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Home My WebLink About07-10-23-SWSMayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Tom Fabel Agenda July 10, 2023 Address: 1245 West Highway 96 Arden Hills MN 55112 Phone: 651.792.7800 Website: www.cityofardenhills.org Special City Council Work Session – Immediately following Regular City Council meeting City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. This meeting can be accessed remotely by joining via Zoom at the following link: https://us02web.zoom.us/j/85142609754 *Please make sure you have the most up-to-date version of Zoom to participate in the meeting* CALL TO ORDER 1. AGENDA ITEMS Staff/Presenters Time A. Fire District Discussion Dave Perrault 2. COUNCIL/STAFF COMMENTS ADJOURN Page 1 of 3 AGENDA ITEM – 1A MEMORANDUM DATE: July 10, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Fire District Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration The Lake Johanna Fire Department Board has requested each City discuss and provide feedback on the concept of a fire district as it relates to the governance of LJFD. Background The LJFD Board has been considering the possibility of a fire district since a legislative change was made that made it easier to create a fire district. This has been in tandem with reviewing options for additional staffing, as well, as the construction of a new fire station. Tonight’s discussion is intended to be focused on the possibility of a fire district, updates have also been provided regarding staffing and the proposed station. Brief History In 2018, the LJFD underwent a needs study, link is below: (https://www.cityofardenhills.org/DocumentCenter/View/3538/LJFD-Needs-Assessment) In short, the study indicated a need for a new station for additional spaces for equipment, training, administration, etc. Ideally, the station would be located near County Road E but West of the railroad tracks that make response difficult from the Victoria Station. Following completion of the new station, it is anticipated the Victoria Station would be closed, and the current station on Lexington and County Road I would be converted to a 24/7 staffed station. Today, the Lexington Station is only staffed during the day by command staff, and the Victoria and Hodgson Stations are staffed by 24/7 Duty Crews. The map below shows the location of each station (marked by circled red F’s) and the proposed station (orange marker with red arrow pointing at it). Page 2 of 3 The new station location will provide better response times to both southern Arden Hills and Shoreview; converting the Lexington Station to 24/7 will also provide better coverage to North Oaks, northern Shoreview, and TCAAP when built. Between 2019 and 2021, the Arden Hills City Council, along with the other two cities, passed resolutions of support for the new station, and have also approved a Joint Powers Agreement to facilitate future funding of the new station. Along with the new station project, the department has also been discussing staffing, specifically hiring at least six new full-time Captains. The board did recommend that the new staffing was their preferred option moving forward. The department previously applied for a SAFER Grant and was unsuccessful at the time, and is pursuing one this year, too. The fire department gave a presentation to the City Council in July and August of 2022, and the City Council was supportive of applying for the SAFER Grant and the associated new positions. Fire District The board has also been discussing the possibility of creating a fire district, which would be its own separate taxing authority. A fire district is viewed as a more efficient form of governance versus the current board as the fire district board could independently approve projects. The fire district would bring the fire department off of each City’s tax rolls, but would still have implications to each City. The first being how would the fire department’s cost be split amongst the cities. The cities would have the option to split the cost based on a formula, which could be similar to the one we use today. Another option would be to have it based on overall market value. The Page 3 of 3 market value option would likely increase the cost to North Oaks, while decreasing the cost to both Arden Hills and Shoreview (we would see our percentage drop from 25 percent to 22 percent). It is believed that should the cities use a formula with the fire district that the cities would still then be responsible for presenting the fire district’s items through our Truth in Taxation process, which may give the optics to residents that the fire district taxes are part of the city’s taxes. Another point to consider, is while the fire district would still have one elected from each City for representation, the district would be acting independently at the direction of the fire district board. Attached is information that has been presented to the current board for consideration (see Attachment A); the board has not yet made a recommendation for or against a fire district, but is looking for feedback from the City Councils. Constructing a New Headquarters The three cities, via a Joint Powers Authority (JPA), have been awarded approximately $6.37 million in State funding for the construction of a new headquarters (must be spent or encumbered by 12/31/2027). Recent estimates have put the cost of the station close to $19 million, which leaves approximately $13 million to be paid for by the three cities. Arden Hills portion of this would be 25 percent, or $3.25 million. Should the three cities decide to move forward with construction, the City of Arden Hills would likely need to bond for its portion of the project. Assuming a 5 percent interest rate, it can be assumed the annual cost to the City would be approximately $260,788 per year. Our current levy for the General Fund is $4,098,680, and our overall levy is $4,718,680, this addition would equate to a 6.4 percent increase and a 5.5 percent increase in the General Fund and overall levy, respectively. New Staffing The department is seeking to hire additional full-time staffing in the upcoming years. To help offset those costs the department is pursuing a SAFER Grant through the Federal Government, which would pay for the new positions for the first three years (an approximate total value of $2 million). The cities would be responsible to pay for the positions following the grant period. Regardless if the grant is received or not, the fire department is planning to have six of these new positions in next year’s budget. At full cost, the new positions would cost approximately $900,000, with Arden Hills’ portion being 25 percent, or $219,502. Not accounting for the future fire station cost increase, this alone represents a 5.4 percent and 4.6 percent increase to the General Fund and overall levy, respectively. For 2024, the fire department is anticipate hiring these positions in March and in July, which would result in a cost savings. For 2024, the costs for Arden Hills due to the Captains is estimated $138,001. Budget Impact The City will need to consider how to balance current spending priorities along with the proposed fire department costs. The City could push out the fire station project and increase the levy in anticipation of construction. The proposed 2024 budget for the department is attached and included in the budget are summary tables that provide for different scenarios with and without the new station. Attachments • Attachment A: Fire District Information Presented to the LFJD Board • Attachment B: Proposed 2024 LJFD Budget Lake Johanna Fire Department Board of Directors Fire District Discussion Revised 6/20/23 Why the interest in ĐƌĞĂƟŶŐĂ&ŝƌĞŝƐƚƌŝĐƚ͍ /ŶϮϬϮϭ͕ƚŚĞDŝŶŶĞƐŽƚĂ^ƚĂƚĞ>ĞŐŝƐůĂƚƵƌĞĂŵĞŶĚĞĚ^ƚĂƚƵƚĞϮϬϮϬ͕ƐĞĐƟŽŶϮϳϱ͘Ϭϲϲ^ƉĞĐŝĂůdĂǆŝŶŐ Districts adding &ŝƌĞWƌŽƚĞĐƟŽŶ^ƉĞĐŝĂůdĂǆŝŶŐŝƐƚƌŝĐƚƐƵŶĚĞƌϮϵϵϬ͘ϬϭŐŝǀŝŶŐĂƵƚŚŽƌŝƚǇĨŽƌƚǁŽŽƌ ŵŽƌĞĐŝƟĞƐ ŵƵŶŝĐŝƉĂůŝƟĞƐ ƚŽĞƐƚĂďůŝƐŚĂƐƉĞĐŝĂůƚĂǆŝŶŐĚŝƐƚƌŝĐƚƚŽƉƌŽǀŝĚĞĮƌĞƉƌŽƚĞĐƟŽŶŽƌ ĞŵĞƌŐĞŶĐǇŵĞĚŝĐĂůƐĞƌǀŝĐĞƐǁŝƚŚin the ĂƌĞĂŽĨƚŚĞĚŝƐƚƌŝĐƚ͘ ƚĂŽĂƌĚŽĨŝƌĞĐƚŽƌƐŵĞĞƟŶŐ͕ƌĚĞŶ,ŝůůƐŽƵŶĐŝůŵĞŵďĞƌ ĂŶĚŽĂƌĚŽĨŝƌĞĐƚŽƌƐ ZĞƉƌĞƐĞŶƚĂƟǀĞ ĂǀĞDĐůƵŶŐŝŶĨŽƌŵĞĚƚŚĞbŽĂƌĚŵĞŵďĞƌƐŽĨƚŚŝƐŶĞǁůĞŐŝƐůĂƟŽŶ͘ƚƚŚĂƚ ƟŵĞ͕ ŝƚǁĂƐŐĞŶĞƌĂůůǇĂŐƌĞĞĚƚŚĂƚƚŚŝƐŵŝŐŚƚďĞĂŐŽŽĚĂůƚĞƌŶĂƟǀĞĨŽƌƚŚĞĐŝƟĞƐƚŽĐŽŶƐŝĚĞƌ ŐŝǀĞŶƐŝŐŶŝĮĐĂŶƚĨƵƚƵƌĞŽƉĞƌĂƟŶŐĂŶĚĐĂƉŝƚĂůĨƵŶĚŝŶŐ ŶĞĞĚƐŝŶƚŚĞĨƵƚƵƌĞ͘ Current Governance Model dŚĞ&ŝƌĞŚŝĞĨƌĞƉŽƌƚƐƚŽƚŚĞŽĂƌĚŽĨŝƌĞĐƚŽƌƐ͘dŚĞŽĂƌĚŽĨ ŝƌĞĐƚŽƌƐĐŽŶƐŝƐƚƐŽĨ ƐĞǀĞŶ;ϳͿ Board Members ĂůůŽĐĂƚĞĚĂƐĨŽůůŽǁƐ: City ZĞƉƌĞƐĞŶƚĂƟǀĞƐ Fire Department RĞƉƌĞƐĞŶƚĂƟǀĞƐ ^ŚŽƌĞǀŝĞǁ – 2 Board Members At-Large – 3 Board Members ƌĚĞŶ,ŝůůƐ – 1 Board Member North Oaks – 1 Board Member dŚĞ&ŝƌĞŚŝĞĨƐĞƌǀĞƐĂƐƚŚĞŚŝĞĨǆĞĐƵƟǀĞKĸĐĞƌĂŶĚŝƐƌĞƐƉŽŶƐŝďůĞĨŽƌĚĂǇ-to-ĚĂǇŽƉĞƌĂƟŽŶƐ ŽĨƚŚĞ&ŝƌĞĞƉĂƌƚŵĞŶƚ, rĞĐŽŵŵĞŶĚƐƉŽůŝĐŝĞƐĂŶĚƉƌŽŐƌĂŵƐ͕ŚĂƐƚŚĞĂƵƚŚŽƌŝƚǇƚŽŚŝƌĞ͕ĚŝƐĐŝƉůŝŶĞ ĂŶĚƚĞƌŵŝŶĂƚĞĂůůƐƚĂī͘ dŚĞ&ŝƌĞŚŝĞĨƉƌĞƉĂƌĞƐoƉĞƌĂƟŶŐĂŶĚcĂƉŝƚal budgets ĨŽƌ ƚŚĞŽĂƌĚŽĨŝƌĞĐƚŽƌƐ͘ ,ŝƐƚŽƌŝĐĂůůǇ͕ŝĨ ŽŶĞĐŝƚǇis not ŝŶĨĂǀŽƌŽĨƚŚĞƉƌŽƉŽƐĞĚďƵĚŐĞƚ;ƐͿ, the budgets are adjusted ƵŶƟůĂůůƚŚƌĞĞĐŝƟĞƐ are ŝŶĨĂǀŽƌ͘ ,ŝƐƚŽƌŝĐĂůůǇ͕ƚŚĞďŽĂƌĚǀŽƟŶŐŽŶĂƉƉƌŽǀŝŶŐďƵĚŐĞƚƐĚŽĞƐŶŽƚŽĐĐƵƌƵŶƟůĂůůƚŚƌĞĞ cŝƟĞƐĂƌĞŝŶĨĂǀŽƌŽĨƚŚĞďƵĚŐĞƚƐ͘ Once the bŽĂƌĚĂƉƉƌŽǀĞƐƚŚĞŽƉĞƌĂƟŶŐĂŶĚĐĂƉŝƚĂůďƵĚŐĞƚƐ͕ ĞĂĐŚĐŝƚǇŵƵƐƚŝŶĚŝǀŝĚƵĂůůǇĂƉƉƌŽǀĞ ƚŚĞŝƌƉĞƌĐĞŶƚĂŐĞƐŚĂƌĞŽĨƚŚĞďƵĚŐĞƚƐĨŽƌƚŚĞĨŽůůŽǁŝŶŐǇĞĂƌ͘ dŚĞŽĂƌĚŽĨŝƌĞĐƚŽƌƐŚĂƐĂĚŽƉƚĞĚĂ͞&ŝƌĞŝƐƚƌŝďƵƟŽŶ&ŽƌŵƵůĂ͟ďĂƐĞĚŽŶƚŚĞĨŽůůŽǁŝŶŐ ĐƌŝƚĞƌŝĂ͗ϮϱйWŽƉƵůĂƟŽŶ͕Ϯϱй,ŽƵƐĞŚŽůĚƐ͕ϭϬйDĂƌŬĞƚsĂůƵĞ͕ĂŶĚϰϬй&ŝƌĞͬD^ĐĂůůƐ͘&Žƌ 2023, the ĐŝƟes’ ƐŚĂƌĞŽĨƚŚĞďƵĚŐĞƚis: ƌĚĞŶ,ŝůůƐϮϰ͘ϵй͕EŽƌƚŚKĂŬƐϭϰ͘ϰй͕ ĂŶĚ^ŚŽƌĞǀŝĞǁ ϲϬ͘ϳй͘ dŚŝƐĨŽƌŵƵůĂŝƐĂůƐŽĂǀĞƌĂŐĞĚŽǀĞƌĂĮǀĞ-ǇĞĂƌƉĞƌŝŽĚĐƌĞĂƟŶŐƐƚĂďŝůŝƚǇ͘&ŽƌŚŝƐƚŽƌŝĐĂů ƉƵƌƉŽƐĞƐ͕ŶŽĐŝƚǇŚĂƐŐŽŶĞƵƉŽƌĚŽǁŶŵŽƌĞƚŚĂŶϭ͘ϰйŝŶƚŽƚĂůďĞƚǁĞĞŶϮϬϭϱĂŶĚϮϬϮϯ͘zĞĂƌ ŽǀĞƌǇĞĂƌ͕ŶŽĐŝƚǇŚĂƐŐŽŶĞƵƉŽƌĚŽǁŶŵŽƌĞƚŚĂŶϬ͘ϱй͘ Attachment A ,ŝŐŚůŝŐŚƚƐŽĨƚŚĞ Current Governance Model: ϭ͘ ŶƐƵƌŝŶŐĐŽŶƟŶƵŝƚǇǁŝƚŚŝŶƚŚĞďƵƐŝŶĞƐƐƐƚƌƵĐƚƵƌĞŚĂƐƉƌŽǀĞŶƚŽďĞĚŝĸĐƵůƚǁŚŝĐŚůĞĂĚƐ ƚŽƚŚĞƌĞǀŝƐŝƟŶŐŽĨƉƌĞǀŝŽƵƐůǇ͞ĚĞĐŝĚĞĚ͟ƵƉŽŶŝƚĞŵƐǁŚŝĐŚŚĂƐled ƚŽƐŝŐŶŝĮĐĂŶƚĚĞůĂǇƐ to ĐŚĂŶŐĞƐƚŽŵĞĞƚƚŽĚĂǇ͛ƐŶĞĞĚƐ͘ Ϯ͘ tŚŝůĞƚŚĞĐŝƟĞƐdo ǁŽƌŬǁĞůůƚŽŐĞƚŚĞƌ, it can͕ĂƚƟŵĞƐ͕ ďĞĚŝĸĐƵůƚƚŽŽƉĞƌĂƚĞďǇϭϬϬй consensus ĂĐƌŽƐƐĂůůƚŚƌĞĞĐŝƟĞƐ ĂŶĚƚŚĞďŽĂƌĚ;ĨŽƵƌƐĞƉĂƌĂƚĞŵĂũŽƌŝƚǇǀŽƚĞƐͿǁŚŝĐŚŚĂƐ ůĞĚƚŽƐŝŐŶŝĮĐĂŶƚĚĞůĂǇƐƚŽĐŚĂŶŐĞƚŽŵĞĞƚƚŽĚĂǇ͛ƐŶĞĞĚƐ͘ ϯ͘ ůƚŚŽƵŐŚƚŚĞŚŝƐƚŽƌǇŽĨ͞ǁŚǇ͟ŝƐŬŶŽǁŶĂŶĚƵŶĚĞƌƐƚŽŽĚ͕ŚĂǀŝŶŐƐƵďŽƌĚŝŶĂƚĞƐ ;ĮƌĞĮŐŚƚĞƌƐͿĂƐďŽĂƌĚŵĞŵďĞƌƐŝƐŶŽůŽŶŐĞƌĂƉƉƌŽƉƌŝĂƚĞĨŽƌƚŚĞďƵƐŝŶĞƐƐ͘dŚŝƐŝƐŶŽƚĂ ŐŽŽĚďƵƐŝŶĞƐƐƉƌĂĐƟĐĞĨŽƌƚŚĞĨƵƚƵƌĞ͘ ϰ͘ dŽĚĂǇ͕ƚŚĞƌĞŝƐŶŽƚĂƉƌŽĐĞƐƐƚŽƌĂŵƉƵƉƚŚĞďƵĚŐĞƚƚŽƉƌĞƉĂƌĞĨŽƌƵƉĐŽŵŝŶŐĐŚĂŶŐĞƐ͘ ŽŵŵŝƫŶŐĮŶĂŶĐŝĂůůǇƚŽĂŶǇƚŚŝŶŐďĞǇŽŶĚƚŚĞŶĞǆƚϭϮ-ŵŽŶƚŚƉĞƌŝŽĚŝƐĂďƐĞŶƚ͘ &ŝƌĞŝƐƚƌŝĐƚ'ŽǀĞƌŶĂŶĐĞDŽĚĞů ^ƚĂƚĞůĂǁƌĞƋƵŝƌĞs that Fire District Board Members must ďĞŵĂĚĞƵƉŽĨĞůĞĐƚĞĚŵĞŵďĞƌƐŽĨ ƚŚĞŐŽǀĞƌŶŝŶŐďŽĚǇŽĨƚŚĞƉŽůŝƟĐĂůƐƵďĚŝǀŝƐŝŽŶ and ƐĞƌǀĞ ĂƚƚŚĞƉůĞĂƐƵƌĞŽĨƚŚĂƚƉĂƌƟĐŝƉĂŶƚ͛Ɛ ŐŽǀĞƌŶŝŶŐďŽĚǇ͘ One ĞǆĂŵƉůĞŽĨǁŚĂƚƚŚĞŽĂƌĚĐŽƵůĚůŽŽŬůŝŬĞ ǁŝƚŚƚŚĞĐƵƌƌĞŶƚƚŚƌĞĞ-ĐŝƚǇŵĂŬĞƵƉ: City Board ZĞƉƌĞƐĞŶƚĂƟǀĞƐ ƌĚĞŶ,ŝůůƐ – 2 Board Members North Oaks – 2 Board Members ^ŚŽƌĞǀŝĞǁ – 3 Board Members dŚĞ&ŝƌĞŚŝĞĨǁŽƵůĚƌĞƉŽƌƚƚŽƚŚĞ&ŝƌĞŝƐƚƌŝĐƚŽĂƌĚ͘ dŚĞ&ŝƌĞŝƐƚƌŝĐƚŽĂƌĚŵĂǇelect to ĨŽƌŵan KƉĞƌĂƟŶŐŽŵŵŝƩĞĞ͘ dŚŝƐĐŽŵŵŝƩĞĞ ǁŽƵůĚůŝŬĞůǇ ŝŶĐůƵĚĞƚŚĞŝƚǇDĂŶĂŐĞƌsͬĚŵŝŶŝƐƚƌĂƚŽƌƐĨƌŽŵƚŚĞŵĞŵďĞƌĐŝƟĞƐ͘dŚŝƐ KƉĞƌĂƟŶŐŽŵŵŝƩĞĞ ǁŽƵůĚmeet ŵŽŶƚŚůǇ ǁŝƚŚƚŚĞ&ŝƌĞŚŝĞĨĂŶĚŽƚŚĞƌƐƚĂīĂƐŶĞĞĚĞĚ͕ĂŶĚƌĞƉŽƌƚƚŽƚŚĞboard at ĞĂĐŚƌĞŐƵůĂƌŵĞĞƟŶŐ͘ dŚĞKƉĞƌĂƟŶŐŽŵŵŝƩĞĞǁŽƵůĚ likelǇ ŚĂǀĞƚŚĞĂƵƚŚŽƌŝƚǇƚŽĂƉƉƌŽǀĞ ďƵĚŐĞƚĞĚĞǆƉĞŶĚŝƚƵƌĞƐ ĚƵƌŝŶŐŵŽŶƚŚůǇŵĞĞƟŶŐƐ͘EŽŶ-ďƵĚŐĞƚĞĚĞǆƉĞŶĚŝƚƵƌĞƐǁŽƵůĚůŝŬĞůǇŶĞĞĚƚŽďĞĂƉƉƌŽǀĞĚďǇƚŚĞ ŽĂƌĚ͘ůŝƐƚŽĨďŝůůƐǁŽƵůĚďĞƉƌŽǀŝĚĞĚƚŽĞĂĐŚŵĞŵďĞƌŽĨƚŚĞŽƉĞƌĂƟŶŐĐŽŵŵŝƩĞĞŵŽŶƚŚůǇ͘ Special dĂǆŝŶŐŝƐƚƌŝĐƚ ^ƚĂƚĞ^ƚĂƚƵƚĞĂůůŽǁƐĨŽƌƚǁŽƚĂǆŝŶŐŽƉƟŽŶƐĨŽƌƚŚĞ&ŝƌĞŝƐƚƌŝĐƚ͗ Ă͘Ϳ dŚĞŽĂƌĚŵĂǇůĞǀǇĂƚĂǆŽŶthe tĂǆable ƌĞĂůĂŶĚƉĞƌƐŽŶĂůƉƌŽƉĞƌƚǇŝŶƚŚĞĚŝƐƚƌŝĐƚ͘dŚĞ ƉƌŽĐĞĞĚƐŽĨƚŚĞůĞǀǇŵƵƐƚďĞƵƐĞĚĂƐƉƌŽǀŝĚĞĚŝŶƐƚĂƚƵƚĞ͘ ď͘Ϳ dŚĞŽĂƌĚŵĂǇĂƉƉŽƌƟŽŶŝƚƐůĞǀǇĂŵŽŶŐƚŚĞƉŽůŝƟĐĂůƐƵďĚŝǀŝƐŝŽŶƐƵŶĚĞƌĂĨŽƌŵƵůĂŽƌ ŵĞƚŚŽĚ͘dŚĞĂŵŽƵŶƚŽĨƚŚĞůĞǀǇĂůůŽĐĂƚĞĚƚŽĞĂĐŚƉŽůŝƟĐĂůƐƵďĚŝǀŝƐŝŽŶŵƵƐƚďĞĂĚĚĞĚ ƚŽƚŚĂƚƉŽůŝƟĐĂůƐƵďĚŝǀŝƐŝŽŶ͛ƐůĞǀǇĂŶĚƐƉƌĞĂĚĂƚƚŚĞƐĂŵĞƟŵĞĂŶĚŝŶƚŚĞƐĂŵĞŵĂŶŶĞƌ ĂƐƉƌŽǀŝĚĞĚ ďǇůĂǁĨŽƌŽƚŚĞƌƚĂǆĞƐ͘dŚĞƉƌŽĐĞĞĚƐŽĨƚŚĞůĞǀǇŵƵƐƚďĞĐŽůůĞĐƚĞĚĂŶĚ ƌĞŵŝƩĞĚƚŽƚŚĞĚŝƐƚƌŝĐƚĂŶĚƵƐĞĚĂƐƉƌŽǀŝĚĞĚŝŶƚŚŝƐƐƚĂƚƵƚĞ͘ hƐĞŽĨƚŚĞLevy Proceeds dŚĞƉƌŽĐĞĞĚƐŽĨƚŚĞƉƌŽƉĞƌƚǇƚĂǆĞƐůĞǀŝĞĚŵƵƐƚďĞƵƐĞĚƚŽƉƌŽǀŝĚĞĮƌĞƉƌŽƚĞĐƟŽŶŽƌĞŵĞƌŐĞŶĐǇ ŵĞĚŝĐĂůƐĞƌǀŝĐĞƐƚŽƌĞƐŝĚĞŶƚƐŽĨƚŚĞĚŝƐƚƌŝĐƚĂŶĚƉƌŽƉĞƌƚǇůŽĐĂƚĞĚŝŶƚŚĞĚŝƐƚƌŝĐƚ͕ĂƐǁĞůůĂƐƚŽƉĂǇ ĚĞďƚŝƐƐƵĞĚ͘ Ğďƚ dŚĞĚŝƐƚƌŝĐƚŵĂǇŝŶĐƵƌĚĞďƚƵŶĚĞƌĐŚĂƉƚĞƌϰϳϱǁŚĞŶƚŚĞďŽĂƌĚĚĞƚĞƌŵŝŶĞƐĚŽŝŶŐƐŽŝƐŶĞĐĞƐƐĂƌǇ ƚŽĂĐĐŽŵƉůŝƐŚŝƚƐĚƵƟĞƐ͘ /ŶĂĚĚŝƟŽŶ͕ the board ŽĨƚŚĞĚŝƐƚƌŝĐƚŵĂǇŝƐƐƵĞĐĞƌƟĮĐĂƚĞƐŽĨŝŶĚĞďƚĞĚŶĞƐƐŽƌĐĂƉŝƚĂůŶŽƚĞƐƚŽ ƉƵƌĐŚĂƐĞĐĂƉŝƚĂůĞƋƵŝƉŵĞŶƚ͘ Notes Question 1 What is a realistic timeline to implement a fire district? Answer It would likely take one-year to complete Opinion of Chief Boehlke Question 2 Will the fire department need to disband or dissolve? Answer The financial and operational functions can be kept separate or they can both be handled by the Fire District. In other words, two structures could be used: (1) the Fire District could be used merely to levy taxes, manage the budget, and handle the financial aspects only while the fire protection operations are accomplished by the Fire Department; or (2) the Fire District can handle all the financial and operational functions as an entity that directly employs firefighters, owns the fire stations and equipment, and is managed by a single board. The second option, the Fire District operating as a fire department, makes sense because it eliminates the redundancy of administering two boards and maintaining the Fire Department as a separate entity, including corporate and financial recordkeeping and reporting. It would be appropriate to dissolve the Fire Department after the Fire District has been established and the merger is completed. Dissolving a nonprofit corporation such as the Fire Department involves several steps, as outlined below, and takes several months to complete. Thus, you should anticipate an interim period during which the Fire Department will continue to operate in concert with the Fire District until all assets and liabilities of the Fire Department are transferred to the District and the Fire Department is dissolved. Opinion from attorney Erich Hartmann Question 3 What would the fire department need to do to become part of the new fire district? Answer An initial overview of the steps to transition from the Fire Department to the Fire District follows: a. Each municipal partner must approve a resolution and an agreement concerning the Fire District, as outlined in Joe Kelly’s December 27, 2021, memo and pursuant to Minn. Stat. § 144F.01. b. The municipal resolution or agreement must specify that the Lake Johanna Firefighters Relief Association pension plan is associated with the Fire District. § 144F.01, Subd. 2(c). c. The Fire District must file the establishing resolution and required agreements (and any amendments) with the Minnesota Department of Revenue. d. Bylaws of the Fire District should be prepared for execution upon formation of the Fire District. e. I anticipate that the Fire Department will dissolve, following this process: a. Prepare resolutions of Fire Department board and members approving the dissolution of the Fire Department and transfer of all its assets to the Fire District. b. Prepare notice of meeting of Fire Department members stating that a purpose of the meeting is to consider dissolving the corporation. c. Hold meetings of board and members. d. Proceed with dissolution (Minn. Stat. § 317A.701(a)(2)): i. Prepare and file Notice of Intent to Dissolve with Secretary of State. ii. Submit Notice of Intent to Dissolve required by Minn. Stat. § 317A.811 with Attorney General. iii. Commence winding up process (§§ 317A.725 and 317A.735). 1. Collect any debts owed to the Fire Department. 2. Pay or make arrangements to pay debts, liabilities, and obligations of the Fire Department. Chief Boehlke April 5, 2023 Page 3 3. Complete § 317A.811 requirements prior to transfer of Fire Department assets to Fire District. 4. Obtain waiver or satisfy 45-day notice period (to AG) in § 317A.811, Subd. 2. 5. Transfer assets in accordance with § 317A.735. a. Confirm adequate insurance is in place for the Fire District. b. Deed the real estate to the Fire District. c. Assign trucks, equipment, and personal property to the Fire District. 6. Submit to Attorney General a list of persons to whom assets were transferred pursuant to § 317A.811, Subd. 4. 