x 14 online survey responses x 484 open house notices mailed x 2 email blasts to project distribution list (691 subscribers) x 11 posts on Ramsey County social media outlets Figure 1. Attendees ask project staff questions during the open house. Lake Johanna Boulevard Roadway and Trail Design Study Round 3 Engagement Summary – July/August 2022 x Like safety considerations – crosswalks, sidewalks, medians. x Like the inclusion of Tony Schmidt Park. x Questions about the following: o Property taxes. o Parking impacts. o Whether Arden Hills is prioritizing this trail project. o Solutions in the short term (e.g., rumble strips, visible crosswalks, enforced speeding and parking rules). o Stormwater management and preventing erosion of the lakeshore. o Tools to help community members support and advance this project. ONLINE SURVEY RESULTS Responses to the two open-ended survey questions are summarized below: What do you like and dislike about the refined trail design concepts? x General support for the project and that it addresses some major safety concerns. x Some mixed feedback about trail location: o Some agree that the west/north trail option is the best option. o Some prefer for a trail closer to the lake when possible – particularly from Stowe Ave to County Road E. x Several respondents mentioned that they like the following about the refined trail design: o The road narrowing and bump outs as cues for drivers to reduce speeds as well as make pedestrians more visible at crossings. o That the shoulders are designed to stop drivers from passing on the shoulder. o The boulevard between the trail and the road as a buffer. o The inclusion of on-street parking. o That the plan uses the existing road width and does not take property from either side. o Stormwater considerations. x Mixed feedback about trail width: o Some would like a 10 foot trail width to allow for safe shared use of the trail. Figure 2.. Project staff review the trail designs with open house attendees. Lake Johanna Boulevard Roadway and Trail Design Study Round 3 Engagement Summary – July/August 2022 o Would like a narrower trail along the west side of Lake Johanna Blvd along the lake – less expensive and more feasible with the lack of usable space. x Concern about speeding – need additional bump outs or traffic calming measures. x Like the proposed trail connections to Elmer Anderson Trail and other potential trails along County Road D and along Fairview Avenue North into Roseville. x Concern that private homeowners might be negatively impacted. x Concern about visibility at the crosswalk between Siems Court and Oak Avenue. x Need for additional boat parking as well as signage to prevent overflow parking along streets. x Desire for a crosswalk from County Road E to the beach. Do you have any additional feedback about the project that you would like to share? x Appreciation for the community engagement opportunities, transparency in the design process and work that is being done to improve walking and biking. x Need for safety improvements in the short-term. x Desire for homeowners to receive information about trail impacts to landscaping and driveways. x Desire to get the Arden Hills City Council on board with providing funding to Ramsey County. x Would like more information on funding and timeline of the project. Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 24 September 27, 2022 Appendix D. Trail Design Concepts Figure 11: East Side Concept – County Road D to Sandeen Road Figure 12. Typical Section A – County Road D to Sandeen Road East Side Concept Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 25 September 27, 2022 Figure 13: West Side Concept – County Road D to Sandeen Road Figure 14.Typical Section A – County Road D to Sandeen Road West Side Concept Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 26 September 27, 2022 Figure 15: East Side Concept – Sandeen Road to Stowe Avenue Figure 16. Typical Section A – Sandeen Road to Stowe Avenue East Side Concept Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 27 September 27, 2022 Figure 17: West Side Concept – Sandeen Road to Stowe Avenue Figure 18: Typical Section A – Sandeen Road to Stowe Avenue West Side Concept Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 28 September 27, 2022 Figure 19: East Side Concept – Stowe Avenue to County Road E Figure 20: Typical Section B – Stowe Avenue to County Road E East Side Concept Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 29 September 27, 2022 Figure 21: West Side Concept – Stowe Avenue to County Road E Figure 22: Typical Section B – Stowe Avenue to County Road E West Side Concept Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 30 September 27, 2022 Figure 23: South Side Concept – Tony Schmidt Regional Park Area Figure 24: Typical Section C – Tony Schmidt Regional Park Area South Side Concept Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 31 September 27, 2022 Figure 25: North Side Concept – Tony Schmidt Regional Park Area Figure 26: Typical Section C – Tony Schmidt Regional Park Area North Side Concept – Unconstrained Condition Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 32 September 27, 2022 Figure 27: North Side Concept – Tony Schmidt Regional Park Area Figure 28: Typical Section C – Tony Schmidt Regional Park Area North Side Concept – Constrained Condition Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 33 September 27, 2022 Figure 29: South Concept – Tony Schmidt Regional Park to Siems Court Figure 30: Typical Section D – Tony Schmidt Regional Park to Siems Court South Side Concept Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 34 September 27, 2022 Figure 31: North Concept – Tony Schmidt Regional Park to Siems Court Figure 32: Typical Section D – Tony Schmidt Regional Park to Siems Court North Side Concept Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 35 September 27, 2022 Figure 33: South Concept – Siems Court to Old Snelling Avenue Figure 34: Typical Section E – Siems Court to Old Snelling Avenue South Side Concept Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 36 September 27, 2022 Figure 35: North Concept – Siems Court to Old Snelling Avenue Figure 36: Typical Section E – Siems Court to Old Snelling Ave North Concept Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 37 September 27, 2022 Appendix E: Detailed Evaluation Matrices Segment 1 West County Road D to Stowe Avenue Segment 1 East County Road D to Stowe Avenue Segment 2 West Stowe Avenue to County Road E Segment 2 East Stowe Avenue to County Road E # Criteria 1 User Experience (Directness, comfort, wayfinding, conflicts) + Trail separated by boulevard, curb + Boulevard could include trees + Trail separated by boulevard, curb + Boulevard could include trees + Trail separated by boulevard, curb + Boulevard could include trees - Steeper boulevard grades - Minimal boulevard (2 feet) + Adjacent to lake 2 Connectivity (Residential neighborhoods, parks, regional trails) - Serves neighborhoods well to west - Presbyterian Homes users need to cross street - Serves Presbyterian Homes well - Aligns with trail along Fairview Avenue (at County Road C2) - Serves neighborhoods well to west - Presbyterian Homes users need to cross street - Neighborhoods need to cross street + Aligns with beach area at Tony Schmidt Regional Park 3 Scope of Roadway Modifications Improvements + Limited mill and overlay, new curb - Loss of parking on one side + Limited mill and overlay, new curb - Loss of parking on one side + Limited mill and overlay, new curb - Loss of shoulders - Roadway narrowing - Full roadway reconstruction 4 Crossings/ Conflicts (Safety) - 16 Driveways - 2 Local Streets - 15 Driveways - 2 Local Streets - Several wide driveways - Limited off street parking area - 2 Driveways - 1 Local street - 3 Driveways - 0 Local Streets 5 Parking Impacts - Half parking capacity removed - Half parking capacity removed - Both shoulders removed - Both shoulders removed 6 Grading/ Retaining Wall Scope - Minor amount of grading, low wall potential + Less grading, no wall potential - Modest amount of grading, medium wall potential - Modest amount of grading, medium wall potential 7 Right of Way/Easement Needs + None anticipated + None anticipated + None anticipated + None anticipated Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 38 September 27, 2022 9 Surface Utility Conflicts (Overhead (OH) Power Poles Hydrants) + Intermittent power poles (services, lights) - Continuous OH power poles - Hydrants - Mailboxes + No OH power + No hydrants + OH power poles end at Lake Lane + No hydrants 10 Cost $$ $$ $$$ $$$$ Full road reconstruction Segment 3 North Tony Schmidt Regional Park Area Segment 3 South Tony Schmidt Regional Park Area Segment 4 North Tony Schmidt Regional Park to Old Snelling Avenue Segment 4 South Tony Schmidt Regional Park to Old Snelling Avenue # Criteria 1 User Experience (Directness, comfort, wayfinding, conflicts) + Trail separated by wide boulevard + Boulevard could include trees + Trail separated by boulevard + Boulevard could include trees - Existing tree impacts adjacent to parking lot + Trail separated by boulevard, curb + Boulevard could include trees - Trail/roadway very close to existing homes - Minimal boulevard (2 feet) 2 Connectivity (Residential neighborhoods, parks, regional trails + Connects Elmer Anderson trail segments without need to cross Lake Johanna Boulevard - Crossing needed to access beach area at Tony Schmidt Regional Park + Serves beach area at Tony Schmidt Regional Park well - Road crossing to access Elmer Anderson trail + Serves neighborhoods well to north (low density) - Crossings required to serve Siems Court and Ridgewood Road + Serves neighborhoods to south well (medium density) + Aligns with beach area at Tony Schmidt Regional Park 3 Scope of Roadway Modifications Improvements + Minimal roadway impacts + Limited mill and overlay, new curb - Loss of shoulder on one side + Limited mill and overlay, new curb - Loss of shoulders - Roadway narrowing + Limited mill and overlay, new curb - Loss of shoulder on one side 4 Crossings/ Conflicts (Safety) - 1 Driveway (park access) - 4 Driveways (park access) - 4 Driveways - 1 Local street - 15 Driveways - 2 Local streets Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 39 September 27, 2022 5 Parking Impacts - No shoulder impacts - One shoulder removed - Both shoulders removed - One shoulder removed 6 Grading/ Retaining Wall Scope - Minor amount of grading, low wall potential - Minor amount of grading, low wall potential - Modest amount of grading, medium wall potential - Modest amount of grading, medium wall potential 7 Right of Way/Easement Needs + None anticipated + None anticipated + None anticipated + None anticipated 9 Surface Utility Conflicts (Overhead (OH) Power Poles Hydrants) + No OH power + No hydrants + No OH power + No hydrants + Intermittent OH power + No hydrants - OH power poles (continuous) + No hydrants - Mailboxes 10 Cost $ $$ $$$ $$ Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 40 September 27, 2022 Appendix F: West/North Trail Design Layout Figure 37. County Road D to Sandeen Road Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 41 September 27, 2022 Figure 38. Sandeen Road to Stowe Avenue Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 42 September 27, 2022 Figure 39. Stowe Avenue to County Road E Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 43 September 27, 2022 Figure 40. Tony Schmidt Regional Park Area – Unconstrained Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 44 September 27, 2022 Figure 41. Tony Schmidt Regional Park Area - Constrained Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 45 September 27, 2022 Figure 42: Tony Schmidt Regional Park to Siems Court Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 46 September 27, 2022 Figure 43: Siems Court to Old Snelling Avenue Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 47 September 27, 2022 Appendix G. Detailed Cost Estimate West/North Alignment Item No. Item Description Unit Unit Cost Total Estimated Quantitie s Total Estimated Cost Agency Cost Splits Local Cost Participation Arden Hills Ramsey County 2021.501 MOBILIZATION LUMP SUM $360,000.00 1 $360,000 0% $ - $360,000 2021.601 CONSTRUCTION SURVEYING LUMP SUM $60,000.00 1 $60,000 0 $ - $60,000 2031.502 FIELD OFFICE TYPE D EACH $40,000.00 1 $40,000 0% $ - $40,000 2101.524 CLEARING AND GRUBBING ALLOWANCE LUMP SUM $20,000.00 1 $20,000 0% $ - $20,000 2104.503 REMOVE SEWER PIPE/CULVERT LIN FT $10.00 500 $5,000 0% $ - $5,000 2104.503 SAWING BIT PAVEMENT (FULL DEPTH) LIN FT $8.00 6600 $52,800 0% $ - $52,800 2104.503 REMOVE CURB & GUTTER LIN FT $8.00 400 $3,200 0% $ - $3,200 2104.504 REMOVE PAVEMENT SQ YD $15.00 10000 $150,000 0% $ - $150,000 2104.504 REMOVE DRIVEWAY PAVEMENT SQ YD $25.00 1600 $40,000 0% $ - $40,000 2104.518 REMOVE CONCRETE SIDEWALK SQ FT $3.50 1000 $3,500 0% $ - $3,500 2104.601 MISCELLANEOUS REMOVALS ALLOWANCE LUMP SUM $10,000.00 1 $10,000 0% $ - $10,000 2106.507 SELECT GRANULAR EMBANKMENT (CV) CU YD $35.00 1800 $63,000 0% $ - $63,000 2106.507 EXCAVATION - COMMON CU YD $30.00 1500 $45,000 0% $ - $45,000 2106.507 COMMON EMBANKMENT (CV) CU YD $15.00 1000 $15,000 0% $ - $15,000 2211.507 AGGREGATE BASE (CV) CLASS 5 CU YD $50.00 3000 $150,000 0% $ - $150,000 2232.504 MILL BITUMINOUS SURFACE (2.0") SQ YD $10.00 5000 $50,000 0% $ - $50,000 Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 48 September 27, 2022 2360.509 TYPE SP 12.5 WEARING COURSE MIX (5;L) TON $95.00 1200 $114,000 0% $ - $114,000 2360.509 TYPE SP 12.5 BIT PATCHING MIX (4;L) SY $60.00 1400 $84,000 0% $ - $84,000 2411.603 RETAINING WALL SQ FT $50.00 500 $25,000 0% $ - $25,000 2503.503 STORM SEWER PIPE LIN FT $90.00 8000 $720,000 0% $ - $720,000 2506.502 STORM SEWER STRUCTURE EACH $4,500.00 40 $180,000 0% $ - $180,000 2506.601 WATER QUALITY ALLOWANCE LUMP SUM $250,000.00 1 $250,000 0% $ - $250,000 2521.518 4" CONCRETE WALK SQ FT $8.00 9500 $76,000 50% $38,000 $38,000 2521.518 6" CONCRETE WALK SQ FT $12.00 2500 $30,000 50% $15,000 $15,000 2521.518 3" BITUMINOUS WALK SQ FT $4.00 78000 $312,000 50% $156,000 $156,000 2531.503 CONCRETE CURB & GUTTER DESIGN B624 LIN FT $35.00 10500 $367,500 75% $275,625 $91,875 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SQ YD $90.00 1200 $108,000 0% $ - $108,000 2531.504 TRAIL LIGHTING ALLOWANCE LUMP SUM $100,000.00 1 $100,000 100% $100,000 $ - 2531.618 TRUNCATED DOMES SQ FT $65.00 640 $41,600 50% $20,800 $20,800 2563.601 TRAFFIC CONTROL ALLOWANCE LUMP SUM $60,000.00 1 $60,000 0% $ - $60,000 2571.524 LANDSCAPING ALLOWANCE LUMP SUM $100,000.00 1 $100,000 100% $100,000 $ - 2573.601 EROSION CONTROL ALLOWANCE LUMP SUM $50,000.00 1 $50,000 0% $ - $50,000 2574.507 BOULEVARD TOPSOIL BORROW CU YD $35.00 1800 $63,000 0% $ - $63,000 2575.504 SODDING TYPE SALT TOLERANT SQ YD $10.00 14000 $140,000 0% $ - $140,000 2582.501 SIGNING AND STRIPING ALLOWANCE LUMP SUM $100,000.00 1 $100,000 0% $ - $100,000 Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 49 September 27, 2022 CONTINGENCY (30%) LUMP SUM $1,200,000 1 $1,200,000 10% $210,000 $990,000 SUBTOTAL ROADWAY AND TRAIL CONSTRUCTION $5,190,000 $920,000 $4,270,000 ROW ACQUISITION - PE LAKEFRONT PARCELS SF $40.00 0 $ - 50% 0 0 ROW ACQUISITION - TE LAKEFRONT PARCELS SF $10.00 1000 $10,000 50% $5,000 $10,000 ROW ACQUISITION - PE LANDSIDE PARCELS SF $16.00 0 $ - 50% 0 0 ROW ACQUISITION - TE LANDSIDE PARCELS SF $5.00 3500 $17,500 50% $8,750 $17,500 SUBTOTAL ROW ACQUISITION $30,000.00 $10,000 $30,000 FINAL DESIGN ENGINEERING - ASSUME 12% of CONSTRUCTION COST $620,000 $110,000 $510,000 CONSTRUCTION ENGINEERING - ASSUME 8% of CONSTRUCTION COST $420,000 $70,000 $340,000 GRAND TOTAL PROJECT COSTS $6,260,000 $1,110,000 $5,150,000 Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 50 September 27, 2022 East/South Alignment Item No. Item Description Unit Unit Cost Total Estimated Quantities Total Estimated Cost Agency Cost Splits Local Cost Participation Arden Hills Ramsey County 2021.501 MOBILIZATION LUMP SUM $390,000.00 1 $390,000 0% $ - $ 390,000 2021.601 CONSTRUCTION SURVEYING LUMP SUM $60,000.00 1 $60,000 0% $ - $ 60,000 2031.502 FIELD OFFICE TYPE D EACH $40,000.00 1 $40,000 0% $ - $ 40,000 2101.524 CLEARING AND GRUBBING ALLOWANCE LUMP SUM $15,000.00 1 $15,000 0% $ - $ 15,000 2104.503 REMOVE SEWER PIPE/CULVERT LIN FT $10.00 500 $5,000 0% $ - $5,000 2104.503 SAWING BIT PAVEMENT (FULL DEPTH) LIN FT $8.00 8000 $64,000 0% $ - $64,000 2104.503 REMOVE CURB & GUTTER LIN FT $8.00 800 $6,400 0% $ - $6,400 2104.504 REMOVE PAVEMENT SQ YD $15.00 8400 $126,000 0% $ - $126,000 2104.504 REMOVE DRIVEWAY PAVEMENT SQ YD $25.00 3200 $80,000 0% $ - $80,000 2104.518 REMOVE CONCRETE SIDEWALK SQ FT $3.50 5000 $17,500 0% $ - $17,500 2104.601 MISCELLANEOUS REMOVALS ALLOWANCE LUMP SUM $20,000.00 1 $20,000 0% $ - $20,000 2106.507 SELECT GRANULAR EMBANKMENT (CV) CU YD $35.00 1500 $52,500 0% $ - $52,500 2106.507 EXCAVATION - COMMON CU YD $30.00 1200 $36,000 0% $ - $36,000 2106.507 COMMON EMBANKMENT (CV) CU YD $15.00 1000 $15,000 0% $ - $15,000 2211.507 AGGREGATE BASE (CV) CLASS 5 CU YD $50.00 3000 $150,000 0% $ - $150,000 2232.504 MILL BITUMINOUS SURFACE (2.0") SQ YD $10.00 9000 $90,000 0% $ - $90,000 2360.509 TYPE SP 12.5 WEARING COURSE MIX (5;L) TON $95.00 1080 $102,600 0% $ - $102,600 Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 51 September 27, 2022 2360.509 TYPE SP 12.5 BIT PATCHING MIX (4;L) SY $60.00 1600 $96,000 0% $ - $96,000 2411.603 RETAINING WALL SQ FT $50.00 3500 $175,000 0% $ - $175,000 2503.503 STORM SEWER PIPE LIN FT $90.00 8000 $720,000 0% $ - $720,000 2506.502 STORM SEWER STRUCTURE EACH $4,500.00 40 $180,000 0% $ - $180,000 2506.601 WATER QUALITY ALLOWANCE LUMP SUM $250,000.00 1 $250,000 0% $ - $250,000 2521.518 4" CONCRETE WALK SQ FT $8.00 3500 $28,000 50% $14,000 $14,000 2521.518 6" CONCRETE WALK SQ FT $12.00 4800 $57,600 50% $28,800 $28,800 2521.518 3" BITUMINOUS WALK SQ FT $4.00 78000 $312,000 50% $156,000 $156,000 2531.503 CONCRETE CURB & GUTTER DESIGN B624 LIN FT $35.00 8200 $287,000 75% $215,250 $71,750 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SQ YD $90.00 2400 $216,000 0% $ - $216,000 2531.504 TRAIL LIGHTING ALLOWANCE LUMP SUM $100,000.00 1 $100,000 100% $100,000 $ - 2531.618 TRUNCATED DOMES SQ FT $65.00 750 $48,750 50% $24,375 $24,375 2563.601 TRAFFIC CONTROL ALLOWANCE LUMP SUM $60,000.00 1 $60,000 0% $ - $60,000 2571.524 LANDSCAPING ALLOWANCE LUMP SUM $100,000.00 1 $ 100,000 100% $100,000 $ - 2573.601 EROSION CONTROL ALLOWANCE LUMP SUM $50,000.00 1 $50,000 0% $ - $50,000 2574.507 BOULEVARD TOPSOIL BORROW CU YD $35.00 1800 $63,000 0% $ - $63,000 2575.504 SODDING TYPE SALT TOLERANT SQ YD $10.00 14000 $140,000 0% $ - $140,000 2582.501 SIGNING AND STRIPING ALLOWANCE LUMP SUM $100,000.00 1 $100,000 0% $ - $100,000 CONTINGENCY (30%) LUMP SUM $1,300,000 1 $1,300,000 30% $200,000 $1,100,000 SUBTOTAL ROADWAY AND $ 5,550,000 $ 840,000 $ 4,710,000 Lake Johanna Boulevard Trail Design Study Preliminary Design Development Report 52 September 27, 2022 TRAIL CONSTRUCTION ROW ACQUISITION - PE LAKEFRONT PARCELS SF $40.00 0 $ - 50% $ - $ - ROW ACQUISITION - TE LAKEFRONT PARCELS SF $10.00 20000 $200,000 50% $100,000 $100,000 ROW ACQUISITION - PE LANDSIDE PARCELS SF $16.00 0 $ - 50% $ - $ - ROW ACQUISITION - TE LANDSIDE PARCELS SF $5.00 950 $4,750 50% $2,375 $2,375 SUBTOTAL ROW ACQUISITION $200,000 $100,000 $100,000 FINAL DESIGN ENGINEERING - ASSUME 12% of CONSTRUCTION COST $670,000 $100,000 $570,000 CONSTRUCTION ENGINEERING - ASSUME 8% of CONSTRUCTION COST $440,000 $70,000 $380,000 GRAND TOTAL PROJECT COSTS $6,860,000 $1,110,000 $5,760,000 Page 1 of 2 PRESENTATION ITEM – 3D MEMORANDUM DATE: March 20, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Assisted Hearing Technology Budgeted Amount: Actual Amount: Funding Source: N/A $8,586.42 Cable Fund For Council Consideration Council should consider providing direction on whether or not to move forward with assisted hearing technology modifications to the City Council Chambers. Background Staff was previously directed by the City Council to move forward with securing a proposal to add a T-Coil System to the City Council Chambers to assist people with T-Coil enabled hearing aids. The cost for the implementation was estimated around $25,000. Since that worksession, Staff had worked with NineNorth on having Electronic Design review the Chambers and put together an actual contract for work. During their review, they noted a “hum” in the Council Chambers that they cannot mitigate. This hum would likely interfere with a T-Coil system and is no longer their recommendation. As a secondary option, they have proposed a Wi-Fi system. This system would work in tandem with someone’s smart phone, but a user could also use a T-Coil Neck Loop that would be compatible with the system (example below). A normal user would need to download the specific app for the system used in the Council Chambers, the signal would be transmitted from the Wi-Fi system to the phone and from the phone to the hearing aids. Or if a person had T-Coil hearing aids, they could wear the neck loop and pick up the audio. Page 2 of 2 A third option would be to use existing equipment, and anyone could request a hip-pack to be used during Council meetings. Although we do have a sign noting hearing equipment is available in the Chambers, we could make a larger, more obvious sign alerting people that equipment is available upon request. It should be noted that this equipment is only facilitating audio that is directly going into microphones on the dais or elsewhere in the chambers, normal conversations held in the chambers would not be picked up by this system (or any other system). Budget Impact The revised proposal for the Wi-Fi system is $8,586.42, this amount would be paid by the Cable Fund, and is not currently budgeted. Future changes are going to be needed in the fund regardless if this project moves forward or not to keep the fund solvent. Attachment Attachment A: Electronic Design Proposal PROPOSAL Arden Hills Council Chamber Assisted Listening System City of Arden Hills 1245 Hwy 96 W Arden Hills, MN 55112 Presented By: Electronic Design Company Revision: 2/16/2023 0 http://www.edcsolutions.com/ 3225 E Hennepin Ave. Minneapolis, MN 55413 US 612-355-2300 http://www.edcsolutions.com/ Modified: Project #: 6-Z-9004 Attachment A SCOPE OF WORK Electronic Design Company (EDC) is pleased to provide the following quote. The sections below outline our proposed design assumptions, scope of work, responsibilities of both EDC and the facility, project costs and our general terms and conditions. Thank you for considering Electronic Design Company for your project. We look forward to working with you on this project and in the future. Scope of Work: EDC to provide, configure and install a Wi-Fi-based assistive listening system for the council chambers. A streaming server and network switch will be installed in the equipment rack in the AV control room adjacent to the chambers. A Wi-Fi access point will be mounted on the wall in the chambers, on the wall that is shared with the AV control room. This can be mounted high up, above the dropped ceiling level so that it is out of sight (for the most part). A single CAT6 cable will be routed from this device back to the network switch in the equipment rack. The streaming server will be connected to the network switch and have one input from the client's existing Symetrix DSP. This output will be configured and controlled by the client, as they have full access and programming capability to the DSP. The access point will be configured for the task and a name for the Wi-Fi network that is created will be dictated by the client (e.g., "Arden Hills Council Audio"). Four Wi-Fi receivers will be provided and connected to the streaming audio service. These receivers will each have a traditional set of headphones and a neck-loop for using it with T -coil hearing aids. Training will be held with the client's representatives to instruct them on operation, basic troubleshooting, and maintenance of the system. PROPOSAL Rev.0 Arden Hills Council Chamber Assisted Listening System Project No : 6-Z-9004 2/16/2023 Page 2 of 6 * Price Includes Accessories PROPOSAL Design Exceptions / Notes: Previous information indicated a hum coming from an electrical source. EDC investigated the hum but could not track it to the source. Best advice is to install a Wi-Fi system that would not be affected by this electrical interference. Cost of tracking down the source of the hum is hard to estimate and could become costly. All network devices are programmed and fully tested at EDC on a dedicated and self- contained network using managed network parameters as provided by the Owner prior to installation. Additionally, EDC will provide all relevant network settings to the Owner’s IT department if the newly provided audiovisual system is to reside on or is converged with the Owner’s network. EDC is not responsible for troubleshooting the Owner’s network or for delays due to integration issues beyond the project’s contracted time allotment. If additional time is required, the Owner will be charged at the current hourly rates in the form of a change order. It should be assumed that any equipment not designed by the manufacturer for mounting to the building structure requires stamped rigging drawings from a certified structural engineer. Unless otherwise stated, Electronic Design Company (EDC) has not included stamped equipment rigging drawings in this proposal and they are the responsibility of the Owner. However, EDC can facilitate in the design of a rigged system or provide drawings at an additional cost, upon request. Electronic Design Company shall: Provide and install all equipment as designed. Provide and install all wire, except ground wire. Provide all final connections at system head-end. Perform check-out and testing of system being installed. Provide the owner with manuals and instruction. Provide five-year warranty on parts and labor. Client or their Subcontractors shall: Provide and install all ground wire. Provide analog audio output from the DSP to act as input to the streaming audio server. Client will be responsible for configuring this output within the DSP. Furnish electricity to head-end equipment as specified. Electrical service for operation of this system, as well as conduit and high voltage cable, is NOT included in this quotation. Electronic Design Company will not be responsible for lost time or delays due to other parties or failure to gain access to work areas or systems. Unless other hours have been negotiated, all work will be completed during the normal business hours of 7:00 am and 3:30 pm; with the exception of normal holidays. Scheduling is subject to available personnel and product availability. Extra charges will be incurred by the customer if the project needs to be completed sooner than what is stated in the contract. Rev.0 Arden Hills Council Chamber Assisted Listening System Project No : 6-Z-9004 2/16/2023 Page 3 of 6 * Price Includes Accessories PROPOSAL Terms & Conditions: Price is good for 30 days and includes applicable taxes. Price is F.O.B. job site. Terms are detailed on project summary page. The design and/or intent of the above listed system specification is owned by Electronic Design Company and will not be disclosed to any party other than those intended