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HomeMy WebLinkAbout05-22-23-RMayor: David Grant lt Councilmembers: -AEN HILLS Brenda Holden Emily Rousseau Regular City Council Tena Monson Tom Fabel Agenda May 22, 2023 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions) This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. PUBLIC INQUIRIES/INFORMATIONAL Members of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM.US/J/82684409096 Please make sure you have the most up-to-date version of Zoom to participate in the meeting This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 3. RESPONSE TO PUBLIC INQUIRIES 4. PUBLIC PRESENTATIONS 5. STAFF COMMENTS 5.A. TCAAP/Rice Creek Commons Update Dave Perrault, City Administrator Documents: MEMO.PDF 5.13. Transportation Update David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF 6. APPROVAL OF MINUTES 6.A. April 17, 2023 City Council Work Session Documents: 04-17-23-WS.PDF 6.13. April 24, 2023 Special City Council Work Session Documents: 04-24-23-SWS.PDF 6.C. April 24, 2023 Regular City Council Documents: 04-24-23-R.PDF 6.D. May 8, 2023 Regular City Council Documents: 05-08-23-R.PDF 7. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 7.A. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO.PDF 7.B. Motion To Approve Ordinance 2023-005 Amending The 2023 Fee Schedule And Authorize Publication Of Summary Ordinance Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 7.C. Motion To Approve Resolution 2023-024 Appointing Council Liaison To The Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF 7.D. Motion To Approve Resolution 2023-025 - Planning Case 23-009 - Site Plan Review For 1275 Red Fox Road, Sign Standard Adjustment Jessica Jagoe, Community Development Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF 7.E. Motion To Approve Resolution 2023-026 And MnDOT Safe Routes To School (SRTS) Grant Agreement - MVHS Trail Improvement Project David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 7.F. Motion To Approve Quote For Purchase And Repair Of Vac -Truck David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 7.G. Motion To Approve Resolution 2023-027 Approving Plans And Specifications And Ordering Advertisement For Bids - Arden Manor And Floral Park Improvements Project David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF 7.H. Motion To Approve First Amendment To Development Contract And Planned Unit Development (PUD) Agreement With Arden Hills RE, LLC On Behalf Of New Perspective Senior Living - Planning Case 22-023 Jessica Jagoe, Community Development Director Documents: MEMO.PDF ATTACHMENT A.PDF 7.1. Motion To Approve Professional Services Agreement For Design Engineering Services With SRF - Old Highway 10 Trail Improvements Project David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 8. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 9. PUBLIC HEARINGS 10. NEW BUSINESS 10.A. Resolution 2023-028 - Planning Case 23-008 - Variance For 1475 Dawn Circle Jessica Jagoe, Community Development Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF 11. UNFINISHED BUSINESS 12. COUNCIL/STAFF COMMENTS ADJOURN STAFF COMMENTS — 5A ,-ARZEN HILLS MEMORANDUM DATE: May 22, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS — 5B ,-ARZEN HILLS MEMORANDUM DATE: May 22, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Interim Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 DRAFT -ARQEN_HILLS Approved: May 22, 2023 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION APRIL 17, 2023 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Emily Rousseau, Tena Monson and Tom Fabel Absent: None Also present: City Administrator Dave Perrault, Public Works Director/City Engineer David Swearingen, Community Development Director Jessica Jagoe, and Deputy Clerk Jolene Trauba 1. PUBLIC INQUIRIES/INFORMATIONAL Linda Swanson, 1124 Ingerson Road, stated based upon an April 13 JDA advisory committee meeting, it became obvious the only reason that committee was formed was to keep information a secret from the Arden Hills residents. She said it is known that because the JDA advisory committee doesn't constitute a quorum they're not obligated to follow open meeting requirements. She said during the April 10 Council meeting Mayor Grant asked the City Attorney if the JDA advisory committee could make the meetings open and the City Attorney said the JDA advisory committee could conduct open meetings. On April 13 a few Arden Hills residents and the Mayor met at the Arden Hills office intending to attend the JDA advisory committee meeting. She was told that the advisory committee members refused to open the meeting. After the meeting, the minutes from the April 13 meeting summaries as well as other advisory summaries were posted. She explained when the County sued the City, the number of units stood at 1460 units. Although the meeting summaries don't provide all information, discussion about the number of units was contemplated to be 1,700 to 2,200 units. She questioned where this number of units came from. She noted this number did not come from a City Council or JDA meeting. She asked if the JDA advisory committee was discussing things with JDA committee members outside of scheduled meetings behind closed doors? Was the JDA advisory committee withholding pertinent and relevant information, and are they making decisions they should not be making? She questioned if this was why the JDA advisory committee meetings were being held under the cloak of darkness. She believed it was appalling that this information was being withheld. She explained she sent an email to Councilmember Fabel and encouraged him to remember he represents all Arden Hills ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 17, 2023 2 residents and yet he was withholding information. She inquired what happened to his campaign promise for transparency and public participation. She asked if Councilmember Fabel would keep the next JDA advisory committee meeting closed or open. 2. RESPONSE TO PUBLIC INQUIRIES Mayor Grant asked if it was their intention to roll responses from questions asked at work sessions to work sessions, or if they roll to regular meetings. City Administrator Perrault said it was his understanding that questions raised would be addressed at the next public meeting unless otherwise directed. Council had not directed staff to bring back information from questions asked at the last meeting. Mayor Grant felt if members of the public are asking questions of their elected representatives they should report back. Councilmember Fabel said what he's heard are arguments, not requests for information, and he didn't see any point in arguing with citizens. If someone has a true question we should try to come up with the information to answer it. Councilmember Holden thought they should answer the questions or tell them we don't have an answer if we don't. Councilmember Rousseau stated her preference would be that if someone asks questions at a Council meeting it be addressed at the next regular meeting. She felt Council should provide better direction to staff about which questions to answer. Mayor Grant felt staff should review the previous Council meeting and answer the questions asked. Councilmember Monson said that's not what they were saying and she knew what the Mayor was trying to do. She thought if someone asks a question that Council directs staff to respond to that's what they should continue to do. But to just answer any question that comes up isn't how it's done, it's not effective to answer rhetorical questions; some are argumentative or political and that's just not how you run a council. Council should provide clear direction as to what questions are to be answered by staff but not just open it up to engage in political fighting and infighting is not something she would support. Councilmember Holden stated they've never not answered questions except TCAAP litigation questions. It blew her away that they were going to pick and choose which questions would be answered. Mayor Grant said staff can review questions from the last meeting and if they were viable requests they should respond. Councilmember Monson suggested they do that going forward and give direction at the bench. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 17, 2023 Mayor Grant said the point he was getting at was he thought there were questions from the last Council meeting and it would be responsible for the Council to answer them. Councilmember Fabel said there had been a question regarding a councilmember using profanity and he wouldn't hold the councilmember to answering that. Councilmember Holden felt that wasn't a question, it was asked that it be put in the council conduct rules. Councilmember Rousseau felt that was a statement about something that had actually happened, not a personal attack. Mayor Grant agreed that if a question was asked at a Council meeting it should be addressed at the next Council meeting, not at a work session. City Administrator Perrault noted that in the past Council had always given direction to answer questions and he didn't know if staff should decide which questions to answer. Mayor Grant suggested staff review the tape from the last minute to see what questions were asked. Councilmember Holden agreed. Councilmember Monson disagreed. She felt it wasn't a good use of time to go back, but going forward was fine. Councilmember Fabel felt staff should look for questions of fact, but not argumentative questions. Councilmember Rousseau didn't want to put staff in the position of making a judgement call and would like to have Council provide direction starting today. Mayor Grant noted there was a 3/2 split on this issue. He directed staff to review the last meeting for factual questions and that going forward they would give staff more purposeful direction. 3. AGENDA ITEMS A. Lake Johanna Boulevard Trail Update Public Works Director/City Engineer Swearingen reported that Ramsey County will not be pursuing State bond funding for the project, and they would like the City to commit to a $2 million local match with no stipulations or contingencies tied to the City's commitment. If directed to move forward, the resolution would come at the next regular Council meeting. Councilmember Rousseau asked when they would need to provide the funding. Public Works Director/City Engineer Swearingen said he assumed a portion of the $2 million would be needed by 2027. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 17, 2023 4 Councilmember Monson wondered how much would be eligible for MSA funds. Public Works Director/City Engineer Swearingen thought the entire $2 million would be MSA eligible. Councilmember Holden said they could apply for bonding at the State level. Mayor Grant said if they don't get the bonding and the project suddenly gets more expensive, they can't be put in the situation where the City is paying more than the $2 million. MSA funds would be negative for 7-8 years. Public Works Director/City Engineer Swearingen said they would have to supplement using PIR funds until we caught back up. Councilmember Rousseau thought they could borrow 5 years in advance. City Administrator Perrault wondered if they had other projects that were already going toward 2028, like the Snelling Avenue N trail. Public Works Director/City Engineer Swearingen stated he could work with Ramsey County on a draft resolution, possibly bring it back to a work session or for a vote at a regular meeting. Councilmember Monson summarized that they would do the $2 million maximum, and they are thinking MSA funds would be available. She liked that this gave them enough time go for bonding or other funding sources. Councilmember Holden felt they should go ahead with the resolution. Public Works Director/City Engineer Swearingen thought Ramsey County may want to avoid having a cap on the amount the City commits so he will look at the wording. Councilmember Holden said if they were to be funded 80% the resolution couldn't be for just $2 million, it would have to be looser so they would fund the money that was missed. Mayor Grant said they also needed to make sure Ramsey County knows the City doesn't have an unlimited check book, but to move forward with the resolution. Councilmember Holden suggested to ask for a resolution from Ramsey County to support the City asking for State bonding. B. Ordinance Review for Home Improvement Discussion Community Development Director Jagoe stated this item was a follow up to the February 21 work session discussion where they were talking about some City ordinances that may be restrictive to residents wanting to remodel or add on to their home. It was noted there could be hinderance with setbacks and some conflicts with State building codes. Corner lot setbacks were also discussed. Staff was directed to compare our setbacks with neighboring cities. She had a list of code amendments previously identified by the Council and included the survey results. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 17, 2023 5 Community Development Director Jagoe said the last time a full ordinance review was done was in 1993. Since then there have been a number of amendments and some of that has led to inconsistencies in the ordinance language. A full ordinance review would allow for clean up and reformatting to make it more user friendly. She wondered if Council would be interested in hiring a consultant to work with the City to prepare a full ordinance review. Councilmember Fabel wondered if we had problems frequently enough to warrant analysis from a consultant. Community Development Director Jagoe felt that given some of the ordinances that the Council had identified and the time that it would take to work on just one of them, it could be a couple of years before they got through the list. She thought there were also other ordinance sections where language could be added and it could be done in a more timely manner if they utilized a consultant. That would also allow them to look at the formatting and flow of information. Councilmember Holden was surprised at how close our setbacks are to the other cities. She was in favor of reviewing and reorganizing the ordinances. She thought they should look at people putting ornamental grasses and other tall landscaping too close to the curb. Community Development Director Jagoe thought there were two different spots that talk about plantings in the right-of-way. They could add it to the list. Councilmember Fabel said there were some cities attempting to modify their ordinances to increase density, would a consultant be able to discuss that? Community Development Director Jagoe said they would have the consultant attend a work session with the Council and ask the consultant to put together a list of ordinances they've seen in other communities, and the Council could provide direction. Mayor Grant discussed setbacks and asked if staff had the bandwidth to make all of the changes. Community Development Director Jagoe said looking at the current list, they would have Council give direction of the order and staff would work on them one by one. Councilmember Rousseau asked if they were thinking about having a consultant and target the list or incorporate the list into the consultant's review. Community Development Director Jagoe said if there was one the Council wanted staff to start working on now they could do that, but it was hard to say where one ordinance discussion would lead into another. Or the direction could be to start looking at consultant research and bring that information back. Councilmember Rousseau wondered if fences were something the Planning Commission could work on. Community Development Director Jagoe thought they were just looking at adding definitions of what was temporary and permanent fencing and it could go right to the Planning Commission. ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 17, 2023 6 Councilmember Holden thought they were also going to look at fence height. Community Development Director Jagoe stated if they hired a consultant it would be a comprehensive approach and they would go through all of the ordinances. She would take items to the Planning Commission if they were limited in scope. Councilmember Monson supported waiting until 2024 and getting a consultant then. Anything important enough to tackle in the next six months staff could do. Councilmember Holden agreed with waiting until 2024 and putting it in the budget but wondered if they could do a band aid for ordinances that have known conflicts. Community Development Director Jagoe said there are items within the infill discussion but they could look at one component of it that may be conflicting. Councilmember Monson asked what the cost might be. Community Development Director Jagoe said it could range from $35,000-$100,000, depending on the scope. She was thinking they would look at Chapter 13; the zoning code separate from the TRC and that it may not include shoreline or flood plain ordinances. Mayor Grant supported doing this in 2024, he felt the code needed to be easily readable. He encouraged staff to look at low hanging fruit, such as EV charging stations. Councilmember Fabel concurred with the possibility of a consultant being hired in 2024. He suggested asking Shoreview if they would want to share the expense of a consultant and getting common options. Councilmember Holden thought they should write an ordinance saying they have to put in X number of charging stations at developments. Councilmember Monson said they could also require an electrical box in the garage and to have 220 in the garage of new homes. Community Development Director Jagoe said her understanding of the Council's direction is to work on fences, zoning amendment inconsistencies between the comp plan, land disturbance and fill, EV charging stations, and a budget discussion for a consultant. Mayor Grant also wanted corner lot setbacks reviewed. Councilmember Holden asked why they would do fences now and again next year. Community Development Director Jagoe said they would look at the definitions of temporary and permanent fences. ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 17, 2023 7 C. Proclamation Discussion City Administrator Perrault noted that in the past proclamations have been done for Public Works Week, Police Week, Night to Unite and when a long-standing employee resigns. Councilmember Holden said there were standards set when Communications was building the new website and social media guidelines. Mayor Grant said he contacted another community and they are in line with what we do, but they did add Arbor Day. They cautioned him about opening up to any proclamation because they've received requests they didn't want to entertain. City Administrator Perrault reported that he had reached out to a few other cities, some do very few proclamations, but others like Roseville, do a lot. Mayor Grant said they could get a proclamation request of something unusual and then they end up debating the merits. Some proclamations could render themselves political in nature. Councilmember Holden said they have received conflicting proclamation requests. Councilmember Fabel felt they didn't need a policy but wasn't in favor of the Council getting wrapped up in a hot button political issue that is divisive within the community. He offered a compromise that in order to issue a proclamation there would have to be a super majority approval. Mayor Grant asked if he was suggesting that if staff received a request they would query the Council to see where they were at? Councilmember Fabel thought staff could inform Councilmembers of requests and any proclamation could come forward from a councilmember as a motion requiring super majority approval. Councilmember Monson was concerned about political requests that have nothing to do with the city. She's not interested in those but also doesn't want to be too rigid. She suggested maybe they could be brought to a work session first to see if there was consent to have it brought forward. Councilmember Holden felt the items need to be related to the City. Mayor Grant agreed that historically Council hasn't gone beyond city issues; public works, police etc. Councilmember Rousseau thought no one would get proclamation happy. If they see something they are passionate about that could have an impact on our community it could get talked about at a work session or at the end of a Council meeting. Mayor Grant said once you open it up you will get proclamation requests from all kinds of agencies. He felt they should all think about it and bring this item back for further discussion at a future work session. ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 17, 2023 8 D. NYFS Board Member Discussion City Administrator Perrault stated that they City is guaranteed at least an advisory spot on the NYFS Board of Directors, with the option of a full board member. Councilmember Rousseau said she would like to do it, as a Director on the board. Councilmember Monson said she would be an alternate if needed. Mayor Grant directed staff to put it on the next agenda for approval. E. Council Retreat Scheduling City Administrator Perrault said he wasn't able to lock down a date that would have 100% participation. Councilmember Monson stated that Saturdays are hard, and that maybe a weekday might be easier. Councilmember Rousseau said her preference would be September with a Friday/Saturday. Councilmember Holden said it is hard for her during the work week. Councilmember Monson thought September was a good idea, and they could talk about 2024. Councilmember Holden wondered what was the purpose of the retreat vs a planning document that should be done at a work session. She thought they should be talking about goals for next year when they're doing the budget, and that should be at a work session. Mayor Grant said if you define those items that should be in a work session regarding the budget then you've negated the reason for a retreat. Councilmember Rousseau said she had pictured the retreat as looking at long term goals and what they were trying to accomplish in the next couple of years. Councilmember Holden felt the long term should be put into the budget discussion. Councilmember Monson saw value in having a mediator to keep the discussions organized and focused anytime they have a strategic discussion. Mayor Grant thought maybe they needed to have more specifics about what they want the retreat to be. He asked about the League of Minnesota options for working together. City Administrator Perrault said he said the Collaboration Services person suggested coming to a work session to discuss the norms of behavior. Councilmember Holden wondered if the retreat would be televised. ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 17, 2023 9 City Administrator Perrault said they have not traditionally been televised but that would be up to Council. Councilmember Monson supported Collaboration Services working with the Council. Mayor Grant said they could also have them discuss proclamations with the Council. There is no cost. As far as the retreat he felt they were landing on September. Working with Collaboration Services and the retreat would be two separate things. City Administrator Perrault stated the consultant would interview each councilmember to see what they individually wanted to get from the retreat. Mayor Grant felt the consultant should start interviews in July or August for a September retreat. The CIP would be discussed in June. Councilmember Monson thought they could use the League for the norms of behavior, go through the CIP in June and have the retreat in September. Councilmember Rousseau said having the retreat at the end of the year would be helpful to go into next year with the same understanding. Mayor Grant asked staff to see what the consultant's schedule, report back at a work session and bring to the contract to the Council for approval in July. Councilmember Fabel noted that he has a conflict the first two weeks of September. F. Council Tracker City Administrator Perrault explained the normal process for reviewing the tracker. After discussion it was decided that Trees West of TH10 could be removed from the tracker. No new items were added. 4. COUNCIL/STAFF COMMENTS Councilmember Monson stated that she attended Talking Trash that including discussions about organized trash, what the school district does with their waste and organics collection. Councilmember Monson suggested sound walls and the strategy for applying for them be put on a future work session. Mayor Grant asked if cities indicated what they were doing for organized collection and why. Councilmember Monson said it sounded like Maplewood was the first city to do it in the metro area. The biggest benefits are potentially cheaper costs for households and roads lasting longer with a single truck. Shoreview is looking at it now. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 17, 2023 10 Further discussion ensued regarding organized trash. Councilmember Rousseau stated the PTRC would be voting on partnering with Green River Greening and buckthorn removal. She'd like to see it on the next Council meeting due to the time restraint with the grant. Also, by unanimous vote they recommend that the Council to pursue all avenues for funding trails. Councilmember Rousseau asked where they were at with the budget and wondered when it would be discussed. Mayor Grant responded that the audit is almost completed, they are waiting on some final numbers from Ramsey County. The budget will have a surplus of about $250,000, but the final numbers won't be known until after hearing from Ramsey County. Councilmember Rousseau wondered when the new emergency operations document would be coming out. City Administrator Perrault said it came out late in the previous week but neither the emergency manager or the staff liaison had a chance to review it. Council will probably see it in the next couple of weeks. Mayor Grant asked about the closure on Lexington Avenue. Public Works Director/City Engineer Swearingen said Ramsey County closed Lexington at County Road E for three to four weeks, due to the railroad construction. All bituminous on Lexington will be replaced with concrete except where it ties into cross streets. Arden Hills water main work may be a while, but deliveries will be coming as they gear up. Mayor Grant asked for an update on County Road E and Old Snelling. Public Works Director/City Engineer Swearingen stated a utility coordination meeting had happened with SRF, the consultant doing the construction administration, and all private utilities. Xcel high pressure gas and Xcel low pressure gas have the largest impacts, Century Link has a large concrete duct that needs to be lowered. He thought it was a good meeting but it sounds like the private utilities will have more impact than what was previously discussed. There could be an additional closure on the east leg, and the south leg closure may be extended. They are still planning to have the intersection open before school starts. They will have another meeting to get a better plan for scheduling. SRF has dedicated staff to do communication. The contact information has been updated on the city website project page and the link to the Ramsey County website project page. Mayor Grant asked for an update at the next Council meeting and an explanation of the closures. Public Works Director/City Engineer Swearingen said he could potentially have that for the first meeting in May. City Administrator Perrault stated he sent a note to Council regarding the Chamber of Commerce manufacturing cohort, if they are interested they are asking for $1,000. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 17, 2023 11 Councilmember Fabel wondered why we would give them money to do all the things they would be doing with us anyway. Councilmember Holden asked Community Development Director Jagoe if she thought it was a good idea. Community Development Director Jagoe said it is a new program for the Chamber as an initiative to work directly with the manufacturing community and Mounds View High School. They haven't set up the framework of how the students would work with manufacturing but she felt there was a benefit to getting the high schoolers familiar with the community and creating that workforce. Councilmember Holden felt it was a good cause to get kids involved with careers. Mayor Grant added it also give the manufacturing sector a vehicle to get together with the students. Community Development Director Jagoe stated they had identified a list of businesses that have a manufacturing component and sent the information to them. Councilmember Monson supported the idea as a good pro -business approach. Councilmember Rousseau agreed but would also like to know how it works out. City Administrator Perrault said the article in the newsletter regarding Just Deeds would be out shortly, so he was confirming with Council that they'd like staff to go ahead with the next step of sending out letters to those affected. Mayor Grant re -affirmed that was the direction. ADJOURN Mayor Grant adjourned the City Council Work Session at 7:19 p.m. Jolene Trauba Deputy City Clerk David Grant Mayor DRAFT -ARQEN_HILLS Approved: May 22, 2023 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL SPECIAL WORK SESSION APRIL 24, 2023 6:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Special Work Session at 6:00 p.m. Present: Mayor David Grant, Councilmembers Emily Rousseau, Tena Monson and Tom Fabel Absent: Councilmember Brenda Holden Also present: City Administrator Dave Perrault, Public Works Director/City Engineer David Swearingen, PTRC Members Mark Kelliher and Kerri Seeman, and Director of Operations and Programs at Great River Energy Todd Rexine 1. AGENDA ITEMS A. Buckthorn Management Discussion PTRC Member Kelliher stated there was a small group of PTRC members that started exploring the idea of renting a herd of goats to raze buckthorn in the parks, initially thought to be a pilot project of one to two acres. After identifying vendors, they started to explore funding. Green River Greening's focus is ecological restoration and can identify and apply for grant funding. There is a grant cycle underway for legacy fund monies that closes May 26. He said the focus for this meeting would be the long-term solution with Great River Greening. Mr. Kelliher said Great River Greening has compiled estimates of what four parks would cost to remediate. The four parks (Hazelnut, Floral, Perry and Chatham) could be done over the course of five years. The City could commit to accomplishing certain tasks that could be paid for with money, or use staff and volunteer resources as "in -kind" contributions. Director of Operations and Programs at Great River Energy Rexine stated that he had walked the sites and put together a rough estimate of what buckthorn removal would look like over a five year period. They apply for grants every year from the Outdoor Heritage Fund for easement acquisition or restoration of public lands. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 24, 2023 2 Councilmember Fabel asked what forms of restoration they engaged in other than buckthorn. Mr. Rexine stated they did prairies, forests, woodlands, upland habitat and stream and lakeshore restoration. Mayor Grant asked who wrote the grants. Mr. Rexine said he and his staff did. They have two additional grant writers. They would write the grant and take on the grant administration for the duration of the grant and keep the documentation for seven years after the grant is completed. Councilmember Monson asked if they had done any buckthorn removal and restoration in the metro area and what results they had seen. Mr. Rexine replied they have, and they currently have a large project in Dakota County. They are also working with St. Louis Park. Councilmember Rousseau asked what the cost was to have them write the grant. Mr. Rexine stated there was no cost. They would be submitting a proposal for Land and Water Legacy Funds for natural resources. They would like to know if the City has an idea of how much they could match, as they would be asked that when they go to hearings in August. Communities do a cash match, some use their own staff to help defray the cost of certain things, like buckthorn disposal. Sometimes public works will help, sometimes cities will open up compost sites for contractors to deliver to, sometimes cities will work on one section while the city works on another section. It depends on the degree of staff and volunteer capabilities. Mayor Grant asked what is typical for cities to match? Mr. Rexine said they try to get matches around three to one; 25% from the municipality, 75% grant. Mr. Kelliher noted the 25% could be in -kind or actual dollars. Mr. Rexine added it could be volunteer labor or contracted labor. If the contracted labor was hired by the city it would go toward the 25%. The county workers that do work for the city could be counted. Councilmember Monson thought a 25% match from Arden Hills would be roughly $120,000. She thought this was a fantastic idea. She wondered if they were thinking to use goats at all locations or just some. Mr. Rexine said it would be a mix as goats have pros and cons. If there are a lot of dogs around they can sometimes spook the goats, they need electric fencing and they won't take the big stuff down. They are just one tool to use. Mayor Grant asked how they get to the point that the buckthorn doesn't come back again. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 24, 2023 Mr. Kelliher explained that the first year they would hit it hard, then crews or goats would go back in over the next four years to hit back resprouts and seedlings. He recommended not doing all parks at once. He recommended Floral and Hazelnut Parks to start, or possibly just one. The key is getting to the point of being able to manage the buckthorn. Mayor Grant asked if once they do an area if they put in shrubs or trees or something else. Mr. Rexine said it is usually recommended to put a grass seed down that allows you to still use herbacides, and if you did a prescribed fire that could run through the grass and kill the buckthorn. They do fires in some cases. Mayor Grant wondered when the legacy funds run out. Mr. Rexine said it was a five-year grant cycle and proceeds from sales tax dollars go to supporting the system. There are approximately ten years left on the 25-year approval. Councilmember Fabel wondered if it would be more efficient to use circular ground cutters instead of goats. Mr. Rexine said there wasn't any objection to using machinery, the cost was about the same. Goats allow not using herbicide so it's sometimes about perception. Councilmember Monson added that when the goats eat it they destroy the seeds. Mr. Kelliher said a University of Minnesota study showed that revegetation can outcompete buckthorn once you take the buckthorn down to something manageable. It's possible that in a project where the buckthorn has been removed and replanted with native species the buckthorn won't resurge or would be manageable. Councilmember Monson said Arden Hills has such a great canopy and great nature that she felt having an ongoing commitment was important to the city. Public Works Director/City Engineer Swearingen explained that the RCWC crews have been utilized for buckthorn management by slashing and treating the buckthorn. The parks are on rotation. Hazelnut, Floral, Cummings and Chatham have been worked on. Mr. Rexine noted that they have taken out just female buckthorn and it was successful for a couple of years, but when going back to the sites they are choked out again because there were females in the seed bank that came back up. So now they usually try to treat all of them. Mr. Kelliher explained the grant money won't become available until fall of 2024, so the interim solution could be discussed at a future work session. Working with Great River Greening, Council would need to decide which parks and how many acres they would like to have worked on. Mayor Grant said they had indicated other funding sources other than the legacy funds. Mr. Rexine said there was also the Environmental Natural Resources Trust Fund, but that application process is closed for this year. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 24, 2023 4 Mayor Grant asked if PTRC had volunteers come to help, would their hours be counted and at what rate? Mr. Rexine said that was correct and it was usually at about $25.00 an hour. Councilmember Rousseau asked if it could get added to tonight's meeting for approval. Mayor Grant replied that they won't be having four -person work sessions going forward, this was a special meeting so it could come forward to the Council on May 8. Councilmember Holden will have to come up to speed on her own. Councilmember Fabel asked if the grant application was park specific or could they ask for the money and decide where to use it later. Mr. Rexine said he does have to submit a parcel list with the grant application. Mayor Grant clarified that they would submit a parcel number for a park, a management plan for five years, and a match amount would be specified. In subsequent years we could submit for further grants for further parks. Mr. Rexine said that was correct. Mayor Grant said they would have to ask PTRC if they would be willing to be part of the crew. He felt Council should choose which park and which budget. Councilmember Monson would like to know what park PTRC recommends. Mayor Grant asked what level of work Great River Greening could take on for the city. Mr. Rexine said they could do it all, but would also want to work with City staff. He would phase it for better success rather than take on all the parks at once. He though Floral or Hazelnut would be good starting points because they've already had some work done. Chatham has a lot of density, and for Perry Park he would want the County on board to work on their land adjacent to the park. That could be a joint proposal between Ramsey County and the City. Mr. Kelliher noted there are other funding sources such as the Minnesota Department of Agriculture and the Arden Hills Foundation with a possible fundraiser. Mayor Grant said the Foundation has been used as a funding source. People could give to the Foundation and the Foundation could give the money to the City to use as part of the match. Councilmember Rousseau asked for clarification that if they put this on the May 8 agenda the Council would authorize moving forward with GRG and the PTRC would provide a recommendation of which parks to start with and a grant request amount. Mayor Grant added it should be stipulated as a 25% match. Council would weigh in on how many phases and how many parks to do. PTRC can make a recommendation and Council would look at funding. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 24, 2023 5 Councilmember Fabel stated that he was impressed with the volunteer work that has gone into this project so far. Mr. Kelliher said there is a lot of passion within the community to eradicate buckthorn, and many people are involved. The city could make the designation of which park they'd like to start with and if that changes that could be edited in at a later date. He also hopes to come back with more information on interim solutions assuming Council decides to go forward with the long-term solution of working with Great River Greening. 4. COUNCIL/STAFF COMMENTS None ADJOURN Mayor Grant adjourned the City Council Work Session at 6:52 p.m. Jolene Trauba David Grant Deputy City Clerk Mayor �DRAFT1 -ARQEN_HILLS Approved: May 22, 2023 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 24, 2023 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Emily Rousseau, Tom Fabel and Tena Monson Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Community Development Director Jessica Jagoe; Finance Director Gayle Bauman; and City Attorney Joel Jamnik PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant reported a change to the agenda and has added Item 9A — TCAAP Public Hearing in order to provide residents with a time and space to discuss TCAAP. Councilmember Fabel requested Items 9A and 10C be removed from the agenda. He reported both of these items were brought before the Council in defiance of the agreement signed by the Council on February 17, 2012, which is a joint powers agreement. He explained this agreement states the parties intend to exercise their respective authority granted by to Minnesota Statute 471- 59 to establish a joint powers board, to be named the Joint Development Authority, or such other name as the parties may determine. The parties intend that the Joint Development Authority shall be a governmental unit of the State, which is authorized to exercise to the extent permitted by the JPA Act, the general laws of the State of Minnesota and laws 2009 Chapter 88, Section 16 applicable to the TCAAP site. The common powers of each party for the development of the TCAAP site is a governmental entity of the State. These powers include, but are not limited to remediation of contamination and elimination of blight, infrastructure, construction and financing, comprehensive planning and zoning and economic development. By that agreement, he believed the City of Arden Hills created a separate governmental unit charged with the development and planning of the TCAAP site. It also adopted bylaws for that organization, one of which ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 2 specifically provides that the JDA shall develop mechanisms for public involvement in any planning process. Another bylaw provides that the JDA may by resolution establish one or more advisory committees. He stated by having a hearing at the Council meeting on TCAAP was misleading or false advertising since this body has not possessed planning power over TCAAP since December of 2012. He explained this body assigned this power to the JDA and the JDA was proceeding at the present time to do those very things. He explained the JDA would be meeting on May 1, 2023 where the subject of communication and public input would be addressed. He encouraged residents to come forward at that meeting. He reported residents were still free to come forward during Public Inquiries to speak about any matters they wish. He recommended Item 9A be removed because this would be viewed as a direct defiance to the JPA agreement. Likewise, he recommended Item 10C be removed noting the JDA was allowed to have advisory committees. He did not want the Arden Hills City Council creating animosity between the City and the County. Mayor Grant questioned who signed the JPA. Councilmember Fabel reported the JPA was signed by Mayor Grant and the former City Administrator. Mayor Grant explained the proposed public hearing would provide a time for residents to have a conversation specific to TCAAP. He indicated he would like to speak to Councilmember Fabel further regarding the JPA and the public mechanisms that should be in place to provide for public involvement. Councilmember Monson questioned what the intent was on the TCAAP Public Hearing. She stated it appeared the City was proposing to have a standing public hearing for TCAAP. She questioned how this would be different than the Public Inquiries. Mayor Grant reported the City began holding a separate TCAAP Public Hearing in 2014 to allow the public a dedicated space to speak about the development. Councilmember Monson asked how this was different than Public Inquiries. Mayor Grant stated the hope was that the public would see that the Council had a separate space to hear residents concerns and comments regarding TCAAP. Councilmember Monson indicated she was confused given the fact the City was not the governing body regarding TCAAP. She feared the public hearing felt misplaced or misleading. While she understood this body listened to comments from the public, this body does not make decisions regarding TCAAP. She did not believe this meeting was the proper place to deliver TCAAP messages. Councilmember Holden suggested the TCAAP Hearing be Item 213, right after Item 2A, Public Inquiries in order to provide residents a place to speak regarding TCAAP. She was disturbed by the fact the Council did not want to hear from the public regarding this development. She noted decisions would still have to come from the City in order to move this project forward. She reported the Council had this item on the agenda for many years and it allowed people to come ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 3 forward and speak about questions or concerns they may have had about TCAAP. She commented further on the bylaws from the JDA noting it also states all meetings will be open to the public. Mayor Grant recommended the Council not further debate the bylaws for the JDA, but noted he understood the City had responsibilities within the document. He stated the JDA shall take into consideration the concerns, issues and desires of each parties governing body in an ongoing planning initiative discussion and process. He reviewed Schedule B which had two pages of information regarding community involvement and public engagement. He questioned how the City was to represent the public, it was by listening to the public. He stated he could support the TCAAP Hearing being Item 213 or 7A, it made no difference to him, but he would like to see a separate time and space set aside for the City to hear from the public. He reported he represented all residents in Arden Hills and part of this representation involved listening to all residents. He understood this Council has voted to not conduct a community survey, but he still saw value in listening when residents wanted to speak. Councilmember Rousseau stated she was disappointed at the optics of this situation and she wanted the Council to make a decision at this point. MOTION: Councilmember Fabel moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended removing agenda Items 9A and loc. Councilmember Monson explained she supported having Agenda Item 2A (Public Inquiries) and 213 (TCAAP Hearing) going forward. She questioned if she could make a friendly amendment to support this change. Mayor Grant explained this would have to be supported by the maker and seconder of the motion. Councilmember Fabel reported he stood by his motion and the Public Inquiry portion of the agenda was a time for the public to speak on any topic. He did not support the agenda having a separate agenda item for a TCAAP Hearing stating this would be done in defiance to the JPA agreement. Mayor Grant stated listening to the public is never disingenuous, but rather it was a very important part of representing people. Councilmember Holden explained she did not see the harm in allowing residents a space to speak about TCAAP, noting the slate was not allowing communication. A roll call vote was taken. The motion carried 3-2 (Councilmember Holden and Mavor Grant opposed). 2. PUBLIC INQUIRIESANFORMATIONAL Donna Weiman, 1406 Arden View Drive, stated at the April JDA advisory committee meeting, the City rep said additional units could go into the TCAAP project anywhere from 1,700 to 2,200 ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 4 units. She explained this was 540 more units than the City submitted to Ramsey County. She questioned what the basis was for the new density range and where did these numbers come from. She stated the JDA told the advisory committee to work on a communication plan regarding the TCAAP property. However, at the April advisory committee meeting the City rep decided to delay a communication discussion until a later date. What she was hearing now, was that this discussion would be held at the May 1, 2023 JDA worksession meeting. She encouraged both City and County representatives to hear residents and lead regarding TCAAP. She wanted the City and County to hear the publics thoughts regarding density, traffic, front end costs, impacts on fire, police and schools, and how much TIF may be needed. She wanted to see a plan or plans before they are developed and presented for consideration. Councilmember Rousseau requested the density range be addressed by the Council at a future meeting. Mayor Grant requested staff respond to the questions raised by Ms. Weiman in the May 8 Response to Public Inquiries. Margie Durhman, 3628 Snelling Avenue North, reported she lives next to Lindey's Steakhouse. She discussed how her property would be impacted by the roundabout. She commented on how visitors used the parking lot at Lindey's throughout the day noting some of the visitors were invasive and disruptive. She explained pets were allowed to use her yard as their dumping site and snow piles have killed the bushes, she was trying to grow for screening between the two properties. She stated five years of this has been too much. She reported she could not use her yard and headlights were glaring into her home. She requested Lindey's be required to install a fence along her property line in order to improve the privacy for her family. While she understood some trees may be lost, she wanted to see the fence installed. Tom Ryther, (address not provided) explained he was a retired news and sports broadcaster from St. Louis. He reported he has lived in Arden Hills for the past 20 years and has really enjoyed his time in the community. He commented on an article in the recent Arden Hills newsletter and asked why the new Councilmembers were using woke terms like diversity, equity and inclusion to describe the plans for the former TCAAP site. He noted terms like affordability and sustainability were also being used, which were purely political in nature. He questioned why the new Councilmembers needed money from Arizona and California and big unions to back their election campaigns. He believed this was a mystery and inquired why people from outstate had any right to say how the Arden Hills election should be run. He questioned why money was not sought from Arden Hills residents directly. He asked what the new Councilmembers motivation was in using left-wing terminology. He inquired why the new Councilmembers would not allow the public to attend their meetings. He recommended Arden Hills residents be allowed to vote on this project because it was our community. He encouraged the new Councilmembers to not be so secretive with meetings. He reported Arden Hills was peaceful and safe and he would like to keep it this way. He urged the new Councilmembers to provide residents with reasons for why they were acting they way they were. Lynn Diaz, 1143 Ingerson Road, reported the JDA advisory committee does not fall under the open meeting law, since there are only two members. However, she also understood the publics interest in keeping abreast of the committee. She encouraged the JDA advisory committee post ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 5 more detailed minutes online and upload materials that are presented at the meetings. She stated it would be nice to know what information or conclusions they would be providing to the full JDA ahead of their next meeting. She stated if the advisory committee chooses to have observers or video that would be fine, but she did not support public input or public comment period. She suggested this only be done at JDA meetings. She was glad to see the JDA and advisory committee moving forward in a sincere, non -confrontational manner. She hoped the JDA would come up with a wonderful plan that brings businesses, jobs and affordable/middle housing that fosters community and will be environmentally friendly. She believed Mayor Grant's statement was misleading that he wants public input. She was of the opinion this was the proper place for public input regarding TCAAP and a separate agenda item was not necessary. Gregg Larson, 3377 North Snelling Avenue, commented on the TCAAP Public Hearing item. He noted this was d6ja vu after a TCAAP item appeared on the February 13 Council agenda. He stated in both cases, the Mayor made unilateral decisions to embellish the agenda without consulting the Council. He reported in both cases, there was no Council action pending, no proposal to consider. He noted in both cases, there was no staff memo. He stated at the February 13 meeting and tonight, the Council wisely removed those items. He was of the opinion the Mayor has found religion for his abrupt push for public participation on TCAAP. He indicated it was ironic the Mayor and previous Council never sought public participation in the year and half after the district court dismissed both the County and City claims in June of 2021. Surely that would have been a time to seek resident reactions on the City's next steps. But then, the Council took the step and approved a term sheet agreement with the TCAAP developer at their May 9, 2022 meeting. He explained this term sheet provided 20% of the 1460 units would be affordable and the City agreed to $17 million in TIF. He reported this was a significant approval that was worthy of public reaction, but the approval came at the end of a meeting with no opportunity for public comment and when he tried to make comment he was ruled out of order. He suggested the Council adopt a meeting agenda policy. He recommended agendas be built by as a Council function and not a mayoral function. Linda Swanson, 1124 Ingerson Road, stated based upon an April 13 JDA advisory committee meeting, it became obvious the only reason the JDA advisory committee was formed was to keep information a secret from the Arden Hills residents. She reported during the April 10 Council meeting, at which time Councilmember Fabel was present, Mayor David Grant asked the City Attorney if the JDA advisory committee could conduct open meetings at which time the City Attorney said the JDA advisory committee could conduct open meetings. She commented on April 13 a few Arden Hills residents and the Mayor met at the Arden Hills office intending to attend the JDA advisory committee meeting. She was told at that time that the advisory committee members refused to open the meeting to the public and Mayor. After the meeting, Dave Perrault posted the meeting summaries as well as other advisory summaries. She explained when the County sued the City, the number of units stood at 1460 units. Although the meeting summaries don't provide all information, discussion about the number of units on TCAAP was proposed to be 1,700 to 2,200 units. She questioned where this number of units came from. She noted this number did not come from a City Council or JDA meeting. She asked if the JDA advisory committee was withholding pertinent and relevant information, and are they making decisions that should not be made. She questioned if this was why the JDA advisory committee meetings were being held under the cloak of darkness. She believed it was appalling that this information was being withheld. She explained she sent an email to Tom Fabel and encouraged him to remember ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 6 he represents all Arden Hills residents and yet he was withholding information. She inquired what happened to his campaign promise for transparency and public participation. She recommended the JDA advisory committee meetings be opened to all interested parties. 