HomeMy WebLinkAbout07-17-23-WSMayor:
David Grant
lt
Councilmembers:
-AEN HILLS
Brenda Holden
Emily Rousseau
City Council Work Session
Tena Monson
Tom Fabel
Agenda
July 17, 2023
5:00 P.M.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651-792-7800
Website:
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
This meeting can be accessed
remotely by joining via Zoom (see
Public Inquiries/Informational below
for instructions)
This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.
CALL TO ORDER
1. PUBLIC INQUIRIES/INFORMATIONAL
Members of the public are invited to remotely monitor the City Council meeting via
Zoom using the below link. Members are also welcome to provide public comments
during this section of the agenda via Zoom. Members wishing to provide public
comment must use the "raise hand" feature in Zoom to identify themselves as wanting
to make a public comment and will be called upon to provide their public comment
during this portion of the agenda. Those that speak must state their name and address
for the record.
HTTPS://US02WEB.ZOOM. US/J/86302803885
Please make sure you have the most up-to-date version of Zoom to participate in the
meeting
This is an opportunity for citizens to respectfully bring to the Council's attention any
items which are relevant to the City. In addressing the Council, you must first state
your name and address for the record. Comments shall be limited to three (3) minutes
or less. Written documents may be distributed to the Council prior to the start of the
meeting to allow a more timely presentation. Council will generally not respond at the
same meeting where an issue is initially raised by a member of the public but the
Council may refer the issue to staff for further research and possible report or action at
a future Council meeting.
2. RESPONSE TO PUBLIC INQUIRIES
3. AGENDA ITEMS
3.A. Buckthorn Removal Presentation
Mark Kelliher, PTRC Member
Documents:
MEM PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
3.13. State Of The City Update
Luke Cardona, Senior Communications Coordinator
Documents:
MEM PDF
3.C. THC And Adult Use Cannabis Discussion
Jessica Jagoe, Community Development Director
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEM PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
3.D. 2023 2nd Quarter Financials
Gayle Bauman, Finance Director
Documents:
MEM PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
3.E. 2024 - 2028 Capital Improvement Plan (CIP) Discussion
Gayle Bauman, Finance Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
3.F. Assisted Hearing Technology
Dave Perrault, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
3.G. TCAAP Public Engagement
Dave Perrault, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
3.H. Council Tracker
Dave Perrault, City Administrator
Documents:
MEMO.PDF
4. COUNCIL/STAFF COMMENTS
ADJOURN
AGENDA ITEM — 3A
,AI�EN HILLS
MEMORANDUM
DATE: July 17, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Mark Kelliher — PTRC member
SUBJECT: Proposed Buckthorn Removal within Chatham Trails Park
Budgeted Amount: Actual Amount: Funding Source:
$0 $4,500 Park Maintenance — General Fund
Council Should Consider
Council should consider the presentation from PTRC member, Mark Kelliher, related to
proposed buckthorn removal within Chatham Trails Park.
Background/Discussion
Attachment A describes the proposed project background and shows the project (three pages of
the same geographical area around the swamp). The purpose of this item is to discuss with City
Council the proposed project and requesting $4,500 to cover the goat -grazing and the grass seed
to remediate this specific area of Chatham Trails (7.2 acres total).
If we wait until the next grant cycle using Great River Greening as an intermediary, there will be
a two-year hiatus and the buckthorn will resurge into the area that we have worked. Thus, I
believe it is important to keep the momentum going from what Bob, Steve, and I have already
accomplished and not lose ground to the buckthorn's inevitable resurgence. The rest of Chatham
Trails can be addressed later using grant monies, with Great River Greening's help.
Budget Impact
The $4,500 is not specifically budgeted for in the 2023 Budget but there should be sufficient
funds to cover the cost.
Attachments
Attachment A — Project Background and Proposal from Mark Kelliher
Attachment B — Presentation Slides
Page 1 of 1
Attachment A
Interim Buckthorn Management Solution
To: PTRC Com m ttee
From: Mark Kelliher, Member PTRC
Date: June 20, 2023
Proposal: Hire the goat herding company known as We Got Chew to bring in a herd of 25-30 of its goats
for browsing an area of —7.2 acres in the Chatham Trails Area. Cost of project estimated to be $4,500.
Background: Using Great River Greening as an intermediary, the City has applied for grant monies from
the Minnesota Legacy Fund to remediate Floral and Hazelnut Parks. Any grant awards made will not
become available until June or July of 2024, and will only be applicable to those two parks.
On a related note, in tandem with the goal of remediating our parks, considerable work has been
underway by an intrepid team of volunteers in the Chatham Trails area in removing mature buckthorn.
There are now approximately 7.2 acres where mature buckthorn has been eradicated or mitigated. With
the removal of the mature buckthorn canopy, the understory is now benefiting from the previously
obscured sunlight. Unfortunately, much of the understory is nothing more than just smaller buckthorn
trees and shoots.
By waiting for the next cycle of Legacy Fund grant monies to address the Chatham Trails area, there is a
risk that the buckthorn resurges, as small buckthorn becomes big buckthorn. To mitigate this risk, it is
imperative that the momentum from all the accomplished work not be lost.
According to Great River Greening, there are two methods for eliminating the smaller residual
buckthorn. The first is to use herbicides. The second is to use goats to browse down the growth.
Because Chatham Trails surrounds a wetlands which drains into larger aquifiers, using chemical
herbicides does not seem advisable. Goats are the answer. Great River Greening suggests an August or
September goat grazing for optimal results.
Because of the interim time period that exists before the Legacy grant monies arrive next June for
remediating Floral and Hazelnut, my proposal allows us to keep active in the buckthorn battles.
Bidding Process: I sketched the approximate areas of Chatham Trails where mature buckthorn has been
harvested. Because of the wetlands and the various trails running through the area, I had to break the
maps into three parcels, the total of which is —7.2 acres. The Google Maps are below.
I sent these maps to the seven vendors with whom I had previously discussed the opportunity. Only two
of the seven vendors still have capacity for this season. Of these two firms, We Got Chew offers the most
competitive pricing and has offered to bring in 25-30 of its goats to work the three parcels. The firm has
bid the total project at $3,500, and expects the browsing exercise would take place over the course of
two weeks.
In addition to the goat herd, I am also budgeting $1,000 for seeding grass and sedge, to be planted at
the same time as the goats arrive, thereby benefiting from the goats scratching in the seed as they
browse.
Later Steps: After the projects at Hazelnut and Floral get firmly underway, we will want to expand our
endeavors and begin the process of applying for grant monies to remediate the entire Chatham Trails
area, (not just the 7.2 acres now under consideration for this project). When the Chatham Trails area
does come into focus, the work done on the 7.2 acres now under consideration will reduce the total
amount needed to be requested in that future grant application.
Chatham Trails Maps
58,785 square feet translates to 1.35 acres
I
Total area: 165,214.91 ftz (15,348.97 m2)
Total distance: 1,663.08 ft (506.91 m)
165,215 square feet translates to 3.8 acres
7
86,156 square feet translates to 2.0 acres
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Q U LL 2
AGENDA ITEM — 3B
'It
,-AR�EN HILLS
MEMORANDUM
DATE: July 17, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Luke Cardona, Senior Communications Coordinator
SUBJECT: State of the City Address
Budgeted Amount: Actual Amount: Funding Source:
$2,000 TBD EDA Fund
Council Should Consider
The Mayor and City Council are asked to consider the following matters regarding the State of the
City Address.
Background
Last year the State of the City Address resumed to in -person and was held at the Boston
Scientific campus. The prior two years the Address was pre-recorded and then shared online due
to the COVID-19 crisis. Per the decision of Council at last month's worksession to hold this
year's Address on a Thursday morning in September, Staff contacted both NineNorth and the
Tavern Grill to confirm their availability. NineNorth requested to not hold it during the first
week in September, but confirmed they are available Thursday, September 14, 21, or 28. The
Tavern Grill has also confirmed they are available to host us on any of those dates. They also
agreed to honor our 2018 breakfast rate of $5.00 per person.
Next steps in this work session is for Council to make decisions on the following items:
Discussion
• Date:
o Thursday, September 14
o Thursday, September 21
o Thursday, September 28
o A different date?
• Time:
0 7:30-9 a.m. (30 minutes to check-in/get breakfast and one hour for presentation)
o A different time?
Page 1 of 2
• Location:
o The Tavern Grill
o City Hall
o Other location?
Refreshments:
o If held at Tavern Grill they will provide a buffet breakfast for attendees (City
billed at $5 per person)
o If held at City Hall pastries and juices can be provided
• Marketing & Outreach:
o Newsletter promotion in July edition (save the date) as well as Aug/Sept edition
(if timing allows)
o Digital promotion on the City website, social media (including Facebook event),
and City TV channel
o Postcard mailer to local businesses
• Presentation Topics & Presenters:
o The presentation will be recorded by NineNorth. They will edit the recording and
make it available online for others to watch after the conclusion of the live event.
Based on previous topics, suggested topics include:
■ TCAAP Overview and Updates
■ Community and Commercial Development
■ Building Inspections
■ 2023 Infrastructure Projects
■ 2024 Infrastructure Projects
■ Public Safety Updates (Fire and Police)
■ City Finances Overview
■ 2023 City Property Taxes
o Council should determine if any additional topics should be included.
o Council should determine which member will present on each topic listed above.
o Does Council want to include speakers from any outside agencies or groups?
Questions & Answers:
o How would Council like to receive and answer questions?
Live at the end of the presentation
Questions received in writing in advance
A first draft of the presentation slides will be shared electronically with Council prior to the
August work session. Following the August work session, Staff will work directly with the
Councilmembers assigned to each topic on their scripts and talking points.
The link to last year's State of the City is below for anyone wanting reference the previous
format. https://www.youtube.com/watch?v=ol8uPFOki6Q&t=125s
Budget Impact
The budget for the State of the City is approximately $2,000. Staff estimates the total cost to hold
the State of the City Address at the Tavern Grill and have it filmed by NineNorth will cost roughly
$1,500.
Attachments
N/A
Page 2 of 2
AGENDA ITEM — 3C
'It
,ARZEN HILLS
MEMORANDUM
DATE: July 17, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Jessica Jagoe, Community Development Director
Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: THC (lower potency) and Adult Use (full strength) Cannabis Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should discuss and provide direction on the draft ordinance for establishing land use
definitions and regulations for Lower -Potency Hemp Edible Sales as well as additional comment
on Adult Use (full strength) Cannabis sales.
Background
At the June 20, 2023 Work Session meeting, the City Council directed staff to bring back to the
Council ordinance language that would regulate the sales of Lower -Potency Hemp Edibles.
Based on that direction, city staff worked with the City Attorney's office to prepare a draft
ordinance that incorporates language recommendations from the work session discussion. The
proposed ordinance would introduce a new land use classification specific to Lower -Potency
Hemp Sales that would establish this as a conditional accessory use only to businesses with a
principal Retail Sales and Service land use. This means there cannot be a standalone shop for
these products and any business interested in selling Lower -Potency products would need to
come before Council and apply for a Conditional Use Permit. As proposed, lower -potency hemp
edible sales would be limited to the B-3, Service Business Zoning District (i.e. those businesses
along Lexington Avenue south of 694 to the railroad/north of County Road E). By specifying
this to a commercial zoning district it would preclude a residential property from being allowed
to apply for either a Class I or a Class II Home Occupation. It should be noted that Retail Sales
and Service as a principal use is permitted in the B-2, B-3, and B-4 Zoning Districts. Lastly, the
draft language includes a separation of lower -potency hemp edible sales to such uses as schools,
day cares, residential treatments facilities, and public parks. The City Council should discuss
and provide direction on adding language that would also require a separation between Lower -
Potency Hemp Edible Sales establishments.
Page 1 of 2
Regarding solely the topic of Adult Use Cannabis (full strength products), staff also requests
direction on whether or not the City Council would like to consider the option of a moratorium
related to Adult Use Cannabis. As mentioned at the June work session, new State law regarding
Adult Use Cannabis provides the opportunity for cities to impose a moratorium on the sale of full
strength products until January 1, 2025 in order to allow further review and future discussions as
the new law continues to be interpreted and the Office of Cannabis Management (OCM) is still
taking shape. Currently, Adult Use Cannabis, while legal to possess and consume on private
property, does not have a formal licensing process in place by the OCM as far as retail sales go
and is a work in progress. Eventually, the OCM will have sample language and forms to provide
to cities. Again, the OCM will license retailers but cities will be required to register them and
conduct compliance checks. The City Attorney's Office has recommended we wait on any form
of registration until the OCM comes out with further guidance.
Since licenses cannot be issued by the OCM yet, cities, in turn, cannot register those businesses
wanting to sell Adult Use Cannabis products and therefore retail sales are not yet possible. That
said, some cities are in the process of or have already adopted moratoriums in order to make any
potential businesses fully aware that selling full strength products is prohibited until January 1,
2025. A moratorium also could allow a city ample time to work on its ordinances, creation of
any applications or informational forms, and determine how compliance checks will work. While
it's expected that the OCM will not have the full process in place until its target date of January
1, 2025, it is possible this could move faster than anticipated. If OCM were to have their
processes in place in -advance of 2025 it would allow for the sale of full strength products earlier
than anticipated unless a moratorium were in place. Should the Council wish to adopt a
moratorium, it could do so through the fully allowed date of January 1, 2025 (and end it earlier
than that if it so chooses) or have the moratorium last through a certain date of its choosing prior
to January 1, 2025. Please note that a public hearing and notification of such would be required,
so the process will take some time, should the Council elect to go this direction.
Discussion
Staff is looking for direction from the City Council on draft ordinance language for Lower -
Potency Hemp Edible Sales as well as direction on pursuing a new moratorium regarding the
Adult Use Cannabis (full strength) products.
Budget Impact
N/A
Attachments
Attachment A — Draft Ordinance
Attachment B — Zoning Map
Page 2 of 2
'It
-`iRPEN HILLS
ORDINANCE NO. 2023-
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
Attachment A
AN ORDINANCE AMENDING CHAPTER 13,
OF THE ARDEN HILLS CITY CODE CONCERNING THE SALE OF
LOWER -POTENCY HEMP EDIBLES
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 13 — Zoning Code, Section 1305 — Rules, Scope, Interpretation, &
Definitions, Subsection 1305.04 - Definitions, is hereby amended adding the following underlined
definitions:
• Hemp Concentrate. The extracts and resins of a hemp plant or hemp plant parts, including
when refined to increase the presence of targeted cannabinoids or when intended to be consumed
by combustion or vaporization of the product and inhalation of smoke, aerosol, or vapor from the
product.
• Hemp -Derived Consumer Product. A product intended for human or animal consumption,
does not contain cannabis flower or cannabis concentrate, and containing or consisting of hemp
plant parts; or containing hemp concentrate or artificially derived cannabinoids in combination
with other ingredients.
Hemp Plant. All parts of the plant of the genus Cannabis that has a delta-9
tetrahydrocannabinol concentration of no more than 0.3 percent on a dry weight basis.
• Lower -Potency Hemp Edible. Any product that (1) is intended to be eaten or consumed as a
beverage by humans; (2) contains hemp concentrate or an artificially derived cannabinoid, in
combination with food ingredients; (3) is not a drug; (4) consists of servings that contain no more
than five milligrams of delta-9 tetrahydrocannabinol, 25 milligrams of cannabidiol, 25 milligrams
of cannabigerol, or any combination of those cannabinoids that does not exceed the identified
amounts; (5) does not contain more than a combined total of 0.5 milligrams of all other
cannabinoids per serving(6) does not contain an artificially derived cannabinoid other than delta-
9 tetrahydrocannabinol; (7) does not contain a cannabinoid derived from cannabis plants or
cannabis flower; and (8) is a type of product approved for sale by the Office of Cannabis
Management or is substantially similar to a product approved by that Office, including but not
limited to products that resemble nonalcoholic beverages, candy, and baked ,goods. Lower -Potency
Hemp Edibles includes "edible cannabinoid products" as defined by Minn. Stat. § 151.72. Lower -
potency heMp edibles do not include products containing only nonintoxicating cannabinoids.
227oisv2
• Lower -Potency HeMp Edible Sales. The processing or sale of lower -potency hemp edibles
or hemp -derived consumer products
• Nonintoxicating Cannabinoid. A cannabinoid that when introduced into the human body
does not impair the central nervous system and does not impair the human audio, visual, or
mental processes. Nonintoxicating cannabinoid includes but is not limited to cannabidiol (CBD)
and cannabi - eg rol (CBG) but does not include any artificially derived cannabinoid and must
contain less than 0.3% tetrahydrocannabinol (THC).
SECTION 2. Chapter 13 — Zoning Code, Section 1320 — District Provisions, Subsection
1320.05 — Land Use Chart, is hereby amended by replacing the chart in its entirety as follows:
1320.05 Land Use Chart.
See attached Attachment "A" for the Land Use Chart with the addition of lower -potency
hemp edible sales as a Conditional and Accessory Use in the B-3 District.
SECTION 3. Chapter 13 — Zoning Code, Section 1325.02 Accessory Uses, is hereby
amended by adding a Subdivision 6 as follows:
Subd. 6 Lower -Potency HeMp Edible Sales.
A. Lower -Potency Hemp Edible Sales shall be a Conditional Accessory use only permitted
in the B-3 Service Business District.
B. Applicants for Conditional Accessory Lower -Potency Hemp Edible Sales shall follow
the conditional use permit procedures prescribed in Section 1355.04, subd. 3, and Appendix A,
Procedure Manual. The City shall review a site plan and specifics of the proposed lower -potency
hemp edibles business and may issue the permit subject to, but not limited to, the following
requirements:
1. Lower -potency hemp edible sales shall only be permitted as an accessory use on a
Subject Property where the principal use is Retail Sales & Service, and when such
accessory use is clearly incidental to the principal use.
2. The Subject Property shall not be located within 1,000 feet of any school.
3. The Subject Property shall not be located within 500 feet of any property providing day
care or residential treatment services, or an attraction within a public park that is
regularly used by minors including a playground or athletic field.
4. No lower -potency hemp edible sales shall occur between the hours of 10:00 p.m. and
8:00 a.m. the following du.
