Loading...
HomeMy WebLinkAbout05-16-23 PTRCAPPROVAL OF AGENDA PUBLIC PRESENTATION Griffin Boldt's Eagle Project - Bee Houses MEMO.PDF APPROVAL OF MINUTES 04 -18 -2023 PTRC Meeting Minutes DRAFT 04 -18 -23 -PTRC MINUTES.PDF UNFINISHED BUSINESS PTRC Member Updates MEMO.PDF ATTACHMENT A.PDF Trail And Parks Projects Update MEMO.PDF NEW BUSINESS PTRC Survey MEMO.PDF ATTACHMENT A.PDF PTRC Handbook MEMO.PDF ATTACHMENT A.PDF South Shore And Floral Park Signs MEMO.PDF ATTACHMENT A.PDF REPORTS Council Liaison Update MEMO.PDF NEXT MEETING Tuesday, June 20th, 2023 ADJOURN A quorum of the City Council may be present at this meeting. Chair: Marie Hinton (2024) Committee Members: Jill Anderson (2024) Dan Dietz (2024) Mark Kelliher (2025) Lacy Loosbrock (2025) Timothy Nelson (2024) Kate Olson (2025) Kristine Poelzer (2025) Kerri Seemann (2025) Emelia Rogers (2025) Vacant Vacant Council Liaison: Emily Rousseau Parks, Trails, and Recreation Committee May 16, 2023 6:30 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. The public may access this meeting remotely by joining via Zoom. To join the Zoom meeting, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/83699310304 Agenda CALL TO ORDER 1. 2. 2.A. Documents: 3. 3.A. Documents: 4. 4.A. Documents: 4.B. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 6. 6.A. Documents: 7. 7.A. APPROVAL OF AGENDAPUBLIC PRESENTATIONGriffin Boldt's Eagle Project - Bee Houses MEMO.PDF APPROVAL OF MINUTES 04 -18 -2023 PTRC Meeting Minutes DRAFT 04 -18 -23 -PTRC MINUTES.PDF UNFINISHED BUSINESS PTRC Member Updates MEMO.PDF ATTACHMENT A.PDF Trail And Parks Projects Update MEMO.PDF NEW BUSINESS PTRC Survey MEMO.PDF ATTACHMENT A.PDF PTRC Handbook MEMO.PDF ATTACHMENT A.PDF South Shore And Floral Park Signs MEMO.PDF ATTACHMENT A.PDF REPORTS Council Liaison Update MEMO.PDF NEXT MEETING Tuesday, June 20th, 2023 ADJOURN A quorum of the City Council may be present at this meeting. Chair:Marie Hinton (2024)Committee Members:Jill Anderson (2024)Dan Dietz (2024)Mark Kelliher (2025)Lacy Loosbrock (2025)Timothy Nelson (2024)Kate Olson (2025)Kristine Poelzer (2025)Kerri Seemann (2025)Emelia Rogers (2025)VacantVacantCouncil Liaison:Emily Rousseau Parks, Trails, and Recreation Committee May 16, 2023 6:30 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.The public may access this meeting remotely by joining via Zoom.To join the Zoom meeting, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/83699310304AgendaCALL TO ORDER1.2.2.A. Documents: 3. 3.A. Documents: 4. 4.A. Documents: 4.B. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 6. 6.A. Documents: 7. 7.A. APPROVAL OF AGENDAPUBLIC PRESENTATIONGriffin Boldt's Eagle Project - Bee HousesMEMO.PDFAPPROVAL OF MINUTES04-18 -2023 PTRC Meeting MinutesDRAFT 04 -18 -23 -PTRC MINUTES.PDFUNFINISHED BUSINESSPTRC Member UpdatesMEMO.PDFATTACHMENT A.PDFTrail And Parks Projects UpdateMEMO.PDFNEW BUSINESSPTRC SurveyMEMO.PDFATTACHMENT A.PDFPTRC HandbookMEMO.PDFATTACHMENT A.PDFSouth Shore And Floral Park SignsMEMO.PDFATTACHMENT A.PDF REPORTS Council Liaison Update MEMO.PDF NEXT MEETING Tuesday, June 20th, 2023 ADJOURN A quorum of the City Council may be present at this meeting. Chair:Marie Hinton (2024)Committee Members:Jill Anderson (2024)Dan Dietz (2024)Mark Kelliher (2025)Lacy Loosbrock (2025)Timothy Nelson (2024)Kate Olson (2025)Kristine Poelzer (2025)Kerri Seemann (2025)Emelia Rogers (2025)VacantVacantCouncil Liaison:Emily Rousseau Parks, Trails, and Recreation Committee May 16, 2023 6:30 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.The public may access this meeting remotely by joining via Zoom.To join the Zoom meeting, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/83699310304AgendaCALL TO ORDER1.2.2.A.Documents:3.3.A.Documents:4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents: 6. 6.A. Documents: 7. 7.A. PUBLIC PRESENTATIONS – 2A MEMORANDUM DATE: May 16, 2023 TO: Parks, Trails and Recreation Committee FROM: Matthew Johnson SUBJECT: Griffin Boldt’s Eagle Project – Bee Houses Background Griffin Boldt has had his first phase of his Eagle Scout project approved. He will present the concept to the PTRC. CITY OF ARDEN HILLS PARKS, TRAILS AND RECREATION COMMITTEE MEETING TUESDAY, APRIL 18, 2023, 6:30 PM ARDEN HILLS CITY HALL CALL MEETING TO ORDER Committee Chair Marie Hinton called the April 18, 2023 meeting of the Parks, Trails, and Recreation Committee to order at 6:30 p.m. MEMBERS PRESENT: Chair Marie Hinton, Committee Members Kristine Poelzer, Tim Nelson, Mark Kelliher, Kerri Seemann, Dan Dietz, Emelia Rogers, Kate Olson, Nancy Jacobson, Jill Anderson OTHERS PRESENT: Recreation Supervisor Matt Johnson, Council Liaison Emily Rousseau ABSENT: Committee Member Lacy Loosbrock A. Oath for Nancy Jacobson Committee Member Jacobson was administered the oath of office. 