by Electronic Design Company. Disclosure of this design/intent will subject the proprietor to consultant fees equivalent of 10% of the above listed design/build quotation. All materials guaranteed to be as specified. All work to be completed in a competent manner according to standard practices. Any alteration or deviation written or verbal from the above specifications involving extra costs will be executed and will become an extra charge over and above the quotation. All agreements are contingent upon strikes, accidents, or delays beyond our control. Thank you for considering Electronic Design Company (EDC) for this project, we are pleased to be of service to your organization. Rev.0 Arden Hills Council Chamber Assisted Listening System Project No : 6-Z-9004 2/16/2023 Page 4 of 6 * Price Includes Accessories WiFi Option (1)EDC : Engineering Engineering (1)EDC : Programming Programming (1)EDC : Project Manager Project Management (1)EDC : Training Training (1)Listen Technologies : LA-167 Replacement Cushions for Stereo Headphones (10) (1)Listen Technologies : LA-304 Assistive Listening Notification Signage Kit (1)Listen Technologies : LW-100P-02 Listen EVERYWHERE 2 Channel Wi-Fi Audio Server (4)Listen Technologies : LWR-1020 Listen EVERYWHERE Wi-Fi Audio Receiver 1020 (1)Luxul : SW-100-04P 4 Port Unmanaged PoE+ Switch (1)Luxul : XAP-810 High Power AC1200 Dual Band Wireless access points (1)Travel : Travel Time and Expenses PROPOSAL Rev.0 Arden Hills Council Chamber Assisted Listening System Project No : 6-Z-9004 2/16/2023 Page 5 of 6 * Price Includes Accessories SUMMARY Project Grand Total: $8,586.42 Date Patrick Cook Date Electronic Design Company Client: Contractor: PROPOSAL Rev.0 Arden Hills Council Chamber Assisted Listening System Project No : 6-Z-9004 2/16/2023 Page 6 of 6 * Price Includes Accessories Page 1 of 2 PRESENTATION ITEM – 3E MEMORANDUM DATE: March 20, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Climate Action Roadmap Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council should consider providing direction on a climate action roadmap. Background At the last Council work session, the City Council directed Staff to research what other cities are doing as far as a Climate Action Plan or other sustainability efforts. Below are the responses gathered: -Shoreview: Green Step City 5, no formal action plan. Recently discussed with environmental committee and likely moving towards a formal plan in the next year or two. -Falcon Heights: No formal action plan, recently passed a climate crisis resolution and developing an action plan is their next step. -New Brighton: Green Step City 5, working on developing their Climate Action Plan with Pale Blue Dot. -Little Canada: no formal plan, likely starting one in the next one or two years. -Mounds View: no formal plan, working closely with Green Step Cities. As can be seen above, New Brighton is the only City that responded and is formally working on a Climate Action Plan, while a few other cities may be close behind. New Brighton’s development of a Climate Action Plan is approximately $42,000. While Arden Hills is currently a Green Step City 2, there are no plans currently to pursue additional steps. Page 2 of 2 The City Council should discuss and provide next steps on what it would like to do regarding a climate road map. Pursuing an action plan would require the assistance of a consultant similar to New Brighton’s, and it can be assumed the cost would increase due to inflation and more work would likely be shifted to a consultant as we have less staff available to dedicate to this project. Council may want to consider other projects or objectives that would be less cumbersome in the short-term, and could potentially be done in-house. One such example would be looking at a sustainable building policy. Groups, like Center for Energy and Environment, provide cities guidance and assistance with developing sustainable building policies that are easy to understand, less staff intensive, relatively easy to implement (The Minnesota Municipal Sustainable Building Policies Guide is attached for reference). Most sustainable policies are tied to a trigger, for example, if new construction requires either a PUD or is seeking financial assistance the project would need to be built meeting established sustainability guidelines. These guidelines usually give the developer flexibility in which method it wants to use for construction, examples are below. Council may want to consider other efforts, such as, Single Hauler for trash collection. At a recent Mayor/Administrator meeting, it appeared many of our surrounding cities are at least considering moving towards this option. Budget Impact There are no budget impacts on future research but depending on how Council wants to move forward, budget impacts could be minor to significant. Attachment Attachment A: Minnesota Municipal Sustainable Building Policies Guide Updated February, 2022 Originally published January, 2021 Prepared by Katie Jones, Marisa Bayer Center for Energy and Environment In collaboration with Hennepin County MINNESOTA MUNICIPAL SUSTAINABLE BUILDING POLICIES GUIDE Policy Framework and Implementation Recommendations Attachment A 1 OVERVIEW Cities throughout Minnesota seek to improve public health, environmental justice, and environmental and economic sustainability. As cities set targets to reduce carbon emissions, reduce waste, protect natural areas, and mitigate stormwater runoff, many are turning to building-related strategies to help achieve these goals. Generally, cities have three main levers to create change: mandatory requirements, process incentives, and financial incentives. Because the State of Minnesota sets the building code, cities are unable to establish building requirements that are more strict than existing code; however, with financial levers and authority over land use, cities have tremendous potential to use sustainable building policies as a tool to make progress toward sustainability goals. To date, Minnesota cities have taken three approaches in the application of sustainable building policies, listed below in order of impact: 1. Mandatory approach (Recommended). This policy approach identifies default sustainability requirements for funding programs and land use variances above certain thresholds. These requirements are in addition to other program and land use requirements. 2. Scoring approach. Buildings are scored on a set of criteria and those with the highest scores qualify for city program funding and approval. 3. Suggestion approach. Developers are strongly encouraged to consider sustainability in construction through a sustainability questionnaire. Based on research of existing policies and interviews with Minnesota cities, we identified best practices and recommendations for creating a framework and implementing a mandatory sustainable building policy. The intent of this guide is to provide a resource for cities considering sustainable building policies and to encourage standardization across cities. Standardization has many benefits including improving efficiency and cost-effectiveness across the region, facilitating the adoption of sustainable building practices, and reducing competition among cities for development. Sustainable Building Policy Defined Sustainable building policies establish minimum sustainability criteria that go beyond existing state code for new construction or significantly renovated developments. Included criteria typically target areas for pollution reduction and resource conservation. Also known as green building policies. Existing Policies As of 2022, eight Minnesota cities have some type of formal sustainable building approach: Duluth, Edina, Maplewood, Minneapolis, Northfield, Rochester, St. Louis Park, and Saint Paul. The affected building types, triggers, and criteria vary by policy, although some standardization is taking shape. See the Appendix for detailed comparison of the policies. 2 POLICY FRAMEWORK GUIDE A policy framework addresses the fundamental questions of “what” and “who” —what does the policy cover, who does this apply to, who manages the policy, and what happens with non- compliance. Identify City Overlay and Applicable Rating Systems The first step is to understand the universe of existing third-party green building rating systems.1 Such rating systems provide processes for developers to achieve the city’s aims. Rating systems are often similar but not identical. For that reason, the city should note the strengths and weaknesses of the rating systems relative to one another and make a list of priority impacts the city wants to target. That list, along with considerations of other city goals, becomes a city overlay —a set of specific measurable minimum requirements that go beyond the base construction code and may exceed a standard’s requirements. Figure 1: Example relationship between the city overlay and an existing rating system for a single- family home new construction. A development must comply with everything in the city overlay. For many components, the MN Green Communities rating system meets the city’s criteria. However, as this example shows the city is specifically targeting higher building performance with DOE Zero Energy Ready certification. Applicable rating systems and the overlay should both be included in a policy. The two work in tandem, giving the city high-level policy customization, while giving developers flexibility in how to meet the targets. One benefit for the city is that using such rating systems lessens the need for specialized staff. In addition, leveraging existing rating systems that are well known in today’s construction industry allows for ease of communication and cost-effectiveness of implementation. 1 Green building rating systems — sets of sustainability criteria with detailed and proscriptive pathways for meeting the criteria. They are generally broad covering many sustainability areas (e.g., water, energy, waste, materials) and can include topic focused standards (e.g., Sustainable Buildings 2030 energy standard). DOE Zero Energy Ready Homes ENERGY STAR® certification Water conservation, waste diversion, indoor environmental quality, etc. City Overlay: Single Family Rating System: MN Green Communities 3 Leverage existing third-party rating systems Cities with existing sustainable building policies recognize the value of standardization across the region — the more ubiquitous the rules, the more practiced the industry becomes at complying with them and the more cost-effective implementation becomes. Because of the unique characteristics of different building types, policy requirements should specify the appropriate rating system for each building type. The table below shows the most common and recommended minimum rating systems and their associated levels by building type. Municipal, Commercial, Mixed- Use, Industrial x LEED for New Construction and Major Renovations; Certified Silver or higher x B3 Guidelines Multifamily x LEED for New Construction and Major Renovations; Certified Silver or higher x B3 Guidelines x GreenStar Homes; Certified Silver or higher x Green Communities * Single-family x LEED for Homes; Certified Silver or higher x MN GreenStar; Certified Silver or higher x Green Communities* Parking x Park Smart Silver *For projects with MHFA funding, it is recommended that the MN Overlay version be used. Establish City Overlay Criteria Below we lay out the most common overlay criteria. Where possible, criteria are performance-based, which gives developers flexibility, and drives innovation and cost efficiencies. Cities should prioritize criteria for adoption that balance needs for implementation with city goals to ensure policy success. It is also important to note that as environmental and economic conditions change, flexibility within each criterium is valuable. For that reason, it is recommended that a department director be charged with promulgating the detailed overlay requirements. It is also critical to include a third-party verification component in the policy. Verifiers should be proposed by the developer and acceptable to the city. 4 Recommended Overlay Criteria Recommended Rule Predicted and actual energy use Meet SB 2030 Energy Standard through design and operation; for 1-3-unit buildings, meet DOE’s Zero Energy Ready Homes standard. Predicted greenhouse gas emissions Calculate and report. Predicted and actual use of potable water Achieve 30% below the water efficiency standards of the Energy Policy Act of 1992. Predicted use of water for landscaping Achieve 50% reduction from consumption of traditionally irrigated site. Utilization of renewable energy Evaluate 2% of on-site renewables; install if cost-effective using SB 2030 guidance. Electric vehicle charging capability (if parking is included) Install conduit that allows charging stations to be installed at a future date. Diversion of construction waste from landfills and incinerators Achieve 75% diversion rate Indoor environmental quality Use low-VOC (volatile organic compounds) materials including paints, adhesives, sealants, flooring, carpet, as well as ASHRAE thermal and ventilation minimums. Stormwater management Adhere to quantity and quality requirements, including infiltration rate, suspended solid, and phosphorous reductions. Resilient design Document a design response to several identified potential shocks and stressors such as utility interruption, extreme rainfall and transportation interruption. Design Team shall integrate the identified strategies into the design of the project. Ongoing monitoring of actual energy and water use Benchmark using ENERGY STAR® Portfolio Manager annually. 5 Policy Triggers Given the regional competition for development, cities often balance priorities of encouraging development while achieving community-wide goals, such as sustainability targets. For this reason, we 1) encourage the greatest number of cities to adopt similar sustainable building policies to standardize the practice across a region, and 2) recommend cities consider their unique leverage points for the greatest impact. Cities can use the following triggers to activate a sustainable building policy: 1. Funding incentives. The most straightforward trigger is a developer’s request for public funding. To date, several cities have successfully used a minimum trigger of $200,000 in cumulative public funding. The types of qualifying funding sources vary. We recommend maximizing public funding sources for the greatest impact. (See examples below.) 2. Land use incentives. Though there is little track record of this approach for sustainability in Minnesota, it is used in other areas of the country. For cities with established zoning rules, we recommend cities consider three types of land use triggers: a. Planned unit development (PUD). Where a city has a large tract of land for development, it can set high-level density and other rules, such as a sustainable building policy, for the site, while giving the developer flexibility in how that is accomplished. b. Premiums. Setting clear expectations for developers can reduce costs and encourage specific types of development. We recommend cities consider codifying sustainability premiums as an incentive for density and height bonuses. c. Variance. Where not codified as premiums, cities should consider applying a policy when more intense variances are requested. 3. Process incentives. Cities can create faster approval processes and higher prioritization in permit and inspection reviews for developments that adhere to the sustainable building policy. This has not yet been tried in Minnesota but has been done elsewhere. 4. Building size. Because larger building developments have the greatest environmental impact and more sophisticated design teams, we recommend that a policy apply to buildings that meet the following size thresholds. This trigger is only activated when a project receives a funding, land use, or process incentive. a. New construction of 10,000 square feet and greater. b. Significant renovation of buildings 10,000 square feet and greater that include a new heating, ventilation, and air conditioning (HVAC) system. Funding Sources Comprehensive policies count all public dollars toward the threshold that triggers compliance including: 1. Community Development Block Grants (CDBG) 2. Bonds 3. Tax Increment Financing (TIF) 4. HOME Investment Partnership Program 5. Housing Redevelopment Authority funds 6. Land write-downs 7. Low-Income Housing Tax Credits (LIHTC) 8. A dedicated Sustainable Building Policy fund 9. Any other Federal, State, Regional (e.g., Met Council), or City funding source 6 Enforcement Enforcement can be approached from two angles — either for financially incentivized projects or for those triggered by land use and process incentives. The financial incentive is often needed to encourage and make such developments viable in the first place, making a financial penalty for non-compliance challenging to employ. For that reason, the best practice is to be proactive on the front end, providing sufficient resources and check-ins during the design development process to ensure compliance along the way. For projects triggered by land use and process incentives, the city could enact a fine for violation, which has been done in other American cities with some as high as $500 per day for non-compliance. In either case, compliance with the sustainable building policy should be included in the development agreement and loan documents. Evaluation Cities should evaluate a policy’s impact and adjust over time in order to meet stated goals. A best practice is to build a framework for these components within the policy itself by requiring an annual progress and impact report and setting a reassessment timeline (e.g., every 3-5 years) for overlay criteria and the approved third-party rating systems. Codify the Policy After the city council or board adopts the sustainability building policy, it is important to codify the policy within or near zoning- and planning-related chapters in city code because a sustainable building policy concerns land development. IMPLEMENTATION GUIDE Before approval, it is important to have a plan to address questions of “how” — namely, how to operationalize the policy. Policy adoption alone will not ensure a sustainable building policy will be successful. Additional steps are needed to create structure, ownership, and awareness of the policy. Identify Leaders and Collaborators Policies are often managed by departments that are responsible for education, awareness, and enforcement. In some cases, these responsibilities may fall across departments, so it is important early on to identify the department and individual who will take primary ownership for the policy. Below is a list of key stakeholders to involve: Sustainability Staff As topic specialists, sustainability staff should either lead or play a significant part in policy development and assist in policy implementation. Such staff can advocate for the policy internally and educate external stakeholders. In addition, any initial meetings with 7 a project’s development team should include sustainability staff or other designated, qualified individuals who can speak to the technical nature of sustainability requirements. Planning Department City planning departments should be involved in the management of the sustainable building policy. City planners are responsible for reviewing project applications, engaging with developers, and ultimately drafting the developer’s agreement, which is the document holding a project developer accountable for following policies and codes. External Collaborators External partners can provide technical assistance to project teams to meet policy rating systems. These generally fall into two categories: x Specific: A partner that develops and manages an individual rating system is best equipped to answer questions regarding pathways for compliance for their rating system (e.g., USGBC for LEED). x Broad: A partner that can answer questions across multiple rating systems. Increase Awareness of the Policy A key question to ask is: how do developers, architects, and contractors know the policy exists? If the policy is new, or if major changes have been made to an existing policy, cities should take proactive steps to inform their development community about how this policy will impact future projects. At minimum, cities should post the policy clearly on the city’s website for easy access. Additional engagement would build support and acceptance of the policy. We recommend cities offer trainings, networking events, and building tours, as well as engage building associations to spread the word about the policies. Cities could also partner on outreach initiatives to increase reach and minimize cost. Community Highlight: St. Louis Park, MN Because the City’s Community Development Department oversees project and land use applications as well as financial incentives for development, it is a natural fit for the sustainable building policy to be managed by that department. Sustainability staff, who are in a different department, remain engaged by attending project meetings with developers to educate them about the City’s climate goals and aspects of the policy. The City also keeps an architecture and engineering firm on retainer for more detailed review beyond sustainability staff’s abilities and to help developers meet the goals of the policy. Community Highlight: Rochester, MN The City of Rochester hosts green building tours to showcase successful implementation of their policy in new development. Developers and architects can tour new buildings, ask questions, and learn how their peers are following Rochester’s sustainable building policy. 8 Identify Projects Subject to the Policy Although a policy itself specifies minimum requirements for subject developments, the city must create a process to easily identify incoming projects that meet those requirements. This is accomplished by leveraging existing development review processes. Planners also often use checklists and review guides to ensure projects meet required development policies and codes. For that reason, we recommend cities use this process to integrate a review for the sustainable building policy. Cities should make sure someone with sustainability expertise, either sustainability staff or other designated reviewers, attend development review meetings. Educate Project Teams Once the city has identified an eligible project, the policy should be reviewed with the project’s development team to ensure they understand all the components of the policy. This is a great opportunity for development teams to ask questions and for city staff to champion their policy. This meeting should be scheduled after a project application or funding application is received to ensure policy criteria can be incorporated as early as possible in the design process. Having the right people at the meeting will ensure that the policy expectations are clearly communicated, and any questions are addressed. On the city’s side, this meeting should include those involved in managing the policy, such as sustainability and planning staff. If the city is working with an external collaborator to help with technical assistance, including them in this meeting would be advantageous. From the project team, the architect and owner’s representative should be invited so that the team responsible for designing and funding the project understand the expectations. Ensure Compliance A best practice for compliance is for cities to connect project teams with external collaborators who are technical experts in both the development process and sustainability requirements. Cities then track compliance with the list of requirements. Because most projects that have been subject to sustainable building policies in Minnesota have been commercial, mixed use, or large multifamily, city staff have relied on the B3 Tracking Tool to monitor compliance for most recommended overlay criteria and then have separate manual tracking mechanisms to track any remaining criteria. Community Highlight: Saint Paul, MN The City of Saint Paul uses funding and size minimums to determine the projects subject to their sustainable building policy. After public project funding is requested and before it is approved, the staff member responsible for managing the policy is notified of the project. Staff send a letter to the project team detailing compliance requirements for the project, and soon after they hold a meeting involving the project team to review these requirements. Sustainability staff leverage this opportunity to walk through the policy step by step to make sure there are no surprises for the project team. 9 Another best practice is to leverage other existing processes for front end-confirmation of sustainable design, such as Xcel Energy’s Energy Design Assistance program and other similar utility programs that incentivize energy modeling to meet building performance criteria. Enforce the Policy Enforcement comes into play once a project receives the necessary approvals to start construction. In most cases, following the previous steps will ensure that a project adheres to the policy; however, if the project does not meet minimum standards, enforcement may be necessary. Formal enforcement should be codified in the policy, so developers understand the implications of not complying. Informally, city staff can communicate with project teams about the negative impact to their relationship and concerns over future projects following city policies. Evaluate Impact Evaluating the policy’s impact helps city staff and city decision-makers understand if the policy achieved the intended goals. Project reports should detail the size, cost, and anticipated savings compared to actual performance. A summary of these along with the collective environmental benefits (e.g., gallons of water and greenhouse gas emissions saved compared to code) should be shared with city council, staff, and the public. In addition, annual or biennial reviews with project teams, city staff, and external collaborators give valuable input into the effectiveness of the policy. Cities should talk to project teams about what worked and what could be improved about the sustainable building policy’s implementation process. They should also talk to external collaborators and sustainability experts about the latest trends and best practices for sustainable buildings. Having both quantitative and qualitative data on the policy’s success will be useful during future policy updates to strengthen its impact. FUTURE CONSIDERATIONS Going forward, these policies should evolve as new sustainability standards become available and as city goals around reducing structural racism and ensuring equity become clearer and more focused. As cities find alignment on these issues, they should continue to exchange best practices and evolve together. We recommend cities check in on at least a biannual if not quarterly basis. This could be led by cities themselves or by an external coordinator. Areas that may warrant further exploration include: x Compliance tracking tool. Cities currently lack a holistic method for tracking compliance for all property types and may benefit from the development of one. Community Highlight: Rochester, MN The City of Rochester structures their Tax Increment Financing (TIF) agreements as pay-as- you-go disbursements, giving the city the opportunity to withhold future disbursements if a project does not adhere to certain policies or codes. The city has used this approach for projects in the Destination Medical Center and throughout the municipality. 