7. Prepare and file Articles of Dissolution with Secretary of State. Opinion from attorney Erich Hartmann Question 4 What would the governance structure of a fire district be? Answer The bylaws of the fire district would likely determine this; it is unlikely that firefighters would be part of that structure Statement from Brad Martens Question 5 Would the fire department be able to keep its tax-exempt status? Answer The Fire District will be exempt from tax as a special taxing district that operates a fire department. I recommend having an initial discussion now with your accountant. Opinion from attorney Erich Hartmann Question 6 What would the fire districts' budget and finance controls look like? Answer The bylaws of the fire district would likely determine this. Statement from Brad Martens Question 7 What staffing changes would be required for the fire district? Information regarding the potential transition to a fire district Notes Information regarding the potential transition to a fire district Answer None are anticipated due to a move to a fire district. Statement from Brad Martens Question 8 How would moving to a fire district impact full-time and part-time firefighters day to day operational roles? Answer No changes are anticipated in the day to day operational roles. Statement from Brad Martens Question 9 Will the fire district be able to continue to send its part-time firefighters to the Lake Johanna Firefighters Relieve Association for pensions? Answer Yes Opinion from attorney Erich Hartmann Question 10 What happens to the fire department owned equipment and station? Answer All fire department equipment and St. 120 would become property of the fire district. Statement from LJFD Leadership Question 11 How would the Pine Tree property be transitioned to the fire district? Answer The property would become Fire District property. Statement from LJFD Leadership Question 12 How would the tax line item be listed on a property tax statement? Answer The Fire District will show up as an assessment similar to a school district. Statement from LJFD Leadership Question 13 Who would vote to approve a fire district levy amount? Answer The Fire District Board of Directors. Statement from LJFD Leadership Question 14 What would be the governance structure of the fire district board? Answer This structure would be developed by a group/committee that would be directed with developing this and other details prior to the standing up of the Fire District. Reference Excelsior Fire District regarding their being an "operational committee" or "working group" that may include city staff and/or fire district leadership. Statement from LJFD Leadership Question 15 What is the budget impact to cities with a weighted levy compared to a tax capacity levy? Answer Question 16 What are the alternatives to a fire district? Answer Remain as we are. Transition to a single city department that could contract with others for service. Statement from LJFD Leadership Question 17 Are any of the cities interested in taking over the fire department operations? Answer Question 18 Do two-thirds of the fire fighters need to approve the change to a fire district model? Answer Question 19 What is the urgency for discussing this topic now? Answer The demonstrated and agreed upon need for costly operational and capital investment is driving this conversation. After a Fire District is established, the vote of that board is final and doesn't need three separate approvals by individual cities. Changing the funding mechanism streamlines the process of making necessary changes to our operation. Statement from LJFD Leadership Question 20 What if any deadlines exist for making this decision? Answer There are no official deadlines however there are things that could be impacted by timing such as the ability to accept state funding or when the first "income" check would be received from Ramsey County as it relates to funds to cover operating costs. Statement from LJFD Leadership Question 21 What are the legal costs estimated for this process? Answer Question 22 How would the new building on Pine Tree be funded through a fire district? Answer The Fire District can borrow (bond) for capital projects that would be paid for by direct taxes. The Fire District could also tax over time to save for capital projects. Statement from LJFD Leadership Notes Information regarding the potential transition to a fire district Question 23 How would additional staffing be funded through a fire district? Answer Staffing would be paid for through the operating budget which is paid for by taxes. Statement from LJFD Leadership Question 24 What would happen if one city did not support moving to a fire district? Answer Not every city needs to particiapte. To create a fire district, two or more cities are required to participate. Statement from LJFD Leadership Question 25 How would CIP purchases be funded in the initial years of a fire district? Answer All three cities have savings for fire department CIP. Those funds need to be transferred to the Fire District. Cloquet Fire District, for example, is still requiring assitance from their cities because they started with a $0 bank account. The savings already realized by the cities shouldn't become a "bonus" to the cities by transferring that liability to the fire district. Statement from LJFD Leadership Question 26 What happens to the Shoreview owned stations? Answer Shoreview, who owns St. 130 and 140, would sell or lease those two stations to the Fire District. Statement from LJFD Leadership Question 27 Answer Question 28 Answer Question 29 Answer Question 30 Answer E B B Q RICKSON, ELL, ECKMAN & UINN, P.A. 1700 West Highway 36 Suite 110 Roseville, MN 55113 (651) 223-4999 (651) 223-4987 Fax www.ebbqlaw.com James C. Erickson, Sr. – Retired Caroline Bell Beckman Charles R. Bartholdi Kari L. Quinn James C. Erickson, Jr. Erich J. S. Hartmann Richard A. Podvin Daniel A. Beckman – Of Counsel — Robert C. Bell (1926 – 2014) FROM: Erich J. S. Hartmann TO: Chief Tim Boehlke RE: Fire Protection Special Tax District Lake Johanna Fire Department Our File No.: 1152-00005 DATE: April 5, 2023 This memo provides an overview of the impacts on the Lake Johanna Fire Department (“Fire Department”) if a special fire protection tax district (“Fire District”) is formed by the partner communities. You asked the following questions: 1. Will the Fire Department need to disband or dissolve? The financial and operational functions can be kept separate or they can both be handled by the Fire District. In other words, two structures could be used: (1) the Fire District could be used merely to levy taxes, manage the budget, and handle the financial aspects only while the fire protection operations are accomplished by the Fire Department; or (2) the Fire District can handle all the financial and operational functions as an entity that directly employs firefighters, owns the fire stations and equipment, and is managed by a single board. The second option, the Fire District operating as a fire department, makes sense because it eliminates the redundancy of administering two boards and maintaining the Fire Department as a separate entity, including corporate and financial recordkeeping and reporting. It would be appropriate to dissolve the Fire Department after the Fire District has been established and the merger is completed. Dissolving a nonprofit corporation such as the Fire Department involves several steps, as outlined below, and takes several months to complete. Thus, you should anticipate an interim period during which the Fire Department will continue to operate in concert with the Fire District until all assets and liabilities of the Fire Department are transferred to the District and the Fire Department is dissolved. Chief Boehlke April 5, 2023 Page 2 2. What will the Fire Department need to do to become part of the new Fire District? An initial overview of the steps to transition from the Fire Department to the Fire District follows: a. Each municipal partner must approve a resolution and an agreement concerning the Fire District, as outlined in Joe Kelly’s December 27, 2021, memo and pursuant to Minn. Stat. § 144F.01. b. The municipal resolution or agreement must specify that the Lake Johanna Firefighters Relief Association pension plan is associated with the Fire District. § 144F.01, Subd. 2(c). c. The Fire District must file the establishing resolution and required agreements (and any amendments) with the Minnesota Department of Revenue. d. Bylaws of the Fire District should be prepared for execution upon formation of the Fire District. e. I anticipate that the Fire Department will dissolve, following this process: a. Prepare resolutions of Fire Department board and members approving the dissolution of the Fire Department and transfer of all its assets to the Fire District. b. Prepare notice of meeting of Fire Department members stating that a purpose of the meeting is to consider dissolving the corporation. c. Hold meetings of board and members. d. Proceed with dissolution (Minn. Stat. § 317A.701(a)(2)): i. Prepare and file Notice of Intent to Dissolve with Secretary of State. ii. Submit Notice of Intent to Dissolve required by Minn. Stat. § 317A.811 with Attorney General. iii. Commence winding up process (§§ 317A.725 and 317A.735). 