1. APPROVAL OF AGENDA A motion was made by Chair Hinton and seconded by Committee Member Olson to add PTRC Goals, Dog Park Improvements, All Abilities Transportation Plan, PTRC Handbook, Outdoor Education and PTRC Survey. Motion passed unanimously. 2. APPROVAL OF MINUTES A. March 21, 2023 PTRC Minutes Chair Hinton noted that the date listed for the next meeting was incorrect and should be April 18. A motion was made by Committee Member Kelliher and seconded by Committee Member Nelson to approve the minutes as amended. Motion passed unanimously. 3. UNFINISHED BUSINESS A. PTRC Member Updates Committee Member Poelzer said they had a good amount of volunteers from PTRC at the Egg Hunt, from the Sea Cadets and from Mounds View High School National Honor Society, Councilmembers and friends. Parks, Trails & Recreation Committee Meeting Minutes April 18, 2023 Page 2 Recreation Supervisor Johnson added they had 150 participants, Shoreview did theirs the same day. He appreciated Committee Member Poelzer finding the extra volunteers. Committee Member Poelzer said she will share the list of Egg Hunt volunteers at the next meeting. Committee Member Poelzer said she was asked by Assistant Public Works Director Miller for volunteers to help spread wood chips at Crepeau Park between May 15-June 15, if anyone wants to help. Committee Member Poelzer said they are waiting to hear from Twin City Hardware regarding an estimate for automatic lock timers for Perry Park restrooms. Recreation Supervisor Johnson noted the timers won’t work at Cummings Park as there is not outside access to the restrooms. Committee Member Kelliher said they have a working group of himself and Committee Members Poelzer and Seemann that has been exploring solutions to the buckthorn issue throughout the parks. They wanted to explore using goats and found seven vendors. They had conversations with six vendors, five said they were interested in working with them as part of a pilot project of one to two acres. They began identifying external funding sources. Great River Greening has professional grant writers and have naturalists on staff that can eradicate the buckthorn and bring the land back to the original landscape type. He and Committee Member Seemann brought two of their naturalists to see four parks that have buckthorn. The next step would be to ask the Council to approve them to write grant proposals for the Minnesota Legacy Fund. May 26 is the deadline to apply for grants. There is no expense to have Great River Greening engaged but they could potentially receive tens of thousands of dollars that could be used at a number of parks. They fold projects from several cities and apply for all of them as one master grant. They are also able to apply for grants from other organizations. He’d like to see PTRC recommend to the City Council that they authorize an engagement letter so they can participate with Great River Greening in the grant proposals. A motion was made by Committee Member Kelliher and seconded by Committee Member Poelzer to recommend to the City Council that they authorize an engagement letter to participate with Great River Greening in buckthorn removal grant proposals. Committee Member Rogers asked if they knew which park they would start in, and are they obligated to replant afterward or is that part of the grant. Committee Member Kelliher said the money won’t be available until the fall of 2024, but there is no obligation to move forward. Great River Greening suggests a phased approach to work on one park at a time. Floral Park, Hazelnut and Chatham are most navigable for goats. Native species would need to be planted after the buckthorn is removed. Committee Member Jacobson asked if the grant would include all phases; plans, goats or chainsaws, and plantings. Committee Member Kelliher said the idea would be to bring in a native species that could thrive in the area on their own. All phases would be included in the grant; funds to Great River Greening Parks, Trails & Recreation Committee Meeting Minutes April 18, 2023 Page 3 to create a blueprint, eradicate the buckthorn, and plantings. The one condition of receiving grant money is to leave the property natural for five years. Estimates include $105,000 for Floral Park, $70,000 for Hazelnut Park, $200,000 for the Chatham trails area, and $120,000 for Perry Park. Committee Member Olson asked if anyone had contacted Maplewood to see how things went with Great River Greening. Committee Member Kelliher responded that no one had. But he had conversations with the forester in New Brighton, and someone in