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HomeMy WebLinkAbout08-14-23-RMayor: David Grant lt Councilmembers: ---A EN HILLS Brenda Holden Emily Rousseau Regular City Council Tena Monson Tom Fabel Agenda August 14, 2023 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions) This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. TCAAP/Rice Creek Commons Update Dave Perrault 3. PUBLIC INQUIRIES/INFORMATIONAL Members of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02W EB.ZOOM. US/J/83780808518 Please make sure you have the most up-to-date version of Zoom to participate in the meeting This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 4. RESPONSE TO PUBLIC INQUIRIES 5. PUBLIC PRESENTATIONS 6. STAFF CO NTS 6.A. Transportation Update David Swearingen, Public Works Director/City Engineer Documents: MEMO PDF 7. APPROVAL OF MINUTES 7.A. July 17, 2023 City Council Work Session Documents: 07-17-23-WS.PDF 7.B. July 24, 2023 Regular City Council Documents: 07-24-23-R.PDF 8. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8.A. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Documents: MEMO PDF 8.B. Motion To Approve Resignation Of Public Works Maintenance Employee Dave Perrault, City Administrator Documents: MEMO.PDF 8.C. Motion To Approve Recruitment Of Public Works Maintenance Employee Dave Perrault, City Administrator Documents: MEMO.PDF B.D. Motion To Approve Resolution 2023-039 Appointing Frank Cupery To The Economic Development Commission Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF 8.E. State Of The City Scheduling Mayor Grant Documents: MEMO.PDF 8.F. Motion To Approve Professional Services Agreement With Bolton & Menk - Lift Station No. 5 Forcemain Rehabilitation Project David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 9. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 10. PUBLIC HEARINGS 10.A. 2024 PMP Street And Utility Improvement Project David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 11. NEW BUSINESS 11.A. Resolution 2023-040 Ordering Improvements And Preparation Of Plans And Specifications - 2024 PMP Street And Utility Improvement Project David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 12. UNFINISHED BUSINESS 13. COUNCIL/STAFF COMMENTS ADJOURN STAFF COMMENTS — 6A ,-ARZEN HILLS MEMORANDUM DATE: August 14, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 DRAFT -fiRJ�EN HiLLs Approved: August 14, 2023 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION JULY 17, 2023 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Emily Rousseau, and Tom Fabel Absent: Councilmember Tena Monson (excused) Also present: City Administrator Dave Perrault, Finance Director Gayle Bauman, Public Works Director/City Engineer David Swearingen, Community Development Director Jessica Jagoe, Senior Communications Coordinator Luke Cardona, Public Works Superintendent Jeff Frid, Deputy City Clerk Jolene Trauba, and PTRC Member Mark Kelliher 1. PUBLIC INQUIRIES/INFORMATIONAL Steve Erler, 1704 Chatham Avenue, expressed his support for managing buckthorn in Chatham trails and the proposal the Council would be hearing from PTRC Member Kelliher. Gregg Larson, 3377 N Snelling Avenue, echoed Mr. Erler's comment. He discussed his preference to have the State of the City meeting in January. He felt having a meeting in September made no sense; the first year for the new Council hasn't been completed yet so they can't talk about what they have accomplished. In December of 2022 they approved a levy for residents and a new financial budget and the report was just sent to residents. He felt the didn't need to spend any time on that in a State of the City meeting in 2022. He thought it would make more sense to have the State of the City presentation after the first of the year, after the audit reports are done for 2023. 2. RESPONSE TO PUBLIC INQUIRIES None ARDEN HILLS CITY COUNCIL WORK SESSION — JULY 17, 2023 2 3. AGENDA ITEMS A. Buckthorn Removal Presentation PTRC Member Kelliher stated that over the course of the last three years, he and two others have been harvesting mature buckthorn in the Chatham trails area and have made tremendous progress. Minnesota Legacy grant fund monies won't be available until 2025. The PTRC unanimously recommended hiring a goat herd to graze the area which would cost $4,500 each of the next two years. They will be applying for the grant in 2024. Councilmember Fabel said he appreciated the work they have done. He asked how they keep the goats from wandering into people's yards. PTRC Member Kelliher said they can use a double fence system with an electric inner fence, or shock collars without fencing, which the company they'd like to hire wouldn't be using. Councilmember Fabel inquired about liability insurance and damage done from the goats. PTRC Member Kelliher said they interviewed seven goat herders and none of them have had any problems. They have $1,000,000 liability coverage and confirmation of the policy would be included in the contract. Councilmember Rousseau thought this would be a great step in the buckthorn management program. She asked how many members of the PTRC were involved? PTRC Member Kelliher replied that is was rotational, not every member interviewed every goat herder. But all but three members interacted with at least one goat herders. Councilmember Holden thought it was a great plan but was concerned with the expense. She wondered if this would be within the scope of the Arden Hills Foundation. Mayor Grant said probably not, they haven't branched out into ecology and things like that. The Foundation will be funding a new senior exercise program. Mayor Grant felt they needed to get experience with goats before they get into Great River Greening and it would be a shame to lose the momentum with buckthorn that the group has made. He thought it was a reasonable dollar amount. PTRC Member Kelliher said this would be a great opportunity to educate the public by announcing it in the newsletter and for people to go watch the goats. He added that the goats won't eat oak. Councilmember Holden wondered if it was best to use the goats and not spend money on grass seed now. PTRC Member Kelliher said they could do grass seed this time or next year. Goats won't eat the grass. ARDEN HILLS CITY COUNCIL WORK SESSION — JULY 17, 2023 3 Mayor Grant directed staff to go ahead with scheduling the goats for both phases. PTRC Member Kelliher added it would cost $7,000 for the goats and $1,000 for grass seed over 2 years. They could put the grass seed down next spring in tandem with the goats so they can trample it in. B. State of the City Update Senior Communications Coordinator Cardona said at the last meeting the Council decided to have the State of the City on a Thursday in September. NineNorth and the Tavern Grill were available on September 14, 21 or 28. The Tavern Grill was willing to honor the $5 per person pricing from 2018. He asked Council to settle on which date they'd like before going on to the other items to discuss. Councilmember Holden felt this year would be the wrong year to change to January. There will be significant increases to city taxes based on just the fire department alone, and with the PMP projects coming up in the next couple of years people will need to save. After talking with her neighbors, she felt there was no perfect time to have the meeting; in the morning people had to get kids off to school, and in the evening they have to feed them and take them to sports. Seniors don't like to drive in the dark especially in the winter, and there are snowbirds that wouldn't be able to attend in January. She thought they should have the meeting in September or October. Councilmember Fabel stated he agreed 100% with the comments made by Mr. Larson to have the State of the City in January for all of the reasons he stated. He would also like to have the meeting on a Saturday at a civilized hour like 10:00 a.m. at City Hall. Councilmember Rousseau liked moving it to January but the timing of morning or evening was difficult. Mayor Grant agreed with Councilmember Holden. He said this is about the City, not about the new Councilmembers, it's an annual thing and he thought getting out there as they are setting their preliminary levy was important. He thought a Saturday morning might actually work and if they did it at City Hall it would be less expensive. He suggested a Saturday in early September. Senior Communications Coordinator Cardona asked if he should talk to the vendors and NineNorth to see they availability for a Saturday in the fall? Councilmember Fabel said with only four of them there they