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Home My WebLink About06-12-23-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Members of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM.US/J/85122425863 Please make sure you have the most up -to -date version of Zoom to participate in the meeting This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. RESPONSE TO PUBLIC INQUIRIES PUBLIC PRESENTATIONS 2022 Financial Statements Aaron Nielsen, MMKR MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF STAFF COMMENTS TCAAP/Rice Creek Commons Update Dave Perrault, City Administrator MEMO.PDF Transportation Update Lucas Miller, Assistant Public Works Director MEMO.PDF APPROVAL OF MINUTES May 15, 2023 City Council Work Session 05 -15 -23 -WS.PDF May 22, 2023 Regular City Council 05 -22 -23 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve 2022 City Financial Statements And Audit Gayle Bauman, Finance Director MEMO.PDF Motion To Approve Resolution 2023 -029 Adopting 2022 State Performance Measures Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve A Request For Proposals (RFP) For Civil And Prosecution Legal Services Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Acknowledge Rescheduling Of June Worksession Dave Perrault, City Administrator MEMO.PDF Motion To Approve An Outdoor Concert License And Miscellaneous Permit For MN Building And Construction Trades –Ribfest Event At The Red Bulls Facility On September 16, 2023 Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Acknowledgment Of The Application Of MN Building And Construction Trades For An Exempt Permit To Conduct A Raffle With No Waiting Period –Ribfest Event At The Red Bulls Facility On September 16, 2023 Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2023 -030 Accepting Donation From Boston Scientific For Dog Agility Equipment At Perry Park Matt Johnson, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of Building Inspector/Code Enforcement Officer Position Dave Perrault, City Administrator MEMO.PDF Motion To Approve Public Works Costs 2023 –Street & Trail Maintenance Program David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement With SRF Consulting –Old Highway 10 Trail Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2023 -031 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Resolution 2023 -032 Accepting Bid And Authorizing Award Of Contract To Peterson Companies, Inc. –Arden Manor Park And Floral Park Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Tom Fabel Regular City Council Agenda June 12, 2023 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions) This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 4. 4.A. Documents: 5. 5.A. Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 7.D. Documents: 7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 7.K. Documents: 8. 9. 9.A. Documents: 10. 10.A. Documents: 10.B. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record.HTTPS://US02WEB.ZOOM.US/J/85122425863Please make sure you have the most up -to -date version of Zoom to participate in the meetingThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. RESPONSE TO PUBLIC INQUIRIES PUBLIC PRESENTATIONS 2022 Financial Statements Aaron Nielsen, MMKR MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF STAFF COMMENTS TCAAP/Rice Creek Commons Update Dave Perrault, City Administrator MEMO.PDF Transportation Update Lucas Miller, Assistant Public Works Director MEMO.PDF APPROVAL OF MINUTES May 15, 2023 City Council Work Session 05 -15 -23 -WS.PDF May 22, 2023 Regular City Council 05 -22 -23 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve 2022 City Financial Statements And Audit Gayle Bauman, Finance Director MEMO.PDF Motion To Approve Resolution 2023 -029 Adopting 2022 State Performance Measures Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve A Request For Proposals (RFP) For Civil And Prosecution Legal Services Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Acknowledge Rescheduling Of June Worksession Dave Perrault, City Administrator MEMO.PDF Motion To Approve An Outdoor Concert License And Miscellaneous Permit For MN Building And Construction Trades –Ribfest Event At The Red Bulls Facility On September 16, 2023 Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Acknowledgment Of The Application Of MN Building And Construction Trades For An Exempt Permit To Conduct A Raffle With No Waiting Period –Ribfest Event At The Red Bulls Facility On September 16, 2023 Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2023 -030 Accepting Donation From Boston Scientific For Dog Agility Equipment At Perry Park Matt Johnson, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of Building Inspector/Code Enforcement Officer Position Dave Perrault, City Administrator MEMO.PDF Motion To Approve Public Works Costs 2023 –Street & Trail Maintenance Program David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement With SRF Consulting –Old Highway 10 Trail Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2023 -031 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Resolution 2023 -032 Accepting Bid And Authorizing Award Of Contract To Peterson Companies, Inc. –Arden Manor Park And Floral Park Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda June 12, 2023 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2. 3. 4. 4.A. Documents: 5. 5.A. Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 7.D. Documents: 7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 7.K. Documents: 8. 9. 9.A. Documents: 10. 10.A. Documents: 10.B. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record.HTTPS://US02WEB.ZOOM.US/J/85122425863Please make sure you have the most up -to -date version of Zoom to participate in the meetingThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONS2022 Financial StatementsAaron Nielsen, MMKRMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFSTAFF COMMENTSTCAAP/Rice Creek Commons UpdateDave Perrault, City AdministratorMEMO.PDFTransportation UpdateLucas Miller, Assistant Public Works DirectorMEMO.PDFAPPROVAL OF MINUTESMay 15, 2023 City Council Work Session05-15 -23 -WS.PDFMay 22, 2023 Regular City Council 05 -22 -23 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve 2022 City Financial Statements And Audit Gayle Bauman, Finance Director MEMO.PDF Motion To Approve Resolution 2023 -029 Adopting 2022 State Performance Measures Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve A Request For Proposals (RFP) For Civil And Prosecution Legal Services Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Acknowledge Rescheduling Of June Worksession Dave Perrault, City Administrator MEMO.PDF Motion To Approve An Outdoor Concert License And Miscellaneous Permit For MN Building And Construction Trades –Ribfest Event At The Red Bulls Facility On September 16, 2023 Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Acknowledgment Of The Application Of MN Building And Construction Trades For An Exempt Permit To Conduct A Raffle With No Waiting Period –Ribfest Event At The Red Bulls Facility On September 16, 2023 Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2023 -030 Accepting Donation From Boston Scientific For Dog Agility Equipment At Perry Park Matt Johnson, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of Building Inspector/Code Enforcement Officer Position Dave Perrault, City Administrator MEMO.PDF Motion To Approve Public Works Costs 2023 –Street & Trail Maintenance Program David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement With SRF Consulting –Old Highway 10 Trail Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2023 -031 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Resolution 2023 -032 Accepting Bid And Authorizing Award Of Contract To Peterson Companies, Inc. –Arden Manor Park And Floral Park Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda June 12, 2023 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents: 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 7.D. Documents: 7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 7.K. Documents: 8. 9. 9.A. Documents: 10. 10.A. Documents: 10.B. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record.HTTPS://US02WEB.ZOOM.US/J/85122425863Please make sure you have the most up -to -date version of Zoom to participate in the meetingThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONS2022 Financial StatementsAaron Nielsen, MMKRMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFSTAFF COMMENTSTCAAP/Rice Creek Commons UpdateDave Perrault, City AdministratorMEMO.PDFTransportation UpdateLucas Miller, Assistant Public Works DirectorMEMO.PDFAPPROVAL OF MINUTESMay 15, 2023 City Council Work Session05-15 -23 -WS.PDFMay 22, 2023 Regular City Council05-22 -23 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve 2022 City Financial Statements And AuditGayle Bauman, Finance DirectorMEMO.PDFMotion To Approve Resolution 2023 -029 Adopting 2022 State Performance MeasuresGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve A Request For Proposals (RFP) For Civil And Prosecution Legal ServicesDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Acknowledge Rescheduling Of June WorksessionDave Perrault, City Administrator MEMO.PDF Motion To Approve An Outdoor Concert License And Miscellaneous Permit For MN Building And Construction Trades –Ribfest Event At The Red Bulls Facility On September 16, 2023 Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Acknowledgment Of The Application Of MN Building And Construction Trades For An Exempt Permit To Conduct A Raffle With No Waiting Period –Ribfest Event At The Red Bulls Facility On September 16, 2023 Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2023 -030 Accepting Donation From Boston Scientific For Dog Agility Equipment At Perry Park Matt Johnson, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of Building Inspector/Code Enforcement Officer Position Dave Perrault, City Administrator MEMO.PDF Motion To Approve Public Works Costs 2023 –Street & Trail Maintenance Program David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement With SRF Consulting –Old Highway 10 Trail Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2023 -031 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Resolution 2023 -032 Accepting Bid And Authorizing Award Of Contract To Peterson Companies, Inc. –Arden Manor Park And Floral Park Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda June 12, 2023 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 7.K. Documents: 8. 9. 9.A. Documents: 10. 10.A. Documents: 10.B. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record.HTTPS://US02WEB.ZOOM.US/J/85122425863Please make sure you have the most up -to -date version of Zoom to participate in the meetingThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONS2022 Financial StatementsAaron Nielsen, MMKRMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFSTAFF COMMENTSTCAAP/Rice Creek Commons UpdateDave Perrault, City AdministratorMEMO.PDFTransportation UpdateLucas Miller, Assistant Public Works DirectorMEMO.PDFAPPROVAL OF MINUTESMay 15, 2023 City Council Work Session05-15 -23 -WS.PDFMay 22, 2023 Regular City Council05-22 -23 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve 2022 City Financial Statements And AuditGayle Bauman, Finance DirectorMEMO.PDFMotion To Approve Resolution 2023 -029 Adopting 2022 State Performance MeasuresGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve A Request For Proposals (RFP) For Civil And Prosecution Legal ServicesDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Acknowledge Rescheduling Of June WorksessionDave Perrault, City AdministratorMEMO.PDFMotion To Approve An Outdoor Concert License And Miscellaneous Permit For MN Building And Construction Trades –Ribfest Event At The Red Bulls Facility On September 16, 2023Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Acknowledgment Of The Application Of MN Building And Construction Trades For An Exempt Permit To Conduct A Raffle With No Waiting Period –Ribfest Event At The Red Bulls Facility On September 16, 2023Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2023 -030 Accepting Donation From Boston Scientific For Dog Agility Equipment At Perry ParkMatt Johnson, Recreation SupervisorMEMO.PDFATTACHMENT A.PDFMotion To Approve Appointment Of Building Inspector/Code Enforcement Officer PositionDave Perrault, City AdministratorMEMO.PDFMotion To Approve Public Works Costs 2023 –Street & Trail Maintenance ProgramDavid Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement With SRF Consulting –Old Highway 10 Trail Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2023 -031 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Resolution 2023 -032 Accepting Bid And Authorizing Award Of Contract To Peterson Companies, Inc. –Arden Manor Park And Floral Park Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda June 12, 2023 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E.Documents:7.F.Documents:7.G.Documents:7.H.Documents:7.I.Documents:7.J. Documents: 7.K. Documents: 8. 9. 9.A. Documents: 10. 10.A. Documents: 10.B. Documents: 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record.HTTPS://US02WEB.ZOOM.US/J/85122425863Please make sure you have the most up -to -date version of Zoom to participate in the meetingThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONS2022 Financial StatementsAaron Nielsen, MMKRMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFSTAFF COMMENTSTCAAP/Rice Creek Commons UpdateDave Perrault, City AdministratorMEMO.PDFTransportation UpdateLucas Miller, Assistant Public Works DirectorMEMO.PDFAPPROVAL OF MINUTESMay 15, 2023 City Council Work Session05-15 -23 -WS.PDFMay 22, 2023 Regular City Council05-22 -23 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve 2022 City Financial Statements And AuditGayle Bauman, Finance DirectorMEMO.PDFMotion To Approve Resolution 2023 -029 Adopting 2022 State Performance MeasuresGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve A Request For Proposals (RFP) For Civil And Prosecution Legal ServicesDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Acknowledge Rescheduling Of June WorksessionDave Perrault, City AdministratorMEMO.PDFMotion To Approve An Outdoor Concert License And Miscellaneous Permit For MN Building And Construction Trades –Ribfest Event At The Red Bulls Facility On September 16, 2023Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Acknowledgment Of The Application Of MN Building And Construction Trades For An Exempt Permit To Conduct A Raffle With No Waiting Period –Ribfest Event At The Red Bulls Facility On September 16, 2023Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2023 -030 Accepting Donation From Boston Scientific For Dog Agility Equipment At Perry ParkMatt Johnson, Recreation SupervisorMEMO.PDFATTACHMENT A.PDFMotion To Approve Appointment Of Building Inspector/Code Enforcement Officer PositionDave Perrault, City AdministratorMEMO.PDFMotion To Approve Public Works Costs 2023 –Street & Trail Maintenance ProgramDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Professional Services Agreement With SRF Consulting –Old Highway 10 Trail Improvements ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSQuarterly Special Assessments For Delinquent UtilitiesGayle Bauman, Finance DirectorKatlyn Adair, Accounting ClerkMEMO.PDFNEW BUSINESSResolution 2023 -031 Adopting And Confirming Quarterly Special Assessments For Delinquent UtilitiesGayle Bauman, Finance DirectorKatlyn Adair, Accounting ClerkMEMO.PDFATTACHMENT A.PDFResolution 2023 -032 Accepting Bid And Authorizing Award Of Contract To Peterson Companies, Inc. –Arden Manor Park And Floral Park Improvements ProjectDavid Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda June 12, 2023 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E.Documents:7.F.Documents:7.G.Documents:7.H.Documents:7.I.Documents:7.J.Documents:7.K.Documents:8.9.9.A.Documents:10.10.A.Documents:10.B. Documents: 11. 12. Page 1 of 1 PUBLIC PRESENTATION – 4A MEMORANDUM DATE: June 12, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2022 City Financial Statements Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Background/Discussion The City’s auditor, Aaron Nielsen from MMKR, will be present at the June 12, 2023, City Council meeting to give an overview and answer questions. The auditors have issued an unmodified (“clean”) opinion on our financial statements for the year ended December 31, 2022. The total general fund balance at December 31, 2022 was $3,366,237 with $3,072,714 of unassigned balance; the new balance equates to an increase in the General Fund balance of $196,425. The ending unassigned General Fund balance makes up approximately 55.6 percent of next year’s budgeted expenditures. The City’s total net position increased by $1,834,798. The combined ending fund balances for governmental funds was $10,663,705; the combined ending unrestricted net position for the enterprise funds was $4,679,804, and internal service funds was $178,179. We have completed the report in the form prescribed by the Government Finance Officers Association of United States and Canada (GFOA) for their Certificate of Achievement for Excellence in Financial Reporting. In order to qualify for this, the report has to be published in an easily readable and efficiently organized Annual Comprehensive Financial Report that satisfies both accounting principles generally accepted in the United States of America and applicable legal requirements. As a note of information, the Auditing Standards are constantly increasing and changing. With these changes, you may see increased findings. This does not mean that the City has done anything wrong compared to previous years, only that the reporting requirements have become much stricter. One finding was noted in the report related to Segregation of Duties. This finding was downgraded in 2020, from a material weakness to a significant deficiency, due to improvements made in the internal controls over financial reporting. We are pleased with the outcome of the audit. Attachments A. Powerpoint presentation B. Management Report C. Annual Comprehensive Financial Report D. Special Purpose Audit Report CITY OF ARDEN HILLS, MINNESOTA Audit Report for Year Ended December 31, 2022 Aaron J. Nielsen, CPA AUDITOR’S ROLE •Financial statements are fairly presented in accordance with accounting principles generally accepted in the United States of America OPINION ON FINANCIAL STATEMENTS •Financial Statement Audit •MN Legal Compliance Audit INTERNAL CONTROLS AND COMPLIANCE AUDIT RESULTS •Unmodified Opinion on Basic Financial Statements •Implemented GASB Statement No. 87 FINANCIAL AUDIT •Internal control over financial reporting Finding 2022-001 –Limited Segregation of Duties •No instances of noncompliance INTERNAL CONTROL AND COMPLIANCE – FINANCIAL AUDIT AUDIT RESULTS (CONTINUED) •No instances of noncompliance with Minnesota laws and regulations reported in the current year. MN LEGAL COMPLIANCE GOVERNMENTAL FUNDS CHANGE IN FUND BALANCES GENERAL FUND FINANCIAL POSITION –TREND ANALYSIS GENERAL FUND REVENUE GENERAL FUND EXPENDITURES ENTERPRISE FUNDS SUMMARY CHANGES IN NET POSITION WATER FUND SEWER FUND SURFACE WATER MANAGEMENT FUND RECYCLING FUND SUMMARY OF NET POSITION Management Report for City of Arden Hills, Minnesota December 31, 2022 THIS PAGE INTENTIONALLY LEFT BLANK To the City Council and Management City of Arden Hills, Minnesota We have prepared this management report in conjunction with our audit of the City of Arden Hills, Minnesota’s (the City) financial statements for the year ended December 31, 2022. We have organized this report into the following sections: •Audit Summary •Governmental Funds Overview •Enterprise Funds Overview •Government-Wide Financial Statements •Accounting and Auditing Updates We would be pleased to further discuss any of the information contained in this report or any other concerns that you would like us to address. We would also like to express our thanks for the courtesy and assistance extended to us during the course of our audit. The purpose of this report is solely to provide those charged with governance of the City, management, and those who have responsibility for oversight of the financial reporting process comments resulting from our audit process and information relevant to city finances in Minnesota . Accordingly, this report is not suitable for any other purpose. Minneapolis, Minnesota April 26, 2023 C E R T I F I E D A C C O U N T A N T S P UBLIC PRINCIPALS Thomas A. Karnowski, CPA Paul A. Radosevich, CPA William J. Lauer, CPA James H. Eichten, CPA Aaron J. Nielsen, CPA Victoria L. Holinka, CPA/CMA Jaclyn M. Huegel, CPA Kalen T. Karnowski, CPA Malloy, Montague, Karnowski, Radosevich & Co., P.A. 5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 • Phone: 952-545-0424 • Fax: 952-545-0569 • www.mmkr.com Standard Letterhead-r2.qxp_167639 Letterhead-RV1 9/7/18 6:34 PM Page 1 THIS PAGE INTENTIONALLY LEFT BLANK -1- AUDIT SUMMARY The following is a summary of our audit work, key conclusions, and other information that we consider important or that is required to be communicated to the City Council, administration, or those charged with governance of the City. OUR RESPONSIBILITY UNDER AUDITING STANDARDS GENERALLY ACCEPTED IN THE UNITED STATES OF AMERICA AND GOVERNMENT AUDITING STANDARDS We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City as of and for the year ended December 31, 2022. Professional standards require that we provide you with information about our responsibilities under auditing standards generally accepted in the United States of America and Government Auditing Standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information to you verbally and in our audit engagement letter. Professional standards also require that we communicate the following information related to our audit. PLANNED SCOPE AND TIMING OF THE AUDIT We performed the audit according to the planned scope and timing previously discussed and coordinated in order to obtain sufficient audit evidence and complete an effective audit. AUDIT OPINION AND FINDINGS Based on our audit of the City’s financial statements for the year ended December 31, 2022: • We have issued an unmodified opinion on the City’s basic financial statements. Our report included a paragraph emphasizing the City’s implementation of Governmental Accounting Standards Board (GASB) Statement No. 87, Leases, during the year. Our opinion was not modified with respect to this matter. • We reported one matter involving the City’s internal control over financial reporting that we consider to be a significant deficiency, as detailed in the Special Purpose Audit Reports. Due to the limited size of the City’s office staff, the City has limited segregatio n of duties in certain areas. • The results of our testing disclosed no instances of noncompliance required to be reported under Government Auditing Standards. • We reported no findings based on our testing of the City’s compliance with Minnesota laws and regulations. FUND BALANCE/NET POSITION DEFICITS As reported in the City’s Annual Comprehensive Financial Report (ACFR), the EDA TIF District No. 5 Special Revenue Fund and the TCAAP Capital Project Fund had year-end deficit equity balances of $23,617 and $194,879, respectively. Management has disclosed that these deficits will be eliminated with future contributions, grants, and internal fund transfers, if needed. -2- OTHER OBSERVATIONS AND RECOMMENDATIONS Deposit Sweep Account Minnesota Statutes § 118A.03 requires banks holding local government entity deposits to protect the deposits from custodial credit risk (the risk of loss in the event of a bank failure) by providing adequate insurance, bond, or pledged collateral to cover amounts “on deposit at the close of the financial institution’s banking day.” Some banks utilize arrangements under which governmental entities’ deposit balances in excess of Federal Deposit Insurance Corporation limits are swept out of their depository accounts daily into other investments or to depository accounts at other banks. An issue has arisen with some sweep account arrangements, caused by a lag between the timing of when the primary bank’s records show the funds being swept out of its account and when the receiving bank’s records acknowledge receipt of the funds. If the receiving bank’s records do not show the transferred funds arriving the same business day as the primary bank shows them being swept out, the funds in transit would legally still be considered in the custody of the primary depository at the end of the banking day . This would potentially subject any excess deposits to custodial credit risk and not complying with statutory requirements. The Minnesota Office of the State Auditor (OSA) has added audit requirements to test such sweep arrangements in their Legal Compliance Audit Guide. In addition, recent bank failures have placed additional emphasis on the importance of protecting local government deposits from custodial credit risk. We recommend the City review the terms of any sweep arrangement it has in place or is considering and verify that the financial institutions on both sides of the sweep transaction are recognizing the transfer of funds the same banking day. Credit Card Transactions Minnesota cities have the authority to make purchases using credit cards issued on behalf of their city. Credit card purchases are becoming more commonplace, especially with the proliferation of e-commerce, and have consequently been garnering increased scrutiny from oversight agencies. The statutes authorizing credit card use by cities restrict their use to purchases made on behalf of a city, do not permit personal use of the credit card by the card user, and specify they should only be used by employees authorized to make purchases. Employees are personally liable for unauthorized credit card purchases. Purchases made with credit cards must comply with other applicable state laws, including the requirement that all claims presented for payment must be in writing and itemized. In its Statement of Position (SOP) on credit card use, the OSA has clarified that the statement from the credit card company lacks sufficient detail to comply with this requirement and, therefore, “public entities using credit cards must retain the invoices and receipts needed to support the items charged in the bill from the credit card company.” The SOP also states that the individual vendors providing the goods or services should be listed on the claims list provided to a city council for review and approval, rather than the credit card company. While the authorized use of a credit card to make small purchases offers advantages, such as convenience and expedited purchasing, the ability of the credit card users to make a city li able for purchases that are improper or not in compliance with statutory requirements is an added risk related to such transactions. The OSA recommends that a robust credit card policy be established by public entities allowing credit card purchases, which clearly delineates the requirements for use, supporting documentation required, and the review and approval process for credit card purchases. The OSA also recommends that cities obtain signed written acknowledgement of the policy from all authorized card users. -3- SIGNIFICANT ACCOUNTING POLICIES Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the City are described in Note 1 of the notes to basic financial statements. No new accounting policies were adopted and the application of existing policies was not changed during the year ended December 31, 2022. However, the City implemented the following governmental accounting standard during the year: As described in Note 1 of the notes to basic financial statements, the City implemented GASB Statement No. 87, Leases, during fiscal year ended December 31, 2022. This standard changed the way lease transactions are reported by the City, but did not result in a restat ement of net position in the current year. We noted no transactions entered into by the City during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. ACCOUNTING ESTIMATES AND MANAGEMENT JUDGMENTS Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the financial statements were: • Depreciation – Management’s estimates of depreciation expense are based on the estimated useful lives of the assets. • Compensated Absences – Management’s estimate is based on current rates of pay and unused compensated absences balances estimated to be paid out as termination pay. • Pension Benefits – The City has recorded amounts and activities for pension benefits. Actuarial estimates of the net pension balances are calculated using actuarial methodologies described in GASB Statement No. 68. The actuarial calculations include significant assumptions, including projected changes, investment returns, retirement ages, proportionate share, and employee turnover. We evaluated the key factors and assumptions used by management to develop these accounting estimates in determining that they are reasonable in relation to the basic financial statements taken as a whole. Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The disclosures included in the notes to the basic financial st atements related to pension benefits are particularly sensitive, due to the materiality of the liabilities, and the large and complex estimates involved in determining the disclosures. The financial statement disclosures are neutral, consistent, and clear. DIFFICULTIES ENCOUNTERED IN PERFORMING THE AUDIT We encountered no significant difficulties in dealing with management in performing and completing our audit. -4- CORRECTED AND UNCORRECTED MISSTATEMENTS Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. There were no misstatements detected as a result of audit procedures that were material, either individually or in the aggregate, to each opinion unit’s financial statements taken as a whole. The City passed on reporting the audit adjustment to the financial statements for the other post-employment benefits (OPEB) obligations in governmental activities and business-type activities totaling $157,151, along with the related expense of $157,151, in the current year. The City records OPEB liability obligations on a pay-as-you-go basis. Management had determined that the effects of these items were immaterial, both individually and taken together, to each opinion unit’s financial statements taken as a whole. DISAGREEMENTS WITH MANAGEMENT For purposes of this report, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor’s report. We are pleased to report that no such disagreements arose during the course of our audit. MANAGEMENT REPRESENTATIONS We have requested certain representations from management that are included in the management representation letter dated April 26, 2023. MANAGEMENT CONSULTATIONS WITH OTHER INDEPENDENT ACCOUNTANTS In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the City’s financial statements or a determination of the type of auditor’s opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consult ant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. OTHER AUDIT FINDINGS OR ISSUES We generally discuss a variety of matters, including the application of accounting principles and auditing standards with management each year prior to retention as the City’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. -5- OTHER MATTERS We applied certain limited procedures to the management’s discussion and analysis (MD&A) and the required supplementary information (RSI) that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. We were engaged to report on the combining and individual fund statements and schedules, reported as supplementary information, which accompany the financial statements, but are not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We were not engaged to report on the introductory section and the statistical section, which accompany the financial statements, but are not RSI. Such information has not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on it. THIS PAGE INTENTIONALLY LEFT BLANK -6- GOVERNMENTAL FUNDS OVERVIEW This section of the report provides you with an overview of the financial trends and activities of the City’s governmental funds, which includes the General, special revenue, debt service, and capital project funds. These funds are used to account for the basic services the City provides to all of its citizens, which are financed primarily with property taxes. The governmental fund information in the City’s financial statements focuses on budgetary compliance and the sufficiency of each governmental fund’s current assets to finance its current liabilities. PROPERTY TAXES Minnesota cities rely heavily on local property tax levies to support their governmental fund activities. For the 2021 fiscal year, local ad valorem property tax levies provided 44.0 percent of the total governmental fund revenues for cities over 2,500 in population, and 35.5 percent for cities under 2,500 in population. Total property taxes levied by all Minnesota cities for taxes payable in 2022 increased 5.9 percent compared to the prior year, and 4.2 percent for taxes payable in 2023. The total tax capacity value of property in Minnesota cities increased about 5.6 percent for the 2022 levy year. The tax capacity values used for levying property taxes are based on the assessed market values for the previous fiscal year (e.g., tax capacity values for taxes levied in 2022 were based on assessed market values as of January 1, 2021), so the trend of change in these tax capacity values lags somewhat behind the housing market and economy in general. The City’s estimated market value increased 3.8 percent for taxes payable in 2021 and increased 0.2 percent for taxes payable in 2022. The following graph shows the City’s changes in estimated market value over the past 10 years: $– $200,000,000 $400,000,000 $600,000,000 $800,000,000 $1,000,000,000 $1,200,000,000 $1,400,000,000 $1,600,000,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Estimated Market Value -7- Tax capacity is considered the actual base available for taxation. It is calculated by applying the state’s property classification system to each property’s market value. Each property classification, such as commercial or residential, has a different calculation and uses different rates. Consequently, a city’s total tax capacity will change at a different rate than its total market value, as tax capacity is affected by the proportion of its tax base that is in each property classification from year-to-year, as well as legislative changes to tax rates. The City’s tax capacity increased 4.5 percent for 2021, and increased 0.1 percent for 2022. The following graph shows the City’s change in tax capacities over the past 10 years: $– $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 $20,000,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Local Tax Capacity The following table presents the average tax rates applied to city residents for each of the last three levy years: 2020 2021 2022 Average tax rate City 25.4 25.1 26.5 County 52.3 47.7 48.1 School 25.0 23.9 23.4 Special taxing 8.2 7.8 10.0 Total 110.9 104.5 108.0 Rates Expressed as a Percentage of Net Tax Capacity City of Arden Hills The overall increase in the average tax rate was spread across most of the taxing authorities as presented in the table above, with a slight decrease in the school portion. -8- GOVERNMENTAL FUND BALANCES The following table summarizes the changes in the fund balances of the City’s governmental funds during the year ended December 31, 2022, presented both by fund balance classification and by fund: 2022 2021 Change Fund balances of governmental funds Total by classification Nonspendable 38,579$ 35,030$ 3,549$ Restricted 1,641,192 1,220,287 420,905 Committed 658,457 654,042 4,415 Assigned 5,471,259 6,229,343 (758,084) Unassigned 2,854,218 2,676,026 178,192 Total governmental funds 10,663,705$ 10,814,728$ (151,023)$ Total by fund General 3,366,237$ 3,169,812$ 196,425$ Permanent Improvement Revolving 4,702,027 4,990,120 (288,093) Other governmental funds 2,595,441 2,654,796 (59,355) Total governmental funds 10,663,705$ 10,814,728$ (151,023)$ as of December 31, Governmental Fund Change in Fund Balance Fund Balance In total, the fund balances of the City’s governmental funds decreased by $151,023 during the year ended December 31, 2022. Increases in amounts restricted for tax increment purposes and park improvements were more than offset by reductions in amounts assigned for capital improvements and park improvements. -9- GOVERNMENTAL FUND REVENUES The following table presents the per capita revenue of the City’s governmental funds for the past three years, along with state-wide averages. We have included the most recent comparative state-wide averages available from the OSA to provide a benchmark for interpreting the City’s data. The amounts received from the typical major sources of governmental fund revenue will naturally vary between cities based on factors such as a city’s stage of development, location, size and density of its population, property values, services it provides, and other attributes. It will also differ from year-to-year, due to the effect of inflation and changes in its operation. Also, certain data in these tables may be classified differently than how they appear in the City’s financial statements in order to be more comparable to the state-wide information, particularly in separating capital expenditures from current expenditures. We have designed this section of our management report using per capita data in order to better identify unique or unusual trends and activities of the City. We intend for this type of comparative and trend information to complement, rather than duplicate, information in the MD&A. An inherent difficulty in presenting per capita information is the accuracy of the population count, which for most years is based on estimates. Year 2020 2021 2022 Population 2,500–10,000 10,000–20,000 20,000–100,000 9,939 9,897 9,996 Property taxes 560$ 529$ 557$ 412$ 433$ 441$ Tax increments 38 36 49 27 40 34 Franchise and other taxes 52 66 53 10 10 9 Special assessments 59 41 56 33 67 43 Licenses and permits 45 46 53 43 76 83 Intergovernmental revenues 421 293 202 124 51 54 Charges for services 135 111 110 22 46 48 Other (charges)60 39 26 93 62 (5) Total revenue 1,370$ 1,161$ 1,106$ 764$ 785$ 707$ December 31, 2021 City of Arden Hills Governmental Funds Revenue per Capita With State-Wide Averages by Population Class State-Wide The City’s governmental funds have generated significantly less revenue per capita in total than other Minnesota cities in its population class. A city’s stage of development, along with the way a city finances various capital projects, will impact the mix of revenue sources it receives. The City generated $7,069,425 of total revenue in its governmental funds in 2022, a decrease of $706,281 (9.1 percent) from the prior year. The City’s per capita governmental fund revenues for 2022 were $707, a decrease of $78 (9.9 percent) per capita from the prior year. An increase in the approved levy contributed to the change in property taxes. An increase in building projects contributed to the increase in licenses and permits. Special assessments were down in the current year with smaller projects and less prepayments received in the current year. Other (charges) were less than the prior year, largely due to a decline in market rates and values of the City’s investment portfolio. -10- GOVERNMENTAL FUND EXPENDITURES The expenditures of governmental funds will also vary from state -wide averages and from year-to-year, based on the City’s circumstances. Expenditures are classified into three types as follows: • Current – These are typically the general operating type expenditures occurring on an annual basis, and are primarily funded by general sources, such as taxes and intergovernmental revenues. • Capital Outlay and Construction – These expenditures do not occur on a consistent basis, more typically fluctuating significantly from year-to-year. Many of these expenditures are project-oriented, and are often funded by specific sources that have benefited from the expenditure, such as special assessment improvement projects. • Debt Service – Although the expenditures for debt service may be relatively consistent over the term of the respective debt, the funding source is the important factor. Some debt may be repaid through specific sources, such as special assessments or redevelopment funding, while other debt may be repaid with general property taxes. The City’s expenditures per capita of its governmental funds for the past three years, together with comparative state-wide averages, are presented in the following table: Year 2020 2021 2022 Population 2,500–10,000 10,000–20,000 20,000–100,000 9,939 9,897 9,996 Current 168$ 131$ 116$ 121$ 115$ 121$ 327 296 327 245 274 255 144 124 112 68 62 91 108 124 107 55 63 67 101 79 77 42 35 14 Total current 848 754 739 531 549 548 Capital outlay and construction 525 407 317 64 255 229 Debt service 168 161 110 – – – 48 41 34 – – – Total debt service 216 202 144 – – – Total expenditures 1,589$ 1,363$ 1,200$ 595$ 804$ 777$ Principal December 31, 2021 Interest and fiscal General government Public safety Public works Parks and recreation Governmental Funds Expenditures per Capita With State-Wide Averages by Population Class City of Arden HillsState-Wide All other Total expenditures in the City’s governmental funds for 2022 were $7,759,139, a decrease of $208,339 (2.6 percent). The City’s total per capita governmental funds expenditures for 2022 were $777, a decrease from the per capita expenditures total of $804 in the prior year. Capital outlay and construction decreased by $26 per capita, with reduced activity in the City’s Permanent Improvement Revolving Fund and the Equipment, Building, and Replacement Fund, due to less capital equipment purchases and street project spending in the current year. -11- GENERAL FUND The City’s General Fund accounts for the financial activity of the basic services provided to the community. The primary services included within this fund are the administration of the municipal operation, police and fire protection, building inspection, street maintenance, and parks and recreation. The graph below illustrates the change in the General Fund financial position over the last five years. We have also included a line representing annual expenditures and transfers out to reflect the change in the size of the General Fund operation over the same period. 2018 2019 2020 2021 2022 Fund Balance $3,340,369 $3,215,583 $3,380,506 $3,169,812 $3,366,237 Cash Balance $3,850,270 $3,946,278 $4,032,832 $5,194,930 $5,667,878 Exp & Trans Out $5,181,629 $5,549,691 $5,064,618 $5,515,284 $5,305,552 $– $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 $5,500,000 $6,000,000 General Fund Financial Position Year Ended December 31, The City’s General Fund cash and investments balance at December 31, 2022 was $5,667,878, an increase of $472,948 from the prior year. Total fund balance at December 31, 2022 was $3,366,237, an increase of $196,425 from the prior year. This fund balance level represents approximately 65 percent of the City’s annual General Fund expenditures based on 2022 expenditure levels, which compares to a prior year fund balance level of 64 percent. The overall impact of operations on fund balance was $616,885 better than anticipated in the final budget. As the graph illustrates, the City has generally been able to maintain stable cash and fund balance levels as the volume of financial activity has fluctuated. This is an important factor because governments, like any organization, requires a certain amounts of equity to operate. A healthy financial position allows the City to avoid volatility in tax rates, helps minimize the impact of state funding changes, allows for the adequate and consistent funding of services, repairs, and unexpected costs, and is a factor in determining the City’s bond rating and resulting interest costs. A trend that is typical to Minnesota local governments, especially the General Fund of cities, is the unusual cash flow experienced throughout the year. The City’s General Fund cash disbursements are made fairly evenly during the year other than the impact of seasonal services, such as snowplowing, street maintenance, and park activities. Cash receipts of the General Fund are quite a different story. Property taxes comprise approximately 72 percent of the fund’s total annual revenue. Approximately half of these revenues are received by the City in July and the rest in December. Consequently, the City needs to have adequate cash reserves to finance its everyday operations between these payments. -12- GENERAL FUND REVENUES The following graph reflects the City’s General Fund revenues, budget and actual, for 2022: Other Charges for Services Intergovernmental Licenses and Permits Taxes General Fund Revenue Budget to Actual Budget Actual Total General Fund revenues for 2022 were $5,306,436, which was $206,186 (4.0 percent) over the final budget. Conservative budgeting and elevated development activity contributed to certain categories exceeding amounts planned in the budget, as seen in the graph above. Other was under budget, due to unfavorable market adjustments for the City’s investments at year-end. The following graph presents the City’s General Fund revenues by source for the last five years. The graph reflects the City’s reliance on property taxes: Taxes Licenses and Permits Intergovernmental Charges for Services Other 2018 $3,578,628 $526,444 $149,097 $427,905 $200,607 2019 $3,795,624 $714,530 $162,041 $440,616 $312,094 2020 $3,629,819 $431,628 $629,432 $215,918 $322,744 2021 $3,763,384 $752,532 $160,279 $459,638 $168,757 2022 $3,829,079 $830,866 $174,405 $476,574 $(4,488) $(500,000) $– $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 General Fund Revenue by Source Year Ended December 31, Total General Fund revenues for 2022 were $1,846 more than prior year. Taxes were up in the General Fund, due to an increase in the tax levy. Licenses and permits and charges for services were up in the current year, with several projects occurring in the community. Intergovernmental revenues were also up, slightly over amounts reported last year. Other sources were down, due to the unfavorable market adjustments reported in the current year, as noted earlier. -13- GENERAL FUND EXPENDITURES The following graph reflects the City’s General Fund expenditures, budget and actual, for 2022: Parks and Recreation Public Works Public Safety General Government General Fund Expenditures Budget to Actual Budget Actual Total General Fund expenditures for 2022 were $5,203,012, which was $215,158 (4.0 percent) under the final budget. As presented in the budgetary comparison schedule (within the City’s ACFR), expenditure variances were both favorable and unfavorable within the various functions and departments, while overall, they remained within total appropriations approved by the City Council. The functions for general government, public works, and parks and recreation were under budget, largely in personal services and other services and charges. The public safety function was $35,381 over budget, mainly in other services and charges for police and animal control. The following graph presents the City’s General Fund expenditures by function for the last five years: General Government Public Safety Public Works Parks and Recreation 2018 $1,039,772 $2,088,345 $579,535 $653,977 2019 $1,058,275 $2,399,296 $632,531 $679,589 2020 $927,319 $2,435,773 $675,739 $547,787 2021 $1,014,282 $2,708,137 $618,236 $626,629 2022 $1,077,037 $2,546,051 $914,148 $665,776 $– $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 $2,500,000 $2,750,000 $3,000,000 General Fund Expenditures by Function Year Ended December 31, Overall, General Fund expenditures increased $235,728 (4.7 percent) from the prior year. The largest increase was in public works for other services and charges for street maintenance as anticipated in the budget. -14- ENTERPRISE FUNDS OVERVIEW The City maintains enterprise funds to account for services the City provides that are financed primarily through fees charged to those utilizing the service. This section of the report provides you with an overview of the financial trends and activities of the City’s enterprise funds, which include the Water, Sewer, Surface Water Management, and Recycling Funds. The utility funds comprise a considerable portion of the City’s activities. We understand that the City is proactive in reviewing these activities on an ongoing basis, and we want to reiterate the importance of continually monitoring these operations. Over the years, we have emphasized to our city clients the importance of these utility operations being self-sustaining, preventing additional burdens on general government funds. This would include the accumulation of net position for future capital improvements and to provide a cushion in the event of a negative trend in operations. ENTERPRISE FUNDS FINANCIAL POSITION The following table summarizes the changes in the financial position of the City’s enterprise funds during the year ended December 31, 2022, presented both by classification and by fund: 2022 2021 Change Net position of enterprise funds Total by classification Net investment in capital assets 18,960,842$ 18,373,335$ 587,507$ Unrestricted 4,679,804 3,921,634 758,170 Total enterprise funds 23,640,646$ 22,294,969$ 1,345,677$ Total by fund Water 10,350,785$ 9,870,248$ 480,537$ Sewer 7,544,199 7,022,865 521,334 Surface Water Management 5,539,163 5,211,661 327,502 Nonmajor Recycling 206,499 190,195 16,304 Total enterprise funds 23,640,646$ 22,294,969$ 1,345,677$ Enterprise Funds Change in Financial Position Net Position as of December 31, In total, the net position of the City’s enterprise funds increased by $1,345,677 during the year ended December 31, 2022. The increase in net position is primarily related to positive operating results and capital contributions for connection fees and capital grants recognized in the current year. -15- WATER FUND The following graph presents five years of operating results for the Water Fund: 2018 2019 2020 2021 2022 Oper Rev $2,256,859 $2,286,542 $2,316,891 $2,789,472 $2,823,414 Oper Exp Excl Dep $1,812,772 $1,945,021 $1,619,171 $1,749,217 $2,065,899 Oper Inc Before Dep $444,087 $341,521 $697,720 $1,040,255 $757,515 $– $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 $2,200,000 $2,400,000 $2,600,000 $2,800,000 $3,000,000 Water Fund Year Ended December 31, The Water Fund ended 2022 with a net position of $10,350,785, an increase of $480,537, from the prior year. Of total net position, $7,551,386 represents the net investment in capital assets, leaving $2,799,399 of unrestricted net position. Water Fund operating revenues were $2,823,414 for 2022, an increase of $33,942, due to increased rates. Operating expenses (excluding depreciation of $363,882) were $2,065,899, which represents an increase of $316,682. Expenses increased, largely due to an increase in the amount for water purchased from the City of Roseville, additional personal services, and other services and charges. Consumption will fluctuate from year-to-year based on many factors, including weather patterns and number of utility customers. -16- SEWER FUND The following graph presents five years of operating results for the Sewer Fund: 2018 2019 2020 2021 2022 Oper Rev $1,769,466 $1,892,740 $1,870,850 $2,110,766 $2,209,253 Oper Exp Excl Dep $1,467,028 $1,442,919 $1,466,453 $1,552,274 $1,612,677 Oper Inc Before Dep $302,438 $449,821 $404,397 $558,492 $596,576 $– $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 $2,200,000 $2,400,000 Sewer Fund Year Ended December 31, The Sewer Fund ended 2022 with a net position of $7,544,199, an increase of $521,334 from the prior year. Of total net position, $6,301,835 represents the net investment in capital assets, leaving $1,242,364 of unrestricted net position. Sewer Fund operating revenues for 2022 were $2,209,253, an increase of $98,487 compared to last year, largely due to a rate increase. Operating expenses for 2022 (excluding depreciation of $198,444) were $1,612,677, an increase of $60,403 from the prior year. The largest increase was in personal services, which includes the impact of changes in pension cost allocations. -17- SURFACE WATER MANAGEMENT FUND The following graph presents five years of operating results for the Surface Water Management Fund: 2018 2019 2020 2021 2022 Oper Rev $839,499 $850,971 $876,527 $902,044 $937,652 Oper Exp Excl Dep $390,882 $405,042 $439,066 $454,076 $459,172 Oper Inc Before Dep $448,617 $445,929 $437,461 $447,968 $478,480 $– $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 Surface Water Management Fund Year Ended December 31, The Surface Water Management Fund ended 2022 with a net position of $5,539,163, an increase of $327,502 from the prior year. Of this, $5,107,621 represents the net investment in capital assets, leaving $431,542 of unrestricted net position. Surface Water Management Fund operating revenues for 2022 were $937,652, an increase of $35,608 from last year, due to an increase in rates. Operating expenses for 2022 (excluding depreciation of $151,558) were $459,172, or $5,096 more than the prior year. The largest increase was in personal services, which includes the impact of changes in pension cost allocations. -18- RECYCLING FUND The following graph presents five years of operating results for the Recycling Fund: 2018 2019 2020 2021 2022 Oper Rev $134,228 $140,149 $136,865 $177,057 $169,905 Oper Exp $168,145 $172,232 $139,840 $154,611 $173,092 Oper Inc (Loss)$(33,917)$(32,083)$(2,975)$22,446 $(3,187) $(50,000) $(25,000) $– $25,000 $50,000 $75,000 $100,000 $125,000 $150,000 $175,000 $200,000 Recycling Fund Year Ended December 31, The Recycling Fund ended 2022 with an unrestricted net position of $206,499, an increase of $16,304 from the prior year. Recycling Fund operating revenues for 2022 were $169,905, a decrease of $7,152 from the prior year. Operating expenses for 2022 were $173,092, an increase of $18,481 from the prior year. The Recycling Fund also received $26,810 of nonoperating intergovernmental revenues that are available for the operation of the City’s Recycling Program. THIS PAGE INTENTIONALLY LEFT BLANK -19- GOVERNMENT-WIDE FINANCIAL STATEMENTS In addition to fund-based information, the current reporting model for governmental entities also requires the inclusion of two government-wide financial statements designed to present a clear picture of the City as a single, unified entity. These government-wide financial statements provide information on the total cost of delivering services, including capital assets and long-term liabilities. STATEMENT OF NET POSITION The Statement of Net Position essentially tells you what your city owns and owes at a given point in time, the last day of the fiscal year. Theoretically, net position represents the resources the City has leftover to use for providing services after its debts are settled. However, those resources are not always in spendable form, or there may be restrictions on how some of those resources can be used. Therefore, net position is divided into three components: investment in capital assets, restricted, and unrestricted. The following table presents the components of the City’s net position as of December 31, 202 2 and 2021, for governmental activities and business-type activities (utility fund operations): 2022 2021 Change Net position Governmental activities Net investment in capital assets 28,318,503$ 27,474,959$ 843,544$ Restricted 1,641,206 1,220,301 420,905 Unrestricted 10,024,011 10,799,339 (775,328) Total governmental activities 39,983,720 39,494,599 489,121 Business-type activities Net investment in capital assets 18,960,842 18,373,335 587,507 Unrestricted 4,679,804 3,921,634 758,170 Total business-type activities 23,640,646 22,294,969 1,345,677 Total net position 63,624,366$ 61,789,568$ 1,834,798$ As of December 31, Net position for governmental activities increased by $489,121 in 2022, as presented above. The investment in capital assets increased $843,544 this year, mainly due to the amount of construction activity in the current year. The remaining change in this category of net position typically depends on the relationship of the rate at which the City is adding capital assets, the rate capital assets a re being depreciated, and how the City finances the purchase and construction of capital assets. The restricted portion of net position increased $420,905, due to increases in the amounts restricted for tax increment purposes and park improvements. The decrease in unrestricted net position is due to changes in pension obligations and the City’s use of unrestricted funds for investment in capital assets. The change in net position for business-type activities is consistent with our earlier discussion of the utility operations, which are presented under the same, full accrual basis of accounting. -20- STATEMENT OF ACTIVITIES The Statement of Activities tracks the City’s yearly revenues and expenses, as well as any other transactions that increase or reduce total net position. These amounts represent the full cost of providing services. The Statement of Activities provides a more comprehensive measure than just the amount of cash that changed hands, as reflected in the fund-based financial statements. This statement includes the cost of supplies used, depreciation of long-lived capital assets, and other accrual-based expenses. The following table presents the change in the net position of the City for t he years ended December 31, 2022 and 2021: 2021 Program Expenses Revenues Net Change Net Change Governmental activities 1,299,419$ 393,417$ (906,002)$ (944,666)$ 2,663,521 1,082,239 (1,581,282) (1,746,976) 1,796,184 955,793 (840,391) (83,733) 1,013,507 151,398 (862,109) (466,417) 199,988 3,500 (196,488) (411,016) Business-type activities 2,473,906 3,121,319 647,413 1,450,541 1,817,972 2,483,777 665,805 553,804 610,730 1,020,226 409,496 303,234 173,092 196,715 23,623 48,577 Total net (expense) revenue 12,048,319$ 9,408,384$ (2,639,935) (1,296,652) General revenues General property taxes 4,404,477 4,293,895 Tax increments 338,899 396,891 Franchise taxes 94,320 97,549 Unrestricted investment earnings (charges)(560,873) (41,582) Gain on sale of capital assets 197,910 – Total general revenues 4,474,733 4,746,753 Change in net position 1,834,798$ 3,450,101$ Water Recycling Economic development Sewer Surface water management 2022 Net (expense) revenue General government Public safety Parks and recreation Public works One of the goals of this statement is to provide a side-by-side comparison to illustrate the difference in the way the City’s governmental and business-type operations are financed. The table clearly illustrates the dependence of the City’s governmental operations on general revenues, such as taxes and unrestricted grants. It also shows that the City’s business-type activities are generating sufficient program revenues (service charges and program-specific grants) to cover expenses. This is critical given the current downward pressures on the general revenue sources. As previously discussed in this report, changes in the investment market, contributed to the decrease in current year investment earnings. -21- ACCOUNTING AND AUDITING UPDATES The following is a summary of Governmental Accounting Standards Board (GASB) standards expected to be implemented in the next few years. GASB STATEMENT NO. 96, SUBSCRIPTION-BASED INFORMATION TECHNOLOGY ARRANGEMENTS This statement provides guidance on the accounting and financial reporting for subscription-based information technology arrangements (SBITAs) for government end users (governments). This statement (1) defines an SBITA; (2) establishes that an SBITA results in a right-to-use subscription asset—an intangible asset—and a corresponding subscription liability; (3) provides the capitalization criteria for outlays other than subscription payments, including implementation costs of an SBITA; and (4) requires note disclosures regarding an SBITA. To the extent relevant, the standards for SBITAs are based on the standards established in Statement No. 87, Leases, as amended. An SBITA is defined as a contract that conveys control of the right to use another party’s (an SBITA vendor’s) information technology (IT) software, alone or in combination with tangible capital assets (the underlying IT assets), as specified in the contract for a period of time in an exchange or exchange -like transaction. Under this statement, a government generally should recognize a right-to-use subscription asset—an intangible asset—and a corresponding subscription liability. This statement provides an exception for short-term SBITAs with a maximum possible term under the SBITA contract of 12 months, including any options to extend, regardless of their probability of being exercised. Subscription payments for short-term SBITAs should be recognized as outflows of resources. This statement requires a government to disclose descriptive information about its SBITAs other than short-term SBITAs, such as the amount of the subscription asset, accumulated amortization, other payments not included in the measurement of a subscription liability, principal and interest requirements for the subscription liability, and other essential information. The requirements of this statement are effective for fiscal years beginning after June 15, 2022, and all reporting periods thereafter. GASB STATEMENT NO. 99, OMNIBUS 2022 The objectives of this statement are to enhance comparability in accounting and financial reporting and to improve the consistency of authoritative literature by addressing (1) practice issues that have been identified during implementation and application of certain GASB statements and (2) accounting and financial reporting for financial guarantees. The practice issues addressed by this statement are as follows: • Classification and reporting of derivative instruments within the scope of Statement No. 53, Accounting and Financial Reporting for Derivative Instruments, that do not meet the definition of either an investment derivative instrument or a hedging derivative instrument. • Clarification of provisions in Statement No. 87, Leases, as amended, related to the determination of the lease term, classification of a lease as a short-term lease, recognition and measurement of a lease liability and a lease asset, and identification of lease incentives. • Clarification of provisions in Statement No. 94, Public-Private and Public-Public Partnerships and Availability Payment Arrangements, related to (a) the determination of the public-private and public-public partnership (PPP) term and (b) recognition and measurement of installment payments and the transfer of the underlying PPP asset. -22- • Clarification of provisions in Statement No. 96, Subscription-Based Information Technology Arrangements, related to the SBITA term, classification of an SBITA as a short-term SBITA, and recognition and measurement of a subscription liability. • Extension of the period during which the London Interbank Offered Rate (LIBOR) is considered an appropriate benchmark interest rate for the qualitative evaluation of the effectiveness of an interest rate swap that hedges the interest rate risk of taxable debt. • Accounting for the distribution of benefits as part of the Supplemental Nutrition Assistance Program (SNAP). • Disclosures related to nonmonetary transactions. • Pledges of future revenues when resources are not received by the pledging government. • Clarification of provisions in Statement No. 34, Basic Financial Statements—and Management’s Discussion and Analysis—for State and Local Governments, as amended, related to the focus of the government-wide financial statements. • Terminology updates related to certain provisions of Statement No. 63, Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources, and Net Position. • Terminology used in Statement No. 53, Accounting and Financial Reporting for Derivative Instruments, to refer to resource flows statements. The requirements of this statement that are effective are as follows: • The requirements related to extension of the use of LIBOR, accounting for SNAP distributions, disclosures of nonmonetary transactions, pledges of future revenues by pledging governments, clarification of certain provisions in Statement No. 34, as amended, and terminology updates related to Statement No. 53 and Statement No. 63 are effective upon issuance. • The requirements related to leases, PPPs, and SBITAs are effective for fiscal years beginning after June 15, 2022, and all reporting periods thereafter. • The requirements related to financial guarantees and the classification and reporting of derivative instruments within the scope of Statement No. 53 are effective for fiscal years beginning after June 15, 2023, and all reporting periods thereafter. GASB STATEMENT NO. 100, ACCOUNTING CHANGES AND ERROR CORRECTIONS – AN AMENDMENT OF GASB STATEMENT NO. 62 The primary objective of this statement is to enhance accounting and financial reporting requirements for accounting changes and error corrections to provide more understandable, reliable, relevant, consistent, and comparable information for making decisions or assessing accountability. The requirements of this statement will improve the clarity of the accounting and financial reporting requirements for accounting changes and error corrections, which will result in greater consistency in application in practice. In turn, more understandable, reliable, relevant, consistent, and comparable information will be provided to financial statement users for making decisions or assessing accountability. In addition, the display and note disclosure requirements will result in more consistent, decision useful, understandable, and comprehensive information for users about accounting changes and error corrections. The requirements of this statement are effective for accounting changes and error corrections made in fiscal years beginning after June 15, 2023, and all reporting periods thereafter. Earlier application is encouraged. -23- GASB STATEMENT NO. 101, COMPENSATED ABSENCES The objective of this statement is to better meet the information needs of financial statement users by updating the recognition and measurement guidance for compensated absences. That objective is achieved by aligning the recognition and measurement guidance under a unified model and by amending certain previously required disclosures. This statement requires that liabilities for compensated absences be recognized for (1) leave that has not been used and (2) leave that has been used, but not yet paid in cash or settled through noncash means. A liability should be recognized for leave that has not been used if (a) the leave is attributable to services already rendered, (b) the leave accumulates, and (c) the leave is more likely than not to be used for time off or otherwise paid in cash or settled through noncash means. Leave is attributable to services already rendered when an employee has performed the services required to earn the leave. Leave that accumulates is carried forward from the reporting period in which it is earned to a future reporting period during which it may be used for time off or otherwise paid or settled. This statement requires that a liability for certain types of compensated absences —including parental leave, military leave, and jury duty leave—not be recognized until the leave commences. This statement also requires that a liability for specific types of compensated absences not be recognized until the leave is used. This statement also establishes guidance for measuring a liability for leave that has not been used, generally using an employee’s pay rate as of the date of the financial statements. A liability for leave that has been used, but not yet paid or settled should be measured at the amount of the cash payment or noncash settlement to be made. Certain salary-related payments that are directly and incrementally associated with payments for leave also should be included in the measurement of the liabilities. With respect to financial statements prepared using the current financial resources measurement focus, this statement requires that expenditures be recognized for the amount that normally would be liquidated with expendable available financial resources. The requirements of this statement are effective for fiscal years beginning after December 15, 2023, and all reporting periods thereafter. Earlier application is encouraged. THIS PAGE INTENTIONALLY LEFT BLANK CITY OF ARDEN HILLS, MINNESOTA ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED DECEMBER 31, 20 22 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA Annual Comprehensive Financial Report Year Ended December 31, 2022 FINANCE DEPARTMENT THIS PAGE INTENTIONALLY LEFT BLANK Page Letter of Transmittal i–iii GFOA Certificate of Achievement iv City Council and Appointed Officials v Organization Chart vi INDEPENDENT AUDITOR’S REPORT 1–4 MANAGEMENT’S DISCUSSION AND ANALYSIS 5–14 BASIC FINANCIAL STATEMENTS Government-Wide Financial Statements Statement of Net Position 15 Statement of Activities 16 Fund Financial Statements Governmental Funds Balance Sheet 17 Statement of Revenues, Expenditures, and Changes in Fund Balances 18 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances to the Statement of Activities 19 Proprietary Funds Statement of Net Position 20 Statement of Revenues, Expenses, and Changes in Net Position 21 Statement of Cash Flows 22 Notes to Basic Financial Statements 23–46 REQUIRED SUPPLEMENTARY INFORMATION PERA – General Employees Retirement Fund Schedule of City’s and Nonemployer Proportionate Share of Net Pension Liability 47 Schedule of City Contributions 47 Budgetary Comparison Schedule General Fund 48–50 Notes to Required Supplementary Information 51–53 SUPPLEMENTARY INFORMATION Combining and Individual Fund Statements and Schedules Nonmajor Governmental Funds Combining Balance Sheet 54 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances 55 INTRODUCTORY SECTION FINANCIAL SECTION CITY OF ARDEN HILLS Table of Contents RAMSEY COUNTY, MINNESOTA Page SUPPLEMENTARY INFORMATION (CONTINUED) Combining and Individual Fund Statements and Schedules (continued) Nonmajor Special Revenue Funds Combining Balance Sheet 56–57 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances 58–59 Nonmajor Capital Project Funds Combining Balance Sheet 60 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances 61 Nonmajor Special Revenue Funds Schedule of Revenues, Expenditures, and Changes in Fund Balances – Budget and Actual Cable Fund 62 EDA Operating Fund 63 EDA TIF District No. 3 Fund 64 EDA TIF District No. 4 Fund 65 EDA TIF District No. 5 Fund 66 Internal Service Funds Combining Statement of Net Position 67 Combining Statement of Revenues, Expenses, and Changes in Net Position 68 Combining Statement of Cash Flows 69 Net Position by Component 70–71 Changes in Net Position 72–75 Governmental Activities Tax Revenues by Source 76 Fund Balances of Governmental Funds 77–78 Changes in Fund Balances of Governmental Funds 79–80 General Governmental Tax Revenues by Source 81 Tax Capacity Value and Estimated Market Value of Taxable Property 82–83 Property Tax Rates – Direct and Overlapping Governments 84 Principal Property Taxpayers 85 Property Tax Levies and Collections 86 Ratios of Outstanding Debt by Type 87 Direct and Overlapping Governmental Activities Debt 88 Legal Debt Margin Information 89–90 Pledged Revenue Coverage 91 Demographic and Economic Statistics 92 Principal Employers 93 Operating Indicators by Function 94–95 Full-Time Equivalent City Government Employees by Function 96–97 Capital Asset Statistics by Function 98–99 STATISTICAL SECTION (UNAUDITED) CITY OF ARDEN HILLS Table of Contents (continued) RAMSEY COUNTY, MINNESOTA INTRODUCTORY SECTION -i- April 26, 2023 To the Honorable Mayor, Members of the City Council, and Citizens of the City of Arden Hills, Minnesota State law requires that every general-purpose local government publish a complete set of audited financial statements. This report is published to fulfill that requirement for the fiscal year ended December 31, 2022. Management assumes full responsibility for the completeness and reliability of the information contained in this report, based upon a comprehensive framework of internal control that it has established for this purpose. Because the cost of internal control should not exceed anticipated benefits, the objective is to provide reasonable, rather than absolute assurance that the financial statements are free of any material misstatements. Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR), Certified Public Accountants, have issued an unmodified (“clean”) opinion on the City of Arden Hills, Minnesota’s (the City) financial statements for the year ended December 31, 2022. The independent auditor’s report is located at the front of the financial section of this report. The management’s discussion and analysis (MD&A) immediately follows the independent auditor’s report and provides a narrative introduction, overview, and analysis of the basic financial statements. The MD&A complements this letter of transmittal and should be read in conjunction with it. PROFILE OF THE GOVERNMENT The City, incorporated in 1951, is a northern suburb of the Minneapolis/St. Paul metropolitan area, situated in Ramsey County. The City occupies 9.65 square miles and serves an estimated population of 9,996. The City is empowered to levy a property tax on both real and personal property located within its boundaries. The City operates under the “Optional Plan A” form of government as defined in Minnesota Statutes. Under this plan, the government of the City is directed by a City Council composed of an elected mayor and four elected councilmembers. The City Council exercises legislative authority and determines all matters of policy. The City Council appoints personnel responsible for the proper administration of all affairs relating to the City. Councilmembers serve four-year terms, with two members elected every two years. The mayor is elected for a four-year term. The mayor and members of the City Council are elected at large. The City provides a full range of services: the construction and maintenance of streets and other infrastructure; recreational and cultural activities; water, sewer, surface water management, and recycling systems; community development, building inspection, and planning; and general government operations, including administration, finance/accounting, community information (newsletter), and general government buildings. The City contracts with Ramsey County for police services, Lake Johanna Fire Department for fire services, and Metro-INET for information services. -i- -ii- The City Council is required to adopt a final budget by late December for the subsequent year. The budget is prepared by fund, function (e.g., public safety), and department (e.g., police). Transfers of appropriations between funds require the approval of the City Council. The legal level of budgetary control is the fund level. Budgeted amounts may be amended by the City Council. Governmental funds with annually adopted budgets include the General Fund and most special revenue funds. A budget was not legally adopted for the two special revenue funds established for specific short-term projects: Karth Lake Improvement District and American Rescue Plan Act Funds. The City’s capital improvement program (covering five years), the pavement management plan (covering five years), and the Twin Cities Army Ammunition Plant (TCAAP) development plan , along with the annual budget, serve as the foundation for the City’s financial planning, and the annual budget serves as the budget control. LOCAL ECONOMY A number of high-profile leaders in the medical, technology, and business sectors, including Boston Scientific, Land O’Lakes, Intricon, Delkor, Venture Solutions, and Presbyterian Homes, are located within the City. These leaders of industry provide high-paying jobs to skilled employees, which in turn creates a strong base for economic diversity, quality housing, and an involved citizenry. Because of its location in a region with a varied economic base, unemployment is relatively stable. During the past 10 years, the unemployment rate has fluctuated from a high of 7.1 percent in 2020, to a low of 2.2 percent in 2022. The current rate is 2.2 percent. During the past 10 years, property taxes have remained a stable and significant source of total General Fund and special revenue fund revenues. Intergovernmental makes up approximately 3.0 percent of total revenues in the General Fund and special revenue funds for the current fiscal year. LONG-TERM FINANCIAL PLANNING The unassigned General Fund balance of $3,072,714 (55.6 percent of total subsequent year General Fund expenditures budgeted) meets the 50.0 percent target set by the City Council for budgetary and planning purposes. The total General Fund balance also includes $34,508 of nonspendable equity for prepaid items, $98,255 of assigned equity for compensated absences, and $160,760 assigned equity for the subsequent year’s budget. The City’s five-year capital improvement program and pavement management plan serve as the foundation for the City’s long-term financial planning. To ensure the timely replacement of infrastructure, the City prepares long-term cost projections for the replacement of all city assets. Funding needs for capital replacements are reflected in tax levies and special assessments for capital assets, and are reflected in user fees established for the Water, Sewer, Surface Water Management, and Recycling Funds. Projections for the next 10 years indicate that property tax contributions, user fees, and investment income will need to be reevaluated to support scheduled replacements. In 2012, the City entered into a Joint Powers Agreement with Ramsey County to form a Joint Development Authority to acquire and develop a portion of the Army property, formerly known as TCAAP. Ramsey County officially acquired this property April 15, 2013, and has cleaned it to residential standards. The City completed the TCAAP Redevelopment Code in late 2016, which guides the land use on the site. In 2019, Ramsey County brought litigation against the City; however, that litigation was resolved in 2021 in the City’s favor. The land remains shovel ready, pending future development agreements; any future development on the site is expected to add to the City’s tax base and could include commercial/industrial, residential, and civic uses. The site is approximately 430 acres. -iii- RELEVANT FINANCIAL POLICIES The City utilizes various financial and budget policies to guide the City Council and staff when making financial decisions. The primary objective of these policies is to guarantee effective delivery of city services to residents and businesses, and to ensure protection of the City’s financial strength and flexibility through a revenue structure and long-term planning effort that is consistent with City Council goals and working capital targets. The City uses a conservative approach in making ongoing revenue assumptions by utilizing growth patterns and knowledge of the developing areas. As part of the annual budget process, the City reviews its financial and budget policies. There have been no significant changes to these policies from the previous year. MAJOR INITIATIVES The largest initiative on the City’s horizon is the TCAAP project, as previously mentioned. This project is a joint effort between the City, Ramsey County, and a master developer. When completed, this project will represent almost a 40 percent population increase to the City, as well as a significant increase to the commercial and industrial sectors. City representatives are working hard to ensure the development is a long-term, sustainable project that adds to the City’s diverse residents, businesses, and open space without burdening the existing city taxpayer. The TCAAP project is expected to be a destination site for the region and serve as a model for future developments. ACKNOWLEDGEMENTS The Government Finance Officers Association (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City for its Annual Comprehensive Financial Report (ACFR) for the fiscal year ended December 31, 2021. This is the 16th year that the City has received this prestigious award. In order to be awarded a Certificate of Achievement, the City had to publish an easily readable and efficiently organized ACFR that satisfied both accounting principles generally accepted in the United States of America and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current ACFR continues to meet the Certificate of Achievement Program’s requirements and we are submitting it to t he GFOA to determine its eligibility for another certificate. The preparation of this report would not have been possible without the efficient and dedicated service of the entire staff of the finance department, and through the helpful guidance and assistance from our auditing firm, MMKR. We wish to express our appreciation to all members of the department who assisted and contributed to the preparation of this report. Credit also must be given to the mayor and City Council for their unfailing support in maintaining the highest standards of professionalism in the management of the City’s finances. Respectfully submitted, Dave Perrault Gayle Bauman City Administrator Finance Director Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of Arden Hills Minnesota For its Annual Comprehensive Financial Report For the Fiscal Year Ended December 31, 2021 Executive Director/CEO -iv- -v- Term Expires David Grant Mayor December 31, 2026 Brenda Holden Councilmember December 31, 2024 Fran Holmes Councilmember December 31, 2022 David Radziej Councilmember December 31, 2022 Steve Scott Councilmember December 31, 2022 Dave Perrault City Administrator Gayle Bauman Finance Director Julie Hanson City Clerk Joel Jamnik City Attorney CITY COUNCIL APPOINTED OFFICIALS CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA City Council and Appointed Officials December 31, 2022 2022 City of Arden Hills Organization Chart -vi- FINANCIAL SECTION -1- INDEPENDENT AUDITOR’S REPORT To the City Council and Management City of Arden Hills, Minnesota OPINIONS We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Arden Hills, Minnesota (the City) as of and for the year ended December 31, 2022, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements as listed in the table of contents. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City as of December 31, 202 2, and the respective changes in financial position, and, where applicable, cash flows thereof, for the year then ended in accordance with accounting principles generally accepted in the United States of America. BASIS FOR OPINIONS We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City and to meet our other ethical responsibilities in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. EMPHASIS OF MATTER Change in Accounting Principle As described in Note 1 to the basic financial statements, in fiscal 2022, the City adopted new accounting guidance, Governmental Accounting Standards Board (GASB) Statement No. 87, Leases. Our opinion is not modified with respect to this matter. (continued) C E R T I F I E D A C C O U N T A N T S P UBLIC PRINCIPALS Thomas A. Karnowski, CPA Paul A. Radosevich, CPA William J. Lauer, CPA James H. Eichten, CPA Aaron J. Nielsen, CPA Victoria L. Holinka, CPA/CMA Jaclyn M. Huegel, CPA Kalen T. Karnowski, CPA Malloy, Montague, Karnowski, Radosevich & Co., P.A. 5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 • Phone: 952-545-0424 • Fax: 952-545-0569 • www.mmkr.com Standard Letterhead-r2.qxp_167639 Letterhead-RV1 9/7/18 6:34 PM Page 1 -2- RESPONSIBILITIES OF MANAGEMENT FOR THE FINANCIAL STATEMENTS Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for 12 months beyond the financial statements date, including any currently known information that may raise substantial doubt shortly thereafter. AUDITOR’S RESPONSIBILITIES FOR THE AUDIT OF THE FINANCIAL STATEMENTS Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinions. Reasonable assurance is a high level of assurance, but is not absolute assurance and, therefore, is not a guarantee that an audit conducted in accordance with generally accepted auditing standards and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgement made by a reasonable user based on the financial statements. In performing an audit in accordance with generally accepted auditing standards and Government Auditing Standards, we: •Exercise professional judgment and maintain professional skepticism throughout the audit. •Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. •Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, no such opinion is expressed. •Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. •Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for a reasonable period of time. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control related matters that we identified during the audit. (continued) -3- REQUIRED SUPPLEMENTARY INFORMATION Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis and the required supplementary information (RSI), as listed in the table of contents, be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the GASB, who considers it to be an essential part of financial reporting for placing the basic financial statem ents in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the RSI in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. SUPPLEMENTARY INFORMATION Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City’s basic financial statements. The accompanying combining and individual fund financial statements and schedules, as listed in the table of contents, are presented for the purpose of additional analysis and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the supplementary information is fairly stated, in all material respects, in relation to the basic financial statements as a whole. OTHER INFORMATION Management is responsible for the other information included in the annual report. The other information comprises the introductory and statistical sections, but does not include the basic financial statements and our auditor’s report thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon. In connection with our audit of the basic financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. (continued) -4- OTHER REPORTING REQUIRED BY GOVERNMENT AUDITING STANDARDS In accordance with Government Auditing Standards, we have also issued our report dated April 26, 2023 on our consideration of the City’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements, and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control over financial reporting and compliance. Minneapolis, Minnesota April 26, 2023 CITY OF ARDEN HILLS Management’s Discussion and Analysis Year Ended December 31, 2022 -5- As the management of the City of Arden Hills, Minnesota (the City), we offer readers of the City’s Annual Comprehensive Financial Report (ACFR) this narrative overview and analysis of the financial activities of the City for the fiscal year ended December 31, 2022. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal, which is presented in the introductory section of this report. FINANCIAL HIGHLIGHTS •The assets and deferred outflows of resources of the City exceeded liabilities and deferred inflows of resources at the close of the most recent fiscal year by $63,624,366 (net position). Of this amount, $14,703,815 (unrestricted net position) may be used to meet the City’s ongoing obligations to citizens and creditors. •The City’s total net position increased by $1,834,798 in 2022. •As of the close of the current fiscal year, the City’s governmental funds reported combined ending fund balances of $10,663,705. Of this total amount, $38,579 is nonspendable and $1,641,192 is restricted, leaving an unrestricted (committed, assigned, and unassigned) balance of $8,983,934. •At the end of the current fiscal year, the General Fund has a total fund balance of $3,366,237. At December 31, 2022, the unassigned fund balance of the General Fund was $3,072,714, or 55.6 percent, of the subsequent year’s budgeted expenditures. OVERVIEW OF THE FINANCIAL STATEMENTS This discussion and analysis is intended to serve as an introduction to the City’s basic financial statements. The City’s basic financial statements include three components: 1) government-wide financial statements, 2) fund financial statements, and 3) notes to basic financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government-Wide Financial Statements – The government-wide financial statements are designed to provide readers with a broad overview of the City’s finances, in a manner similar to a private sector business. The Statement of Net Position presents information on all of the City’s assets, liabilities, and deferred inflows/outflows of resources, with the difference reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. The Statement of Activities presents information showing how the City’s net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned, but unused vacation leave). -6- Both of the government-wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business-type activities). The governmental activities of the City include general government, public safety, public works, parks and recreation, and economic development. The business-type activities of the City include water, sewer, surface water management, and recycling. The government-wide financial statements can be found in the financial section following this report. Fund Financial Statements – A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of the City can be divided into two categories: governmental funds and proprietary funds. Governmental Funds – Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental funds financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a city’s near-term financing requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long-term impact of the government’s near-term financing decisions. Both the governmental funds Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City reports two individual major governmental funds. Information is presented separately in the governmental funds Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balances for the General Fund and Permanent Improvement Revolving Fund, which are considered to be major funds. Data from all other governmental funds are combined into a single, aggregated presentation . Individual fund data for each of these nonmajor governmental funds is provided in the form of combining statements elsewhere in this report. The City adopts an annual appropriated budget for its General Fund and most special revenue funds. A budget was not legally adopted for the two special revenues funds established for specific short -term projects: Karth Lake Improvement District and American Rescue Plan Act Funds. A budgetary comparison schedule has been provided for these funds to demonstrate compliance with the budget. The basic governmental funds financial statements can be found in the financial section of this report immediately following the government-wide financial statements. -7- Proprietary Funds – The City maintains two different types of proprietary funds. Proprietary funds provide the same type of information as the government-wide financial statements, only in more detail. Enterprise funds are used to report the same functions presented as business-type activities in the government-wide financial statements. The City uses enterprise funds to account for its water, sewer, surface water management, and recycling operations. Water, sewer, and surface water management are considered to be major funds of the City. Internal service funds are an accounting device used to accumulate and allocate costs internally among the City’s various functions. The City maintains internal service funds for risk management, engineering, central garage, and technology. Because these services predominately benefit governmental rather than business-type functions, they have been included within governmental activities in the government-wide financial statements. The proprietary funds financial statements can be found in the financial section of this report immediately following the governmental funds statements. Notes to Basic Financial Statements – The notes to basic financial statements provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. The notes to basic financial statements can be found following the proprietary funds statements within the financial section of this report. Other Information – In addition to the basic financial statements and accompanying notes, the financial section also presents required supplementary information, and the combining and individual fund statements and schedules (presented as supplementary information) referred to earlier in connection with nonmajor governmental funds and internal service funds, which are presented immediately following the basic financial statements. Further, a statistical section has been included as part of the ACFR to facilitate additional analysis, and is the third and final section of the report. GOVERNMENT-WIDE FINANCIAL ANALYSIS An analysis of the City’s financial position begins with a review of the Statement of Net Position and the Statement of Activities. These two statements report the City’s net position and changes in net position. It should be noted that the financial position can also be affected by nonfinancial factors, including economic conditions, population growth, and new regulations. As noted earlier, net position may serve over time as a useful indicator of the City’s financial position. As presented in the following condensed version of the Statement of Net Position, the City’s assets and deferred outflows of resources exceeded liabilities and deferred inflows of resources by $63,624,366 at December 31, 2022. The largest portion of the City’s net position, $47,279,345, or 74.3 percent, reflects its net investment in capital assets (e.g., land, construction in progress, buildings and structures, infrastructure and improvements, distribution and collection systems, machinery and equipment, office furniture and equipment, and vehicles) less any related debt used to acquire those assets that is still outstanding. The City uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the City’s investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources; since the capital assets themselves cannot be used to liquidate these liabilities. -8- The following table provides the City’s Summary of Net Position: 2022 2021 2022 2021 2022 2021 Assets Current and other assets 17,097,598$ 16,693,237$ 5,696,668$ 4,822,482$ 22,794,266$ 21,515,719$ Capital assets 28,400,370 27,614,215 20,840,566 20,492,122 49,240,936 48,106,337 Total assets 45,497,968$ 44,307,452$ 26,537,234$ 25,314,604$ 72,035,202$ 69,622,056$ Deferred outflows of resources Pension plan deferments – PERA 320,433$ 449,603$ 245,804$ 328,796$ 566,237$ 778,399$ Liabilities Long-term liabilities outstanding 1,142,549$ 701,569$ 2,758,202$ 2,633,009$ 3,900,751$ 3,334,578$ Other liabilities 3,155,831 3,074,562 356,573 311,995 3,512,404 3,386,557 Total liabilities 4,298,380$ 3,776,131$ 3,114,775$ 2,945,004$ 7,413,155$ 6,721,135$ Deferred inflows of resources Pension plan deferments – PERA 36,000$ 551,655$ 27,617$ 403,427$ 63,617$ 955,082$ Lease revenues for subsequent years 894,171 – – – 894,171 – State aid received for subsequent years 606,130 934,670 – – 606,130 934,670 Total deferred inflows of resources 1,536,301$ 1,486,325$ 27,617$ 403,427$ 1,563,918$ 1,889,752$ Net position Net investment in capital assets 28,318,503$ 27,474,959$ 18,960,842$ 18,373,335$ 47,279,345$ 45,848,294$ Restricted 1,641,206 1,220,301 – – 1,641,206 1,220,301 Unrestricted 10,024,011 10,799,339 4,679,804 3,921,634 14,703,815 14,720,973 Total net position 39,983,720$ 39,494,599$ 23,640,646$ 22,294,969$ 63,624,366$ 61,789,568$ Summary of Net Position as of December 31, 2022 and 2021 Table 1 Activities Activities Total Governmental Business-Type Restricted net position of $1,641,206 comprises 2.6 percent of net position at the close of the fiscal year ended December 31, 2022. These assets are subject to external restrictions on how they may be used. The balance of unrestricted net position, $14,703,815, or approximately 23.1 percent, may be used to meet the City’s ongoing obligations to citizens and creditors. Certain balances within unrestricted net position may have internally imposed commitments or limitations, which may further limit the purpose for which such net position may be used. At the end of the current fiscal year, the City is able to report positive balances in all three categories of net position, both for the government as a whole, as well as for its separate governmental and business-type activities. The same situation held true for the prior fiscal year. Both governmental activities and business-type activities experienced changes in deferred outflows of resources, deferred inflows of resources, and long-term liabilities as a result of the City’s participation in a state-wide defined benefit pension plan. The City reported an increase in current and other assets and deferred inflows of resources, with a change in reporting for lease receivables in the current year with the implementation of new Governmental Accounting Standards Board reporting requirements. Positive operating results in the City’s utility operations also increased current and other assets in the current year. -9- The following table provides a condensed version of the Statement of Activities for the year ended December 31, 2022, with comparative amounts for the year ended December 31, 2021: 2022 2021 2022 2021 2022 2021 Revenues Program revenues Charges for services 1,307,456$ 1,212,170$ 6,140,224$ 5,979,339$ 7,447,680$ 7,191,509$ Operating grants and contributions 375,965 565,106 30,323 27,213 406,288 592,319 Capital grants and contributions 902,926 1,263,520 651,490 1,024,414 1,554,416 2,287,934 General revenues General property taxes 4,404,477 4,293,895 – – 4,404,477 4,293,895 Tax increments 338,899 396,891 – – 338,899 396,891 Franchise taxes 94,320 97,549 – – 94,320 97,549 Unrestricted investment earnings (charges)(460,213) (30,940) (100,660) (10,642) (560,873) (41,582) Gain on sale of capital assets 197,910 – – – 197,910 – Total revenues 7,161,740 7,798,191 6,721,377 7,020,324 13,883,117 14,818,515 Expenses General government 1,299,419 1,283,605 – – 1,299,419 1,283,605 Public safety 2,663,521 2,804,933 – – 2,663,521 2,804,933 Public works 1,796,184 1,310,895 – – 1,796,184 1,310,895 Parks and recreation 1,013,507 883,155 – – 1,013,507 883,155 Economic development 199,988 411,016 – – 199,988 411,016 Water – – 2,473,906 2,166,362 2,473,906 2,166,362 Sewer – – 1,817,972 1,754,753 1,817,972 1,754,753 Surface water management – – 610,730 599,084 610,730 599,084 Recycling – – 173,092 154,611 173,092 154,611 Total expenses 6,972,619 6,693,604 5,075,700 4,674,810 12,048,319 11,368,414 Increase in net position before transfers 189,121 1,104,587 1,645,677 2,345,514 1,834,798 3,450,101 Transfers 300,000 300,000 (300,000) (300,000) – – Increase in net position 489,121 1,404,587 1,345,677 2,045,514 1,834,798 3,450,101 Net position – beginning 39,494,599 38,090,012 22,294,969 20,249,455 61,789,568 58,339,467 Net position – ending 39,983,720$ 39,494,599$ 23,640,646$ 22,294,969$ 63,624,366$ 61,789,568$ Table 2 Changes in Net Position Years Ended December 31, 2022 and 2021 Governmental Activities Business-Type Activities Total Governmental Activities – Current year operating results of governmental activities increased net position by $489,121, compared to an increase of $1,404,587 in the prior year. Revenues were down in the current year with less capital grants and contributions from capital-related assessments. The City recognized fewer operating grants and contributions, with more park contributions last year. Market value adjustments recorded on investments in the current year reduced unrestricted investment earnings. Expenses were up largely in public works, with more street maintenance and in parks and recreation, with more programing costs in the current year. Business-Type Activities – Current year operating results of business-type activities increased net position by $1,345,677, due to positive results of the utility operations of the City. Program revenues exceeded program expenses for each of the City’s business-type activities. A decrease in water and sewer access charges reduced capital grants and contributions in the business-type activities in the current year. Market value adjustments recorded on investments in the current year reduced unrestricted investment earnings. An increase in pension charges and purchased water contributed to the change in current year spending. -10- Below are specific graphs that provide comparisons of the governmental activities’ revenue and expenses: -11- Below are specific graphs that provide comparisons of the business-type activities’ revenue and expenses: -12- FINANCIAL ANALYSIS OF THE GOVERNMENT’S FUNDS As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. Governmental Funds – The focus of the City’s governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City’s financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government’s net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the City’s governmental funds repo rted combined ending fund balances of $10,663,705, a decrease of $151,023 in comparison with the prior year. Committed, assigned, and unassigned fund balance, which are available for spending at the government’s discretion, have a total balance of $8,983,934 at year-end. The remainder of fund balance is nonspendable or restricted to indicate that it is not available for new spending because it has already been obligated : 1) for tax increment purposes ($1,366,532), 2) for cable TV purposes ($56,621), 3) for park improvements ($218,039), or 4) is not in spendable form for prepaid items ($38,579). The General Fund is the chief operating fund of the City. At the end of the current fiscal year, unassigned fund balance of the General Fund was $3,072,714, while total fund balance equaled $3,366,237. As a measure of the General Fund’s liquidity, it may be useful to compare the unassigned fund balance to expenditures. Unassigned fund balance represents 55.6 percent of the total subsequent year General Fund expenditures. The City’s General Fund equity increased by $196,425 during the current fiscal year, compared to a $420,460 decrease approved in the final budget. This increase was due to favorable variances in revenues, other financing sources, and expenditures. The City’s receipt of licenses and permits and proceeds on the sale of capital assets surpassed budgetary expectations. Spending was under budget in several functions. These favorable variances more than covered the deficit spending approved in the original budget. Fund balance in the Permanent Improvement Revolving Fund decreased by $288,093 in the current year. Total current year revenues and transfers from other funds were less than capital expenditures, which fluctuate based on the timing of street and trail projects. Proprietary Funds – The City’s proprietary funds provide the same type of information found in the government-wide financial statements, but in more detail. Unrestricted net position in the respective proprietary funds includes: $2,799,399 for water, $1,242,364 for sewer, $431,542 for surface water management, and $206,499 for recycling. Water net position increased $480,537, sewer net position increased $521,334, surface water management net position increased $327,502, and recycling net position increased $16,304 during the year. -13- GENERAL FUND BUDGETARY HIGHLIGHTS Total General Fund revenues were $206,186 more than estimated in the budget. Licenses and permits exceeded budgeted levels by $326,066, primarily due to building permit fees with more than anticipated construction activity in the City. Expenditures within the General Fund were less than budget by $215,158, spread across several functions. The City’s sale of capital assets for $195,541 was not included in the final budget also contributing to the favorable change in fund balances in the General Fund. During the year, the City Council approved budget amendments, which slightly increased revenues by $740 and increased expenditures and transfers out by $281,200, providing supplemental appropriations and moving available resources to other funds. CAPITAL ASSETS AND LONG-TERM LIABILITIES Capital Assets – The City’s investment in capital assets for its governmental and business-type activities as of December 31, 2022 amounts to $49,240,936 (net of accumulated depreciation). This investment in capital assets includes items such as land, construction in progress, buildings and structures, infrastructure and improvements, distribution and collection systems, machinery and equipment, office furniture and equipment, and vehicles. 2022 2021 2022 2021 2022 2021 Land 2,669,467$ 2,679,818$ –$ –$ 2,669,467$ 2,679,818$ Construction in progress 2,090,423 2,369,392 735,625 1,585,722 2,826,048 3,955,114 Buildings and structures 3,564,010 3,467,247 497,060 538,604 4,061,070 4,005,851 Infrastructure and improvements 18,697,408 17,656,824 – – 18,697,408 17,656,824 Distribution and collection systems – – 19,331,477 18,065,524 19,331,477 18,065,524 Machinery and equipment 299,262 286,054 276,404 302,272 575,666 588,326 Office furniture and equipment 8,857 13,805 – – 8,857 13,805 Vehicles 1,070,943 1,141,075 – – 1,070,943 1,141,075 Total 28,400,370$ 27,614,215$ 20,840,566$ 20,492,122$ 49,240,936$ 48,106,337$ Table 3 Capital Assets (Net of Depreciation) Total Business-Type Activities Governmental Activities Increases in the current year included ongoing projects for streets and related utility infrastructure contributing to the changes in the table above as of year-end. Additional information on the City’s capital assets can be found in Note 4 of the notes to basic financial statements. -14- Long-Term Liabilities – At the end of the current fiscal year, the City had total bonded debt outstanding of $1,785,000, which is secured by specified revenue sources. 2022 2021 2022 2021 2022 2021 Utility revenue bonds –$ –$ 1,785,000$ 2,005,000$ 1,785,000$ 2,005,000$ Premium – – 94,724 110,281 94,724 110,281 Compensated absences 98,255 99,716 77,404 77,592 175,659 177,308 Net pension liability 1,044,294 601,853 801,074 440,136 1,845,368 1,041,989 Total 1,142,549$ 701,569$ 2,758,202$ 2,633,009$ 3,900,751$ 3,334,578$ Table 4 Outstanding Debt Summary of Long-Term Debt Total Governmental Business-Type Activities Activities State statutes limit the amount of net debt a Minnesota city may issue to 3 percent of total estimated market value. The net pension liability increased from the prior year, due to the change in the City’s proportionate share of pension obligations for the Public Employees Retirement Association – General Employees Retirement Fund state-wide pension plan. Additional information on the City’s long-term liabilities can be found in Note 5 of the notes to basic financial statements. ECONOMIC FACTORS AND NEXT YEAR’S BUDGETS AND RATES •Dramatic increases in local government aids and other state sources are not anticipated based on legislation at the time of writing this report. •Property tax collection rates are expected to remain strong, at or near the 2022 level. •The 2023 budget approved for the General Fund anticipates expenditures to exceed revenues by $160,760, which is included in assigned fund balance at December 31, 2022. REQUESTS FOR INFORMATION This ACFR is designed to provide a general overview of the City’s finances for all those with an interest in the City’s finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the finance department, 1245 West Highway 96, Arden Hills, Minnesota 55112. BASIC FINANCIAL STATEMENTS THIS PAGE INTENTIONALLY LEFT BLANK Governmental Business-Type Activities Activities Total Assets Cash and investments 14,385,692$ 4,106,337$ 18,492,029$ Accrued interest receivable 59,843 15,085 74,928 Accounts receivable 204,503 1,531,392 1,735,895 Taxes receivable 37,459 – 37,459 Special assessments receivable 1,423,150 – 1,423,150 Leases receivable 894,171 – 894,171 Due from other governmental units 53,438 – 53,438 Prepaid items 39,342 21,921 61,263 Inventory – 21,933 21,933 Capital assets Nondepreciable 4,759,890 735,625 5,495,515 Depreciable, net of accumulated depreciation 23,640,480 20,104,941 43,745,421 Total assets 45,497,968 26,537,234 72,035,202 Deferred outflows of resources Pension plan deferments – PERA 320,433 245,804 566,237 Liabilities Accounts payable 392,929 41,262 434,191 Salaries payable 92,545 – 92,545 Deposits payable 2,147,375 4,000 2,151,375 Due to other governmental units 307,257 283,894 591,151 Accrued interest payable – 27,417 27,417 Unearned revenue 215,725 – 215,725 Long-term liabilities (bonds and compensated absences) Due within one year 73,691 283,053 356,744 Due in more than one year 24,564 1,674,075 1,698,639 Net pension liability Due in more than one year 1,044,294 801,074 1,845,368 Total liabilities 4,298,380 3,114,775 7,413,155 Deferred inflows of resources Pension plan deferments – PERA 36,000 27,617 63,617 Lease revenues for subsequent years 894,171 – 894,171 State aid received for subsequent years 606,130 – 606,130 Total deferred inflows of resources 1,536,301 27,617 1,563,918 Net position Net investment in capital assets 28,318,503 18,960,842 47,279,345 Restricted for Tax increment purposes 1,366,532 – 1,366,532 Cable TV 56,635 – 56,635 Park improvements 218,039 – 218,039 Unrestricted 10,024,011 4,679,804 14,703,815 Total net position 39,983,720$ 23,640,646$ 63,624,366$ CITY OF ARDEN HILLS Statement of Net Position as of December 31, 2022 See notes to basic financial statements -15- Operating Capital Charges for Grants and Grants and Governmental Business-Type Expenses Services Contributions Contributions Activities Activities Total Functions/programs Primary government Governmental activities General government 1,299,419$ 241,534$ 151,883$ –$ (906,002)$ –$ (906,002)$ Public safety 2,663,521 957,785 96,073 28,381 (1,581,282) – (1,581,282) Public works 1,796,184 7,040 111,414 837,339 (840,391) – (840,391) Parks and recreation 1,013,507 101,097 13,095 37,206 (862,109) – (862,109) Economic development 199,988 – 3,500 – (196,488) – (196,488) Total governmental activities 6,972,619 1,307,456 375,965 902,926 (4,386,272) – (4,386,272) Business-type activities Water 2,473,906 2,823,414 1,214 296,691 – 647,413 647,413 Sewer 1,817,972 2,209,253 1,413 273,111 – 665,805 665,805 Surface water management 610,730 937,652 886 81,688 – 409,496 409,496 Recycling 173,092 169,905 26,810 – – 23,623 23,623 Total business-type activities 5,075,700 6,140,224 30,323 651,490 – 1,746,337 1,746,337 Total primary government 12,048,319$ 7,447,680$ 406,288$ 1,554,416$ (4,386,272) 1,746,337 (2,639,935) General revenues General property taxes 4,404,477 – 4,404,477 Tax increments 338,899 – 338,899 Franchise taxes 94,320 – 94,320 Unrestricted investment earnings (charges)(460,213) (100,660) (560,873) Gain on sale of capital assets 197,910 – 197,910 Transfers 300,000 (300,000) – Total general revenues and transfers 4,875,393 (400,660) 4,474,733 Change in net position 489,121 1,345,677 1,834,798 Net position – beginning 39,494,599 22,294,969 61,789,568 Net position – ending 39,983,720$ 23,640,646$ 63,624,366$ Program Revenues Changes in Net Position Net (Expense) Revenue and CITY OF ARDEN HILLS Statement of Activities Year Ended December 31, 2022 See notes to basic financial statements -16- Permanent Other Total Improvement Governmental Intra-Activity Governmental General Revolving Funds Eliminations Funds Cash and investments 5,667,878$ 5,577,529$ 2,943,396$ –$ 14,188,803$ Accrued interest receivable 23,474 23,909 11,725 – 59,108 Accounts receivable 25,773 150,000 28,730 – 204,503 Taxes receivable 37,329 – 130 – 37,459 Special assessments receivable 3,628 1,419,522 – – 1,423,150 Interfund receivable – 194,879 23,747 (218,626) – Leases receivable 894,171 – – – 894,171 Due from other governmental units 53,438 – – – 53,438 Prepaid items 34,508 – 4,071 – 38,579 Total assets 6,740,199$ 7,365,839$ 3,011,799$ (218,626)$ 16,899,211$ Liabilities Accounts payable 88,825$ 238,591$ 61,296$ –$ 388,712$ Salaries payable 92,545 – – – 92,545 Deposits payable 2,147,375 – – – 2,147,375 Interfund payable – – 218,626 (218,626) – Due to other governmental units 32,120 259,146 – – 291,266 Unearned revenue 79,289 – 136,436 – 215,725 Total liabilities 2,440,154 497,737 416,358 (218,626) 3,135,623 Deferred inflows of resources Unavailable revenue – taxes 36,009 – – – 36,009 Unavailable revenue – special assessments 3,628 1,409,945 – – 1,413,573 Unavailable revenue – long-term receivable – 150,000 – – 150,000 Lease revenues for subsequent years 894,171 – – – 894,171 State aid received for subsequent years – 606,130 – – 606,130 Total deferred inflows of resources 933,808 2,166,075 – – 3,099,883 Fund balances (deficits) Nonspendable 34,508 – 4,071 – 38,579 Restricted – – 1,641,192 – 1,641,192 Committed – – 658,457 – 658,457 Assigned 259,015 4,702,027 510,217 – 5,471,259 Unassigned 3,072,714 – (218,496) – 2,854,218 Total fund balances (deficits)3,366,237 4,702,027 2,595,441 – 10,663,705 Total liabilities, deferred inflows of resources, and fund balances 6,740,199$ 7,365,839$ 3,011,799$ (218,626)$ 16,899,211$ Fund balances reported above 10,663,705$ Amounts reported for governmental activities in the Statement of Net Position are different because: Nondepreciable 4,759,890 Depreciable, net of accumulated depreciation 23,640,480 178,179 Compensated absences (98,255) Net pension liability (1,044,294) Deferred outflows of resources – pension plans 320,433 Deferred inflows of resources – pension plans (36,000) Deferred inflows of resources – unavailable revenues (taxes, special assessments, and long-term receivable)1,599,582 Net position of governmental activities 39,983,720$ Assets Internal service funds are used to allocate costs to individual funds.Net position is included in governmental activities in the Statement of Net Position. Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds. The recognition of certain revenues and expenses/expenditures differ between the full accrual governmental activities financial statements and the modified accrual governmental fund financial statements. CITY OF ARDEN HILLS Balance Sheet Governmental Funds as of December 31, 2022 Certain long-term obligations are not payable with current financial resources and, therefore, are not reported in governmental funds. See notes to basic financial statements -17- Permanent Other Total Improvement Governmental Intra-Activity Governmental General Revolving Funds Eliminations Funds Revenues Property taxes General property taxes 3,829,079$ 250,000$ 326,612$ –$ 4,405,691$ Tax increments – – 338,899 – 338,899 Special assessments – 432,885 – – 432,885 Licenses and permits 830,866 – – – 830,866 Intergovernmental 174,405 368,568 – – 542,973 Charges for services 476,574 – – – 476,574 Fines and forfeits 22,662 – – – 22,662 Earnings on investments (charges)(186,632) (179,564) (87,967) – (454,163) Franchise taxes – – 94,320 – 94,320 Antenna lease rental fees 139,304 – – – 139,304 Miscellaneous reimbursements 10,442 – – – 10,442 Other 9,736 150,000 69,236 – 228,972 Total revenues 5,306,436 1,021,889 741,100 – 7,069,425 Expenditures Current General government 1,077,037 – 127,582 – 1,204,619 Public safety 2,546,051 – –– 2,546,051 Public works 914,148 – –– 914,148 Parks and recreation 665,776 – –– 665,776 Economic development – – 138,251 – 138,251 Capital outlay General government – – 210,148 – 210,148 Public safety – – 98,396 – 98,396 Public works – 1,594,329 114,224 – 1,708,553 Parks and recreation – 133,193 140,004 – 273,197 Total expenditures 5,203,012 1,727,522 828,605 – 7,759,139 Revenues over (under) expenditures 103,424 (705,633) (87,505) – (689,714) Other financing sources (uses) Sale of capital assets 195,541 – 43,150 – 238,691 Transfers in – 417,540 300,000 (417,540) 300,000 Transfers out (102,540) – (315,000) 417,540 – Total other financing sources (uses)93,001 417,540 28,150 – 538,691 Net changes in fund balances 196,425 (288,093) (59,355) – (151,023) Fund balances – beginning 3,169,812 4,990,120 2,654,796 – 10,814,728 Fund balances – ending 3,366,237$ 4,702,027$ 2,595,441$ –$ 10,663,705$ CITY OF ARDEN HILLS Statement of Revenues, Expenditures, and Changes in Fund Balances Governmental Funds Year Ended December 31, 2022 See notes to basic financial statements -18- THIS PAGE INTENTIONALLY LEFT BLANK Net changes in fund balances – total governmental funds (151,023)$ Governmental funds report capital outlays as expenditures.However,in the Statement of Activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. Capital outlay 1,814,259 Depreciation expense (987,323) A gain or loss on the disposal of capital assets,including the difference between the carrying value and any related sale proceeds,is included in the change in net position.However,only the sale proceeds are included in the change in fund balance.(40,781) Adjustments are made between the governmental funds and the Statement of Activities for the long-term liability activity of the net pension liability.(442,441) The recognition of certain revenues and expenses/expenditures differ between the full accrual governmental activities financial statements and the modified accrual governmental fund financial statements. Deferred outflows of resources – pension plans (129,170) Deferred inflows of resources – pension plans 515,655 Deferred inflows of resources – unavailable revenues (104,122) Internal service funds are used to allocate costs to individual funds.The net revenue of the Internal Service Fund is reported with governmental activities in the government-wide financial statements.13,226 Some expenses reported in the Statement of Activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. Compensated absences 841 Change in net position of governmental activities 489,121$ Amounts reported for governmental activities in the Statement of Activities are different because: CITY OF ARDEN HILLS Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances to the Statement of Activities Governmental Funds Year Ended December 31, 2022 See notes to basic financial statements -19- Surface Internal Water Nonmajor Service Water Sewer Management Recycling Totals Funds Assets Current assets Cash and investments 2,623,227$ 931,302$ 339,121$ 212,687$ 4,106,337$ 196,889$ Accrued interest receivable 9,907 2,892 1,405 881 15,085 735 Accounts receivable Customers 628,469 579,655 245,845 – 1,453,969 – Customer accounts certified to county 32,826 35,703 4,482 4,412 77,423 – Interfund receivable – – – – – 150 Prepaid items 7,307 7,307 7,307 – 21,921 763 Inventory 21,933 – – – 21,933 – Total current assets 3,323,669 1,556,859 598,160 217,980 5,696,668 198,537 Noncurrent assets Capital assets Buildings and structures 818,476 16,564 – – 835,040 – Distribution and collection systems 13,318,678 10,828,183 6,132,798 – 30,279,659 – Machinery and equipment 301,210 337,852 – – 639,062 – Construction in progress 415,792 90,215 229,618 – 735,625 – Total capital assets 14,854,156 11,272,814 6,362,416 – 32,489,386 – Less accumulated depreciation (5,675,828) (4,718,197) (1,254,795) – (11,648,820) – Total capital assets (net of accumulated depreciation)9,178,328 6,554,617 5,107,621 – 20,840,566 – Total assets 12,501,997 8,111,476 5,705,781 217,980 26,537,234 198,537 Deferred outflows of resources Pension plan deferments – PERA 84,936 98,865 62,003 – 245,804 – Liabilities Current liabilities Accounts payable 20,152 12,111 235 8,764 41,262 4,217 Deposits payable 4,000 – – – 4,000 – Interfund payable – – – – – 150 Due to other governmental units 249,278 34,616 – – 283,894 15,991 Accrued interest payable 23,729 3,688 – – 27,417 – Bonds payable 195,000 30,000 – – 225,000 – Compensated absences payable 19,274 22,227 14,514 2,038 58,053 – Total current liabilities 511,433 102,642 14,749 10,802 639,626 20,358 Noncurrent liabilities Bonds payable (net of premium)1,431,942 222,782 – – 1,654,724 – Compensated absences payable 6,425 7,409 4,838 679 19,351 – Net pension liability 276,805 322,201 202,068 – 801,074 – Total noncurrent liabilities 1,715,172 552,392 206,906 679 2,475,149 – Total liabilities 2,226,605 655,034 221,655 11,481 3,114,775 20,358 Deferred inflows of resources Pension plan deferments – PERA 9,543 11,108 6,966 – 27,617 – Net position Net investment in capital assets 7,551,386 6,301,835 5,107,621 – 18,960,842 – Unrestricted 2,799,399 1,242,364 431,542 206,499 4,679,804 178,179 Total net position 10,350,785$ 7,544,199$ 5,539,163$ 206,499$ 23,640,646$ 178,179$ Business-Type Activities – Enterprise Funds CITY OF ARDEN HILLS Statement of Net Position Proprietary Funds as of December 31, 2022 See notes to basic financial statements -20- Surface Internal Water Nonmajor Service Water Sewer Management Recycling Totals Funds Operating revenues Charges for services 2,817,859$ 2,204,932$ 937,249$ 149,721$ 6,109,761$ 525,826$ Permit fees 2,070 1,395 – – 3,465 – Miscellaneous 3,485 2,926 403 20,184 26,998 6,903 Total operating revenues 2,823,414 2,209,253 937,652 169,905 6,140,224 532,729 Operating expenses Personal services 412,690 491,921 292,328 32,190 1,229,129 – Supplies and maintenance 85,969 13,543 3,825 – 103,337 113,174 Other services and charges 291,396 171,158 123,135 26,872 612,561 74,378 Rent 32,379 30,963 13,761 – 77,103 – Insurance 18,924 37,512 3,364 505 60,305 – Utilities 16,602 22,351 – – 38,953 – Purchased services 32,404 28,050 22,759 6,784 89,997 325,901 Purchased water 1,175,535 – – – 1,175,535 – Recycling charges – – – 106,741 106,741 – Sewer charges – 817,179 – – 817,179 – Depreciation 363,882 198,444 151,558 – 713,884 – Total operating expenses 2,429,781 1,811,121 610,730 173,092 5,024,724 513,453 Operating income (loss)393,633 398,132 326,922 (3,187) 1,115,500 19,276 Nonoperating revenues (expenses) Intergovernmental revenue 1,214 1,413 886 26,810 30,323 – Earnings on investments (charges)(66,876) (18,471) (7,994) (7,319) (100,660) (6,050) Interest and fiscal charges (44,125)(6,851)– – (50,976) – Total nonoperating revenues (expenses)(109,787) (23,909) (7,108) 19,491 (121,313) (6,050) Income (loss) before contributions and transfers 283,846 374,223 319,814 16,304 994,187 13,226 Capital contributions – connection fees 65,480 40,008 – – 105,488 – Capital contributions – capital grants 231,211 233,103 81,688 – 546,002 – Transfers out (100,000) (126,000) (74,000) – (300,000) – Change in net position 480,537 521,334 327,502 16,304 1,345,677 13,226 Net position Beginning of year 9,870,248 7,022,865 5,211,661 190,195 22,294,969 164,953 End of year 10,350,785$ 7,544,199$ 5,539,163$ 206,499$ 23,640,646$ 178,179$ Business-Type Activities – Enterprise Funds CITY OF ARDEN HILLS Statement of Revenues, Expenses, and Changes in Net Position Proprietary Funds Year Ended December 31, 2022 See notes to basic financial statements -21- Surface Internal Water Nonmajor Service Water Sewer Management Recycling Totals Funds Cash flows from operating activities Receipts from customers and users 2,763,307$ 2,179,856$ 922,948$ 172,770$ 6,038,881$ 532,835$ Payments to suppliers (1,564,337) (1,023,674) (129,148) (126,390) (2,843,549) (538,259) Payments to employees (390,183) (463,244) (275,634) (32,136) (1,161,197) (620) Payments for interfund services used (67,115) (69,675) (45,097) (5,801) (187,688) – Net cash flows from operating activities 741,672 623,263 473,069 8,443 1,846,447 (6,044) Cash flows from noncapital financing activities Cash received from other funds – – – – – 150 Cash paid to other funds – – – – – (150) Grants received 1,214 1,413 886 26,810 30,323 – Transfers out (100,000) (126,000) (74,000) – (300,000) – Net cash flows from noncapital financing activities (98,786) (124,587) (73,114) 26,810 (269,677) – Cash flows from capital and related financing activities Acquisition and construction of capital assets (359,979) (524,563) (177,786) – (1,062,328) – Capital contributions – connection fees received 65,480 40,008 – – 105,488 – Capital contributions – capital grants received 231,211 233,103 81,688 – 546,002 – Principal payments on bonds (190,000) (30,000) – – (220,000) – Interest paid (60,750) (9,450) – – (70,200) – Net cash flows from capital and related financing activities (314,038) (290,902) (96,098) – (701,038) – Cash flows from investing activities Earnings on investments (charges)(72,499) (19,597) (9,245) (7,768) (109,109) (6,400) Net change in cash and cash equivalents 256,349 188,177 294,612 27,485 766,623 (12,444) Cash and cash equivalents – beginning 2,366,878 743,125 44,509 185,202 3,339,714 209,333 Cash and cash equivalents – ending 2,623,227$ 931,302$ 339,121$ 212,687$ 4,106,337$ 196,889$ Reconciliation of operating income (loss) to net cash flows from operating activities Operating income (loss)393,633$ 398,132$ 326,922$ (3,187)$ 1,115,500$ 19,276$ Adjustments to reconcile operating income (loss) to net cash flows from operating activities Depreciation 363,882 198,444 151,558 – 713,884 – Decrease (increase) in accounts receivables (56,107) (29,397) (14,704) 2,865 (97,343) 106 Decrease (increase) in prepaid items 219 (51) (51) – 117 (494) Decrease (increase) in inventory (1,888) – – – (1,888) – Decrease (increase) in deferred outflows 29,333 32,373 21,286 – 82,992 – Increase (decrease) in accounts payable (13,134) 10,237 (3,525) 8,711 2,289 (24,949) Increase (decrease) in deposits payable (4,000) – – – (4,000) – Increase (decrease) in due to other governments 36,560 17,221 (3,825) – 49,956 637 Increase (decrease) in net pension liability 123,841 146,522 90,575 – 360,938 – Increase (decrease) in compensated absences payable (4) (299) 61 54 (188) (620) Increase (decrease) in deferred inflows (130,663) (149,919) (95,228) – (375,810) – Total adjustments 348,039 225,131 146,147 11,630 730,947 (25,320) Net cash flows from operating activities 741,672$ 623,263$ 473,069$ 8,443$ 1,846,447$ (6,044)$ Noncash investing, capital, and financing activities Due from other governmental units Amortization of bond premium (discount)13,458$ 2,099$ –$ –$ 15,557$ –$ Business-Type Activities – Enterprise Funds CITY OF ARDEN HILLS Statement of Cash Flows Proprietary Funds Year Ended December 31, 2022 See notes to basic financial statements -22- CITY OF ARDEN HILLS Notes to Basic Financial Statements December 31, 2022 -23- NOTE 1 – SIGNIFICANT ACCOUNTING POLICIES A. Organization The City of Arden Hills, Minnesota (the City) was incorporated in 1951 and operates under the “Optional Plan A” form of government as defined in Minnesota Statutes. Under this plan, the government of the City is directed by a council composed of an elected mayor and four elected councilmembers. The City Council exercises legislative authority and determines all matters of policy. The City Council appoints personnel responsible for the proper administration of all affairs relating to the City. The City provides the following municipal services: public safety (police, fire, civil defense, protective inspections, and animal control), highways and streets, sanitation and health, parks and recreation, public improvements, community development, and general administrative services. The accounting policies of the City conform to accounting principles generally accepted in the United States of America as applicable to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. B. Reporting Entity As required by accounting principles generally accepted in the United States of America, these financial statements include the City (the primary government) and its component unit. Component units are legally separate entities for which the primary government is financially accountable, or for which the exclusion of the component unit would render the financial statements of the p rimary government misleading. The criteria used to determine if the primary government is financially accountable for a component unit includes whether or not the primary government appoints the voting majority of the potential component unit’s board, is able to impose its will on the potential component unit, is in a relationship of financial benefit or burden with the potential component unit, or is fiscally depended upon by the potential component unit. Blended component units, although legally separate entities, are, in substance, part of the City’s operations; therefore, data from these units are combined with data of the City. The City’s blended component unit has a December 31 year-end. The City has the following component unit: Arden Hills Economic Development Authority (EDA) – The EDA of the City was created pursuant to Minnesota Statutes § 469.090–469.108 to carryout economic and industrial development and redevelopment consistent with policies established by the City Council. It is composed of the members of the City Council and the City has operational responsibility for the component unit. The EDA’s activities are blended and reported in separate special revenue funds. Separate financial statements are not issued for this component unit. -24- NOTE 1 – SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) C. Government-Wide Financial Statement Presentation The government-wide financial statements (Statement of Net Position and Statement of Activities) display information about the reporting government as a whole. These statements include all of the financial activities of the City. Governmental activities, which are normally supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which significantly rely upon sales, fees, and charges for support. The Statement of Activities demonstrates the degree to which the di rect expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include: 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other internally directed revenues are reported as general revenues. The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes and special assessments are recognized as revenues in the fiscal year for which they are certified for levy. Grants and similar items are recognized when all eligibility requirements imposed by the provider have been met. As a general rule, the effect of interfund activity has been eliminated from the government -wide financial statements. However, charges between the City’s enterprise funds and other functions are not eliminated, as that would distort the direct costs and program revenues reported in those functions. Depreciation expense is included in the direct expenses of each function. Interest on long-term debt is considered an indirect expense and is reported separately on the Statement of Activities. D. Fund Financial Statement Presentation Separate fund financial statements are provided for governmental and proprietary funds. Major individual governmental and enterprise funds are reported as separate columns in the fund financial statements. Aggregated information for the remaining nonmajor governmental funds is reported in a single column in the fund financial statements. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under this basis of accounting, transactions are recorded in the following manner: 1. Revenue Recognition – Revenue is recognized when it becomes measurable and available. “Measurable” means the amount of the transaction can be determined and “available” means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. For this purpose, the City considers revenues to be available if they are collected within 60 days after year-end. Only the portion of special assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. Grants and similar items are recognized when all eligibility requirements imposed by the provider have been met. Proceeds of long-term debt and acquisitions under leases, when applicable, are reported as other financing sources. Major revenue that is susceptible to accrual includes property taxes, special assessments, intergovernmental revenue, charges for services, franchise taxes, antenna lease rental fees, and interest earned on investments. Major revenue that is not susceptible to accrual includes licenses and permits, fees, fines and forfeits, and miscellaneous revenue. Such revenue is recorded only when received because it is not measurable until collected. -25- NOTE 1 – SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 2. Recording of Expenditures – Expenditures are generally recorded when a liability is incurred, except for principal and interest on long-term debt and other long-term obligations, which are recognized as expenditures to the extent they have matured. Capital asset acquisitions are reported as capital outlay expenditures in the governmental funds. Proprietary fund financial statements are reported using the economic resources measurement focus and accrual basis of accounting, similar to the government-wide financial statements. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund’s principal ongoing operations. The principal operating revenues of the City’s enterprise funds and internal service funds are charges to customers for sales and services. The operating expenses for the enterprise funds and internal service funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses that do not meet this definition are reported as nonoperating revenues and expenses. Aggregated information for the internal service funds is reported in a single column in the proprietary fund financial statements. Because the principal user of the internal services is the City’s governmental activities, the financial statements of the internal service funds are consolidated into the governmental column when presented in the government-wide financial statements. The cost of these services is reported in the appropriate functional activity. Description of Funds The City reports the following major governmental funds: General Fund – The General Fund is the City’s primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. Permanent Improvement Revolving Fund – The Permanent Improvement Revolving Fund (capital project fund) accounts for the acquisition of capital assets or construction for major capital projects not being financed by proprietary funds. The City reports the following major enterprise funds: Water Fund – The Water Fund accounts for the water service charges, which are used to finance the water system operations. Sewer Fund – The Sewer Fund accounts for the sewer service charges, which are used to finance the sanitary sewer system operations. Surface Water Management Fund – The Surface Water Management Fund accounts for the surface water charges, which are used to finance the surface water system operations. The City reports the following nonmajor enterprise fund: Recycling Fund – The Recycling Fund accounts for the recycling service charges, which are used to finance the City’s recycling operations. -26- NOTE 1 – SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Additionally, the City reports the following fund type: Internal Service Funds – The internal service funds account for the financing of goods or services provided by one department or agency to other departments or agencies of the City, or to other governments on a cost-reimbursement basis. The City’s internal service funds account for risk management, engineering, central garage, and technology services. E. Budgets and Budgetary Accounting Budgets are legally adopted on a basis consistent with accounting principles generally accepted in the United States of America. Annual appropriated budgets are legally adopted for the General Fund and most special revenue funds. A budget was not legally adopted for the two special revenue funds established for specific short-term projects: Karth Lake Improvement District and American Rescue Plan Act Funds. Budgeted expenditure appropriations lapse at year-end, but may be adopted in the subsequent year. The City follows these procedures in establishing the budgetary data reflected in the financial statements: 1. The city administrator submits to the City Council a proposed operating budget for the fiscal year commencing the following January 1. The operating budget includes proposed expenditures and the means of financing them. 2. Public hearings are conducted to obtain taxpayer comments. 3. The budget is legally enacted through passage of a resolution. The appropriated budget is prepared by fund, function, and department. The City’s department heads, with the approval of the city administrator, may make transfers of appropriations within a department. Transfers of appropriations between funds require the approval of the City Council. The legal level of budgetary control is the fund level. Budgeted amounts are as amended by the City Council. 4. The city administrator is authorized to transfer appropriations within any fund budget. Adjustments to appropriations between funds, and budget additions and deletions must be authorized by the City Council. 5. Formal budgetary integration is employed as a management control device during the year for the General Fund and special revenue funds. 6. Legal debt obligation indentures determine the appropriation level and debt service tax levies for the Debt Service Fund (if necessary). Supplementary budgets are adopted for the proprietary funds to determine and calculate user charges. These debt service and budget amounts represent general obligation bond indenture provisions and net income for operation and capital maintenance, and are not reflected in the financial statements. 7. A capital improvement program is reviewed annually by the City Council for the capital project funds. However, appropriations for major projects are not adopted until the actual bid award of the improvement. Budgetary control for capital projects funds is accomplished through the use of project controls, not legally enacted budgets. The appropriations are not reflected in the financial statements. -27- NOTE 1 – SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) F. Cash and Investments Cash and investments include balances that are combined and invested to the extent available in various securities as authorized by state law. Allocations of pooled investment earnings to the respective funds is based on participation by each fund. For purposes of the Statement of Cash Flows, the City considers all highly liquid debt instruments with an original maturity from the time of purchase by the City of three months or less to be cash equivalents. The proprietary funds’ portion in the government-wide cash and investment management pool is considered to be cash equivalent. The City generally reports investments at fair value. The Minnesota Municipal Money Market (4M) Fund is an external investment pool regulated by Minnesota Statutes that is not registered with the Securities and Exchange Commission (SEC), but follows the same regulatory rules of the SEC. The fair value of the position in the pool is the same as the value of the pool shares, which is based on an amortized cost method that approximates fair value. The 4M Fund is sponsored by the League of Minnesota Cities. For this investment pool, there are no unfunded commitments, redemption frequency is daily, and there is no redemption notice required for the Liquid Class; the redemption notice period is 14 days for the Plus Class. The City categorizes its fair value measurements within the fair value hierarchy established by accounting principles generally accepted in the United States of America. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; and Level 3 inputs are significant unobservable inputs. Debt securities classified in Level 2 of the fair value hierarchy are valued using a matrix pricing technique. Matrix pricing is used to value securities based on the securities’ relationship to benchmark quoted prices. See Note 2 for the City’s recurring fair value measurements as of year-end. G. Interfund Receivables and Payables During the course of operations, numerous transactions occur between individual funds for goods provided or services rendered. Short-term interfund loans are classified as “interfund receivables/payables.” All short-term interfund receivables and payables at year-end are planned to be eliminated in the subsequent year. Long-term interfund loans are classified as “advances receivable/payable.” Any residual balances outstanding between the governmental activities and business-type activities are reported in the government-wide financial statements as “internal balances.” H. Receivables Property taxes and special assessments receivable have been reported net of estimated uncollectible accounts (see Note 1 I. and J.). Because utility bills are considered liens on property, no estimated uncollectible amounts are established. Uncollectible amounts are not material for other receivables and have not been reported. The only receivables not expected to be collected within one year are taxes, special assessments, leases, and the long-term receivable in the Permanent Improvement Revolving Fund. -28- NOTE 1 – SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) I. Property Taxes Property tax levies are set by the City Council in December of each year, and are certified to Ramsey County for collection in the following year. In Minnesota, counties act as collection agents for all property taxes. The county spreads the levies over all taxable property. Such taxes become a lien on January 1 and are recorded as receivables by the City on that date. Real property taxes may be paid by taxpayers in two equal installments on May 15 and October 15. Personal property taxes are due in full on May 15. The county provides tax settlements to cities and other taxing districts three times a year: in July, December, and January. Property taxes are recognized as revenue in the year levied in the government-wide financial statements and proprietary fund financial statements. In the governmental fund financial statements, taxes are recognized as revenue when received in cash or within 60 days after year-end. Taxes which remain unpaid on December 31 are classified as delinquent taxes receivable, and are offset by a deferred inflow of resources in the governmental fund financial statements. J. Special Assessments Special assessments primarily represent the financing for public improvements paid for by benefiting property owners. As previously mentioned under receivables, the City is also generally able to certify delinquent amounts to the county for collection as special assessments. Special assessments are recorded as receivables upon certification to the county. Special assessments are recognized as revenue in the year levied in the government-wide financial statements and proprietary fund financial statements. In the governmental fund financial statements, special assessments are recognized as revenue when received in cash or within 60 days after year-end. Governmental fund special assessments receivable which remain unpaid on December 31 are offset by a deferred inflow of resources in the governmental fund financial statements. K. Inventories The original cost of materials and supplies has been recorded as expenses/expenditures at the time of purchase for both the governmental and proprietary funds, with the exception of water meters in the Water Fund. These funds do not maintain material amounts of materials and supplies. The water meter inventory in the Water Fund is stated at the lower of cost or market on the first-in, first-out method. L. Prepaid Items Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government-wide and fund financial statements. Prepaid items are reported using the consumption method and recorded as expenses/expenditures at the time of consumption. M. Capital Assets Capital assets, which include property, plant, equipment, and infrastructure assets (e.g., roads, bridges, sidewalks, and similar items) are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. Such assets are capitalized at historical cost, or estimated historical cost for assets where actual historical cost is not available. Donated assets are recorded as capital assets at their estimated acquisition value on the date of donation. The City defines capital assets with an initial, individual cost of more than $5,000 and an estimated useful life in excess of one year. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. -29- NOTE 1 – SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) In the case of the initial capitalization of general infrastructure assets (i.e., those reported by governmental activities), the City chose to include items dating back to June 30, 1980. These assets are reported at historical cost. The City estimated historical cost for the initial reporting of these assets through back trending (estimating the current replacement cost and utilizing an appropriate price -level index to deflate the cost to the acquisition year). As the City constructs or acquires additional infrastructure assets each period, they will be capitalized and reported at historical cost. Capital assets are recorded in the government-wide and proprietary fund financial statements, but are not reported in the governmental fund financial statements. Interest incurred during the construction phase of capital assets of business-type activities is included as part of the capitalized value of the assets constructed. Property, plant, and equipment of the City are depreciated using the straight-line method over the following estimated useful lives: Buildings and structures 7–40 years Infrastructure and improvements 15–50 years Distribution and collection systems 15–50 years Machinery and equipment 5–15 years Office furniture and equipment 5–10 years Vehicles 7–20 years Land and construction in progress are not depreciated. N. Compensated Absences It is the City’s policy to permit employees to accumulate earned, but unused annual leave and sick pay benefits called personal time off (PTO). All PTO is accrued when incurred in the government-wide and proprietary fund financial statements. PTO is payable when used or upon termination of employment. A liability for these amounts is reported in the governmental funds only if they have matured, for example, as a result of employee resignations and retirements. A liability is recognized for that portion of accumulated PTO benefits that is vested as severance pay. PTO is payable when used and, in some cases, upon termination of employment. For regular employees, PTO is payable upon retirement or involuntary termination up to the amount accrued, not to exceed 240 hours , who have served at least 12 consecutive months prior to separation, and have given the City at least two weeks’ notice prior to the effective date of such separation. The recorded portion of PTO (compensated absences) represents the estimated amount expected, based on previous years’ history and those eligible for retirement, to be paid at separation. O. Long-Term Obligations In the government-wide and proprietary fund financial statements, long-term debt and other long-term obligations are reported as liabilities. Bond premiums and discounts, if material, are deferred and amortized over the life of the bonds using the straight-line method. Bond issuance costs are expensed in the period incurred. -30- NOTE 1 – SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) P. State-Wide Pension Plans For purposes of measuring the net pension liability, deferred outflows/inflows of resources, and pension expense, information about the fiduciary net position of the Public Employees Retirement Association (PERA) and additions to/deductions from the PERA’s fiduciary net position have been determined on the same basis as they are reported by the PERA. For this purpose, plan contributions are recognized as of employer payroll paid dates and benefit payments, and refunds are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. Q. Deferred Outflows/Inflows of Resources In addition to assets and liabilities, statements of financial position or balance sheets, will sometimes report separate sections for deferred outflows or inflows of resources. These separate financial statement elements represent a consumption or acquisition of net assets that applies to a future period and so will not be recognized as an outflow of resources (expense/expenditure) or an inflow of financial resources (revenue) until then. The City reports deferred outflows and inflows of resources related to pensions in the government-wide and enterprise funds Statement of Net Position. These deferred outflows and inflows result from differences between expected and actual economic experience, changes in actuarial assumptions, net collective difference between projected and actual investment earnings, changes in proportion, and contributions to the plan subsequent to the measurement date and before the end of the reporting period. These amounts are deferred and amortized as required under pension standards. Unavailable revenue arises only under the modified accrual basis of accounting and, therefore, is reported only in the governmental funds Balance Sheet. The governmental funds report unavaila ble revenue from three sources: property taxes, special assessments, and long-term receivables. These amounts are deferred and recognized as an inflow of resources in the period that the amounts become available. Imposed nonexchange revenue transactions, state aid received for subsequent years, is deferred and recognized as an inflow of resources in the period that the resources are approp riated. This item is reported both in the governmental funds Balance Sheet and the government-wide Statement of Net Position as a deferred inflow of resources. The City reports deferred inflows of resources related to leases receivable, which requires lessors to recognize deferred inflows of resources to correspond to lease receivables. These amounts are deferred and amortized in a systematic and rationale manner over the term of the lease. This item is reported both in the governmental funds Balance Sheet and the government-wide Statement of Net Position as a deferred inflow of resources. R. Net Position Classifications and Flow Assumptions In the government-wide and proprietary fund financial statements, net position represents the difference between assets, deferred outflows of resources, liabilities, and deferred inflows of resources. Net position is displayed in three components: • Net Investment in Capital Assets – Consists of capital assets, net of accumulated depreciation, reduced by any outstanding debt attributable to acquire capital assets. -31- NOTE 1 – SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) • Restricted Net Position – Consists of net position restricted when there are limitations imposed on its use through external restrictions imposed by creditors, grantors, or laws or regulations of other governments. • Unrestricted Net Position – All other elements of net position that do not meet the definition of “restricted” or “net investment in capital assets.” When both restricted and unrestricted resources are available for use, it is the City’s policy to use restricted resources first, then unrestricted resources as they are needed. S. Fund Balance Classifications and Flow Assumptions In the fund financial statements, governmental funds report fund balance in classifications that disclose constraints for which amounts in those funds can be spent. These classifications are as follows: • Nonspendable – Consists of amounts that are not in spendable form, such as prepaid items, inventory, and other long-term assets. • Restricted – Consists of amounts related to externally imposed constraints established by creditors, grantors, or contributors; or constraints imposed by state statutory provisions. • Committed – Consists of internally imposed constraints that are established by resolution of the City Council. Those committed amounts cannot be used for any other purpose unless the City Council removes or changes the specified use by taking the same type of action it employed to previously commit those amounts. • Assigned – Consists of internally imposed constraints for amounts intended to be used by the City for specific purposes but do not meet the criteria to be classified as restricted or committed. In governmental funds, assigned amounts represent intended uses established by the governing body itself or by an official to which the governing body delegates the authority. Pursuant to City Council resolution, the finance director and/or the city administrator is authorized to establish assignments of fund balance. • Unassigned – The residual classification for the General Fund, which also reflects negative residual amounts in other funds. When both restricted and unrestricted resources are available for use, it is the City’s policy to first use restricted resources, then use unrestricted resources as they are needed. When committed, assigned, or unassigned resources are available for use, it is the City ’s policy to use resources in the following order: 1) committed, 2) assigned, and 3) unassigned. T. Use of Estimates The preparation of financial statements, in conformity with accounting principles generally accepted in the United States of America, requires management to make estimates and assumptions that affect the reported amounts and disclosures in the financial statements. Actual results could differ from those estimates. -32- NOTE 1 – SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) U. Change in Accounting Principle During the year ended December 31, 2022, the City implemented GASB Statement No. 87, Leases. This statement included major changes in recognition of certain lease assets and liabilities for leases that previously were classified as operating leases and recognized as inflows of resources or outflows of resources based on the payment provisions of the contract. It establishes a single model for lease accounting based on the foundational principle that leases are financings of the right -to-use an underlying asset. Under this statement, a lessee is required to recognize a lease liability and an intangible right-to-use lease asset, and a lessor is required to recognize a lease receivable and a deferred inflow of resources. Certain amounts necessary to fully restate fiscal year 2021 financial information are not determinable; therefore, prior year comparative amounts have not been restated. The implementation of this new GASB statement in the current year resulted in the City reporting a new lease receivable and de ferred inflows of resources, but did not require a restatement of net position in the current year. See Note 3 for additional details on this change in the current year. NOTE 2 – DEPOSITS AND INVESTMENTS A. Components of Cash and Investments The City had the following cash and investments at year-end: Fair Value Measurements Less Than 1 to 5 6 to 10 Investment Type Rating Agency Using 1 Year Years Years Total U.S. government treasuries N/A N/A Level 2 –$ 744,823$ –$ 744,823$ U.S. government agency securities Federal Home Loan Bank AA S&P Level 2 – 864,930 1,085,258 1,950,188 Federal Farm Credit Bank AA S&P Level 2 – 273,558 607,542 881,100 Municipal bonds AAA S&P Level 2 – 220,250 712,037 932,287 Municipal bonds AAA Moody’s Level 2 – 221,615 – 221,615 Municipal bonds AA S&P Level 2 – 1,024,674 2,501,663 3,526,337 Municipal bonds AA Moody’s Level 2 – 961,569 833,733 1,795,302 Municipal bonds A Moody’s Level 2 – 500,157 – 500,157 Negotiable certificates of deposit N/R N/A Level 2 – 2,368,886 237,969 2,606,855 Investment pools/mutual funds 4M Fund N/R N/A N/A 4,327,606 – – 4,327,606 4M Term Series N/R N/A N/A 1,000,000 – – 1,000,000 Wells Fargo Money Market Advantage AAA S&P Level 1 5,259 – – 5,259 Total investments 5,332,865$ 7,180,462$ 5,978,202$ 18,491,529 Petty cash 500 Total cash and investments 18,492,029$ N/R – Not Rated N/A – Not Applicable Interest Risk – Maturity Duration in Years Credit Risk -33- NOTE 2 – DEPOSITS AND INVESTMENTS (CONTINUED) B. Deposits In accordance with applicable Minnesota Statutes, the City maintains deposits at depository banks authorized by the City Council, including checking accounts and certificates of deposit. The following is considered the most significant risk associated with deposits: Custodial Credit Risk – In the case of deposits, this is the risk that in the event of a failure, the City’s deposits may be lost. Minnesota Statutes require that all deposits be protected by federal deposit insurance, corporate surety bond, or collateral. The fair value of collateral pledged must equal 110 percent of the deposits not covered by federal deposit insurance or corporate surety bonds. Authorized collateral includes treasury bills, notes, and bonds; issues of U.S. government agencies; general obligations rated “A” or better; revenue obligations rated “AA” or better; irrevocable standard letters of credit issued by the Federal Home Loan Bank; and certificates of deposit. Minnesota Statutes require that securities pledged as collateral be held in safekeeping in a restricted account at the Federal Reserve Bank or in an account at a trust department of a commercial bank or other financial institution that is not owned or controlled by the financial institution furnishing the collateral. The City has no additional deposit policies addressing custodial credit risk. At year-end, the carrying amount of the City’s deposits and the bank balance was $0, with the use of a depository sweep account. Any bank balance during the year was covered by federal deposit insurance, surety bonds, or by collateral held by the City’s agent in the City’s name. C. Investments Investments are subject to various risks, the following of which are considered the most significant: Custodial Credit Risk – For investments, this is the risk that in the event of a failure of the counterparty to an investment transaction (typically a broker-dealer), the City would not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The City’s investment policies do not further address this risk, but typically limits its exposure by purchasing insured or registered investments, or by the control of who holds the securities. Interest Rate Risk – This is the risk of potential variability in the fair value of fixed rate investments resulting from changes in interest rates (the longer the period for which an interest rate is fixed, the greater the risk). The City’s investment policies do not mandate a limit on the duration of investments. Concentration Risk – This is the risk associated with investing a significant portion of the City’s investment (considered 5.0 percent or more) in the securities of a single issuer, excluding United States guaranteed investments (such as treasuries), investment pools, and mutual funds. The City’s investment policies state that no more than 5.0 percent of the overall portfolio may be invested in the securities of a single issuer, except for the securities of the United States government, or a maximum of 25.0 percent with any individual counterparty in an external investment pool. At December 31, 2022, the City’s investment in Federal Home Loan Bank represented 10.5 percent of the total investments of the City. -34- NOTE 2 – DEPOSITS AND INVESTMENTS (CONTINUED) Credit Risk – This is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. Minnesota Statutes limit the City’s investments to direct obligations or obligations guaranteed by the United States or its agencies; shares of investment companies registered under the Federal Investment Company Act of 1940 that receive the highest credit rating, are rated in one of the two highest rating categories by a statistical rating agency, and all of the investments have a final maturity of 13 months or less; general obligations rated “A” or better; revenue obligations rated “AA” or better; general obligations of the Minnesota Housing Finance Agency rated “A” or better; bankers’ acceptances of United States banks eligible for purchase by the Federal Reserve System; commercial paper issued by United States corporations or their Canadian subsidiaries, rated of the highest quality category by at least two nationally recognized rating agencies, and maturing in 270 days or less; Guaranteed Investment Contracts guaranteed by a United States commercial bank, domestic branch of a foreign bank, or a United States insurance company, and with a credit quality in one of the top two highest categories; repurchase or reverse purchase agreements and securities lending agreements with financial institutions qualified as a “depository” by the government entity, with banks that are members of the Federal Reserve System with capitalization exceeding $10,000,000; that are a primary reporting dealer in U.S. government securities to the Federal Reserve Bank of New York; or certain Minnesota securities broker-dealers. The City’s investment policies do not further address credit risk. NOTE 3 – LEASE RECEIVABLE The City has entered into lease receivable agreements for cell tower rental space on city property. The leases are reported using an incremental rate of 3.25 percent with a final maturity through fiscal 2030. During the current year, the City received principal and interest payments on these leases of $139,304. -35- NOTE 4 – CAPITAL ASSETS Capital asset activity for the year ended December 31, 2022 was as follows: A. Governmental Activities Beginning Completed Ending Balance Increases Decreases Construction Balance Primary government Governmental activities Capital assets, not being depreciated Land 2,679,818$ –$ (10,351)$ –$ 2,669,467$ Construction in progress 2,369,392 1,625,442 – (1,904,411) 2,090,423 Total capital assets, not being depreciated 5,049,210 1,625,442 (10,351) (1,904,411) 4,759,890 Capital assets, being depreciated Buildings and structures 7,261,277 – – 322,191 7,583,468 Infrastructure and improvements 22,909,914 – – 1,582,220 24,492,134 Machinery and equipment 1,000,656 83,476 (66,670) – 1,017,462 Office furniture and equipment 153,553 – – – 153,553 Vehicles 2,231,816 105,341 (65,104) – 2,272,053 Total capital assets, being depreciated 33,557,216 188,817 (131,774) 1,904,411 35,518,670 Less accumulated depreciation for Buildings and structures 3,794,030 225,428 – – 4,019,458 Infrastructure and improvements 5,253,090 541,636 – – 5,794,726 Machinery and equipment 714,602 43,391 (39,793) – 718,200 Office furniture and equipment 139,748 4,948 – – 144,696 Vehicles 1,090,741 171,920 (61,551) – 1,201,110 Total accumulated depreciation 10,992,211 987,323 (101,344) – 11,878,190 Total capital assets being depreciated – net 22,565,005 (798,506) (30,430) 1,904,411 23,640,480 Governmental activities capital assets – net 27,614,215$ 826,936$ (40,781)$ –$ 28,400,370$ B. Business-Type Activities Beginning Completed Ending Balance Increases Decreases Construction Balance Primary government Business-type activities Capital assets, not being depreciated Construction in progress 1,585,722$ 1,062,328$ –$ (1,912,425)$ 735,625$ Capital assets, being depreciated Buildings and structures 835,040 – – – 835,040 Distribution and collection systems 28,367,234 – – 1,912,425 30,279,659 Machinery and equipment 641,298 – (2,236) – 639,062 Office furniture and equipment 8,415 – (8,415) – – Total capital assets, being depreciated 29,851,987 – (10,651) 1,912,425 31,753,761 Less accumulated depreciation for Buildings and structures 296,436 41,544 – – 337,980 Distribution and collection systems 10,301,710 646,472 – – 10,948,182 Machinery and equipment 339,026 25,868 (2,236) – 362,658 Office furniture and equipment 8,415 – (8,415) – – Total accumulated depreciation 10,945,587 713,884 (10,651) – 11,648,820 Total capital assets, being depreciated – net 18,906,400 (713,884) – 1,912,425 20,104,941 Business-type activities capital assets – net 20,492,122$ 348,444$ –$ –$ 20,840,566$ -36- NOTE 4 – CAPITAL ASSETS (CONTINUED) C. Depreciation Expense by Function Depreciation expense was charged to the following functions: Governmental activities General government 92,811$ Public safety 6,562 Public works 581,549 Parks and recreation 245,015 Economic development 61,386 987,323$ Business-type activities Water 363,882$ Sewer 198,444 Surface water management 151,558 713,884$ NOTE 5 – LONG-TERM LIABILITIES A. General Obligation Bonds Payable The City currently has the following general obligation bonds payable outstanding: Final Maturity Authorized Balance – Issue Date Date and Issued End of Year Business-type activities General Obligation Bonds Utility Revenue Bonds of 2018A 07/18/2018 02/01/2029 3.00–4.00 %2,415,000$ 1,785,000$ Interest Rate These bonds were issued to finance acquisition, construction, and/or improvements of capital facilities. Water and Sewer Enterprise Fund revenues will be used to repay this debt. The liability is recorded in the applicable enterprise fund. B. Other Long-Term Liabilities • Compensated Absences – This liability represents vested benefits earned by employees through the end of the year, which will be paid or used in future periods. The General, special revenue, enterprise, and internal service funds will be used to liquidate this liability. • Net Pension Liability – This liability represents the City’s pension benefit obligations as further described later in these notes. The General, special revenue, Water, Sewer, and Surface Water Management Funds will be used to liquidate this liability. -37- NOTE 5 – LONG-TERM LIABILITIES (CONTINUED) C.Changes in General Obligation Bonds and Compensated Absences Payable Beginning Ending Due Within Balance Additions Deletions Balance One Year Governmental activities Compensated absences 99,716$ 123,153$ 124,614$ 98,255$ 73,691$ Business-type activities Utility revenue bonds 2,005,000 – 220,000 1,785,000 225,000 Premium 110,281 – 15,557 94,724 – Total bonds 2,115,281 – 235,557 1,879,724 225,000 Compensated absences 77,592 94,380 94,568 77,404 58,053 Total business-type activities 2,192,873 94,380 305,437 1,957,128 283,053 Total government-wide 2,292,589$ 217,533$ 430,051$ 2,055,383$ 356,744$ D.Minimum Debt Payments Minimum annual payments required to retire bonds are as follows: Year Ending December 31,Principal Interest 2023 225,000$ 61,300$ 2024 235,000 52,100 2025 245,000 42,500 2026 255,000 32,500 2027 265,000 22,100 2028 275,000 12,675 2029 285,000 4,275 1,785,000$ 227,450$ Business-Type Activities Utility Revenue Bonds E.Revenue Pledged Future revenue pledged for the payment of long-term debt is as follows: Percent of Remaining Principal Pledged Use of Total Term of Principal and Interest Revenue Debt Issue Proceeds Type Debt Service Pledge and Interest Paid Received Utility Revenue Bonds of 2018A Utility improvements Utility charges 100%2018–2029 2,012,450$ 290,200$ 5,138,155$ Revenue Pledged Current Year -38- NOTE 6 – NET POSITION/FUND BALANCES A.Net Investment in Capital Assets The government-wide Statement of Net Position at December 31, 2022 includes the City’s net investment in capital assets calculated as follows: Governmental Business-Type Activities Activities Total Net investment in capital assets Capital assets Nondepreciable 4,759,890$ 735,625$ 5,495,515$ Depreciable, net of accumulated depreciation 23,640,480 20,104,941 43,745,421 Less capital related long-term debt outstanding – (1,879,724) (1,879,724) Less capital related accounts/contracts payable (81,867) – (81,867) Total net investment in capital assets 28,318,503$ 18,960,842$ 47,279,345$ B.Governmental Fund Balance Classifications At December 31, 2022, a summary of the City’s governmental fund balance classifications are as follows: Permanent Other Improvement Governmental General Revolving Funds Total Nonspendable Prepaid items 34,508$ –$ 4,071$ 38,579$ Restricted for Tax increment purposes – – 1,366,532 1,366,532 Cable TV – – 56,621 56,621 Park improvements – – 218,039 218,039 Total restricted – – 1,641,192 1,641,192 Committed for Economic development authority – – 658,457 658,457 Assigned for Compensated absences 98,255 – – 98,255 Subsequent year’s budget 160,760 – – 160,760 Capital improvements – 4,702,027 245,914 4,947,941 Public safety capital equipment – – 264,303 264,303 Total assigned 259,015 4,702,027 510,217 5,471,259 Unassigned 3,072,714 – (218,496) 2,854,218 Total 3,366,237$ 4,702,027$ 2,595,441$ 10,663,705$ C.Minimum Unassigned Fund Balance Policy The City Council has formally adopted a fund balance policy regarding the minimum unassigned fund balance for the General Fund. The policy establishes the City will strive to maintain an unassigned General Fund balance of 50.0 percent of the subsequent year’s General Fund budgeted expenditures. At December 31, 2022, the unassigned fund balance of the General Fund was 55.6 percent of the subsequent year’s budgeted expenditures. -39- NOTE 7 – DEFINED BENEFIT PENSION PLAN – STATE-WIDE A.Plan Descriptions The City participates in the following cost-sharing, multiple-employer defined benefit pension plan administered by the PERA of Minnesota. The PERA’s defined benefit pension plan is established and administered in accordance with Minnesota Statutes, Chapters 353 and 356. The PERA’s defined benefit pension plan is a tax qualified plan under Section 401(a) of the Internal Revenue Code. General Employees Retirement Fund (GERF) All full-time and certain part-time employees of the City are covered by the GERF. The GERF members belong to the Coordinated Plan. Coordinated Plan members are covered by Social Security. B.Benefits Provided The PERA provides retirement, disability, and death benefits. Benefit provisions are established by state statutes and can only be modified by the State Legislature. Vested, terminated employees who are entitled to benefits, but are not receiving them yet, are bound by the provisions in effect at the time they last terminated their public service. GERF Benefits Benefits are based on a member’s highest average salary for any five successive years of allowable service, age, and years of credit at termination of service. Two methods are used to compute benefits for the PERA’s Coordinated Plan members. Members hired prior to July 1, 1989, receive the higher of Method 1 or Method 2 formulas. Only Method 2 is used for members hired after June 30, 1989. Under Method 1, the accrual rate for Coordinated Plan members is 1.2 percent for each of the first 10 years of service, and 1.7 percent for each additional year. Under Method 2, the accrual rate for Coordinated Plan members is 1.7 percent for all years of service. For members hired prior to July 1, 1989, a full annuity is available when age plus years of service equal 90, and normal retirement age is 65. For members hired on or after July 1, 1989, normal retirement age is the age for unreduced Social Security benefits capped at age 66. Benefit increases are provided to benefit recipients each January. The post-retirement increase is equal to 50.0 percent of the cost of living adjustment (COLA) announced by the Social Security Administration, with a minimum increase of at least 1.0 percent and a maximum of 1.5 percent. Recipients that have been receiving the annuity or benefit for at least a full year as of the June 30 before the effective date of the increase, will receive the full increase. Recipients receiving the annuity or benefit for at least one month, but less than a full year as of the June 30 before the effective date of the increase, will receive a reduced prorated increase. For members retiring on January 1, 2024 or later, the increase will be delayed until normal retirement age (age 65 if hired prior to July 1, 1989, or age 66 for individuals hired on or after July 1, 1989). Members retiring under Rule of 90 are exempt from the delay to normal retirement. C.Contributions Minnesota Statutes, Chapter 353 sets the rates for employer and employee contributions. Contribution rates can only be modified by the State Legislature. GERF Contributions Coordinated Plan members were required to contribute 6.50 percent of their annual covered salary in fiscal year 2022, and the City was required to contribute 7.50 percent for Coordinated Plan members. The City’s contributions to the GERF for the year ended December 31, 2022, were $143,623. The City’s contributions were equal to the required contributions as set by state statutes. -40- NOTE 7 – DEFINED BENEFIT PENSION PLAN – STATE-WIDE (CONTINUED) D.Pension Costs GERF Pension Costs At December 31, 2022, the City reported a liability of $1,845,368 for its proportionate share of the GERF’s net pension liability. The City’s net pension liability reflected a reduction, due to the state of Minnesota’s contribution of $16.0 million. The state of Minnesota is considered a nonemployer contributing entity and the state’s contribution meets the definition of a special funding situation. The state of Minnesota’s proportionate share of the net pension liability associated with the City totaled $53,913. The net pension liability was measured as of June 30, 2022, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The City’s proportion of the net pension liability was based on the City’s contributions received by the PERA during the measurement period for employer payroll paid dates from July 1, 2021 through June 30, 2022, relative to the total employer contributions received from all of the PERA’s participating employers. The City’s proportionate share was 0.0233 percent at the end of the measurement period and 0.0244 percent for the beginning of the period. The amount recognized by the City as its proportionate share of the net pension liability, the direct aid, and total portion of the net pension liability that was associated with the City were as follows: City’s proportionate share of the net pension liability 1,845,368$ State’s proportionate share of the net pension liability associated with the City 53,913$ For the year ended December 31, 2022, the City recognized pension expense of $268,071 for its proportionate share of the GERF’s pension expense. In addition, the City recognized an additional $8,090 as pension expense (and grant revenue) for its proportionate share of the state of Minnesota’s contribution of $16.0 million to the GERF. At December 31, 2022, the City reported its proportionate share of the GERF’s deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Deferred Outflows Inflows of Resources of Resources Differences between expected and actual economic experience 15,414$ 20,621$ Changes in actuarial assumptions 436,762 7,763 Net collective difference between projected and actual investment earnings 904 – Changes in proportion 40,784 35,233 Contributions paid to the PERA subsequent to the measurement date 72,373 – Total 566,237$ 63,617$ -41- NOTE 7 – DEFINED BENEFIT PENSION PLAN – STATE-WIDE (CONTINUED) A total of $72,373 reported as deferred outflows of resources related to pensions resulting from city contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ending December 31, 2023. Other amounts reported as deferred outflows and deferred inflows of resources related to pensions will be recognized in pension expense as follows: Pension Year Ending Expense December 31,Amount 2023 184,579$ 2024 160,432$ 2025 (81,648)$ 2026 166,884$ E.Long-Term Expected Return on Investments The Minnesota State Board of Investment, which manages the investments of the PERA, prepares an analysis of the reasonableness on a regular basis of the long-term expected rate of return using a building-block method in which best-estimate ranges of expected future rates of return are developed for each major asset class. These ranges are combined to produce an expected long-term rate of return by weighting the expected future rates of return by the target asset allocation percentages. The target allocation and best-estimates of geometric real rates of return for each major asset class are summarized in the following table: Asset Class Domestic equity 33.50 %5.10 % International equity 16.50 5.30 % Fixed income 25.00 0.75 % Private markets 25.00 5.90 % Total 100.00 % Allocation Target Real Rate of Return Long-Term Expected F.Actuarial Methods and Assumptions The total pension liability in the June 30, 2022, actuarial valuation was determined using an individual entry-age normal actuarial cost method. The long-term rate of return on pension plan investments used in the determination of the total liability is 6.50 percent. This assumption is based on a review of inflation and investments return assumptions from a number of national investment consulting firms. The review provided a range of return investment return rates deemed to be reasonable by the actuary. An investment return of 6.50 percent was deemed to be within that range of reasonableness for financial rep orting purposes. Inflation is assumed to be 2.25 percent for the General Employees Plan. Benefit increases after retirement are assumed to be 1.25 percent for the General Employees Plan. Salary growth assumptions in the General Employees Plan range in annual increments from 10.25 percent after one year of service to 3.00 percent after 27 years of service. -42- NOTE 7 – DEFINED BENEFIT PENSION PLAN – STATE-WIDE (CONTINUED) Mortality rates for the General Employees Plan are based on the Pub-2010 General Employee Mortality Table. The table is adjusted slightly to fit the PERA’s experience. Actuarial assumptions for the General Employees Plan are reviewed every four years. The most recent four-year experience study for the General Employees Plan was completed in 2019. The assumption changes were adopted by the Board and became effective with the July 1, 2020 actuarial valuation. The following change in actuarial assumptions occurred in 2022: GERF – CHANGE IN ACTUARIAL ASSUMPTIONS •The mortality improvement scale was changed from Scale MP-2020 to Scale MP-2021. G.Discount Rate The discount rate for the General Employees Plan used to measure the total pension liability in 2022 was 6.50 percent. The projection of cash flows used to determine the discount rate assumed that contributions from plan members and employers will be made at rates set in Minnesota Statutes. Based on these assumptions, the fiduciary net position of the General Employees Fund was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. H.Pension Liability Sensitivity The following table presents the City’s proportionate share of the net pension liability for all plans it participates in, calculated using the discount rate disclosed in the preceding paragraph, as well as what the City’s proportionate share of the net pension liability would be if it were calculated using a discount rate 1 percentage point lower or 1 percentage point higher than the current discount rate: 1% Decrease in Current 1% Increase in Discount Rate Discount Rate Discount Rate 5.50%6.50%7.50% City’s proportionate share of the GERF net pension liability 2,914,855$ 1,845,368$ 968,223$ I.Pension Plan Fiduciary Net Position Detailed information about the pension plan’s fiduciary net position is available in a separately -issued PERA financial report that includes financial statements and required supplementary information. That report may be obtained on the internet at www.mnpera.org. -43- NOTE 8 – INTERFUND RECEIVABLES, PAYABLES, AND TRANSFERS A.Interfund Receivable and Payable Interfund receivable and payable balances at December 31, 2022 are as follows: Fund Receivable Payable Governmental funds Permanent Improvement Revolving 194,879$ –$ Nonmajor – other governmental 23,747 218,626 Intra-activity eliminations (218,626) (218,626) Total governmental funds –$ –$ Proprietary funds Internal Service Funds Risk Management 150$ –$ Engineering – 150 Total proprietary funds 150$ 150$ Interfund receivables and payables are used for temporary cash deficits. These balances will be eliminated with park dedication fees, future charges for services, grants, and other internal fund transfers, if needed. B.Transfers In and Transfers Out Permanent Nonmajor – Improvement Other Transfers Out Revolving Governmental Total Governmental funds General Fund 102,540$ –$ 102,540$ Nonmajor – other governmental 315,000 – 315,000 Proprietary funds Water – 100,000 100,000 Sewer – 126,000 126,000 Surface Water Management – 74,000 74,000 Total 417,540$ 300,000$ 717,540$ Transfers In Governmental Funds Transfers are made in accordance with budget appropriations or as approved by the City Council for special funding of city activities. All of the transfers presented above were approved by the City Council to finance current and future capital expenditures of the City. -44- NOTE 9 – DEFICIT FUND BALANCES/NET POSITION The City had deficit fund balances/net position at December 31, 2022 as follows: Amount Governmental funds Nonmajor – EDA TIF District No. 5 23,617$ Nonmajor – TCAAP 194,879 Total 218,496$ These fund deficits will be eliminated with future contributions, grants, and internal fund transfers, if needed. NOTE 10 – TAX ABATEMENT AGREEMENTS The City, in order to spur economic development and redevelopment, will enter into private development and redevelopment agreements to encourage a developer to construct, expand, or improve new or existing properties and buildings or clean-up and redevelop blighted areas. These agreements may in substance be a tax abatement, but will depend on their individual circumstances. The City had one agreement that would be considered a tax abatement under GASB Statement No. 77. In 2013, the City entered into a development agreement with Presbyterian Homes of Arden Hills, Inc. to aid in financing certain public development costs and administrative costs of a project undertaken. For this agreement, the City used an economic development vehicle known as tax increment financing, whereby tax increment revenue is generated on the incremental increase in value above a base value established on the date that the tax increment district is created. The City agreed to abate 75 percent of the incremental taxes received through February 2028, through execution of a tax increment revenue note to be retired in 2028. The outstanding principal balance as of December 31, 2022 is $0, and the City rebated $53,853 in the current year, to retire this agreement in advance of the originally scheduled payment date. The City is no longer obligated under this agreement as of December 31, 2022. The City is authorized to create a tax increment financing plan under Minnesota Statutes, Chapter 469.175. The criteria that must be met under the statutes are that, in the opinion of the municipality: •The proposed development or redevelopment would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future; •The increased market value of the site that could reasonably be expected to occur without the use of tax increment financing, would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the district permitted by the plan. The requirements of this item do not apply if the district is a housing district; •The tax increment financing plan conforms to the general plan for the development or redevelopment of the municipality as a whole; and •The tax increment financing plan will afford maximum opportunity, consistent with the sound needs of the municipality as a whole, for the development or redevelopment of the project by private enterprise. -45- NOTE 11 – COMMITMENTS AND CONTINGENCIES A.Risk Management The City is exposed to various risks of loss related to torts: theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters for which the City carries insurance . The City obtains insurance through participation in the League of Minnesota Cities Insurance Trust (LMCIT), which is a risk-sharing pool with other governmental units. The City pays an annual premium to the LMCIT for its workers’ compensation and property and casualty insurance. The LMCIT is self-sustaining through member premiums and will reinsure for claims above a prescribed dollar amount for each insurance event. There were no significant reductions in insurance from the previous year or settled claims in excess of insurance coverage for any of the past three fiscal years. Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably estimated. Liabilities, if any, include an amount for claims that have been incurred, but not reported. The City’s management is not aware of any incurred, but unreported claims. B.Litigation The City has the usual and customary type of miscellaneous legal claims pending at year -end. Although the outcome of these lawsuits is not presently determinable, the City’s management believes that the City will not incur any material monetary loss resulting from these claims. No loss has been recorded on the City’s financial statements relating to these claims. C.Federal and State Funds Amounts recorded or receivable from federal and state agencies are subject to agency audit and adjustment. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount, if any, of claims which may be disallowed by the grantor agencies cannot be determined at this time, although the City expects such amounts, if any, to be immaterial. D.Tax Increment Districts The City’s tax increment districts are subject to review by the Minnesota Office of the State Auditor. Any disallowed claims or misuse of tax increments could become a liability of the applicable fund. Management has indicated that they are not aware of any instances of noncompliance , which would have a material effect on the financial statements. E.Lake Johanna Volunteer Fire Department, Inc. The City receives fire protection under a contract with the Lake Johanna Volunteer Fire Department, Inc . The contract calls for annual payments and expires December 31, 2023, with an extension option through December 31, 2038. The contract cost will be based on the budget submitted by the fire department and approved by the City. Capital costs are billed separately, in addition to the contract rate. The amount expended under the contract was $696,675 in 2022. -46- NOTE 11 – COMMITMENTS AND CONTINGENCIES (CONTINUED) F.Construction Contract Commitments At year-end, the City had the following construction project commitments: Project Amount Permanent Improvement Revolving Fund 2022 pavement management program 272,721$ Lexington Avenue project 432,529 Nonmajor – Equipment, Building, and Replacement Fund City Hall parking lot 37,304 Sewer Fund Lift station 14 rehabilitation 116,200 Total 858,754$ NOTE 12 – CONDUIT DEBT OBLIGATION The City has issued private activity bonds to provide financial assistance to private sector entities for the acquisition and construction of industrial and commercial facilities deemed to be in the public interest . The bonds constitute special obligations of the City, payable solely from revenues of the projects pledged to the payment thereof. The bonds do not constitute a debt of the City and the City has no obligation for repayment. Accordingly, the bonds are not reported as liabilities in the City’s financial statements. Bonds outstanding at December 31, 2022 are as follows: Amount Bond Description Outstanding Commercial Facilities Revenue Note, Series 2008 Office facilities 2,293,144$ Housing Facility Revenue Note, Series 2011A Senior housing 7,275,762 Housing Facility Revenue Note, Series 2012A Senior housing 7,275,762 Housing Facility Revenue Note, Series 2015 Senior housing 7,994,772 Total 24,839,440$ NOTE 13 – SUBSEQUENT EVENTS New Accounting Standards A new standard was issued by the GASB for Subscription Based Information Technology Arrangements (SBITAs). An SBITA is a contract that conveys control of the right to use another party’s IT software, alone or in combination with tangible capital assets (the underlying IT assets), as specified in the contract for a period of time in an exchange-like transaction. At the commencement of the subscription term, a government should recognize a subscription liability and an intangible right -to-use asset. This standard will be adopted by the City beginning in 2023, and will require the restatement of certain balances reported as of December 31, 2022. The effects of this change have not yet been determined and are not reflected in these financial statements. REQUIRED SUPPLEMENTARY INFORMATION Proportionate Share of the City’s Net Pension Proportionate Liability and City’s Share of the the City’s Proportionate Plan Fiduciary State of Share of the Share of the Net Position City’s City’s Minnesota’s State of Net Pension as a PERA Fiscal Proportion Proportionate Proportionate Minnesota’s Liability as a Percentage Year-End Date of the Net Share of the Share of the Share of the City’s Percentage of of the Total (Measurement Pension Net Pension Net Pension Net Pension Covered Covered Pension Date)Liability Liability Liability Liability Payroll Payroll Liability 06/30/2015 0.0283% 1,466,653$ –$ 1,466,653$ 1,662,826$ 88.20% 78.20% 06/30/2016 0.0267% 2,167,909$ 28,367$ 2,196,276$ 1,669,147$ 129.88% 68.90% 06/30/2017 0.0230% 1,468,305$ 18,435$ 1,486,740$ 1,479,483$ 99.24% 75.90% 06/30/2018 0.0218% 1,209,375$ 39,819$ 1,249,194$ 1,467,987$ 82.38% 79.50% 06/30/2019 0.0218% 1,205,274$ 37,332$ 1,242,606$ 1,540,669$ 78.23% 80.20% 06/30/2020 0.0241% 1,444,905$ 44,478$ 1,489,383$ 1,715,236$ 84.24% 79.10% 06/30/2021 0.0244% 1,041,989$ 31,890$ 1,073,879$ 1,758,683$ 59.25% 87.00% 06/30/2022 0.0233% 1,845,368$ 53,913$ 1,899,281$ 1,741,886$ 105.94% 76.70% Contributions Contributions in Relation to as a Statutorily the Statutorily Contribution Percentage Required Required Deficiency Covered of Covered Contributions Contributions (Excess)Payroll Payroll 129,774$ 129,774$ –$ 1,731,651$ 7.49% 115,814$ 115,814$ –$ 1,553,950$ 7.45% 106,513$ 106,513$ –$ 1,420,174$ 7.50% 111,628$ 111,628$ –$ 1,488,376$ 7.50% 121,063$ 121,063$ –$ 1,614,175$ 7.50% 134,798$ 134,798$ –$ 1,797,307$ 7.50% 123,572$ 123,572$ –$ 1,647,630$ 7.50% 143,623$ 143,623$ –$ 1,914,968$ 7.50% Note: Year-End Date 12/31/2019 12/31/2020 12/31/2021 12/31/2021 12/31/2018 12/31/2019 12/31/2020 City Fiscal 12/31/2016 12/31/2015 12/31/2022 12/31/2022 The City implemented GASB Statement No.68 in fiscal 2015 (using a June 30, 2015 measurement date). This schedule is intended to present 10-year trend information. Additional years will be added as they become available. CITY OF ARDEN HILLS PERA – General Employees Retirement Fund Schedule of City’s and Nonemployer Proportionate Share of Net Pension Liability PERA – General Employees Retirement Fund Schedule of City Contributions Year-End Date City Fiscal 12/31/2016 12/31/2015 Year Ended December 31, 2022 12/31/2017 12/31/2018 Year Ended December 31, 2022 12/31/2017 -47- THIS PAGE INTENTIONALLY LEFT BLANK Original Final Actual Variance With Budget Budget Amounts Final Budget Revenues General property taxes 3,858,370$ 3,858,370$ 3,829,079$ (29,291)$ Special assessments 1,510 1,510 – (1,510) Licenses and permits Business 70,600 70,600 82,270 11,670 Nonbusiness 434,200 434,200 748,596 314,396 Total licenses and permits 504,800 504,800 830,866 326,066 Intergovernmental State Road maintenance 96,610 96,610 109,514 12,904 Police aid 61,640 61,640 64,891 3,251 Total intergovernmental 158,250 158,250 174,405 16,155 Charges for services General government 17,450 17,450 22,113 4,663 Public safety 144,690 144,690 226,966 82,276 Parks and recreation 110,430 110,430 101,097 (9,333) Administrative charges 107,640 107,640 126,398 18,758 Total charges for services 380,210 380,210 476,574 96,364 Fines and forfeits 23,750 23,750 22,662 (1,088) Earnings on investments (charges)19,500 19,500 (186,632) (206,132) Antenna lease rental fees 139,300 139,300 139,304 4 Miscellaneous reimbursements 13,710 13,710 10,442 (3,268) Other 110 850 9,736 8,886 Total revenues 5,099,510 5,100,250 5,306,436 206,186 Expenditures Current General government City Council Personal services 37,220 37,220 37,225 (5) Other services and charges 17,850 17,850 15,836 2,014 Total City Council 55,070 55,070 53,061 2,009 Elections Other services and charges 32,350 32,350 33,947 (1,597) Administration Personal services 246,340 247,720 247,989 (269) Materials and supplies 650 650 – 650 Other services and charges 154,080 154,080 137,186 16,894 Total administration 401,070 402,450 385,175 17,275 CITY OF ARDEN HILLS Required Supplementary Information Budgetary Comparison Schedule – General Fund Year Ended December 31, 2022 -48-(continued) Original Final Actual Variance With Budget Budget Amounts Final Budget Expenditures (continued) Current (continued) General government (continued) Finance Personal services 73,370 73,370 62,082 11,288 Materials and supplies 18,000 18,000 10,477 7,523 Other services and charges 92,850 92,850 71,157 21,693 Total finance 184,220 184,220 143,716 40,504 TCAAP Personal services 36,260 36,260 37,021 (761) Other services and charges 51,000 51,000 10,797 40,203 Total TCAAP 87,260 87,260 47,818 39,442 Planning and zoning Personal services 200,230 200,230 115,216 85,014 Other services and charges 41,780 41,780 84,003 (42,223) Total planning and zoning 242,010 242,010 199,219 42,791 General government buildings Personal services 34,000 34,000 35,823 (1,823) Materials and supplies 9,500 9,500 8,057 1,443 Other services and charges 160,340 160,340 170,221 (9,881) Total general government buildings 203,840 203,840 214,101 (10,261) Total general government 1,205,820 1,207,200 1,077,037 130,163 Public safety Police and animal control Other services and charges 1,396,130 1,396,130 1,452,262 (56,132) Dispatch Other services and charges 61,810 61,810 61,808 2 Fire protection Other services and charges 696,670 696,670 696,675 (5) Emergency management Personal services 5,200 5,200 5,162 38 Other services and charges 1,000 1,000 1,462 (462) Total emergency management 6,200 6,200 6,624 (424) Protective inspections Personal services 283,960 283,960 268,552 15,408 Materials and supplies 1,000 1,000 1,553 (553) Other services and charges 64,900 64,900 58,577 6,323 Total protective inspections 349,860 349,860 328,682 21,178 Total public safety 2,510,670 2,510,670 2,546,051 (35,381) CITY OF ARDEN HILLS Required Supplementary Information Budgetary Comparison Schedule – General Fund (continued) Year Ended December 31, 2022 -49-(continued) Original Final Actual Variance With Budget Budget Amounts Final Budget Expenditures (continued) Current (continued) Public works Street maintenance Personal services 323,320 323,320 318,700 4,620 Materials and supplies 50,000 50,000 66,754 (16,754) Other services and charges 385,720 563,000 528,694 34,306 Total public works 759,040 936,320 914,148 22,172 Parks and recreation Park maintenance Personal services 338,180 338,180 347,217 (9,037) Materials and supplies 37,600 37,600 33,577 4,023 Other services and charges 153,460 153,460 106,173 47,287 Total park maintenance 529,240 529,240 486,967 42,273 Recreation Personal services 150,490 150,490 123,796 26,694 Materials and supplies 24,250 24,250 14,553 9,697 Other services and charges 60,000 60,000 40,460 19,540 Total recreation 234,740 234,740 178,809 55,931 Total parks and recreation 763,980 763,980 665,776 98,204 Total expenditures 5,239,510 5,418,170 5,203,012 215,158 Revenues over (under) expenditures (140,000) (317,920) 103,424 421,344 Other financing sources (uses) Sale of capital assets – – 195,541 195,541 Transfers out – (102,540) (102,540) – Total other financing sources (uses)– (102,540) 93,001 195,541 Net change in fund balance (140,000)$ (420,460)$ 196,425 616,885$ Fund balance – beginning 3,169,812 Fund balance – ending 3,366,237$ Year Ended December 31, 2022 CITY OF ARDEN HILLS Required Supplementary Information Budgetary Comparison Schedule – General Fund (continued) -50- THIS PAGE INTENTIONALLY LEFT BLANK CITY OF ARDEN HILLS Notes to Required Supplementary Information December 31, 2022 -51- NOTE 1 – LEGAL COMPLIANCE – BUDGETS The General Fund budget is legally adopted on a basis consistent with accounting principles generally accepted in the United States of America. The legal level of budgetary control is at the fund level. Budgeted appropriations lapse at year-end. NOTE 2 – PERA – GENERAL EMPLOYEES RETIREMENT FUND 2022 CHANGES IN ACTUARIAL ASSUMPTIONS •The mortality improvement scale was changed from Scale MP-2020 to Scale MP-2021. 2021 CHANGES IN ACTUARIAL ASSUMPTIONS •The investment return and single discount rates were changed from 7.50 percent to 6.50 percent, for financial reporting purposes.•The mortality improvement scale was changed from Scale MP-2019 to Scale MP-2020. 2020 CHANGES IN ACTUARIAL ASSUMPTIONS •The price inflation assumption was decreased from 2.50 percent to 2.25 percent.•The payroll growth assumption was decreased from 3.25 percent to 3.00 percent.•Assumed salary increase rates were changed as recommended in the June 30, 2019 experience study. The net effect is assumed rates that average 0.25 percent less than previous rates.•Assumed rates of retirement were changed as recommended in the June 30, 2019 experience study. The changes result in more unreduced (normal) retirements and slightly fewer Rule of 90 and early retirements.•Assumed rates of termination were changed as recommended in the June 30, 2019 experience study. The new rates are based on service and are generally lower than the previous rates for years two through five, and slightly higher thereafter. •Assumed rates of disability were changed as recommended in the June 30, 2019 experience study. The change results in fewer predicted disability retirements for males and females. •The base mortality table for healthy annuitants and employees was changed from the RP-2014 Table to the Pub-2010 General Mortality Table, with adjustments. The base mortality table for disabled annuitants was changed from the RP-2014 Disabled Annuitant Mortality Table to the Pub-2010 General/Teacher Disabled Annuitant Mortality Table, with adjustments.•The mortality improvement scale was changed from MP-2018 to MP-2019. •The assumed spouse age difference was changed from two years older for females to one year older. •The assumed number of married male new retirees electing the 100.00 percent joint and survivor option changed from 35.00 percent to 45.00 percent. The assumed number of married female new retirees electing the 100.00 percent joint and survivor option changed from 15.00 percent to 30.00 percent. The corresponding number of married new retirees electing the life annuity option was adjusted accordingly. 2020 CHANGES IN PLAN PROVISIONS •Augmentation for current privatized members was reduced to 2.00 percent for the period July 1, 2020 through December 31, 2023, and zero percent thereafter. Augmentation was eliminated for privatizations occurring after June 30, 2020. CITY OF ARDEN HILLS Notes to Required Supplementary Information (continued) December 31, 2022 -52- NOTE 2 – PERA – GENERAL EMPLOYEES RETIREMENT FUND (CONTINUED) 2019 CHANGES IN ACTUARIAL ASSUMPTIONS •The mortality projection scale was changed from MP-2017 to MP-2018. 2019 CHANGES IN PLAN PROVISIONS •The employer supplemental contribution was changed prospectively, decreasing from $31.0 million to $21.0 million per year. The state’s special funding contribution was changed prospectively, requiring $16.0 million due per year through 2031. 2018 CHANGES IN ACTUARIAL ASSUMPTIONS •The mortality projection scale was changed from MP-2015 to MP-2017. •The assumed benefit increase was changed from 1.00 percent per year through 2044, and 2.50 percent per year thereafter, to 1.25 percent per year. 2018 CHANGES IN PLAN PROVISIONS •The augmentation adjustment in early retirement factors is eliminated over a five-year period starting July 1, 2019, resulting in actuarial equivalence after June 30, 2024. •Interest credited on member contributions decreased from 4.00 percent to 3.00 percent, beginning July 1, 2018. •Deferred augmentation was changed to zero percent, effective January 1, 2019. Augmentation that has already accrued for deferred members will still apply. •Contribution stabilizer provisions were repealed. •Post-retirement benefit increases were changed from 1.00 percent per year with a provision to increase to 2.50 percent upon attainment of 90.00 percent funding ratio to 50.00 percent of the Social Security Cost of Living Adjustment, not less than 1.00 percent and not more tha n 1.50 percent, beginning January 1, 2019. •For retirements on or after January 1, 2024, the first benefit increase is delayed until the retiree reaches normal retirement age; does not apply to Rule of 90 retirees, disability benefit recipients, or survivors. •Actuarial equivalent factors were updated to reflect revised mortality and interest assumptions. CITY OF ARDEN HILLS Notes to Required Supplementary Information (continued) December 31, 2022 -53- NOTE 2 – PERA – GENERAL EMPLOYEES RETIREMENT FUND (CONTINUED) 2017 CHANGES IN ACTUARIAL ASSUMPTIONS •The Combined Service Annuity (CSA) loads were changed from 0.80 percent for active members and 60.00 percent for vested and nonvested deferred members. The revised CSA loads are now zero percent for active member liability, 15.00 percent for vested deferred member liability, and 3.00 percent for nonvested deferred member liability. •The assumed post-retirement benefit increase rate was changed from 1.00 percent per year for all years, to 1.00 percent per year through 2044, and 2.50 percent per year thereafter. 2017 CHANGES IN PLAN PROVISIONS •The state’s contribution for the Minneapolis Employees Retirement Fund equals $16.0 million in 2017 and 2018, and $6.0 million thereafter. •The Employer Supplemental Contribution for the Minneapolis Employees Retirement Fund changed from $21.0 million to $31.0 million in calendar years 2019 to 2031. The state’s contribution changed from $16.0 million to $6.0 million in calendar years 2019 to 2031. 2016 CHANGES IN ACTUARIAL ASSUMPTIONS •The assumed post-retirement benefit increase rate was changed from 1.00 percent per year through 2035, and 2.50 percent per year thereafter, to 1.00 percent per year for all years. •The assumed investment return was changed from 7.90 percent to 7.50 percent. The single discount rate changed from 7.90 percent to 7.50 percent. •Other assumptions were changed pursuant to the experience study June 30, 2015. The assumed future salary increases, payroll growth, and inflation were decreased by 0.25 percent to 3.25 percent for payroll growth, and 2.50 percent for inflation. 2015 CHANGES IN ACTUARIAL ASSUMPTIONS •The assumed post-retirement benefit increase rate was changed from 1.00 percent per year through 2030, and 2.50 percent per year thereafter, to 1.00 percent per year through 2035, and 2.50 percent per year thereafter. 