SECTION 4. This Ordinance shall become effective immediately upon its passage and
publication according to law. A Summary of this Ordinance will be published in accordance with
state statute.
PASSED and ADOPTED this
Council of the City of Arden Hills, Minnesota.
day of , 2023, by the City
227oisv2
CITY OF ARDEN HILLS
David Grant, Mayor
ATTEST:
Julie Hanson, City Clerk
Published in the Pioneer Press on , 2023
aa7oisvz
'It
,ARZEN HILLS
MEMORANDUM
DATE: July 17, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: 2023 2nd Quarter Financials
Budgeted Amount: Actual Amount:
N/A N/A
Council Should Consider
Council should consider discussing the quarterly financial reports.
Background
AGENDA ITEM — 3D
Funding Source:
N/A
Quarterly, city staff provides the City Council with a budget to actual update. The report includes
the General Fund, City -Wide Funds, Investment Portfolio updates and Building Permit data for
review. The Council may choose to accept the reports as is or provide further direction.
Discussion
With the three new council members, Council Member Monson requested that this item be placed
on a work session prior to the council meeting for a more in depth discussion.
Budget Impact
None.
Attachments
Attachment A: Investment Portfolio Analysis
Attachment B: General Fund Revenues and Expenditures Summary
Attachment C: Other City Funds Revenues and Expenditures Summary
Attachment D: Permit Data
Page 1 of 1
SCHEDULOEFOF RWE HILLS
Attachment A
FOR THE MONTH ENDING JUNE 30, 2023
Unadjusted
Market Value Deposits - Expenditures - Market Value Market Value Unrealized
Institution Description Type 1/1/2023 Purchases Maturities Transfers Interest 6/30/2023 6/30/2023 gain / loss
Wells Fargo - Adv Wells Fargo Advisors Money Market $ 5,259.28 $ - $ 2,588.02 $ 7,847.30--�,847.30 $ -
Wells Fargo - Adv FHLB Municipal Securities 217,699.65 - - 217,699.65 218,738.45 1,039.80
Wells Fargo - Adv FHLB Municipal Securities 410,044.00 - - 410,044.00 416,332.20 6,288.20
633,002.93 2,588.02 635,590.95 642,917.95 7,327.00
RBC RBC Money Market - - (145,812.32) - 145,812.32 - - -
RBC US Treasury Note Municipal Securities 250,000.00 - (250,000.00) - - - - -
RBC US Treasury Note Municipal Securities 247,440.00 - (250,000.00) - - (2,560.00) - 2,560.00
RBC Citibank Nat'l Assoc Brokered CD 245,131.62 - (246,000.00) - - (868.38) - 868.38
RBC Veritex Community Bk NA Brokered CD 249,000.00 - (249,000.00) - - - - -
RBC US Treasury Note Municipal Securities 247,382.50 - (250,000.00) - - (2,617.50) - 2,617.50
RBC Capital One Nod Assn McLean VA Brokered CD 99,351.00 - (100,000.00) - - (649.00) - 649.00
RBC Bank of the Westlnstl Brokered CD 98,820.00 - (100,000.00) - - (1,180.00) - 1,180.00
RBC
Meridian Corp
Brokered CD
242,000.00
- -
- - 242,000.00
242,000.00
-
RBC
Charles Schwab
Brokered CD
238,000.00
- -
- - 238,000.00
238,000.00
-
RBC
Morgan Stanley Private Bank
Brokered CD
240,787.95
- -
- - 240,787.95
243,235.72
2,447.77
RBC
Prescott Wis Sch Dist
Municipal Securities
224,765.75
- -
- - 224,765.75
227,618.65
2,852.90
RBC
American Express
Brokered CD
236,581.80
- -
- - 236,581.80
238,928.90
2,347.10
RBC
State of Connecticut
Municipal Securities
354,075.00
- -
- - 354,075.00
360,266.25
6,191.25
RBC
Capital One Bk USA
Brokered CD
97,359.00
- -
- - 97,359.00
97,581.00
222.00
RBC
Bank Hapolim
Brokered CD
-
244,000.00 -
- - 244,000.00
241,825.96
(2,174.04)
RBC
Sallie Mae Bk
Brokered CD
240,259.25
- -
- - 240,259.25
239,502.20 (757.05)
RBC
Morgan Stanley Bk NA
Brokered CD
144,435.00
- -
- - 144,435.00
144,780.00
345.00
RBC
Enerbank USA UT
Brokered CD
237,160.05
- -
- - 237,160.05
237,598.29_ 438.24
RBC
State of Mississippi
Municipal Securities
388,068.00
- -
- - 388,068.00
386,340.00
1,728.00)
RBC
New Jersy St Econ Dev
Municipal Securities
314,282.50
- -
- - 314,282.50
319,704.00 ,421.50
RBC
FFCB
Municipal Securities
273,558.00
- -
- - 273,558.00
277,452.00
3,894.00
RBC
FHLB
Municipal Securities
367,648.00
- -
- - 367,648.00
371,380.00 �,732.00
RBC
San Marcos Tex Cons
Municipal Securities
221,615.00
- -
- - 221,615.00
224,545.00
2,930.00
RBC
Gladewater Cary Line Ind TX
Municipal Securities
220,250.00
- -
- - 220,250.00
223,330.00
3,080.00
RBC
Yucaipa VY Calif
Municipal Securities
185,874.00
- -
- - 185,874.00
186,408.00
534.00
RBC
New York City NY Transit
Municipal Securities
370,332.00
- -
- - 370,332.00
374,096.00 3,764.00
RBC
Park Creek Cc Met Dist CO
Municipal Securities
282,531.00
- -
- - 282,531.00
282,354.00
(177.00)
RBC
Palm Beach Fla Rev
Municipal Securities
366,471.30
- -
- - 366,471.30
367,235.70 _ 764.40
RBC
FHLB
Municipal Securities
279,582.00
- -
- - 279,582.00
283,107.00
3,525.00
RBC
City National Bank
Brokered CD
-
244,000.00 -
- - 244,000.00
237,865.84
(6,134.16)
RBC WEALTH
Michigan City ISD
Municipal Securities
249,752.50
- -
- - 249,752.50
249,927.50
175.00
RBC
FFCB
Municipal Securities
347,609.50
- -
- - 347,609.50
344,351.00'
(3,258.50)
RBC
Skokie IL
Municipal Securities
256,409.30
- -
- - 256,409.30
259,512.30
3,103.00
RBC WEALTH
Hawaii St GO Bds
Municipal Securities
359,800.00
- -
- - 359,800.00
357,973.00'
(1,827.00)
RBC
FHLB
Municipal Securities
386,680.00
- -
- - 386,680.00
390,020.00
3,340.00
RBC
FFCB
Municipal Securities
259,932.00
- -
- - 259,932.00
265,170.00
5,238.00
RBC
FHLB
Municipal Securities
288,534.00
- -
- - 288,534.00
290,556.00
2,022.00
RBC
MHFA
Municipal Securities
207,315.10
- -
- - 207,315.10
207,142.60
(172.50)
RBC
New York, NY
Municipal Securities
339,528.00
- -
- - 339,528.00
346,644.00
7,116.00
RBC
Vista Calif Uni Sch Dist
Municipal Securities
256,215.00
- -
- - 256,215.00
261,570.00
5,355.00
RBC
San Francisco CA
Municipal Securities
300,118.00
- -
- - 300,118.00
304,034.50
3,916.50
RBC
Elk Grove Village IL
Municipal Securities
256,074.00
- -
- - 256,074.00
261,135.00
5,061.00
RBC
Kane McHenry Cook & Dekalb
Municipal Securities
329,997.50
- -
- - 329,997.50
333,140.50
3,143.00
RBC
City of Milwaukee WI
Municipal Securities
-
399,992.00 -
- - 399,992.00
390,052.00
(9,940.00)
RBC
City of Minneapolis MN
Municipal Securities
340,777.50
- -
- - 340,777.50
341,120.50
343.00
RBC
Washington Cry OR SD#48J
Municipal Securities
306,253.65
- -
- - 306,253.65
311,747.65
5,494.00
RBC
San Diego CA Comm College
Municipal Securities
309,550.50
- -
- - 309,550.50
318,048.50
8,498.00
RBC
Live Oak Banking Co Wilmington'
Brokered CD
237,969.30
- -
- - 237,969.30
231,699.48
(6,269.82)
RBC
Cook County IL Sch Dist
Municipal Securities
133,155.40
- -
- - 133,155.40
134,621.20
1,465.80
RBC
-Pelican Rapids MN Municipal Securities
402,486.00
- -
- - 402,486.00
412,624.10
10,138.10
RBC
Shakopee MN ISO 720
Municipal Securities
-
216,993.92 -
- - 216,993.92
207,440.00
(9,553.92)
RBC
City of Dallas TX ---- Wunicipal Securities
-
309,000.00 -
- - 309,000.00
300,464.00
(8,536.00)
RBC
State of Minnesota
Municipal Securities
-
333,145.80 -
- - 333,145.80
320,973.90
(12,171.90)
RBC
City of Duluth, MN
IMunicipal Securities
-
384,671.11 -
- - 384,671.11
371,732.00
(12,939.11)
12,530,917.97 2,131,802.83 (1,590,812.32) 145,812.32 13,217,720.80 13,256,854.24 39,133.44
Money Market - - - - - - - -
PMA
4MGeneral
Money Market
1,677,206.18
7,950,431.65
(8,232,311.32)
364,314.00
21,670.31
1,781,310.82 1,781,310.82
(0.00)
PMA
4MPGeneral
Money Market
1,663,642.42
100,000.00
36,674.32
1,800,316.74 1,800,316.74
PMA
4M Payroll
Money Market
0.00
732,513.17
732,515.58
-
2.41
0.00 (0.00)
(0.00
PMA
ARPA Funds
_.ylunicipalSecurities
609,164.18
(464,314.00)
9,313.69
154,163.8jb 154,163.87
PMA
Term Series (xxx days)
Municipal Securities
250,000.00
250,000.00
5,329.11
5,329.11
- -
PMA
Term Series (xxx daysL_j�icipal Securities
500,000.00
-
500,000JJJJ§h,QQ,000.00
PMA
Term Series (xxx days)
Municipal Securities
250,000.00
-
-
-
-
250,000.00 250,000.00
-
4,950,012.78
8,682,944.82
(9,214,826.90)
(5,329.11)
72,989.84
4,485,791.43 4,485,791.43
(0.00)
Total cash and investments $18,113,933.68
$10,814,747.65
$(10,805,639.22) $
(5,329.11)
$221,390.18
$18,339,103.18 $18,385,563.62 $
46,460.44
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Attachment B
CITY OF ARDEN HILLS
STATEMENT OF REVENUES AND EXPENDITURES
GENERALFUND
FOR THE SIX MONTHS ENDED JUNE 30
2023
2022
% of
% of
Budget
YTD
Budget
Budget
YTD
Budget
REVENUES
$ 4,078,390
$ 1,693,756
41.5%
Taxes
$ 3,858,370
$ 1,785,330
46.3%
511,730
259,388
50.7%
Licenses and permits
504,800
504,675
100.0%
171,370
53,178
31.0%
Intergovernmental
158,250
54,757
34.6%
525,550
215,392
41.0%
Charges for services
519,510
337,490
65.0%
23,190
11,154
48.1%
Fines and forfeits
23,750
7,595
32.0%
3,350
-
0.0%
Special assessments
1,510
-
0.0%
42,500
35,193
82.8%
Investment earnings
19,500
12,930
66.3%
13,340
3,317
24.9%
scellaneous
14,560
6,486
44.5%
5,369,420
2,271,378
42.3%
TOTAL REVENUES
5,100,250
2,709,264
53.1%
EXPENDITURES
73,510
44,443
60.5%
yor & Council
55,070
24,073
43.7%
434,230
219,216
50.5%
Administration
402,450
195,023
48.5%
33,200
24,197
72.9%
Elections
32,350
18,888
58.4%
191,550
120,707
63.0%
Finance
184,220
104,973
57.0%
90,450
29,787
32.9%
TCAAP
87,260
23,347
26.8%
281,080
96,949
34.5%
Planning & Zoning
242,010
92,704
38.3%
223,910
105,430
47.1%
Government Buildings
203,840
97,609
47.9%
1,453,280
725,980
50.0%
Public Safety
1,396,130
698,501
50.0%
68,740
22,912
33.3%
Dispatch
61,810
25,753
41.7%
751,180
375,589
50.0%
Fire Protection
696,670
348,337
50.0%
6,830
3,004
44.0%
Emergency Management
6,200
3,190
51.4%
375,770
180,998
48.2%
Protective Inspections
349,860
146,376
41.8%
799,080
291,171
36.4%
Street Maintenance
936,320
219,228
23.4%
237,770
73,218
30.8%
Recreation
234,740
85,659
36.5%
545,590
246,564
45.2%
Park Maintenance
529,240
237,281
44.8%
-
-
N/A
Transfers Out
102,540
-
0.0%
5,566,170
2,560,165
46.0%
TOTAL EXPENDITURES
5,520,710
2,320,943
42.0%
$ (196,750)
$ (288,787)
146.8%
NET CHANGE IN FUND BALANCE
$ (420,460)
$ 388,321
-92.4%
50.0%
Percentage of Year Complete
50.0%
Tax revenues are collected twice a year.
Licenses & Permits and Charges for Services are down from 2022 because no big projects have moved
forward this year.
Expenditures - wages are up due to COLA and insurance increases. Also, some allocation changes were made in 2023.
Mayor & Council - additional training costs in 2023 and added back NYFS contract.
Administration - property insurance costs are up in 2023.
Elections - timing difference with quarterly billing.
Finance - new laptop in 2023 and credit card fees are up.
TCAAP - more activity in 2023.
Planning & Zoning - promotion for CD Director in 2022.
Government Buildings - PW facility rental costs are now being charged monthly instead of semi annually
Protective Inspections - payments to electrical inspector are up in 2023, based on permits issued.
Street Maintenance - overtime, salt & sand and central garage charges are up, partly due to plowing.
Park Maintenance - additional costs for dog park at Perry.
Miscellaneous
Investment earnings
Special assessments
Fines and forfeits
Charges for services
Intergovernmental
Licenses and permits
Taxes
General Fund Revenues
$ $50 $100 $150
■ 2022 ■ 2023
General Fund Expenditures
Transfers Out
Park Maintenance
Recreation
Street Maintenance
Protective Inspections
Emergency Management
I
Fire Protection
Dispatch
Public Safety
Government Buildings
Planning & Zoning
TCAAP
M
Finance
Elections
M
Administration
Mayor & Council
L
$- $100 $400 $500
■ 2022 - 2,
Total approved impacts to date on future levies:
Communications Coordinator 41,000 0.87%
NYFS Agreement 23,000 0.49%
$200 $250
Thousands
$600 $700 $800
Thousands
Attachment C
CITY OF ARDEN HILLS
OTHER GOVERNMENTAL FUNDS BUDGET SUMMARY
FOR THE SIX MONTHS ENDED JUNE 30
2023
% of
Budget YTD Budget
2022
% of
Budget YTD Budget
CABLE TV
56,635
56,635
Beg Fund Balance
90,743
90,743
94,500
23,965 25.4%
Revenues
98,840
23,842 24.1%
142,760
56,164 39.3%
Expenditures
129,810
56,762 43.7%
8,375
24,436
End Fund Balance
59,773
57,822
Cable TV franchise revenues are receipted quarterly in the month following the end of the quarter,
EDA GENERAL
662,514
662,514
Beg Fund Balance
100,000
21,315 21.3%
Revenues
87,550
40,976 46.8%
Expenditures
674,964
642,853
End Fund Balance
EDA tax revenues are collected twice a year
TIF FUNDS
1,342,914 1,342,914 Beg Fund Balance
- 11,632 N/A Revenues
5,700 - 0.0% Expenditures
1,337,214 1,354,547 End Fund Balance
The TIF note for TIF #4 Presbyterian Homes has been paid in full.
245,914 245,914
390,000 13,682
441,520 57,509
EQUIP & BUILDING CAPITAL
Beg Fund Balance
3.5% Revenues
13.0% Expenditures
657,906 657,906
102,850 5,562 5.4%
87,270 36,379 41.7%
673,486 627,089
1,107, 510 1,107, 510
382,280 3,531 0.9%
288,580 - 0.0%
1,201,210 1,111,041
261,892 261,892
379,000 26,174 6.9%
433,860 53,764 12.4%
194,394 202,087 End Fund Balance 207,032 234,302
Transfers in to the Equipment & Building fund are normally completed during the 4th quarter.