should bring this to a Council meeting to vote on the date. After further discussion, Mayor Grant directed staff to bring the item to the next Council meeting for a vote on the State of the City being held in the fall or after the first of the year. Senior Communications Coordinator Cardona said then whenever it is held they could promote it in the newsletter, send a postcard and do digital promotions on the website and social media. There was a save the date in the last newsletter and once a decision is made on the date ARDEN HILLS CITY COUNCIL WORK SESSION — JULY 17, 2023 4 they will have to have an update to that. Presentation topics will possibly need to be moved on quickly. Councilmember Rousseau said she would like to add the potential trail bonding, decisions made around Arden Manor and the hardcourt, the committees and what they've been up to, Northeast Youth and Family Services, and youth positions as topics. Mayor Grant said that historically they've come up with a list of topics and each councilmember is assigned topics based on their various committees. He asked Councilmember Fabel if he knows what day of the week the TCAAP engagement would be. Councilmember Fabel responded that he anticipated it would be on the day of the normal JDA meetings, which would be a Monday night. But a specific date hadn't been discussed. Mayor Grant suggested each councilmember send an email to Senior Communications Coordinator Cardona with the topics they'd like to have considered or want to cover. Discussion continued regarding potential topics. City Administrator Perrault explained the planning process. He noted the topics on the memo are the core topics normally discussed at the State of the City. Councilmember Holden felt they should include the 2024 property taxes, not just 2023, as there will be an increase and residents should be told why. City Administrator Perrault said the last time postcards were sent was 2018 to businesses and wondered if they would like them sent this year. Senior Communications Coordinator Cardona asked if they would like to have an open Q&A or have people submit questions ahead of time. Councilmember Holden suggested they do questions both ways. City Administrator Perrault noted that last year they had a mingling session after the presentation. They can bring that it back for more discussion. C. THC and Adult Use Cannabis Discussion Community Development Director Jagoe stated staff was directed to bring back draft ordinance language to regulate the sales of lower -potency hemp edibles. Staff worked with the City Attorney's office to prepare a draft for discussion. The proposed ordinance would introduce a new land use classification specific to lower -potency hemp sales that would establish this as a conditional accessory use only to businesses with a principal Retail Sales and Service land use. That means that a business other than a Retail Sales and Service wouldn't be eligible to apply for this as a conditional use. Also, there could not be a standalone shop, and the language limits it to the B-3 Zoning District. ARDEN HILLS CITY COUNCIL WORK SESSION — JULY 17, 2023 5 Community Development Director Jagoe said she distributed maps of properties that fall within the B-2, B-3 and B-4 Zoning Districts because Retail Sales and Service is a permitted use in all three of those districts. Also, by specifying it to the commercial zoning districts it would preclude a residential property from being allowed to apply as a Home Occupation. Lastly, the draft language includes a separation of 500 feet of lower -potency hemp edible sales to such uses as schools, day cares, residential treatments facilities, and public parks, which were shown on the maps. They could also add language for a separation between establishments. Councilmember Fabel confirmed that the B-3 Zoning District was on Lexington from 694 to just north of County Road E. He noted the Cub Foods store would be within 500 feet of the daycare at the YMCA. Community Development Director Jagoe explained with the language as drafted it would preclude Cub from being eligible. Retail Sales and Service is a permitted use in the B-3 District so it's not to say that businesses couldn't turn over. Councilmember Fabel wondered why not include County Road E that has similar businesses? Community Development Director Jagoe said they could discuss that area, but there would be proximity to residential properties. Councilmember Rousseau wondered if people could purchase edibles online and have them mailed to their house. Community Development Director Jagoe didn't know how online sales work. City Administrator Perrault said he assumed not, because it would be similar to not being able to buy cigarettes online. Councilmember Rousseau felt there could be economic opportunities by putting low dosage into B-2 and B-3. She thought it was a matter of reminding people to treat the products like prescription medications to keep them away from children. Mayor Grant was OK with the B-3 zone. Discussion ensued regarding what land uses were allowed in the B-2 and B-3 Zoning Districts. Community Development Director Jagoe reviewed the Land Use chart with the Council. Councilmember Rousseau supported allowing sales in the B-2 and B-3 districts. Councilmember Holden preferred only the B-3 district at least until the law is more clear. Councilmember Fabel noted the product is going to be around but he wasn't sure why they would say it's OK in Arden Hills but in a spot where no-one is currently able to sell it. ARDEN HILLS CITY COUNCIL WORK SESSION — JULY 17, 2023 6 Community Development Director Jagoe stated based on the draft language, there might not be an existing retail business in the B-3 District because of the proximity to the daycare at the YMCA, but there are parcels in the B-3 District outside of the 500 feet which allows a retail land use where tenants could change. The draft ordinance would apply to existing as well as any new retail businesses located in the B-3 zoning district. Councilmember Fabel mentioned they are missing one of the councilmembers who might have some strong feelings about this. Mayor Grant said anything they decide would have to go back to the full council for approval. Community Development Director Jagoe explained that any direction given tonight would be their recommendations on the draft language, but it would have to go the Planning Commission for review. If it was on the August 9 Planning Commission agenda the Council would review it and their second regular meeting in August. Staff could make the Planning Commission aware that there was Council discussion about including the B-2 District and get their recommendation. City Administrator Perrault suggested they could strike the word "retail" but it could still be permitted as an accessory use. Councilmember Rousseau said her preference was still B-2, B-3 with the current language. Councilmember Fabel abstained from the decision. Councilmember Holden preferred B-3, as did Mayor Grant. Mayor Grant directed staff to send it to the Planning Commission as written with the B-3 district. City Administrator Perrault stated the Office of Cannabis Management (OCM) would be overseeing the sales of full strength cannabis. They won't be issuing licenses until January 1, 2025. Some cities are passing moratoriums in advance of that. State law does allow for moratoriums until January 1, 2025 regardless of what the OCM does. Hypothetically, they could be able to issue licenses earlier. If that happened someone could come into Arden Hills, apply to be a full strength vendor and sell THC products. If they want to pass a moratorium it was his recommendation they do so within the next couple of months. Councilmember Rousseau felt the moratorium was appropriate while OCM was still getting up and going. She wondered if there were concerns about what would happen with enforcement if OCM wasn't running by January 2025. City Administrator Perrault thought it was pretty clear that it wouldn't fall on cities, and he anticipated that if they aren't ready by 2025 there would be no licenses issued because the State is required to issue the licenses. Councilmember Holden wondered if they would be able to issue another moratorium if the OCM wasn't running in January 2025. ARDEN HILLS CITY COUNCIL WORK SESSION — JULY 17, 2023 7 City Administrator Perrault said State statute says they can't have a moratorium past that date. Councilmember Fabel was in favor of a moratorium for as long as the law allows. Councilmember Holden wondered if they could limit the zone where high potency marijuana is sold also, and