10 x Additional compliance strategies. Another possible route to ensure compliance is by leveraging permitting and inspections processes. However, because construction code is prescriptive and most sustainability criteria is performance-based, there has been no attempt in Minnesota thus far to take either of these two routes: o During permit approval. Because cities approve permits that give the green light for construction, they could explore issuing permits only once design models adequately indicate that sustainability requirements will be met. Incorporating permit approvals that are based on modeled designs of performance would necessitate thorough consideration of expertise and permitting staff needs. o During inspections. Building inspectors could take a bigger role in ensuring sustainability criteria are incorporated during construction. Similar to design review for permits, inspectors evaluate a building based on prescriptive code. For that reason, inspector scope would need to expand to include evaluation against a performance-based model design. x A one-stop-shop for expertise on sustainable building policies. An external collaborator would not only consult on multiple rating systems, but also serve as a single point of communication for technical questions and compliance monitoring for project teams and cities, respectively. This type of group has not yet been established to serve Minnesota cities. However, such a partner with broad expertise, design review experience, and implementation support ability could serve multiple cities while reducing sustainability staff needs. Although sustainable building policies have been around more than a decade in Minnesota, there remain great opportunities for more cities to leverage such policy tools and for better standardization among cities to ease implementation. As cities actively invest in new developments or receive developer requests outside existing zoning rules, they can use these policies to achieve sustainability goals. In the end, the built environment has strong impacts on environmental health and livability, and sustainable building policies are an important tool to build the physical environment that cities want and need. APPENDIX See a table summary of current Minnesota municipal sustainable building policies here: https://www.mncee.org/minnesota-municipal-sustainable-building-policies-guide 11 Category SubcategoryCity Saint Paul St. Louis Park Rochester Duluth Edina Maplewood Minneapolis - Enterpise Minneapolis - Residential 1-3 Minneapolis - Multifamily NorthfieldPolicy Sourcehttps://stpaul.legistar.com/LegislationDetail.aspx?ID=3287262&GUID=CF83D092-B5F9-443B-8B72-28AA846CE8A8&Options=&Search=&FullText=1https://www.stlouispark.org/home/showdocument?id=18588https://www.rochestermn.gov/home/showpublisheddocument?id=26828https://duluthmn.gov/media/5536/form-udc-sustainability-checklist-120.pdfhttps://edina.novusagenda.com/AgendaPublic/CoverSheet.aspx?ItemID=12522&MeetingID=1775https://library.municode.com/mn/maplewood/codes/code_of_ordinances?nodeId=COOR_CH12BUBURE_ARTIIBUCO_S12-41GRBUhttps://lims.minneapolismn.gov/Download/RCAV2/25330/Draft%20Sustainable%20Building%20Policy.pdf; https://lims.minneapolismn.gov/Download/RCAV2/25330/Draft%20Sustainable%20Building%20Policy.pdfhttps://lims.minneapolismn.gov/Download/RCAV2/15500/Sustainability-Policy---1-to-3-units_Final.pdfhttps://lims.minneapolismn.gov/Download/RCAV2/11549/Sustainable%20Building%20Policy%20Resolution.pdfhttps://northfield.legistar.com/LegislationDetail.aspx?ID=5368140&GUID=850E8118-34C3-4768-84A9-7FE4A878A6CC&Options=&Search=&FullText=1NameSustainable Building Policy Green Building Policy Sustainable Building Guidelines Sustainability Standards Sustainable Building Policy Green Building Code Enterprise Sustainable Building Policy Minneapolis Homes Sustainability Policy Sustainable Building PolicyAdoption ModeOrdinance Resolution Resolution Resolution Ordinance Ordinance Resolution Resolution Resolution ResolutionSystem UsedCity Overlay + Third Party Rating System City Overlay + Third Party Rating System City Overlay + Third Party Rating System* Third Party Rating System - OR - Point System City Overlay + Third Party Rating System Green Code City Overlay + Third Party Rating System City Overlay + Third Party Rating System City Overlay + Third Party Rating System City Overlay + Third Party Rating SystemMunicipal Yes Yes, for buildings 15,000 square feet and greater YesYes, for developments 10,000 square feet and greaterYes Yes Yes, for projects 10,000 + sqftYesCommercial Yes Yes, for buildings 15,000 square feet and greater YesYes, for developments 10,000 square feet and Yes YesYesMultifamily Yes Yes Yes Yes, for developments 3 units and greater Yes YesYes YesSingle Family Yes Yes Yes Yes Yes YesYes, for residential 1-3 units YesIndustrial Yes Yes, for buildings 15,000 square feet and greater YesYes, for developments 10,000 square feet and Yes YesYesParking YesYes YesYesRenovations / AdditionsNew construction means the planning, design, construction and commissioning of a new building, or an addition to an existing building if such addition requires installation of new mechanical, ventilation, or cooling systems.Renovations of municipal, commercial, and industrial buildings at least 50,000 square feet and greaterRenovations performed on an existing building or portion thereof consisting of at least 10,000 square feet for non-municipal buildings and 2,500 square feet for municipal buildings, and requiring installation/replacement of HVAC systems. Additions of 10,000+ sqft that require new HVACYesThis policy will apply to all additions, renovations, and site work (including workspaces) on buildings that the City owns or leases when project costs are 50% or more of the total building valuation. For renovation projects less than 50% of the total building value and leased space not owned by the City, this policy will beused as a best practices guide and evaluate on a case-by-case basis any renovations required by the City, proprietary ownership of HVAC, electrical, and water systems, and other considerations that affect the City’s influence. When the City is determined to have influence in renovations that fall within policy criteria, these policy standards will apply. Renovations performed on an existing building or portion thereof consisting of at least 10,000 square feet for non-municipal buildings and 2,500 square feet for municipal buildings, and requiring installation/replacement of HVAC systems. Additions of 10,000+ sqft that require new HVACMechanismsProject receiving more than $200,000 in financial assistance or is built with the intent of having the City or HRA become the sole tenant.Private developments receiving more than $200,000 in financial assistance; residential private MF $200,000+ and single family $10,000+All tax increment financed projects Projects of specified size.Projects receiving financial assistance through the City or HRA. No $ threshold. OR projects requesting Planned Unit Development approval. OR projects in which the City or HRA is to become the sole tenant.Projects receiving city financing Municipal projects only. Minneapolis Homes projectsProjects receiving financial assistance from the City, EDA, or HRA. Projects receiving $300,000 or more in public fianncial assistance are required to follow the policy. Those receiving $150,000-299,999 must comply or prove they are unable to. OR projects in which the City or HRA is to become the sole tenant. Funding Sourcea. Community Development Block Grants (CDBG) b. Tax Increment Financing (TIF) c. HOME Investment Partnership Program (HOME) d. Multi-Family Housing Revenue Bonds e. Low-Income Housing Tax Credits (LIHTC) f. Any other Federal, State, or Metropolitan Council (Met Council) funding source g. Any other City of Saint Paul funding source h. Any other HRA funding source i. Notwithstanding the above, City Funding does not include the following: a. Department of Employment and Economic Development (DEED) Cleanup and Investigation Grants b. Met Council Tax Base Revitalization Account (TBRA) Contamination Cleanup Grants c. Met Council TBRA Site Investigation Grants d. Conduit Bonds issued for the benefit of qualified 501(c)(3) entitiesa. City of St. Louis Park Community Development Block Grant (CDBG) b. Housing Improvement Area Loans c. Housing Rehabilitation Fund d. Reinvestment Assistance Program Revenue Bonds (private activity bonds are negotiable) e. Tax Increment Financing (TIF) f. Tax Abatement Housing Authority (HA) g. Funds Land h. WritedownsTax Increment Financingi. Tax Increment Financing (TIF) ii. HRA Fundsiii.Metropolitan Council Livable Communities Grantiv. Housing Improvement Area v. Affordable Housing Trust Fund v. Conduit Bondsvi. Land write-downs below market valuevii. Other funds that are available to the City of Edina and Edina HRANotwithstanding the above, Financial Assistance does not include environmental remediation funds such as the following: i. Department of Employment and Economic D Development (DEED) Cleanup and Investigation Grants ii. Met Council Tax Base Revitalization Account (TBRA) Contamination Cleanup Grantsiii. Met Council TBRA Site Investigation GrantsAny for muni projects. Any for Minneapolis Homes Financed projects.a. Tax Increment Financing (TIF)b. HRA Fundsc. EDA grants and forgivable loansd. Land write downse. Bondsf. Tax abatementg. Low-income housing tax credith. MIF i. Conduit financingj. Other funds requiring approval by the City of Northfield, Northfield EDA and Northfield HRANotwithstanding the above, Financial Assistance does not include environmental remediation funds, including but not limited to such as the following:, a. Department of Employment and Economic Development (DEED) Cleanup and Investigation Grants.Municipal (select 1)i. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. B3 iii. Saint Paul Port Authority Green Design Reviewi. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. B3i. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. B3i. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. Points (# of which depends on building size))i. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. B32012 International Green Construction Codei. LEED for New Construction and Major Renovation; Certified Gold ii.State of Minnesota B3 Guidelines iii. Passive House US Certified Commerciali. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. B3Commercial (select 1)i. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. B3 iii. Saint Paul Port Authority Green Design Reviewi. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum* ii. B3*i. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. B3i. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. Points (# of which depends on building size))i. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. B32012 International Green Construction Codei. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. B3Multifamily (select 1)i. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii.State of Minnesota B3 Guidelines certified iii. GreenStar; Certified Silver, Gold or Platinum iv. Green Communities; Certifiedi. LEED for New Construction and Major Renovation Certified Silver, Gold or Platinum** ii. GreenStar; Certified Silver or greater** iii. MN Green Communities - MN Overlay**i. LEED for New Construction and Major Renovation; Certified Silver or greater ii. GreenStar; Certified Silver or greater iii. MN Green Communities - MN Overlayi. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. Points (# of which depends on building size))i. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii.State of Minnesota B3 Guidelines certified iii. Enterprise Green Communities; Certified2012 International Green Construction Codei. Green Communities; Certifiedi. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii.State of Minnesota B3 Guidelines certified iii. Green Communities; CertifiedSingle Family (select 1)i. LEED for Homes ii. GreenStar; Certified Silver, Gold or Platinum iii. MN Green Communities - MN Overlayi. LEED for Homes** ii. GreenStar; Certified Silver, Gold or Platinum** iii. MN Green Communities - MN Overlay**i. LEED for Homes ii. GreenStar; Certified Silver, Gold or Platinum iii. MN Green Communities - MN Overlayi. LEED for Homes; Certified Silver, Gold or Platinum ii. Points (# of which depends on building size))i. LEED for Homes ii.State of Minnesota B3 Guidelines certified iii. Enterprise Green Communities; CertifiedCC 700-2008 National Green Building Standards i.MN Green Communities - MN Overlayi. LEED for Homes ii.State of Minnesota B3 Guidelines certified iii. Green Communities; CertifiedIndustrial (select 1)i. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. B3 iii. Saint Paul Port Authority Green Design Reviewi. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum* ii. B3*i. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. Points (# of which depends on building size))i. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. B32012 International Green Construction Codei. LEED for New Construction and Major Renovation; Certified Silver, Gold or Platinum ii. B3Parking Park Smart Minimum Silver CertificationPark Smart Minimum Silver CertificationPark Smart Minimum Silver CertificationUniversal Sustainability Requirements (a.k.a. overlay)a. Predicted and actual energy use b. Predicted greenhouse gas emissions c. Predicted and actual use of potable water d. Predicted use of water for landscaping e. Utilization of renewable energy f. Electric vehicle charging capability g. Diversion of construction waste from landfills and incinerators h. Indoor environmental quality i. Stormwater management j. Resilient Design k. Ongoing monitoring of actual energy and water use2% of energy needs to be met on site through renewable energy; that projects be electric vehicle ready (including prewiring); it will include a resilience component, that is a tool for developers to identify “shocks and stressors” a building may encounter and potentially alleviate; and it will require tracking actual water usea. Predicted and actual energy use and greenhouse gas emissions - meet SB 2030 Energy Standard through design and operation*** b. Predicted and actual use of potable water: 30% below Energy Policy Act of 1992levels*** c. Predicted and actual use of water for landscaping: 50% reduction from consumption of traditionally irrigated site*** d. Diversion of construction waste from landfills and incinerators: 75% diversion rate*** e. Indoor Environmental Quality: Low VOC materials includes paints, adhesives, sealants, flooring, carpet as well as ASHRAE thermal and ventilation minimums*** f. Stormwater Management: Quantity and quality requirements, including infiltration*** g. Comply with benchmarking ordinance h. Obtain a written cost estimate for achieving “green” certification by at least one third party sustainable building programa. Predicted and actual energy use and greenhouse gas emissions - meet SB 2030 Energy Standard through design and operation b. Predicted and actual use of potable water: 30% below Energy Policy Act of 1992 levels c. Predicted and actual use of water for landscaping: 50% reduction from consumption of traditionally irrigated site d. Utilization of renewable energy: Evaluation of 2% of on-site renewables; installation if cost-effective using SB 2030 guidance e. Electric vehicle charging capability: install conduit that allows charging stations to be installed at a future date f. Diversion of construction waste from landfills and incinerators: 75% diversion rate g. Indoor Environmental Quality: Low VOC materials includes paints, adhesives, sealants, flooring, carpet as well as ASHRAE thermal and ventilation minimums h. Stormwater Management: Quantity and quality requirements, including infiltration rate, suspended solid and phosphorous reductions i. Resilient Design: Document a design response to lid tifi d t ti la. Predicted greenhouse gas emissionsi. Calculated and reportedb. Electric vehicle charging capabilityi. 5% of parking spaces must be dedicated to Level 2 or higher charging stations –OR- ii. Install conduit that allows 10% of spaces dedicated to Level 2 or higher charging stations, which would be installed at a future datec. Energy efficiency standardi. For 1-4 unit residential New Construction and Major Renovation projects:1. US Department of Energy Zero Energy Ready Homesii. For all other residential and commercial New Construction and Major Renovation projects:1. Sustainable Buildings 2030d. Bird-safe glazingi. For New Construction and Major Renovation projects seeking LEED:1. Achieve bird collision deterrence pointii. For New Construction and Major Renovation projects seeking all other Sustainable Rating Systems:1 F ll B3G id li S 9 Bi d S f B ildia. Diversion of construction waste from landfills and incinerators: 75% diversion rate a. Total Annual Energy Use - meet SB 2030 Energy Standard and benchmark annually b. Renewable Energy - meet 10% of annual energy need on-site thru renewables if cost effective thru use of social cost of carbon and 15-year simple payback; project must be solar capable c. EV-ready for all parking; charging capacity for 20% of total spaces levelsd. Benchmark indoor and outdoor water use e. Predicted and actual use of potable water: 50% below Energy Policy Act of 1992f. Natural hazard assessment and design response; as defined by specific project’s RFPg. Assessment of renewable energy generation battery storageh. Irrigation – designed landscape requires no potable water after 2-year establishment periodi. Stormwater management – must meet new Mpls Stormwater and Sanitary Sewer Guide; seek to retain on site j. Bird Strike – WBTF of 45 or less for non-critical sites; 15 or less for critical sitesk. Native plantings – 25% of site native plants; biochar and compost when possiblel. Pollinator friendly plantings – utilize pollinator ih ibla. Minimum efficiency standard - Department of Energy Zero Energy Ready Homes (ZERH) ProgramCouncil directed staff to develop these but none have been adopted as of 2022.02.07.a. Predicted greenhouse gas emissionsi. Calculated based on predicted energy use, as ascertained through the sustainability rating system modeling, using utility emissions factors and reported to the City in metric tons of CO2eb. Energy efficiency standardi. For 1-4 unit residential New Construction and Major Renovation projects:1. US Department of Energy Zero Energy Ready Homes ii. For all other residential and commercial New Construction and Major Renovation projects:1. Sustainable Buildings 2030c. Renewable energy standardi. Conduct economic and technical evaluation of providing 2% of building energy load with on-site renewablesii. Install if cost-effective using a payback of 15 years following the Sustainable Buildings 2030 methodologyUniversal Equity Requirementsa. Complete Racial Equity Impact Analysis formb. Incorporate Universal Designc. Wayfinding throughoutUniversal Engagement RequirementsUtilize the City's Racial Equity Impact Analysis (https://minneapolismngov.sharepoint.com/:w:/r/sites/c00003/SREAP/REIA/_layouts/15/Doc.aspx?sourcedoc=%7BF330B777-BED3-42C4-9FB0-5678238F4CC2%7D&file=Racial%20Equity%20Impact%20Analysis%20FULL%20.docx&action=default&mobileredirect=true) and guide (https://lims.minneapolismn.gov/Download/File/4827/REIA_Process_Guide.pdf)Point System CategoriesNoneNoneNoneLocation, Energy Efficiency, Alternative Energy, Passive Solar, Water, Stormwater, Vegetation, Urban Agriculture, Transportation* Developers must use one of the design tools and submit a checklist of credits likely to be achieved. Certification is not required.* Proposed developments receive higher priority for funding if proposals meet one of these standards** Proposed developments receive higher priority for funding if proposals meet one of these standards***For non-residential developments onlyRequirementsAffected DevelopmentsPolicy TriggersNotes Page 1 of 2 PRESENTATION ITEM – 3F MEMORANDUM DATE: March 20, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Arden Hills Survey Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council should consider providing direction on bringing back more information on a survey (TCAAP specific or community-wide). Background At the last City Council meeting, the Council directed Staff to bring back a discussion at the work session on a possible survey of Arden Hills’ residents. The discussion at the Council meeting stemmed from a resident comment regarding surveying current residents and what they would like to see happen on TCAAP. Following those comments, it was also discussed in the context of a community-wide survey, which would go be yond TCAAP and open up feedback for the community as a whole. Some other cities do similar surveys, for example, Little Canada does a community survey every five years with Morris Leatherman. Their last survey was in 2018 and was roughly $25,000. If Council would like to do a survey (TCAAP or community-wide), Staff would recommend engaging with a professional group such as Morris Leatherman or Polco. An example of Little Canada’s survey with Morris Leatherman can be found here (http://www.littlecanadamn.org/505/Community-Survey) and here is a link to Shoreview’s Polco page (https://polco.us/n/res/profile/shoreview-mn). A survey could be conducted internally, but would require a large commitment from Staff and Council. Should Council want to move forward with a consultant to assist with the survey, at a following work session we could invite the consultants in to give a brief presentation or simply request proposals from each. To move this item forward, Staff would need direction on the following: x Does Council want to do a survey? o Is the survey specific to TCAAP or is Council envisioning a larger community-wide survey? x Does Council want to engage with a consultant to assist with the survey? Page 2 of 2 o If so, how does Council want to review proposals? o If Council wants to conduct the survey internally, does Council want to assign one or two Councilmembers to assist with development of questions, methodology, and rollout and marketing of the survey? x What is the timeline for this survey? Budget Impact Currently, the City does not have a survey budgeted and it can be anticipated that a community- wide survey would cost in the realm of $30,000. 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Public Works Director / City Engineer SUBJECT: Landscaping Maintenance – West of TH-10 Budgeted Amount: Actual Amount: Funding Source: $N/A $N/A $N/A Council Should Consider Council should consider future maintenance of the landscaping west of TH-10 that was installed as part of the MnDOT 2016 reconstruction of the TH-10 and Hwy-96 interchange. Background/Discussion As part of the MnDOT 2016 reconstruction of the TH-10 and Hwy-96 interchange, landscaping was installed as shown in Attachment A. Currently, per cooperative agreements with MDOT and Ramsey County, the maintenance of the area shown in Attachment A is as follows: City Responsibility x Mowing of all turf areas x Maintenance of plantings on the South side of the retaining wall, adjacent to Lakeshore Place Ramsey County Responsibility x Maintenance of plantings and gardens on the North side of the retaining wall adjacent to Hwy-96 and Old US 10 Since 2016, the landscaping under Ramsey County responsibility has been reported by residents and has been observed to be in poor condition. There are several trees/plantings that have died, the gardens are not maintained well and consist mainly of weeds. This topic was raised at the July 18, 2022 Work Session. At that time City Council was interested in having Arden Hills Public Works take over the maintenance of this area from Ramsey County in exchange for the existing plantings in poor condition to be replaced by the County at no cost to the Page 2 of 2 City. Since then, County staff has coordinated with a contractor to have the landscaping replaced this Spring 2023, if City Council is still interested in proceeding. If given direction to proceed, a formal Cooperative Agreement will be brought to Council for approval at a future regular City Council Meeting. Budget Impact N/A Attachments Attachment A – Landscaping plan sheet from MnDOT 2016 Reconstruction project Page 1 of 2 INFORMATIONAL ITEM – 4B MEMORANDUM DATE: March 20, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer Jeff Frid, Public Works Superintendent SUBJECT: 2023 Public Works Maintenance Plan Budgeted Amount: Actual Amount: Funding Source: $N/A $N/A N/A Council Should Consider The 2023 Public Works Maintenance Plan. Background/Discussion This item is intended to inform Council of the routine Public Works maintenance activities, repairs and planned projects for 2023. The activities cover all divisions including Streets, Water, Sanitary Sewer, Surface Water, Parks and Equipment. The plan is built to follow the City’s policies which can be reviewed in Attachments B through G which are the Park Maintenance Plan, Trail Maintenance Policy, Sanitary Sewer Maintenance Policy, Street Sweeping Policy, Snow Plowing Policy, and Emerald Ash Borer (EAB) Plan, respectively. For the Water division, maintenance follows requirements set by the Minnesota Department of Health (MDH) and recommendations from the League of Minnesota Cities (LMC). The Surface Water division follows requirements set by the Municipal Separate Storm Sewer System (MS4) Permit. Equipment Maintenance is managed by the Fleet Maintenance Lead, Attachment H is the job description for those duties. As every City is slightly unique, our Public Works operations are tailored to our specific needs which is discussed within the 2023 Public Works Maintenance Plan. Keep in mind that the plan does not include emergency response activities caused by watermain breaks, storm damage, power outages, or any unforeseen issues that the Public Works Department will continue to handle. Page 2 of 2 This is the first iteration for our Public Works team putting together a forecast of maintenance activities for an entire year. It is our goal to complete all of the items within this plan. As maintenance items come in through requests by our residents or Council, Public Works will review the item and will need to make the decision to shift our current plan, if it is an immediate concern, or address it in a future plan. Throughout the year we will be inspecting, planning and using things we learned through this process to build our 2024 Public Works Maintenance Plan. Budget Impact It is anticipated that the maintenance activities included in this plan will be covered by the approved operating budget. Attachments Attachment A – 2023 Public Works Maintenance Plan Attachment B – Park Maintenance Plan Attachment C – Trail Maintenance Policy Attachment D – Sanitary Sewer Maintenance Policy Attachment E – Street Sweeping Policy Attachment F – Snow Plowing Policy Attachment G – EAB Plan Attachment H – Fleet Maintenance