PARK DEVELOPMENT
218,039
218,039
Beg Fund Balance
565,168
565,168
-
6,991
N/A
Revenues
12,460
13,282 106.6%
-
-
N/A
Expenditures
399,377
2,122 0.5%
218,039
225,030
End Fund Balance
178,251
576,328
PIR FUND
4,702,027
4,702,027
Beg Fund Balance
4,990,123
4,990,123
1,872,210
373,767
20.0%
Revenues
1,594,710
273,458 17.1%
2,195,700
264,889
12.1%
Expenditures
2,495,510
564,394 22.6%
4,378,537
4,810,906
End Fund Balance
4,089,323
4,699,187
Revenue includes final Bethel trail contribution ($150,000) and CDBG funds for Arden Manor Park ($177,378)
FIRE EQUIP CAPITAL
264,303 264,303 Beg Fund Balance 173,067 173,067
245,000 11,445 4.7% Revenues 200,550 14,381 7.2%
178,200 4,262 2.4% Expenditures 91,700 (429) -0.5%
331,103 271,486 End Fund Balance 281,917 187,877
50.0% Percentage of Year Complete
50.0%
50.0% Percentage of Year Complete
50.0%
REVENUES
User charges
Connection charges
Other
Interest earnings
TOTALREVENUES
EXPENSES
Personnel expenses
Supplies and materials
Other services and charges
Water purchases
Depreciation
Capital expenses
Debt service
TOTAL EXPENSES
Bond Proceeds
Transfers out
EXCESS (DEFICIT) REVENUES OVER EXPENSES
CITY OF ARDEN HILLS, MINNESOTA
STATEMENT OF REVENUES AND EXPENSES
BUDGET AND ACTUAL
FOR THE SIX MONTHS ENDED JUNE 30
WATER FUND
Percent
Received or
Expended
Actual Actual Variance - Based on
Annual Thru Thru Favorable Actuals Thru
Budget 06/30/22 06/30/23 (Unfavorable) 06/30/23
$ 2,706,920
$ 516,605 $
569,051 $
52,446
13,750
3,605
2,230
(1,375)
702,240
25,811
16,145
(9,666)
-
9,772
24,220
14,448
3,422,910
555,793
611,646
55,853
406,710
173,045
182,708
(9,663)
53,000
23,471
13,851
9,620
338,180
111,508
179,359
(67,851)
1,198,380
204,581
245,618
(41,036)
363,880
-
-
-
185,000
-
168
(168)
248,050
222,275
223,475
(1,200)
2,793,200
734,881
845,178
(110,298)
100,000
$ 529,710
$ (179,088) $
(233,532) $
(54,445)
110.2
61.9
62.6
247.8
110.0
105.6
59.0
160.8
120.1
N/A
N/A
100.5
N/A
N/A
Water Sales Comparison
$3.00
c
0
$2.50
$2.00
$1.50
0z
$1.00
$0.50
Q1
Q2
Q3
Q4
-2021
-
490,227.97
1,243,040.31
2,747,032.72
-2022
1,609.48
516,604.60
1,174,144.35
2,762,395.33
-2023
939.28
569,050.97
CITY OF ARDEN HILLS, MINNESOTA
STATEMENT OF REVENUES AND EXPENSES
BUDGET AND ACTUAL
FOR THE SIX MONTHS ENDED JUNE 30
SEWER FUND
Percent
Received or
Expended
Actual Actual Variance - Based on
Annual Thru Thru Favorable Actuals Thru
Budget 06/30/22 06/30/23 (Unfavorable) 06/30/23
REVENUES
User charges
$ 2,272,980
$ 544,045 $
599,128 $
55,083
110.1 %
Connection charges
8,250
2,490
4,140
1,650
166.3
Other
6,910
2,214
1,780
(434)
80.4
Interest earnings
-
3,141
10,562
7,421
336.3
TOTAL REVENUES
2,288,140
551,890
615,610
63,720
111.5
EXPENSES
Personnel expenses
479,200
207,438
218,803
(11,365)
105.5
Supplies and materials
16,500
9,175
14,790
(5,615)
161.2
Other services and charges
310,370
158,176
134,257
23,919
84.9
Wastewater charges
845,370
476,688
422,684
54,003
88.7
Depreciation
198,440
-
-
-
N/A
Capital expenses
842,000
204,681
5,311
199,370
2.6
Debt service
38,250
35,025
34,425
600
98.3
TOTAL EXPENSES
2,730,130
1,091,182
830,271
260,911
76.1
Bond Proceeds
-
-
-
-
N/A
Transfers out
126,000
-
N/A
EXCESS (DEFICIT) REVENUES OVER EXPENSES
$ (567,990)
$ (539,292) $
(214,661) $
324,632
39.8 %
$2.50
Sewer Sales Comparison
o
�
$2.00
i
I
$1.50
$1.00
$0.50
$-
Q1
Q2
Q3
Q4
171.53
518,240.72
1,050,881.97
2,104,021.86
5--2021
2022
702.30
544,045.08
1,092,286.43
2,203,72023
1,043.75
599,128.48
CITY OF ARDEN HILLS, MINNESOTA
STATEMENT OF REVENUES AND EXPENSES
BUDGET AND ACTUAL
FOR THE SIX MONTHS ENDED JUNE 30
SURFACE WATER MANAGEMENT FUND
Percent
Received or
Expended
Actual Actual Variance - Based on
Annual Thru Thru Favorable Actuals Thru
Budget 06/30/22 06/30/23 (Unfavorable) 06/30/23
REVENUES
User charges
$ 953,770 $
236,370 $
235,488 $
(881)
99.6 %
Other
-
-
17,414
17,414
N/A
Interest earnings
-
1,279
5,607
4,328
438.5
TOTAL REVENUES
953,770
237,648
258,509
20,861
108.8
EXPENSES
Personnel expenses
323,750
122,117
148,402
(26,285)
121.5
Supplies and materials
15,000
1,445
9,457
(8,013)
654.7
Other services and charges
254,680
51,389
53,666
(2,278)
104.4
Depreciation
151,560
-
-
-
N/A
Capital expenses
180,000
2,960
3,038
(79)
102.7
TOTAL EXPENSES
924,990
177,910
214,564
(36,654)
120.6
Transfers out
74,000
-
-
N/A
EXCESS (DEFICIT) REVENUES OVER EXPENSES
$ (45,220) $
59,738 $
43,945 $
(15,793)
73.6 %
Attachment D
CITY OF ARDEN HILLS, MINNESOTA
PERMIT DATA FOR BUILDING, HVAC AND PLUMBING
FROM PERMITWORKS SOFTWARE
FOR THE SIX MONTHS ENDED JUNE 30
6/30/2022 6/30/2023
Building Permit Issued
171
217
Building Permit Fees
250,122
114,491
Building Plan Review Fees
138,705
29,900
TOTAL BUILDING FEES
388,826
144,391
Valuations of Projects
41,024,271
9,884,390
HVAC Permits Issued
131
123
HVAC Permit Fees
107,411
3S,SS4
HVAC Plan Review Fees
118
-
TOTAL HVAC FEES
107,528
35,554
Valuation of Projects
7,980,682
2,235,410
Plumbing Permits Issued
92
86
Plumbing Permit Fees
22,813
11,484
Plumbing Plan Review Fees
-
-
TOTAL PLUMBING FEES
22,813
11,484
Valuation of Projects
1,583,499
697,998
TOTAL PERMITS ISSUED
394
426
TOTAL PERMIT FEES
519,168
191,429
TOTAL VALUATION OF PROJECTS
50,588,453
12,817,798
'It
,ARZEN HILLS
MEMORANDUM
DATE: July 17, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: 2024 — 2028 Capital Improvement Plan (CIP)
Budgeted Amount: Actual Amount:
N/A N/A
Council Should Consider
Provide feedback to staff on Preliminary 2024 — 2028 CIP Plan.
Background
AGENDA ITEM — 3E
Funding Source:
Various
Annually, the City prepares a five (5) year Capital Improvement Plan for budgeting and forecasting.
The focus of the CIP is on the maintenance and protection of the City's existing assets,
redevelopment, and investment in new initiatives. The CIP is part of the budget process, but it is
not a budget, it is a plan, and one that changes often. The CIP does not commit the council to the
proposed projects, nor implement the assumptions made during the preparation; however, this is
the basis for the 2024 Budget as we continue with its preparation.
The city has a finite amount of resources, so prioritizing and then being able to finance projects is
crucial for ensuring the city's long-term sustainability and being responsible stewards of the city's
investments. Staff has been working on completing a comprehensive study of the City's current
and future needs for infrastructure projects to better estimate project costs and ensure more accurate
forecasting of available fund balances.
Discussion
A preliminary plan has been prepared and is attached which includes a summary of projects,
detailed project sheets, sources of funds, and estimated fund balances (since the operating budgets
have not yet been completed, these fund balances are estimated operating costs). Information is
included on street and park projects going out ten (10) years even though our CIP is only for five
years. Please note that project timelines are subject to change and that the current timeline is City
Staff s best estimate.
The 2023-2027 CIP was a $17.4 Million plan, while the proposed 2024-2028 CIP is listed for $27.5
Million in expenditures. This is a 58.2% increase from the previous year's program or $10,129,750.
The biggest increases are in Parks, Street Projects and Equipment purchases while the biggest
Page 1 of 4
decrease is found in Surface Water as a majority of these projects were absorbed into the Street
Projects.
PIR Fund
• The city has about $60 million of streets and trails (based on 29.42 miles of city streets).
Estimating the useful life of these assets at 40 years would require an investment of about
$1.5 million annually. The current funding sources of the tax levy, Municipal State Aid and
special assessments account for about $920,000 on average per year for 2024-2028. This gap
in the CIP fluctuates from year-to-year, but will need to be addressed over time.
• A property tax levy of $250,000 is being proposed for 2024, which is unchanged from 2023.
Based on potential projects, this amount should be increased.
• The city has been able to self -finance the special assessment portion thus far. However, with
the cost of these projects increasing, we may need to eventually look at bonding for the
special assessment portion of street projects. Current projections do not include any
prepayments of special assessments.
• There are not sufficient MSA funds to cover the projects included in the CIP for the next 10
years. Based on current projections, our MSA fund will be short by $2.57 million at the end
of 2033 and won't be positive again until 2042.
• The Lake Johanna Blvd trail project and 2028 PMP were added to the CIP.
• There is a definite need to stay on top of street improvement projects to ensure streets reach
their useful lives and don't require costly premature full reconstructions. Several areas of the
city are reaching those crucial ages that significant outlay is needed to ensure the long-term
vitality of the streets.
• Projects were programmed to try and get the City on a schedule of completing a major street
reconstruction project every other year.
• The 3 types of street improvement projects being considered based on condition are:
o Resurfacing is the milling of the top 1.5 to 2 inch surface layer of street pavement and
overlaying the street with a new bituminous surface layer.
o Full Depth Reclamation involves spot repair of existing curb, milling or reclaiming the
full depth of existing bituminous pavement, blending milled material with underlying
aggregate material and installing a new bituminous pavement section.
o Reconstruction involves removal and replacement of larger quantities of existing curb,
installing underlying subgrade correction materials, new aggregate base and a new
bituminous pavement section.
• Future PMP projects included in the CIP (2025 and beyond) assume Full Depth Reclamation
will be required. Costs will decrease if Resurfacing is required and increase if Reconstruction
is required.
Public Safety Capital Equipment Fund
• The fund is currently being used to account for capital expenditures made by the Lake
Johanna Fire Department.
• The assumption being used for this CIP is that debt service on the new fire station will begin
in 2026 at $140,300 and increase to $280,600 in 2027 per year.
• Engine/ladder truck replacements are scheduled for 2024, 2027 and 2029.
• The current $220,000 tax levy does not support the needs of this fund. Could possibly apply a
portion of the one-time Public Safety Aid being allocated to the City to assist with the fund
deficit.
Page 2 of 4
Equipment & Building Replacement Fund
• The current plan includes replacing the City Hall roof in 2025 and replacing the City Hall air
handlers in 2028.
• PW staff has been working on the long-term asset replacement plan for equipment. Because
of this, $683,500 of new or replacement equipment was added to the plan through 2027 and
$174,000 was added for 2028.
• The current $50,000 tax levy does not support the needs of this fund.
Utility Funds
• Public Works staff continues to evaluate the condition of City utilities throughout the
community. The majority of street projects currently include a minimum amount for isolated
utility repairs but these amounts could increase as locations are identified where broader
water, sanitary sewer and drainage replacement is needed.
• For the Sewer Fund, no I&I grant funds have been included in the plan as the amounts are
unpredictable.
Rate increase assumptions are as follows:
■ Water — 2024-2033 (0%) — possibly look at rate reduction in a future year
■ Sewer — 2024-2026 (2%); 2027-2033 (0%)
■ Storm— 2024-2033 (1 %)
Council Direction
Staff is seeking direction from the City Council regarding the following items:
2024 projects
As we review the 2024 projects, does the Council have any questions, comments or concerns
about including them during budget preparation?
2024 property tax levy
The levies for the EDA ($100,000), Equipment/Building Replacement ($50,000), Public Safety
Capital ($220,000) and PIR ($250,000) are currently proposed to remain at the same amount as was
levied in 2023 in this plan. Levy increases are needed for the Equipment/Building Replacement
and Public Safety Capital funds. What increases, if any, should staff assume?
2023 General Fund transfer
There is $253,640 available to transfer from the General Fund to capital funds in 2023. This total
represents the amount at 12/31/2022 that was in excess of the 50% fund balance reserve goal
stated in the City's financial policies less the amount needed to be reserved due to additional costs
being incurred for the Communications Coordinator position and the NYFS contract. There are
some one time operational expenditures included in the 2024 Budget ($40,000 for ordinance
updates and $17,500 for a comp study). A portion of these funds could be used to cover those
costs so they are not included when calculating the needed levy increase. The 2023 Street
Maintenance budget will also need additional funds due to overages in the salt/sand and overtime
line items due to winter plowing. Does the Council have a preference on where the funds
should go?
2024 Local Government Aid (LGA)
The omnibus tax bill includes an $80 million annual increase in local government aid. Arden
Hills is not currently a recipient of LGA Funds. This increase would mean Arden Hills will
Page 3 of 4
receive $121,471 of LGA in 2024. Staff recommends that these funds are not used for general
operations (the state has unallotted LGA in the past) but instead direct them toward capital
projects. They are included in the PIR Fund in this plan. Does the Council have a preference
on where the funds should go?
Public Safety Aid
The City is being allocated one-time Public Safety Aid in the amount of $433,084. These funds
can only be used to cover police and fire expenditures. How does the Council want to allocate
these funds?
Additional Funding Mechanisms
There are additional funding mechanisms available to cities to take some of the burden off of the
property tax levy. Options such as Franchise Fees and Local Sales Taxes can bring in monies
from exempt properties and non -property owners. During the 2023 legislative session, a
moratorium was placed on local sales tax authorizations through the 2025 legislative session.
Does the Council want staff to begin exploring additional funding mechanisms such as
Franchise Fees or Local Sales Tax?
Budget Impact
The Council should review the estimated fund balances and funding sources with special attention
given to the Equipment/Building Replacement and Public Safety Capital Funds.
When considering what tax levy increases are needed to support the capital funds, it should be
noted that preliminary results of department submissions and other assumptions have the General
Fund expenditures increasing by $693,840, which would equate to a 14.7% levy increase. This is
without taking into account any changes to the revenue budget from 2023. Attachment C gives a
preliminary snapshot of the increases being considered for the General Fund.