if they had to follow the same areas as low potency. Community Development Director Jagoe said she didn't think they would have to limit it in the same zoning districts. City Administrator Perrault said they would have to pass those ordinances when it gets closer to the January date. Mayor Grant thought they should pass a moratorium through January 1, 2025. Councilmember Rousseau agreed because the Office of Cannabis Management was not up and running. Mayor Grant directed staff to put it on the next available City Council meeting. Deputy City Clerk Trauba clarified that the statute states Arden Hills has to allow at least one high potency seller, but they can allow more if they choose to, or limit it to just one. D. 2023 2" a Quarter Financials Finance Director Bauman reviewed the memo and attachments regarding the second quarter financial reports. Councilmember Fabel asked how long Wells Fargo has been the City's bank. Finance Director Bauman explained US Bank is the City's main bank, but there are a few investments with Wells Fargo. The City has been investing with them for many years, but most investments are with RBC and PMA. Councilmember Fabel asked what money was being spent on TCAAP. Finance Director Bauman said it was mostly for legal fees and portions of some staff salaries. E. 2024 — 2028 Capital Improvement Plan (CIP) Discussion Finance Director Bauman stated a five-year Capital Improvement Plan (CIP) was prepared annually. The 2023-2027 CIP was a $17.4 million plan, the proposed 2024-2028 CIP is listed for $27.5 million in expenditures. She reviewed the 2024 project expenses and changes from the prior year. She explained that the City Hall Maintenance project was an ongoing placeholder for maintenance and repairs in case anything significant come up. Part of the Hard Court Rehabilitation costs are anticipated to be covered by a grant that will be applied for in 2024. The ARDEN HILLS CITY COUNCIL WORK SESSION — JULY 17, 2023 8 LJFD Capital Items are the City's share of the fire department budget. Lift Stations #5 and #2 costs will come out of the Sewer Fund. Discussion ensued regarding past and future lift station repairs and Sewer Fund expenses. Finance Director Bauman continued with the Sewer Lining/Rehab project that was moved to 2024 because that is when I&I will be available again to help cover part of the cost of that project. The 2024 PMP will be covered by PIR Fund, Utilities and assessments. The south water tower maintenance is covered by the Water Fund. Councilmember Holden asked about water tower security. Public Works Director/City Engineer Swearingen said he was anticipating bringing that forward to a future meeting. Finance Director Bauman said Water Meter Replacement is being proposed over two years, 2024 and 2025. That project can be re-evaluated as it gets closer. Trunk Water Main Improvements to upgrade the Roseville water main to support future TCAAP development will hopefully be paid back through WAC charges from the TCAAP site. MN-51 Water and Sewer Crossings project will be over two years, 2024 and 2026 and money will come from the Water and Sewer Funds. Public Works Director/City Engineer Swearingen explained the first year would be a feasibility study to see the actual needs and the amount in the budget is assuming all of the crossings would need to be replaced or rehabilitated. Mayor Grant asked if the WAC charges from the Thumb parcel at TCAAP would be able to cover the expense of upgrading the Roseville water main. City Administrator Perrault said WAC is estimated for the whole TCAAP property but he can check on how many they can expect for that area. Finance Director Bauman said they could take questions on the 2024 Equipment purchases list. Councilmember Holden asked why the Ford Escape needed to be replaced. Public Works Superintendent Frid said there was some corrosion but if the Building Department was OK with it he had no problem waiting to replace it. He explained the equipment replacement guidelines and cycles. Mayor Grant said they have essentially doubled the CIP budget for equipment. He asked what they would do on the Equipment Replacement list if they were told to maintain the previous budget amount from 2023-2027. Public Works Director/City Engineer Swearingen said the biggest difference between the years is they have a Fleet Management Lead so there is someone dedicated to looking at every piece of equipment and organizing it on a spreadsheet, so they have something they didn't have last year. ARDEN HILLS CITY COUNCIL WORK SESSION — JULY 17, 2023 9 They've not had the resources to capture everything in the past so this year is a higher level of quality than last year. Councilmember Holden questioned the Toro Z Mower replacements. Public Works Director/City Engineer Swearingen said the value comes in trading them in while they are still under warranty. Councilmember Rousseau asked how much the increase has been on items like a plow wing truck. Public Works Superintendent Frid estimated it was $30,000 - $40,000 over the last couple of years. He explained the reasoning to replace the 2012 F-450 Dump Body/Plow Truck #441. Mayor Grant asked why they were replacing the emergency generator. Public Works Superintendent Frid said they have four generators, 3 of them are for back up power for the sanitary lift stations. The fourth is permanently mounted at the booster station to supply water to the north water tower. All of the generators are around 20 or more years old and have reached the end of their life cycle. Kodiak Power Systems did an assessment of the generators and recommended scheduled replacement. They would assess the whole system to see if permanent natural gas units would be a good replacement but they wouldn't go completely away from towable units. City Administrator Perrault interjected that the WAC charges on the Thumb parcel would cover about half of the trunk water main improvements. City Administrator Perrault felt Public Works Director/City Engineer Swearingen and Public Works Superintendent Frid had done a great job updating the list but if Council wants to reduce the amount spent staff can show them the impact. If they bring the generator forward next year they will justify the reason for replacement. Councilmember Holden would like to take the Ford Escape off the list as it is still in good shape. After discussion it was agreed to move the Ford Escape replacement to 2026. Councilmember Rousseau commented that staff did a great job again this year with snowplowing and she supported any equipment that had to do with snowplowing. Discussion continued regarding trucks and plow trucks. Councilmember Holden felt if they get a new generator they should keep the old generator, and they should separate purchasing new generators by a year. Finance Director Bauman asked if the only change she would be making on the Equipment list was to move the 2013 Ford Escape to 2026. ARDEN HILLS CITY COUNCIL WORK SESSION — JULY 17, 2023 10 Mayor Grant said that was the general consensus. Councilmember Fabel said he was willing to trust the judgement of staff who use the equipment on a daily basis. Finance Director Bauman reviewed the Estimated Ending Fund Balance by Year chart. She noted the CIP Fund includes the Old Highway 10 trail and Lake Johanna trail, and the Public Safety Fund includes a new fire station starting in 2026. Discussion ensued regarding state funding and grants. Councilmember Fabel asked if they had figured out what a local sales tax might yield in Arden Hills. He wondered if a dedicated local sales tax could pay for large trail expenses. Finance Director Bauman said based on 2019 taxable sales, a quarter percent tax would generate about $300,000 a year, a half percent tax would generate about $600,000 a year. Councilmember Holden said that's why she brought up local sales tax and franchise fees at the last meeting to help pay for fire department expenses also. Finance Director Bauman said franchise fees have been talked about as an additional funding mechanism. Council could direct staff to explore that or local sales tax. Councilmember Holden felt franchise fees could be dedicated to trails and might be more successful than a local sales tax. City Administrator Perrault cautioned Council about tying franchise fees to a specific project, some cities franchise fees go to support capital improvement road projects. He discussed other options for revenue sources and uses. Finance Director Bauman stated the Equipment Building Replacement Fund has an immediate need for a tax levy increase, as does the Public Safety Capital Fund which