Burnsville. Committee Member Nelson asked how the City would be involved in the executional aspects of the project? Would they have any say in where the goats were used or what was replanted? Or would Great River Greening make all the decisions based on their expertise? Committee Member Kelliher said the impression he got from speaking with the Public Works Director and Public Works Superintendent was they’d like Great River Greening to take it all. Committee Member Anderson wondered when they would need to know the City’s response. City Council Liaison Rousseau said the Council is aware of this item being time sensitive, and if possible, it could be on next Monday’s agenda. Committee Member Kelliher said if they are comfortable with the work that has been done by the subcommittee they could bypass calling a special PTRC meeting and go right to asking Great River Greening to attend the next available City Council work session. Further discussion ensued regarding the timing of Council approval and potential work sessions. Committee Member Nelson wondered what need they see for community engagement? His neighborhood is infested with buckthorn and he has offered to pay to have it removed but people don’t want to because they like the privacy the buckthorn provides. Committee Member Kelliher said the naturalists said there will be areas of visibility will be significant once the buckthorn is gone. So, they are emphasizing community education to let people know what it will look like during and after removal. Committee Member Poelzer noted there was on article online that mentions Maplewood and Great River Greening. They are working with nearly three dozen communities across the state, and have helped restore 22,000 acres at nearly 400 sites since 1995. Committee Member Seemann clarified that the grant funding is for a five-year timespan, so whatever they apply for now would have to be used from the fall of 2024 through 2029. She stated the director of Great River Greening suggested starting in Floral and Hazelnut Parks as those parks had made the most progress already. Chair Hinton commented that if they have to leave the area natural for five years there may be some people be unhappy with it in the short term. She asked if the city would have to pay anything toward the work. Parks, Trails & Recreation Committee Meeting Minutes April 18, 2023 Page 4 Committee Member Kelliher felt that might be up to the grantor. Committee Member Seemann thought the grant prefers one to one matching. A vote was taken. The motion carried unanimously. B. Trail and Parks Projects Update Recreation Supervisor Johnson stated the only new update was that pavement rating for trails is planned for 2024, which is the first technical step to planning existing rail restorations. Committee Member Rogers noted that some neighbors of the Safe Routes to School project are a little nervous of potentially getting blocked in and wants to be sure everyone knows about the plans. Committee Member Poelzer wanted to know if PTRC could still make recommendations for tree planting locations. Recreation Supervisor Johnson said he would find out. 4. NEW BUSINESS A. 2023-24 PTRC Goals Chair Hinton asked if there was anything else they would like to add to the goals. Current goal categories are Trails, Parks, Habitat Restoration, Community Rec & Events, and Volunteer Opportunities. Committee Member Kelliher felt the goals don’t always have actionable language. Chair Hinton explained this was more to let the Council know their priorities, not so much as to give marching orders to the PTRC. She requested everyone email her with any changes they may have. B. Dog Agility Exercise Equipment Committee Member Poelzer said a group from facilities management at Boston Scientific is interested in volunteering to build dog agility exercise equipment for the Perry Park Dog Park and Boston Scientific would donate $5,000 toward the equipment. The City Council needs to approve acceptance of the donation. A motion was made by Committee Member Poelzer and seconded by Committee Member Nelson that PTRC recommends the City Council accept a $5,000 donation and volunteer work from Boston Scientific for the purpose of building dog agility equipment at Perry Park. Committee Member Olson asked about upkeep and maintenance and if the City would need to provide repairs. Parks, Trails & Recreation Committee Meeting Minutes April 18, 2023 Page 5 Committee Member Poelzer responded the City would own the equipment and take care of it. Committee Member Nelson mentioned that they discussed creating separate areas for large and small dogs and felt this would conflict with that goal. Committee Member Poelzer said