1. Collect any debts owed to the Fire Department. 2. Pay or make arrangements to pay debts, liabilities, and obligations of the Fire Department. Chief Boehlke April 5, 2023 Page 3 3. Complete § 317A.811 requirements prior to transfer of Fire Department assets to Fire District. 4. Obtain waiver or satisfy 45-day notice period (to AG) in § 317A.811, Subd. 2. 5. Transfer assets in accordance with § 317A.735. a. Confirm adequate insurance is in place for the Fire District. b. Deed the real estate to the Fire District. c. Assign trucks, equipment, and personal property to the Fire District. 6. Submit to Attorney General a list of persons to whom assets were transferred pursuant to § 317A.811, Subd. 4. 7. Prepare and file Articles of Dissolution with Secretary of State. 3. Would the Fire Department be able to keep its tax-exempt status? The Fire District will be exempt from tax as a special taxing district that operates a fire department. I recommend having an initial discussion now with your accountant. 4. Will the Fire District be able to continue to send its part-time firefighters to the Lake Johanna Firefighters Relief Association for pensions? Yes. In conclusion, I will say that this is a simplified overview of an extensive process. The intent of this memo is to answer your questions and provide an overall roadmap of the process to merge the Fire Department into the Fire District and dissolve the existing entity. Each step of this process will include an additional set of requirements and conditions, the details of which are beyond the scope of this memo. Careful coordination will be needed at each step between the partner communities, the Fire Department Board of Directors, the Fire Department’s accountants, the pension administrator, the LMCIT/risk management, employment/labor counsel, and general counsel. I will be happy to help you as your plans continue to develop. Feel free to call me if you have any questions. Thank you. EJH 144F.01 FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES SPECIAL TAXING DISTRICTS. Subdivision 1.Definitions.For purposes of this section, the following terms have the meanings given. (a) "Political subdivision" means a county, a statutory or home rule charter city, or a township organized to provide town government. (b) "Governing body" means a city council for a city, a county board for a county, and a board of supervisors for a town. (c) "Emergency medical services" means supporting the providing of out-of-hospital emergency medical services including but not limited to first responder or rescue squads recognized by the district, ambulance services licensed under chapter 144E and recognized by the district, medical control functions set out in chapter 144E, communications equipment and systems, and programs of regional emergency medical services authorized by regional boards described in section 144E.52. Subd. 2.Authority to establish.(a) Two or more political subdivisions may establish, by resolution of their governing bodies, a special taxing district to provide fire protection or emergency medical services, or both, in the area of the district, comprising the jurisdiction of each of the political subdivisions forming the district. For a county that participates in establishing a district, the county's jurisdiction comprises the unorganized territory of the county that it designated in its resolution for inclusion in the district. The area of the special taxing district need not be contiguous or its boundaries continuous. (b) Before establishing a district under this section, the participating political subdivisions must enter into an agreement that specifies how any liabilities, other than debt issued under subdivision 6, and assets of the district will be distributed if the district is dissolved. The agreement may also include other terms, including a method for apportioning the levy of the district among participating political subdivisions under subdivision 4, paragraph (b), as the political subdivisions determine appropriate. The agreement must be adopted no later than upon passage of the resolution establishing the district under paragraph (a), but may be later amended by agreement of each of the political subdivisions participating in the district. (c) If two or more political subdivisions that currently operate separate fire departments seek to merge fire departments into one fire department, or if a political subdivision with an existing fire department requests to join a special taxing district with an established fire department, the resolution under paragraph (a) or agreement under paragraph (b) must specify which, if any, volunteer firefighter pension plan is associated with the district. A special taxing district that operates a fire department under this section may be associated with only one volunteer firefighters relief association or one account in the statewide volunteer firefighter plan at one time. (d) If the special taxing district includes the operation of a fire department, it must file its resolution establishing the fire protection special taxing district, and any agreements required for the establishment of the special taxing district, with the commissioner of revenue, including any subsequent amendments. If the resolution or agreement does not include sufficient information defining the fire department service area of the fire protection special taxing district, the secretary of the district board must file a written statement with the commissioner defining the fire department service area. Subd. 3.Board.The special taxing district established under this section is governed by a board made up initially of representatives of each participating political subdivision in the proportions set out in the establishing resolution, subject to change as provided in the district's charter, if any, or in the district's bylaws. Official Publication of the State of Minnesota Revisor of Statutes 144F.01MINNESOTA STATUTES 20221 Each participating political subdivision's representative must be an elected member of the governing body of the political subdivision and shall serve at the pleasure of that participant's governing body. Subd. 4.Property tax levy authority.(a) The district's board may levy a tax on the taxable real and personal property in the district. The proceeds of the levy must be used as provided in subdivision 5. The board shall certify the levy at the times as provided under section 275.07. The board shall provide the county with whatever information is necessary to identify the property that is located within the district. If the boundaries include a part of a parcel, the entire parcel shall be included in the district. The county auditors must spread, collect, and distribute the proceeds of the tax at the same time and in the same manner as provided by law for all other property taxes. (b) As an alternative to paragraph (a), the board may apportion its levy among the political subdivisions that are members of the district under a formula or method, with factors such as population, number of service calls, costs of providing service, the market value of improvements, or other measures approved by the governing body of each of the participating political subdivisions. The amount of the levy allocated to each political subdivision must be added to that political subdivision's levy and spread at the same time and in the same manner as provided by law for all other property taxes. The proceeds of the levy must be collected and remitted to the district and used as provided in subdivision 5. Subd. 5.Use of levy proceeds.The proceeds of property taxes levied under this section must be used to provide fire protection, emergency medical services, or both, to residents of the district and property located in the district, as well as to pay debt issued under subdivision 6. Services may be provided by employees of the district or by contracting for services provided by other governmental or private entities. Subd. 6.Debt.