Attachments
Attachment A: PowerPoint Overview of Capital Improvement Plan
Attachment B: Capital Improvement Plan
Attachment C: Preliminary expenditure increases for 2024 General Fund Budget
Page 4 of 4
Arden Hills Equipment Replacement Guidelines
3 Year Cycle
Zero Turn Mowers
5-7 Year Cycle
Weed Trimmers, Push Type Lawn Mowers, Walk behind Snow Blower, handheld
blower, Toolcat
8-10 Year Cycle
Pick-up Trucks, Power Hedge Trimmer, Back Pack Blowers, Power Pole Pruner, Large
Area Mower
10-12 Year Cycle
1-Ton Dump Trucks, City Hall Vehicles, Asphalt Hot Box, Large Dump Truck
13-15 Year Cycle
Skid Steer, J Tamper, Plate Compactor, Chain Saws, Chop Saws, Cement Mixer, Turf
Utility Carts, Small Generators
15-17 Year Cycle
Street Sweeper, Tanker Truck, Asphalt Roller, Backhoe, Misc. Pumps, Sewer Camera
Trailer, Brush Chipper, Trailers
18-20 Year Cycle
Pavement Saw, Large Air Compressor, Trench Box
20-22 Year Cycle
Sewer Jetter-Vac Combo, Mini Ex
20-25 Year Cycle
Front End Loader, Sewer Easement Machine, Aerator
25+ Year Cycle
Large Generators, Turf Sweeper
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Attachment B
2024-2028
Proposed
CAPITAL IMPROVEMENT PLAN
CITY OF ARDEN HILLS
Council Work Session July 17, 2023
TABLE OF CONTENTS
Section
Department Summary
Capital Improvement Plan by Department
Capital Improvement Project Detail Sheets
Projects by Funding Source
Sources and Uses of Funds
Page
1
2
4
61
65
City of Arden Hills, Minnesota
Capital Improvement Plan
2024 thru 2028
DEPARTMENT SUMMARY
Department 2024 2025 2026 2027 2028 Total
Economic Development
270,000
40,000
310,000
Equipment
540,150
667,170
482,000
863,000
514,000
3,066,320
Government Buildings
50,000
210,000
50,000
50,000
270,000
630,000
Parks Department
320,000
3,700,000
800,000
965,000
1,750,000
7,535,000
Public Safety
504,750
323,290
401,250
567,660
512,760
2,309,710
Sanitary Sewer Department
945,000
610,000
900,000
2,455,000
Street Department
2,775,000
1,955,000
3,765,000
8,495,000
Water Department
1,195,000
1,090,000
270,000
150,000
20,000
2,725,000
TOTAL 6,329,900 6,870,460 3,958,250 3,535,660 6,831,760 27,526,030
Produced Using the Plan -It Capital Planning Software 1
City of Arden Hills, Minnesota
Capital Improvement Plan
2024 thru 2028
PROJECTS BY DEPARTMENT
Department Project # Priority 2024 2025 2026 2027 2028 Total
Economic Develoument
Gateway Signs
25-EDA-001
n/a
270,000
40,000
310,000
Economic Development Total
270,000
40,000
310,000
Equipment
Trade in Program Toro Z Mowers #473 & #474
24-Eqo-001
3
45,000
45,000
90,000
Replace Bobcat Broom Attachment #475
24-Eqp-002
3
6,500
6,500
Replace Bobcat Forestry Head Attachment #464
24-Eqp-003
2
25,000
25,000
Emergency Generator Replacement Schedule
24-Eqp-004
2
160,000
150,000
150,000
150,000
610,000
Replace 2012 F450 Dump Body/Plow Truck #441
24-EgpV-001
3
120,000
120,000
Replace 2012 Intl Plow Wing Truck #115
24-EgpV-002
n/a
143,650
180,170
323,820
Replace 2013 Ford Escape #504
24-EgpV-003
n/a
40,000
40,000
Replace 1993 Case 621 Loader #103
25-Eqp-001
n/a
260,000
260,000
Replace 1996 Wacker 880 Roller #106
25-Eqp-002
3
25,000
25,000
Replace 2006 Felling Trailer #415
25-Eqp-003
3
12,000
12,000
Replace 2020 Bobcat Toolcat #461
25-Eqp-004
2
70,000
70,000
Replace 2013 Ford F-450 Plow/Dump Truck #318
25-EgpV-001
3
120,000
120,000
Replace 2018 Toro Large Area Mower #457
26-Eqp-001
3
100,000
100,000
Replace 1996 Redi-Haul Trailer #108
26-Eqp-002
3
12,000
12,000
Replace 2016 F-350 wN-Plow and Liftgate #215
26-EgpV-001
3
80,000
80,000
Replace Bobcat Snowblower Attachment #467
27-Eqp-001
4
8,000
8,000
Replace 2000 Backhoe #204
27-Eqp-002
3
160,000
160,000
Replace 2009 Sterling Acterra Truck #431
27-EgpV-001
3
140,000
150,000
290,000
Replace 2016 F-350 Pickup w/Liftgate #455
27-EgpV-002
4
80,000
80,000
Replace 2015 Ford F450 Plow/Dump Truck #320
27-EgpV-003
2
120,000
120,000
Replace Bobcat Snowblower 84" #118
28-Eqp-001
3
9,000
9,000
Replace 2009 Husqavarna Pavement Saw #113
28-Eqp-002
3
10,000
10,000
Replace 1998 Tow Behind Air Compressor #107
28-Eqp-003
3
35,000
35,000
Replace 2016 Stepp Asphalt Patch Trailer #121
28-Eqp-004
3
75,000
75,000
Replace 2017 Mack Plow/Wing/Dump Truck #123
28-EgpV-001
5
150,000
190,000
340,000
Replace 2019 Ford F-150 Ext Cab w/Toolbox #601
28-EgpV-002
3
45,000
45,000
Equipment Total
540,150
667,170
482,000
863,000
514,000
3,066,320
Government Buildings
City Hall Maintenance
24-Bldg-005
2
50,000
50,000
50,000
50,000
50,000
250,000
City Hall roof
25-Bldg-002
3
160,000
160,000
City Hall Air Handler Replacement
28-Bldg-001
3
220,000
220,000
Government Buildings Total
50,000
210,000
50,000
50,000
270,000
630,000
Parks Department
Hard Court Rehabilitation
24-Park-001
3
320,000
160,000
100,000
580,000
Park Shelter Replacements
25-Park-001
4
100,000
100,000
Playground Structure Replacement
25-Park-002
3
300,000
320,000
620,000
Cummings Park Roof Maintenance
25-Park-003
3
40,000
40,000
Produced Using the Plan -It Capital Planning Software 2
Department Project # Priority 2024 2025 2026 2027 2028 Total
Hazelnut Park Parking Lot Improvements
25-Park-004
4
300,000
300,000
Old Hwy 10 Trail - 96 to Valentine Park
25-Park-005
n/a
2,800,000
2,800,000
MN-51 Trail Connection
26-Park-005
n/a
800,000
800,000
Perry Park Improvements
27-Park-005
4
295,000
295,000
Lake Johanna Blvd Trail
28-Park-001
3
250,000
1,750,000
2,000,000
Parks Department Total
320,000
3,700,000
800,000
965,000
1,750,000
7,535,000
Public Safety i
LJFD Engine/Ladder Replacement
24-Pub-001
n/a
449,940
234,240
684,180
LJFD Rescue/Command/Utility Vehicle Replacement
24-Pub-002
n/a
1,950
26,470
75,270
27,820
207,160
338,670
LJFD General Equipment
24-Pub-003
n/a
35,970
15,000
175,680
15,000
15,000
256,650
LJFD Station Capital
24-Pub-004
n/a
16,890
281,820
10,000
10,000
10,000
328,710
Lake Johanna Fire Dept Fire Station
26-Pub-005
n/a
140,300
280,600
280,600
701,500
Public Safety Total
504,750
323,290
401,250
567,660
512,760
2,309,710
Sanitary Sewer Department
Lift Station Rehabilitation
24-Sew-001
2
530,000
210,000
260,000
1,000,000
Sewer Lining/Rehabilitation
24-Sew-002
2
415,000
400,000
640,000
1,455,000
Sanitary Sewer Department Total
945,000
610,000
900,000
2,455,000
Street Department
2024 PMP
24-Str-001
2
2,775,000
2,775,000
2026 PMP
26-Str-001
2
1,955,000
11955,000
2028 PMP
28-Str-001
2
3,765,000
3,765,000
Street Department Total
2,775,000
1,955,000
3,765,000
8,495,000
Water Department
Water Tower Maintenance
24-W-001
2
250,000
10,000
150,000
410,000
Water Meter Replacement & Lead/Copper Inventory
24-W-003
3
525,000
900,000
1,425,000
Trunk Water Main Improvements - Roseville
24-W-004
2
385,000
385,000
Water System Model Update
25-W-001
3
40,000
40,000
Booster Station Improvements
25-W-002
2
150,000
150,000
MN-51 Water & Sewer Forcemain Crossings
26-W-002
3
35,000
240,000
275,000
Trunk Water Main Improvements
26-W-003
2
20,000
20,000
40,000
Water Department Total
1,195,000
1,090,000
270,000
150,000
20,000
2,725,000
GRAND TOTAL
6,329,900
6,870,460
3,958,250
3,535,660
6,831,760
27,526,030
Produced Using the Plan -It Capital Planning Software 3
Capital Improvement Plan 2024 thrtt 2028
City of Arden Hills, Minnesota
Project # 25-EDA-001
Project Name Gateway Signs
TCAAP No
Department Economic Development
Contact Community Devl Dir
Type Improvement
Useful Life
Category Economic Devi Improvement
Priority n/a
Description I
Total Project Cost: $310,000
Install gateway signs at major entry points to the City. Potential locations for signs include: (1) Highway 96 at Round Lake Road, (2) Highway 96
at Lexington Avenue, (3) Lake Valentine Road at 35W, (4) County Road E at Lexington Avenue, (5) Lexington Avenue at County Road F, (6)
Lexington Avenue at County Road D, and (7) County Road E at Highway 51. Potential sign locations are not listed in order of priority and are
subject to change.
There are three existing gateway signs in the following locations: (1) County Road E2 at I-35W, (2) County Road D at Cleveland Avenue, and (3)
Lake Johanna Boulevard at the Roseville border.
Staff has budeeted for the comDletion of an additional eatewav sien in 2026 at a location to be determined.
Justification
kdvance the economic development goals in the 2040 Comprehensive Plan. Implement the Guiding Plan for the B2 District. Work to better
.dentify the entrance points to the City for businesses and visitors. Foster civic pride and community identity.
Expenditures 2024 2025 2026 2027 2028 Total
Construction/Maintenance 270,000 40,000 310,000
Total
270,000
40,000
310,000
Funding Sources 2024 2025 2026 2027 2028 Total
EDA General Fund 270,000 40,000 310,000
Total 270,000 40,000 310,000
maintenance costs for sign cleaning and care of landscaping is estimated by the Public Works Department at $500 per sign annually.
Produced Using the Plan -It Capital Planning Software
4
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 24-Eqo-001
Project Name Trade in Program Toro Z Mowers #473 & #474
TCAAP No
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
5
Category
Equipment: Public Works
Priority 3Important
Description I Total Project Cost: $180,000
Zeplace Two 2021 Toro "Z" Lawn Mowers #473 & #474 (parks).
973 - 215 hours
974 - 195 hours
These were last replaced in January 2022.
�ost of 2 machines: $40,930
Trade in values:-$15,000
Vet cost of 2 machines: $25,930
"arts and labor costs:
973 2022 - $312.72
974 2022 - $182.00
Justification
the trade in value of the Toro "Z" mowers is maximized if they are traded in with warranty still remaining. Due to the amount of time these pieces
)f equipment are used during the summer months, they are traded in on a three year cycle.
Zepair costs are under factory warranty.
Expenditures 2024 2025 2026 2027 2028 Total
Equip/Vehicles/Furnishings 45,000 45,000 90,000
Total 45,000 45,000 90,000
Funding Sources
2024 2025
2026 2027 2028
Total
Equipment/Building
30,000
30,000
60,000
Replacement Fund
Trade -In Value
15,000
15,000
30,000
Total 45,000
45,000
90,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
E
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 24-Eqp-002
Project Name Replace Bobcat Broom Attachment #475
TCAAP No
Description
Zeplace 2005 Bobcat broom attachment.
3stimated auction return - $1,500.
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
15
Category
Equipment: Public Works
Priority
3Important
Total Project Cost: $6,500
Justification
Phis skid steer attachment is used for sweeping trails/sidewalks, and street cleaning as needed. This unit is currently 19 years old and is past its
xseful life.
Zepair costs from 2019-2023 total - $1,250
Expenditures
2024 2025
2026 2027 2028 Total
Equip/Vehicles/Furnishings
6,500
6,500
Total
Funding Sources
6,500
2024 2025
6,500
2026 2027 2028 Total
Equipment/Building
Replacement Fund
Trade -In Value
5,000
1,500
5,000
1,500
Total
6,500
6,500
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
R
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 24-Eqp-003
Project Name Replace Bobcat Forestry Head Attachment #464
TCAAP No
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
8-10
Category
Equipment: Public Works
Priority
2 Very Important
Description I
Total Project Cost: $25,000
Zeplacement of a 2015 Forestry attachment for use on the Bobcat Mini Excavator (#85464).
3stimated auction return - $2,500.
Justification
Phis attachment clears brush and tree debris within the parks and surrounding trails and sidewalks. Staff recommends replacement due to structural
°ailure and the equipment is past its useful life.
Zepair costs from 2019-2023 total - $1,614
Expenditures
2024 2025
2026 2027 2028 Total
Equip/Vehicles/Furnishings
25,000
25,000
Total
Funding Sources
25,000
2024 2025
25,000
2026 2027 2028 Total
Equipment/Building
Replacement Fund
Trade -In Value
22,500
2,500
22,500
2,500
Total
25,000
25,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
7
Capital Improvement Plan 2024 thYu 2028 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Project # 24-Eqp-004 Type Equipment
Useful Life 20-25
Project Name Emergency Generator Replacement Schedule
g y p Category Equipment: Public Works
TCAAP No Priority 2 Very Important
Description Total Project Cost: $610,000
The water department, sewer department, and city hall standby power (EOC) utilizes a total of 4 standby generators ranging in model years (1999-
2005). This equipment is in need of a replacement schedule.
Estimated auction return is $5,000 each.
Justification
Due to the emergency needs, factors like outdated technology, parts availability, dependability, and repair costs are taken into account with the
•eplacement plan. Additionally, stationary mount natural gas fueled generators are much more efficient and do not suffer from the reliability issues
;een with diesel fueled units. PW plans to replace generators on a priority basis.
Expenditures
2024 2025
2026
2027
2028
Total
Equip/Vehicles/Furnishings
160,000
150,000
150,000
150,000
610,000
Total
160,000
150,000
150,000
150,000
610,000
Funding Sources
2024 2025
2026
2027
2028
Total
Equipment/Building
145,000
145,000
Replacement Fund
Sanitary Sewer Utility Fund
155,000
145,000
300,000
Trade -In Value
5,000
5.000
57000
5,000
20,000
Water Utility Funds
145,000
145,000
Total
160,000
150,000
150,000
150,000
610,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
8
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 24-EgpV-001
Project Name Replace 2012 F-450 Dump Body/Plow Truck #441
TCAAP No
Description
Vehicle #441 - 2012 Ford F-450 Dump Body/Plow Truck (parks).
VIN # 1647
Mileage 4 1, 100
Justification
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
10-12
Category
Vehicles
Priority
3Important
Total Project Cost: $120,000
Phis truck is used on one of three street plow routes. Also, the truck is used year round for Public Works operations, brush removal, paving and
naterial hauling. Staff recommends replacing every 12 years due to corrosion and high cost of ownership.
?arts and labor costs:
2019 - $4,761
2020 - $ 881
2021 - $4,574
2022 - $ 169
2023 - $ 400
Expenditures 2024 2025 2026 2027 2028 Total
Equip/Vehicles/Furnishings 120,000 120,000
Total 120,000 120,000
Funding Sources 2024 2025 2026 2027 2028 Total
Equipment/Building 100,000 100,000
Replacement Fund
Trade -In Value 20,000 20,000
Total 120,000 120,000
Budget Impact/Other
Zeduce maintenance and repair costs.
Produced Using the Plan -It Capital Planning Software
9
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
3roject # 24-EgpV-002
'roject Name Replace 2012 Intl Plow Wing Truck #115
TCAAP No
Description
Vehicle #115 - 2012 International Plow Wing Truck
Phis purchase was approved by council in 2022.
Justification
Vehicle will be 12 years old.
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
10-12
Category
Vehicles
Priority
n/a
Total Project Cost: $323,820
;pair costs for parts and labor:
18 - $ 8,445
19 - $10,672
20 - $ 2,685
21 - $6,345
its is one of our three large dump trucks used primarily for plowing and de-icing streets. While the mileage on this vehicle is relatively low, due
the corrosiveness of salt, the frame and bodies are beginning to deteriorate. With only three dump trucks in the snow plow fleet it is imperative
it they be dependable during snow events.
Expenditures 2024 2025 2026 2027 2028 Total
Equip/Vehicles/Furnishings 143,650 180,170 323,820
Total 143,650 180,170 323,820
Funding Sources 2024 2025 2026 2027 2028 Total
Equipment/Building 143,650 150,170 293,820
Replacement Fund
Trade -In Value 30,000 30,000
Total 143,650 180,170 323,820
Budget Impact/Other
2educe repair and maintenance costs and improve reliability of our primary snow removal equipment.
Produced Using the Plan -It Capital Planning Software
10
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 24-EgpV-003
Project Name Replace 2013 Ford Escape #504
TCAAP No
Description
Zeplace 2013 Ford Escape.
Mileage 63,000
Justification
Department
Equipment
Contact
City Administrator
Type
Equipment
Useful Life
10
Category
Vehicles
Priority
n/a
Total Project Cost: $40,000
the current vehicle will be 11 years old and there is corrosion on the undercarriage. A multipurpose vehicle, like an Escape, will serve other City
;mployees when they want to use a City vehicle to attend meetings and conferences - especially when they are out of town.
?arts and labor costs:
2018 - $ 429
2019 - $1,205
2020 - $ 0
2021 - $ 530
2022 - $ 48
2023 - $ 85
Expenditures 2024 2025 2026 2027 2028 Total
Equip/Vehicles/Furnishings 40,000 40,000
Total 40,000 40,000
Funding Sources 2024 2025 2026 2027 2028 Total
Equipment/Building 32,000 32,000
Replacement Fund
Trade -In Value 8,000 8,000
Total 40,000 40,000
Budget hnpact/Other
ost of maintenance.
Produced Using the Plan -It Capital Planning Software
11
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 25-Eqp-001
Project Name Replace 1993 Case 621 Loader #103
TCAAP No
Description
Vehicle #103 - 1993 Case 621 Loader
Sours 3,578
Justification
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
20-25
Category
Vehicles
Priority n/a
Total Project Cost: $260,000
Vehicle will be 32 years old.
This piece of equipment is used year round for loading trucks, stock pile management, and is a backup to our snow plow fleet. Also, during
emergencies, it is used for clearing trees to open roadways and access utilities. Do to its age, this loader is showing deterioration and some
significant corrosion. Staff recommends replacement in 2025.
Parts and labor costs:
2019 - $1,652
2020 - $2,361
2021 - $5,150
Expenditures 2024
2025 2026
2027 2028 Total
Equip/Vehicles/Furnishings
260,000
260,000
Total
Funding Sources 2024
260,000
2025 2026
260,000
2027 2028 Total
Equipment/Building
Replacement Fund
Trade -In Value
245,000
15,000
245,000
15,000
Total
260,000
260,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
12
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 25-Eqp-002
Project Name Replace 1996 Wacker 880 Roller #106
TCAAP No
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
15-17
Category
Equipment: Public Works
Priority 3Important
Description I Total Project Cost: $25,000
2eplace Equipment #106 - 1996 Wacker Roller.
VIN # 673603994
Sours: 972
Phis piece of equipment was included in previous CIP's but has been deferred to allow time to determine the size roller that would work best based
)n the amount of work the PW staff is able to complete. Also, staff evaluates its condition each year to evaluate its reliability.
Justification
3quipment will be 29 years old. Roller is used for small pothole patching. Part availability is becoming an issue.
?arts and labor costs (provided by AH PW crew):
Z018 - $425
Z019 - $130
?020 - $635
?021 - $725
?022 - $361
Expenditures 2024 2025 2026 2027 2028 Total
Equip/Vehicles/Furnishings 25,000 25,000
Total 25,000 25,000
Funding Sources 2024 2025 2026 2027 2028 Total
Equipment/Building 24,500 24,500
Replacement Fund
Trade -In Value 500 500
Total 25,000 25,000
Budget Impact/Other
2educed equipment repair costs.
Produced Using the Plan -It Capital Planning Software
13
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 25-Eqp-003
Project Name Replace 2006 Felling Trailer #415
TCAAP No
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
15
Category
Equipment: Public Works
Priority
3Important
Description Total Project Cost: $12,000
Multi use trailer used mainly in the Parks Department to transport mowers, field equipment and supplies.
3stimated auction return $4,000
Justification
Phis trailer is currently 17 years old and is showing signs of corrosion.
Zepair costs form 2019-2023 total - $648
Expenditures 2024
2025 2026
2027 2028 Total
Equip/Vehicles/Furnishings
12,000
12,000
Total
Funding Sources 2024
12,000
2025 2026
12,000
2027 2028 Total
Equipment/Building
Replacement Fund
Trade -In Value
8,000
4,000
8,000
4,000
Total
12,000
12,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
14
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 25-Eqp-004
Project Name Replace 2020 Bobcat Toolcat #461
TCAAP No
Description
Zeplace 2020 Bobcat Toolcat #461.
lours523
Estimated auction return $25,000
Equipment may need to be replaced in 6 years.
I Justification I
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
5
Category
Equipment: Public Works
Priority
2 Very Important
Total Project Cost: $140,000
PW currently owns 2 Toolcat's and the primary purpose is snow removal along sidewalks and park trails. During the winter months, the machines
are cleaned but salt and the heavy load out on the machine equates to costly repairs and down time. The machine is also used in the summer
months on a weekly basis.