the recommendation would be that it go into the large dog area if the space was divided, but right now the park isn’t divided. Discussion ensued regarding separating the dog park into small and large dog areas. Committee Member Nelson felt the agility equipment was better than having a fence to separate the dogs. Committee Member Jacobson asked what the overall plan was for Perry Dog Park, she uses it but felt it wasn’t a very nice park to go to, it’s often muddy, no water. She thought this equipment would be great but there are other things that would make it a better park. Recreation Supervisor Johnson said the park is being updated with a shade structure, trees and a few other things. Committee Member Anderson stated that as a small dog owner that was afraid of other dogs there is no way she would bring her dog to the park while other big dogs are there. The equipment is a great idea but would like to have more input from the community on separating it. She would feel more comfortable is there was a section for small dogs. Committee Member Poelzer recommended separation because she sees a lot of small dogs in the area but not in the park. Committee Member Nelson felt they should have an overall plan with input from residents rather than adhoc decisions about equipment and fencing. Committee Member Nelson asked to add a friendly amendment to the motion, to engage the community in the overall vision of what the dog park should look like. Committee Member Kelliher said he was hearing the item be tabled until such time as they could do a survey. Committee Member Nelson said not entirely, he wouldn’t want to pass on this opportunity. Committee Member Poelzer noted the trees are in, the shelter has been ordered and going in, and the entrance will have cement. Chair Hinton amended the motion to say the City should accept the donation and the equipment be installed on the side of the park that might become the large dog area if it were split, and they look at community input on whether they’d like the park split into large and small dog areas. Committee Member Rogers seconded the amendment. The motion passed unanimously. Parks, Trails & Recreation Committee Meeting Minutes April 18, 2023 Page 6 C. Ramsey County All-Abilities 2050 Transportation Plan Recreation Supervisor Johnson explained that Ramsey County is working on an All-Abilities Transportation Plan. PTRC members are encouraged to share input via the website link in the memo. D. PTRC Handbook Tabled until next month. E. Outdoor Education Committee Member Seemann said she was interested in holding somewhat informal classes on invasive species, pollinators and other things like that in the parks. Recreation Supervisor Johnson felt these ideas were all great and they would be easy to implement working together. She could come to the playground programs and teach things to the kids that are already in the program, they could also have times where it would be open for anyone to come. A motion was made by Committee Member Poelzer and seconded by Committee Member Dietz that Committee Member Seemann should work with Recreation Supervisor Johnson to organize outdoor educational classes. Motion passed unanimously. F. PTRC Survey Tabled until next month. 5. REPORTS G. Council Liaison Update Council Liaison Rousseau stated that she would like to add a one-year youth committee position by targeting the high school and possibly Bethel University. They would probably serve from September to May to give them an opportunity to get involved with local government. She wondered if PTRC would be interested in piloting that. A motion was made by Committee Member Poelzer and seconded by Committee Member Seemann to pilot a youth committee member position on the PTRC. Committee Member Kelliher asked if this was to give them experience to watch government in motion or would there actually be tasks or projects they’d want this person to be involved in. Council Liaison Rousseau said her preference would be to have them be the 13th seat, they could get involved as much as they wanted to involve with things like the Egg Hunt. Committee Member Nelson felt it was a good idea as they make a lot of decisions with youth in mind, so it would be good to get input from them. Parks, Trails & Recreation Committee Meeting Minutes April 18, 2023 Page 7 Chair Hinton noted this was something they talked about last year and everyone was in favor. Committee Member Jacobson asked if there would be a designated mentor, or would they just come to the meeting and engage in whatever is going on. Council Liaison Rousseau thought it would be helpful to have an informal mentor, someone to take them under their wing and have a