includes the new fire station. The MSA fund summary with all projects listed will not be positive again until 2042. If they don't do the two trail projects it will be positive in 2034. Finance Director Bauman posed the following questions: What increases, if any, should staff assume? Does Council have a preference on how to allocate the General Fund transfer? Should the new LGA Aid be included in the PIR Fund? How does the Council want to allocate the Public Safety Aid? Explore additional funding mechanisms? Mayor Grant suggested using the General Fund transfer for one-time items, and putting the Public Safety Aid against the fire department. Discussion ensued regarding franchise fee proceeds. Councilmember Fabel supported using bonds for trails to get them completed, then using franchise fees or local sales tax to repay the bonds. ARDEN HILLS CITY COUNCIL WORK SESSION — JULY 17, 2023 11 Councilmember Holden was concerned about putting money into the fire department because they are considering a Fire District. Mayor Grant said they could put it in the Public Safety Fund. City Administrator Perrault discussed possible uses for the Public Safely Aid money. Finance Director Bauman said she would juggle the money going in to the capital funds to be OK for the next couple of years, they will skip any increases in the Capital funds for now, and work on the General Fund levy while exploring franchise fees. Point of Order — Council agreed to forgo the remainder of the agenda items due to time. F. Assisted Hearing Technology Not discussed. G. TCAAP Public Engagement Not discussed. H. Council Tracker Not discussed. 4. COUNCIL/STAFF COMMENTS Councilmember Rousseau said she was looking forward to the Commissions and Committees picnic, and that she would not be at the next Council meeting. City Administrator Perrault said he will be resending an email for direction on dates for working with LMCIT, along with a Council retreat date. There will be a meeting scheduled with the Gathering Place and members of staff, the City attorney and Council to discuss the parking lot. Councilmembers Fabel and Holden agreed to meet with the Gathering Place representatives. ADJOURN Mayor Grant adjourned the City Council Work Session at 8:08 p.m. Julie Hanson City Clerk David Grant Mayor DRAFT -ARQEN_HILLS Approved: August 14, 2023 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JULY 24, 2023 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Tena Monson and Tom Fabel Absent: Councilmembers Brenda Holden (excused) and Emily Rousseau (excused) Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Community Development Director Jessica Jagoe; Finance Director Gayle Bauman; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested the agenda be amended to add Items 8H and 81 to the Consent Agenda. MOTION: Councilmember Monson moved and Councilmember Fabel seconded a motion to approve the meeting agenda as amended. The motion carried (3-0). 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Perrault stated the Joint Development Authority held a special worksession on Tuesday, July 11. He noted the JDA Advisory Committee has not met since. He reported a full recording of the JDA worksession can be viewed on the City's website and minutes would be included once approved in August. He explained the JDA discussed upcoming community engagement, the project roadmap and the format of the advisory committee meetings. He noted the JDA was planning to host a comprehensive community engagement event in October. He explained the JDA would meet next on Monday, August 7. He noted advisory meetings would now have a virtual link on the City's website for members of the public to listen in and the next one was scheduled for the following Thursday. Mayor Grant asked when the JDA Advisory Committee would meet next. ARDEN HILLS CITY COUNCIL — JULY 24, 2023 2 City Administrator Perrault explained this group would meet next on Thursday, July 27. Councilmember Monson stated she believed the discussion the JDA had at the worksession about community engagement was really good. She encouraged those interested to watch this meeting. 3. PUBLIC INQUIRIESANFORMATIONAL Mary Henry, 3521 Ridgewood Court, explained Arden Hills will receive updated financial projections for Rice Creek Commons this fall. It was her hope this information, along with further market study information, would give the Council added lenses on how to consider the housing goals for this project. She commented on a research study by Robert Alexson noting local zoning almost always works to freeze land use. She encouraged the Council to thoughtfully consider residential zoning within Rice Creek Commons. She reported the neighborhoods that were created in Arden Hills in the 1940's and 1950's look the same as they did when they were developed. She indicated she would not be around in 50 years but she hoped the new neighborhoods would be walkable and environmentally efficient with sufficient density. She trusted that the Council would have the City's best interests at heart because the zoning of this project would be the City Council's legacy. Gregg Larson, 3377 North Snelling Avenue, explained the Council made a significant change that he wanted to recognize, which was to clean up the narrative that went along with public comment. He thanked the Council for taking this action. Linda Swanson, 1124 Ingerson Road, indicated she had an issue, noting not all of the questions she had raised had not been answered by the City or staff. She reported given how secretive the JDA Advisory Committee is, she recommended the full City Council have a worksession to discuss what the City and residents of Arden Hills want. She suggested a TCAAP public engagement event be held in August or September and not October. She feared if the City waited to do this meeting after October, too many decisions will have already been made by the JDA. She encouraged residents of Arden Hills to remember that Tom Fabel is not registered with the American Bar Association, nor the State Bar Association. She indicated it would be unlawful for Councilmember Fabel to render any legal advice. She urged the Council to continue holding the State of the City in September or October because this event kept the City moving forward and was not deemed an event for looking back. Kathy Sukke, 1286 Karth Lake Circle, reported at the Council worksession last Tuesday, Gregg Larson, mayoral candidate, who lost to Mayor Grant, suggested the State of the City be held in January. She explained this event was typically held in the fall. She noted Gregg Larson was not the Mayor, but he ran with other members of the slate on transparency, openness and inclusivity. She discussed how things have changed over the past seven months with secret JDA Advisory meetings. She believed it would be nice if City Administrator Perrault wrote things down from the JDA Advisory meetings. She expressed concern with how the thumb property was being sold and developed, noting the zoning had changed half -way through this process. She feared this was not a transparent process. She recommended a visible audit function be created for TCAAP to keep the public apprised of the accomplishments and progress being made on this project. She encouraged the Council to hold a State of the City event this fall because it would assist in informing the ARDEN HILLS CITY COUNCIL — JULY 24, 2023 3 public about the TCAAP project. In addition, she recommended the Council hold a TCAAP Open House this fall, along with an accurate traffic count. She discussed how a Costco development on the thumb property could impact traffic and noted this would mean an additional one million trips into the northern portion of Arden Hills. She commented on how a Costco would hurt the proposed small businesses the Council wanted to see developed in the Town Center area. She reported the new target density was 2360, which was an increase of 900 units. She stated this would increase the population of Arden Hills by 2100. She stated diversity, equity and inclusion means no more secrecy buried in future January meetings but rather that the Council begin bringing all conversations to light in the interests of the public, who elected the Council to serve. Linda Swanson stated it was insulting to stand at the podium and have Councilmember Tom Fabel laughing in your face. She encouraged Councilmember Fabel to view the meeting and to watch his behavior. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS A. Transportation Update Public Works Director Swearingen reported Lexington Avenue would have a short term closure on Red Fox Road in order to allow the City to complete watermain work. He explained the west side closure would begin Thursday, July 27 through Thursday, August, 3. He stated Ramsey County has stated Lexington Avenue will have all lanes of traffic open by Tuesday, August 1. Public Works Director Swearingen provided the Council with an update on the roundabout project. He stated Phase 2 has been implemented, which included the closure of the north leg through the remainder of July and August. He noted the south lag would remain closed for gas main work. He reviewed the detour routes that would remain in place throughout the roundabout proj ect. Councilmember Monson asked if the roundabout would be substantially complete by the time school starts. Public Works Director Swearingen explained the roundabout project should be paved the last week of August. He noted work on the Lindey's parking lot would not be done until next spring. B. Night to Unite Update and Proclamation Assistant to the City Administrator/City Clerk Hanson stated Night to Unite will be held on Tuesday, August 1 from 5:00 to 9:00 pm. While the formal registration deadline was Friday, July ARDEN HILLS CITY COUNCIL — JULY 24, 2023 2 14; interested parties may still register as the Ramsey County Sheriff's Office will try its best to accommodate, but cannot guarantee, a visit by a deputy for late registrations. She noted that as of July 15, there were 19 registered events and said the list was published on the city's website and provided to the City Council. She referenced the proclamation showing Council's support of Night to Unite. Mayor Grant read a portion of the proclamation and noted he as well as the other Councilmembers supported the proclamation. MOTION: Councilmember Fabel moved and Councilmember Monson seconded a motion to approve the Night to Unite Proclamation. The motion carried (3-0). 7. APPROVAL OF MINUTES A. July 10, 2023, Regular City Council B. July 10, 2023, Special City Council Work Session Mayor Grant noted minor corrections were made to both sets of minutes and these corrections were provided to the City Clerk. MOTION: Councilmember Monson moved and Councilmember Fabel seconded a motion to approve the July 10, 2023, Regular City Council meeting minutes as amended; and July 10, 2023, Special City Council Work Session meeting minutes as amended. The motion carried (3-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion To Approve 2023 2nd Quarter Financials C. Motion To Approve Data Practices Policy Annual Review D. Motion To Approve Resolution 2023-037 Appointing EDC Commissioners Ted Brausen, Julie Gronquist And Jud Murchie E. Motion To Approve Transfer Fund Balance From General Fund To PIR Capital Fund F. Motion To Approve Lake Johanna Fire Department Capital G. Motion To Approve Resolution 2023-038, 2024 PMP — Accept Feasibility Report & Order Improvement Public Hearing H. Motion to Accept Resignation of the Finance Director I. Motion to Authorize Recruitment for a New Finance Director MOTION: Councilmember Monson moved and Councilmember Fabel seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried (3-0). 9. PULLED CONSENT ITEMS None. ARDEN HILLS CITY COUNCIL — JULY 24, 2023 5 10. PUBLIC HEARINGS None. 11. NEW BUSINESS A. State of the City Planning City Administrator Perrault stated Council discussed the State of the City event at its previous worksession. He stated Council will need to decide on the timing of the event, and that it has been held in the September the last number of years. Should Council want to hold the event in the fall, Staff will need that direction this evening to prepare and have a draft presentation ready for the August worksession. He reviewed topics Councilmember Rosseau relayed at the previous worksession regarding topics for the State of the City. He requested the Council further discuss the timing and provide staff with direction on how to proceed. Mayor Grant asked when the JDA would be hosting a public engagement event. City Administrator Perrault explained the JDA hoped to hold this event in October. Councilmember Fabel stated several weeks ago Gregg Larson made a compelling argument that the State of the City should occur after the first of the year, when the City would be able to review its accomplishments from the preceding year and what would be accomplished in the coming year. He noted the State of the Union always occurs at the beginning of the year, along with the State of the State. He strongly recommended the City hold the State of the City in the same manner, and that it be held after the first of the year. He suggested this meeting be held on a Saturday morning in January at City Hall. MOTION: Councilmember Fabel moved and Councilmember Monson seconded a motion to recommend the State of the City be held in January of 2024 on a Saturday morning at City Hall. Mayor Grant stated he did not believe Arden Hills could be compared to the State or Federal governments, or the cities of Minneapolis and St. Paul. He noted he called around to several other communities and learned many cities were not happy about attendance at their State of the City event. He reported he did not have any problem with holding the State of the City on a Saturday. However, he feared that this recommendation was being made based on one data point, which was that last year, the City tried to engage its businesses. He then reviewed the dates for the State of the City events since 2011. He asked how many State of the City events Councilmember Monson and Councilmember Fabel had attended in the past. He commented further on why he believed September was a good month for this event, noting residents were back from vacations and explained this may be a good time for the City to launch interest in TCAAP. He believed the September timeline also aligned well with the City budget and levy timeline. He feared that waiting until January would create an after the fact event rather than trying to gain input from residents. He encouraged the slate members to be transparent when it comes to the State of the City and not push it back to January. ARDEN HILLS CITY COUNCIL — JULY 24, 2023 6 Councilmember Monson stated she found this conversation interesting because she was neutral about the State of the City event. She indicated this topic has garnered a great deal of interest that was disproportionate, but this was the dynamic of the Council. She explained she could flip a coin on whether the event should be held in September or January. However, in the end, for the sake of not flipping a coin, she believed it was best to hold the State of the City in January when the Council would have more feedback to provide on TCAAP. Councilmember Fabel thanked the Mayor for making his case for him. He explained the Mayor has defined a planning meeting, which was important. However, he believed the State of the City address was something different where the City should tell where it has been and where it will be headed. He was of the opinion it would be great to report on what has been done collectively for Rice Creek Commons at the State of the City. He noted the State of the City should not be a planning session, but rather he believed the meeting should be a report on what has been accomplished. Mayor Grant thanked Councilmember Fabel for trying to twist his words. He explained he never said this was a planning meeting. Rather, he said he wanted to inform residents of what has been done and what the City was facing going forward. He encouraged Councilmember Fabel to go back and view previous State of the City events to see that all recent developments were discussed, along with covering topics that were relevant. He reported these events were not planning meetings, nor did he want to hold a planning meeting. He indicated this was a clever attorney trick where Councilmember Fabel was refraining an argument. He stated the last State of the City was held in September, which gave the Council a chance to look back 12 months. He explained for the past 12 years, the City has held its State of the City in September. He clarified for the record that the City was not delaying the TCAAP project, but rather the City defended itself and worked to move this project forward. He reviewed what has occurred from September of 2022 through September of 2023. He indicated he would continue to favor holding the State of the City in September and noted this event could be held on a Saturday. Councilmember Fabel called the question. The motion to have the State of the City on a Saturday in January carried 2-1 (Mayor Grant opposed). 