Equipment repair costs from 2020-2023 total - $4,857
Expenditures 2024
2025 2026
2027 2028 Total
Equip/Vehicles/Furnishings
70,000
70,000
Total
Funding Sources 2024
70,000
2025 2026
70,000
2027 2028 Total
Equipment/Building
Replacement Fund
Trade -In Value
45,000
25,000
45,000
25,000
Total
70,000
70,000
Budget hnpact/Other
Time efficiency resulting in labor savings.
Produced Using the Plan -It Capital Planning Software
15
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 25-EgpV-001
Project Name Replace 2013 Ford F-450 Plow/Dump Truck #318
TCAAP No
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
10-12
Category
Vehicles
Priority
3Important
Description I
Total Project Cost: $120,000
Zeplace 2013 Ford F750 Plow/ Dump Truck. This replacement would include plow, dump body and salt spreader with related controls.
Mileage 32,300
3stimated auction return $25,000
Justification
Phis truck is used year round and a primary piece of equipment. Due to normal wear and corrosion factors, it's recommended for replacement
within the recommended 12 year window.
Zepair costs from 2019-2023 total - $7,939
Expenditures 2024
2025 2026
2027 2028 Total
Equip/Vehicles/Furnishings
120,000
120,000
Total
Funding Sources 2024
120,000
2025 2026
120,000
2027 2028 Total
Equipment/Building
Replacement Fund
Trade -In Value
95,000
25,000
95,000
25,000
Total
120,000
120,000
Budget Impact/Other
Zeduced repair and maintenance costs.
Produced Using the Plan -It Capital Planning Software
16
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 26-Eqp-001
Project Name Replace 2018 Toro Large Area Mower #457
TCAAP No
Description
Zeplacement of the 2018 Toro large area mower.
Sours 1,375
Justification
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
10-12
Category
Equipment: Public Works
Priority 3Important
Total Project Cost: $100,000
the Toro large area mower will be 8 years old in 2026. This mower is a key piece of equipment for mowing operations. To avoid downtime, staff
•ecommends replacement prior to costly repairs.
?arts and labor costs (provided by AH PW crew):
2019 - $230
2020 - $739
2021 - $260
2022 - $260
2023 - $125
Expenditures 2024 2025 2026 2027 2028 Total
Equip/Vehicles/Furnishings 100,000 100,000
Total 100,000 100,000
Funding Sources 2024 2025 2026 2027 2028 Total
Equipment/Building 80,000 80,000
Replacement Fund
Trade -In Value 20,000 20,000
Total 100,000 100,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
17
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 26-Eqp-002
Project Name Replace 1996 Redi-Haul Trailer #108
TCAAP No
Description
Zeplace 1996 Redi-Haul trailer.
3stimated auction return $1,500
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
20
Category
Equipment: Public Works
Priority
3Important
Total Project Cost: $12,000
Justification
Phis trailer is used mainly within the streets department to transport the asphalt roller and other miscellaneous equipment.
Zepair costs for 2019-2023 total - $580
Expenditures 2024
2025 2026 2027
2028 Total
Equip/Vehicles/Furnishings
12,000
12,000
Total
Funding Sources 2024
12,000
2025 2026 2027
12,000
2028 Total
Equipment/Building
Replacement Fund
Trade -In Value
10,500
1,500
10,500
1,500
Total
12,000
12,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
18
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 26-EgpV-001
Project Name Replace 2016 F-350 w/V-Plow and Liftgate #215
TCAAP No
Description
Vehicle #215 - 2016 Ford F-350 Regular Cab with V-Plow and Liftgate (streets)
VIN # 3941
Mileage 47,300
Justification
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
10
Category
Vehicles
Priority 3Important
Total Project Cost: $80,000
the pickup is used year round for Public Works operations but the primary use is plowing trails, sidewalks and parking lots. Due to plowing stress
and corrosion factors, staff recommends replacement at 10 years.
?arts and labor costs:
2019 - $1,104
2020 - $ 989
2021 - $1,285
2022 - $1,408
2023 - $1,572
Expenditures 2024 2025 2026 2027 2028 Total
Equip/Vehicles/Furnishings 80,000 80,000
Total 80,000 80,000
Funding Sources 2024 2025 2026 2027 2028 Total
Equipment/Building 65,000 65,000
Replacement Fund
Trade -In Value 15,000 15,000
Total 80,000 80,000
Budget Impact/Other
Zeduce maintenance and repair costs.
Produced Using the Plan -It Capital Planning Software
19
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 27-Eqp-001
Project Name Replace Bobcat Snowblower Attachment #467
TCAAP No
Description
Zeplace 2014 Bobcat snowblower attachment.
:stimated auction return - $1,500.
Justification
Phis attachment is used for ice rink maintenance.
Zepair costs from 2019-2023 total - $270
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
10-12
Category
Equipment: Public Works
Priority
4 Less Important
Total Project Cost: $8,000
Expenditures 2024
2025 2026 2027 2028
Total
Equip/Vehicles/Furnishings
8,000
8,000
Total
Funding Sources 2024
8,000
2025 2026 2027 2028
8,000
Total
Equipment/Building
Replacement Fund
Trade -In Value
6,500
1,500
6,500
1,500
Total
8,000
8,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
20
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 27-Eqp-002
Project Name Replace 2000 Backhoe #204
TCAAP No
Description
Zeplace 2000 Case 590 Super L Backhoe.
Sours 3,336
3stimated auction return - $15,000
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
20-25
Category
Equipment: Public Works
Priority
3Important
Total Project Cost: $160,000
Justification
Phis piece of equipment is used in streets, water, and miscellaneous needs department wide and around the PW Facility. Due to age and corrosion,
Aaff recomends replacment in 2027. The backhoe will be 27 years old.
Zepairs costs 2019-2022 $7,956.
Expenditures 2024
2025 2026 2027 2028
Total
Equip/Vehicles/Furnishings
160,000
160,000
Total
Funding Sources 2024
160,000
2025 2026 2027 2028
160,000
Total
Equipment/Building
Replacement Fund
Trade -In Value
145,000
15,000
145,000
15,000
Total
160,000
160,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
21
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 27-EgpV-001
Project Name Replace 2009 Sterling Acterra Truck #431
TCAAP No
Department
Equipment
Contact
Community Devl Dir
Type
Equipment
Useful Life
10
Category
Vehicles
Priority
3Important
Description Total Project Cost: $290,000
Zeplace 2009 1,500 gallon tanker truck used for watering, sweeping, dust control and rink flooding.
Mileage 26,600
Justification
Current vehicle will be 18 years old in 2027.
Corrosion due to winter operations and availability of parts.
Parts and labor costs:
2018 - $2,112
2019 - $2,618
2020 - $3,303
2021 - $2,060
2022 - $5,613
2023 - $ 323
Expenditures 2024 2025 2026 2027 2028 Total
Equip/Vehicles/Furnishings 140,000 150,000 290,000
Total 140,000 150,000 290,000
Funding Sources 2024 2025 2026 2027 2028 Total
Equipment/Building 140,000 125,000 265,000
Replacement Fund
Trade -In Value 25,000 25,000
Total 140,000 150,000 290,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
22
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 27-EgpV-002
Project Name Replace 2016 F-350 Pickup w/Liftgate #455
TCAAP No
Description
Vehicle #455 - 2016 Ford F-350 Crew Cab with Liftgate (parks).
VIN # 3955
Mileage 55,100
Justification
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
10
Category
Vehicles
Priority
4 Less Important
Total Project Cost: $80,000
the crew cab truck is used year round for efficiency with more staff seating. Seasonal staff can utilize one truck for up to 4 people. Due to rising
•epair costs, the recommendation is to replace at 10-11 years.
?arts and labor costs:
2019 - $ 965
2020 - $ 486
2021 - $1,200
2022 - $1,408
2023 - $ 435
Expenditures 2024 2025 2026 2027 2028 Total
Equip/Vehicles/Furnishings 80,000 80,000
Total 80,000 80,000
Funding Sources 2024 2025 2026 2027 2028 Total
Equipment/Building 70,000 70,000
Replacement Fund
Trade -In Value 10,000 10,000
Total 80,000 80,000
Budget Impact/Other
Zeduce maintenance and repair costs.
Produced Using the Plan -It Capital Planning Software
23
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 27-EgpV-003
Project Name Replace 2015 Ford F-450 Plow/Dump Truck #320
TCAAP No
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
10-12
Category
Vehicles
Priority
2 Very Important
Description I
Total Project Cost: $120,000
Zeplace 2015 Ford F750 Plow/ Dump Truck. This replacement would include plow, dump body and salt spreader with related controls.
Mileage 31,300
3stimated auction return $25,000
Justification
Phis truck is a primarily used year round for street route snow plowing, park maintenance, surface water repairs, and miscellaneous utility projects.
k 12 year replacement cycle is recommended for reliability and maximizing return on investment.
Zepair costs through 2019-2023 total - $9,850
Expenditures 2024
2025 2026 2027 2028
Total
Equip/Vehicles/Furnishings
120,000
120,000
Total
Funding Sources 2024
120,000
2025 2026 2027 2028
120,000
Total
Equipment/Building
Replacement Fund
Trade -In Value
95,000
25,000
95,000
25,000
Total
120,000
120,000
Budget Impact/Other
Zeduced repair and maintenance costs.
Produced Using the Plan -It Capital Planning Software
24
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
3roject # 28-Eqp-001
'roject Name Replace Bobcat Snowblower 84" #118
TCAAP No
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
10-12
Category
Equipment: Public Works
Priority
3Important
Description I
Total Project Cost: $9,000
Zeplacement of a Bobcat Snowblower attachment used for snow removal along sidewalks, trails, parking lots, and miscellaneous snow removal
auction return - $2,000
Justification
the attachment will be at the end of its useful life in 2028.
19- 2023 repairs costs- $328
Expenditures 2024 2025 2026 2027 2028 Total
Equip/Vehicles/Furnishings 9,000 9,000
Total 9,000 9,000
Funding Sources 2024 2025 2026 2027 2028 Total
Equipment/Building 7,000 7,000
Replacement Fund
Trade -In Value 2,000 2,000
Total 9,000 9,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
25
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 28-Eqp-002
Project Name Replace 2009 Husqavarna Pavement Saw #113
TCAAP No
Description
Zeplace walk behind pavement saw.
Sours- 110
3stimated auction return - $2,500
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
15-17
Category
Equipment: Public Works
Priority
3Important
Total Project Cost: $10,000
Justification
Phis saw is used to cut asphalt and concrete for street patching and concrete repairs. In 2028, this equipment will be 19 years old and past its useful
costs between 2019- 2023- $1,300
Expenditures 2024
2025 2026 2027 2028
Total
Equip/Vehicles/Furnishings
10,000
10,000
Total
Funding Sources 2024
10,000
2025 2026 2027 2028
10,000
Total
Equipment/Building
Replacement Fund
Trade -In Value
7,500
2,500
7,500
2,500
Total
10,000
10,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
26
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 28-Eqp-003
Project Name Replace 1998 Tow Behind Air Compressor #107
TCAAP No
Description
Zeplace 1998 Leroi tow behind Air Compressor.
Sours 553
auction return - $1,500
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
30
Category
Equipment: Public Works
Priority
3Important
Total Project Cost: $35,000
Justification
Phis piece of equipment is used for street and irrigation maintenance. In 2028, this equipment will be 30 years old and past its useful life.
Zepair costs between 2019- 2022- $1,250
Expenditures 2024
2025 2026 2027 2028
Total
Equip/Vehicles/Furnishings
35,000
35,000
Total
Funding Sources 2024
35,000
2025 2026 2027 2028
35,000
Total
Equipment/Building
Replacement Fund
Trade -In Value
33,500
1,500
33,500
1,500
Total
35,000
35,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
27
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 28-Eqp-004
Project Name Replace 2016 Stepp Asphalt Patch Trailer #121
TCAAP No
Description
Zeplace 2016 Stepp Asphalt Patch Trailer.
3stimated auction return - $25,000
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
10-12
Category
Equipment: Public Works
Priority
3Important
Total Project Cost: $75,000
Justification
the patch trailer is used for street maintenance operations. This equipment will be 12 years old in 2028, near the end of its useful life and also with
i relativly high auction return.
Zepair costs between 2019- 2022- $4,665
Expenditures 2024
2025 2026 2027 2028
Total
Equip/Vehicles/Furnishings
75,000
75,000
Total
Funding Sources 2024
75,000
2025 2026 2027 2028
75,000
Total
Equipment/Building
Replacement Fund
Trade -In Value
50,000
25,000
50,000
25,000
Total
75,000
75,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
28
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 28-EgpV-001
Project Name Replace 2017 Mack Plow/Wing/Dump Truck #123
TCAAP No
Description
Vehicle #123 - 2017 Mack Single Axle Plow Wing Dump Truck (streets)
Mileage 14,200
Justification
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
10-12
Category
Vehicles
Priority 5 Future Consideration
Total Project Cost: $340,000
Sue to long lead times for specking, ordering and taking delivery, staff recommends ordering the plow truck chassis in 2027 and doing the build
)ut in 2028. This will provide time to take delivery of a finished truck by 2029, making the current one 12 years old.
Zepair costs for parts and labor:
2019 - $3,206
2020 - $4,557
2021 - $9,092
2022 - $8,443
2023 - $7,394
Expenditures 2024 2025 2026 2027 2028 Total
Equip/Vehicles/Furnishings 150,000 190,000 340,000
Total
150,000
190,000
340,000
Funding Sources 2024
2025 2026 2027
2028
Total
Equipment/Building
150,000
155,000
305,000
Replacement Fund
Trade -In Value
35,000
35,000
Total
150,000
190,000
340,000
Budget Impact/Other
Zeduce repair and maintenance costs and improve reliability of our primary snow removal equipment.
Produced Using the Plan -It Capital Planning Software
29
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 28-EgpV-002
Project Name Replace 2019 Ford F-150 Ext Cab w/Toolbox #601
TCAAP Yes
Description
Zeplace 2019 17-150 Extended Cab 4x4 Pickup.
Mileage 23,100
3stimated auction return - $15,000
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
8-10
Category
Vehicles
Priority
3Important
Total Project Cost: $45,000
Justification
the truck is used for miscellaneous use across departments within Public Works. In 2028, the truck will be 9 years old and at its useful life
costs between 2019- 2022- $2,576
Expenditures 2024
2025 2026 2027 2028
Total
Equip/Vehicles/Furnishings
45,000
45,000
Total
Funding Sources 2024
45,000
2025 2026 2027 2028
45,000
Total
Equipment/Building
Replacement Fund
Trade -In Value
30,000
15,000
30,000
15,000
Total
45,000
45,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
30
Capital Improvement Plan 2024 thYu 2028 Department Government Buildings
City of Arden Hills, Minnesota Contact Finance Director
Project # 24-Bldg-005 Type Maintenance
Useful Life 10
Project Name City Hall Maintenance
Category Building Repair & Maint
TCAAP No Priority 2 Very Important
Description Total Project Cost: $500,000
City Hall will require ongoing maintenance and replacement of items to maintain operational duties (carpet, painting, HVAC, etc.).
Justification
Items will be due for replacement, and will save the City future repair costs by replacing them in the near -tern.
Expenditures 2024 2025 2026 2027 2028 Total
Equip/Vehicles/Furnishings 50,000 50,000 50,000 50,000 50,000 250,000
Total 50,000 50,000 50,000 50,000 50,000 250,000
Funding Sources 2024 2025 2026 2027 2028 Total
Equipment/Building 50,000 50,000 50,000 50,000 50,000 250,000
Replacement Fund
Total 50,000 50,000 50,000 50,000 50,000 250,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
31
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 25-Bldg-002
Project Name City Hall roof
TCAAP No
Description
Zeplace 9000 sq ft roof at City Hall.
Justification
?laceholder for future project.
Expenditures
Department
Government Buildings
Contact
Building Official
Type
Improvement
Useful Life
20-25
Category
Building Repair & Maint
Priority
3Important
Total Project Cost: $160,000
2024 2025 2026 2027 2028 Total
Construction/Maintenance 160,000 160,000
Total 160,000 160,000
Funding Sources 2024 2025 2026 2027 2028 Total
Equipment/Building 160,000 160,000
Replacement Fund
Total 160,000 160,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
32
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 28-Bldg-001
Project Name City Hall Air Handler Replacement
TCAAP No
Description
Zeplacement of the City Hall air handlers.
Department
Government Buildings
Contact
Building Official
Type
Improvement
Useful Life
20-25
Category
Building Repair & Maint
Priority
3Important
Total Project Cost: $220,000
Justification
?er the City's consultant in 2022, the air handlers at City Hall have between five and ten years of useful life left. These were installed when City
Sall was built in the early 2000's.
Expenditures 2024 2025 2026 2027 2028 Total
Construction/Maintenance 220,000 220,000
Total 220,000 220,000
Funding Sources 2024 2025 2026 2027 2028 Total
Equipment/Building 220,000 220,000
Replacement Fund
Total 220,000 220,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
33
Capital Improvement Plan
City of Arden Hills, Minnesota
Project # 24-Park-001
Project Name Hard Court Rehabilitation
2024 thru 2028
Department Parks Department
Contact Public Works Director
Type Improvement
Useful Life 20-25
Category Park Capital Improvements
TCAAP No Priority 3Important
Justification
Proposed improvements are intended to maintain existing court surfaces. In general, a court surface life is approximately 25 years before cracks
and pavement deformation require full reconstruction. Routine crack filling to prolong court surfaces is being performed.
Expenditures
2024
2025 2026
2027 2028
Total
Construction/Maintenance
320,000
160,000
100,000
580,000
Total
320,000
160,000
100,000
580,000
Funding Sources
2024
2025 2026
2027 2028
Total
Capital Improvement Funds
210,000
160,000
100,000
470,000
(PIR)
Grants
110,000
110,000
Total
320,000
160,000
100,000
580,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
34
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 25-Park-001
Project Name Park Shelter Replacements
TCAAP No
Description
Zeplace park shelters ($50,000 each):
Z025 - Cummings and Hazelnut
?029 - Royal
Justification
Shelters are deteriorating and reaching the end of service life.