connection. Committee Member Kelliher wondered who would be responsible for recruiting the individual. Council Liaison Rousseau said there is a Youth in Government organization at the high school they could reach out to, and they could talk to someone at Bethel. She didn’t know if the right person would be the Communications Coordinator or someone else on staff. Recreation Supervisor Johnson said it would depend on how much the committee wanted to be involved in picking the person, or helping to promote it. Committee Member Kelliher stated that he liked the idea but he felt the committee shouldn’t be involved in deciding who gets the position. He felt it should be established by someone on Council or staff. A vote was taken. The motion carried unanimously. 6. NEXT MEETING H. Tuesday, May 16, 2023 The next PTRC meeting is scheduled for Tuesday, May 16, 2023. ADJOURNMENT The meeting adjourned at 8:08 p.m. UNFINISHED BUSINESS – 4A MEMORANDUM DATE:May 16, 2023 TO:Parks, Trails and Recreation Committee FROM:Marie Hinton SUBJECT: PTRC Member Updates Background PTRC members to provide verbal updates of projects and work group activities. Work Plan Marie to request any final changes to work plan. Discussion about whether-or-not we need to meet with council at this time. Park and Trail Assignments Assign point persons. Volunteers Kristine to provide verbal update on volunteer point person position. Upcoming Meetings Discussion Trail tour in June? Date change due to Juneteenth holiday? No July meeting due to volunteer picnic Additional Reports if needed. Attachments ATTACHMENT A - Work Plan Attachment A Trails  Set up trail walks for PTRC members and Council members.    Look for opportunities to connect trails.   Look for opportunities for trails that make a full loop. Round Lake (being dredged in  2025)?    Residents are working on getting some access for non‐military to walk on Sunfish Lake  trail. Support this effort if an opportunity arises.    Work with Ramsey County to secure funding faster for Lake Johanna Boulevard trail.   Database of trail improvements scheduled. Created and kept updated by City Staff.   Parks  Make Triangle Park an official park.   Separate areas for small and large dogs at Perry (permanent) and Hazelnut (temporary  fencing).    Agility equipment at Perry Park   Add drought‐resistant native plants.   Database of park improvements scheduled. Created and kept updated by City Staff.  Habitat restoration/plants  Invasive species removal, especially buckthorn.    Let public know when volunteers can assist with removal.    Provide education about invasive species removal for homeowners.    Work with volunteer groups, stewardship programs with people helping to maintain the parks, community gardens that involve landscaping with edible plants.  Tree sales or discounts to help replace the buckthorn that is removed. Community  Increase community involvement, when possible, examples: naming parks, buckthorn  removal, rain garden maintenance and getting input from people who use the parks.   Rec & Events  Kick-off to the summer or fall Parks and Rec fun day with a food truck, specifically for soccer and baseball.  City staff to provide guidance on how the PTRC can be helpful in recreation area. Volunteer Opportunities  Continue to have a point person for volunteers.  Let residents know about volunteer opportunities.  PTRC and City Staff should consider possible volunteer projects so that we always have projects available for volunteers. UNFINISHED BUSINESS – 4B MEMORANDUM DATE:May 16, 2023 TO:Parks, Trails and Recreation Committee FROM:Lucas Miller, Assistant Public Works Director SUBJECT: Trail and Parks Projects Update Previously Discussed Items: Lexington Ave is estimated to be substantially completed in August 2023. Floral and Arden Manor parks design for both projects are ongoing and construction is slotted for 2023. Arden Manor funding are grants combined with city funding. Floral is city funding. Annual trail maintenance is being scheduled for summer 2023 along Round Lake Rd, Lexington north of 96, Cummings and Floral Parks. The CIP for Parks is available online. The budget has been adjusted and will be available when it is approved. The 2023 Tree Plan Project is moving forward with the suggested locations along Highway 96 (29) and Hazelnut Park near the stump removals (2). Pavement Rating for trails is planned for 2024. This is the first technical step looking ahead to planning existing trail project restorations. Hazelnut Parking lot negotiations continue between the City and Trinity Lutheran Church. Details in the negotiations are still a work in progress, although the goal would be to attain a small portion of the