2015 CHANGES IN PLAN PROVISIONS •On January 1, 2015, the Minneapolis Employees Retirement Fund was merged into the General Employees Fund, which increased the total pension liability by $1.1 billion and increased the fiduciary plan net position by $892.0 million. Upon consolidation, state and employer contributions were revised; the state’s contribution of $6.0 million, which meets the special funding situation definition, was due September 2015. THIS PAGE INTENTIONALLY LEFT BLANK SUPPLEMENTARY INFORMATION NONMAJOR GOVERNMENTAL FUNDS Special Revenue Funds – Special revenue funds are used to account for revenues derived from specific taxes or other earmarked revenue sources. They are usually required by statutes, local ordinance, and/or resolution to finance particular functions, activities, or governments. Capital Project Funds – Capital project funds account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds). Total Nonmajor Governmental Special Revenue Capital Project Funds Assets Cash and investments 2,165,969$ 777,427$ 2,943,396$ Accrued interest receivable 8,505 3,220 11,725 Accounts receivable 23,604 5,126 28,730 Taxes receivable 130 – 130 Interfund receivable 23,747 – 23,747 Prepaid items 4,071 – 4,071 Total assets 2,226,026$ 785,773$ 3,011,799$ Liabilities Accounts payable 3,779$ 57,517$ 61,296$ Interfund payable 23,747 194,879 218,626 Unearned revenue 136,436 – 136,436 Total liabilities 163,962 252,396 416,358 Fund balances (deficits) Nonspendable 4,071 – 4,071 Restricted 1,423,153 218,039 1,641,192 Committed 658,457 – 658,457 Assigned – 510,217 510,217 Unassigned (23,617) (194,879) (218,496) Total fund balances 2,062,064 533,377 2,595,441 Total liabilities and fund balances 2,226,026$ 785,773$ 3,011,799$ CITY OF ARDEN HILLS Nonmajor Governmental Funds Combining Balance Sheet as of December 31, 2022 -54- Total Nonmajor Governmental Special Revenue Capital Project Funds Revenues Property taxes General property taxes 106,612$ 220,000$ 326,612$ Tax increments 338,899 – 338,899 Earnings on investments (charges)(64,982) (22,985) (87,967) Franchise taxes 94,320 – 94,320 Other 3,500 65,736 69,236 Total revenues 478,349 262,751 741,100 Expenditures Current General government 127,582 – 127,582 Economic development 138,251 – 138,251 Capital outlay General government – 210,148 210,148 Public safety – 98,396 98,396 Public works – 114,224 114,224 Parks and recreation – 140,004 140,004 Total expenditures 265,833 562,772 828,605 Revenues over (under) expenditures 212,516 (300,021) (87,505) Other financing sources (uses) Sale of capital assets – 43,150 43,150 Transfers in – 300,000 300,000 Transfers out – (315,000) (315,000) Total other financing sources (uses)– 28,150 28,150 Net change in fund balances 212,516 (271,871) (59,355) Fund balances – beginning 1,849,548 805,248 2,654,796 Fund balances – ending 2,062,064$ 533,377$ 2,595,441$ CITY OF ARDEN HILLS Nonmajor Governmental Funds Combining Statement of Revenues, Expenditures, and Changes in Fund Balances Year Ended December 31, 2022 -55- THIS PAGE INTENTIONALLY LEFT BLANK NONMAJOR SPECIAL REVENUE FUNDS The City had the following nonmajor special revenue funds during the year: Cable Fund – This fund was established to account for transactions associated with cable television in the City. Revenues are franchise fees from Comcast. Expenditures include the operation of the North Suburban Cable Commission and other costs relating to cable television activity, internet, and other forms of communication. EDA Operating Fund – The EDA Operating Fund accounts for revenue sources, including tax increments and other sources, that are legally restricted or committed to expenditures for specified purposes (not including major capital projects). EDA TIF District No. 3 Fund – This fund was established as a Housing District in 1993. The revenue is derived from tax increment and expenditures are for developer reimbursements and administrative expenditures. This tax increment district was decertified in 2019. EDA TIF District No. 4 Fund – This fund was established as a redevelopment plan for Presbyterian Homes of Arden Hills, Inc. in 2010. The revenue is derived from tax increment and expenditures are for developer reimbursements and administrative expenditures. EDA TIF District No. 5 Fund – This fund was established as a redevelopment district in 2019 pursuant to special legislation for the TCAAP property. The revenue is derived from tax increment and expenditures are for economic development and administrative expenditures. Karth Lake Improvement District Fund – This fund accounts for revenue sources, including taxes, that are restricted to finance capital and other improvements within the Karth Lake Improvement District. American Rescue Plan Act Fund – This fund was established in 2021. The funding is derived from federal appropriations distributed to the City for lost public sector revenue, investments in water, sewer, broadband infrastructure, and other purposes identified in the act. EDA EDA EDA EDA TIF District TIF District TIF District Cable Operating No. 3 No. 4 No. 5 Assets Cash and investments 36,644$ 655,611$ 755,696$ 581,582$ –$ Accrued interest receivable 152 2,716 3,228 2,409 – Accounts receivable 23,604 – – – – Taxes receivable – – – – – Interfund receivable – 130 23,617 – – Prepaid items 14 4,057 – – – Total assets 60,414$ 662,514$ 782,541$ 583,991$ –$ Liabilities Accounts payable 3,779$ –$ –$ –$ –$ Interfund payable – – – – 23,617 Unearned revenue – – – – – Total liabilities 3,779 – – – 23,617 Fund balances (deficits) Nonspendable 14 4,057 – – – Restricted 56,621 – 782,541 583,991 – Committed – 658,457 – – – Unassigned – –– – (23,617) Total fund balances (deficits)56,635 662,514 782,541 583,991 (23,617) Total liabilities and fund balances 60,414$ 662,514$ 782,541$ 583,991$ –$ CITY OF ARDEN HILLS Nonmajor Special Revenue Funds Combining Balance Sheet as of December 31, 2022 -56- Total Nonmajor Karth Lake American Special Improvement Rescue Plan Revenue District Act Funds –$ 136,436$ 2,165,969$ – – 8,505 – – 23,604 130 – 130 – – 23,747 – – 4,071 130$ 136,436$ 2,226,026$ –$ –$ 3,779$ 130 – 23,747 – 136,436 136,436 130 136,436 163,962 – – 4,071 – – 1,423,153 – – 658,457 – – (23,617) – – 2,062,064 130$ 136,436$ 2,226,026$ -57- EDA EDA EDA EDA TIF District TIF District TIF District Cable Operating No. 3 No. 4 No. 5 Revenues Property taxes General property taxes –$ 100,000$ –$ –$ –$ Tax increments – – – 338,899 – Earnings on investments (charges)(846) (20,311) (23,592) (20,233) – Franchise taxes 94,320 – – – – Other – 3,500 – – – Total revenues 93,474 83,189 (23,592) 318,666 – Expenditures Current General government 127,582 – – – – Economic development – 78,581 1,354 56,746 1,570 Total expenditures 127,582 78,581 1,354 56,746 1,570 Revenues over (under) expenditures (34,108) 4,608 (24,946) 261,920 (1,570) Fund balances (deficits) – beginning 90,743 657,906 807,487 322,071 (22,047) Fund balances (deficits) – ending 56,635$ 662,514$ 782,541$ 583,991$ (23,617)$ CITY OF ARDEN HILLS Nonmajor Special Revenue Funds Combining Statement of Revenues, Expenditures, and Changes in Fund Balances Year Ended December 31, 2022 -58- Total Nonmajor Karth Lake American Special Improvement Rescue Plan Revenue District Act Funds 6,612$ –$ 106,612$ – – 338,899 – – (64,982) – – 94,320 – – 3,500 6,612 – 478,349 – – 127,582 – – 138,251 – – 265,833 6,612 – 212,516 (6,612) – 1,849,548 –$ –$ 2,062,064$ -59- THIS PAGE INTENTIONALLY LEFT BLANK NONMAJOR CAPITAL PROJECT FUNDS The City had the following nonmajor capital project funds during the year: Equipment, Building, and Replacement Fund – This fund was established for resources designated to be used for the purchase of capital equipment and building repairs. Parks Fund – This fund was established for park/trail acquisition and development. Revenue for this fund comes from developer park dedication fees, contributions, state grants, and investment interest. Public Safety Capital Equipment Fund – This fund was established to account for resources designated to be used for the City’s share of public safety equipment through contracts with the Lake Johanna Volunteer Fire Department, Inc. and Ramsey County Sheriff’s Department. TCAAP Fund – This fund was established to account for resources designated to be used for the City’s share of capital costs related to the approximately 430-acre TCAAP site purchased by Ramsey County. Total Equipment,Public Safety Nonmajor Building, and Capital Capital Replacement Parks Equipment TCAAP Project Funds Assets Cash and investments 254,676$ 264,643$ 258,108$ –$ 777,427$ Accrued interest receivable 1,055 1,096 1,069 – 3,220 Accounts receivable – – 5,126 – 5,126 Total assets 255,731$ 265,739$ 264,303$ –$ 785,773$ Liabilities Accounts payable 9,817$ 47,700$ –$ –$ 57,517$ Interfund payable – – – 194,879 194,879 Total liabilities 9,817 47,700 – 194,879 252,396 Fund balances (deficits) Restricted – 218,039 – – 218,039 Assigned 245,914 – 264,303 – 510,217 Unassigned – – – (194,879) (194,879) Total fund balances (deficits)245,914 218,039 264,303 (194,879) 533,377 Total liabilities and fund balances 255,731$ 265,739$ 264,303$ –$ 785,773$ CITY OF ARDEN HILLS Nonmajor Capital Project Funds Combining Balance Sheet as of December 31, 2022 -60- Total Equipment,Public Safety Nonmajor Building, and Capital Capital Replacement Parks Equipment TCAAP Project Funds Revenues Property taxes General property taxes 50,000$ –$ 170,000$ –$ 220,000$ Earnings on investments (charges)(10,162) (4,074) (8,749) – (22,985) Other – 37,355 28,381 – 65,736 Total revenues 39,838 33,281 189,632 – 262,751 Expenditures Capital outlay General government 210,148 – – – 210,148 Public safety – – 98,396 – 98,396 Public works 114,224 – – – 114,224 Parks and recreation 74,593 65,411 – – 140,004 Total expenditures 398,965 65,411 98,396 – 562,772 Revenues over (under) expenditures (359,127) (32,130) 91,236 – (300,021) Other financing sources (uses) Sale of capital assets 43,150 – – – 43,150 Transfers in 300,000 – – – 300,000 Transfers out – (315,000) – – (315,000) Total other financing sources (uses)343,150 (315,000) – – 28,150 Net changes in fund balances (15,977) (347,130) 91,236 – (271,871) Fund balances (deficits) – beginning 261,891 565,169 173,067 (194,879) 805,248 Fund balances (deficits) – ending 245,914$ 218,039$ 264,303$ (194,879)$ 533,377$ CITY OF ARDEN HILLS Nonmajor Capital Project Funds Combining Statement of Revenues, Expenditures, Year Ended December 31, 2022 and Changes in Fund Balances -61- THIS PAGE INTENTIONALLY LEFT BLANK Variance With Original Budget Final Budget Actual Amounts Final Budget Revenues Earnings on investments (charges)500$ 500$ (846)$ (1,346)$ Franchise taxes 98,340 98,340 94,320 (4,020) Total revenues 98,840 98,840 93,474 (5,366) Expenditures Current General government Personal services 47,570 48,440 48,208 232 Other services and charges 81,370 81,370 79,374 1,996 Total expenditures 128,940 129,810 127,582 2,228 Net change in fund balances (30,100)$ (30,970)$ (34,108) (3,138)$ Fund balances – beginning 90,743 Fund balances – ending 56,635$ CITY OF ARDEN HILLS Special Revenue Fund – Cable Fund Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Year Ended December 31, 2022 -62- Variance With Original Budget Final Budget Actual Amounts Final Budget Revenues Property taxes General property taxes 100,000$ 100,000$ 100,000$ –$ Earnings on investments (charges)2,850 2,850 (20,311) (23,161) Other – – 3,500 3,500 Total revenues 102,850 102,850 83,189 (19,661) Expenditures Economic development Current Personal services 53,780 53,880 55,108 (1,228) Materials and supplies 400 400 – 400 Other services and charges 32,990 32,990 23,473 9,517 Total expenditures 87,170 87,270 78,581 8,689 Net change in fund balances 15,680$ 15,580$ 4,608 (10,972)$ Fund balance – beginning 657,906 Fund balance – ending 662,514$ CITY OF ARDEN HILLS Special Revenue Fund – EDA Operating Fund Schedule of Revenues, Expenditures, and Changes in Fund Balances Year Ended December 31, 2022 Budget and Actual -63- Variance With Original Budget Final Budget Actual Amounts Final Budget Revenues Earnings on investments (charges)3,600$ 3,600$ (23,592)$ (27,192)$ Expenditures Current Economic development Other services and charges 1,900 1,900 1,354 546 Net change in fund balances 1,700$ 1,700$ (24,946) (26,646)$ Fund balances – beginning 807,487 Fund balances – ending 782,541$ CITY OF ARDEN HILLS Special Revenue Fund – EDA TIF District No. 3 Fund Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Year Ended December 31, 2022 -64- Variance With Original Budget Final Budget Actual Amounts Final Budget Revenues Property taxes Tax increments 377,180$ 377,180$ 338,899$ (38,281)$ Earnings on investments (charges)1,500 1,500 (20,233) (21,733) Total revenues 378,680 378,680 318,666 (60,014) Expenditures Current Economic development Other services and charges 284,780 284,780 56,746 228,034 Net change in fund balances 93,900$ 93,900$ 261,920 168,020$ Fund balances – beginning 322,071 Fund balances – ending 583,991$ CITY OF ARDEN HILLS Special Revenue Fund – EDA TIF District No. 4 Fund Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Year Ended December 31, 2022 -65- Variance With Original Budget Final Budget Actual Amounts Final Budget Revenues –$ –$ –$ –$ Expenditures Current Economic development Other services and charges 1,900 1,900 1,570 330 Net change in fund balances (1,900)$ (1,900)$ (1,570) 330$ Fund balances (deficits) – beginning (22,047) Fund balances (deficits) – ending (23,617)$ CITY OF ARDEN HILLS Special Revenue Fund – EDA TIF District No. 5 Fund Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Year Ended December 31, 2022 -66- THIS PAGE INTENTIONALLY LEFT BLANK INTERNAL SERVICE FUNDS The City had the following internal service funds during the year: Risk Management Fund – This fund was established to account for the payment of property, liability, and workers’ compensation insurance deductibles, and funds wellness activities for all departments. Engineering Fund – This fund was established to account for the costs related to engineering services. All costs are compiled in this fund and charged out to the departments based on usage. Central Garage Fund – This fund was established to account for certain public works department costs related to streets, parks, water, sanitary sewer, and surface water management. All costs are compiled in this fund and charged out to the departments based on usage. Technology Fund – This fund was established to account for costs related to technology. All costs are compiled in this fund and charged out to the departments based on usage. Total Risk Central Internal Management Engineering Garage Technology Service Funds Assets Current assets Cash and investments 177,294$ –$ 18,774$ 821$ 196,889$ Accrued interest receivable 735 – – – 735 Interfund receivable 150 – – – 150 Prepaid items – 485 278 – 763 Total assets 178,179 485 19,052 821 198,537 Liabilities Current liabilities Accounts payable – 335 3,882 – 4,217 Interfund payable – 150 – – 150 Due to other governmental units – –15,170 821 15,991 Total liabilities – 485 19,052 821 20,358 Net position Unrestricted 178,179$ –$ –$ –$ 178,179$ CITY OF ARDEN HILLS Combining Statement of Net Position Internal Service Funds as of December 31, 2022 -67- Total Risk Central Internal Management Engineering Garage Technology Service Funds Operating revenues Charges for services 147,583$ 26,526$ 184,355$ 167,362$ 525,826$ Miscellaneous 6,903 – – – 6,903 Total operating revenues 154,486 26,526 184,355 167,362 532,729 Operating expenses Supplies and maintenance – – 113,067 107 113,174 Other services and charges 3,197 611 69,459 1,111 74,378 Purchased services 131,238 25,915 1,829 166,919 325,901 Total operating expenses 134,435 26,526 184,355 168,137 513,453 Operating income (loss)20,051 – – (775) 19,276 Nonoperating revenues (expenses) Earnings on investments (charges)(6,040) – – (10) (6,050) Change in net position 14,011 – – (785) 13,226 Net position – beginning 164,168 – – 785 .164,953 Net position – ending 178,179$ –$ –$ –$ 178,179$ CITY OF ARDEN HILLS Combining Statement of Revenues, Expenses, and Changes in Net Position Internal Service Funds Year Ended December 31, 2022 -68- Total Risk Central Internal Management Engineering Garage Technology Service Funds Cash flows from operating activities Receipts from customers and users 154,486$ 26,526$ 184,461$ 167,362$ 532,835$ Payments to suppliers (134,435) (49,278) (184,119) (170,427) (538,259) Payments to employees – – – (620) (620) Net cash flows from operating activities 20,051 (22,752) 342 (3,685) (6,044) Cash flows from noncapital financing activities Cash received from other funds – 150 – – 150 Cash paid to other funds (150) – – – (150) Net cash flows from noncapital financing activities (150) 150 – – – Cash flows from investing activities Earnings (charges) on investments (6,400) – – – (6,400) Net change in cash and cash equivalents 13,501 (22,602) 342 (3,685) (12,444) Cash and cash equivalents – beginning 163,793 22,602 18,432 4,506 209,333 Cash and cash equivalents – ending 177,294$ –$ 18,774$ 821$ 196,889$ Reconciliation of operating income (loss) to net cash flows from operating activities Operating income (loss)20,051$ –$ –$ (775)$ 19,276$ Adjustments to reconcile operating income (loss) to net cash provided (used) by operating activities Decrease (increase) in accounts receivable – – 106 – 106 Decrease (increase) in prepaid items – (485) (9) – (494) Increase (decrease) in accounts payable – (22,267) (321) (2,361) (24,949) Increase (decrease) in due to other governments – – 566 71 637 Increase (decrease) in compensated absences payable – – – (620) (620) Total adjustments – (22,752) 342 (2,910) (25,320) Net cash flows from operating activities 20,051$ (22,752)$ 342$ (3,685)$ (6,044)$ CITY OF ARDEN HILLS Combining Statement of Cash Flows Internal Service Funds Year Ended December 31, 2022 -69- STATISTICAL SECTION (UNAUDITED) STATISTICAL SECTION (UNAUDITED) This part of the City’s Annual Comprehensive Financial Report (ACFR) presents detailed information as a context for understanding this year’s financial statements, note disclosures, and supplementary information. This information has not been audited by the independent auditor. The contents of the statistical section include: Financial Trends – These tables contain trend information that may assist the reader in assessing the City’s current financial performance by placing it in historical perspective. Revenue Capacity – These schedules contain information to assist the reader in assessing the City’s most significant local revenue source—property taxes. Debt Capacity – These tables present information that may assist the reader in analyzing the affordability of the City’s current levels of outstanding debt and the City’s ability to issue additional debt in the future. Demographic and Economic Information – These tables offer economic and demographic indicators that are commonly used for financial analysis and that can assist the reader in understanding the City’s present and ongoing financial status. Operating Information – These tables contain service and infrastructure indicators that can assist the reader in understanding how the information in the City’s ACFR relates to the services the City provides and the activities it performs. Source – Unless otherwise noted, the information in these tables is derived from the ACFR for the relevant year. 2013 2014 2015 2016 Governmental activities Investment in capital assets 17,435,976$ 18,837,904$ 24,909,453$ 25,178,721$ Restricted 896,106 917,300 675,052 786,678 Unrestricted 10,274,835 11,472,102 8,765,793 8,249,560 Total governmental activities net position 28,606,917$ 31,227,306$ 34,350,298$ 34,214,959$ Business-type activities Investment in capital assets 14,356,782$ 14,464,713$ 16,167,536$ 16,306,381$ Unrestricted 1,158,470 1,793,112 238,381 1,116,957 Total business-type activities net position 15,515,252$ 16,257,825$ 16,405,917$ 17,423,338$ Primary government Investment in capital assets 31,792,758$ 33,302,617$ 41,076,989$ 41,485,102$ Restricted 896,106 917,300 675,052 786,678 Unrestricted 11,433,305 13,265,214 9,004,174 9,366,517 Total primary government net position 44,122,169$ 47,485,131$ 50,756,215$ 51,638,297$ Note: Fiscal Year CITY OF ARDEN HILLS Net Position by Component Last Ten Fiscal Years (Accrual Basis of Accounting) The City implemented GASB Statement No. 68 in fiscal 2015. The City reported a change in accounting principle,as a result of implementing this standard, which decreased unrestricted net position. Prior year information has not been restated. -70- 2017 2018 2019 2020 2021 2022 22,750,377$ 26,972,898$ 26,988,912$ 26,418,066$ 27,474,959$ 28,318,503$ 898,739 1,010,521 1,096,698 1,137,740 1,220,301 1,641,206 10,678,219 8,736,913 9,070,332 10,534,206 10,799,339 10,024,011 34,327,335$ 36,720,332$ 37,155,942$ 38,090,012$ 39,494,599$ 39,983,720$ 16,292,000$ 17,295,916$ 17,452,137$ 17,248,962$ 18,373,335$ 18,960,842$ 1,298,744 1,329,268 2,025,812 3,000,493 3,921,634 4,679,804 17,590,744$ 18,625,184$ 19,477,949$ 20,249,455$ 22,294,969$ 23,640,646$ 39,042,377$ 44,268,814$ 44,441,049$ 43,667,028$ 45,848,294$ 47,279,345$ 898,739 1,010,521 1,096,698 1,137,740 1,220,301 1,641,206 11,976,963 10,066,181 11,096,144 13,534,699 14,720,973 14,703,815 51,918,079$ 55,345,516$ 56,633,891$ 58,339,467$ 61,789,568$ 63,624,366$ -71- 2013 2014 2015 2016 Expenses Governmental activities General government 1,133,379$ 1,294,830$ 1,281,557$ 1,384,908$ Public safety 1,956,260 1,887,877 1,978,210 2,047,961 Public works 944,104 852,109 194,667 800,157 Parks and recreation 807,363 711,174 711,181 751,910 Economic development 403,143 522,193 733,528 361,029 Interest on long-term debt 25,767 11,004 817 – Total governmental activities 5,270,016 5,279,187 4,899,960 5,345,965 Business-type activities Water 1,843,530 1,893,217 1,803,405 1,833,468 Sewer 1,560,796 1,506,927 1,587,808 1,513,219 Surface water management 453,727 432,788 489,377 468,965 Recycling 144,541 150,417 239,727 141,190 Total business-type activities 4,002,594 3,983,349 4,120,317 3,956,842 Total primary government 9,272,610$ 9,262,536$ 9,020,277$ 9,302,807$ Program revenues Governmental activities Charges for services General government 338,546$ 275,735$ 271,991$ 299,692$ Public safety 341,114 366,452 628,573 735,730 Public works – 4,973 5,205 4,535 Parks and recreation 113,374 116,951 119,338 134,579 Operating grants and contributions 343,486 300,536 389,219 308,900 Capital grants and contributions 326,213 2,302,439 3,080,749 462,105 Total governmental activities 1,462,733 3,367,086 4,495,075 1,945,541 Business-type activities Charges for services Water 2,271,072 2,132,191 2,099,242 2,165,773 Sewer 1,798,889 1,857,272 1,855,802 1,989,066 Surface water management 639,747 762,884 782,501 812,044 Recycling 122,666 130,369 129,030 134,739 Operating grants and contributions 19,694 19,611 124,228 26,323 Capital grants and contributions 156,585 – – 59,248 Total business-type activities 5,008,653 4,902,327 4,990,803 5,187,193 Total primary government 6,471,386$ 8,269,413$ 9,485,878$ 7,132,734$ Fiscal Year CITY OF ARDEN HILLS Changes in Net Position Last Ten Fiscal Years (Accrual Basis of Accounting) -72- 2017 2018 2019 2020 2021 2022 1,322,106$ 1,286,845$ 1,337,262$ 1,460,627$ 1,283,605$ 1,299,419$ 2,158,835 2,248,540 2,471,567 2,737,348 2,804,933 2,663,521 3,512,218 1,695,449 1,416,785 1,267,480 1,310,895 1,796,184 759,737 765,843 798,717 634,195 883,155 1,013,507 276,841 391,156 369,256 480,307 411,016 199,988 – – – – – – 8,029,737 6,387,833 6,393,587 6,579,957 6,693,604 6,972,619 2,159,874 2,147,359 2,295,820 1,996,083 2,166,362 2,473,906 1,780,260 1,654,079 1,663,498 1,665,146 1,754,753 1,817,972 481,026 499,049 513,209 546,365 599,084 610,730 147,919 168,145 172,232 139,840 154,611 173,092 4,569,079 4,468,632 4,644,759 4,347,434 4,674,810 5,075,700 12,598,816$ 10,856,465$ 11,038,346$ 10,927,391$ 11,368,414$ 12,048,319$ 314,166$ 214,833$ 250,643$ 198,708$ 189,138$ 241,534$ 915,632 619,406 817,238 431,830 926,665 957,785 7,029 6,150 5,250 3,900 5,735 7,040 123,550 113,968 106,317 13,114 90,632 101,097 2,031,474 840,634 347,823 409,403 565,106 375,965 448,945 2,494,823 613,263 634,369 1,263,520 902,926 3,840,796 4,289,814 2,140,534 1,691,324 3,040,796 2,586,347 2,127,452 2,256,859 2,286,542 2,316,891 2,789,472 2,823,414 1,796,144 1,769,466 1,892,740 1,870,850 2,110,766 2,209,253 834,973 839,499 850,971 876,527 902,044 937,652 151,272 134,228 140,149 136,865 177,057 169,905 24,655 27,429 24,752 25,365 27,213 30,323 – 735,220 332,092 60,661 1,024,414 651,490 4,934,496 5,762,701 5,527,246 5,287,159 7,030,966 6,822,037 8,775,292$ 10,052,515$ 7,667,780$ 6,978,483$ 10,071,762$ 9,408,384$ -73-(continued) 2013 2014 2015 2016 Net (expense) revenue Governmental activities (3,807,283)$ (1,912,101)$ (404,885)$ (3,400,424)$ Business-type activities 1,006,059 918,978 870,486 1,230,351 Total primary government (2,801,224)$ (993,123)$ 465,601$ (2,170,073)$ General revenues and other changes in net position Governmental activities Taxes Property taxes 3,094,036$ 3,182,331$ 3,191,426$ 3,278,287$ Tax increment collections 466,280 565,422 697,898 242,544 Franchise taxes 96,820 103,711 72,837 132,548 Unrestricted grants and contributions – – – – Unrestricted investment earnings (charges)(168,071) 450,261 245,540 155,191 Gain on sale of capital assets – – – – Transfers 230,765 230,765 230,765 230,765 Total governmental activities 3,719,830 4,532,490 4,438,466 4,039,335 Business-type activities Investment earnings (charges)(24,361) 54,360 35,857 17,835 Transfers (230,765) (230,765) (230,765) (230,765) Total business-type activities (255,126) (176,405) (194,908) (212,930) Total primary government 3,464,704$ 4,356,085$ 4,243,558$ 3,826,405$ Change in net position Governmental activities (87,453)$ 2,620,389$ 4,033,581$ 638,911$ Business-type activities 750,933 742,573 675,578 1,017,421 Total primary government 663,480$ 3,362,962$ 4,709,159$ 1,656,332$ Fiscal Year CITY OF ARDEN HILLS Changes in Net Position Last Ten Fiscal Years (continued) (Accrual Basis of Accounting) -74- 2017 2018 2019 2020 2021 2022 (4,188,941)$ (2,098,019)$ (4,253,053)$ (4,888,633)$ (3,652,808)$ (4,386,272)$ 365,417 1,294,069 882,487 939,725 2,356,156 1,746,337 (3,823,524)$ (803,950)$ (3,370,566)$ (3,948,908)$ (1,296,652)$ (2,639,935)$ 3,526,347$ 3,578,894$ 3,793,754$ 4,100,177$ 4,293,895$ 4,404,477$ 295,788 351,569 388,697 273,043 396,891 338,899 109,070 101,237 100,464 101,057 97,549 94,320 – – – 745,040 – – 139,347 159,316 322,346 348,886 (30,940) (460,213) – – – 17,500 – 197,910 230,765 300,000 83,402 237,000 300,000 300,000 4,301,317 4,491,016 4,688,663 5,822,703 5,057,395 4,875,393 32,754 40,371 53,680 68,781 (10,642) (100,660) (230,765) (300,000) (83,402) (237,000) (300,000) (300,000) (198,011) (259,629) (29,722) (168,219) (310,642) (400,660) 4,103,306$ 4,231,387$ 4,658,941$ 5,654,484$ 4,746,753$ 4,474,733$ 112,376$ 2,392,997$ 435,610$ 934,070$ 1,404,587$ 489,121$ 167,406 1,034,440 852,765 771,506 2,045,514 1,345,677 279,782$ 3,427,437$ 1,288,375$ 1,705,576$ 3,450,101$ 1,834,798$ -75- THIS PAGE INTENTIONALLY LEFT BLANK Tax Property Increment Franchise Fiscal Year Taxes Collections Taxes Total 2013 3,094,036$ 466,280$ 96,820$ 3,657,136$ 2014 3,182,331 565,422 103,711 3,851,464 2015 3,191,426 697,898 72,837 3,962,161 2016 3,278,287 242,544 132,548 3,653,379 2017 3,526,347 295,788 109,070 3,931,205 2018 3,578,894 351,569 101,237 4,031,700 2019 3,793,754 388,697 100,464 4,282,915 2020 4,100,177 273,043 101,057 4,474,277 2021 4,293,895 396,891 97,549 4,788,335 2022 4,404,477 338,899 94,320 4,837,696 CITY OF ARDEN HILLS Governmental Activities Tax Revenues by Source Last Ten Fiscal Years (Accrual Basis of Accounting) -76- 2013 2014 2015 2016 General Fund Nonspendable 22,754$ 21,059$ 23,983$ 26,271$ Assigned 119,440 139,721 251,497 257,771 Unassigned 2,223,512 2,185,162 2,806,930 2,660,771 Total General Fund 2,365,706$ 2,345,942$ 3,082,410$ 2,944,813$ All other governmental funds Nonspendable 910$ 395$ 845$ 214$ Restricted 888,707 917,300 675,052 786,678 Committed 421,989 471,161 449,898 450,433 Assigned 7,111,210 7,346,178 3,902,898 3,872,938 Unassigned (134,316) (150,893) (216,521) (217,607) Total all other governmental funds 8,288,500$ 8,584,141$ 4,812,172$ 4,892,656$ Total all governmental funds 10,654,206$ 10,930,083$ 7,894,582$ 7,837,469$ Fiscal Year CITY OF ARDEN HILLS Fund Balances of Governmental Funds Last Ten Fiscal Years -77- 2017 2018 2019 2020 2021 2022 288,519$ 25,482$ 22,438$ 28,782$ 31,152$ 34,508$ 285,548 262,805 205,962 196,467 239,096 259,015 3,065,250 3,052,082 2,987,183 3,155,257 2,899,564 3,072,714 3,639,317$ 3,340,369$ 3,215,583$ 3,380,506$ 3,169,812$ 3,366,237$ 664$ 214$ 214$ 3,680$ 3,878$ 4,071$ 898,739 1,010,521 1,096,484 1,137,740 1,220,287 1,641,192 471,996 508,241 580,243 619,013 654,042 658,457 6,138,393 2,873,879 4,057,047 5,762,592 5,990,247 5,212,244 (439,147) (189,404) (227,892) (230,101) (223,538) (218,496) 7,070,645$ 4,203,451$ 5,506,096$ 7,292,924$ 7,644,916$ 7,297,468$ 10,709,962$ 7,543,820$ 8,721,679$ 10,673,430$ 10,814,728$ 10,663,705$ -78- Fiscal Year 2013 2014 2015 2016 Revenues Taxes General property tax 3,086,064$ 3,210,025$ 3,203,004$ 3,260,537$ Tax increments 466,280 565,422 697,898 242,544 Special assessments 382,366 304,315 908,964 373,415 Licenses and permits 382,039 327,727 518,846 598,686 Intergovernmental 316,859 1,408,240 1,396,269 396,275 Charges for services 410,995 400,224 496,908 577,041 Fines and forfeits 32,055 29,569 32,792 31,868 Earnings on investments (164,535) 433,402 236,947 148,679 Franchise taxes 96,820 103,711 72,837 132,548 Antenna lease rental fees 76,574 110,144 189,534 123,815 Miscellaneous/other 43,777 89,482 241,463 94,442 Total revenues 5,129,294 6,982,261 7,995,462 5,979,850 Expenditures Current General government 1,054,852 1,155,120 1,143,037 1,194,579 Public safety 1,779,549 1,826,098 1,920,280 1,981,506 Public works 391,711 580,872 336,398 479,814 Parks and recreation 675,073 648,214 573,587 621,832 Economic development 90,222 286,991 249,484 229,688 Capital outlay General government 9,545 5,559 – – Public safety 170,511 66,079 52,936 47,880 Public works 1,017,328 1,833,535 6,198,264 786,873 Parks and recreation 68,493 18,883 – – Economic development 328,248 231,025 502,842 151,306 Debt service Principal 260,000 270,000 280,000 – Interest and paying agent fees 23,520 14,773 4,900 – Total expenditures 5,869,052 6,937,149 11,261,728 5,493,478 Revenues over (under) expenditures (739,758) 45,112 (3,266,266) 486,372 Other financing sources (uses) Sale of capital assets – – – – Transfers in 230,765 230,765 230,765 230,765 Total other financing sources (uses)230,765 230,765 230,765 230,765 Net change in fund balances (508,993)$ 275,877$ (3,035,501)$ 717,137$ Debt service as a percentage of noncapital expenditures 5.82%5.73%6.20%– % CITY OF ARDEN HILLS Changes in Fund Balances of Governmental Funds Last Ten Fiscal Years (Modified Accrual Basis of Accounting) -79- 2017 2018 2019 2020 2021 2022 3,541,705$ 3,578,628$ 3,795,624$ 4,099,819$ 4,289,994$ 4,405,691$ 295,788 351,569 388,697 273,043 396,891 338,899 308,990 735,369 828,487 329,781 660,411 432,885 729,197 526,444 714,530 431,628 752,532 830,866 2,124,414 1,003,685 603,966 1,231,252 505,585 542,973 590,141 427,905 440,616 215,918 459,638 476,574 29,989 37,080 34,512 13,581 21,500 22,662 133,231 154,369 310,607 338,444 (29,384) (454,163) 109,070 101,237 100,464 101,057 97,549 94,320 128,765 57,067 134,505 140,707 146,101 139,304 164,256 249,322 157,122 432,118 474,889 239,414 8,155,546 7,222,675 7,509,130 7,607,348 7,775,706 7,069,425 1,189,500 1,164,657 1,195,335 1,201,143 1,137,188 1,204,619 2,058,037 2,088,345 2,399,296 2,435,773 2,708,137 2,546,051 443,633 579,535 632,531 675,739 618,236 914,148 618,614 653,977 679,589 547,787 626,629 665,776 264,905 324,548 300,052 415,839 349,341 138,251 – 13,770 115,924 107,865 290,193 210,148 100,215 233,301 69,666 299,107 111,065 98,396 734,411 2,916,604 713,156 204,169 1,993,539 1,708,553 337,808 2,783,238 549,812 22,675 133,150 273,197 7,520 – 3,300 – – – – – – – – – – – – – – – 5,754,643 10,757,975 6,658,661 5,910,097 7,967,478 7,759,139 2,400,903 (3,535,300) 850,469 1,697,251 (191,772) (689,714) – 69,158 27,390 17,500 33,070 238,691 471,590 300,000 300,000 237,000 300,000 300,000 471,590 369,158 327,390 254,500 333,070 538,691 2,872,493$ (3,166,142)$ 1,177,859$ 1,951,751$ 141,298$ (151,023)$ – %– %– %– %– %– % -80- THIS PAGE INTENTIONALLY LEFT BLANK Fiscal Year General Tax Increment Franchise Tax Total 2013 3,086,064$ 466,280$ 96,820$ 3,649,164$ 2014 3,210,025 565,422 103,711 3,879,158 2015 3,203,004 697,898 72,837 3,973,739 2016 3,260,537 242,544 132,548 3,635,629 2017 3,541,705 295,788 109,070 3,946,563 2018 3,578,628 351,569 101,237 4,031,434 2019 3,795,624 388,697 100,464 4,284,785 2020 4,099,819 273,043 101,057 4,473,919 2021 4,289,994 396,891 97,549 4,784,434 2022 4,405,691 338,899 94,320 4,838,910 CITY OF ARDEN HILLS General Governmental Tax Revenues by Source Last Ten Fiscal Years (Modified Accrual Basis of Accounting) Property Tax -81- Fiscal Year Less Tax Less Fiscal Ended Real Personal Total Increment Disparity December 31,Property Property Tax Capacity District Contribution 2013 13,262,619$ 213,949$ 13,476,568$ 438,897$ 2,474,502$ 2014 13,413,316 216,679 13,629,995 510,906 2,375,745 2015 14,162,432 224,125 14,386,557 684,465 2,303,582 2016 14,364,828 236,271 14,601,099 207,526 2,280,682 2017 14,671,678 262,904 14,934,582 256,243 2,365,021 2018 15,751,958 276,244 16,028,202 308,152 2,141,470 2019 16,457,522 256,847 16,714,369 345,318 2,174,854 2020 17,592,301 268,599 17,860,900 273,444 2,627,733 2021 18,379,048 290,865 18,669,913 362,116 2,626,688 2022 18,571,778 126,061 18,697,839 367,689 2,932,378 CITY OF ARDEN HILLS Tax Capacity Value and Estimated Market Value of Taxable Property Source: Ramsey County Assessor Last Ten Fiscal Years -82- Adjusted Estimated Tax Capacity Market (ATC) Value Value (EMV) 10,563,169$ 27.93 %1,035,471,700$ 1.02 % 10,743,344 27.95 1,055,153,800 1.02 11,398,510 27.29 1,122,428,000 1.02 12,112,891 26.54 1,144,221,600 1.06 12,313,318 27.21 1,173,397,600 1.05 13,578,580 25.53 1,260,228,800 1.08 14,194,197 25.56 1,313,244,900 1.08 14,959,723 25.41 1,406,207,500 1.06 15,681,109 25.09 1,460,289,500 1.07 15,397,772 26.54 1,463,478,400 1.05 of EMV ATC as a Percentage Direct Tax Rate Total -83- 27.931 %65.240 %29.444 %10.200 %132.815 % 27.950 63.735 29.734 9.825 131.244 27.294 58.922 27.378 9.179 122.773 26.539 58.885 26.245 9.052 120.721 27.211 55.850 25.305 8.558 116.924 25.532 53.962 28.464 8.249 116.207 25.555 52.879 26.330 8.265 113.029 25.414 52.302 24.964 8.249 110.929 25.089 47.760 23.863 7.822 104.534 26.543 48.067 23.420 9.971 108.001 (1) Source:Ramsey County Assessor CITY OF ARDEN HILLS Property Tax Rates Direct and Overlapping (1) Governments Last Ten Fiscal Years Overlapping rates are those of local and county governments that apply to property owners within the City. Not all overlapping rates apply to all city property owners (e.g., the rates for special districts apply only to the proportion of the City’s property owners whose property is located within the geographic boundaries of the special district). County TotalDistrict School Rate Special Ramsey Districts Overlapping RatesDirect Rate Operating Taxing City Fiscal Year 2016 2015 2014 2013 2017 2022 2021 2020 2019 2018 -84- Taxable Taxable Capacity Value Rank Capacity Value Rank Cardiac Pacemakers, Inc.1,050,406$ 1 6.82 %1,549,250$ 1 14.67 % Land O’Lakes, Inc.716,830 2 4.66 360,146 2 3.41 St. Paul Fire and Marine Insurance Company 560,676 3 3.64 348,426 3 3.30 Space Center Arden Hills, LLC 535,314 4 3.48 – – – Presbyterian Homes, Inc.480,019 5 3.12 – – – Caliber Lodging, Inc.302,066 6 1.96 – – – B9 Polar Arden Hills Corporate LLC 284,978 7 1.85 – – – NSP 246,650 8 1.60 306,558 5 2.90 Northpark CC LLC 233,440 9 1.52 – – – RAM Development, LLC 213,682 10 1.39 166,450 10 1.58 Mutual Service Insurance Company – – – 327,254 4 3.10 Arden Hills Industrial, LLC – – – 301,500 6 2.85 IRET Properties, LP – – – 294,808 7 2.79 CSM Corporation – – – 262,140 8 2.48 Pharmacia Deltec, Inc.– – – 203,214 9 1.92 Total 4,624,061$ 30.03 %4,119,746$ 39.00 % Total capacity value 15,397,772$ 10,563,169$ Source:Ramsey County Assessor Taxpayer Percentage of Total City Value Percentage of Total City Value Capacity CITY OF ARDEN HILLS Principal Property Taxpayers Current Year and Nine Years Ago 2022 Capacity 2013 -85- Taxes Collections Fiscal Year Levied in Ended for the Additions/Subsequent December 31,Fiscal Year Amount (Abatements)Years Amount 2013 3,191,230$ 3,117,083$ 97.68 %(38,542)$ 35,605$ 3,191,230$ 100.00 % 2014 3,257,456 3,219,641 98.84 (20,640) 17,175 3,257,456 100.00 2015 3,359,775 3,295,723 98.09 (75,019) (10,967) 3,359,775 100.00 2016 3,478,775 3,408,642 97.98 (77,980) (7,847) 3,478,775 100.00 2017 3,641,290 3,562,166 97.83 (66,924) 12,096 3,641,186 100.00 2018 3,786,942 3,710,786 97.99 (58,021) 17,530 3,786,337 99.98 2019 3,938,420 3,871,967 98.31 (86,658) (20,205) 3,938,420 100.00 2020 4,135,340 4,116,483 99.54 (41,410) (26,898) 4,130,995 99.89 2021 4,280,080 4,218,186 98.55 (49,422) 10,225 4,277,833 99.95 2022 4,472,680 4,454,078 99.58 (5,070) – 4,459,148 99.70 Source: Ramsey County Assessor CITY OF ARDEN HILLS Last Ten Fiscal Years Property Tax Levies and Collections Collected Within the Fiscal Year of the Levy Percentage of Levy Percentage of Levy Total Collections to Date -86- Governmental Activities General Total Obligation Revenue Primary Per TIF Bonds Bonds Premium Total Government Capita (1) 550,000$ –$ –$ –$ 550,000$ 0.17 %59$ 280,000 – – – 280,000 0.08 29 – – – – – – – – – – – – – – – – – – – – – – 2,415,000 156,952 2,571,952 2,571,952 0.71 260 – 2,415,000 141,394 2,556,394 2,556,394 0.69 255 – 2,215,000 125,838 2,340,838 2,340,838 0.62 236 – 2,005,000 110,281 2,115,281 2,115,281 0.53 214 – 1,785,000 94,724 1,879,724 1,879,724 0.45 188 (1) Note: CITY OF ARDEN HILLS Ratios of Outstanding Debt by Type Last Ten Fiscal Years Business-Type Activities Fiscal Year 2013 Percentage of Personal Income (1) See the Schedule of Demographic and Economic Statistics for personal income and population data. Details regarding the City’s outstanding debt can be found in the notes to basic financial statements. 2017 2016 2015 2014 2022 2021 2020 2019 2018 -87- THIS PAGE INTENTIONALLY LEFT BLANK Net Estimated Debt Share of Governmental Unit Outstanding Overlapping Debt Debt repaid with property taxes Ramsey County 162,770,434$ 2.30 %3,741,128$ County library 16,037,406 4.62 741,402 Independent School District No. 621 181,452,685 12.59 22,841,091 Independent School District No. 623 133,937,381 0.74 993,307 Metropolitan Council 1,581,725,568 0.33 5,255,559 Total overlapping debt 33,572,487 City of Arden Hills – 100.00 – Total direct and overlapping debt 33,572,487$ (1) Note: Source: The percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of the county’s taxable assessed value that is within the City’s boundaries and dividing it by the county’s total taxable assessed value. Overlapping governments are those that coincide,at least in part, with the geographic boundaries of the City. This schedule estimates the portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of the City. This process recognizes that, when considering the City’s ability to issue and repay long-term debt, the entire debt burden borne by the residents and businesses should be taken into account. However, this does not imply that every taxpayer is a resident and, therefore, responsible for repaying the debt of each overlapping government. Assessed value data used to estimate applicable percentages provided by the Ramsey County Assessor. Debt outstanding data provided by the county. CITY OF ARDEN HILLS Direct and Overlapping Governmental Activities Debt as of December 31, 2022 Estimated Percentage Applicable (1) -88- Fiscal Year 2013 2014 2015 2016 31,064,151$ 31,654,614$ 33,672,840$ 34,326,648$ – – – – 31,064,151$ 31,654,614$ 33,672,840$ 34,326,648$ Total net debt applicable to the limit – – – – Note:Under state finance law, the City’s outstanding general obligation debt should not exceed 3 percent of total market value.By law, the general obligation debt subject to the limitation may be offset by amounts set aside for repaying general obligation bonds. Tax increment bonds are not subject to the debt limit; therefore, they are not included. CITY OF ARDEN HILLS Legal Debt Margin Information Last Ten Fiscal Years Debt limit Total net debt applicable to limit Legal debt margin as a percentage of debt limit -89- 2017 2018 2019 2020 2021 2022 35,201,928$ 37,806,864$ 39,397,347$ 42,186,225$ 43,808,685$ 43,904,352$ – – – – – – 35,201,928$ 37,806,864$ 39,397,347$ 42,186,225$ 43,808,685$ 43,904,352$ – – – – – – Total estimated market value 1,463,478,400$ Debt limit (3% of market value)43,904,352 Debt applicable to limit General obligation bonds – Less amount set aside for repayment of general obligation debt – Total net debt applicable to the limit – Legal debt margin 43,904,352$ Legal Debt Margin Calculation for Fiscal Year 2022 -90- Operating Less Operating Net Available Revenues Expenses Revenue Principal Interest 4,026,325$ 3,279,800$ 746,525$ –$ 52,333$ 14.3 % 4,179,282 3,387,940 791,342 – 94,288 8.4 4,187,741 3,085,624 1,102,117 200,000 86,998 3.8 4,900,238 3,301,491 1,598,747 210,000 78,800 5.5 5,032,667 3,678,576 1,354,091 220,000 70,200 4.7 Note 1: Note 2:Fiscal year 2018 represents the first year the City pledged revenue for utility revenue bonds. Debt Service Includes Water and Sewer Funds. Operating expenses do not include depreciation. Fiscal Year Coverage 2018 2019 2022 CITY OF ARDEN HILLS Pledged Revenue Coverage Last Ten Fiscal Years 2020 2021 -91- Per Capita Arden Hills Personal Total Personal Median School Population (1)Income (3)Income (4)Age (6)Enrollment (5) 9,359 33,688$ 315,285,992$ 34.8 10,480 4.9 % 9,652 34,481 332,810,612 36.9 10,734 4.0 9,847 35,222 346,831,034 36.0 11,011 3.5 9,966 35,994 358,716,204 36.0 11,401 3.6 9,969 37,723 376,060,587 36.3 11,556 3.3 9,889 36,553 361,472,617 36.3 11,647 2.9 10,008 36,989 370,185,912 36.4 11,957 3.2 9,939 37,932 377,006,148 36.2 12,061 7.1 9,897 40,539 401,214,483 36.2 11,806 3.8 9,996 41,350 413,333,360 36.2 11,747 2.2 Sources: (1) (2) (3) (4) (5) (6) Enrollment numbers are based off of Independent School District No. 621, Mounds View from the Minnesota Department of Education website. Median age is from www.city-data.com website. Population data is obtained from the Metropolitan Council website. Fiscal year 2022 is estimated by city staff. Rate (2) Unemployment rate information is from DEED for Ramsey County. Per capita personal income is obtained from the Metropolitan Council website. Fiscal year 2022 is estimated by city staff. Personal income is calculated based on the population and per capita personal income. Fiscal Year 2022 2021 2020 2019 2018 2017 2016 CITY OF ARDEN HILLS Demographic and Economic Statistics Last Ten Fiscal Years 2015 2014 2013 Unemployment -92- THIS PAGE INTENTIONALLY LEFT BLANK 2022 2013 (1) Employees Employees Boston Scientific 3,000–3,500 2,400 Land O’Lakes, Inc.1,250–1,750 800 University of Northwestern 1,000–1,500 – Bethel University 750–1,250 970 Presbyterian Homes of Arden Hills 450–550 493 Delkor 300–350 – IntriCon 250–300 – Venture Solutions, Inc.175–225 – Gradient Financial 150–200 – National Recoveries 150–200 – Ulteig Engineers, Inc.150–200 – Health Partners Arden Hills Clinic 150–200 – Smiths Medical M.D., Inc.– 525 Fair Isaac Corporation – 280 Country and MSI Insurance – 236 Total employees in the City 9,913 (2)11,847 (1) (2) Note: Source: This does not purport to be a comprehensive list and is based on available data from the City’s 2018 Official Statement and updates received since then through a survey of individual employers. Some employers do not respond to inquiries for employment data. City staff research; Business License renewals; Metropolitan Council Information only readily available for the listed employers. CITY OF ARDEN HILLS Principal Employers Current Year and Nine Years Ago Employer This is an estimate from 2021. Information for 2022 is not yet available. -93- 2013 2014 2015 2016 Function Towed vehicles 2 1 N/A N/A Traffic accidents 149 144 N/A N/A Driving impaired/alcohol 23 18 N/A N/A Traffic stops 78 20 N/A N/A Traffic investigations 78 40 N/A N/A Total calls for service N/A N/A 4,892 4,413 Fire Number of calls answered 561 651 804 930 Highways and streets Street resurfacing (miles)4.4 – 2.84 0.25 Potholes repaired 250 250 600 600 Sanitation (residential) – (see Note 3) Refuse collected (tons/day)8.05 8.65 8.76 8.75 Recyclables collected (tons/day)2.20 2.21 2.16 2.06 Recycling clean up days N/A N/A N/A N/A Tons collected during clean up days N/A N/A N/A N/A Parks and recreation Athletic field permits issued 30 22 22 22 Water New connections 10 2 7 8 Water main breaks 6 2 10 6 Average daily consumption (thousands of gallons)1,162 983 857 812 N/A – Not Applicable Note 1:Indicators are not available for the general city functions. Note 2: Note 3: Note 4: Source:Various city departments Recyclables –numbers based off of yearly tonnage total divided into 365 days in the year. Starting in 2018,the refuse collected information is no longer being provided as it is not readily available. Instead, information on recycling clean up days is being provided. Fire information provided by Lake Johanna Fire Department, which is contracted out by the City. Last Ten Fiscal Years Operating Indicators by Function CITY OF ARDEN HILLS Police (see Note 2) Fiscal Year Information provided by the Ramsey County Sheriff’s Department. Starting in 2015,the Sheriff changed reporting standards, and information is no longer easily broken down. Total number of calls is now provided. -94- 2017 2018 2019 2020 2021 2022 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 5,152 5,331 5,253 3,924 4,232 4,102 986 1,039 1,138 1,044 1,178 1,077 0.20 1.00 0.30 2.32 4.42 7.10 700 800 750 1,000 700 600 8.80 N/A N/A N/A N/A N/A 2.22 2.17 2.20 2.19 2.71 1.85 N/A 2 2 – 1 1 N/A 73.7 44.8 – 7.3 7.4 30 25 20 2 8 6 8 8 2 3 7 1 7 8 4 2 3 6 853 869 841 855 914 981 -95- 2013 2014 2015 2016 Function General government 6.11 6.45 6.37 4.56 Public safety 2.46 2.60 2.70 2.47 Public works 4.49 4.20 4.22 3.47 Parks and recreation 7.02 6.70 6.74 6.09 Water 3.70 3.75 3.69 3.46 Sewer 4.49 4.60 4.43 4.24 Recycling 0.20 0.20 0.18 0.16 Surface water management 2.66 2.65 2.64 2.64 Total 31.13 31.15 30.97 27.09 Note: Source:Finance and Administration Seasonal staff are calculated by total hours worked (2,080 hours per year), added together to total an equivalent. Seasonal hours fluctuate throughout the year. CITY OF ARDEN HILLS Full-Time Equivalent City Government Employees by Function Last Ten Fiscal Years Fiscal Year -96- 2017 2018 2019 2020 2021 2022 4.10 4.61 5.10 5.61 4.46 4.82 2.19 2.39 2.34 2.66 1.85 2.63 2.70 3.08 2.86 2.64 2.54 3.03 5.58 5.96 6.13 5.14 5.30 5.11 3.42 3.24 3.39 3.54 3.37 3.66 4.21 3.99 4.11 4.20 4.04 4.48 0.15 0.23 0.32 0.29 0.27 0.27 2.43 2.30 2.35 2.53 2.31 2.48 24.78 25.80 26.60 26.61 24.14 26.48 -97- 2013 2014 2015 2016 Function Highways and streets Streets (miles)57 57 57 57 Streetlights 250 250 250 250 Traffic signals 18 18 18 18 Parks and recreation* Parks acreage 111 111 111 111 Parks 14 14 14 14 Trails acreage 54 54 54 54 Trails (miles)15 21 21 21 Tennis courts 5 6 6 5 Softball/baseball fields 8 8 8 8 Basketball courts 10 10 10 10 Hockey/skating rinks 6 6 6 6 Permanent restrooms 2 3 3 3 Water Water mains (miles)43 43 43 43 Fire hydrants 537 537 537 537 Maximum daily capacity (thousands of gallons)1,500 1,500 1,500 1,500 Sewer Sanitary sewers (miles)49 52 52 52 Storm sewers (miles)20 25 25 25 * Note: Source: CITY OF ARDEN HILLS Capital Asset Statistics by Function Last Ten Fiscal Years Various city departments No capital asset indicators are available for the general city functions. Fiscal Year Information used for the parks and recreation section was taken from the Arden Hills Parks and Trails Guide from the Parks and Recreation Department. -98- 2017 2018 2019 2020 2021 2022 57 57 57 57 57 57 252 252 254 254 254 254 18 18 18 18 18 19 111 111 111 111 111 111 14 14 14 14 14 14 54 54 54 54 54 55 21 22 22 22 22 23 5 5 5 5 5 5 7 7 7 7 7 7 10 10 10 10 10 10 6 6 6 6 6 6 3 3 4 4 4 4 43 44 44 44 44 44 537 537 537 537 540 540 1,500 1,500 2,160 2,160 2,160 2,160 52 52 52 52 52 52 25 25 25 25 25 25 -99- THIS PAGE INTENTIONALLY LEFT BLANK CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA Special Purpose Audit Reports Year Ended December 31, 2022 THIS PAGE INTENTIONALLY LEFT BLANK Page Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards 1–2 Independent Auditor’s Report on Minnesota Legal Compliance 3 Schedule of Findings and Responses 4 Table of Contents CITY OF ARDEN HILLS Year Ended December 31, 2022 RAMSEY COUNTY, MINNESOTA Special Purpose Audit Reports THIS PAGE INTENTIONALLY LEFT BLANK -1- INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the City Council and Management City of Arden Hills, Minnesota We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Arden Hills, Minnesota (the City) as of and for the year ended December 31, 2022, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements, and have issued our report thereon dated April 26, 2023. REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the City’s financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and, therefore, material weaknesses or significant deficiencies may exist that have not been identified. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. We did identify one deficiency in internal control, described in the accompanying Schedule of Findings and Responses as finding 2022-001, which we consider to be a significant deficiency. (continued) C E R T I F I E D A C C O U N T A N T S P UBLIC PRINCIPALS Thomas A. Karnowski, CPA Paul A. Radosevich, CPA William J. Lauer, CPA James H. Eichten, CPA Aaron J. Nielsen, CPA Victoria L. Holinka, CPA/CMA Jaclyn M. Huegel, CPA Kalen T. Karnowski, CPA Malloy, Montague, Karnowski, Radosevich & Co., P.A. 5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 • Phone: 952-545-0424 • Fax: 952-545-0569 • www.mmkr.com Standard Letterhead-r2.qxp_167639 Letterhead-RV1 9/7/18 6:34 PM Page 1 -2- REPORT ON COMPLIANCE AND OTHER MATTERS As part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. CITY’S RESPONSE TO FINDING Government Auditing Standards requires the auditor to perform limited procedures on the City’s response to the finding identified in our audit and described in the accompanying Schedule of Findings and Responses. The City’s response was not subjected to the other auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on the response. PURPOSE OF THIS REPORT The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. Accordingly, this report is not suitable for any other purpose. Minneapolis, Minnesota April 26, 2023 -3- INDEPENDENT AUDITOR’S REPORT ON MINNESOTA LEGAL COMPLIANCE To the City Council and Management City of Arden Hills, Minnesota We have audited, in accordance with auditing standards generally accepted in the United States of America, and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Arden Hills, Minnesota (the City) as of and for the year ended December 31, 2022, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements, and have issued our report thereon dated April 26, 2023. MINNESOTA LEGAL COMPLIANCE In connection with our audit, nothing came to our attention that caused us to believe that the City failed to comply with the provisions of the contracting – bid laws, depositories of public funds and public investments, conflicts of interest, public indebtedness, claims and disbursements, miscellaneous provisions, and tax increment financing sections of the Minnesota Legal Compliance Audit Guide for Cities, promulgated by the State Auditor pursuant to Minnesota Statutes § 6.65, insofar as they relate to accounting matters. However, our audit was not directed primarily toward obtaining knowledge of such noncompliance. Accordingly, had we performed additional procedures, other matters may have come to our attention regarding the City’s noncompliance with the above referenced provisions, insofar as they relate to accounting matters. PURPOSE OF THIS REPORT The purpose of this report is solely to describe the scope of our testing of compliance and the results of that testing, and not to provide an opinion on compliance. Accordingly, this report is not suitable for any other purpose. Minneapolis, Minnesota April 26, 2023 C E R T I F I E D A C C O U N T A N T S P UBLIC PRINCIPALS Thomas A. Karnowski, CPA Paul A. Radosevich, CPA William J. Lauer, CPA James H. Eichten, CPA Aaron J. Nielsen, CPA Victoria L. Holinka, CPA/CMA Jaclyn M. Huegel, CPA Kalen T. Karnowski, CPA Malloy, Montague, Karnowski, Radosevich & Co., P.A. 5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 • Phone: 952-545-0424 • Fax: 952-545-0569 • www.mmkr.com Standard Letterhead-r2.qxp_167639 Letterhead-RV1 9/7/18 6:34 PM Page 1 THIS PAGE INTENTIONALLY LEFT BLANK CITY OF ARDEN HILLS Schedule of Findings and Responses Year Ended December 31, 2022 -4- FINDINGS – SIGNIFICANT DEFICIENCY IN INTERNAL CONTROL OVER FINANCIAL REPORTING 2022-001 SEGREGATION OF DUTIES Criteria – Internal control over financial reporting. Condition – The City of Arden Hills, Minnesota (the City) has limited segregation of duties in a number of areas. Questioned Costs – Not applicable. Context – The condition applies to multiple areas as noted above. Repeat Finding – This is a current year and prior year finding. Cause – The limited segregation of duties is primarily caused by the limited size of the City’s finance department staff. Effect – One important element of internal accounting controls is an adequate segregation of duties such that no one individual should have responsibility to execute a transaction, have physical access to the related assets, and have responsibility or authority to record the transaction. A lack of segregation of duties subjects the City to a higher risk that errors or fraud could occur and not be detected in a timely manner in the normal course of business. Recommendation – This condition is common to organizations of your size. We recommend that the City segregate duties as best it can within the limits of the staff available. Any modifications in internal control in this area should be viewed from a cost -benefit perspective. Management Response – There is no disagreement with the audit finding. The City reviews and makes improvements to its internal control structure on an ongoing basis and attempts to maximize the segregation of duties in all areas within the limits of the staff available. However, the City does not consider it cost-beneficial at this time to increase the size of its staff in order to further segregate accounting functions. THIS PAGE INTENTIONALLY LEFT BLANK Page 1 of 1 STAFF COMMENTS – 5A MEMORANDUM DATE: TO: FROM: June 12, 2023 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS – 5B MEMORANDUM DATE: TO: FROM: June 12, 2023 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator Lucas Miller, Assistant Public Works Director SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Approved: June 12, 2023 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MAY 15, 2023 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Emily Rousseau, Tena Monson and Tom Fabel Absent: None Also present: City Administrator Dave Perrault, Public Works Director/City Engineer David Swearingen, Assistant Public Works Director Lucas Miller, Community Development Director Jessica Jagoe, Deputy Clerk Jolene Trauba, HR Green Regional Director John Morast, Minnesota Building and Construction Trades Council Members Kevin Olson and Joe Fowler 1.PUBLIC INQUIRIES/INFORMATIONAL Donna Wiemann, 1406 Arden View Drive, stated that at last week’s City Council meeting a TCAAP informational open house was discussed. It was stated that there wasn’t enough information at this time to move forward with an open house. She strongly disagreed. She passed a list of 13 potential topics to have at an open house to the Council members. She said there are many TCAAP components that could be presented now. It was also stated at last week’s meeting that the earliest an open house would probably be held was late August. She felt there were many facts about TCAAP that could be stated without checking with the County Board and without a lot of preparation time. It seemed to her that Arden Hills residents are being precluded from what is happening until the City Council and the County Board are very close to making an agreement about the development. Linda Swanson, 1124 Ingerson Road, congratulated City Administrator Perrault on the new addition to his family. She stated her previous question hadn’t been answered and asked where did the 1,700 - 2,200 density range come from? Who brought the number to the table? What is the basis for this range? What other numbers have been brought up? Is this what the JDA’s research is going to be based on? She asked Councilmember Fabel why they are keeping the JDA advisory meetings closed, she understood they were under no obligation to open them but the City Attorney has said they can be open. She didn’t understand why they were keeping this ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 2 information secret from the residents of Arden Hills and she’d like to know specifically the reasons why. Gregg Larson, 3377 N Snelling Avenue, stated there have been a number of instances in the recent past where agendas have been a point of contention at Council meetings because of a lack of prior agreement on specific agenda items, issues related to who establishes the agendas and what items are appropriate for Council consideration. He said according to the League of Minnesota Cities, administrative as well as legislative responsibility is the ultimate responsibility of the Council as a whole. With the exception of serving as the presiding officer at Council meetings, they Mayor’s powers are no greater than any other councilmembers. He quoted from the Minnesota Mayor’s Association handbook “The weak mayor has no extraordinary power to individually make administrative decisions for the city”. Mr. Larson felt it was the Council, not the Mayor, that should be making decisions about regular meeting agendas. He added that the process the adapt for adding agenda items should be addressing applicability, prior discussion, notice, and support of a Council majority at a work session. 2. RESPONSE TO PUBLIC INQUIRIES A. Response to April 17 Work Session Public Comment City Administrator Perrault spoke in response to an April 17 question posed by Ms. Swanson, who asked the same questions tonight. He noted the 1,700 - 2,200 unit discussion was proposed by Councilmember Fabel and Commissioner Frethem agreed that would be a good range to look at. The rationale is the sentiment among the JDA advisory committee and the developer that the site can handle additional density beyond the 1,460, or at least be explored, and they should look at different scenarios of what that potentially looks like. They chose to look at a range of numbers and scenarios surrounding that. Councilmember Fabel added that a study is all that’s being done, trying to understand how much the property can handle and what the city can handle economically and socially. Mayor Grant said the original AUAR contained two scenarios, the anticipated scenario was 1,500 or less. Council chose an arbitrary number of 2,500 or so if the number ever went to 1,501 or higher the AUAR wouldn’t have to be redone. Councilmember Monson arrived at 5:11 p.m. 3. AGENDA ITEMS A. Arden Manor and Floral Park Improvements HR Green Regional Director Morast began reviewing his presentation of Arden Manor and Floral Parks. He gave a project overview of each park. He explained the process used to receive public input. Councilmember Monson stated she had worked with staff to reach people with English as a second language and felt we should have a policy with ways to get information to Spanish speakers. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 3 Councilmember Holden said she had worked with a 50 year resident of Arden Manor who lives next to the park. That resident talked to kids that came to the park and brought information to others in the neighborhood. Mr. Morast reviewed the project process, public involvement, and park equipment layout for Arden Manor Park. Councilmember Holden said there were families with different aged kids and asked if there would be benches installed. Mr. Morast replied there are different levels of equipment for different ages, and there are benches planned for the perimeter of the equipment areas. Mr. Morast discussed the equipment for Floral Park. Councilmember Holden wondered if there could be additional parking at either park. Public Works Director/City Engineer Swearingen said they are looking at adding parking at Floral Park as part of the 2024 PMP, and it would have to be discussed with Arden Manor management to see if there was space there for more parking. Mr. Morast asked what colors the Council would like the equipment and shelters to be. After discussion the color scheme of Forester was agreed on and the Council would defer to HR Green for the shelter colors. Mr. Morast asked what colors the Council would like the basketball and tennis/pickleball courts to be. After discussion it was decided to use the same colors on the courts as are at Hazelnut Park, which are green with different colored striping. Mr. Morast noted there would be several benches, bike racks, picnic tables, grills and coal bins, and dog waste facilities added to each park. He explained the site construction process at each park, including the new trail at Floral Park. Public Works Director/City Engineer Swearingen stated there may be angled or parallel parking added to Floral Park, and he will be discussing that with the PMP. Councilmember Rousseau asked if the new trail will have an impact on existing flower beds. Mr. Morast said the trail will be exactly where it is now, just rounding out the square corners. Mr. Morast reviewed the estimated construction costs and next steps. He would like to get authorization to advertise for bids at the next Council meeting, with the bid opening on June 5, and contracts awarded on June 12. Councilmember Monson asked how they were estimating construction costs. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 4 Mr. Morast stated they looked at other contracts and bumped the unit prices up to accommodate the size of the jobs. They tried to get as many real-world numbers as possible. Discussion ensued regarding extending the bid timeline and the overall budget. Mr. Morast noted they must use the CDBG funds this spring/summer. Councilmember Holden wondered if the bids came back over budget if the ICWC could do a portion of the work. Public Works Director/City Engineer Swearingen didn’t think there would be a line item they would gain from by using ICWC, but they could look at trail improvement costs. Mayor Grant stated the trail portion could be a bid alternate. He was looking to have some flexibility in case the bids come in high. They could have the bids come in as one and separate parks because of the CDBG funds at Arden Manor. Councilmember Holden felt the parks need to be redone and if the bids were over $20,000- $30,000 she would be OK with it. Public Works Director/City Engineer Swearingen commented that they could take the color choices to the PTRC meeting the next evening for a vote, and the formal approval from Council would be at the next regular meeting. City Administrator Perrault stated the bid structure will need to be ready for the next meeting. B. Ribfest Discussion Minnesota Building and Construction Trades Council Member Olson stated he was representing the Yellow Ribbon Committee. They have 15 trade affiliates around the state, and the Minnesota Building and Construction Trades Council oversees their administrative policies. The Yellow Ribbon objective is to make sure they are partners with their service members, veterans and families to be sure they are taken care of before, during and after deployment. They plan to use the proceeds from a ribfest to react to requests from Yellow Ribbon communities. They established a 501(c)3 called Building Strong Communities. Mr. Olson said they are proposing a competitive ribfest with members of the various labor unions, yellow ribbon communities, and yellow ribbon organizations at the headquarters of the 34th Red Bull Infantry Division in Arden Hills, Saturday, September 16. They have approval from the National Guard. There will be parking on the east and back of the National Guard complex with 415 paved spots and some unpaved areas. The event site plan includes space for up to 30 rib competitors, 20 sponsors in 10X10 tents, and two stages for music and entertainment. One stage would be specific to the military, and one for other entertainment and festival announcements. They hope to have some sport team mascots and other personalities. There will be static displays of equipment used in the construction trades, the Army National Guard recruiting, the Ramsey County Sheriff and local fire department. They intend to have a beer and refreshment tent. Mr. Olson acknowledged they will need to provide proof of insurance and a permit from the State of Minnesota to hold a 50/50 raffle. They will be working with a Ramsey County licensed caterer ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 5 for beer and other refreshments. They will get a Minnesota Department of Health temporary food license for sanitation and serving. They are aware of the noise ordinance in the city, and they will contact the Ramsey County Sheriff and Lake Johanna Fire Department for safety assessments and requirements. Mr. Olson noted they would like to place signs in the area to invite the public. They are accepting bids for a sanitation plan for portable toilets, sanitation stations and trash. They are hoping this inaugural event will bring people to Arden Hills to learn about labor trades and the military. Mayor Grant asked if they were hoping for this to be an annual event at the Red Bull facility. Mr. Olson said that would be up to the commanding general, but they hoped it would be. Mayor Grant asked what they meant in their letter by “underrepresented communities”. Mr. Olson said that references diversity, equity inclusion and belonging, and they reach out to all communities that may not have considered an opportunity in the trades. Mayor Grant asked if the funds would be used locally or throughout the state. Mr. Olson said they would be used throughout the state, using the network of Yellow Ribbon organizations. Community Development Director Jagoe stated that based on tonight’s Council feedback staff would keep working with them to get the necessary permits and site plan review. Councilmember Holden noted this would be a good year for this event because Scoops for Troops isn’t happening. She suggested having golf carts to shuttle people that have to park far away, and they will need to be sure there is enough handicapped parking. Minnesota Building and Construction Trades Council Member Fowler said they would have parking lot volunteers and they could designate more handicapped parking toward the front. They could also have some kid friendly games. Councilmember Rousseau was disappointed to hear how much of the event would be a career fair. She thought it would be a great idea for Arden Hills to have a festival. She would like to know more about their 50(c)3 and how much of the funds raised would go to programs versus marketing and initial set up. Mr. Fowler said BSC (Building Strong Communities) has been around for about five years, they made it a state-wide diversity and inclusion program about three years ago. They just graduated 68 people out of the program and have been so far able to guarantee 100% placement in the trades. Beyond the Yellow Ribbon has a separate steering committee but is also under the 501(c)3. BSC is specific to the trades. The military sees an opportunity to have possible recruitment efforts at the event geared toward citizen soldiers who are part-time military. The same type of people that make potentially good apprentices and potentially good Guard members. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 6 Mr. Olson added that he would benchmark the event more like a community event similar to Touch-A-Truck where people could come in to see things they wouldn’t otherwise get an opportunity to see. Councilmember Rousseau mentioned that the Arden Hills Starbuck’s had recently become a Military Family Store and they might be willing to donate coffee. Councilmember Fabel felt this was a fabulous event and encouraged them to come back anytime they needed help from the City. He hoped it would become an annual event for the trades and military. Mayor Grant asked how they would be advertising. Mr. Olson said staff had suggested ideas such as cable access, the City newsletter and other formats we can provide. He asked Mayor Grant if he would be a celebrity rib judge. Mayor Grant replied that he loved barbeque so they were on. He stated they wanted to be welcoming and show appreciation to the Red Bulls. Councilmember Monson commented that having enough picnic tables would be important, children like stickers and face painting, and stroller parking would be appreciated. Councilmember Holden noted that Dave Anderson from Famous Dave’s/Old Southern BBQ may be another good person to contact, and Betty McCollum is also a big supporter of the National Guard. Mayor Grant suggested that along with using NineNorth to advertise, they could also use them to take some shots that could be used after the event to use as a draw for next year. They might want to have some overflow parking as the number of people attending could surprise them. Mr. Fowler added this is not primarily a recruitment event, it is primarily a fundraiser and rib tasting and it will be a family friendly environment. C. Boston Scientific Donation/Dog Park Discussion Assistant Public Works Director Miller stated Boston Scientific recently approached PTRC members with a request to donate $5,000 and volunteer labor for agility equipment for larger dogs at Perry Dog Park. The estimate from Wisconsin Playground is a little over $5,500. Councilmember Rousseau asked if they could ask the Arden Hills Foundation to make up the difference. Mayor Grant said they could approach the Foundation for that donation. He asked if they were getting a fire hydrant or the fence silhouette, he was hoping the fire hydrant. Councilmember Monson asked what the next steps would be. Assistant Public Works Director Miller said the PTRC is hoping the donation and volunteer work would be accepted by Council. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 7 Councilmember Holden said she would like to see a plaque acknowledging the equipment was donated by Boston Scientific. Mayor Grant felt that should be up to Boston Scientific. Public Works Director/City Engineer Swearingen said once they have the final package and price they will bring it to Council for approval. PTRC will need to choose the colors. Staff would like a full package of what equipment they’d like and who will cover the costs. Mayor Grant thought this would be a great way to make the area look more like a dog park. He directed staff to move forward. D. Youth Commissioner for Parks, Trails and Recreation Committee (PTRC) Public Works Director/City Engineer Swearingen stated that at the April 18 PTRC meeting a motion was passed to pilot a youth committee member position and Council feedback was requested. Councilmember Holden thought they had always been open to youth. She thought legally they couldn’t appoint youth to statutory commissions, and wondered if they were going to create separate categories for all the committees. Mayor Grant said he wasn’t aware of any age discrimination language in the applications. Some committees you may need to have some depth of knowledge but members weren’t limited by age. Councilmember Rousseau thought a three-year term was a limitation for that age group and would like to have a one year term for the school year. Someone could come in for the open seat as well, but this would give youth a chance to work with their school schedule. Councilmember Monson asked if the youth would be an additional member or one of the normal number of members. City Administrator Perrault said that would be up to the Council to decide, but as an example, Shoreview allows them as an additional member with voting rights. So, in our PTRC there would be the 12 standard positions and an additional youth member. Councilmember Monson felt it was important that they support youth positions and the ordinance be changed to reflect that the positions are for during the school year for people in high school or college. She would like the position to be in addition to the regular number of members. Councilmember Holden asked why they wouldn’t amend the ordinance to say that every committee could have a youth position for one year. Councilmember Rousseau thought that might be a good idea. She wondered if there could be a non-voting youth member on a commission. Councilmember Holden recalled the city attorney stated they couldn’t have anyone under 18 on a commission due to statutory requirements. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 8 Councilmember Rousseau asked for clarification about the Economic Development Commission. City Administrator Perrault said the ordinance calls it a commission, but he could confirm with the city attorney. Mayor Grant felt having youth on committees was a fine thing, but he didn’t see the need to limit the term as a sophomore or junior may wish to serve longer. Councilmember Rousseau didn’t think they would be limited as they could also serve as a regular member. Mayor Grant said that was essentially his point. He felt youth could provide valuable insight on certain committees such as PTRC. Or they could join a committee simply to learn about it. He noted that students would come from Mounds View High School, Irondale, and Roseville. Councilmember Fabel noted there were also private schools that had Arden Hills residents attending. Further discussion ensued. It was determined to get clarification from the city attorney which committees/commissions would be eligible to have a youth member. City Administrator Perrault asked what age group they would like to limit it to, noting Little Canada and Shoreview limited it to high school students that live in or go to schools in the city. Would they like to expand to Bethel and Northwestern Universities? One-year term or longer? After discussion it was decided to limit it to high school sophomores, juniors and seniors, for a one-year term. Councilmember Holden suggested that if someone who is a sophomore or junior applies they should encourage them to take a regular open position leaving room for someone else to take the one-year youth position. Councilmember Monson thought voting rights should be dependent on the committee. City Administrator Perrault was anticipating EDC and PTRC. He wouldn’t include the fire board, Karth Lake, or the personnel committee and noted the communications committee no longer has a public member. E. Economic Development Commission (EDC) Discussion Community Development Director Jagoe stated the EDC was suspended in 2021 due to inactivity and the limited resources of the Community Development department. A Senior Planner has been hired so Staff is asking direction on resuming the EDC and recruiting members. Currently only one member is still interested in participating, there are nine total positions available; four would need to be Arden Hills residents and five could be non-residents that are business owners within the community. If the Council would like to re-establish the committee recruitment could begin in June and July and potentially begin meeting in August. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 9 Councilmember Holden thought one of the reasons the committee quit meeting was that businesses they interviewed weren’t asking for help and there wasn’t anything major for them to do. She wondered if the three items listed in the memo would be enough to keep them busy. Councilmember Fabel felt the Economic Development Commission shows that the city is open for business and ready for new ideas to come in. Councilmember Rousseau said the group could also talk about the 2040 Comprehensive Plan, and create and strengthen partnerships between public and private agencies. Councilmember Fabel thought it would be an opportunity to work with the unnamed grocery store to figure out what we’d like to see in their building and assist them in finding a good use. Mayor Grant stated they own the building and will be subleasing it, and may not want our assistance. Councilmember Monson said she would add a communications strategy to the list, how COVID has changed business and what can the City do to help, business recruitment and TCAAP. Mayor Grant said restarting the EDC is not a problem, they could potentially interface with TCN’s manufacturing cohort, but he wasn’t sure what kind of involvement they would have with the Gateway Visitor’s Bureau other than financial information about our two hotels. Councilmember Holden felt it was fine to re-instate the group but felt we hadn’t had any problem saying Arden Hills was open for business. Mayor Grant felt the biggest item would be business retention and employment. Community Development Director Jagoe commented that the EDC could join in the Gateway sign discussion, and if they are reactivating the commission they need to appoint a Council liaison. Councilmember Rousseau volunteered to be the liaison to the EDC. F. Agenda Setting Discussion (This item was discussed after Item 3G.) City Administrator Perrault stated there isn’t a right or wrong way to set agendas, some cities have a formal policy, some cities have a very formal policy and some cities have no policy. He included the language that Falcon Heights uses as an example of a formal policy. Currently, the Mayor generally has prerogative over Council items but does ask for additions at the start of a meeting. Councilmember Holden said in the last 10-15 years the mayors have always asked if anybody wanted anything on the agenda and items have always been put on, so she didn’t feel it was “mayor’s prerogative” as she’s never heard a mayor say they wouldn’t allow something on the agenda. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 10 Mayor Grant added the timeline actually goes back to the mid-1990s. The unwritten rule is that if they want something on the agenda as Council you send it to the mayor, and if you want something on the agenda as staff you send it to the city administrator. There have been a couple of cases where it hasn’t been clear which agenda items were wanted on, but as long as it’s understood it gets on the agenda. He doesn’t filter requests; if you want it on the agenda it will be on the agenda. Councilmember Fabel stated we’ve had several problems with agenda setting in the several months that we’ve been here. Mayor Grant asked who was “we”. Councilmember Fabel replied it was the Arden Hills City Council. He said on at least two occasions he’s requested items be put on the agenda that were not added and he had to bring them up once the meeting started. As Mr. Larson pointed out in his comments, the establishment of an agenda is for the Council, there is nothing in law or any ordinances that would give the Mayor any different status than any other councilmember. He felt they should give all councilmembers equal access to the agenda, and he was partial to the Shoreview policy with some modifications. Shoreview’s policy says items must be submitted to the city manager by Tuesday of the week prior to the meeting, he would add that there should only be matters brought by councilmembers that require action to take a vote. Regular council meetings are for the purpose of making decisions, other things would go to work sessions. Secondly, he would add that notice be provided to all councilmembers whenever another councilmember makes a request for a matter to be added to the agenda, and the location and sequence on the agenda be established by the city administrator. Finally, when there is a request to add an item to the agenda it would require the majority of the council to add it. Councilmember Holden said then they should have a meeting on the Thursday before the Council meeting to discuss what goes on the agenda. She gave the example of a storm coming through and are they going to wait seven days before they authorize clean up. The mayor of Shoreview goes through the agenda with the city manager, and helps with the administration of the agenda. If they are all going to be involved with it then they should have a meeting prior to the meeting to decide what’s going to be on the agenda. Councilmember Rousseau asked if there was a storm issue would staff put something on the agenda? City Administrator Perrault replied that staff could put it on, and in a bad storm situation there would likely be a declaration of emergency by the Mayor. Councilmember Rousseau felt the open house item on the last agenda wasn’t thoughtfully put together so she was concerned if they put it through they would miss the environmental aspect or the school situation. She thought that could have been pushed to a work session. Councilmember Holden said she put that on the agenda as an action item. If they were going to move forward with an open house they needed to plan it. Why have staff spend time planning it only to bring it forward and have it voted down? ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 11 Mayor Grant noted it wasn’t voted down, it was voted meaningless because of when it would be scheduled. He felt they were having this discussion because someone lost an election. Any councilmember should be able to put an item on an agenda. A couple of emails from Councilmember Fable weren’t well written and on one occasion the City Administrator was confused about which agenda it should be on, and in once case he was confused about what agenda it should be on. He felt the councilmembers should be able to put an item on the agenda whether the rest of the Council is fully on board or not. As a council they should be discussed and accepted or rejected. They were elected to represent the people, not to thwart other councilmembers on a 3-2 vote. There will be things on agendas they may not be in favor of but they shouldn’t be trying to thwart the will of the council, other councilmembers or the mayor. Councilmember Monson said she would like to see a more formal process. She liked the idea of items going to the city administrator the Tuesday before, and to make sure the item is an actionable item. She thought the TCAAP open house would have been a perfect discussion for a work session. No one was thwarting anybody, there was a different council and three have a different preference on how to set an agenda. She thought it was not uncommon to have a deadline for an item so staff didn’t have to scramble at the end. Councilmember Rousseau felt they need to move forward past negative comments like “thwarting” or about somebody losing an election. Mayor Grant agreed that a deadline is a good idea. His comment involving thwarting was based on Councilmember Fabel’s comment that items should go on the agenda based upon a council majority. Councilmember Fabel stated that what he said was an additional item the day of the meeting should require the majority of the council at the meeting. Mayor Grant said that the practice of pulling consent items to discussion items is recognized because someone may have a reason to pull it. Councilmember Holden asked why pulling off consent should be any different, if they have questions they have ample time to follow up with staff. She would like a definition for “actionable”. For example, being in favor or not of an open house was actionable to her. Councilmember Fabel said actionable is something that would require a vote to make a decision. Discussion items are what they do at work sessions. Councilmember Holden said so if they want an open house for TCAAP, the answer would be yes or no and is actionable. Councilmember Fabel replied it could be, if there was a certain date you wanted an open house on it would be actionable. Councilmember Holden said then the game is if you’re willing to do it that day or not and it gets voted down. Councilmember Monson said the game was that Councilmember Holden put on an item that hadn’t been discussed by the Council, and put it on as some kind of political stunt to try to make ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 12 them vote it down and show they don’t like the public which has been her game for a while. They had a lot of ideas to add to it but the work session is the perfect place to have a discussion and if they decided on a scope and wanted to vote on it that would have been fine. A discussion to discuss timing and how to pull it in with the JDA should have been at a work session rather than wasting time and resources of staff and taxpayers to talk about it at a regular meeting. She didn’t want to get into a discussion of this game or that game. Councilmember Holden stated she has brought it up because there are people contacting them wanting to know what is going on. She has brought it up three times and it’s been thrown off. She contacted the City Administrator well in advance, gave him a list to pick several items from and wanted to see if anyone was interested in having an open house. Mayor Grant suggested they try to not make this a discussion about that item, but about adding items. He noted there are actually not that many items that are added by Council. He felt councilmember items should be added to the agenda even if it were just for discussion. Time at a work session that is being televised with staff in attendance is arguably not more or less costly, but there is nothing to say that anyone shouldn’t have their item on the agenda if they think it is an important item. Councilmember Holden said she wanted an open house on the agenda because there are so many people with questions. Councilmember Monson is looking at it as a dig on her. Councilmember Fabel suggested that if someone wanted to discuss something it should be put on a work session as they are discussion sessions. Council meetings should be those items that they need to make a decision, and put on the agenda well in advance. So things on the agenda are either coming from staff or have advance notice, or an item approved to be on at the meeting. But if they want a discussion item put it on the work session. Mayor Grant noted that he has always asked if there were any corrections or additions to the agenda at the beginning of a meeting. He’s never said are there corrections or additions where we can get three votes and have a discussion on the item just to add it to the agenda. They have had Council meetings go 30 minutes just on agenda approval and he’d like that to end. He thought that adding items the day of would probably be a mayoral decision, but he is permissive so would probably allow anybody to request it. Councilmember Fabel stated there are at least three people saying they’d like a more formal process and he can put a proposal together and bring it to the next meeting for a vote. Mayor Grant suggested he put that together himself. Councilmember Fabel said he might have one too. Mayor Grant said that would warrant a discussion that should be had rather than have competing proposals. Councilmember Fabel said we are the ones who are bringing the motion to make a change. Mayor Grant asked who is we? ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 13 Councilmember Fable said he supports it and Councilmembers Monson and Rousseau are supportive of it. Councilmember Holden stated the problem she has was that if she goes to the grocery store tomorrow and someone starts talking to her about a problem, instead of bringing it up at the next meeting to tell staff and ask for resources, she would have to wait four weeks for the next work session where they would discuss it. Which means one action item brought forward by a resident will take at least six weeks when it could be done just by adding it to the agenda to discuss it. She didn’t understand how they could think that would be right. She supports a deadline for agenda items but she now wouldn’t submit an item unless it were an action item as defined by Councilmember Fabel. Councilmember Monson said Councilmember Holden was OK with a Tuesday deadline but requesting to have discussion times, not just actionable items on the council meeting. Councilmember Holden said she is not supportive of the definition of an actionable item as it exists now. And they should restrict sharing of the information to come from the City Administrator and not from individual councilmembers going to other individual councilmembers, which hasn’t been happening and is a big concern. Councilmember Monson thought it was interesting that Councilmember Holden felt something would have to go to Council rather than work with staff on items. Councilmember Holden felt she wasn’t privileged enough to tell staff what to do with their resources. Councilmember Monson agreed that if an item comes from a resident there shouldn’t be four weeks if there needs to be a decision, but wanted the items on the agenda to be actionable as much as possible. So maybe there could be a residential concern standing item. Councilmember Holden said that to her the action item is the decision of staff resources. That’s why when she brings forth something like the open house it’s because it will make work for them, and it’s up to the Council to decide if it should happen. Councilmember Monson said she understood what their role was in directing staff. She wondered if anyone else had any ideas about having a standing item on the agenda if they need to have a discussion item at a meeting that a resident has come up with. Councilmember Fabel said they currently allow councilmembers to give a speech at the end of a meeting and Councilmember Holden takes full advantage of that and she could continue with whatever information from the person she was talking to. Councilmember Holden thought that again defeated the purpose. At the end of the meeting they wouldn’t make a decision or dump it on staff, so then it would have to wait until the next meeting. The definition of actionable to her is directing resources. Councilmember Monson asked if Councilmember Holden could put something on the agenda that was written in an actionable way. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 14 Councilmember Holden said not everything is written that way now. Councilmember Monson wondered what it would take for Councilmember Holden to support how this would work so it also works for residents. She attempted but maybe someone else want to work with Councilmember Holden to find a solution. Councilmember Rousseau thought they should consider continuing the conversation with the League of Minnesota Cities. Mayor Grant stated that if an actionable item is to spend more than the city administrator’s spending limit then it needs to be specified up front in a motion; $7, 500 unbudgeted or $10,000 budgeted. Councilmember Monson said she didn’t have an opinion on that but thought he was circling back around actionable being what staff couldn’t make decisions of on their own, so if staff felt they needed direction that would be actionable. Mayor Grant said he was trying to get out of making motions to spend city funds that would go beyond a certain dollar amount. Councilmember Monson said Councilmember Holden mentioned that a lot of actionable items use staff time. Mayor Grant said he would consider that to be an expenditure of funds. Councilmember Rousseau’s comment was not lost and this is scheduled to be a part of the discussion with the League of Minnesota Cities. Everyone seems to agree on having a deadline and a fiscal policy to articulate how much money is in a proposal, but they are still not all there on how things get on the agenda. He wasn’t sure that he was comfortable with two or more councilmembers needing to approve an item to get on the agenda. He asked if they were comfortable taking this to the League. Councilmember Fabel said he was open to discussion but there may also be a motion coming up at the upcoming meeting. Mayor Grant asked if they could agree that as a council they need to agree before bringing it forward. Councilmember Fabel said they had substantial consensus now. Mayor Grant asked if Councilmember Fabel was saying they were going to do the same 3-2 vote. Councilmember Fabel said he has tried to be easy about it but he wanted to change the way in which the agenda is established. It has been run by the mayor for a long time and he has found that unsatisfactory since he has been on the Council, and felt it would be better managed if they proceed in a more formal manner, along the lines of some other cities. He thought it should be put out there to see if the Council wants to accept a change or not. Council could say the they’re happy having the mayor run everything. He has seen the Mayor exercise prerogatives putting things on agendas that he regards as political discussion and not allowing other things to be put on the agenda that he wanted put on. He recognizes that will diminish some of the prerogatives the Mayor has had in the past and enjoyed. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 15 Mayor Grant asked if Councilmember Fabel could read his mind. He asked Administrator Perrault if Councilmember Fabel had ever requested something that didn’t end up on an agenda. Administrator Perrault stated he didn’t want to be drawn into the conversation. Council can move forward with a policy if they want or discuss with the League but he preferred staff be left out of it. Mayor Grant said Councilmember Fabel’s items have always been put on an agenda. He recommended taking this to the League for discussion. Councilmember Holden stated they are a political body, so every discussion is political. Spending money is political, what they do in the parks is political, what they do with the streets and sewers, if they spend money or not spend it is all political. Mayor Grant felt everything on this agenda was political. He asked that Councilmember Fabel not put this item on the agenda until after having a discussion with the League of Minnesota Cities. He thought that would be a fair and equitable way to do it. This is on the list of things the League wants to work on with the City. Point of order – the meeting was extended an additional half hour. G. Juneteenth Discussion (This item was discussed before Item 3F) Mayor Grant explained that if the State declares Juneteenth a holiday, City Hall will be closed. If they don’t declare an observance for this year, City Hall will be open. It has been the practice to bump any public business to the following day, which would be Tuesday in this case. Councilmember Fabel wondered if they could bump the work session to Wednesday. Mayor Grant felt they should hold off on the discussion of what to do until they declare it. H. Nuisance Signs Mayor Grant said the ground has thawed and signs are popping up all over the town. There isn’t a policy about picking up nuisance signs. He would like support to add it to the Public Works policy. He said there is someone being paid on Saturday to check on lift stations, they could also pick up nuisance signs. Public Works Director/City Engineer Swearingen said it would be a collaborative effort with Ramsey County to take signs out the County right-of-way. Councilmember Holden said some companies are now starting to attach signs to other metal signs, she didn’t feel they should be using signs paid for by tax dollars to put their advertisements on. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 16 Mayor Grant asked if it was acceptable to add to an existing policy or create a policy that says Public Works will pick up nuisance signs. Public Works Director/City Engineer Swearingen said they are currently using the code enforcement officer to pick up signs, to his knowledge that has worked well. Public Works has picked them up if they are out mowing. Community Development Director Jagoe said Public Works when requested would remove some signs because they have trucks with flashing lights and it’s safer for them. Mayor Grant felt most of the signs go out in Friday night or Saturday morning. City Administrator Perrault stated code enforcement picks up signs on a weekly basis. Do they want Public Works to pick up signs any time they are out and about? He didn’t think that would be a great use of their time to stop every time they see a sign. Adding it to the Saturday responsibilities would probably make that a four hour call instead of two. Councilmember Holden thought the current system isn’t working. There are a lot of signs that Public Works drive right by every day. Councilmember Rousseau said it sounded good to her and would defer to Public Works Director/City Engineer Swearingen about what needs to be done. Councilmember Rousseau would support making it a part of policy to utilize Public Works to remove signs. Community Development Director Jagoe said she was hearing a preference for Saturday removal or a more daily pick up as staff sees them. Mayor Grant directed staff to write a policy and to pull signs in the County right-of-way. Public Works Director/City Engineer Swearingen asked for some discretion depending on the task they are currently doing or going to. Mayor Grant said that would be the exception rather than the rule. Councilmember Monson suggested they track how many signs they pull and how much time it takes. Councilmember Holden thought we should stop calling the businesses to tell them we have their signs. I. Volunteer Recognition City Administrator Perrault asked if the Council would like to put together a volunteer recognition policy that could include who they would recognize, how to recognize volunteers and if it would be limited to committee/commission members. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 17 Councilmember Holden asked how they would choose one over the other? There are a lot of people that do a lot of volunteering that don’t have name recognition. Councilmember Rousseau said she would like to highlight that the activities are out there, and people are out doing this work. She asked members of the PTRC about George Kruse and they described all the things he does. They could pull in some of the buckthorn groups and used photos of previous seasons to recruit. Mayor Grant said they had started recognizing businesses at one point and got feedback wondering why not us? He didn’t know how they draw the line; they may recognize one person but run the risk of missing others. He liked the idea but felt it was a practical matter and they needed to be careful to not overlook people. Councilmember Fabel suggested they let each councilmember acknowledge someone every so often as they are all aware of people deserving recognition. Mayor Grant said then they need to figure out how do they recognize them? Do they put it in Arden Hills notes, invite them to the appreciation picnic or something else? Councilmember Monson thought they shouldn’t allow perfect to be the enemy of good, this is a good thing. They could do a special award for one volunteer or recognize all volunteers. There are probably other cities that have policies, maybe start there. Councilmember Holden liked the idea of showing a picture of last year’s volunteers to recruit, maybe they could say if you want recognition there’s a form to complete. They also haven’t been recognizing coaches and referees. When the Rotary does work it’s usually just a picture of them doing things like painting the hockey rink. People could also nominate themselves by telling the city what they do. Mayor Grant agreed they should look at what other cities are doing. Councilmember Holden was against everyone choosing one person each quarter or year, as that could quickly get political. She liked the idea of looking at other cities. Mayor Grant directed staff to bring more information back to the next work session. J. Council Tracker Not discussed. 4. COUNCIL/STAFF COMMENTS Councilmember Holden commented there were a lot of dead looking trees on Highway 96. Public Works Director/City Engineer Swearingen stated that per contract, Margolis was scheduled to do four rounds of inspections over the next two years. They would be out mid- spring to early summer and any trees that die over the next two years will be replaced. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2023 18 Mayor Grant thought some of the ones that weren’t removed look like emerald ash borer may be progressing. Councilmember Fabel would love to see the marketing money they were told about in an email from City Administrator Perrault to go toward the ribfest. Mayor Grant said he’d had that discussion with the Visitor’s Bureau. The money needs to be spent to attract people to the area and he will be passing the ribfest info to them. City Administrator Perrault noted the Commissions and Committee Picnic would be July 18, and wondered if Council would like to order polo shirts along with staff. Mayor Grant thought they should open ordering polo shirts to the full council. City Administrator Perrault received an email from MMB, they are taking capital requests for next year’s bonding cycle, due June 16. ADJOURN Mayor Grant adjourned the City Council Work Session at 8:30 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy City Clerk Mayor Approved: June 12, 2023 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MAY 22, 2023 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Emily Rousseau, Tena Monson and Tom Fabel Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Community Development Director Jessica Jagoe; Finance Director Gayle Bauman; City Attorney Joel Jamnik; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holden requested Item 10A be moved to the Consent Agenda. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Donna Wiemann, 1406 Arden View Drive, stated the idea of having an open house for TCAAP in the near future was nixed by the Joint Development Authority board members on this Council. She stated Arden Hills residents were told that an open house would perhaps occur this fall, which was four to five months from now. She indicated there was information that could be shared with the public now. She believed now was the time to listen to residents, get their ideas, suggestions, concerns and questions. She requested the Council not close out the Arden Hills neighbors until it is too late for the residents to contribute to the TCAAP development in a meaningful way. She supported the open house being face to face because this created greater transparency. ARDEN HILLS CITY COUNCIL – MAY 22, 2023 2 Kathy Sukke, 1286 Karth Lake Circle, stated she was not happy with the agenda setting discussion at the worksession last week. She noted the slate pushed to have their majority vote on all agenda items six days before the City Council meeting. She reported the Mayor said he asked if there were any other agenda items at the beginning of each meeting, and they are granted in a timely manner. She indicated a majority vote so long before a meeting allows the slate to control conversations in the City. She noted timely matters may not make it to the public, who are the taxpayers. She indicated this has been done before when inexperienced Mayor Pro Tem Emily Rousseau tried to intimidate those who made public comments by having a gun toting police officer walk up behind speakers to note the time. She stated she will forever be offended by those actions. She reported time was kept selectively at the February 14th meeting. She explained this sinister behavior bodes ill for Arden Hills. She believed it was wrong for a majority vote of the Council to be taken on items before they even reach the City Council. She feared the new Councilmembers were confused about the proper running of government. She noted Tom, Tena and Emily continue to use the term “we” as if they have already spoken before they come to the meeting. She reported the “we” is not appropriate in a republic. Rather, this was a City of 8,000 residents and the Council should be considering what was best for all current residents. She believed the slate has shown they need lessons in civics, Constitution and open meeting laws. She reported the new Councilmembers were not elected to make Arden Hills a City without a voice, or subservient to another interest. She stated this would be a violation of due process both here and at the JDA. She indicated it was nice that the Ramsey County Commissioners could finally attend JDA meetings after four years of absence. She did not believe Nicole Frethem was representing Arden Hills residents or the community well. She feared that by squashing agenda items before they can reach an agenda, voices will not be heard and in taking this action the new Councilmembers dishonor themselves. Linda Swanson, 1124 Ingerson Road, stated she her comments and questions were directed at Tom Fabel only. She understood Ramsey County Commissioner Frethem left the decision to whether the JDA Advisory Committee meetings would be open or closed to Councilmember Fabel. She asked Councilmember Fabel why the JDA Advisory Committee meetings were closed. She understood Councilmember Fabel was not an officer of the court, but she urged him to abide by the principles of conduct. She questioned if Councilmember Fabel had discussed any information discussed at JDA Advisory Committee meetings with anyone else. 3. RESPONSE TO PUBLIC INQUIRIES None. 4. PUBLIC PRESENTATIONS None. 5. STAFF COMMENTS A. TCAAP/Rice Creek Commons Update City Administrator Perrault stated the JDA Advisory Committee held meetings on May 11 and May 18. He noted the committee discussed remediation of the site with Alatus on May 11 and the ARDEN HILLS CITY COUNCIL – MAY 22, 2023 3 County had their environmental attorney address questions from Alatus. He explained Alatus also requested due diligence documents to ensure the site could be financed and the county attorney was working on these documents. He stated the County also agreed to have Kimley Horn provide updated infrastructure costs at a future meeting and the developer agreed to provide updated development scenarios for consideration. He reported the May 18 meeting was intended to plan for the June 5 JDA meeting. He stated the topics to be discussed at the June 5 JDA meeting would be a refresher on the TRC, communications planning, JDA budget review and the creation of the Energy Committee. He stated Goff was working on an updated website for Rice Creek Commons (ricecreekcommons.com). He noted the public could ask questions and see responses at this site. He stated the JDA Advisory Committee agreed to meet again on June 1. He explained the summaries from the JDA Advisory Committee meetings were posted on the City’s website. Councilmember Monson commented on the environmental discussion with Alatus. She noted Alatus had a number of questions regarding the cleanup, where the wells are, and how the infrastructure was laid out. She reported it was important for the County to bring their environmental attorneys and consultants to review this information with Alatus. Based on the responses, she did not see any major financing issues with the warranty deed. She was of the opinion it was important that development scenarios would be brought forward given how the market has changed over the past five years. Mayor Grant clarified the deed for TCAAP was a quitclaim deed and not a warranty deed. City Attorney Jamnik explained he could not recall what the property transfer requires. He noted the remediation certificates all have to be in place. He reported he could research this further and report back to the Council. Mayor Grant requested staff investigate this further and report back to the Council. Councilmember Rousseau asked what the size was of the greenspace from the original plans. Mayor Grant recalled the proposed greenspace was reviewed by the PTRC but noted he did not recall the size and number of the parks. Councilmember Holden reported the greenspace down the middle of the plan was for stormwater ponds. Councilmember Monson explained she hoped the stormwater ponds would be utilized as a feature that had walkways and greenery. B. Transportation Update Public Works Director Swearingen updated the Council on the Ramsey County led improvements that were continuing for Lexington Avenue. He explained traffic would remain single lane both north and southbound. He noted businesses would remain open but traffic delays were anticipated at Lexington Avenue and I-694, as well as at Red Fox Road. ARDEN HILLS CITY COUNCIL – MAY 22, 2023 4 Public Works Director Swearingen stated for the intersection at County Road E and Old Snelling, private utility work has begun in preparation for the roundabout. He explained roundabout construction would begin in early June. He stated on Wednesday, May 24 staff would be attending a preconstruction meeting with the contractor. Public Works Director Swearingen explained on June 12 the Public Works staff would begin trail maintenance within Floral and Cummings Parks. The anticipated completion date for this project was mid-July pending weather delays. Councilmember Holden asked if the PMP project for 2022 was completed. Public Works Director Swearingen stated staff was working through the final punch list items with the contractor and staff was monitoring the vegetation growth. Councilmember Monson questioned when the Lexington Avenue construction would be ending. Public Works Director Swearingen explained the County’s website says through the end of the summer. 6. APPROVAL OF MINUTES A. April 17, 2023, City Council Work Session B. April 24, 2023, Special City Council Work Session C. April 24, 2023, Regular City Council D. May 8, 2023, Regular City Council Councilmember Holden noted she spoke with the City Clerk regarding a minor change to the May 8, 2023 regular City Council minutes. MOTION: Councilmember Holden moved and Councilmember Fabel seconded a motion to approve the April 17, 2023, City Council Worksession meeting minutes, April 24, 2023, Special City Council Work Session meeting minutes, April 24, 2023, Regular City Council meeting minutes as printed; and the May 8, 2023, Regular City Council meeting minutes as amended. The motion carried (5-0). 7. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion To Approve Ordinance 2023-005 Amending The 2023 Fee Schedule And Authorize Publication Of Summary Ordinance C. Motion To Approve Resolution 2023-024 Appointing Council Liaison To The Economic Development Commission (EDC) D. Motion To Approve Resolution 2023-025 – Planning Case 23-009 – Site Plan Review For 1275 Red Fox Road, Sign Standard Adjustment E. Motion To Approve Resolution 2023-026 And MnDOT Safe Routes To School (SRTS) Grant Agreement – MVHS Trail Improvement Project F. Motion To Approve Quote For Purchase And Repair Of Vac-Truck ARDEN HILLS CITY COUNCIL – MAY 22, 2023 5 G. Motion To Approve Resolution 2023-027 Approving Plans And Specifications And Ordering Advertisement For Bids – Arden Manor And Floral Park Improvements Project H. Motion To Approve First Amendment To Development Contract And Planned Unit Development (PUD) Agreement With Arden Hills RE, LLC On Behalf Of New Perspective Senior Living – Planning Case 22-023 I. Motion To Approve Professional Services Agreement For Design Engineering Services With SRF – Old Highway 10 Trail Improvements Project J. Motion to Approve Resolution 2023-028 – Planning Case 23-008 – Variance for 1475 Dawn Circle MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 8. PULLED CONSENT ITEMS None. 9. PUBLIC HEARINGS None. 10. NEW BUSINESS A. Resolution 2023-028 – Planning Case 23-008 – Variance for 1475 Dawn Circle This item was moved to the Consent Agenda. 11. UNFINISHED BUSINESS None. 12. COUNCIL COMMENTS Councilmember Monson reported she attended the touch a truck event and stated it was excellent. She thanked Public Works and the City staff for putting on this event. Councilmember Monson commented the Fire Board has been discussing the fire district, along with the building. She noted Chief Boehlke would be attending a Council meeting in June. Councilmember Fabel discussed the food scrap program that was sponsored by Ramsey County and encouraged residents to consider participating in this program. He suggested the City consider hosting a drop off site at the City Hall parking lot. ARDEN HILLS CITY COUNCIL – MAY 22, 2023 6 Councilmember Holden reported she attended the Lake Valentine Elementary School carnival and noted this was a good fundraising event. Councilmember Holden addressed a comment made by Councilmember Fabel directed at her at the last regular City Council meeting in which he stated she does not like people who are hard of hearing. She noted she has advocated for people with disabilities for many years and explained this was a slanderous comment and she was insulted by it. She requested that Councilmember Fabel apologize to her for the comment as it was completely inappropriate and uncalled for. Councilmember Fabel stated this was simply his observation and that she has not treated him well. Councilmember Holden indicated that she does not like that Councilmember Fabel shows up at the last minute for the Council meetings and expects them to wait to start. Councilmember Holden commented on the AUAR discussion that was held at a previous Council meeting. She said that she is pro-development but explained her point was that she would have liked to have seen the current RFI process done properly. This does not mean she is not pro- development. She referenced several development projects she was involved in and reiterated that she and the previous Council were all pro-development. Mayor Grant read a long list of development projects that Councilmember Holden had worked on over the past several years in conjunction with previous City Councilmembers. Councilmember Rousseau thanked Lacey Loosbrook of the PTRC for volunteering to be the volunteer coordinator as PTRC member Kristine Poelzer was stepping down from this role. Councilmember Rousseau explained the City would be soliciting volunteers for the Economic Development Commission and noted this group would be meeting in the mornings once a month beginning in August. Councilmember Rousseau commented the Council meeting scheduled for June 19 would be moved to June 20, which meant the PTRC meeting would be moved to June 13. Councilmember Rousseau stated she saw a lot of lawnmowers out this past weekend. She suggested the Council consider a “Low Mow May” for 2024 based on new information that was presented by the University of Minnesota. Mayor Grant stated he attended the touch a truck event and reported he was rather pleased by the attendance. Mayor Grant reported Ramsey County Recycles was in Arden Hills in May. He noted there is a location for organics collection at the City’s compost location off of New Brighton Road. He understood the County was working on expanding the organics recycling program and this could potentially would roll out in Arden Hills in 2025. ARDEN HILLS CITY COUNCIL – MAY 22, 2023 7 Mayor Grant explained he recently attended a Gateway Visitor Bureau meeting and noted hotel stays for the region were up. ADJOURN MOTION: Councilmember Monson moved and Councilmember Fabel seconded a motion to adjourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 7:42 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 7A MEMORANDUM DATE: June 12, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following:  Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact1 N/A Attachments 2023 Payroll #11 $97,045.95 2023 Payroll #12 $125,833.18 Total Payroll $222,879.13 Paid Claims - 05/13/2023-06/02/2023 (Check Nos. 51804-51846 and ACH Checks) $113,563.77 Total Accounts Payable $113,563.77 Total Claims $336,442.90 CITY OF ARDEN HILLS PAYROLL # 11 CHECKS DATED: 05/26/23 Biweekly: 05/06/23 - 05/19/23 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 7,796.92 EFT FICA Oasdi 5,071.28 EFT FICA Medicare 1,186.02 EFT SIT 3,401.55 EFT TOTAL TAXES 17,455.77 Health Premium 1,694.47 A/P Check* Dental Premium 67.32 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 1,761.79 HSA Health Saving 867.69 EFT TOTAL HEALTH SAVINGS 867.69 PERA 5,101.78 EFT ICMA 3,151.97 EFT Central Pension Fund-Union 1,536.00 A/P Check* MN State Retirement System 1,250.00 EFT TOTAL RETIREMENT 11,039.75 AFLAC 22.76 EFT Life/Addl/Dep Life 39.24 A/P Check* Life/Addl non-tax 7.60 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 32.00 A/P Check* IUOE 49 Dues (Union) 140.00 A/P Check* UNUM 19.51 A/P Check* TOTAL VOLUNTARY 261.11 Total Employee Deductions 31,386.11 Net Payroll 0.00 Direct Deposit 53,068.44 EFT Gross Payroll Tie-Out 84,454.55 Plus City Paid Benefit 12,591.40 TOTAL PAYROLL COST 97,045.95 FICA TIE-OUT Gross Payroll 84,454.55 Less Total FSA 1,761.79 Less Total H.SA 867.69 Less Voluntary Ins 30.36 Net P/R Subject to FICA 81,794.71 FICA Oasdi @ 6.20% 5,071.28 FICA Medicare @ 1.45% 1,186.02 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 0.00 0.00 447.42 5,886.68 6,334.10 0.00 0.00 CITY BENEFIT 5,071.28 1,186.02 6,257.30 0.00 0.00 CITY OF ARDEN HILLS PAYROLL # 12 CHECKS DATED: 06/09/23 Biweekly: 05/20/23 - 06/02/23 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 8,065.75 EFT FICA Oasdi 5,154.53 EFT FICA Medicare 1,205.52 EFT SIT 3,490.00 EFT TOTAL TAXES 17,915.80 Health Premium 1,844.47 A/P Check* Dental Premium 95.90 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 1,940.37 HSA Health Saving 917.69 EFT TOTAL HEALTH SAVINGS 917.69 PERA 5,016.57 EFT ICMA 3,117.13 EFT Central Pension Fund-Union 1,536.00 A/P Check* MN State Retirement System 1,250.00 EFT TOTAL RETIREMENT 10,919.70 AFLAC 22.76 EFT Life/Addl/Dep Life 39.24 A/P Check* Life/Addl non-tax 7.60 A/P Check* LTD/STD Insurance 1,308.77 A/P Check* PERA Life Insurance 32.00 A/P Check* IUOE 49 Dues (Union) 140.00 A/P Check* UNUM 19.51 A/P Check* TOTAL VOLUNTARY 1,569.88 Total Employee Deductions 33,263.44 Net Payroll 0.00 Direct Deposit 52,762.52 EFT Gross Payroll Tie-Out 86,025.96 Plus City Paid Benefit 39,807.22 TOTAL PAYROLL COST 125,833.18 FICA TIE-OUT Gross Payroll 86,025.96 Less Total FSA 1,940.37 Less Total H.SA 917.69 Less Voluntary Ins 30.36 Net P/R Subject to FICA 83,137.54 FICA Oasdi @ 6.20% 5,154.53 FICA Medicare @ 1.45% 1,205.52 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 98.90 CITY BENEFIT 5,154.53 1,205.52 6,360.05 24,875.24 737.24 25,612.48 1,500.00 1,500.00 447.42 5,788.37 6,235.79 98.90 Accounts Payable User: Printed: pang.silseth 6/6/2023 3:05 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0453 CONTINENTAL RESEARCH CORP 05/19/2023ACH 0044605 Cleaning Supplies 620.00 620.00Total for this ACH Check for Vendor 0453: 0761 ELECTRIC PUMP INC 05/19/2023ACH 0075855-IN South Water Tower Transducer Replacement 1,387.75 1,387.75Total for this ACH Check for Vendor 0761: 10497 CINTAS CORP 05/19/2023ACH 5158459572 First Aid 69.97 5158459572 First Aid 276.62 346.59Total for this ACH Check for Vendor 10497: 10522 MATTHEW JOHNSON 05/19/2023ACH 051023 Mileage Reimbursement through 4/27/23 54.60 54.60Total for this ACH Check for Vendor 10522: 1252 CAMPBELL KNUTSON - ATTORNEYS AT LAW05/19/2023ACH 3231G-0423 April Legal 201.50 3231G-0423 April Legal 2,536.12 3231G-0423 April Legal 46.50 3231G-0423 April Legal 838.55 3,622.67Total for this ACH Check for Vendor 1252: 5180 THE TESSMAN COMPANY LLC 05/19/2023ACH S375039-IN Grass Seeds 597.00 597.00Total for this ACH Check for Vendor 5180: 8029 MMKR & CORP PA 05/19/2023ACH 54309 2022 Audit Services 1,939.00 54309 2022 Audit Services 1,939.00 54309 2022 Audit Services 1,939.00 54309 2022 Audit Services 1,016.00 54309 2022 Audit Services 1,939.00 54309 2022 Audit Services 2,188.00 10,960.00Total for this ACH Check for Vendor 8029: 0131 BEISSWENGERS DO IT BEST 05/19/202351804 718241 Supplies 18.48 18.48Total for Check Number 51804: 0125 CENTRAL WOOD PRODUCTS 05/19/202351805 500596 Mulch 1,915.00 Page 1AP Checks by Date - Detail by Check Date (6/6/2023 3:05 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,915.00Total for Check Number 51805: 10244 COMCAST BUSINESS INC 05/19/202351806 172344324 May Service 495.01 495.01Total for Check Number 51806: 10511 CUSTOM TRUCK ONE SOURCE 05/19/202351807 2023002122870 Toolbox Bracket #85603 41.00 41.00Total for Check Number 51807: 0841 EHLERS & ASSOCIATES INC.05/19/202351808 93996 April Services 825.00 825.00Total for Check Number 51808: IDAI IDEAL ADVERTISING INC 05/19/202351809 54576 Staff & Youth Sports Shirts 2,452.50 2,452.50Total for Check Number 51809: 1297 IIA LIFTING SERVICES INC 05/19/202351810 IND163213 Equip Inspection #85211 357.88 IND163213 Equip Inspection Tripod 357.89 715.77Total for Check Number 51810: 1055 KODIAK POWER SYSTEMS INC 05/19/202351811 KPS1266 Fuel Testing: Lift #11 & Lift #8 1,150.00 KPS1266 Fuel Testing: Booster 575.00 1,725.00Total for Check Number 51811: 0422 MINNESOTA POLLUTION CONTROL AGENCY05/19/202351812 2023-3223 Wastewater Operator Certificate ID: 3223 45.00 45.00Total for Check Number 51812: 0155 OFFICE OF MN IT SERVICES 05/19/202351813 W23040570 April Phones 750.32 750.32Total for Check Number 51813: UB*00649 OPENDOOR PROPERTY J LLC 05/19/202351814 Refund Check 013131-000, 4485 Arden View Court 142.42 142.42Total for Check Number 51814: 1208 PREMIUM WATERS INC 05/19/202351815 610207-04-23 April Water 29.76 613317-04-23 April Water 83.33 113.09Total for Check Number 51815: 0811 RAMSEY COUNTY 05/19/202351816 FLEET-000808 Fuel Purchase-April 2,911.91 2,911.91Total for Check Number 51816: 10354 ST. PAUL PIONEER PRESS 05/19/202351817 0423572589 PC 22-025 #687 4/20-4/26 80.36 Page 2AP Checks by Date - Detail by Check Date (6/6/2023 3:05 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0423572589 PC 23-007 #692 4/13-4/19 and 4/26-4/30 60.76 0423572589 PC 23-009 #698 4/20-4/26 54.88 0423572589 PC 23-004 #691 4/12-4/18 47.53 0423572589 Delinquent UB 31.36 0423572589 Flahertys Zoning Amendment & Ordinance Ch 13 60.76 0423572589 PC 23-005 #663 4/13-4/19 55.86 0423572589 PC 23-008 #695 4/20-4/26 51.94 0423572589 PC 23-006 #694 4/13-4/19 56.84 500.29Total for Check Number 51817: AR-UNIV3 UNIVERSAL SERVICES INC 05/19/202351818 ROW 2023-00254 Escrow Refund ROW 2023-00254; 1300 Red Fox Rd 1,000.00 1,000.00Total for Check Number 51818: 31,239.40Total for 5/19/2023: 0327 STAPLES INC 05/26/2023ACH 3537242584 Supplies 27.36 3537242585 Supplies 3.59 3537583923 Supplies-Desk Converter 198.99 229.94Total for this ACH Check for Vendor 0327: 0382 MISSIONSQUARE #106944 05/26/2023ACH PR 23-11 PR Batch 00200.05.2023 ICMA Employer Percent 401PR Batch 00200.05.2023 ICMA Employer Percent 401 447.42 PR 23-11 PR Batch 00200.05.2023 ICMA Employee Percent 401PR Batch 00200.05.2023 ICMA Employee Percent 401 387.76 835.18Total for this ACH Check for Vendor 0382: 0387 MISSIONSQUARE #302482 05/26/2023ACH PR 23-11 PR Batch 00200.05.2023 ICMA Employee DeductionPR Batch 00200.05.2023 ICMA Employee Deduction 2,503.00 PR 23-11 PR Batch 00200.05.2023 ICMA Employee PercentPR Batch 00200.05.2023 ICMA Employee Percent 261.21 2,764.21Total for this ACH Check for Vendor 0387: 0750 VERIZON WIRELESS 05/26/2023ACH 9934603489 Service 5/11-6/10 1,110.96 1,110.96Total for this ACH Check for Vendor 0750: 0772 ESS BROTHERS & SONS INC 05/26/2023ACH DD2167 V Grate 1,247.40 1,247.40Total for this ACH Check for Vendor 0772: 10363 MINUTE MAKER SECRETARIAL 05/26/2023ACH M1686 5/3 PC Minutes 272.25 M1686 5/1 JDA Minutes 234.50 M1686 5/8 CC Minutes 337.63 844.38Total for this ACH Check for Vendor 10363: 5180 THE TESSMAN COMPANY LLC 05/26/2023ACH S375265-IN Lawn Care Products 633.47 S375779-IN Tree Bags 1,485.00 2,118.47Total for this ACH Check for Vendor 5180: 5493 JOLENE TRAUBA 05/26/2023ACH Page 3AP Checks by Date - Detail by Check Date (6/6/2023 3:05 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 052223 Expense Reimbursement 36.38 052223 Mileage Reimbursement 22.98 59.36Total for this ACH Check for Vendor 5493: 5587 CES IMAGING INC 05/26/2023ACH INV151365 May Rental 60.00 60.00Total for this ACH Check for Vendor 5587: 5665 METERING & TECHNOLOGY SOLUTION INC05/26/2023ACH INV2489 M25 Meters 431.20 431.20Total for this ACH Check for Vendor 5665: 7025 ON SITE COMPANIES -OSSTC INC 05/26/2023ACH 0001529635 Restrooms 5/13-6/9 682.00 682.00Total for this ACH Check for Vendor 7025: ALPI ALLEGRA PRINT & IMAGING INC 05/26/2023ACH 169284 April/May Newsletter Postage -2.50 169284 April/May Newsletter 2,333.76 2,331.26Total for this ACH Check for Vendor ALPI: 0125 CENTRAL WOOD PRODUCTS 05/26/202351819 500609 Mulch 1,067.50 1,067.50Total for Check Number 51819: 1033 COMCAST 05/26/202351820 44271.0623 Service 5/21-6/20 6.51 6.51Total for Check Number 51820: UB*00650 CARMEN DIESTLER 05/26/202351821 Refund Check 000561-000, 4500 Pleasant Drive 181.86 181.86Total for Check Number 51821: 0849 FRA-DOR INC 05/26/202351822 2305009 Purchases 5/11-5/12 138.26 138.26Total for Check Number 51822: 1193 FURTHER INC 05/26/202351823 16491105 May Participant Fee 52.50 52.50Total for Check Number 51823: 1380 GARY CARLSON EQUIPMENT CO 05/26/202351824 128323-1 Ball Plug & Inflation Hose 525.47 525.47Total for Check Number 51824: UB*00651 LYNN HASSLER 05/26/202351825 Refund Check 000303-000, 4109 James Circle 256.88 256.88Total for Check Number 51825: 0556 MINNESOTA CITY COUNTY MGMT ASSOC05/26/202351826 05192023 MCMA Membership 5/1/23-4/30/24 186.00 Page 4AP Checks by Date - Detail by Check Date (6/6/2023 3:05 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 186.00Total for Check Number 51826: 0257 MINNESOTA DEPT OF HEALTH 05/26/202351827 05122023 Q2 2023 Water Connection 6,429.00 6,429.00Total for Check Number 51827: 10486 MINNESOTA METRO NORTH TOURISM BUREAU05/26/202351828 05242023 Quality Inn April Lodging Tax 2,263.59 05242023 SpringHill Suites April Lodging Tax 8,132.36 10,395.95Total for Check Number 51828: 2732 MINNESOTA WISCONSIN PLAYGROUND05/26/202351829 2023173 Engineering Drawings-Arden Manor 800.00 2023173 Engineering Drawings-Floral Park 800.00 1,600.00Total for Check Number 51829: 0600 NCPERS GROUP LIFE INS 05/26/202351830 315800062023 June Insurance 64.00 64.00Total for Check Number 51830: 0811 RAMSEY COUNTY 05/26/202351831 FLEET-000812 Vehicle Parts-April 8,011.93 FLEET-000812 Vehicle Service/Repair-April 9,906.70 17,918.63Total for Check Number 51831: 6748 RELIANCE STANDARD 05/26/202351832 GL154938.0623 June Insurance 1,565.07 1,565.07Total for Check Number 51832: 10217 SONIC SERVICES 05/26/202351833 7115 Window and Building Washing-Final 2,049.50 2,049.50Total for Check Number 51833: MISC1 JOHN SIMON 05/26/202351834 ROW 2023-00254 ROW 2023-00254 Permit Cancelled by contractor 175.00 175.00Total for Check Number 51834: 55,326.49Total for 5/26/2023: ACH001 US BANK 05/31/2023ACH ARVIM52023 FLEET FARM 3100-Clothing 239.95 BAARS52023 FLEET FARM 2700-clothing 184.95 BAUMG52023 AMZN MKTP US*HV8S99EZ0-Flags 35.98 BAUMG52023 AMAZON.COM*NV2Q92JE3 AMZN-tennis supplies 294.93 BAUMG52023 AMZN MKTP US*NP46X7YI3-Webcam 34.98 BAUMG52023 DEPART OF LABOR AND INDUSTRY-license BP 60.00 BAUMG52023 WILLSCOT MOBILE MINI-Warming House 4/3-4/20 633.21 BAUMG52023 EB 10000 LAKES SUMMER-Conference 140.00 BAUMG52023 DEPART OF LABOR AND INDUSTRY-license ST 65.00 CHRIM52023 THE HOME DEPOT #2828-RETURN -56.50 CHRIM52023 THE HOME DEPOT #2828-Lumber, Dog Park 78.35 CHRIM52023 THE HOME DEPOT #2828-Lumber 56.50 Page 5AP Checks by Date - Detail by Check Date (6/6/2023 3:05 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription FRIDJ52023 AMAZON.COM AMZN.COM- RETURN- Rain Pants -99.99 FRIDJ52023 AMZN MKTP US*HF47E3461-Mitch Clothing 45.86 FRIDJ52023 AMZN MKTP US*HV6579TG0-Car Tie Down Kits 169.98 FRIDJ52023 AMAZON.COM AMZN.COM- RETURN- Rain Pants -99.99 FRIDJ52023 AMAZON.COM*HF01X0YR2-Rain Pants 99.99 FRIDJ52023 CARHARTT-CREDIT-Safety Jackets -339.98 FRIDJ52023 AMAZON.COM*8V2OI6GI3-Push Broom 301.43 FRIDJ52023 AMAZON.COM*HV5L35GG0-Safety Vests 153.10 FRIDJ52023 AMAZON.COM AMZN.COM- RETURN- Rain Pants -99.99 FRIDJ52023 AMAZON.COM*HF5UT7E10-Rain Pants & Jacket 959.91 FRIDJ52023 THE SAFETY SOURCE LLC-Public Volunteer Safety Vests 427.59 FRIDJ52023 AMZN MKTP US*HM7RR4VS0-Mitch Clothing 39.86 FRIDJ52023 SP SAFETYVESTNDMORE-PTRC Member Safety Vests 244.90 FRIDJ52023 AMAZON.COM*HF7R50OR1-Rain Jackets 989.93 FRIDJ52023 AMAZON.COM*HM8XU7V30-Rain Pants 199.98 FRIDJ52023 AMZN MKTP US-RETURN Mitch Clothing -45.86 HANSJ52023 HIGHTAIL PRO PLAN-2023 plan 96.00 HANSJ52023 MN ASSOC OF GOVMT COMM-2023 Membership 85.00 HANSJ52023 THE STAR TRIBUNE-Subscription 62.27 HANSJ52023 DAVANNIS #10 ARDEN HILL 133.09 JOHNM52023 WWW.PEACHJAR.COM-Flyers-Touch A Truck 50.00 JOHNM52023 SAMSCLUB #6309-Return-Egg Hunt -71.51 MIKAT52023 MENARDS BLAINE MN-Lumber 276.38 MIKAT52023 APPLE.COM/BILL-Icloud 0.99 MOONJ52023 CARHARTT-Clothing 279.95 5,626.24Total for this ACH Check for Vendor ACH001: ACH002 AFLAC 05/31/2023ACH 776036 Insurance Premiums- May 2023 45.52 45.52Total for this ACH Check for Vendor ACH002: ACH005 MINNESOTA REVENUE-SALES & USE TAX05/31/2023ACH 42023 April Sales/Use Tax 0.05 42023 April Sales/Use Tax 0.60 42023 April Sales/Use Tax 58.40 42023 April Sales/Use Tax 9,936.95 9,996.00Total for this ACH Check for Vendor ACH005: ACH007 QUADIENT FINANCE USA INC 05/31/2023ACH 16995282 Postage Supplies 468.30 468.30Total for this ACH Check for Vendor ACH007: 16,136.06Total for 5/31/2023: 0192 GRAINGER INC 06/02/2023ACH 9712675025 supplies 90.65 9716958039 supplies 204.90 295.55Total for this ACH Check for Vendor 0192: 0327 STAPLES INC 06/02/2023ACH 3538154010 Supplies 53.55 3538154010 Supplies 233.98 3538154011 Supplies 22.09 Page 6AP Checks by Date - Detail by Check Date (6/6/2023 3:05 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 309.62Total for this ACH Check for Vendor 0327: 10497 CINTAS CORP 06/02/2023ACH 5159649960 First Aid-AED Pads 233.64 233.64Total for this ACH Check for Vendor 10497: 5180 THE TESSMAN COMPANY LLC 06/02/2023ACH S375858-IN Weed Control 1,353.02 S376357-IN Weed Control and Bio Kote 1,723.04 3,076.06Total for this ACH Check for Vendor 5180: 5593 AMERICAN LEGAL PUBLISHING CORP 06/02/2023ACH 25581 Supplement Pages Ord. 2023-004 18.00 18.00Total for this ACH Check for Vendor 5593: MNLI MINNESOTA NATIVE LANDSCAPES INC06/02/2023ACH 38740 Spring Mowing 500.00 500.00Total for this ACH Check for Vendor MNLI: 10538 ALL SEASONS RENTAL 06/02/202351835 1-88770 Mixing Trailer 164.50 1-88770 Ready Mix Concrete and Fuel 1,034.55 1,199.05Total for Check Number 51835: UB*00653 ALAN BOSSART 06/02/202351836 Refund Check 001558-000, 1673 Brueberry Lane 73.02 73.02Total for Check Number 51836: CPF1 CENTRAL PENSION FUND SOURCE A 06/02/202351837 184503.0523 May Pension 3,072.00 3,072.00Total for Check Number 51837: 10537 DRAIN KING INC 06/02/202351838 118467 basement level toilets-repair 187.00 187.00Total for Check Number 51838: 10539 FANFARE PROMOTIONS, INC 06/02/202351839 00011636 Cup sleeves and pens 482.00 482.00Total for Check Number 51839: MISC1 JOHN SIMON 06/02/202351840 05312023 Garden Plot Refund 55.00 55.00Total for Check Number 51840: UB*00652 JOSEPH JOHNSON 06/02/202351841 Refund Check 012616-000, 4468 Arden View Court 412.45 412.45Total for Check Number 51841: 10362 MARCO TECHNOLOGIES LLC 06/02/202351842 INV11238912 Copier 5/25-6/24 77.18 INV11238912 Copier 5/25-6/24 13.62 Page 7AP Checks by Date - Detail by Check Date (6/6/2023 3:05 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 90.80Total for Check Number 51842: 5443 METRO PRODUCTS INC 06/02/202351843 173914 Supplies 345.77 173974 supplies 12.20 357.97Total for Check Number 51843: 3100 PROVIDENT LIFE AND ACCIDENT INS CO06/02/202351844 E0471136.0523 May Insurance 39.02 39.02Total for Check Number 51844: 10531 STREAMLINE DESIGN INC 06/02/202351845 42306 Embroidery: Rain Jackets 161.64 161.64Total for Check Number 51845: 3099 TRI STATE BOBCAT INC-LITTLE CANADA06/02/202351846 A20797 Curb Buddy 299.00 299.00Total for Check Number 51846: 10,861.82Total for 6/2/2023: Report Total (72 checks): 113,563.77 Page 8AP Checks by Date - Detail by Check Date (6/6/2023 3:05 PM) Page 1 of 1 CONSENT ITEM – 7B MEMORANDUM DATE: June 12, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Approve 2022 City Financial Statements and Audit Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion(s) to approve, table or deny the following: • 2022 City of Arden Hills Financial Report and Audit Results. Discussion The 2022 financial statements and audit results are completed and a presentation was made to the City Council by the City’s auditor, Aaron Neilson of MMKR, earlier this evening. The reports will be submitted to both the State Auditor and the Government Finance Officers Association. Budget Impact None. Page 1 of 1 CONSENT ITEM – 7C MEMORANDUM DATE: June 12, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2022 State Performance Measures Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Resolution 2023-029 Adopting 2022 State Performance Measures Background The legislature created the Council on Local Results and Innovation (CLRI) in 2010. The CLRI created standardized performance measures that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of cities in providing services. Participation in the standard measures program is voluntary. Discussion To participate, a city must adopt, implement, and publish a minimum of 10 performance measures as provided by the CLRI. The City will also be eligible for reimbursement of $.14 per capita (approx. $1,350) for participation in the program and is exempt from levy limits for pay 2024, if they are in effect. Budget Impact The funding being provided by the State will cover the staff time needed to compile and submit the annual report. Attachments A. Performance Measures B. Resolution 2023-029 Adopting 2022 State Performance Measures REPORT ON PERFORMANCE MEASURES FOR 2022 GENERAL 1 Percent change in the taxable property market value: For 2022 payable year 2023 13.25% 2 Bond rating: Standard & Poor’s Rating Services This is the highest bond rating awarded by the agency. AAA FIRE & EMS SERVICES 3 Insurance industry rating of fire services: The ISO issues ratings to fire departments throughout the country for the effectiveness of their fire protection and equipment. It is on a 1 to 10 scale with a Class 1 being the highest. ISO 3 4 Average Fire & EMS initial response time: 6:17 5 Fire & EMS calls per 1,000 population: (1,077 calls / population of 9,682) x 1,000 111.24 STREETS 6 Average city street pavement condition rating: 68.75 7 Expenditures for road rehabilitation per paved lane mile rehabilitated: ($1,506,074.56 expenditures /2.82 lane miles rehabbed) $534,069 8 Percentage of all jurisdiction lane miles rehabilitated in the year: (2.82 lane miles rehabbed /59.93 total city lane miles) 4.7% 9 Average hours to complete road system during snow event: 6 WATER 10 Operating costs per 1,000,000 gallons of water pumped/produced: ($2,429,781 costs / 358,080,562 gallons) x 1,000,000 $6,785.57 SANITARY SEWER 11 Number of sewer blockages on city system per 100 connections: (1 blockages / 2,658 connections) x 100 .04 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-029 RESOLUTION ADOPTING 2022 STATE PERFORMANCE MEASURES WHEREAS, the Minnesota Legislature created the Council on Local Results and Innovation; and WHEREAS, the Council on Local Results and Innovation developed a standard set of performance measures that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of cities in providing services and measure residents’ opinion of those services; and WHEREAS, benefits to the City of Arden Hills are outlined in MS 6.91 and include eligibility for a reimbursement as set by State statute; and WHEREAS, any city participating in the comprehensive performance measurement program is also exempt from levy limits for taxes, if levy limits are in effect; and WHEREAS, the City Council of the City of Arden Hills has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arden Hills will report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the city’s website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, The City Council of the City of Arden Hills will submit to the Office of the State Auditor the actual results of the performance measures adopted by the city. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12TH DAY OF JUNE, 2023. ________________________________ David Grant, Mayor ATTEST: ______________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 7D MEMORANDUM DATE: June 12, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Legal Services (Civil and Prosecution) RFP Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Council should consider approving the RFP for legal services (civil and prosecution). Background The City’s current civil attorney, Campbell Knutson, has served the City for a number of years, and their lead attorney for the City, Joel Jamnik, previously announced his retirement but is continuing to work with Arden Hills through the end of the year. It has been six years since the City previously sought proposals for legal services, and it is good practice to do so every so often. Staff has drafted the attached RFP and once approved, Staff will have it posted on the League’s proposals portal as well as send it to known firms that provide legal services for municipalities. A proposed schedule is below but will change pending availability of firms, Staff and City Council. -July 7th – proposals due -July 28th – complete review of proposals -Week of August 21st – Staff interviews with firms -Week of September 11th – Council interviews with firms -September 25th – Council approves selected firm The process is anticipated to be similar to the previous process, whereas, Staff will review proposals and make a Staff recommendation to the City Council. Firms deemed not to be qualified or not able to have the capacity for the City will not be brought forward for consideration. It is anticipated the start date will be January 1, 2024 for the new firm. Budget Impact N/A Attachments Attachment A: RFP for Legal Services 1 City of Arden Hills Request for Proposals For Legal Services June 2023 CITY OF ARDEN HILLS, MINNESOTA REQUEST FOR PROPOSALS FOR LEGAL SERVICES – CIVIL AND/OR PROSECUTION June 2023 I. Purpose The City of Arden Hills is requesting proposals for legal services from firms experienced in municipal law and representation of municipal clients as City Attorney. This request is for both Civil and Prosecution services, interested firms may submit for one or both services. II. Background The City of Arden Hills is located in northern Ramsey County, Minnesota. Arden Hills was incorporated on February 14, 1951. The population of the City is 9,939 (2020 Census). The City is approximately 10 square miles in area. The City has I-35W along most of its western boundary and I-694 runs east/west through the center of the City. Most of the northern four square miles of the City, the area north of County Highway 96, is owned by the U.S. Army. The western part of this U.S. Army property, approximately 430 acres, is known as the TCAAP site (Twin Cities Army Ammunition Plant). Excluding the Army property, the City is mostly fully developed. The City operates under Minnesota Statutes “Plan A” form of government. The City’s governing body consists of a Mayor and four Councilmembers, all elected at large. Councilmembers serve four- year overlapping terms of office, and the Mayor serves a four-year term. Regular City Council meetings are held the second and fourth Monday of each month, with a work session meeting scheduled for the third Monday of each month. The Planning commission meets once a month on the first Wednesday that follows the first Monday of each month. The City Council is responsible for adopting the City’s budget and tax levy, adopting resolutions and ordinances, all hiring and firing decisions, policy making, development and growth planning, and guiding the overall direction of the City. In addition to providing general government services, the City offers a full range of other services including building and other safety inspections, code enforcement, planning and zoning, parks, street maintenance, snow removal, infrastructure maintenance and repair, and others. The City provides municipal water and sewer services. 2 City of Arden Hills Request for Proposals For Legal Services June 2023 The City contracts for Police, Fire, IT, and election services. In addition, the City contracts for legal services for prosecution and civil matters. III. Scope of General Legal Services The law firm/attorney(s) are required to be knowledgeable in a variety of legal areas, including but not limited to: • General municipal laws. • General laws/statute as relating to municipal prosecution. • Labor and employment law. • General state and federal laws relating to municipal government. • Municipal litigation. • Zoning, land development , platting, MSA 429 Projects , housing, subdivision, land use law. • Economic development activities including development, redevelopment, enforcement, and property/real estate law. • Legal activity relating to general obligation bonds, revenue bonds, and other bonding and financial processes. • Ordinance and resolution development and interpretation. • Contract law. • State rules and regulations that control and manage private utilities in public right-of- way. • Environmental law. • Eminent domain. It is important to note that Arden Hills does utilize a separate bond attorney. IV. City Attorney Services Requested City Attorney services, for the purpose of this proposal, shall include those legal services generally understood within the field of municipal law to fall within the category of “general counsel” work, and shall include, but not necessarily be limited to, the following: • Routine legal advice, telephone and personal consultations with the City Council, City Administrator, and department heads or authorized representatives. • Assistance in the preparation and review of ordinances, resolutions, agreements, contracts, forms, notices, certificates, deeds, and other documents required by the City. Record documents at Ramsey County and provide original document to the City. • Advise the City on matters pertaining to labor law and employment law as it relates to personnel matters. • Represent the City in Court for prosecution of code enforcement, property maintenance, business licensing, and other general prosecution matters normally handled by a municipality. 3 City of Arden Hills Request for Proposals For Legal Services June 2023 • Attendance at regular City Council meetings as well as other City Council meetings as requested (usually the second Council meeting of the month). • Attendance at other board, commission, and committee meetings, upon request. • Attendance at meetings with City staff, upon request. • Legal work pertaining to property acquisitions, property disposals, public improvements, easement dedications, and right-of-way vacations. • Reviewing bonds and insurance requirements required by or for City contracts or activities. • Provide advice on open meeting law, data practice, records retention, and privacy issues. • Annually, review the City’s data practices manual and recommend updates to remain in compliance with State Statute. • Preparing deeds, easements, and other documents for recording purposes. Record documents at Ramsey County and provide original document to the City. • Acquiring easements and public right-of-way through negotiations or the use of eminent domain and in compliance with federal acquisition and relocation regulations. • Enforcement of City codes, zoning regulations, and building standards through administrative and judicial actions. • Monitoring of pending and current state and federal legislation and court decisions, as appropriate. • Coordination of outside legal counsel, as needed and as directed by the City Council and City Administrator. • Defending the City in all litigation, as requested, except in those cases where insurance companies are required to exclusively provide defense including, but not limited to: (1) human rights claims; (2) condemnation, (3) zoning and land use regulation matters, (4) permits and administrative actions, and (5) labor and employment matters. V. Required Contents for Proposals A. Firm Background: • Brief history of firm. • Number of attorneys, including number of partners and associates and areas of specialty. • Support personnel: number and expertise. • Office location(s). • Statement of any malpractice claims and/or ethics complaints taken against your firm or firm’s attorney(s) over the last five years and the status or outcomes of such action. Indicate whether any action is pending or is currently under review by the State Ethics Board. • Statement of 2022 billings for municipal work as a percentage of total billings. 