(a) The district may incur debt under chapter 475 when the board determines doing so is necessary to accomplish its duties. (b) In addition, the district board may issue certificates of indebtedness or capital notes under section 412.301 to purchase capital equipment. In applying section 412.301, paragraph (e), the following rules apply: (1) the taxable property of the entire district must be used to calculate the percent of estimated market value; and (2) "the number of voters at the last municipal election" means the sum of the number of voters at the last municipal election for each of the cities that is a member of the district plus the number of registered voters in each town that is a participating member of the district. Subd. 7.Powers.(a) In addition to authority expressly granted in this section, a special taxing district established under this section may exercise any power that may be exercised by any of its participating political subdivisions that is necessary or reasonable to support the services set out in subdivision 5. These powers include the authority to participate in state programs and to enforce or carry out state laws related to fire protection or emergency medical services, including programs providing state aid, reimbursement or funding of employee benefits, and authorizing local enforcement of state standards including fire protection related programs and political subdivision powers or responsibilities under chapters 299A, 424A, and 477B; sections 6.495, 353.64, and 423A.022; and any other administrative rules related to the fire code, to the extent the special taxing district meets the qualification criteria and requirements of a program. (b) To the extent the district's authority under this subdivision overlaps with or may conflict with the authority of the participating political subdivision, the agreement under subdivision 2, paragraph (b), must provide for allocation of those powers or responsibilities between the participating political subdivisions and the district, and may provide for resolution of conflicts in the exercise of those powers. Official Publication of the State of Minnesota Revisor of Statutes 2MINNESOTA STATUTES 2022144F.01 (c) The district may only levy the tax authorized in subdivision 4. Subd. 8.Additions and withdrawals.(a) Additional political subdivisions may be added to a special taxing district established under this section as provided by the board of the district and agreed to in a resolution of the governing body of the political subdivision proposed to be added. The addition of a political subdivision to the district may not cause the district to be out of compliance with subdivision 2, paragraph (c). (b) A political subdivision may withdraw from a special taxing district under this section by resolution of its governing body. The political subdivision must notify the board of the special taxing district of the withdrawal by providing a copy of the resolution at least two years in advance of the proposed withdrawal. The taxable property of the withdrawing member is subject to the property tax levy under subdivision 4 for the two taxes payable years following the notice of the withdrawal, unless the board and the withdrawing member agree otherwise by action of their governing bodies. If a political subdivision withdraws from a district for which debt was issued under subdivision 6 when the political subdivision was a participating member, and which is outstanding when the political subdivision withdraws from the district, the taxable property of the withdrawing political subdivision remains subject to the special taxing district levy until the outstanding debt has been paid or defeased. If the district's property tax levy to repay debt was apportioned among the political subdivisions under an alternative formula or method under subdivision 4, paragraph (b), the withdrawing political subdivision is subject to the same percentage of the debt levy as applied in the taxes payable year immediately preceding its withdrawal from the district. (c) Notwithstanding subdivision 2, if the district is comprised of two political subdivisions and one of the political subdivisions withdraws, the district can continue to exist. Subd. 9.Dissolution.The special taxing district may be dissolved by resolution approved by a majority vote of the board. If the special taxing district is dissolved, the assets and liabilities may be assigned to a successor entity, if any, or otherwise disposed of for public purposes as provided in the agreement adopted under subdivision 2, paragraph (b), or otherwise agreed to by each participating political subdivision. A district may not be dissolved until all debt issued under subdivision 6 has been paid or defeased. Subd. 10.Reports.(a) On or before March 15, 2024, and March 15, 2026, the special taxing district shall submit a levy and expenditure report to the commissioner of revenue and to the house of representatives and senate committees with jurisdiction over taxes and property taxes. Each report must include the amount of the district's levies for taxes payable for each of the two previous years and its actual expenditures of those revenues. Expenditures must be reported by general service category and include a separate category for administrative expenses. (b) On or before March 15, 2024, and March 15, 2026, a political subdivision that has established or joined a special taxing district authorized under this section after June 30, 2021, shall submit a levy and expenditure report to the commissioner of revenue and to the house of representatives and senate committees with jurisdiction over taxes and property taxes. The report must include: (1) the amount of the political subdivision's levy, and its actual expenditure of the subdivision's levy revenues, including the amount attributable to fire protection and emergency medical services, for taxes payable in each of the two taxes payable years prior to establishing or joining a special taxing district authorized under this section; (2) the political subdivision's levy, and its actual expenditure of the subdivision's levy revenues, for taxes payable in each of the taxes payable years after establishing or joining a special taxing district authorized under this section, up to and including taxes payable in 2024 and taxes payable in 2026; and Official Publication of the State of Minnesota Revisor of Statutes 144F.01MINNESOTA STATUTES 20223 (3) a certification from the political subdivision that the subdivision's levy for each of the taxes payable years after establishing or joining a special taxing district authorized under this section, up to, and including, taxes payable in 2024, and taxes payable in 2026, does not include expenditures for fire protection, emergency medical services, or both, except as provided in subdivision 4, paragraph (b), or those necessary to establish or join a district as provided in this section. History: 1Sp2001 c 5 art 3 s 8; 2005 c 151 art 3 s 19; 2006 c 259 art 4 s 3,20; 2009 c 88 art 2 s 3,40; 2013 c 143 art 14 s 17; 2014 c 308 art 2 s 1; 1Sp2021 c 14 art 6 s 1; 2022 c 55 art 1 s 37 Official Publication of the State of Minnesota Revisor of Statutes 4MINNESOTA STATUTES 2022144F.01 Proposed LAKE JOHANNA FIRE DEPARTMENT 2024 Operating Budget - Recommended (March x3, July x3) Printed 6/14/2023 TOTALS 2024 2023 % Change DEPARTMENTAL OPERATIONS 3,140,696$ 2,470,459$ 27.13% STATION OPERATIONS 623,213$ 566,316$ 10.05% GRAND TOTALS 3,763,909$ 3,036,775$ 23.94% Grand Total 3,763,909$ 3,036,775$ General Fund Contribution (AHATS)(20,000)$ (20,000)$ 3,743,909$ 3,016,775$ Cost Share - 2024 ARDEN HILLS (24.9%)932,233$ 