parking lot as City park property. New/Updated Items: Safe Routes to School from MVHS to E2 down Lake Valentine Road/Old Highway 10 is scheduled for construction this summer 2023. There were $450k in grants awarded for this project. This project bid opening was 5/4/23 and the apparent low bidder was Bituminous Roadways. The contract will be finalized in the coming weeks with Ramsey County. A precon meeting where a schedule will be discussed will be determined at that meeting. City is working with a consultant to pursue grants and bonding for the trail from Lake Valentine Road to Highway 96 along Old Highway 10. Feasibility study has been completed for this project this last fall. Estimated project cost is $2.6 Mil. Estimated construction would be in 2025/2026 dependent on funding awarded. Proposals from consultants are under review. Anticipating awarding the design contract on May 22nd. UNFINISHED BUSINESS – 4B Lake Johanna Blvd conceptual trail study was completed by Ramsey County and they are pursuing funding currently. They are shooting for a final design in 2028, dependent on funding awarded. Estimated construction cost is $9.5M. Council has adopted resolution 2023-023 which is the local match commitment for Lake Johanna Blvd Trail Project (estimated $2M). County is going for grants and bonding this year potentially up to $5.5M. Attachments N/A NEW BUSINESS – 5A MEMORANDUM DATE:May 16, 2023 TO:Parks, Trails and Recreation Committee FROM:Kerri Seemann SUBJECT: PTRC Survey Background An informal survey was taken to find out which parks are near to or used by the committee members. This information could be used to help determine who would be best suited to monitor the different parks. Attachment ATTACHMENT A - PTRC Survey Dan Emelia Jill Kate Kerri Kristine Lacy Marie Mark Nancy Timothy Arden Manor Park Royal Hills Park X Floral Park X Cummings Park Arden Oaks Park X Lindey's Park X Freeway Park X Crepeau Nature Preserve X Ingerson Park Johanna Marsh X Triangle Park X Hazelnut Park X X X Sampson Park X X Perry Park X X Chatham Trails Park X X Valentine Park NEW BUSINESS – 5B MEMORANDUM DATE:May 16, 2023 TO:Parks, Trails and Recreation Committee FROM:Kerri Seemann SUBJECT: PTRC Handbook Background I think it would be helpful to have policies and procedures outlined in writing, particularly for our newer members. I started taking some notes, but have more questions than answers. Attachment ATTACHMENT A - PTRC Handbook Policies ● Quorum = half the number of committee member positions, regardless of whether or not they are filled. ○ If less than 6 members are present at a meeting, discussions can still happen, but there can be no votes. ○ Open Meeting Law: ■ We cannot have any gatherings involving 6 or more members unless the city has publicly advertised them so that members of the public can join. ● How do we arrange that? ● How much advance notice is required? ““We need to post for the meeting a minimum of three days in advance, and the actual day of the meeting cannot be counted when calculating the three days.” ■ We cannot have online discussions (email or text threads) involving 6 or more members. ● Subcommittees and work groups?? (need more info) Procedures ● If there is an area where PTRC would like to focus efforts on invasive species removal, discuss it with the Public Works staff and it may be set as a priority for the following year. ● When we vote to make a recommendation or request, it may simply go through the Public Works department. However, it will most likely need to be presented to the city council at a work session; it may be several months before the PTRC can get on the work session schedule. ● Working with other commissions/committees: (need more info) ○ We can make content suggestions for the newsletter/facebook posts to the communications committee. If they approve it, it then needs to be approved by the city council. ■ Deadline for submission: ● Adding items to the agenda: ○ Whenever there is a topic to have added to the agenda by a committee member, that person will bring it forth by filling out a memo with its attachments, if any (examples in the attached word docs). Eight (8) days prior to the meeting, those finalized memos would then be emailed to our admin staff (Amy) and the PTRC Liaison (Matthew) to format. The PTRC Chair would let us know what order you would want the items in for the agenda, then Staff will format it correctly for publishing, printing and mailing. The item number at the top of the memo would be edited by staff to whatever order the PTRC Chair wishes. Suggested Reading ● 2040 Comprehensive Plan https://www.cityofardenhills.org/421/2040-Comprehensive- Plan ● GreenStep Cities Program