3. RESPONSE TO PUBLIC INQUIRIES A. Responses from April 10, 2023 Regular City Council Meeting City Administrator Perrault reported five residents spoke at the April 10 Council meeting. He summarized the comments and questions that were raised. He explained the JDA's meeting scheduled for May 1 would address questions raised for communication and public engagement. He stated the blueprint for TCAAP remains the same as it did in 2018 and 2016, that was approved within the master development agreement, otherwise known as the TCAAP redevelopment code. Going forward, the JDA committee was considering adjustments or ranges to the density. 4. PUBLIC PRESENTATIONS None. 5. STAFF COMMENTS A. TCAAP/Rice Creek Commons Update City Administrator Perrault stated the County held a press release meeting today to announce the official release of the request for development interest on the thumb property at TCAAP. He noted the release was announced today, but was approved by the JDA on April 3. He explained a draft of the solicitation can be found within the packet for this meeting. He stated the County has relaunched the Rice Creek Commons website. In the future, he hopes to have the advisory committee summaries on this website. He reported the JDA would be holding a special worksession on May 1, 2023 at 5:30 p.m. and a special regular meeting may follow if anything needs approval. Otherwise, the JDA would be holding its next regular meeting on June 5, 2023. Councilmember Holden asked if public comment would be allowed at the JDA worksession meeting. City Administrator Perrault commented this has not been specifically discussed. Councilmember Holden stated she was concerned regarding the criteria within the solicitation for the thumb property based on the fact only county goals and county initiatives would be considered. She questioned what happened to the City goals for this project. City Administrator Perrault stated the City was not privy to this land sale. This would be a County function as they are the landowner and the City's responsibility was the zone the site. Councilmember Holden reported the JDA does allow for City input. ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 7 City Administrator Perrault reported the solicitation went to the JDA for approval, per the bylaws and the reps of the JDA represent the City at that meeting. Councilmember Holden indicated the City reps choose not to require any City scoring or input on this project. City Administrator Perrault stated he could not speak to that. Councilmember Holden expressed frustration with the fact she was asking a question and staff was not providing her, an elected official with any information. Mayor Grant stated Administrator Perrault served as the Development Director for the JDA. Councilmember Holden stated she would like an answer to her question. City Administrator Perrault reported he had provided an answer. Councilmember Holden requested a JDA representative provide her with information on where the City's criteria and goals were for the sale of the thumb property. Councilmember Fabel explained the development plan and zoning code has criteria. He stated the RFP calls the attention of potential developers to refer to these documents to learn what the City and County have prescribed for this property. Councilmember Holden expressed frustration with the fact the City would not be involved in scoring this project, or in setting any goals or objectives for this development. She asked where the 1,700 to 2,200 units on TCAAP came from. City Administrator Perrault stated this was discussed at a JDA advisory committee meeting. He noted the intent was to have an additional range of densities that were plausible within the AUAR which was between 1,500 to 2,500 units and to give a range of options to explore with the developer. Mayor Grant reported the JDA chose to meet only six times over 2023 and has elected to limit discussions to the JDA to only two minutes, which was a short period of time. He asked if the JDA would allow residents to speak for more than two minutes on May 1. City Administrator Perrault stated he was not certain, noting this would be a special JDA worksession. He stated Chair Wicklund has stated his intention for all future JDA meetings was to allow the public to speak for up to three minutes. Mayor Grant asked that staff gather all documents regarding the County RFP for the thumb property and have these distributed to the Council. City Administrator Perrault noted all of these documents were available on the Rice Creek Commons website. ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 8 Mayor Grant questioned how much advanced notification did the Council have regarding the solicitation. City Administrator Perrault stated the initial heads up that the County was exploring this project was as early as March 10 and noted the draft solicitation was available at the JDA meeting. Councilmember Holden requested staff provide a direct link to the JDA advisory committee in order to assist the public in finding the summaries for this group. City Administrator Perrault stated he would work make this information more easily accessible to the public. Mayor Grant commented prior to April 13 there were no minutes or summaries for the JDA advisory committee. City Administrator Perrault explained Council was receiving summaries from the advisory committee since March and the public posting of the summaries occurred after April 13. B. Transportation Update Public Works Director Swearingen updated the Council on the Lexington Avenue reconstruction project. He reported Canadian Pacific Railroad began their work on the rail crossing on April 17. He explained no vehicles would be allowed through the closure and noted a detour was in place. He indicated the closure should be in place for another two or three weeks. Starting April 26, Ramsey County will be closing the traffic movement or I-694 eastbound to Lexington Avenue northbound and traffic movement for Lexington Avenue southbound to I-694 eastbound. He described the detour that would be put in place through this area and noted the detour would be in place for two weeks. Mayor Grant reiterated that the Lexington Avenue reconstruction project was being led by Ramsey County. Councilmember Monson stated she has had some conversations with local businesses and it was her hope the City would revitalize the EDC. She discussed how important it was for the public to know how to get to the businesses along Lexington Avenue. Councilmember Holden explained she has been told by six business owners that they have tried to contact the County and have not had a response. She asked that staff speak with the County and encourage the County to be in contact with the local business owners. She commented further on how detrimental this project has been to the businesses along Lexington Avenue. Mayor Grant indicated he spoke with staff regarding signage changes to ensure the public knows the Lexington Avenue businesses were open. Public Works Director Swearingen stated he drove through the site and noted the new signs have not been added. It was his understanding the project manager was seeking approval from his ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 I supervisor to make the addition. He noted the request has been made, but the signage has not been placed. Mayor Grant explained the businesses along Lexington Avenue were not happy and several spaces within Lexington Station were now vacant. He wanted to see better signage in place to assist these businesses. He commented on how the City was very surprised by the railroad work and road closures that were now in place due to the work being completed by Canadian Pacific. 6. APPROVAL OF MINUTES A. March 13, 2023, Regular City Council B. March 20, 2023, City Council Work Session C. March 20, 2023, Special City Council Councilmember Holden reported she spoke with staff regarding changes to the March 13 regular and March 20 worksession minutes. Councilmember Monson noted she also had a minor change to the March 20 worksession minutes and this was discussed with staff. MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to approve the March 13, 2023, Regular City Council meeting minutes, March 20, 2023, City Council Work Session meeting minutes; and March 20, 2023, Special City Council meeting minutes as amended. The motion carried (5-0). 7. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion To Approve First Quarter Financials C. Motion To Approve 2024 Budget Calendar D. Motion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 30, 2023, And Concluding On Friday, September 1, 2023 E. Motion To Approve NYFS Council Liaison F. Motion To Approve Resolution 2023-019 — Site Plan Review For 4300 Round Lake Road And 1987 Gateway Boulevard G. Motion To Accept Building Inspector/Code Enforcement Resignation H. Motion To Authorize To Recruit For A Building Inspector/Code Enforcement Officer MOTION: Councilmember Rousseau moved and Councilmember Holden seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried (5-0 . 8. PULLED CONSENT ITEMS ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 10 None. 9. PUBLIC HEARINGS A. TCAAP Public Hearing This item was removed from the agenda. B. Planning Case 23-007 - Site Plan Review For 1273 W. County Road E And Amendments To Chapter 13, Sections 1305.04, 1320.05, And 1325.02, Subd. 5 — Zoning Code — Commercial Recreation — Outdoor In B-2 District Community Development Director Jagoe stated the Applicant is applying for Site Plan Review for evaluation of the site layout and parking modifications that are being proposed to expand the existing outdoor patio area. The patio expansion will include additional dining tables, pergolas, a lounge area with fireplace, and a commercial recreation area for cornhole leagues. In order to construct the patio expansion, the Applicant would need to remove five parking spaces in front of the building. Two of those spaces are accessible parking spaces that will be relocated near the patio within the existing parking lot. A Site Plan Review is required in any Business, Industrial, or Multiple Family Zoning District when there is the reorganization of parking, drives, and entrances. Community Development Director Jagoe commented as part of the application, the Applicant is also requesting a zoning code amendment to allow for commercial recreational use to be conducted outdoors in the B-2 Zoning District. Currently, the city code limits any commercial recreational activity to be conducted within an enclosed building (i.e. indoors). The Applicant is proposing that the allowance for a commercial recreation — outdoor would be limited to being an accessory use only when conducted in conjunction with a commercial recreation — indoor land use. Additionally, their narrative notes that restrictions could be included in the amended ordinance language such as capping the evening hours for which the outdoor recreational activity would be allowed (i.e. 10 PM) or no high voltage lighting (i.e. flood lights). Community Development Director Jagoe explained the Subject Property is approximately 1.5 acres. The bowling alley also features a full service restaurant/party room and an arcade. In addition to the Subject Property, the Applicant owns two other parcels in the immediate area (i.e. east and north) along Connelly Avenue that are utilized for overflow off-street parking for the bowling alley. Neither of these parcels have a structure, parking lot only. Community Development Director Jagoe further reviewed the surrounding area, site data, Plan Evaluation and requested the Council hold a public hearing. Councilmember Holden asked if commercial recreation would be a CUP. Community Development Director Jagoe explained commercial recreation would be an administrative permit and not a CUP. ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 11 Councilmember Holden expressed concern with the level of noise that would be created from the outdoor recreation. Community Development Director Jagoe reported these uses would still be subject to the City's noise ordinance. Councilmember Holden questioned if Flaherty's would have enough handicap parking stalls. Community Development Director Jagoe stated it was her understanding handicap parking stalls would be relocated, and noted the number of handicap parking stalls would not be reduced. Mayor Grant opened the public hearing at 8:26 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 8:27 p.m. 10. NEW BUSINESS A. Planning Case 23-007 — Site Plan Review And Amendments To Chapter 13 — Zoning Code — Commercial Recreation, Outdoor B-2 District • Resolution 2023-020 - Planning Case 23-007 — Site Plan Review For 1273 W. County Road E • Ordinance 2023-004 - Amendments To Chapter 13, Section 1305 — Subsection 1305.04, Section 1320 — Subsection 1320.05, And Section 1325 — Subsection 1325.02 • Authorization Publication Of Summary Ordinance 2023- 004 Community Development Director Jagoe stated the Applicant is applying for Site Plan Review for evaluation of the site layout and parking modifications that are being proposed to expand the existing outdoor patio area. The patio expansion will include additional dining tables, pergolas, a lounge area with fireplace, and a commercial recreation area for cornhole leagues. In order to construct the patio expansion, the Applicant would need to remove five parking spaces in front of the building. Two of those spaces are accessible parking spaces that will be relocated near the patio within the existing parking lot. A Site Plan Review is required in any Business, Industrial, or Multiple Family Zoning District when there is the reorganization of parking, drives, and entrances. Community Development Director Jagoe reported as part of the application, the Applicant is also requesting a zoning code amendment to allow for commercial recreational use to be conducted outdoors in the B-2 Zoning District. Currently, the city code limits any commercial recreational activity to be conducted within an enclosed building (i.e. indoors). The Applicant is proposing that the allowance for a commercial recreation — outdoor would be limited to being an accessory use only when conducted in conjunction with a commercial recreation — indoor land use. Additionally, their narrative notes that restrictions could be included in the amended ordinance language such as capping the evening hours for which the outdoor recreational activity would be allowed (i.e. 10 PM) or no high voltage lighting (i.e. flood lights). ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 12 Community Development Director Jagoe explained the Planning Commission reviewed this application at their April 5, 2023 meeting and have offered the following findings of fact for your consideration. General Findings: 1. The Applicant has submitted an application for Site Plan Review at 1273 West County Road E to expand the existing outdoor patio that will include an accessory outdoor commercial recreation area. 2. The Subject Property is located within the B2 General Business District and is guided as Community Mixed Use on the 2040 Land Use Plan. 3. Through the Site Plan Review, the Applicant is seeking approval to remove five off-street parking spaces and reconfigure the location of accessible parking spaces in order to expand the outdoor patio space. 4. The Applicant is proposing to add approximately 1,350 square feet of new impervious surface for the expanded outdoor patio area and is converting approximately the same square footage of existing impervious surface to a permeable surface with the addition of artificial turf on the Subject Property. 5. The proposed plan does not conflict with the general purpose and intent of the Zoning Code or the Comprehensive Development Plan for the City. 6. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. 7. The proposed plan will not produce any permanent noise, odors, vibration, smoke, dust, air pollution, heat, liquid, or solid waste, and other nuisance characteristics. 8. The proposed plan is not anticipated to have any impact on traffic or parking conditions. 9. The outdoor patio and accessory commercial recreation — outdoor area would be in compliance with all provisions of the Zoning Code. 10. A public hearing is not required for Site Plan Review. Text Amendment Findings: 1. Flaherty's, The Applicant, is proposing amendments to the language of Chapter 13 — Zoning Code of the City Code. 2. Currently, Section 1305.04 does not include a definition for Commercial Recreation — Outdoor. 3. The Applicant is proposing the City amend the zoning code to add a definition for Commercial Recreation - Outdoor to Section 1305.04 of the Zoning Code. 4. The Applicant is proposing an amendment to alter the Land Use Chart in Section 1320.05 of the Zoning Code to allow a Commercial Recreation — Outdoor as an Accessory Use in the B2 General Business District. 5. The proposed amendment advances the economic development goals in the City's Comprehensive Plan because it provides for land use regulations in commercial zones that provide flexibility for economic development while requiring high aesthetic standards. 6. Amendments to the Zoning Code regulations require a public hearing prior to action by the City Council. 7. If the zoning amendments were approved, an Applicant would be required to apply for an Administrative Permit for the accessory use to allow Commercial Recreation — Outdoor within the B2 Zoning District. ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 13 8. The Planning Commission conducted a public hearing for the Text Amendment on April 5, 2023. Community Development Director Jagoe stated the Planning Commission reviewed this application at their April 5, 2023 meeting. At that time, they recommended approval with conditions of the application from Flaherty's for a Site Plan Review and Zoning Code Amendments by a 7-0 vote. Staff reported the Planning Commission recommended the Council adopt Resolution 2023-020 and Ordinance 2023-004 for Planning Case 23-007 for Site Plan Review at 1273 West County Road E and Zoning Code Amendments to Section 1305.04 - Definitions, Section 1320.05 — Land Use Chart and Section 1325.02 — Accessory Uses based on the findings of fact and the submitted plans, as amended by the conditions below: 1) That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the Community Development Director, shall require review and approval by the Planning Commission and City Council. 2) An administrative permit shall be obtained for the commercial recreation outdoor area. 3) Prior to commencement of patio expansion, the Applicant shall provide the City with the final erosion control plans for review and approval by the Public Works Director/City Engineer. 4) The Applicant shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, Rice Creek Watershed District and Ramsey County prior to the start of any site activities. Verification whether a permit is required or not shall be provided to the City. Councilmember Monson stated she believed this would be a great addition to the City and she supported the recommendation from the Planning Commission to strike limiting this to only indoor recreation uses. She looked forward to allowing more businesses to have great outdoor spaces. MOTION: Councilmember Monson moved and Councilmember Fabel seconded a motion to adopt Resolution 2023-020 and Ordinance 2023-004 for Planning Case 23- 007 for Site Plan Review at 1273 West County Road E and Zoning Code Amendments to Section 1305.04 - Definitions, Section 1320.05 — Land Use Chart and Section 1325.02 — Accessory Uses based on the findings of fact and the submitted plans, as amended by the conditions in the April 24, 2023, Report to the City Council. The motion carried (5-0). MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to authorize staff to publish a Summary Ordinance for Ordinance 2023-004 for Planning Case 23-007. The motion carried (5-0). B. Resolution 2023-021 - Planning Case 23-006 — Site Plan Review for 3610 Snelling Avenue North Community Development Director Jagoe stated Lindey's Prime Steakhouse opened in Arden Hills in 1961. The City established the Neighborhood Business District on September 27, 1999. ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 14 Neighborhood Business sites are located at the edge of residential neighborhoods and are intended to provide a limited range of over-the-counter, convenience, retail, and service uses to accommodate the needs of the adjacent residents. Since these areas are located adjacent to residential neighborhoods, the City did adopt limitations on the type, size and intensity of uses within this district. On November 27, 2000, the City rezoned seven sites, including the Subject Property, to NB, Neighborhood Business District. Today, the Subject Property is considered legal nonconforming in this district. Community Development Director Jagoe stated the Applicants are applying for Site Plan Review for evaluation of the site layout and parking modifications that are being proposed as a result of the operational changes impacted by the County Road E/Old Snelling Avenue Roundabout project. There are no changes to the restaurant operations or the building as part of this application. As a legal nonconforming site, the County has allowed the continuation of use of the two driveway accesses along Old Snelling Avenue and one access off of County Road E. The access off of County Road E is a smaller commercial/residential driveway. With the roadway project, the Applicants are required by Ramsey County to eliminate one of the driveway accesses along Old Snelling Avenue in order to bring the property closer to conformance with current County standards. Thus, the proposed parking lot improvements have triggered the Site Plan Review process for reconfiguration of the site layout. Community Development Director Jagoe stated the Subject Property is approximately 1.5 acres which includes both a restaurant, a residential home, and a detached cottage. The main parking lot is located in the western and central portions of the lot. The site has significant tree canopy coverage with more green areas on the southern and eastern portion of the property. The parking lot reconfiguration will occur essentially within the same footprint that exists today with the exception of the addition of parking spaces between the building and eastern property line. For the Site Plan review, the proposed improvements include elimination of the southern most access on Old Snelling Avenue, upgrading the driveway access off of County Road E to full commercial standards, and the addition of parking stalls and a trash enclosure. Community Development Director Jagoe stated the Planning Commission reviewed this application at their April 5, 2023 meeting. During the meeting, the Planning Commission voted to strike the draft Condition of Approval #5 "All retaining wall materials shall be complementary to the building materials and shall be approved in writing by the Planning Division prior to issuance of a building permit. Retaining walls greater than four (4) feet in height shall be engineered and detailed calculations shall be submitted to the City." This motion was made after the Applicant clarified that there would be no retaining walls on the Lindey's property, but rather a retaining wall would be installed in the right-of-way as part of the roadway project and would be installed by the roadway contractor. He explained this retaining wall would be on a portion of land the County would be purchasing from Lindey's and the retaining wall would be maintained by the County going forward. For this reason, he requested Condition 5 be removed from consideration. The motion carried unanimously (7-0). The Planning Commission also recommended approval with conditions of the application from Lindey's for a Site Plan Review by a 7-0 vote. Community Development Director Jagoe reviewed the surrounding area, site data and Plan Evaluation in further detail with the Council. The Planning Commission reviewed this application ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 a at their April 5, 2023 meeting and have offered the following findings of fact for your consideration. 1. The Applicants have submitted an application for Site Plan Review at 3610 Snelling Avenue N. to resurface and reconfigure their existing parking lot that would include as part of the project scope the addition of a parking area along County Road E. 2. The Subject Property is located within the Neighborhood Business ("NB") District and is guided as Low Density Residential on the 2040 Land Use Plan. 3. The Subject Property was developed prior to the City's adoption of the Neighborhood Business District and is considered legal nonconforming as the existing parking lot does not comply with current city code requirements. 4. Through the Site Plan Review, the Applicants are seeking approval to resurface and restripe the existing portion of the parking lot within the same footprint. 5. The Applicants are proposing to add approximately 7,073 square feet of new impervious surface for an additional 13 parking spaces on the east side of the Subject Property. 6. Flexibility through the Site Plan Review process as allowed in the NB District is requested for the following areas: buffer yards, parking setbacks, sidewalks, and perennials and shrubberies. 7. The proposed plan does not conflict with the general purpose and intent of the Zoning Code or the Comprehensive Development Plan for the City. 8. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. 9. The proposed plan will not produce any permanent noise, odors, vibration, smoke, dust, air pollution, heat, liquid, or solid waste, and other nuisance characteristics. 10. The proposed plan is not anticipated to have any impact on traffic or parking conditions. 11. The accessory off-street parking would be in compliance with all other provisions of the Zoning Code. 12. A public hearing is not required for Site Plan Review. Community Development Director Jagoe stated the Planning Commission recommended approval of Resolution 2023-021 approving Planning Case 23- 006 for a Site Plan Review at 3610 Snelling Avenue North, based on the findings of fact and the submitted plans, as amended by the conditions below: 1) That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the Community Development Director, shall require review and approval by the Planning Commission and City Council. 2) The proposed parking area shall conform to all other regulations in the City Code. 3) A building permit shall be obtained for the parking lot expansion. 4) All light poles, including base, shall be a maximum of 14 feet in height and shall be shoebox style, downward directed, with high-pressure sodium lamps or LED and flush lenses. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lenses. If complaints are received the lighting adjacent to residential uses shall utilize house shields as directed by the City. In addition, any lighting under canopies (building entries) shall be recessed and use a flush lens. ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 16 5) A Grading and Erosion permit shall be obtained from the City's Engineering Department prior to commencing any grading, land disturbance or utility activities. The Applicants shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, Rice Creek Watershed District and Ramsey County prior to the start of any site activities. Verification of approved permits or documentation from other agencies that a permit is not necessary shall be provided to the City. 6) A grading as -built and utility as -built plan shall be provided to the City upon completion of grading and utility work. 7) Restaurant Pedestrian Trail Connection to be maintained by property owner/business. 8) Provide geotechnical engineer recommendations and/or geotechnical report for review by City Engineer. 9) Provide statement of estimated quantities (SEQ) sheet and separate items to be funded by Owner and funded by County per the Funded Improvement Sketch plan sheet that was provided to Council at the January 9th 2023 City Council Meeting. Councilmember Holden asked if the applicant submitted a lighting plan. Community Development Director Jagoe reported staff received a lighting plan from the applicant and this was included as Attachment F. Councilmember Rousseau inquired if the applicant would be considering a screening fence along the north property line. Community Development Director Jagoe explained the applicant had indicated it would be their intent to install a fence on the north property line. She stated a handout was included in the Council packet. She commented the applicants expressed an intent to install this fence at the Planning Commission meeting, but it was not shown on the site plan. Councilmember Rousseau questioned if it was feasible to install a fence along the north property line prior to any changes being made. Community Development Director Jagoe stated she has not been out to the site to see where the trees were located along the north property line. She presumed there was area for a fence, but she was not sure of the exact placement, given the trees in the area. Councilmember Fabel asked if the Planning Commission would have a chance to review the height and building material of the fence before final approval. Community Development Director Jagoe indicated the fence has not be included in the site plan review. She reported any future fence would be subject to a zoning permit and the standards within the Neighborhood Business District would be considered through this permit process. She stated this would be an administrative process with a zoning permit that is reviewed and approved by staff. Councilmember Fabel inquired if staff could require a fence as part of approval of the project. ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 17 Community Development Director Jagoe indicated this was something the Council could require. She stated if the fence were added as a condition for approval, the City and County would have to review this further. She explained if the fence becomes a requirement of the project there was a potential the City and County costs would have to cover this expense. She stated up to this point the applicant has stated an intention of installing the fence, but it was not a condition for approval of the project. Mayor Grant commented on the request further noting the applicant had 4.6 feet to install a fence. He stated it was his understanding three nuisance trees would be removed on the north property line. He requested further information regarding the location of these trees. Community Development Director Jagoe reviewed the location of the two nuisance trees as noted within Attachment E. Mayor Grant reported he lives in the Chatham neighborhood and he drives by this property often. He explained the parking for the restaurant was only a few feet from the neighboring driveway and he would like this concern addressed. Councilmember Holden stated based on the lighting plan and the 8% reduction in the landscaping plan, she believed a fence along the north property line was required. MOTION: Councilmember Holden moved and Councilmember Fabel seconded a motion to adopt Resolution 2023-021 approving Planning Case 23-006 for a Site Plan Review at 3610 Snelling Avenue North, based on the findings of fact and the submitted plans, as amended by the conditions in the April 24, 2023, Report to the City Council. Councilmember Monson questioned how long the fence would be along the north property line. Community Development Director Jagoe reviewed Attachment G which addressed the location of the future fence. She noted the fence would run from the edge of the parking lot to the property corner. She estimated the fence would be around 190 feet. Paul Schrader, SRF Consulting, explained he was working with Lindey's on this application. He commented on the fence being discussed and if this was made a requirement as part of the application, this would be part of the compensation from the County. He reported the fence could not be taken to the western property corner due to a utility pole. He estimated the screen fence would be 170 feet in length. He noted Lindey's would be taking down two nuisance trees that were growing into the parking lot. Councilmember Holden asked what type of trees were growing in the parking lot. Mr. Schrader stated he was uncertain at this time, but noted the trees were a nuisance because they were growing into the parking lot and not because they were a certain species. Councilmember Holden requested further comment regarding the buildings on the adjacent residential property. ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 18 Margie Durhman, 3628 Snelling Avenue North, commented on the buildings on her property. She noted the trees that would be removed were large full grown trees that provide shade to her property. She requested trees be planted along the fence line that will block light and sound as much as possible. AMENDMENT: Mavor Grant moved and Councilmember Holden seconded a motion to add Condition 10 to read: The applicant shall construct a six foot privacy fence on the north property line facing east/west, taking into consideration the wide wires, design to be reviewed by staff along with the applicant and owner of 3628 North Snelling Avenue. Ms. Durhman explained she has two vulnerable adults that live with her and vans visit her property on a regular basis to pick them up for activities. She indicated she needs the vans to be able to make the turn into the driveway without hitting the fence. She commented on the retaining wall that she had in her front yard and stated she did not want this to be disturbed. Mayor Grant clarified that the fence would have to be constructed on the applicants property and would not impede on Ms. Derman's property. He requested further information regarding where the utility pole and guide wires are located. Ms. Durhman reviewed the location of the pole and guide wires near the driveway. She did not anticipate the wires could be moved, but could possibly be incorporated into the new fence. Mayor Grant stated he had thought the guide wires were near the back of the property. Councilmember Holden reported the parking lot would not be installed all the way down to the guide wires. She supported the fence stopping before the guide wires. She then asked staff for further information regarding the lighting plan. Mayor Grant asked if a six foot fence was the maximum height allowed for this property. Community Development Director Jagoe explained six feet was the maximum allowed for residential properties and noted she would have to verify this for commercial properties. Councilmember Holden requested further information regarding the location and height of the exterior light fixtures. Community Development Director Jagoe reported the applicant was proposing to install 14 foot downcast light fixtures and all foot candles were less than .4 onto adjoining properties. Councilmember Monson questioned what the cost would be for a six foot privacy fence that was 170 feet long. She understood this cost would be split between the City and the County. Public Works Director/City Engineer Swearingen indicated he did not have enough information to provide the Council with a rough estimate. ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 19 Councilmember Monson stated she was concerned with the fact the fence would become a tax burden. She did not believe she could support a 170 foot long privacy fence being installed. She questioned if there was a way to review how long the fence should be in order to properly screen the neighboring residential property. Councilmember Fabel indicated he was surprised to find out Lindey's has not installed a fence in order to screen their business from the neighboring residential property. He stated Lindey's was now getting a brand new fence, which would be at great expense to the public. He did not appreciate that a fence would also be provided to Lindey's in order to make them a good neighbor. Mayor Grant explained he understood this concern. Councilmember Holden indicated the fence would be a much lower cost than the parking lot and she wanted to make sure proper screening was in place between Lindey's and Ms. Durhman. Councilmember Fabel stated it would be his preference if Lindey's would pay for the fence without having this to be done by the public. Mayor Grant commented it would be nice if this could be done, but unfortunately, a condition for approval would be required to ensure the fence was installed. A roll call vote was taken. The amendment carried 3-2 (Councilmembers Monson and Rousseau opposed). A roll call vote was taken. The amended motion carried (5- C. JDA Advisory Committee Request This item was removed from the agenda. 11. UNFINISHED BUSINESS None. 12. COUNCIL COMMENTS Councilmember Monson commented the fire department was considering a review of going into a fire district. She explained she was working with City Administrator Perrault and the Fire Chief in order to present the Council with further information on this topic in May or June. Councilmember Monson recommended an agenda setting policy be discussed by the Council in May. Councilmember Monson reported the JDA was more than welcoming and she wanted to have comments from the public. She noted the JDA had lots of ideas for open houses and ideas for presentations. She explained she was excited to have this discussion at the May 1 JDA worksession meeting. ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 20 Councilmember Fabel stated as a new Councilmember he was impressed by the intelligence of City staff, along with the citizens that serve on the City's Commissions. Councilmember Fabel indicated Commissioner Frethem informed him she is hosting a public safety gathering at the Shoreview Library on May 6. Councilmember Holden recommended the fire department discussion/presentation be brought to a future worksession meeting. Councilmember Holden stated she looked forward to learning more about how the JDA would be engaging with the public. She believed it would be nice if there was communication between the JDA and the City Council. She found it a shame that the Council couldn't have a line item on the agenda that welcomed people to speak about TCAAP. Councilmember Holden questioned what was happening with Falcon Heights and the Sheriff's Department. City Administrator Perrault reported Falcon Heights would not be renewing their contract with the Ramsey County Sheriff's Department in 2024 which meant they would be putting out an RFP for police services. Councilmember Rousseau provided the Council with an update from the PTRC. She noted this group approved piloting a one year youth position on the PTRC and requested this item be discussed at the next worksession agenda. She would like the Council to have this pilot program up and running by the next school year. Councilmember Rousseau stated she was looking forward to conversations with the League of Minnesota Cities regarding meeting norms, incorporating professionalism and kindness to staff. Mayor Grant stated in regard to agenda items, it was past practice to have a public hearing as a specific item on the agenda. He explained it was his understanding the agenda could have Item 2 and 2A for Public Inquiries and TCAAP Comments. Councilmember Fabel stated the recommendation by Mr. Larson was for the Council to consider how future agenda items are addressed. He recommended the Council address this matter at a future worksession meeting. Councilmember Holden recalled that Councilmember Monson would support having Public Inquiries as Item 2 on the Agenda with Item 2A being TCAAP Comments. Councilmember Monson stated she was not willing to make a motion at this time regarding agenda items. She recommended agenda setting be further discussed at a future worksession meeting. Mayor Grant stated he would find it helpful if the JDA representatives were to clarify if they believe they have a master plan in place and if they believe they have a master developer. ARDEN HILLS CITY COUNCIL — APRIL 24, 2023 21 Councilmember Fabel explained the JDA was in the preliminary phase of deliberations after a long period of inactivity. He noted the plans that were on the table were the plans that have been on the table for several years. He indicated there was nothing concrete on the table. He hoped to move forward and have information presented to him that would lead to a master plan. He looked forward to hearing information from the developer who is still on board, along with information on a traffic analysis and updated AUAR. He invited Mayor Grant to attend any future JDA meetings. Mayor Grant asked if the JDA had a master developer in place. Councilmember Fabel reported the JDA had a master developer who was under contract. The contract with this developer expired and the developer was currently negotiating with the County and JDA for an extension to the contract. He was hopeful this contractor would stay on. Mayor Grant explained those residents wishing to recycle American flags, there was a collection bin in the lobby at City Hall. He stated all flags would be disposed of in the proper manner by the Sea Cadets at a military event. He noted the last day to bring a flag to City Hall was May 12. ADJOURN MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to adiourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 9:40 p.m. Julie Hanson City Clerk David Grant Mayor �-AR�ENHILLS Approved: May 22, 2023 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MAY 8, 2023 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers, Brenda Holden, Emily Rousseau, Tena Monson and Tom Fabel Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Community Development Director Jessica Jagoe; Finance Director Gayle Bauman; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Fabel requested Item 7B removed from the Consent Agenda for discussion as Item 8A. Councilmember Monson requested Items IOA and IOB be switched in order on the agenda. Councilmember Holden stated she believed Items 10A and lOB were both important but noted she could support these items being switched. M ION: Councilmember Rousseau moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). 2. PUBLIC INQUIRIESANFORMATIONAL Donna Wiemann, 1406 Arden View Drive, stated Agenda Item lOB would allow the Council to have a discussion about an open house regarding TCAAP. She proposed alternative ways to involve the public in this development. She suggested formal community dialogues be held, as well as consensus building discussions and visionary and listening sessions. She believed if the City and County wished to have meaningful input and truly wanted to be transparent, she hoped ARDEN HILLS CITY COUNCIL — MAY 8, 2023 2 each party would allow the public to speak. She believed by including the public in the discussions it would help in the development's overall success. Maher Safi, 1 Maycomb Lane, North Oaks, provided staff with a handout. He stated he was a representative of Arden Hills Tobacco. He thanked the City Council for being proactive for the City. He discussed how the flavor ban was impacting his business and noted Arden Hills was the only city with a flavor ban that impacted existing businesses. He indicated his patrons were now having to drive to Roseville to buy flavored products. He asked that the Council consider an exemption for two years to allow his business to sell flavored tobacco products through the end of his lease, which is September of 2025. He discussed how COVID has impacted his business, along with inflation and now the construction along Lexington Avenue. He requested the Council reconsider the flavor ban that was put in place and allow his existing business to be exempt. Kathryn Nelson, 3475 Siems Court, stated she has been living in her home in Arden Hills since 1985. She expressed frustration with the amount of time and money that was being spent for an unnecessary roundabout at County Road E and Old Snelling Avenue. She asked the Council to put in pedestrian activated lights at this roundabout. She understood the roundabout was being installed for flow of traffic and not safety purposes, which was a concern to her. Richard Wenzel, 1931 Noble Road, stated he was waiting to see a copy of Ramsey County's proposal for TCAAP. He explained he asked for this a month ago and has not received any information. He questioned how the City can negotiate when only one side has a proposal. He encouraged the new Councilmembers to be transparent and to provide the residents with a proposal. He expressed frustration with the time limit that was being set on residents by the Council for the public comment period. He asked again for a comment from the Council on where the County's proposal was for TCAAP. 3. RESPONSE TO PUBLIC INQUIRIES A. Response to Public Inquiries from the April 24, 2023 City Council Meeting City Administrator Perrault explained the inquiry from the last meeting was regarding the density range on TCAAP and how it went from 1,700 to 2,200 units. He reported the Advisory Committee was considering different scenarios for the developer and the JDA to consider. He stated nothing has been decided on the density, but rather scenarios were being considered. 4. PUBLIC PRESENTATIONS A. Proclamation Recognizing May 21-27, 2023 as National Public Works Week Mayor Grant read a proclamation in full for the record declaring May 21-27, 2023 to be National Public Works Week in the City of Arden Hills. MOTION: Councilmember Fabel moved and Councilmember Rousseau seconded a motion to endorse the proclamation. The motion carried (5-0). B. Proclamation Recognizing May 9-15, 2023 as National Police Week ARDEN HILLS CITY COUNCIL — MAY 8, 2023 3 Mayor Grant read a proclamation in full for the record declaring May 9-15, 2023 to be National Police Week in the City of Arden Hills. He thanked the Ramsey County Sheriff's Department for the tremendous service they provide to the community. Councilmember Fabel thanked the Ramsey County Sheriff's Department for their dedicated service to the City of Arden Hills. He supported the Council endorsing the proclamation. MOTION: Councilmember Fabel moved and Councilmember Monson seconded a motion to endorse the proclamation. Councilmember Holden thanked the Ramsey County Sheriff's Department for their tremendous service to the community. She also thanked City and Public Works staff for their dedicated service to the City of Arden Hills and its residents. Mayor Grant stated he holds the Ramsey County Sheriff's Department in high regard. He noted he served on the Ramsey County 911 Dispatch Committee. He commented on the ride-alongs he has been on and commended the Ramsey County Deputies for being heroes in this community. Councilmember Monson reported she completed a ride -along with the Ramsey County Sheriff's Office on Friday, May 5. She noted she rode with a deputy who has a great deal of experience with mental health issues. She thanked the Public Works Department for all of their efforts on behalf of the community. The motion carried (5-0). 