Lead Public Works Maintenance Plan 2023 Attachment A 2023 Parks Maintenance Plan Maintaining the City Parks and city owned property is outlined in the Parks Maintenance Policy (PMP) (last revised 2010) and outlines four levels of service. Some of the maintenance and techniques have deviated since the last revision to this policy, to create a more efficient work flow, utilization of current PW equipment, staffing, and products on the market. Public Works utilizes four types of labor resources that will be referenced in the 2023 Plan. See below, the types and abbreviations used in the plan. x Full Time Public Works Staff (FTE) x Seasonal part time Staff (SPT) x MN Corrections Work Crew (ICWC) x Volunteer Organizations/ Groups/ Individuals (VOL) Routine park maintenance based on the level of service each park is assigned in the PMP, will receive routine mowing, trimming, trash pickup, and misc. maintenance. Floral Park asphalt trail maintenance (map below) will include spot replacement/ paving as needed. This will be in conjunction with the 2023 PW Paving Project. Sections of trail will be evaluated for spot replacement or reclaim and repaved. Removal of dead/ diseased trees and trees that either need to be trimmed or removed as preventative maintenance will be completed prior to the trail project. Restoration of green space disturbed by the project will take place after the paving is complete. Park benches within the work area will ne assessed for repair or replacement needs as part of this project. Cummings Park asphalt trail maintenance (map below) will include spot replacement/ paving as needed. This will be in conjunction with the 2023 PW Paving Project. Sections of trail will be evaluated for spot replacement or reclaim and repaved. Removal of dead/ diseased trees and trees that either need to be trimmed or removed as preventative maintenance will be completed prior to the trail project. Restoration of green space disturbed by the project will take place after the paving is complete. Park benches within the work area will be assessed for repair or replacement needs as part of this project. Trail/ Park tree trimming and diseased tree removal efforts are being focused at Floral and Cummings Parks. This work is planned for fall/ winter. Add Woodchips to “Natural” Trails. Volunteer or ICWC potential projects at- x Crepau Nature Preserve x Floral Woodland Trail Tree Inventory Update will be completed in 2023 at Floral, Cummings, and Arden Manor Parks. During the inventory, staff will also assess for disease and overall tree condition. The information will be stored on our GIS database. Perennial Gardens on-going maintenance/ weeding, re-planting, and mulching will be completed at the 22 garden locations as needed. A combination of labor is utilized as available. Location map below. Irrigation systems are started in the spring and winterized in the fall. During spring startup, PW FTE’s test each system is operating properly and make any repairs as needed. Throughout the summer months, the irrigation systems need to be periodically checked for efficient watering and adjusted as needed. Below are the parks and city owned property that PW maintains. x City Hall x Highway 96 median gardens (between Highway 10 and Lexington Ave) x Cummings Park x Perry Park x Hazelnut Park x Triangle monument sign property Softball in-field grading and maintenance work to be completed spring timeframe by FTE’s. Field lighting, fencing, dugouts, bases/ base boxes, trash/ recycling receptacles, and field signage will be inspected and repaired as needed. Ongoing maintenance, field preparation prior to practices/ games is completed by SPT Staff. The park location and number of fields is listed below. x Cummings Park (1 field) x Royal Park (1 field) x Floral Park (1 field) x Perry Park (3 fields) x Hazelnut Park (1 field) Athletic field striping and setup is completed for soccer and soft ball fields and is completed at the following parks throughout the spring, summer, and fall. This includes the initial field layout and soccer goal setup completed by FTE’s. x Royal Park (foul lines) x Cummings Park (foul lines, 2 adult soccer fields, 1 youth soccer field) x Floral Park (foul lines) x Perry Parks foul lines, 3 fields) x Hazelnut Park (foul lines, 2 adult soccer fields) x Valentine Hills Elementary running track Perry Dog Park improvements (map below). Weed Control, Aerate, and Fertilize of city owned property is completed at the below locations throughout the city once a year, using a concentrate liquid herbicide and a slow release granular fertilizer. This project is typically completed in early summer. Tree and Misc. Watering is completed with tree bags during the first 2-3 years after planting. New trees that were planted in 2022 will receive tree bags and fertilized on a routine basis throughout the growing season. The majority of new trees were planted along Highway 96. In an effort to establish grass within PW project areas, the tanker will be used for that purpose. Tree Mulching will be completed around all trees located along Highway 96 ROW between Highway 10 and Lexington Ave. Newly planted trees from November 2022 have mulch installed by the contractor. FTE’s will mulch the remaining trees. Diseased Tree Removal at Floral Park and Cummings Park. The map below indicates either EAB or Oak Wilt. A tree contractor will remove trees greater than 12”. All stumps located in green/ mowed space will be ground and restored. Floral Park tree planting plan is still underway. The process for tree inspection and the rating system used by our 2 PW licensed tree inspectors is the same for both proactive and reactive (resident requested) tree inspections. Using a mobile GIS application, our inspector uses guidelines and reviews research from the MN Department of Agriculture and personal experience to assess the overall health of each tree on both private and public property. Ultimately, during the inspection we are looking for trees that are a health safety hazard or trees that are diseased and have the potential of spreading the disease to surrounding trees. PW understands the importance of habitat dead trees provide to wildlife. Additional diseased tree maps, indicating trees located on city property are under development in 2023. The EAB policy states all ash trees removed will be replaced. We believe the original intent for that statement was to replace trees in open park spaces and not necessarily deep woods. Although, in seeing the number of trees to be removed we recommend replacing a percentage rather than a 1 to 1 replacement. The location, and quantity of new trees planted, direction is desired from the PTRC and City Council. 67 EAB e WSB, Sources: Esri, HERE, Garmin, USGS, Intermap, Buckthorn and Invasive removal are generally completed by the ICWC or volunteer groups, with the assistance of FTE’s. Based on ICWC availability, the below maps are the locations where removal efforts, as time and labor allow, can be completed in 2023. These zones are based on previous work that has been completed in 2020-2022. Cummings, Floral, and Chatham Open Space invasive removal zone maps below. Hockey Board Preventative Maintenance, pressure wash and seal the boards with a clear sealer at Hazelnut Park. This project can be completed by VOL’s with the assistance of FTE’s. Hazelnut Park hockey rink highlighted below. Play Structure wood fiber/ mulch maintenance will be completed based on the spring playground inspection measurements/ mulch depth. Monthly play structure inspections are completed during the spring, summer, and fall months. During inspections, damaged or vandalized equipment will be replaced and the structure is checked for overall safety. Floral and Arden Manor Parks will have mulch replaced as part of the improvement project. A full replacement of the play structure fiber mulch is scheduled for every 10 years as a guideline. Floral Park, Arden Manor Park, Valentine Park and Royal Hills Park are proposed for this year. Perry Park Pavilion Roof Replacement is recommended in 2023 to be completed by a contractor. The pictures below are from an inspection completed fall of 2022. Replace existing shingles with a 30-year architectural shingle, a full tear off of the existing roof, and replace vents as needed. The existing roof was installed in 2004 and is past it’s usable life at nearly 20 years old. Park Building maintenance, monthly inspections, and project details below. x Cummings Pavilion o Pressure wash concrete patio/ sidewalks, picnic tables, and exterior of the building. o Touch up yellow warning paint on outdoor concrete trip hazards. o Replace furnace filters, water fountain filter. o Contract to clean HVAC duct system. o Sanitize and deodorize interior rubber flooring. o Replace leaking valve in the mechanical room. x Perry Pavilion o Pressure wash concrete patio/ sidewalks, picnic tables, and exterior of the building. o Replace the men restroom door and frame. o Full roof replacement. o Paint walls in the restrooms and kitchen. o Open the building/ turn on plumbing in the spring. Winterize plumbing in the fall. x Perry Warming House o Routine maintenance, no project scheduled for 2023. o Sanitize and deodorize interior rubber flooring. x Freeway Warming House o Roof inspection o Pressure wash exterior and inspect for repairs to be proposed in 2024. Check the condition of the siding, windows, soffits, and facia. o Sanitize and deodorize interior rubber flooring. Hard Court maintenance at each location below- x Cummings Park, double tennis court and attached basketball court. o Install tennis nets, remove debris, crack fill courts x Arden Manor Park, basketball court o Reconstruction in 2023 x Royal Park, tennis and basketball court o Install tennis nets, remove debris, crack fill x Floral Park, tennis and basketball court o Reconstruction in 2023 x Hazelnut Park, tennis and basketball court o Install tennis nets, remove debris x Arden Oaks, basketball court o Crack fill court x Freeway Park, basketball court o Pressure wash and crack fill court. x Ingerson Park, basketball court o Pressure wash and crack fill court PTRC Inspired Projects- Sledding hill at Hazelnut Park PW Staff will review the area over the summer and prepare in the fall by mowing tall vegetation and removing/ trimmings trees as needed. 2023 Sanitary Sewer Maintenance Plan The 2023 sewer cleaning and televising will be located within the south west third of the city. Per the sewer maintenance policy attachment, and guidelines provided by the LMC, below are the cleaning/ televising intervals. x VCP clean or televise every 3 years. Root cut with hydraulic attachment and proofer as needed. Televising will be saved on the cities network drive and can determine if cleaning or root cutting is needed within a VCP mainline. Any mainline cleaning data is saved in the field to the cities GIS database through a mobile application. x CIP and RCP will be televised and determined if hydraulic cleaning and or root cutting is needed. x PVC and CIPP clean and spot televise every 5 years. Dead ends can be flushed using the tanker to “quick dump”. This will be recorded as the mainline is “clean” up to 2 Line segments downstream. x The city is divided in 1/3 areas. For example- 2023 PW will complete the south west third of the city. This cycles cleaning/ televising efforts on a 3-year cycle to clean all VCP (Category 2 sewer mains). While working in the south west third, PW Staff also assess category 1 and 3 for cleaning needs. Televising Trailer Equipment: Jet-Vac Equipment: Sanitary Sewer Manhole Inspections are completed within the third of the city that is being cleaned each year. Below are a few items that Staff are looking for during a manhole inspection. Through inspection activities, a report is prepared annually to evaluate maintenance activities and goals for future projects. x Adjusting rings, mortar, or any other concrete repairs needs. x Evidence of inflow and infiltration (I and I) x Tree root intrusion and the overall condition of the structure. Annual Sanitary Sewer Cleaning- x The below map indicates the sanitary sewer segments (shown in green) that PW cleans on an annual basis due to excessive buildup, low flow, or flat grade that causes the line to require additional service each year. Sanitary Sewer Lift Stations Preventative Maintenance (14 stations)- x Daily lift station checks by PW Staff. x Performed in the spring and fall each year- Clean wet wells, remove grease, solids, and organics from floats, transducers, pumps, rails, walls, and floors. Remove pumps and inspect tolerances, vlutes, impellers, flush valves (where applicable) motor oil or coolant levels and quality. Create a plan for any part replacement needs as needed during inspection and make needed repairs. Test all alarms and verify the monitoring system is functioning properly. Inspect the control panel and report any issues in overall condition and functionability. Sanitary Manhole Rings replacement/ reset casting and pave. (casting and lid replacement if needed) x Manhole inspections process x PMP Projects x Grey Fox Rd/ Dunlap St. MH 8-222 x Connelly Ave and County Rd E. MH 8-123 (casting and lid replacement needed) Lift Station 14 Improvements- x Control Panel, concrete pad, 1 pump, and misc. wet well and valve pit parts to be replaced by Electric Pump. x AHPW to rebuild and widen the lift station driveway as seen below. Lift Station 7 Improvements- x Replace inline grinder. x Replace 2 pumps and control panel components as needed for new pumps. Pictured below. Lift Station 13 Improvements- x Replace 2 pumps and control panel components as needed for new pumps. Pictured below. Lift Station Standby Generator Maintenance and testing. The standby generators are an important part of the utility department in the event of a power outage. The generator located at the booster station/ south water tower will run the pumps to fill the north water tower. The north water tower supplies water to the north half of the city. The three remaining generators are used for sanitary sewer lift stations, and city hall during a power loss. x LS 8 and LS 11 both have standby generators stored onsite. There is also a mobile generator stored at the PW Facility used for lift station emergencies. x A monthly inspection and test run are completed by AHPW Staff. x An annual multi point inception for the diesel engine and generator is completed with a 2-hour load bank test buy an outside vendor. Sanitary Sewer Root Treatment is a proactive approach to removing tree roots from the sewer system, generally found in VCP pipe. The below map indicates the proposed areas where root treatment is needed this year, based on historical treatments or new segments added found during last years televising. Sanitary Sewer Lining in 2023. The below map are the proposed segments to be lined. Due to the condition of the existing 8-inch VCP pipe and numerous locations of tree root intrusion. 2024 PMP Inspections x Service Repairs x Report of any issues, and condition assessment. Private sewer service inspections are completed by PW Staff. Each inspection is triggered by a utility repair permit. Gopher State One Call (GSOC) Utility Locating is mandated by law and completed during the normal work week. There are cases where an “emergency” locate is needed, PW on-call Staff respond outside of normal work hours. x PW Staff are responsible for locating/ marking city owned- watermain, sanitary sewer, storm sewer, irrigation, electric, and fiber optic x In 2022, PW received 1,930 GSOC Utility Locate tickets. 2023 Water Distribution Maintenance Plan Hydrant Servicing Area, dead end hydrant flushing citywide. The north servicing area also includes hydrants from Highway 10 to the DMV property along Old Highway 8. Servicing hydrants includes- oiling the top operating nut, nozzle section (where applicable), and nozzle threads/ caps. Checking for proper hydrant operation, flushing the hydrant, inspecting the hydrant flag, and exercising the isolation gate valve. Dead End Hydrant Flushing is complete citywide in conjunction with the hydrant servicing each year. This flushing is necessary to remove stagnant water from the watermain system. The stagnant water can give off an odor and have a discoloration if not flushed annually. Hydrant Painting, targeting corroded hydrants with paint failure. Hydrant coating assessment will be done during 2023 hydrant servicing and added to the 2024 PW Annual Work Plan within the area indicated on the map below. Hydrant Winterizing x Red Top hydrants (43 hydrants citywide) are hydrants that have a plug at the elbow below grade. The reason for the plug is normally because of a high level of ground water. The result of not checking a plugged hydrant is the possibility of the barrel staying “wet” not draining, then freezing during the winter months. A frozen hydrant barrel can cause damage to the hydrant and cause it to be inoperable for use in the winter months. x Green Top hydrants (40 hydrants citywide) are similar to red top hydrants in the need to check for ground water in the hydrant barrel, but these hydrants are not plugged. The ground water seeps into the barrel and can cause the barrel to freeze during the winter months. PW Staff measures the amount of ground water in the barrel and adds the appropriate amount of a food grade anti-freeze. Like red tops hydrants, if this process isn’t completed annually before the winter months the hydrant barrel could freeze, damaging the hydrant and making it inoperable for use in the winter months. Hydrant road salt protection (red plastic bags) are generally installed in late fall and removed early spring along County roads and higher volume city streets where more road salt is used for deicing during the winter months. Hydrant Vegetation trimming is completed generally along government areas that no not receive any mowing and easements. This is completed on a as needed basis to aid in fire department use and as a general maintenance practice. Hydrants on private property are the responsibility of the home owners. Hydrant Snow Removal (along city property). Staff will assess and develop a map for implementation in 2024. Water Monitoring/ Sampling is required by the MDH. On a monthly basis, 10 predetermined sample sites are visited and a water sample is collected to test for Bacteria and Chlorine Residual. These samples are coordinated through Pace Analytical and results are submitted on the city’s behalf to MDH. Additional sampling is collected quarterly by PW Staff and submitted directly to the MDH. The MDH also requires annual, the Consumer Confidence Report be mailed to property owners in July. This information is gathered by and mailed with the utility bill sent by the Utility Billing Department. Every 5 years, the MDH requires Lead and Copper sampling from 20 locations citywide. This process was last completed in 2022. Booster Station Routine Maintenance and Inspections are completed as follows- x Daily- checking pump run times. This aids in diagnosing any pump related issues proactively. x Monthly- greasing pumps x Monthly- Inspection and test run the diesel-powered standby generator and auto transfer switch. The key items inspected are, fluid levels, starting battery, battery charging system, coolant circulator (assists in cold weather starting), fuel level, and the overall condition of the site/ enclosure. Ensuring the equipment is secure and ready for emergency service. x Perform condition assessments to determine any future rehabilitation needs. Water Tower Maintenance and Inspection. As part of the 2023 PW Paving Project, the South Water Tower service drive is scheduled to be repaved. This includes the current footprint of a U- shape around the Booster Pump building. In addition, the North Water Tower is scheduled to sub-cut, grade and pave a new 10’ wide U-shaped driveway around the tower. Following the paving at both sites, turf restoration will be completed. Below are routine items to be completed at each water tower- x Daily inspection of telemetry readings (tower levels). Intrusion alarms on tower entry doors are also monitored. x Grounds maintenance, mowing, trimming, tree trimming, snow plowing. x Repairs and painting are needed to the wood fence at the North Tower. This will be coordinated with the Cell Provider per the lease agreement. x Current guidelines recommend a full inspection (float down inspection) of the tower structure, coatings, and OSHA safety requirements every 5 years. This includes draining the tower to roughly 50% and completing a thorough inspection of the wet area. The remainder of the tower, referred to as the dry area is also inspected. Both our towers are with steel, corrosion is a large concern. Correcting the coating/ paint early prevents costly future repairs. o The North Tower repainting project, final warranty repairs were completed in 2021. The next float down inspection is expected in 2026. o Staff is reviewing the final report from the inspection completed at the end of 2022 on the South Tower. Preventative maintenance recommendation is outlined in the report for completion in 2023. (This item will be brought forward at a future work session discussion with Council.) Water Distribution Repairs and Restoration to be complete at the following locations- x 4397 Arden View Ct. This restoration will include asphalt trail restoration, grading, topsoil, seed and erosion control blanket. x 3650 Cleveland Ave. This restoration will include a private concrete driveway repair (approx. 10’x20’), grading, topsoil, seed, and erosion control blanket. x 3988 Glenview Ave (near Lake Valentine Rd intersection). This restoration will include approx. 15’ of concrete curbing, asphalt street patch, grading, topsoil, seed, and erosion control blanket. x 3363 Dunlap St. This restoration will include approx. 15’ of concrete curbing, assess the private concrete apron panel for cracking/ need for replacement, grading, topsoil, seeding, and erosion control blanket. x 1270 Grey Fox Rd. A temporary restoration was complete in November 2022 following a hydrant installation. PW Staff will need to complete any additional grading needed, topsoil, seeding, irrigation repair, and erosion control blanket installation. x 1910 Stowe Ave. Restore concrete curbing, asphalt patch and behind the curb from a water service repair. Gate Valve Exercising to be completed on valves that were installed in 2010 and newer. The process of gate valve exercising is important for the overall functionality of our water distribution system. PW Staff ensures that the valve box is clean of debris, accessible to operate and the valve fully opens and closes without leaking. Operating the valve also removes deposits that build up along the gate guides. Exercising valves is a proactive method to ensure the valves will function properly when needed during emergency watermain repairs. Emergency Water Distribution System Repairs are not something we schedule, but it’s important to note in the annual work plan. In 2022 PW Staff responded to 9 emergency repairs and 3 repairs that were able to be scheduled shortly after identifying the problem. Excavations uses staff time both before and after the actual repair. Many factors are taken into consideration such as- assessing public safety, property loss, staffing, equipment needs, time of day, weather conditions, property owner needs, and public notification. Water Distribution related appointments or emergency response throughout the year. x Water OFF/ ON. Contractors and property owners notify PW as the utility operator to shut city water service off to building, sites throughout the year. This can be for either emergency or scheduled repairs on the buildings plumbing or private watermain system within a larger campus. x Water Meter service and new installations are the responsibility of PW and are generally scheduled by the contractor or property owner. As the cities water meter reading equipment ages, so does the functionality of the equipment. PW works with Utility Billing to schedule service appointments with accounts that are no longer sending a reading or intermittently not reading. Our vendor (Badger) has provided a solution to upgrade existing equipment on an “as needed” basis to cellular end points (meter reading equipment). The installation of the updated equipment takes PW Staff to perform an installation and program new parts, this is located inside the property/ building. x Flow Testing is when a contractor or engineering firm meets onsite to take measurements of actual water flows (usually for the purposes of fire suppression design within a building). PW coordinates this work and operates the hydrant or hydrants chosen by both the PW Superintendent and project engineer. x Private water service inspections are completed by PW Staff. This is triggered by a utility repair permit. x Gopher State One Call (GSOC) Utility Locating is mandated by law and completed during the normal work week. There are cases where an “emergency” locate is needed, PW on-call Staff respond outside of normal work hours. o PW Staff are responsible for locating/ marking city owned- watermain, sanitary sewer, storm sewer, irrigation, electric, and fiber optic o In 2022, PW received 1,930 GSOC Utility Locate tickets. x Emergency City Interconnect are located in 3 locations. The below map indicates 2 connections to the City of Shoreview and 1 connection to the City of New Brighten. x Pressure Reducing Valves (PRV) are located at each of the water meter structures that supply water to the private water system within the Arden Manor property. PRV’s are scheduled for routine maintenance every 5 years. The location of the PRV’s are shown on the map below. Surface Water Public Works Surface Water maintenance ensures the existing infrastructure and BMPs (Best Management Practices) function properly by providing adequate drainage to prevent flooding and debris capture to promote water quality. Through inspections by Public Works staff performed in the Fall of 2022, repairs needed are reported on the plan sheets attache. Some of the larger repairs include the open ditch rehabilitation along Red Fox Rd, pond vegetation clearing near International Paper, catch basin repairs on Northwoods Dr., Grey Fox Rd., Lametti Circle, and the gulley repair off of the trail between Colleen Ave. and Arden View Drive. To perform inspections to plan for 2024 repairs, there will be the occasional need to remove/clear vegetation and trees within easement areas. Notices will be sent to affected to affected properties providing them information of what the work is for and a timeline of activities. BMPs include: x Rain Gardens x Detention or Retention Ponds x Grit Chambers x Infiltration Basins x Swales / Open Ditches (vegetated) x Collection system – Catch basin, sewer mains x Underground Storage Facilities Rain Gardens – Typical maintenance activities include, pruning (Spring/Fall), replacing plants, adding mulch, pulling weeds, removing sediment, removing trash and inspection. Ponds - Maintenance activities include removal of excessive vegetation, removal of trash/debris and removal of sedimentation or dredging. Adequate access must be provided for inspection, maintenance, and landscaping upkeep, including appropriate access needs for equipment and vehicles for when more extensive repairs are required. Primary issues we look for during inspections is clogging of the inlets and outlet, weir structure condition, erosion and gulley formation, sedimentation build up and undercut of adjacent roadways or trails. Outfall condition Inspection – Following the Municipal Separate Storm Sewer System (MS4) Permit, we are required to inspect every outfall (outlet/inlet) once with each permit cycle which is typically 5 years. Arden Hills currently has 439 outfalls inventoried so we will inspect roughly 90 structures each year. Through inspection, a report is created to address condition, repairs needed, odor detection or inflow & infiltration concerns. Grit Chambers – Public Works inspects and cleans every grit chamber annually. Grit chambers can be in the form of a baffled structure, separated tanks or a simple sump style. It is important to clean these structures more frequently as they are an important factor in promoting water quality by separating sediment and other debris before reaching our water bodies. These are also typically installed directly upstream from ponds to help reduce prolong the time needed for costly dredging activities. Open Ditches & infiltration basins follow the same maintenance activities. Inspection for repairs or erosion issues, remove debris and vegetation removal. Catch Basins – Public Works conducts full structure inspections every 5 years to address any repair needs. Issues to look for are inflow & infiltration, settling of surrounding pavement or curb, cracking of interior structure concrete, drain tile cleaning and any blockage with flow. Storm sewer mainlines – Inspection via televising camera is conducted on an as-needed basis. Full inspections are completed prior to Pavement Management Program (PMP) projects to identify any structural repairs needed. Grading and Erosion Control Permit management – Following City Ordinance Chapter 15 (Erosion and Sediment Control) along with MS4 requirements, construction site inspections are conducted for all land disturbance activities for both residential projects and developments as defined within the ordinance. These inspections ensure that the permit holder is staying in compliance with what is required for erosion control and helps promote water quality. Gopher State One Callout locates for structures, sewer main along both City and County roads. S E i M G E E th t G hi CNES/Ai b DS USDARemoarounLocate and exposemanhole then inspectCoordinate pond sedimenttesting with ARMY - possibledredging needed 2025 S E i M G E E th t G hi CNES/Ai b DS USDA-Remove debris and delta at both outfalls.