https://greenstep.pca.state.mn.us/best-practices ● I think an orientation would be awesome to explain: ○ What is our main purpose ○ is the goal to make recommendations to the council vs. take on projects ourselves? ○ what are the goals of the group? ○ are there subcommittees for each of the three areas (parks, trails, rec?) ● Do certain committee members already have roles? What are all the roles involved in the committee? ● What is the layout of each meeting? ● It would be great to know what is formal and what is informal? For example, for volunteers: If you want to be a volunteer, you need to go through a process but there are others who have informally adopted a park/garden, and they don’t have to be involved with the volunteers group? Is this the type of stuff that you are looking for? :) I think this idea is awesome! ● Responsibility - What are we responsible for? ● Authority - What do we have the authority to do? ● Hierarchy - Who do we contact to get authorization? NEW BUISNESS – 5C MEMORANDUM DATE:May 16, 2023 TO:Parks, Trails and Recreation Committee FROM:David Swearingen SUBJECT:Floral Park & South Shore Park Signs Background Proof of the new signs for Floral Park and South Shore Park. ATTACHMENT A - Proof of Signs CONFIDENTIAL - COPYRIGHT 2019 Max-R - ALL RIGHTS RESERVED. The images, blueprints, designs and/or renderings contained in this document are protected by U.S. and international copyright laws and treaties and are owned by Max-R. Certain names, design elements and the combination of certain design elements depicted in this document constitute trademarks and trade dress of Max-R. Duplication of and/or use of the designs, information and materials contained in this document are expressly prohibited without the express written consent of Max-R. SOUTH SHORE FITNESS PARK & TRAIL 84 X 34 SOLID GREEN LAMINATE LARGE OVERLAY LOGO & OVERLAY TRIM/LETTERS FLORAL PARK 84 X 34 SOLID GREEN LAMINATE LARGE OVERLAY LOGO & OVERLAY TRIM/LETTERS CUSTOMER APPROVAL By approving the above layout for production, the customer approves of the layout, spelling, colors and any other modifications that are shown or described. Resin colors are approximated unless specifically requested; due to the limitations and inconsistencies of various monitors, colors may not be an accurate representation of the product. Approval of this proof begins production immediately and is non-returnable. THE MAX·R SIGNATURE LOOK post & panel design two-tone colors signature panel designs arched accents CUSTOMER NAME CITY OF ARDEN HILLS COLOR OF PRODUCT:GREEN MARINE BOARD SALES ORDER NUMBER:PBO ITEM:[121423] INFORMATIONAL SIGN - SHAPE CUSTOM SHAPE - SINGLE SIDED -0.63X84X34 - INSET BORDER - SINGLE (BOTH SIDES) POST SALES EXECUTIVE:RYN RESIN POURED:NO ORDER DATE:4/21/23 RESIN COLORS:N/A PROOF DATE:4/24/23 P:\PROOFING\2_CUSTOMERS\MAX-R\CITY OF ARDEN HILLS (MN) CONFIDENTIAL - COPYRIGHT 2019 Max-R - ALL RIGHTS RESERVED. The images, blueprints, designs and/or renderings contained in this document are protected by U.S. and international copyright laws and treaties and are owned by Max-R. Certain names, design elements and the combination of certain design elements depicted in this document constitute trademarks and trade dress of Max-R. Duplication of and/or use of the designs, information and materials contained in this document are expressly prohibited without the express written consent of Max-R. SOUTH SHOREFITNESS PARK & TRAIL84 X 34SOLID GREEN LAMINATELARGE OVERLAY LOGO & OVERLAY TRIM/LETTERS FLORAL PARK 84 X 34 SOLID GREEN LAMINATE LARGE OVERLAY LOGO & OVERLAY TRIM/LETTERS CUSTOMER APPROVAL By approving the above layout for production, the customer approves of the layout, spelling, colors and any other modifications that are shown or described. Resin colors are approximated unless specifically requested; due to the limitations and inconsistencies of various monitors, colors may not be an accurate representation of the product. Approval of this proof begins production immediately and is non-returnable. THE MAX·R SIGNATURE LOOK post & panel design two-tone colors signature panel designs arched accents CUSTOMER NAME CITY OF ARDEN HILLS COLOR OF PRODUCT:GREEN MARINE BOARD SALES ORDER NUMBER:PBO ITEM:[121424] INFORMATIONAL SIGN - SHAPE CUSTOM SHAPE - SINGLE SIDED -0.63X84X34 - INSET BORDER - SINGLE (BOTH SIDES) POST SALES EXECUTIVE:RYN RESIN POURED:NO ORDER DATE:4/21/23 RESIN COLORS:N/A PROOF DATE:4/24/23 P:\PROOFING\2_CUSTOMERS\MAX-R\CITY OF ARDEN HILLS (MN) REPORTS – 6A MEMORANDUM DATE:May 16, 2023 TO:Parks, Trails and Recreation Committee FROM:Council Member Rousseau SUBJECT:Council Liaison Update Background Verbal update will be given by Council Member Rousseau.