4 City of Arden Hills Request for Proposals For Legal Services June 2023 B. Attorney Qualifications: • Identify the specific attorney who will serve as the lead attorney and indicate the following: o Academic training and degrees. o Description of background and experience. o Description of prior municipal experience including cities served in a similar capacity. • Identify attorney who will serve in the lead attorney’s absence, and provide information as requested in bullet 1 above. • Identify other attorneys and support staff who will supply services for which the City will be charged. C. List of cities you currently represent and for what type of service. D. List of cities you began representing in the last three years and cities you stopped representing in the last three years. E. Description of the firm’s experience, and the experience of the designated lead attorney, with representing municipal clients in the redevelopment process. F. Copy of Malpractice/Liability Insurance Certificate. VI. Clients/Conflict of Interest • Indicate whether designated lead attorneys or the law firm represent, or have represented, any client whose representation may conflict with your ability to provide legal services to the City. • Indicate whether designated lead attorneys or the law firm currently represents any other local units of government having jurisdiction within, or contiguous to, the City of Arden Hills. • List any and all personal or professional relationships that the proposed lead attorney has with the City Council members or members of the community. • Indicated whether the designated lead attorneys or the law firm currently represent any real estate developers in Arden Hills or in any municipality contiguous to its borders. If so, please identify those companies or persons in detail. • Identify what procedures your firm utilizes to identify and resolve conflicts of interest. VII. Compensation Firms desiring to be considered for City Attorney services should: • State the hourly rates for the City Attorney and other attorneys and support staff that may be working on City business. 5 City of Arden Hills Request for Proposals For Legal Services June 2023 • Specify if the firm is seeking to provide both civil and prosecution services or only one, and the associated for one or both services. Note, the City uses two different firms currently and may choose to continue with this model or combine with one firm. • State the rate for meeting attendance, whether hourly or otherwise. • Identify the minimum increment of time billed for each service, e.g. telephone calls, correspondence, personal conference. • Define the type and unit rates for reimbursement of expenses such as mileage, reproduction of documents, and word processing charges. VIII. Professional References Provide three (3) professional references for the individual designated as City Attorney, including addresses and work telephone numbers. References should be currently employed public agency officials or agents. IX. Evaluation and Selection Process The selection committee will be composed of the City Administrator, Assistant to the City Administrator/City Clerk, the Director of Finance, the Director of Community Development, and the Director of Public Works. The qualifications for the top candidates will be verified and references will be checked. In reviewing proposals, the city will carefully weigh the following: • Depth and breadth of experience and expertise in the practice of law, specifically in those areas most often encountered in municipal government operations. • Capability to perform legal services promptly and in a manner that permits the City Council and staff to meet established deadlines and to operate in an effective and efficient manner. • Degree of availability for quick response to inquiries that arise out of day-to-day operating questions or problems. • Degree to which firm and individual attorneys stay current through continued professional development and active communication with practitioners in the municipal law field. • Communication skills. • Cost of services. • Other qualifications/criteria as deemed appropriate. The contract will require that the individuals or law firm selected as City Attorney maintain general liability, automobile, workers’ compensation, and errors and omissions insurance. The contract will also contain provisions requiring the selected individual or law firm to indemnify the city and provide that the City Attorney is an independent contractor serving at the will of the City Council. Other required provisions will include the City Council’s right to terminate the agreement, at its sole discretion, upon the provision of notice. The City requires compliance with Equal Opportunity regulations and therefore, the firm selected shall not discriminate under the contract against any person in accordance with federal, state, or 6 City of Arden Hills Request for Proposals For Legal Services June 2023 local regulation and shall certify to such in their proposal. The City will not provide reimbursement to anyone for any expense incurred that is associated with the preparation and submission of the proposal and attendance at interviews. X. Schedule Law firms or individuals interested in submitting proposals for City Attorney shall submit two (2) complete copies of the proposal, along with a proposed contractual agreement, and a thumb drive containing both documents electronically in a sealed envelope bearing the caption, “Arden Hills City Attorney Proposal”. Late proposals will not be considered. All proposals will be deemed confidential and will be retained by the City of Arden Hills. The envelope shall be delivered to: Dave Perrault, City Administrator City of Arden Hills 1245 W. Highway 96 Arden Hills, MN 55112 Proposal Due Date and Time: July 7, 2023 11:00 AM The City reserves the right to reject all proposals, to request additional information concerning any proposal for purposes of clarification, to accept or negotiate any modification to any proposal following the deadline for receipt of all proposals, and to waive any irregularities if such would serve the best interests of the city as determined by the City Council. In order to ensure a fair review and selection process, firms submitting proposals are specifically requested not to make contacts to the city staff or council members regarding these proposals, but to direct all response and inquiries to the City Administrator or Assistant to the City Administrator/City Clerk. Page 1 of 1 CONSENT ITEM – 7E MEMORANDUM DATE: June 12, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rescheduling of June Worksession Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council shall reschedule the June worksession from June 19th to June 20th due to Juneteenth being officially recognized as a holiday by the State of Minnesota where no public business should be conducted. Background As part of the State’s recent legislative session, they approved Juneteenth (June 19th) as a holiday where no public business should be conducted except in cases of necessity. Per past City practice when a holiday falls on a Monday, the City Council will hold any meetings the subsequent Tuesday. Budget Impact N/A Attachments N/A Page 1 of 2 CONSENT ITEM –7F MEMORANDUM DATE: June 12, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Ribfest 2023 – Outdoor Concert License and Miscellaneous Permit Conditional Approval Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Conditional approval of an outdoor concert license and miscellaneous permit regarding a 2023 Ribfest event to be located at the Redbulls Headquarters on Saturday, September 16 from 2:00 pm to 6:00 pm. Background At the May 15, 2023 worksession, the City Council received a presentation from the event coordinator, Kevin Olson of SnowGlobe, regarding the proposed event (see Attachment A). As outlined in the May 15 memo, there are several entities that will be involved in the approval process for various aspects related to this event. The sponsor plans to offer liquor at the event which will be provided by Skinners Pub, a restaurant that holds a State of Minnesota caterer’s license and on-sale liquor license, satisfying the State’s requirement for serving liquor at this type of event. The sponsor also plans to hold a raffle, which requires submittal of the State of Minnesota’s LG220 gambling application and acknowledgement of such by the City Council. This application is being brought forward to the City Council for consideration under Consent Item 7G at tonight’s meeting. Regarding City approvals, an outdoor concert license for live music and a miscellaneous permit for the event itself are required. These permits require City Council approval and are attached (see Attachments B and C). A zoning permit for tents is also required but does not require formal Council approval. City staff will work with the Fire Marshal regarding the applicable zoning permit for tents. Page 2 of 2 At this time, staff is requesting Council consideration regarding conditional approval of solely the outdoor concert license and miscellaneous permit, the permits would be conditioned on staff reviewing and being satisfied with the following items (additional items may be needed upon further review): • Property owner approving use of the site • Ramsey County Sheriff and Public Works approval of security and traffic plans • Lake Johanna Fire Department for fire protection and EMS response • Public Health approval of food handling and/or other public health items • Approval by any other required regulated agencies not identified here The sponsors of the event would need to comply with any requests made of the aforementioned agencies to satisfy permit approvals. As part of this approval, Staff or Council will have the right to revoke the permit should it be deemed the event or its sponsors are not complying, or planning to not comply, with any of the outlined provisions. Budget Impact N/A Attachments Attachment A: May 15 worksession memo and attachment Attachment B: Outdoor concert license application Attachment C: Miscellaneous permit application Page 1 of 2 AGENDA ITEM – 3B MEMORANDUM DATE: May 15, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Ribfest Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council will receive a presentation by Kevin Olson on a proposed Ribfest to be hosted at the Redbulls HQ. Background City Staff was approached by members of the Minnesota Building Trades Council about hosting a rib cook-off event in Arden Hills at the Redbulls HQ. The event is tentatively planned for September 16th, and would be open to the entire community. The event would raise funds to assist service members, veterans, and military families. The group will be present to provide an overview of their event and answer questions from the City Council. Their proposal is attached under Attachment A. The group is not asking for any assistance from the City but will require both City and other approvals. Should Council be supportive of this event going forward, Staff will work on gathering specifics on what is needed for approval, but will likely include the following: -Event permit (issued by the City) -Applicable gambling, liquor or other permits (may be issued by State and/or City) -Necessary site plan or other related zoning/building approvals (issued by the City) -National Guard approval (approved) -Ramsey County Sheriff’s Office approval for traffic and security (needed) -Lake Johanna Fire Department approval for fire code and fire/ems services ( needed) -Minnesota Department of Public Health approval for food handling (needed) Any formal Council approvals needed will be brought forward at a future meeting for consideration. Page 2 of 2 Budget Impact N/A Attachment Attachment A: Ribfest Proposal 1 of 16 PROPOSAL FOR ARDEN HILLS COMMUNITY EVENT | RIBFEST 2023 May 5, 2023 Joe Fowler Minnesota Building and Construction Trades Council Yellow Ribbon Committee Coordinator 901 14th AVE NE Minneapolis, MN 55413 Dave Perrault City Administrator City of Arden Hills 1245 HWY 96 W Arden Hill, MN 55112 Dear Dave: On behalf of the Minnesota State Building and Construction Trades Council, Yellow Ribbon Committee. We are seeking Arden Hills City Council review and approval of a Sept. 16, 2023 community event that will raise funds for our future efforts to assist service members, veterans, and military families. This packet details our initial plan for Ribfest 2023. We are seeking a modest ten-minute segment of your May 15, 2023, City Council meeting to present our plan, field questions from city leadership and citizens so can ensure that we are unified for this community event. The point of contact is Yellow Ribbon Steering Committee Member Kevin Olson, kevin@snowglobepr.com, 651-212-0573. Sincerely, Joe Fowler Minnesota Building and Construction Trades Council Yellow Ribbon Committee Coordinator 2 of 16 CONTENTS | THIS DOCUMENT CONTAINS May 5, 2023 Page Topic 3 Executive Summary / About Minnesota Building & Construction Trades Council 4 Statement of support from Minnesota National Guard 5 Location | Entrance and Exit Points 6 Event Space Orientation 7 Parking 8 Event Site Plan 9 Administrative Items • Insurance (Anderson Agency represented by Sean Irwin) • 50/50 raftfe • Beer & Refreshment Garden • Temporary Food License • Noise Ordinance (Outdoor Concert License) • Signs 10 Security Assessment Request (Ramsey County Sheriff) 11 Medical / Fire Plan / EMT Assessment and Request (Lake Johanna FD) 12 Sanitation 13-16 SOP / Health Guidelines / Schedule TBP Competitors/Sponsorships TBP Initial Media Plan (to be published) TBP Appearances (to be published) TBP Judges (to be published) TBP Military Support Requests (to be published) TBP Budget (to be published) TBP Detailed Sequence of Events (to be published) 3 of 16 EXECUTIVE SUMMARY May 5, 2023 BACKGROUND: Minnesota Building & Construction Trades Council is a Yellow Ribbon Company. We represent more than 70,000 union trades professionals throughout Minnesota, and are active in military and Veteran hiring, training, and vocational partnerships like “Helmets To Hardhats.” In our first year as a Yellow Ribbon Company in 2022, we established a relationship with the 34th Infantry Division HQ by sponsoring the unit family picnic in the summer. We would like to expand our partnership in 2023 by hosting a community “ribfest” in September at the Arden Hills Headquarters. WHO: Minnesota Building & Construction Trades Council Yellow Ribbon Steering Committee, 25-30 teams of rib smoking competitors, public invited (best estimate is 400 people on a flow basis between 2:30 p.m. and 6:00 p.m.) WHAT: Community “Ribfest.” A competitive rib smoking event with members of various labor unions, other Yellow Ribbon Companies, professional rib smokers. 25-30 teams are expected. The event will be a festive gathering that begins with an official opening ceremony, has entertainment, lively judging segments and a final award ceremony. WHERE: 34th Division Headquarters, Arden Hills WHEN: Saturday Sept. 16, 2023 FUNDS / 501c3: All proceeds will go towards the Building Trades 501c3 charitable not profit “Building Strong Communities,” or BSC. BSC encompasses the trades efforts to engage underrepresented communities, including military and veterans. All funds would be fenced for future events with service members, veterans, and families, such as unit picnics, departure ceremony support and trade-specific projects such as home repair for families when service members are deployed. OBJECTIVES: • Enhance the strategic partnership between labor & trades with the largest single military organization in the state • Develop an enduring patriotic community event that will be beneficial to Yellow Ribbon objectives and can be expanded/modified in future years • Raise funds from those that purchase rib tickets that can be used for future military/Veteran support events 4 of 16 STATEMENT OF SUPPORT FROM THE NATIONAL GUARD May 5, 2023 This event has the support of the host unit, the 34th Red Bull Infantry Division Headquarters, and is reflected in this email dated May 4, 2023: 5 of 16 LOCATION / ENTERANCE AND EXIT POINTS May 5, 2023 The event will be in the parking lot of the General John W. Vessey Readiness Center, 4800 Hamline Ave N, Arden Hills, MN 55126. Attendees will enter and exit from Highway 96 to Hamline Avenue North. Minnesota Building and Construction Trades Council will have adequate staff to direct parking. A dedicated emergency vehicle ingress/egress route will be open for public safety vehicles. Primary Ingress/Egress Public Safety / Emergency Only 6 of 16 EVENT SPACE ORIENTATION May 5, 2023 The event will occur in the east parking lot. In the event of rain, the entertainment and public events will move onto the drill floor of the Readiness Center. Available Parking 415 Spots Ribfest Location Solar Array Readiness Center N 7 of 16 PARKING May 5, 2023 415 parking spots are available for this event. 125 Spots Over o Par ing 0 Spots Over o Par ing 5 Spots Competitor Sta and VIP Par ing 5 Spots Pu ic Par ing 5 Spots Pu ic Handicap N 8 of 16 EVENT SITE PLAN May 5, 2023 p to 30 competitors p to 20 sponsors Military Stage (presentationsand entertainment) Labor Stage (presentations and entertainment) Military equipment displays Labor and trades equipment displays Public safety equipment displays Beer and refreshment tents 1 2 3 5 10 11 12 13 1 15 1 1 1 1 20 21 22 23 2 25 2 2 2 2 30 Competitor Resource TentToilets Toilets Wash Wash Wash Wash Wash Feature Sponsors TBD Emergency On y N 9 of 16 ADMINISTRATIVE ITEMS May 5, 2023 INSURANCE: Minnesota Building and Construction Trades Council will coordinate appropriate event insurance through Anderson Agency (Sean Irwin). Proof of Insurance will be provided to the City of Arden Hills. 50/50 RAFFLE: Minnesota Building and Construction Trades Council will obtain a raftfe sales permit through the State of Minnesota for the purpose of additional fundraising for the 501c3 Building Strong Communities. A copy of this approved permit will be provided to the City of Arden Hills. BEER AND REFRESHEMENTS: On-site beers sales will be through a caterer licensed in Ramsey County: Skinner’s Catering. 919 Randolph Ave, St Paul, MN 55102 MDH TEMPORARY FOOD LICENSE: Minnesota Building and Construction Trades Council will coordinate with the Minnesota Department of Health for an applicable Temporary Food License and provide a copy to the City of Arden Hills. NOISE ORDINANCE: Minnesota Building and Construction Trades Council will submit the proper City of Arden Hills noise permit for live music between 2:00 p.m. and 6:00 p.m. on Saturday, Sept. 16, 2023. LAW ENFORCEMENT: Minnesota Building and Construction Trades Council has contacted Ramsey County Sheriff for a public safety assessment and recommendations for site security (see attached). FIRE/EMS: Minnesota Building and Construction Trades Council has contacted Lake Johanna Fire Department for a safety assessment and recommendations for on-site actions (see attached). SIGNS: Minnesota Building and Construction Trades Council intends to place promotional signs (like realty signs to promote the event the week prior. The signs will be removed the day of the event. 10 of 16 REQUEST FOR PUBLIC SAFETY ASSESSMENT | ARDEN HILLS RIBFEST May 5, 2023 Joe Fowler Minnesota Building and Construction Trades Council Yellow Ribbon Committee Coordinator 901 14th AVE NE Minneapolis, MN 55413 Sheriff Bob Fletcher Ramsey County Sheriff’s Office 425 Grove Street, Third Floor Saint Paul, Minnesota 55101 Dear Sheriff Fletcher: On behalf of the Minnesota State Building and Construction Trades Council, Yellow Ribbon Committee. We are seeking your review and recommendations for public safety at a future event for 400 people in Arden Hills on Sept. 16, 2023. The attached packet details our initial plan for Ribfest 2023. We would like to meet to ensure we have addressed all aspects of public safety. The point of contact is Yellow Ribbon Steering Committee Member Kevin Olson, kevin@snowglobepr.com, 651-212-0573. Sincerely, Joe Fowler Minnesota Building and Construction Trades Council Yellow Ribbon Committee Coordinator 11 of 16 REQUEST FOR PUBLIC SAFETY ASSESSMENT | ARDEN HILLS RIBFEST May 5, 2023 Joe Fowler Minnesota Building and Construction Trades Council Yellow Ribbon Committee Coordinator 901 14th AVE NE Minneapolis, MN 55413 Chief Tim Boehlke Lake Johanna Fire Department 5545 Lexington AVE N Shoreview, MN 55126 Dear Chief Boehlke: On behalf of the Minnesota State Building and Construction Trades Council, Yellow Ribbon Committee. We are seeking your review and recommendations for public safety at a future event for 400 people in Arden Hills on Sept. 16, 2023. The attached packet details our initial plan for Ribfest 2023. We would like to meet to ensure we have addressed all aspects of public safety. The point of contact is Yellow Ribbon Steering Committee Member Kevin Olson, kevin@snowglobepr.com, 651-212-0573. Sincerely, Joe Fowler Minnesota Building and Construction Trades Council Yellow Ribbon Committee Coordinator 12 of 16 SANITATION PLAN May 5, 2023 Five (5) portable toilets Five (5) Sanitation Stations (Wash Stations ) Twenty (20) trash containers (throughout event) 1 2 3 5 10 11 12 13 1 15 1 1 1 1 20 21 22 23 2 25 2 2 2 2 30 Competitor Resource TentToilets Toilets Wash Wash Wash Wash Wash N 13 of 16 YELLOW RIBBON RIBFEST PARTICIPANT RULES CONDITIONS Event Date: Saturday, September 16, 2023 Judged Categories: Ribs and Chicken, People’s Choice voted by Public Ri Coo -o Schedu e: 6:00 – 8:00 am: Check-In / Site Set- p (no overnight parking/camping available) 8:00 am: Cook’s Meeting / Rib Distribution (10-12 racks) 10:00 am: Chicken Distribution (8 thighs) 1:00 pm: Chicken Turn In (minimum 6 portions, 5-minute window) 2:00 pm: Opening military ceremony 3:00 pm: Rib Turn In (minimum 6 bones, 5-minute window) 3:00 – 4:30 pm: Public Tasting for People’s Choice (or until gone) 5:00 pm: Awards Presentation (approximately) 6:00 pm: Tear Down Entry Fee: 1. $150.00 per team, cash or check only. Checks can be written to Minnesota Building and Construction Trades Council Beyond the Yellow Ribbon. 2. Rib Tasting Kits: a. Individual Kit $15.00 (Allows tasting of 6 ribs samples and people’s choice ticket) 3. Additional rib tickets may be purchased for $3.00 per ticket (teams are to take no cash). 4. 50/50 Raftfe Tickets will be available for $1.00 each. Must be present to win. 14 of 16 Judging Criteria: 1. Entries will be judged by a panel of 6 judges. 2. Any turned in afler 1:05 pm for chicken and 3:05 pm for ribs will not be judged. 3. Rib and Chicken scores will be based on three categories: Appearance, Tenderness, and Taste. 4. The scoring system is 9 (excellent) to 2 (inedible) in each category. Any half number between 9 and 2 can be used to score. A one (1) is given to a disqualification and requires approval of event coordinators. 5. Each team will have two “turn in” boxes, one for ribs and one for chicken. A minimum of 6 individual ribs and 6 individual thighs are to be turned in for judging. The “turn-in” boxes will be provided by event staff. 6. Garnish is optional and must follow KCBS rules for allowed garnish. 7. No marking, bending tabs, identifying marks of any kind or sculpting of the meat or “turn-in” box will be tolerated. No side sauce containers, pooling, or any other foreign objects such as foil, toothpicks or skewers are allowed in the “turn-in” box. Failure to comply with this rule will result in disqualification. 8. The public will be welcomed to visit your space and trade one ticket for one rib. (No cash taken by teams.) 9. The public will vote on their favorite rib. The team that acquired the most votes from the public (per special ticket) will win the People’s Choice Rib Award, 1st, 2nd, & 3rd place will be awarded. 10. The team with the highest overall number will be awarded 1st place, 2nd place, & 3rd place will be awarded by the second and third highest score, respectively in the categories of Ribs, Chicken, and People’s Choice. 11. Overall Grand Champion will be awarded for the highest combination score calculated based on 100% rib score and 50% chicken score. 15 of 16 Coo -o Ru es: 1. A team will consist of one (1) head cook and up to 6 assistants as the head cook deems necessary. Head cook must be 18 years of age or older. 2. At least ten (10) racks of ribs and eight (8) chicken thighs will be provided by the event hosts and will be distributed the morning of the event. No outside meat may be used for judging. 3. Ribs and chicken must be cooked and seasoned on site within the confines of your team’s assigned cooking space. May be seasoned, sauced or not, and cooked in a manner you feel will deliver a competitive product in the time allowed. 4. Cooking may begin immediately following the meat distribution. 5. Each team should have Team Name displayed for People’s Choice. 6. At their discretion, teams are encouraged to furnish tasting samples (other than ribs) to the public throughout the day. No money may be taken. 7. Wood, charcoal, pellet, or smoker type barbeques are allowed. Gas grills, electric ovens, gas, or solar ovens are not allowed. Propane will only be permitted to start fires. 8. Contestants may not dig pits and fires are not allowed on the grounds. 9. Ash and grease barrels will be available for teams to dispose of afler cooking. 10. A 16’ by 20’ space will be assigned to each team. (We will try to accommodate more space if needed.) 11. ABSOL TELY NO MOTORIZED VEHICLES will be allowed to remain in the contest area. Trailers M ST be removed from the tow vehicle and vehicle M ST be removed from the contest area (NO EXEPTIONS). 12. Each team is responsible for providing ALL their own supplies: tables, chairs, utensils, ingredients, etc. 13. Generators will be allowed upon event approval. They are not to disturb neighboring teams or public. No other electricity will be available. Set Up C ean iness and Safety Ru es: 1. Cleanliness of the cooks, assistant cooks and work space is required. 2. Pants/shorts, shirts and shoes must be worn by all team members at all times. 3. No use of tobacco products while within any contestants cooking area. 4. Each booth shall have a canopy, cover, pop up awning roof to prevent weather or debris from overhead. 5. Surface area in food prep area shall be cleaned using only disposable sanitary cloths or wipes. 6. All cooking grills, smokers and food prep areas shall be positioned out of reach or access to public. 7. Each cooking booth shall have a waste can plastic bagged lined. 8. No good kept in coolers shall be submerged in water. Must be kept at safe food temperatures based on Food and Drug Requirements. 9. No motorized vehicles are allowed in cooking booth areas. Food trucks or delivery personnel will be allowed based on prior approval from the Ribs for the Ribbon Committee. 10. All unloading shall be completed no later than 8:00 am the morning of the event. 11. Each team shall supply its own ice and water. Hand wash stations will be available onsite for public use. 12. Safe food handling guidelines must be followed. Refer to MDH Temporary Event Food Vendor Requirements for more details. 16 of 16 13. No outside alcohol or beer shall be brought on the venue property in accordance with event host liquor license. 14. The Minnesota Building and Construction Trades Council Committee reserves the right to inspect all coolers, trailers, and cooking supplies. 15. No political signs can be displayed – only patriotic or union/labor identifiers. From:noreply@civicplus.com To:Britt Pease; Jolene Trauba; Julie Hanson; Julie Horak; Amy LaMere Subject:Online Form Submittal: Miscellaneous Permit Application Date:Wednesday, June 7, 2023 9:49:28 AM Caution: This email originated outside our organization; please use caution. Miscellaneous Permit Application Applicant Information First Name Kevin Last Name Olson Address1 23855 Pickett AVE N Address2 Field not completed. City Scandia State Minnesota Zip 55073 Phone Number 55073 Email Address kevin@snowglobepr.com Activity Information Type of Acivity Itinerant Vendors of Products or Services Business Name Minnesota Building and Construction Trades Ribfest Activity Address1 4800 Hamline Ave N Activity Address2 Field not completed. City Arden Hills State MN Zip 55126 Start Date and Time 9/16/2023 6:00 AM End Date and Time 9/16/2023 6:00 PM Additional Information A Community Ribfest, 30 competitors, National Guard, labor and community displays, entertainment Approval Process Special Instructions Types of activities that may be included in this permit application are: • 5K Running race through Arden Hills. City requires a copy of the applicant’s liability insurance releasing the City from liability (no fee). • Block parties (no fee). • Flea markets and tent/sidewalk sales ($50). • Concession stands. • Circuses and carnivals. • Itinerant vendors of products or services. Upload Liability Insurance Release Insurance Document TBP as of 07 JUN 23.docx Make Payment Pay via Credit Card Some permits may require City Council approval. Email not displaying correctly? View it in your browser. Insurance document to be provided Point of contact is: Jenn Hathaway MN State Building and Construc�on Trades Council 353 W. 7th St, Suite 105 | St. Paul, MN 55102 office: 651.287.9999 | cell: 612-816-1710 email: jhathaway@mntrades.org web: www.mntrades.org Page 1 of 1 CONSENT ITEM – 7G MEMORANDUM DATE: June 12, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Acknowledgment of Minnesota Building and Construction Trades Application to Hold a Raffle at the September 16, 2023 Ribfest Event Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motion(s) to approve, table or deny the following: • Acknowledgment of the LG220 Application from Minnesota Building and Construction Trades for a raffle to be held at the September 16, 2023 Ribfest Event with no waiting period. Background/Discussion Minnesota Building and Construction Trades has submitted a request for authorization to hold a raffle for the purpose of fundraising for the 501c3 Building Strong Communities (BSC). Funds raised will be used for future events with service members, veterans, and their families such as unit picnics, departure ceremony support and trade-specific projects such as home repair when service members are deployed. Per Minnesota’s Lawful Gambling regulations, formal acknowledgment of the application from the City is required. As part of the requirement of the LG220 Application for Exempt Permit, the City must formally acknowledge the application with no waiting period, with a 30-day waiting period, or deny the application. Staff recommends the City Council approve a motion acknowledging the LG220 Application for Exempt Permit to conduct a raffle with a drawing date of September 16, 2023, with no waiting period. Budget Impact N/A Attachments Attachment A: LG220 application Attachment B: Non-profit letters Page 1 of 1 CONSENT ITEM – 7H MEMORANDUM DATE: June 12, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Matthew Johnson, Recreation Supervisor SUBJECT: Accepting Donation from Boston Scientific Budgeted Amount: Actual Amount: Funding Source: N/A $5,523.00 $5,000 – Donation $ 523 – General Fund Council Should Consider Motions to approve, table, or deny the following: • City Council should consider approving Resolution 2023-030 Accepting a Donation from Boston Scientific in the amount of $5,000.00. Discussion Boston Scientific reached out to the City to offer a donation of $5,000.00 and hands-on volunteer work with Boston Scientific staff for dog agility equipment within Perry Park. To comply with State Statutes, the City needs to acknowledge the donation and issue receipt of the donation to Boston Scientific. Budget Impact Boston Scientific Donation $5,000.00 Estimated cost of Dog Park Equipment $5,523.00. Any costs over the donation amount would need to be funded by the General Fund. Attachments Attachment A: Resolution 2023-030 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-030 A RESOLUTION ACCEPTING DONATION WHEREAS, Arden Hills (“City”) is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, The following entity has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Boston Scientific $5,000.00 WHEREAS, All such donations have been contributed to assist the City in the establishment and operation of recreational facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, The City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THAT: 1. The donation described above is accepted and shall be used to establish recreational facilities either alone or in cooperation with others, as allowed by law. 2. The City is hereby directed to issue receipts to each donor acknowledging the City’s receipt of the donor’s donation. 3. The finance department is hereby authorized to complete any budget adjustments necessary to reflect this donation and corresponding expenditures. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JUNE, 2023. _______________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk Page 1 of 1 DATE: June 12, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Appointment of Building Inspector/Code Enforcement Officer Budgeted Amount: Actual Amount: Funding Source: $93,600 $80,120 + insurance differences General Fund Council Should Consider Motions to approve, table, or deny the following: • Appointment of Austin Rademacher to the position of Building Inspector/Code Enforcement Officer at Grade 12 Step 5 and at Year 0 on the PTO scale. All normal City policies apply. Discussion The City Council directed Staff to recruit for the position of Building Inspector/Code Enforcement Officer following a vacancy in the position. The City received twelve applications and Staff interviewed six candidates and identified Mr. Rademacher as the finalist. Mr. Rademacher has experience most recently as a Building Official and, prior to that, working as a Permit Technician. His first day is anticipated to be July 5, 2023. Budget Impact A budget has already been established for this position in 2023. The offer is at a higher step than the previous person, but this will be offset with the savings during the vacancy. The 2024 budget will be adjusted accordingly. Attachment N/A CONSENT ITEM – 7I MEMORANDUM Page 1 of 2 CONSENT ITEM – 7J MEMORANDUM DATE: June 12, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: 2023 Street & Trail Maintenance Program – Public Works Costs Budgeted Amount: Actual Amount: Funding Source: $220,000 $174,000 Street Maintenance Fund Council Should Consider Motions to approve, table, or deny the following: • Costs incurred by Public Works large area patching operations in the amount of $94,000 Background/Discussion Attachment A shows the 2023 Street Maintenance Plan which includes trail paving and repairs, Public Works operations access drive rehabs and large area patching on streets. This plan was presented and discussed with the City Council at the January 17, 2023 Work Session. City staff has prepared the materials and equipment related to this project and recommends approval to proceed with the work. Budget Impact The 2023 Operating Budget includes funding in the amount of $220,000 for the proposed work under the 2023 Street Maintenance Program and other annual costs related to resurfacing streets and trails. The City of Shoreview’s paving machine was available this year and are allowing Arden Hills Public Works to use it at no cost. The trail rehabilitation work requires the rental of a Bobcat Skid Steer that will work in tandem with the City’s Skid Steer while milling the existing trail pavement and grading the leftover aggregate. Page 2 of 2 Public Works Operations Cost: Skid Steer Rental w/ attachments 6,790.00$ Bituminous ($90/Ton)72,900.00$ Tack Material 2,100.00$ Contingency for quantities 12,210.00$ Total 94,000.00$ Total for 2023 Street & Trail Maintenance: JPA Coon Rapids Contract 80,000.00$ Public Works Operations 94,000.00$ Total 174,000.00$ Attachments Attachment A: 2023 PW Street & Trail Maintenance Map STOWE AVE LAKE VALENTINE RD RED FOX RD GREY FOX RD INGERSON RDROUND LAKE RD WA M B L E D R SIEMS CTSNELLING AVE NCOLLEEN AVE TIL LER LN VENUS AVE T H O M D R ARDEN VIEW DR GLENARDEN RDCHATHAM AVEAMBLE RD NOBLE RD GRAMSIE RD ARDEN PL GRANT RD OAK AVE DUNLAP ST NHARRIET AVE FLORAL DR W GL ENVIEW AVE KARTH LAKE DR GATEWAY BLVD W YNCRESTCARLTON DRFOREST LNCUMMINGS PARK DR ROYAL LN KATIE LN PINE TREE DRFAIRVIEW AVE NRIDGEWOOD RDCRY STA L AVE PLEASANT DRA R D EN OA KS DR V A LE N T IN E A V E BENTON WAYINDIAN OAKS TRL SKILESLNBRIAR BECKMAN AVE LAME TTI LN M C C R A C K EN LN KEITHSON DRNURSERY HILL LN BUSSARD CT DAWN CIR W JAMES AVEJANET CT CANNONNORMA AVEARDENVIEWCTR O Y KATIE CT G L ENARDENCTRIDGEWOOD CTKARTH LAKE CI RGALE CIRMCCLUNG DR WY N C R E S T L N SANDEEN RD PARKSHORE DR EIDE CIR NORTH-WOODS DRNURSERY HILL CT CU M MIN G S LN V A L E N T I N E C T INGERSON CT C O L L E E N C T GLENVIEW CT HUNTERS CTPASCAL AVE NCONNELLY AVE T H O M C T AMBLE CIRCHATHAM CTCOLLEEN CIRROLLING HILLS RDARDEN OAKS CTNORMA CIRI N D I A N P L NORMAAVETILLER LNSNELLING AVE NDUNLAP ST NARDENPLSKILES LNFAIRVIEW AVE NHAMLINE AVE NWYNRIDGE PLEASANT CIR ARDEN INDIAN OAKS CT JAMES CIRDELLVIEW AVEDELLVIEW AVEDELLWOOD STGATEWAY CT VALENTINE CREST RD BRUEBERR Y LN BRIARKNOLL CIR DELLWOOD AVELAMETTI CIRWALDEN PLWEDGEWOODCIRPRIOR AVEINDIAN OAKS CIR CHATHAM CIR L A K E JO H ANNABLVDLAKE JOHANNA BLVDFAIRVIEW AVE NFERNWOOD STSNELLING AVE NK A TIE LN LAKE LN COUNTY ROAD E W LAKEJOHAN N A BLVD N E W B R I G H T ON R DNEW BRIGHTON RDHUDSON RDTHOM DRCLEVELAND AVE NBRIGHTON WAYNEW BRIGHTON RDINTERSTATE 35WCOUNTY ROAD E2 W C O U N T Y R O A D E 2 WLAKEVIEWCT C H A TH A M A V E SIEMS CTARDEN PL GLE N ARDENRDOLD SNELLI NGARDEN OAKS DRSNELLING AVE NOLD HIGHWAY 10OLD SNELLINGVENUS AVEINTERSTATE 35WLAKE VALENTINE RDINTERSTATE 35WROUNDLAKERDWOLD HIG H W AY 10 LAKESHORE PL INTERSTATE 694 INTERSTATE 694 HIG H W AY 10 COUNTY ROAD 96 W COUNTY ROAD 96 W LEXINGTON AVE NKNOLL DR VISTA CTDAWN CIR E COLLEEN A V E ARDENVI EW DR COUNTY ROAD F W INNOVATION WAY (Private)FERNWOOD STPLEASANT DR AMBLE DR COUNTY ROAD 96 W LEXINGTON AVE NLEXINGTON AVE NDRCT BOSTON SCIENTIFIC DR (Private) COUNTY ROAD E W BENTON WAYAVE INGERSON RD AVE NCOUNTY ROAD E HAMLINE AVE NHAMLINE AVE NPrivateKATIE LNKEITHSON DR AL HILLS DRTony SchmidtRegional Park Crepeau NaturePreserve HazelnutPark IngersonPark FreewayPark Tony SchmidtRegional Park SampsonPark Lindey's Park CharlesPerry Park Tony SchmidtRegional Park ValentinePark FloralPark Royal HillsPark CummingsPark Arden ManorPark Arden OaksPark CommunityGardens Lake Johanna ValentineLake RoundLake Karth LakeSun FishLake 2023 Public Works In-House Paving 0 1,600Feet Ü Document Path: P:\PR&PW\Numbered Projects\PW-23-0103 Street Maintenance 2023\02 design\Public Works Paving - 2023.mxdYear 2023 Trail Paving and RepairsTrail Paving and RepairsTrail Paving and RepairsTrail Paving and Repairs Water Tower Service DriveWater Tower Service Drive Lift Station Service Drive Page 1 of 1 CONSENT ITEM – 7K MEMORANDUM DATE: June 12, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Old Highway 10 Trail Improvements – Professional Services Agreement Budgeted Amount: Actual Amount: Funding Source: $0 $226,443 PIR Fund Council Should Consider Motions to approve, table, or deny the following: • Professional Services Agreement with SRF Consulting in the amount not-to-exceed of $226,443 to complete “Shovel-Ready” Design of the Old Highway 10 Trail Project. Background/Discussion At the March 20, 2023 Work Session, City Council directed staff to receive engineering services proposals to order “Shovel-Ready” design plans for the proposed Old Highway 10 Trail Improvement Project. At the May 22, 2023 City Council Meeting, the proposal from SRF Consulting was accepted, SRF has provided the Professional Services Agreement for formal approval. City Staff recommends approval of the PSA with SRF. Budget Impact The Old Highway 10 Trail Improvements project is not programmed in the 2023-2027 CIP, project funding would be derived from the City’s PIR fund. Attachments Attachment A: SRF PSA www.srfconsulting.com 3701 Wayzata Boulevard, Suite 100 | Minneapolis, MN 55416-3791 | 763.475.0010 Equal Employment Opportunity / Affirmative Action Employer SRF 16750.PP June 6, 2023 David Swearingen, P.E. Public Works Director / City Engineer City of Arden Hills 1245 Highway 96 West Arden Hills, MN 55112 Subject: Proposal for Professional Services for Mounds View High School Trail Improvements (PW-22-0104) Arden Hills, Minnesota Dear David Swearingen: Based on your request, SRF Consulting Group, Inc. (SRF) is pleased to submit this proposal to provide professional services for a proposed trail along Old Highway 10from Lake Valentine Road to Lakeshore Place. The major project elements are anticipated to include trail design, drainage design, stormwater and wetland permitting with the Rice Creek Watershed District, coordination with Ramsey County, and easement delineation. Trail will be 8 to 10-feet wide and is proposed to be behind the curb with ADA ramps, retaining walls and storm sewer. Scope of Services We propose to carry out the work (“Scope of Services”), set forth in Attachments B and C, attached hereto and incorporated into this Agreement. Assumptions Specifications, Final Permits, Project Manual, bidding support, construction administration are not included, but are intended to be added by amendment at a later date, once construction timing is better defined. Construction anticipated in 2025/2026 or when funding is secure. Schedule We will complete this work within a mutually agreed-upon time schedule. Tentative project schedule is intended to start Jun 2023 with 60% Plans Estimate ROW & Permits completed by September 29, 2023 and 100% PE and permits completed by February 28, 2024. See Attachment C for detailed schedule. David Swearingen, P.E. June 6, 2023 City of Arden Hills Page 2 Basis of Payment/Budget We propose to be reimbursed for our services on an hourly basis for the actual time expended. Other direct project expenses such as printing, supplies, reproduction, etc., will be billed at cost and mileage will be billed at the current allowable IRS rate for business miles. Invoices are submitted on a monthly basis for work performed during the previous month. Payment is due within 30 days. Based on our understanding of the project and our scope of services, we estimate the cost of our services to be $226,443, which includes both time and expenses. Changes in the Scope of Services It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly. Before any out-of-scope work is initiated, however, we will submit a budget request for the new work and will not begin work until we receive authorization from you. Standard Terms and Conditions The attached Standard Terms and Conditions (Attachment A), and Scope of Services (Attachment B), and Original Proposal (Attachment C), together with this proposal for professional services, constitute the entire agreement between the Client and SRF Consulting Group, Inc. and supersede all prior written or oral understandings. This agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. Acceptance/Notice to Proceed A signed copy of this proposal, mailed or emailed to our office, will serve as acceptance of this proposal and our notice to proceed. The email address is mmcgarvey@srfconsulting.com. We sincerely appreciate your consideration of this proposal and look forward to working with you on this project. Please feel free to contact us if you have any questions or need additional information. Sincerely, SRF CONSULTING GROUP, INC. Michael P. McGarvey, ASLA, PLA (MN) Kevin Swehla, PE (MN) Director Vice President MPM David Swearingen, P.E. June 6, 2023 City of Arden Hills Page 3 Attachments: Attachment A – Standard Terms and Conditions Attachment B – Scope of Services Attachment C – Original Proposal Response Approved (signature) Name Title Date This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost estimate after 90 days from the date of this proposal. S:\Marketing\Proposals\2023 Proposals\16750.PP Arden Hills Old Highway 10 Trail\16750.PP Arden Hills Old highway 10 Contract Letter and Attachment A.docx 6/6/2023 Page 1 of 11 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:CITY OF ARDEN HILLS Project:OLD HIGHWAY 10 TRAIL P16750.PP Subconsultants:Braun Engineering TASK NO.SUMMARY OF TASKS 1.0 Project Coordination 2.0 Project Survey 3.0 Geotechnical Investigation 4.0 Public Engagement 5.0 Alternatives Review 6.0 Construction Plans (Including Permitting) 7.0 Easement Documents 8.0 County/MnDOT Coordination SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 16750.PP_Arden Hills Old Highway 10 Costs_edit 051823.xlsx MINNEAPOLIS. MN 6/6/2023 Page 2 of 11 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:CITY OF ARDEN HILLS Project:OLD HIGHWAY 10 TRAIL P16750.PP TASK NO.TASK DESCRIPTION DIRECTOR SR. MANAGER DESIGN LEAD ENGINEER III ENGINEER II TECHNICIAN CLERICAL TOTALS EST. FEE 1.0 Project Coordination Assumptions: Client Deliverables: Identify target City Council Meetings and forward invitation to SRF 1.1 Meet with City to review project scope and project schedule (2 hrs x 2 staff)2 2 0 0 0 0 0 4 $850 1.2 Attend/participate in up to three Arden Hills City Council Meetings (3 hrs x 2 staff) 9 9 0 0 0 0 0 18 $3,825 1.3 Attend/participate in up to two Ramsey County Coordination Meetings (time included in Task 8.3) 0 0 0 0 0 0 0 0 $0 1.4 Attend/participate in up to two Rice Creek Watershed District Coordination Meetings (time included in Tasks 6.1.4 and 6.6.4) 0 0 0 0 0 0 0 0 $0 1.5 Independent Project QA/QC Review (3 submittals x 4 hours)0 0 12 0 0 0 0 12 $1,872 1.6 Project Management (Billing, General Tasks) (1.5 hr x 6 months)9 0 0 0 0 0 0 9 $2,034 1.7 Project Coordination (Client Biweekly Phone Check-Ins) (2 x 45 min x 6 months)16 16 0 0 0 0 0 32 $6,800 1.8 MnDOT / State Aid Coordination 4 4 0 0 0 0 0 8 $1,700 SRF Deliverables: Schedule and run project meetings and check-in calls SUBTOTAL - TASK 1 40 31 12 0 0 0 0 83 $17,081 83 $205.80 2.0 Project Survey Assumptions: Survey boundary must be approved by City Engineer prior to field work Survey shall reference Ramsey County Coordinate System, NAD 83 (2011 Adj) Elevations based upon NAVD88. Units in US Survey Feet to 0.01 foot Precision Text file of all survey points, including project control, to be submitted to City Engineer Preliminary Design will proceed with LiDAR and be confirmed with topographic survey in Spring 2024 for Final Design Client Deliverables: Approve proposed survey extents Unless already triggered by GSOC, supply roadway/utility as-builts for existing streets and previous trail projects 2.1 Survey Project Area, Locate Property Corner Monuments 0 8 0 0 0 80 0 88 $12,952 2.3 Request and Convert GIS data for Use in AutoCAD (ROW, Aerial Image, LiDAR, Planimetrics) 0 2 0 0 8 0 0 10 $1,398 2.4 Assess private and public utilities within project limits. Complete GSOC Request. Confirm/Refine Existing Utility Lines. 0 2 0 0 8 0 0 10 $1,398 SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 16750.PP_Arden Hills Old Highway 10 Costs_edit 051823.xlsx MINNEAPOLIS. MN 6/6/2023 Page 3 of 11 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:CITY OF ARDEN HILLS Project:OLD HIGHWAY 10 TRAIL P16750.PP TASK NO.TASK DESCRIPTION DIRECTOR SR. MANAGER DESIGN LEAD ENGINEER III ENGINEER II TECHNICIAN CLERICAL TOTALS EST. FEE 2.5 Conduct one (2) Utility Coordination meeting to review utility locations, communicate project schedule and staging, and respond to utility owner questions and concerns. (Note that second required utility coordination meeting should be held as part of the preconstruction meeting) 0 0 0 6 6 0 0 12 $1,560 2.6 Process raw survey data for Use in AutoCAD. Create Existing Ground surface.0 4 0 0 4 0 0 8 $1,296 SRF Deliverables: Topographic Survey (Submit to City Engineer) Existing Utility Base File Existing Ground Surface SUBTOTAL - TASK 2 0 16 0 6 26 80 0 128 $18,604 128 $145.34 3.0 Geotechnical Investigation Assumptions: Geotechnical work performed by Subconsultant (Lump Sum Fee included in Direct Non-Salary Expenses) Client Deliverables: Previous trail project as-builts to match retaining wall type 3.1 Prepare Geotechnical Recommendation Memorandum with Boring Logs (See Direct Non-Salary Expenses to be Provided by Braun) 0 0 0 0 0 0 0 0 $0 3.2 Coordination with Braun (Identify and Stake Boring Locations)0 2 0 0 2 2 0 6 $932 SRF Deliverables: Geotechnical Recommendation Memorandum with Boring Logs SUBTOTAL - TASK 3 0 2 0 0 2 2 0 6 $932 6 $155.33 4.0 Public Engagement Assumptions: Conduct one public meeting during design process SRF to prepare engagement graphics, promotional content and/or mailer to support public engagement SRF to prepare public meeting invitation and property owner survey for distribution to residents SRF will mail survey to residents Client Deliverables: Target Mailing List Include Social Media and/or Website Content on City Sites 4.1 Community Engagement Plan 0 1 0 0 2 0 0 3 $449 4.2 Community Engagement Meetings (2 meetings)6 6 0 0 16 0 0 28 $4,550 4.3 Passive In-Person or Online Survey 1 4 0 0 8 0 8 21 $2,702 4.4 Social Media/Website Promotional Materials 0 2 0 0 8 0 8 18 $2,078 SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 16750.PP_Arden Hills Old Highway 10 Costs_edit 051823.xlsx MINNEAPOLIS. MN 6/6/2023 Page 4 of 11 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:CITY OF ARDEN HILLS Project:OLD HIGHWAY 10 TRAIL P16750.PP TASK NO.TASK DESCRIPTION DIRECTOR SR. MANAGER DESIGN LEAD ENGINEER III ENGINEER II TECHNICIAN CLERICAL TOTALS EST. FEE SRF Deliverables: The community engagement components account for a community engagement plan, two (2) virtual community meeting, one (1) passive in-person or online survey and social media/website promotions SUBTOTAL - TASK 4 7 13 0 0 34 0 16 70 $9,779 70 $139.70 5.0 Alternatives Review Assumptions: SRF to consider alternatives for roadway (RFP graphics as is, and alternate) An alternative review meeting will be held to confirm concept prior to design 30% Submittal (Refined Concept Layout & Estimate) following this meeting Client Deliverables: 5.1 Prepare preliminary layouts/graphics showing alternative trail options, identifying site impacts and proposing project elements 3 4 8 24 8 0 0 47 $6,962 5.2 Prepare concept cost estimates to accompany preliminary alternatives 0 2 4 4 4 0 0 14 $2,062 5.3 Attend Alternative Review Meeting with City (2 hrs x 3 staff)2 2 0 2 0 0 0 6 $1,120 5.4 Stormwater Management 5.4.1 Review existing drainage conditions, including regulatory requirements, drainage patterns, infrastructure to assess its impact on alternatives 0 0 4 0 16 0 0 20 $2,624 5.4.2 Hold an early coordination meeting with RCWD to understand how the rules will impact design 2 0 4 0 0 0 0 6 $1,076 5.4.3 Identify BMPs and other potential measures to meet the water quality and floodplain rules 2 0 8 0 16 0 0 26 $3,700 5.4.4 Identify storm sewer layout needed to serve new urban section of Old State Highway 10 2 0 12 0 24 0 0 38 $5,324 SRF Deliverables: Graphics and Cost Estimate of Alternative(s) for Review Meeting Refined Concept Graphic and Estimate for Final Approval SUBTOTAL - TASK 5 11 8 40 30 68 0 0 157 $22,868 157 $145.66 6.0 Construction Plans (Including Permitting) Assumptions: Plans will be prepared based on State Aid design standards Plans include State Aid review Specs, Project Manual, Bidding Support, Construction Administration by Future Amendment (NOT INCLUDED) No modification to TH 694 bridges (62716 & 62717) needed or Bridge Office coordination. Below bridge trail accommodations were provided during original bridge construction. SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 16750.PP_Arden Hills Old Highway 10 Costs_edit 051823.xlsx MINNEAPOLIS. MN 6/6/2023 Page 5 of 11 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:CITY OF ARDEN HILLS Project:OLD HIGHWAY 10 TRAIL P16750.PP TASK NO.TASK DESCRIPTION DIRECTOR SR. MANAGER DESIGN LEAD ENGINEER III ENGINEER II TECHNICIAN CLERICAL TOTALS EST. FEE Retaining Walls: - 1 of 2 systems: reinforced soil slope (RSS) or precast modular block (PMBW) - 4 walls required (Walls A - D) - Wall A - 525-ft long - Wall B - 100-ft long - Wall C - 50-ft long - Wall D - 75-ft long - If PMBW, assume a mix of gravity and reinforced walls - Fall protection to be MnDOT standards wall-mounted chain link fence or ornamental metal railing - Foundation recommendations an global stability analysis (if req'd) by sub (BRAUN) in other tasks - Wall type to be selected in 30% plans and shown in layout. - Wall design initiated for 60% plan development Rice Creek Watershed District (RCWD) is the Minnesota Wetland Conservation Act (WCA) Local Government Unit (LGU) for the project. Level 2 field wetland delineation needed for entire project area, to be completed by two SRF staff in two visits to the site. Wetland delineation will be completed during the 2023 growing season as defined by the U.S. Army Corps of Engineers (USACE) wetland delineation manual and the Northcentral and Northeast Regional Supplement. Client will provide review of the wetland delineation report prior to submittal to the WCA LGU and USACE. The WCA LGU will distribute the wetland report to members of the Technical Evaluation Panel (TEP) with the WCA Notice of Application. One on-site TEP meeting will be held, to be attended by one SRF staff person. Submittals at 30/60/90/100 PDF and 3 paper copies of final plans to be furnished to the City Plans to include Title Sheet, SEQ, Construction Notes, Standard Plates, Typical Sections, Removal Sheets, Plan and Profile for Trail/Drainage/Wall, Pavement and Curb Restoration Sheets, Grading Plan, Erosion Control Sheets, SWPPP Sheets, Cross Sections SRF will prepare agency permit applications as required Proposed project will result in impacts to aquatic resources. Permanent wetland impacts are not eligible for the Local Government Road Wetland Replacement Program (LGRWRP), and will be mitigated through the purchase of wetland credits from a private mitigation bank. SRF will assist the Client with locating adequate wetland replacement credits and obtaining a Purchase Agreement to be included with the WCA/USACE Joint Permit Application for proposed wetland impacts. SRF will prepare a WCA / USACE Joint Application Form for aquatic resource impacts. If deemed necessary, one pre-permitting meeting with wetland regulatory agencies will be held. SRF will prepare an RCWD Permit Application. Agency comments will result in up to one revision of each permit application. SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 16750.PP_Arden Hills Old Highway 10 Costs_edit 051823.xlsx MINNEAPOLIS. MN 6/6/2023 Page 6 of 11 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:CITY OF ARDEN HILLS Project:OLD HIGHWAY 10 TRAIL P16750.PP TASK NO.TASK DESCRIPTION DIRECTOR SR. MANAGER DESIGN LEAD ENGINEER III ENGINEER II TECHNICIAN CLERICAL TOTALS EST. FEE Client Deliverables: Review and comment on the wetland delineation report. Review and comment on the WCA/USACE Joint Application Form for wetland boundary/type. Provide approval of the WCA/USACE Joint Application Form for wetland boundary/type (sign form). Wall aesthetic treatments, stain w/ anti-graffiti coating or special surface finish. 30/60/90 Review Comments Client will pay permit application fees Review and comment on WCA/USACE Joint Application Form for aquatic resource impacts. Provide approval of the WCA/USACE Joint Application Form for aquatic resource impacts (sign form). Sign a wetland credit Purchase Agreement for inclusion with the WCA/USACE Joint Application Form and purchase wetland credits once permits/approvals are issued. 6.1 Wetland Delineation and Coordination 6.1.1 Data Collection / Prepare for Fieldwork 0 4 8 6 0 0 0 18 $2,854 Create maps depicting hydric soils data, National Wetlands Inventory (NWI) data, MN Department of Natural Resources Public Water Inventory (PWI) data, parcel data, contour data, and project area. Prepare wetland determination data forms, to be used to record sampling transect data. 6.1.2 Level 2 (Field) Wetland Delineation 0 0 21 17 0 0 0 38 $5,571 Complete a wetland delineation for the project area. Wetland delineations will be completed per the 1987 USACE Wetland Delineation Manual and the Northcentral and Northeast Regional Supplement, regulatory guidance, and WCA standards. Record a minimum of one sampling transect per delineated wetland providing at least one wetland plot and one upland plot. Data collection to include vegetation, soils, and hydrologic indicators. Photograph each delineated wetland. Place boundary flags around wetlands as feasible / reasonable. Wetlands that are well defined or are likely to be disturbed will not be flagged (e.g., stormwater ponds, regularly mowed ditches / lawns, stream edges). Record wetland and water resource boundaries, boundary flag locations and sampling pit locations with a sub-meter accurate GPS unit. Download and post-process GPS data. 6.1.3 Wetland Delineation Report 0 2 17 23 0 0 0 42 $6,155 Complete a wetland delineation report (Report) per USACE and WCA standards. Report to include the following sections: • Cover/Title Page • Background/Introduction • Methods of Determination SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 16750.PP_Arden Hills Old Highway 10 Costs_edit 051823.xlsx MINNEAPOLIS. MN 6/6/2023 Page 7 of 11 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:CITY OF ARDEN HILLS Project:OLD HIGHWAY 10 TRAIL P16750.PP TASK NO.TASK DESCRIPTION DIRECTOR SR. MANAGER DESIGN LEAD ENGINEER III ENGINEER II TECHNICIAN CLERICAL TOTALS EST. FEE • Results/Findings • Conclusions/Recommendations • Additional Information (References Cited) • Maps Depicting Surveyed Wetland Boundaries • Wetland Determination Data Forms • Site Photograph Log • Antecedent Precipitation Data Complete WCA/USACE Joint Application Form for wetland boundary/type (Application). Submit Report and Application to Client for review. Revise Report and Application per Client comments (if necessary). 6.1.4 Agency Coordination for Wetland Boundary/Type Approval 0 2 10 2 0 0 0 14 $2,228 Submit Report and Application to WCA LGU and USACE. Attend TEP meeting in support of wetland boundary/type application approval. Convert final approved wetland shapefiles to CAD and provide to Client. 6.2 30% Plans for City Review (Refined Concept Layout and Estimate following Alt Review Meeting) 0 4 0 0 8 0 0 12 $1,796 6.3 60% Plans & Estimate for City/County Review 6.3.1 Prepare 30% Comment Response Log 0 1 0 4 4 0 0 9 $1,239 6.3.2 Civil Design 0 2 0 8 60 0 0 70 $8,978 6.3.3 Water Resources Design & Coordination (60%) 6.3.3.1 Identify/confirm locations for BMP's to meet the RCWD rules along with enough grading to confirm right-of-way impacts 2 0 6 0 12 0 0 20 $2,888 6.3.3.2 Locate CB's within curb areas based on State Aid standards 0 0 6 0 12 0 0 18 $2,436 6.3.3.2 Identify new storm sewer/conveyance needed to route to BMP's 0 0 6 0 12 0 0 18 $2,436 6.3.3.3 Identify new culverts needed to convey water across trails system 0 0 4 0 12 0 0 16 $2,124 6.3.3.4 Assemble 60% plans including drainage plans, BMP grading shapes, sample sheets for tabulations and profiles. 0 0 12 0 24 0 0 36 $4,872 6.3.3.4 Identify floodplain volume impacts due to the trail construction and locate potential floodplain mitigation locations 0 0 2 0 8 0 0 10 $1,312 6.3.4 Retaining Wall Design, Plans & Estimate 0 2 0 6 0 0 0 8 $1,208 6.3.5 Assemble Submittal Documents and Forward to City/County 0 2 0 0 2 0 0 4 $648 6.4 90% Plans & Estimate for City/County Review 6.4.1 Prepare 60% Comment Response Log 0 2 0 0 4 0 0 6 $898 6.4.2 Civil Design 0 2 12 40 80 0 0 134 $17,670 6.4.3 Water Resources Design & Coordination (90%) 6.4.3.1 Finalize grading plans for BMP's 0 0 2 0 6 0 0 8 $1,062 6.4.3.2 Refine/finalize CB locations within curb areas based on State Aid standards 0 0 2 0 6 0 0 8 $1,062 6.4.3.3 Finalize design for all storm sewer, including profiles as needed for State Aid 0 0 4 0 16 0 0 20 $2,624 6.4.3.4 Assemble drainage plans including plan, profiles and special details 0 0 12 0 24 0 0 36 $4,872 6.4.3.5 Assemble packagae for State Aid submittal 0 0 2 0 6 0 0 8 $1,062 6.4.3.6 Assemble Division S specifrications for drainage related items 1 0 8 0 0 0 0 9 $1,474 6.4.4 Retaining Wall Plans, Estimate & Special Provisions (PS&E) - Wall Special Provisions prepared to be included in Division S prepared in other tasks. 1 1 8 0 24 48 0 82 $11,489 6.4.5 Assemble Submittal Documents and Forward to City/County 0 2 0 0 2 0 0 4 $648 6.5 100% Plans & Estimate for City/County Approval 6.5.1 Prepare 90% Comment Response Log 0 2 0 0 4 0 0 6 $898 6.5.2 Civil Design 0 2 8 2 24 0 0 36 $4,916 6.5.3 Water Resources Design & Coordination SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 16750.PP_Arden Hills Old Highway 10 Costs_edit 051823.xlsx MINNEAPOLIS. MN 6/6/2023 Page 8 of 11 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:CITY OF ARDEN HILLS Project:OLD HIGHWAY 10 TRAIL P16750.PP TASK NO.TASK DESCRIPTION DIRECTOR SR. MANAGER DESIGN LEAD ENGINEER III ENGINEER II TECHNICIAN CLERICAL TOTALS EST. FEE 6.5.3.1 update plans based on comments 0 0 6 0 16 0 0 22 $2,936 6.5.4 Retaining Wall PS&E 1 1 2 0 6 8 0 18 $2,623 6.5.5 Assemble Submittal Documents and Forward to City/County 0 2 0 0 2 0 0 4 $648 6.6 WCA/USACE & Rice Creek Watershed District Permitting 6.6.1 Draft WCA/USACE Joint Application Form for Aquatic Resource Impacts 0 2 44 0 0 0 0 46 $7,262 Complete Parts One through Four and Attachment B of the Permit Application, including the following: • Prepare figures showing aquatic resource impacts, including aerial background, resource ID, impact type (temporary or permanent), and area of impact. • Prepare one cross section at each impacted aquatic resource that shows the delineated boundary and location of cut / fill. • Describe the nature and scope of the proposed activity including a description of all project elements that effect aquatic resources. • Describe all on-site measures considered to avoid impacts to aquatic resources. • Describe all features of the proposed project that have been modified to minimize the impacts to aquatic resources. Review list of wetland mitigation banks with adequate wetland credits available for purchase in accordance with WCA and Section 404 of the Clean Water Act. Select the mitigation bank that best meets the needs of the project and determine availability and cost of credits. Work with the WCA LGU and USACE if needed. Assist the Client with obtaining a Purchase Agreement to reserve wetland credits. The signed Purchase Agreement will be attached to the Joint Permit Application. Prepare a draft Transaction Form to Withdraw Credits, to be used during the wetland credit purchase. 6.6.2 Client Review of WCA/USACE Joint Permit Application 0 2 4 0 0 0 0 6 $1,022 Provide draft Permit Application to client for review. Revise Permit Application per client comments if necessary. 6.6.3 WCA/USACE Agency Coordination 0 4 8 0 0 0 0 12 $2,044 Submit signed Permit Application to WCA LGU and USACE. Respond to questions from WCA LGU and/or USACE and revise Permit Application if necessary. 6.6.4 Prepare additional information for RCWD permit application, including floodplain computations and water quality computations 1 0 3 0 6 0 0 10 $1,444 6.6.5 Coordination meetings with Rice Creek Watershed District and ongoing coordination throughout the design process (assumes 2 meetings with 3 staff. 4 0 8 0 0 0 0 12 $2,152 6.6.6 Prepare and Submit Permit Application for Rice Creek Watershed District.0 0 4 0 6 0 0 10 $1,374 6.7 Prepare and submit permit application for work in Ramsey County Right of Way 0 1 2 2 2 0 0 7 $1,031 SRF Deliverables: Draft wetland delineation report for review (electronic pdf copy). Final wetland delineation report (electronic pdf copy). WCA/USACE Joint Application Form for wetland boundary / type (electronic pdf copy). SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 16750.PP_Arden Hills Old Highway 10 Costs_edit 051823.xlsx MINNEAPOLIS. MN 6/6/2023 Page 9 of 11 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:CITY OF ARDEN HILLS Project:OLD HIGHWAY 10 TRAIL P16750.PP TASK NO.TASK DESCRIPTION DIRECTOR SR. MANAGER DESIGN LEAD ENGINEER III ENGINEER II TECHNICIAN CLERICAL TOTALS EST. FEE Wetland boundary shapefiles in AutoCAD compatible format. Wall Plans & Estimates: 60%, 90% and Final Wall Special Provisions: 90% & Final 30/60/90/100 Submittals Permit applications and supporting documentation ready for signature. WCA/USACE Joint Application Form for aquatic resource impacts (electronic pdf copy). Draft wetland credit Purchase Agreement(s) and Withdrawal Transaction Form(s). SUBTOTAL - TASK 6 10 42 231 110 388 56 0 837 $117,956 837 140.9271 7.0 Easement Documents Assumptions: SRF to prepare ROW base file, sketch graphics and compose legal descriptions ROW acquisition by City 41 private parcels are located along the alignment proposed in the RFP Client Deliverables: Desired term length for temporary easements 7.1 Prepare ROW Base Fil 0 30 0 0 0 0 0 30 $5,970 7.2 Sketch Parcel Graphics (10 parcels - .5 hr check, 1.5 hr draft x10)0 0 0 0 24 0 0 24 $3,000 7.3 Compose Legal Descriptions (10 parcels - .5 hr check, .5 hr compose x 10)0 24 0 0 0 0 0 24 $4,776 SRF Deliverables: ROW Base File Parcel Graphics Legal Descriptions SUBTOTAL - TASK 7 0 54 0 0 24 0 0 78 $13,746 78 $176.23 8.0 County/MnDOT Coordination Assumptions: County and City staff to prepare Cooperative Agreement for Construction SRF to prepare cost participation summary and project location map to support this document SRF to participate in up to 2 coordination meetings with Ramsey County Client Deliverables: Example of previous Cooperative Agreement(s) for reference SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 16750.PP_Arden Hills Old Highway 10 Costs_edit 051823.xlsx MINNEAPOLIS. MN 6/6/2023 Page 10 of 11 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:CITY OF ARDEN HILLS Project:OLD HIGHWAY 10 TRAIL P16750.PP TASK NO.TASK DESCRIPTION DIRECTOR SR. MANAGER DESIGN LEAD ENGINEER III ENGINEER II TECHNICIAN CLERICAL TOTALS EST. FEE City to schedule coordination meetings with Ramsey County City to prepare meeting minutes 8.1 Prepare Cost Participation Summary Exhibit 0 0 2 4 4 0 0 10 $1,352 8.2 Prepare Project Location Map Exhibit 0 0 2 4 4 0 0 10 $1,352 8.3 Attend/participate in up to two coordination meetings with Ramsey County (2 hrs x 2 staff) 6 6 0 6 0 0 0 18 $3,360 8.4 Attend/participate in up to four coordination meetings with MnDOT/State Aid (2 hrs x 2 staff) 0 0 0 0 0 0 0 0 $0 SRF Deliverables: Cost Participation Summary Exhibit Project Location Map Exhibit SUBTOTAL - TASK 8 6 6 4 14 8 0 0 38 $6,064 38 SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 16750.PP_Arden Hills Old Highway 10 Costs_edit 051823.xlsx MINNEAPOLIS. MN 6/6/2023 Page 11 of 11 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:CITY OF ARDEN HILLS Project:OLD HIGHWAY 10 TRAIL P16750.PP TASK NO.TASK DESCRIPTION DIRECTOR SR. MANAGER DESIGN LEAD ENGINEER III ENGINEER II TECHNICIAN CLERICAL TOTALS EST. FEE $159.58 TOTAL ESTIMATED PERSON-HOURS 74 172 287 160 550 138 16 1397 AVERAGE HOURLY BILLING RATES $226 $199 $156 $135 $125 $142 $85 ESTIMATED LABOR AND OVERHEAD $16,724 $34,228 $44,772 $21,600 $68,750 $19,596 $1,360 $207,030 $207,030 ESTIMATED DIRECT NON-SALARY EXPENSES $19,413 $19,413 TOTAL ESTIMATED FEE $226,443 $226,443 ESTIMATE OF DIRECT NON-SALARY EXPENSES: MILEAGE:Personal Vehicles 500 Miles @ $0.575 $288 REPRODUCTION:Copy Duplication 400 Copies @ $0.10 $40 Color Copies 200 Copies @ $0.35 $70 PRINTING:$50 SUPPLIES:$50 COMMUNICATIONS:Mail, Express, Etc.