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Fabel stated he was hopeful the Council would be able to participate in the Ramsey County food scrap collection program. He explained this was a wonderful program where people can collect their food waste for environmentally friendly collection. He had hoped a collection bin could be placed at Arden Hills City Hall, but after speaking with the County he has learned this would be too costly. He commented on how the County hoped to move towards collecting food waste from all residents at some point in the future. In the meantime, he would like to see the City finding a way to collect food for Ralph Reeder at City Hall for those in need. ARDEN HILLS CITY COUNCIL — JULY 24, 2023 7 Mayor Grant suggested this item be placed on a future worksession agenda. Councilmember Monson commented she was unable to attend the THC worksession. She explained she supported THC products being sold at tobacco licensed establishments. She recommended the Ordinance language be changed to support THC products being sold in the B2, B3 and Gateway Business Zoning Districts for retail plus service stations. Councilmember Monson discussed how important home businesses were and stated she supported the Council revisiting its language within City Code surrounding home businesses next year or in 2025. Councilmember Monson stated she was looking forward to the TCAAP community engagement in October. Councilmember Monson asked if the ICWC could help with weeding or other restoration work in the community. Public Works Director/City Engineer Swearingen reported staff had projects scheduled for the ICWC work crews through the remainder of the year. However, if the Council had projects in mind, they could let staff know. Mayor Grant stated he attended the Penny Carnival at Perry Park. He thanked staff for their efforts in planning this event. Mayor Grant explained he attended the Committee and Commission volunteer appreciation picnic. He thanked all of the Committee Members and Commissioners for their dedicated service to the City of Arden Hills. Mayor Grant asked for the status of Ramsey County's project regarding a fence around the maintenance facility. He asked if this project was moving forward. Public Works Director/City Engineer Swearingen explained the County just began putting posts in the ground for the fence this week. Mayor Grant asked if the City has spent any money on the AUAR update. City Administrator Perrault reported the City has not. Mayor Grant reported food scraps are accepted at the Arden Hills compost site off of Hudson Road. Mayor Grant thanked Finance Director Gayle Bauman for her tremendous service to the City of Arden Hills and wished her all the best in her new position. ARDEN HILLS CITY COUNCIL — JULY 24, 2023 N. ADJOURN MOTION: Councilmember Monson moved and Councilmember Fabel seconded a motion to adiourn. The motion carried (3-0). Mayor Grant adjourned the Regular City Council Meeting at 8:04 p.m. Julie Hanson City Clerk David Grant Mayor ARVE�N�HILLS MEMORANDUM DATE: August 14, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. CONSENT ITEM 8A Funding Source: N/A Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2023 Payroll #16 Paid Claims - 07/15/2023-08/04/2023 (Check Nos. 51967-52011 and ACH Checks) Total Payroll $146,742.37 $146, 742.37 $1,013,686.09 Total Accounts Payable $1,013,686.09 Total Claims $1,160,428.46 CITY OF ARDEN HILLS PAYROLL # 16 CHECKS DATED: Biweekly: 08/04/23 07/15/23 - 07/28/23 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT I Payment Method FIT 9,340.75 EFT EFT EFT EFT FICA Oasdi 6,246.54 6,246.54 FICA Medicare 1,460.90 1,460.90 SIT 4,098.43 TOTAL TAXES 1 21,146.621 7,707.44 .h Premium al Premium Health Care Reimb. Dependent Care Reimb. AL FLEXIBLE SPENDING 1,844.381 25,748.46 A/P Check* 95.88 842.56 A/P Check* 0.00 A/P Check* 0.00 A/P Check* 1.940.261 26.591.02 HSA Health Saving 1 907.691 1,750.00 TOTAL HEALTH SAVINGS 1 907.691 1,750.00 .FT EFT EFT A/P Check* EFT A 5,328.56 6,148.35 A 2,911.15 447.42 ral Pension Fund -Union 1,536.00 State Retirement System 500.00 CAL RETIREMENT 1 10.275.71 6,595.77 FLAC 22.76 EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* ife/Addl/Dep Life 40.44 107.50 ife/Addl non -tax 9.40 TD/STD Insurance 1,423.45 ERA Life Insurance 32.00 JOE 49 Dues Union 140.00 NUM 19.51 OTAL VOLUNTARY 1 1,687.561 107.50 Total Employee Deductions 35,957.84 Net Payroll 0.00 Direct Deposit 68,032.80 Gross Payroll Tie -Out 103,990.64 Plus City Paid Benefit 42,751.73 TOTAL PAYROLL COST 146,742.37 FICA TIE -OUT Gross Payroll 103,990.64 Less Total FSA 1,940.26 Less Total H.SA 907.69 Less Voluntary Ins 32.16 Less Non Taxable Tech Reimb 360.00 Net P/R Subject to FICA 100,750.53 FICA Oasdi @ 6.20% 6,246.54 FICA Medicare @ 1.45% 1,460.90 EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 8/3/2023 1:34 PM r` ----Aj� EN HiiLLs Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0234 MACQUEEN EQUIPMENT INC 07/21/2023 P51272 Part: Spray MGT. RH 66.99 Total for this ACH Check for Vendor 0234: 66.99 ACH 0243 METROPOLITAN COUNCIL -WASTE Wf 07/21/2023 0001156726 Waste Water -June 70,447.39 Total for this ACH Check for Vendor 0243: 70,447.39 ACH 0381 MISSIONSQUARE RETIREMENT 07/21/2023 20230630 Q3 2023 Annual Plan Fee 20230630-109-320941 250.00 Total for this ACH Check for Vendor 0381: 250.00 ACH 0382 MISSIONSQUARE #106944 07/21/2023 PR 23-15 PR Batch 00200.07.2023 ICMA Employee Percc PR Batch 00200.07.2023 ICN 387.76 PR 23-15 PR Batch 00200.07.2023 ICMA Employer Perce PR Batch 00200.07.2023 ICN 447.42 Total for this ACH Check for Vendor 0382: 835.18 ACH 0387 MISSIONSQUARE #302482 07/21/2023 PR 23-15 PR Batch 00200.07.2023 ICMA Employee Percc PR Batch 00200.07.2023 ICN 285.14 PR 23-15 PR Batch 00200.07.2023 ICMA Employee Dedu PR Batch 00200.07.2023 ICN 2,503.00 Total for this ACH Check for Vendor 0387: 2,788.14 ACH 0761 ELECTRIC PUMP INC 07/21/2023 0076231-IN LS #14 Rehab Project 115,588.77 Total for this ACH Check for Vendor 0761: 115,588.77 ACH 1223 ADAM'S PEST CONTROL - MAIN 07/21/2023 3692713 Pest Control -July 85.83 Total for this ACH Check for Vendor 1223: 85.83 ACH 1785 ECOTHYNK 07/21/2023 2092 Q2 2023 UB Statement Processing 643.24 2092 Q2 2023 UB Statement Processing 643.24 2092 Q2 2023 UB Statement Processing 643.25 Total for this ACH Check for Vendor 1785: 1,929.73 ACH 2490 CORE & MAIN LP 07/21/2023 T167165 Curb Stop Lids 485.36 T167184 Recessed Meter Cover 396.98 Total for this ACH Check for Vendor 2490: 882.34 ACH 7804 MARTIN MARIETTA MATERIALS INC 07/21/2023 19751163 Asphalt Purchase 5/9/23 218.83 AP Checks by Date - Detail by Check Date (8/3/2023 1:34 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 19758944 Asphalt Purchase 5/10/23 1,079.60 Total for this ACH Check for Vendor 7804: 1,298.43 ACH ALPI ALLEGRA PRINT & IMAGING INC 07/21/2023 169795 July Newsletter Postage -73.46 169795 July Newsletter & PAFR Insert 3,330.49 Total for this ACH Check for Vendor ALPI: 3,257.03 51967 10507 ANIMAL HUMANE SOCIETY 07/21/2023 36635 Animal Control Q2 2023 682.00 Total for Check Number 51967: 682.00 51968 UB*00668 LINDSAY BUSH 07/21/2023 Refund Check 012877-000, 1273 Nursery Hill I 38.09 Total for Check Number 51968: 38.09 51969 0841 EHLERS & ASSOCIATES INC. 07/21/2023 94543 TCAAP Services -June 1,350.00 Total for Check Number 51969: 1,350.00 51970 10542 EMC CLEANING OF MINNESOTA LLC 07/21/2023 25031 Floor Cleaning 4,907.75 Total for Check Number 51970: 4,907.75 51971 MISC2 LUMBERJACK ELECTRIC LLC 07/21/2023 071823 Track Coach -Valentine Hills Track Program 1,218.80 Total for Check Number 51971: 1,218.80 51972 0390 INT'L UNION OPERATING ENGINEERS 07/21/2023 1200.0723 July Dues 280.00 Total for Check Number 51972: 280.00 51973 AR-ISG ISG INC. 07/21/2023 PC21-007 Escrow Refund PC 21-007; 3737 Lexington Ave 79.50 Total for Check Number 51973: 79.50 51974 1055 KODIAK POWER SYSTEMS INC 07/21/2023 KPS 1301 Generator Inspections: Shop/ LS #1l/ LS #8 5,338.47 KPS1301 Generator Inspections: Water Tower Booster 3,380.84 Total for Check Number 51974: 8,719.31 51975 5610 MINNESOTA RURAL WATER ASSOCIA 07/21/2023 071823 Annual Membership 07/2023-06/2024 200.00 071823 Annual Membership 07/2023-06/2024 200.00 Total for Check Number 51975: 400.00 51976 0155 OFFICE OF MN IT SERVICES 07/21/2023 W23060569 June Phones 750.32 Total for Check Number 51976: 750.32 51977 1208 PREMIUM WATERS INC 07/21/2023 AP Checks by Date - Detail by Check Date (8/3/2023 1:34 PM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 610207-06-23 June Water 33.48 613317-06-23 June Water 62.10 Total for Check Number 51977: 95.58 51978 0811 RAMSEY COUNTY 