5. STAFF COMMENTS A. TCAAP/Rice Creek Commons Update City Administrator Perrault stated the JDA held a special worksession on Monday, May 1 where the group discussed communications planning, establishing an energy advisory committee and reviewing a roadmap for the project. It was noted JDA Commissioners Reinhardt and Monson would be serving on the Energy Advisory Committee. He explained Commissioner Fabel suggested the uses for the Campus Commercial zoning be expanded. Commissioner Monson explained the County does not have a proposal on the table. She noted the JDA was waiting for a bulleted list of items that need to be considered and noted the County was in a different financial position than they were years ago. She said that once the deal points were laid out and the economic data was available, further discussions would be held regarding each point. She stated the JDA has hired a third party consultant to assist with all communications and community engagement. She reported the Energy Advisory Committee has been tasked with completing an MOU with Xcel Energy to outline resource use and to find funding. She noted additional JDA worksession meetings would be held in between each regularly scheduled JDA meeting. ARDEN HILLS CITY COUNCIL — MAY 8, 2023 2 Councilmember Holden reported the JDA hired Goff Public in the past as a third party consultant for communications. She requested further information on what Councilmember Monson meant by "deal points". Councilmember Monson stated this included density and affordability, along with environmental issues and funding for the project. She noted the attorney would be creating a list of specific deal points. Councilmember Holden asked how people would be appointed to the Energy Advisory Committee. Councilmember Monson reported she and Commissioner Reinhardt would be serving on this committee along with certain stakeholders like Xcel Energy. She was uncertain if any other members would be appointed. Councilmember Rousseau stated she was excited to see that such a committee would be formed. She asked when the AUAR would be completed. City Administrator Perrault explained staff has a proposal from Kimley Horn. He indicated staff would review the proposal and would be discussing it further with the JDA Advisory Committee. He anticipated the RFP for the AUAR would be brought to the Council for approval in several weeks. Councilmember Monson requested an update on the traffic concerns for Highway 96. City Administrator Perrault explained Ramsey County wants to review the traffic patterns on Highway 96. He stated the AUAR would review TCAAP traffic, but the City also wants to better understand outside traffic concerns along Highway 96, Hamline, Lexington Avenue, Old Highway 10, and County Road E. B. Transportation Update Public Works Director Swearingen provided the Council with an update on the work being done on Lexington Avenue and the railroad crossing. He explained the road closure at the railroad tracks would reopen on Wednesday, May 10. He noted construction would continue and access to the area businesses would continue to be open, but delays are anticipated at Lexington Avenue and I-694. He stated the most recent updates for this project can be viewed on the Ramsey County webpage. Councilmember Holden indicated none of the businesses on Lexington Avenue have been told about the roundabout by Lindey's and that access would be limited when this construction begins. Public Works Director Swearingen reported the roundabout project was bid last Thursday and the low bidder has been determined. He noted staff and the County would be meeting with the contractor for a preconstruction meeting to determine phasing and road closures. He indicated there would be two or three separate closures and this would be determined by the contractor. He noted SRF would be communicating this information to the public and local businesses. He ARDEN HILLS CITY COUNCIL — MAY 8, 2023 5 reported staff and SRF understood how important it would be to communicate the project phasing to the public. Councilmember Holden requested a communication be sent to local businesses in the next week to let them know about the upcoming project before they hire all of their summer help. Public Works Director Swearingen explained he would work with SRF and the County on this. Councilmember Monson concurred an email communication should be sent to local business owners. Mayor Grant requested the communication from staff inform business owners that this was a County led project. 6. APPROVAL OF MINUTES A. April 10, 2023, Regular City Council Councilmember Holden noted she had a correction to the minutes that she discussed with staff. MOTION: Councilmember Holden moved and Councilmember Rousseau seconded a motion to approve the April 10, 2023, Regular City Council meeting minutes as amended. The motion carried (5-0). 7. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll Te The City's Series 2015 Note, Series 201 !A Nete And Series 2012A Net-e (Pr-esb�4er-ian Homes Of Ar-den Hills, Me.) C. Motion To Approve Acknowledgment Of The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being June 24, 2023, With No Waiting Period D. Motion To Authorize An Application For Grant Funding For Buckthorn Removal At Hazelnut And Floral Parks Utilizing Great River Greening E. Motion To Approve Invoice For Bulk Road Salt Purchase F. Motion To Approve Resolution 2023-023 Local Match Commitment For Lake Johanna Boulevard Trail Project: 2024 Met Council Regional Solicitation G. Motion To Approve Supplemental Agreement With Ramsey County For The Lexington Avenue Reconstruction Project — Vac -Truck Excavation Charges H. Motion To Approve Quotes For Pump Replacements And Pumping Services — Lift Station Nos. 7 And 13 Rehabilitation Projects MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried (5-0 . ARDEN HILLS CITY COUNCIL — MAY 8, 2023 Cs 8. PULLED CONSENT ITEMS A. Motion To Approve Resolution 2023-022 Relating To Approval O Amendment To The City's Series 2015 Note, Series 2011A Note And Series 2012A Note (Presbyterian Homes Of Arden Hills, Inc.) Finance Director Bauman explained the City previously issued certain conduit revenue obligations which need to be modified due to the phase out of LIBOR (used in determining the interest rate). The City's Bond Counsel has determined that the Amendments will not be considered a significant modification of the Notes and will not result in a reissuance. Staff commented further on the request and recommended adoption of a Resolution relating to Approval of the Amendment for the Notes. Mayor Grant explained LIBOR was the London Inter Bank Offer Rate which was an interest rate that was tied to the debt instruments. He reported it was his understanding LIBOR was going away. He indicated this was a housekeeping matter that needed City approval. Councilmember Fabel stated he asked to remove this item from the Consent Agenda for curiosity reasons. He explained this seems to have been a significant commitment the City made back in 2011. He indicated he was not familiar with pass -through financing and was curious with how this worked. Mayor Grant reported the City of Arden Hills and other communities have a bank qualified amount of conduit financing they can issue each year. He reported the conduit debt under consideration was issued to Presbyterian Homes to assist with their expansion. He stated the City can issue $10 million per year in conduit debt and the City receives a fee for the issuance. He noted this type of financing was still available. Finance Director Bauman stated the City currently has five or six conduit debt revenue notes outstanding. She indicated she has not been approached for a request since she has been with the City of Arden Hills, which is five years. She reported each city is allowed to issue $10 million per year in conduit debt. Councilmember Holden explained this financing was not held by the City, but rather the City simply allowed Presbyterian Homes to use the City's credit rating through this conduit debt. MO ION: Councilmember Monson moved and Councilmember Holden seconded a motion to Approve Resolution 2023-022 Relating To Approval O Amendment To The City's Series 2015 Note, Series 2011A Note And Series 2012A Note (Presbyterian Homes Of Arden Hills, Inc.). The motion carried (5-0 . 9. PUBLIC HEARINGS None. ARDEN HILLS CITY COUNCIL — MAY 8, 2023 7 10. NEW BUSINESS B. Campus Commercial Use Discussion City Administrator Perrault stated Ramsey County recently issued a Request for Development Interest on the Thumb Property on TCAAP. This site is currently zoned and guided as Campus Commercial. Under the zoning code, Campus Commercial is described below: The Campus Commercial Zoning District facilitates a building format that allows multiple, single tenant buildings or campuses within the northern "Thumb " site of the Plan Area. The goal is to allow for an individual plan approach for each campus or building, based on user preferences within a range of requirements. City Administrator Perrault reported examples of currently allowed uses on the site are office, financial institution, and research and development facilities. The Joint Development Authority recently met and was supportive of expanding the allowed uses in the Campus Commercial zoning to open the possibility of additional interest. If Council is supportive, Staff would discuss additional uses on the site and make a recommendation to the Planning Commission for further consideration by the City Council. Councilmember Monson stated the JDA approved the Request for Interest (RFI) on the thumb property in April. Once this was approved, the JDA wanted the Council to talk about expanding the potential uses on the thumb. She noted a lot has happened since this property was zoned Campus Commercial years ago. She stated the market conditions have changed for office space which was the reason for asking the City to reconsider the zoning for this property in order to maximize the value and expand the allowed uses of the property. She requested this item be sent to the Planning Commission in order to have them consider additional potential uses within the Campus Commercial zoning district. Councilmember Holden reported she believed Director Collins stated it best at the JDA meeting that this was not a good idea. She feared that in a rush to do this so fast, there were now complications by opening this up and changing who could bid now. She indicated the City could be missing out on a great opportunity the way it stands now. She stated if a change was made, she wanted it to be done responsibly. She did not want Alatus or Costco to get the project just because a change was being made after the fact. She stated this was the warning from Director Collins. She understood there were a lot of businesses interested in this property and she did not believe now was the right time pull the tablecloth out but rather the direction of staff should be followed. She suggested if no acceptable bids are received, the City could then reconsider what the zoning and uses should be for this property and issue the RFI again at that time. Councilmember Monson commented Director Collins was concerned about this discussion and that the City would have a preference as to who would go there. She indicated the JDA was not trying to determine this, but rather was trying to open up the property to get the best project possible. In order to best expand the pool of candidates, she supported this being further discussed. She reported the JDA does not have anybody in mind for this property. Rather, the office climate has changed and perhaps the Council could consider expanding the uses for this property. ARDEN HILLS CITY COUNCIL — MAY 8, 2023 N. Councilmember Rousseau requested comment from staff. City Administrator Perrault reported at the May 1 JDA worksession meeting, Director Collins did have concerns about limiting the use on this property or messaging or signaling there was one bidder in mind. He indicated the JDA Advisory Committee met on Thursday, May 4 and had a discussion. At that point, Director Collins indicated she supported expanding the uses in the Campus Commercial district. This was followed up with an e-mail from Director Collins to the City. Councilmember Fabel read an email he received from Director Collins from Ramsey County to clear up any misunderstanding. He explained the County fully supports the City's review of land uses for the thumb parcel, and any other TCAAP parcel that will help to realize market potential and promote the creation of jobs and economic development. He reported the initial intent for this parcel was for a corporate campus, when defined six or seven years ago. However, there has been dramatic changes to office climate since COVID. He commented in the past four years of inactivity interest rates have sky rocketed along with inflation. He explained Ramsey County was not in the same financial position that they were four or five years ago and could not fund the spine road and mass grading. He reported until Ramsey County was in a position to begin funding these items, the project would continue to languish. He indicated the sale of the thumb property would assist in raising much needed capital. He noted the sale would be consistent with the vision for the TCAAP property. He discussed how the Rice Creek Commons development was to create economic prosperity, build an inclusive economy, have a long range sustainable development and develop an energy forward community by providing much needed housing at a variety of income levels, including affordable housing and creating well paying jobs. He asked that the Planning Commission be allowed to identify uses that would be allowed under the existing City Code in order to maximize the opportunity to have that property sold in order to move TCAAP forward. Mayor Grant stated he understood interest rates have changed, along with the office climate. He discussed how the thumb parcel was set aside for jobs and prosperity. He was of the opinion the uses for this property should have been adjusted prior to the County sending out an RFI. He questioned if the County was worried about not receiving proposals for the site. He believed the County was correct when Director Collins expressed her concern. He supported the development community going through the RFI process but questioned why the JDA was trying to change the rules after the game had started. He understood the City wanted to get the highest and best use for this property. He indicated this parcel was in a prime location because it was directly off I-35W and was near I-694. He supported the RFI staying the course. Councilmember Holden agreed with Councilmember Monson that the idea was to get as much out of this parcel as possible. However, she did not believe now was the right time to rethink the uses for this property, given the fact it was right in the middle of an RFI. She indicated Ramsey County had an opportunity to not give up the State money and phasing that was discussed for this project. She understood Costco and Alatus are interested in this parcel. She feared how it would look if the City were to suddenly change the use. She supported the City waiting until July 28 to see how many RFI's come in. After this time, the City could change the uses properly and responsibly instead of this mad rush. She fears this could open things up to other complications. ARDEN HILLS CITY COUNCIL — MAY 8, 2023 9 Councilmember Monson stated she believed the action being requested was pro -development. She indicated she was pro -development, noting she wanted the best and highest use on the thumb property. She did not believe looking at other uses would preclude anyone else from bidding. She stated the process may have not been perfect, but she did not believe an imperfect process was not enough to be anti -development. She supported the City showing that it was open for business. Councilmember Rousseau indicated she has heard both sides of this matter. She explained an option would be to send this to the Planning Commission for further consideration which would push this matter out to June. She anticipated if the Council requested the Planning Commission review this matter, the item would not be back before the Council until July some time, which would align well with the July 28 date. Councilmember Holden questioned if the JDA would accept bids and then take more bids if a change was made to the Campus Commercial district. Councilmember Rousseau explained she was simply stating she would like the Planning Commission to consider this matter. Mayor Grant commented this was not like selling a house. He reported developers look for tenants and businesses to build on a site and proposals are built on this information. He indicated developers were given 90 days to complete this work in order to complete a comprehensive proposal. He stated the County and JDA opted to send out the RFI. He noted the City was open for business and the property was zoned. He reported the City was actively encouraging businesses to submit proposals for the thumb property in order to bring the highest and best use to this site with great jobs that brings prosperity to the area. He did not believe it was fair to change the process while developers were in the middle of their plans. He was of the opinion Director Collins was spot on with her initial assessment. He supported the City staying the course. He recommended the City review the proposals on July 28 and either accept one or consider a new course at that time. Councilmember Fabel stated he was not asking the Planning Commission to come back with an amendment to the Comprehensive Plan. Rather, he was asking for clarifying language in order to remove a discouragement from what otherwise might be an available use for the property that would be consistent with the overall vision for the TCAAP development and would move the project forward at a more rapid pace. He wanted to see this project start moving. Councilmember Holden questioned why the solicitation wasn't canceled in order to do the process right. She stated this would make sure the process was clear, honest and transparent going forward. MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to direct staff to discuss clarification of the Campus Commercial zoning district and potential additional uses and make a recommendation to the Planning Commission for further discussion by the City Council. Mayor Grant stated there has been some discussion about interpretation of what was already there. He requested comment from staff on what was being meant by this. ARDEN HILLS CITY COUNCIL — MAY 8, 2023 10 Community Development Director Jagoe explained the comment was regarding the language that was existing today within the Comprehensive Plan. She reported staff did discuss with the Met Council sector rep for the language that exists today regarding the Campus Commercial District. It was the Met Council's opinion that the language within the comp plan was sufficiently flexible enough to make the land use changes in the TRC to expand the types of land uses that were allowed and this city code amendment would not trigger a comp plan amendment. Mayor Grant asked if the request was to expand the land uses. Community Development Director Jagoe reported this was the request within the TRC. Mayor Grant stated he did not believe it was responsible to do this in the middle of an RFI process. Councilmember Holden commented it was the intent of the JDA to change what developers were bidding on. City Administrator Perrault explained the intent of the JDA was to expand the opportunities allowed on the Campus Commercial zoning district. Councilmember Holden stated the answer to her question was yes. The City would be throwing out the current language in hopes of receiving more bids. Councilmember Fabel called the question. A roll call vote was taken. The motion carried 3-2 (Councilmember Holden and Mayor Grant opposed). A. TCAAP Open House Discussion City Administrator Perrault stated this item was added by a Councilmember for Council to consider holding a TCAAP Open House for members of the public. The Open House would be facilitated by the City. The reasons for holding the Open House are below. Should Council want to move forward, Council may want to discuss planning and details at a future worksession. • Meet JDA members • Explain City's Vision for TCAAP • Explain the sale for the Thumb Parcel • Explain process and negotiating path going forward • Educate residents on history of the project • Outline costs and financial burdens • Address traffic concerns Councilmember Holden explained she added this item to the agenda because she was receiving a lot of questions from residents regarding TCAAP. She indicated there seems to be a fear of lack of transparency and fear of who is protecting or watching out for the City. She anticipated an open house would be an ideal situation for Arden Hills residents at this time. ARDEN HILLS CITY COUNCIL — MAY 8, 2023 11 Councilmember Rousseau recalled the Council had discussed an open house earlier this year. She commented the list of concerns stated by Councilmember Holden was not what she was hearing from residents. She explained she was hearing concerns about the plans for schools, the energy plan for the site, environmental concerns, and what the plans were for a civic center. Councilmember Holden reported she would be open to adding any other items the Council may find important to address with the public as the list she provided didn't include everything and she agreed the points Councilmember Rousseau brought up are important. Councilmember Monson agreed it was a good idea for the City to have an open house that was run by the City. She questioned if the JDA would be presenting this information to the public. Councilmember Holden stated she would like this event to be put on by the City and not the JDA. Councilmember Monson believed this type of event would be appropriate. She agreed an open house was needed. She indicated the JDA does have a community engagement event that would be coming and she wanted to make sure this event coordinated with this plan. She supported the list of topics being expanded. Councilmember Holden stated the residents that live on Hamline were very concerned about traffic. She discussed how an open house would allow the City to provide residents with detailed information on the roadmap and plans for TCAAP going forward. Councilmember Fabel indicated he was looking forward to this conversation, but he was hoping more information could be shared than what has happened since 2016, given the fact nothing else was on the table. He discussed how interest rates have increased and the office market has changed since COVID. He understood the financial capacity of Ramsey County was dramatically different when the City could have agreed to go forward with something and unfortunately did not. Councilmember Holden asked for a point of clarification. She explained Councilmember Fabel's comment about the City choosing to not move forward was not a true statement. Councilmember Fabel stated he recognized that there were two sides to the story. He understood Councilmember Holden and Mayor Grant had a position of why things broke down and many other people have a different view. He indicated there was no denying that things broke down. Whether the Council was to blame or County Commissioner Ortega was to blame, things have changed dramatically in the years since then. He reported there could be a meeting tomorrow and the only things that could be shared was that the JDA was working on a plan from 2016 that had a lot of favorable aspects, but this plan was not approved. He reported four years have since passed and the JDA was trying to understand the changes that have taken place in this time. He stated a new plan was not yet in place so he questioned how helpful an open house would be at this time. He believed it would be more helpful to do what Councilmember Monson has proposed, which was to wait for the JDA to better understand what the economic consequences are, what the inflation rate is doing, and the financial capacity of Ramsey County. He did not find it useful to discuss what happened in 2016, but rather thought the progress of this development should be the ARDEN HILLS CITY COUNCIL — MAY 8, 2023 12 focus. He reiterated that in November the people of Arden Hills spoke and stated they wanted this project to move forward and not backwards. Mayor Grant commented in listening to the JDA worksession, Director Collins recommended the group review where they are and what happened in the past. He stated in terms of having an open house, he believed the City should do more than tell the public, and should interact with the public to see what was important to them. He believed the JDA documents called for the creation of an interactive process of involving residents. He hoped that feedback would be allowed because this shouldn't be that the Council just shows the residents as it is their community. He commented on the reference to 2016 and recalled that there was a legal battle that occurred thereafter that took some time to be resolved. He stated it was terribly unfortunate that this matter ended up in the court system and public funds were used to resolve the matter. He reported the County took this action and gave up one of the best times for development. He agreed this project needed to move forward. He discussed the history of this property and all ways in which he and Councilmember Holden had worked to develop this site. He reiterated that he supported the City holding an open house in order to inform and gain feedback from the public. Councilmember Monson suggested the Council was in agreement an open house should be held. She suggested the details for this open house be further discussed at a future worksession. She supported further information being placed on the City's website or that links be created to the Rice Creek Commons website. Councilmember Rousseau asked if the City's new Communications Coordinator has met with Goff Public. City Administrator Perrault reported they had met but they had not discussed the project yet. Councilmember Rousseau supported the Council having more conversations regarding environmental concerns and also having further discussions with the school district. She also supported this item be moved to the next Council worksession. City Administrator Perrault stated he understood there were issues that were important to the residents of Arden Hills, but he did not want the City to be stepping outside of its lane. For this reason, he recommended he speak with the JDA Communications Coordinator and Advisory Committee. Councilmember Holden supported the City holding an open house. She stated she keeps hearing things are moving, but she did not understand what was moving. She reported residents had a lot of questions and it would be nice for the City to address these questions. She commented on how important it was to reeducate the public on this development, given the high level of turnover there has been in the community. She discussed how Councilmember Fabel keeps eluding to how the City stalled this project, and noted she would clarify for the record each time he does this that this was not a fact. Mayor Grant stated Commissioner Rafael Ortega was a dedicated public servant. He did not believe anyone should imply that discussions broke down because of County Commissioner Ortega. He reported if you listen to the JDA discussions, one can hear Commissioner Victoria ARDEN HILLS CITY COUNCIL — MAY 8, 2023 13 Reinhardt eluding to the fact the City would be holding its own open houses. He reiterated that he represents all residents of Arden Hills and he wanted all residents invited to an open house for TCAAP. MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion that the Council consider holding a TCAAP Open House on the condition staff has coordinated sufficiently with the JDA and Goff Public Consulting and that the matter be further discussed at a future worksession. Councilmember Holden stated her only concern was with the events that occurred in the City Administrator's life. She hoped that the open house could be balanced out. She wanted to make sure City Administrator Perrault was taking time for his family. Mayor Grant explained the Senior Planner would be coming on full time on June 5th which would provide the City more bandwidth. Councilmember Holden asked if this item would be on the next Council worksession agenda. Councilmember Monson stated her intent was to allow City Administrator time to discuss the open house with the JDA and Goff Public Consulting prior to bringing this item back before the City Council at a worksession meeting. Councilmember Holden supported the Council discussing this topic further a worksession in order to provide staff with the items and matters that should be addressed at the open house. Mayor Grant stated he would like to see this happening faster rather than slowly. He hoped the City could hold an open house in the next six weeks. Councilmember Monson did not believe this was a sufficient amount of time to hold an open house. She recommended a worksession on the open house be held in June or July and that the open house be held at the end of summer. Councilmember Rousseau asked if the Council were to discuss this at a high level at the next worksession and from there staff could be directed to proceed with planning an open house for later this summer. City Administrator Perrault commented his only concern was that it would be difficult to understand how to move forward and what the different aspects of the project would be. He stated it would be hard to tell what direction this project was heading early this summer. Councilmember Holden stated because this was a fluid situation, the public would not be expecting fine details, but rather would like to know some simple facts at a face to face open house. Mayor Grant questioned how many open houses the City held in 2013, 2014 and 2015. ARDEN HILLS CITY COUNCIL — MAY 8, 2023 14 Councilmember Holden anticipated the City held at least eight open houses during that time span. Mayor Grant reported this open house did not have to answer every question every resident in Arden Hills had, but rather should serve as an informational forum for the public while also being an opportunity for residents to provide input on the project. He stated he wanted to involve the public and invite them into this process. Councilmember Holden supported the Council coming together on the high points at a worksession in order to bring this item forward to the public. Councilmember Fabel called the question. A roll call vote was taken. The motion carried (5-0). 11. UNFINISHED BUSINESS None. 12. COUNCIL COMMENTS Councilmember Monson congratulated City Administrator Perrault on the birth of his third daughter. She stated she was glad the City had parental leave in place for him. Councilmember Monson explained she attended the Fire Appreciation Dinner. Councilmember Fabel offered his congratulations to City Administrator Perrault and commended him for his efforts on behalf of the community. Councilmember Holden reported she attended the re -grand opening of the Cub Foods. She was happy to see this grocery store thriving in the community. Councilmember Holden stated buckthorn removal would be completed by ICWC again this year. Councilmember Holden explained upgrades would be done at Arden Manor and Floral Park. Councilmember Holden commented on the fire that occurred on Glen Paul. Councilmember Holden reported the Starbuck's in Arden Hills became the first Starbuck's in Minnesota to be the Military Family Center. She noted there were only 120 of these Starbuck's in the United States. Councilmember Holden indicated the City was considering having youth serving on its Committees and Commissions. Councilmember Rousseau explained she toured the Public Works Department with Public Works Director Swearingen and the Public Works Supervisor. She thanked this department for ARDEN HILLS CITY COUNCIL — MAY 8, 2023 15 their great planning for the City's aging infrastructure and for providing great services to the residents of Arden Hills. Councilmember Rousseau commented the PTRC was working to battle buckthorn and stated she appreciated the fact a grant was pursued to assist with this effort. She thanked PTRC Member Kristine Poelzer for coordinating volunteers. She also thanked George Kruse for all of his efforts to address buckthorn in the community. She recommended he be recognized and asked that this be discussed at a future worksession. Mayor Grant noted he would put this on the next worksession. Councilmember Rousseau thanked the Planning Commission for bringing awareness to racial covenants in the community. Councilmember Rousseau indicated she was looking forward to the next worksession where the Council will be discussing rekindling the Economic Development Committee. She was hopeful the Council would be seeking volunteers for this committee. Mayor Grant stated he also attended the Cub grand re -opening. Mayor Grant explained he attended the Starbuck's dedication and was proud that the Arden Hills branch was especially welcoming to the military personnel in the community. Mayor Grant reported May is Ramsey County Recycles in Arden Hills on Friday and Saturday. He noted a wide variety of items could be recycled through this program. He explained additional information was available on the County's website. Mayor Grant indicated he met with City Administrator Perrault at the Mayor and Administrator's meeting. He reported this group shared information on what each community was addressing at this time. Mayor Grant stated there were a number of volunteers in the community that were interested in taking down buckthorn. He discussed how each Committee member serving the City was a gift and he thanked each of these individuals for their service to the community. Mayor Grant thanked Public Works for their tremendous efforts on behalf of the community. He stated the City would be hiring seasonal workers to assist with park maintenance through the summer. ARDEN HILLS CITY COUNCIL — MAY 8, 2023 16 ADJOURN M ION: Councilmember Holden moved and Councilmember Monson seconded a motion to adiourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 9:31 p.m. Julie Hanson City Clerk David Grant Mayor ARZEEN HILLS MEMORANDUM DATE: May 22, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majorityfor action unless otherwise noted. CONSENT ITEM 7A Funding Source: N/A Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2023 Payroll #10 Paid Claims - 05/02/2023-05/12/2023 (Check Nos. 51763-51803 and ACH Checks) Total Payroll Total Accounts Payable Total Claims $138,908.33 $138,908.33 $387,572.36 $387,572.36 $526,480.69 CITY OF ARDEN HILLS PAYROLL # 10 CHECKS DATED: 05/12/23 Biweekly: 04/22/23 - 05/05/23 EMPLOYEE DEDUCTIONS I AMT. I CITY BENEFIT Payment Method FIT 1 9,085.021 EFT EFT EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* FICA Oasdi 5,909.23 5,909.23 FICA Medicare 1,382.02 1,382.02 SIT 3,884.61 TOTAL TAXES 20,260.881 7,291.25 Health Premium 1,694.47 24,368.16 Dental Premium 67.32 737.24 FSA Health Care Reimb. 0.00 FSA Dependent Care Reimb. 0.00 TOTAL FLEXIBLE SPENDING 1,761.79 25,105.40 HSA Health S,,mg 1 867.691 1,500.00 TOTAL HEALTH SAVINGS 1 867.691 1,500.00 EFT EFT EFT A/P Check' EFT A 5,230.73 6,035.48 A 3,120.12 447.42 ral Pension Fund -Union 1,536.00 State Retirement System 1,305.79 'AL RETIREMENT 1 11,192.641 6,482.90 .FLAG 22.76 EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* ife/Addl/Dep Life 55.94 103.20 ife/Addl non -tax 13.60 TD/STD Insurance 1,363.64 ERA Life Insurance 32.00 JOE 49 Dues Union 140.00 NUM 19.51 OTAL VOLUNTARY 1 1,647.451 103.20 Total Employee Deductions 35,730.45 EFT Net Payroll 0.00 Direct Deposit 62,695.13 Gross Payroll Tie -Out 98,425.58 Plus City Paid Benefil 40,482.75 TOTAL PAYROLL COST 1 138,908.33jj FICA TIE -OUT Gross Payroll 98,425.58 Less Total FSA 1,761.79 Less Total H.SA 867.69 Less Voluntary Ins 36.36 Less Non Taxable Tech Reimb 450.00 et P/R Subject to FICA 95,309.74 FICA Oasdi A, 6,20% 5,909.23 FICA Medicare @ 1.45% 1,382.02 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 5/15/2023 3:05 PM r` ---Aj� EN HiiLLs Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0242 MET COUNCIL ENVIRON SERVICES-S. 05/05/2023 05032023 April 2023 SAC -24.85 05032023 April 2023 SAC 2,485.00 Total for this ACH Check for Vendor 0242: 2,460.15 ACH 0292 OXYGEN SERVICE COMPANY INC 05/05/2023 0003553075 April Rental 32.92 Total for this ACH Check for Vendor 0292: 32.92 ACH 0327 STAPLES INC 05/05/2023 3535837646 Supplies 12.09 3535837646 Supplies 17.18 3535984987 Supplies 94.76 Total for this ACH Check for Vendor 0327: 124.03 ACH 0761 ELECTRIC PUMP INC 05/05/2023 0075722-IN Repair: Mix Flush Valves 268.75 Total for this ACH Check for Vendor 0761: 268.75 ACH 0922 NINENORTH 05/05/2023 2023-045 March Audio Visual Services 968.83 2023-065 April Audio Visual Services 1,278.83 Total for this ACH Check for Vendor 0922: 2,247.66 ACH 10422 MATTHEW SEIFERT 05/05/2023 042823 Mileage Reimbursement -Training 440.16 Total for this ACH Check for Vendor 10422: 440.16 ACH 10433 STEVEN BAAR 05/05/2023 042723 Mileage Reimbursement -Training 440.16 Total for this ACH Check for Vendor 10433: 440.16 ACH 10476 TWIN CITIES COMMERCIAL CLEANEI 05/05/2023 0523TIll Janitorial Services -April 2,005.58 Total for this ACH Check for Vendor 10476: 2,005.58 ACH 1125 BOLTON & MENK INC 05/05/2023 0310995 2024 PMP 3,528.50 Total for this ACH Check for Vendor 1125: 3,528.50 ACH 1597 MIDWEST LOCK & SAFE INC 05/05/2023 37664 Front door power operator diagnosis 218.55 AP Checks by Date - Detail by Check Date (5/15/2023 3:05 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 1597: 218.55 ACH 5173 BADGER METER 05/05/2023 80126684 Beacon & LTE Sery Units -April 605.29 Total for this ACH Check for Vendor 5173: 605.29 ACH 5493 JOLENE TRAUBA 05/05/2023 050223 Expense Reimbursement 8.03 050223 Mileage Reimbursement 3/9-4/20 36.75 Total for this ACH Check for Vendor 5493: 44.78 ACH 6077 CIVICPLUS 05/05/2023 261072 Applicant Tracking Renewal 3/23-3/24 1,005.07 Total for this ACH Check for Vendor 6077: 1,005.07 ACH 7025 ON SITE COMPANIES -OSSTC INC 05/05/2023 0001520057 Restrooms 04/20-5/12 408.10 Total for this ACH Check for Vendor 7025: 408.10 ACH 7501 KELLY & LEMMONS PA 05/05/2023 60648 April Prosecution 3,821.93 Total for this ACH Check for Vendor 7501: 3,821.93 ACH TCCC TWIN CITIES NORTH CHAMBER OF C1 05/05/2023 2021839 Manufacturing Cohort 1,000.00 Total for this ACH Check for Vendor TCCC: 1,000.00 ACH TOII TOKLE INSPECTIONS INC 05/05/2023 050323 Electrical Inspections -April 2,153.60 Total for this ACH Check for Vendor TOII: 2,153.60 51763 10532 APPLE FORD SHAKOPEE 05/05/2023 S45609 2023 Ford F450 56,220.39 Total for Check Number 51763: 56,220.39 51764 0131 BEISSWENGERS DO IT BEST 05/05/2023 711548 Supplies 9.98 Total for Check Number 51764: 9.98 51765 10483 CENTRAL PENSION FUND 05/05/2023 401333.0423 Apprenticeship Fund -April 320.00 Total for Check Number 51765: 320.00 51766 CPF1 CENTRAL PENSION FUND SOURCE A 05/05/2023 184503.0423 April Pension 3,072.00 Total for Check Number 51766: 3,072.00 51767 U13*00646 JAMES CHRISTIANSEN 05/05/2023 Refund Check 013074-000, 1891 Lake Lane 38.21 AP Checks by Date - Detail by Check Date (5/15/2023 3:05 PM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 51767: 38.21 51768 1033 COMCAST 05/05/2023 101030.0523 Service 05/08-06/02 108.35 Total for Check Number 51768: 108.35 51769 9045 HAPPY FEET DANCE COMPANY LLC 05/05/2023 042823 Winter/Spring Dance 2,240.00 Total for Check Number 51769: 2,240.00 51770 UB*00645 ALLAN HILGERS 05/05/2023 Refund Check 000896-000, 1536 Briarknoll Dri 65.89 Total for Check Number 51770: 65.89 51771 0447 I.U.O.E LOCAL 49 BENEFIT FUND-INSI 05/05/2023 BP3.0623 June Insurance 11,360.00 NB4.0623 June Insurance 1,602.00 Total for Check Number 51771: 12,962.00 51772 1055 KODIAK POWER SYSTEMS INC 05/05/2023 KPS1252 Generator Inspection: Booster 1,303.75 KPS 1252 Generator Inspection: Lifts 8 and 11 3,911.25 Total for Check Number 51772: 5,215.00 51773 UB*00644 BRITT LUNDGREN 05/05/2023 Refund Check 001079-000, 1777 Gramsie Road 195.54 Total for Check Number 51773: 195.54 51774 10362 MARCO TECHNOLOGIES LLC 05/05/2023 INV11136268 Copier Service4/25-5/24 13.62 INV11136268 Copier Service4/25-5/24 77.18 Total for Check Number 51774: 90.80 51775 10523 METRO-INET 05/05/2023 1209 IT Support -May 8,838.00 Total for Check Number 51775: 8,838.00 51776 1058 MIDC ENTERPRISES INC 05/05/2023 10049642 Supplies 183.16 Total for Check Number 51776: 183.16 51777 10533 MKC INC 05/05/2023 2023-2 CDBG Services -February 97.50 2023-4 CDBG Services -April 130.00 Total for Check Number 51777: 227.50 51778 UB*00643 CONNOR or ELLIE O'NEILL 05/05/2023 Refund Check 010534-000, 4195 Norma Avenu, 43.83 Total for Check Number 51778: 43.83 51779 3100 PROVIDENT LIFE AND ACCIDENT INS 05/05/2023 AP Checks by Date - Detail by Check Date (5/15/2023 3:05 PM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference E0471136.0423 April Insurance 39.02 Total for Check Number 51779: 39.02 51780 0811 RAMSEY COUNTY 05/05/2023 FLEET-000805 Equipment Labor -March 3,991.90 FLEET-000805 Equipment Parts -March 3,400.50 PUBW-020239 2022 Bridge Inspection #L9232 190.00 Total for Check Number 51780: 7,582.40 51781 0282 REPUBLIC SERVICES #899 05/05/2023 0899-004183244 Recycling -April 8,534.50 0899-004187145 PW Waste -April 2,591.31 Total for Check Number 51781: 11,125.81 51782 MISC1 ASTECH 05/05/2023 2023-00312 Hydrant Meter Rental Refund 2023-00312 2,000.00 2023-00312 Hydrant Meter Rental 2023-00312 Usage -8.90 Total for Check Number 51782: 1,991.10 51783 misc2 VALLEY -RICH CO 05/05/2023 2022-00281 Hydrant Meter Rental Refund 2022-00281 2,000.00 2022-00281 Hydrant Meter Rental 2022-00281 Rental & Usa -665.59 Total for Check Number 51783: 1,334.41 51784 AR -TRIP TRIPLE E WATER AND SEWER 05/05/2023 ROW 2023-00307 Escrow Refund ROW 2023-00307; 4425 Pleasar 3,100.00 Total for Check Number 51784: 3,100.00 Total for 5/5/2023: 135,808.62 ACH 0189 GOPHER STATE ONE CALL 05/12/2023 3040190 Locates -April Locates 81.90 3040190 Locates -April Locates 81.90 3040190 Locates -April Locates 81.90 Total for this ACH Check for Vendor 0189: 245.70 ACH 0192 GRAINGER INC 05/12/2023 9654812875 Supplies 12.80 9694365553 Supplies 145.08 9696003228 Supplies 90.72 9696795757 Supplies 61.92 Total for this ACH Check for Vendor 0192: 310.52 ACH 0220 MINNESOTA DEPT OF LABOR & INDU 05/12/2023 ABR0305161X Boiler Inspection 10.00 Total for this ACH Check for Vendor 0220: 10.00 ACH 0285 XCEL ENERGY 05/12/2023 826168962 3/20/23-4/18/23 58.01 826168962 3/20/23-4/18/23 224.77 826168962 3/20/23-4/18/23 1,896.47 826168962 3/20/23-4/18/23 1,447.77 AP Checks by Date - Detail by Check Date (5/15/2023 3:05 PM) Page 4 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 826168962 3/20/23-4/18/23 1,160.65 826168962 3/20/23-4/18/23 1,786.10 826168962 3/20/23-4/18/23 2,076.12 Total for this ACH Check for Vendor 0285: 8,649.89 ACH 0320 HEALTH PARTNERS INC 05/12/2023 009598012533 June Insurance 18,217.67 009598012533 June Insurance 1,091.50 Total for this ACH Check for Vendor 0320: 19,309.17 ACH 0327 STAPLES INC 05/12/2023 3536340753 Supplies 17.69 3536340756 Supplies 14.28 3536340756 Supplies 61.19 3536340758 Supplies 20.39 3536340759 Supplies 10.88 3536340759 Supplies 53.85 3536806730 Supplies 49.98 Total for this ACH Check for Vendor 0327: 228.26 ACH 0382 MISSIONSQUARE #106944 05/12/2023 PR 23-10 PR Batch 00100.05.2023 ICMA Employee Percc PR Batch 00100.05.2023 ICN 387.76 PR 23-10 PR Batch 00100.05.2023 ICMA Employer Perce PR Batch 00100.05.2023 ICN 447.42 Total for this ACH Check for Vendor 0382: 835.18 ACH 0387 MISSIONSQUARE #302482 05/12/2023 PR 23-10 PR Batch 00100.05.2023 ICMA Employee Percc PR Batch 00100.05.2023 ICN 229.36 PR 23-10 PR Batch 00100.05.2023 ICMA Employee Dedu PR Batch 00100.05.2023 ICIK 2,503.00 Total for this ACH Check for Vendor 0387: 2,732.36 ACH 0761 ELECTRIC PUMP INC 05/12/2023 0075841-IN Repair Flygt Mix Flush Valve 789.50 0075842-IN Replacement Flygt Mix Flush 2,695.55 0075843-IN Repair Flygt Mix Flush Valve 789.50 Total for this ACH Check for Vendor 0761: 4,274.55 ACH 10363 MINUTE MAKER SECRETARIAL 05/12/2023 M 1676 CC Minutes 4/24/23 413.88 Total for this ACH Check for Vendor 10363: 413.88 ACH 10365 JENNIFER SHULL 05/12/2023 050923 Mileage Reimbursement 7.86 050923 Expense Reimbursement 4.60 Total for this ACH Check for Vendor 10365: 12.46 ACH 10497 CINTAS CORP 05/12/2023 5156283887 First Aid -Truck Kits 358.07 Total for this ACH Check for Vendor 10497: 358.07 ACH 1125 BOLTON & MENK INC 05/12/2023 0310793 LS 10 Rehab -Final 5,311.00 0310939 3/18-4/14 Planning Svcs PC 23-003 #676 405.00 0310939 3/18/23-4/14/23 Planning Services 31.50 AP Checks by Date - Detail by Check Date (5/15/2023 3:05 PM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 0310939 3/18/23-4/14/23 Planning Services 94.50 0310939 3/18/23-4/14/23 Planning Services 2,632.50 0310939 3/18-4/14 Planning Svcs PC 23-006 #694 202.50 0310939 3/18/23-4/14/23 Planning Services 504.00 0310939 3/18-4/14 Planning Svcs PC 23-007 #692 157.50 0310939 3/18-4/14 Planning Svcs PC 23-005 #663 480.00 0310939 3/18-4/14 Planning Svcs PC 23-008 #695 52.50 Total for this ACH Check for Vendor 1125: 9,871.00 ACH 1162 LINE-X PROS 05/12/2023 35443 Spray On Bedliner #85603 599.00 Total for this ACH Check for Vendor 1162: 599.00 ACH 12018 ACHIEVE SERVICES 05/12/2023 32060 Document Shredding 4/5/23 54.00 Total for this ACH Check for Vendor 12018: 54.00 ACH 1363 WATER CONSERVATION SERVICES INi 05/12/2023 13191 Leak Locate-3775 Dunlap Ave 350.31 Total for this ACH Check for Vendor 1363: 350.31 ACH 1595 STANLEY ACCESS TECH LLC 05/12/2023 0906836947 Repair ADA door push pad 1,307.25 Total for this ACH Check for Vendor 1595: 1,307.25 ACH 2490 CORE & MAIN LP 05/12/2023 S657044 Misc Supplies 4,345.60 Total for this ACH Check for Vendor 2490: 4,345.60 ACH 4889 COMMUNITY FOOTWORKS 05/12/2023 05032023 May Foot Care Clinic 325.60 Total for this ACH Check for Vendor 4889: 325.60 ACH 8870 CHET'S SHOES INC 05/12/2023 LLC18183 Boots -MC 161.50 Total for this ACH Check for Vendor 8870: 161.50 51785 UB*00647 ARDEN HILLS NORTH HOMES ASSN 05/12/2023 Refund Check 013033-000, 1393 Arden View D 146.08 Total for Check Number 51785: 146.08 51786 MISC1 ASTECH 05/12/2023 2022-00785 Hydrant Meter 2022-00785 Usage 247.30 2022-00785 Hydrant Meter 2022-00785 Usage -247.30 2022-00785 Hydrant Meter Refund 2022-00785 2,000.00 Total for Check Number 51786: 2,000.00 51787 1033 COMCAST 05/12/2023 98681.0523 Service 5/5-6/4 111.32 Total for Check Number 51787: 111.32 51788 10536 DOG WASTE DEPOT 05/12/2023 AP Checks by Date - Detail by Check Date (5/15/2023 3:05 PM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 543052 Dog Waste Bags 228.47 Total for Check Number 51788: 228.47 51789 0176 FRATTALLONES HARDWARE INC 05/12/2023 D02681/A Supplies 36.00 Total for Check Number 51789: 36.00 51790 0390 INT'L UNION OPERATING ENGINEERS 05/12/2023 1200.0523 May Dues 280.00 Total for Check Number 51790: 280.00 51791 10448 MARCO TECHNOLOGIES LLC 05/12/2023 500528526 Copier Contract 5/25-6/25 200.36 500528526 Copier Contract 5/25-6/25 35.35 Total for Check Number 51791: 235.71 51792 1058 MIDC ENTERPRISES INC 05/12/2023 10049693 Measuring Wheel 298.00 Total for Check Number 51792: 298.00 51793 0422 MINNESOTA POLLUTION CONTROL A 05/12/2023 10000153651 PBP Reimb-Old Snelling & Cry Rd E 525.00 10000153786 VIC Reimb-Old Snelling & Cry Rd E 525.00 Total for Check Number 51793: 1,050.00 51794 NSCC NORTH SUBURBAN COMMUNICATIOI 05/12/2023 2023-609 Q2 2023 Contribution 6,209.01 Total for Check Number 51794: 6,209.01 51795 NWFS NORTHEAST YOUTH & FAMILY SERVI 05/12/2023 546 2023 Agreement 16,661.25 Total for Check Number 51795: 16,661.25 51796 0811 RAMSEY COUNTY 05/12/2023 EMCOM-010802 Fleet Support -April 24.96 EMCOM-010838 CAD -April 800.84 EMCOM-010854 Dispatch -April 4,927.26 PUBW-020238 Bulk Road Salt: Jan -Apr 2023 32,665.25 SHRFL-002146 Law Enforcement -May 120,856.63 Total for Check Number 51796: 159,274.94 51797 UB*00648 KATHLEEN SMITH 05/12/2023 Refund Check 001319-000, 4109 Valentine Cru 51.78 Total for Check Number 51797: 51.78 51798 SRFC SRF CONSULTING GROUP INC 05/12/2023 14320.00-16 MVHS Trail Improvements -April 1,268.72 Total for Check Number 51798: 1,268.72 51799 3535 SWEEPER SERVICES LLC 05/12/2023 23048 Repair -Elgin Sweeper #85122 959.75 AP Checks by Date - Detail by Check Date (5/15/2023 3:05 PM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 51799: 959.75 51800 3099 TRI STATE BOBCAT INC-LITTLE CANT 05/12/2023 E34681 Rotary Tiller Rental 200.00 51801 MISC2 2023-00360 51802 1161 31927 VALLEY -RICH CO Hydrant Meter Refund 2023-00360 VALLEY -RICH CO INC Water Main Repair-3773 Dunlap Ave 51803 9755 VERIZON CONNECT NWF INC OSV000003048078 April Service Total for Check Number 51800: 200.00 05/12/2023 Total for Check Number 51801: 2,000.00 05/12/2023 6,018.42 Total for Check Number 51802: 6,018.42 05/12/2023 lzn nn Total for Check Number 51803: 339.99 Total for 5/12/2023: 251,763.74 Report Total (78 checks): 387,572.36 AP Checks by Date - Detail by Check Date (5/15/2023 3:05 PM) Page 8 CONSENT ITEM — 7B ,--ARZEN HILLS MEMORANDUM DATE: May 22, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Ordinance 2023-005 Amending the 2023 Fee Schedule Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Approving Ordinance 2023-005 Amending the 2023 Fee Schedule • Authorizing Publication of a Summary Ordinance Approval for authorization to publish a Summary Ordinance of 2023-005 requires an affirmative vote of four City Councilmembers. Backl1round Staff is proposing two amendments to the 2023 Fee Schedule. The first is a simple housekeeping edit related to Copying charges on page 1 of the Fee Schedule to include "legal size" in addition to the reference to the standard size of 8'/2 x 11 at a rate of $.25 per page. Large size remains at $.50 per page. This is to comply with State Statute. The second proposed amendment relates to the requirement for a Commercial Recreation Outdoor permit. The City Council approved a Zoning Code amendment on April 24, 2023 that provided language to define and allow for an accessory commercial recreational outdoor activity (cornhole, horseshoes, bocce ball, etc.) as an accessory use in the B-2 General Business District. The amendment included the requirement for an administrative permit. The administrative permit may be issued by the Community Development Department following staff review of a site plan and specifics and is subject to various requirements (see Section 3 of Attachment A). Staff recommends the fee for this permit be $100 (for staff review time, administrative issuance of the permit, and inspections). This fee is also in keeping with a similar permit for Commercial Outdoor Display and Sales Area (also $100). Should the City Council approve the two proposed amendments (clarification of copy charges and a fee of $100 for a newly created Commercial Recreation Outdoor permit), staff would also request authorization to publish a Summary Ordinance due to the length of the full Fee Schedule. Page 1 of 2 Budget Impact N/A Attachments Attachment A: Copy of Ordinance 2023-004 adopted April 24, 2023 Attachment B: Draft Ordinance 2023-005 (see pages 1 and 6) Attachment C: Summary Ordinance 2023-005 Page 2 of 2 'It -ARPEN HILLS ORDINANCE NO.2023-004 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA Attachment A AN ORDINANCE AMENDING CHAPTER 13 SECTIONS 1305, 1320, AND 1325 OF THE ARDEN HILLS CITY CODE ALLOWING ACCESSORY COMMERCIAL RECREATIONAL USES INCLUDING HORSESHOES, BOCCE BALL OR CORNHOLE IN THE B-2 DISTRICT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 13 — Zoning Code, Section 1305 — Rules, Scope, Interpretation, & Definitions, Subsection 1305.04 - Definitions, is hereby amended adding the following underlined definition: • Commercial recreation, outdoor. An accessory commercial recreational use conducted outdoor including but not limited to horseshoes, bocce ball, or cornhole. SECTION 2. Chapter 13 — Zoning Code, Section 1320 — District Provisions, Subsection 1320.05 — Land Use Chart, is hereby amended by replacing the chart in its entirety as follows: 1320.05 Land Use Chart. See attached Attachment "A" for the Land Use Chart with the addition of Commercial recreation, outdoor as an allowed Accessory Use in the B-2 District. SECTION 3. Chapter 13 — Zoning Code, Section 1325.02 Accessory Uses, is hereby amended by adding a Subdivision 5 as follows: Subd. 5 Accessory Commercial Recreation - Outdoor. A. Commercial Recreation — Outdoor shall only be permitted in the B-2 General Business District. B. An Administrative Permit shall be required from the Community Development Department to allow outdoor recreational activities. The Community Development Department shall review a site plan and specifics of the proposed outdoor recreation area and may issue the permit, subject to, but not limited to, the following requirements: 1. The Subject Property shall not be located immediately adjacent to a residentially zoned property. 