-Add riprap-Clean upstream pipe-Locate and expose outfall-Inspect for repairs S E i M G E E th t G hi CNES/Ai b DS USDARemove Treesblocking flowfrom outfall S E i M G E E th t G hi CNES/Ai b DS USDAsePour new invertAdjust andpatch castingCut drain tile backClean aroundoutfallsear vegetation withinir and make repairs toir structureructure repairock and mudLocate andexpose-Replace rings-Replace curb-Adjust castingReplace broken grate-Remove vegetationaround weir-Repair weirRemove sedimentOpen ditch rehab:-Remove debris andvegetation on north side-Fabric along flow line-Place rip rap S E i M G E E th t G hi CNES/Ai b DS USDAStructure Rehab:-Replace casting, considerdifferent style-Replace curb-Patch drivewayPatch along curb (4-ft width)se ")") ")")") ") ")") ")") ") ") ") ")") ")")") ") ") ") ") ") ")")") ")") ")") ") ")") ") ") ") ") ") ")") ")") ")") ")") ")") ")") ") ")") ")") ")")")") ") ")") ") ")")")")") ") ") ") ") ") ") ") ") ")") ")") ") ") ")") ")") ") ") ") ")")")")")")")")") ") ") ")") #* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #* !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!(!(!(!(!( !( !( !( !(!( Floral Park al ls k ity s Gully Repair: -Replace steel apron x3 -Grade slope to repair erosion -Add fabric -Add rip rap to entire flow line Adjust weir Rain garden rehab pose outfall channel mote flow d Locate, expose and inspect !(#*#*")")")")")")")")")")")")")")")")")")")")")")")")")")LAKE VALNVALENTINEAVNET CTVACT VALENTINE CREST RDS E i M G E E th t G hi CNES/Ai b DS USDAPlocation,to providerd drawings S E i M G E E th t G hi CNES/Ai b DS USDA S E i M G E E th t G hi CNES/Ai b DS USDA S E i M G E E th t G hi CNES/Ai b DS USDA Brighton Way Pond Restoration Streets The following are Street Maintenance items outside of the work to be completed with the JPA Coon Rapids project and the In-House Public Works Paving project that was discussed with Council at the January 17, 2023 Work Session. Pothole Patching – Public Works fills potholes citywide twice annually. Operations begin as temperatures start to rise at the end of winter and potholes begin to form. In the early weeks, Public Works will use a “cold-mix” type of fill material to fill in severe potholes until bituminous plants open (usually late march/early April) and we can purchase “hot-mix” material. The next full citywide pothole patching operations happens in the Fall to prepare for Winter plowing. Throughout the Summer months Public Works will address potholes as they are noticed or reported. Street Sweeping – Public Works performs street sweeping operations citywide twice annually. Operations occur in the Spring typically as the snow has melted away from the curb line and again in the Fall towards the end of leaves falling. Sweeping occurs as needed during the summer months primarily as a result of storm damage. Street sweeping is a large contributor of improved water quality and also included in our MS4 permitting process. Snow Plowing – Review the Snow Plowing Policy as attached. Vegetation Removal – Right-of-Way (ROW) tree trimming or tree removal if needed. This includes tree limbs that could damage street maintenance equipment, public safety related trimming, and trees blocking street signage. ROW ground cover mowing is completed along city owned boulevards and utility easements to keep vegetation from growing over the roadway. Attention is also given as needed to intersections where sight lines and motorist/ pedestrian safety is a factor. Streets Signs – PW will be completing the installation of 25 mph signage throughout the city based on engineer’s guidance and approved by City Council. Street signage will be assessed in 2023 with the goal of putting together a PW project for 2024 to follow the cities sign policy/ reflectivity guidelines for replacement. Pavement Markings – Street striping and symbols are maintained every other year. This work is typically coordinated with Ramsey County and/or the JPA Coon Rapids project. An assessment of street symbols will be completed in 2023 and added to the 2024 street maintenance plan. Streets with striping and symbols within a PMP area are generally completed as part of the PMP contract. PARKS MAINTENANCE MANAGEMENT PLAN APPROVED: NOVEMBER 15, 2010 $WWDFKPHQW% 1 TABLE OF CONTENTS Goals................................................................................................1 Parks & Trails Facility Grid……………………………………….2 Park Management Program………………………………….…..3-7 Arden Hills Park Level Listing........................................................8 Operations and Maintenance Calendars.....................................9-11 Facility Inspection Forms – Site Specific……………………..12-25 Sample Playground Inspection Form……………………………..26 Playground Equipment and Mulch Replacement Schedule...........27 Hard Court/Tennis Court Replacement Schedule..........................28 1 GOALS 1. Establish parks maintenance standards. 2. Develop a comprehensive maintenance classification system. 3. Achieve greater consistency in maintenance programs. 4. Develop a more systematic approach to planning and scheduling. 5. Develop standardized methodologies and quality indicators. 6. Improve efficiency of maintenance operations. 7. Enhance productivity of employees. 8. Upgrade functionality, safety, and appearance of facilities. 9. Extend operation "life time" of facilities, and develop a comprehensive replacement program. 10. Develop a comprehensive capital replacement program. 2 Arden Hills Parks & Trails Facilities Acres Softball/ Baseball Field Soccer Tennis B’ball Court Area Play Equip. Picnic Shelter Warming House Permanent Restrooms Hockey Rink Skating Rink Trail(s) Arden Manor Park 4601 Prior Avenue 2.5 Arden Oaks Park 1413 Arden Oaks Drive 1.5 Charles Perry Park 3700 New Brighton Road 20 Crepeau Nature Preserve 1224 Harriet Avenue 12.5 Cummings Park 1220 Wyncrest Court 17.5 Floral Park 1423 West Floral Drive 20 Freeway Park 1370 West County Road E 1 Hazelnut Park 3301 New Brighton Road 12 Ingerson Park 3255 North Lexington Avenue 5 Johanna Marsh Park 3168 Ridgewood Road 8.5 Lindey’s North Snelling & County Road E 1.5 Royal Hills Park Snelling Avenue/McClung Drive 4.5 Sampson Park 1900 Lake Lane 1 Valentine Park 1650 Lake Valentine Road 3 3 Parks Management Program A four level system designed for identifying and/or prescribing specific levels of cultural treatments to turf and grounds to achieve desired goals based upon the intensity of use, public visibility, and aesthetic considerations. The following are a description of this system. LEVEL I This highest level of maintenance is performed at our large community parks and/or athletic complexes. Turf areas subjected to frequent and intense levels of use throughout a majority of the growing season. Commonly associated with athletic field sites programmed for organized sports. Maintenance at this level maintains the park or facility at a standard sufficient to ensure a well-kept appearance. Maintenance issues & concerns are given a high priority. Parks categorized in this level: CUMMINGS, CHARLES PERRY, HAZELNUT 1.TURF CARE. Premium quality turf management under a program of intense cultural treatments. Mowing to take place every three to five days. Aeration as required, not less than two times per year. Trimming to take place weekly at a minimum. Top dressing, seeding, and sodding as needed. 2.FERTILIZER. Turf is fertilized three times per year. Broadleaf and other weed control as needed, usually two times per year 3.IRRIGATION. Systems to be used and in good repair as to conserve water and irrigate only when needed to maintain high quality turf, usually done every two to three days. Systems are monitored daily during peak season. Maintenance activities include head repairs & adjustments, nozzle replacement, flow adjustments and vandalism repairs. 4.GARBAGE AND LITTER. Garbage and litter is picked up daily, subject to variability based on weather and scheduled uses. Extremely high visitation may increase frequency. 5.RECYCLING.Recycling bins will be placed at the picnic pavilions/shelters and all ball fields. They will be picked up at the same time as the garbage and litter. 6.PRUNING & INVASIVE SPECIES.Frequency dictated primarily by species and variety of trees and shrubs. Invasive species will be evaluated annually to determine removal options. Due to Crepeau Park being a natural preserve, a higher priority will be placed on invasive species being removed annually. Volunteers will be utilized in these efforts whenever possible. 7.LIGHTING. Damaged systems should be repaired as quickly as they are discovered. Bulb replacement should be done during the first working day after the outage is reported. 8.SIGNS.Signs that are fully exposed and south facing could be painted every 8 years or so. Borders can be recoated every 3 years or so. Posts can be recoated every 2-3 years. 4 9.SURFACES. Sweeping, cleaning, and washing of surfaces needs to be done so that at no time does an accumulation of sand, dirt, glass, or leaves distract from the looks or safety of the area. Repainting or re-staining of structures should occur when weather or wear deteriorate the appearance of the covering. Graffiti should be washed off or painted over by the next working day. 10.REPAIRS. Repairs to all elements of the design should be done immediately upon discovery provided replacement parts and personnel are available to accomplish the job. When disruption to the public might be major and the repair not critical, repairs may be postponed to a time period which is least disruptive. 11.INSPECTIONS. Inspections of this area should be done daily by a staff member, and proper forms should be filled out. 12.FLORAL PLANTINGS. Flowers and shrubs weeded a minimum of twice a month or more as needed. The desired outcome is weed-free. Fertilize as needed. 13.REST ROOMS.Permanent rest rooms, when open to the public should be cleaned daily. Portable rest rooms should have regular servicing by an outside contractor. However, if any servicing is noted, it should become a priority of staff. 14.PARK AMENITIES. Includes items such as fountains, flag poles, parking and crowd control devices, benches, tables, flags and banners. Maintenance requirements can vary drastically, but for this level, it should be of the highest possible order. 15.PLAY STRUCTURES.Playground areas are monitored daily and inspected monthly. High priority to fix or remove hazards due to high use by small children. The playground mulch will be replaced regularly and weeded at least once per month. Please see the equipment and mulch replacement schedule on page 26. 16.POND/SEDIMENT BASINS OUTFALL INSPECTION CLEANING.SWPPP (Stormwater Pollution Prevention Program) guidelines will be followed to determine necessary cleaning and maintenance. LEVEL II This level of maintenance is performed at smaller neighborhood parks. Maintenance at this level insures that the park remain clean & safe, while forgoing more specialized and customized care. Turf areas generally subjected to moderate levels of use and often associated with high public visibility. Maintenance issues & concerns are evaluated on a case by case basis, with safety items receiving highest priority. Parks categorized in this level: ARDEN MANOR, ARDEN OAKS, FLORAL, FREEWAY, INGERSON, ROYAL HILLS, SAMPSON, VALENTINE 1.TURF CARE. High quality turf managed under a program of moderate to intense cultural treatments. Mowing and trimming to take place every five to seven working days. Aeration as required, but not less than once per year. Top dressing, seeding, and sodding as needed. 5 2.FERTILIZER. Broadleaf and other weed control as needed, usually two times per year. Fertilizer as needed, usually one to two times per year. 3.IRRIGATION. Systems to be used and in good repair as to conserve water, and irrigate only when needed to maintain high quality turf, usually done every two to three days. 4.GARBAGE & LITTER. Garbage and litter is picked up three times a week, subject to variability based on weather and scheduled uses. Containers to be washed every two weeks. 5.RECYCLING.One or two recycling bins (depending on park) will be placed at the picnic shelter (if park has one) and at ball fields. They will be picked up at the same time as the garbage and litter. 6.PRUNING & INVASIVE SPECIES. Pruning usually done at least once per season unless species planted dictates more frequent attention. Sculptured hedges or high growth species may dictate more frequent attention. Invasive species will be evaluated annually to determine removal options. Volunteers will be utilized in these efforts whenever possible. 7.LIGHTING. Replacement or repair of fixtures when observed or reported as not working. 8.SIGNS.Signs that are fully exposed and south facing could be painted every 8 years or so. Borders can be recoated every 3 years or so. Posts can be recoated every 2-3 years. 9.SURFACES. Should be cleaned, repaired, repainted, or replaced when appearance has noticeably deteriorated. Graffiti should be washed off or painted over by the next working day, if possible. 10.REPAIRS. Should be done whenever safety, function, or bad appearance is in question. 11.INSPECTIONS. Inspections should be done weekly by staff with proper forms filled out. 12.FLORAL PLANTINGS. Flowers and shrubs weeded a minimum of once a month or more as needed. The desired outcome is weed-free. Fertilize as needed. 13.RESTROOMS. If portable restrooms are provided, regular servicing to be done usually by an outside contractor. However, if any servicing is noted, it should become a priority of staff. 14.PARK AMENITIES. Should be maintained for safety, function, and high quality appearance as per established design. 15.PLAY STRUCTURES.Playground areas are monitored daily and inspected monthly. High priority to fix or remove hazards due to high use by small children. The playground mulch will be replaced regularly and weeded at least once per month. Please see the equipment and mulch replacement schedule on page 26. 16.POND/SEDIMENT BASINS OUTFALL INSPECTION CLEANING.SWPPP (Stormwater Pollution Prevention Program) guidelines will be followed to determine necessary cleaning and maintenance. 6 LEVEL III This level of maintenance is performed at mini parks or park green spaces that have typically low activity (few park amenities). Maintenance at this level is at a moderately low level usually associated with low visitation or remote parks. Parks categorized in this level: JOHANNA MARSH, LINDEY’S 1.TURF CARE. Mowing and trimming to take place every seven to ten working days. Normally not aerated unless turf quality indicates a need. Topdressing, seeding, and sodding done only when major bare spots appear. 2.FERTILIZER.Fertilize only as needed. Weed control normally occurs when weeds infest turf to a high degree. 3.GARBAGE & LITTER. Minimum service of two times per week. High use may dictate higher levels. 4.RECYCLING.One recycling bin will be placed near park garbage can. It will be picked up at the same time as the garbage and litter. 5.PRUNING & INVASIVE SPECIES. When required for health or reasonable appearance. Most tree and shrub species would not require pruning more than once every two to three years. Invasive species will be evaluated annually to determine removal options. Volunteers will be utilized in these efforts whenever possible. 6.LIGHTING. Replacement or repair of fixtures when report filed or when noticed by employees. 7.SURFACES. Cleaned on complaint basis. Repaired or replaced as budget allows. 8.SIGNS.Signs that are fully exposed and south facing could be painted every 8 years or so. Borders can be recoated every 3 years or so. Posts can be recoated every 2-3 years. 9.REPAIRS. Should be done whenever safety or function is in question. 10.INSPECTIONS. Twice per month. 11.FLORAL PLANTINGS. Only perennials or flowering trees or shrubs. Flowers and shrubs weeded a minimum of once a month or more as needed. The desired outcome is weed-free. Fertilize as needed. 12.RESTROOMS. None present. 13.PARK AMENITIES.Minimum allowable maintenance for features present with function and safety in mind. 14.POND/SEDIMENT BASINS OUTFALL INSPECTION CLEANING.SWPPP (Stormwater Pollution Prevention Program) guidelines will be followed to determine necessary cleaning and maintenance. 7 LEVEL IV Low level usually associated with low level of development, low visitation, undeveloped areas or remote parks. Areas where ground cover shall be left in a non-maintained (natural) condition. Examples include wooded areas, open spaces, wetlands, and community preserves. Parks categorized in this level: CREPEAU NATURE PRESERVE 1.TURF CARE. Low frequency mowing schedule, weed control limited to legal requirements of noxious weeds. Controlled burn should be administered every 5 years for prairie areas. 2.FERTILIZER.Not fertilized. 3.GARBAGE & LITTER. On demand or as needed. 4.RECYCLING.One recycling bin will be placed near park garbage can at each main entrance of the park. It will be picked up at the same time as the garbage and litter. 5.PRUNING & INVASIVE SPECIES. No regular trimming. Safety or damage from weather may dictate work schedule. Invasive species will be evaluated annually to determine removal options. Due to Crepeau Park being a natural preserve, a higher priority will be placed on invasive species being removed annually. Volunteers will be utilized in these efforts whenever possible. 6.REPAIRS. Should be done when safety or function is in question. 7.INSPECTIONS. Once per month 8.SIGNS.Signs that are fully exposed and south facing could be painted every 8 years or so. Borders can be recoated every 3 years or so. Posts can be recoated every 2-3 years. 9.FLORAL PLANTINGS. None. 10.PARK AMENITIES. Minimum maintenance to allow safe use. 11.POND/SEDIMENT BASINS OUTFALL INSPECTION CLEANING.SWPPP (Stormwater Pollution Prevention Program) guidelines to determine necessary cleaning and maintenance. 8 Arden Hills Park Level Listing Level I Level II Level III Level IV Charles Perry Arden Manor Johanna Marsh Crepeau Cummings Arden Oaks Lindey’s Hazelnut Floral Freeway Ingerson Royal Hills Sampson Valentine Parks Maintenance Operation Calendars The following pages are designed to show maintenance tasks, time of year they are usually performed, and at what frequency they are performed during the year. 9 Level I Maintenance Calendar Task Frequency Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Litter Pickup Daily d d d d d d d d d d d d Mowing/Trimming 3-5 Days - 3-5d 3-5d 3-5d 3-5d 3- 5d 3-5d 3- 5d Fertilization 3-4x/yr. x x x Aerification 2-3x/yr. x x Weed Control (Turf)As Needed x an an an an an an Topdressing/Seeding As Needed an an an an an an an Irrigation Start-up x Irrigation (test) (Cummings, Perry)Weekly w w w w w Irrigation Shut-down (Cummings/Perry)x Domestic Water Start-Up (Perry)x Domestic Water Shut Down (Perry)x Prepare Flower Beds xx Maintain Flower Beds (Weed)BiWeekly bw bw bw bw bw bw bw Prune Trees/Shrubs As Needed an an an an an an an an an an an an Snow Removal Priority p p p p p p Facility Inspection (see Checklist)Daily d d d d d d d d d d d d Groom Ball fields Per Sched. ps ps ps ps ps ps Crown Ball fields xx Paint Foul Lines BiWeekly bw bw bw bw bw bw Inspect Ball Field Daily d d d d d d Clean Restrooms (when open)Daily d d d d d d d d d d d d Clean Building (Cummings/ Perry)Weekly w w w w w w w w w w w w Playground Inspections Monthly m m m m m m m m m m m m Soccer Field Set Up-Shut Down (Cummings/Hazelnut)xx Paint Soccer Fields (Cummings/Hazelnut)BiWeekly bw bw bw bw bw bw Put Up/Take Down Tennis Nets (Cummings/Hazelnut)xx Tennis/Basketball Court Maintenance (Cummings/Hazelnut)As Needed an an an an an an an an an Bleacher, Bench, Table Maintenance As Needed an an an an an an an an an an an an Trail Maintenance As Needed an an an an an an an an an an an an Invasive Species Evaluation Annually x 10 LEVEL II – Maintenance Calendar Task Frequency Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Litter Pickup 3 x week and as needed an an 3x 3x 3x 3x 3x 3x 3x 3x 3x an Mowing/Trimming 5-7 Days 5-7d 5-7 d 5-7 d 5-7 d 5-7 d 5-7 d 5-7 d Fertilizer 1-2 per year xx Weed Control As Needed an an an an an an an Aerification 1 per year or as needed x Bench, Picnic Table Maintenance As Needed an an an an an an an an an an an an Prepare Flower Beds xx Maintain Flower Beds (Weed) Monthly or as needed m m m m m m m Groom Ball Field (if applicable)As Scheduled sch. sch. sch. sch. sch. Soccer Field Set Up-Shut Down (Floral)As Scheduled sch. sch. sch. Paint Soccer Fields (Floral)1-2 x month 1-2x 1-2x 1-2x Prune Trees/Shrubs As Needed an an an an an an an an an an an Facility Inspection (see Checklist)Weekly w w w w w w w w w w w w Playground Inspections Monthly Weekly m m m m m m m m m m m m Put Up/Take Down Tennis Nets (Floral/Royal Hills)xx Tennis/Basketball Court Maintenance (Cummings/Hazelnut)As Needed an an an an an an an an an Trail Maintenance As Needed an an an an an an an an an an an an Invasive Species Evaluation Annually x 11 LEVEL III – Maintenance Calendar Task Frequency Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Litter Pickup 2 x week and as needed an an an 2x 2x 2x 2x 2x 2x 2x an an Mowing/Trimming 7-10 Days 7- 10d 7-10 d 7-10 d 7-10 d 7- 10 d 7-10 d 7-10 d Fertilizer As Needed an an an Weed Control As Needed an an an an an an an Aerification Only if needed Bench, Picnic Table Maintenance As Needed an an an an an an an an an an an an Prepare Flower Beds xx Maintain Flower Beds (Weed) Monthly or as needed m m m m m m m Prune Trees/Shrubs As Needed an an an an an an an an Facility Inspection (see Checklist)BiWeekly bw bw bw bw bw bw bw bw bw bw bw Put Up/Take Down Tennis Nets (Johanna Marsh)xx Tennis/Basketball Court Maintenance (Johanna Marsh)As Needed an an an an an an an an an Trail Maintenance As Needed an an an an an an an an an an an an Invasive Species Evaluation Annually x LEVEL IV – Maintenance Calendar Task Frequency Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Litter/Garbage 1 x/wk or As Needed an an an an an Mowing/Trimming As Needed an an an an an Bench Maintenance As Needed an an an an an an an an an Invasive Species Evaluation/Removal Annually/ As needed Eval. x– rem. 12 Facility Inspection Checklist Arden Manor Park Y N ______ ______ Is site clean and well maintained? ______ ______ Are all signs in proper condition? ______ ______ Are trash cans empty? (Always empty at ½ full) ______ ______ Are all trees free from cracked limbs or snags? ______ ______ Is the playground proper repair? ______ ______ Are all picnic tables in good physical repair? ______ ______ Other? (specify)______________________________ Sports fields: YN _____ _____ Turf, field or court in proper playing condition? _____ _____ Are the benches in proper condition? _____ _____ Mowed? _____ _____ Trimmed around all trees fence lines. _____ _____ Are the basket ball nets in proper condition? Note any problems found (including locations)__________________________________ _______________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________ Inspected by:___________ Arden Manor Park is 2.5 acres at 4601 Prior AVE. Date: ___________ 13 Facility Inspection Checklist Arden Oaks Park Y N ______ ______ Is site clean and well maintained? ______ ______ Are all signs in proper condition? ______ ______ Are trash cans empty? (Always empty at ½ full) ______ ______ Are all trees free from cracked limbs or snags? ______ ______ Is the playground proper repair? ______ ______ Are all picnic tables in good physical repair? ______ ______ Other? (specify)______________________________ Sports fields: YN _____ _____ Turf, field or court in proper playing condition? _____ _____ Are the benches in proper condition? _____ _____ Mowed? _____ _____ Trimmed around all trees fence lines. _____ _____ Are the basket ball nets in proper condition? Note any problems found (including locations)__________________________________ _______________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________ Inspected by:___________ Aden Oaks is 1.5 acres at 1413 Aden Oaks Dr. Date: ___________ 14 Facility Inspection Checklist Charles Perry Park Y N ______ ______ Building free of vandalism? ______ ______ Building in proper repair? ______ ______ Is site clean and well maintained? ______ ______ Are benches properly maintained? ______ ______ Are the water fountains free of known defects? ______ ______ Are the restrooms properly maintained? (perm & portable) ______ ______ Are all signs in proper condition? ______ ______ Are trash cans empty? (always empty at half full) ______ ______ Are all trees free from cracked limbs or snags? ______ ______ Is the playground proper repair? ______ ______ Are there are irrigation problems? ______ ______ Is the parking