07/21/2023 FLEET-000822 Fuel Purchase -June 3,959.25 SHRFL-002160 Law Enforcement Services -July 120,856.63 Total for Check Number 51978: 124,815.88 51979 6748 RELIANCE STANDARD 07/21/2023 GL154938.0823 August Insurance 1,562.11 Total for Check Number 51979: 1,562.11 51980 SRFC SRF CONSULTING GROUP INC 07/21/2023 16750.00-1 Old Highway 10 Trail Improvements -June 2,267.11 Total for Check Number 51980: 2,267.11 51981 10354 ST. PAUL PIONEER PRESS 07/21/2023 0623572589 Ch 13 Zoning Code 114.66 0623572589 PC 23-10 New Horizon #702 54.88 0623572589 Delinq UB/Sum Financials/Water Report 870.73 Total for Check Number 51981: 1,040.27 51982 3099 TRI STATE BOBCAT INC-LITTLE CANT 07/21/2023 E34978 Bobcat Coldplaner-Add'1 Day Rental 292.38 E35012 Bobcat Grader-Add'1 Week Rental 498.75 Total for Check Number 51982: 791.13 51983 1300 UNIFIRST CORPORATION 07/21/2023 090 0777666 July Mats -Final Payment 126.77 Total for Check Number 51983: 126.77 51984 1161 VALLEY -RICH CO INC 07/21/2023 32170 Highway 10 7,477.79 Total for Check Number 51984: 7,477.79 Total for 7/21/2023: 354,032.24 ACH 0192 GRAINGER INC 07/28/2023 9772852746 Supplies 31.16 9781351540 Rakes 152.12 Total for this ACH Check for Vendor 0192: 183.28 ACH 0319 CITY OF ROSEVILLE 07/28/2023 0236586 Q2 2023 Water Purchase 394,985.45 Total for this ACH Check for Vendor 0319: 394,985.45 ACH 0327 STAPLES INC 07/28/2023 3542046201 Supplies 12.99 3542046202 Supplies 9.29 3542046203 Supplies 30.19 AP Checks by Date - Detail by Check Date (8/3/2023 1:34 PM) Page 3 Check No Vendor No Invoice No Vendor Name Check Date Description Reference Check Amount 3542113033 Supplies 34.89 3542113034 Supplies 48.28 3542348194 Supplies 12.48 3542348195 Supplies 15.18 3542348196 Supplies 103.79 3542410829 Supplies 33.49 3542410830 Supplies 209.99 3542471695 Membership Fee 298.99 3542471696 Supplies 35.79 Total for this ACH Check for Vendor 0327: 845.35 ACH 0381 MISSIONSQUARE RETIREMENT 07/28/2023 20220331 Q2 2022 Annunal Plan Fee 250.00 20220630 Q3 2022 Annunal Plan Fee 250.00 20220930 Q4 2022 Annunal Plan Fee 250.00 Total for this ACH Check for Vendor 0381: 750.00 ACH 0750 VERIZON WIRELESS 07/28/2023 9939333752 Service: 7/11-8/10 1.112.02 Total for this ACH Check for Vendor 0750: 1,112.02 ACH 10363 MINUTE MAKER SECRETARIAL 07/28/2023 M1719 7/11 JDA Meeting Minutes 234.50 M1719 7/10 CC Meeting & Worksession Minutes 355.75 Total for this ACH Check for Vendor 10363: 590.25 ACH 1252 CAMPBELL KNUTSON - ATTORNEYS 2 07/28/2023 3231G-0623 June Legal 1,141.00 3231G-0623 June Legal 46.50 3231G-0623 June Legal 77.50 3231G-0623 June Legal 511.50 Total for this ACH Check for Vendor 1252: 1,776.50 ACH 1363 WATER CONSERVATION SERVICES INI 07/28/2023 13345 Leak Locate: County Rd E/Old Snelling 343.10 Total for this ACH Check for Vendor 1363: 343.10 ACH 3698 BOLD VENTURE YOGA LLC 07/28/2023 6072023 Spring Yoga 2023 (March -May) 1,000.00 Total for this ACH Check for Vendor 3698: 1,000.00 ACH 4889 COMMUNITY FOOTWORKS 07/28/2023 07072023 July Foot Clinic 236.80 Total for this ACH Check for Vendor 4889: 236.80 ACH 5180 THE TESSMAN COMPANY LLC 07/28/2023 S380525-IN Pesticide 454.63 S380638-IN Grass Seed & Spreader-2023 Paving Project 1,084.94 Total for this ACH Check for Vendor 5180: 1,539.57 ACH 5587 CES IMAGING INC 07/28/2023 INV153240 July Rental 60.00 AP Checks by Date - Detail by Check Date (8/3/2023 1:34 PM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 5587: 60.00 ACH 7804 MARTIN MARIETTA MATERIALS INC 07/28/2023 39615834 2023 Paving Project Asphalt Purchase 7,495.38 39632232 2023 Paving Project Asphalt Purchase 11,791.98 39648745 2023 Paving Project Asphalt Purchase 10,450.66 39683986 2023 Paving Project Asphalt Purchase 11,661.81 39700809 2023 Paving Project Asphalt Purchase 11,604.42 39717736 2023 Paving Project Asphalt Purchase 5,890.16 39736568 2023 Paving Project Rubble Disposal 400.00 39753522 2023 Paving Project Asphalt Purchase 732.09 Total for this ACH Check for Vendor 7804: 60,026.50 ACH 8870 CHET'S SHOES INC 07/28/2023 54034 Boots -Beebe 178.34 Total for this ACH Check for Vendor 8870: 178.34 ACH ACH001 US BANK 07/28/2023 BAUMG72023 AMZN MKTP US*HH2UE7GQ3-Program Supl 57.99 BAUMG72023 AMZN MKTP US*UW7FJ16B3-Play Parachute 69.99 BAUMG72023 GOVERNMENT FINANCE OFFICE-PAFR Aw 250.00 BAUMG72023 GOVERNMENT FINANCE OFFICE-ACFR Av 460.00 BAUMG72023 AMZN MKTP US*HH2UE7GQ3-Picnic Supplii 11.90 CHRIM72023 NORTHERN TOOL EQUIP -Irrigation Tool Box 288.00 FRIDJ72023 Amazon.com*A80W-Safety Vests -Comm Dev 23.39 FRIDJ72023 SAMSCLUB #6309-Clothing Allowance 13.98 HANSJ72023 DAVANNIS #10 ARDEN HILL-6/30/23 Workse 114.19 HANSJ72023 PIER B RESORT-LMC Conference -Rousseau 533.02 HANSJ72023 PIER B RESORT-LMC Conference -Monson 533.02 HANSJ72023 SMK*SURVEYMONKEY.COM-Annual Subsc 468.00 JOHNM72023 TARGET 00006197-Playground Program Suppli 36.46 JOIINM72023 HOLIDAY STATIONS 0368-Playgound Prog Su 10.27 JORNM72023 FUN EXPRESS -Penny Carnival Supplies 73.87 JOHNM72023 MN ZOO POS-Friday Field Trip Refund -91.00 JOHNM72023 HOLIDAY STATIONS 0368-Playgound Prog Su 6.29 JOHNM72023 HAPPY FACES ENTERTAINMENT -Penny Cai 193.00 JOHNM72023 HOLIDAY STATIONS 0368-Playgound Prog Su 2.69 JOHNM72023 VSI*CITY OF EAGAN PR -Friday Field Trip C� 250.00 JOHNM72023 BCS*MOUNDS VIEW PUBLIC SC -Dance Roc 55.00 JOHNM72023 HOLIDAY STATIONS 0368-Playgound Prog Su 2.69 JOHNM72023 CUB FOODS # 164 1 -Playground Prog Supplies 13.96 JOHNM72023 HOLIDAY STATIONS 0368-Playgound Prog Su 10.65 MIKAT72023 APPLE.COM/BILL-Icloud 0.99 MOONJ72023 DT *DULUTH TRADING CO -Clothing Allowa 143.10 Total for this ACH Check for Vendor ACH001: 3,531.45 ACH ACH002 AFLAC 07/28/2023 491006 Insurance Premiums- July 2023 45.52 Total for this ACH Check for Vendor ACH002: 45.52 ACH ACH005 MINNESOTA REVENUE -SALES & USE 07/28/2023 62023 June Sales/Use Tax 82.10 62023 June Sales/Use Tax 0.90 Total for this ACH Check for Vendor ACH005: 83.00 AP Checks by Date - Detail by Check Date (8/3/2023 1:34 PM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH ACH006 MINNESOTA DEPT OF LABOR-BLDG P 07/28/2023 62023 Q2 Building Surcharge -139.42 62023 Q2 Building Surcharge 3,485.52 Total for this ACH Check for Vendor ACH006: 3,346.10 ACH ACH007 QUADIENT FINANCE USA INC 07/28/2023 6418.0723 Postage 07/12/23 1,000.00 Total for this ACH Check for Vendor ACH007: 1,000.00 51985 1053 ALLIED BLACKTOP COMPANY INC 07/28/2023 10230 2023 Paving Project 286.55 Total for Check Number 51985: 286.55 51986 ALPHA ALPHA VIDEO AND AUDIO INC 07/28/2023 19293 Parts: Table Array 1,632.54 Total for Check Number 51986: 1,632.54 51987 0317 CITY OF ROSEVILLE PARKS AND REC 07/28/2023 070623 Friday Field Trip -Anoka Aquatic 64.00 072423 Friday Field Trip-Ninja Warrior 129.20 072423 Friday Field Trip -Valley Fair 91.26 Total for Check Number 51987: 284.46 51988 1033 COMCAST 07/28/2023 44271.0823 Service:7/21-8/20 6.51 Total for Check Number 51988: 6.51 51989 10244 COMCAST BUSINESS INC 07/28/2023 176990464 July Service 495.01 Total for Check Number 51989: 495.01 51990 10535 DRAGONFLY GARDEN 07/28/2023 000433 Plants for Hazelnut Restoration 456.00 Total for Check Number 51990: 456.00 51991 1193 FURTHER INC 07/28/2023 16560519 July Participant Fee 67.50 Total for Check Number 51991: 67.50 51992 UB*00669 LANA GROW 07/28/2023 Refund Check 001416-000, 1745 Chatham Aver 175.00 Total for Check Number 51992: 175.00 51993 0495 LAKE JOHANNA FIRE DEPARTMENT I 07/28/2023 882 2022 Cap Reimbursement: Engine 110,905.00 Total for Check Number 51993: 110,905.00 51994 10410 MAX R 07/28/2023 INV19334 Signs: South Shore/Floral Parks 5,405.00 Total for Check Number 51994: 5,405.00 AP Checks by Date - Detail by Check Date (8/3/2023 1:34 PM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 51995 10523 METRO-INET 07/28/2023 1387 Office 365-Senior Planner 193.00 Total for Check Number 51995: 193.00 51996 10486 MINNESOTA METRO NORTH TOURISI\ 07/28/2023 072523 Quality Inn June Lodging Tax 3,945.37 072523 SpringHill Suites June Lodging Tax 11,023.72 Total for Check Number 51996: 14,969.09 51997 0600 NCPERS GROUP LIFE INS 07/28/2023 315800082023 August Insurance 64.00 Total for Check Number 51997: 64.00 51998 0811 RAMSEY COUNTY 07/28/2023 EMCOM-010769 Dispatch Services -March 4,927.26 EMCOM-010786 CAD Services -March 800.84 PRK-002228 Q2 2023 Soil & Water Inspections 1,710.26 PRMG-005092 PW Rental Space -August 2,580.26 PRMG-005092 PW Rental Space -August 1,146.78 PRMG-005092 PW Rental Space -August 2,580.26 PRMG-005092 PW Rental Space -August 5,160.53 Total for Check Number 51998: 18,906.19 51999 10505 SNAKE DISCOVERY LLC 07/28/2023 8328 Snake, Rattle, Roll Program 250.00 Total for Check Number 51999: 250.00 52000 10531 