225613v1 2. All commercial recreation —outdoor related activity must cease by 10 PM on weekday and weekends_ 3. The location of the outdoor commercial recreation area needs to be contiguous to the principal building and shall be a contained space with a defined perimeter of either decorative fencing, retaining walls, and/or plantings. 4. The permitted commercial recreation — outdoor area shall not exceed 1,500 square feet. SECTION 4. This Ordinance shall become effective immediately upon its passage and publication according to law. A Summary of this Ordinance will be published in accordance with state statute. PASSED and ADOPTED this 24th day of April, 2023, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS David Grant, Mayor ATTEST: Jolene Trauba, Deputy City Clerk 225613v1 ATTACHMENT "A" 1320A5 Land Use Chart. (revised 4/10/23) �i���■-���■■■ice■�� 225613v1 1320.05 Land Use Chart. (revised 4/10/23) W = Accessory 'MCA" = Conditional Accessory Use Permit T" = Condbwal Use Permit "T = Planned Unit T = Interim Use Permit "P" = Permitted flat Permitted 225613v1 it ,AV HILLS Attachment B City of Arden Hills Ordinance 2023-005 — Appendix A Amended 2023 Fee Schedule I. Administrative Chickens — Licenses Two years (Pro -rated for second year $30.00 $15.00 Dogs/Cats — Licenses Two years (Pro -rated for second year $30.00 $15.00 Dogs/Cats — Boarding $22.00 per day Dogs/Cats — $50.00 Impoundment Fee Dogs/Cats — Surrender Fee Each $25.00 Dogs — Residential Annual $21.00 Kennel License Dogs — Dangerous Dog Fee Annual $500.00 Dogs — Potentially Annual $250.00 Dangerous Dog Fee Copying — $0.25 8 1/2 x 11 and Legal; $0.50 General City Material large. Per Page. Add postage if mailing copies Assessment Search $53.00 per half hour Private Activity Revenue Non-refundable application fee $500.00 Annual Administrative Fee 1/8 of 1% (0.125%) of Bonds outstanding principal balance of the bonds for the life of the bonds Reimbursement of all City costs H. Building Construction (All permits are non-refundable after 90 days) Building Permits — Fees shall be based according to Permit and Plan Review the 2022 State Statute 326B.153 Fees and are determined by the City's Building Official Commercial Building 65% of Building Permit Fee. Permits — Payment equaling half of this fee is Plan Review Fee due at time of permit submittal (non-refundable) Residential New Escrow To be determined by Building Construction/Additions Official Temporary Certificate of Escrow To be determined by Building Occupancy CO Official Building Permits — $63.25 per State Statute Re -inspection 326B.153 Building Permits — $100.00 + State Surcharge fee as Manufactured Home outlined in State Statute 32613.148 Location Building Permits — Permit Fee $100.00 + State Surcharge fee as Demolition outlined in Statute 326B.148 Escrow $2,000 Building Permits — 100% of Permit Fee Special Investigations Page 1 of 16 State Surcharge — based on valuation Fee based on 2022 State Statute 326B.148 State Surcharge — Fixed Fees Fee based on State Statute 326B.148 Plumbing Permits — Minimum Fee $60.00 Plumbing Permits — Residential 1.25% of Project Value Plumbing Permits — Commercial 1.25% of Project Value + $50.00 Electrical Permits — General See Exhibit "A" attached to fee schedule Mechanical Permits — Minimum Fee $75.00 Mechanical Permits — Residential 2% of Project Value Mechanical Permits — Commercial 1.25% of Project Value + $50.00 Fire Protection Permits — Permit Fee Fees shall be based according to the 2022 State Statute 326B.153 and are determined by the City's Building Official Fire Protection Permits — Plan Review Fee 65% of Permit Fee Fire Protection Permits — Re- inspection $63.25 per State Statute 326B.153 III. Liquor Licensing On -sale 1,999 square feet (SF) or less $3,465.00 On -sale 2,000 (SF) — 2,999 (SF) $4,620.00 On -sale 3,000 (SF) — 3,999 (SF) $5,775.00 On -sale 4,000 (SF) or more $6,930.00 On -sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off -sale $210.00 Club Fee $315.00 On -sale, Malt Beverage $126.00 Off -sale, Malt Beverage $42.00 On -sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on -sale license fee, whichever is less Strong Beer When part of On -Sale Wine License No Charge Investigation Fee $158.00 Minor Consumption Violation with Server Training First Violation $105.00 Second Violation $525.00 Third Violation $1,050.00 Fourth Violation $1,575.00 Minor Consumption Violation without Server Training First Violation $525.00 Second Violation $1,050.00 Third Violation $1,575.00 Fourth Violation $2,100.00 and may be subject to license revocation Page 2 of 16 IV. Maps and Ordinances Zoning Ordinance Municipal Code $0.25 per side Comprehensive Plan Color Maps (8.5 x 11) $2.00 Color Maps (11 x 17) $4.00 Street Maps $2.00 As-Builts (I I x 17) Based on number of copies and staff time V. Parks & Recreation Youth Athletic Association Per two hour time block $35.00 per time block Field Rental + applicable tax Adult Club / Intramural Per two hour time block $55.00 per time block Field Rental + applicable tax Ball Field Rental, Per two hour time block. $110.00 per time block Unlighted Tournament fees are extra. + applicable tax Ball Field Rental, Per two hour time block. Tournament $135.00 per time block Lighted fees are extra. + applicable tax Ball Field Tournament Includes all day maintenance staff on $535.00 per day + $200.00 Fee (Adult), Full site damage deposit + applicable tax Maintenance Ball Field Tournament Fee Includes prep for fields and $320.00 per day + $200.00 (Adult), Minimum midday drag of fields damage deposit + applicable tax Maintenance Warming House Rental/ Only allowed during non-public use $55.00 per hour + Ice Rink Rental hours unless authorized by City staff $200.00 damage deposit + key de osit + applicable tax Picnic Shelters - Resident Available for reservation No Charge Picnic Shelters — Available for reservation $30.00 Non -Resident Picnic Pavilions — Resident Includes up to five picnic tables $125.00 per time slot + $200.00 damage deposit + applicable tax *Fee waived for Night to Unite and other public events open to all Arden Hills residents. Picnic Pavilions — Includes up to five picnic tables $200.00 per time slot + $200.00 Non -Resident dama e deposit + applicable tax Picnic Pavilions — Includes up to five picnic tables $85.00 per day + $200.00 Resident Non -Profit damage deposit Picnic Pavilions — Includes up to five picnic tables $110.00 per day + $200.00 Other Non -Profit damage deposit Additional Picnic Tables For every two extra tables $20.00 + applicable tax* *fee waived for Night to Unite and other public events open to all Arden Hills residents Community Garden Plot Annual $55.00 + applicable tax One Plot Community Garden Plot Annual $25.00 + applicable tax Second Plot Page 3 of 16 Room Rental — City Hall/ Community Room (Normal business hours: 8:00 am — 4:30 pm) (Non -business hours: weekends and holidays) Room Rental — City Hall/Small Conference Room (Normal business hours: 8:00 am — 4:30 pm) (Non -business hours: weekends and holidays) Room Rental — Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Required Regular business hours usafze: Army National Guard: No charge City Government: No charge Resident, Non-profit: $90.00 Resident, For -profit: $120.00 Non -Resident, Non-profit: $130.00 Non -Resident, For -profit: $155.00 (includes Regular business hours usage: Army National Guard: No charge City Government: No charge Resident, Non- profit: $50.00 Resident, For -profit: $60.00 Non -Resident, Non-profit: $70.00 Non -Resident, For -profit: $80.00 (includes Non -business hours usage: Resident: $200 Non -Resident: $225 (includes applicable tax) Non -business hours usage: Resident: $200 Non -Resident: $225 (includes applicable tax) $200.00 Equipment Rental — DVD, $20.00 + applicable tax VCR, T.V. VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis.) Page 4 of 16 Description: Escrow Fees: Initial Application Fees: Preliminary Plat Administrative Fee $500 Escrow $2,500 Final Plat Administrative Fee $450 Escrow $1,000 Lot Split/Minor Subdivision (R-1 and R-2 only) Administrative Fee $350 Escrow $1,500 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $500 Escrow $1,500 Comprehensive Plan Amendment Administrative Fee $550 Escrow $2,500 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $400 Escrow $1,500 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $600 Escrow $2,500 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $2000 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $400 Escrow $1,500 Concept Review Administrative Fee $300 Escrow $750 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $450 Escrow $1,500 City Code Amendment Administrative Fee $350 Escrow $1,500 Zoning Code or TRC Amendment Administrative Fee $400 Escrow $1,500 Zoning Letter Administrative Fee $75 Land Use Requests — Not Already Specified Administrative Fee $150 Escrow $1,000 Zoning Permit Decks under 30", Driveways, Fences, Sheds, Temporary Structures, and Chicken Coops $65 Commercial Parking Lot Resurfacing $100 Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation 11 Permit Administrative Fee $150 Escrow $500 Commercial Outdoor Display and Sales Area Permit $100 Page 5 of 16 Commercial Recreation $100 Outdoor Permit Appeal of Administrative Administrative Fee $150 Zoning, Sign, or Subdivision Decisions $1,000 Escrow Any portion of the TCAAP TCAAP Development development can prepay an amount $2,743 per acre Related Professional on behalf of future parcels to be Services Charge developed and that the prepayment amount will be netted out and the fee schedule will be updated annually. VII. Public Works/Engineering Right -of -Way Permit Permit Fee $175.00 Escrow To be determined by Engineer Right -of Way Permit — Small Cell Permit for up to 15 locations; $175.00 ROW permit fee, rent Wireless Facilities rent and maintenance per $175.00 per year, maintenance each location $26.00 per year Grading & Erosion Control Fees Permit Fee $175.00 Escrow To be determined by Engineer Conducted outside normal After Hours Call -out business hours, minimum of 2 $100 per hour hours Holiday Call -out Minimum of 2 hours $150.00 per hour V111. Utility Hookup Charges Water Permits — Service Per inspection $60.00 Installation/Repairs/Alteration Water Permits — Interior $45.00 Plumbing, New Home Water Permanent Disconnect $230.00 Curb Box and Service Lead, 1" Service Connection on $175.00 Unsurfaced Street Restoration of Typical Road Mix $125.00 Street Restoration of Higher -Type Street Set by Engineer Larger than 1" Service Set by Engineer Connection Water Permits — Plan Check Fee Set by Inspector Water Permits — Re -inspection $60.00 per hour (Regular Business Hours Water Permits — After Hours Call -out rate per visit, $100.00 per hour Inspection or Re -inspection minimum of 2 hours Water Permits — Holiday Call -out rate per visit, $150.00 per hour Inspection or Re -inspection minimum of 2 hours Page 6 of 16 Hydrant Meter Rental $2,000 deposit, monthly rental of $32.00, water permit fee of $180.00, State surcharge of $1.00 plus applicable standard water usage rate charge for consumption Water Meter/Spacer Charges — Fee includes removal of Based on Meter Size Contact Customer Requested Water Meter meter, bench test at Public Works for Quote Accuracy Test maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test $480.00 Water Meter/Spacer Charges — Standard Meter 5/8" x 3/4" Meter Model 25 Water Meter/Spacer Charges — Contact Public Works for Quote 3/4" x 7 ''/z" Meter Model 35 Water Meter/Spacer Charges —1" $590.00 Meter Water Meter/Spacer Charges — Contact Public Works for Quote Greater than 1" Water Connection Fee — $855.00 per acre or portion Connection fee for previously un- thereof served or expanded lots Water Availability Fee — The units are based on the New or Additional Units Metropolitan Council's $ 1,375 per unit formula for calculating new sewer availability charge SAC units Sewer Connection Fee — $840.00 per acre or portion Connection fee for previously un- thereof served or expanded lots Sewer Availability Fee — The units are based on the New or Additional Units Metropolitan Council's $ 825.00 per unit formula for calculating new sewer availability charge SAC units Sewer Permits — Service Per inspection $60.00 Installation/Altemations/Re airs Sewer Permits — Plan Review Fee Set by Inspector Sewer Permits — Reinspections $60.00 per hour (Regular Business Hours Sewer Permits — After Hours Call -out rate per visit, $100.00 per hour Inspection or Re -inspection minimum of 2 hours Sewer Permits — Holiday Call -out rate per visit, $150.00 per hour Inspection or Re -inspection minimum of 2 hours Sewer Access Charge Set by Met Council Annually $2,485.00 (Contact Met Council) Sanitary Sewer Utility Prohibited Sump Pump Connection $100.00 per month Surcharge Page 7 of 16 IX. Miscellaneous/Retail Activities Boutique/Garage Sales Application/notification of City No charge Hall required Application/notification of No charge. Limited to 2 Mobile Food Unit/Food Truck Hall required parties/events per calendar year —City First Offense for nopermit) Issuance of Warning Permit (Resident Permit) Second Offense for nopermit) Administrative Fine $100 Tent Permit $55.00+ State Surcharge Sidewalk Sales $53.00 Business Licensing — Amusement Includes arcade, dance hall, Facilities movie theater, pool/billiard $105.00 tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. Business Licensing — Wholesale Liability insurance required $210.00 Bulk Fuel Storage Business Licensing — Hotel/Motel $6.50 per room Business Licensing — Courtesy $26.00 Bench, Non -advertising Business Licensing — Courtesy $79.00 Bench, Advertising Business Licensing — Includes musical devices, $15.00 per location + $15.00 per Mechanical/Electronic Devices amusement rides, bowling machine alleys, etc. (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine Business Licensing — Retail Sales Includes antique shops, beauty/barber shops, boat $53.00 dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the- counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed Business Licensing — Restaurants, $21.00 up to 1,000 square feet Cafes, Coffee Houses, etc. $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet etc. Business Licensing — Restaurants, $315.00 Drive-Thru Business Licensing — Service $105.00 Stations Business Licensing — Grocery $21.00 up to 1,000 square feet $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet etc. Business Licensing —Mobile $30.00 temporary (7 days or less) or Food Units/Food Trucks $100 annual (8 days or more) Vendor License Page 8of16 Charitable Gambling Permit — Per Includes investigation fee $158.00 Minnesota State Statute, Chapter 349 3% of organizations' gross Local Gambling Tax receipts from all lawful gambling, less prizes paid out Lawful Gambling Fund 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at $100.00 Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00 Massage Therapist Annual Fee, Includes $53.00 investigation fee Massage Therapist Establishment Annual Fee, Includes $158.00 investigation fee Recreational Outdoor Archery $200 first year Range $50 annual renewal Solicitors, Peddlers, Transient Please reference Section 340 $158.00 background Permit — For -Profit Organizations of the Municipal Code for investigation + $105.00 per more information month permit fee Solicitors, Peddlers, Transient Please reference Section 340 Permit — Non -Profit of the Municipal Code for No charge Organizations more information Tree Contractor License $50.00 X. Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Per Sign, 100 square feet or $25.00 Renewal less maximum allowable size Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 X1. Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for 10% of license fee or $32.00, the whichever is greater suspension or termination of any license issued by the City Tobacco Sales, Illegal First Offense $300.00 Tobacco Sales, Illegal Second Offense within 36 $600.00 months Tobacco Sales, Illegal Third Offense or any $1,000.00 and not less than a 7 subsequent violation within 36 business day suspension and months of initial violation may be revoked (MN Statute 461.12, Subd. 2) Candidate Filing Fee $2.00 Page 9 of 16 Insufficient Funds/ $35.00 Returned Check Fee Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee For renewals received after $90.00 per rental unit January 31 Residential Contractor License $5.00 Check Business Subsidy Application Fee Required to reimburse City $2,100.00 + $10,500.00 escrow for full cost of review Construction Activity Waiver Per Waiver Application $263.00 XII. False Alarm Fees False Alarm First two alarms No charge + letter False Alarm Three through ten alarms $100.00 per alarm False Alarm Over ten alarms $300.00 per alarm XIII. Investigation Fees Tobacco, Liquor, Charitable $158.00 Gambling, & Solicitor's Permits XIV. Utility Use Charges Water Per Quarter: Meter Charge 3/4" Meter Size or Smaller $44.69 Meter Charge 1" Meter Size $111.72 Meter Charge 1.5" Meter Size $223.45 Meter Charge 2" Meter Size $357.50 Meter Charge 3" Meter Size $670.34 Meter Charge 4" Meter Size $1,117.24 Meter Charge 6" Meter Size $2,234.48 Meter Charge 8" Meter Size $3,575.16 Meter Charge 10" Meter Size $5,139.30 Meter Charge 12" Meter Size $9,608.25 Consumption: 1-10,000 gals. gallons $3.56 per 1,000 gallons (pro- rated) Consumption: 10,001-35,000 gallons $4.58 per 1,000 gallons (pro - gals. rated Consumption: Over 35,000 gals. gallons $8.10 per 1,000 gallons (pro- rated) Water Test Feeet by MN State Health $2.43 per quarter Dept Sanitary Sewer Per Quarter: Base Charge — All Users per unit (with the exception of $65.01 mobile homes Usage per gals. —Single gallons $6.70 (per 1,000 gallons) Family/Multiple Family Sanitary Sewer— Commercial gallons $6.70 (per 1,000 gallons) Apartment/Condominium Sanitary Sewer - Mobile Home per unit $178.91 A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons for those customers that were assigned the minimum amount. Customers that have a Winter Average amount greater than 9,000 gallons will be billed on the lesser of actual consumption or their Winter Average consumption. Customers not connected to City water will be billed on 9,000 gallons each quarter. Page 10 of 16 Surface Water Per Quarter: Residential - Single Family per lot $16.56 Residential — Multiple Family per dwelling $21.48 Apartment / Condominium er acre $135.21 Industrial / Commercial per acre $211.10 Undeveloped per acre N/A Standby Per Quarter: Standby 1" Service Line or smaller $10.41 Violation of Water or Sewer Use Restrictions: Non -essential usage charge XV. Recycling Fee Per Residential Parcel with curbside recycling Annual $300 per day $58.00 Per Residential Parcel without curbside recycling Annual $3.50 XVL Park Development Ir Wr Park Development Fee Per residential unit $6,500.00 Page 11 of 16 MINNESOTA STATUTES 2022 32613.153 326B.153 BUILDING PERMIT FEES. Subdivision 1. Building permits. (a) Fees for building permits submitted as required in section 32613.107 include: (1) the fee as set forth in the fee schedule in paragraph (b) or as adopted by a municipality; and (2) the surcharge required by section 326B.148. (b) The total valuation and fee schedule is: (1) $1 to $500, $29.50; (2) $501 to $2,000, $28 for the first $500 plus $3.70 for each additional $100 or fraction thereof, to and including $2,000; (3) $2,001 to $25,000, $83.50 for the first $2,000 plus $16.55 for each additional $1,000 or fraction thereof, to and including $25,000; (4) $25,001 to $50,000, $464.15 for the first $25,000 plus $12 for each additional $1,000 or fraction thereof, to and including $50,000; (5) $50,001 to $100,000, $764.15 for the first $50,000 plus $8.45 for each additional $1,000 or fraction thereof, to and including $100,000; (6) $100,001 to $500,000, $1,186.65 for the first $100,000 plus $6.75 for each additional $1,000 or fraction thereof, to and including $500,000; (7) $500,001 to $1,000,000, $3,886.65 for the first $500,000 plus $5.50 for each additional $1,000 or fraction thereof, to and including $1,000,000; and (8) $1,000,001 and up, $6,636.65 for the first $1,000,000 plus $4.50 for each additional $1,000 or fraction thereof. (c) Other inspections and fees are: (1) inspections outside of normal business hours (minimum charge two hours), $63.25 per hour; (2) reinspection fees, $63.25 per hour; (3) inspections for which no fee is specifically indicated (minimum charge one-half hour), $63.25 per hour; and (4) additional plan review required by changes, additions, or revisions to approved plans (minimum charge one-half hour), $63.25 per hour. (d) If the actual hourly cost to the jurisdiction under paragraph (c) is greater than $63.25, then the greater rate shall be paid. Hourly cost includes supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. Subd. 2. Plan review. Fees for the review of building plans, specifications, and related documents submitted as required by section 32613.106 must be paid based on 65 percent of the building permit fee required in subdivision 1. Official Publication of the State of Minnesota Revisor of Statutes Page 12 of 16 326B.153 MINNESOTA STATUTES 2022 2 Subd. 3. Surcharge. Surcharge fees are required for permits issued on all buildings including public buildings and state licensed facilities as required by section 326B.148. Subd. 4. Distribution. (a) This subdivision establishes the fee distribution between the state and municipalities contracting for plan review and inspection of public buildings and state licensed facilities. (b) If plan review and inspection services are provided by the state building official, all fees for those services must be remitted to the state. (c) If plan review services are provided by the state building official and inspection services are provided by a contracting municipality: (1) the state shall charge 75 percent of the plan review fee required by the state's fee schedule in subdivision 2; and (2) the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted fee schedule, for orientation to the plans, in addition to the permit and other customary fees charged by the municipality. (d) If plan review and inspection services are provided by the contracting municipality, all fees for those services must be remitted to the municipality in accordance with their adopted fee schedule. History: 2009 c 78 art 5 s 11; 2017 c 94 art 2 s 5 Official Publication of the State of Minnesota Revisor of Statutes Page 13 of 16 MINNESOTA STATUTES 2022 326B.148 326B.148 SURCHARGE. Subdivision 1. Computation. To defray the costs of administering sections 326B.101 to 326B.194, a surcharge is imposed on all permits issued by municipalities in connection with the construction of or addition or alteration to buildings and equipment or appurtenances after June 30, 1971. The commissioner may use any surplus in surcharge receipts to award grants for code research and development and education. If the fee for the permit issued is fixed in amount the surcharge is equivalent to one-half mill (0005) of the fee or $1, except that effective July 1, 2010, until June 30, 2015, the permit surcharge is equivalent to one-half mill (.0005) of the fee or $5, whichever amount is greater. For all other permits, the surcharge is as follows: (1) if the valuation of the structure, addition, or alteration is $1,000,000 or less, the surcharge is equivalent to one-half mill (.0005) of the valuation of the structure, addition, or alteration; (2) if the valuation is greater than $1,000,000, the surcharge is $500 plus two -fifths mill (.0004) of the value between $1,000,000 and $2,000,000; (3) if the valuation is greater than $2,000,000, the surcharge is $900 plus three -tenths mill (.0003) of the value between $2,000,000 and $3,000,000; (4) if the valuation is greater than $3,000,000, the surcharge is $1,200 plus one -fifth mill (.0002) of the value between $3,000,000 and $4,000,000; (5) if the valuation is greater than $4,000,000, the surcharge is $1,400 plus one -tenth mill (0001) of the value between $4,000,000 and $5,000,000; and (6) if the valuation exceeds $5,000,000, the surcharge is $1,500 plus one -twentieth mill (.00005) of the value that exceeds $5,000,000. Subd. 2. Collection and reports. All permit surcharges must be collected by each municipality and a portion of them remitted to the state. Each municipality having a population greater than 20,000 people shall prepare and submit to the commissioner once a month a report of fees and surcharges on fees collected during the previous month but shall retain the greater of two percent or that amount collected up to $25 to apply against the administrative expenses the municipality incurs in collecting the surcharges. All other municipalities shall submit the report and surcharges on fees once a quarter but shall retain the greater of four percent or that amount collected up to $25 to apply against the administrative expenses the municipalities incur in collecting the surcharges. The report, which must be in a form prescribed by the commissioner, must be submitted together with a remittance covering the surcharges collected by the 15th day following the month or quarter in which the surcharges are collected. A municipality that fails to report or submit the required remittance to the department in accordance with this subdivision is subject to the remedies provided by section 32613.082. Subd. 3. Revenue to equal costs. Revenue received from the surcharge imposed in subdivision 1 should approximately equal the cost, including the overhead cost, of administering sections 326B.101 to 326B.194. History: 1984 c 544 s 75; ISp1985 c 13 s 127; 1989 c 303 s 1; 1989 c 335 art 4 s 11; 1991 c 2 art 7 s 5; 1994 c 634 art 2 s 7; 1995 c 254 art 2 s 13; 1997 c 202 art 2 s 26; ISp2001 c 10 art 2 s 31; 2002 c 317 s 2; 2007 c 135 art 2 s 5; 2007 c 140 art 4 s 13,61; art 13 s 4; 2009 c 101 art 2 s 109; 2010 c 215 art 8 s 10; 2010 c 280 s 19,20; ISp2011 c 4 art 3 s 8; 2012 c 289 s 5 Official Publication of the State of Minnesota Revisor of Statutes Page 14 of 16 EXHIBIT A RESIDENTIAL ELECTRICAL PERMIT FEES (SINGLE FAMILY HOMES, APARTMENTS, and Effective 1/1/2023 CONDOMINIUMS) HOMEOWNERS AND CONTRACTORS: Complete an electrical permit form available from the Building Inspections Division. Add $1.00 for State surcharge to total cost of each permit. The fee is the total of the listed fees or the total number of inspection trips x $50.00, whichever is greater. Residential panel replacement is $110.00, sub panel $50.00. New service or power supply is: 0 to 300 Amp $55.00 400 Amp $71.00 Add $16.00 for each additional 100 amps Minimum Fee: Minimum permit fee is $50.00 plus $1.00 State surcharge. This is for one inspection only. Minimum fee for rough -in and final inspection is $100.00 plus $1.00 State surcharge. Circuits and Feeders 0-100 Amp $9.00 101-200Am p $15.00 Add $6.00 for each additional 100 amps Maximum Fee: Maximum fee for single family dwelling or townhouse not over 200 amps (No max if service is over 200Amps) is $200.00 plus $1.00 State surcharge. Maximum of 2 rough-in's and 1 final inspection. (Failed inspections are an additional $50.00 each) Apartment Buildings Fee per unit of an apartment or condominium complex is $90.00. This does not cover service, unit feeders or house panels. Swimming Pools and Hot Tubs Additions, Remodels or Basement Finishes Residential Accessory Structures Street and Parking Lot Lights Transformers and Generators Retrofit Lighting Sign Transformer or Driver Low voltage fire alarm, low voltage heating and air conditioning control wiring Residing jobs Re -Inspection Fee in addition to all other fees $100.00 plus circuits at $9.00/each. This includes 2 inspections. $100.00 this include up to 10 circuits and 2 inspections The Greater of $55.00 for panel plus $9.00 per circuit or $100 for 2 inspections. $5.00 per each standard $5 up to 10kva, $45 11 to 74kva, $60 75kva to 299kva, over 299kva is $165 $0.85 cents per fixture $9.00 per transformer $0.85 cents per device First unit: $50 $35 for each additional units $50.00 Solar fees: Okw to 5kw = $90 5.1 kw to 10kw = $150 10.1 kw to 20kw = $225 20.1 kw to 30kw = $300 30.1 kw to 40kw = $375 40.1 kw and larger is $375 plus $25 for each additional 10kw Electronic inspection fee for these items only; furnace, air conditioning, bath fan, fireplace or receptacle for water heater vent is $40. Refunds must be requested in writing. No refunds unless more than the minimum fee. Refunds are minus the cities 20% handling fee. THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED. Minimum fee permits expire in 6 months. Permits over the minimum fee and up to $250 expire in 1 year. Page 15 of 16 Commercial Electrical Fees: $50 per trip or by valuation of 0.75%, whichever is greater Carnival fee is $90 for one hour, $50 per ride or concession and the generator at $60 for 75kva to 2991(va, $165 300kva or higher. Solar fees for PV system: 0 - 5,000 watts >5,000 watts to 10,000 watts >10,000 watts to 20,000 watts >20,000 watts to 30,000 watts >30,000 watts to 40,000 watts Additional increments of 10,000 watts $90 $150 $225 $300 $375 $25 (for each additional $10K increment) Refunds must be requested in writing. No refunds unless more than the minimum fee. Refunds are minus the cities 20% handling fee. THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED. Minimum fee permits expire in 6 months. Permits over the minimum fee and up to $250 expire in 1 year. The State surcharge is .0005 times the project value Page 16 of 16 w -fiRZEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA Attachment C SUMMARY OF ORDINANCE NO.2023-005 On the 22"d day of May, 2023, the Arden Hills City Council adopted Appendix A of Ordinance No. 2023-005, and by five affirmative votes pursuant to Minn. Stat. §412.191, Subd. 4, directed that a summary of Appendix A of Ordinance 2023-005 be published. Appendix A of Ordinance 2023-005 entitled "Amended 2023 Fee Schedule" an Ordinance Relating to Fees Payable within the City of Arden Hills for 2023. The primary purpose of the ordinance amendment is to update the Municipal Code to reflect amended fees pertaining to clarification of legal size paper copying charges and the addition of a Commercial Outdoor Recreation Permit as follows: • I. Administrative Copying — General City Material: $0.25 8 '/2 x 11 and legal; VI. Planning and Zoning Commercial Recreation Outdoor Permit: $100.00 A full copy of Appendix A of Ordinance 2023-005 is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at hqp://www.cityofardenhills.com CONSENT ITEM — 7C lt EN HILLS MEMORANDUM DATE: May 22, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: EDC City Council Liaison Appointment Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Motions to approve, table, or deny the following: • Resolution 2023-024 Appointing Councilmember Emily Rousseau as the City Council Liaison to the Economic Development Commission (EDC) for 2023. Background Annually, the City Council appoints a City Councilmember as liaison to the various committees and commissions of the City but had yet to appoint the 2023 liaison to the EDC pending further discussion regarding this commission. Following City Council discussion at the May 15 work session, staff was directed to move forward with advertising for volunteers for this commission. Staff is requesting the City Council consider the attached resolution appointing Councilmember Emily Rousseau to the role of Council liaison for 2023. Budget Impact N/A Attachments Attachment A: Resolution 2023-024 Page 1 of 1 Attachment A �-iVEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2023-024 A RESOLUTION APPOINTING THE 2023 COUNCIL LIAISON TO THE ECONOMIC DEVELOPMENT COMMISSION (EDC) BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota as follows: Liaison Councilmember Emily Rousseau is appointed as the Council Liaison to the Economic Development Commission (EDC). ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 22nd DAY OF MAY 2023. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CONSENT ITEM — 7D ,`iRZEN HILLS MEMORANDUM DATE: May 22, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, Community Development Director SUBJECT: Planning Case #23-009 — No Public Hearing Required Applicant: CathX Medical, Inc. Property Location: 1275 Red Fox Road Request: Sign Standard Adjustment (Site Plan Review) Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table, or deny the following Adoption of Resolution 2023-025 for Planning Case 23-009 to allow a Sign Standard Adjustment through the Site Plan Review process for the property located at 1275 Red Fox Road ("Subject Property"). CathX Medical, Inc. ("The Applicant") is seeking flexibility on the size and lighting of signage in order to install an 89.05 square foot wall sign on the south side of the building and an internally illuminated monument sign on the southeast corner of the property. Backl4round 1. Overview of Request The Applicant has submitted a land use application for a Site Plan Review, seeking flexibility on the size of a proposed wall sign and the lighting style of a proposed monument sign. The Subject Property is located in Sign District 7, which allows a wall sign with a maximum size of 45 square feet and externally illuminated monument signs. The Applicant is proposing an 89.05 square foot wall sign on the southern elevation of the building. A second 89.05 square foot wall sign will also be installed as permitted on the northern elevation of the building previously approved in Planning Case #04-09. The proposed wall sign will comply with all other Page 1 of 9 requirements of Sign District 7. The Applicant is also proposing an internally illuminated monument sign to replace the existing monument sign on the property. Sign District 7 only allows for externally illuminated monument signs. The proposed monument sign will comply with all other requirements of Sign District 7. 2. Planning Case Background In 2004, the City Council approved Planning Case #04-09—a Sign Standard Adjustment for a 90 square foot wall sign on the northern elevation of the Subject Property. The property owner requested flexibility from the sign code due to the building's setback from Interstate 694 and Snelling Avenue —approximately 250 yards. The property owner petitioned that a 45 square foot wall sign, as permitted in Sign District 7, would not be visible from these two roadways. On May 24, 2004, the City Council unanimously approved this request for a 45 square foot sign standard adjustment. Today, the Applicant for this Site Plan Review application is requesting a second Sign Standard Adjustment for a 89.05 square foot wall sign on the southern elevation of the Subject Property to match the wall sign allowed on the northern elevation. The Applicant is also proposing an internally illuminated monument sign to replace the existing monument sign on the property. Sign District 7 only allows for externally illuminated monument signs. The proposed monument sign will comply with all other requirements of Sign District 7. The Planning Commission reviewed this application at their May 3, 2023 meeting. During the meeting, the Planning Commission recommended approval with conditions of the application from CathX for a Sign Standard Adjustment by a 6-1 vote. 3. Existing Conditions The Applicant, CathX Medical, uses the Subject Property shown below for office and manufacturing purposes. According to the Applicant's narrative, Zeus Industrial Products, Inc. is the sole shareholder of CathX Medical. The shareholders of Zeus are the sole shareholders of Champlain Associates Arden Hills, LLC which purchased the Subject Property. Per the company's corporate branding standards, CathX Medical utilizes the "Z" and "Zeus" logos on all properties and intend to include it on the Subject Property in Arden Hills as well. The Subject Property located in the I -FLEX Zoning District, which is part of Sign District 7. All surrounding properties are also located in the I -Flex Zoning District and Sign District 7. The Subject Property is guided as Mixed Business in the 2040 Land Use Plan. The properties to the east and west of the Subject Property are also guided as Mixed Business. The property is bordered by Interstate 694 to the north. The property to the south is guided as Light Industrial & Office. Aerial Map of Subject Property Page 2 of 9 K � Sign District 7, applicable to the Subject Property, allows for wall signage with a maximum sign copy area of 45 square feet. The building located on the Subject Property does not currently contain any wall signage since the property had been vacant for several years prior to the purchase by Champlain Associates Arden Hills, LLC. There is an existing monument sign that does not contain any lettering or logos. There is an address sign that reads "1275" on the eastern building elevation. As part of this sign proposal, the Applicant is proposing an 89.05 square foot wall sign on the north building elevation to match the previously approved wall sign on the south building elevation. The proposed 89.05 square foot wall sign on the north building elevation could be approved administratively with a sign permit since the Subject Property was approved the variance under Planning Case #04-09. Several surrounding properties have received variances for various types of signage over the years. The table below summarizes the variances granted to properties near the Subject Property that are also in Sign District 7. Case Address Number Variance Type Description 1235 Red Fox Road PC #77-014 Monument Sign Location 3900 Northwoods PC #86-021 Monument Sign Drive Location 3900 Northwoods PC #91-018 Additional Wall Drive Sign 3920 Northwoods Monument Sign Drive PC #88-034 Size and Location Setback variance for a monument sign that has since been removed. Setback variance for a monument sign. Variance to construct a wall sign for a single business in a multi -tenant buidling. A Variance to construct a monument sign within the required setback and Page 3 of 9 at a greater height and size than permitted. 3920 Northwood Monument Sign Variance to construct the monument Drive PC #88-037 Height g size from PC 88-034 at 35 feet rather than the permitted 16 feet. 3920 Northwood Monument Sign Variance to increase the height of the Drive PC #11-002 Height g freestanding sign abutting 1-694 from 16 feet to 35 feet. Variance to increase the height of the 1125 Red Fox Road PC #81-007 Monument Sign freestanding sign abutting 1-694 from Height 16 feet to 30 feet. Variance to construct a wall sign with 1300 Red Fox Road PC #92-018 Wall Sign Size a copy area greater than allowed in Sign District 7. Sign Standard Adjustment to 1275 Red Fox Road PC #04-09 Wall Sign Size construct a wall sign with a copy area greater than allowed in Sign District 7. 4. Site Data Future Land Use Plan: Mixed Business Existing Land Use: 1. Office Zoning: I -FLEX District Size: 5.00 Acres Approvals 1. Site Plan Review The Applicant is proposing to construct wall signage with an 89.05 square foot sign copy area on the southern elevation and an internally illuminated monument sign on in the southeastern corner of the Subject Property. To construct this size of wall signage and a monument sign with this type of illumination system, the Applicant is looking for flexibility from the City Code, Chapter 12 — Sign Code through the Site Plan Review process. Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. Sign District 7, applicable to Subject Properties, allows for wall signage with a maximum sign copy area of 45 square feet and monument signs that are externally illuminated. Plan Evaluation Chapter 12, Sign Code Review 1. Sign Standards by Sign District — Section 1240.02, Subd, 1— Wall Sign Page 4 of 9 The Subject Property is located in Sign District 7. Sign District 7 includes all properties in the I - Flex, Gateway Business, or other commercial or industrial district without frontage on a designated roadway (i.e. County Road E or Lexington Avenue). Sign District 7 allows for wall signs with a sign copy area of no more than 45 square feet. The Applicant is proposing an 89.05 square foot wall sign on the southern elevation of the Subject Property. The Applicant is requesting flexibility to allow an additional 45 square feet of wall signage to construct the proposed wall sign. The proposed wall signs would be internally lit with LED -illuminated letter sets, as permitted in Sign District 7. The proposed wall sign will be identical to an approved wall sign on the northern building elevation. An 89.05 square foot wall sign will be approved on the north elevation due to an approved Sign Standard Adjustment for the Subject Property that the City Council approved in 2004. 2. Sign Standards by Sign District — Section 1240.02, Subd. 2 — Freestanding Pole or Monument Signs Sign District 7 allows for monument and pole signs of up to eight feet in height with a total sign copy area of 25 square feet. The sign area of a freestanding sign shall only be calculated using one side of the sign. If the two sides are different sizes, the larger side shall be used for determining sign area. The Applicant is proposing a five-foot tall monument sign with a sign copy area of 9.62 square feet. The total area of a freestanding sign shall not exceed 1.5 times the permitted sign copy area of a freestanding sign, equal to 37.5 square feet in Sign District 7. The total sign area includes all sign copy, graphics, decorative features, borders, and structural supports except for the poles. The Applicant is proposing a total sign area of 37.5 square feet. The Applicant has submitted a proposed sign plan that differs slightly from the provided monument sign renderings in the placement of address text (see Attachment E). The text location, font, and size of the address will be verified during the sign permit process to comply with Sign District 7 standards. No more than one freestanding sign shall be permitted on any site except in cases where properties front more than one public street. For properties that front more than one public street, an additional freestanding sign may be permitted for each street front provided that each additional freestanding sign does not exceed half the size of the maximum sign area allowed for a freestanding sign in the underlying sign district. The Applicant is proposing one monument sign on the Subject Property. Freestanding signs shall be located at least five feet from any property line and shall not project over the property line. The proposed monument sign location will remain the same, which is more than five feet away from the property line. Page 5 of 9 Monument signs in District 7 are only permitted to be illuminated externally. The Applicant is requesting flexibility on lighting to allow for the proposed monument sign to be an internal illumination/lighting style. 37.W sq ft 81 fs" 9.62 sq ft T.---------------------------------------------- --. 1T1 E U S, A ------ ------- ---------------------------------- S-'; 1275 Red Fox Read, MN 16" 3. Sign Standard Adjustments —Section 1260.01 The Applicant requests flexibility on the size and lighting of the proposed signs. City Code Section 1260.01, Sign Standard Adjustments states "adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process." In order to approve an adjustment, the City Council will need to make a determination that the following criteria in the sign code has been satisfied: Subd. 1 There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site. According to the Applicant, CathXMedical, Inc. is not seeking Sign Standard Adjustments based on site conditions relating to reasonable visibility. A variance was issued to the site in 2004 to increase the north facing wall sign copy area to 90 square foot due to visibility concerns from I-694 and Snelling Ave. The Applicant intends to use the existing variance for the north facing wall sign. It is noted that the sign standard adjustment would provide an architecturally consistent appearance for the building. 2. Subd. 2 The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site. Page 6 of 9 According to the Applicant's narrative, both of the requested sign standard adjustments are intended to enhance the design and appearance of the property while keeping architectural consistency: a. As noted in their narrative, the Applicant is requesting a sign standard adjustment to internally illuminate the monument sign. It is their intention to keep the same dimensions and location of the current monument sign, which complies with the requirements of District 7. The Applicant states they are seeking to enhance the monument sign design by utilizing internal illumination to project a professional appearance for our employees, customers, vendors and visitors, especially in the evening. b. As noted in their narrative, the Applicant is requesting a sign standard adjustment for the south facing wall sign to allow for an approximately 90 square foot sign copy area to maintain architectural consistency with the existing wall signs on the building to enhance the design and appearance of the property. The building has an existing "1275 " sign which is of scale and proportion that match the size of the building. The Applicant notes they intend to match the scale and proportion of the south facing wall sign to the existing "1275 " sign as both signs would be visible from the main entrance to the parking lot simultaneously. An approximately 90 square foot sign copy area on the south facing building sign would also match the sign copy area on the north facing building sign adding to the consistency of the building appearance, enhancing the professional nature of the CathX Medical business. 3. Subd. 3 The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. According to the Applicant, "being surrounded by commercial properties in the I -FLEX district, an internally illuminated monument sign of Sign District 7 compliant dimensions and a wall sign of consistent scale and proportions to the existing wall sign would enhance the level of professional appearance to the property, representing the high-tech nature of our medical manufacturing business. " It would also fit with similar signage at businesses which are located near the intersection of Red Fox Road and Lexington Avenue while meeting the intended purposes of the I -FLEX district to support a combination of office, light industrial, manufacturing and service retail uses. 4. 1355.04 Procedural Requirements for Specific Applications Section 1355.04, Subd. 5 of the Arden Hills Zoning Code states that a public hearing is not required for Site Plan Review, but neighboring property owners shall be notified. Notification was prepared in accordance with City policy. Additional Review 10M Page 7 of 9 Findings of Fact The Planning Commission reviewed this application at their May 3, 2023 meeting and have offered the following findings of fact for your consideration: 1. The Applicant has submitted an application for Site Plan Review to install a 90 square foot wall sign on the southern elevation of the subject property, 1275 Red Fox Road. 2. The Subject Property is located in the I -FLEX Zoning District and is guided as Mixed Business in the Land Use Plan. 3. Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. 4. Flexibility through the Site Plan Review process has been requested for the size of the proposed wall sign and the lighting type of the proposed monument sign. 5. The proposed southern elevation wall sign would match the size of the northern elevation sign that was previously approved through a Sign Standard Adjustment. 6. The proposed signage plan does not conflict with the general purpose and intent of the Zoning Code or the Comprehensive Development Plan for the City. 7. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. 8. The proposed plan will not produce any permanent noise, odors, vibration, smoke, dust, air pollution, heat, liquid, or solid waste, and other nuisance characteristics. 9. A public hearing is not required for Site Plan Review. Options and Motion Language The Planning Commission reviewed this application at their May 3, 2023 meeting. At that time they recommended approval with conditions of the application from CathX for a Sign Standard Adjustment by a 6-1 vote. The following are motion language options for the City Council to consider. 1. Approval with Conditions: Motion to approve adoption of Resolution 2023-025, Planning Case 23-009 for Site Plan Review at 1275 Red Fox Road, based on the findings of fact and the submitted plans, as amended by the conditions below: 1) That the project shall be completed in accordance with the plans submitted. Any significant changes to these plans, as determined by the Community Development Director, shall require review and approval by the Planning Commission and City Council. 2) A separate sign permit shall be required for all proposed signage. 3) All signage shall meet all other requirements of Sign District 7. 2. Approval as Submitted: Motion to approve adoption of Resolution 2023-025, Planning Case 23-009 for Site Plan Review at 1275 Red Fox Road, based on the findings of fact and the submitted plans. Page 8 of 9 3. Deny: Motion to deny adoption of Resolution 2023-025, Planning Case 23-009 for Site Plan Review at 1275 Red Fox Road, based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Resolution 2023-025, Planning Case 23-009 for Site Plan Review at 1275 Red Fox Road: a specific reason and/or information request should be included with a motion to table. Public Notice and Comments Staff published a notice in the Pioneer Press as per City procedure on May 11, 2023. Public notices were mailed out on May 11, 2023. The mailing was sent to neighbors within 500 feet of the subject parcel. No comments have been received regarding this application as of May 16, 2023. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on April 14, 2023. Pursuant to Minnesota State Statute, the City must act on this request by June 13, 2023 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The sixty (60) day timeline begins on the day the City is in receipt of what has been determined to be a complete application. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Location Map C. Applicant Narrative D. Site Plan E. Monument Sign Plan F. Wall Sign Plan G. Planning Commission Memo H. Draft Planning Commission Minutes I. Resolution 2023-025 Page 9 of 9 Attachment A lt LIEN MILLS 1245 West Highway 96 Arden Hills, Minnesota 55112 Telephone (651) 792-7800 Fax (651) 634-5137 www, cityofa rd e n h i l Is. o rg For Office Only Planning Case No. 23- Submittal Date Application Completed Date Accepted by Receipt Number Council Decision Council Decision Date 2023 LAND USE APPLICATION Applicant Information Applicant: CathX Medical, Inc. mm_ Address: 235 Charcot Ave, San Jose, CA 95131 - Telephone No.: 612-505-9840M� Other: 669-284-8172 Fax No.: Email Address: dkaufenberg@zeusinc.com Property Information Property Owner: Champlain Associates Arden Hills, LLC _ Owner Address: 3740 Industrial Boulevard, Orangeburg, SC 29118 ________ __ _Owner Telephone No. 803-268-5089 ry Other: Address of Prooerty Involved: 1275 Red Fox Rd, Arden Hills, MN 55112 Leal Description: REGISTERD„LAND SURVEY 413 TRACT A ID No.: 273023130003 Te of use: 485 Research and Development Facility Zone: I -Flex District Propert Acreage: 5 acres Type of Request ❑ Comprehensive Plan Amendment (Fee: $550 + Escrow: $2,500) ❑ Conditional Use or Interim Use PermittCUP or IUP Amendment (Fee: $400 + Escrow: $1,500) ❑ Preliminary Plat (Fee: $500 + Escrow: $2,500) ❑ Final Plat (Fee: $450 + Escrow: $1,000) ❑ Concept Plan Review (Fee: $300 + Escrow: $750) ❑ Master Planned Unit Development or Master Special Development Plan (Fee: $600 + Escrow: $2,500) ❑ Final Planned Unit Development or Final Special Development Plan (Fee: $350 + Escrow: $2,000) ❑ Rezoning or TCAAP Reggulating Plan Amendment (Fee: $500 + Escrow: $1,500) ❑ Zoning Code or TCAAP Redevelopment Code Amendment (Fee: $400 + Escrow: $1,500) ❑ City Code Amendment (Fee: $350 + Escrow: $1,500) ❑ Lot Split/Minor Subdivision (R-1 and R-2 Districts Only) (Fee: $350 + Escrow: $1,500) ❑ Variance or Permitted Adjustment (Fee: $350 + Escrow: $1,000) ❑ Vacation of Easement or Right -of -Way (Fee: $150 + Escrow: $1,000) ❑ Appeal of Administrative Decision (Fee: $150 + Escrow: $1,000) ❑ Planned Unit Development Amendment or Special Develo ment Plan Amendment (Fee: $400 + Escrow: ❑ Land Use Requests -- Not Already Specified (Fee: $1,500f $150 + Escrow: $1,000 Site Plan Review (Fee: $450 + Escrow: $1,500) Pagel of 3 Brief Description of Request lease also include a typed, detailed letter explaining the romect : We are seeking a sign standard adjustment to allow for an internally illuminated monument sign to replace the existing monument sign with dimensions that comply with I -Flex Zone requirements. We are also seeking a sign standard adjustment to allow for a larger 90 sq ft sign on the south side of the building to match the scale and proportions of the existing "1275 sign on the south-east corner of the building. *IMPORTANT* • Certain applications are subject to review and approval by the Rice Creek Watershed District. Contact RCWD directly at 763-398-3070 for additional information. • The land use application fees do not cover building, sign, or other permit fees that may be required upon approval of a land use application. • All applications will be subject to additional fees for reimbursement of consultant costs associated with filing, reviewing, and processing of application in the form of an escrow to the City. Filing & Information Requirements The City requests that you make a pre -application meeting with the Community Development Director to discuss the application process, requirements, and deadlines. Unless waived by the Community Development Director or Planning Commission, a certified survey of the property is required for all applications. A checklist with additional application requirements can be found at www.cityofardenhills.org/landuseapRlications. Complete/Incomplete Applications Under Minnesota Statute, Chapter 15.99, cities have 15 business days to review all plans and application materials to ensure they satisfy City requirements. During the 15 day review period, planning staff will provide written comments on the application and may request plan revisions. If the application is determined to be complete, Minnesota State Statute then requires the City to approve or deny the application within 60 days, up to 120 days. If not complete, the City may require plan revisions and/or additional information before the application is scheduled for Planning Commission review and/or City Council action. Project will not be scheduled for any meeting until the application submittal is found to be complete by the Community Development Director. Payment of Fees and Escrows The undersigned acknowledges that she/he understands that before a land use application can be deemed complete, all required fees and escrows must be paid to the City. The applicant is responsible for all costs incurred by the City related to the processing of this application. Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow may include planning and engineering staff time, City Attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20 percent of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The City may withhold final action on a land use application, withhold building permits, and/or rescind prior action until all fees have been paid. Unused portions of an escrow are returned to the applicant upon successful implementation of an approved plan. The escrow may be reduced or increased by the Community Development Director on a project by project basis. Notice of Meeting Attendance In order for the Planning Commission and the City Council to consider any application, the applicant or a designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the next available agenda. Page 2 of 3 Meeting Schedule Planning Commission meetings are typically held on the first Wednesday after the first Monday of each month at 6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held typically the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. The schedules below are for reference purposes only. Project will not be scheduled for any meeting until the application submittal is found to be complete by the Community Development Director. 2023 Planning Commission and City Council Schedule (*subject to change) TENTATIVE PLANNING COMMISSION MEETING DATE* (Generally held on the first Wednesday after the first Monday at 6:30 .m. TENTATIVE CITY COUNCIL MEETING DATE* (Generally held on the fourth Monday at 7:00 p.m.) DEADLINE FOR LAND USE APPLICATION SUBMISSION (I" day of the preceding month) January 4 January 23 December 1 2022 February 8 Februa 27 January 2 March 8 March 27 February 1 April 5 Aril 24 March 1 May 3 May 22 April 3 June 7 June 26 May 1 July 5 July 24 June 1 August 9 August 28 July 3 September 6 September 25 August 1 October 4 October 23 September 1 November 8 November 27 October 2 December 6 January 8 2024 November 1 Acknowledgement and Signature I hereby apply for the313Te conside ion and declare that the information and materials submitted with this application are comrts a nd ac=ity er city code and ordinance requirements. I fully understand that I am responsible for all c j curred related to the processing of this application. Owner Signature (Req Applicant Signature (If different than the property owner) L/ A r5 Date 04/14/2023 Date Please contact the Community Development Director at 651-792-7800 if you have any questions regarding this application. Additional copies of this application form are available on the City's website: www.cityofardenhills.orgAanduseapplications Page 3 of 3 1275 Red Fox Road Location Map Attachment B 96 aool ' e 4+001 Lc 000 VON 1.7 fit; .��,� `'• ,tit ,.-, . aY? �i, - �3930 ,- w •£31Wvi, J' `—� s 3 a i i 315, w 12 75 -. d5� 3900" — - m 1230 Ik r0 13+J0 S . :.s: -,ice=..�x;.4► i `I- � �' wlllf 125 5155� 73 725 177 1 F12 123+J 11-'60 F3�17 4/17/2023, 3:34:50 PM Personal Property '; County Offices Tax Parcels 2022 Aerial Red: Band-1 L••—•! Cities Green: Band 2 Blue: Band 3 1:3,600 0 0.04 0.08 0.16 mi 0 0.05 0.1 0.2 km Ramsey County Ramsey County MN CAITHX MEDICAL A ZEDS°Company April 14, 2023 City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Attn.: Jessica Jagoe Community Development Director Re: 1275 Red Fox Rd Sign Standard Adjustment Dear Ms. Jagoe, Attachment C 23S Charcot Avenue San Jose, CA 9S131 P. 669-284-8172 cathxmed.com CathX Medical, Inc. located at 1275 Red Fox Road, Arden Hills, MN 55112 requests a Sign Standard Adjustment for city ordinance section 1240.02, District 7, I -Flex Zone. We request a Sign Standard Adjustment based on city ordinance section 1260.01, Subd. B which states, "The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site;". Appendix A has been attached to show the site plan. By way of background: Zeus Industrial Products, Inc. (Zeus) is the sole shareholder of CathX Medical, Inc. The shareholders of Zeus are the sole shareholders of Champlain Associates Arden Hills, LLC which purchased the property at 1275 Red Fox Rd. Per our corporate branding standard, we utilize the oval "Z" and "ZEUS" logos on all of our worldwide properties and intend to do so for the property in Arden Hills. It is customary for Zeus to own our properties with the intent to maintain/enhance the properties for 30+ years to support our business growth. CathX Medical, Inc. intends to meet the requirements of ordinance 1260.01 by the following means: • Subd. 1 "There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site;" o CathX Medical, Inc. is not seeking Sign Standard Adjustments based on site conditions relating to reasonable visibility. o For reference: sign variance 04-09 was issued to the site in 2004 to increase the north -facing wall sign copy area to 90 sq ft due to visibility concerns from 1-694 and Snelling Ave. We intend to use the existing variance for the north -facing wall sign. • Subd. 2 "The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site;" o CathX Medical, Inc. is requesting two sign standard adjustments, both of which are intended to enhance the design and appearance of the property while keeping architectural consistency: CAITHX MEDICAL A ZEDS°Company 23S Charcot Avenue San Jose, CA 9S131 P. 669-284-8172 cathxmed.com 1. We are requesting a sign standard adjustment to internally illuminate the monument sign. It is our intention to keep the same dimensions and location of the current monument sign, which complies with the requirements of Zone 7. We are seeking to enhance the monument sign design by utilizing internal illumination to project a professional appearance for our employees, customers, vendors and visitors, especially in the evening. 2. We are requesting a sign standard adjustment for the south -facing wall sign to allow for <_ 90 sq ft sign copy area to maintain architectural consistency with the existing wall signs on the building to enhance the design and appearance of the property. The building has an existing 1275" sign which is of scale and proportion that match the size of the building. We intend to match the scale and proportion of the south -facing wall sign to the existing "1275" sign as both signs would be visible from the main entrance to the parking lot simultaneously. A <_ 90 sq ft sign copy area on the south -facing building sign would also match the sign copy area on the north -facing building sign adding to the consistency of the building appearance, enhancing the professional nature of the CathX Medical business. Subd. 3 "The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use." o Being surrounded by commercial properties in the Zone 7 I -FLEX district, an internally illuminated monument sign of Zone 7 compliant dimensions and a wall sign of consistent scale and proportions to the existing wall sign would enhance the level of professional appearance to our property, representing the high-tech nature of our medical manufacturing business. It would also fit with similar signage at businesses which are located near the intersection of Red Fox Road and Lexington Avenue while meeting the intended purposes of the I -FLEX district to support a combination of office, light industrial, manufacturing and service retail uses. Request with additional supporting information: • We are requesting Sign Standard Adjustment to enhance the design of the monument sign by adding subtle internal illumination to further represent the high-tech medical manufacturing business that CathX will operate at this site. The rendering shown in Appendix B generally describes the intended monument sign. o The monument is intended to be a 10"-12" deep cabinet with routed aluminum face, painted white and backed with a 1/4"' acrylic, printed blue and internal illumination showing the oval "Z" logo and "ZEUS" name and the site address below. We are also requesting a Sign Standard Adjustment for the South -facing wall sign to be consistent with the architectural design, scale and proportion of the existing "1275" sign located on the south-east corner of the building. District 7 23S CATHX MSan Jose, ose, Ct Avenue San ose, CA 95131 A ZEDS°Company P. 669-284-8172 cathxmed.com city ordinance allows 45sq ft sign copy area, which would result in mismatched scale and proportion to the existing "1275" sign, both of which are visible from the property entrance on Red Fox Road. • We are requesting to increase the allowable sign copy area to <_ 90sq ft to provide an architecturally consistent appearance for the building. The rendering shown in Appendix C generally describes the intended wall sign. o The south -facing wall sign is intended to be 4" Deep Channel Letters with white face, trim and returns and a sign copy area of approximately 89 sq ft including the oval "Z" logo and "ZEUS" name and will include internal illumination. o For reference: The property is allowed <_ 90 sq ft sign on the north-west side of the building per variance 04-09 to enhance visibility to 1-694 and Snelling Ave. Please do not hesitate to contact me should you have any questions or need additional information. Regards, David Kaufenberg Operations Manager Attachment D - - - ' IQIIIIIIIIIIIIIIIIIIIIIIIIII ' - - �JII1111111111111111111111111 irn r- N r-I to _N X LU C1A O 4 Ln (U N E i a ' t]A C� � O C N i N v C: o W 4-J ca E o a taA E sS w . co CM:taA S= � � N a+ O) N76 S= N x LI a--1 s= }' Cu E .o E t N OQ }' Cr s= o s= � wo L t]A L- �J LU ) 2§ z& §d Attar h m e n t E j\; !& \/\)| qEl §\k\ ■ §j|B� '\ x 0 b z E �l NNed N, d Attachment F 4- cr 1n 0 0, 00 M 1 I I I I 1 I I I I I I I I I I I I I 1 I I I I I j I I I I I I I I I I I I I I I I I I 1 I I I I I I M F I I 1 I I I 1 I I I I I I I I I I I I I I 1 I I I 1 I I I 1 I I I I I I I I I I I I I I I V I I N I I I I 1 i I I I I I I II j II jj II II 1 II 1 II 1 4 I 4 I II io � it d 1 II 1 u 1 4 I II II II II d b ❑ L ❑ g,. 1 1 • n>I � 4 �� a �a x ■ Attachment G PC Agenda Item — XX ,-�a, ,`iRZEN HILLS MEMORANDUM DATE: May 3, 2023 TO: Planning Commission Chair and Commissioners FROM: Jessica Jagoe, Community Development Director SUBJECT: Planning Case #23-009 — No Public Hearing Required Applicant: CathX Medical, Inc. Property Location: 1275 Red Fox Road Request: Sign Standard Adjustment (Site Plan Review) Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Requested Action CathX Medical, Inc. ("The Applicant") has submitted a land use application for Sign Standard Adjustment through the Site Plan Review process for the property located at 1275 Red Fox Road ("Subject Property"). The Applicant is seeking flexibility on the size and lighting of signage in order to install an 89.05 square foot wall sign on the south side of the building and an internally illuminated monument sign on the southeast corner of the property. The Subject Property is located in Sign District 7, which allows wall signs with a maximum sign copy area of 45 square feet and monument signs that are externally illuminated. The Subject Property is located in the I - FLEX Zoning District and is guided as Mixed Business in the Land Use Plan. Background 1. Overview of Request The Applicant has submitted a land use application for a Site Plan Review, seeking flexibility on the size of a proposed wall sign and the lighting style of a proposed monument sign. The Subject Property is located in Sign District 7, which allows a wall sign with a maximum size of 45 square feet and externally illuminated monument signs. The Applicant is proposing an 89.05 square foot wall sign on the southern elevation of the building. A second 89.05 square foot wall sign will also be installed as permitted on the northern elevation of the building previously approved in Planning Case #04-09. The proposed wall sign will comply with all other requirements of Sign District 7. The Applicant is also proposing an internally illuminated Page 1 of 9 monument sign to replace the existing monument sign on the property. Sign District 7 only allows for externally illuminated monument signs. The proposed monument sign will comply with all other requirements of Sign District 7. 2. Planning Case Background In 2004, the City Council approved Planning Case #04-09—a Sign Standard Adjustment for a 90 square foot wall sign on the northern elevation of the Subject Property. The Applicant is now requesting a second Sign Standard Adjustment for an 89.05 square foot wall sign on the southern elevation of the Subject Property to match the wall sign allowed on the northern elevation. In 2004, the property owner requested flexibility from the sign code due to the building's setback from Interstate 694 and Snelling Avenue —approximately 250 yards. The property owner petitioned that a 45 square foot wall sign, as permitted in Sign District 7, would not be visible from these two roadways. On May 24, 2004, the City Council unanimously approved this request for a 45 square foot sign standard adjustment, subject to the following condition: 1. Should the sign require building work, the applicant shall file the necessary building permits with the City Building Official for approval prior to the issuance of a building permit. The Sign Standard Adjustment was approved because of the following findings: 1. There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site. 2. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located. 3. Site Data Future Land Use Plan: Mixed Business Existing Land Use: 1. Office Zoning: I -FLEX District Size: 5.00 Acres 4. Existing Conditions The Applicant, CathX Medical, uses the Subject Property shown below for office and manufacturing purposes. According to the Applicant's narrative, Zeus Industrial Products, Inc. is the sole shareholder of CathX Medical. The shareholders of Zeus are the sole shareholders of Champlain Associates Arden Hills, LLC which purchased the Subject Property. Per the company's corporate branding standards, CathX Medical utilizes the "Z" and "Zeus" logos on all properties and intend to include it on the Subject Property in Arden Hills as well. The Subject Property located in the I -FLEX Zoning District, which is part of Sign District 7. All surrounding properties are also located in the I -Flex Zoning District and Sign District 7. The Subject Property is guided as Mixed Business in the 2040 Land Use Plan. The properties to the Page 2 of 9 east and west of the Subject Property are also guided as Mixed Business. The property is bordered by Interstate 694 to the north. The property to the south is guided as Light Industrial & Office. Sign District 7, applicable to the Subject Property, allows for wall signage with a maximum sign copy area of 45 square feet. The building located on the Subject Property does not currently contain any wall signage since the property had been vacant for several years prior to the purchase by Champlain Associates Arden Hills, LLC. There is an existing monument sign that does not contain any lettering or logos. There is an address sign that reads "1275" on the eastern building elevation. As part of this sign proposal, the Applicant is proposing an 89.05 square foot wall sign on the north building elevation to match the previously approved wall sign on the south building elevation. The proposed 89.05 square foot wall sign on the north building elevation could be approved administratively with a sign permit since the Subject Property was approved the variance under Planning Case #04-09. Several surrounding properties have received variances for various types of signage over the years. The table below summarizes the variances granted to properties near the Subject Property that are also in Sign District 7. Case Address Number Variance Type Description 1235 Red Fox Road PC #77-014 Monument Sign Setback variance for a monument sign Location that has since been removed. 3900 North woods PC #86-021 Monument Sign Setback variance for a monument Drive Location sign. Page 3 of 9 3900 Northwoods PC #91-018 Drive 3920 Northwoods PC #88-034 Drive 3920 Northwood PC #88-037 Drive 3920 Northwood PC #11-002 Drive 1125 Red Fox Road PC #81-007 1300 Red Fox Road PC #92-018 Approvals 1. Site Plan Review Additional Wall Variance to construct a wall sign for a Sign single business in a multi -tenant buidling. Variance to construct a monument Monument Sign sign within the required setback and Size and Location at a greater height and size than permitted. Monument Sign Variance to construct the monument Height size from PC 88-034 at 35 feet rather than the permitted 16 feet. Monument Sign Variance to increase the height of the Height freestanding sign abutting 1-694 from 16 feet to 35 feet. Monument Sign Variance to increase the height of the Height freestanding sign abutting 1-694 from 16 feet to 30 feet. Variance to construct a wall sign with Wall Sign Size a copy area greater than allowed in Sign District 7. The Applicant is proposing to construct wall signage with an 89.05 square foot sign copy area on the southern elevation and an internally illuminated monument sign on in the southeastern corner of the Subject Property. To construct this size of wall signage and a monument sign with this type of illumination system, the Applicant is looking for flexibility from the City Code, Chapter 12 — Sign Code through the Site Plan Review process. Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. Sign District 7, applicable to Subject Properties, allows for wall signage with a maximum sign copy area of 45 square feet and monument signs that are externally illuminated. Plan Evaluation Chapter 12, Sign Code Review 1. Sign Standards by Sign District —Section 1240.02, Subd. 1— Wall Sign The Subject Property is located in Sign District 7. Sign District 7 includes all properties in the I - Flex, Gateway Business, or other commercial or industrial district without frontage on a designated roadway (i.e. County Road E or Lexington Avenue). Sign District 7 allows for wall signs with a sign copy area of no more than 45 square feet. The Applicant is proposing an 89.05 Page 4 of 9 square foot wall sign on the southern elevation of the Subject Property. The Applicant is requesting flexibility to allow an additional 45 square feet of wall signage to construct the proposed wall sign. The proposed wall signs would be internally lit with LED -illuminated letter sets, as permitted in Sign District 7. The proposed wall sign will be identical to an approved wall sign on the northern building elevation. An 89.05 square foot wall sign will be approved on the north elevation due to an approved Sign Standard Adjustment for the Subject Property that the City Council approved in 2004. 249' 106" -------------- - - - - - ----------------------------� r------------------------135' ....-----I� 51 1W { 31" -------------------------------- jj{ I 1 ' I i i i L�_-- -----------_w�rJ-------------------------------------� s9.as S� ft 2. Sign Standards by Sign District — Section 1240.02, Subd. 2 — Freestanding Pole or Monument Signs Sign District 7 allows for monument and pole signs of up to eight feet in height with a total sign copy area of 25 square feet. The sign area of a freestanding sign shall only be calculated using one side of the sign. If the two sides are different sizes, the larger side shall be used for determining sign area. The Applicant is proposing a five-foot tall monument sign with a sign copy area of 9.62 square feet. The total area of a freestanding sign shall not exceed 1.5 times the permitted sign copy area of a freestanding sign, equal to 37.5 square feet in Sign District 7. The total sign area includes all sign copy, graphics, decorative features, borders, and structural supports except for the poles. The Applicant is proposing a total sign area of 37.5 square feet. The Applicant has submitted a proposed sign plan that differs slightly from the provided monument sign renderings in the placement of address text (see Attachment E). The text location, font, and size of the address will be verified during the sign permit process to comply with Sign District 7 standards. No more than one freestanding sign shall be permitted on any site except in cases where properties front more than one public street. For properties that front more than one public street, an additional freestanding sign may be permitted for each street front provided that each additional freestanding sign does not exceed half the size of the maximum sign area allowed for a freestanding sign in the underlying sign district. The Applicant is proposing one monument sign on the Subject Property. Freestanding signs shall be located at least five feet from any property line and shall not project over the property line. The proposed monument sign location will remain the same, which is more than five feet away from the property line. Monument signs in District 7 are only permitted to be illuminated externally. The Applicant is requesting flexibility on lighting to allow for the proposed monument sign to be an internal illumination/lighting style. Page 5 of 9 T---- -- ----------------------------------------- A E U Si., 9 275 Red Fox Road, MN 8.. 3. Sign Standard Adjustments —Section 1260.01 37.54 5q ft 9-62 s.q R The Applicant requests flexibility on the size and lighting of the proposed signs. City Code Section 1260.01, Sign Standard Adjustments states "adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process." In order to approve an adjustment, the Planning Commission will need to make a determination that the following criteria in the sign code has been satisfied: Subd. 1 There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site. According to the Applicant, CathX Medical, Inc. is not seeking Sign Standard Adjustments based on site conditions relating to reasonable visibility. A variance was issued to the site in 2004 to increase the north facing wall sign copy area to 90 square foot due to visibility concerns from I-694 and Snelling Ave. The Applicant intends to use the existing variance for the north facing wall sign. It is noted that the sign standard adjustment would provide an architecturally consistent appearance for the building. 2. Subd. 2 The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site. According to the Applicant's narrative, both of the requested sign standard adjustments are intended to enhance the design and appearance of the property while keeping architectural consistency: Page 6 of 9 a. As noted in their narrative, the Applicant is requesting a sign standard adjustment to internally illuminate the monument sign. It is their intention to keep the same dimensions and location of the current monument sign, which complies with the requirements of District 7. The Applicant states they are seeking to enhance the monument sign design by utilizing internal illumination to project a professional appearance for our employees, customers, vendors and visitors, especially in the evening. b. As noted in their narrative, the Applicant is requesting a sign standard adjustment for the south facing wall sign to allow for an approximately 90 square foot sign copy area to maintain architectural consistency with the existing wall signs on the building to enhance the design and appearance of the property. The building has an existing "1275 " sign which is of scale and proportion that match the size of the building. The Applicant notes they intend to match the scale and proportion of the south facing wall sign to the existing "1275 " sign as both signs would be visible from the main entrance to the parking lot simultaneously. An approximately 90 square foot sign copy area on the south facing building sign would also match the sign copy area on the north facing building sign adding to the consistency of the building appearance, enhancing the professional nature of the CathX Medical business. 3. Subd. 3 The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. According to the Applicant, "being surrounded by commercial properties in the I -FLEX district, an internally illuminated monument sign of Sign District 7 compliant dimensions and a wall sign of consistent scale and proportions to the existing wall sign would enhance the level of professional appearance to the property, representing the high-tech nature of our medical manufacturing business. " It would also fit with similar signage at businesses which are located near the intersection of Red Fox Road and Lexington Avenue while meeting the intended purposes of the I -FLEX district to support a combination of office, light industrial, manufacturing and service retail uses. 1355.04 Procedural Requirements for Specific Applications Section 1355.04, Subd. 5 of the Arden Hills Zoning Code states that a public hearing is not required for Site Plan Review, but neighboring property owners shall be notified. Notification was prepared in accordance with City policy. Additional Review N/A Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood, or the community as a whole based on the aforementioned factors. City Staff offers the following findings for consideration: Page 7 of 9 1. The Applicant has submitted an application for Site Plan Review to install a 90 square foot wall sign on the southern elevation of the subject property, 1275 Red Fox Road. 2. The Subject Property is located in the I -FLEX Zoning District and is guided as Mixed Business in the Land Use Plan. 3. Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. 4. Flexibility through the Site Plan Review process has been requested for the size of the proposed wall sign and the lighting type of the proposed monument sign. 5. The proposed southern elevation wall sign would match the size of the northern elevation sign that was previously approved through a Sign Standard Adjustment. 6. The proposed signage plan does not conflict with the general purpose and intent of the Zoning Code or the Comprehensive Development Plan for the City. 7. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. 8. The proposed plan will not produce any permanent noise, odors, vibration, smoke, dust, air pollution, heat, liquid, or solid waste, and other nuisance characteristics. 9. A public hearing is not required for Site Plan Review. Proposed Motion Language Staff has provided the following options and motion language for this case. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 23- 009 for Site Plan Review at 1275 Red Fox Road, based on the findings of fact and the submitted plans, as amended by the conditions in the May 3, 2023, Report to the Planning Commission: 1) That the project shall be completed in accordance with the plans submitted. Any significant changes to these plans, as determined by the Community Development Director, shall require review and approval by the Planning Commission and City Council. 2) A separate sign permit shall be required for all proposed signage. 3) All signage shall meet all other requirements of Sign District 7. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 23- 009 for Site Plan Review at 1275 Red Fox Road, based on the findings of fact and the submitted plans in the May 3, 2023 Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 23-009 for Site Plan Review at 1275 Red Fox Road, based on the following findings of fact: findings to deny should specifically reference the reasons for denial. 4. Table: Motion to table Planning Case 23-009 for Site Plan Review at 1275 Red Fox Road: a specific reason and/or information request should be included with a motion to table. Page 8 of 9 Public Notice and Comments Staff published a notice in the Pioneer Press as per City procedure on April 20, 2023. Public notices were mailed out on April 20, 2023. The mailing was sent to neighbors within 500 feet of the subject parcel. No comments have been received regarding this application as of April 26, 2023. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on April 14, 2023. Pursuant to Minnesota State Statute, the City must act on this request by June 13, 2023 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The sixty (60) day timeline begins on the day the City is in receipt of what has been determined to be a complete application. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Location Map C. Applicant Narrative D. Site Plan E. Monument Sign Plan F. Wall Sign Plan Page 9 of 9 DRAFT Attachment H ARDEN HILLS PLANNING COMMISSION — May 3, 2023 8 2. The proposed building shall conform to all other standards and regulations in the City Code. 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table Chair Vijums opened the floor to Commissioner comments. Commissioner Bjorklund asked if this was a triangulated lot and if this was the case, these lots are an impediment to development. Senior Planner Fransen stated this lot was at the end of a cul-de-sac which led to the angled side lot lines and curved front property line. She reported the applicant understands this lot was irregular which affected previous development on the lot. Commissioner Bjorklund questioned if there was access to the sides of the house to get to the rear of the home. Senior Planner Fransen explained the property to the east has a 15 foot side setback, which would allow for access to the rear yard. Commissioner Weber recommended the applicant keep inimum of 10 feet on each side of the home. He noted he supported the request before the Comm ' n. Commissioner Bhhe indicated shysupported the variance request as well. Chair Vijums asked if the driveway would be concrete. Senior Planner Fransen deferred thisquestion to the applicant. Steve Petry, representative for the applicant, stated the driveway addition would be constructed with the same material as t_ a existing driveway. Chair Vijums questioned wh the existing two car garage was inoperable. Mr. Petry explained the size of the applicants' cars was making the existing garage inoperable. Commissioner Weber moved and Commissioner Wicklund seconded a motion to recommend approval of Planning Case 23-008 for a Variance at 1475 Dawn Circle based on the findings of fact and the submitted plans, as amended by the conditions in the May 3, 2023, report to the Planning Commission. The motion carried unanimously (7-0). C. Planning Case 23-009;1275 Red Fox Road — Site Plan Review — Public Hearing Not Required Community Development Director Jagoe stated CathX Medical, Inc. ("The Applicant") has submitted a land use application for Sign Standard Adjustment through the Site Plan Review process for the property located at 1275 Red Fox Road ("Subject Property"). The Applicant is seeking flexibility on the size and lighting of signage in order to install an 89.05 square foot wall sign on the south side of the building and an internally illuminated monument sign on the southeast ARDEN HILLS PLANNING COMMISSION May 3, 2023 9 corner of the property. The Subject Property is located in Sign District 7, which allows wall signs with a maximum sign copy area of 45 square feet and monument signs that are externally illuminated. The Subject Property is located in the IFLEX Zoning District and is guided as Mixed Business in the Land Use Plan. Community Development Director Jagoe reviewed the background, site data, the Plan Evaluation and provided the Findings of Fact for review: 1. The Applicant has submitted an application for Site Plan Review to install a 90 square foot wall sign on the southern elevation of the subject property, 1275 Red Fox Road. 2. The Subject Property is located in the I -FLEX Zoning District and is guided as Mixed Business in the Land Use Plan. 3. Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. 4. Flexibility through the Site Plan Review process has been requested for the size of the proposed wall sign and the lighting type of the proposed monument sign. 5. The proposed southern elevation wall sign would match the size of the northern elevation sign that was previously approved through a Sign Standard Adjustment. 6. The proposed signage plan does not conflict with the general purpose and intent of the Zoning Code or the Comprehensive Development Plan for the City. 7. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. * '*' -qw 8. The proposed plan will not produce any permanent noise, odors, vibration, smoke, dust, air pollution, heat, liquid, or solid waste, and other nuisance characteristics. 9. A public hearing is not required for Site Plan Review. Community Development Director Jagoe reviewed the options available for Planning Case 23- 009 to the Planning Commission on this matter: 1W 14 1. Recommend Approval with Conditions 1) That the project shall be completed in accordance with the plans submitted. Any significant changes to these plans, as determined by the Community Development Director, shall require review and approval by the Planning Commission and City Council. 2) A separate sign permit shall be required for all proposed signage. 3) All signage shall meet all other requirements of Sign District 7. 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table Chair Vijums opened the floor to Commissioner comments. Commissioner Weber stated he appreciated the design of the sign and noted he would be supporting the proposed request. Commissioner Collins asked why the City required monument signs in Sign District 7 to be externally illuminated. ARDEN HILLS PLANNING COMMISSION — May 3, 2023 10 Community Development Director Jagoe stated she was uncertain why Sign District 7 was limited to external lighting for monument signs. She anticipated this was language that was carried over. Commissioner Bjorklund thanked staff for the detailed staff report. He discussed the request that was addressed by the Planning Commission in April for Delkor, noting Delkor requested an increase in sign size by 33%. He noted the proposed sign does not face the freeway, but rather faces Red Fox Road. While he appreciated the design of the sign, this request was to increase the size by 100%. He stated he was having a hard time accepting the proposed sign size and feared a precedent would be set if this request were approved. Commissioner Collins believed going to a different sign size or ratio would be more of an eyesore than matching what was already on the building. He did not believe the proposed sign would be a concern. Chair Vijums requested the applicant come forward at this t' He asked if the sign facing the freeway was illuminated. Dave Copberg, 1275 Red Fox Road, explained the sign that would be facing the freeway would be internally illuminated. Chair Vijums stated he supported the proposed si *ommission believed the sign was keeping in harmony with what was already existing on the building. A Hugh Faulkner, Zeus, introduced himself to the and explained he was the Director of Capital Projects. He commented further on the proposed signs and noted the illumination would only be five to eight lumens. H iscussed how all the lighting in the parking lot had been changed to downlit fixtures. He thanked the"ity for all of their assistance with their project. approval of Planning Case 23-009 for Site Plan Review at 1275 Red Fox Road based on the findings of fact and the submitted plans, as amended by the conditions in the May 3, 2023, report to the Planning Commission. The motion carried 6-1 (Commissioner Biorklund opposed). UNFINISHED AND NEW BUSINESS None. REPORTS A. Report from the City Council Councilmember Rousseau provided the Commission with an update from the City Council. She reviewed the actions the Council had taken on previous Planning Cases. She stated the addition of solar energy system as a conditional use in the conservation district was approved. She noted a condition for a fence along the north property line was added to the Lindey's Site Plan Review approval. She commented on the work the City was doing with Just Deeds to ensure racial covenants within the community would be discharged. She reported the City was looking to hire 'It "ENu,Ls CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2023-025 Attachment I RESOLUTION APPROVING A SIGN STANDARD ADJUSTMENT AT 1275 RED FOX ROAD WHEREAS, City Staff received a complete land use application for a Sign Standard Adjustment through the Site Plan Review process for the property located at 1275 Red Fox Road ("Subject Property"); and WHEREAS, to construct this proposal, CathX Medical, Inc. ("The Applicant") is seeking flexibility to install an 89.05 square foot wall sign on the south side of the building and an internally illuminated monument sign on the southeast corner of the Subject Property; and WHEREAS, the Subject Property is located in Sign District 7, which allows a wall sign with a maximum size of 45 square feet. The Applicant is proposing one (1) 89.05 square foot wall sign on the south side of the building; and WHEREAS, the Subject Property is located in Sign District 7, which allows a monument sign to be externally illuminated. The Applicant is proposing an internally illuminated monument sign; and WHEREAS, the Subject Property is zoned I -FLEX District and are guided as Mixed Business on the Land Use Plan; and WHEREAS, adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. WHEREAS, pursuant to Minnesota State Statute, the City must act on this request by June 13, 2023 (60 days); and WHEREAS, the City Council directed Staff to prepare a Land Use Application Public Policy Notification to notify all property owners within 500 feet of Subject Property when a request for the Planning Commission is to occur related to a land use application that does not require a public hearing; and WHEREAS, the City's obligation has been met where the Arden Hills Planning Commission reviewed the application on May 3, 2023. All written comments submitted in advance of the meeting were presented to the Planning Commission; and WHEREAS the Planning Commission considered the Applicant's request for a Sign Standard Adjustment and, as such voted 6-1 in favor of recommending approval with conditions. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: Herby adopts Resolution 2023-025 approving Planning Case 2023-009 for a Sign Standard Adjustment through the Site Plan Review process for the property located at 1275 Red Fox Road to install 89.05 square foot wall signage on the south side of the building and an internally illuminated monument sign on the southeast side of the property. BE IT FURTHER RESOLVED that City Council approves Planning Case 23-009 for a Sign Standard Adjustment through the Site Plan Review process for the property located at 1275 Red Fox Road, based on the findings of fact and the submitted plans in the May 22, 2023 Report to the City Council, as amended by the following conditions: 1) That the project shall be completed in accordance with the plans submitted. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2) A separate sign permit shall be required for all proposed signage. 3) All signage shall meet all other requirements of Sign District 7. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 22ND DAY OF MAY, 2023. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CONSENT ITEM — 7E lt ,-AI�EN HILLS MEMORANDUM DATE: February 14, 2022 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Safe Routes To School Grant Agreement for the Mounds View High School Trail Improvement Project Budgeted Amount: Actual Amount: Funding Source: $N/A $N/A N/A Council Should Consider Motions to approve, table, or deny the following: • SRTS Grant Agreement including Resolution 2023-026 for the Mounds View High School Trail Improvements Project Background/ Discussion The City partnered with the Mounds View School District and area residents to identify the safe and continuous route connections to the high school as a priority. The project is not completely funded, and the City submitted a Safe Routes to School (SRTS) grant for funds for the construction of the Mounds View High School Trail Improvement project. On February 14, 2022, City Council adopted Resolution 2022-008 for the Mounds View High School Trail Improvements project identifying the City as the lead agency and assuming operations and maintenance responsibilities for the facility once constructed. On February 24, 2022, the City of Arden Hills was awarded the SRTS grant in an amount up to $450,000. On Thursday May 4, 2023, bids were opened and the apparent low -bid came to a total of $432,544.01 for construction of the trail. Of which, $319,710.35 is eligible to be funded by the SRTS grant. A table of the funding breakdown is provided in the budget section. Page 1 of 2 Attachment A is the SRTS Grant Agreement and Attachment B is Resolution 2023-026, Grant Agreement to State Transportation Fund Safe Routes to Schools Program Grant Terms and Conditions SAP 187-108-004, tied to SAP 187-020-025 and 062-676-007 which will be inserted as Exhibit C in the grant agreement. City Staff recommends Council executes the SRTS Grant agreement and adopts Resolution 2023-026. Budget Impact 2021 SRTS Funds (SAAS Acct 359) - Construction $ 319,710.35 Local City Funds, SAPS 187-108-004 & 187-020-025 $ 33,331.40 Local County Funds, SAP 062-676-007 $ 79,502.26 Total $ 432,544.01 Attachments Attachment A: SRTS Grant Agreement Attachment B: Resolution 2023-026 Page 2 of 2 A M DEPARTMENT OF Attachment MnDOT Agreement No. 1053135 TRANSPORTATION SP or SAP No. 187-108-004, Tied to SAPS 187-020-025 and 062-676-007 STATE OF MINNESOTA SAFE ROUTES TO SCHOOL PROGRAM GRANT AGREEMENT This agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State"), and ("Grantee"): Public Entity (Grantee) name, address and contact person: City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Contact: David Swearingen, Public Works Director/City Engineer RECITALS 1. Minnesota Statute § 174.40 authorizes the State to enter into this agreement. 2. General Funds were appropriated for the Safe Routes to School Program in Minnesota Laws 2021, First Special Session, Chapter 5, Article 1, Section 2, Subdivision 2(c). 3. Grantee has been awarded Safe Routes to School (SRTS) Program funds under Minn. Stat. § 174.40. 4. Grantee represents that it is duly qualified and agrees to perform all services described in this agreement to the satisfaction of the State. Pursuant to Minn. Stat.§16B.98, Subd.l, Grantee agrees to minimize administrative costs as a condition of this agreement. AGREEMENT TERMS Term of Agreement, Survival of Terms, and Incorporation of Exhibits 1.1 Effective Date. This agreement will be effective on the date the State obtains all required signatures under Minn. Stat.§16B.98, Subd. 5. As required by Minn.Stat.§16B.98 Subd. 7, no payments will be made to Grantee until this agreement is fully executed. Grantee must not begin work under this agreement until this agreement is fully executed and Grantee has been notified by the State's Authorized Representative to begin the work. 1.2 Expiration Date. This agreement will expire on May 22, 2028, or when all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this agreement, including, without limitation, the following clauses: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 11. Workers Compensation; 12. Governing Law, Jurisdiction, and Venue; and 14. Data Disclosure. 1.4 Exhibits. Exhibit A: Sources and Uses of Funds Schedule; Exhibit B: Grant Application; Exhibit C: Grantee Resolution Approving Grant Agreement are attached and incorporated into this agreement. 2 Grantee's Duties 2.1 Grantee will conduct activities in accordance with its grant application, or in the case of legislatively selected projects, in accordance with the enabling session law, which is attached to this Agreement as Exhibit B. 2.2 Grantee will comply with all required grants management policies and procedures set forth through Minn. Stat. § 16B. 97, Subd. 4 (a) (1). 2.3 Asset Monitoring. If Grantee uses funds obtained by this agreement to acquire a capital asset, the Grantee is required to use that asset for a public purpose for the normal useful life of the asset. Grantee may not sell or change the purpose of use for the capital asset(s) obtained with grant funds under this agreement without the prior written consent of the State and an agreement executed and approved by the same parties who executed and approved this agreement, or their successors in office. 3 Time 3.1 Grantee must comply with all the time requirements described in this agreement. In the performance of this grant agreement, time is of the essence. CM State Aid SRTS Grant Agreement (Rev. December 2022) MnDOT Agreement No. 1053135 SP or SAP No. 187-108-004, Tied to SAPS 187-020-025 and 062-676-007 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by Grantee under this agreement as follows: 4.1.1 Compensation. Grantee will be reimbursed for actual, incurred costs that are eligible under Minn. Stat. § 174.40. Grantee shall use this grant solely to reimburse itself for expenditures it has already made to pay for the costs of one or more of the activities listed under section 2.1. 4.1.2 Sources and Uses of Funds. Grantee represents to State that the Sources and Uses of Funds Schedule attached as Exhibit A accurately shows the total cost of the project and all of the funds that are available for the completion of the project. Grantee agrees that it will pay for any costs that are ineligible for reimbursement and for any amount by which the costs exceed State's total obligation in section 4.1.3. Grantee will return to State any amount appropriated but not required. 4.1.3 Total Obligation. The total obligation of the State for all compensation and reimbursements to Grantee under this agreement will not exceed $319,710.35. 4.2 Payment 4.2.1 Invoices. Grantee will submit state aid pay requests for reimbursements requested under this grant agreement. The State will promptly pay Grantee after Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. 4.2.2 All Invoices Subject to Audit. All invoices are subject to audit, at State's discretion. 4.2.3 State's Payment Requirements. State will promptly pay all valid obligations under this agreement as required by Minnesota Statutes § 16A.124. State will make undisputed payments no later than 30 days after receiving Grantee's invoices and progress reports for services performed. If an invoice is incorrect, defective or otherwise improper, State will notify Grantee within ten days of discovering the error. After State receives the corrected invoice, State will pay Grantee within 30 days of receipt of such invoice. 4.2.4 Grant Monitoring Visit and Financial Reconciliation. During the period of performance, the State will make at least annual monitoring visits and conduct annual financial reconciliations of Grantee's expenditures. 