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Home My WebLink About07-10-23-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Members of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM.US/J/86406436543 Please make sure you have the most up -to -date version of Zoom to participate in the meeting This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. RESPONSE TO PUBLIC INQUIRIES PUBLIC PRESENTATIONS STAFF COMMENTS TCAAP/Rice Creek Commons Update Dave Perrault, City Administrator MEMO.PDF Transportation Update David Swearingen, Public Works Director/City Engineer MEMO.PDF APPROVAL OF MINUTES June 20, 2023 City Council Work Session 06 -20 -23 -WS.PDF June 26, 2023 Regular City Council 06 -26 -23 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Ordinance 2023 -007 Amending Chapter 2, Section 220, Subsections 220.04 And 220.05 –Regulations For Boards, Committees And Commissions (Youth Commissioners) And Authorizing Publication Of A Summary Ordinance Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Change Order No. 1 –Removing Arden Manor Park Hard Court Improvements Scope Of Work From The Arden Manor Park And Floral Park Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Tom Fabel Regular City Council Agenda July 10, 2023 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions) This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 4. 5. 5.A. Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 9. 10. 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record.HTTPS://US02WEB.ZOOM.US/J/86406436543Please make sure you have the most up -to -date version of Zoom to participate in the meetingThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. RESPONSE TO PUBLIC INQUIRIES PUBLIC PRESENTATIONS STAFF COMMENTS TCAAP/Rice Creek Commons Update Dave Perrault, City Administrator MEMO.PDF Transportation Update David Swearingen, Public Works Director/City Engineer MEMO.PDF APPROVAL OF MINUTES June 20, 2023 City Council Work Session 06 -20 -23 -WS.PDF June 26, 2023 Regular City Council 06 -26 -23 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Ordinance 2023 -007 Amending Chapter 2, Section 220, Subsections 220.04 And 220.05 –Regulations For Boards, Committees And Commissions (Youth Commissioners) And Authorizing Publication Of A Summary Ordinance Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Change Order No. 1 –Removing Arden Manor Park Hard Court Improvements Scope Of Work From The Arden Manor Park And Floral Park Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda July 10, 2023 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2. 3. 4. 5. 5.A. Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 9. 10. 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record.HTTPS://US02WEB.ZOOM.US/J/86406436543Please make sure you have the most up -to -date version of Zoom to participate in the meetingThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSSTAFF COMMENTSTCAAP/Rice Creek Commons UpdateDave Perrault, City AdministratorMEMO.PDFTransportation UpdateDavid Swearingen, Public Works Director/City EngineerMEMO.PDFAPPROVAL OF MINUTESJune 20, 2023 City Council Work Session06-20 -23 -WS.PDFJune 26, 2023 Regular City Council06-26 -23 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Ordinance 2023 -007 Amending Chapter 2, Section 220, Subsections 220.04 And 220.05 –Regulations For Boards, Committees And Commissions (Youth Commissioners) And Authorizing Publication Of A Summary Ordinance Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Change Order No. 1 –Removing Arden Manor Park Hard Court Improvements Scope Of Work From The Arden Manor Park And Floral Park Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda July 10, 2023 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:7.7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 9. 10. 11. 12. Page 1 of 1 STAFF COMMENTS – 5A MEMORANDUM DATE: TO: FROM: July 10, 2023 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Additional information on the status of the project can be found on the City's website at: https://www.cityofardenhills.org/CivicAlerts.aspx?AID=1130 Updates on the advisory committee can be found here: https://www.cityofardenhills.org/DocumentCenter/View/5709/Advsiory-Committee- Summary-for-Website?bidId= The Joint Development Authority also maintains a webpage, which can be found here: www.ricecreekcommons.com Page 1 of 1 STAFF COMMENTS – 5B MEMORANDUM DATE: TO: FROM: July 10, 2023 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator David Swearingen, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Approved: July 10, 2023 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION JUNE 20, 2023 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Emily Rousseau, Tena Monson and Tom Fabel Absent: None Also present: City Administrator Dave Perrault, Public Works Director/City Engineer David Swearingen, Assistant Public Works Director Lucas Miller, Assistant to the City Administrator/City Clerk Julie Hanson, Senior Communications Coordinator Luke Cardona, HR Green Project Manager Chris Harrington, HR Green Project Engineer Thomas Jantscher, and Bolton & Menk Principal Engineer Mike Waltman Mayor Grant stated he had a request to move item 5E to be the first Presentation Item. He explained that due to the large number of items he had divided the agenda into three different sections to hopefully make the meeting go faster. The first section was Informational Items similar to Consent Items on a regular agenda, that could be pulled if someone wants to talk about them. The next section are items where staff has questions they’d like to ask the Council. The Presentation section will have discussions that will take time. Section 6 is where they will put pulled items so as to be respectful of the time of contractors that are presenting in the Presentation section. Councilmember Monson requested Item 3C be pulled from the Informational Items to be discussed as Item 6A. 1.PUBLIC INQUIRIES/INFORMATIONAL Linda Swanson, 1124 Ingerson Road, stated there was a total lack of transparency as promised in campaigns. Residents are not getting the JDA Advisory minutes in a timely manner, and they have to follow a convoluted series of links to get to them. The June 9 JDA Advisory minutes weren’t loaded until June 16, the JDA Advisory committee met on June 15 and as of last night those minutes aren’t available. Someone said they consider the JDA Advisory meetings similar to regular staff meetings. In staff meetings do they talk about projects costing the city millions of dollars, density issues and other major issues without a councilmember being present? Why is the ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2023 2 developer coming up with different scenarios? Aren’t they supposed to do what the County and City want? Or are councilmembers bringing new numbers into the equation. She stated that Arden Hills Notes gets distributed to all residents but there is no line item about TCAAP in it, or where they can get information. She felt they are doing the residents in the city an injustice. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. INFORMATIONAL ITEMS A. State Fair Parking Mayor Grant said the State Fair parking is proposed to be the same as previous years. Public Works Director/City Engineer Swearingen noted they are adding no parking signs to New Brighton Road to make it more apparent. Councilmember Holden asked if Lake Johanna Boulevard was no parking. Public Works Director/City Engineer Swearingen said people are allowed to park on Lake Johanna Boulevard where there is shoulder area. B. Nuisance Signs Management Policy No discussion. C. Data Practices Policy Review D. Youth Commissioners Draft Ordinance Language Councilmember Rousseau added the Planning Commission discussed having a youth commissioner and they were not against it. Councilmember Holden noted that the city attorney was against a youth commissioner on the Planning Commission. E. Council Tracker Mayor Grant said if anyone had issues with the Tracker they should contact staff. 4. STAFF QUESTIONS A. State of the City Planning Discussion Mayor Grant said staff would like to know if Council would like a State of the City in the fall or spring. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2023 3 Councilmember Rousseau asked if they could have it later in the day, maybe 5:00 or 6:00 p.m. or does 7:00 a.m. work better for attendance? Mayor Grant said it seemed to work better for the business community. The last one was at Boston Scientific and he didn’t particularly like the venue. They have tried meetings at night but no one showed up. At 7:00 they can have refreshments and that’s a draw for people. Mornings seem to work better based on their history. Councilmember Monson felt 7:00 a.m. was a little too early, do they have coffee until 7:30 and then it starts? Mayor Grant said they could have casual discussions between 7:00 and 7:30, and the formal presentation at 7:30. Councilmember Monson thought even 8:00 would be OK. It might be particularly hard for people with children to be there at 7:00. She liked the morning meeting. Councilmember Holden said she thought they should have it this fall and it should be at Flaherty’s or the Tavern Grill. Councilmember Fabel suggested they have the event in January. Mayor Grant explained that they will go through the budgeting process, then they get to construction season, and in September kids are back in school and it seems like sweet spot; they have things to talk about and people want to go. He recommended early September. Councilmember Fabel said he agreed with an evening event as last year’s meeting wasn’t well attended. Councilmember Holden mentioned that last year they didn’t send postcards and advertise like they had in the past. Mayor Grant felt the issue was in part due to the venue. Flaherty’s and the Tavern Grill are always packed. It also could have been a little of residual COVID. After further discussion it was determined to hold the event in the fall with a slightly later start time. The venue should be somewhere people could easily find. Mayor Grant said he’d like to follow the same format as last year where everyone gets a topic. B. Twin Cities Gateway Grant Discussion Mayor Grant stated there is a balance of $15,380 to use. He suggested allocating half to the ribfest and half to Bethel College. Councilmember Holden said the Quality Inn is hurting because of the construction on Lexington and she wondered if there was something they could do for this small hotel in the community to help them survive. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2023 4 Mayor Grant said one of the stipulations for both ribfest and Bethel be that they recommend our hotels for people to stay. He didn’t know if a direct subsidy from the Visitor’s Bureau is what they had in mind when they gave the City those funds. Councilmember Fabel recommended the entire amount be given to the ribfest. He thought it was going to be a great new event for the City and we should give them some financial help. He didn’t think we had any business giving money to Bethel University, and that if we gave to Bethel we should give the same amount to Northwestern, but he didn’t think they should be given City money when we could help promote a major city-wide event like the ribfest. Councilmember Holden was against giving all of the money to the ribfest, she preferred to give them half. City Administrator Perrault stated the ribfest hadn’t made a financial request from the City, $5,000 was suggested as a dollar value on marketing the city could do. Councilmember Rousseau said they don’t know if ribfest will be an annual project, so giving them support could help make it an annual event. Mayor Grant felt they shouldn’t hold it against Bethel just because they are a college. Councilmember Monson didn’t have any great ideas for alternative use since $15,000 isn’t enough for an entire event. She thought supporting ribfest was a good idea. She asked for more information about what Bethel would do with the money. Mayor Grant said it would be funding to help bring alumni back, advertising for homecoming, putting things on their website etc., trying to keep them engaged in the community. Councilmember Monson said she was fine splitting the money between ribfest and Bethel. Councilmember Holden asked if there was a date the money had to be utilized by. Mayor Grant replied by the end of the year. They’d be expecting approximately the same amount next year. Councilmember Fabel again mentioned if they were going to give money to Bethel they should split it and give an equal amount to Northwestern. Councilmember Holden felt if they gave money to Northwestern people would stay in and eat in Roseville. The idea was to get people to eat in our restaurants and stay at our hotels, which would apply more to Bethel. She was OK with splitting the money between Bethel and ribfest. Councilmember Rousseau agreed with splitting the money. Mayor Grant directed staff to split the money. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2023 5 5. PRESENTATION ITEMS E. THC Moratorium and Cannabis Assistant to the City Administrator/City Clerk Hanson stated the moratorium for THC ends on August 23. Just before this meeting she spoke with an attorney at Campbell Knutson who was tasked with following the legislative process for THC and adult cannabis. She had indicated in the memo that if a city enacted a new moratorium it could encompass both adult cannabis and lower potency edible THC products and it could be in effect until January, 2025. However, she was just told the new moratorium now cannot include the lower potency THC products. They could let the current moratorium expire and license THC until the end of the year, but they cannot roll adult cannabis into that licensing. So now there is time to discuss adult use as legal sales won’t happen until the new Minnesota Office of Cannabis starts licensing in January, 2025. Council will need to decide what they’d like to do with THC products. She noted that they can zone the areas that allow THC edibles. City Administrator Perrault added that if they move forward with a licensing program similar to tobacco, it would no longer be valid after December 31, 2023. He didn’t feel the licensing route probably made sense since it would be null and void by the end of the year. Additional guidance for the zoning will be coming out and this could be brought back at a later date with zoning recommendations. He explained that after the current moratorium expires on August 22, 2023 they can no longer do anything with the low potency cannabis products such as gummies and seltzers, unless they want to include them in zoning changes.. Assistant to the City Administrator/City Clerk Hanson said the attorney wondered if we’d really want to hurry to amend the ordinance for only a couple of months, and tackle licensing language that is still a moving target. The State will license, cities will register and perform compliance checks. The League of Minnesota Cities may be providing further guidance at the end of this month. Councilmember Monson restated that they are not talking about adult cannabis because they have time and they can’t lump the THC edibles into a moratorium. As of August 23, businesses can sell edibles, but they have to follow the regulations per the State law. So, we would have between August 23 and the end of the year to do nothing, go through the process of licensing and/or zoning. Mayor Grant stated they could start the zoning and licensing now. Councilmember Holden said they could do a quick zoning to limit it to commercial areas so people couldn’t create at-home businesses. Assistant to the City Administrator/City Clerk Hanson explained they would want to chose a reasonable registration fee, and penalties are laid out. Businesses need to inform the city and register with the city. Compliance checks would be for THC and cannabis but they don’t know if it would be done by the Sheriff’s Department, or the agency that does our tobacco compliance checks. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2023 6 Councilmember Monson wondered if they went the zoning route if they could do a simplified version that THC edibles can only be sold in certain areas, or if they should write a full zoning law around THC edibles plus adult cannabis. Mayor Grant felt they should take a conservative approach and limit what they could. Further discussion ensued. Council agreed to pursue zoning regulations for lower-potency THC edibles and directed staff to bring a draft ordinance amendment to the July work session. A. Arden Manor Park/Floral Park Improvements Mayor Grant stated they are over budget by more than a little bit. Council is trying to figure out if they should trim the project back or go forward with the entire project. Councilmember Monson said they had talked about splitting off the hard court to be done in 2024 and wondered if they had looked more into that. Public Works Director/City Engineer Swearingen said it was a possibility but the overall cost savings wouldn’t be that significant because there is a cost to take it from the plan and integrate it into another plan set. The cost savings would come from the bituminous, aggregate and sand costs, with a total cost savings of around $20,000. Councilmember Monson thought the hard court at Arden Manor didn’t look that bad. Public Works Director/City Engineer Swearingen said the design is for a full reconstruct, which is almost like building a road. They took soil borings and the design is based off of that study. Floral Park’s courts would be similar but the court is in worse condition than Arden Manor. HR Green Project Engineer Jantscher reviewed the alternate solutions as shown in the staff memo. Councilmember Rousseau asked if there were items that the public preferred based on the resident surveys. Public Works Director/City Engineer Swearingen felt there was preference toward the hard courts as everyone wants pickleball. Floral Park gets used for tennis and Arden Manor gets a lot of use for basketball. The charts show the most feasible elements to remove without impacting the rest of the costs. If they didn’t move forward with constructing a new shelter at Floral Park he’d still like to remove the existing shelter due to the shape that it’s in. Councilmember Holden noted the grant for Arden Manor included the shelter and playground structure. Public Works Director/City Engineer Swearingen said that was correct, and the hard court was added to the project during design. The hard court is due for a resurfacing. They could look at a lighter solution for the surface but the next step is really some type of rehab. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2023 7 Councilmember Holden thought the local government aid money they are receiving should be put into the project in 2024 and used for the hardcourt at Arden Manor but something should be done to the court in the meantime. Councilmember Fabel thought the only way to do the entire project was to eliminate a future project but that would take away from people that were anticipating the projects to be done. Mayor Grant agreed that they may want to consider using the LGA money toward the project. He asked if anyone had ideas of something they might want to remove. Councilmember Rousseau said her first choice of items to remove would be the hard court and trail segment at Floral Park, and they could be put together as a new project in the future. Councilmember Monson thought they could hold off on the Arden Manor hard court but do the hard court at Floral Park. Councilmember Holden suggested they apply for another grant for the hard court at Arden Manor and to update the parking area. HR Green Project Engineer Jantscher agreed they could split the work at Arden Manor into two phases, the application would be due in February. Councilmember Fable felt they should leave Arden Manor park intact. Councilmember Holden suggested they ask the Foundation for money for things like grills and bike racks. Mayor Grant explained the Foundation still needs to come up with a 2023 fundraising campaign. It used to be done in combination with the Park and Rec department and they don’t know if they Foundation will take over or bring the new Recreation Supervisor into it. In the past they have had some big corporate sponsors. Councilmember Holden said she would remove the Arden Manor hard court and try to come up with the money for it somewhere else. She felt Floral Park was heavily utilized and they have been piecemealing the court together. Councilmember Monson agreed with leaving off the Arden Manor hard court and trying for another CDBG grant. Councilmember Fabel would remove the Floral Park hardcourt and trail. Councilmember Rousseau liked the grant opportunity that could be applied for by February for the Arden Manor hard court but that doesn’t bring them to the amount they were looking for. She felt disappointed they would take away the hard court to an underserved population but thought they could use the LGA and other funds to try to solve it. Mayor Grant felt the Floral Park hard court needed to stay in the project as he was familiar with the condition of it. He thought they could do some upkeep to the Arden Manor court and possibly ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2023 8 make it playable for another year. That doesn’t save a huge amount of money but it is the general consensus. Public Works Director/City Engineer Swearingen said they would negotiate with the contractor and bring the item back to Council for approval at the next meeting with an explanation of where they are at with the contract costs. Councilmember Fabel left the meeting at 6:27 p.m. B. 2024 PMP Street and Utility Improvements Bolton & Menk Principal Engineer Waltman discussed the scope of work that included pavement resurfacing, water quality infrastructure improvements, storm sewer repairs and replacement of some undersized watermain. He showed maps of the north and south sections of the project area and described the work to be done in each area, including a number of pond cleanouts and installation of sump structures. Public Works Director/City Engineer Swearingen explained they are starting to clean out ponds along with the PMPs. Ponds are designed to be addressed every 20-25 years, and dredging is expensive so that’s why they are adding the SAFL baffles to mitigate future needs for pond dredging. There are currently about a dozen installed around the lakes. Bolton & Menk Principal Engineer Waltman further discussed the James Avenue portion of the project that included a full reclamation and watermain replacement. They will also be installing five parallel parking stalls along Royal Lane at Floral Park, and making some trail and retaining wall improvements. Bolton & Menk Principal Engineer Waltman stated roughly 160 properties in the project area received a resident questionnaire. Sixty-six responses were received. Residents noted the trail system needed resurfacing, there were concerns over impacts to irrigation systems and dog fences, project assessments, minimizing impacts and crime during construction, driveway slopes and drainage issues. Public Works Director/City Engineer Swearingen explained some of the work being done with drainage on certain sections of Dawn Avenue. Bolton & Menk Principal Engineer Waltman reviewed the summary of preliminary estimated costs with a total of $3,030,000, and how they determine their estimates. Discussion ensued regarding special assessments. Bolton & Menk Principal Engineer Waltman explained the process required for the assessment process including a feasibility report, engineered plans, two public hearing and competitive bids. There will be mailed notice of public hearings, resident open houses and notice of the public assessment hearing. He reviewed the project schedule and next steps. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2023 9 C. Assisted Hearing Technology City Administrator Perrault stated the Council decided not to move forward with additional action on assisted hearing technology in March. He worked with Councilmember Fabel to make some adjustments to the T-Coil machine he uses, but that didn’t address the larger issue of equipment. Councilmember Monson said if it is working as is they should leave it. City Administrator Perrault noted whether they go with the T-Coil, wireless or hip pack, it only solves the issue if people speak into the microphones. Mayor Grant thought they should give it some time to see if the issue was resolved. Councilmember Holden said she can’t hear Councilmember Rousseau next to her sometimes. Mayor Grant said they did turn up the microphones at the last meeting. He also sometimes has trouble hearing Councilmembers Monson and Rousseau. Councilmember Monson felt they could all speak into their microphones better. Councilmember Rousseau suggested they bring this back up in a couple of months and see if the situation has resolved itself. Mayor Grant directed staff to bring the item back for more discussion in August. D. Water Meter Replacement and Lead/Copper Inventory Public Works Director/City Engineer Swearingen stated the brass of water meters are aging and they are looking at doing a full replacement throughout the city. There has been a budget placeholder in the CIP to account for the costs of the project. It was discussed at a work session last year and Council requested it be brought back again in about year to see how the meters are doing. The EPA requires a lead and copper inventory, so if they move forward with the project they will tie the two together. If they don’t move forward with meter replacement, staff will have to figure out an alternative to collecting the data for the EPA. Staff would like direction on whether or not they should move forward with the water meter replacement which would involve replacing brass components of the meter body and replacement of the meter. There has been an increase of failures of the reading system. They are at about 4% water loss which is a good number to see, meaning the accuracy of the bodies themselves seem to be doing well. He wasn’t sure if there would be a tipping point where that number would suddenly increase, so they are continuing to monitor it. Public Works Director/City Engineer Swearingen said they track the City water usage for each truck load and hydrant flushing usage is estimated. Mayor Grant thought they had the connection type information from some source. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2023 10 Public Works Director/City Engineer Swearingen said he has heard they do but he hasn’t seen it. Councilmember Holden thought there was some information gathered by WSB that should be available to use. Public Works Director/City Engineer Swearingen felt the meter readers are starting to indicate an increase in failures, they could go another year to see what the numbers are for 2023, but he would highly recommend they switch out the readers. City Administrator Perrault added they anticipated doing the consultant work in 2024 and the actual roll out in 2025. Public Works Director/City Engineer Swearingen noted that if Council wanted to be proactive they could begin the process this year. The EPA report needs to be completed by October, 2024. Discussion continued regarding gathering information for the EPA, radio signals and current troublesome meter readings. Mayor Grant directed staff to get back to the Council after they looked for the WSB information. Public Works Director/City Engineer Swearingen said he would wait on hiring a consultant until they were absolutely sure they were moving ahead with replacements, just because of how fast technology changes. He could bring the item back in June, 2024 to hire a consultant, and begin replacement in fall of 2024 with completion in the winter of 2025. 6. PULLED ITEMS FROM INFORMATIONAL A. Data Practices Policy Review Councilmember Monson asked for an explanation of the process of what happens when a data request is made. Assistant to the City Administrator/City Clerk Hanson said the Council generally wouldn’t find out about a data request unless it was about them. Requests range from building permits, planning cases, employee wage requests, and rental registration. Requests usually come in through the City’s website and are directed to admin staff. Requests are tracked by year. There have only been a few that involve the Council. City Administrator Perrault added that if they got a data request for Council information, it would be forwarded to him and he would send it to the Council so they’re aware of it. He would work with councilmembers to get the information. Request are filled within a reasonable amount of time, generally within 10 days, depending on how complicated they are. Personnel type d ata requests someone makes about themselves have a deadline of 10 days. Councilmember Holden asked if the statute listed in red was the full statute or just a part of it. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2023 11 Councilmember Rousseau responded that the red was pulled up from another section to make it read easier. Assistant to the City Administrator/City Clerk Hanson said some of the red could be new language, or expanded on what was previously there. Councilmember Holden was concerned that what was in red wasn’t the whole statute but implies that it is the language. Before there was a definition that explained it wasn’t really what the statute said. Assistant to the City Administrator/City Clerk Hanson said they could add “for full statute visit …”. Councilmember Rousseau requested several other small changes. Assistant to the City Administrator/City Clerk Hanson asked if Council wanted her to bring this forward to the Council in July each year. Mayor Grant directed staff to put it on the consent calendar each year so they could formally vote on it. Assistant to the City Administrator/City Clerk Hanson added that most changes would come from the attorney’s office or the League of Minnesota Cities. City Administrator Perrault mentioned that the city attorney isn’t aware of any city that reviews their policy annually, but they should have Council acknowledge it each year. 7. COUNCIL/STAFF COMMENTS Councilmember Holden asked if there was a way to link to the JDA information. City Administrator Perrault said the link is on the front page of the website, on a newsflash. They could put a link in the newsletter. It will also be on agendas for the TCAAP updates at Council. Councilmember Holden said they changed the light to blinking yellow on Hwy 10/96. City Administrator Perrault said it should still be a solid red during working hours, after 8 p.m. it should be flashing yellow. Public Works Director/City Engineer Swearingen thought it was solid red during morning rush hour and then goes back to yellow flashing. He thought it went back to red again for the afternoon rush. He can forward a letter he received about it. Councilmember Holden felt there are kids going to summer school and sports and the City should have some say in it. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2023 12 Councilmember Rousseau stated they had received the Comprehensive Financial Report at the last Council meeting and the Parks and Rec spending is about 50% less than some other cities. She was wondering if staff could pull nearby cities without community centers financial reports to see what their spending is versus ours. Cities suggested by Council were Lauderdale, Falcon Heights, and Little Canada. Councilmember Holden stated when they looked at programs they wanted to know how much the City was willing to subsidize the programs for, they came upon 80/20, hoping some events would make more to subsidize other programs. Mayor Grant asked if she was looking at personnel costs or programs costs. Councilmember Rousseau said she was thinking of starting with their overall financial reports at a high level and see if there were any patterns they wanted to dig deeper into. Councilmember Holden said they also have to look at neighborhoods as many people use Roseville or Shoreview programs. Mayor Grant added they’d need to ask if they have a separate parks department, or if it was bundled in with O&M. Councilmember Holden said they used to have it split where O&M had people dedicated to the parks. City Administrator Perrault thought her question was directed at Recreation; Parks spending would include parks maintenance – mowing lawns, replacing equipment etc. and wouldn’t target what the Recreation department would be spending on programs and seasonal employees. Councilmember Rousseau asked if they could break it down to recreational. Councilmember Rousseau noted she would not be available to attend the next City Council meeting. Councilmember Rousseau reported the PTRC had an action recommendation to put a buckthorn project into place, so it will be coming to the next work session for discussion. Councilmember Monson wondered if anyone had looked into the port-a-potties at the parks being ADA compliant and family friendly. Councilmember Rousseau said they had not. Public Works Director/City Engineer Swearingen said some of the shade structures were built to have single units but some of the newer structures were built to have the ADA style units. Mayor Grant said on Old 10 there is a sign that says the project will be completed by November 1. At one point they were told it would be completed by the school year starting, so he wondered what the definition of completed was for the roundabout and road project. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2023 13 Public Works Director/City Engineer Swearingen replied the intent was to have the roundabout open for traffic in all directions by school start, that is still the milestone. Final paving would be done by November 1, or before the asphalt plant shut down for the season. The stretch of roadway from the roundabout toward Highway 96 will be paved toward the end of the project and tied into the roundabout. There will be flagging operations during the paving process. City Administrator Perrault stated he had sent Council a note today regarding bonding requests that were submitted on Friday. They need make revisions on a tighter timeline than originally thought and they will need to pass a resolution of support for them. Discussion ensued about the bonding requests. City Administrator Perrault mentioned that there will be a bag pickup on July 24 at City Hall for neighborhood Night to Unite block parties that coincides with a scheduled EDA meeting. They are currently planning to cancel the EDA meeting. ADJOURN Mayor Grant adjourned the City Council Work Session at 8:06 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy City Clerk Mayor Approved: July 10, 2023 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 26, 2023 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Tena Monson and Tom Fabel Absent: Councilmember Emily Rousseau (Excused) Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Community Development Director Jessica Jagoe; City Attorney Joel Jamnik; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1.APPROVAL OF AGENDA Councilmember Monson requested Item 5A be addressed prior to Item 2. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the meeting agenda as amended. The motion carried (4-0). 