lot in good repair? ______ ______ Are all picnic tables in good repair/ vandalism free? ______ ______ Other? (specify)______________________________ Sports fields: YN _____ _____ Turf, field or court in proper playing condition? _____ _____ Are backstops and other fencing free of defects? _____ _____ Are bleachers and benches in proper condition? _____ _____ Mowed? _____ _____ Trimmed around all trees fence lines, buildings and hockey rinks? Note any problems found (including locations)__________________________________ _______________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________ Inspected by:___________ Perry is 20 acres at 3700 New Brighton RD. Date: ___________ 15 Facility Inspection Checklist Crepeau Nature Preserve Y N ______ ______ Is site clean and well maintained? ______ ______ Are benches properly maintained? ______ ______ Are the trails in good condition? ______ ______ Are all signs in proper condition? ______ ______ Are trash cans empty? (Always empty at ½ full) ______ ______ Are all trees free from cracked limbs or snags? ______ ______ Other? (specify)______________________________ Note any problems found (including locations)__________________________________ _______________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________ Inspected by:___________ Crepeau park is 12.5 acres at 1224 Harriet Ave. Date: ___________ 16 Facility Inspection Checklist Cummings Park Y N ______ ______ Building free of vandalism? ______ ______ Building in proper repair? ______ ______ Is site clean and well maintained? ______ ______ Are benches properly maintained? ______ ______ Are the water fountains free of known defects? ______ ______ Are the restrooms properly maintained? (perm & portable) ______ ______ Are there are irrigation problems? ______ ______ Are all signs in proper condition? ______ ______ Are trash cans empty? (Always empty at ½ full) ______ ______ Are all trees free from cracked limbs or snags? ______ ______ Is the playground proper repair? (Weeds pulled) ______ ______ Is picnic shelters in proper physical condition? ______ ______ Are all picnic tables in good physical repair? ______ ______ Other? (specify)______________________________ Sports fields: YN _____ _____ Turf, field or court in proper playing condition? _____ _____ Are backstops and other fencing free of defects? _____ _____ Are bleachers and benches in proper condition? _____ _____ Are the soccer goals and nets in good condition? _____ _____ Are the basket ball and tennis nets in good condition? _____ _____ Mowed? _____ _____ Trimmed around all trees fence lines and buildings? Note any problems found (including locations)__________________________________ _______________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________ Inspected by:___________ Cummings park is 17.5 acres at 1220 Wyncrest Ct. Date: ___________ 17 Facility Inspection Checklist Floral Park Y N ______ ______ Is site clean and well maintained? ______ ______ Are benches properly maintained? ______ ______ Are the restrooms properly maintained? (perm & portable) ______ ______ Are all signs in proper condition? ______ ______ Are trash cans empty? (Always empty at ½ full) ______ ______ Are all trees free from cracked limbs or snags? ______ ______ Is the playground proper repair? ______ ______ Is the picnic shelter in good repair? ______ ______ Are all picnic tables in good physical repair? ______ ______ Other? (specify)______________________________ Sports fields: YN _____ _____ Turf, field or court in proper playing condition? _____ _____ Are backstops and other fencing free of defects? _____ _____ Are bleachers and benches in proper condition? _____ _____ Are the tennis and basketball nets in proper condition. _____ _____ Are the courts in good condition. _____ _____ Are the soccer goals and nets in good condition? _____ _____ Mowed? _____ _____ Trimmed around all trees fence lines and buildings? Note any problems found (including locations)__________________________________ _______________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________ Inspected by:___________ Floral Park is 20 acres at 1423 West Floral Dr. Date: ___________ 18 Facility Inspection Checklist Freeway Park Y N ______ ______ Building free of vandalism? ______ ______ Building in proper repair? ______ ______ Is site clean and well maintained? ______ ______ Are all signs in proper condition? ______ ______ Are trash cans empty? (Always empty at ½ full) ______ ______ Are all trees free from cracked limbs or snags? ______ ______ Is the playground proper repair? ______ ______ Is the parking lot in good repair? ______ ______ Are all picnic tables in good physical repair? ______ ______ Other? (specify)______________________________ Sports fields: YN _____ _____ Are bleachers and benches in proper condition? _____ _____ Is the basketball court in proper condition? _____ _____ Mowed? _____ _____ Trimmed around all trees fence lines buildings and hockey rinks? Note any problems found (including locations)__________________________________ _______________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________ Inspected by:___________ Freeway Park is 1 acre at 1370 Co. Rd. E Date: ___________ 19 Facility Inspection Checklist Hazelnut Park Y N ______ ______ Building free of vandalism? ______ ______ Building in proper repair? ______ ______ Is site clean and well maintained? ______ ______ Are benches properly maintained? ______ ______ Are the restrooms properly maintained? (perm & portable) ______ ______ Are all signs in proper condition? ______ ______ Are trash cans empty? (always empty at ½ full) ______ ______ Are all trees free from cracked limbs or snags? ______ ______ Is the playground proper repair? ______ ______ Is picnic area in proper physical condition ______ ______ Are all picnic tables in good repair/vandalism free? ______ ______ Is the parking lot in good repair? ______ ______ Other? (specify)______________________________ Sports fields: YN _____ _____ Are tennis court and nets in proper condition? _____ _____ Are basketball court and nets in proper condition? _____ _____ Soccer goals and nets in good physical condition? _____ _____ Turf, field or court in proper playing condition? _____ _____ Are backstops and other fencing free of defects? _____ _____ Are bleachers and benches in proper condition? _____ _____ Mowed? _____ _____ Trimmed around all trees fence lines, buildings and hockey rinks? Note any problems found (including locations)__________________________________ _______________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________ Inspected by:___________ Hazelnut is 12 acres at 3301 New Brighton RD. Date: ___________ 20 Facility Inspection Checklist Ingerson Park Y N ______ ______ Is site clean and well maintained? ______ ______ Are benches properly maintained?) ______ ______ Are all signs in proper condition? ______ ______ Are trash cans empty? (Always empty at ½ full) ______ ______ Are all trees free from cracked limbs or snags? ______ ______ Is the playground proper repair? ______ ______ Is the picnic area in proper physical condition? ______ ______ Are all picnic tables in good physical repair? ______ ______ Is the parking lot in good repair? ______ ______ Other? (specify)______________________________ Sports fields: YN _____ _____ Turf, field or court in proper playing condition? _____ _____ Are basketball nets in proper condition? _____ _____ Mowed? _____ _____ Trimmed around all trees, fence lines and buildings? Note any problems found (including locations)__________________________________ _______________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________ Inspected by:___________ Ingerson park is 5 acres at 3255 No. Lexington Ave. Date: ___________ 21 Facility Inspection Checklist Johanna Marsh Y N ______ ______ Is site clean and well maintained? ______ ______ Is tennis court surface in good condition? ______ ______ Is the grass mowed? ______ ______ Are all signs in proper condition? ______ ______ Are trash cans empty? (Always empty at ½ full) ______ ______ Are all trees free from cracked limbs or snags? ______ ______ Other? (specify)______________________________ Note any problems found (including locations)__________________________________ _______________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________ Inspected by:___________ Johanna Marsh is 8.5 acres at 3168 Ridgewood Rd. Date: ___________ 22 Facility Inspection Checklist Lindeys Park Y N ______ ______ Is site clean and well maintained? ______ ______ Are all signs in proper condition? ______ ______ Are trash cans empty? (Always empty at ½ full) ______ ______ Are all trees free from cracked limbs or snags? ______ ______ Other? (specify)______________________________ Sports fields: YN _____ _____ Is the bocce ball course in proper condition? _____ _____ Mowed? _____ _____ Trimmed around all trees fence lines and buildings? Note any problems found (including locations)__________________________________ _______________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________ Inspected by:___________ Lindeys is 1.5 acre park at Snelling Ave./Co.Rd E Date: ___________ 23 Facility Inspection Checklist Royal Hills Park Y N ______ ______ Is site clean and well maintained? ______ ______ Are benches properly maintained? ______ ______ Are the restrooms properly maintained? (perm & portable) ______ ______ Are all signs in proper condition? ______ ______ Are trash cans empty? (Always empty at ½ full) ______ ______ Are all trees free from cracked limbs or snags? ______ ______ Is the playground proper repair? ______ ______ Is the picnic area in proper physical condition? ______ ______ Are all picnic tables in good physical repair? ______ ______ Other? (specify)______________________________ Sports fields: YN _____ _____ Are the tennis courts and nets in proper condition? _____ _____ Are the basketball courts and nets in proper condition? _____ _____ Turf, field or court in proper playing condition? _____ _____ Are backstops and other fencing free of defects? _____ _____ Are bleachers and benches in proper condition? _____ _____ Mowed? _____ _____ Trimmed around all trees fence lines and buildings? Note any problems found (including locations)__________________________________ _______________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________ Inspected by:___________ Royal Hills Park is 4.5 acres at 4375 N. Snelling Ave. Date: ___________ 24 Facility Inspection Checklist Sampson Park Y N ______ ______ Building free of vandalism? ______ ______ Building in proper repair? ______ ______ Is site clean and well maintained? ______ ______ Are all signs in proper condition? ______ ______ Are trash cans empty? (Always empty at ½ full) ______ ______ Are all trees free from cracked limbs or snags? ______ ______ Is the playground proper repair? ______ ______ Is the parking lot in good repair? ______ ______ Are all picnic tables in good physical repair? ______ ______ Other? (specify)______________________________ Sports fields: YN _____ _____ Is the basketball court in proper playing condition? _____ _____ Mowed? _____ _____ Trimmed around all trees, fence lines? Note any problems found (including locations)__________________________________ _______________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________ Inspected by:___________ Sampson Park is 1 acre at 1900 Lake Ln. Date: ___________ 25 Facility Inspection Checklist Valentine Park Y N ______ ______ Is site clean and well maintained? ______ ______ Are benches properly maintained? ______ ______ Are the restrooms properly maintained? (portable) ______ ______ Are all signs in proper condition? ______ ______ Are trash cans empty? (Always empty at ½ full) ______ ______ Are all trees free from cracked limbs or snags? ______ ______ Is the playground proper repair? ______ ______ Is the parking lot in good repair? ______ ______ Are all picnic tables in good physical repair? ______ ______ Other? (specify)______________________________ Sports fields: YN _____ _____ Turf, field or court in proper playing condition? _____ _____ Are backstops and other fencing free of defects? _____ _____ Are bleachers and benches in proper condition? _____ _____ Are soccer goals and nets in proper condition? _____ _____ Is the basketball court and nets in proper condition? _____ _____ Mowed? _____ _____ Trimmed around all trees, fence lines? Note any problems found (including locations)__________________________________ _______________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________ Inspected by:___________ Valentine park is 3acres at 1650 Lake Valentine Rd. Date: ___________ 26 Playground Inspection Checklist PARK NAME YN Notes Visible cracks, bending warping, rusting, breakage or excessive wear of any component or part Deformation of open hooks, rings, links, etc. Worn swing hangers, "S hooks" or chains on swings Missing, worn, cracked or jagged swing seats Broken supports/anchors Concrete footings exposed, cracked, loose in ground Sharp edges or points Exposed ends of pipe that should be covered by plugs or caps Protruding bolt ends that do not have smooth finished caps/covers Loose, worn, or rusted bolts, nuts, and other fasteners Splintered wood Lack of lubrication on moving parts Worn or squeaky bearings Broken or missing rails, steps, rungs, seats Surfacing material worn or scattered Swing chain wrapped around horizontal swing beams Chipped or peeling paint Broken glass, trash or foreign objects within or on play equipment Pinch or crush points (exposed mechanisms, junctures or moving components) Tripping hazards such as roots, rocks, or other environmental obstacles Poor drainage areas Loose, twisting climbing rungs Other (specify) 27 Playground Equipment and Mulch Replacement Schedule ARDEN HILLS PARKS & RECREATION PLAY STRUCTURE REPLACEMENT DATES Replacement cycle is based on the following criteria: 1) 20 year pattern 2) Wear & tear; vandalism 3) Changes in code (i.e. safety, ADA) Playground Mulching Schedule Park Manufacturer Last Replacement Date Future Replacement Date Arden Manor Miracle Recreation 1999 2019 Arden Oaks Miracle Recreation 1999 2019 Cummings Miracle Recreation 1998 2018 Freeway Miracle Recreation 1998 2018 Floral Miracle Recreation 2001 2021 Hazelnut Landscape Structures 1997 2017 Ingerson Miracle Recreation 2000 2020 Charles Perry Landscape Structures 1996 2016 Royal Hills Miracle Recreation 2002 2022 Sampson Miracle Recreation 2001 2021 Valentine Miracle Recreation 1990 2010 Park Last Mulch Replacement Next Scheduled Replacement Arden Manor July, 2010 2013 Arden Oaks June, 2009 2012 Charles Perry July, 2008 2011 Cummings June, 2009 2011 Floral June, 2009 2012 Freeway May, 2010 2013 Hazelnut July, 2010 2012 Ingerson June, 2009 2012 Royal Hills May, 2010 2013 Sampson June, 2009 2012 Valentine July, 2008 2011 with playground replacement 28 Hard Court Resurfacing Schedule *Current BB Court is not a true paved court. *This would be a reconstruct project Tennis/BB = Tennis and Basketball Combination BB = Basketball Court only YEAR Cummings Park Floral Park Hazelnut Park Royal Hills Park Arden Oaks Park Sampson Park Ingerson Park Freeway Park Valentine Park Arden Manor Tennis/BB Tennis/BB Tennis/BB Tennis/BB BB BB BB BB BB BB 2006 X X 2007 X reconstruct 2008 X 2009 X X 2010 X 2011 X* X* 2012 X X 2013 X 2014 X 2015 X ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25TH DAY OF JUNE, 2012. TRAIL MAINTENANCE GUIDELINES All facilities, including recreation trails require regular maintenance to reduce the damage caused over time by the effects of weather and use. Proper maintenance is essential to promote user safety, to ensure ease of access and to encourage the use of a designated route. Trail Types: Trails are classified into four different types: Bituminous Concrete Natural/Grass Unofficial Bituminous – Bituminous trails are the most prevalent type of trail in the parks and trail system. They provide the largest number of use opportunities for walkers, runners, bikers and skaters. These trails are at least 6 feet wide and frequently 8 feet or more. Concrete – Concrete trails generally are found in front of business districts or in parks adjacent to buildings. The City does not design or construct concrete sidewalks unless the location is in a very high traffic area near a building or serving as a sidewalk to a building. Natural – Natural trails may be comprised of dirt, grass or wood chips. They are appropriate for most uses and vary in width. Unofficial – The Public Works Department discourages the forging of new trails within the parks and trails system. These trails are generally created by foot or bicycle traffic through areas of a park not designated for that type of use. The forging of these types of trails can have environmental impacts, causing soil compaction, contributing to erosion and sedimentary runoff and other negative impacts on natural resources. The Public Works Department does not recognize these types of trails as official and DOES not maintain them. Motorized vehicles are not permitted on any City trails with the exception of maintenance vehicles. Routine Trail Tasks The Public Works Department performs a wide variety of routine maintenance tasks within the parks and trail system. These tasks are directed to extending the life expectancy of trails, Attachment C ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25TH DAY OF JUNE, 2012. providing the highest product to the residents and ensuring the safety of trail users. Routine maintenance and inspection of the trail system minimizes repair and renovation costs. x Mowing – Mowing is done on a periodic basis to prevent trails from becoming overgrown. Keeping the trail surface clean is one of the most important aspects of trail maintenance. Mud and other sediment should be removed when possible to ensure the safety of the users and to increase the life expectancy of the trail itself. Grass along trails will be mowed at least 2 feet from the trail.When possible, grass clippings should be directed away from the trail. x Tree and Brush Management – Trees and shrubs along the trails will be managed to keep them from interfering with trail use, eliminate hazards, prevent trail damage and ensure a healthy plant structure. Removal of woody vegetation at least 2 feet from the trail should minimize the need for frequent mechanical or hand pruning to maintain horizontal and vertical clearances. Selective removal or trimming of trees should help maintain or create desirable views from the trail. These types of activities will be performed on a scheduled basis annually, but may also be completed as needed. x Snow and Ice Removal – Arden Hills trail snow plowing begins as soon as possible after a significant snowfall. Sidewalks and trails that are maintained by the City during the winter months will be cleared of accumulated snow but will not be maintained to a “clean pavement” condition. The City of Arden Hills does not have a dry pavement policy so those using City maintained trails are expected to exercise careful judgment and caution during winter months. The following sidewalk and trail areas will not be maintained by the City’s Public Works Department in the winter months due to steep grades or dangerous sidewalk conditions: o Arden View Drive to Colleen Avenue Trail o Cummings Park-Lexington Avenue to Cummings Ball Field o Cummings Park-North Water Tower to Hamline Avenue. The City of Arden Hills posts the aforementioned trail locations as “Minimal Maintenance Trails” during the winter months. Non- Routine Trail Tasks The Public Works Department performs a wide variety of non-routine maintenance tasks within the parks and trail system. The extent and frequency of maintenance schedules will vary greatly depending on the location and amount of use. These tasks are performed less frequently then the routine tasks but are important in extending the life expectancy of trails, providing the highest quality product to the residents and ensuring the safety of trail users. x Trail Inspection – Trails will be inspected as time permits. Inspections will include the trail surface, culverts and water crossings, all amenities, signs and surrounding vegetation. Potential safety problems will always take priority when scheduling maintenance. Vandalism left unattended encourages more of the same and will be a high priority for maintenance. Gang graffiti and “tagging art” should be documented with ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25TH DAY OF JUNE, 2012. incident reports and police should be notified, then the graffiti removed or covered as soon as possible. x Cleaning of Culverts – Culverts often become clogged with trash and debris that must be removed to prevent flooding and undercutting of trail surfaces. The cleaning of culverts will be accomplished on an “as needed” basis. x Trail Amenity and Signage Repair/Replacement – Amenities such as benches and swings will be inspected at least annually to make sure they are in good repair and safe for use. Trail signage should be replaced when they become unreadable due to age or damage. Signs related to safety are most important and should be considered a high priority. x Trailhead/Trail Crossings – Trailheads near intersections should be kept clear of trees and brush in order to keep a clear vision for both the trail user and oncoming traffic. Clear zones should be at least 15 feet from the street. Crosswalks should be provided for all trails that cross a street. Painted crosswalks will be repainted as needed. Maintenance Tools The City has tools to help coordinate trail maintenance. x Trail Inventory – A trail inventory is maintained for all maintained trails within the City. The inventory contains the location, surface type, overall length of trail and width of trail. x Trail Map- A current parks and trail map is maintained, indicating location of trail and surface type. x Trail Evaluation – The City has the trail surface conditions evaluated approximately every three years. These ratings are utilized to prioritize maintenance needs such as crack sealing, patching, resurface and reconstruction. Pavement Treatment Options Bituminous Recreation Trails are constructed for multipurpose use by pedestrians, bicyclists and in line skating. Expectations for the surface will vary from user to user. The City will utilize the following treatments that will allow for the most satisfaction by all user groups. x Crack Treatments – There are several types of crack treatments used in Minnesota. These treatments are designed to prevent moisture infiltration into the base and sub grade, which can cause pavement deterioration. These treatments may significantly improve the ride quality, especially for in-line skaters and bicyclists. x Asphalt Emulsions – Used in many preventative surface treatment applications, including slurry seals and micro surfacing. Asphalt emulsions can be defined as a mixture of asphalt binder, a surfactant and water. o Slurry Seal –Mixture of fine aggregate, asphalt emulsion and mineral filler. Slurry seals are used to retard surface raveling, seal minor cracks and improve surface friction. Seals the pavement surface from moisture infiltration and the ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25TH DAY OF JUNE, 2012. resulting moisture related damage. Slurry seal treatments can be expected to last approximately three to five years. o Micro surface –Similar to slurry seals except they use a chemically controlled curing process. Seals the pavement surface from moisture infiltration and the resulting moisture related damage. The additional mix stability allows it to be applied in thick layers, making it ideal for filling ruts, and correcting other deformations. Micro surface treatments typically last more than seven years. x Bituminous Overlay/Reclaiming –Once a bituminous trail has reached a point where crack treatments and asphalt emulsions no longer provide a satisfactory surface for the user, bituminous overlay or reclaiming and repaving will be utilized to renew the trail surface. Attachment D Revised 1/29/03 CITY OF ARDEN HILLS STREET SWEEPING POLICY Introduction The City of Arden Hills believes it is in the best interest of the general public for the City to assume basic responsibility for sweeping the City streets. Sweeping is necessary for vehicle and pedestrian safety, water quality issues, and environmental concerns. The City will provide such service in a cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The City will use City employees, equipment and/or private contractors to provide this service. Completion dates are dependent on weather conditions, personnel and equipment availability. The Operations and Maintenance (O & M) Director will be responsible for scheduling of personnel and equipment. When Street Sweeping Operations will be Performed 1. Spring sweeping when streets are significantly clear of snow and ice. 2. Storm water quality areas – priority basis 3. Environmental/general sweeping – routine/as needed basis 4. Sweeping after seal coating 5. Fall sweeping 6. Bituminous milling recovery sweeping 7. Sweeping after tree trimming and pruning 8. Citizen requests for sweeping will be evaluated and the Operations & Maintenance Director will determine the priority. 9. Erosion/siltation dirt and debris cleanup from construction projects is the responsibility of the developer, contractor, or property owner. How Street will be Swept Sweeping is a slow process, with average gutter line speeds for the first sweeping in spring that can be as slow as two to three miles per hour. The City will sweep with its own equipment and manpower, or contract services. Normally center lines are swept after gutter lines are cleaned. Priorities The City has classified City streets based on the street function and traffic volume. Accordingly, sweeping routes will be designed to provide the maximum possible benefit to higher volume and water quality sensitive areas. Weather Condition Sweeping operations will be conducted when weather conditions permit. Factors that may delay sweeping operations include temperatures below 32 degrees, wind, rain, snow and frozen gutter lines. Work Schedule Sweeping operations are performed in conjunction with and can be impacted by other maintenance operations. Sweeping operations will normally be conducted Monday through Friday, from 7:00 a.m. to 3:30 p.m. Extended workdays and shift changes may be utilized for spring cleanup or emergency sweeping to provide maximum efficiency. Sidewalks and Trails The City will sweep trails and sidewalks once in the spring after the risk of snow has passed and they are clear of snow and ice. $WWDFKPHQW( Adopted 2006 Revised September 2020 CITY OF ARDEN HILLS SNOWPLOWING, SNOW REMOVAL AND ICE CONTROL POLICY 1. DETERMINATION OF NEED AND INTRODUCTIONS The City of Arden Hills has determined that it is in the best interest of the residents, for the City to assume basic responsibility for control of snow and ice on the streets under the jurisdiction of the City. Appropriate snow and ice control is necessary for emergency services as well as routine travel. Providing this service in a cost-effective manner is a discretionary decision of the City Council. The City will use City employees, equipment and/or contract services as deemed appropriate to provide this service. Therefore, this policy is needed to provide direction for these operations and guidelines for employees and residents based upon available resources. The City of Arden Hills has approximately thirty (30) miles of street under its jurisdiction. These consist of State Aid roads and residential streets. This policy is intended to provide guidelines for snow and ice control operations for streets under the City’s jurisdiction. Some sidewalks are also covered under this policy. 