Department
Parks Department
Contact
Public Works Director
Type
Improvement
Useful Life
Category
Park Capital Improvements
Priority
4 Less Important
Total Project Cost: $150,000
Expenditures 2024
2025 2026
2027 2028 Total
Construction/Maintenance
100,000
100,000
Total
Funding Sources 2024
100,000
2025 2026
100,000
2027 2028 Total
Capital Improvement Funds
(PIR)
100,000
100,000
Total
100,000
100,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
35
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 25-Park-002
Project Name Playground Structure Replacement
TCAAP No
Description
?lay Structures are replaced on a 20 year replacement schedule.
Oaks Park last replaced in 1999 - $150,000
ty Park last replaced in 1998 - $150,000
Park last replaced in 2000 - $170,000
Park last replaced 2001- $150,000
Hills Park last replaced 2002 - $150,000
Department
Parks Department
Contact
Park & Recreation Mgr
Type
Improvement
Useful Life
Category
Park Capital Equipment
Priority
3Important
Total Project Cost: $920,000
Valentine Park last replaced 2013 - $150,000
Justification
In order to maintain playground structures that meet current safety guidelines, require a minimum amount of maintenance, and have replacement
parts available, the City is attempting to maintain a replacement schedule for playground facilities based on available funds.
Expenditures 2024
2025 2026
2027 2028
Total
Construction/Maintenance
300,000
320,000
620,000
Total
Funding Sources 2024
300,000
2025 2026
320,000
2027 2028
620,000
Total
Capital Improvement Funds
(PIR)
300,000
320,000
620,000
Total
300,000
320,000
620,000
Produced Using the Plan -It Capital Planning Software
36
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 25-Park-003
Project Name Cummings Park Roof Maintenance
TCAAP No
Description L
Zepair or replace roof shingles at this park.
Z025 - Cummings Park
Justification
Zoofing materials are aging and deteriorating towards the end of the expected service life.
Department
Parks Department
Contact
Public Works Director
Type
Improvement
Useful Life
Category
Park Capital Improvements
Priority
3Important
Total Project Cost: $40,000
Expenditures 2024
2025 2026
2027 2028 Total
Construction/Maintenance
40,000
40,000
Total
Funding Sources 2024
40,000
2025 2026
40,000
2027 2028 Total
Capital Improvement Funds
(PIR)
40,000
40,000
Total
40,000
40,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
37
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 25-Park-004
Project Name Hazelnut Park Parking Lot Improvements
TCAAP No
Description
?avement rehabilitation project involving full -depth reclamation.
Department
Parks Department
Contact
Public Works Director
Type
Improvement
Useful Life
Category
Park Capital Improvements
Priority
4 Less Important
Total Project Cost: $300,000
Justification
?avement within the northern portion of lot is deteriorating and exceeding its service life. Parking lot resides on property owned by church and is
available for public use under the terms of a Joint Use agreement.
Expenditures 2024
2025 2026
2027 2028 Total
Construction/Maintenance
300,000
300,000
Total
Funding Sources 2024
300,000
2025 2026
300,000
2027 2028 Total
Capital Improvement Funds
(PIR)
300,000
300,000
Total
300,000
300,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
38
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 25-Park-005
Project Name Old Hwy 10 Trail- 96 to Valentine Park
TCAAP No
Department
Parks Department
Contact
Public Works Director
Type
Improvement
Useful Life
20
Category
Park Capital Improvements
Priority
n/a
Description Total Project Cost: $3,050,000
onstruction of a new 6,500-feet in length, grade separated, 10-ft wide bituminous trail along the West side of Old Highway 10 from Lake
Valentine Rd to Lakeshore Pl.
Justification
the new trail will improve safety and adequately accommodate pedestrians & bicyclists along the Old Highway 10 Corridor between Lake
Valentine Rd and Lakeshore PI in Arden Hills. The proposed trail improvements will complete the North -South connection from MN-51 to Hwy -
Expenditures 2024
2025 2026
2027 2028 Total
Construction/Maintenance
2,800,000
2,800,000
Total
Funding Sources 2024
2,800,000
2025 2026
2,800,000
2027 2028 Total
Grants
Ramsey County
State Aid
1,400,000
550,000
850,000
1,400,000
550,000
850,000
Total
2,800,000
2,800,000
Budget Impact/Other
the 6,500-feet of new trail will be the responsibility of the City to maintain. Maintenance includes, snow/ice control (seasonally), crack sealing
:og sealing (approx. every 5 years).
Produced Using the Plan -It Capital Planning Software
39
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 26-Park-005
Project Name MN-51 Trail Connection
TCAAP No
Department
Parks Department
Contact
Public Works Director
Type
Improvement
Useful Life
20
Category
Park Capital Improvements
Priority
n/a
Description Total Project Cost: $800,000
?roposed new trail construction. Involves 1,700-feet of 8-feet wide bituminous trail along the west side of MN-51 from the Roseville border to
Snelling Avenue North.
?otential wetland impacts and retaining wall needs near Johanna Marsh.
Justification
Phis trail segment is identified as a proposed pathway on the City's master trail system map. It is also identified in the Metropolitan Council
Zegional Bicycle Transportation Network (RBTN) and is eligible for funding. MnDOT is scheduled to resurface MN-51 in 2026 within the
)roximity of this proposed trail segment.
Expenditures 2024
2025 2026 2027
2028 Total
Construction/Maintenance
800,000
800,000
Total
Funding Sources 2024
800,000
2025 2026 2027
800,000
2028 Total
Capital Improvement Funds
(PIR)
Grants
500,000
300,000
500,000
300,000
Total
800,000
800,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
40
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 27-Park-005
Project Name Perry Park Improvements
TCAAP No
Department
Parks Department
Contact
Public Works Director
Type
Improvement
Useful Life
Category
Park Capital Improvements
Priority
4 Less Important
Description I
Total Project Cost: $295,000
?avement rehabilitation project involving full -depth reclamation, spot curb repairs, ADA improvements and subgrade soil corrections - $250,000.
3all field grading - $30,000.
Karming House roof - $15,000.
Justification
?arking lot pavement is deteriorating and reaching the end of service life. Public Works has placed large area patches to extend usability. Cost of
naintenance is increasing each year.
Expenditures 2024 2025 2026 2027 2028 Total
Construction/Maintenance 295,000 295,000
Total 295,000 295,000
Funding Sources 2024 2025 2026 2027 2028 Total
Capital Improvement Funds 295,000 295,000
(PIR)
Total 295,000 295,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
41
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 28-Park-001
Project Name Lake Johanna Blvd Trail
TCAAP No
Department
Parks Department
Contact
Public Works Director
Type
Improvement
Useful Life
20
Category
Park Capital Improvements
Priority
3Important
Description Total Project Cost: $2,000,000
onstruction of a new 8,100-feet in length, grade separated, 10-ft wide bituminous trail along Lake Johanna Blvd in the North/West orientation
.rom County Rd D to Old Snelling Ave.
Justification
the new trail will improve safety and adequately accommodate pedestrians & bicyclists along the Lake Johanna Boulevard Corridor between Old
Snelling Ave and County Road D in Arden Hills. The proposed Lake Johanna Boulevard trail improvements will provide critical connections
)etween Arden Hills neighborhoods, neighboring Cities, Tony Schmidt Regional Park, Bethel College and Mounds View High School.
Expenditures 2024 2025 2026 2027 2028 Total
Planning/Design 250,000 260,000 510,000
Construction/Maintenance 1,490,000 1,490,000
Total 250,000 1,750,000 2,000,000
Funding Sources 2024 2025 2026 2027 2028 Total
Capital Improvement Funds
(PIR)
State Aid
Total
250,000 260,000
1,490,000
510,000
1,490,000
250,000 1,750,000
2,000,000
8,100-feet of new trail will be the responsibility of the City to maintain. Maintenance includes, snow/ice control (seasonally), crack sealing
sealing (approx. every 5 years).
Produced Using the Plan -It Capital Planning Software
42
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 24-Pub-001
Project Name LJFD Engine/Ladder Replacement
TCAAP No
Department Public Safety
Contact City Administrator
Type Equipment
Useful Life
Category Public Safety
Priority n/a
Description Total Project Cost: $942,820
ake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows the fire department has
)udgeted for the replacement of a fire engine in future years.
Ladder Replacement
Cost: $1,844,000
i Hills Cost: $449,940
Engine Replacement
Cost: $960,000
i Hills Cost: $234,240
Engine Replacement
Cost: $1,060,000
i Hills Cost: $258.64,
Justification
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2024 2025 2026 2027 2028 Total
EquipNehicles/Furnishings 449,940 234,240 684,180
Total 449,940 234,240 684,180
Funding Sources 2024 2025 2026 2027 2028 Total
Public Safety Capital Fund 449,940 234,240 684,180
Total 449,940 234,240 684,180
Budget Impact/Other
There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
•esult of this project would be reflected in the fire services contract in reduced maintenance costs.
Produced Using the Plan -It Capital Planning Software
43
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 24-Pub-002
Project Name LJFD Rescue/Command/Utility Vehicle Replacement
TCAAP No
Department
Public Safety
Contact
City Administrator
Type
Equipment
Useful Life
Category
Public Safety
Priority
n/a
Description Total Project Cost: $431,880
ake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows the fire department has
)udgeted for the replacement of Rescue/Command/Utility vehicles in future years.
D24 Tire Replacement
otal Cost: $8,000
.rden Hills Cost: $1,950
D25 Command/Tire Replacement
otal Cost: $108,500
.rden Hills Cost: $26,470
D26 Rescue/Tire Replacement
otal Cost: $308,500
.rden Hills Cost: $75,270
D27 Command/Tire Replacement
otal Cost: $114,000
.rden Hills Cost: $27,820
D28 Rescue/Command/Utility/Tire Replacement
otal Cost: $849,000
.rden Hills Cost: $207,160
D29 Tire Replacement
otal Cost: $9,500
rden Hills Cost: $2,320
2030 Rescue/Tire Replacement
Total Cost: $372,500
Arden Hills Cost: $90,890
Justification
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2024 2025 2026 2027 2028 Total
EquipNehicles/Furnishings 1,950 26,470 75,270 27,820 207,160 338,670
Total 1,950 26,470 75,270 27,820 207,160 338,670
Funding Sources 2024 2025 2026 2027 2028 Total
Public Safety Capital Fund 1,950 26,470 75,270 27,820 207,160 338,670
Total 1,950 26,470 75,270 27,820 207,160 338,670
Produced Using the Plan -It Capital Planning Software
44
Capital Improvement Plan 2024 thYu 2028 Department Public Safety
City of Arden Hills, Minnesota Contact City Administrator
Budget Impact/Other
are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
of this project would be reflected in the fire services contract in reduced maintenance costs.
Produced Using the Plan -It Capital Planning Software
45
Capital Improvement Plan 2024 thYu 2028 Department Public Safety
City of Arden Hills, Minnesota Contact City Administrator
Project # 24-Pub-003 Type Equipment
Useful Life
Project Name LJFD General Equipment
Category Public Safety
TCAAP No Priority n/a
Description Total Project Cost: $336,460
Lake Johanna Fire Department provides a detailed capital budget which includes the costs to each City.
2024 - Computers, moblie tablets, test SCBA bottles, hydraulic rescue tool, portable monitor, ladder equipment, console, Lexipol policy manual,
set of irons
Total Cost: $147,410
Arden Hills Cost: $35,970
2025 - Computers, network devices, Lexipol policy manual
Total Cost: $24,410
Arden Hills Cost: $5,960
2026 SCBA Replacement
Total Cost: $720,000
Arden Hills Cost: $175,680
2027 Computers, network devices, radios, hydraulic rescue tool
Total Cost: $57,300
Arden Hills Cost: $13,980
There is a placcholder each year of up to $15,000 based on historical analysis.
Justification
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2024 2025 2026 2027 2028 Total
Equip/Vehicles/Furnishings 35,970 15,000 175,680 15,000 15,000 256,650
Total 35,970 15,000 175,680 15,000 15,000 256,650
Funding Sources 2024 2025 2026 2027 2028 Total
Public Safety Capital Fund 35,970 15,000 175,680 15,000 15,000 256,650
Total 35,970 15,000 175,680 15,000 15,000 256,650
Budget Impact/Other
There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
•esult of this project would be reflected in the fire services contract in reduced maintenance costs.
Produced Using the Plan -It Capital Planning Software
46
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 24-Pub-004
Project Name LJFD Station Capital
TCAAP No
Department
Public Safety
Contact
City Administrator
Type
Equipment
Useful Life
Category
Public Safety
Priority
n/a
Description Total Project Cost: $378,710
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows.
2024 Station 120 gutters, bottle filler drinking fountains, Station 130 space upgrade and conference room AN upgrade
Total Cost: $69,200
Arden Hills Cost: $16,890
2025 Station 140 roof, Station 130 remodel/addition and stucco redashing and EV charging infrastructure
Total Cost: $1,155,000
Arden Hills Cost: $281,820
There is a placcholder each year of up to $10,000 based on historical analysis.
Justification
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2024
2025
2026
2027
2028
Total
Equip/Vehicles/Furnishings 16,890
281,820
10,000
10,000
10,000
328,710
Total 16,890
281,820
10,000
10,000
10,000
328,710
Funding Sources 2024
2025
2026
2027
2028
Total
Public Safety Capital Fund 16,890
281,820
10,000
10,000
10,000
328,710
Total 16,890
281,820
10,000
10,000
10,000
328,710
are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
of this project would be reflected in the fire services contract in reduced maintenance costs.
Produced Using the Plan -It Capital Planning Software
47
Capital Improvement Plan
City of Arden Hills, Minnesota
Project # 26-Pub-005
Project Name Lake Johanna Fire Dept Fire Station
TCAAP
Description
onstruction of a new fire station.
Justification
Maintaining the fire station is critical to public safety.
2024 thru 2028
Department Public Safety
Contact City Administrator
Type Improvement
Useful Life
Category Public Safety
Priority n/a
Total Project Cost: $2,104,500
Expenditures 2024 2025 2026 2027 2028 Total
Construction/Maintenance 140,300
280,600
280,600
701,500
Total 140,300
280,600
280,600
701,500
Funding Sources 2024 2025 2026
2027
2028
Total
Public Safety Capital Fund 140,300 280,600 280,600 701,500
Total 140,300 280,600 280,600 701,500
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
48
Capital Improvement Plan 2024 thYu 2028 Department Sanitary Sewer Department
City of Arden Hills, Minnesota Contact Public works Director
Project # 24-Sew-001 Type Maintenance
Useful Life 20
Project Name Lift Station Rehabilitation
Category Sanitary Sewer Maintenance
TCAAP No Priority 2 Very Important
Description Total Project Cost: $1,200,000
Rehabilitation of lift stations to standardize and replace aging equipment, including pumps and electrical panels.
2024
Lift Station 5 (last update 2012) - Forcemain $300,000
Lift Station 5 (last update 2012) - Pumps, base and electronics $115,000
Lift Station 2 (last update 2012) - Pumps, base and electronics $115,000
2025
Lift Station 1 (last update 2012) - Pumps, base and electronics $105,000
Lift Station 9 (last update 2013) - Pumps, base and electronics $105,000
2027
Lift Station 8 (last update 2012) - Pumps, base and electronics $155,000
Lift Station 11 (last update 2016) - Pumps, base and electronics $105,000
2029
Lift Station 12 (last update 2012) - Pumps, base and electronics $100,000
Lift Station 4 (last update 2013) - Pumps, base and electronics $100,000
Justification
The City has maintained a program to refurbish and update sanitary sewer lift stations on a 10-year cycle for reliability, technology and risk
Expenditures 2024 2025 2026 2027 2028 Total
Construction/Maintenance 530,000
210,000
260,000
1,000,000
Total 530,000
210,000
260,000
1,000,000
Funding Sources 2024
2025 2026
2027 2028
Total
Sanitary Sewer Utility Fund 530,000 210,000 260,000 1,000,000
Total 530,000 210,000
Budget Impact/Other
Zeduced maintenance costs.
260,000 1,000,000
Produced Using the Plan -It Capital Planning Software
49
Capital Improvement Plan
City of Arden Hills, Minnesota
Project # 24-Sew-002
Project Name Sewer Lining/Rehabilitation
2024 thru 2028
Department Sanitary Sewer Department
Contact Public Works Director
Type Maintenance
Useful Life 30
Category Sanitary Sewer Maintenance
TCAAP No Priority 2 Very Important
Description Total Project Cost: $2,430,000
Sewer Lining and Rehabilitation of the sanitary sewer system on a 2-year cycle.
(2024): Arden View Drive Neighborhood
(2025): Glen Arden Neighborhood
(2027): Venus Avenue Neighborhood
(2029): Lift Station 2 Service Trail
(2031): Hamline Avenue, Eide Circle, Floral Park connection
(2033): In erson Neighborhood
Justification
As part of our sanitary sewer program, lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. As the
sewer infrastructure is aging, staff will continue to perform sewer inspections and identify locations needing sewer lining and other sewer
Expenditures
2024
2025 2026
2027 2028
Total
Construction/Maintenance
415,000
400,000
640,000
1,455,000
Total
Funding Sources
415,000
2024
400,000
2025 2026
640,000
2027 2028
1,455,000
Total
Sanitary Sewer Utility Fund
415,000
400,000
640,000
1,455,000
Total
415,000
400,000
640,000
1,455,000
project will help the overall I&I reduction program.
Produced Using the Plan -It Capital Planning Software
50
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 24-Str-001
Project Name 2024 PMP
TCAAP No
Department
Street Department
Contact
Public Works Director
Type
Improvement
Useful Life
20-25
Category
Streets: Reconstruction
Priority
2 Very Important
Description I
Total Project Cost: $2,775,000
?avement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous
)avement, repairs to storm sewer inlets, drainage improvements, repairs to sanitary sewer manholes and castings, watermain improvements,
iydrant and valve repairs. Street segments include Colleen Avenue/McClung (Hamlin to Snelling), Brian Knoll Drive & Ct, Norma Avenue
"Colleen to Dawn Circle), Arden Vista Ct, Royal Hills (Snelling to Arden View Dr), Kiethson Drive (96 South), Royal Lane (Norma to Floral) and
fames Avenue.