4.2.4.1 The State's Authorized Representative will notify Grantee's Authorized Representative where and when any monitoring visit and financial reconciliation will take place, which State employees and/or contractors will participate, and which Grantee staff members should be present. Grantee will be provided with at least seven calendar days of notice prior to any monitoring visit or financial reconciliation. 4.2.4.2 Following a monitoring visit or financial reconciliation, Grantee will take timely and appropriate action on all deficiencies identified by State. 4.2.4.3 At least one monitoring visit and one financial reconciliation must be completed prior to final payment being made to Grantee. 4.2.5 Unexpended Funds. The Grantee must promptly return to the State at grant closeout any unexpended funds that have not been accounted for in a financial report submitted to the State. 4.2.6 Closeout. The State will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with grant funds will continue following grant closeout. 4.3 Contracting and Bidding Requirements. If Grantee is a municipality as defined by Minn. Stat. § 471.345, subdivision 1, then Grantee shall comply with the requirements of Minn. Stat. § 471.345 for all procurement under this Agreement. 5 Conditions of Payment All services provided by Grantee under this agreement must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representatives 6.1 The State's Authorized Representative is: CM State Aid SRTS Grant Agreement (Rev. December 2022) MnDOT Agreement No. 1053135 SP or SAP No. 187-108-004, Tied to SAPS 187-020-025 and 062-676-007 Marc Briese, Programs Engineer, MnDOT State Aid Office 395 John Ireland Boulevard, MS 500 St. Paul, MN 55155 Office: 651-366-3802 marc.briese@state.mn.us or his/her successor. State's Authorized Representative has the responsibility to monitor Grantee's performance and the authority to accept the services provided under this agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. 6.2 Grantee's Authorized Representative is: David Swearingen, Public Works Director/City Engineer, 1245 West Highway 96 Arden Hills, MN 55112, 651- 792-7847, dswearingen@cityofardenhills.org. If Grantee's Authorized Representative changes at any time during this agreement, Grantee will immediately notify the State. Assignment Amendments, Waiver, and Grant Agreement Complete 7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this agreement without the prior written consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 7.2 Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 7.3 Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or the State's right to subsequently enforce it. 7.4 Grant Agreement Complete. This grant agreement contains all negotiations and agreements between the State and Grantee. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. 7.5 Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 7.6 Certification. By signing this Agreement, the Grantee certifies that it is not suspended or debarred from receiving federal or state awards. Liability Grantee and State agree that each will be responsible for its own acts and the results thereof to the extent authorized by law, and neither shall be responsible for the acts of the other party and the results thereof. The liability of State is governed by the provisions of Minn. Stat. Sec. 3.736. If Grantee is a "municipality" as that term is used in Minn. Stat. Chapter 466, then the liability of Grantee is governed by the provisions of Chapter 466. Grantee's liability hereunder shall not be limited to the extent of insurance carried by or provided by Grantee, or subject to any exclusion from coverage in any insurance policy. State Audits Under Minn. Stat. § 16B.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of Grantee, or other party relevant to this grant agreement or transaction, are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. Grantee will take timely and appropriate action on all deficiencies identified by an audit. 10 Government Date Practices and Intellectual Property Rights 10.1 Government Data Practices. Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by CM State Aid SRTS Grant Agreement (Rev. December 2022) MnDOT Agreement No. 1053135 SP or SAP No. 187-108-004, Tied to SAPS 187-020-025 and 062-676-007 either Grantee or the State. 11 Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this agreement. Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 13 Termination; Suspension 13.1 Termination by the State. The State may terminate this agreement with or without cause, upon 30 days written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 13.2 Termination for Cause. The State may immediately terminate this grant agreement if the State finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that Grantee has been convicted of a criminal offense relating to a state grant agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 13.3 Termination for Insufficient Funding. The State may immediately terminate this agreement if: 13.3.1 It does not obtain funding from the Minnesota Legislature; or 13.3.2 If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State will provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 13.4 Suspension. The State may immediately suspend this agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Grantee during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 14 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 15 Fund Use Prohibited. The Grantee will not utilize any funds received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Grantee from utilizing these funds to pay any party who might be disqualified or debarred after the Grantee's contract award on this Project. 16 Discrimination Prohibited by Minnesota Statutes §181.59. Grantee will comply with the provisions of Minnesota Statutes § 181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, CM State Aid SRTS Grant Agreement (Rev. December 2022) MnDOT Agreement No. 1053135 SP or SAP No. 187-108-004, Tied to SAPS 187-020-025 and 062-676-007 township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 17 Limitation. Under this Agreement, the State is only responsible for receiving and disbursing funds. Nothing in this Agreement will be construed to make the State a principal, co -principal, partner, or joint venturer with respect to the Project(s) covered herein. The State may provide technical advice and assistance as requested by the Grantee, however, the Grantee will remain responsible for providing direction to its contractors and consultants and for administering its contracts with such entities. The Grantee's consultants and contractors are not intended to be third party beneficiaries of this Agreement. 18 Additional Provisions 18.1 Prevailing Wages. Grantee agrees to comply with all of the applicable provisions contained in Minnesota Statutes Chapter 177, and specifically those provisions contained in Minn. Stat.§. 177.41 through 177.435 as they may be amended or replaced from time to time with respect to the project. By agreeing to this provision, Grantee is not acknowledging or agreeing that the cited provisions apply to the project. 18.2 E-Verification. Grantee agrees and acknowledges that it is aware of Minn.Stat. § 16C.075 regarding e-verification of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United States, and that it will, if and when applicable, fully comply with such order. 18.3 Telecommunications Certification. If federal funds are included in Exhibit A, by signing this agreement Grantee certifies that, consistent with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018), Grantee does not and will not use any equipment, system, or service that uses "covered telecommunications equipment or services" (as that term is defined in Section 889 of the Act) as a substantial or essential component of any system or as critical technology as part of any system. Grantee will include this certification as a flow down clause in any contract related to this agreement. 18.4 Title VI/Non-discrimination Assurances. Grantee agrees to comply with all applicable US DOT Standard Title VL Non -Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at: https://edocs-public.dot.state.mn.us/edocs public/DMResultSet/download?docld=11149035. If federal funds are included in Exhibit A, Grantee will ensure the appendices and solicitation language within the assurances are inserted into contracts as required. State may conduct a review of the Grantee's compliance with this provision. The Grantee must cooperate with State throughout the review process by supplying all requested information and documentation to State, making Grantee staff and officials available for meetings as requested, and correcting any areas of non-compliance as determined by State. 18.5 Use, Maintenance, Repair and Alterations. The Grantee shall not, without the written consent of the State and the Commissioner, (i) permit or allow the use of any of the property improved with these grant funds (the Real Property) for any purpose other than in conjunction with or for nonmotorized transportation, (ii) substantially alter any of the Real Property except such alterations as may be required by laws, ordinances or regulations, or such other alterations as may improve the Real Property by increasing its value or which improve its ability to be used for the purposes set forth in section (i), (iii) take any action which would unduly impair or depreciate the value of the Real Property, (iv) abandon CM State Aid SRTS Grant Agreement (Rev. December 2022) MnDOT Agreement No. 1053135 SP or SAP No. 187-108-004, Tied to SAPS 187-020-025 and 062-676-007 the Real Property, or (v) commit or permit any act to be done in or on the Real Property in violation of any law, ordinance or regulation. If the Grantee fails to maintain the Real Property in accordance with this Section, the State may perform whatever acts and expend whatever funds necessary to so maintain the Real Property, and the Grantee irrevocably authorizes the State to enter upon the Real Property to perform such acts as may be necessary to so maintain the Real Property. Any actions taken or funds expended by the State shall be at its sole discretion, and nothing contained herein shall require the State to take any action or incur any expense and the State shall not be responsible, or liable to the Grantee or any other entity, for any such acts that are performed in good faith and not in a negligent manner. Any funds expended by the State pursuant to this Section shall be due and payable on demand by the State and will bear interest from the date of payment by the State at a rate equal to the lesser of the maximum interest rate allowed by law or 18% per year based upon a 365-day year. [The remainder of this page has intentionally been left blank.] CM State Aid SRTS Grant Agreement (Rev. December 2022) MnDOT Agreement No. 1053135 SP or SAP No. 187-108-004, Tied to SAPS 187-020-025 and 062-676-007 GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title Date: Date: Title: Date: DEPARTMENT OF TRANSPORTATION Approval and Certifying Encumbrance By: (with delegated authority) Title: State Aid Programs Manager Date: DEPARTMENT OF TRANSPORTATION CONTRACT MANAGEMENT By: Date: CM State Aid SRTS Grant Agreement (Rev. December 2022) MnDOT Agreement No. 1053135 SP or SAP No. 187-108-004, Tied to SAPS 187-020-025 and 062-676-007 EXHIBIT A SOURCES AND USES OF FUNDS SCHEDULE SOURCES OF FUNDS USES OF FUNDS Entity Supplying Funds Amount ................. ...... ................................ ........................................................................................................ ......................................................... Public Entity Funds: .............. ................................................... ......................................................... Matching..Funds ...................................... . ............................................................ Local Match $112,833.66 ....................................................................................................... Other: ......................................................................................................... ......................................................................................................... ........................................................................................................ ........................................................................................................ ExpensesAmount .................................... ........................................................................................................ ............................................................. ..................................................................................................... .................................................................... Subtotal $112,833.66 Subtotal $112,833.66 ........................................................................................................ ........................................ ..................................................................................................... .................................................................... ........................................................................................................ ............................................................. ..................................................................................................... .................................................................... ........................................................................................................ ............................................................. ..................................................................................................... .................................................................... ........................................................................................................ ............................................................. ..................................................................................................... .................................................................... ........................................................................................................ ............................................................. .......................................................................................................................................................................... ........................................................................................................ ............................................................. ..................................................................................................... .................................................................... TOTAL FUNDS $432,544.01 = TOTAL PROJECT $432,544.01 COSTS ........................................................................................................ ........................................................... .................................................................................................... . .................................................................... CM State Aid SRTS Grant Agreement (Rev. December 2022) MnDOT Agreement No. 1053135 SP or SAP No. 187-108-004, Tied to SAPS 187-020-025 and 062-676-007 EXHIBIT B GRANT APPLICATION Attach the grant application for the project CM State Aid SRTS Grant Agreement (Rev. December 2022) Form Name: Minnesota State Safe Routes to School Program: Infrastructure Solicitation Application Submission Time: January 14, 2022 7:50 pm Browser: Chrome 97.0.4692.71 / Windows IP Address: 50.80.150.125 Unique ID: 913333597 Location: 44.9388,-93.6556 Minnesota State Safe Routes to School Program: Infrastructure Solicitation Application I. Project Information (i) A. Applicant Information Name Preferred Title Email Phone Agency name Agency type Address County MnDOT district School district(s) B. Sponsoring Agency Information C. Project Funding David Swearingen Public Works Director DSwearingen@cityofardenhills.org (651)792-7847 City of Arden Hills State Aid City City of Arden Hills Arden Hills, MN 55112 Ramsey District 1 Mounds View Public Schools (District 621) SRTS Program Request 450000 Federal funding amount 0 State funding amount (other than SRTS) 0 Local county funding amount 0 Local city/town/tribal funding amount 125000 Other funding amount 0 Total Project Funding 575000 D. Brief Project Description Enter a brief description or title of your City of Arden Hills Mounds View High School Trail Improvements - project. Example: "Shared use path Constructing a multi -use walking and biking trail from Mounds View High along CSAH 12 and curb extensions at School along Lake Valentine Road and Snelling Avenue to W. County intersection of CSAH 12 and Main St" Road E2. The project will fill in missing trail gaps and provide C&G a separated trail Will any proposed infrastructure Yes improvements be constructed on the right-of-way or property of a township, city, county, or tribe other than the applicant or project sponsor? If yes, list the township, city, county, or Ramsey County road ROW tribe in which construction is proposed by this project. E. Type of Work Select the type of work on which the requested funds would be used F. School Information School name Construction of non -federally funded project Mounds View High School School location Arden Hills, MN Grades available 9-12 Number of students enrolled 1927 Are all improvements in this project Yes located within one (1) mile of at least one of the listed schools? G. Eligibility Check All items construction eligible for SRTS Yes funds must have an effective useful life of 10 years. Will all SRTS-eligible items in this proposed project have at least a 10-year expected life? Will the proposed project be able to Yes enter construction in either calendar year 2022 or 2023? Please select the anticipated 2023 construction year H. Project Evaluation If awarded funds, will the school(s) Yes commit to following up with evaluations, such as the Student Travel Tally and Parent Opinion Survey? Title / Role Routing Specialist Email address mark.kretzschmar@moundsviewschools.org Phone number 651-621-6027 II. Project Safety & Improvements (50 points) I. Full Project Description Curbs & Medians New Curb & Gutter Signage & Striping None / not applicable Sidewalks & Trails New Sidewalks ADA Ramps Trails & Shared Use Paths Other Improvements Other: A minimum 6-foot boulevard will be constructed for an increased clear zone, and greater pedestrian and vehicular reaction time and distance should encroach over the curbing towards the trail. Provide a full project description Mounds View High School is in Arden Hills, with a student population of including the locations and uses of 1,927. Previous City and District sidewalk and trail improvements have each improvement identified above. constructed separated walkway and ADA improvements along Lake Include any project maps or design Valentine Road adjacent to the high school parking lot and a connection exhibits. These exhibits may be from Crystal Avenue to Valentine Park. In addition, recent City and County uploaded with your application. improvements include a separated trail along Snelling Avenue North from Lake Johanna Boulevard, north to W. County Road E2, connecting to an existing trail section. The proposed trail, walking and ADA improvements will fill in existing walkway gaps and completely connect the walking system directly to Mounds View High School. This trail completes direct connections from Lake Johanna Boulevard, Bethel University, Valentine Hills Elementary School, Valentine Park directly to Mounds View High School, connecting to future trail improvements north also. The proposed improvements include full separation of the trail sections from the roadway with concrete curb and gutter, filling in missing trail and walkway segments and utilizing existing curb and gutter for separation. ADA improvements will be provided at each intersection and ADA compliance at all driveway crossings. Trail sections include a minimum, a 2-foot clear zone and an 8-foot trail, where the trail is immediately adjacent to the road, about 1/3 of the project length. The remaining sections will provide a minimum 6-foot boulevard buffer between the back of curb and an 8-foot trail section. The proposed trail sections are along the west side of Snelling Avenue and the south side of Lake Valentine Road. The Mounds View High School and Valentine Park are on these same sides of the road, eliminating crossings at major intersections for students using the new trail. J. Safety Concerns Does the school(s) or school district No have a no walking and/or bicycling to school policy? Does the school(s) provide hazard No busing? Does the school(s) district have plans No relocate or repurpose the school facilities within the next 10 years? Does the school(s) or school district Yes promote any activities or policies to encourage students walking and bicycling? If yes, please briefly describe these activities or policies: Have safety risks or hazards been identified that prevent students from walking or biking to school? The District provides regular weekly and monthly publications that provide a variety of information to students. Healthy activities, including encouraging walking and biking are routinely highlighted in these publications. In addition, activities such as walking and biking are highlighted in the City of Arden Hills Comprehensive plan, in the parks and recreation, Transportation and Sustainability sections Yes Do students still walk or bike to school No even though safety risks or hazards have been identified near the school(s) or on routes students take to school? Percentage of students who walk or 2% per hexagon srts equity scores - confirming with District bike to school Percentage of students who take the AWAITING DISTRICT INFORMATION bus to school List and describe the safety risks or The Arden Hills Comprehensive Plan has identifies city wide trails, hazards that have been identified, including this trail project, as essential to increase safe pedestrian, walking including the locations of these risks. and hiking activities. Currently, a trail gap exists along Lake Valentine Road Applicants may reference any student and Snelling Avenue, where walking and biking students use narrow or parent survey data, crash data, SRTS shoulders to walk or bike to school and parks, and access existing, trails. plan, or other relevant sources. Upload The District convened a task force to make recommendations for the any referenced sources when improvements for the recent District bonding bill process. With public submitting this application. involvement and the task force review process, priorities included room for growth, flexibility, and safety. Student safety while walking was among the top priorities. At the beginning of the trail project process, the District developed a questionnaire. Surveys were sent out and a significant majority of responses were very excited to see the trail become a reality. Several additional questions and some concerns were also raised, but the trail is well supported. Safety risks or hazards that exist along the trail include: walking or biking along a narrow shoulder; students walking along a minor arterial with high traffic volumes, very heavily concentrated around school start and stop times (the exact times students are walking and biking); students being "mixed" and in close proximity to vehicles; vehicle speeding along Lake valentine Road and Old Snelling Avenue. Constructing a trail to increase student safety, increase connectivity, and associated roadway improvements were common positive responses in favor of the trail. to survey provided a survey. Identify which risks are present and how they affect priority populations K. Project Improvements Existing safety risks or hazards for students who walk/bike to school include - 1)walking a narrow shoulder, especially students with ADA needs; 2) walking along a minor arterial with high traffic volumes, even higher during school start and stop times; 3)students being "mixed" and in close proximity to vehicles; 4)vehicle speeding along Lake valentine Road and Old Snelling Avenue; 5)Gaps in a separated walking trail system; 6)lnadequate ADA access to ramps and connections. According to the SRTS Equity Scores spreadsheet, Mounds View High School has an Equity Score of 46.55, with 30% of students identified as people of color, 12.6% of the student qualifying for FRPL, 15.4% of the population between 5-17 years old (those of whom would walk or bike to school), and 18.4% in a household with only one car. Priority populations, those who are more likely to rely on walking and biking; more vulnerable to unsafe traffic conditions; or suffered historic disinvestment in safe, comfortable, walking and biking infrastructure rely disproportionally on the existing conditions this trial will improve. Students who rely on walking and biking to school are subject to these risks every time they use this route to school, risks which are non-existent to students who can be driven or disabled students with alternate forms of transportation. Some disabled students can't adequately navigate these risks and could be precluded from accessing school at all by walking or biking unless a more suitable trail is constructed. Explain how the improvements that Constructing the trail fills in trail gaps and eliminates most and significantly were identified in Section I (Full Project reduce all of the hazards and risks for those students who rely on walking Description) would mitigate the risks and biking to school. 1)walking a narrow shoulder, especially students with and hazards identified in Section J ADA needs - the trail will eliminate sharing the road with vehicles on a (Safety Concerns) minor arterial, especially during school start and stop times, with inexperienced high school age drives as the majority of drivers. The project will provide a trail which is physically separated from the road with curbing. 2)walking along a minor arterial with high traffic volumes - the trail will physically separate walkers and bikers from the 4-5,00 vpd who use these roads, along with even higher hourly volumes during school start and stop times. 3)students being "mixed" and in close proximity to vehicles - A separated trail will completely eliminate the intermingling of trail users in close proximity to traffic. 4)vehicle speeding along Lake valentine Road and Old Snelling Avenue -The trial provides physical separation of the trail and the roadway with curbing, a minimum 2-foot clear zone and up to a 6.67' boulevard for additional separation and safety. 5)Gaps in a separated walking trail system - The proposed project provides a continuous trail system to the HS for dependent walkers/bikers, eliminating having to exit the trail system and enter the roadway. 6)lnadequate ADA access to ramps and connections - Trail construction will include ADA accessible access to all of the trail connection points and providing a continuous ADA compliant route. III. Local Safe Routes to School Program (25 points) L. Safe Routes to School Plan Does the school(s) have a Safe Routes No to School plan? Are the improvements in this project No identified in a Safe Routes to School Plan? If no, explain how improvements were The school does not have a SRTS plan. However, healthy walking and identified, planned, and prioritized. biking activities and student safety are priorities for the District. They has many educational programs aimed at increasing student activities and providing safe environments. A Task Force identified student safety and facility flexibility as recommendations for improvements. The school distributed a survey for the project with positive responses for the need of the project. Trails are identified by the City Comprehensive Plans. M. Implementing the 6E Strategies Evaluation Parent Opinion survey Other: The District has many educational programs aimed at increasing student activities and providing safe environments. These are available to students and families on the District website and reinforced by being included in communications directly with students and parents. Equity Multilingual SRTS information Community engagement with priority populations Other: In 2012, the District established the Equity Promise: Mounds View Public Schools is committed to preparing all students for opportunities of their choice after high school, whether they choose college, a trade school, technical college, the military or employment. Programs and services will be in place at all schools to ensure that race, gender, class and disability will not predict students' success. Student academic performance will not fall into patterns identifiable by factors such as race, ethnicity, English language proficiency, socio-economic status and disability. The school that a student attends will not be the predictor of his/her school success. In addition, in 2020 an Equity Promise update goal was established to establish a District Equity Council, Improve and enhance supports for people of color and other underrepresented students with a focus on college and career planning. Establish annual training for staff in the areas of anti -racism, implicit bias, equity and inclusion. Redesign curriculum and materials to be more culturally responsive and to include absent narratives. Review systems and structures for placement of students into courses. Review District policies and regulations through the lens of anti -racism. Increase the number of staff of color across our workforce. Engagement / Enforcement Other: The Equity Promise program includes a significant level of engagement. Areas of Focus include - Move the District beyond tolerance and celebration to inclusivity, achievement and respect. - Consult District on policies, programs, guidelines and practices Create shared and committed leadership. - Work to increase public confidence through school/community relationships. - Inclusive curriculum and assessment practices. - Promote school climate and the prevention of discrimination and harassment. - Promote professional learning. - Promote accountability and transparency. In a traditional cycle of equity, community perspective shows as a reaction to the policies and practices implemented by a school district. The main goal of the DEC is to infuse community perspective proactively into each level of the equity cycle. The District also has three Equity Specialist staff positions dedicated to develop a positive building climate and promote educational equity, achievement and post -secondary readiness for each student. This work often includes providing academic support, cultural mentoring, conflict resolution counseling and bridging access gaps to academic, social and emotional growth opportunities Education Walk! Bike! Fun! School flyers School newsletter Other: The District has many educational programs aimed at increasing student activities and providing safe environments. These are available to students and families on the District website and reinforced by being included in communications directly with students and parents. Some examples are included in the attachments. Encouragement O her: The Equity Promise program includes three Equity Specialist staff positions dedicated to develop a positive building climate and promote educational equity, achievement and post -secondary readiness for each student. This work often includes providing academic support, cultural mentoring, conflict resolution counseling and bridging access gaps to academic, social and emotional growth opportunities. In addition, the District encourages students to be safe, included and active. From the health and activities programs and publications to the equity promise and inclusion programs. With active staff in these areas, they are not simply documents that are placed on a shelf to collect dust. Staff actively engages students and parents with four additional integrations and equity staff portions, an equity promise scholarship program and an American Indian Education program. These programs have the actual equity council, advisory committees and district staff to ensure outreach and to ensure students and parents are aware of the programs and assistance with engaging and using them. Engineering Engineering study Filled in sidewalk gaps Improved route crossings (crosswalk marking/signs) Other: The district is constantly improving campus and adjacent facilities to improve student safety, access, and availability. The District is a partner on this trail project, as there were several in the past. In addition, the District is currently in the final steps of designing improvements themselves at the main entrance to the high school. Additional parking is being provide for increased capacity and safety, including separated bus and disabled drop off areas and parking, enhanced Lake Valentine crossing with refuge islands, signs and lighting. This trail project has been engineered to 95% plans, which are ready for final review and signature for a construction ready plan set upon funding. N. Project Team Information Check the boxes below for the project team member roles. When submitting your application, upload a list of project team members, their organizations (school, city, county, parent/caregiver, etc.) and their roles. IV. Equity Score City/Township Staff Public Works Staff School District Superintendent School Principal Additional School Staff Law Enforcement / Public Safety Officer Other: Arden Hills - David Perault , City Administrator; David Swearingen, Public Works Director. Mounds View SChool District - Chris Lennos, Superintendent, Mark Kretzschmar, Routing Specialist, Benjamin Chiri, Associate Principal. Ramsey County Sherrif - Jeff Ramacher and Jon Hankes O. Student Transportation Equity for Priority Populations V. Attachments MnDOT Agreement No. 1053135 SP or SAP No. 187-108-004, Tied to SAPS 187-020-025 and 062-676-007 EXHIBIT C GRANTEE RESOLUTION APPROVING GRANT AGREEMENT 10 CM State Aid SRTS Grant Agreement (Rev. December 2022) Attachment B 'It �-AI I�N HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2023-026 A RESOLUTION APPROVING EXHIBIT C FOR GRANT AGREEMENT TO STATE TRANSPORTATION FUND SAFE ROUTES TO SCHOOLS PROGRAM GRANT TERMS AND CONDITIONS SAP 187-108-004, TIED TO SAP 187-020-025 AND 062-676-007 WHEREAS, the City of Arden Hills has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for Safe Routes to Schools; and WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and WHEREAS, the amount of the grant has been determined to be $319,710.35 by reason of the lowest responsible bid; NOW THEREFORE, BE IT RESOLVED that the City of Arden Hills does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.40 and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the project but not required. The proper county officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above -referenced grant. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 22ND DAY OF MAY, 2023. ATTEST: Julie Hanson, City Clerk David Grant, Mayor To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills. org and clicking on Archived Documents under Helpful Links on our main webpage. CONSENT ITEM — 7F ,-ARZEN HILLS MEMORANDUM DATE: May 22, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer Jeff Frid, Public Works Superintendent SUBJECT: Asset 85321 Vac -Truck Pump Repair Budgeted Amount: Actual Amount: Funding Source: $28,500 $11,865.90 Water, Sanitary Sewer, Storm Sewer Fund Council Should Consider Motions to approve, table, or deny the following: Purchase of parts and labor to repair the high-pressure water pump of Asset 85321 Vac -Truck in the amount of $11,865.90 Background/Discussion During the annual service and inspection completed by Ramsey County Fleet, it was discovered that the high-pressure water pump has shown signs of cavitation (used to clean sewer lines), and has a cylinder failure that requires parts replacement. The parts total is $10,915.90 and labor to install the parts is $950. This is a critical piece of equipment and required for day to day operations. City Staff recommends ordering the parts as soon as possible to minimize equipment down time. Budget Impact Asset 85321 is utilized on maintenance activities for Water, Sanitary Sewer and Storm Sewer. The purchase of the replacement parts will be covered between those utilities accordingly. Attachments Attachment A: Parts for repair quote Page 1 of 1 FLEXIBLE Pipe Tools d Equipment 22606 186th Avenue Cold Spring MN 56320 (320) 597-7552 Name / Address City of Arden Hills Attn: Jeff Frid 1245 W Hwy 96 Arden Hills, MN 55112-5743 Descrip Parts to Repair Arden Hills Aquatech Combii F2142 Inlet Valve Kit FS062 Outlet Valve Kit F90412000 O-Ring F90414200 O-Ring F99525000 Bolt F73210915 Outlet Valve Cover F73225615 Inlet Valve Cover F73121601 Manifold F2164 Packing Kit Freight is not included. Gall us i f �ou 6Vxve- xnv jue5tt'17W. www.flexiblepipetoolco.com We impose a surcharge of 3 % on all credit card payments. Credit Card information is ONLY accepted via PHONE or FAX Attachment A Estimate Date Quote # 5/12/2023 753 Subtotal $10,915.90 Sales Tax (6.875%) $0.00 Total $10,915.90 CONSENT ITEM — 7G ,—ARZEN HILLS IU l flu [o] MR011110LVA DATE: May 22, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Resolution Approving Plans & Specifications and Order Advertisement for Bids Arden Manor and Floral Park Improvements Project Budgeted Amount: Actual Amount: Funding Source: $606,000 — Floral Park $913,993 CDBG Funds, PIR — Parks $249,700 — Arden Manor Council Should Consider Motions to approve, table, or deny the following: Resolution 2023-027, Approving Plans and Specifications and Ordering Advertisement for Bids for the Arden Manor Park and Floral Park Improvements Project. Background/Discussion On April 12, 2021, City Council approved Resolution 2021-017 supporting the City's application for a CDBG funding opportunity for Arden Manor Park. At a Work Session on November 15, 2021, Council discussed the proposed improvements at Arden Manor Park and Floral Park Hardcourt. At the November 22, 2021 Council meeting, the PSA with HR Green was approved to design and construct Arden Manor Park and Floral Park Hardcourt. On October 24, 2022, Council approved the PSA Amendment with HR Green to add the Floral Park playground structures and park equipment to the overall project. On May 15, 2023, the 95% design plans were presented to Council at the Work Session for final comments. On May 16, 2023, PTRC discussed the 95% design plans and made motions towards the color scheme of the play structures and shelters (Attachment D) as follows: Motion to approve the "Spring Bloom" color scheme for the play structures Motion to approve "Beige Brown" color for the shelter roofs. Motion to approve "Dark Bronze" color for the shelter posts. Page 1 of 2 All motions carried 6-2 vote, staff is recommending purchasing the equipment and shelters based off of the PTRC's motions. The project plans (Attachment B) and specifications are prepared and the project is ready for solicitation of construction bids. Adoption of Resolution 2023-027 will approve the plans and specification and order bid advertisement for the Arden Manor Park and Floral Park Improvements Project. Bids would be received on June 5, 2023, and presented to the City Council on June 12, 2023, with an appropriate resolution to award the construction contract. Staff recommends adoption of Resolution 2023-027 as provided in Attachment A. Budget Impact Since the Work Session discussion on Monday May 15, 2023, some estimated costs have been updated to account for changes to: - Select Granular around maintenance strips at Floral Park courts expanded slightly - Geotextile fabric added beneath the Floral Park courts - Various revisions to shelter slab detail sheets requested by structural engineer - Some costs updated (some based on recent bid results on another project) The project funding is provided below: Funding Arden Manor Park: CDBG Program $ 189,700 City PIR - Parks $ 60,000 Total $ 249,700 Floral Park: City PIR - Parks $ 606,000 Total $ 606,000 Per CIP: Roof work $ 30,000 Play structure $150,000 Hard courts $426,000 Primary elements of improvements at each park are play structure replacement, play structure container replacement, hard court rehabilitation, trail improvements, ADA improvements, shelter improvements and other amenities. HR Green Contract $ 124,030 Arden Manor Park Construction $ 381,988 Floral Park Construction $ 407,975 Total $ 913,993 The estimated cost is $58,293 over the total budgeted amount for both parks. The cost estimate tables can be reviewed in Attachment C. Possible impacts of this overage on future CIP projects won't be known until a draft 2024-2028 CIP is completed. Attachments Attachment A: Resolution 2023-027 Attachment B: Final Design Plans Attachment C: Cost Estimates Attachment D: Color Schemes Page 2 of 2 Attachment A ,Mt -AVEPI HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2023-027 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS WHEREAS, the Public Works Department has prepared plans and specifications for Improvement Project No. PW-22-0100, Arden Manor Park and Floral Park Improvements Project, for installation of play structures, park shelters, park amenities and hard court reconstruction. The plans and specifications have been presented to the Council for approval. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisements shall be published for 10 days, shall specify the work to be done, shall state that the bids will be received by the Clerk until 10:00 a.m. on June 5, 2023, at which time they will be publicly opened in the council chambers of the City Hall, will then be tabulated, and will be considered by the council at 7:00 p.m. on June 12, 2023, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during the consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the city for five (5) percent of the amount of such bid. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 22" a DAY OF MAY 2023. 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F Uof O SwJZUzO F�w Hzw OO >U OzZzw? = m z 0 W J 0Qw 0 OaJ mzwp0zw wU > p F- J m a¢ULL¢ zw 2 m¢ J p O OLL N M V 6 m Q u �fI .BR T.£ v `NIW .ZL " U VBD'LODD Daoil\UYS909LLZ\LZOn\ G\DHK-OD-uea0,\'- EZO Bj,O—e\oµ dp a w�oid Lim'�u�:wwed OPINION OF PROBABLE PROJECT COST Arden Hills Park Improvements May 22, 2023 Prepared by HR Green Attachment C ITEM NUMBER ITEM DESCRIPTION UNITS UNIT COST C.P. 20-PARK-003 ESTIMATED TOTAL COST ARDEN MANOR PARK 2021.501 MOBILIZATION LUMP SUM $ 7,700.00 1 $ 7,700.00 2101.505 CLEARING ACRE $ 9,900.00 0.05 $ 495.00 2104.502 REMOVE WOOD POST EACH $ 110.00 6 $ 660.00 2104.503 REMOVE CHAIN LINK FENCE LIN FT $ 12.00 297 $ 3,564.00 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD $ 4.00 864 $ 3,456.00 2104.504 REMOVE CONCRETE SLAB SQ YD $ 24.00 72 $ 1,728.00 2104.504 REMOVE CONCRETE WALK SQ YD $ 39.00 21 $ 819.00 2104.601 REMOVE PLAYGROUND EQUIPMENT LUMP SUM $ 5,500.00 1 $ 5,500.00 2104.602 REMOVE BASKETBALL GOAL AND POST EACH $ 1,400.00 2 $ 2,800.00 2104.602 REMOVE SHELTER EACH $ 5,000.00 1 $ 5,000.00 2104.603 REMOVE LANDSCAPE TIMBER CURB LIN FT $ 18.00 290 $ 5,220.00 2104.604 REMOVE PLAYGROUND SURFACING SQ YD $ 9.90 510 $ 5,049.00 2106.507 COMMON EMBANKMENT CV CU YD $ 8.80 321 $ 2,824.80 2106.507 EXCAVATION - COMMON CU YD $ 8.80 739 $ 6,503.20 2106.507 SELECT GRANULAR EMBANKMENT CV CU YD $ 18.00 598 $ 10,755.87 2108.504 GEOTEXTILE FABRIC TYPE 5 SQ YD $ 1.10 595 $ 654.50 2211.507 AGGREGATE BASE CV CLASS 5 CU YD $ 25.00 186 $ 4,650.79 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON $ 94.00 147 $ 13,854.35 2401.507 STRUCTURAL CONCRETE 3G52 CU YD $ 390.00 17 $ 6,630.00 2401.508 REINFORCEMENT BARS (EPDXY COATED) LB $ 2.00 3350 $ 6,700.00 2502.503 4" PE PIPE DRAIN LIN FT $ 21.00 112 $ 2,341.50 2502.503 4" PERF PE PIPE DRAIN LIN FT $ 16.00 984 $ 15,744.00 2502.602 4" PVC PIPE DRAIN CLEANOUT EACH $ 550.00 16 $ 8,800.00 2521.518 4" CONCRETE WALK SQ FT $ 33.00 50 $ 1,650.00 2521.603 5" THICK x 18" WIDE CONCRETE MAINTENANCE STRIP LIN FT $ 59.00 294 $ 17,346.00 2531.503 CONCRETE CURB DESIGN V4 LIN FT $ 40.00 283 $ 11,320.00 2540.601 PORTABLE TOILET SCREENING LUMP SUM $ 8,300.00 1 $ 8,300.00 2540.602 INSTALL BASKETBALL GOAL AND POST EACH $ 3,300.00 2 $ 6,600.00 2540.602 INSTALL BENCH EACH $ 880.00 2 $ 1,760.00 2540.602 INSTALL BICYCLE RACK EACH $ 280.00 1 $ 280.00 2540.602 INSTALL GAGA BALL PIT EACH $ 550.00 1 $ 550.00 2540.602 INSTALL GRILL EACH $ 1,100.00 1 $ 1,100.00 2540.602 INSTALL HOT COAL BIN EACH $ 550.00 1 $ 550.00 2540.602 INSTALL PET WASTE BAG STATION EACH $ 550.00 1 $ 550.00 2557.602 10' HIGH, 10' WIDE DOUBLE GATE EACH $ 1,100.00 1 $ 1,100.00 2557.603 10' HIGH, 3-RAIL CHAIN -LINK PERIMETER FENCE LIN FT $ 66.00 272 $ 17,952.00 2557.603 4' HIGH, 3-RAIL CHAIN -LINK PERIMETER FENCE LIN FT $ 110.00 10 $ 1,100.00 2572.503 TEMPORARY FENCE LIN FT $ 6.60 314 $ 2,072.40 2573.502 CULVERT END CONTROLS EACH $ 150.00 2 $ 300.00 2573.503 SILT FENCE, TYPE MS LIN FT $ 2.40 833 $ 1,999.20 2574.508 FERTILIZER TYPE 3 POUND $ 2.80 50 $ 140.00 2575.508 HYDRAULIC MULCH MATRIX POUND $ 0.80 588 $ 470.40 2575.508 SEED MIXTURE 25-131 POUND $ 4.30 62 $ 264.88 2575.607 WOOD FIBER MULCH CU YD $ 33.00 183 $ 6,039.00 2582.604 ACRYLIC COLOR SURFACING SQ YD $ 11.00 515 $ 5,668.67 BY OTHERS FURNISH AND INSTALL PICNIC TABLE EACH $ 1,500.00 2 $ 3,000.00 BY OTHERS FURNISH AND INSTALL PLAYGROUND EQUIPMENT LU $ 115,469.11 $ BY OTHERS FURNISH AND INSTALL PORTABLE TOILET EACH $ 500.00 ff $ 500. THERS BY OTHERS FURNISH AND INSTALL SH R INSTALL GARBAGE CAN EACHEl EACH 2 $ $ 100.00 $ 50.00 BY OTHERS INSTALL SIGN EACH $ 50.00 2 $ 100.00 BY OTHERS PURCHASE BASKETBALL GOAL AND POST EACH $ 3,000.00 2 $ 6,000.00 BY OTHERS PURCHASE BENCH EACH $ 1,500.00 2 $ 3,000.00 BY OTHERS PURCHASE BICYCLE RACK EACH $ 250.00 1 $ 250.00 BY OTHERS PURCHASE GAGA BALL PIT EACH $ 2,000.00 1 $ 2,000.00 BY OTHERS PURCHASE GRILL EACH $ 1,000.00 1 $ 1,000.00 BY OTHERS PURCHASE HOT COAL BIN EACH $ 500.00 1 $ 500.00 BY OTHERS PURCHASE PET WASTE BAG STATION EACH $ 200.00 1 $ 200.00 BY OTHERS REMOVE PICNIC TABLE EACH $ 50.00 2 $ 100.00 BY OTHERS SALVAGE GARBAGE CAN EACH $ 50.00 2 $ 100.00 BY OTHERS SALVAGE SIGN EACH $ 50.00 2 $ 100.00 TOTAL ARDEN MANOR PARK COST $ 381,987.66 ARDEN MANOR PARKContractor cost City cost OnSite Companies cost Playground vendor cost TOTAL 208,562.55 16,450.00 500.00 156,475.11 381,987.66 Page 1 of 1 H R G ree n OPINION OF PROBABLE PROJECT COST Arden Hills Park Improvements May 22, 2023 Prepared by HR Green ITEMF ITEM DESCRIPTION UNITS UNIT COST F.P22-PA.Zj.1TOTAL COST FLORAL PARK 2021.501 MOBILIZATION LUMP SUM $ 10,000.00 1 $ 10,000.00 2101.502 CLEARING EACH $ 1,000.00 4 $ 4,000.00 2101.502 GRUBBING EACH $ 500.00 4 $ 2,000.00 2101.505 CLEARING ACRE $ 9,000.00 0.05 $ 450.00 2104.502 SALVAGE BENCH EACH $ 500.00 1 $ 500.00 2104.502 SALVAGE BICYCLE RACK EACH $ 500.00 1 $ 500.00 2104.502 SALVAGE SIGN EACH $ 250.00 1 $ 250.00 2104.503 REMOVE CHAIN LINK FENCE LIN FT $ 10.50 380 $ 3,990.00 2104.503 REMOVE CURB AND GUTTER LIN FT $ 32.00 16 $ 512.00 2104.504 REMOVE BITUMINOUS PAVEMENT SO YD $ 3.55 2402 $ 8,527.10 2104.504 REMOVE CONCRETE SLAB SO YD $ 21.00 51 $ 1,071. 00 2104.601 REMOVE PLAYGROUND EQUIPMENT LUMP SUM $ 3,000.00 1 $ 3,000.00 2104.601 REMOVE TENNIS POST AND NET LUMP SUM $ 1,200.00 1 $ 1,200.00 2104.602 REMOVE BASKETBALL GOAL AND POST EACH $ 1,200.00 2 $ 2,400.00 2104.602 REMOVE PORTABLE TOILET SCREENING EACH $ 500.00 1 $ 500.00 2104.602 REMOVE SHELTER EACH $ 3,000.00 1 $ 3,000.00 2104.603 REMOVE LANDSCAPE TIMBER CURB LIN FT $ 16.00 205 $ 3,280.00 2104.604 REMOVE PLAYGROUND SURFACING SO YD $ 10.00 270 $ 2,700.00 2106.507 COMMON EMBANKMENT CV CU YD $ 8.00 190 $ 1,520.00 2106.507 EXCAVATION - COMMON CU YD $ 8.00 1047 $ 8,377.60 2106.507 SELECT GRANULAR EMBANKMENT CV CU YD $ 16.00 390 $ 6,237.63 2108.504 GEOTEXTILE FABRIC TYPE 5 SO YD $ 1.00 1947 $ 1,947.00 2211.507 AGGREGATE BASE CV CLASS 5 CU YD $ 22.00 531 $ 11,689.39 2360.509 TYPE SP 9.5 WEARING COURSE MIX 2,C TON $ 85.00 513 $ 43,619.45 2401.507 STRUCTURAL CONCRETE 3G52 CU YD $ 350.00 15 $ 5,250.00 2401.508 REINFORCEMENT BARS EPDXY COATED LB $ 1.80 2950 $ 5,310.00 2502.503 4" PE PIPE DRAIN LIN FT $ 19.00 205 $ 3,895.00 2502.503 4" PERF PE PIPE DRAIN LIN FT $ 14.00 1271 $ 17,794.00 2502.602 4" PVC PIPE DRAIN CLEANOUT EACH $ 500.00 19 $ 9,500.00 2521.518 4" CONCRETE WALK SO FT $ 30.00 118 $ 3,540.00 2521.518 6" CONCRETE WALK SO FT $ 40.00 50 $ 2,000.00 2521.603 5" THICK x 12" WIDE CONCRETE MAINTENANCE STRIP LIN FT $ 35.00 264 $ 9,240.00 2521.603 5" THICK x 18" WIDE CONCRETE MAINTENANCE STRIP LIN FT $ 53.00 365 $ 19,345.00 2531.503 CONCRETE CURB DESIGN V4 LIN FT $ 36.00 206 $ 7,416.00 2531.603 CONCRETE RIBBON CURB LIN FT $ 100.00 20 $ 2,000.00 2531.618 TRUNCATED DOMES SO FT $ 52.85 19 $ 1,004.15 2540.601 PORTABLE TOILET SCREENING LUMP SUM $ 7,500.00 1 $ 7,500.00 2540.602 INSTALL BASKETBALL GOAL AND POST EACH $ 3,000.00 2 $ 6,000.00 2540.602 INSTALL BENCH EACH $ 795.00 5 $ 3,975.00 2540.602 INSTALL BICYCLE RACK EACH $ 250.00 2 $ 500.00 2540.602 INSTALL GRILL EACH $ 1,000.00 1 $ 1,000.00 2540.602 INSTALL HOT COAL BIN EACH $ 500.00 1 $ 500.00 2540.602 INSTALL PET WASTE BAG STATION EACH $ 500.00 2 $ 1,000.00 2540.602 INSTALL SWINGING BENCH EACH $ 1,000.00 1 $ 1,000.00 2540.602 TENNIS NET AND POST SYSTEM EACH $ 2,500.00 1 $ 2,500.00 2557.602 10' HIGH, 10' WIDE DOUBLE GATE EACH $ 1,000.00 2 $ 2,000.00 2557.603 10' HIGH, 3-RAIL CHAIN -LINK PERIMETER FENCE LIN FT $ 60.00 337 $ 20,220.00 2557.603 4' HIGH, 3-RAIL CHAIN -LINK PERIMETER FENCE LIN FT $ 100.00 20 $ 2,000.00 2564.602 INSTALL SIGN EACH $ 250.00 1 $ 250.00 2572.503 TEMPORARY FENCE LIN FT $ 6.00 235 $ 1,410.00 2573.501 STABILIZED CONSTRUCTION EXIT LUMP SUM $ 3,000.00 1 $ 3,000.00 2573.502 STORM DRAIN INLET PROTECTION EACH $ 100.00 1 $ 100.00 2573.503 SILT FENCE, TYPE MS LIN FT $ 2.10 1788 $ 3,754.80 2574.508 FERTILIZER TYPE 3 POUND $ 2.50 80 $ 200.00 2575.508 HYDRAULIC MULCH MATRIX POUND $ 0.70 819 $ 573.30 2575.508 SEED MIXTURE 25-131 POUND $ 3.89 86 $ 333.76 2575.607 WOOD FIBER MULCH CU YD $ 30.00 128 $ 3,840.00 2582.604 ACRYLIC COLOR SURFACING SQ YD $ 10.00 1349 $ 13,488.89 BY OTHERS BY OTHERS FURNISH AND INSTALL PLAYGROUND EQUIPMENT FURNISH AND INSTALL PORTABLE TOILET LUMP SUM EACH $ 79,549.81 $ 500.00 1 1 $ 79,549.81 $ 500.00 BY OTHERS BY OTHERS INSTALL SHELTER INSTALL GARBAGE CAN EACH EACH $ 27,964.00 $ 50.00 1 1 27,964.00 $ 50.00 BY OTHERS INSTALL PICNIC TABLE EACH $ 50.00 2 $ 100.00 BY OTHERS INSTALL RECYCLING BIN EACH $ 50.00 1 $ 50.00 BY OTHERS INSTALL SIGN EACH $ 50.00 1 $ 50.00 BY OTHERS PURCHASE BASKETBALL GOAL AND POST EACH $ 3,000.00 2 $ 6,000.00 BY OTHERS PURCHASE BENCH EACH $ 1,500.00 4 $ 6,000.00 BY OTHERS PURCHASE BICYCLE RACK EACH $ 250.00 1 $ 250.00 BY OTHERS PURCHASE GRILL EACH $ 1,000.00 1 $ 1,000.00 BY OTHERS PURCHASE HOT COAL BIN EACH $ 500.00 1 $ 500.00 BY OTHERS PURCHASE PET WASTE BAG STATION EACH $ 200.00 2 $ 400.00 BY OTHERS HERS BY OTHERS PURCHASE SWINGING BENCH REMOVE PORTABLE TOILET ISALVAGE GARBAGE CAN EACH j CH EACH $ 2,500.00 $ 100.00 $ 50.00 1 1 $ 2,500.00 $ 50.00 BY OTHERS ISALVAGE PICNIC TABLE EACH $ 50.00 2 $ 100.00 BY OTHERS ISALVAGE RECYCLING BIN EACH $ 50.00 1 $ 50.00 BY OTHERS ISALVAGE SIGN I EACH 1 $ 50.00 1 $ 50.00 TOTAL FLORAL PARK COST $ 407,974.89 TOTAL CONSTRUCTION COST $ 789,962.55 FLORAL PARK Contractor cost $ 282,711.08 City cost $ 17,150.00 OnSite Companies cost $ 600.00 Playground vendor cost $ 107,513.81 TOTAL $ 407,974.89 TOTAL CONSTRUCTION COST Contractor cost $ 491,273.63 City cost $ 3,00.00 1 OnSite Companies cost $ ,100.00 Playground vendor cost $ 263,988.92 TOTAL $ 789,962.55 Page 1 of 1 H R G ree n Attachment D ,w CEDAR FOREST PRODUCTS, CO. 