754,194$ 23.61% NORTH OAKS (14.4%)539,123$ 431,399$ 24.97% SHOREVIEW (60.7%)2,272,552$ 1,831,183$ 24.10% 3,743,909$ 3,016,775$ Fire Distribution Cost Share History Year Arden Hills North Oaks Shoreview 2023 24.9% 14.4% 60.7% 2022 25.0% 14.3% 60.7% 2021 25.0% 14.4% 60.6% 2020 24.8% 14.1% 61.1% 2019 24.5% 13.9% 61.6% Line DEPARTMENT OPERATIONS SUMMARY 2024 2023 % Change 1 Administrative 16,077$ 16,077$ 0.00% 11 Recognition and Retention 18,423$ 15,818$ 16.47% 20 Insurance 103,230$ 100,350$ 2.87% 26 Firefighters Relief Assn. 102,480$ 102,480$ 0.00% 30 Medical Exams 11,070$ 7,552$ 46.58% 37 Physical Fitness 7,800$ 7,800$ 0.00% 41 Public Fire Education 8,896$ 8,554$ 4.00% 45 Professional Fees 35,413$ 31,661$ 11.85% 51 Full Time Staff Compensation 1,385,133$ 782,853$ 76.93% 68 Part Time Staff Compensation 1,354,304$ 1,299,444$ 4.22% 97 Staff Professional Development 12,750$ 12,750$ 0.00% 105 Training 85,120$ 85,120$ 0.00% Totals 3,140,696$ 2,470,459$ 27.13% (blank) Line STATION OPERATIONS SUMMARY 2024 2023 % Change 150 Building Maintenance 156,217$ 146,655$ 6.52% 172 Clothing & Turnout 99,094$ 95,729$ 3.52% 188 Communications & Technology 118,186$ 105,616$ 11.90% 204 General Engineering 233,256$ 201,856$ 15.56% 213 Special Operations 5,510$ 5,510$ 0.00% 222 Maps 1,520$ 1,520$ 0.00% 230 SCBA 9,430$ 9,430$ 0.00% Totals 623,213$ 566,316$ 10.05% (blank) Budget Notes Lines 31 & 32 - Health physicals annually vs every 3-5 years Lines 55 & 56 - Reclassification of Deputy Chiefs to Asst. Chiefs Line 57 - Addition of (6) FT Captains (salary only on this line) Line 188 - Communicatiosn And Technology increased Line 205 - General Engineering increased Page 1 of 6 Attachment B Proposed LAKE JOHANNA FIRE DEPARTMENT 2024 Operating Budget - Recommended (March x3, July x3) Printed 6/14/2023 1 ADMINISTRATIVE BUDGET 2024 2023 % Change 2 Office Supplies 6,120$ 6,120$ 0.00% 3 Postage Expenses 1,300$ 1,300$ 0.00% 4 Misc. Extras 1,168$ 1,168$ 0.00% 5 Flowers/Cards 875$ 875$ 0.00% 6 Copier Rental 5,929$ 5,929$ 0.00% 7 Mileage Reimbursement - Office Manager 400$ 400$ 0.00% 8 Compliance Posters 285$ 285$ 0.00% 9 Administrative Totals 16,077$ 16,077$ 0.00% 10 (blank) 11 RECOGNITION AND RETENTION 2024 2023 % Change 12 Appreciation Event 10,000$ 7,500$ 33.33% 13 Retirement Plaques 660$ 658$ 0.30% 14 Steak Fry 2,813$ 2,813$ 0.00% 15 Christmas Breakfast 600$ 600$ 0.00% 16 Christmas Ornaments 1,050$ 947$ 10.88% 17 Annual Mtg. Dinner 3,300$ 3,300$ 0.00% 18 Events Totals 18,423$ 15,818$ 16.47% 19 (blank) 20 INSURANCE 2024 2023 % Change 21 Property, Liability, Auto, W/C & Umbrella Ins 98,872$ 95,992$ 3.00% 22 Employee Assistance Program 3,833$ 3,833$ 0.00% 23 State Benefit Assoc. $8/new, $4/member 525$ 525$ 0.00% 24 Insurance Totals 103,230$ 100,350$ 2.87% 25 (blank) 26 LJFD RELIEF ASSOCIATION 2024 2023 % Change 27 Relief Assn. Contribution 102,480$ 102,480$ 0.00% 28 Relief Assn. Totals 102,480$ 102,480$ 0.00% 29 (blank) 30 MEDICAL EXAMS 2024 2023 % Change 31 OSHA Physicals - Annual 4,029$ 1,622$ 148.40% 32 HAZMAT Physicals - Every 3 1,341$ 670$ 100.15% 33 Psycological Evaluations 3,395$ 3,400$ -0.15% 34 New F.F. Physicals 2,305$ 1,860$ 23.92% 35 Medical Exam Totals 11,070$ 7,552$ 46.58% 36 (blank) 37 PHYSICAL FITNESS 2024 2023 % Change 38 Fitness Club Reimbursement 7,800$ 7,800$ 0.00% 39 Physical Totals 7,800$ 7,800$ 0.00% 40 (blank) 41 PUBLIC FIRE EDUCATION 2024 2023 % Change 42 Pub Ed Materials 8,896$ 8,554$ 4.00% 43 Public Fire Education Totals 8,896$ 8,554$ 4.00% 44 (blank) 45 PROFESSIONAL FEES 2024 2023 % Change 46 Accountant Fees 8,413$ 8,413$ 0.00% 47 Legal Fees/Employment Attorney/HR 17,000$ 13,248$ 28.32% 48 Payroll Services 10,000$ 10,000$ 0.00% 49 Professional Fees Totals 35,413$ 31,661$ 11.85% 50 (blank) Page 2 of 6 Proposed LAKE JOHANNA FIRE DEPARTMENT 2024 Operating Budget - Recommended (March x3, July x3) Printed 6/14/2023 51 FULL TIME STAFF COMPENSATION 2024 2023 % Change 52 Fire Chief 156,021$ 151,486$ 2.99% 53 Assistant Fire Chief 129,126$ 125,362$ 3.00% 54 Officer Manager 87,131$ 84,594$ 3.00% 55 Deputy Chief/E.M. 129,126$ 110,843$ 16.49% 56 Deputy Chief/F.M. 124,966$ 107,266$ 16.50% 57 Captain (x3+3 positions) 373,752$ -$ n/a 58 Medicare ( 1.45% ) 14,502$ 8,403$ 72.57% 59 Social Security ( 6.2% ) 5,402$ 5,245$ 3.00% 60 State Unemployment ( .47% ) 4,701$ 2,724$ 72.57% 61 Long-Term Disability FT staff 5,300$ 2,300$ 130.43% 62 PERA: P&F (17.70%) 161,599$ 87,607$ 84.46% 63 PERA: Coordinated Plan (7.5%) 6,535$ 6,345$ 3.00% 64 Medical, Dental, Life, Work Comp, HSA 186,972$ 90,678$ 106.19% 65 66 Full Time Staff Compensation Totals 1,385,133$ 782,853$ 76.93% 67 (blank) 68 PART TIME STAFF COMPENSATION 2024 2023 % Change 69 Weekday Shifts 325,281$ 315,806$ 3.00% 70 Evening/Weekend Shifts 739,496$ 717,957$ 3.00% 71 Callback Run Compensation 39,717$ 38,560$ 3.00% 72 Prob. FF Shift Pay 16,886$ 16,400$ 2.96% 73 Training Compensation (Training/FF1/EMT/Classes) 108,030$ 92,316$ 17.02% 74 Public Fire Education 12,968$ 11,081$ 17.02% 75 Hazmat/ATR 4,718$ 4,581$ 3.00% 76 Fire Inspector 2,383$ 2,314$ 2.98% 77 Committee 1,390$ 1,188$ 17.01% 78 Board of Directors 1,725$ 1,650$ 4.55% 79 Medicare (1.45%) 18,162.60$ 17,426.88$ 4.22% 80 Social Security (6.2%) 77,661$ 74,515$ 4.22% 81 State Unemployment (.47%) 5,887$ 5,649$ 4.22% 82 Total FT & PT Staff Compensation 1,354,304$ 1,299,444$ 4.22% 83 (blank) 84 Pay Rates - Part Time 85 Firefighter/Operator/Callback/Training/ PubEd/Inspector/Committee $19.86 $19.28 3.00% 86 Officer/Lead $21.85 $21.21 3.00% 87 Probationary $15.30 $14.85 3.00% 88 Incentive Pay FF $29.79 $28.92 3.00% 89 Incentive Pay Officer $32.76 $31.81 3.00% 90 Training $19.86 $16.97 17.02% 91 Pub Ed $19.86 $16.97 17.02% 92 Fire Inspector $19.86 $19.28 3.00% 93 Committee $19.86 $16.97 17.02% 94 Instructor/HazMat/ATR $26.21 $25.45 3.00% 95 HazMat/ATR $26.21 $25.45 3.00% 96 (blank) Page 3 of 6 Proposed LAKE JOHANNA FIRE DEPARTMENT 2024 Operating Budget - Recommended (March x3, July x3) Printed 6/14/2023 97 STAFF PROF. DEVELOPMENT 2024 2023 % Change 98 Fire Chief Training 3,000$ 3,000$ 0.00% 99 Assistant Chief Training 3,000$ 3,000$ 0.00% 100 Office Manager Classes 750$ 750$ 0.00% 101 Deputy Chief/E.M. Training 3,000$ 3,000$ 0.00% 102 Deputy Chief/F.M. Training 3,000$ 3,000$ 0.00% 103 Professional Development Totals 12,750$ 12,750$ 0.00% 104 (blank) 105 TRAINING 2024 2023 % Change 106 Online Training 9,100$ 9,100$ 0.00% 107 Training Equipment & Props 2,000$ 2,000$ 0.00% 108 Fire Training/Century College 17,000$ 17,000$ 0.00% 109 EMS Training 21,250$ 21,250$ 0.00% 110 (blank) 111 New Member Training 112 FF1/II/Hazmat Ops @ $1400/FF ( 4 ) 5,600$ 5,600$ 0.00% 113 FF I&II State Cert. Test @ $300/FF (4) 1,200$ 1,200$ 0.00% 114 Mileage $0.55 per mile 840 miles ea. (4) 1,850$ 1,850$ 0.00% 115 Books @ $300/FF (4) 1,200$ 1,200$ 0.00% 116 EMT -B Registration/Books (4) @ $1550 6,200$ 6,200$ 0.00% 117 NREMT Certification Testing @ $100/FF (4) 400$ 400$ 0.00% 118 Mileage @ $0.55 per mile 500 miles ea. (4) 1,100$ 1,100$ 0.00% 119 (blank) 120 Sectional Schools 7 FF 121 Class Registration $175 / FF 1,225$ 1,225$ 0.00% 122 Hotel Expenses @ $150 /night 2,000$ 2,000$ 0.00% 123 2 Days Per Diem @ $50 / Day 1,000$ 1,000$ 0.00% 124 Mileage $ 0.55 per mile 200 miles ea. (16) 1,100$ 1,100$ 0.00% 125 (blank) 126 Officer Training 127 Conference Registration 300$ 300$ 0.00% 128 Hotel Expense 600$ 600$ 0.00% 129 3 Days Per Diem @ $50 / Day 300$ 300$ 0.00% 130 Mileage 0.55 per mile 200 mile ea. (9) 125$ 125$ 0.00% 131 (blank) 132 Fire Chiefs Conference 7 Chiefs/Officers 133 Conference Registration 1,750$ 1,750$ 0.00% 134 Hotel Expense 3,500$ 3,500$ 0.00% 135 3 Days Per Diem @ $50 / Day 1,200$ 1,200$ 0.00% 136 Mileage 0.55 per mile 280 mile ea.