Justification
?avement conditions are deteriorating with condition ratings from 24 to 57. Proposed improvements are necessary to continue safe and reliable
>treet and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement
vithin the City.
Expenditures
2024 2025
2026 2027 2028 Total
Construction/Maintenance
2,775,000
2,775,000
Total
2,775,000
2,775,000
Funding Sources
2024 2025
2026 2027 2028 Total
Capital Improvement Funds
1,000,000
1,000,000
(PIR)
Other
1,000,000
1,000,000
Sanitary Sewer Utility Fund
175,000
175,000
Surface Water Mgmt Utility
400,000
400,000
Funds
Water Utility Funds
200,000
200,000
Total
2,775,000
2,775,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
51
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 26-Str-001
Project Name 2026 PMP
TCAAP No
Department Street Department
Contact Public Works Director
Type Improvement
Useful Life 20-25
Category Streets: Reconstruction
Priority 2 Very Important
Description I
Total Project Cost: $1,955,000
?avement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous
)avement, repairs to storm sewer inlets, repairs to sanitary sewer manholes and castings, hydrant and valve repairs. Street segments include: Karth
: ake Dr (Pleasant Dr to Cul-de-Sac), Pleasant Drive (Amble to Karth Lake Dr), Pleasant Circle, Amble Drive (Karth Lake Dr to Lexington
kvenue), Karth Lake Circle, Glenhill Road and Cummings Park Drive. Retaining wall rehab, BMP-Phase 2 and outfalls grit chamber additions.
Justification
?avement conditions are showing distress with condition ratings from 33 to 62, with exception of one segment of Pleasant Dr. Pavement
;onditions will continue to decline. Proposed improvements are necessary to continue safe and reliable street and utility services. These
mprovements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City.
Expenditures 2024
2025 2026 2027
2028 Total
Construction/Maintenance
1,955,000
1,955,000
Total
1,955,000
1,955,000
Funding Sources 2024
2025 2026 2027
2028 Total
Capital Improvement Funds
550,000
550,000
(PIR)
Other
670,000
670,000
Other City Governments
30,000
30,000
Sanitary Sewer Utility Fund
135,000
135,000
State Aid
100,000
100,000
Surface Water Mgmt Utility
410,000
410,000
Funds
Water Utility Funds
60,000
60,000
Total
1,955,000
1,955,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
52
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 28-Str-001
Project Name 2028 PMP
TCAAP No
Department Street Department
Contact Public Works Director
Type Improvement
Useful Life 20-25
Category Streets: Reconstruction
Priority 2 Very Important
Description I
Total Project Cost: $3,765,000
?avement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous
)avement, repairs to storm sewer inlets, repairs to sanitary sewer manholes and castings, hydrant and valve repairs. Street segments include:
3enton Way loop south of Harriet, Tiller Lane (Lexington to Cannon Ave), Cannon Ave (Tiller Ln to Dunlap), Dunlap (Cannon Ave to Tiller
: ane), Ingerson Rd, Ingerson Ct, Hamlin Ave N (Hamlin Ave N to Ingerson Rd), Pine Tree Dr, Harriet Ave, Walden Pl, Lametti Ln, Lametti Ct,
3ussard Ct, Hunters Ct, Fernwood St, Fernwood Ct, Dellwood Ave and Carlton Dr. Dredging Fernwood sediment pond and adding grit chambers,
)ipe lining dual storm crossing Hamline Ave N and 2-400 ft sanitary sewer 10-inch forcemain rehab.
Justification
?avement conditions are showing distress with condition ratings from 15 to 59. Pavement conditions will continue to decline. Proposed
mprovements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for
)atching and maintaining highly deteriorated street pavement within the City.
Expenditures 2024
2025 2026 2027 2028
Total
Construction/Maintenance
3,765,000
3,765,000
Total
3,765,000
3,765,000
Funding Sources 2024
2025 2026 2027 2028
Total
Capital Improvement Funds
775,000
775,000
(PIR)
Other
1,200,000
1,200,000
Sanitary Sewer Utility Fund
340,000
340,000
State Aid
350,000
350,000
Surface Water Mgmt Utility
950,000
950,000
Funds
Water Utility Funds
150,000
150,000
Total
3,765,000
3,765,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
53
Capital Improvement Plan 2024 thYu 2028 Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Unassigned
Useful Life 10
Category Utility Maintenance
TCAAP No Priority 2 Very Important
Description Total Project Cost: $730,000
2024 - South Water Tower maintenance.
Clean, inspect and repair tank interior of this 1 million gallon storage facility in accordance with MN Department of Health guidelines.
2026 - North Water Tower order inspection report.
2027 - North Water Tower maintenance.
Clean, inspect and repair tank interior of this 500,000 gallon storage facility in accordance with MN Department of Health guidelines.
2030 - South Water Tower order inspection report.
2031 - South Water Tower maintenance.
Clean, inspect and repair tank interior of this 1 million gallon storage facility in accordance with MN Department of Health guidelines.
2033 - North Water Tower order inspection report.
2034 - North Water Tower maintenance.
Clean, inspect and repair tank interior of this 500,000 gallon storage facility in accordance with MN Department of Health guidelines.
Listed costs are estimates only. Inspections will determine the extent of minor re airs required.
Justification
The MN Department of Health recommends that storage facilities for public water supply systems are inspected and maintained on a 5-year cycle.
Last rehab on South Tower was completed in 2013 ($816,256). Next one due in 2038.
Last rehab on North Tower was completed in 2018 ($608,125). Next one due in 2043.
Expenditures 2024 2025 2026 2027 2028 Total
Construction/Maintenance 250,000 10,000 150,000 410,000
Total 250,000
Funding Sources 2024 2025 2026 2027 2028 Total
10,000 150,000
410,000
Water Utility Funds 250,000 10,000 150,000 410,000
Total 250,000
Budget Impact/Other
10,000 150,000 410,000
Produced Using the Plan -It Capital Planning Software
54
Capital Improvement Plan 2024 thYu 2028 Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Project # 24-W-003 Type Improvement
Useful Life 20
Project Name Water Meter Replacement & Lead/Co er Inventor
P PP Y Category Utility Improvements
TCAAP No Priority 3Important
Description Total Project Cost: $1,425,000
ommercial water meters were replaced in 1997. Residential water meters were replaced in 2000. Meter Readers were replaced in 2012. This is a
)laceholder for replacing them throughout the City.
625,000 budgeted in 2024 for consultant work.
Justification
Vleters are at the end of their useful life.
qN Dept of Health requires a lead/copper inventory.
Expenditures
2024
2025 2026
2027 2028 Total
Other
525,000
900,000
1,425,000
Funding Sources
Total 525,000
2024
900,000
2025 2026
1,425,000
2027 2028 Total
Water Utility Funds
525,000
900,000
1,425,000
Total 525,000
900,000
1,425,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
55
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 24-W-004
Project Name Trunk Water Main Improvements - Roseville
TCAAP No
Department
Water Department
Contact
Public Works Director
Type
Unassigned
Useful Life
30
Category
Utility Improvements
Priority
2 Very Important
Description Total Project Cost: $385,000
?roposed trunk watermain upgrade to 1,600 feet of existing 12-inch CIP to 16-inch DIP or PVC. Located within the City of Roseville along
3amline Avenue from Josephine Road to Glenhill Road.
Justification
Phis upgrade is vital to support the future TCAAP development by allowing the future water tower to operate at appropriate water levels.
Expenditures 2024 2025 2026 2027 2028 Total
Construction/Maintenance 385,000 385,000
Total 385,000 385,000
Funding Sources 2024 2025 2026 2027 2028 Total
Water Utility Funds 385,000 385,000
Total 385,000
Budget Impact/Other
385,000
Produced Using the Plan -It Capital Planning Software
56
Capital Improvement Plan
City of Arden Hills, Minnesota
Project # 25-W-001
Project Name Water System Model Update
TCAAP No
Description
onduct a Water System Model update.
2024 thrtt 2028
Department Water Department
Contact Public Works Director
Type Operational Maintenance
Useful Life
Category Utility Improvements
Priority 3Important
Total Project Cost: $40,000
Justification
the last water model was conducted in 2019. Since then upgrades have been made at critical locations of the water distribution system. An update
s needed to show current conditions.
Expenditures 2024 2025 2026 2027 2028 Total
Planning/Design 40,000 40,000
Total 40,000 40,000
Funding Sources 2024 2025 2026 2027 2028 Total
Water Utility Funds 40,000 40,000
Total 40,000 40,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
57
Capital Improvement Plan 2024 thru 2028
City of Arden Hills, Minnesota
Project # 25-W-002
Project Name Booster Station Improvements
TCAAP No
Department
Water Department
Contact
Public Works Director
Type
Unassigned
Useful Life
20
Category
Utility Maintenance
Priority
2 Very Important
Description Total Project Cost: $150,000
Zehabilitation of pumps, motors, electrical system and building components. This project begins a proactive process to address aging mechanical
;quipment to minimize station failures and unscheduled outages. Staff will conduct further evaluation of system components to identify specific
mnrovements and refine cost estimates in 2023.
Justification
the booster station is a critical component of the water distribution system to supply water to the northern portion of the City. Proactive
•ehabilitation will better manage risks associated with water supply disruptions.
Expenditures 2024 2025 2026 2027 2028 Total
Construction/Maintenance 150,000 150,000
Total 150,000 150,000
Funding Sources 2024 2025 2026 2027 2028 Total
Water Utility Funds 150,000 150,000
Total 150,000
Budget Impact/Other
150,000
Produced Using the Plan -It Capital Planning Software
58
Capital Improvement Plan 2024 thYu 2028 Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Project # 26-W-002 Type Unassigned
Useful Life 30
Project Name MN-51 Water & Sewer Forcemain Crossings g Category Utility Maintenance
TCAAP No Priority 3Important
Description Total Project Cost: $275,000
?roposed replacement of watermain crossings along MN-51 at Glenhill Road (8-inch CIP), between Cummings Lane and Ingerson Road (8-inch
IP), and near Red Fox Road (12-inch CIP). New watermain will consist of DIP or PVC.
kpproximately 300ft (6-inch CIP) Sanitary Forcemain under MN-51 within MnDOT right of way.
Justification
the existing watermain material is CIP and over 50 years old. CIP is more prone to breaks as it ages compared to DIP or PVC. These crossings
ire vital to supplying consistent water distribution on each side of MN-51. MnDOT is scheduled to resurface MN-51 in 2026.
Expenditures
2024 2025
2026 2027
2028 Total
Planning/Design
Construction/Maintenance
35,000
240,000
35,000
240,000
Total
Funding Sources
35,000
2024 2025
240,000
2026 2027
275,000
2028 Total
Sanitary Sewer Utility Fund
Water Utility Funds
17,500
17,500
50,000
190,000
67,500
207,500
Total
35,000
240,000
275,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
59
Capital Improvement Plan 2024 thYu 2028 Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Project # 26-W-003 Type Unassigned
Useful Life 10
Project Name Trunk Water Main Improvements Category Utility Maintenance
TCAAP No Priority 2 Very Important
Description Total Project Cost: $40,000
Evaluated the condition of 16" water main between North and South towers to determine the degree of corrosion and deterioration in 2020-2021.
The evaluation will develop a long-term plan for rehabilitation of this critical water main segment. Inspection via ultrasonic testing is needed to
evaluate existing conditions in critical locations along the Trunk Watermain.
2026 - Evaluation at Hamline Ave N near Ingerson and Dunlap St N near Ingerson
2028 - Inspections and testing at Dunlap St N near Grey Fox Road
Justification
The trunk water main extending between the north and south elevated storage tanks is one of the most important and critical segments of the water
distribution system for supplying water to the northern portion of the City. Segments of the water main have been in service for more than 52 yeat
Expenditures 2024
2025 2026 2027
2028
Total
Construction/Maintenance
20,000
20,000
40,000
Total
Funding Sources 2024
20,000
2025 2026 2027
20,000
2028
40,000
Total
Water Utility Funds
20,000
20,000
40,000
Total
20,000
20,000
40,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
60
City of Arden Hills, Minnesota
Capital Improvement Plan
2024 thru 2028
PROJECTS BY FUNDING SOURCE
Source Project # Priority 2024 2025 2026 2027 2028 Total
Capital Improvement Funds (PIR)
Hard Court Rehabilitation
24-Park-001
3
210,000
160,000
100,000
470,000
2024 PMP
24-Str-001
2
1,000,000
1,000,000
Park Shelter Replacements
25-Park-001
4
100,000
100,000
Playground Structure Replacement
25-Park-002
3
300,000
320,000
620,000
Cummings Park Roof Maintenance
25-Park-003
3
40,000
40,000
Hazelnut Park Parking Lot Improvements
25-Park-004
4
300,000
300,000
MN-51 Trail Connection
26-Park-005
n/a
500,000
500,000
2026 PMP
26-Str-001
2
550,000
550,000
Perry Park Improvements
27-Park-005
4
295,000
295,000
Lake Johanna Blvd Trail
28-Park-001
3
250,000
260,000
510,000
2028 PMP
28-Str-001
2
775,000
775,000
Capital Improvement Funds (PIR) Total
1,210,000
900,000
1,050,000
965,000
1,035,000
5,160,000
EDA General Fund
Gateway Signs
25-EDA-001
n/a
270,000
40,000
310,000
EDA General Fund Total
270,000
40,000
310,000
Equipment/Building Replacement Fun
City Hall Maintenance
24-Bldg-005
2
50,000
50,000
50,000
50,000
50,000
250,000
Trade in Program Toro Z Mowers #473 & #474
24-Eqo-001
3
30,000
30,000
60,000
Replace Bobcat Broom Attachment #475
24-Eqp-002
3
5,000
5,000
Replace Bobcat Forestry Head Attachment #464
24-Eqp-003
2
22,500
22,500
Emergency Generator Replacement Schedule
24-Eqp-004
2
145,000
145,000
Replace 2012 F-450 Dump Body/Plow Truck #441
24-EgpV-001
3
100,000
100,000
Replace 2012 Int'I Plow Wing Truck #115
24-EgpV-002
n/a
143,650
150,170
293,820
Replace 2013 Ford Escape #504
24-EgpV-003
n/a
32,000
32,000
City Hall roof
25-Bldg-002
3
160,000
160,000
Replace 1993 Case 621 Loader #103
25-Eqp-001
n/a
245,000
245,000
Replace 1996 Wacker 880 Roller #106
25-Eqp-002
3
24,500
24,500
Replace 2006 Felling Trailer #415
25-Eqp-003
3
8,000
8,000
Replace 2020 Bobcat Toolcat #461
25-Eqp-004
2
45,000
45,000
Replace 2013 Ford F450 Plow/Dump Truck #318
25-EgpV-001
3
95,000
95,000
Replace 2018 Toro Large Area Mower #457
26-Eqp-001
3
80,000
80,000
Replace 1996 Redi-Haul Trailer#108
26-Eqp-002
3
10,500
10,500
Replace 2016 F-350 wN-Plow and Liftgate #215
26-EgpV-001
3
65,000
65,000
Replace Bobcat Snowblower Attachment #467
27-Eqp-001
4
6,500
6,500
Replace 2000 Backhoe #204
27-Eqp-002
3
145,000
145,000
Replace 2009 Sterling Acterra Truck #431
27-EgpV-001
3
140,000
125,000
265,000
Replace 2016 F-350 Pickup w/Liftgate #455
27-EgpV-002
4
70,000
70,000
Replace 2015 Ford F450 Plow/Dump Truck #320
27-EgpV-003
2
95,000
95,000
City Hall Air Handler Replacement
28-Bldg-001
3
220,000
220,000
Replace Bobcat Snowblower 84" #118
28-Eqp-001
3
7,000
7,000
Produced Using the Plan -It Capital Planning Software
61
Source Project # Priority 2024 2025 2026 2027 2028 Total
Replace 2009 Husqavarna Pavement Saw #113
28-Eqp-002
3
7,500
7,500
Replace 1998 Tow Behind Air Compressor #107
28-Eqp-003
3
33,500
33,500
Replace 2016 Stepp Asphalt Patch Trailer #121
28-Eqp-004
3
50,000
50,000
Replace 2017 Mack Plow/Wing/Dump Truck #123
28-EgpV-001
5
150,000
155,000
305,000
Replace 2019 Ford F-150 Ext Cab w/Toolbox #601
28-EgpV-002
3
30,000
30,000
Equipment/Building Replacement Fund
383,150
777,670
345,500
671,500
698,000
2,875,820
Total
Grants
Hard Court Rehabilitation
24-Park-001
3
110,000
110,000
Old Hwy 10 Trail - 96 to Valentine Park
25-Park-005
n/a
1,400,000
1,400,000
MN-51 Trail Connection
26-Park-005
nla
300,000
300,000
Grants Total
110,000
1,400,000
300,000
1,810,000
Other
2024 PMP
24-Str-001
2
1,000,000
1,000,000
2026 PMP
26-Str-001
2
670,000
670,000
2028 PMP
28-Str-001
2
1,20U00
1,200,000
Other Total
1,000,000
670,000
1,200,000
2,870,000
Other City Governments
2026 PMP
26-Str-001
2
30,000
30,000
Other City Governments Total
30,000
30,000
(Public Safety Capital Fund
LJFD Engine/Ladder Replacement
24-Pub-001
n/a
449,940
234,240
684,180
LJFD Rescue/Command/Utility Vehicle Replacement
24-Pub-002
n/a
1,950
26,470
75,270
27,820
207,160
338,670
LJFD General Equipment
24-Pub-003
n/a
35,970
15,000
175,680
15,000
15,000
256,650
LJFD Station Capital
24-Pub-004
n/a
16,890
281,820
10,000
10,000
10,000
328,710
Lake Johanna Fire Dept Fire Station
26-Pub-005
n/a
140,300
280,600
280,600
701,500
Public Safety Capital Fund Total
504,750
323,290
401,250
567,660
512,760
2,309,710
Ramsey County
Old Hwy 10 Trail - 96 to Valentine Park
25-Park-005
n/a
550,000
550,000
Ramsey County Total
550,000
550,000
Sanitary Sewer Utility Fund
Emergency Generator Replacement Schedule
24-Eqp-004
2
155,000
145,000
300,000
Lift Station Rehabilitation
24-Sew-001
2
530,000
210,000
260,000
1,000,000
Sewer Lining/Rehabilitation
24-Sew-002
2
415,000
400,000
640,000
1,455,000
2024 PMP
24-Str-001
2
175,000
175,000
2026 PMP
26-Str-001
2
135,000
135,000
MN-51 Water & Sewer Forcemain Crossings
26-W-002
3
17,500
50,000
67,500
2028 PMP
28-Str-001
2
340,000
340,000
Sanitary Sewer Utility Fund Total 1,292,500 610,000 330,000 900,000 340,000 3,472,500
Produced Using the Plan -It Capital Planning Software
62
Source Project # Priority 2024
State Aid 1
Old Hwy 10 Trail - 96 to Valentine Park
25-Park-005 n/a
2026 PMP
26-Str-001 2
Lake Johanna Blvd Trail
28-Park-001 3
2028 PMP
28-Str-001 2
State Aid Total
Surface Water Mgmt Utility Funds
2024 PMP
24-Str-001
2
400,000