2. COMMENCEMENT OF OPERATIONS Snowplowing and/or ice control operations shall commence under the direction of the Public Works Director. In his absence, the Public Works Superintendent will determine when and what operations will begin. If there is sufficient notice of an upcoming storm, crews will apply salt brine at intersections, hills, and curves on dry pavement in advance of the storm. Salt brine has been found to be more effective, longer lasting, and more environmentally friendly than conventional road salt. It is policy to begin snowplowing operations after the snowstorm has subsided. The call out of equipment is dependent upon time and severity of the snowfall. The most critical times are morning and evening rush hour periods. This policy is designated, if feasible, to have the snow removed prior to the beginning of these rush hour periods. If a storm is forecast to be unusually long, or heavy accumulations appear imminent, full snowplowing operations will begin on all of the snowplow routes when accumulations become hazardous for driving. Based on different storm situations and severity levels, the starting time frames are flexible. The following guidelines may also warrant the beginning of the operations. A. Snow accumulation of two inches, with continued snowfall. B. Drifting of snow may warrant commencement of partial or full operations depending upon conditions. Attachment F C. Icing of pavements may also warrant partial or full plowing operation depending upon extent and conditions, and in support of reducing the annual volume of chlorides being introduced into the environment. D. The Public Works Director or his designated representative shall determine the time to start operations and the extent of the operations. Storms forecast for late afternoon or evening hours may be the basis for the Public Works Director splitting a shift and sending crews home for call-out later in the evening. 3. SUSPENSION OF OPERATIONS Operations shall continue until all roads are passable. Widening and clean-up operations may continue immediately or on the following working day, depending upon conditions and circumstances. Safety of the plow operators and the public is important. Therefore, snowplowing/removal operations may be terminated after ten to twelve hours to allow personnel adequate time to rest. There may be instances when this is not possible, depending on storm conditions and other circumstances. Operations may also be suspended during periods of limited or zero visibility. Any decision to suspend operations shall be made by the Public Works Director, or his designee, and shall be based on the conditions of the storm. In the event that the driver gets stuck in snow or breaks down, another unit will be summoned to replace or rescue the disabled unit. The safety of the drivers will be of prime importance. If the City should experience equipment breakdown, attempts will be made to engage contract units or other municipalities to supplement our work force or equipment fleet. 4. PLOW ROUTES AND SEQUENCING City streets, public sidewalks, trails, public parking lots, and ice rinks under the City’s jurisdiction are affected by this policy. All private sidewalks shall be maintained by the property owner. City parking lots and ice rinks shall be cleared by the City crews, but as a secondary priority. At the City’s discretion, they shall either be cleared in conjunction with street routes or after street routes have been completed. The Public Works Director shall have the responsibility of determining plow routes and sequencing operations. The Public Works Director shall retain the latitude to adjust sequencing or route assignments based on storm conditions, equipment availability and/or other conditions warranting changes. Currently, the City has been divided into three different plow routes, with one snowplow assigned to each. 5. LEVELS OF SERVICE The intent of this policy is to provide safe winter driving conditions appropriate for the type of travel typical to City streets. The level of service described herein shall be considered a guideline with the understanding that immediately after a storm, the level of service provided may be less than described herein and may vary across the City, depending on storm conditions and other circumstances. Streets shall be plowed and/or salted, with additional emphasis given to intersection approaches and curves, in order to provide the safest conditions practical under the circumstances. Snow shall be plowed in a manner that will not obstruct traffic flow on a normal basis. The center of the roadway will be plowed first. The snow will be pushed from the center-line. The discharge shall go onto the boulevard area of the street. There is no practical method for the City to prevent snow from filling the end of driveways as the plow passes by. Salting may occur while plowing depending on the conditions. Generally intersections, hills, high traffic areas, and curves are salted during plowing. If severe ice conditions exist, salt applications may be more widespread. Salt is purchased from Ramsey County. It is loaded by Ramsey County operators that measure tonnage via scales on the loader or by an average bucket volume basis. Excess salt returned to storage is estimated and recorded by the plow operator. The City of Arden Hills does not have a dry pavement policy so those using City maintained rights- of-way are expected to exercise careful judgment and caution during winter months. During light to normal snowfalls, streets shall be plowed to full width as soon after the initial pass as practical. During heavier snowfalls, the streets shall be plowed as wide as possible initially and widened as the storm intensity lessens. After the storm subsides, clean-up operations shall begin in order to clear intersections and snow storage areas along corners and boulevards. It is the City’s intent to complete the initial plowing and salting operations within twenty-four (24) hours of light snowfalls and within seventy-two (72) hours of heavy snowfalls. Major winter weather events may require more time. 6. PARKING RESTRICTIONS On-street parking is not compatible with efficient snowplowing operations. Vehicles left parked on the street for extended periods of time created significant operational problems for snowplow operators as well as safety problems due to packed snow and ice remaining on the roadway around the vehicle. The City’s Ordinance prohibit parking of vehicles on City streets after the accumulation of two inches or more of snow, with the prohibition continuing until snow removal or plowing thereof has been completed. Any vehicle parked in violation of this Ordinance is subject to a parking citation and is also declared to be a safety hazard and nuisance. This nuisance may be summarily abated by removing and towing away such vehicle under the direction of the Ramsey County Sheriff’s Department. Enforcement of this Ordinance shall be directed by the City Council. 7. SNOW REMOVAL Certain locations within our community may require additional service after snowplowing operations cease. This shall be referred to as “snow removal”. Snow removal hereinafter will be defined as the loading and trucking of snow to an approved site under the direction of the Public Works Director or his designated representative. This service may be provided when there is no area for snow storage. Snow removal operations normally begin within twenty-four (24) hours after snowplowing operations have been completed. There are approximately sixty (60) cul-de-sacs in Arden Hills. It may take some time for the specialized equipment to complete the actual cul-de-sac areas; therefore, a snowplow may complete the normal part of the street and complete only a portion of the cul-de-sac. The major portion of the cul-de-sac will be plowed by the special equipment during the usual time guidelines for snowplowing operations. Snow removal may be required in cul-de-sac areas if previous snow accumulations prevent normal movement of snow to boulevard areas. 8. SNOW REMOVAL FOR CITY SIDEWALKS AND TRAILS The city of Arden Hills does maintain most sidewalks and trails within City property and right-of- way. Arden Hills sidewalk snow plowing begins after a significant snowfall. The City will maintain sidewalks and trails only after all City streets have been plowed. Sidewalks and trails that are maintained by the City during the winter months will be cleared of accumulated snow, but will not be maintained to a “clean pavement” condition. The following sidewalk and trail areas will not be maintained by the City’s Public Works Department in the winter months due to steep grades or dangerous sidewalk conditions. x Arden View Drive to Colleen Avenue Trail x Cummings Park – Lexington Avenue to Cummings Ball Field x Cummings Park – North Water Tower to Hamline Avenue The City of Arden Hills will post the aforementioned trail locations as “Minimal Maintenance Trails” during the winter months. The City does not maintain unpaved trail segments during the winter months. Special priority is given to school routes along a few sidewalks and trails. All efforts will be made to clear the following sidewalks/trails by 7:00 AM. x Trail along County Road E2 x Trail from Venus Avenue to County Road E2 x Trail along Lake Valentine Road 9. PROPERTY DAMAGE Snowplowing and ice control operations may cause property damage even under the best of circumstances and care on the part of the operator. The major types of damage are to improvements within the City right-of-way, which extends approximately ten to fifteen feet beyond the curb locations. The intent of the right-of-way is to provide room for snow storage, utilities, boulevard trees, sidewalks and other City uses. The City will repair sod that was damaged by a City snowplow. Public Works Department staff members will repair the sod damage with black dirt and grass seed. All other damage within the public right-of-way is the responsibility of the property owner including, but not limited to, trees, shrubs, landscaping materials, decorative rock, brick walls, and lawn/landscaping irrigation (sprinkler heads) systems. The City will not repair/replace sod damage due to the application of sand, salt, or other deicing chemicals. Certain private improvements such as mailboxes are required within City right-of-way. Therefore, the City will cooperate with property owners in the event of damaged private property. The City shall specify when this damage is the responsibility of the City and when it shall be the responsibility of the resident. Mailboxes and supports are the property of the mail route patron and must be installed and maintained by their owner, who must bear the liability for them. Since mailboxes must be located in the road right-of-way in order to be accessed by postal service, certain regulations apply for the safety of the driving public as well as for the protection of the mailboxes themselves. Federal postal regulations require the mailbox patron to remove any obstructions, including snow, which make delivery difficult. Using one of the approved mailbox supports is highly recommended, as it will allow clearing under or near the mailbox without damage during a normal plowing operation. When there is a heavy accumulation of snow, the location of mailboxes close to the roadway makes the push back operations of the City’s Public Works staff difficult and renders the boxes quite susceptible to damage as a result of plowing operations. It shall be the City’s policy to use special care and consideration when plowing snow in the vicinity of mailboxes. State law now requires all mailbox supports be of a breakaway design. Mailboxes can be especially vulnerable to damage from show removal operations. The City assumes liability for mailboxes damaged during plowing if it is determined that the plow made direct contact with a mailbox that was properly placed and of an approved installation. To be properly placed, a mailbox should be installed so its bottom edge is 45” to 48” above street level, with the post 48” back from the curb or front of the box. That amount of clearance is necessary to keep the plow’s wing from hitting the box. If there are any plastic newspaper tubes attached to the mailbox, they must also be above the minimum 45” height requirement. The box’s post should be securely in the ground. The responsibility for repairing mailbox damage lies with the homeowner, not the City, if mailboxes are not installed with the clearance mentioned above or damage is the result of snow impact and not direct contact by a City plow. The City will replace mailboxes damaged from direct contact by a City plow with a standard metal mailbox installed on an approved swing-away post (roadways with posted speed limit of 40 mph or greater) or a 4 x 4 wooden post (roadways with posted speed limits under 40 mph). Alternatively, the City will provide a maximum reimbursement of up to eighty dollars ($80.00) in compensation if the owner prefers to repair their mailbox. The City WILL NOT pay for the replacement cost of decorative or custom mailboxes. 10. RESPONSIBILITY OF RESIDENTS Snowstorms create numerous problems and inconveniences. This policy has identified streets, sidewalks, parking lots and ice rinks that the City will clear. The residents will also have certain responsibilities. These include clearing their own driveways and private sidewalks, clearing areas for refuse containers, clearing around mailboxes and/or newspaper tubes and fire hydrants adjacent to or located upon their property. These areas must be cleared without depositing any snow into the street. The practice of moving snow from driveways into the street causes a very serious traffic problem. When the snow freezes and a vehicle hits a rough spot, it could be thrown out of control and an accident might occur. It is prohibited to blow, shovel or plow any snow back onto, or across any City street. Snow must not be accumulated into any large piles that obstruct vision or driveways or walks. Refuse containers must not be placed on the street surfaces. The City will not clear private drives or walks. Snowplowing can cause additional snow to be deposited in driveway approaches and around roadside obstacles. Operators are instructed to attempt to minimize these instances; however, it is not practical to eliminate this situation. Residents must be aware they will be responsible for the subsequent clearing of their driveways after their street has been plowed. 11. COMPLAINTS Complaints regarding snow and ice control or damage shall be taken during normal working hours and handled in accordance with the City’s normal complaint procedure. High priority complaints (those involving access to property or problems requiring immediate attention) shall be handled on a priority basis. The Public Works Department will attempt to limit response time to twenty- four (24) hours for any complaint. It should be understood that complaint responses are to ensure that the provisions of this policy have been fulfilled and that all residents of the City have been treated uniformly. It is the City’s intention to log all complaints and upgrade this policy as necessary in consideration of the constraints of our resources. 12. PARKING REGULATIONS Arden Hills Code of Ordinances Section 800.03 Parking Regulations contains the following provisions relevant to snow and ice control operations. Subd. 1. Winter Parking Regulations – Except in compliance with the directions of a law enforcement officer or in compliance with regulatory parking signs, no vehicle shall be parked on the improved portion of any street or highway in the City immediately after the accumulation of two or more inches of snow and until snow removal or plowing has been completed. Subd. 2. Overnight Parking – No vehicles shall be parked on any street between the hours of 2:00 a.m. and 6:00 a.m. Subd. 5. Parking on Public Streets – Parking on public streets shall not exceed six hours. Subd. 6. Vehicles over 12,000 Pounds – No motor vehicle or trailer with a rated gross weight exceeding 12,000 pounds shall be parked or stored in a residential zone except when loading, unloading or rendering a service. Subd. 7. Parking on Boulevard Prohibited – No motor vehicle shall park upon the boulevard of any public street. Subd. 8. Setbacks from Intersection –Parking shall be set back from street intersections as follows: 1. Twenty (20) feet from crosswalk of any uncontrolled intersection; 2. Thirty (30) feet from crosswalk of any controlled intersection; and 3. Twenty (20) feet from any intersection without marked crosswalk. Subd. 9. Administrative Procedures – The city administrator shall adopt, from time to time, procedures to provide for the safe and consistent application of the parking regulations. The City Administrator may grant variances from the application of parking regulations provided that the variances can be allowed without creating a safety hazard. Administrative variances shall be in writing and shall state the specific time limits during which the variation will be allowed to occur. Emerald Ash Borer Management Plan – City of Arden Hills Page 1 Adopted by the City Council on April 11, 2022 Emerald Ash Borer Management Plan Background Emerald ash borer (EAB), Agrilus planipennis Fairmaire, is an exotic beetle that was discovered in southeastern Michigan near Detroit in the summer of 2002. The adult beetles nibble on ash foliage but cause little damage. The larvae (the immature stage) feed on the inner bark of ash trees, disrupting the tree's ability to transport water and nutrients. Emerald ash borer probably arrived in the United States on solid wood packing material carried in cargo ships or airplanes originating in its native Asia. Without any natural predators or controls in North America the insect has spread to, at least, 35 states and 5 Canadian provinces. EAB adults can fly at least a half mile from the tree when they emerge. However, new infestations are most often created when people transport infested nursery ash trees, logs or firewood into uninfested areas. Transportation of firewood has been regulated to reduce the spread of EAB. Ramsey County is a quarantine area, which prohibits the transportation of ash wood outside the County. The Minnesota Department of Agriculture is responsible for quarantine enforcement and penalties. Signs and Symptoms Signs and symptoms of EAB include: x Bark splitting o Vertical fissures on bark o Galleries exposed under bark split x Serpentine galleries and “D” shaped exit holes x The presence of EAB or larvae. o Adult – Bright, metallic green/ ½ inch long, flattened back o Larva – Creamy white, legless x Canopy dieback o Begins in top one-third of canopy o Progresses until tree is bare x Increased woodpecker activity. x Sprouting of epicormic shoots from the base of the tree Current EAB situation St. Paul and Falcon Heights confirmed EAB discovery in May of 2009. The City of Shoreview confirmed EAB discovery in the vicinity of County Road I and Schutta Road in July of 2011. How these trees became infested is not known, though it is worth noting that the trees are only a half mile from interstate highway 35W and in other states the principal spread of EAB has been along travel corridors. $WWDFKPHQW* Emerald Ash Borer Management Plan – City of Arden Hills Page 2 Adopted by the City Council on April 11, 2022 Analysis of the infestation showed that the EAB had been present for 3-4 years, which is consistent with the insect’s path of destruction. Symptoms are slow to appear and once EAB is actually found, it is estimated that it has already been present for 3-5 years. It is believed that the emerald ash borer was first detected in Arden Hills in 2014 and, since then, its population has continued to multiply and spread. It is estimated that as much as 12.3% of Arden Hills’ urban forest is compiled of ash trees based on a Minnesota Department of Natural Resources survey (Minnesota Department of Natural Resources 2010 Community Tree Survey. Survey of front yard and street trees in residential and commercial sampling areas) To date, North American communities have not been successful in eradicating EAB once found. EAB typically builds in population and eventually infests and kills all variety of ash trees. Resident Education Resident education and communication are key components of managing the impact of the EAB, especially as more information becomes available. Public information is available to residents through the City’s website, newsletters, and available at City Hall. Residents can also find information about EAB management on the website for the Minnesota Department of Agriculture: https://www.mda.state.mn.us/emerald-ash-borer-management-guidelines Homeowners may treat their private trees, provided they use a licensed treatment contractor who adheres to the City’s standards to protect surface and ground water. Mitigation Although it is not possible to stop the spread of invasive species, like the Emerald Ash Borer, the City of Arden Hills’ EAB Management Plan is designed to help manage the impacts. The City’s mitigation of EAB will be similar to the policy and intent of Dutch Elm and Oak Wilt Disease, which attempts to control and prevent the spread of these diseases. The City of Arden Hills has done the following to prepare for the EAB problem: x Completed an electronic inventory with GIS software of all trees in the ROW along City streets, parks and trails. This will help the City monitor the condition of ash trees throughout the City. x Clarified owner responsibilities for all Right of Way trees abutting a City road. These changes were done with the amendment of Chapter 3 of the City Code in October of 2011. x Updated the City’s Tree and Vegetation Ordinance, Chapter 7 to add ash trees to the diseased trees that must be removed to prevent the spread of the disease. This ordinance permits the City to enter private property for inspection, order the removal of diseased trees and abate the nuisance upon non-compliance of property owners. Emerald Ash Borer Management Plan – City of Arden Hills Page 3 Adopted by the City Council on April 11, 2022 x The City website includes general information for residents as well as the appropriate steps to take if EAB is suspected in one or more of their trees. The City has handouts from the Minnesota Department of Resources available at City Hall. The City of Arden Hills will take the following actions: x The City will monitor ash trees throughout the City for EAB and in the event EAB is discovered, staff will utilize Chapter 7, section 710 – Protection of shade trees from the City Code to prevent the spread of the disease. As in the case of Oak Wilt and Dutch Elm, this ordinance allows the City to enter private property for inspection of ash trees, order the removal of diseased trees, and abate the nuisance upon non-compliance of property owners. x The City has inventoried all significant ash trees located on public property and continuously monitors their health. Trees that are 8-inches in diameter or greater and considered fair or better health will be treated by injection. Treatment frequency for these trees is on a two-year cycle and will be continued as long as the tree still indicates fair or better health “Buddy Trees” will be planted next to ash trees that begin showing signs of declining health and determined to be infested with EAB. Once EAB takes hold of a tree, it is inevitable that the tree will die. The “Buddy Tree” will provide an overlap period of time where it will grow before the existing tree must be removed. x Once an ash tree is determined to be in poor health the City will begin removal of the tree on public property. These ash trees could be located within City parks or in boulevard areas. No significant pruning or methods to save a declining ash tree will be attempted. The City will remove the tree at that time. All ash trees that are removed will be replaced. x Staff will schedule removal of declining ash trees in the fall. The most critical period for movement of confirmed EAB ash trees is May-July. This is the period when adult beetles emerge from trees, begin feeding on foliage, and move to more trees to lay their eggs. During this time, it is best to leave these trees standing and not chance the spread of EAB by transporting beetle-infested wood to other areas. The City will follow the Minnesota Department of Agriculture’s regulations for handling ash wood removal x There are currently two methods of tree treatments being offered in the marketplace; drenching the soil with chemicals and injecting the chemical into the tree. The City strongly discourages the use of soil drench insecticides due to potential to pollute water and negatively impact wildlife. The City strongly encourages residents to utilize a certified arborist to treat trees. o The City will permit residents to use chemical treatments on private ash trees, given the following: Emerald Ash Borer Management Plan – City of Arden Hills Page 4 Adopted by the City Council on April 11, 2022 a. Private contractors are to use only the approved trunk injection method. b. The City strongly encourages residents to utilize tree contractors that are bonded, insured, and state licensed to apply commercial tree chemicals. x The City will publicize the Minnesota Department of Agriculture’s regulations for handling ash wood removal. https://www.mda.state.mn.us/eab x In an effort to encourage reforestation of private properties, the City will promote Ramsey County’s Friends of the Parks annual tree sale and will pursue other EAB programs that are available. x The City will track the spread of EAB in surrounding communities in conjunction with the Department of Agriculture. The following is a list of resources for residents to review to learn about Emerald Ash Borer symptoms, firewood requirements, and insecticide options. These will be listed on the City’s website and updated as needed. x Pest Alert-Emerald Ash Borer (PDF) x Ash Tree Identification (PDF: 7.95 MB / 2 pages) x Signs and Symptoms of EAB (PDF) x Map of EAB in USA (PDF) x Minnesota Department of Agriculture EAB Quarantine x Firewood Restrictions & Safe Handling Guidelines x Homeowner Guide to Insecticide Selection, Use and Environmental Protection x Ash Tree Waste Disposal Sites within Hennepin-Ramsey-Houston County Responsible for maintaining a schedule of routine preventive maintenance of Public Works vehicles and equipment (PW fleet). Perform routine inspections of all PW fleet and complete the related Preventative Maintenance Checklists. Expected to perform basic routine maintenance and minor repairs on vehicles and equipment such as, but not limited to, oil changes, tire rotations, tire pressures, air filters, fluid levels, lubricating, cleaning, etc. Any vehicles or equipment that are above the expected level of skill for