(7) 1,078$ 1,078$ 0.00% 137 (blank) 138 Fire Inspector/Investigation Training 139 Conference Registration 150$ 150$ 0.00% 140 Hotel Expense 300$ 300$ 0.00% 141 3 Days Per Diem @$50/Day 300$ 300$ 0.00% 142 Mileage 0.55 per mile 120 miles ea. (2) 132$ 132$ 0.00% 143 (blank) 144 In Town Trng/Sectional schools 145 Conference Registration 2,000$ 2,000$ 0.00% 146 2 Days Per Diem @ $50 / Day 500$ 500$ 0.00% 147 Mileage 0.55 per mile 60 miles ea. (20) 660$ 660$ 0.00% 148 Training Totals 85,120$ 85,120$ 0.00% 149 (blank) Page 4 of 6 Proposed LAKE JOHANNA FIRE DEPARTMENT 2024 Operating Budget - Recommended (March x3, July x3) Printed 6/14/2023 150 BUILDING MAINTENANCE 2024 2023 % Change 151 Fertilizer/Mowing/Snowplow/Irrigation 28,645$ 26,523$ 8.00% 152 Furnace Maintenance 1,920$ 1,920$ 0.00% 153 Supplies 17,000$ 17,000$ 0.00% 154 Water softener salt 1,500$ 1,500$ 0.00% 155 Kitchen Supplies 1,100$ 1,100$ 0.00% 156 Window Cleaning- all stations 2,900$ 2,900$ 0.00% 157 Taxes 129$ 129$ 0.00% 158 Internet/Cable TV 7,828$ 7,828$ 0.00% 159 First Aid 1,066$ 1,066$ 0.00% 160 Building Sprinkler Annual Inspection 524$ 524$ 0.00% 161 Fire Extinguisher inspection 1,346$ 1,250$ 7.68% 162 Disposal 8,749$ 8,749$ 0.00% 163 Sewer & Water 14,106$ 14,106$ 0.00% 164 Telephone 3,000$ 3,000$ 0.00% 165 Utilities 54,144$ 46,800$ 15.69% 166 Generator Maintenance 1,800$ 1,800$ 0.00% 167 Pop and Food (dinner meetings) 2,000$ 2,000$ 0.00% 168 Scene Refreshments 1,250$ 1,250$ 0.00% 169 Contractors/Repairs 7,210$ 7,210$ 0.00% 170 Building Maintenance Totals 156,217$ 146,655$ 6.52% 171 (blank) 172 CLOTHING & TURNOUT 2024 2023 % Change 173 Badges,Emblems & Tags 824$ 824$ 0.00% 174 Turnout Gear/Helmet/Boots/Gloves New FF's (6) 30,000$ 30,000$ 0.00% 175 Uniform clothing New Fire Fighters (6) $1735 11,365$ 11,365$ 0.00% 176 Replacement Turnout Gear (6) $3,612 ea. 21,675$ 21,675$ 0.00% 177 Helmets (4) @ $503ea. 2,012$ 2,012$ 0.00% 178 Leather Helmet Fronts 8 @ $50ea. 412$ 412$ 0.00% 179 Charcoal Hoods (2) @ $100 ea. 206$ 206$ 0.00% 180 Fire Boots (8) @ $593 ea. 4,745$ 4,745$ 0.00% 181 Fire Gloves (20) @ $65 ea. 1,300$ 1,300$ 0.00% 182 Gear Bag/Gear Belt 4 @ $50 200$ 200$ 0.00% 183 Fulltime Staff Clothing Allowance ($400 ea.) 4,400$ 2,000$ 120.00% 184 Misc. Clothing items 1,700$ 1,700$ 0.00% 185 Clothing Allowance 20,255$ 19,290$ 5.00% 186 Clothing Totals 99,094$ 95,729$ 3.52% 187 (blank) 188 COMMUNICATIONS & TECHNOLOGY 2024 2023 % Change 189 Pagers 7,700$ 7,700$ 0.00% 190 Pager/Portable Batteries 400$ 400$ 0.00% 191 Google Cloud Platform 700$ 700$ 0.00% 192 Target Vector Solutions 1,000$ 1,000$ 0.00% 193 Fire Manager 3,300$ 3,300$ 0.00% 194 Metro-Inet 64,500$ 60,000$ 7.50% 195 Website Services 3,600$ 1,530$ 135.29% 196 Comcast Data Sta. 120, 130,140 19,427$ 19,427$ 0.00% 197 Lexipol - Policy Maintenance -$ -$ #DIV/0! 198 Software Annual Maintenance 1,644$ 1,644$ 0.00% 199 Quickbooks Pro Upgrade 415$ 415$ 0.00% 200 Pager/Radio Repair 3,500$ 3,500$ 0.00% 201 Cell Phone Reimbursement 12,000$ 6,000$ 100.00% 202 Communications & Technology Totals 118,186$ 105,616$ 11.90% 203 (blank) Page 5 of 6 Proposed LAKE JOHANNA FIRE DEPARTMENT 2024 Operating Budget - Recommended (March x3, July x3) Printed 6/14/2023 204 GENERAL ENGINEERING 2024 2023 % Change 205 Aerial & Ground Ladder Testing (Annual) 3,000$ 3,000$ 0.00% 206 Equipment Testing/Inspections 30,000$ 19,100$ 57.07% 207 Fuel 45,000$ 45,000$ 0.00% 208 Routine Maintenance Repairs 138,000$ 120,000$ 15.00% 209 First Aid Equip/Supplies 10,000$ 7,500$ 33.33% 210 Shop Supplies, Tools & Floor Dry & Foam 7,256$ 7,256$ 0.00% 211 General Engineering Totals 233,256$ 201,856$ 15.56% 212 (blank) 213 SPECIAL OPERATIONS 2024 2023 % Change 214 Hazmat Equipment 500$ 500$ 0.00% 215 1 Person to Tech. Level II 660$ 660$ 0.00% 216 ATR Training/Instructors 2,700$ 2,700$ 0.00% 217 Haz Mat Instructors 250$ 250$ 0.00% 218 General Equipment Maintenance 400$ 400$ 0.00% 219 Confined Space Tech level training 1,000$ 1,000$ 0.00% 220 Special Operations Totals 5,510$ 5,510$ 0.00% 221 (blank) 222 MAPS 2024 2023 % Change 223 General Production 1,520$ 0.00% 224 3 x 3 Lam. Map 20 @ $14.25 Ea. 285$ 0.00% 225 Production/Layout 190$ 0.00% 226 Notebook Map 38/Sta. @ $14.25 541$ 0.00% 227 Wall Maps 7 @ $72 ea. 504$ 0.00% 228 Maps Totals 1,520$ 1,520$ 0.00% 229 (blank) 230 SCBA 2024 2023 % Change 231 Parts & Repairs 1,600$ 1,600$ 0.00% 232 Annual Flow Testing 5,500$ 5,500$ 0.00% 233 SCBA Batteries 620$ 620$ 0.00% 234 Mask Cleaning Solution 250$ 250$ 0.00% 235 Compressed Air Quality Testing 630$ 630$ 0.00% 236 Air Compressor maMntenance 830$ 830$ 0.00% 237 SCBA TOTALS 9,430$ 9,430$ 0.00% 238 (end) Page 6 of 6 2023 2024 2025 2026 2027 2028 2029 2030 Overall (100%)$3,036,777 $3,209,688 $3,370,172 $3,538,681 $3,715,615 $3,901,396 $4,096,466 $4,301,289 Arden Hills (24.9%) $756,157 $799,212 $839,173 $881,132 $925,188 $971,448 $1,020,020 $1,071,021 North Oaks (14.4%) $437,296 $462,195 $485,305 $509,570 $535,049 $561,801 $589,891 $619,386 Shoreview (60.7%) $1,843,324 $1,948,281 $2,045,695 $2,147,979 $2,255,378 $2,368,147 $2,486,555 $2,610,882 Percentage Over Previous Year n/a 5.69% 5.00% 5.00% 5.00% 5.00% 5.00% 5.00% 2023 2024 2025 2026 2027 2028 2029 2030 Wages $0 $373,752 $644,586 $694,098 $745,944 $800,304 $824,346 $849,078 Employer Paid PERA $0 $66,154 $114,092 $122,855 $132,032 $141,654 $145,909 $150,287 Other Benefits: Family Medical, Life-Dental Reimb, Work Comp, LTD, HAS, Clothing Allow, Medicare $0 $100,160 $105,168 $110,426 $115,948 $121,745 $127,832 $134,224 Other Costs: Cell Phone, IT Services, etc.$0 $14,155 $17,690 $18,575 $19,503 $20,478 $21,502 $22,577 Overall (100%)$0 $554,221 $881,536 $945,954 $1,013,427 $1,084,181 $1,119,590 $1,156,166 Arden Hills (24.9%) $0 $138,001 $219,502 $235,543 $252,343 $269,961 $278,778 $287,885 North Oaks (14.4%) $0 $79,808 $126,941 $136,217 $145,933 $156,122 $161,221 $166,488 Shoreview (60.7%) $0 $336,412 $535,092 $574,194 $615,150 $658,098 $679,591 $701,793 2023 2024 2025 2026 2027 2028 2029 2030 Overall (100%)$3,036,777 $3,763,909 $4,251,708 $4,484,635 $4,729,042 $4,985,577 $5,216,056 $5,457,455 Arden Hills (24.9%) $756,157 $937,213 $1,058,675 $1,116,674 $1,177,531 $1,241,409 $1,298,798 $1,358,906 North Oaks (14.4%) $437,296 $542,003 $612,246 $645,787 $680,982 $717,923 $751,112 $785,874 Shoreview (60.7%) $1,843,324 $2,284,693 $2,580,787 $2,722,174 $2,870,529 $3,026,245 $3,166,146 $3,312,675 Percentage Over Previous Year n/a 23.94% 12.96% 5.48% 5.45% 5.42% 4.62% 4.63% Hire Three Captains March 1, 2024 and Three Captains July 1, 2024 Current Operating Budget Only Direct Costs Due To Captains Overall Operating Budget w/ Captains 2023 2024 2025 2026 2027 2028 2029 2030 Overall (100%)$3,036,777 $3,209,688 $3,370,172 $3,538,681 $3,715,615 $3,901,396 $4,096,466 $4,301,289 Arden Hills (24.9%) $756,157 $799,212 $839,173 $881,132 $925,188 $971,448 $1,020,020 $1,071,021 North Oaks (14.4%) $437,296 $462,195 $485,305 $509,570 $535,049 $561,801 $589,891 $619,386 Shoreview (60.7%) $1,843,324 $1,948,281 $2,045,695 $2,147,979 $2,255,378 $2,368,147 $2,486,555 $2,610,882 Percentage Over Previous Year n/a 5.69% 5.00% 5.00% 5.00% 5.00% 5.00% 5.00% 2023 2024 2025 2026 2027 2028 2029 2030 Wages $0 $373,752 $644,586 $694,098 $745,944 $800,304 $824,346 $849,078 Employer Paid PERA $0 $66,154 $114,092 $122,855 $132,032 $141,654 $145,909 $150,287 Other Benefits: Family Medical, Life-Dental Reimb, Work Comp, LTD, HAS, Clothing Allow, Medicare $0 $100,160 $105,168 $110,426 $115,948 $121,745 $127,832 $134,224 Other Costs: Cell Phone, IT Services, etc.