5.STAFF COMMENTS A.TCAAP/Rice Creek Commons Update City Administrator Perrault stated the TCAAP Advisory Committee met on June 15 to discuss a potential JDA special worksession. He explained the JDA was planning to hold a special worksession on July 11 to discuss future community engagement. He indicated the JDA was planning to host an open house style event but more planning was needed. He reported the JDA would also be reviewing an updated roadmap. He explained at the last Council meeting the Council asked what was driving shorter building heights within Town Center, whether this was the price of concrete or the level of the water table. He noted staff reached out to Alatus and noted the building heights were being lowered more so due to the price of concrete than the water table. ARDEN HILLS CITY COUNCIL – JUNE 26, 2023 2 Councilmember Holden explained she received an email from a resident last week and there was concern that the JDA was six months into 2023 and there had not been a mention of the TCAAP project, the JDA meetings, or any information that was available on the City’s website or in the City newsletter. She asked when the City would begin putting information regarding TCAAP in the City’s newsletter. City Administrator Perrault stated the July newsletter would have a short section for TCAAP that would point residents to the City’s website for further information. He also noted that TCAAP information was provided in at least two prior newsletters. Councilmember Holden questioned when the City will be discussing a TCAAP open house. City Administrator Perrault explained direction in May was to bring this matter to a future worksession in order to coordinate this meeting with Goff, who was the communication coordinator for the JDA, and the County. He anticipated he would know more about this topic after the JDA discusses future community engagement ideas at their July 11 special worksession. Mayor Grant asked when the JDA last engaged with the public. City Administrator Perrault reported this has not been done since 2018. Mayor Grant inquired if an updated AUAR had been completed. City Administrator Perrault stated staff requested a quote from Kimley Horn to do that work, but this has been put on hold until further information was known about the thumb parcel and density scenarios. Mayor Grant questioned if there has been any study on transportation and impacts to local streets. City Administrator Perrault reported this has not been done. Mayor Grant asked if any financial analysis had been completed for this project. City Administrator Perrault stated the results have not been received from Ehlers. He noted Ehlers would be working on the revenue side of this while the City would be working on the expense side. Mayor Grant questioned when this information would be available. City Administrator Perrault anticipated this information would not be available till later next week. Mayor Grant inquired if updated policing information had been received from Ramsey County. City Administrator Perrault stated he met with Ramsey County several weeks ago and updated density information was provided. He hoped this information would be available shortly. ARDEN HILLS CITY COUNCIL – JUNE 26, 2023 3 Mayor Grant commented on how the cost for infrastructure has increased from $61 million to $89 million. He requested further information on how almost $30 million was added. City Administrator Perrault indicated inflation and labor supply has led to the price increases. Mayor Grant stated City costs have risen to just over $11 million from $8.2 million. He requested staff break down these expenses further. City Administrator Perrault explained the water tower would cost roughly $7 million and the remaining portion would be for City utilities along the spine road. Mayor Grant commented he heard the JDA Advisory Committee is planning to complete its work by September. He asked if this was correct. City Administrator Perrault stated the JDA Advisory Committee was hoping to have a meeting in September to talk through density scenarios and updated financial implications which would set the stage for a term sheet by the end of the year. Mayor Grant noted he received an email that had 20 to 30 questions from a resident who would like answers. He indicated he read through these questions and they seemed legitimate. He stated this resident would like answers to these questions and he asked that the City respond to this email. Councilmember Fabel explained it was his understanding this email was suggesting those questions were appropriate for a public discussion. He did not disagree with this. He indicated there were not answers for some of those questions. He stated the current status of the project was in the same state it has been since 2016. He explained interest rates, inflation, changing lifestyles, and COVID have all happened since that time. He believed it would be appropriate to address these questions once more answers were available. Mayor Grant indicated things have changed since the JDA was now back in session and there are advisory committees. He noted the JDA has been meeting now for six months and there were answers to some of the questions. Councilmember Fabel commented there were a series of topics that could be addressed at a public session. He explained it will make much more sense when more information as available, given the fact there was a gap of inactivity for five years, which has seen a great deal of damage. Mayor Grant stated he disagreed with these statements and he believed the City should answer the questions. Councilmember Holden explained there were two separate emails that the Council may be discussing at this point in time. Councilmember Monson reported there were a lot of questions that were asked early in the year. She noted the JDA does not have all of the answers yet. She explained the JDA was trying to get up to speed in order to understand the market conditions and increased costs. She commented the ARDEN HILLS CITY COUNCIL – JUNE 26, 2023 4 JDA had every intention of answering the questions, but at this time, the JDA did not have all of the answers. She anticipated many of the questions would be answered when the financials were completed by Kimley Horn. Councilmember Holden indicated some of the questions would be quite easy to answer. Councilmember Monson supported the City waiting to respond to these questions until further information was available and the financial information was completed. Councilmember Holden questioned if Arden Hills residents would be advised before potential decisions were made. She anticipated the answer to this question would be no. Councilmember Monson stated she would like to have the scenario numbers brought forward. Councilmember Holden commented the bottom line was there would be expenditures and there would be revenues, and that a number of the questions being asked by this resident could be answered. Councilmember Holden questioned what size water tower would be constructed. City Administrator Perrault reported the water tower in the plan was for a one million gallon tank. He noted this could change depending on the density numbers. Mayor Grant expressed frustration with the fact the City was not able to answer basic questions for residents regarding this development. He supported staff going through and answering the questions that could be answered. Councilmember Fabel stated any common sense questions could be answered by the Mayor. He explained the Mayor has historical information on this project. He noted he was happy to have conversations with people who have questions. Mayor Grant reported there was a TCAAP Advisory Committee that was holding closed meetings and were discussing the future of this project. He noted he has no knowledge of what occurs at these meetings. He stated he would like to attend these meetings. He indicated if anyone has the answers to these questions, it would be the person working on those items, which would be Councilmember Fabel or City Administrator Perrault. He reiterated that he would like to have these questions answered by staff and asked if there was support from the Council. Councilmember Monson stated she supported staff reviewing and answering these questions. Councilmember Fabel and Councilmember Holden were in agreement. The City Council directed City Administrator Perrault to answer the list of questions to the extent of his knowledge to date and to contact the resident directly to provide answers. ARDEN HILLS CITY COUNCIL – JUNE 26, 2023 5 2. PUBLIC INQUIRIES/INFORMATIONAL Donna Wiemann, 1406 Arden View Drive, thanked the City Council for the improvements at Perry Park. She explained she has heard about the delay with TCAAP, but noted it was her understanding the City devised a plan within the County’s parameters, and after approving the plans, the County then changed their mind and wanted more affordable housing units. She indicated the City increased the number of affordable units to 20% and then the County wanted more units overall which led to the stall. She reported the Arden Hills City Council tried to meet with the JDA and Ramsey County failed to show up. She asked that it not be implied that the City was not showing up. She noted one Councilmember has set himself up to be the only person talking to the developer and County staff. She stated this was wrong. She was glad the County’s website information would be included in the July newsletter. She recommended City website information regarding TCAAP also be included in the July newsletter. Gregg Larson, 3377 North Snelling Avenue, stated at the last worksession the Council discussed the scheduling of a State of the City presentation. He noted the last Council chose September 15, 2022, at 7:30 a.m. on the Boston Scientific campus, which was a terrible choice. He estimated less than 10 residents attended that meeting, with 4 of them being the candidates running for office. He questioned who the old Council wanted to attend this meeting. He encouraged the new Council to choose a day, time, and venue that was more accessible to all. He anticipated a Saturday morning at 10:00 a.m. at City Hall would be a wise choice and would encourage public participation. He hoped the new Council would welcome resident dialogue. He noted the old Council did not. He encouraged the Council to answer questions then and there, not later. He understood not all questions may be answered, but he hoped the Council would try. He urged the new Council to continue to change up the old. Linda Swanson, 1124 Ingerson Road, tried to make a comment but there were technical difficulties. City Administrator Perrault stated he would follow up with Ms. Swanson regarding her comment. 3. RESPONSE TO PUBLIC INQUIRIES A. Public Inquiry Response from June 12, 2023 Regular City Council Meeting City Administrator Perrault provided the Council with a response to the public inquiries from the June 12, 2023 regular City Council meeting. He explained the first comment was from Ms. Swanson with a question directed at Councilmember Fabel, the question was, “what else are we giving away at the expense of Arden Hills residents?”. He stated he did not believe it was staff’s place to address this question. He noted the second comment came from Ms. Wieman asking when the County’s estimate would be provided to the City. He anticipated the density scenarios and updated estimates would be discussed in September, which would drive the direction of the project. Councilmember Holden explained the question to Councilmember Fabel was what else is the City giving away at the expense of Arden Hills residents. She commented increased density would ARDEN HILLS CITY COUNCIL – JUNE 26, 2023 6 be included in the project and the City did not know how it would pay for this project, but the City did not know what it would be giving away. Councilmember Fabel stated if the question was what is the City giving away, the answer is nothing. He noted he was in the process of negotiating a mutually acceptable plan for the development of TCAAP and reiterated that nothing is being given away in the process. He anticipated there would be compromises along the way but there was nothing on the table at this time. 4. PUBLIC PRESENTATIONS None. 5. STAFF COMMENTS B. Transportation Update Public Works Director Swearingen reported construction will continue on Lexington Avenue both north and south bound. He noted there would be a short term closure on Red Fox Road to complete the watermain work. He explained Ramsey County has stated Lexington Avenue will have all lanes of traffic open by August 1. Public Works Director Swearingen commented the first phase of the County Road E/Old Snelling roundabout project was underway. He reviewed the work that would occur during Phase 1 and Phase 2 of the project. He estimated the Phase 2 work would take four to six weeks which would bring the City through the end of August. Councilmember Holden requested staff speak with Health Partners because they were having trouble with the elderly making it to appointments on time. Public Works Director Swearingen