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CHAMPAG!E-O.80 METALLIC SR-0.38 SRI-38 SR = Solar Reflectance Value E = Thermal Emmitance Value SRI = Solar Reflectance Index SHADE FABRIC GameTime Color Options We've updated our materials with new colors and finishes for 2023, including new metals, plastics, deck coatings, and shade fabrics. Want to get a closer look at our new colors? Request a sample kit from your local GameTime Cream representative or mix and match a custom palette online at gametime.com/color-wizard. _ VISTAROPE'M STANDARD sym, VISTAROPE'M CUSTOM *Colors for VistaRope products only. All standard GameTime ropes are black. WALLCANO°HANDHOLDS 40 45 40 Red Green Blue Beige DECKS SPECIAL ROCK Sandstone Deep Granite SITE RECYCLED PLASTIC LUMBER son Gray Tudor Sand Blue Brown NEW! Chocolate Gray 272 MATERIAL COLORS Actual colors may differ from the images represented here. Contact your local GameTime representative for sample materials. Black Black 01 Black/White Starlight Black Champagne Metallic Champagne ■ Beige ■ Beige JIM Beige/G vIq Beige Brown Brown Brown NEW! Brown/White Bronze Dark Green Green Green Green Green/White NEW! Sage NEW! Chartreuse NEW! Chartreuse Spring Green Spring Green/White Spring Green Spring Green NEW! Ocean NEW! Azure NEW! Azure NEW! Azure/White Sky Blue Sky Blue Sky Blue/White Sky Blue Blue Blue Blue NEW! Blue/White Periwinkle Periwinkle Purple NEW! Purple/White Royal Purple Royal Purple Burgundy Burgundy Burgundy NEW! Burgundy/White Red Red Red Red/White range Orange Orange NEW! Orange/White BEDROCK Fabric Shade Silver Plastic Roof Champagne Uprights Sage Accent 1 White HDPE Dolphin Gray 2 Color HDPE Grey/Black Roto Plastic Champagne Tube Champagne Rock Dark Granite Decks Brown MOSSY GROVE Fabric Shade Lime Plastic Roof Chartreuse Uprights Sage Accent l Chartreuse HDPE Spring Green 2 Color HDPE Spring Green/White Roto Plastic Chartreuse Tube Champagne Rock Sandstone Decks Brown SPRING BLOOM Fabric Shade True Blue Plastic Roof Spring Green Uprights Champagne Accent 1 Spring Green HDPE Sky Blue 2 Color HDPE Sky Blue/White Roto Plastic Sky Blue Tube Spring Green Rock Deep Granite Decks Brown 266 PALETTES I NATURAL MALIBU Fabric Shade Forest Green Plastic Roof Spring Green Uprights Bronze Accent 1 Beige HDPE Spring Green 2 Color HDPE Spring Green/White Roto Plastic Spring Green Tube Spring Green Rock Sandstone Decks Brown JURASSIC Fabric Shade Sun Blaze Plastic Roof Champagne Uprights Sage Accent 1 Butterscotch HDPE Dolphin Gray 2 Color HDPE Burgundy/White Roto Plastic Champagne Tube Champagne Rock Sandstone Decks Brown FORESTER Fabric Shade Forest Green Plastic Roof Green Uprights Brown Accent 1 Beige HDPE Beige 2 Color HDPE Beige/Green Roto Plastic Green Tube Green Rock Deep Granite Decks Brown NATURAL I PALETTES 267 EN V AURORA Fabric Shade Bottle Green Plastic Roof Azure Uprights Ice Butter Accent] Azure HDPE Dolphin Gray 2 Color HDPE Grey/Black Roto Plastic Azure Tube Azure Rock Dark Granite Decks Gray AVALO N Fabric Shade Silver Plastic Roof Champagne Uprights Bronze Accent] White HDPE Dolphin Gray 2 Color HDPE Gray/Black Roto Plastic Periwinkle Tube Periwinkle Rock Deep Granite Decks Gray WEST PALM Fabric Shade Lime Plastic Roof Orange Uprights Sky Blue Accent] Spring Green HDPE Blue 2 Color HDPE Spring Green/White Roto Plastic Orange Tube Orange Rock Sandstone Decks Gray 268 PALETTES I CONTEMPORARY WHIMSY Fabric Shade Navy Blue Plastic Roof Orange Uprights White Accent] Blue HDPE Orange 2 Color HDPE Spring Green/White Roto Plastic Periwinkle Tube Sky Blue Rock Deep Granite Decks Grey WATERMELON Fabric Shade Lime Plastic Roof Red Uprights White Accent] Chartreuse HDPE Green 2 Color HDPE Spring Green/White Roto Plastic Red Tube Red Rock Dark Granite Decks Blue OCEAN FLOOR Fabric Shade True Blue Plastic Roof Azure Uprights Chartreuse Accent 1 Royal Purple HDPE Dolphin Gray 2 Color HDPE Spring Green/White Roto Plastic Azure Tube Azure Rock Dark Granite Decks Brown CONTEMPORARY I PALETTES 269 BEE HIVE Fabric Shade Silver Plastic Roof Yellow Uprights Black Accent] Ice Butter HDPE Dolphin Gray 2 Color HDPE Grey/Black Roto Plastic Yellow Tube Yellow Rock Dark Granite Decks Brown ERUPTION Fabric Shade Sun Blaze Plastic Roof Red Uprights Orange Accent] Butterscotch HDPE Orange 2 Color HDPE Red/White Roto Plastic Red Tube Red Rock Dark Granite Decks Brown SUNRISE Fabric Shade Yellow Plastic Roof Royal Purple Uprights Orange Accent 1 White HDPE Dolphin Gray 2 Color HDPE Gray/Black Roto Plastic Royal Purple Tube Royal Purple Rock Deep Granite Decks Gray 270 PALETTES I ESSENTIAL JOVIAL Fabric Shade Navy Blue Plastic Roof Spring Green Uprights Burgundy Accent l Butterscotch HDPE Gray 2 Color HDPE Grey/Black Roto Plastic Spring Green Tube Spring Green Rock Deep Granite Decks Blue MACAW Fabric Shade Yellow Plastic Roof Yellow Uprights Orange Accent] Chartreuse HDPE Sky Blue 2 Color HDPE Sky Blue/White Roto Plastic Red Tube Red Rock Dark Granite Decks Blue GUM DROP Fabric Shade Navy Blue Plastic Roof Blue Uprights Burgundy Accent] Butterscotch HDPE Blue 2 Color HDPE Red/White Roto Plastic Blue Tube Blue i Rock Deep Granite i Decks Blue ESSENTIAL I PALETTES 271 CONSENT ITEM — 7H -t1 DEN HILLS MEMORANDUM DATE: May 22, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, Community Development Director SUBJECT: Planning Case #22-023 — Arden Hills RE, LLC - Planned Unit Development Amendment, 3565 Pine Tree Drive Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Amended Planned Unit Development Agreement with Arden Hills RE, LLC on behalf of New Perspective Senior Living based on the City Council approval of Planning Case 22- 023 on February 13, 2023. Background On January 25, 2021, the City Council approved a Conditional Use Permit for the property at 3565 Pine Tree Drive. On February 8, 2021, the Council subsequently approved a Planned Unit Development and a Site Plan for this development, allowing for the construction of a four (4) story multi -family senior living facility. This approval did not include a request for signage. A condition of approval required a separate sign permit for all proposed signage and for all signage to meet the requirements of Sign District 4. On November 21, 2022, Arden Hills RE, LLC ("Applicant") submitted a land use application for a Planned Unit Development Amendment, proposing flexibility from the City Code on a master sign plan for the New Perspective Senior Living building. The Applicant sought flexibility on the location, number, and size of the proposed freestanding and wall signs. At your February 13, 2023 meeting, the City Council approved a Planned Unit Development Amendment with five conditions to install the proposed freestanding and wall signs. These changes require an Amendment to the Development Agreement between the City and the Developer. The City Attorney has prepared the Amended Development Agreement and the document has been reviewed and approved by the Page 1 of 2 Developer and staff (Attachment A). Upon approval, the City Attorney will record the Amended Development Agreement with the Ramsey County Recorder's Office on the Subject Property. Options and Motion Language Staff has provided the following motion language for this case. Approval: Motion to approve the Amended Planned Unit Development Agreement for Arden Hills RE, LLC based on the City Council approval of Planning Case 22-023 on February 13, 2023. 2. Denial: Motion to deny the Amended Planned Unit Development Agreement for Arden Hills RE, LLC based on the City Council approval of Planning Case 22-023 on February 13, 2023: the City Council should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 3. Table: Motion to table the Amended Planned Unit Development Agreement for Arden Hills RE, LLC based on the City Council approval of Planning Case 22-023 on February 13, 2023. Budget Impact N/A Attachments A. Amended Development Agreement Page 2 of 2 Attachment A FIRST AMENDMENT TO DEVELOPMENT CONTRACT AND PLANNED UNIT DEVELOPMENT AGREEMENT NEW PERSPECTIVE SENIOR LIVING (PC 22-023) THIS FIRST AMENDMENT TO DEVELOPMENT CONTRACT AND PLANNED UNIT DEVELOPMENT ("PUD Amendment") is dated May 16 � 2023, by and between the CITY OF ARDEN HILLS, a Minnesota municipal corporation ("City"), and ARDEN HILLS RE, LLC, a Minnesota limited liability company (the "Owner" or "Developer") RECITALS A. The City and Developer previously entered into a Development Contract and Planned Unit Development Agreement dated July 12, 2021 and recorded August 11, 2021 with the Ramsey County Recorder's Office as Document No. A04901493 ("Development Contract"). B. The Developer is the fee owner of the property located at 3565 Pine Tree Drive legally described as Lot 1, Block 1, 2 Pine Tree North, Ramsey County, Minnesota ("Property"). C. On November 17, 2022, the Developer submitted an application to amend the Development Contract in seeking flexibility on the location, number, and size of wall and monument signs to be located at the Property. Currently the Developer shares an existing multi- 2254710 1 tenant sign with Bethel University and is proposing three additional signs as part of their signage plan which include: (i) a main entrance monument sign, (ii) a wall sign, and (iii) a directional sign as depicted on Exhibit "A" (consisting of 2 pages) attached hereto. D. Pursuant to Paragraph 33.E. of the Development Contract, any requested amendments shall be approved by written resolution of the City Council. E. On December 7, 2022 the Planning Commission reviewed and recommended approval of the Developer's application subject to conditions. The Developer tabled its Planning Case to address the comments and concerns expressed at the Planning Commission and submitted modified plans on January 25, 2023. The City Council reviewed and approved the proposed PUD Amendment on February 13, 2023, subject to the conditions listed on Exhibit "A" attached hereto. All conditions of approval set forth in Exhibit "A" are hereinafter the obligations of the Developer and made a part of this PUD Amendment. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. The City hereby approves the Developer's request for a PUD Amendment to the Development Contract subject to the review and approval of Developer's submitted Sign Plans, as amended by the conditions in the February 13, 2023 Report to the City Council; herein listed in Exhibit "A". 2. Prior to the City's issuance of a sign permit, Developer is required to obtain written approval, to be provided to the City, from Bethel University (the owner of Outlot A) for (i) permitting the placement of landscaping on its property; and (ii) permitting the construction of the monument sign on its property. 3. Prior to the City's issuance of a sign permit, Developer is required to obtain written approval, to be provided to the City, from Lake Johanna Fire Department (owner of Lot 2, Block 1) for permitting the placement of landscaping on its property. 4. The Developer must obtain a sign permit from the City prior to the installation of any signs. 2254710 5. The City herby approves the additional Development Contract amendments as outlined in the Recitals above. 6. Developer shall comply with all conditions of the original Development Contract and Planned Unit Development recorded as Ramsey County Document No. A04901493. 7. Except as otherwise specifically amended herein, the Development Contract shall remain in full force and effect. This Amendment shall be binding on the parties, their heirs, successors and assigns and shall be recorded against the Property in the office of the Ramsey County Recorder as promptly as possible after it has been executed by the parties. Remainder ofpage intentionally left blank. Signatures on the following pages 2254710 IN WITNESS WHEREOF, the parties have caused this Amendment to be executed this 16th day of May , 2023. CITY: CITY OF ARDEN HILLS David Grant, Mayor (SEAL) David Perrault, City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before m this day of , 2023, by David Grant and David Perrault, respectively, the Mayor and City Administrator of the City of Arden Hills, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public 2254710 4 DEVELOPER: ARDEN HILLS RE, LLC, A Minnesota Limited Liability Company By: (Ames R. K STATE OF WISCONSIN ) (ss. COUNTY OF V V1 �(: uhe-t ) dt, Its Manager The foregoing instrument was acknowledged before me this h day of 'Icier , 2023, by James R. Kleinfeldt, the Manager of Arden Hills RE, LLC, a Minne ota limited liability company, on beh f o the en 'ty. Notary Public LEI OCZA, I97:7_1NIa0]C�Vi Campbell Knutson Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 (JJJ/mkl) P N E Utlj 5 ' ,OTA/�)_ _ ,,' ,ovs LAG FOF WJSGO``��. '''ll",'....,1100 2254710 EXHIBIT "A" Page 1 Developer's Conditions ■ All conditions of the original Preliminary/Final Plat, Planned Unit Development, Conditional Use Permit, and Site Plan Review shall remain in full force and effect. ■ A separate sign permit shall be required for all proposed signage. ■ All signage shall meet all other requirements of Sign District 4. ■ As modified, to reflect recommendations by the Planning Commission which included for the reduction in size of the sign copy area of Sign 2 which is the western facing on Snelling Avenue. ■ As modified, to reflect recommendations by the Planning Commission for the second monument sign as identified on the site plan as Sign 1 that has extension of sign base materials to meet City Code design standards in Sign District 4. 2254710 N f. 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Dated this day of , 2023. FIRST NATIONAL BANK OF OMAHA, By: "mac Z ,:k-hJSd-1-([prim name] /y S d// -) [title] STATE OF A( ) )ss. COUNTY OF ,,.,64A 5 ) The foregoing instrument was acknowledged before me this l day 2023, by _ -nvv C-�k , the �%Le - -1 of First National Bank of Omaha, a national banking association, on behalf of said entity. q�V fitdv� Notary Public DRAFTED BY: CAMPBELL KNUTSON, P.A. Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ/mkl xnm braska 2025 225471v3 CONSENT ITEM — 7I ,-ARZEN HILLS MEMORANDUM DATE: May 22, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Old Highway 10 Trail Improvements - Design Engineering Services with SRF Budgeted Amount: Actual Amount: Funding Source: $0 $226,443 PIR - Parks Fund Council Should Consider Motions to approve, table, or deny the following: • Accepting the proposal from SRF Consulting in the amount not -to -exceed of $226,443 to complete "Shovel -Ready" Design of the Old Highway 10 Trail Project. Background/Discussion At the March 20, 2023 Work Session, City Council directed staff to receive engineering services proposals to order "Shovel -Ready" design plans for the proposed Old Highway 10 Trail Improvement Project. A Request for Proposals was issued on April 17, 2023. The scope of work for the project includes preparation of an alternatives analysis to determine a recommended trail alignment, preparation of construction plans, coordination with Ramsey County, coordination with MnDOT and preparation of legal descriptions for easements needed to construct the project. The scope of work does not include the preparation of specifications, final permitting, grant writing and applications, right-of-way acquisition services, bidding assistance or construction administration. These tasks can be provided after the City secures sufficient funding to build the project. Proposals were requested from four consulting firms: SRF, Kimley-Horn, TKDA and HR Green. Kimley-Horn and HR Green chose not to submit proposals as they felt they did not have Page 1 of 2 adequate staffing at this time to produce a proper product that this project needs. SRF and TKDA did respond to the Request for Proposals, both are well qualified to perform the work, and both have performed work successfully for the City recently. The proposal from SRF presented a team that is directly focused and experienced with trail planning and design. It highlighted the importance of engaging with all stakeholders and providing opportunities for the Public's input and mentioned SRF's recent experience on the MVHS Trail design that can be implemented with the proposed Old Highway 10 Trail. SRF also provided the lowest proposed fee, although City staff does not recommend that the City select design consultants based on fees. Copies of the proposals are provided in Attachments A and B. A summary of the scoring results is provided in Attachment C. If the City Council wishes to proceed with the design phase to allow the project to be considered shovel -ready for potential future funding opportunities, then staff recommends accepting the proposal and staff will receive the professional services agreement from SRF and have it on the agenda at the next available Council meeting. Budget Impact The Old Highway 10 Trail Improvements project is not programmed in the 2023-2027 CIP, project funding would be derived from the City's PIR Parks fund. Attachments Attachment A: SRF Proposal Attachment B: TKDA Proposal Attachment C: Proposal Scores Page 2 of 2 v 3701 Wayzata Boulevard, Suite 100 SRF Minneapolis, MN 5541 763.475.0010 www.srfconsulting.com May 11, 2023 David Swearingen Public Works Director / City Engineer City of Arden Hills DSwearingen@cityofardenhills.org 651-792-7847 Subject: Proposal For Old Highway 10 Trail Improvements (PW-22-0104) Dear David Swearingen and Members of the Selection Committee: Over the last decade the City of Arden Hills has made significant investment into the development of its community trail network with the intent of a making the City a safer and more enjoyable place to walk and bicycle. The extension of the trail along Old Highway 10 connect to Mounds View High School and Valentine Park is the latest project to further this effort. This is a challenging project with many traffic, design, utility, stormwater management, and stakeholder coordination issues to work through and requires a strong technical team with enthusiasm and a passion for trail projects. SRF Consulting Group is excited to take on this challenge and partner with the County, local stakeholders, and residents of Arden Hills to develop a safe, aesthetically -pleasing, and pedestrian -friendly community connection of the park and high school to nearby neighborhoods. We believe our team can deliver outstanding results and an exceptional working experience that satisfies the technical needs, schedule requirements, and management challenges generated by this highly visible project. Our strengths include: • Design Expertise. This project presents a variety of design and program challenges, slope and alignment challenges, and Watershed District/County/M n DOT coordination. The SRF team brings exceptional experience in regional trail design, with over 60 years of collective experience on dozens of complex trail projects within Twin Cities and the greater region. We will bring our creativity and technical experi- ence to successfully address project constraints and opportunities. Experienced Project Leaders. Mike McGarvey will lead the overall management of this project. He is highly regarded for managing proj- ects that foster an open and collaborative design process with multi -stakeholder projects and recently completed a similar project for Arden Hills along Lake Valentine Road. Mike will be supported by Stewart Crosby, and Marty Joyce. Stewart, an expert in trail planning and former TRPD planner, will lead the evaluation of trail alternatives and the preferred alignment. Marty will lead the technical design and development of the preferred trail design. Mike, Stewart, and Marty will leverage their combination of management and design and technical proficiency to efficiently advance the needs of the project and ensure Arden Hills receives the best leadership and expertise throughout the project. • Creative and Collaborative Process. Engaging stakeholders will be critical to the success of this project. SRF will work closely with the City's Project Manager to build upon previous public engagement efforts with Arden Hills and to integrate the concerns of multiple agencies, residents, and the larger community into the design. Our work plan includes several cost-effective engagement strategies and tools that we can utilize to foster an open process and build project consensus among residents and the community. Collaborative design discussions with City staff are important for quality results. Outside the box thinking may result in alternatives that minimize the need for additional easements. • Sustainable Solutions. One of the key goals is to have the trail lay lightly upon the natural features so that it blends into the natural sur- roundings while enhancing the user experience. Our preliminary evaluation suggests that stormwater management will be a challenge and creative thinking will be needed to address stormwater needs with minimal impact to adjacent properties. We will also work to ensure that the design is constructible and that materials will be of high quality to minimize ongoing maintenance. Our preliminary evaluation suggests that there are opportunities to reduce impervious surfaces and related stormwater management elements. We are confident the SRF team will bring immediate value to the City of Arden Hills and stakeholders by completing the project in a compre- hensive and professional manner. We can also help the City strategize an implementation and funding strategy for this project through its plan- ning and grant writing staff. We look forward to meeting with you to discuss the project in greater detail and to showcase our enthusiasm for this unique and challenging project. Should you have any questions regarding this proposal, please contact Mike McGarvey at 763.475.0010 or mmcgarvey@srfconsulting.com. ISiin^c'erfelly,,^I^�� ^ 1 U &aA r V V LC ' V "Ce", z- - 'J"" Michael McGarvey, PLA, ASLA Kevin Swehla, PE Project Director - Landscape Architecture Vice President Marketing or promotional statements about SRF's professional services are provided solely for general information and not as a contract commitment. Equal Employment Opportunity/Affirmative Action Employer Project Understanding & Over the last decade the City of Arden Hills has been steadily expanding it's trail system to better serve the residents of the community with safe and efficient travel by bikes and pedestrians. This project to develop a trail con- nection to Valentine Park is the next step in the realization of the City's vision. The preferred approach is to construct an 8-10 foot trail along the west side of Old Highway 10. The City's concept plans show a trail generally at back of curb or with a small boulevard. While this design appears pretty straight for- ward there are a number of details that need to be resolved that can impact final design. Some specific items include adjacent grades, driveways and utilities (particularly power poles) and the need for stormwater management. Through this project the City and SRF will define a process for selecting a preferred trail alignment and then advance the design process to move the project forward through final design, including County coordination, easement, right -of -entry, and/or right-of-way acquisition and watershed permitting. Some of the key objectives of this project include: KEY CHALLENGES PROJECT CHALLENGE — ROW, Terrain & Slope Challenges While the feasibility study has developed a preferred trail alignment, there continues to be some feasibility elements that need to be addressed due to physical corridor conditions. We will look at the topography, constructibility, traffic, safety, right of way, and other corridor constraints and their potential design solutions. We will utilize our 3D-design tools to efficiently look at cross-section, horizontal and vertical alignment options. Usually, there are constructibility, safety, cost, and/or traffic type trade-offs that are balanced with these investi- gations. We believe that there are benefits to evaluating alternatives to minimize right of way needs and reduce impervious surfaces. 0 PROJECT CHALLENGE — Right of Way Obstructions (Utilities, Parking, Driveways, etc) When developing trails in road right of ways, one of the biggest challenges is the potential for obstructions such as utilities, driveways and landscape elements. SRF's trail designers are adept at identifying these challenges and assessing potential resolutions. To resolve this challenge SRF will do comprehensive site reviews, in addition to the site surveys, to get a solid understanding of the context of the obstructions and how the impact of the trail can be addressed in a cost-effective manner. Adjacent driveways, utilities and ADA accessibility of the trail are a particular challenge with this project. CAD modeling soft- ware can be used to rapidly vet alternatives and produce visualizations for public engagement and buy -in. Dependent on the situation, resolu- tion of the obstruction could include trail adjustment, utility relocation, access consolidation/relocation/closure and others. Years of experience in trail design means there are few situations that SRF has not dealt with. PROJECT CHALLENGE — Stakeholder Engagement There are a number of residential properties that are poten- tially impacted by this trail. Through respectful conversations with residents, City staff and stakeholder agencies we can better under- stand the needs of the community and respond with creative, construct- ible solutions that will help to ensure success for the proposed trail. Approach • Preparing final plans to improve opportunities for future grant requests. • To obtain meaningful input from stakeholders living near the project corridor through highly interactive and engaging public involvement activities. • A high -quality trail facility that provides safe access to area schools, parks and recreational amenities for people of all ages and abilities. • To provide a trail facility that complements the area's natural resources and incorporates sustainable and resilient design. SRF has visited the site and spoken with project stakeholders to get a more complete understanding of the challenges of this project. This, along with recent work on the Mounds View High School Trail will allow the SRF team to quickly identify impacts and get to a solid cost estimate early in the process. We have outlined a few of the key challenges and our approach to resolving them in the column to the right. LN SRF is prepared with a full spectrum of in -person and online engagement tools to be tailored to this important project. We recommend two community meetings and one project survey during design. We also recommend a social media campaign in addition to website content. Additional tools that could be included as value-added services include: • Field walk Focus Groups (students, resi- • Meeting Facilitation dents, bike/ped advocate) PROJECT CHALLENGE — Stormwater Management The additional impervious surface created with the proposed trail will likely exceed the thresholds for permit requirements for both the Rice Creek Watershed District (RCWD) and the MPCA NPDES permits. Both permits engage Stormwater management requirements for projects that exceed 1 acre of new impervious surfaces, and both have special considerations for linear or trail projects. Upon review of the fea- sibility study, we have assumed that the constrained portion of trail will likely exceed the 1-acre threshold and not be exempt from Stormwater management. In these areas it will be important to Identify BMP's that meet the rules and have an acceptable level of maintenance for the City. Confirming the rules and approach is accomplished via early coordina- tion with the Watershed staff, allowing the regulators to provide feed- back at the onset of the project. This early coordination will help the design respond to nuances in the rules, allowing the permitting process to be as smooth as possible. This is especially critical as the trail is adjacent to Lake Valentine and very near Round Lake. One element of the permitting process will likely involve mitigating trail fill within the floodplain of Lake Valentine. On the trail project to the south, floodplain fill and resulting need for compensatory storage was a critical part of the RCWD permitting process. Last, the project will likely impact existing rural drainage systems along this State Aid corridor, including ditches and driveway culverts, to name a few. New curb and gutter will require storm sewer systems, designed to State Aid standards, will need to connect to existing sys- tems or discharge into adjoining wetlands, ponds or the lakes. Design staff will work with City staff to identify if there are any downstream flooding issues that the new impervious trail might exasperate and work to alleviate these issues with the proposed systems. SRF Consulting Group Scope of Services TASK 1- PROJECT COORDINATION SRF Project Manager will hold a kickoff meeting, conduct bi-weekly telephone check -in meetings with City staff and review available proj- ect related information and record plans. The SRF Project Manager will regularly review project budget and schedule to ensure overall concurrence with the project objectives and in order to meet established milestones. SRF will maintain quality controls with independent quality checks per the SRF Quality Management Plan. SRF will coordinate efforts with other agency stakeholders including the following: • Attend/participate in up to two meetings with MnDOT • Attend/participate in up to two meetings with State Aid • Attend/participate in up to three Arden Hills City Council meetings. • Attend/participate in up to two coordination meetings with Ramsey County. Additional detail noted in Task 8. • Attend/participate in up to two coordination meetings with the Rice Creek Watershed District. TASK 2 - PROJECT SURVEY SRF will conduct a topographic and property survey of the project corridor to collect elevations and locations of surface/subsurface features, per standards identified in the RFP. Recognizing that Hwy 10 will be resurfaced in 2023. A combination of site survey and design information will be used for early phases of design and supplementary survey will be acquired as needed for later phases of the design process. SRF will locate property corners, reference area plats and prepare a base ROW map of the project area for use in preparing construc- tion plans. Existing utilities along the corridor will be identified by gopher state one call and drafted into a base map for use in the plans. A utility coordination meeting will be held during design to engage the facility owners, discuss schedule and request relocations as required. Impacted owners will be invited to the preconstruction meeting for followup. TASK 3 - GEOTECHNICAL INVESTIGATION & SECURING REQUIRED EASEMENTS SRF will coordinate additional geotechnical investigation for the project site and have a geotechnical recommendation memorandum with bor- ing logs prepared. This work will be completed by our subconsultant Braun Intertec. Braun Intertec will collect additional borings needed for geotechnical recommendations for minor retaining wall systems necessary north of TH 694. A geotechnical report was provided with the RFP docu- ments. However, no recommendations were provided for retaining wall systems identified to be necessary in the feasibility study and borings in the area (ST-4 thru ST-8) extend just 6'feet below existing grade which is insufficient for foundation recommendations. Braun will collect sufficient boring data two provide recommendations for the use of either precast modular block wall (PMBW) system or a rein- forced soil slope (RSS) system including a global stability analysis. TASK 4 - PUBLIC ENGAGEMENT Critical to the success of a trail project like this is clear and transpar- ent communication with the affected public. SRF will follow a clear and organized process for public engagement. The plan will include an online property owner survey form to be distributed to adjacent residents. SRF will also conduct two public informational meetings with adjacent property owners. Open house invites will be sent to both adjacent properties and neighborhood residents (approx. 500' radius of corridor). TASK 5 - ALTERNATIVES REVIEW SRF will review and evaluate alternatives and approximate costs for the trail alignment based on site conditions along the project corridor. Alternatives that may be considered to minimize property impacts and easement needs. SRF will review alternatives in a meet- ing with City staff to determine the preferred trail alignment and get City concurrence prior to proceeding with detailed design efforts. SRF Consulting Group TASK 6 - CONSTRUCTION PLANS SRF will prepare construction plans for these I ected alternative, based on State Aid, MN Bicycle Facility Design Manual and other accepted design standards. The plan set shall include, but is not limited to, the following sheets: • Title Sheet Plan and Profile Sheets for • Statement of Estimated Quan- Trail, Drainage and Retaining tities and Cost Participation Walls • Construction Notes, Standard Pavement and Curb Resto- Plates, and ADA Compliance ration Sheets • Typical Sections Grading Plan • Removal Sheets Erosion Control Sheets • SWPPP Sheets • Cross Sections TH 694 Bridge Nos. 62716 & 62717 MnDOT owns the twin bridges that carry westbound (62716) and eastbound (62717) TH 694 traffic over the proposed trail improve- ments. The bridges were built in 2013 and and 2012 respectively and are in good condition. SRF has reviewed the as -built plans available on MnDOT's eDOCS Public Website. Each bridge was designed with a 12-foot trail accommodation at the base of the west slope pav- ing adjacent to the roadway's southbound shoulder. SRF has also reviewed the site and changes were implemented between the design and construction. Current conditions would allow a 12-foot trail along either side of Old Highway 10. Thus, we assume the trail can be designed and constructed below the bridges with no impact to the in -place concrete slope paving. Minor coordination for con- struction within MnDOT's right-of-way will be needed and we assume the City will need to enter into a cooperative construction agreement with MnDOT. However, no bridge modifications should be necessary. Retaining Walls The feasibility study identifies up to four (4) retaining wall systems needed beginning just north of Brueberry Lane. Review of the site indicates the wall will be needed to retain embankment used to widen the shoulder area while maintaining ditches and low wetland areas. We Assume this can be completed with simple standard wall systems such as a reinforced soil slope (RSS) or precast modular block wall (PMBW) system and fall protection railing. A brief wall type study will be conducted in conjunction with the foundation recom- mendations provided by Braun to determine the appropriate wall type. Once identified, the wall design, plans and construction cost estimating will be initiated at the 60% design stage and final wall plans and special provisions will be completed in conjunction with the overall project schedule. A refined concept layout and estimate will be submitted for review by the City at 30% and plans by both the City and County at 60% and 90%. 100% plans will be provided to the City and County for final approval. Project specifications and project manual bidding support and con- struction admin will not be provided at this time, but can be amended into the project at a later date as project funding and construction timeframe become more clearly defined. SRF will provide a pdf digital copy of final plans. SRF will delineate corridor wetlands and prepare a report to commence project permit- ting with the rice creek watershed district (RWCD). Permit applica- tions will be completed and submitted for initial review but not fully approved until construction is imminent. Wetlands are anticipated to be impacted but mitigation is unlikely. TASK 7 - EASEMENT DOCUMENTS SRF will prepare a right-of-way boundary map for Ramsey County and easement drawings and legal descriptions for up to 41 individual par- cels along the corridor requiring permanent and temporary easements necessary for installation and long term maintenance of the proposed improvements. Through the design process, we will look to reduce or eliminate the need for any easement or right -of way impacts. Acquisitions will be completed under a separate contract. Assume trail and supporting infrastructure to be located in existing right of way to extent possible. We have assumed up 10 easement graphics to account for potential temporary or permanent easements as needed. TASK 8 - COUNTY COORDINATION SRF will prepare a cost participation summary tabulation spread- sheet and project location map as exhibits to assist City and County staff in the development of a cooperative agreement for the segment of trail along Snelling Ave. SRF Consulting Group Project Team KEY PERSONNEL SRF has assembled a highly qualified and experienced team to address the needs of the Old Highway 10 Trail project. Not only does the SRF team have experience working on similar trail projects, but also has strong familiarity with this area having worked on the Mounds View High School Trail project — we will use this knowledge to more efficiently collaborate with the City, Ramsey County, the Project Management Team, and the many involved stakeholders. Team Organization SRF will be responsible for all project management and oversight activities. We wilIwo rk closely with the Arden Hills project management staff to develop the processes, products, and milestones that will guide the project through completion. We understand that stakeholder engagement is important and we've selected a team who understands that integrating many viewpoints into the planning process will determine the best outcome for the project. We are committed to working collaboratively with project stakeholders, RCWD and Ramsey County. Our team is led by Project Manager Mike McGarvey. Mike is highly regarded for his regional trail design experience and is a member of the Association of Pedestrian and Bicycle Professionals. Mike will be supported by Stewart Crosby and Marty Joyce. Stewart has led planning for over 15 regional trails. Marty has extensive experience working on a variety of municipal and trail projects. Stewart and Marty will combine their passions and skills, leveraging experience of both disciplines throughout the project process. This holistic approach — of including a technical and design lead — will allow us to more efficiently progress the needs of the project and ensure that Arden Hills is getting the very best leadership and expertise throughout the project. City of Arden Hills Project Management David Swearingen/Lucas Miller SRF Project Manager Michael McGarvey, PLA, ASLA, LEED AP IRWI Alternatives Evaluation Lead Stewart Crosby, PLA,ASLA Wetlands/Permitting Nicole Zappetillo Traffic Brent Clark, PE Public Engagement Dan McNiel Water Resources David Filipiak, PE Right of Way Ken Helvey Survey Dean Dusheck, LS .............................. Project Stakeholders ; • Ramsey County ; • City of Arden Hills ; • Rice Creek Watershed District (RCWD) ; • Residents ..............................' Design Lead Marty Joyce, PE Trail Design Marty Joyce, PE Stewart Crosby, PLA, ASLA Structural Casey Black, PE SRF Consulting Group MIKE MCGARVEY, PLA, ASLA I PROJECT MANAGER Mike has 29 years of experience in all aspects of landscape architecture, planning and urban design. His areas of expertise include trail planning and design, park planning and design, streetscape design, site design, and project management. Mike's creative and innovative planning and design solutions acknowledge the influence of operations and address maintenance concerns. As a LEED accredited landscape architect, Mike ensures that sustainability is incorporated into SRF projects. • Management role in 40+ Design leadership in 20+ park • ` parks and trail projects I* and site development projects Project Experience Bruce Vento Regional Trail — Phase 2, Ramsey County, Minnesota. Mike manage this project that advanced the approved master plan alignment for Phase 2 of the Bruce Vento Regional Trail through preliminary design. Mike managed all aspects of the project including agency coordination, public involvement, design and preliminary stormwater management approach. Mounds View High School Trail Improvements, Arden Hills, Minnesota. Mike managed this project that advanced the concept design of a local trail connecting Mounds View HS to existing community trails in support of the City's Safe Routes to Schools initiative. Mike managed all aspects of this project including preliminary and final design, agency coordination, public involvement, ROW, and water resource permitting. Three River Park District Dakota Rail Trail, Hennepin County and Carver County, Minnesota. Mike led the planning efforts for the 28-mile Dakota Rail Trail. He subsequently managed the design of four phases of design and construction for segments of the trail, which included extensive public involvement, abbreviated design schedules due to ARRA funding, and the design of several pedestrian bridges. Street Design Manual, Saint Paul, Minnesota. Mike was part of a multidisciplinary team that worked cooperatively with Saint Paul Planning and Public Works to develop a street design manual for the entire City. The manual is a standard practice tool for the design of complete streets illustrating best practices and design issues for all modes of transportation. STEWART CROSBY, PLA, ASLA I ALTERNATIVE EVALUATION LEAD Stewart has 20 years of experience in landscape architecture and urban design, including conceptual design, design development construction document preparation, and construction administration. He brings innovative design solutions to a variety of projects that include park and trail master planning and design. Stewart has also conducted visual impact assessments for roads and trails and has worked on urban streetscape projects. Stewart excels at managing trail planning and design projects, while fostering an open, collaborative design pro- cess that includes agencies, residents, design professionals, and other interested stakeholders. His work is mindful of operations and maintenance considerations and emphasizes sustainability. Stewart strives to develop trail systems that are open and accessible to all, and that respond to the surrounding landscape and community. O Completed 21 master Designed 13 trails to meet 400 Design/Management role in the plans for local and local and federal funding •q}• development of 39 park and trail regional trails requirements • • • master plans Project Experience Dakota Rail Regional Trail, Three Rivers Park District, Minnesota. Stewart was a primary author for the Dakota Rail Regional Trail Master Plan and was actively involved in all public open houses and in individual landowner meetings held in communities along the trail corridor. He assisted in the design development for the trail with a focus on amenities such as trail heads, rest stops, and rain gardens. During construc- tion, Stewart served as both project engineer and as construction administrator. Bottineau Community Works Infrastructure Advanced Planning, Twin Cities, Minnesota. Stewart worked to advance the planning and design of desired pedestrian and bicycle infrastructure enhancements to facilitate the safe, comfortable, and convenient access to and from the planned stations. This design involved researching the feasibility of shared mobility features to supplement the pedestrian and bicycle facilities being proposed for the corridor. Shared mobility features, such as bike sharing, allow for increased use of new bicycle facilities, while others will support alternative approaches for transit users to make first and last mile connections. Minnesota River Bluffs LRT Regional Trail, Carver County Parks, Minnesota. Project Manager for the design and construction of the two phases of trail development that included a prefabricated trail bridge over a creek in the historic City of Carver and a trailhead with a parking lot and a trail system kiosk. Stewart also managed the MnDOT Delegated Contract Process (DCP) for Local Agency Federal Aid Projects since this project utilized federal funds. SRF Consulting Group MARTY JOYCE, PE I DESIGN LEAD Marty has 8 years of experience as a member of design and construction teams for a variety of municipal, trail, and site design projects. His duties have included quantity calculation and project cost estimation, intersection design and details, alignments, profiles, utility design and coordination, corridor and terrain modeling. Has experience designing projects in Civil 3D and has worked in both the Twin Cities and Fargo metropolitan areas. 