$0 $14,155 $17,690 $18,575 $19,503 $20,478 $21,502 $22,577 Overall (100%)$0 $554,221 $881,536 $945,954 $1,013,427 $1,084,181 $1,119,590 $1,156,166 Arden Hills (24.9%) $0 $138,001 $219,502 $235,543 $252,343 $269,961 $278,778 $287,885 North Oaks (14.4%) $0 $79,808 $126,941 $136,217 $145,933 $156,122 $161,221 $166,488 Shoreview (60.7%) $0 $336,412 $535,092 $574,194 $615,150 $658,098 $679,591 $701,793 2023 2024 2025 2026 2027 2028 2029 2030 Overall (100%)$3,036,777 $3,763,909 $4,251,708 $4,484,635 $4,729,042 $4,985,577 $5,216,056 $5,457,455 Arden Hills (24.9%) $756,157 $937,213 $1,058,675 $1,116,674 $1,177,531 $1,241,409 $1,298,798 $1,358,906 North Oaks (14.4%) $437,296 $542,003 $612,246 $645,787 $680,982 $717,923 $751,112 $785,874 Shoreview (60.7%) $1,843,324 $2,284,693 $2,580,787 $2,722,174 $2,870,529 $3,026,245 $3,166,146 $3,312,675 Percentage Over Previous Year n/a 23.94% 12.96% 5.48% 5.45% 5.42% 4.62% 4.63% 2023 2024 2025 2026 2027 2028 2029 2030 Overall (100%)$159,700 $2,066,614 $1,287,911 $1,028,501 $1,131,300 $849,000 $1,150,700 $393,000 Arden Hills (24.9%) $39,765 $514,587 $320,690 $256,097 $281,694 $211,401 $286,524 $97,857 North Oaks (14.4%) $22,997 $297,592 $185,459 $148,104 $162,907 $122,256 $165,701 $56,592 Shoreview (60.7%) $96,938 $1,254,435 $781,762 $624,300 $686,699 $515,343 $698,475 $238,551 2023 2024 2025 2026 2027 2028 2029 2030 Overall (100%)$159,700 $2,066,614 $1,287,911 $1,028,501 $1,131,300 $849,000 $1,150,700 $393,000 Arden Hills (24.9%) $39,765 $514,587 $320,690 $256,097 $281,694 $211,401 $286,524 $97,857 North Oaks (14.4%) $22,997 $297,592 $185,459 $148,104 $162,907 $122,256 $165,701 $56,592 Shoreview (60.7%) $96,938 $1,254,435 $781,762 $624,300 $686,699 $515,343 $698,475 $238,551 Capital Improvememt Plan (No Headquarters) Overall Expenditures Hire Three Captains March 1, 2024 and Three Captains July 1, 2024 Current Operating Budget Only Direct Costs Due To Captains Overall Operating Budget w/ Captains 2023 2024 2025 2026 2027 2028 2029 2030 Overall (100%)$3,036,777 $3,209,688 $3,370,172 $3,538,681 $3,715,615 $3,901,396 $4,096,466 $4,301,289 Arden Hills (24.9%) $756,157 $799,212 $839,173 $881,132 $925,188 $971,448 $1,020,020 $1,071,021 North Oaks (14.4%) $437,296 $462,195 $485,305 $509,570 $535,049 $561,801 $589,891 $619,386 Shoreview (60.7%) $1,843,324 $1,948,281 $2,045,695 $2,147,979 $2,255,378 $2,368,147 $2,486,555 $2,610,882 Percentage Over Previous Year n/a 5.69% 5.00% 5.00% 5.00% 5.00% 5.00% 5.00% 2023 2024 2025 2026 2027 2028 2029 2030 Wages $0 $373,752 $644,586 $694,098 $745,944 $800,304 $824,346 $849,078 Employer Paid PERA $0 $66,154 $114,092 $122,855 $132,032 $141,654 $145,909 $150,287 Other Benefits: Family Medical, Life-Dental Reimb, Work Comp, LTD, HAS, Clothing Allow, Medicare $0 $100,160 $105,168 $110,426 $115,948 $121,745 $127,832 $134,224 Other Costs: Cell Phone, IT Services, etc.$0 $14,155 $17,690 $18,575 $19,503 $20,478 $21,502 $22,577 Overall (100%)$0 $554,221 $881,536 $945,954 $1,013,427 $1,084,181 $1,119,590 $1,156,166 Arden Hills (24.9%) $0 $138,001 $219,502 $235,543 $252,343 $269,961 $278,778 $287,885 North Oaks (14.4%) $0 $79,808 $126,941 $136,217 $145,933 $156,122 $161,221 $166,488 Shoreview (60.7%) $0 $336,412 $535,092 $574,194 $615,150 $658,098 $679,591 $701,793 2023 2024 2025 2026 2027 2028 2029 2030 Overall (100%)$3,036,777 $3,763,909 $4,251,708 $4,484,635 $4,729,042 $4,985,577 $5,216,056 $5,457,455 Arden Hills (24.9%) $756,157 $937,213 $1,058,675 $1,116,674 $1,177,531 $1,241,409 $1,298,798 $1,358,906 North Oaks (14.4%) $437,296 $542,003 $612,246 $645,787 $680,982 $717,923 $751,112 $785,874 Shoreview (60.7%) $1,843,324 $2,284,693 $2,580,787 $2,722,174 $2,870,529 $3,026,245 $3,166,146 $3,312,675 Percentage Over Previous Year n/a 23.94% 12.96% 5.48% 5.45% 5.42% 4.62% 4.63% 2023 2024 2025 2026 2027 2028 2029 2030 Overall (100%)$159,700 $1,991,200 $1,247,100 $1,028,501 $1,131,300 $849,000 $1,150,700 $393,000 Arden Hills (24.9%) $39,765 $495,809 $310,528 $256,097 $281,694 $211,401 $286,524 $97,857 North Oaks (14.4%) $22,997 $286,733 $179,582 $148,104 $162,907 $122,256 $165,701 $56,592 Shoreview (60.7%) $96,938 $1,208,658 $756,990 $624,300 $686,699 $515,343 $698,475 $238,551 2023 2024 2025 2026 2027 2028 2029 2030 Overall (100%)$0 $0 $575,000 $1,150,000 $1,150,000 $1,150,000 $1,150,000 $1,150,000 Arden Hills (24.9%) $0 $0 $143,175 $286,350 $286,350 $286,350 $286,350 $286,350 North Oaks (14.4%) $0 $0 $82,800 $165,600 $165,600 $165,600 $165,600 $165,600 Shoreview (60.7%) $0 $0 $349,025 $698,050 $698,050 $698,050 $698,050 $698,050 2023 2024 2025 2026 2027 2028 2029 2030 Overall (100%)$3,196,477 $5,755,109 $6,073,808 $6,663,136 $7,010,342 $6,984,577 $7,516,756 $7,000,455 Arden Hills (24.9%) $795,923 $1,433,022 $1,512,378 $1,659,121 $1,745,575 $1,739,160 $1,871,672 $1,743,113 North Oaks (14.4%) $460,293 $828,736 $874,628 $959,492 $1,009,489 $1,005,779 $1,082,413 $1,008,066 Shoreview (60.7%) $1,940,262 $3,493,351 $3,686,802 $4,044,524 $4,255,278 $4,239,638 $4,562,671 $4,249,276 Overall Expenditures Hire Three Captains March 1, 2024 and Three Captains July 1, 2024 Current Operating Budget Only Direct Costs Due To Captains Overall Operating Budget w/ Captains Capital Improvememt Plan (No Headquarters) Headquarters Debt Service Guess ($21M-$6.4M=$14.6M) Proposed LAKE JOHANNA FIRE DEPARTMENT 2024 Capital Budget Printed 6/21/2023 Formulas Enter data Ladder (1996) Tahoe (2017)Rescue (2014)Engine (2008) Tahoe (2019) Rescue (2017) Tahoe (2019) Tanker (2001) Engine (L143)Rescue (New) Line General Equipment 2024 2025 2026 2027 2028 2029 2030 1Engine/Ladder Replacement 1,844,000 960,000 1,060,000 2 Rescue Replacement 300,000 330,000 363,000 3 Tahoe/Command Replacement 100,000 105,000 110,000 4 Tanker/Utility Replacement 400,000 5 SCBA Replacement 720,000 6Tire replacement 8,000 8,500 8,500 9,000 9,000 9,500 9,500 7Computer Replacement 5,000 11,200 3,000 20,500 8 Mobile Tablet Replacement 58,500 81,200 9 Network Access Devices (all Stations)2,400 8,000 10 Fire Hose 1-3/4" and 4" hydrant 11 800MHz Radio Optimization 4,300 12 Hydro Test of SCBA Bottles 122 x$26 5,500 13 Graphics (1999 Utility & 2007 Ladder) 14 Thermal Imaging Camera 15 Medical Supplies/Bags 16 Rehab Equipment 17 Gas Monitors (CO) 18 Hydraulic Rescue Tool (New Apparatus)14,000 42,000 19 Lifting Air Bags Replacement 20 Second Set Of Gear 21 Portable Monitor/Nozzle 7,000 22 New Ladder Equipment 24,000 23 2007 Utility Center Console 2,000 24 Lexipol - Policy Manual 27,914 10,811 25 Set of Irons 3,500 Totals 1,999,414$ 132,911$ 1,028,500$ 1,131,300$ 849,000$ 1,150,700$ 393,000$ Cities' Share of Capital Budget Arden Hills 24.9% 497,854$ 33,095$ 256,097$ 281,694$ 211,401$ 286,524$ 97,857$ North Oaks 14.4% 287,916$ 19,139$ 148,104$ 162,907$ 122,256$ 165,701$ 56,592$ Shoreview 60.7% 1,213,644$ 80,677$ 624,300$ 686,699$ 515,343$ 698,475$ 238,551$ Total 100.0% 1,999,414$ 132,911$ 1,028,501$ 1,131,300$ 849,000$ 1,150,700$ 393,000$ Proposed LAKE JOHANNA FIRE DEPARTMENT 2024 Capital Budget Printed 6/21/2023 Station 120 2024 2025 2026 2027 2028 2029 2030 1 Interior Painting 2 Exterior Concrete repairs 3 Landscaping/Rock 4 Commercial Stove/Oven 5 BBQ Grill 6 Station Security; Access & Cameras 7 Gutters & Gutter Guards - NE Corner 20,000$ 8 Exterior Lighting to LED 9 Bottle Filler Drinking Fountain 2,500$ 10 Sation Air Compressor Station 2, Total 22,500$ -$ -$ -$ -$ -$ -$ Station 130 2024 2025 2026 2027 2028 2029 2030 1 BBQ Grill 2 Stucco Redashing 50,000$ 3Upgrade space for FF Staffing Step #1 40,000$ 4 Remodel/Addition for 24/7 Staffing- Step #2 1,000,000$ 5Ice Machine 6 Station Security; Access & Cameras 7 Exterior Lighting to LED 8 Bottle Filler Drinking Fountain 3,000$ 9EV Charging Infrastructure 30,000$ 10 Conference Room A/V Upgrade 1,200$ Station 3, Total 44,200$ 1,080,000$ -$ -$ -$ -$ -$ Station 140 2024 2025 2026 2027 2028 2029 2030 1 Interior painting 2 BBQ Grill 3 Station Security; Access & Cameras 4 Roof 75,000$ 5Retaining Wall Repair 6 Bottle Filler Drinking Fountain 2,500$ 7Garage door threshholds Station 4, Total 2,500$ 75,000$ -$ -$ -$ -$ -$ Total Stations 69,200$ 1,155,000$ -$ -$ -$ -$ -$ 2024 2025 2026 2027 2028 2029 2030 Total Station Cost by City Arden Hills 24.9% 17,231$ 287,595$ -$ -$ -$ -$ -$ North Oaks 14.4% 9,965 166,320 - - - - - Shoreview 60.7% 42,004 701,085 - - - - - 69,200$ 1,155,000$ -$ -$ -$ -$ -$ Proposed LAKE JOHANNA FIRE DEPARTMENT 2024 Capital Budget Printed 6/21/2023 2024 2025 2026 2027 2028 2029 2030 Arden Hills 497,854$ 33,095$ 256,097$ 281,694$ 211,401$ 286,524$ 97,857$ North Oaks 287,916$ 19,139$ 148,104$ 162,907$ 122,256$ 165,701$ 56,592$ Shoreview 1,213,644$ 80,677$ 624,300$ 686,699$ 515,343$ 698,475$ 238,551$ 2024 2025 2026 2027 2028 2029 2030 Arden Hills 17,231$ 287,595$ -$ -$ -$ -$ -$ North Oaks 9,965$ 166,320$ -$ -$ -$ -$ -$ Shoreview 42,004$ 701,085$ -$ -$ -$ -$ -$ 2024 2025 2026 2027 2028 2029 2030 Arden Hills -$ -$ -$ -$ -$ -$ -$ North Oaks -$ -$ -$ -$ -$ -$ -$ Shoreview -$ -$ -$ -$ -$ -$ -$ 2024 2025 2026 2027 2028 2029 2030 Arden Hills 515,085$ 320,690$ 256,097$ 281,694$ 211,401$ 286,524$ 97,857$ North Oaks 297,881$ 185,459$ 148,104$ 162,907$ 122,256$ 165,701$ 56,592$ Shoreview 1,255,648$ 781,762$ 624,300$ 686,699$ 515,343$ 698,475$ 238,551$ 2,068,614$ 1,287,911$ 1,028,501$ 1,131,300$ 849,000$ 1,150,700$ 393,000$ Overall Capital Budget ( Sum of General Equipment , Stations and Reimbursement/Credit) From Station Capital From General Equipment Reimbursements/Credits