explained he would speak with Health Partners. Councilmember Monson asked if the southern leg of the roundabout would be closed through mid-July. Public Works Director Swearingen explained this was the case and noted Phase 2 would begin mid-July through the end of August. Councilmember Monson questioned how long Ridgewood Road would remain closed. Public Works Director Swearingen reported Ridgewood Road was closed due to the watermain tie in, which started today and should be completed by the end of the day. C. Night to Unite Update Assistant to the City Administrator/City Clerk Hanson stated individuals interested in hosting a Night to Unite event are encouraged to register their gathering by Friday, July 14 in order to ARDEN HILLS CITY COUNCIL – JUNE 26, 2023 7 ensure a deputy visit. Events may also be visited by fire department personnel as well as City and other community officials. The City has information about Night to Unite, including the link for online registration, available on our website’s main page under News and Announcements. Registration can be completed online. Residents can find more information about Night to Unite in general on the Ramsey County Sheriff’s Office webpage or by visiting ramseycounty.us and typing night to unite in the search field. They may also call 651-266-7339 to speak with someone directly. Residents wishing to donate school supplies can bring items to their local neighborhood event or drop the items off at the Ramsey County Sheriff’s Patrol Station located at 1411 Paul Kirkwold Drive between 8:00 a.m. and 4:30 p.m. Monday, July 31 through Friday, August 4. A list of neighborhoods participating in Night to Unite will be sent to the City Council when it becomes available to staff. Councilmember Holden asked that residents be allowed to drop schools supplies off at City Hall, along with at the patrol station. 6. APPROVAL OF MINUTES A. June 12, 2023, Regular City Council Councilmember Monson noted she provided staff with minor changes to the minutes. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the June 12, 2023, Regular City Council meeting minutes as amended. The motion carried (4-0). 7. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion To Approve Resolution 2023-033 Supporting Bond Funding For Forcemain Replacement Project And Resolution 2023-034 Supporting Bond Funding For The Old Highway 10 Trail Project C. Motion To Approve Resolution 2023-036 Adopting The Updated Ramsey County Comprehensive Emergency Operations Plan (CEOP) D. Motion To Approve Resolution 2023-035 – Planning Case 23-010 – Site Plan Review For 4001 Lexington Avenue N., Sign Standard Adjustment E. Motion To Approve Nuisance Signs Management Policy F. Motion To Approve Resolution 2023-032 Accepting Bid And Authorizing Award Of Contract To Peterson Companies, Inc. – Arden Manor Park And Floral Park Improvements Project MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried (4-0). 8. PULLED CONSENT ITEMS ARDEN HILLS CITY COUNCIL – JUNE 26, 2023 8 None. 9. PUBLIC HEARINGS A. Planning Case 23-011 – Zoning Code Amendment To Chapter 13, Section 1380, Subsections 5.1 And 5.2 - TCAAP Redevelopment Code In The Campus Commercial Zoning District Community Development Director Jagoe stated in November 2012, the City Council approved a Joint Powers Agreement (JPA) with Ramsey County which establishes a partnership between the City of Arden Hills and Ramsey County with the goal of the remediation and redevelopment of the 427-acre Twin Cities Army Ammunition Plant (TCAAP) site. Under the JPA, the City and County created a Joint Development Authority (JDA) that is the joint governing entity of the TCAAP site as allowed by the Joint Powers Act and Minnesota State Laws. The JDA is the authority responsible for, but not limited to, environmental remediation, elimination of blight, infrastructure construction and financing, comprehensive planning and zoning, and economic development and redevelopment. The JDA Board is comprised of two County Commissioners, two City Councilmembers, and an additional non-elected City appointee as the Chair. Key points of the JPA are as follows: • The County will take actions necessary to resolve the environmental contamination. – Completed • The City will prepare an AUAR and Master Plan. The Master Plan will be approved by both the City and the County and will be implemented by the JDA. – Completed • The City and County are responsible for installing their respective public infrastructure as outlined by the JPA. – TBD Community Development Director Jagoe reported between 2013 – 2016, the City facilitated the process of developing the Master Plan for the TCAAP site, which as noted above was the responsibility of the City under the JPA. Planning elements of the Master Plan included defining the public engagement process, land use, circulation and movement, utilities, environmental remediation, parks and open space, implementation plan, and a regulatory plan. In 2016, the City adopted the most recent version of the TRC, Section 1380 of the zoning code which includes the regulating plan, land use table, design standards, and other regulations related to land development that are specific to the TCAAP site. The proposed 427- acre redevelopment referred to as Rice Creek Commons will include: • Retail, office and light industrial development • A town center • Well-defined neighborhoods with architectural diversity • A wide variety of housing options to serve young professionals, empty nesters, and seniors • Abundant parks and open space • Trails that provide for convenient and safe pedestrian access to commercial areas and other site amenities ARDEN HILLS CITY COUNCIL – JUNE 26, 2023 9 Community Development Director Jagoe commented in addition, this document also includes a development flowchart that outlines the approval processes for future land development of TCAAP that follows the terms as outlined in the JPA. Future development proposals for TCAAP conforming with the TRC (or within the flexibilities permitted) would fall under the purview and review of the JDA. As shown in the flowchart, the City maintains the responsibility for processing TRC Amendments (also elements not meeting allowed flexibilities). The JPA identifies two classifications of an Amendment to the TCAAP Master Plan: 1) Major Amendment or 2) Minor Amendment. A minor amendment does not involve an amendment to the City’s Comprehensive Plan and is a change within a Development Site (i.e. TRC Zoning Districts) deemed desirable by the JDA to implement the Development. The JDA shall recommend such minor amendments to the City and County, and if approved by both parties, the TCAAP Master Plan shall be modified consistent with the approved amendment. For the City, a TRC Amendment would follow our standard procedures for processing a land use application with a recommendation of the Planning Commission and City Council decision. As part of a TRC Amendment, the City will request confirmation of approval by Ramsey County. At their May 1, 2023 work session, the JDA discussed the Campus Commercial Zoning District and indicated support for the City to proceed with consideration for expanding the allowed uses in this district. Mayor Grant discussed the list of added uses, which included a microbrewery and a daycare. He noted this site was originally set aside to create jobs. He noted if a daycare were to come forward and this ordinance amendment were approved, the City would have no reason to deny the request. Community Development Director Jagoe reported this was the case, because a daycare would now be a permitted use subject to the design standards in the TRC. Councilmember Holden asked if the RFP was still out there for Ramsey County. Community Development Director Jagoe stated this was the case. Mayor Grant opened the public hearing at 8:03 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 8:04 p.m. 10. NEW BUSINESS A. Planning Case 23-011 – Zoning Code Amendment To Chapter 13, Section 1380 TCAAP Redevelopment Code, Campus Commercial Zoning District • Ordinance 2023-006 – Amendments to Chapter 13, Section 1380, Subsection 5.1 and Subsection 5.2 • Authorization for Publication of Summary Ordinance 2023-006 Community Development Director Jagoe stated based on the JDA discussion, at their May 8, 2023 regular meeting, the City Council directed staff to bring forward the proposed ordinance amendment to the Planning Commission for the first review and to hold a public hearing. The land use types that have been identified to be included within the Campus Commercial Zoning District are those commercial land uses currently allowed within the TRC Zoning District Land Use Table. In 2015/16, one of the concepts discussed during the adoption of the Master Plan was ARDEN HILLS CITY COUNCIL – JUNE 26, 2023 10 that this site would be attractive for development as corporate headquarters with a campus design that included amenities as complimentary land uses. Community Development Director Jagoe reported one of the purpose statements of the TRC is to “create regulations that realize market potential and promote the creation of jobs and economic development.” To continue fostering economic prosperity from varying markets for commercial developments (i.e. office, retail, clinic, personal services, etc.), the overall objective of the proposed amendment to the TRC Land Use Table is to expand permitted land uses within this zoning district to broaden the potential for future site development. The proposed land use changes for Planning Commission review are mirrored after those land uses currently allowed for in the Town Center Zoning District. Staff did also include a couple of other suggested land use additions based on permitted uses in the Retail Mixed-Use and Flex Office Districts that were consistent with the overall intent of the Campus Commercial Zoning District. If approved, an Applicant of any future proposed commercial development in the Campus Commercial District would be subject to the formal review process as outlined in the JDA for the TCAAP site. Community Development Director Jagoe reviewed the amendments to consider in further detail and offered the following Findings of Fact as recommended by the Planning Commission: 1. The City of Arden Hills is proposing to amend ordinance language to allow for commercial land uses outlined in the TRC land use chart as permitted or accessory uses within the Campus Commercial Zoning District. 2. The proposed ordinance will include amendments to the language of Chapter 13 – Zoning Code, Section 1380 – TCAAP Redevelopment Code, Subsection 5 – Schedule of Permitted Uses of the City Code. 3. The proposed amendment advances the purpose and intent goals in the City’s TCAAP Redevelopment Code by broadening the commercial land uses allowed in the Campus Commercial Zoning District. 4. The proposed amendment is consistent with the Campus Commercial future land use classification in the City’s 2040 Comprehensive Plan. 5. Amendments to the Zoning Code regulations require a public hearing prior to action by the City Council. 6. If the zoning amendments were approved, an Applicant would be required to submit a land use application that would be subject to the formal review process. 