$260 Postage $0. SUBCONSULTANTS:$18,655 ESTIMATED DIRECT NON-SALARY EXPENSES $19,413 SUMMARY OF COSTS:PRINCIPAL SR. ASSOC.ASSOCIATE SR. PROF PROF.TECHNICAL CLERICAL TOTALS 1.0 Project Coordination 9,040$ 6,169$ 1,872$ -$ -$ -$ -$ 17,081$ -$ 2.0 Project Survey -$ 3,184$ -$ 810$ 3,250$ 11,360$ -$ 18,604$ -$ 3.0 Geotechnical Investigation -$ 398$ -$ -$ 250$ 284$ -$ 932$ -$ 4.0 Public Engagement 1,582$ 2,587$ -$ -$ 4,250$ -$ 1,360$ 9,779$ -$ 5.0 Alternatives Review 2,486$ 1,592$ 6,240$ 4,050$ 8,500$ -$ -$ 22,868$ -$ 6.0 Construction Plans (Including Permitting)2,260$ 8,358$ 36,036$ 14,850$ 48,500$ 7,952$ -$ 117,956$ -$ 7.0 Easement Documents -$ 10,746$ -$ -$ 3,000$ -$ -$ 13,746$ -$ 8.0 County/MnDOT Coordination 1,356$ 1,194$ 624$ 1,890$ 1,000$ -$ -$ 6,064$ -$ $207,030 Braun Engineering SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 16750.PP_Arden Hills Old Highway 10 Costs_edit 051823.xlsx MINNEAPOLIS. MN OLD HIGHWAY 10 Trail Improvements CITY OF ARDEN HILLS 3701 Wayzata Boulevard, Suite 100 Minneapolis, MN 55416 763.475.0010 www.srfconsulting.com Marketing or promotional statements about SRF’s professional services are provided solely for general information and not as a contract commitment. Equal Employment Opportunity / Affirmative Action Employer May 11, 2023 David Swearingen Public Works Director / City Engineer City of Arden Hills DSwearingen@cityofardenhills.org 651-792-7847 Subject: Proposal For Old Highway 10 Trail Improvements (PW-22-0104) Dear David Swearingen and Members of the Selection Committee: Over the last decade the City of Arden Hills has made significant investment into the development of its community trail network with the intent of a making the City a safer and more enjoyable place to walk and bicycle. The extension of the trail along Old Highway 10 connect to Mounds View High School and Valentine Park is the latest project to further this effort. This is a challenging project with many traffic, design, utility, stormwater management, and stakeholder coordination issues to work through and requires a strong technical team with enthusiasm and a passion for trail projects. SRF Consulting Group is excited to take on this challenge and partner with the County, local stakeholders, and residents of Arden Hills to develop a safe, aesthetically-pleasing, and pedestrian-friendly community connection of the park and high school to nearby neighborhoods. We believe our team can deliver outstanding results and an exceptional working experience that satisfies the technical needs, schedule requirements, and management challenges generated by this highly visible project. Our strengths include: • Design Expertise. This project presents a variety of design and program challenges, slope and alignment challenges, and Watershed District/County/MnDOT coordination. The SRF team brings exceptional experience in regional trail design, with over 60 years of collective experience on dozens of complex trail projects within Twin Cities and the greater region. We will bring our creativity and technical experi- ence to successfully address project constraints and opportunities. • Experienced Project Leaders. Mike McGarvey will lead the overall management of this project. He is highly regarded for managing proj- ects that foster an open and collaborative design process with multi-stakeholder projects and recently completed a similar project for Arden Hills along Lake Valentine Road. Mike will be supported by Stewart Crosby, and Marty Joyce. Stewart, an expert in trail planning and former TRPD planner, will lead the evaluation of trail alternatives and the preferred alignment. Marty will lead the technical design and development of the preferred trail design. Mike, Stewart, and Marty will leverage their combination of management and design and technical proficiency to efficiently advance the needs of the project and ensure Arden Hills receives the best leadership and expertise throughout the project. • Creative and Collaborative Process. Engaging stakeholders will be critical to the success of this project. SRF will work closely with the City’s Project Manager to build upon previous public engagement efforts with Arden Hills and to integrate the concerns of multiple agencies, residents, and the larger community into the design. Our work plan includes several cost-effective engagement strategies and tools that we can utilize to foster an open process and build project consensus among residents and the community. Collaborative design discussions with City staff are important for quality results. Outside the box thinking may result in alternatives that minimize the need for additional easements. • Sustainable Solutions. One of the key goals is to have the trail lay lightly upon the natural features so that it blends into the natural sur- roundings while enhancing the user experience. Our preliminary evaluation suggests that stormwater management will be a challenge and creative thinking will be needed to address stormwater needs with minimal impact to adjacent properties. We will also work to ensure that the design is constructible and that materials will be of high quality to minimize ongoing maintenance. Our preliminary evaluation suggests that there are opportunities to reduce impervious surfaces and related stormwater management elements. We are confident the SRF team will bring immediate value to the City of Arden Hills and stakeholders by completing the project in a compre- hensive and professional manner. We can also help the City strategize an implementation and funding strategy for this project through its plan- ning and grant writing staff. We look forward to meeting with you to discuss the project in greater detail and to showcase our enthusiasm for this unique and challenging project. Should you have any questions regarding this proposal, please contact Mike McGarvey at 763.475.0010 or mmcgarvey@srfconsulting.com. Sincerely, Michael McGarvey, PLA, ASLA Kevin Swehla, PE Project Director - Landscape Architecture Vice President SRF Consulting Group 1 Over the last decade the City of Arden Hills has been steadily expanding it’s trail system to better serve the residents of the community with safe and efficient travel by bikes and pedestrians. This project to develop a trail con- nection to Valentine Park is the next step in the realization of the City’s vision. The preferred approach is to construct an 8-10 foot trail along the west side of Old Highway 10. The City’s concept plans show a trail generally at back of curb or with a small boulevard. While this design appears pretty straight for- ward there are a number of details that need to be resolved that can impact final design. Some specific items include adjacent grades, driveways and utilities (particularly power poles) and the need for stormwater management. Through this project the City and SRF will define a process for selecting a preferred trail alignment and then advance the design process to move the project forward through final design, including County coordination, easement, right-of-entry, and/or right-of-way acquisition and watershed permitting. Some of the key objectives of this project include: • Preparing final plans to improve opportunities for future grant requests. • To obtain meaningful input from stakeholders living near the project corridor through highly interactive and engaging public involvement activities. • A high-quality trail facility that provides safe access to area schools, parks and recreational amenities for people of all ages and abilities. • To provide a trail facility that complements the area’s natural resources and incorporates sustainable and resilient design. SRF has visited the site and spoken with project stakeholders to get a more complete understanding of the challenges of this project. This, along with recent work on the Mounds View High School Trail will allow the SRF team to quickly identify impacts and get to a solid cost estimate early in the process. We have outlined a few of the key challenges and our approach to resolving them in the column to the right. KEY CHALLENGES PROJECT CHALLENGE – ROW, Terrain & Slope Challenges While the feasibility study has developed a preferred trail alignment, there continues to be some feasibility elements that need to be addressed due to physical corridor conditions. We will look at the topography, constructibility, traffic, safety, right of way, and other corridor constraints and their potential design solutions. We will utilize our 3D-design tools to efficiently look at cross-section, horizontal and vertical alignment options. Usually, there are constructibility, safety, cost, and/or traffic type trade-offs that are balanced with these investi- gations. We believe that there are benefits to evaluating alternatives to minimize right of way needs and reduce impervious surfaces. PROJECT CHALLENGE – Right of Way Obstructions (Utilities, Parking, Driveways, etc) When developing trails in road right of ways, one of the biggest challenges is the potential for obstructions such as utilities, driveways and landscape elements. SRF’s trail designers are adept at identifying these challenges and assessing potential resolutions. To resolve this challenge SRF will do comprehensive site reviews, in addition to the site surveys, to get a solid understanding of the context of the obstructions and how the impact of the trail can be addressed in a cost-effective manner. Adjacent driveways, utilities and ADA accessibility of the trail are a particular challenge with this project. CAD modeling soft- ware can be used to rapidly vet alternatives and produce visualizations for public engagement and buy-in. Dependent on the situation, resolu- tion of the obstruction could include trail adjustment, utility relocation, access consolidation/relocation/closure and others. Years of experience in trail design means there are few situations that SRF has not dealt with. PROJECT CHALLENGE – Stakeholder Engagement There are a number of residential properties that are poten- tially impacted by this trail. Through respectful conversations with residents, City staff and stakeholder agencies we can better under- stand the needs of the community and respond with creative, construct- ible solutions that will help to ensure success for the proposed trail. SRF is prepared with a full spectrum of in-person and online engagement tools to be tailored to this important project. We recommend two community meetings and one project survey during design. We also recommend a social media campaign in addition to website content. Additional tools that could be included as value-added services include: • Field walk • Meeting Facilitation • Focus Groups (students, resi- dents, bike/ped advocate) PROJECT CHALLENGE – Stormwater Management The additional impervious surface created with the proposed trail will likely exceed the thresholds for permit requirements for both the Rice Creek Watershed District (RCWD) and the MPCA NPDES permits. Both permits engage stormwater management requirements for projects that exceed 1 acre of new impervious surfaces, and both have special considerations for linear or trail projects. Upon review of the fea- sibility study, we have assumed that the constrained portion of trail will likely exceed the 1-acre threshold and not be exempt from stormwater management. In these areas it will be important to Identify BMP’s that meet the rules and have an acceptable level of maintenance for the City. Confirming the rules and approach is accomplished via early coordina- tion with the Watershed staff, allowing the regulators to provide feed- back at the onset of the project. This early coordination will help the design respond to nuances in the rules, allowing the permitting process to be as smooth as possible. This is especially critical as the trail is adjacent to Lake Valentine and very near Round Lake. One element of the permitting process will likely involve mitigating trail fill within the floodplain of Lake Valentine. On the trail project to the south, floodplain fill and resulting need for compensatory storage was a critical part of the RCWD permitting process. Last, the project will likely impact existing rural drainage systems along this State Aid corridor, including ditches and driveway culverts, to name a few. New curb and gutter will require storm sewer systems, designed to State Aid standards, will need to connect to existing sys- tems or discharge into adjoining wetlands, ponds or the lakes. Design staff will work with City staff to identify if there are any downstream flooding issues that the new impervious trail might exasperate and work to alleviate these issues with the proposed systems. Project Understanding & Approach SRF Consulting Group 2 Scope of Services TASK 1 - PROJECT COORDINATION SRF Project Manager will hold a kickoff meeting, conduct bi-weekly telephone check-in meetings with City staff and review available proj- ect related information and record plans. The SRF Project Manager will regularly review project budget and schedule to ensure overall concurrence with the project objectives and in order to meet established milestones. SRF will maintain quality controls with independent quality checks per the SRF Quality Management Plan. SRF will coordinate efforts with other agency stakeholders including the following: • Attend/participate in up to two meetings with MnDOT • Attend/participate in up to two meetings with State Aid • Attend/participate in up to three Arden Hills City Council meetings. • Attend/participate in up to two coordination meetings with Ramsey County. Additional detail noted in Task 8. • Attend/participate in up to two coordination meetings with the Rice Creek Watershed District. TASK 2 - PROJECT SURVEY SRF will conduct a topographic and property survey of the project corridor to collect elevations and locations of surface/subsurface features, per standards identified in the RFP. Recognizing that Hwy 10 will be resurfaced in 2023. A combination of site survey and design information will be used for early phases of design and supplementary survey will be acquired as needed for later phases of the design process. SRF will locate property corners, reference area plats and prepare a base ROW map of the project area for use in preparing construc- tion plans. Existing utilities along the corridor will be identified by gopher state one call and drafted into a base map for use in the plans. A utility coordination meeting will be held during design to engage the facility owners, discuss schedule and request relocations as required. Impacted owners will be invited to the preconstruction meeting for followup. TASK 3 - GEOTECHNICAL INVESTIGATION & SECURING REQUIRED EASEMENTS SRF will coordinate additional geotechnical investigation for the project site and have a geotechnical recommendation memorandum with bor- ing logs prepared. This work will be completed by our subconsultant Braun Intertec. Braun Intertec will collect additional borings needed for geotechnical recommendations for minor retaining wall systems necessary north of TH 694. A geotechnical report was provided with the RFP docu- ments. However, no recommendations were provided for retaining wall systems identified to be necessary in the feasibility study and borings in the area (ST-4 thru ST-8) extend just 6’feet below existing grade which is insufficient for foundation recommendations. Braun will collect sufficient boring data two provide recommendations for the use of either precast modular block wall (PMBW) system or a rein- forced soil slope (RSS) system including a global stability analysis. TASK 4 - PUBLIC ENGAGEMENT Critical to the success of a trail project like this is clear and transpar- ent communication with the affected public. SRF will follow a clear and organized process for public engagement. The plan will include an online property owner survey form to be distributed to adjacent residents. SRF will also conduct two public informational meetings with adjacent property owners. Open house invites will be sent to both adjacent properties and neighborhood residents (approx. 500’ radius of corridor). TASK 5 - ALTERNATIVES REVIEW SRF will review and evaluate alternatives and approximate costs for the trail alignment based on site conditions along the project corridor. Alternatives that may be considered to minimize property impacts and easement needs. SRF will review alternatives in a meet- ing with City staff to determine the preferred trail alignment and get City concurrence prior to proceeding with detailed design efforts. SRF Consulting Group 3 TASK 6 - CONSTRUCTION PLANS SRF will prepare construction plans for the selected alternative, based on State Aid, MN Bicycle Facility Design Manual and other accepted design standards. The plan set shall include, but is not limited to, the following sheets: • Title Sheet • Statement of Estimated Quan- tities and Cost Participation • Construction Notes, Standard Plates, and ADA Compliance • Typical Sections • Removal Sheets • Plan and Profile Sheets for Trail, Drainage and Retaining Walls • Pavement and Curb Resto- ration Sheets • Grading Plan • Erosion Control Sheets • SWPPP Sheets • Cross Sections TH 694 Bridge Nos. 62716 & 62717 MnDOT owns the twin bridges that carry westbound (62716) and eastbound (62717) TH 694 traffic over the proposed trail improve- ments. The bridges were built in 2013 and and 2012 respectively and are in good condition. SRF has reviewed the as-built plans available on MnDOT’s eDOCS Public Website. Each bridge was designed with a 12-foot trail accommodation at the base of the west slope pav- ing adjacent to the roadway’s southbound shoulder. SRF has also reviewed the site and changes were implemented between the design and construction. Current conditions would allow a 12-foot trail along either side of Old Highway 10. Thus, we assume the trail can be designed and constructed below the bridges with no impact to the in-place concrete slope paving. Minor coordination for con- struction within MnDOT’s right-of-way will be needed and we assume the City will need to enter into a cooperative construction agreement with MnDOT. However, no bridge modifications should be necessary. Retaining Walls The feasibility study identifies up to four (4) retaining wall systems needed beginning just north of Brueberry Lane. Review of the site indicates the wall will be needed to retain embankment used to widen the shoulder area while maintaining ditches and low wetland areas. We Assume this can be completed with simple standard wall systems such as a reinforced soil slope (RSS) or precast modular block wall (PMBW) system and fall protection railing. A brief wall type study will be conducted in conjunction with the foundation recom- mendations provided by Braun to determine the appropriate wall type. Once identified, the wall design, plans and construction cost estimating will be initiated at the 60% design stage and final wall plans and special provisions will be completed in conjunction with the overall project schedule. A refined concept layout and estimate will be submitted for review by the City at 30% and plans by both the City and County at 60% and 90%. 100% plans will be provided to the City and County for final approval. Project specifications and project manual bidding support and con- struction admin will not be provided at this time, but can be amended into the project at a later date as project funding and construction timeframe become more clearly defined. SRF will provide a pdf digital copy of final plans. SRF will delineate corridor wetlands and prepare a report to commence project permit- ting with the rice creek watershed district (RWCD). Permit applica- tions will be completed and submitted for initial review but not fully approved until construction is imminent. Wetlands are anticipated to be impacted but mitigation is unlikely. TASK 7 - EASEMENT DOCUMENTS SRF will prepare a right-of-way boundary map for Ramsey County and easement drawings and legal descriptions for up to 41 individual par- cels along the corridor requiring permanent and temporary easements necessary for installation and long term maintenance of the proposed improvements. Through the design process, we will look to reduce or eliminate the need for any easement or right-of way impacts. Acquisitions will be completed under a separate contract. Assume trail and supporting infrastructure to be located in existing right of way to extent possible. We have assumed up 10 easement graphics to account for potential temporary or permanent easements as needed. TASK 8 – COUNTY COORDINATION SRF will prepare a cost participation summary tabulation spread- sheet and project location map as exhibits to assist City and County staff in the development of a cooperative agreement for the segment of trail along Snelling Ave. SRF Consulting Group 4 Project Team KEY PERSONNEL SRF has assembled a highly qualified and experienced team to address the needs of the Old Highway 10 Trail project. Not only does the SRF team have experience working on similar trail projects, but also has strong familiarity with this area having worked on the Mounds View High School Trail project – we will use this knowledge to more efficiently collaborate with the City, Ramsey County, the Project Management Team, and the many involved stakeholders. Team Organization SRF will be responsible for all project management and oversight activities. We will work closely with the Arden Hills project management staff to develop the processes, products, and milestones that will guide the project through completion. We understand that stakeholder engagement is important and we’ve selected a team who understands that integrating many viewpoints into the planning process will determine the best outcome for the project. We are committed to working collaboratively with project stakeholders, RCWD and Ramsey County. Our team is led by Project Manager Mike McGarvey. Mike is highly regarded for his regional trail design experience and is a member of the Association of Pedestrian and Bicycle Professionals. Mike will be supported by Stewart Crosby and Marty Joyce. Stewart has led planning for over 15 regional trails. Marty has extensive experience working on a variety of municipal and trail projects. Stewart and Marty will combine their passions and skills, leveraging experience of both disciplines throughout the project process. This holistic approach – of including a technical and design lead – will allow us to more efficiently progress the needs of the project and ensure that Arden Hills is getting the very best leadership and expertise throughout the project. SRF Project Manager Michael McGarvey, PLA, ASLA, LEED AP Design Lead Marty Joyce, PE Project Stakeholders• Ramsey County• City of Arden Hills• Rice Creek Watershed District (RCWD)• Residents City of Arden Hills Project Management David Swearingen/Lucas Miller Water Resources David Filipiak, PE Public Engagement Dan McNiel T r a c Brent Clark, PE Trail Design Marty Joyce, PE Stewart Crosby, PLA, ASLA Wetlands/Permitting Nicole Zappetillo Structural Casey Black, PE Right of Way Ken Helvey Alternatives Evaluation Lead Stewart Crosby, PLA,ASLA Survey Dean Dusheck, LS The SRF team brings a rich portfolio of local and regional projects, including lakefront trails — this experience will greatly assist in successfully delivering this trail project. SRF Consulting Group 5 MIKE MCGARVEY, PLA, ASLA | PROJECT MANAGER Mike has 29 years of experience in all aspects of landscape architecture, planning and urban design. His areas of expertise include trail planning and design, park planning and design, streetscape design, site design, and project management. Mike’s creative and innovative planning and design solutions acknowledge the influence of operations and address maintenance concerns. As a LEED accredited landscape architect, Mike ensures that sustainability is incorporated into SRF projects. Project Experience Bruce Vento Regional Trail – Phase 2, Ramsey County, Minnesota. Mike manage this project that advanced the approved master plan alignment for Phase 2 of the Bruce Vento Regional Trail through preliminary design. Mike managed all aspects of the project including agency coordination, public involvement, design and preliminary stormwater management approach. Mounds View High School Trail Improvements, Arden Hills, Minnesota. Mike managed this project that advanced the concept design of a local trail connecting Mounds View HS to existing community trails in support of the City’s Safe Routes to Schools initiative. Mike managed all aspects of this project including preliminary and final design, agency coordination, public involvement, ROW, and water resource permitting. Three River Park District Dakota Rail Trail, Hennepin County and Carver County, Minnesota. Mike led the planning efforts for the 28-mile Dakota Rail Trail. He subsequently managed the design of four phases of design and construction for segments of the trail, which included extensive public involvement, abbreviated design schedules due to ARRA funding, and the design of several pedestrian bridges. Street Design Manual, Saint Paul, Minnesota. Mike was part of a multidisciplinary team that worked cooperatively with Saint Paul Planning and Public Works to develop a street design manual for the entire City. The manual is a standard practice tool for the design of complete streets illustrating best practices and design issues for all modes of transportation. STEWART CROSBY, PLA, ASLA | ALTERNATIVE EVALUATION LEAD Stewart has 20 years of experience in landscape architecture and urban design, including conceptual design, design development construction document preparation, and construction administration. He brings innovative design solutions to a variety of projects that include park and trail master planning and design. Stewart has also conducted visual impact assessments for roads and trails and has worked on urban streetscape projects. Stewart excels at managing trail planning and design projects, while fostering an open, collaborative design pro- cess that includes agencies, residents, design professionals, and other interested stakeholders. His work is mindful of operations and maintenance considerations and emphasizes sustainability. Stewart strives to develop trail systems that are open and accessible to all, and that respond to the surrounding landscape and community. Project Experience Dakota Rail Regional Trail, Three Rivers Park District, Minnesota. Stewart was a primary author for the Dakota Rail Regional Trail Master Plan and was actively involved in all public open houses and in individual landowner meetings held in communities along the trail corridor. He assisted in the design development for the trail with a focus on amenities such as trail heads, rest stops, and rain gardens. During construc- tion, Stewart served as both project engineer and as construction administrator. Bottineau Community Works Infrastructure Advanced Planning, Twin Cities, Minnesota. Stewart worked to advance the planning and design of desired pedestrian and bicycle infrastructure enhancements to facilitate the safe, comfortable, and convenient access to and from the planned stations. This design involved researching the feasibility of shared mobility features to supplement the pedestrian and bicycle facilities being proposed for the corridor. Shared mobility features, such as bike sharing, allow for increased use of new bicycle facilities, while others will support alternative approaches for transit users to make first and last mile connections. Minnesota River Bluffs LRT Regional Trail, Carver County Parks, Minnesota. Project Manager for the design and construction of the two phases of trail development that included a prefabricated trail bridge over a creek in the historic City of Carver and a trailhead with a parking lot and a trail system kiosk. Stewart also managed the MnDOT Delegated Contract Process (DCP) for Local Agency Federal Aid Projects since this project utilized federal funds. Completed 21 master plans for local and regional trails Design/Management role in the development of 39 park and trail master plans Designed 13 trails to meet local and federal funding requirements Management role in 40+ parks and trail projects Design leadership in 20+ park and site development projects SRF Consulting Group 6 MARTY JOYCE, PE | DESIGN LEAD Marty has 8 years of experience as a member of design and construction teams for a variety of municipal, trail, and site design projects. His duties have included quantity calculation and project cost estimation, intersection design and details, alignments, profiles, utility design and coordination, corridor and terrain modeling. Has experience designing projects in Civil 3D and has worked in both the Twin Cities and Fargo metropolitan areas. Highlighted Project Experience Bella Vista Trail Construction. Civil Design Lead – Rosemount, Minnesota. New bike trail construction that connects existing trail along Bacardi Ave W with newly constructed Autmn Path. The trail weaves around several existing wetlands and stormwater ponds. Coordinated with Northern Natural Gas before and during construction to ensure the trail did not impact their existing gas lines. TH 241 Trail Construction. Member of Civil Design Team – St. Michael, Minnesota. Marty was the lead civil designer for the TH 241 Trail Construction project in St. Michael. All ped ramps in the intersection of TH 241 and Oakwood parkway were reconstructed as well as a short section of trail along TH 241. Marty designed the new ped ramps to meet ADA accessibility standards and designed the trail section to meet all MnDOT trail design standards. Peony Trailhead. Member of Civil Design Team – Plymouth, Minnesota. Marty was the lead civil designer of the Peony Trailhead in Plymouth, MN. This included a combination of trailhead parking lots and bike trail construction. Marty performed the grading design for the parking lots. Which included insuring adequate drainage while maintaining ADA acceptable grades in handicap parking stalls. He also designed the trail section that connected the two lots to meet all MnDOT standards for bike trail construction. Cedar-Nicols Trailhead. Member of Civil Design Team – Burnsville, Minnesota. Served as lead designer of the Cedar-Nicols Trailhead which con- sisted of the construction of bike trail and a trailhead parking lot. Marty ensured the trail was designed to MnDOT standards for sight distance and recovery slopes. Designed the parking lot accommodate large vehicles and to drain adequately and meet ADA standards for slopes in handicap stalls. 20+ Significant Utility Coordination Projects 34 Miles of Trail Design & Planning NICOLE ZAPPETILLO | WETLANDS/PERMITTING Nicole has 14 years of environmental science experi- ence including numerous wetland delineations, wet- land permitting, agency coordination, and environ- mental documentation for public and private projects. Her work at SRF includes completing wetland delin- eations and reports, Minnesota Wetland Conserva- tion Act and U.S. Army Corps of Engineers Section 404 permit applications, agency coordination, and federal and state environmental documents. Project Experience Trunk Highway 5 Regional Trail, Victoria and Chanhassen, Minnesota. Completed a field wetland delineation, delineation reports, and agency coordination for a proposed segment of regional multi-use trail, including bituminous and boardwalk trail segments. The trail will be located within Minnesota (MN) Department of Transportation right of way and the Uni- versity of Minnesota Landscape Arboretum. In addition, the trail will likely impact a Minnesota Department of Resources Public Water Wetland. France Avenue Trail from West 84th Street to Old Shakopee Road, Bloomington, Minnesota. Completed a field wetland delineation, delin- eation reports and agency coordination, and wetland permitting is in progress for a segment of a local multi-use trail, including bituminous and boardwalk trail segments and a stream crossing. The project includes a long segment of boardwalk to avoid/minimize wetland and floodplain impacts to a stream and the surrounding wetland complex. Northwest Greenway Trail Phases I-IV, Plymouth, Minnesota. Com- pleted field wetland delineations, delineation reports, agency coordina- tion, and wetland permitting for several segments of a regional multi-use trail, including bituminous and boardwalk trail segments and a stream crossing. Most of the work was in the vicinity of a large wetland complex. DAVID FILIPIAK, PE | WATER RESOURCES David leads SRF’s Water Resources Group, provid- ing review and oversight with 36 years of experi- ence in engineering and water resources plan- ning. His expertise includes hydrologic and hydraulic modeling of both urban and rural water- sheds, preliminary and final design for major storm sewer projects, regional and site-specific Best Management Practice design, green infrastructure studies and design, complex permitting, and major wetland restoration projects. He excels at developing inno- vative stormwater treatment solutions for both rural and urban projects. Additionally, he has served on numerous technical advisory commit- tees, including the Minnehaha Creek Hydrology and Hydraulics Study, several Local Road Research Board (LRRB) studies on a variety of top- ics, including sand filters, dry detention with underdrains, BMP Mainte- nance and Selection, and a study on Impervious Computations in Mod- eling and a MPCA study on Water Quality Sampling Protocols.. Project Experience 1NE Watershed Planning and Preliminary Design Project, Minneapo- lis, Minnesota. The project includes development and detailed analysis of multiple stormwater management scenarios that address flooding and improve water quality and ecological function within the 1NE Water- shed in Northeast Minneapolis. Developed that detailed XP-SWMM and P8 modeling, GIS analysis, and concept and preliminary design of sev- eral types of BMPS, including surface detention basins, underground detention/retention systems, raingardens, and tree trenches. David served as the project advisor for the study. Lake McCarrons Water Quality Study/BMP Design, Roseville, Min- nesota. Capitol Regions Watershed District retained SRF to study the SRF Consulting Group 7 Villa Wetland subwatershed to identify locations for potential BMPS to significantly reduce phosphorus loading to the wetland. DAN MCNIEL, AICP | PUBLIC ENGAGEMENT Dan has seven years of experience in public engage- ment and community planning. Dan excels at com- municating with stakeholders, community members and project partners.He has significant experience facilitating community workshops, leading youth engagement activities, and designing long-range public participation processes. Dan is committed to developing meaning- ful, measurable and adaptable community engagement and is passionate about incorporating underrepresented perspectives into planning pro- cesses. Prior to coming to SRF, Dan worked with the Minneapolis Park and Recreation Board planning department and served as an AmeriCorpsvol- unteer on the Pine Ridge Indian Reservation in South Dakota. Project Experience Dakota County CR 9 (Dodd Boulevard) and 179th Street Corridor Study, Minnesota. Dakota County and the City of Lakeville have part- nered to coordinate planning efforts and identify improvements for two roadway segments in the City of Lakeville – County Road 9 (Dodd Bou- levard) and 179th Street. Dan is serving as a key player in the public involvement coordination with Dakota County and the City of Lakeville. His main responsibilities include developing communication materials, gathering public input through public opens houses, community sur- veys and online engagement as well as coordinating in-person meet- ings with the public and adjacent property owners. Bruce Vento Trail- Phase 2, Ramsey County. Worked with Ramsey County to develop public involvement plan. Planned for, executed, and attended meetings, including pop-ups events, property owner meetings, and open houses. Developed handouts, survey, boards, presentations, and other communications materials in coordination with graphic design- ers. Summarized comments received from the public. BRENT CLARK, PE | TRAFFIC A member of SRF’s Traffic Engineering group, Brent’s work is focused mainly on traffic impact studies and corridor studies. He uses a number of traffic analysis software programs including Synchro/SimTraffic, VISSIM, TRAFFIX, and IHSM- HSM Predictive Method. Through his work, he has gained valuable experience in traffic operations, traffic forecasting, and intersection safety. Brent has led several large-scale data collec- tion efforts throughout the Midwest. Additionally, Brent has preliminary and final roadway design experience, having provided AutoCAD design support to SRF’s Municipal Group. Additionally, Brent has preliminary and final roadway design experi- ence, having provided AutoCAD design support to SRF’s Municipal Group. He also previously interned for a consulting engineering/sur- veying firm in Sioux Falls, South Dakota, where he provided AutoCAD design support and performed construction inspection and observa- tion, construction staking, and topographic surveying. Project Experience • Arden Hills Lexington Station Traffic Study, Minnesota. • City of Bloomington South Loop District Traffic Study, Minnesota. • Saint Paul Port Authority, Macy’s Department Store Redevelopment Traffic Study and TDMP, Saint Paul, Minnesota. KEN HELVEY | RIGHT OF WAY Ken leads SRF’s Real Estate Services Group and manages the acquisition, relocation, and appraisal processes for infrastructure, utility, and develop- ment projects. Since 1993, he has provided public and private sector clients with project manage- ment, acquisition, compilation of information to prepare work files, coordination of appraisals, negotiations with land owners to acquire right of way and settle damages, completion of relo- cation services, recording of pertinent documents, and closing of files and preparation of closing documents. Project Experience • MnDOT Hwy 63 Mississippi River Bridge Approach Roadways & Bridges Right of Way Package, Valuation & Acquisition, Red Wing, MN. • MnDOT TH 14 Right of Way Package, St James, Minnesota. • City of Chaska TH 212/CSAH 44 Interchange Right of Way Services, MN. CASEY BLACK, PE | STRUCTURAL Casey has 15 years of structural engineering experience and has led bridge design projects including rehabilitations, replacements, and new construction in Minnesota, Wisconsin, and North Dakota. He has managed projects using federal, state, and local funding. Casey’s experience includes concrete slabs, prestressed concrete beams, steel girders, and prefabricated steel trusses. As a project manager, Casey has directed the coordination efforts for property acquisitions and impacts, environmental documents, wetland delineations, hydraulic analysis, drainage designs, surveying, geotechnical investigations, environmen- tal site assessments, and roadway designs. He has also served as a construction engineer on bridge replacement and rehabilitation proj- ects, which enables him to foresee potential field issues during the design process and design easily constructible structures. Casey works closely with clients and permitting agencies to ensure project parameters are understood and met. Project Experience • Three Rivers Park District Crystal Lake Regional Trail Boardwalk Overlook, Lakeville, Minnesota. • Three Rivers Park District Luce Line Regional Trail Bridge over CSAH 61 (Xenium Lane), Plymouth, Minnesota. DEAN DUSHECK, LS | SURVEY Dean has 40 years of experience as a profes- sional land surveyor and supervises SRF’s survey operations. Respected as a detail-oriented land surveyor and efficient supervisor, he is involved in all SRF projects where design surveys and/or land surveys are required. Dean’s involvement extends beyond surveys prepared by SRF and includes quality control reviews of mapping and survey-related data received from third parties. He has provided land surveying services, including right of way research and legal descriptions, for numerous SRF projects. SRF Consulting Group 8 Project Schedule 2023 2024 STUDY TASKS JUN JUL AUG SEP OCT NOV DEC JAN FEB Project Coordination Project Kickoff Review Available Documents Staff Meetings City Council Meetings County Coordination Meetings State Aid Coordination Meeting Rice Creek Watershed Meetings MN DOT Coordinatiion Meeting Project Survey Geotechnical Services (as needed) Public Engagement Public Survey Community Open House Alternative Review Construction Plans 30 % Plans 60% Plans and Estimates Cooperative agreement with County Wetland Delineations Parcel Sketches and Easement Descriptions Preliminary Drainage plans and Watershed Permit 90% Plans and Estimates 100% Plans and Estimates Private Utility Coordination Easement Documents County Coordination As NeededAs Needed 9/29/239/29/23 02/28/202402/28/2024 Fee SRF Consulting Group 9 Task #Task Project Manager Deputy PM Trail Design Lead Public Engage- ment Lead Structural Lead Topographic Services Lead Water Resources Lead Structural Support Trail Design/ Water Resources Support Topographic Services Support Clerical Total Hours Total Fee Requested Tasks 1.0 Project Coordination 40 31 12 0 0 0 0 0 0 0 0 83 $17,081 2.0 Project Survey 0 0 0 0 0 20 0 0 36 100 0 156 $22,680 3.0 Geotechnical Investigation 0 2 0 0 0 0 0 8 2 6 0 18 $2,580 4.0 Public Engagement 7 13 0 34 0 0 0 0 0 0 16 70 $10,119 5.0 Alternatives Review 11 8 40 0 10 0 0 32 72 0 0 173 $25,628 6.0 Construction Plans (Including Permitting)10 20 206 0 16 0 24 62 376 16 0 730 $102,946 7.0 Easement Documents 0 0 0 0 0 48 0 0 26 16 0 90 $15,074 8.0 County Coordination 6 4 5 24 0 0 0 0 38 0 0 77 $10,922 Sub-Total of Requested Tasks 70 74 263 58 26 68 24 102 550 138 16 1397 $205,330 Total Estimated Hours SRF Staff 70 74 263 58 26 68 24 102 550 138 16 1397 Hourly Billing Rates SRF Staff $226 $199 $156 $135 $199 $199 $156 $135 $125 $142 $85 Total Fee for SRF Staff $15,820 $14,726 $41,028 $7,830 $5,174 $13,532 $3,744 $13,770 $68,750 $19,596 $1,360 $207,030 SRF Direct Expenses (subconsultant, mileage, copies, etc.)$19,413 Total Fee + Expenses (not to exceed)$226,443 Page 1 of 1 PUBLIC HEARING – 9A MEMORANDUM DATE: June 12, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault., City Administrator FROM: Gayle Bauman, Finance Director Katlyn Adair, Accounting Clerk SUBJECT: Public Hearing Regarding Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Holding a Public Hearing regarding delinquent utilities. Background Water customers whose accounts are 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Page 1 of 1 NEW BUSINESS – 10A MEMORANDUM DATE: June 12, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman. Finance Director Katlyn Adair, Accounting Clerk SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motion to approve, table or deny the following: • Resolution 2023-031 certifying delinquent utilities to Ramsey County. All items need a simple majority for action unless otherwise noted. Background Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated May 4, 2023 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by June 5, 2023. Utility accounts with an unpaid delinquent balance would be certified to Ramsey County to be added to property taxes payable in 2024. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The list of remaining delinquent utility accounts is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Attachments Attachment A: Resolution No. 2023-031 and Delinquent Utility Accounts List To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-031 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested parties to present objections if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2023, payable in 2024: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JUNE, 2023. ____________________________________ ATTEST: David Grant, Mayor __________________________________________ Julie Hanson, City Clerk PID # Cust No Service Address Water Sewer Storm Total Arrears Fee 8% Certification Assessment Total 343023210016 001920-000 1437 Arden Place 90.23 110.76 16.56 217.55 17.40 234.95 343023230017 002369-000 1532 Arden Place 84.38 107.09 16.56 208.03 16.64 224.67 223023240347 003135-000 4322 Arden View Court 196.27 178.47 21.48 396.22 31.70 427.92 223023240216 000223-000 4361 Arden View Court 62.15 68.65 21.48 152.28 12.18 164.46 223023240326 000375-000 4370 Arden View Court 124.27 166.45 21.48 312.20 24.98 337.18 223023240199 012462-000 4344 Arden View Court 71.39 106.42 21.48 199.29 15.94 215.23 223023240240 003444-000 4412 Arden View Court 141.14 164.31 21.48 326.93 26.15 353.08 223023240239 011640-000 4413 Arden View Court 88.50 108.78 21.48 218.76 17.50 236.26 223023240275 000290-000 4442 Arden View Court 91.39 110.53 21.48 223.40 17.87 241.27 223023240268 005325-000 4449 Arden View Court 67.38 99.16 21.48 188.02 15.04 203.06 223023240281 013062-000 4457 Arden View Court 4.33 120.47 21.48 146.28 11.70 157.98 223023240322 009989-000 4478 Arden View Court 186.19 137.43 21.48 345.10 27.61 372.71 223023210007 003937-000 1343 Arden View Drive 120.29 147.49 21.48 289.26 23.14 312.40 223023210040 000398-000 1354 Arden View Drive 66.74 75.78 21.48 164.00 13.12 177.12 223023210066 005371-000 1405 Arden View Drive 125.16 153.49 21.48 300.13 24.01 324.14 223023210117 005368-000 1450 Arden View Drive 79.71 92.95 21.48 194.14 15.53 209.67 223023240167 012351-000 1466 Arden View Drive 97.17 119.91 21.48 238.56 19.08 257.64 223023240171 000533-000 1469 Arden View Drive 60.88 120.47 21.48 202.83 16.23 219.06 333023310030 007153-000 1827 Beckman Avenue 168.81 182.71 16.56 368.08 29.45 397.53 343023140046 002424-000 1173 Benton Way 83.31 99.83 16.56 199.70 15.98 215.68 283023310016 002879-000 3786 Brighton Way 130.72 147.13 16.56 294.41 23.55 317.96 213023410028 006494-000 1675 Brueberry Lane 131.39 162.91 21.48 315.78 25.26 341.04 343023410055 001808-000 1171 Carlton Drive 366.62 277.57 16.56 660.75 52.86 713.61 283023330032 003132-000 3670 Cleveland Avenue N 48.94 64.28 16.56 129.78 10.38 140.16 223023310014 012582-000 1348 Colleen Avenue 128.38 159.08 16.56 304.02 24.32 328.34 223023320026 008331-000 1469 Colleen Avenue 108.90 131.20 16.56 256.66 20.53 277.19 343023210002 011863-000 1392 County Road E W 125.24 154.76 16.56 296.56 23.72 320.28 343023210005 012664-000 1412 County Road E W 95.79 118.33 16.56 230.68 18.45 249.13 343023420053 002098-000 3330 Dunlap Street N 51.61 70.63 16.56 138.80 11.10 149.90 343023330015 001629-000 1569 Edgewater Avenue 78.52 95.01 16.56 190.09 15.21 205.30 333023330041 012811-000 1976 Edgewater Avenue 28.38 308.94 16.56 353.88 28.31 382.19 223023340002 000140-000 1399 Floral Drive W 119.05 128.29 16.56 263.90 21.11 285.01 333023340067 009129-000 1927 Glenpaul Avenue 104.60 129.45 16.56 250.61 20.05 270.66 333023330074 004091-000 1960 Glenpaul Avenue 527.85 162.56 16.56 706.97 56.56 763.53 283023130041 001165-000 1740 Glenview Avenue 69.19 102.43 16.56 188.18 15.05 203.23 283023240014 011678-000 1836 Gramsie Road 109.34 120.47 16.56 246.37 19.71 266.08 333023240030 001805-000 1860 Grant Road 57.28 62.63 16.56 136.47 10.92 147.39 333023240019 008210-000 1873 Grant Road 67.53 77.99 16.56 162.08 12.97 175.05 333023240032 002096-000 1876 Grant Road 199.94 209.23 16.56 425.73 34.06 459.79 273023340057 012232-000 3663 Hamline Avenue N 101.64 143.16 16.56 261.36 20.91 282.27 223023340036 000231-000 4101 Hamline Avenue N 97.07 120.63 16.56 234.26 18.74 253.00 163023340015 001285-000 4627 Highway 10 127.00 142.56 16.56 286.12 22.89 309.01 333023240108 012524-000 1850 Indian Place 144.88 156.01 16.56 317.45 25.40 342.85 223023340034 000355-000 4126 James Circle 153.75 152.90 16.56 323.21 25.86 349.07 213023430017 001534-000 1791 Janet Court 127.89 145.83 16.56 290.28 23.22 313.50 213023430012 012516-000 1810 Janet Court 145.40 140.13 16.56 302.09 24.17 326.26 333023340033 013088-000 1900 Jerrold Avenue 53.74 71.26 16.56 141.56 11.32 152.88 223023120013 000569-000 1307 Karth Lake Circle 149.10 178.82 16.56 344.48 27.56 372.04 223023120007 000990-000 1337 Karth Lake Circle 98.34 120.47 16.56 235.37 18.83 254.20 333023110036 001551-000 1611 Lake Johanna Boulevard 143.89 170.82 16.56 331.27 26.50 357.77 333023340019 001880-000 3211 Lake Johanna Boulevard 115.10 120.47 16.56 252.13 20.17 272.30 333023340020 001884-000 3223 Lake Johanna Boulevard 75.51 88.68 16.56 180.75 14.46 195.21 333023420038 001969-000 3290 Lake Johanna Boulevard 141.21 166.43 16.56 324.20 25.94 350.14 283023120052 001575-000 1761 Lake Valentine Road 110.13 132.37 16.56 259.06 20.72 279.78 213023120004 005384-000 4541 Lakeshore Place 123.67 144.78 16.56 285.01 22.80 307.81 333023240039 013057-000 3424 New Brighton Road 75.81 114.40 16.56 206.77 16.54 223.31 223023330015 004713-000 4149 Norma Avenue 72.69 85.92 16.56 175.17 14.01 189.18 223023320013 000743-000 4283 Norma Avenue 813.17 526.11 16.56 1,355.84 108.47 1,464.31 213023140006 001271-000 4401 Old Highway 10 22.21 120.47 16.56 159.24 12.74 171.98 213023140007 001276-000 4375 Old Highway 10 22.21 120.47 16.56 159.24 12.74 171.98 343023330050 001671-000 3130 Ridgewood Road 59.29 65.66 16.56 141.51 11.32 152.83 343023310015 002293-000 3354 Snelling Avenue N 60.73 67.71 16.56 145.00 11.60 156.60 333023240093 011355-000 1865 Stowe Avenue 113.45 132.23 16.56 262.24 20.98 283.22 333023320008 005251-000 2000 Stowe Avenue 94.69 115.90 16.56 227.15 18.17 245.32 283023330011 007090-000 1971 Thom Drive 67.38 75.94 16.56 159.88 12.79 172.67 283023330012 003256-000 2023 Thom Drive 168.65 175.97 16.56 361.18 28.89 390.07 283023330013 001255-000 2027 Thom Drive 76.10 94.17 16.56 186.83 14.95 201.78 213023430002 001315-000 4100 Valentine Crest Road 2.10 103.87 14.27 120.24 9.62 129.86 223023130003 007156-000 1225 Wyncrest Court 95.09 132.66 16.56 244.31 19.54 263.85 8,210.85 9,280.84 1,223.99 18,715.68 1,497.22 20,212.90 Page 1 of 3 NEW BUSINESS – 10B MEMORANDUM DATE: June 12, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Arden Manor and Floral Park Improvements – Construction Contract Award Budgeted Amount: Actual Amount: Funding Source: $606,000 – Floral Park $1,237,142.27 CDBG Funds, PIR – Parks $249,700 – Arden Manor Council Should Consider Motions to approve, table, or deny the following: • Resolution 2023-032, Accepting Bid and Awarding the Arden Manor Park and Floral Park Improvements Project Contract to Peterson Companies in the amount of $816,523.35. • Quote from Minnesota Wisconsin Playground for Arden Manor Park play structure, swings, shelter structure and labor in the amount of $156,475.11. • Quote from Minnesota Wisconsin Playground for Floral Park play structure, swings, shelter structure and labor in the amount of $107,513.81. • Purchase of Park improvement amenities, bike rack, Gaga Ball Pit, Grills, Hot Coal Bins, Dog waste stations, benches, basketball hoops, etc. in the amount of $32,600. Background On April 12, 2021, City Council approved Resolution 2021-017 supporting the City’s application for a CDBG funding opportunity for Arden Manor Park. At a Work Session on November 15, 2021, Council discussed the proposed improvements at Arden Manor Park and Floral Park Hardcourt. At the November 22, 2021 Council meeting, the PSA with HR Green was approved to design and construct Arden Manor Park and Floral Park Hardcourt. On October 24, 2022, Council approved the PSA Amendment with HR Green to add the Floral Park playground structures and park equipment to the overall project. On May 15, 2023, the 95% design plans were presented to Council at the Work Session for final comments. On May 22, 2023, the plans Page 2 of 3 Per CIP: Roof work $ 30,000 Play structure $150,000 Hard courts $426,000 and specifications were approved by the City Council and pursuant of Resolution 2023-027, bids were opened on June 5, 2023. Primary elements of improvements at each park are play structure replacement, play structure container replacement, hard court rehabilitation, trail improvements, ADA improvements, shelter improvements and other amenities. If the project is to move forward, the anticipated schedule would allow for construction to start this summer and final completion late Fall of 2023. There were a total of three bids received. The following table lists the bidders name and their total bid: Bidder Total Bid Peterson Companies, Inc. $816,523.35 Urban Companies LLC $1,001,085.00 Parkstone Contracting LLC $1,323,468.51 All of the bids are higher than the Engineer’s estimate which is $489,617.63. The low bid is 67% higher than the engineer’s estimate. Attachment A is HR Green’s response memo and recommendation to the bid results. Discussion Council may decide to approve the park improvement items as presented or Council may choose to table this item to discuss at an upcoming Work Session. If Council chooses to table the item, discussion can be had about downsizing the scope of the project by removing certain items proposed in the current plan. Because there is not an existing contract signed with the low-bidder (Peterson Companies), they would also have to agree to a modified change in scope of the project for it to move forward. The CDBG funds related to Arden Manor Park must be used in 2023. Budget Impact The project funding is provided below: Funding Arden Manor Park: CDBG Program 189,700$ City PIR - Parks 60,000$ Total 249,700$ Floral Park: City PIR - Parks 606,000$ Total 606,000$ Page 3 of 3 Actual project totals: Arden Manor Floral TOTAL Engineering 71,742.88$ 52,287.12$ 124,030.00$ Contractor 343,721.24 472,802.11 816,523.35 Playground Equip 115,469.11 79,549.81 195,018.92 Shelter 41,006.00 27,964.00 68,970.00 Park Amenities 13,050.00 19,550.00 32,600.00 Actual Total 584,989.23$ 652,153.04$ 1,237,142.27$ Over CIP Budget $335,289.23 46,153.04$ $381,442.27 The actual cost is $381,442.27 over the total budgeted amount for both parks. This will have an impact on future CIP projects. Finance has received 2024-2028 CIP requests from department heads and will be presenting information to the City Council at the July work session. Included below is a very preliminary view of the PIR Fund balances by year based on requests received and making no changes to revenue assumptions. These numbers do not include the Lake Johanna and Old Highway 10 trail projects and will change as we continue through the budgeting process. Year Balance Year Balance 2024 1,831,933$ 2029 659,573$ 2025 1,832,373$ 2030 183,313$ 2026 1,007,753$ 2031 1,318,013$ 2027 1,270,733$ 2032 (1,003,787)$ 2028 (124,167)$ 2033 77,595$ Attachments Attachment A: Resolution 2023-032 Attachment B: HR Green memo and bid summary Attachment C: Construction Agreement Contract Attachment D: Arden Manor structure quotes Attachment E: Floral Park structure quotes To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-032 RESOLUTION ACCEPTING BID AND AUTHORIZING AWARD OF CONTRACT FOR THE ARDEN MANOR PARK AND FLORAL PARK IMPROVEMENTS PROJECT WHEREAS, pursuant to an advertisement for bids for the Arden Manor Park and Floral Park Improvements Project, bids were received, opened, and tabulated according to the law, and the following bids were received complying with the advertisement: Peterson Companies, Inc. $ 816,523.35 Urban Companies LLC $1,001,085.00 Parkstone Contracting LLC $1,323,468.51 and; WHEREAS, it appears that Peterson Companies, Inc. of Wyoming, Minnesota, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into the attached contract with Peterson Companies, Inc. Wyoming, Minnesota in the name of the City of Arden Hills for the Arden Manor Park and Floral Park Improvements Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder i shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JUNE, 2023. ____________________________________ David Grant, Mayor ATTEST: Julie Hanson, City Clerk 2550 University Avenue W . | Suite 400N St. Paul, MN 55114 Main 651.644.4389 + Fax 713.965.0044 HRGREEN.COM June 7, 2023 Mr. David Swearingen Public Works Director/City Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 SUBJECT: Arden Manor Park and Floral Park Improvements | PW-20-PARK-003 & PW-22-PARK-001 Dear Mr. Swearingen, On May 22nd, 2023 the City Council received plans and specifications for the Arden Manor Park and Floral Park Improvements project, City projects PW-20-PARK-003 & PW-22-PARK-001, and authorized advertisement for bids. On June 5th, 2023 the City of Arden Hills received bids for the Arden Manor Park and Floral Park Improvements project. The results were verified by City-consultant, HR Green. Three (3) bids were received and ranged between $816,523.35 and $1,323,468.51. The following is a bid summary: Peterson Companies, Inc. $ 816,523.35* Urban Companies LLC $1,001,085.00 Parkstone Contracting LLC $1,323,468.51 *Adjusted bid total by $0.40 (rationale below) A discrepancy of $0.40 was found in the bid of Peterson Companies, Inc. between the Arden Manor Park base bid amount written on the bid form and in the actual sum of the total costs for the bid items. As described in Section 10 of the Instruction to Bidders in the Project Manual, the corrected sum governs and is included herein. All three bids were higher than the engineer’s estimate of $489,617.63. The low bid price was 67% higher than the engineer’s estimate. All the bids were accompanied by the required bid bond. After a thorough review of the bids received, we feel that the engineer’s estimate did not adequately represent the approximate construction costs that could have been anticipated. Most cost history sources referenced in development of the engineer’s estimate were two to four years old, and inflation was inadequately accounted for. Also, one of the cost history sources referenced was MnDOT average bid prices , however MnDOT projects are generally larger and roadway-oriented, and the economy-of-scale applied to the engineer’s estimate for small- quantity items was insufficient. Due to the spread between high and low bidder we also reviewed the following items to try to identify cost risks that could show up during construction. The quantities of the ten highest cost items for each park were reviewed for any significant under-estimates, and the plans and specs were reviewed for incidental items that may have had a significant indirect impact on bid costs, but nothing significant was found. Other possible hidden costs such as dewatering or temporary shoring needs were reviewed, but nothing significant was found either, so the large spread may be attributable to Contractor-specific means and methods. The costs for one bid item in the Peterson Companies, Inc. bid for both parks is of note. Mobilization is about one-quarter of the total bid amount for each park, which is more than typical, however mobilization can be highly variable between Contractors as it is with these bids, and it is difficult to attribute the mobilization cost to any particular factor(s).  Arden Hills Park and Floral Park Improvements Page 2 of 2 June 7, 2023  We also believe that it is unlikely that re-bidding the project either immediately or next year would result in a significant savings in construction costs. In conclusion, HR Green, Inc. recommends Council accept the bids, awarding the contract to Peterson Companies, Inc. for $816,523.35 for the 2023 Arden Manor Park and Floral Park Improvements project, City projects PW-20-PARK-003 & PW-22-PARK-001. Sincerely, HR GREEN, INC Thomas A. Jantscher, PE Project Manager Arden Manor Park and Floral Park Improvements AGREEMENT 20-PARK-003; 22-PARK-001 1 of 5 AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT THIS AGREEMENT is made this 12th day of June, 2023 (hereinafter “Effective Date of the Contract”) by and between the City of Arden Hills, Ramsey County, Minnesota (hereinafter “Owner”) and Peterson Companies (hereinafter “Contractor”). The Owner and Contractor hereby agree as follows: ARTICLE 1 – THE WORK AND THE PROJECT 1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Improvements to City parks, including but not limited to, removals, general earthwork, bituminous pavement, concrete pavement, chain-link fencing, site amenities, and site restoration. 1.02 The Project, of which the Work under the Contract Documents is a part is generally described as follows: Arden Manor Park and Floral Park Improvements, City Project No. 20-PARK-003; 22- PARK-001. ARTICLE 2 – CONTRACT DOCUMENTS 2.01 The Contract Documents consist of the following: A.This Agreement B.Performance and Payment Bonds C.Insurance Certificates D.Instructions to Bidders E.General Conditions F.Supplementary Conditions G.Division 1 – General Requirements H.Division 2 – Special Provisions I.Drawings (not attached by incorporated by reference) consisting of 17 sheets with each sheet bearing the following general title: Arden Manor Park and Floral Park Improvements, dated 5/23/2023. J.Addenda (Numbers _ and _ inclusive) K.Exhibits to the Agreement 1.Contractor’s Bid (pages 1 to 6 inclusive) 2.Non-Collusion Affidavit 3.Responsible Contractor Verification and Certification of Compliance Form 4.Equal Employment Opportunity Compliance Requirements and Certification L.The following which may be delivered or issued on or after the Effective Date of the Contract and are not attached hereto: 1.Notice to Proceed 2.Work Change Directives 3.Change Orders 4.Field Orders2.02 This instrument, together with the documents hereinabove mentioned, form the Agreement, and they are as fully a part of the Agreement as if hereto attached or herein repeated. 2.03 The Contract Documents may only be amended, modified, or supplemented as provided in the General Conditions and Supplemental Conditions. ARTICLE 3 – CONTRACT TIMES 4.01 Contract Times: The Work will be substantially completed on or before October 13, 2023, and completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions on or before October 31, 2023. Due to late fall construction, installation of acrylic court Arden Manor Park and Floral Park Improvements AGREEMENT 20-PARK-003; 22-PARK-001 2 of 5 surfacing may take place in Spring of 2024. Final completion for this work must take place prior to May 15, 2024. 4.02 All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 4.03 Liquidated Damages: Contractor and Owner recognize that time is of the essence as stated above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the times specified in Paragraph 3.01 above, plus any extensions thereof allowed in accordance with the Contract. The parties also recognize that delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay, but not as a penalty; A. Substantial Completion: Contractor shall pay Owner $200.00 for each day that expires after the time specified in Paragraph 3.01 above for Substantial Completion until the Work is substantially complete, as duly adjusted pursuant to the Contract. B. Completion of Remaining Work: After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time for completion and readiness for final payment, as duly adjusted pursuant to the Contract, Contractor shall pay Owner $300.00 for each day that expires after such time until the Work is completed and ready for final payment. C. Liquidated damages for failing to timely attain Substantial Completion and final completion are not additive and will not be imposed concurrently. ARTICLE 4 – CONTRACT PRICES 4.01 4.02 4.03 4.04 The Owner shall pay the Contractor for the performance of this Agreement according to the schedule of approximate quantities and unit prices as set out in the Contract Documents submitted by the Contractor on June 5. 2023, the aggregate of which is estimated to be $816,523.35. The Contract shall include Schedule A items as provided on the Proposal Form. Payment is based an amount equal to the sum of the extended prices, established for each separately identified item of Unit Price Work by multiplying the unit price times the actual quantity of that item completed and accepted by the Engineer. The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions, estimated quantities are not guaranteed, and determination of actual quantities and classifications are to be made by the Engineer. ARTICLE 5 – PAYMENT PROCEDURES 5.01 Progress Payments: Owner shall make progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment on or about the 10th day of each month during performance of the Work as provided in Paragraph 5.02 below, provided that such Applications for Payment have been submitted in a timely manner and otherwise meet the requirements of the Contract. All such payments will be measured by the Schedule of Values established as provided in the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no Schedule of Values, as provided elsewhere in the Contract. 5.02 Retainage: Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Owner may withhold, including but not limited to liquidated damages, in accordance with the Contract. A. Ninety five (95) percent of Work completed (with the balance being retainage). If the Work has been 50 percent completed as determined by Engineer, and if the character and progress of the Work has been satisfactory to Owner and Engineer, then as long as the character and Arden Manor Park and Floral Park Improvements AGREEMENT 20-PARK-003; 22-PARK-001 3 of 5 progress of the Work remain satisfactory to Owner and Engineer, there will be no additional retainage; and B. Fifty (50) percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage). 5.03 Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to 100 percent of the Work completed, less such amounts set-off by Owner pursuant to Paragraph 15.01E of the General Conditions, and less 200 percent of Engineer’s estimate of the value of Work to be completed or corrected as shown on the punch list of items to be completed or corrected prior to final payment. 5.04 Final Payment: Upon final completion and acceptance of the Work in accordance with Paragraph 15.06 of the General Conditions, Owner shall pay the remainder of the Contract Prices as recommended by Engineer as provided in said Paragraph 15.06. ARTICLE 6 – CONTRACTOR’S REPRESENTATIONS 6.01 In order to induce the Owner to enter into this Contract, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents, and any data and reference identified in the Contract Documents. B. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all laws and regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied all reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Contract Documents, and reports relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Contract Documents. E. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the site-related reports identified in the Contract Documents, with respect to the effect of such information, observation, and documents on (1) the cost, progress and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by the Contractor; and (3) Contractor’s safety precautions and programs. F. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract. G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. J. Contractor’s entry into this Contract constitutes an incontrovertible representation by Contractor that without exception all prices in the Agreement are premised upon performing and furnishing the Work required by the Contract Documents. Arden Manor Park and Floral Park Improvements AGREEMENT 20-PARK-003; 22-PARK-001 4 of 5 ARTICLE 7 – MISCELLANEOUS 7.01 Terms: Terms used in the Agreement will have the meanings stated in the General Conditions and Supplementary Conditions. 7.02 Assignment of Contract: Unless expressly agreed to elsewhere in the Contract, no assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, money that may become due and money that is due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 7.03 Successors and Assigns: Owner and Contractor each binds itself, its successors, assigns, and legal representatives to the other party hereto, its successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations in the Contact Documents. 7.04 Severability: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 7.05 Contractor’s Certifications A. The provisions of Minn. Stat. 16C.285 Responsible Contractor are imposed as a requirement of this Contract. This Contract may be terminated by the Owner at any time upon discovery by the Owner that the prime contractor or subcontractor has submitted a false statement under oath verifying compliance with any of the minimum criteria set forth in the Statute. B. The provisions of Minn. Stat. 471.425, subdivision 4a regarding payments to subcontractors are imposed as a requirement of this Contract. REMAINDER OF THIS PAGE IS BLANK Arden Manor Park and Floral Park Improvements AGREEMENT 20-PARK-003; 22-PARK-001 5 of 5 IN WITNESS WHEREOF, Owner and Contractor have caused this instrument to be executed in duplicate as of the Effective Date of the Contract. OWNER: CONTRACTOR: City of Arden Hills By: By: Title: Mayor Title: Attest: Attest: Title: City Clerk Title: Address for Giving Notices: Address for Giving Notices: City of Arden Hills Attention: Public Works Director 1245 West Highway 96 Arden Hills, MN 55112 City of Arden Hills Attn: David Swearingen 1425 Paul Kirkwold Dr. Arden Hills, MN 55112 Phone: 651 792 7847 dswearingen@cityofardenhills.org Ship to Zip 55112 Quantity Part #Description Unit Price Amount 1 RDU GameTime - PS21052 (Modified)$38,561.46 $38,561.46 1 RDU GameTime - Primetime Play Unit, Ages 2-5 $18,345.36 $18,345.36 1 RDU GameTime - SWING $10,140.00 $10,140.00 1 7081 GameTime - 5'-6" F/S Rockscape Arch Climber $11,598.00 $11,598.00 1 178749 GameTime - Owner's Kit $84.00 $84.00 Sub Total $78,728.82 Freight $8,435.29 Total $87,164.11 This quotation is subject to current Minnesota/Wisconsin Playground (MWP) policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground (MWP), harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's negligence or noncompliance with any of its commitments under this document. MWP will indemnify and hold Owner/Owner's Representative harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or noncompliance with any of its commitments under this document. Excusable Delays/Additional Costs: MWP, and/or its affiliates, shall be liable for default unless delay of performance, whether supplying materials only or including installation in accordance with our project scope, is caused by an occurrence beyond reasonable control of MWP, and/or its affiliates, such as, but not limited to, acts of Superior Force or the public enemy, acts of Government in either its sovereign or contractual capacity, fire, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, delays of common carriers (for transportation of goods whether raw materials or finished product) and attainability of raw materials. Such events resulting in additional costs are not included in quoted amounts and shall be the responsibility of the Owner/Owner's Representative. Any additional costs shall be provided in writing for purchaser's records and shall be due upon payment of invoice. This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and GameTime, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. Pricing: f.o.b. factory, firm for 15 days from date of quotation. If placing an order after expiration of quote, please contact our office for updated pricing. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported government agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 03/28/2023 Quote # 103393-01-09 Arden Manor Park - Arden Hills, MN - D11619H1 - M Page 1 of 2 Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Order Information: Bill To: _____________________________________________ Ship To: _____________________________ Company: ___________________________________________ Project Name: ________________________ Attn: ________________________________________________ Attn: _____________________________ Address: _____________________________________________ Address: ____________________________ City, State, Zip: _______________________________________ City, State, Zip: ______________________ Contact: ______________________________________________ Contact: ____________________________ Tel: _________________________________________________ Tel: ________________________________ Fax: _________________________________________________ Fax: ________________________________ Acceptance of quotation: Accepted By (printed): _________________________________ P.O. No: _____________________________ Signature: ___________________________________________ Date: ________________________________ Title: _______________________________________________ Phone: ______________________________ Facsimile: __________________________________________ Purchase Amount: $87,164.11 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 03/28/2023 Quote # 103393-01-09 Arden Manor Park - Arden Hills, MN - D11619H1 - M Page 2 of 2 City of Arden Hills Attn: David Swearingen 1425 Paul Kirkwold Dr. Arden Hills, MN 55112 Phone: 651 792 7847 dswearingen@cityofardenhills.org Ship to Zip 55112 Quantity Part #Description Unit Price Amount 1 INSTALL GameTime - Lump Sum - Installation Equipment - *Safety surfacing provided and installed by OTHERS. $28,305.00 $28,305.00 Sub Total $28,305.00 Total $28,305.00 This quotation is subject to current Minnesota/Wisconsin Playground (MWP) policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground (MWP), harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's negligence or noncompliance with any of its commitments under this document. MWP will indemnify and hold Owner/Owner's Representative harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or noncompliance with any of its commitments under this document. Pricing: f.o.b. factory, firm for 15 days from date of quotation. If placing an order after expiration of quote, please contact our office for updated pricing. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported government agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Payment terms: net 30 days for tax supported governmental agencies. Should this quotation be forwarded to an agency not listed on this quote, credit terms, as well as other terms and conditions herein, may be need to be altered. For instance, non-tax supported organization purchasing any or all products and/or services quoted herein may require full payment for that amount due at time of order entry. Remaining balance owed by tax supported agency, if any, shall still be net 30 days. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 04/17/2023 Quote # 103393-01-11 Arden Manor Park - Arden Hills, MN - D11619H1 - I w/CBDG rates Page 1 of 3 Project Scope: Please note, installation is based on site being ready prior to our arrival to install play equipment as well as site conditions that have been conveyed to our organization by the owner/owner's representative and/or ideal conditions existing for a timely completion of your project as quoted. Unless addressed prior to the installation quote being issued or specifically mentioned herein, any issues that arise that impede the progress/completion of your project as quoted will result in additional charges. Weather can change project scheduling in many ways. Take rain for an example. Day, or days, before rain... If weather forecasts show a high percentage chance for rain that will effect the site conditions, a postponement may be in order. Digging holes, laying certain surfacing materials, etc., are greatly affected by weather conditions and work may not begin/continue due to weather forecasts. There's the rain days themselves, which if heavy enough rainfall occurs, makes a site unworkable. Day, or days, after rain... Drying time will be needed after rain and the number of days needed will vary depending on amount of moisture received. One actual rain day may equal multiple delay days depending on work scheduled to be done. + INCLUSIONS + + One mobilization + Public utility locates only + Installation of equipment + Marking and digging of footings holes to accept direct embedment supports as needed + Unpacking of play equipment + Assembly of play equipment + Concrete for footings as needed + Pouring of concrete for footings + Construction tape/temporary bracing (as needed) + Standard insurance offerings + Standard warranty offerings + Standard industry accepted labor wages - EXCLUSIONS - - Clear access path up to and into play area for installation equipment (minimum of 8-foot wide, includes but not limited to gates, walkways, driveways, etc.) - Staging area for materials and installation equipment, trailers, etc. - Unobstructed space for maneuvering installation equipment as well as performing work - Security fencing of any type - Engineered wood fiber (EWF) surfacing - Spreading of EWF - On site security personnel - If fencing is in place (by others), ability to unlock fencing is to be provided to our office a minimum of one week prior to our start - Private utility locates such as, but not limited to, irrigation, fiber optics, private lighting, etc. - Accepting, unloading and storage of order(s)/shipment(s) prior to installation. Please note, orders can be packaged/shipped in large crates, pallets, etc., requiring heavy-duty equipment to unload. - Sitework of any kind such as, but not limited to, grading (play area to have max slope of 1%), site restoration, drainage, etc. - Removal of existing play equipment, border, safety surfacing, etc. - Backfill and compaction of backfill after removal of existing items (for footing holes as an example) that leave voids in area (marking and digging of new footing holes based on workable site) - Digging in compacted sub-surfaces, rock, hard pan, tree roots, unstable soil conditions, etc. - Restoration of compacted sub-surfaces for playground surfacings such as, but not limited to, poured-in-place rubber, rubber tiles, artificial turf, etc. - Digging/maneuvering in sand, pea gravel, mud, etc. - Offsite removal of spoils from footing holes (can be stockpiled near play area for owner/owner's representative removal or spread within play area) - Disposal of packing material (can be deposited in owner/owner's representative onsite dumpster or stockpiled for removal by others) - Playground safety surfacing - Border to help contain playground safety surfacing - Removal of temporary braces, caution/construction tape, etc. (Can be removed and disposed of after concrete has cured.) - Bonding of any type - Permits of any kind - Prevailing, Davis Bacon, Union, or similar, wages - Restroom facilities. Please provide access to restrooms whether within a building or portable style. Should use of site facilities not be available, additional charges will be required to bring on site temporary/portable restrooms. These temporary facilities will be removed once your project has Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 04/17/2023 Quote # 103393-01-11 Arden Manor Park - Arden Hills, MN - D11619H1 - I w/CBDG rates Page 2 of 3 been completed. - Short term maintenance, check manufacturer's owner's manual recommendations for maintenance and always follow these written instructions. To help set up short (and ongoing) term maintenance, use the first twelve months to regularly check equipment (such as, but not limited to, tightening hardware, checking moving features, etc.). Twelve months allows use in all seasons and will provide a better understanding of what will be necessary for your ongoing maintenance. This short term schedule will be based on the amount of use the play equipment is getting as well as the type of play event that is being played on. Activities with movement have a more dynamic play which can lead to more maintenance due to the nature of the motion but also because these types of play events tend to be more popular. Static features may require less attention during the short term and ongoing maintenance as inspections will determine frequency of maintenance needed for these events. There may be a need for scheduled lower and higher frequency inspections. - Ongoing maintenance, check manufacturer's owner's manual recommendations for maintenance and always follow these written instructions. After short term maintenance period is done and data is collected for that time period, an ongoing schedule should be implemented. The ongoing maintenance can change with age and greater use. There may be a need for scheduled lower and higher frequency inspections. Should weekend work be necessary or non-standard hours be worked, please provide a site contact and the best telephone number to reach this person in case an urgent matter arises requiring immediate attention. (Name) _________________________________________________ (Cell) ___________________________________________________ (Other Telephone Number) ____________________________ Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Acceptance of quotation: Accepted By (printed): _________________________________ P.O. No: _____________________________ Signature: ___________________________________________ Date: ________________________________ Title: _______________________________________________ Phone: ______________________________ Facsimile: __________________________________________ Purchase Amount: $28,305.00 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 04/17/2023 Quote # 103393-01-11 Arden Manor Park - Arden Hills, MN - D11619H1 - I w/CBDG rates Page 3 of 3 City of Arden Hills Attn: David Swearingen 1425 Paul Kirkwold Dr. Arden Hills, MN 55112 Phone: 651 792 7847 dswearingen@cityofardenhills.org Ship to Zip 55112 Quantity Part #Description Unit Price Amount 1 ROGS1616 Cedar Forest Products - Rectangular Open Gable Shelter, 18' x 28' with 8' eave- Price Includes: • Roof pitch is 4:12, designed for a standard 30 PSF live load & 90 MPH wind speed • Powder coated steel frame • 24 ga. multi-rib metal roofing • Zinc plated fasteners • Tubular steel frame utilizes hidden bolts & fasteners where possible Excludes: Unloading, storage, installation, clear coat, stain, gutters, downspouts, footings, concrete nor floor drains. $22,887.00 $22,887.00 1 MN Cedar Forest Products - Engineering $800.00 $800.00 Sub Total $23,687.00 Freight $4,000.00 Total $27,687.00 This quotation is subject to current Minnesota/Wisconsin Playground (MWP) policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground (MWP), harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's negligence or noncompliance with any of its commitments under this document. MWP will indemnify and hold Owner/Owner's Representative harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or noncompliance with any of its commitments under this document. Excusable Delays/Additional Costs: MWP, and/or its affiliates, shall be liable for default unless delay of performance, whether supplying materials only or including installation in accordance with our project scope, is caused by an occurrence beyond reasonable control of MWP, and/or its affiliates, such as, but not limited to, acts of Superior Force or the public enemy, acts of Government in either its sovereign or contractual capacity, fire, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, delays of common carriers (for transportation of goods whether raw materials or finished product) and attainability of raw materials. Such events resulting in additional costs are not included in quoted amounts and shall be the responsibility of the Owner/Owner's Representative. Any additional costs shall be provided in writing for purchaser's records and shall be due upon payment of invoice. Pricing: f.o.b. factory, firm for 15 days from date of quotation. If placing an order after expiration of quote, please contact our office for updated pricing. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported government agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Cedar Forest Products Shipment: order shall ship within (OPTION A for WOOD - fourteen to sixteen weeks) (OPTION B for METAL - ten to twelve weeks) after MWP's receipt and acceptance of your purchase order, color selections, preparation/creation of "stamped" drawings, if required, approved submittals and receipt of deposit/full payment, if required. Receipt of anything other than what is stated herein will not constitute an order and therefore no materials will be placed into production nor installation, if required, will be scheduled. Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 04/17/2023 Quote # 103397-01-04 Arden Manor Park - Shelter Page 1 of 2 Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Order Information: Bill To: _____________________________________________ Ship To: _____________________________ Company: ___________________________________________ Project Name: ________________________ Attn: ________________________________________________ Attn: _____________________________ Address: _____________________________________________ Address: ____________________________ City, State, Zip: _______________________________________ City, State, Zip: ______________________ Contact: ______________________________________________ Contact: ____________________________ Tel: _________________________________________________ Tel: ________________________________ Fax: _________________________________________________ Fax: ________________________________ Acceptance of quotation: Accepted By (printed): _________________________________ P.O. No: _____________________________ Signature: ___________________________________________ Date: ________________________________ Title: _______________________________________________ Phone: ______________________________ Facsimile: __________________________________________ Purchase Amount: $27,687.00 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 04/17/2023 Quote # 103397-01-04 Arden Manor Park - Shelter Page 2 of 2 City of Arden Hills Attn: David Swearingen 1425 Paul Kirkwold Dr. Arden Hills, MN 55112 Phone: 651 792 7847 dswearingen@cityofardenhills.org Ship to Zip 55112 Quantity Part #Description Unit Price Amount 1 Lump Sum Other - Assemble 18' x 28'' shelter- *City to off-load materials and bring to the site *Does NOT include concrete slab nor footings. By OTHERS. $13,319.00 $13,319.00 Sub Total $13,319.00 Total $13,319.00 This quotation is subject to current Minnesota/Wisconsin Playground (MWP) policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground (MWP), harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's negligence or noncompliance with any of its commitments under this document. MWP will indemnify and hold Owner/Owner's Representative harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or noncompliance with any of its commitments under this document. Excusable Delays/Additional Costs: MWP, and/or its affiliates, shall be liable for default unless delay of performance, whether supplying materials only or including installation in accordance with our project scope, is caused by an occurrence beyond reasonable control of MWP, and/or its affiliates, such as, but not limited to, acts of Superior Force or the public enemy, acts of Government in either its sovereign or contractual capacity, fire, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, delays of common carriers (for transportation of goods whether raw materials or finished product) and attainability of raw materials. Such events resulting in additional costs are not included in quoted amounts and shall be the responsibility of the Owner/Owner's Representative. Any additional costs shall be provided in writing for purchaser's records and shall be due upon payment of invoice. Pricing: f.o.b. factory, firm for 15 days from date of quotation. If placing an order after expiration of quote, please contact our office for updated pricing. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported government agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Cedar Forest Products Shipment: order shall ship within (OPTION A for WOOD - fourteen to sixteen weeks) (OPTION B for METAL - ten to twelve weeks) after MWP's receipt and acceptance of your purchase order, color selections, preparation/creation of "stamped" drawings, if required, approved submittals and receipt of deposit/full payment, if required. Receipt of anything other than what is stated herein will not constitute an order and therefore no materials will be placed into production nor installation, if required, will be scheduled. Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 04/17/2023 Quote # 103397-01-14 Arden Manor Park - Shelter Labor w/CBDG rates Page 1 of 2 Order Information: Bill To: _____________________________________________ Ship To: _____________________________ Company: ___________________________________________ Project Name: ________________________ Attn: ________________________________________________ Attn: _____________________________ Address: _____________________________________________ Address: ____________________________ City, State, Zip: _______________________________________ City, State, Zip: ______________________ Contact: ______________________________________________ Contact: ____________________________ Tel: _________________________________________________ Tel: ________________________________ Fax: _________________________________________________ Fax: ________________________________ Acceptance of quotation: Accepted By (printed): _________________________________ P.O. No: _____________________________ Signature: ___________________________________________ Date: ________________________________ Title: _______________________________________________ Phone: ______________________________ Facsimile: __________________________________________ Purchase Amount: $13,319.00 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 04/17/2023 Quote # 103397-01-14 Arden Manor Park - Shelter Labor w/CBDG rates Page 2 of 2 HUD-4010 (06/2022) Previous editions are obsolete. Page 1 of 5 ref. Handbook 1344.1 HUD-4010 U.S. Department of Housing and Urban Development Federal Labor Standards Provisions Office of Davis-Bacon and Labor Standards A. APPLICABILITY The Project or Program to which the construction work covered by this Contract pertains is being assisted by the United States of America, and the following Federal Labor Standards Provisions are included in this Contract pursuant to the provisions applicable to such Federal assistance. (1) MINIMUM WAGES (i) All laborers and mechanics employed or working upon the site of the work will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR Part 3)), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment, computed at rates not less than those contained in the wage determination of the Secretary of Labor (which is attached hereto and made a part hereof), regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics. Contributions made or costs reasonably anticipated for bona fide fringe benefits under Section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of 29 CFR 5.5(a)(1)(iv); also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs, which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, that the employer’s payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classification and wage rates conformed under 29 CFR 5.5(a)(1)(ii) and the Davis-Bacon poster (WH1321)) shall be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible place, where it can be easily seen by the workers. (ii) Additional Classifications. (A) Any class of laborers or mechanics which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. HUD shall approve an additional classification and wage rate and fringe benefits therefor only when the following criteria have been met: (1) The work to be performed by the classification requested is not performed by a classification in the wage determination; (2) The classification is utilized in the area by the construction industry; and (3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. (B) If the contractor, the laborers and mechanics to be employed in the classification (if known), or their representatives, and HUD or its designee agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), a report of the action taken shall be sent by HUD or its designee to the Administrator of the Wage and Hour Division (“Administrator”), Employment Standards Administration, U.S. Department of Labor, Washington, D.C. 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise HUD or its designee or will notify HUD or its designee within the 30-day period that additional time is necessary. (Approved by the Office of Management and Budget (“OMB”) under OMB control number 1235-0023.) (C) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, or HUD or its designee do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), HUD or its designee shall refer the questions, including the views of all interested parties and the recommendation of HUD or its designee, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise HUD or its designee or will notify HUD or its designee within the 30-day period that additional time is necessary. (Approved by the Office of Management and Budget under OMB Control Number 1235-0023.) HUD-4010 (06/2022) Previous editions are obsolete. Page 2 of 5 ref. Handbook 1344.1 (D) The wage rate (including fringe benefits, where appropriate) determined pursuant to subparagraphs (1)(ii)(B) or (C) of this paragraph, shall be paid to all workers performing work in the classification under this Contract from the first day on which work is performed in the classification. (iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof. (iv) If the contractor does not make payments to a trustee or other third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, that the Secretary of Labor has found, upon the written request of the contractor, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program. (Approved by the Office of Management and Budget under OMB Control Number 1235-0023.) (2) Withholding. HUD or its designee shall, upon its own action or upon written request of an authorized representative of the U.S. Department of Labor, withhold or cause to be withheld from the contractor under this contract or any other Federal contract with the same prime contractor, or any other Federally-assisted contract subject to Davis-Bacon prevailing wage requirements which is held by the same prime contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees and helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee or helper, employed or working on the site of the work, all or part of the wages required by the contract, HUD or its designee may, after written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased. HUD or its designee may, after written notice to the contractor, disburse such amounts withheld for and on account of the contractor or subcontractor to the respective employees to whom they are due. The U.S. Department of Labor shall make such disbursements in the case of direct Davis-Bacon Act contracts. (3) Payrolls and basic records. (i) Maintaining Payroll Records. Payrolls and basic records relating thereto shall be maintained by the contractor during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker, his or her correct classification(s), hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in Section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked, deductions made, and actual wages paid. Whenever the Secretary of Labor has found, under 29 CFR 5.5(a)(1)(iv), that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in Section 1(b)(2)(B) of the Davis-Bacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. (Approved by the Office of Management and Budget under OMB Control Numbers 1235-0023 and 1215-0018) (ii) Certified Payroll Reports. (A) The contractor shall submit weekly, for each week in which any contract work is performed, a copy of all payrolls to HUD or its designee if the agency is a party to the contract, but if the agency is not such a party, the contractor will submit the payrolls to the applicant sponsor, or owner, as the case may be, for transmission to HUD or its designee. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i), except that full social security numbers and home addresses shall not be included on weekly transmittals. Instead, the payrolls only need to include an individually identifying number for each employee (e.g., the last four digits of the employee’s social security number). The required weekly payroll information may be submitted in any form desired. Optional Form WH-347 is available for this purpose from the Wage and Hour Division Web site at https://www.dol.gov/agencies/whd/forms or its successor site. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. HUD-4010 (06/2022) Previous editions are obsolete. Page 3 of 5 ref. Handbook 1344.1 Contractors and subcontractors shall maintain the full social security number and current address of each covered worker, and shall provide them upon request to HUD or its designee if the agency is a party to the contract, but if the agency is not such a party, the contractor will submit the payrolls to the applicant sponsor, or owner, as the case may be, for transmission to HUD or its designee, the contractor, or the Wage and Hour Division of the U.S. Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this subparagraph for a prime contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its own records, without weekly submission to HUD or its designee. (Approved by the Office of Management and Budget under OMB Control Number 1235-0008.) (B) Each payroll submitted shall be accompanied by a “Statement of Compliance,” signed by the contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following: (1) That the payroll for the payroll period contains the information required to be provided under 29 CFR 5.5(a)(3)(ii), the appropriate information is being maintained under 29 CFR 5.5(a)(3)(i), and that such information is correct and complete; (2) That each laborer or mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in 29 CFR Part 3; (3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract; and (C) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH-347 shall satisfy the requirement for submission of the “Statement of Compliance” required by subparagraph (a)(3)(ii)(b). (D) The falsification of any of the above certifications may subject the contractor or subcontractor to civil or criminal prosecution under Section 1001 of Title 18 and Section 3729 of Title 31 of the United States Code. (iii) The contractor or subcontractor shall make the records required under subparagraph (a)(3)(i) available for inspection, copying, or transcription by authorized representatives of HUD or its designee or the U.S. Department of Labor, and shall permit such representatives to interview employees during working hours on the job. If the contractor or subcontractor fails to submit the required records or to make them available, HUD or its designee may, after written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12. (4) Apprentices and Trainees. (i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training, Employer and Labor Services, or with a State Apprenticeship Agency recognized by the Office, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Office of Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency (where appropriate), to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman’s hourly rate) specified in the contractor’s or subcontractor’s registered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice’s level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. HUD-4010 (06/2022) Previous editions are obsolete. Page 4 of 5 ref. Handbook 1344.1 If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringe benefits shall be paid in accordance with that determination. In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency recognized by the Office, withdraws approval of an apprenticeship program, the contractor will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (ii) Trainees. Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than the predetermined rate for the work performed, unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee’s level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding journeyman wage rate on the wage determination which provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (iii) Equal employment opportunity. The utilization of apprentices, trainees, and journeymen under 29 CFR Part 5 shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR Part 30. (5) Compliance with Copeland Act requirements. The contractor shall comply with the requirements of 29 CFR Part 3, which are incorporated by reference in this Contract. (6) Subcontracts. The contractor or subcontractor will insert in any subcontracts the clauses contained in subparagraphs (1) through (11) in this paragraph (a) and such other clauses as HUD or its designee may, by appropriate instructions, require, and a copy of the applicable prevailing wage decision, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in this paragraph. (7) Contract termination; debarment. A breach of the contract clauses in 29 CFR 5.5 may be grounds for termination of the contract and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12. (8) Compliance with Davis-Bacon and Related Act Requirements. All rulings and interpretations of the Davis-Bacon and Related Acts contained in 29 CFR Parts 1, 3, and 5 are herein incorporated by reference in this Contract. (9) Disputes concerning labor standards. Disputes arising out of the labor standards provisions of this Contract shall not be subject to the general disputes clause of this Contract. Such disputes shall be resolved in accordance with the procedures of the U.S. Department of Labor set forth in 29 CFR Parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors) and HUD or its designee, the U.S. Department of Labor, or the employees or their representatives. (10) Certification of Eligibility. (i) By entering into this Contract, the contractor certifies that neither it (nor he or she) nor any person or firm who has an interest in the contractor’s firm is a person or firm ineligible to be awarded Government contracts by virtue of Section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1) or to be awarded HUD contracts or participate in HUD programs pursuant to 24 CFR Part 24. HUD-4010 (06/2022) Previous editions are obsolete. Page 5 of 5 ref. Handbook 1344.1 (ii) No part of this Contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of Section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1) or to be awarded HUD contracts or participate in HUD programs pursuant to 24 CFR Part 24. (iii) Anyone who knowingly makes, presents, or submits a false, fictitious, or fraudulent statement, representation or certification is subject to criminal, civil and/or administrative sanctions, including fines, penalties, and imprisonment (e.g., 18 U.S.C. §§ 287, 1001, 1010, 1012; 31 U.S.C. §§ 3729, 3802. (11) Complaints, Proceedings, or Testimony by Employees. No laborer or mechanic, to whom the wage, salary, or other labor standards provisions of this Contract are applicable, shall be discharged or in any other manner discriminated against by the contractor or any subcontractor because such employee has filed any complaint or instituted or caused to be instituted any proceeding or has testified or is about to testify in any proceeding under or relating to the labor standards applicable under this Contract to his employer. B. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT The provisions of this paragraph (b) are applicable where the amount of the prime contract exceeds $100,000. As used in this paragraph, the terms “laborers” and “mechanics” include watchmen and guards. (1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work, which may require or involve the employment of laborers or mechanics, shall require or permit any such laborer or mechanic in any workweek in which the individual is employed on such work to work in excess of 40 hours in such workweek, unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of 40 hours in such workweek. (2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in subparagraph B(1) of this paragraph, the contractor, and any subcontractor responsible therefor, shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory) for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in subparagraph B(1) of this paragraph, in the sum set by the U.S. Department of Labor at 29 CFR 5.5(b)(2) for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of 40 hours without payment of the overtime wages required by the clause set forth in subparagraph B(1) of this paragraph. In accordance with the Federal Civil Penalties Inflation Adjustment Act of 1990 (28 U.S.C. § 2461 Note), the DOL adjusts this civil monetary penalty for inflation no later than January 15 each year. (3) Withholding for unpaid wages and liquidated damages. HUD or its designee shall, upon its own action or upon written request of an authorized representative of the U.S. Department of Labor, withhold or cause to be withheld from any moneys payable on account of work performed by the contractor or subcontractor under any such contract, or any other Federal contract with the same prime contract, or any other Federally-assisted contract subject to the Contract Work Hours and Safety Standards Act which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages, as provided in the clause set forth in subparagraph B(2) of this paragraph. (4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in subparagraph B(1) through (4) of this paragraph and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in subparagraphs B(1) through (4) of this paragraph. C. HEALTH AND SAFETY The provisions of this paragraph (c) are applicable where the amount of the prime contract exceeds $100,000. (1) No laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous to his or her health and safety, as determined under construction safety and health standards promulgated by the Secretary of Labor by regulation. (2) The contractor shall comply with all regulations issued by the Secretary of Labor pursuant to 29 CFR Part 1926 and failure to comply may result in imposition of sanctions pursuant to the Contract Work Hours and Safety Standards Act, (Public Law 91-54, 83 Stat 96), 40 U.S.C. § 3701 et seq. (3) The contractor shall include the provisions of this paragraph in every subcontract, so that such provisions will be binding on each subcontractor. The contractor shall take such action with respect to any subcontractor as the Secretary of Housing and Urban Development or the Secretary of Labor shall direct as a means of enforcing such provisions. 4/4/23, 10:55 AM SAM.gov https://sam.gov/wage-determination/MN20230035/1 1/6 "General Decision Number: MN20230035 01/20/2023 Superseded General Decision Number: MN20220035 State: Minnesota Construction Type: Heavy Heavy including Water and Sewer Lines Counties: Dakota and Ramsey Counties in Minnesota. HEAVY CONSTRUCTION PROJECTS (including sewer/water construction). Note: Contracts subject to the Davis-Bacon Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658. Please note that these Executive Orders apply to covered contracts entered into by the federal government that are subject to the Davis-Bacon Act itself, but do not apply to contracts subject only to the Davis-Bacon Related Acts, including those set forth at 29 CFR 5.1(a)(2)-(60). ______________________________________________________________ |If the contract is entered |. Executive Order 14026 | |into on or after January 30, | generally applies to the | |2022, or the contract is | contract. | |renewed or extended (e.g., an |. The contractor must pay | |option is exercised) on or | all covered workers at | |after January 30, 2022: | least $16.20 per hour (or | | | the applicable wage rate | | | listed on this wage | | | determination, if it is | | | higher) for all hours | | | spent performing on the | | | contract in 2023. | |______________________________|_____________________________| |If the contract was awarded on|. Executive Order 13658 | |or between January 1, 2015 and| generally applies to the | |January 29, 2022, and the | contract. | |contract is not renewed or |. The contractor must pay all| |extended on or after January | covered workers at least | |30, 2022: | $12.15 per hour (or the | | | applicable wage rate listed| | | on this wage determination,| | | if it is higher) for all | | | hours spent performing on | | | that contract in 2023. | |______________________________|_____________________________| The applicable Executive Order minimum wage rate will be adjusted annually. If this contract is covered by one of the Executive Orders and a classification considered necessary for performance of work on the contract does not appear on this wage determination, the contractor must still submit a conformance request. Additional information on contractor requirements and worker protections under the Executive Orders is available at http://www.dol.gov/whd/govcontracts. Modification Number Publication Date 0 01/06/2023 4/4/23, 10:55 AM SAM.gov https://sam.gov/wage-determination/MN20230035/1 2/6 1 01/20/2023 CARP0548-002 05/03/2021 Rates Fringes CARPENTER (Including Form Work)............................$ 39.71 26.01 ---------------------------------------------------------------- ELEC0110-014 05/01/2022 Rates Fringes ELECTRICIAN......................$ 49.33 32.92 ---------------------------------------------------------------- ENGI0049-064 05/01/2022 Rates Fringes OPERATOR: Power Equipment Group 2.....................$ 42.14 23.45 Group 3.....................$ 41.59 23.45 Group 4.....................$ 41.29 23.45 Group 5.....................$ 38.25 23.45 Group 6.....................$ 37.04 23.45 POWER EQUIPMENT OPERATOR CLASSIFICATIONS GROUP 2: Crane with over 135' Boom, excluding jib; Dragline & Hydraulic Backhoe with shovel-type controls, 3 cubic yards and over; Grader/Blade finishing earthwork and bituminous. GROUP 3: Dragline & Hydraulic Backhoe with shovel-type controls up to 3 cubic yards; Loader 5 cu yd and over; Mechanic; Tandem Scraper; Truck Crane; Crawler Crane GROUP 4: Bituminous Roller 8 tons & over; Crusher/Crushing Plant; Drill Rig; Elevating Grader; Loader over 1 cu yd; Grader; Pump; Scraper up; to 32 cu yd; Farm Tractor with Backhoe attachment; Skid Steer Loader over 1 cu yd with Backhoe attachment; Bulldozer over 50 hp. GROUP 5: Bituminous Roller under 8 tons; Bituminous Rubber Tire Roller; Loader up to 1 cu yd; Bulldozer 50 hp or less. GROUP 6: Oiler; Self-Propelled Vibrating Packer 35 hp and over. CRANE OVER 135' BOOM, EXCLUDING JIB - $ .25 PREMIUM; CRANE OVER 200' BOOM, EXCLUDING JIB - $ .50 PREMIUM UNDERGROUND WORK: UNNELS, SHAFTS, ETC. - $ .25 PREMIUM UNDER AIR PRESSURE - $ .50 PREMIUM HAZARDOUS WASTE PROJECTS (PPE Required): LEVEL A - $1.25 PREMIUM LEVEL B - $ .90 PREMIUM LEVEL C - $ .60 PREMIUM ---------------------------------------------------------------- IRON0512-041 05/01/2022 Rates Fringes 4/4/23, 10:55 AM SAM.gov https://sam.gov/wage-determination/MN20230035/1 3/6 IRONWORKER, STRUCTURAL AND REINFORCING......................$ 41.00 33.11 ---------------------------------------------------------------- LABO0132-016 05/01/2016 Rates Fringes LABORERS (1) Common or General Laborer; Top Person.........$ 30.00 17.44 (2) Mason Tender Cement/Concrete.............$ 30.20 17.44 (6) Pipe Layer..............$ 32.50 17.44 ---------------------------------------------------------------- LABO0132-037 05/09/2016 Rates Fringes LABORER (LANDSCAPE)..............$ 25.88 16.57 ---------------------------------------------------------------- PLAS0633-004 05/01/2021 Rates Fringes CEMENT MASON/CONCRETE FINISHER...$ 41.20 23.47 ---------------------------------------------------------------- PLUM0034-020 05/01/2022 Rates Fringes PLUMBER..........................$ 45.20 31.93 FOOTNOTE: Paid Holiday: Labor Day ---------------------------------------------------------------- * PLUM0455-013 05/01/2022 Rates Fringes PIPEFITTER.......................$ 44.95 37.75 ---------------------------------------------------------------- TEAM0160-016 05/01/2022 Rates Fringes TRUCK DRIVER (DUMP) (1) Articulated Dump Truck..$ 35.25 21.45 (2) 3 Axles/4 Axles; 5 Axles receive $0.30 additional per hour.........$ 34.70 21.45 (3) Tandem Axles; & Single Axles.......................$ 34.60 21.45 ---------------------------------------------------------------- WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental. ================================================================ Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the Davis-Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the EO, the contractor must provide 4/4/23, 10:55 AM SAM.gov https://sam.gov/wage-determination/MN20230035/1 4/6 employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year. Employees must be permitted to use paid sick leave for their own illness, injury or other health-related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health-related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is a victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at https://www.dol.gov/agencies/whd/government-contracts. Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (ii)). ---------------------------------------------------------------- The body of each wage determination lists the classification and wage rates that have been found to be prevailing for the cited type(s) of construction in the area covered by the wage determination. The classifications are listed in alphabetical order of ""identifiers"" that indicate whether the particular rate is a union rate (current union negotiated rate for local), a survey rate (weighted average rate) or a union average rate (weighted union average rate). Union Rate Identifiers A four letter classification abbreviation identifier enclosed in dotted lines beginning with characters other than ""SU"" or ""UAVG"" denotes that the union classification and rate were prevailing for that classification in the survey. Example: PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of the union which prevailed in the survey for this classification, which in this example would be Plumbers. 0198 indicates the local union number or district council number where applicable, i.e., Plumbers Local 0198. The next number, 005 in the example, is an internal number used in processing the wage determination. 07/01/2014 is the effective date of the most current negotiated rate, which in this example is July 1, 2014. Union prevailing wage rates are updated to reflect all rate changes in the collective bargaining agreement (CBA) governing this classification and rate. Survey Rate Identifiers Classifications listed under the ""SU"" identifier indicate that no one rate prevailed for this classification in the survey and the published rate is derived by computing a weighted average rate based on all the rates reported in the survey for that classification. As this weighted average rate includes all rates reported in the survey, it may include both union and non-union rates. Example: SULA2012-007 5/13/2014. SU indicates the rates are survey rates based on a weighted average calculation of rates and are not majority rates. LA indicates the State of Louisiana. 2012 is the year of survey on which these classifications and rates are based. The next number, 007 4/4/23, 10:55 AM SAM.gov https://sam.gov/wage-determination/MN20230035/1 5/6 in the example, is an internal number used in producing the wage determination. 5/13/2014 indicates the survey completion date for the classifications and rates under that identifier. Survey wage rates are not updated and remain in effect until a new survey is conducted. Union Average Rate Identifiers Classification(s) listed under the UAVG identifier indicate that no single majority rate prevailed for those classifications; however, 100% of the data reported for the classifications was union data. EXAMPLE: UAVG-OH-0010 08/29/2014. UAVG indicates that the rate is a weighted union average rate. OH indicates the state. The next number, 0010 in the example, is an internal number used in producing the wage determination. 08/29/2014 indicates the survey completion date for the classifications and rates under that identifier. A UAVG rate will be updated once a year, usually in January of each year, to reflect a weighted average of the current negotiated/CBA rate of the union locals from which the rate is based. ---------------------------------------------------------------- WAGE DETERMINATION APPEALS PROCESS 1.) Has there been an initial decision in the matter? This can be: * an existing published wage determination * a survey underlying a wage determination * a Wage and Hour Division letter setting forth a position on a wage determination matter * a conformance (additional classification and rate) ruling On survey related matters, initial contact, including requests for summaries of surveys, should be with the Wage and Hour National Office because National Office has responsibility for the Davis-Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2.) and 3.) should be followed. With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations. Write to: Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 2.) If the answer to the question in 1.) is yes, then an interested party (those affected by the action) can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7). Write to: Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 4/4/23, 10:55 AM SAM.gov https://sam.gov/wage-determination/MN20230035/1 6/6 The request should be accompanied by a full statement of the interested party's position and by any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue. 3.) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to: Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 4.) All decisions by the Administrative Review Board are final. ================================================================ END OF GENERAL DECISIO" City of Arden Hills Attn: David Swearingen 1425 Paul Kirkwold Dr. Arden Hills, MN 55112 Phone: 651 792 7847 dswearingen@cityofardenhills.org Ship to Zip 55112 Quantity Part #Description Unit Price Amount 1 RDU GameTime - PT22286 (Modified)$50,778.04 $50,778.04 1 RDU GameTime - SWING $8,295.00 $8,295.00 1 178749 GameTime - Owner's Kit $84.00 $84.00 Sub Total $59,157.04 Freight $5,182.77 Total $64,339.81 This quotation is subject to current Minnesota/Wisconsin Playground (MWP) policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground (MWP), harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's negligence or noncompliance with any of its commitments under this document. MWP will indemnify and hold Owner/Owner's Representative harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or noncompliance with any of its commitments under this document. Excusable Delays/Additional Costs: MWP, and/or its affiliates, shall be liable for default unless delay of performance, whether supplying materials only or including installation in accordance with our project scope, is caused by an occurrence beyond reasonable control of MWP, and/or its affiliates, such as, but not limited to, acts of Superior Force or the public enemy, acts of Government in either its sovereign or contractual capacity, fire, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, delays of common carriers (for transportation of goods whether raw materials or finished product) and attainability of raw materials. Such events resulting in additional costs are not included in quoted amounts and shall be the responsibility of the Owner/Owner's Representative. Any additional costs shall be provided in writing for purchaser's records and shall be due upon payment of invoice. This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and GameTime, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. Pricing: f.o.b. factory, firm for 15 days from date of quotation. If placing an order after expiration of quote, please contact our office for updated pricing. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported government agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Payment terms: net 30 days for tax supported governmental agencies. Should this quotation be forwarded to an agency not listed on this quote, credit terms, as well as other terms and conditions herein, may be need to be altered. For instance, non-tax supported organization purchasing any or all products and/or services quoted herein may require full payment for that amount due at time of order entry. Remaining balance owed by tax supported agency, if any, shall still be net 30 days. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 03/28/2023 Quote # 103397-01-08 Floral Park - Arden Hills, MN - D11620H1 - M Page 1 of 2 Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Acceptance of quotation: Accepted By (printed): _________________________________ P.O. No: _____________________________ Signature: ___________________________________________ Date: ________________________________ Title: _______________________________________________ Phone: ______________________________ Facsimile: __________________________________________ Purchase Amount: $64,339.81 Equipment Color Selection (Either write in selected play pallette, or select colors individually for each component type) Play Palette Color Scheme: _________________________________________________________________________ (or) Component Color Metal Posts & Arches: _________________________________________________________________________ Metal Accents: _________________________________________________________________________ Decks (PCV Coated): _________________________________________________________________________ Plastic: _________________________________________________________________________ Tubes: _________________________________________________________________________ Roofs: _________________________________________________________________________ MegaRock: _________________________________________________________________________ Dragon: _________________________________________________________________________ Rock Climber: _________________________________________________________________________ HDPE: _________________________________________________________________________ Playcurbs: _________________________________________________________________________ Free Standing Posts: _________________________________________________________________________ Free Standing Accents: _________________________________________________________________________ Free Standing Plastic: _________________________________________________________________________ Free Standing Decks: _________________________________________________________________________ Free Standing Rocks: _________________________________________________________________________ Other (multi-colors, components, etc.) Component Color Component Name: ____________________________________ _____________________________________ Component Name: ____________________________________ _____________________________________ Component Name: ____________________________________ _____________________________________ Component Name: ____________________________________ _____________________________________ Component Name: ____________________________________ _____________________________________ Component Name: ____________________________________ _____________________________________ Component Name: ____________________________________ _____________________________________ Component Name: ____________________________________ _____________________________________ Component Name: ____________________________________ _____________________________________ Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 03/28/2023 Quote # 103397-01-08 Floral Park - Arden Hills, MN - D11620H1 - M Page 2 of 2 City of Arden Hills Attn: David Swearingen 1425 Paul Kirkwold Dr. Arden Hills, MN 55112 Phone: 651 792 7847 dswearingen@cityofardenhills.org Ship to Zip 55112 Quantity Part #Description Unit Price Amount 1 INSTALL GameTime - Lump Sum - Installation of equipment- *Safety surfacing provided and installed by OTHERS. $15,210.00 $15,210.00 Sub Total $15,210.00 Total $15,210.00 This quotation is subject to current Minnesota/Wisconsin Playground (MWP) policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground (MWP), harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's negligence or noncompliance with any of its commitments under this document. MWP will indemnify and hold Owner/Owner's Representative harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or noncompliance with any of its commitments under this document. Pricing: f.o.b. factory, firm for 15 days from date of quotation. If placing an order after expiration of quote, please contact our office for updated pricing. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported government agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 04/17/2023 Quote # 103397-01-16 Floral Park - Arden Hills, MN - D11620H1 -I Page 1 of 3 Project Scope: Please note, installation is based on site being ready prior to our arrival to install play equipment as well as site conditions that have been conveyed to our organization by the owner/owner's representative and/or ideal conditions existing for a timely completion of your project as quoted. Unless addressed prior to the installation quote being issued or specifically mentioned herein, any issues that arise that impede the progress/completion of your project as quoted will result in additional charges. Weather can change project scheduling in many ways. Take rain for an example. Day, or days, before rain... If weather forecasts show a high percentage chance for rain that will effect the site conditions, a postponement may be in order. Digging holes, laying certain surfacing materials, etc., are greatly affected by weather conditions and work may not begin/continue due to weather forecasts. There's the rain days themselves, which if heavy enough rainfall occurs, makes a site unworkable. Day, or days, after rain... Drying time will be needed after rain and the number of days needed will vary depending on amount of moisture received. One actual rain day may equal multiple delay days depending on work scheduled to be done. + INCLUSIONS + + One mobilization + Public utility locates only + Installation of equipment + Marking and digging of footings holes to accept direct embedment supports as needed + Unpacking of play equipment + Assembly of play equipment + Concrete for footings as needed + Pouring of concrete for footings + Construction tape/temporary bracing (as needed) + Standard insurance offerings + Standard warranty offerings + Standard industry accepted labor wages - EXCLUSIONS - - Clear access path up to and into play area for installation equipment (minimum of 8-foot wide, includes but not limited to gates, walkways, driveways, etc.) - Staging area for materials and installation equipment, trailers, etc. - Unobstructed space for maneuvering installation equipment as well as performing work - Security fencing of any type - On site security personnel - Engineered wood fiber (EWF) surfacing -Spreading of EWF - If fencing is in place (by others), ability to unlock fencing is to be provided to our office a minimum of one week prior to our start - Private utility locates such as, but not limited to, irrigation, fiber optics, private lighting, etc. - Accepting, unloading and storage of order(s)/shipment(s) prior to installation. Please note, orders can be packaged/shipped in large crates, pallets, etc., requiring heavy-duty equipment to unload. - Sitework of any kind such as, but not limited to, grading (play area to have max slope of 1%), site restoration, drainage, etc. - Removal of existing play equipment, border, safety surfacing, etc. - Backfill and compaction of backfill after removal of existing items (for footing holes as an example) that leave voids in area (marking and digging of new footing holes based on workable site) - Digging in compacted sub-surfaces, rock, hard pan, tree roots, unstable soil conditions, etc. - Restoration of compacted sub-surfaces for playground surfacings such as, but not limited to, poured-in-place rubber, rubber tiles, artificial turf, etc. - Digging/maneuvering in sand, pea gravel, mud, etc. - Offsite removal of spoils from footing holes (can be stockpiled near play area for owner/owner's representative removal or spread within play area) - Disposal of packing material (can be deposited in owner/owner's representative onsite dumpster or stockpiled for removal by others) - Playground safety surfacing - Border to help contain playground safety surfacing - Removal of temporary braces, caution/construction tape, etc. (Can be removed and disposed of after concrete has cured.) - Bonding of any type - Permits of any kind - Prevailing, Davis Bacon, Union, or similar, wages - Restroom facilities. Please provide access to restrooms whether within a building or portable style. Should use of site facilities not be available, Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 04/17/2023 Quote # 103397-01-16 Floral Park - Arden Hills, MN - D11620H1 -I Page 2 of 3 additional charges will be required to bring on site temporary/portable restrooms. These temporary facilities will be removed once your project has been completed. - Short term maintenance, check manufacturer's owner's manual recommendations for maintenance and always follow these written instructions. To help set up short (and ongoing) term maintenance, use the first twelve months to regularly check equipment (such as, but not limited to, tightening hardware, checking moving features, etc.). Twelve months allows use in all seasons and will provide a better understanding of what will be necessary for your ongoing maintenance. This short term schedule will be based on the amount of use the play equipment is getting as well as the type of play event that is being played on. Activities with movement have a more dynamic play which can lead to more maintenance due to the nature of the motion but also because these types of play events tend to be more popular. Static features may require less attention during the short term and ongoing maintenance as inspections will determine frequency of maintenance needed for these events. There may be a need for scheduled lower and higher frequency inspections. - Ongoing maintenance, check manufacturer's owner's manual recommendations for maintenance and always follow these written instructions. After short term maintenance period is done and data is collected for that time period, an ongoing schedule should be implemented. The ongoing maintenance can change with age and greater use. There may be a need for scheduled lower and higher frequency inspections. Should weekend work be necessary or non-standard hours be worked, please provide a site contact and the best telephone number to reach this person in case an urgent matter arises requiring immediate attention. (Name) _________________________________________________ (Cell) ___________________________________________________ (Other Telephone Number) ____________________________ Order Information: Bill To: _____________________________________________ Ship To: _____________________________ Company: ___________________________________________ Project Name: ________________________ Attn: ________________________________________________ Attn: _____________________________ Address: _____________________________________________ Address: ____________________________ City, State, Zip: _______________________________________ City, State, Zip: ______________________ Contact: ______________________________________________ Contact: ____________________________ Tel: _________________________________________________ Tel: ________________________________ Fax: _________________________________________________ Fax: ________________________________ Acceptance of quotation: Accepted By (printed): _________________________________ P.O. No: _____________________________ Signature: ___________________________________________ Date: ________________________________ Title: _______________________________________________ Phone: ______________________________ Facsimile: __________________________________________ Purchase Amount: $15,210.00 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 04/17/2023 Quote # 103397-01-16 Floral Park - Arden Hills, MN - D11620H1 -I Page 3 of 3 City of Arden Hills Attn: David Swearingen 1425 Paul Kirkwold Dr. Arden Hills, MN 55112 Phone: 651 792 7847 dswearingen@cityofardenhills.org Ship to Zip 55112 Quantity Part #Description Unit Price Amount 1 ROGS1616 Cedar Forest Products - Rectangular Open Gable Shelter, 16' x 16' with 8' eave height- Price Includes: • Roof pitch is 4:12, designed for a standard 30 PSF live load & 90 MPH wind speed • Powder coated steel frame • 24 ga. multi-rib metal roofing • Zinc plated fasteners • Tubular steel frame utilizes hidden bolts & fasteners where possible Excludes: Unloading, storage, installation, clear coat, stain, gutters, downspouts, footings, concrete nor floor drains. $13,588.00 $13,588.00 1 MN Cedar Forest Products - Engineering $800.00 $800.00 Sub Total $14,388.00 Freight $4,000.00 Total $18,388.00 This quotation is subject to current Minnesota/Wisconsin Playground (MWP) policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground (MWP), harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's negligence or noncompliance with any of its commitments under this document. MWP will indemnify and hold Owner/Owner's Representative harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or noncompliance with any of its commitments under this document. Excusable Delays/Additional Costs: MWP, and/or its affiliates, shall be liable for default unless delay of performance, whether supplying materials only or including installation in accordance with our project scope, is caused by an occurrence beyond reasonable control of MWP, and/or its affiliates, such as, but not limited to, acts of Superior Force or the public enemy, acts of Government in either its sovereign or contractual capacity, fire, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, delays of common carriers (for transportation of goods whether raw materials or finished product) and attainability of raw materials. Such events resulting in additional costs are not included in quoted amounts and shall be the responsibility of the Owner/Owner's Representative. Any additional costs shall be provided in writing for purchaser's records and shall be due upon payment of invoice. Pricing: f.o.b. factory, firm for 15 days from date of quotation. If placing an order after expiration of quote, please contact our office for updated pricing. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported government agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Cedar Forest Products Shipment: order shall ship within (OPTION A for WOOD - fourteen to sixteen weeks) (OPTION B for METAL - ten to twelve weeks) after MWP's receipt and acceptance of your purchase order, color selections, preparation/creation of "stamped" drawings, if required, approved submittals and receipt of deposit/full payment, if required. Receipt of anything other than what is stated herein will not constitute an order and therefore no materials will be placed into production nor installation, if required, will be scheduled. Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 04/27/2023 Quote # 103397-01-18 Floral Park - Shelter Page 1 of 2 Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Order Information: Bill To: _____________________________________________ Ship To: _____________________________ Company: ___________________________________________ Project Name: ________________________ Attn: ________________________________________________ Attn: _____________________________ Address: _____________________________________________ Address: ____________________________ City, State, Zip: _______________________________________ City, State, Zip: ______________________ Contact: ______________________________________________ Contact: ____________________________ Tel: _________________________________________________ Tel: ________________________________ Fax: _________________________________________________ Fax: ________________________________ Acceptance of quotation: Accepted By (printed): _________________________________ P.O. No: _____________________________ Signature: ___________________________________________ Date: ________________________________ Title: _______________________________________________ Phone: ______________________________ Facsimile: __________________________________________ Purchase Amount: $18,388.00 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 04/27/2023 Quote # 103397-01-18 Floral Park - Shelter Page 2 of 2 City of Arden Hills Attn: David Swearingen 1425 Paul Kirkwold Dr. Arden Hills, MN 55112 Phone: 651 792 7847 dswearingen@cityofardenhills.org Ship to Zip 55112 Quantity Part #Description Unit Price Amount 1 Lump Sum Other - Assemble 16' x 16' shelter- *City to off-load materials and bring to the *Concrete Footings and slab by OTHERS. $9,576.00 $9,576.00 Sub Total $9,576.00 Total $9,576.00 This quotation is subject to current Minnesota/Wisconsin Playground (MWP) policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground (MWP), harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's negligence or noncompliance with any of its commitments under this document. MWP will indemnify and hold Owner/Owner's Representative harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or noncompliance with any of its commitments under this document. Excusable Delays/Additional Costs: MWP, and/or its affiliates, shall be liable for default unless delay of performance, whether supplying materials only or including installation in accordance with our project scope, is caused by an occurrence beyond reasonable control of MWP, and/or its affiliates, such as, but not limited to, acts of Superior Force or the public enemy, acts of Government in either its sovereign or contractual capacity, fire, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, delays of common carriers (for transportation of goods whether raw materials or finished product) and attainability of raw materials. Such events resulting in additional costs are not included in quoted amounts and shall be the responsibility of the Owner/Owner's Representative. Any additional costs shall be provided in writing for purchaser's records and shall be due upon payment of invoice. Pricing: f.o.b. factory, firm for 15 days from date of quotation. If placing an order after expiration of quote, please contact our office for updated pricing. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported government agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Cedar Forest Products Shipment: order shall ship within (OPTION A for WOOD - fourteen to sixteen weeks) (OPTION B for METAL - ten to twelve weeks) after MWP's receipt and acceptance of your purchase order, color selections, preparation/creation of "stamped" drawings, if required, approved submittals and receipt of deposit/full payment, if required. Receipt of anything other than what is stated herein will not constitute an order and therefore no materials will be placed into production nor installation, if required, will be scheduled. Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 04/17/2023 Quote # 103397-01-13 Floral Park - Shelter Labor Page 1 of 2 Order Information: Bill To: _____________________________________________ Ship To: _____________________________ Company: ___________________________________________ Project Name: ________________________ Attn: ________________________________________________ Attn: _____________________________ Address: _____________________________________________ Address: ____________________________ City, State, Zip: _______________________________________ City, State, Zip: ______________________ Contact: ______________________________________________ Contact: ____________________________ Tel: _________________________________________________ Tel: ________________________________ Fax: _________________________________________________ Fax: ________________________________ Acceptance of quotation: Accepted By (printed): _________________________________ P.O. No: _____________________________ Signature: ___________________________________________ Date: ________________________________ Title: _______________________________________________ Phone: ______________________________ Facsimile: __________________________________________ Purchase Amount: $9,576.00 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 04/17/2023 Quote # 103397-01-13 Floral Park - Shelter Labor Page 2 of 2