2026 PMP
26-Str-001
2
2028 PMP
28-Str-001
2
Surface Water Mgmt Utility Funds Total
400,000
Trade -In Value
Trade in Program Toro Z Mowers #473 & #474
24-Eqo-001
3
15,000
Replace Bobcat Broom Attachment #475
24-Eqp-002
3
1,500
Replace Bobcat Forestry Head Attachment #464
24-Eqp-003
2
2,500
Emergency Generator Replacement Schedule
24-Eqp-004
2
5,000
Replace 2012 F-450 Dump Body/Plow Truck #441
24-EgpV-001
3
20,000
Replace 2012 Int'I Plow Wing Truck #115
24-EgpV-002
n/a
Replace 2013 Ford Escape #504
24-EgpV-003
n/a
8,000
Replace 1993 Case 621 Loader #103
25-Eqp-001
n/a
Replace 1996 Wacker 880 Roller #106
25-Eqp-002
3
Replace 2006 Felling Trailer #415
25-Eqp-003
3
Replace 2020 Bobcat Toolcat #461
25-Eqp-004
2
Replace 2013 Ford F450 Plow/Dump Truck #318
25-EgpV-001
3
Replace 2018 Toro Large Area Mower #457
26-Eqp-001
3
Replace 1996 Redi-Haul Trailer #108
26-Eqp-002
3
Replace 2016 F-350 wN-Plow and Liftgate #215
26-EgpV-001
3
Replace Bobcat Snowblower Attachment #467
27-Eqp-001
4
Replace 2000 Backhoe #204
27-Eqp-002
3
Replace 2009 Sterling Acterra Truck #431
27-EgpV-001
3
Replace 2016 F-350 Pickup w/Liftgate #455
27-EgpV-002
4
Replace 2015 Ford F450 Plow/Dump Truck #320
27-EgpV-003
2
Replace Bobcat Snowblower 84" #118
28-Eqp-001
3
Replace 2009 Husqavarna Pavement Saw #113
28-Eqp-002
3
Replace 1998 Tow Behind Air Compressor #107
28-Eqp-003
3
Replace 2016 Stepp Asphalt Patch Trailer #121
28-Eqp-004
3
Replace 2017 Mack Plow/Wing/Dump Truck #123
28-EgpV-001
5
Replace 2019 Ford F-150 Ext Cab w/Toolbox #601
28-EgpV-002
3
Trade -In Value Total
52,000
Water Utility Funds
2025 2026 2027 2028 Total
850,000 850,000
100,000 100,000
1,490,000 1,490,000
350,000 350,000
850,000 100,000 1,840,000 2,790,000
400,000
410,000 410,000
950,000 950,000
410,000 950,000 1,760,000
15,000
30,000
1,500
Z500
5,000
5,000
5,000
20,000
20,000
30,000
30,000
8,000
15,000
15,000
500
500
4,000
4,000
25,000
25,000
25,000
25,000
20,000
20,000
1,500
1,500
15,000
15,000
1,500
1,500
15,000
15,000
25,000
25,000
10,000
10,000
25,000
25,000
2,000
2,000
2,500
2,500
1,500
1,500
25,000
25,000
35,000
35,000
15,000
15,000
99,500
41,500
96,500
86,000
375,500
Emergency Generator Replacement Schedule
24-Eqp-004
2
2024 PMP
24-Str-001
2
200,000
Water Tower Maintenance
24-W-001
2
250,000
Water Meter Replacement & Lead/Copper Inventory
24-W-003
3
525,000 900,000
Trunk Water Main Improvements - Roseville
24-W-004
2
385,000
Water System Model Update
25-W-001
3
40,000
Booster Station Improvements
25-W-002
2
150,000
145,000 145,000
200,000
10,000 150,000 410,000
1,425,000
385,000
40,000
150,000
Produced Using the Plan -It Capital Planning Software
63
Source Project # Priority 2024 2025 2026 2027 2028 Total
2026 PMP
26-Str-001
2
60,000
60,000
MN-51 Water & Sewer Forcemain Crossings
26-W-002
3 17,500
190,000
207,500
Trunk Water Main Improvements
26-W-003
2
20,000 20,000
40,000
2028 PMP
28-Str-001
2
150,000
150,000
Water Utility Funds Total
1,377,500 1,090,000
280,000 295,000 170,000
3,212,500
GRAND TOTAL 6,329,900 6,870,460 3,958,250 3,535,660 6,831,760 27,526,030
Produced Using the Plan -It Capital Planning Software
64
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Attachment C
2024 differences Genl Fund Cable
Deputy Clerk allocation change
8,260
Comm Coord allocation change
25,740
(19,000)
Comm Coord pt to ft
36,940
12,740
Step increases
18,660
310
3% estimated COLA
45,600
1,200
EE Ins benefits (10% health; 4% dental)
18,090
410
Work comp insurance
12,790
90
Personnel costs
166,080
(4,250)
Council retreat/strategic planning
10,000
NYFS
23,000
Comp study (one-time cost)
17,500
Property insurance
20,250
Election services
8,950
Ordinance update (2024 & 2025 cost)
40,000
Sand & salt for roads
10,000
Pavement condition survey
20,000
Ramsey County Sheriff
175,410
UFD
162,330
Work session tapings 5,000
Newsletter 51400
Cable costs to Genl Fund 50,000 (50,000)
All other misc (9,680) (220)
TOTAL 693,840 (44,070)
AGENDA ITEM — 3F
'r
-731�EN HILLS
MEMORANDUM
DATE: July 17, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Assisted Hearing Technology
Budgeted Amount:
N/A
For Council Consideration
Actual Amount:
N/A
Funding Source:
N/A
Council should consider providing direction on whether or not to move forward with additional
action on Assisted Hearing Technology for the Council Chambers.
Background
At the March worksession, Council decided not to move forward with assisted hearing technology
improvements in the Council Chambers.
Budget Impact
Budget impacts will depend on how Council wants to move forward.
Attachment
Attachment A: Memo on Assisted Hearing Technology
Page 1 of 1
Attachment A
-731�EN HILLS
MEMORANDUM
DATE: March 20, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Assisted Hearing Technology
Budgeted Amount: Actual Amount: Funding Source:
N/A $8,586.42 Cable Fund
For Council Consideration
Council should consider providing direction on whether or not to move forward with assisted
hearing technology modifications to the City Council Chambers.
Background
Staff was previously directed by the City Council to move forward with securing a proposal to add
a T-Coil System to the City Council Chambers to assist people with T-Coil enabled hearing aids.
The cost for the implementation was estimated around $25,000. Since that worksession, Staff had
worked with NineNorth on having Electronic Design review the Chambers and put together an
actual contract for work. During their review, they noted a "hum" in the Council Chambers that
they cannot mitigate. This hum would likely interfere with a T-Coil system and is no longer their
recommendation.
As a secondary option, they have proposed a Wi-Fi system. This system would work in tandem
with someone's smart phone, but a user could also use a T-Coil Neck Loop that would be
compatible with the system (example below). A normal user would need to download the specific
app for the system used in the Council Chambers, the signal would be transmitted from the Wi-Fi
system to the phone and from the phone to the hearing aids. Or if a person had T-Coil hearing aids,
they could wear the neck loop and pick up the audio.
Page 1 of 2
A third option would be to use existing equipment, and anyone could request a hip -pack to be used
during Council meetings. Although we do have a sign noting hearing equipment is available in the
Chambers, we could make a larger, more obvious sign alerting people that equipment is available
upon request.
It should be noted that this equipment is only facilitating audio that is directly going into
microphones on the dais or elsewhere in the chambers, normal conversations held in the chambers
would not be picked up by this system (or any other system).
Budget Impact
The revised proposal for the Wi-Fi system is $8,586.42, this amount would be paid by the Cable
Fund, and is not currently budgeted. Future changes are going to be needed in the fund regardless if
this project moves forward or not to keep the fund solvent.
Attachment
Attachment A: Electronic Design Proposal
Page 2 of 2
Arden Hills Council Chamber Assisted Listening System
City of Arden Hills
1245 Hwy 96 W
Arden Hills, MN 55112
Presented By:
Electronic Design Company
3225 E Hennepin Ave.
Minneapolis, MN 55413 US
612-355-2300
http://www.edcsolutions.com/
Project #: 6-Z-9004
Revision: 0
Modified: 2/16/2023
ELECTRONIC a
DESIGN. O
www.EDCSOLUTIONS.com
Electronic Design Company (EDC) is pleased to provide the following quote.
The sections below outline our proposed design assumptions, scope of work, responsibilities of both
EDC and the facility, project costs and our general terms and conditions.
Thank you for considering Electronic Design Company for your project. We look forward to working
with you on this project and in the future.
Scope of Work:
• EDC to provide, configure and install a Wi-Fi-based assistive listening system for the council
chambers.
• A streaming server and network switch will be installed in the equipment rack in the AV
control room adjacent to the chambers.
• A Wi-Fi access point will be mounted on the wall in the chambers, on the wall that is
shared with the AV control room. This can be mounted high up, above the dropped ceiling
level so that it is out of sight (for the most part). A single CAT6 cable will be routed from
this device back to the network switch in the equipment rack.
• The streaming server will be connected to the network switch and have one input from the
client's existing Symetrix DSP. This output will be configured and controlled by the client,
as they have full access and programming capability to the DSP.
• The access point will be configured for the task and a name for the Wi-Fi network that is
created will be dictated by the client (e.g., "Arden Hills Council Audio").
• Four Wi-Fi receivers will be provided and connected to the streaming audio service. These
receivers will each have a traditional set of headphones and a neck -loop for using it with T
-coil hearing aids.
• Training will be held with the client's representatives to instruct them on operation, basic
troubleshooting, and maintenance of the system.
* Price Includes Accessories
Design Exceptions / Notes:
• Previous information indicated a hum coming from an electrical source. EDC investigated the
hum but could not track it to the source. Best advice is to install a Wi-Fi system that would not
be affected by this electrical interference. Cost of tracking down the source of the hum is hard
to estimate and could become costly.
• All network devices are programmed and fully tested at EDC on a dedicated and self-
contained network using managed network parameters as provided by the Owner prior to
installation. Additionally, EDC will provide all relevant network settings to the Owner's IT
department if the newly provided audiovisual system is to reside on or is converged with the
Owner's network. EDC is not responsible for troubleshooting the Owner's network or for
delays due to integration issues beyond the project's contracted time allotment. If additional
time is required, the Owner will be charged at the current hourly rates in the form of a change
order.
• It should be assumed that any equipment not designed by the manufacturer for mounting to
the building structure requires stamped rigging drawings from a certified structural engineer.
Unless otherwise stated, Electronic Design Company (EDC) has not included stamped
equipment rigging drawings in this proposal and they are the responsibility of the Owner.
However, EDC can facilitate in the design of a rigged system or provide drawings at an
additional cost, upon request.
Electronic Design Company shall:
• Provide and install all equipment as designed.
• Provide and install all wire, except ground wire.
• Provide all final connections at system head -end.
• Perform check-out and testing of system being installed.
• Provide the owner with manuals and instruction.
• Provide five-year warranty on parts and labor.
Client or their Subcontractors shall:
• Provide and install all ground wire.
• Provide analog audio output from the DSP to act as input to the streaming audio server. Client
will be responsible for configuring this output within the DSP.
• Furnish electricity to head -end equipment as specified.
• Electrical service for operation of this system, as well as conduit and high voltage cable, is NOT
included in this quotation.
Electronic Design Company will not be responsible for lost time or delays due to other parties or
failure to gain access to work areas or systems. Unless other hours have been negotiated, all work will
be completed during the normal business hours of 7:00 am and 3:30 pm; with the exception of
normal holidays. Scheduling is subject to available personnel and product availability. Extra charges
will be incurred by the customer if the project needs to be completed sooner than what is stated in
the contract.
ce Includes Accessories
Terms & Conditions:
Price is good for 30 days and includes applicable taxes. Price is F.O.B. job site. Terms are detailed on
project summary page.
The design and/or intent of the above listed system specification is owned by Electronic Design
Company and will not be disclosed to any party other than those intended by Electronic Design
Company. Disclosure of this design/intent will subject the proprietor to consultant fees equivalent of
10% of the above listed design/build quotation. All materials guaranteed to be as specified. All work
to be completed in a competent manner according to standard practices. Any alteration or deviation
written or verbal from the above specifications involving extra costs will be executed and will become
an extra charge over and above the quotation. All agreements are contingent upon strikes, accidents,
or delays beyond our control. Thank you for considering Electronic Design Company (EDC) for this
project, we are pleased to be of service to your organization.
* Price Includes Accessories
(1)
EDC : Engineering
Engineering
(1)
EDC: Programming
Programming
(1)
EDC : Project Manager
Project Management
(1)
EDC : Training
Training
(1)
Listen Technologies : LA-167
Replacement Cushions for Stereo Headphones (10)
(1)
Listen Technologies : LA-304
Assistive Listening Notification Signage Kit
(1)
Listen Technologies: LW-10OP-02
Listen EVERYWHERE 2 Channel Wi-Fi Audio Server
(4)
Listen Technologies: LWR-1020
Listen EVERYWHERE Wi-Fi Audio Receiver 1020
(1)
Luxul : SW-100-04P
4 Port Unmanaged PoE+ Switch
(1)
Luxul : XAP-810
High Power AC1200 Dual Band Wireless access points
(1)
Travel:
Travel Time and Expenses
* Price Includes Accessories
Client: Patrick Cook Date
Contractor: Electronic Design Company
* Price Includes Accessories
Date
AGENDA ITEM — 3G
,-ARZEN HILLS
MEMORANDUM
DATE: July 17, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: TCAAP Public Engagement
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
For Council Consideration
Council should consider providing direction on a future public engagement session surrounding
TCAAP.
Background
At a previous City Council meeting, the Council directed Staff to bring back a discussion on
TCAAP public engagement, it was to be done following coordination with the County. The JDA
met on July 1 lth and discussed public engagement (see Attachment A). The JDA is aiming to have
a large public engagement event in October. The event will be conducted by a professional
consultant and funded by the County. While this event will be focused on the project as a whole, it
will delve into many of the elements related to the City, and provide a comprehensive overview for
those not familiar with the project. Should Council want to hold a separate event, Staff would
recommend holding it after the JDA event, if Council feels it is still needed. By having it
afterwards, the JDA event may answer questions that residents have and help to educate the public
in -advance of a City event.
Budget Impact
N/A
Attachment
Attachment A: JDA Memo on Community Engagement
Page 1 of 1
Attachment A
Joint Development Authority
-A EN HILLS RA M S EY
-' TCAAP 1
Redevelopment Project COUNTY
p
AGENDA ITEM 4
MEMORANDUM
DATE: July 11, 2023
TO: Joint Development Authority Board of Commissioners
FROM: Directors Collins and Perrault
SUBJECT: Community Engagement Planning
The JDA has expressed interest in hosting community engagement sessions. The goals, topics, format,
and timing of these sessions is up for discussion at this work session.
The attached document outlines a proposal for a potential fall community engagement event. This
proposal is intended to be a starting point for discussion and will be revised based on feedback provided
in this work session.
Attachment:
RCC Community Engagement Proposal 2023
Action Requested:
Decide on goals, topics, format and timing of future community engagement session(s).
Rice Creek Commons
Community Engagement Proposal 2023
• Topic: Reintroduction to Rice Creek Commons
• Timing: September/October 2023
• Goals:
o Engage with Arden Hills residents — particularly new residents and those historically not
involved with the project
o Familiarize the public with the Master Plan and TRC
o Provide updates on project status and schedule
• Format
o Brief presentation
■ Presenters:
■ Topic:
o Open house: stations with experts available to answer questions
• Topic Stations
o TCAAP Redevelopment Code and Master Plan
■ Representatives: City staff, Alatus
■ Materials: TRC, Master Plan
o Housing
■ Representatives: County CED, Alatus
■ Materials: visuals of possible housing types, visuals of density figures, table with
AMI and rent levels to discuss affordability
o Parks and trails
■ Representatives: County Parks & Rec
■ Materials:
o Roads, traffic, and transit
■ Representatives: County Public Works, Kimley Horn?
■ Materials:
o Environmental status
■ Representatives: Bay West
■ Materials:
o Green energy
■ Representatives: Xcel Energy, Evergreen, Energy Advisory Committee rep
■ Materials: Energy Integration and Resiliency Framework
o Outlot A (if end user selected by then)
■ Representatives: County CED
■ Materials: RDI materials, proposal concept
• Feedback opportunities
o Paper survey
o Representatives at each table asked to write notes about conversation topics, common
questions, themes to report back to JDA
AGENDA ITEM — 311
,-ARZEN HILLS
MEMORANDUM
DATE: July 17, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Council Tracker Update
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should provide further direction on items presented on the Council Request Tracker.
Background
City Council will receive a verbal update on items the Council has previously directed staff to
research and/or bring forward.
Discussion
N/A
Budget Impact
N/A
Attachments
N/A
Page 1 of 1