7. The Planning Commission conducted a public hearing for the Text Amendment on June 7, 2023. Community Development Director Jagoe stated the Planning Commission reviewed this application at their June 7, 2023 meeting. At that time, they recommended approval as presented of Planning Case 23-011 for Zoning Code Amendments to Chapter 13 to add permitted and accessory uses in the Campus Commercial Zoning District by a 6-0-1 vote (Commissioner Wicklund abstained). ARDEN HILLS CITY COUNCIL – JUNE 26, 2023 11 MOTION: Councilmember Monson moved and Councilmember Fabel seconded a motion to adopt Ordinance 2023-006 for Planning Case 23-011 for Zoning Code Amendments to Chapter 13, Section 1380 – TCAAP Redevelopment Code, Section 5 – Schedule of Permitted Uses, Subsections 5.1 and 5.2 of the Arden Hills City Code to add permitted and accessory uses in the Campus Commercial Zoning District based on the Findings of Fact in the June 26, 2023 Report to the City Council. Councilmember Holden stated she would be voting against this Ordinance. While she believed this language was a good idea, she believed the timing was not right given the fact the County had an RFP that was currently underway. She indicated it would have been better to have considered this change prior to the RFP being put out. Mayor Grant asked when RFP’s had to be submitted. Community Development Director Jagoe stated RFP’s had to be submitted by July 28. Councilmember Monson agreed the timing was not perfect, but she encouraged the Council not let perfect be the enemy of good. She commented on how market conditions have changed since the pandemic and asked that the Council be flexible in order to meet these new market conditions. It was her hope these changes would bring the highest and best use to this property. Councilmember Fabel stated it was his opinion this was a good and important thing to accomplish. He explained in 2016 when the original plan came through the hope was to have a corporate campus on the thumb property. He reported there has been radical changes since that time. He asked that the City open this area to the maximum possible uses for commercial growth and employment opportunities. He understood it would have been nice to have this done prior to the RFP’s being sent out, but this did not occur. He stated there was a need to dispatch this matter in a timely manner and in no way would this text amendment prejudice the proposals that were coming in. He noted RFP’s would continue to be accepted through July 28. He indicated no harm was caused by the timing of the adoption of the amendment. He reported he would be voting in favor of this as should everyone who wants a successful project. Councilmember Holden indicated the insult from Councilmember Fabel was inappropriate but expected these days. She noted the RFP process could have been pulled and restarted, however this was not done. She reported people may have already bid on this project before all of the land changes were proposed. She supported going through this process properly in order to keep the City out of future litigation. She feared that making a change part of the way through the RFP process did not smell right. She explained she still wished for a very happy and successful project on TCAAP. Mayor Grant stated he agreed with most of the comments. He understood the timing was terrible and he did not like the fact that the terms within the RFP would be changed midstream. He questioned if this change would bring about the highest and best use given the fact dry cleaners and liquor stores would now be allowed. He reported the original vision for this site was a corporate campus that would bring a substantial employment base. He encouraged the Council to not forget about the need to generate jobs within this project. He indicated this property was ideal ARDEN HILLS CITY COUNCIL – JUNE 26, 2023 12 for a corporate campus. He noted he would be voting to support this motion for timing purposes only. The motion carried 3-1 (Councilmember Holden opposed). MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to authorize staff to publish a Summary Ordinance of 2023-006 for Planning Case 23-011. The motion carried (4-0). 11. UNFINISHED BUSINESS None. 12. COUNCIL COMMENTS Councilmember Monson commented on the importance of having daycare centers that were close to home. She explained this should be kept in mind when considering the zoning in TCAAP. Councilmember Monson explained she attended the League of Minnesota Cities Conference in Duluth last week. She noted there was a lot of talk surrounding cannabis, sustainability and climate action plans. Councilmember Monson discussed how she was serving on the JDA and was available to discuss this project. She reiterated that Councilmember Fabel was not the sole voice nor the sole vote for this project for the City. Councilmember Fabel thanked Councilmember Monson for this statement. He noted he was available to discuss TCAAP with residents. He explained many major projects are attended only by staff members and it has always been this way, but this project happens to have two elected officials attending these meetings as well. He commented on how this make up was helping to move this project along and has nothing to do with concealing anything. Councilmember Holden asked how the City addressed properties that were not properly being maintained. City Administrator Perrault commented on the citation and abatement processes that could be pursued by the City. Councilmember Holden discussed the State of the City events the Council has held over the past several years and noted the events held in the evening were not well attended. She reported a new venue was used last year and thought this affected attendance. Councilmember Holden explained she did not believe it was true she has the same level of access to information as Councilmember Fabel and Councilmember Monson with respect to the JDA and the TCAAP development. She stated whenever she has tried to place TCAAP on the agenda, this has been struck down. She indicated she was not able to get information regarding the JDA Advisory Committee. ARDEN HILLS CITY COUNCIL – JUNE 26, 2023 13 Mayor Grant indicated CTV was at the last State of the City and residents could view this event along with each State of the City for the past seven years. He commented there were more people in attendance than just those running for office. He stated the Council remained at the venue after the State of the City to meet with people and answer questions. Mayor Grant stated with regard to TCAAP, he was not receiving the PDF’s or documents even after being requested. He reported the information discussed at the JDA Advisory Committee was only available to Councilmember Fabel and he was not allowed to attend these meetings. He noted Councilmember Fabel could open these meetings to the public, but he chooses to not do this. Based on the open meeting law requirements, he cannot discuss what was going on at the JDA meetings with either Councilmember Monson or Councilmember Fabel. Mayor Grant recommended the Arden Hills Notes include an article on the opening of Rabata. Mayor Grant explained the City was awarded a grant of $510,000 for sewer and water. He stated the City was grateful for these funds. In addition, the City received $6+ million for a new fire station. Mayor Grant stated he received an email from a resident regarding the silt fence for a house being built on Ridgewood Road. He understood the City Administrator received this same email and asked that the Public Works Director receive this email. Public Works Director/City Engineer Swearingen reported he did receive this email and staff would be reviewing the drainage patterns to ensure water was flowing towards the street. City Administrator Perrault stated he received an email from Ms. Swanson who were trying to speak during the Public Inquiry and noted her comment was that her list was a list of questions and not a list of items for discussion at a future open house. City Administrator Perrault clarified that the Council was receiving all of the same information for TCAAP, including handouts and summaries. He noted staff was not withholding anything. ADJOURN MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to adjourn. The motion carried (4-0). Mayor Grant adjourned the Regular City Council Meeting at 8:40 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 7A MEMORANDUM DATE: July 10, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following:  Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2023 Payroll #14 $139,296.15 Total Payroll $139,296.15 Paid Claims - 06/17/2023-06/30/2023 (Check Nos. 51886-51921 and ACH Checks) $91,567.21 Total Accounts Payable $91,567.21 Total Claims $230,863.36 CITY OF ARDEN HILLS PAYROLL # 14 CHECKS DATED: 07/07/23 Biweekly: 06/17/23 - 06/30/23 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 9,015.05 EFT FICA Oasdi 5,871.94 EFT FICA Medicare 1,373.31 EFT SIT 3,970.82 EFT TOTAL TAXES 20,231.12 Health Premium 1,844.38 A/P Check* Dental Premium 95.88 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 1,940.26 HSA Health Saving 917.69 EFT TOTAL HEALTH SAVINGS 917.69 PERA 5,329.65 EFT ICMA 3,124.11 EFT Central Pension Fund-Union 1,536.00 A/P Check* MN State Retirement System 500.00 EFT TOTAL RETIREMENT 10,489.76 AFLAC 22.76 EFT Life/Addl/Dep Life 39.24 A/P Check* Life/Addl non-tax 7.60 A/P Check* LTD/STD Insurance 1,365.23 A/P Check* PERA Life Insurance 32.00 A/P Check* IUOE 49 Dues (Union) 140.00 A/P Check* UNUM 19.51 A/P Check* TOTAL VOLUNTARY 1,626.34 Total Employee Deductions 35,205.17 Net Payroll 900.43 Direct Deposit 61,494.61 EFT Gross Payroll Tie-Out 97,597.21 Plus City Paid Benefit 41,698.94 TOTAL PAYROLL COST 139,296.15 FICA TIE-OUT Gross Payroll 97,597.21 Less Total FSA 1,940.26 Less Total H.SA 917.69 Less Voluntary Ins 30.36 Net P/R Subject to FICA 94,708.90 FICA Oasdi @ 6.20% 5,871.94 FICA Medicare @ 1.45% 1,373.31 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 26,128.49 1,625.00 1,625.00 447.42 6,149.58 6,597.00 103.20 103.20 CITY BENEFIT 5,871.94 1,373.31 7,245.25 25,338.59 789.90 Accounts Payable User: Printed: pang.silseth 7/5/2023 2:36 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0022 THOMAS MIKACEVICH 06/23/2023ACH 06212023 Clothing Reimbursement-Amazon 53.54 53.54Total for this ACH Check for Vendor 0022: 0327 STAPLES INC 06/23/2023ACH 3539868428 supplies 75.99 3539868429 supplies 33.09 3539868429 supplies 19.37 3539868430 supplies 32.47 3539868430 supplies 19.89 3540059110 supplies 42.36 223.17Total for this ACH Check for Vendor 0327: 0382 MISSIONSQUARE #106944 06/23/2023ACH PR 23-13 PR Batch 00200.06.2023 ICMA Employer Percent 401PR Batch 00200.06.2023 ICMA Employer Percent 401 447.42 PR 23-13 PR Batch 00200.06.2023 ICMA Employee Percent 401PR Batch 00200.06.2023 ICMA Employee Percent 401 387.76 835.18Total for this ACH Check for Vendor 0382: 0387 MISSIONSQUARE #302482 06/23/2023ACH PR 23-13 PR Batch 00200.06.2023 ICMA Employee PercentPR Batch 00200.06.2023 ICMA Employee Percent 220.33 PR 23-13 PR Batch 00200.06.2023 ICMA Employee DeductionPR Batch 00200.06.2023 ICMA Employee Deduction 2,503.00 2,723.33Total for this ACH Check for Vendor 0387: 0453 CONTINENTAL RESEARCH CORP 06/23/2023ACH 0045376 Weed Control 1,640.00 1,640.00Total for this ACH Check for Vendor 0453: 0706 CERTIFIED LABORATORIES 06/23/2023ACH 8268077 Gloves 465.30 465.30Total for this ACH Check for Vendor 0706: 0750 VERIZON WIRELESS 06/23/2023ACH 9936967952 Service 6/11-7/10 1,111.83 1,111.83Total for this ACH Check for Vendor 0750: 10480 STEVE THORP 06/23/2023ACH 062023 Mileage Reimbursement-Training 187.33 187.33Total for this ACH Check for Vendor 10480: 1125 BOLTON & MENK INC 06/23/2023ACH 0313773 Planning Services 4/15-5/12 52.50 0313773 PC 22-025 #687 Planning Services 4/15-5/12 270.00 0313773 PC 23-009 #698 Planning Services 4/15-5/12 540.00 Page 1AP Checks by Date - Detail by Check Date (7/5/2023 2:36 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0313773 Planning Services 4/15-5/12 157.50 0313773 Planning Services 4/15-5/12 840.00 1,860.00Total for this ACH Check for Vendor 1125: 1223 ADAM'S PEST CONTROL - MAIN 06/23/2023ACH 3673765 June Pest Control 85.83 85.83Total for this ACH Check for Vendor 1223: 5180 THE TESSMAN COMPANY LLC 06/23/2023ACH S378265-IN Herbicide and Cleaner 240.25 240.25Total for this ACH Check for Vendor 5180: 5587 CES IMAGING INC 06/23/2023ACH INV152309 June Rental 60.00 60.00Total for this ACH Check for Vendor 5587: 0131 BEISSWENGERS DO IT BEST 06/23/202351886 741112 Garden Tools 115.97 115.97Total for Check Number 51886: 1033 COMCAST 06/23/202351887 44271.0723 Service: 6/21-7/20 6.51 6.51Total for Check Number 51887: 10244 COMCAST BUSINESS INC 06/23/202351888 174657500 June Service 495.01 495.01Total for Check Number 51888: DMLP DELL MARKETING LP 06/23/202351889 10677470475 Computer-Bldg Official 789.43 789.43Total for Check Number 51889: 10537 DRAIN KING INC 06/23/202351890 118680 parts for basement level toilets 50.00 50.00Total for