20+Significant Utility 34 Miles of Trail Design & Coordination Projects 0 Planning Highlighted Project Experience Bella Vista Trail Construction. Civil Design Lead — Rosemount, Minnesota. New bike trail construction that connects existing trail along Bacardi Ave W with newly constructed Autmn Path. The trail weaves around several existing wetlands and stormwater ponds. Coordinated with Northern Natural Gas before and during construction to ensure the trail did not impact their existing gas lines. TH 241 Trail Construction. Member of Civil Design Team — St. Michael, Minnesota. Marty was the lead civil designer for the TH 241 Trail Construction project in St. Michael. All ped ramps in the intersection of TH 241 and Oakwood parkway were reconstructed as well as a short section of trail along TH 241. Marty designed the new ped ramps to meet ADA accessibility standards and designed the trail section to meet all MnDOT trail design standards. Peony Trailhead. Member of Civil Design Team — Plymouth, Minnesota. Marty was the lead civil designer of the Peony Trailhead in Plymouth, MN. This included a combination of trailhead parking lots and bike trail construction. Marty performed the grading design for the parking lots. Which included insuring adequate drainage while maintaining ADA acceptable grades in handicap parking stalls. He also designed the trail section that connected the two lots to meet all MnDOT standards for bike trail construction. Cedar-Nicols Trailhead. Member of Civil Design Team — Burnsville, Minnesota. Served as lead designer of the Cedar-Nicols Trailhead which con- sisted of the construction of bike trail and a trailhead parking lot. Marty ensured the trail was designed to MnDOT standards for sight distance and recovery slopes. Designed the parking lot accommodate large vehicles and to drain adequately and meet ADA standards for slopes in handicap stalls. NICOLE ZAPPETILLO I WETLANDS/PERMITTING Nicole has 14 years of environmental science experi- ence including numerous wetland delineations, wet- land permitting, agency coordination, and environ- mental documentation for public and private projects. Her work at SRF includes completing wetland delin- eations and reports, Minnesota Wetland Conserva- tion Act and U.S. Army Corps of Engineers Section 404 permit applications, agency coordination, and federal and state environmental documents. Project Experience Trunk Highway 5 Regional Trail, Victoria and Chanhassen, Minnesota. Completed a field wetland delineation, delineation reports, and agency coordination for a proposed segment of regional multi -use trail, including bituminous and boardwalk trail segments. The trail will be located within Minnesota (MN) Department of Transportation right of way and the Uni- versity of Minnesota Landscape Arboretum. In addition, the trail will likely impact a Minnesota Department of Resources Public Water Wetland. France Avenue Trail from West 84th Street to Old Shakopee Road, Bloomington, Minnesota. Completed a field wetland delineation, delin- eation reports and agency coordination, and wetland permitting is in progress for a segment of a local multi -use trail, including bituminous and boardwalk trail segments and a stream crossing. The project includes a long segment of boardwalk to avoid/minimize wetland and floodplain impacts to a stream and the surrounding wetland complex. Northwest Greenway Trail Phases I -IV, Plymouth, Minnesota. Com- pleted field wetland delineations, delineation reports, agency coordina- tion, and wetland permitting for several segments of a regional multi -use trail, including bituminous and boardwalk trail segments and a stream crossing. Most of the work was in the vicinity of a large wetland complex. DAVID FILIPIAK, PE I WATER RESOURCES David leads SRF's Water Resources Group, provid- ing review and oversight with 36 years of experi- ence in engineering and water resources plan- ning. His expertise includes hydrologic and hydraulic modeling of both urban and rural water- sheds, preliminary and final design for major storm sewer projects, regional and site -specific Best Management Practice design, green infrastructure studies and design, complex permitting, and major wetland restoration projects. He excels at developing inno- vative stormwater treatment solutions for both rural and urban projects. Additionally, he has served on numerous technical advisory commit- tees, including the Minnehaha Creek Hydrology and Hydraulics Study, several Local Road Research Board (LRRB) studies on a variety of top- ics, including sand filters, dry detention with underdrains, BMP Mainte- nance and Selection, and a study on Impervious Computations in Mod- eling and a MPCA study on Water Quality Sampling Protocols.. Project Experience 1NE Watershed Planning and Preliminary Design Project, Minneapo- lis, Minnesota. The project includes development and detailed analysis of multiple stormwater management scenarios that address flooding and improve water quality and ecological function within the 1NE Water- shed in Northeast Minneapolis. Developed that detailed XP-SWMM and P8 modeling, GIS analysis, and concept and preliminary design of sev- eral types of BMPS, including surface detention basins, underground detention/retention systems, raingardens, and tree trenches. David served as the project advisor for the study. Lake McCarrons Water Quality Study/BMP Design, Roseville, Min- nesota. Capitol Regions Watershed District retained SRF to study the SRF Consulting Group Villa Wetland subwatershed to identify locations for potential BMPS to significantly reduce phosphorus loading to the wetland. DAN MCNIEL, AICP I PUBLIC ENGAGEMENT Dan has seven years of experience in public engage- ment and community planning. Dan excels at com- municating with stakeholders, community members and project partners.He has significant experience facilitating community workshops, leading youth engagement activities, and designing long-range public participation processes. Dan is committed to developing meaning- ful, measurable and adaptable community engagement and is passionate about incorporating underrepresented perspectives into planning pro- cesses. Prior to coming to SRF, Dan worked with the Minneapolis Park and Recreation Board planning department and served as an AmeriCorpsvol- unteer on the Pine Ridge Indian Reservation in South Dakota. Project Experience Dakota County CR 9 (Dodd Boulevard) and 179th Street Corridor Study, Minnesota. Dakota County and the City of Lakeville have part- nered to coordinate planning efforts and identify improvements for two roadway segments in the City of Lakeville — County Road 9 (Dodd Bou- levard) and 179th Street. Dan is serving as a key player in the public involvement coordination with Dakota County and the City of Lakeville. His main responsibilities include developing communication materials, gathering public input through public opens houses, community sur- veys and online engagement as well as coordinating in -person meet- ings with the public and adjacent property owners. Bruce Vento Trail- Phase 2, Ramsey County. Worked with Ramsey County to develop public involvement plan. Planned for, executed, and attended meetings, including pop -ups events, property owner meetings, and open houses. Developed handouts, survey, boards, presentations, and other communications materials in coordination with graphic design- ers. Summarized comments received from the public. BRENT CLARK, PE I TRAFFIC A member of SRF's Traffic Engineering group, Brent's work is focused mainly on traffic impact studies and corridor studies. He uses a number of traffic analysis software programs including Synchro/SimTraffic, VISSIM, TRAFFIX, and IHSM- V HSM Predictive Method. Through his work, he has gained valuable experience in traffic operations, traffic forecasting, and intersection safety. Brent has led several large-scale data collec- tion efforts throughout the Midwest. Additionally, Brent has preliminary and final roadway design experience, having provided AutoCAD design support to SRF's Municipal Group. Additionally, Brent has preliminary and final roadway design experi- ence, having provided AutoCAD design support to SRF's Municipal Group. He also previously interned for a consulting engineering/sur- veying firm in Sioux Falls, South Dakota, where he provided AutoCAD design support and performed construction inspection and observa- tion, construction staking, and topographic surveying. Project Experience • Arden Hills Lexington Station Traffic Study, Minnesota. • City of Bloomington South Loop District Traffic Study, Minnesota. • Saint Paul Port Authority, Macy's Department Store Redevelopment Traffic Study and TDMP, Saint Paul, Minnesota. KEN HELVEY I RIGHT OF WAY Ken leads SRF's Real Estate Services Group and manages the acquisition, relocation, and appraisal processes for infrastructure, utility, and develop- ment projects. Since 1993, he has provided public and private sector clients with project manage- ment, acquisition, compilation of information to prepare work files, coordination of appraisals, negotiations with land owners to acquire right of way and settle damages, completion of relo- cation services, recording of pertinent documents, and closing of files and preparation of closing documents. Project Experience • MnDOT Hwy 63 Mississippi River Bridge Approach Roadways & Bridges Right of Way Package, Valuation & Acquisition, Red Wing, MN. • MnDOT TH 14 Right of Way Package, St James, Minnesota. • City of Chaska TH 212/CSAH 44 Interchange Right of Way Services, MN. CASEY BLACK, PE I STRUCTURAL Casey has 15 years of structural engineering experience and has led bridge design projects including rehabilitations, replacements, and new construction in Minnesota, Wisconsin, and North Dakota. He has managed projects using federal, state, and local funding. Casey's experience includes concrete slabs, prestressed concrete beams, steel girders, and prefabricated steel trusses. As a project manager, Casey has directed the coordination efforts for property acquisitions and impacts, environmental documents, wetland delineations, hydraulic analysis, drainage designs, surveying, geotechnical investigations, environmen- tal site assessments, and roadway designs. He has also served as a construction engineer on bridge replacement and rehabilitation proj- ects, which enables him to foresee potential field issues during the design process and design easily constructible structures. Casey works closely with clients and permitting agencies to ensure project parameters are understood and met. Project Experience • Three Rivers Park District Crystal Lake Regional Trail Boardwalk Overlook, Lakeville, Minnesota. • Three Rivers Park District Luce Line Regional Trail Bridge over CSAH 61(Xenium Lane), Plymouth, Minnesota. DEAN DUSHECK, LS I SURVEY 7 Dean has 40 years of experience as a profes- sional land surveyor and supervises SRF's survey operations. Respected as a detail -oriented land surveyor and efficient supervisor, he is involved in all SRF projects where design surveys and/or land surveys are required. Dean's involvement extends beyond surveys prepared by SRF and includes quality control reviews of mapping and survey -related data received from third parties. He has provided land surveying services, including right of way research and legal descriptions, for numerous SRF projects. SRF Consulting Group Project Schedule 2023 2024 JUN JUL AUG SEP OCT NOV DEC JAN FEB STUDY TASKS Project Coordination Project Kickoff Review Available Documents Staff Meetings ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ I♦ City Council Meetings County Coordination Meetings State Aid Coordination Meeting Rice Creek Watershed Meetings MN DOT Coordinatiion Meeting Project Survey As Needed Geotechnical Services (as needed) Public Engagement Public Survey Community Open House Alternative Review Construction Plans 30 % Plans 60% Plans and Estimates 9/29/23 Cooperative agreement with County Wetland Delineations Parcel Sketches and Easement Descriptions Preliminary Drainage plans and Watershed Permit 90% Plans and Estimates 02/2s/202 100% Plans and Estimates Private Utility Coordination Easement Documents County Coordination SRF Consulting Group O M 00-cr ^ N M M -e 0000 O 00 CU t0 O O On M O Ln OLfi N Lti 6 co N �04 i4 4i4 � � N N f V -cn � N � 00 O r- M ^ n M n 00 O O O O O O O O t2 LS) 00 CO M b4 � —00 b4 O Op O CD O O �j ry N - O In b4 m O O (V OCN r- C4 M Lff O� Lo LO ��,-� M Ln LO fa4 00 O O O 00 O M Qc) O O N O N O LO M b4 � b4 V CD CD CD CD CDN O CDN N LO n M (V 0-) M CD ON CD CD CD CD -I- CDQ0 co L,9 N O N ER O CD CD CD CD O m 00 00 Ln ER O CD CDrn 'T O O O Ln M rn 00 M N LP Ln EA u +J 0) 00 N CD CD CD C> CD CD Ln L.0 c9 (� m N O V a) O u d � Cr M O N M 00 ON O ^ 6> n 0) E �V-T b4 4--7 'a N O C p y K CO N O1 C) O O r- O O CD O O N OR c b4 �2 O + � O C c O +, c c c c o 0) f° = w N h a 0) a p ,+�-• E O w N 2 c0 LL c N it -v 0 N a O c O -p w i0 Q: a� p Q ip f0 N co c to x LLL O N v T LT N d 0 O O N N — N p w t O u 0) - O > tJ �, O H ++ "'' d OLU > u O + N >+ 3 j in N >+ to � N a c c Ln w w LL. p O ++ O v N p t0 p f0 Ll Cl Q V a u L V �o _ N H SRF -�t•�!,. _ �. 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Attachment C Ranking Criteria Maximum Possible SRF TKDA HR Green Kimley-Horn Points Project Understanding/Approach: The proposal sufficiently describes the results to be achieved and provides a detailed outline of how 20 18.5 15.5 N/A N/A they intend to achieve those results. Team Qualifications: The consulting firm has proposed a team capable of completing all tasks within the project scope. 25 23 19.5 N/A N/A Experience: The consultant has completed similar projects successfully. 25 23 19.5 N/A N/A Cost: The proposal identifies a cost-effective and feasible solution. 10 8.5 8.5 N/A N/A Schedule: The proposal includes all elements required for this project and is shown to be completed within the given dates. 20 20 19 N/A N/A Total Points Available 1 100 93 1 82 1 N/A I N/A NEW BUSINESS —10A ,`iRZEN HILLS MEMORANDUM DATE: May 22, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, Community Development Director SUBJECT: Planning Case #23-008 — No Public Hearing Required Applicant: Joshua Haberman Property Location: 1475 Dawn Circle Request: Variance Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: Adoption of Resolution 2023-028 for Planning Case 23-009 for a variance to construct a garage addition that would decrease the required total side yard setback from 25 feet to 20.33 feet from the east property line at 1475 Dawn Circle ("Subject Property"). Background 1. Existing Site Conditions 1475 Dawn Circle, the Subject Property, is zoning R-1, Single Family Residential District. It is designated for Low Density Residential in the 2040 Comprehensive Land Use Plan. The Subject Property is the site of a single-family dwelling owned by the Applicant. All surrounding parcels are also zoned R-1, Single Family Residential District and designated for Low Density Residential Uses in the Land Use Plan. 2. Site Data 2040 Future Land Use LDR — Low Density Residential Plan: Existing Land Use: Single Family Dwelling Page 1 of 7 Zoning: R-1, Single Family Residential District Lot Size: 0.32 acres 3. Proposed Use The Applicant is requesting a variance to decrease the required total side yard setback of his single- family dwelling on the Subject Property from 25 feet to 20.33 feet for a proposed third stall garage addition. Section 1320.06 of the Arden Hills City Code requires a combination of both side yards on an interior lot of not less than 25 feet. According to the Applicant's narrative submitted as a part of his application, the Subject Property includes unique circumstances due to its nontraditional shape and its location at the end of a cul- de-sac. The Applicant is requesting the proposed garage addition as, according to the Applicant, the current garage cannot accommodate the storage of two cars due to how the steps into the house are arranged. The proposed garage addition would meet applicable building codes and all other regulations in the R-1 District. The Applicant would not be able to construct the proposed garage addition without a variance. Proposed Garage Addition cN opem9in wad. ? aee beam above — IV ccll�g 8'-tt�ctllnq C I E1B61tIGGMAGE I I I I zs'v I z- tB-P 4. Approvals 2 3D View, cnanoB noonor� I I T tall overhead sectional door I Bhk Back tJ-o' Garege atlSum The City Council is being asked to determine if a variance request for flexibility on the total side yard setback should be approved. The submitted sketches show the location of the proposed garage addition and the proposed driveway addition. The evaluation of the proposal should be based on the District Provisions in Section 1320 and the Requirements for a Variance in Section 1355.04, Subd. 4. At their May 3, 2023 meeting, the Planning Commission reviewed the variance request on the Subject Property. After discussion, the Planning Commission voted to recommend approval with conditions by a 7-0 vote. Page 2 of 7 Plan Evaluation Chapter 13, Zoning Regulations Review 1. District Provisions (R-1 Single Family Residential District) — Section 1320.06 Lot Size and Dimensions — Meets Requirements The Subject Property was constructed in 1983 with a lot area of 14,068 square feet (Attachment D). Section 1320 — District Provisions of the Zoning Code requires a minimum lot size of 14,000 square feet per single-family dwelling unit. r rvnu ry4f.9 ya �4 .xnw _.v 1 � ✓ rye p8P g _ g � � 3 .aocen.+ue ' Structure Setbacks — Variance Requested In the R-1 District, the minimum front and rear setback requirements are 40 feet and 30 feet, respectively. The minimum side yard setback is 10 feet and the minimum total of both side yards on a lot is 25 feet. The current structure complies with the minimum setback requirements in the R-1 District. The proposed third stall garage addition would have a side yard setback of 10 feet as measured from the east property line. Today, the existing side yard setback is 18.33 feet. The Applicant is requesting a variance to decrease the required total side yard setback from 25 feet to 20.33 feet. The proposed garage addition would conform to front, rear, and one minimum side yard setback requirements. R-1 Setbacks Existin Proposed Garage Addition Front Setback 40 feet 41.16 feet 41.16 feet Rear Setback 30 feet 37 feet 30.66 feet Side Yard Minimum west 10 feet 10.33 feet 10.33 feet Side Yard Total Both Side Yards 25 feet 28.33 feet 20.33 feet Landscaped Area — Meets Requirements In the R-1 District, the minimum landscaped area required without a variance is 65% of the property or 9,144 square feet. The Subject Property has an existing landscaped area of 10,492 square feet or 75%. The proposed addition would decrease the total landscaped area to 9,507 square feet, or 68% percent of the property. Page 3 of 7 Structure Coverage — Meets Requirements The R-1 District allows for a maximum structure coverage of 25% or 3,517 square feet of the Subject Parcel. The existing structure coverage is 2,556 square feet or 18%. The proposed addition would increase the total structure coverage by 495 square feet for a total of 3,051 square feet, or 22% of the Subject Property. 2. Variance Review The role of the City Council is to determine and consider how the facts presented to them compare with the city's articulated standards. The Council should base their decision on the facts presented and then apply those facts to the legal standards contained in city ordinances and relevant state law. Neighborhood opinion alone is not a valid basis for granting or denying a variance request. While the City Council may feel their decision should reflect the overall will of the residents, the task in considering a variance request is limited to evaluating how the variance application meets the statutory practical difficulties factors. Residents can often provide important facts that may help in addressing these factors, however, unsubstantiated opinions and reactions to a request do not form a legitimate basis for a variance decision. The City Council may impose conditions when granting variances as long as the conditions are directly related and bear a rough proportionality to the impact created by the variance. For instance, if a variance is granted to exceed the side yard setback limit, any conditions attached should presumably relate to mitigating the effect of the encroachment. 3. Variance Requirements — Section 1355.04, Subd. 4 The Applicant requests a variance to construct a third stall addition to the side of their existing attached garage that would impede on the required total side yard setback in the R-1 Residential District. The City Council will need to make a determination utilizing the following variance findings and criteria on whether there are practical difficulties with complying with the zoning regulations. If the Applicant does not meet all the factors of the statutory test, then a variance should not be granted. Variances are only permitted when they are in harmony with the general purposes and intent of the ordinance. 1. Purpose and Intent. The variance request shall comply with the purpose and intent of the provisions of the City's Zoning Regulations and with the policies of the City's Comprehensive Plan. The variance request for 1475 Dawn Circle is for a proposed garage addition. The Subject Property is zoned R-1, Single Family Residential District and is guided as Low Density Residential on the Land Use Plan. 2. Practical Difficulties. The Applicant for a variance shall establish that there are practical difficulties in complying with the provisions of the Arden Hills Zoning Regulations. The term "Practical Difficulties" as used in the granting of a variance means: Page 4 of 7 a. Reasonable Use. The property owner proposes to use the property in a reasonable manner not permitted by the Zoning Ordinance. According to the Applicant, a third car garage stall for a single family home is a reasonable use of the Subject Property in the R-1 Zoning District because the design of the existing two car garage does not accommodate the Applicant's needs to store two cars simultaneously. b. Unique Circumstances. The plight of the property owner is due to circumstances unique to the property not created by the landowner. According to the Applicant, the Subject Property's irregular shape creates a practical difficulty due to the curvature of the parcel's front property line. The Subject Property was platted in 1982 and the dwelling was constructed in 1983. The Applicant purchased the Subject Property in 2022 so they did not create the circumstances unique to the property. c. Character of Neighborhood. The variance, if granted, will not alter the essential character of the neighborhood. According to the Applicant, the variance requested is in keeping with the character of the city. The existing neighborhood has homes with a variety of different garages and housing styles, and the proposed variance would not alter the character of the neighborhood. 3. Economic Consideration. Economic consideration alone does not constitute a practical difficulty. The Applicant states that the proposed variance is not requested for economic reasons. 4. Access to Sunlight. Inadequate access to direct sunlight for solar energy systems shall be considered a practical difficulty. A solar energy system is not proposed. Suggested Findings of Fact The Planning Commission reviewed this application at their May 3, 2023, meeting and have offered the following findings for your consideration: General Findings: 1. City Staff received a land use application for a variance request to the required R-1 Zoning District total side yard setback at the Subject Property 1475 Dawn Circle. 2. A single-family dwelling is a permitted use within the R-1 Zoning District. 3. The garage addition will not impede sight lines or obstruct the clear vision area from the roadways. 4. The proposed garage addition would decrease the required total side yard setback to 20.33 feet. Page 5 of 7 Variance Findings: 1. Variances are only permitted when they are in harmony with the general purposes and intent of the ordinance. 2. The proposed garage addition would not alter the essential character of the neighborhood because the configuration on the Subject Property would be consistent and compatible with the neighborhood. 3. The variance request is not based on economic considerations alone. Options and Motion Language The Planning Commission reviewed this application at their May 3, 2023, meeting. At that time, they recommended approval with conditions of Planning Case 23-008 to decrease the required total side yard setback from 25 feet to 20.33 feet at 1475 Dawn Circle by a 7-0 vote. The following are motion language options for the City Council to consider. Approval with Conditions: Motion to adopt Resolution 2023-028, approving Planning Case 23-008 for a Variance at 1475 Dawn Circle, based on the findings of fact and the submitted plans, as amended by the conditions below: 1. A Building Permit shall be issued prior to commencement of construction. 2. The proposed building shall conform to all other standards and regulations in the City Code. Approval as Submitted: Motion to adopt Resolution 2023-028, approving Planning Case 23-008 for a Variance at 1475 Dawn Circle, based on the findings of fact and the submitted materials in the May 22, 2023, Report to the City Council. Denial: Motion to deny Resolution 2023-028, approving Planning Case 23-008 for a Variance at 1475 Dawn Circle, based on the following findings: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. Table: Motion to table Resolution 2023-028, approving Planning Case 23-008 for a Variance at 1475 Dawn Circle: a specific reason and information request should be included with a motion to table. Notice Although a variance does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within 500 feet of the Subject Property on May 11, 2023. A public hearing notice for this planning case was published in the Pioneer Press on May 11, 2023. Minnesota statute does not clearly require a public hearing before a variance is granted or denied, however, after consulting with the City Attorney, staff agree that the best practice is to allow public forum on all variance requests. A public forum allows the city to establish a record and elicit facts to help determine if the application meets the practical difficulties factors. Staff has not received any written or verbal comments regarding this proposal as of May 17, 2023. Page 6 of 7 Deadline for Al!ency Actions The City of Arden Hills received the completed application for this request on March 21, 2023. Pursuant to Minnesota State Statute, the City must act on this request by May 20, 2023 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the Applicant, the City may extend the review period beyond the initial 120 days. The City provided the Applicant with written notification extending the review period to July 19, 2023 (120 days) based on the date of the submission for review by the Planning Commission and City Council during the May meeting cycle. The requestor confirmed receipt of this notification on March 21, 2023. Attachments A. Land Use Application B. Location Map C. Variance Request Letter D. Site Survey & Renderings E. Planning Commission Memo F. Draft Planning Commission Minutes G. Resolution 2023-028 H. City Council Presentation Page 7 of 7 Attachment A It EN HILLS 1245 West Highway 96 Arden Hills, Minnesota 55112 Telephone (651) 792-7800 Fax (651) 634-5137 www.cityofardenhills.org Planning Case No. 23- Submittal Date Application Completed Date Accepted by Receipt Number Council Decision Council Decision Date 2023 LAND USE APPLICATION Applicant Information A licant: A c U b D4fnT RES. 1�ESi4/U IUC � �jzy� p�i%�� Address: 11',T ti,67FVkrE-R i�LcN Telephone No.: G5l - 341- 7qj/ Other: Fax No.: Email Address: A4,L) Property Information Property Owner: pSgi{,¢� Owner Address- 14 75- t) &W/ J �t (�GL� 4? /LLB' MN Owner Telsphone No. (5-1- '73-2 6�1_2_ Other: --- --- Address of Property involved: 1 ,�75 Legal Iles tio perty In: f3QI �4 fZ t{NGLL p�� r rcJo �,a r Q�k ¢ ProD Ng-:_ �z ��-2 00 6- 7 Zone: Type of Request ❑ Comprehensive Plan Amendment (Fee: $550 + Escrow: $2,500) ❑ Conditional Use or Interim Use Permit/CUP or IUP Amendment (Fee: $400 + Escrow: $1,500) ❑ Preliminary Plat (Fee: $500 + Escrow: $2,500) ❑` Final Plat (Fee: $450 + Escrow: $1,000) ❑ Concept Plan Review (Fee: $300 + Escrow: $750) ❑ Master Planned Unit Development or Master Special Development Plan (Fee: $600 + Escrow: $2,500) ❑ Final Planned Unit Development or Final Special Development Plan (Fee: $350 + Escrow: $2,000) ❑ Planned Unit Development Amendment or Special Develo ment Plan Amendment (Fee: $400 + Escrow: $1,500� ❑ Site Plan Review (Fee: $450 + Escrow: $1,500) ProiaAcreage: 0, 3� 2 ❑ Rezoning or TCAAP Reggulating Plan Amendment (Fee: $500 + Escrow: $1,500) ❑ Zoning Code or TCAAP Redevelopment Code Amendment (Fee: $400 + Escrow: $1,500) ❑ City Code Amendment (Fee: $350 + Escrow: $1,500) ❑ Lot Split/Minor Subdivision (R-1 and R-2 Districts Only) (Fee: $350 + Escrow: $1,500) Variance or Permitted Adjustment (Fee: $350 + Escrow: $1,000) ❑ Vacation of Easement or Right -of -Way (Fee: $150 + Escrow: $1,000) ❑ Appeal of Administrative Decision (Fee: $150 + Escrow: $1,000) ❑ Land Use Requests - Not Already Specified (Fee: $150 + Escrow: $1,000 Page 1 of 3 Brief Description of Request Tease also include a typed detailed letter explaining the groiectl, DPNER tcxuc�Lrcec- � g ��he��E�SL4, rite AGE lS /N.�bEQu,4i� G.iE E AC47.(E 7_1 1 �4 U��/ NGE ipE � 7BA�,K ��QuI�EMEN?� �EC�4�ts'0 OF 714E �Crr` -iCal of *IMPORTANT* • Certain applications are subject to review and approval by the Rice Creek Watershed District. Contact RCWD directly at 763-398-3070 for additional information. • The land use application fees do not cover building, sign, or other permit fees that may be required upon approval of a land use application. • All applications will be subject to additional fees for reimbursement of consultant costs associated with filing, reviewing, and processing of application in the form of an escrow to the City. Filing $ Information Reguirements The City requests that you make a pre -application meeting with the Community Development Director to discuss the application process, requirements, and deadlines. Unless waived by the Community Development Director or Planning Commission, a certified survey of the property is required for all applications. A checklist with additional application requirements can be found at www.cityofardenhills.org/landuseapplications. Complete/Incomplete Applications Under Minnesota Statute, Chapter 15.99, cities have 15 business days to review all plans and application materials to ensure they satisfy City requirements. During the 15 day review period, planning staff will provide written comments on the application and may request plan revisions. If the application is determined to be complete, Minnesota State Statute then requires the City to approve or deny the application within 60 days, up to 120 days. If not complete, the City may require plan revisions and/or additional information before the application is scheduled for Planning Commission review and/or City Council action. Project will not be scheduled for any meeting until the application submittal is found to be complete by the Community Development Director. Payment of Fees and Escrows The undersigned acknowledges that she/he understands that before a land use application can be deemed complete, all required fees and escrows must be paid to the City. The applicant is responsible for all costs incurred by the City related to the processing of this application. Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow may include planning and engineering staff time, City Attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20 percent of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The City may Withhold final action on a land use application, withhold building permits, and/or rescind prior action until all fees have been paid. Unused portions of an escrow are returned to the applicant upon successful implementation of an approved plan. The escrow may be reduced or increased by the Community Development Director on a project by project basis. Notice of Meeting Attendance In order for the Planning Commission and the City Council to consider any application, the applicant or a designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the next available agenda. Page 2 of 3 Meeting Schedule Planning Commission meetings are typically held on the first Wednesday after the first Monday of each month at 6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held typically the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. The schedules below are for reference purposes onty. Project �i rrat he scheoulea for arty meeting trrrir� the appfrcalion submittal is found to be complete by the Community Development Director. 2023 Planning Commission and City Council Schedule (*subject to change) TENTATIVE TENTATIVE DEADLINE FOR PLANNING CITYCOUNCIL LAND USE COMMISSION MEETING DATE* MEETING APPLICATION (Generally held on the DATE* (Generally held on the SUBMISSION (1' day first Wednesday after the first fourth Monday at 7:00 p.m.) of the Monday at 6:30 .m.) preceding month) January 4 January 23 December 1 2022 February 8 Februa 27 January 2 March 8 March 27 February 'I April 5 Aril 24 March 1 May 3 unu 22 April 3 June 7 June 26 May 1 Ju! 5 Jul 24 June 1 Au ust 9 Au ust 28 Jul 3 September 6 Se tember 25 A..ust 1 October 4 October 23 Se tember 1 November 8 November 27 October 2 December 6 January 8 2024 November 1 Acknowledgement and Signature I hereby apply for the above consideration and declare that the information and materials submitted with this application are complete and accurate per city code and ordinance requirements. I fully understand that I am responsible for all costs incurred by the City related to the processing of this application. I Ii Owner re (Required) signature (it ditrerent than the property owner) Date Date Please contact the Community Development Director at 651-792-7800 if you have any questions regarding this application. Additional copies of this application form are available on the City's website: www.citvofardenhills.orQ/landuseaonlications Page 3 of 3 Location Map Attachment B 4/18/2023, 3:06:48 PM Personal Property ~ County Offices 1:1,200 0 0.01 0.03 Tax Parcels 2022 Aerial 1 , j Red: Band-1 0 0.02 0.04 — ! Cities Green: Band 2 Blue: Band 3 0.05 mi 0.08 km Ramsey County Ramsey County MN Attachment C Request for variance. 3/7/2023 1) Requesting a variance from the setback requirements to add a garage stall to the single family home at 1475 Dawn Circle. The owner would like to add an attached garage stall to the existing house as the current garage is inadequate for their needs. The current garage cannot fit both of their cars because of how the steps into the house are arranged. It is difficult to add a usable garage stall to the house because of the pie shape of the property and the setback requirements. The variance request is in keeping with the intent of the ordinance as it will maintain a 10' setback and the average of the protrusion into the setback is less than the required setback. (Only a corner of the proposed garage addition protrudes into the required setback.) The land use will remain unchanged. The variance requested is in keeping with the character of the city and is not being requested for economic reasons. 0 a N o N \� II N U N M N N M �I a O 0 M N fp M W O _ "t II V O II C II C O N o W N M O U O ^� m� �ly�m�'�> N O O O ��rnaoL N y cc ON ia LLi `V � Lo y � a 0 0 0 0 �wao`�a` Z L \}.� O' o 0.N O rn \ tl�� Tc 0 £ \ w Q a`0m Roo ` o a C � ! ppe a6eae6 pasodo�d „0 - SEE q _ � � W 2, z l7 w �a of L < �oe47a LU x w 3 "0-'OY 0',gl „8/E Z Iti W _j iv y K ro N W V Z W N M - = N in W m } G o V rnN ? — F N 0 d y 0. w0 x 1 a _ 04 J'e Q 1Oa fn w -' CVO W ------------ - _-- C _ a N W W 04 46 0 w II Q LO Q Z_ H W J M LL _ W Z (.0 W Q Z a 0 r n io qi; o o M N U VJ \JW N L � N AI c N E/� M L 1 W (6 3 N � 3 ❑ fM ❑ M N � M uoglppe a6eaeE) „ l l -,Z£ 000nlg N (� o C 2Z c 2 U c 3 N O 'p m o � p � O o cu Q -E N 2 � a C7 O c m c c- M oo „0-,£� II II II uM c - ,bZ I I 17 II c o II II 5 a lu Z p II Q � II �I ~ Z M — d W Z -- x--------------- U' II II w II W D ❑ 7 II O 04 0 „0 ,£ L-,LL LU ; Z N ❑ LO w ii Q WZ� Z OD LL W J CO o ❑ W Z co N ❑ �LU ❑ N II U Q � M ❑ a OOM (1)p �(° ° m0eo mC� o ° oCr mom a� W� �M M 7� � - L O 21T Div) ��0 Q O 3 = Z _ j,- W M N O O (p O � Lf) O N _ AIL L -AL N b/L 6 8Z ' a) M w � � - O nn N Cc N E A Z L U m c CD 3 p= c c _ v Q NLO Q LO Z 0' Q H W J M LL < _ W Z Lry Z Q Q 0 Q Attachment E PC Agenda Item — 3B ,`iRZEN HILLS MEMORANDUM DATE: May 3, 2023 TO: Planning Commission Chair and Commissioners FROM: Elena Fransen, Senior Planner SUBJECT: Planning Case #23-008 — No Public Hearing Required Applicant: Joshua Haberman Property Location: 1475 Dawn Circle Request: Variance Requested Action Joshua Haberman ("Applicant") has requested a variance to construct a garage addition on the property located at 1475 Dawn Circle ("Subject Property"). The Applicant has requested a variance to decrease the required total side yard setback from 25 feet to 20.33 feet. The proposed addition would encroach 4.75 feet into the required 14.75-foot setback from the east property line of the Subject Property. Background 1. Existing Site Conditions 1475 Dawn Circle, the Subject Property, is zoning R-1, Single Family Residential District. It is designated for Low Density Residential in the 2040 Comprehensive Land Use Plan. The Subject Property is the site of a single-family dwelling owned by the Applicant. All surrounding parcels are also zoned R-1, Single Family Residential District and designated for Low Density Residential Uses in the Land Use Plan. 2. Site Data 2040 Future Land Use Plan: I LDR — Low Density Residential Existing Land Use: II Single Family Dwelling Zoning: II R-1, Single Family Residential District Lot Size: 0.32 acres 3. Proposed Use Page 1 of 6 The Applicant is requesting a variance to decrease the required total side yard setback of his single- family dwelling on the Subject Property from 25 feet to 20.33 feet for a proposed third stall garage addition. Section 1320.06 of the Arden Hills City Code requires a combination of both side yards on an interior lot of not less than 25 feet. According to the Applicant's narrative submitted as a part of his application, the Subject Property includes unique circumstances due to its nontraditional shape and its location at the end of a cul- de-sac. The Applicant is requesting the proposed garage addition as, according to the Applicant, the current garage cannot accommodate the storage of two cars due to how the steps into the house are arranged. The proposed garage addition would meet applicable building codes and all other regulations in the R-1 District. The Applicant would not be able to construct the proposed garage addition without a variance. 4. Approvals The Planning Commission is being asked to determine if a variance request for flexibility on the total side yard setback should be approved. The submitted sketches show the location of the proposed garage addition and the proposed driveway addition. The evaluation of the proposal should be based on the District Provisions in Section 1320 and the Requirements for a Variance in Section 1355.04, Subd. 4. Plan Evaluation Chapter 13, Zoning Regulations Review 1. District Provisions (R-1 Single Family Residential District) — Section 1320.06 Lot Size and Dimensions — Meets Requirements The Subject Property was constructed in 1983 with a lot area of 14,068 square feet (Attachment D). Section 1320 — District Provisions of the Zoning Code requires a minimum lot size of 14,000 square feet per single-family dwelling unit. RETAWNG WALLS SHED 1G3� n• 70': $y 46d EA611NG MOUSE fy P�OpoxC 6.� ovse. garage aM 9a�age _�X droops • _ 45J 51 etltllion �( P_ _ p a95 sl E�4IdiS E 3 Mal �M F DRrvEWnv 490 al 2 b �{ g DRriEWAY O� 6a0 a1 dt MOPERTY LNE La area • 14 066 a/ &,UM riartlwver • 3,5760 ROpoaetl 9ara9e atltlNon • 695 fl WOp ticpver M1a TM1rvewaY.tl 1 •690.1 OWpr W Wd IUNcp •6,Sb1 It PrODOaetl pertenbge • 33% DAMM CRCLE Page 2 of 6 Structure Setbacks — Variance Requested In the R-1 District, the minimum front and rear setback requirements are 40 feet and 30 feet, respectively. The minimum side yard setback is 10 feet and the minimum total of both side yards on a lot is 25 feet. The current structure complies with the minimum setback requirements in the R-1 District. The proposed third stall garage addition would have a side yard setback of 10 feet as measured from the east property line. Today, the existing side yard setback is 18.33 feet. The Applicant is requesting a variance to decrease the required total side yard setback from 25 feet to 20.33 feet. The proposed garage addition would conform to front, rear, and one minimum side yard setback requirements. Existing Proposed Garage Addition Front Setback 41.16 feet 41.16 feet Rear Setback 37 feet 30.66 feet Side Yard Minimum west 10.33 feet 10.33 feet Side Yard Total Both Side Yards 25 feet 20.33 feet Landscaped Area — Meets Requirements In the R-1 District, the minimum landscaped area required without a variance is 65% of the property or 9,144 square feet. The Subject Property has an existing landscaped area of 10,492 square feet or 75%. The proposed addition would decrease the total landscaped area to 9,507 square feet, or 68% percent of the property. Structure Coverage — Meets Requirements The R-1 District allows for a maximum structure coverage of 25% or 3,517 square feet of the Subject Parcel. The existing structure coverage is 2,556 square feet or 18%. The proposed addition would increase the total structure coverage by 495 square feet for a total of 3,051 square feet, or 22% of the Subject Property. 2. Variance Review The role of the Planning Commission is to determine and consider how the facts presented to them compare with the city's articulated standards. The Commission should base their decision on the facts presented and then apply those facts to the legal standards contained in city ordinances and relevant state law. Neighborhood opinion alone is not a valid basis for granting or denying a variance request. While the Planning Commission may feel their decision should reflect the overall will of the residents, the task in considering a variance request is limited to evaluating how the variance application meets the statutory practical difficulties factors. Residents can often provide important facts that may help in addressing these factors, however, unsubstantiated opinions and reactions to a request do not form a legitimate basis for a variance decision. The Planning Commission may impose conditions when granting variances as long as the conditions are directly related and bear a rough proportionality to the impact created by the variance. For instance, if a variance is granted to exceed the front setback limit, any conditions attached should presumably relate to mitigating the effect of the encroachment. Page 3 of 6 3. Variance Requirements — Section 1355.04, Subd. 4 The Applicant requests a variance to construct a third stall addition to the side of their existing attached garage that would impede on the required total side yard setback in the R-I Residential District. The Planning Commission will need to make a determination utilizing the following variance findings and criteria on whether there are practical difficulties with complying with the zoning regulations. If the Applicant does not meet all the factors of the statutory test, then a variance should not be granted. Variances are only permitted when they are in harmony with the general purposes and intent of the ordinance. 1. Purpose and Intent. The variance request shall comply with the purpose and intent of the provisions of the City's Zoning Regulations and with the policies of the City's Comprehensive Plan. The variance request for 1475 Dawn Circle is for a proposed garage addition. The Subject Property is zoned R-1, Single Family Residential District and is guided as Low Density Residential on the Land Use Plan. 2. Practical Difficulties. The Applicant for a variance shall establish that there are practical difficulties in complying with the provisions of the Arden Hills Zoning Regulations. The term "Practical Difficulties" as used in the granting of a variance means: a. Reasonable Use. The property owner proposes to use the property in a reasonable manner not permitted by the Zoning Ordinance. According to the Applicant, a third car garage stall for a single family home is a reasonable use of the Subject Property in the R-1 Zoning District because the design of the existing two car garage does not accommodate the Applicant's needs to store two cars simultaneously. b. Unique Circumstances. The plight of the property owner is due to circumstances unique to the property not created by the landowner. According to the Applicant, the Subject Property's irregular shape creates a practical difficulty due to the curvature of the parcel's front property line. The Subject Property was platted in 1982 and the dwelling was constructed in 1983. The Applicant purchased the Subject Property in 2022 so they did not create the circumstances unique to the property. c. Character of Neighborhood. The variance, if granted, will not alter the essential character of the neighborhood. According to the Applicant, the variance requested is in keeping with the character of the city. The existing neighborhood has homes with a variety of different garages and housing styles, and the proposed variance would not alter the character of the neighborhood. 3. Economic Consideration. Economic consideration alone does not constitute a practical difficulty. Page 4 of 6 The Applicant states that the proposed variance is not requested for economic reasons. 4. Access to Sunlight. Inadequate access to direct sunlight for solar energy systems shall be considered a practical difficulty. A solar energy system is not proposed. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings for consideration: General Findings: 1. City Staff received a land use application for a variance request to the required R-1 Zoning District total side yard setback at the Subject Property 1475 Dawn Circle. 2. A single-family dwelling is a permitted use within the R-1 Zoning District. 3. The garage addition will not impede sight lines or obstruct the clear vision area from the roadways. 4. The proposed garage addition would decrease the required total side yard setback to 20.33 feet. Variance Findings: 1. Variances are only permitted when they are in harmony with the general purposes and intent of the ordinance. 2. The proposed garage addition would not alter the essential character of the neighborhood because the configuration on the Subject Property would be consistent and compatible with the neighborhood. 3. The variance request is not based on economic considerations alone. Options and Motion Language Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. • Recommend Approval with Conditions: Motion to recommend approval of Planning Case 23-008 for a Variance at 1475 Dawn Circle, based on the findings of fact and the submitted plans, as amended by the conditions in the May 3, 2023, Report to the Planning Commission: 1. A Building Permit shall be issued prior to commencement of construction. 2. The proposed building shall conform to all other standards and regulations in the City Code. • Recommend Approval as Submitted: Motion to recommend approval of Planning Case 23- 008 for a Variance at 1475 Dawn Circle, based on the findings of fact and the submitted materials in the May 3, 2023, Report to the Planning Commission. Page 5 of 6 • Recommend Denial: Motion to recommend denial Planning Case 23-008 for a Variance at 1475 Dawn Circle, based on the following findings: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. • Table: Motion to table Planning Case 23-008 for a Variance at 1475 Dawn Circle: a specific reason and information request should be included with a motion to table. Notice Although a variance does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within 500 feet of the Subject Property on April 20, 2023. A public hearing notice for this planning case was published in the Pioneer Press on April 20, 2023. Minnesota statute does not clearly require a public hearing before a variance is granted or denied, however, after consulting with the City Attorney, staff agree that the best practice is to allow public forum on all variance requests. A public forum allows the city to establish a record and elicit facts to help determine if the application meets the practical difficulties factors. Staff has not received any written or verbal comments regarding this proposal as of April 26, 2023. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on March 21, 2023. Pursuant to Minnesota State Statute, the City must act on this request by May 20, 2023 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the Applicant, the City may extend the review period beyond the initial 120 days. The City provided the Applicant with written notification extending the review period to July 19, 2023 (120 days) based on the date of the submission for review by the Planning Commission and City Council during the May meeting cycle. The requestor confirmed receipt of this notification on March 21, 2023. Attachments A. Land Use Application B. Location Map C. Variance Request Letter D. Site Survey & Renderings Page 6 of 6 [DRAFT] Attachment F ARDEN HILLS PLANNING COMMISSION — May 3, 2023 7 Commissioner Bjorklund stated he supported the request being denied because the applicants plans were not clear, but were speculative with respect to the land area needed for business, commercial visitation numbers, required or necessary screening and the possibilities for expansion in the future and the fact this business would not be keeping in line with the residential character of the neighborhood. Chair Vijums suggested action on this item be tabled. Chair Vijums moved and Commissioner Wicklund seconded a motion to table action on Planning Case 22-025 to allow staff and the applicant to further clarify how accessory structure square footage can be used by a home occupation, the ability to add language to include standards for maintenance of outside activities for outdoor business activities, to review the screening required around the premises as well as offseason screening character of the The motion carried B. Planning Case 23-008; 1475 Dawn Circle - VariaoK — lic Hearing Not Required Senior Planner Fransen stated Joshua Haberman ("Applicant") haequested a variance to construct a garage addition on the property located At 1475 Dawn Circle ("Subject Property"). The Applicant has requested a variance to decrease the required total side yard setback from 25 feet to 20.33 feet. The proposed addition would encroach 4.75 feet into the required 14.75-foot setback from the east property line of the Subject Property. Senior Planner Fransen reviewed the existing site conditions, the site data, the Plan Evaluation and provided the Findings of Fac r review: Ak General Findings: 1�=k 1 1. City Staff received a land use a lication for a variance request to the required R-1 Zoning District total side yard se k ae Subject Property 1475 Dawn Circle. 2. A single-family dwelling i permitted use within the R-1 Zoning District. 3. The garage additio will impede sight lines or obstruct the clear vision area from the roadways. 4. The proposed garage a dition would decrease the required total side yard setback to 20.33 feet. Variance Findings: 1. Variances are only permitted when they are in harmony with the general purposes and intent of the ordinance. 2. The proposed garage addition would not alter the essential character of the neighborhood because the configuration on the Subject Property would be consistent and compatible with the neighborhood. 3. The variance request is not based on economic considerations alone. Senior Planner Fransen reviewed the options available for Planning Case 23-008 to the Planning Commission on this matter: Recommend Approval with Conditions 1. A Building Permit shall be issued prior to commencement of construction. ARDEN HILLS PLANNING COMMISSION — May 3, 2023 2. The proposed building shall conform to all other standards and regulations in the City Code. 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table Chair Vijums opened the floor to Commissioner comments. Commissioner Bjorklund asked if this was a triangulated lot and if this was the case, these lots are an impediment to development. Senior Planner Fransen stated this lot was at the end of a cul-de-sac which led to the angled side lot lines and curved front property line. She reported the applicant understands this lot was irregular which affected previous development on the lot. Commissioner Bjorklund questioned if there was access to the sides of the house to get to the rear of the home. IV Senior Planner Fransen explained the property to the east has a 15 foot side setback, which would allow for access to the rear yard. Commissioner Weber recommended the applicant keep inimum of 10 feet on each side of the home. He noted he supported the request before the C� ' n. Commissioner Bhhe indicated shysupported the variance request as well. Chair Vijums asked if the driveway would be concrete. Senior Planner Fransen deferred thisquestion to the applicant. Steve Petry, representative for the applicant, stated the driveway addition would be constructed with the same material as t_ a existing driveway. Chair Vijums questioned wh the existing two car garage was inoperable. Mr. Petry explained the size of the applicants' cars was making the existing garage inoperable. Commissioner Weber moved and Commissioner Wicklund seconded a motion to recommend approval of Planning Case 23-008 for a Variance at 1475 Dawn Circle based on the findings of fact and the submitted plans, as amended by the conditions in the May 3, 2023, report to the Planning Commission. The motion carried unanimously (7-0). C. Planning Case 23-009;1275 Red Fox Road — Site Plan Review — Public Hearing Not Required Community Development Director Jagoe stated CathX Medical, Inc. ("The Applicant") has submitted a land use application for Sign Standard Adjustment through the Site Plan Review process for the property located at 1275 Red Fox Road ("Subject Property"). The Applicant is seeking flexibility on the size and lighting of signage in order to install an 89.05 square foot wall sign on the south side of the building and an internally illuminated monument sign on the southeast Attachment G CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2023-028 RESOLUTION APPROVING A VARIANCE AT 1475 DAWN CIRCLE WHEREAS, City Staff received a complete land use application for a side yard setback variance from the City Code for the property located at 1475 Dawn Circle ("Subject Property"); and WHEREAS, the Applicant is proposing to construct a garage addition and is seeking flexibility with the required total side yard setback on the Subject Property; and WHEREAS, the Subject Property is zoned R-1, Single Family Residential District, which requires a combined side yard setback of 25 feet on the Subject Property. The Applicant is proposing a combined side yard setback of 20.33 feet; and WHEREAS, a variance may be granted when it is in harmony with the general purposes and intent of the zoning ordinance if enforcement of a provision in the ordinance would cause the landowner practical difficulties; and WHEREAS, pursuant to Minnesota State Statute, the City must act on this request by May 20, 2023 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City provided the Applicant with written notification extending the review period to July 19, 2023 (120 days); and WHEREAS, the City Council directed Staff to prepare a Land Use Application Public Policy Notification to notify all property owners within 500 feet of Subject Property when a request for the Planning Commission is to occur related to a land use application that does not require a public hearing; and WHEREAS, the City's obligation has been met where the Arden Hills Planning Commission reviewed the application on May 3, 2023. All written comments submitted in advance of the meeting were presented to the Planning Commission; and WHEREAS the Planning Commission considered the Applicant's request for a Variance and, as such voted 7-0 in favor of recommending approval with conditions. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: Hereby adopts Resolution 2023-028 approving Planning Case 2023-008 for a Variance for the property located at 1475 Dawn Circle to construct a garage addition with a 10 foot setback from the east property line that decreases the required total side yard setback to 20.33 feet on the Subject Property. BE IT FURTHER RESOLVED that City Council approves Planning Case 23-008 for a Variance request at the property located at 1475 Dawn Circle, based on the Findings of Fact and the submitted plans in the May 22, 2023 Report to the City Council, as amended by the following conditions: 1) A Building Permit shall be issued prior to commencement of construction. 2) The building shall conform to all other standards and regulations in the City Code. ADOPTED BY THE CITY COUNVIL OF THE CITY OF ARDEN HILLS THIS 22ND DAY OF MAY 2023. 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