this position must be sourced out to a shop at a competitive labor rate. Maintain record of all services done to PW fleet and associated costs using asset management software. Coordinate the maintenance and repairs of PW fleet to be done by PW Dept or if determined an outside resource is needed. Ensure the quality of all maintenance and repairs. Maintain inventory of materials and supplies. Ensures shop safety and performs related routine inspections including, but not limited to, eye washes, mechanics hoist, air compressor, and crane truck that require inspections or a monthly check (initial and tag) monthly. If this work is required to be outsourced, this position would coordinate that effort. Assists in the preparation of annual operating and capital improvement budgets. Provide information and recommendations to the Public Works Superintendent to determine and plan purchases of vehicles, equipment, materials, and supplies. This position’s job responsibility is secondary to the job expectations of the Public Works Maintenance Worker. Plan fleet maintenance work outside of priority Public Works tasks when staffing is needed. Coordinate fleet maintenance work schedule with the Public Works Superintendent. The additional rate of $x.xx/hr. will be applied to the base rate of the employee but only towards regular hours. This position is not intended to require overtime to complete any necessary tasks. This position will be open to applications from PW Maintenance Worker staff and chosen through an interview process to ensure the applicant has proper qualifications and experience. The Fleet Manager’s duties are additional to current duties as PW Maintenance Worker This position will be overseen/supervised by the PW Superintendent This position will be reevaluated annually to determine if the employee will continue duties for another 1-year term. Attachment H Page 1 of 2 INFORMATIONAL ITEM – 4C MEMORANDUM DATE: March 20, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Lucas J. Miller, Assistant Public Works Director David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Tree Management Plan Discussion Budgeted Amount: Actual Amount: Funding Source: $12,500 $5,700 General Fund (For tree removal and EAB) Council Should Consider x Council should consider contracting with Rainbow Tree Care to provide EAB treatment to City ash trees by injection and a discount to residents to treat existing ash trees on private property. x Council should consider contracting with Rainbow Tree Care to provide EAB treatment to City ash trees by ground treatment. x Council should also consider contracting with Rainbow Tree Care to provide two-lined chestnut-borer treatment to City oak trees. x Council should also consider adding extra trees to the scope for Margolis Company, utilizing the remaining budget in the tree fund. Background Refer to Attachment A, Emerald Ash Borer Management Plan, for the background and history of EAB. In 2021, the City treated 46 ash trees within public property for a total of $3,895 and will continue to treat these trees every other year, as needed. The insecticide is 99% effective when injected into healthy ash trees and will protect for two growing seasons. For 2023, there are a total of 54 ash trees within public property listed to be treated for approximately $4,700. This treatment has a residential discount that Rainbow Tree Care is offering to Arden Hills residents for private ash tree treatment if the City contracts with Rainbow Tree Care on the public ash tree injection treatment. The 2023 pricing for public and private trees are in Attachment B and C. These prices are an increase of 8% from 2021. Page 2 of 2 In 2022, the City treated 32 ash trees’ root structures with insecticide, mostly along the public boulevard on Highway 96. This treatment is for smaller diameter trees that are not mature enough yet handle the injection treatment. This ground treatment is done annually. The cost in 2022 was $928.73 or $4.35/diameter inch. The pricing is expected to be similar for 2023 for the same 32 ash trees. The City also treated 6 trees by injection that were not completed in 2021 at a cost of $337.25. Similar to EAB, staff have been made aware of large spikes in activity in the past couple years of damage to oak trees being impacted by the two-lined chestnut-borer. Public Works staff is creating an inventory of public oak trees this summer for use in the future to track this new threat, as well as oak wilt. Rainbow Tree Care uses the same method to treat high value oak trees as is does to inject ash trees, so pricing is the same and would be applied every other year. This is shown in Attachment B as well. Lastly, in 2022, Margolis Company was hired to install 55 disease and salt resistant trees along Highway 96, Oak Ave, Thom Ct and Perry Dog Park (25% Honeylocust (thornless), 25% Kentucky Coffeetree, 25% American Elms, 25% Hackberry plus four maples in the park). This 2022 project is substantially complete. Currently, approximately $47,420 remains within the tree fund budget after that project. In conversations with staff, Margolis Company has stated that they would honor last year’s pricing if the price is adjusted for their annual union labor rate increase. This remaining budget would equate to roughly 45 more trees that could be installed within public space in 2023. Locations that additional trees could be installed are 29 spaces that remain along Highway 96 (this would get us back up to the original tree amount of 213 on Highway 96 which have been lost and died off since the 2006 streetscape project) and two at Hazelnut Park, which was suggested by PTRC to replace two trees that were removed. That would leave roughly 14 trees open for other locations, if desired. Discussion The intention of this discussion is to review the Tree Management Plan for 2023 and provide an opportunity for Council feedback. Currently, these are all items that have been performed in the past, and Staff is requesting direction from Council on how to proceed. Budget Impact Ash Tree Injection Treatment - ~$4,700 Ash Tree Ground Treatment - ~$1,000 Oak Tree Injection Treatment – TBD ($5.15/diameter inch) Additional tree installation – $47,420 (remaining tree fund budget) Attachments Attachment A – Emerald Ash Borer Management Plan Attachment B – Public Tree Treatment Pricing Attachment C – Private Tree Treatment Pricing Attachment D – 2022 Tree Plan (installed by Margolis) Emerald Ash Borer Management Plan – City of Arden Hills Page 1 Adopted by the City Council on Month day, 2022 Emerald Ash Borer Management Plan Background Emerald ash borer (EAB), Agrilus planipennis Fairmaire, is an exotic beetle that was discovered in southeastern Michigan near Detroit in the summer of 2002. The adult beetles nibble on ash foliage but cause little damage. The larvae (the immature stage) feed on the inner bark of ash trees, disrupting the tree's ability to transport water and nutrients. Emerald ash borer probably arrived in the United States on solid wood packing material carried in cargo ships or airplanes originating in its native Asia. Without any natural predators or controls in North America the insect has spread to, at least, 35 states and 5 Canadian provinces. EAB adults can fly at least a half mile from the tree when they emerge. However, new infestations are most often created when people transport infested nursery ash trees, logs or firewood into uninfested areas. Transportation of firewood has been regulated to reduce the spread of EAB. Ramsey County is a quarantine area, which prohibits the transportation of ash wood outside the County. The Minnesota Department of Agriculture is responsible for quarantine enforcement and penalties. Signs and Symptoms Signs and symptoms of EAB include: x Bark splitting o Vertical fissures on bark o Galleries exposed under bark split x Serpentine galleries and “D” shaped exit holes x The presence of EAB or larvae. o Adult – Bright, metallic green/ ½ inch long, flattened back o Larva – Creamy white, legless x Canopy dieback o Begins in top one-third of canopy o Progresses until tree is bare x Increased woodpecker activity. x Sprouting of epicormic shoots from the base of the tree Current EAB situation St. Paul and Falcon Heights confirmed EAB discovery in May of 2009. The City of Shoreview confirmed EAB discovery in the vicinity of County Road I and Schutta Road in July of 2011. How these trees became infested is not known, though it is worth noting that the trees are only a half mile from interstate highway 35W and in other states the principal spread of EAB has been along travel corridors. Attachment A Emerald Ash Borer Management Plan – City of Arden Hills Page 2 Adopted by the City Council on Month day, 2022 Analysis of the infestation showed that the EAB had been present for 3-4 years, which is consistent with the insect’s path of destruction. Symptoms are slow to appear and once EAB is actually found, it is estimated that it has already been present for 3-5 years. It is believed that the emerald ash borer was first detected in Arden Hills in 2014 and, since then, its population has continued to multiply and spread. It is estimated that as much as 12.3% of Arden Hills’ urban forest is compiled of ash trees based on a Minnesota Department of Natural Resources survey (Minnesota Department of Natural Resources 2010 Community Tree Survey. Survey of front yard and street trees in residential and commercial sampling areas) To date, North American communities have not been successful in eradicating EAB once found. EAB typically builds in population and eventually infests and kills all variety of ash trees. Resident Education Resident education and communication are key components of managing the impact of the EAB, especially as more information becomes available. Public information is available to residents through the City’s website, newsletters, and available at City Hall. Residents can also find information about EAB management on the website for the Minnesota Department of Agriculture: https://www.mda.state.mn.us/emerald-ash-borer-management-guidelines Homeowners may treat their private trees, provided they use a licensed treatment contractor who adheres to the City’s standards to protect surface and ground water. Mitigation Although it is not possible to stop the spread of invasive species, like the Emerald Ash Borer, the City of Arden Hills’ EAB Management Plan is designed to help manage the impacts. The City’s mitigation of EAB will be similar to the policy and intent of Dutch Elm and Oak Wilt Disease, which attempts to control and prevent the spread of these diseases. The City of Arden Hills has done the following to prepare for the EAB problem: x Completed an electronic inventory with GIS software of all trees in the ROW along City streets, parks and trails. This will help the City monitor the condition of ash trees throughout the City. x Clarified owner responsibilities for all Right of Way trees abutting a City road. These changes were done with the amendment of Chapter 3 of the City Code in October of 2011. x Updated the City’s Tree and Vegetation Ordinance, Chapter 7 to add ash trees to the diseased trees that must be removed to prevent the spread of the disease. This ordinance Emerald Ash Borer Management Plan – City of Arden Hills Page 3 Adopted by the City Council on Month day, 2022 permits the City to enter private property for inspection, order the removal of diseased trees and abate the nuisance upon non-compliance of property owners. x The City website includes general information for residents as well as the appropriate steps to take if EAB is suspected in one or more of their trees. The City has handouts from the Minnesota Department of Resources available at City Hall. The City of Arden Hills will take the following actions: x The City will monitor ash trees throughout the City for EAB and in the event EAB is discovered, staff will utilize Chapter 7, section 710 – Protection of shade trees from the City Code to prevent the spread of the disease. As in the case of Oak Wilt and Dutch Elm, this ordinance allows the City to enter private property for inspection of ash trees, order the removal of diseased trees, and abate the nuisance upon non-compliance of property owners. x The City has inventoried all significant ash trees located on public property and continuously monitors their health. Trees that are 8-inches in diameter or greater and considered fair or better health will be treated by injection. Treatment frequency for these trees is on a two-year cycle and will be continued as long as the tree still indicates fair or better health x “Buddy Trees” will be planted next to ash trees that begin showing signs of declining health and determined to be infested with EAB. Once EAB takes hold of a tree, it is inevitable that the tree will die. The “Buddy Tree” will provide an overlap period of time where it will grow before the existing tree must be removed. x Once an ash tree is determined to be in poor health the City will begin removal of the tree on public property. These ash trees could be located within City parks or in boulevard areas. No significant pruning or methods to save a declining ash tree will be attempted. The City will remove the tree at that time. All ash trees that are removed will be replaced. Staff will schedule removal of declining ash trees in the fall. The most critical period for movement of confirmed EAB ash trees is May-July. This is the period when adult beetles emerge from trees, begin feeding on foliage, and move to more trees to lay their eggs. During this time it is best to leave these trees standing and not chance the spread of EAB by transporting beetle-infested wood to other areas. The City will follow the Minnesota Department of Agriculture’s regulations for handling ash wood removal x There are currently two methods of tree treatments being offered in the marketplace; drenching the soil with chemicals and injecting the chemical into the tree. The City Emerald Ash Borer Management Plan – City of Arden Hills Page 4 Adopted by the City Council on Month day, 2022 strongly discourages the use of soil drench insecticides due to potential to pollute water and negatively impact wildlife. The City strongly encourages residents to utilize a certified arborist to treat trees. o The City will permit residents to use chemical treatments on private ash trees, given the following: a. Private contractors are to use only the approved trunk injection method. b. The City strongly encourages residents to utilize tree contractors that are bonded, insured, and state licensed to apply commercial tree chemicals. x The City will publicize the Minnesota Department of Agriculture’s regulations for handling ash wood removal. https://www.mda.state.mn.us/eab x In an effort to encourage reforestation of private properties, the City will promote Ramsey County’s Friends of the Parks annual tree sale and will pursue other EAB programs that are available. x The City will track the spread of EAB in surrounding communities in conjunction with the Department of Agriculture. The following is a list of resources for residents to review to learn about Emerald Ash Borer symptoms, firewood requirements, and insecticide options. These will be listed on the City’s website and updated as needed. x Pest Alert-Emerald Ash Borer (PDF) x x Do I Have EAB? (PDF: 245 KB / 1 page) x x Ash Tree Identification (PDF: 7.95 MB / 2 pages) x x Signs and Symptoms of EAB (PDF) x x Map of EAB in USA (PDF) x x Minnesota Department of Agriculture EAB Quarantine x x Firewood Restrictions & Safe Handling Guidelines x x Homeowner Guide to Insecticide Selection, Use and Environmental Protection x x Ash Tree Waste Disposal Sites within Hennepin-Ramsey-Houston County Size Class Product Volume (ml. product/tree)Price Per Tree (B)Price per inch (DBH) 8.0 23.0 41.20$ $5.15 9.0 28.0 46.35$ $5.15 10.0 33.0 51.50$ $5.15 11.0 39.0 56.65$ $5.15 12.0 44.0 61.80$ $5.15 13.0 51.0 66.95$ $5.15 14.0 57.0 72.10$ $5.15 15.0 65.0 77.25$ $5.15 16.0 72.0 82.40$ $5.15 17.0 80.0 87.55$ $5.15 18.0 88.0 92.70$ $5.15 19.0 95.0 97.85$ $5.15 20.0 100.0 103.00$ $5.15 21.0 105.0 108.15$ $5.15 22.0 110.0 113.30$ $5.15 23.0 115.0 118.45$ $5.15 24.0 120.0 123.60$ $5.15 25.0 125.0 128.75$ $5.15 26.0 130.0 133.90$ $5.15 27.0 135.0 139.05$ $5.15 28.0 140.0 144.20$ $5.15 29.0 145.0 149.35$ $5.15 30.0 150.0 154.50$ $5.15 31.0 155.0 159.65$ $5.15 32.0 160.0 164.80$ $5.15 33.0 165.0 169.95$ $5.15 34.0 170.0 175.10$ $5.15 35.0 175.0 180.25$ $5.15 36.0 180.0 185.40$ $5.15 37.0 185.0 190.55$ $5.15 38+ 5ml/DBH All trees priced at $5.15/DBH Name of Company: Rainbow Treecare Address: 11571 K-Tel Drive Minnetonka, MN 55343 Phone: 952-217-9776 Attachment B Authorized Signature: Date:1/4/2023 City of Arden Hills: Public Tree Pricing - 2023 Tree Diameter (DBH)Product Volume (ml. product/tree)Price Per Tree*Price per inch (DBH) 8 23 $58.00 $7.25 9 28 $65.25 $7.25 10 33 $72.50 $7.25 11 39 $79.75 $7.25 12 44 $87.00 $7.25 13 51 $94.25 $7.25 14 57 $101.50 $7.25 15 65 $108.75 $7.25 16 72 $116.00 $7.25 17 80 $123.25 $7.25 18 88 $130.50 $7.25 19 95 $137.75 $7.25 20 100 $145.00 $7.25 21 105 $152.25 $7.25 22 110 $159.50 $7.25 23 115 $166.75 $7.25 24 120 $174.00 $7.25 25 125 $181.25 $7.25 26 130 $188.50 $7.25 27 135 $195.75 $7.25 28 140 $203.00 $7.25 29 145 $210.25 $7.25 30 150 $217.50 $7.25 31 155 $224.75 $7.25 32 160 $232.00 $7.25 33 165 $239.25 $7.25 34 170 $246.50 $7.25 35 175 $253.75 $7.25 35+ 5ml/DBH $7.25/DBH $7.25 Name of Company: Rainbow Treecare Address: 11571 K-Tel Drive Minnetonka, MN 55343 Phone: 952-217-9776 Attachment C City of Arden Hills: Private Tree Pricing - 2023 Authorized Signature: Date:1/4/2023 COUNTY ROAD 96 WARDENVIEWDRKEITHSON DR1410141313771389141914201421139713821417141614124522455014071404140214011400138314184540138814061390451613931385141513861414138013761378139214031395139914081384145013911387140513941398138114091379137545344528139614111374118514254510153061 15591551153315601558453945274521152945094514156215441521152415431539001504Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong KOpenStreetMap contributors, and the GIS User Community LakeCOUNTY ROAD 96 WAMB L E DR KART H L A K E CI RKARTH LAKE DR12451191112811291200123011681169116111631155121711311136116011441165128012121172115201184121212461173117612381139114711811209118545512451321123345451313129511801139115911761169128112411249131712251244130712501301123612201228128911491292128598117512011168Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong KOpenStreetMap contributors, and the GIS User Community OAK AVE16081612166616521660164416051655158716111636Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong KOpenStreetMap contributors, and the GIS User Community CharlesPerry Park3700Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong KOpenStreetMap contributors, and the GIS User Community THOM CTTHOM DR2043203930202720372035203320292031Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong KOpenStreetMap contributors, and the GIS User Community Page 1 of 2 INFORMATIONAL ITEM – 4D MEMORANDUM DATE: March 20, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Public Inquiry Language Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council should consider providing direction on the Public Inquiry portion of agendas. Background At a previous work session, the City Council discussed the Public Inquiry wording on the Council agendas; that memo is attached for background (see Attachment A). Following that discussion, Staff was directed to review the language and provide a condensed version that still generally meets the guidelines of decorum and time. The language below was drafted and reviewed by the Mayor and City Attorney. Barring any changes, Staff will utilize this language on future agendas. Proposed: This is an opportunity for citizens to respectfully bring to the Council’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. For reference, below is the existing language: This is an opportunity for citizens to bring to the Council’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Page 2 of 2 Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting. Budget Impact N/A Attachment Attachment A: January 17, 2023 Memo on Public Inquiry Language Page 1 of 2 AGENDA ITEM – 1J MEMORANDUM DATE: January 17, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Public Inquiry Language Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration The City Council should consider giving direction on revising the language for Public Inquiries on its City Council agendas. Background The City Council requested to discuss the language guiding the Public Inquiry portion of the regular Council meeting agenda. The language is provided below in italics. This is an opportunity for citizens to bring to the Council’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or agreeing with, a previous comment should simply state such and forego a longer comment. If a large number of citizens wish to speak, the Mayor may shorten the individual comment period. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council Meeting. Examples of how other cities handle this portion of their agenda can also be found below. Attachment A Page 2 of 2 Shoreview: Little Canada: Please limit comments to 3 minutes per person. Items brought before the Council will be referred for consideration. Council may ask questions for clarification, but no Council action or discussion will be held on these items. Mounds View: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Budget Impact N/A Attachment N/A Bench Handout Page 1 of 2 INFORMATIONAL ITEM – 4E MEMORANDUM DATE: March 20, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Council Norms of Behavior Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council should consider providing direction on how and when to discuss Council Norms of Behavior. Background At its last Council meeting, the City Council directed Staff to bring forward a discussion on Council Norms of Behavior. The most recent Norms of Behavior was passed during the Council’s 2016 Council retreat (below for reference). Council may decide to discuss this item at this evening’s meeting, but Council will also be discussing as part of the Council retreat item. Page 2 of 2 Budget Impact N/A Attachment N/A Page 1 of 1 INFORMATIONAL ITEM – 4F MEMORANDUM DATE: March 20, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Removal of Deed Restrictions Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council should consider providing direction on engaging with Just Deeds and providing residents the option to remove racial covenants from their home deeds. Background Council recently directed Staff to look at working with Just Deeds to assist residents with removing racial covenants on their home deeds. Through the first half of the 20th century, it was not uncommon for home builders, real estate, agents, and even units of government to have racial covenants included in deeds to homes that precluded non-white ownership and rentals. While federal and state law prohibit the enforcement of such covenants today, some may still exist in the original deed language. Across Ramsey County, and including Arden Hills, there are deeds that still include these covenants. Ramsey County has partnered with the organization Just Deeds, https://justdeeds.org/ to provide residents with a simple, no cost way to remove these covenants from their deeds. Other cities, such as, Shoreview, Falcon Heights, and Roseville have partnered with Just Deeds. There is no cost to the City, but the City would need to pass a resolution of support, and also help market and promote the service to its residents. From there, residents would work directly with Just Deeds on removing any racial covenants from their deeds. Residents interested in seeing if their property has a racial covenant can visit the U of M’s mapping prejudice webpage, https://mappingprejudice.umn.edu/, which is working to identify properties with covenants. Assuming Council wants this to move forward, Council should give direction on whether or not it would like a formal presentation from Just Deeds at a Council meeting or simply pass the resolution on consent and move forward. Budget Impact No known budget impacts at this time Attachment N/A Page 1 of 1 INFORMATIONAL ITEM – 4G MEMORANDUM DATE: March 20, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Arden Hills Resident Discount at Shoreview Community Center Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council should consider providing direction on how to approach Shoreview for a discount at their Community Center. Background At their last Council meeting, the City Council directed Staff to bring forward a discussion on requesting a discount for Arden Hills’ residents at the Shoreview Community Center. Staff can reach out assuming this is the Council’s direction. Budget Impact N/A Attachment N/A Page 1 of 2 INFORMATIONAL ITEM – 4H MEMORANDUM DATE: March 20, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: AUAR Update Budgeted Amount: Actual Amount: Funding Source: N/A TBD General Fund For Council Consideration Council should consider providing direction on whether or not to begin the AUAR update process for TCAAP in 2023. Background The Alternative Urban Areawide Review (AUAR) was conducted for the TCAAP project in 2014, with an update in 2019. AUAR’s are required to be updated every five years until the respective project has begun construction. A brief description of an AUAR is below: The alternative urban areawide review (AUAR) process is a hybrid of the environmental assessment worksheet (EAW) and environmental impact statement (EIS) review processes. responsible governmental units (RGU) can use an AUAR as a planning tool to understand how different development scenarios will affect the environment of their community before the development occurs. The process is designed to look at the cumulative impacts of anticipated development scenarios within a given geographic area. The next update is not due until 2024, however, Council may direct Staff to begin this process early. The benefit would be an updated assessment to help the current Council and JDA understand updated development implications. Should Council want to move this forward, it would need to provide Staff direction on how it would like to move forward. Kimley Horn did the previous AUAR and update, and would be best positioned to do the update in a timely fashion. However, Council may want to approach other firms to get a more competitive price. Pending Council’s direction, Staff can work on obtaining a proposal and have it ready for Council approval at a subsequent meeting. Page 2 of 2 Budget Impact This item is not budgeted for in 2023. The 2019 update cost approximately $11,000 while the original AUAR cost approximately $97,000. Attachment N/A Page 1 of 1 ,1)250$7,21$/ ITEM –, MEMORANDUM DATE: TO: FROM: 0DUFK Honorable Mayor and City Councilmembers Dave Perrault, City Administrator SUBJECT: Council Tracker Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should provide further direction on items presented on the Council Request Tracker. Background City Council will receive a verbal update on items the Council has previously directed staff to research and/or bring forward. Discussion N/A Budget Impact N/A Attachments N/A