Check Number 51890: 0841 EHLERS & ASSOCIATES INC.06/23/202351891 94223 May Services 225.00 225.00Total for Check Number 51891: 0849 FRA-DOR INC 06/23/202351892 2306006 Dirt and Mulch 153.75 153.75Total for Check Number 51892: 1193 FURTHER INC 06/23/202351893 16525754 June Participant Fee 56.25 56.25Total for Check Number 51893: UB*00656 DEVIN MCDANIEL 06/23/202351894 Refund Check 012015-000, 4403 Arden View Court 173.60 Page 2AP Checks by Date - Detail by Check Date (7/5/2023 2:36 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 173.60Total for Check Number 51894: 1058 MIDC ENTERPRISES INC 06/23/202351895 10050195 irrigation valves 45.38 45.38Total for Check Number 51895: 10236 MINNESOTA PETROLEUM SERVICE 06/23/202351896 0000125303 Lift Inspection 156.25 156.25Total for Check Number 51896: 0155 OFFICE OF MN IT SERVICES 06/23/202351897 W23050564 May Phones 750.32 750.32Total for Check Number 51897: 1074 PRECISION LANDSCAPE & TREE INC 06/23/202351898 86812 2023 Paving Project 1,400.00 1,400.00Total for Check Number 51898: 1208 PREMIUM WATERS INC 06/23/202351899 610207-05-23 May Water 12.90 613317-05-23 May Water 110.40 123.30Total for Check Number 51899: 7064 ROTARY CLUB OF ARDEN HILLS-SHOREVIEW06/23/202351900 2344 Q2, 2023 Dues 127.50 127.50Total for Check Number 51900: 5576 SCHINDLER ELEVATOR CORP 06/23/202351901 8106242911 Annual Service 5/2023-4/2024 1,308.84 1,308.84Total for Check Number 51901: 10354 ST. PAUL PIONEER PRESS 06/23/202351902 0523572589 PC 23-008 #695 5/11-5/17 45.08 0523572589 2023-005 Amended Fee Schedule 45.08 0523572589 PC 23-009 #698 5/11-5/17 48.51 0523572589 TCAAP Redev Code/Zoning Code Amend 60.76 0523572589 Annual SWPPP 27.93 0523572589 Bids: Arden Manor Park & Floral Park Improv 61.01 0523572589 PC 23-010 #702 5/25-5/31 54.88 0523572589 Bids: Arden Manor Park & Floral Park Improv 61.00 404.25Total for Check Number 51902: 15,867.12Total for 6/23/2023: ACH001 US BANK 06/30/2023ACH ARVIM62023 FLEET FARM 3100-Clothing 199.95 BAARS62023 THE HOME DEPOT 2828-mailbox post 111.32 BAARS62023 BEISSWENGERS HARDWARE-supplies 58.99 BAUMG62023 WILLSCOT MOBILE MINI Warming House Final 311.03 BAUMG62023 QUADIENT LEASING USA Q2 postage lease 1,297.71 BAUMG62023 SUGAR LAKE LODGE-Conference ST 288.28 BEEBT62023 THE HOME DEPOT 2828-concrete mix 188.20 Page 3AP Checks by Date - Detail by Check Date (7/5/2023 2:36 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription CHRIM62023 ALL SEASONS RENTAL-concrete Perry dog park 325.00 FRIDJ62023 MENARDS BLAINE-supplies Perry dog park 471.84 FRIDJ62023 SWINGSETMALL.COM-swingset seats 200.85 FRIDJ62023 WPY AMERICAN PUBLIC WORKS-fall workshop-TM 262.36 HANSJ62023 JIMMY JOHNS - May CC Worksession 199.23 HANSJ62023 MCFOA Membership JH 50.00 HANSJ62023 MCFOA Membership JT 50.00 JOHNM62023 DOMINO'S 1971-Playground Staff Training 55.23 JOHNM62023 OFFICE DEPOT 375-baseballs 29.85 JOHNM62023 MN ZOO POS-Friday Field Trip 260.00 MIKAT62023 APPLE.COM/BILL-I Cloud 0.99 MIKAT62023 FLEET FARM 3100-supplies 88.39 MIKAT62023 THE HOME DEPOT 2828-Supplies Perry dog park 162.08 MIKAT62023 NORTHERN TOOL EQUIP #85603 434.98 MOONJ62023 THE HOME DEPOT 2828-supplies 86.18 PERRD62023 NRPA OPERATING-supplies 98.15 PERRD62023 NRPA OPERATING-NRPA Membership 180.00 REBATE62023 US BANK REBATE -271.14 5,139.47Total for this ACH Check for Vendor ACH001: ACH002 AFLAC 06/30/2023ACH 157299 Insurance Premiums- June 2023 45.52 45.52Total for this ACH Check for Vendor ACH002: ACH005 MINNESOTA REVENUE-SALES & USE TAX06/30/2023ACH 52023 May Sales/Use Tax 0.26 52023 May Sales/Use Tax 58.74 59.00Total for this ACH Check for Vendor ACH005: 0192 GRAINGER INC 06/30/2023ACH 9748066439 Trash Bags 449.40 9749651387 Trash Bags 449.40 898.80Total for this ACH Check for Vendor 0192: 0230 MTI DISTRIBUTING INC 06/30/2023ACH 1392577-00 Parts for #85457 1,438.60 1392577-01 Parts for #85457 842.19 2,280.79Total for this ACH Check for Vendor 0230: 0327 STAPLES INC 06/30/2023ACH 3540282258 Supplies 14.39 3540282259 Supplies 44.17 58.56Total for this ACH Check for Vendor 0327: 0761 ELECTRIC PUMP INC 06/30/2023ACH 0076120-IN LS #7 JWC Cutter Stack-Pres Homes 21,355.75 21,355.75Total for this ACH Check for Vendor 0761: 10331 PAGEFREEZER SOFTWARE INC 06/30/2023ACH INV-14072 Public Records Compliance 7/1/23-6/30/24 3,946.80 3,946.80Total for this ACH Check for Vendor 10331: 10363 MINUTE MAKER SECRETARIAL 06/30/2023ACH M1703 6/5 JDA Meeting Minutes 196.75 Page 4AP Checks by Date - Detail by Check Date (7/5/2023 2:36 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription M1703 6/7 PC Meeting Minutes 196.75 M1703 6/12 CC Meeting Minutes 219.50 613.00Total for this ACH Check for Vendor 10363: 1252 CAMPBELL KNUTSON - ATTORNEYS AT LAW06/30/2023ACH 3231G-0523 May Legal 1,414.18 3231G-0523 May Legal PC 22-023 #616 98.50 3231G-0523 May Legal 108.50 3231G-0523 May Legal 620.00 2,241.18Total for this ACH Check for Vendor 1252: 2501 DAVIS LOCK AND SAFE 06/30/2023ACH 89985 Keys 130.00 130.00Total for this ACH Check for Vendor 2501: 5493 JOLENE TRAUBA 06/30/2023ACH 063023 Mileage Reimbursement 6/5-6/22 50.22 50.22Total for this ACH Check for Vendor 5493: 8032 PACE ANALYTICAL FIELD SVC INC 06/30/2023ACH 1223-7260 April Drinking Water Survey 1,170.20 1223-7261 May Drinking Water Survey 1,158.50 2,328.70Total for this ACH Check for Vendor 8032: 8870 CHET'S SHOES INC 06/30/2023ACH LLC18303 Boots-Season Staff TP 125.00 125.00Total for this ACH Check for Vendor 8870: A1HY A-1 HYDRAULIC SALES & SERVICE INC06/30/2023ACH 0130191-IN 2023 Paving Project 184.10 184.10Total for this ACH Check for Vendor A1HY: HOLDB BRENDA HOLDEN 06/30/2023ACH 062723 Mileage Reimbursement 3/13-5/12 117.90 117.90Total for this ACH Check for Vendor HOLDB: AMPU APWA 06/30/202351903 834296.2023 2023 Membership-JF 286.25 286.25Total for Check Number 51903: UB*00658 BRIAN or MARSHA BURGESON 06/30/202351904 Refund Check 003190-000, 3769 New Brighton Road 56.43 56.43Total for Check Number 51904: CPF1 CENTRAL PENSION FUND SOURCE A 06/30/202351905 184503.0623 June Pension 3,072.00 3,072.00Total for Check Number 51905: 0125 CENTRAL WOOD PRODUCTS 06/30/202351906 501602 Mulch-Playground 2,853.00 Page 5AP Checks by Date - Detail by Check Date (7/5/2023 2:36 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 2,853.00Total for Check Number 51906: SHORE CITY OF SHOREVIEW-PARKS & RECREATION06/30/202351907 GW62823 Volleyball Camp 612.50 612.50Total for Check Number 51907: 10537 DRAIN KING INC 06/30/202351908 118739 Men's bathroom repair 324.50 324.50Total for Check Number 51908: 2513 GLACIAL RIDGE GROWERS 06/30/202351909 7588 Hazelnut Plantings 655.61 655.61Total for Check Number 51909: IDAI IDEAL ADVERTISING INC 06/30/202351910 54853 Embroidery-Council Shirt 10.00 10.00Total for Check Number 51910: UB*00657 DOUGLAS LANG 06/30/202351911 Refund Check 000176-000, 4129 James Circle 175.00 175.00Total for Check Number 51911: 10362 MARCO TECHNOLOGIES LLC 06/30/202351912 INV11342197 Service 6/25-7/24 and Q2 Usage 639.32 INV11342197 Service 6/25-7/24 and Q2 Usage 112.82 752.14Total for Check Number 51912: 10486 MINNESOTA METRO NORTH TOURISM BUREAU06/30/202351913 062723 Quality Inn May Lodging Tax 3,198.29 062723 SpringHill Suites May Lodging Tax 8,963.87 12,162.16Total for Check Number 51913: 0600 NCPERS GROUP LIFE INS 06/30/202351914 315800072023 July Insurance 64.00 64.00Total for Check Number 51914: 0811 RAMSEY COUNTY 06/30/202351915 FLEET-000816 May Fuel 3,422.28 PRRRV-002124 Election Services Q3 2023 6,850.00 10,272.28Total for Check Number 51915: 6748 RELIANCE STANDARD 06/30/202351916 GL154938.0723 July Insurance 1,562.11 1,562.11Total for Check Number 51916: MISC1 DEB SMITH 06/30/202351917 062323 Reimbursement-Irrigation Head Replacement 69.00 69.00Total for Check Number 51917: 0336 T.A. SCHIFSKY & SONS INC 06/30/202351918 69283 Asphalt Purchases 6/4-6/10 1,229.69 Page 6AP Checks by Date - Detail by Check Date (7/5/2023 2:36 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 69322 Asphalt Purchases 6/11-6/17 617.54 1,847.23Total for Check Number 51918: 3099 TRI STATE BOBCAT INC-LITTLE CANADA06/30/202351919 A22454 2023 Paving Project 984.25 984.25Total for Check Number 51919: MISC2 RANDY TUFTS 06/30/202351920 062323 Reimbursement: Mailboxes @1127/1128/1131 Amble Dr 240.00 240.00Total for Check Number 51920: 1300 UNIFIRST CORPORATION 06/30/202351921 090 0767330 May Mats 126.84 126.84Total for Check Number 51921: 75,700.09Total for 6/30/2023: Report Total (64 checks): 91,567.21 Page 7AP Checks by Date - Detail by Check Date (7/5/2023 2:36 PM) Page 1 of 1 CONSENT ITEM – 7B MEMORANDUM DATE: July 10, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Ordinance 2023-007 Regulations for Boards, Committees, and Commissions – Amendment to Allow for Youth Commissioners Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Ordinance 2023-007 Regulations for Boards, Committees, and Commissions – Amendment to Allow for Youth Commissioners • Authorize to publish Summary Ordinance 2023-007 Summary Ordinance requires a 4/5th’s vote Background At previous worksessions the City Council discussed amending the City Code to allow for Youth Commissioners to serve on the Economic Development Commission (EDC) and the Parks, Trails and Recreation Committee (PTRC). Council reviewed proposed language and directed Staff to bring it forward for formal approval. The amended language will allow for one additional Youth Commissioner on the EDC and PTRC assuming they meet the following guidelines: must be a Sophomore, Junior, or Senior enrolled in high-school or PSEO program in a school district that serves Arden Hills or a resident of Arden Hills attending school outside of the City’s typical district. The Youth Commissioner terms will be for one year and have full voting rights as the other commissioners. Budget Impact N/A Attachments A: Redlined Ordinance Amendment 2023-007 B: Summary Ordinance 2023-007 224721v1 ORDINANCE NO. 2023-007 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 2, SECTION 220, SUBSECTIONS 220.04 AND 220.05 OF THE ARDEN HILLS CITY CODE REGARDING REGULATIONS FOR BOARDS, COMMITTEES AND COMMISSIONS THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 2 - Administration, Section 220 - Boards, Committees and Commissions, Subsection 220.04 – Economic Development Commission, is hereby amended as follows: 220.04 Economic Development Commission. Subd. 1 Establishment of Commission. An Economic Development Commission is hereby established to facilitate positive interaction with the business community and advise the City Council and the Economic Development Authority on economic development, redevelopment and related community development issues. Subd. 2 Composition. The Economic Development Commission shall consist of nine (9) members appointed by the City Council. The membership may be open to any resident or non- resident affiliated with an Arden Hills business who is interested in the business climate and economic development direction of the City. There shall be at least four (4) Arden Hills residents represented on the Commission. One additional Youth Commissioner may be appointed by the City Council. The Youth Commissioner will have the same voting rights as other members of the commission. The Youth Commissioner’s term will last for one year from September 1st through August 31st. The Youth Commissioner must meet be a Sophomore, Junior or Senior enrolled in a high-school or PSEO program; and be enrolled in a school district that serves Arden Hills or a resident of Arden Hills attending a school outside of the City’s typical school districts. Subd. 3 Duties and Functions. The duties and functions of the Commission shall be included in the Annual Resolution appointing new members and may be changed by Council Resolution, from time to time, based upon the needs of the City. Page 1 of 2 Attachment A 224721v1 SECTION 2. Chapter 2 - Administration, Section 220 - Boards, Committees and Commissions, Subsection 220.05 – Parks, Trails and Recreation Committee is hereby amended as follows: 220.05 Parks, Trails and Recreation Committee. Subd. 1 Establishment of Committee. The Parks, Trails and Recreation Committee is hereby established to review and evaluate the City's Parks, Trails and Recreation Programs. Subd. 2 Composition. The Parks, Trails and Recreation Committee shall consist of up to twelve (12) members appointed by the City Council. The membership may be open to any resident, or non-resident affiliated with an Arden Hills business, non-profit, or community organization that is interested in the City's Parks, Trails and Recreation Programs. At all times, a majority of the Committee membership shall be current residents of Arden Hills. Geographical balance may be used as criteria for selecting new members. One additional Youth Commissioner may be appointed by the City Council. The Youth Committee Member will have the same voting rights as other members of the committee. The Youth Committee Member’s term will last for one year from September 1st through August 31st. The Youth Committee Member must meet be a Sophomore, Junior or Senior enrolled in a high-school or PSEO program; and be enrolled in a school district that serves Arden Hills or a resident of Arden Hills attending a school outside of the City’s typical school districts. Subd. 3 Duties and Functions. The duties and functions of the Committee shall be included in the Annual Resolution appointing new members and may be changed by Council Resolution, from time to time, based on the needs of the City. SECTION 3. This Ordinance shall become effective immediately upon its passage and publication according to law. A Summary of this Ordinance will be published in accordance with state statute. PASSED and ADOPTED this ______day of _______________________2023, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By _____________________ David Grant, Mayor ATTEST: _________________________ Julie Hanson, City Clerk Page 2 of 2 To view the final document, access adopted Ordinances via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage SUMMARY ORDINANCE NO. 2023-007 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 2, SECTION 220, SUBSECTIONS 220.04 AND 220.05 OF THE ARDEN HILLS CITY CODE REGARDING REGULATIONS FOR BOARDS, COMMITTEES, AND COMMISSIONS NOTICE IS HEREBY GIVEN that, on July 10 , 2023, Ordinance No. 2023-007 was adopted by the City Council of the City of Arden Hills, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No. 2023-007, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the ordinance adopted by the City Council adds the following: • One additional Youth Commissioner to both the Economic Development Commission (EDC) and Parks, Trails, and Recreation Committee (PTRC); • The Youth Commissioners will serve one year terms, and be a Sophomore, Junior or Senior enrolled in a high-school or PSEO program in a school district that serves Arden Hills or be a resident enrolled in a school outside of the City’s typical school districts. A printed copy of the whole ordinance is available for inspection by any person during the City’s regular office hours at the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112. The Ordinance is also available on the City’s website at http://www.cityofardenhills.com. APPROVED for publication by the City Council of the City of Arden Hills, Minnesota, this 10th day of July, 2023. CITY OF ARDEN HILLS By __________________________________ David Grant, Mayor ATTEST: _________________________________ Julie Hanson, City Clerk Published in the Pioneer Press on July 12th, 2023 Attachment B Page 1 of 3 CONSENT ITEM – 7C MEMORANDUM DATE: July 10, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Lucas J. Miller - Assistant Public Works Director SUBJECT: Arden Manor and Floral Park Improvements – Change Order #1 Budgeted Amount: Actual Amount: Funding Source: $606,000 – Floral Park -$115,649.89 CDBG Funds, PIR – Parks $249,700 – Arden Manor ($1,121,492.38 w/CO#1) Council Should Consider Motions to approve, table, or deny the following: • Change Order #1, removing the Arden Manor Park hard court improvements scope of work from the Arden Manor Park and Floral Park Improvements Project Contract with Peterson Companies in the amount of -$115,649.89. Background On April 12, 2021, City Council approved Resolution 2021-017 supporting the City’s application for a CDBG funding opportunity for Arden Manor Park. At a Work Session on November 15, 2021, Council discussed the proposed improvements at Arden Manor Park and Floral Park Hardcourt. At the November 22, 2021 Council meeting, the PSA with HR Green was approved to design and construct Arden Manor Park and Floral Park Hardcourt. On October 24, 2022, Council approved the PSA Amendment with HR Green to add the Floral Park playground structures and park equipment to the overall project. On May 15, 2023, the 95% design plans were presented to Council at the Work Session for final comments. On May 22, 2023, the plans and specifications were approved by the City Council and pursuant of Resolution 2023-027, bids were opened on June 5, 2023. At the June 12, 2023 regular Council meeting, City Council decided to table the item to discuss project scope at the June 20, 2023 Work Session. Options were discussed at the Work Session to get the project to fit within the budget, and there was interest from Council to potentially remove the hard court at Arden Manor Park from the contract and pursue future CDBG grants to cover the costs of that work and build that scope in the future. On June 26, 2023, Council approved Resolution 2023-032, Accepting the Bid and Page 2 of 3 Per CIP: Roof work $ 30,000 Play structure $150,000 Hard courts $426,000 Awarding the Arden Manor Park and Floral Park Improvements Project Contract to Peterson Companies in the amount of $816,523.35. Primary elements of improvements at each park are play structure replacement, play structure container replacement, hard court rehabilitation, trail improvements, ADA improvements, shelter improvements and other amenities. If the project is to move forward, the anticipated schedule would allow for construction to start this summer and final completion late Fall of 2023. Discussion At the June 20, 2023 Work Session, City Council directed staff to remove the Arden Manor hard court from the scope of the project and pursue future CDBG funds in February 2024 to apply towards construction in the future. Staff contacted Peterson Companies, Inc. to discuss the project scope change and agreed to a change order following award of the contract in the amount of -$115,649.89, which will result in a new contract amount of $700,873.46. In the Project Manual, Sections 13.03 of the Arden Hills Supplementary General Conditions and Section S-32 of the General Requirements state the following: “There will be no adjustment in unit price for increased or decreased quantities. In addition, the Owner reserves the right to reduce certain quantities or delete certain items from each section of the bids as the Owner sees fit, either before or after the Award of Contract.” By recommendation of the City Attorney, the full contract amount should be awarded as bid and followed with a change order at a future regular Council meeting. Budget Impact The project funding is provided below: Funding Arden Manor Park: CDBG Program 189,700$ City PIR - Parks 60,000$ Total 249,700$ Floral Park: City PIR - Parks 606,000$ Total 606,000$ Page 3 of 3 Actual project totals: Arden Manor Floral TOTAL Engineering 71,742.88$ 52,287.12$ 124,030.00$ Contractor 343,721.24 472,802.11 816,523.35 Playground Equip 115,469.11 79,549.81 195,018.92 Shelter 41,006.00 27,964.00 68,970.00 Park Amenities 13,050.00 19,550.00 32,600.00 Change Order 1 (115,649.89) (115,649.89) Actual Total 469,339.34$ 652,153.04$ 1,121,492.38$ Over CIP Budget $219,639.34 46,153.04$ $265,792.38 The actual cost, after Change Order 1, is $265,792.38 over the total budgeted amount for both parks. This will have an impact on future CIP projects. Additional possible funding sources discussed at the June 20, 2023 work session were LGA funds, Arden Hills Foundation and savings in the General Fund Street Maintenance budget. Attachments Attachment A: HR Green Recommendation Letter for CO#1 Attachment B: Change Order #1 with Peterson Companies, Inc. 2550 University Avenue W. | Suite 400N St. Paul, MN 55114 Main 651.644.4389 + Fax 713.965.0044 HRGREEN.COM July 5, 2023 David Swearingen City of Arden Hills Public Works Department 1245 W Highway 96 Arden Hills, MN 55112 Re: Change Order 01: Arden Manor Park and Floral Park Improvements Dear Mr. Swearingen, We are forwarding Change Order #1 for your review and approval related to the above-reference project. A synopsis of Change Order #1 items is outlined below. · Removal of the hard court improvements at Arden Manor Park as decided by Owner. The total requested amount for Change Order #1 is -$115,649.89. We recommend that Change Order #1 be approved and applied to the project. If you have any questions or comments regarding Change Order #1, please contact me at (651) 659-7769 or respond via email at tjantscher@hrgreen.com. Sincerely, HR GREEN, INC. Thomas A. Jantscher, PE Project Manager \\hrgreen.com\HRG\Data\2021\211646\Construction\Change_Management\Change_Orders\CO-01- Remove_Arden_Manor_court\CO-01_cover_letter.docx Attachment A CHANGE ORDER Distribution: Owner Engineer 2550 University Avenue W. Suite 400N Contractor St. Paul, MN 55114 Field (651) 644-4389 Other The contract is changed as Follows: 2575.508 SEED MIXTURE 25-131 POUND 139.19$ -29.00 -$4,036.51 -515.0014.46$ SQ YDACRYLIC COLOR SURFACING2582.604 -$7,446.90 2574.508 FERTILIZER TYPE 3 LIN FT 0.60$ -24.00 -$14.40 2575.508 HYDRAULIC MULCH MATRIX LIN FT 5.11$ -273.00 -$1,395.03 2557.603 4' HIGH, 3-RAIL CHAIN-LINK PERIMETER FENCE LIN FT 140.00$ -10.00 -$1,400.00 2573.503 SILT FENCE, TYPE MS LIN FT 3.85$ -502.00 -$1,932.70 2557.602 10' HIGH, 10' WIDE DOUBLE GATE EACH 1,425.00$ -1.00 -$1,425.00 2557.603 10' HIGH, 3-RAIL CHAIN-LINK PERIMETER FENCE LIN FT 85.00$ -272.00 -$23,120.00 2521.603 5" THICK x 18" WIDE CONCRETE MAINTENANCE STRIP LIN FT 34.34$ -294.00 -$10,095.96 2540.602 INSTALL BASKETBALL GOAL AND POST EACH 1,445.00$ -2.00 -$2,890.00 9.76$ -500.00 -$4,880.00 2502.602 4" PVC PIPE DRAIN CLEANOUT EACH 498.68$ -6.00 -$2,992.08 June 27, 2023 HR Green, Inc. July 5, 2023 Project: Arden Manor Park and Floral Park Improvements 20-PARK-003; 22-PARK-001 1 Project No. Date Change Order No. Chisago City, MN 55013 8326 Wyoming Trail Peterson Companies, Inc. To Contractor: Original Contract Date Removal of the hard court improvements at Arden Manor Park as decided by Owner. 2021.501 MOBILIZATION Unit LUMP SUM -$6,805.00 Unit Cost Quantity Change Sub-TotalDescriptionItem Number -$6,805.00 0.00 2211.507 AGGREGATE BASE (CV) CLASS 5 CU YD 44.05$ -125.00 -$5,506.25 -$115,649.89 Total Cost $816,523.35 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON 138.60$ -87.00 -$12,058.20 2502.503 4" PE PIPE DRAIN LIN FT 24.72$ -36.00 -$889.92 2502.503 4" PERF PE PIPE DRAIN LIN FT $0.00 $816,523.35 The original (Contract Sum) was Net change by previously authorized Change Orders The (Contract Sum) prior to this Change Order was May 15, 2024The date of Final Completion as of the date of this Change Order therefore is Peterson Companies, Inc. Contractor Owner's Representative NOT VALID UNTIL SIGNED BY THE CONTRACTOR, OWNER'S REPRESENTATIVE, if applicable, AND OWNER The (Contract Sum) will be increased by this Change Order in the amount of The new (Contract Sum) including this Change order will be The Contract Time will be (increased) by 0 Days ($115,649.89) $700,873.46 By: Owner HR Green, Inc. City of Arden Hills Date: 6/29/23 Date: By: By: Date: -$2,079.00 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 2.51$ -560.00 -$1,405.60 2104.503 REMOVE CHAIN LINK FENCE LIN FT 7.00$ -297.00 -$562.66 2106.507 COMMON EMBANKMENT (CV) CU YD 6.88$ -107.00 -$736.16 2104.602 REMOVE BASKETBALL GOAL AND POST EACH 281.33$ -2.00 -$1,816.32 2108.504 GEOTEXTILE FABRIC TYPE 5 SQ YD 3.52$ -516.00 -$6,779.80 2106.507 SELECT GRANULAR EMBANKMENT (CV) CU YD 35.20$ -437.00 -$15,382.40 2106.507 EXCAVATION - COMMON CU YD 12.44$ -545.00 \\hrgreen.com\HRG\Data\2021\211646\Construction\Change_Management\Change_Orders\CO-01-Remove_Arden_Manor_court\CO-01.xlsx 7/5/23 Attachment B