STREAMLINE DESIGN INC 07/28/2023 42235 PW Tee/Hood Printing 1,024.60 42305 Safety Vest Printing 112.02 42312 Safety Vest Printing -Volunteer 339.96 Total for Check Number 52000: 1,476.58 Total for 7/28/2023: 627,205.66 ACH 0327 STAPLES INC 08/04/2023 3542471697 Supplies 209.99 3542866834 Supplies 35.79 3542866835 Supplies-Return -209.99 Total for this ACH Check for Vendor 0327: 35.79 ACH 0382 MISSIONSQUARE #106944 08/04/2023 PR 23-16 PR Batch 00100.08.2023 ICMA Employer Perce PR Batch 00100.08.2023 ICN 447.42 PR 23-16 PR Batch 00100.08.2023 ICMA Employee Percc PR Batch 00100.08.2023 ICN 387.76 Total for this ACH Check for Vendor 0382: 835.18 ACH 0387 MISSIONSQUARE #302482 08/04/2023 PR 23-16 PR Batch 00100.08.2023 ICMA Employee Dedu PR Batch 00100.08.2023 ICN 2,303.00 PR 23-16 PR Batch 00100.08.2023 ICMA Employee Percc PR Batch 00100.08.2023 ICN 220.39 Total for this ACH Check for Vendor 0387: 2,523.39 ACH 10522 MATTHEW JOHNSON 08/04/2023 AP Checks by Date - Detail by Check Date (8/3/2023 1:34 PM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 072723 Mileage Reimbursement 5/8/23-7/11/23 70.49 Total for this ACH Check for Vendor 10522: 70.49 ACH 10544 THOMAS FABEL 08/04/2023 062823 Expense Reimbursement -Parking LMC Conferej 10.00 062823 Mileage Reimbursement-LMC Conference 196.50 Total for this ACH Check for Vendor 10544: 206.50 ACH 5173 BADGER METER 08/04/2023 80134739 Beacon & LTE Sery Units -July 638.47 Total for this ACH Check for Vendor 5173: 638.47 ACH 5180 THE TESSMAN COMPANY LLC 08/04/2023 S381067-IN 2023 Paving Project 597.00 Total for this ACH Check for Vendor 5180: 597.00 ACH 5493 JOLENE TRAUBA 08/04/2023 072823 Mileage Reimbursement -July 23.70 Total for this ACH Check for Vendor 5493: 23.70 ACH 5593 AMERICAN LEGAL PUBLISHING COR 08/04/2023 26909 Supplement Pages Ord 2023-007 18.00 Total for this ACH Check for Vendor 5593: 18.00 ACH 5665 METERING & TECHNOLOGY SOLUTI( 08/04/2023 INV2942 2" Compound Meter-U of Northwestern 2,412.44 Total for this ACH Check for Vendor 5665: 2,412.44 ACH 8029 MMKR & CORP PA 08/04/2023 54714 2022 Audit Services 442.00 54714 2022 Audit Services 442.00 54714 2022 Audit Services 232.00 54714 2022 Audit Services 442.00 54714 2022 Audit Services 442.00 54714 2022 Audit Services 500.00 Total for this ACH Check for Vendor 8029: 2,500.00 ACH 8032 PACE ANALYTICAL FIELD SVC INC 08/04/2023 1223-7379 Drinking Water Survey -June 2,010.90 Total for this ACH Check for Vendor 8032: 2,010.90 ACH 8870 CHET'S SHOES INC 08/04/2023 LLCI8408 Boots -Seasonal Staff 114.75 Total for this ACH Check for Vendor 8870: 114.75 52001 UB*00673 PAULETTE orANDREW CAMPBELL 08/04/2023 Refund Check 011663-000, 1458 Skiles Lane 2.51 Total for Check Number 52001: 2.51 52002 CPF1 CENTRAL PENSION FUND SOURCE A 08/04/2023 184503.0723 July Pension 3,072.00 AP Checks by Date - Detail by Check Date (8/3/2023 1:34 PM) Page 8 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 52002: 3,072.00 52003 UB*00672 JOHN or JOAN DOSEDEL 08/04/2023 Refund Check 001280-000, 4633 Highway 10 20.19 Total for Check Number 52003: 20.19 52004 UB*00671 KATIE FLEMING 08/04/2023 Refund Check 004608-000, 1370 Arden View 1) 537.79 Total for Check Number 52004: 537.79 52005 MISC2 LUMBERJACK ELECTRIC LLC 08/04/2023 072023 Refund: Electrical Permit 2023-00783 50.00 072023 Refund: Electrical Permit 2023-00783 1.00 52006 10362 INV I I443510 INVII443510 52007 10543 2904 52008 UB*00670 52009 0811 FLEET-000826 52010 10545 13323 13324 13325 13326 Total for Check Number 52005: MARCO TECHNOLOGIES LLC 08/04/2023 Service 7/25-8/24 Service 7/25-8/24 Total for Check Number 52006: NORTHLAND RECREATION LLC 08/04/2023 Floral Park Basketball Hoops Total for Check Number 52007: DARIN QUEST 08/04/2023 Refund Check 012340-000, 3759 New Brighton Total for Check Number 52008: RAMSEY COUNTY 08/04/2023 Parts -June REHBEINS BLACK DIRT 2023 Paving Project 2023 Paving Project 2023 Paving Project 2023 Paving Project 52011 0282 REPUBLIC SERVICES #899 0899-004250471 Recycling Service -July 0899-004254581 PW Waste -July Total for Check Number 52009: 08/04/2023 Total for Check Number 52010: 08/04/2023 Total for Check Number 52011: Total for 8/4/2023: Report Total (88 checks): 13.62 4,990.00 4,990.00 994.00 497.00 497.00 497.00 2,485.00 8,847.15 301.82 9,148.97 32,448.19 1,013,686.09 AP Checks by Date - Detail by Check Date (8/3/2023 1:34 PM) Page 9 CONSENT ITEM — 8B lt EN HILLS MEMORANDUM DATE: August 14, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Accept Resignation of the Public Works Maintenance Worker Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Accept resignation of a Public Works Maintenance Worker Background A Public Works Maintenance Worker has submitted their resignation and had their last day on August 1 lth. This will officially accept their resignation. Under a separate item the Council will consider approval to begin the recruitment process for the position. Budget Impact N/A N/A Page 1 of 1 CONSENT ITEM — 8C lt EN HILLS MEMORANDUM DATE: August 14, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Authorization to Recruit for a Public Works Maintenance Worker Budgeted Amount: Actual Amount: Funding Source: $95,140 $81,210 - $95,140 Various Funds Council Should Consider Motions to approve, table, or deny the following: • Recruit for a Public Works Maintenance Worker role Background The City currently has a vacant Public Works Maintenance Worker position; this is following the resignation of a previous maintenance worker. The anticipated process can be found below. Anticipated process: -Council approves authorization to begin the recruitment process -Staff posts for the position -Staff reviews applications and selects interview candidates and selects a finalist -Staff will bring forward a finalist for official Council approval Councilmembers have previously expressed an interest in being part of the interview panel for certain positions at City Hall; currently no Councilmembers are slated to be on the interview panel for this position. Should Council want to designate Councilmembers to attend they should do so with this authorization (it would need to be pulled from consent and approved). Budget Impact This position is filling an existing budgeted position and should not adversely affect the budget. Attachments N/A Page 1 of 1 CONSENT ITEM — 8D , AZEN HILLS MEMORANDUM DATE: August 14, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Resolution 2023-039 Appointing Economic Development Commissioner Budgeted Amount: Estimated Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Approving Resolution 2023-039 Appointing Frank Cupery to the Economic Development Commission Background Per Ordinance, the Economic Development Commission is to be comprised of nine (9) regular members, four (4) of which must be residents. Staff received an application from Frank Cupery and an interview was conducted that included Economic Development Commission Councilmember liaison Emily Rousseau, Staff liaison Senior Planner Elena Fransen and Community Development Director Jessica Jagoe. It is recommended that the City Council appoint Frank Cupery to the Economic Development Commission (EDC) for a term ending December 31, 2025. This will bring the EDC membership to five (5). Budget Impact N/A Attachments Attachment A: Resolution 2023-039 Page 1 of 1 Attachment A -ARZEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2023-039 RESOLUTION APPOINTING FRANK CUPERY TO THE CITY OF ARDEN HILLS ECONOMIC DEVELOPMENT COMMISSION WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City Council regarding economic development, redevelopment and related community development issues. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that Frank Cupery is appointed to the Economic Development Commission for a term expiring December 31, 2025. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14TH DAY OF AUGUST, 2023. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CONSENT ITEM — 8E lt EN HILLS MEMORANDUM DATE: August 14, 2023 TO: Honorable Mayor and City Councilmembers FROM: David Grant, Mayor SUBJECT: State of the City Scheduling Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Accept moving forward with January 6, 2024 as the date for the next State of the City Background Following discussions at the last worksession, the City Council is moving forward with a State of the City event in January of 2024, this item would select January 61h as that date. Budget Impact N/A Attachments N/A Page 1 of 1 CONSENT ITEM — 8F ,-ARZEN HILLS MEMORANDUM DATE: August 14, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Lift Station 5 Forcemain Rehabilitation Project — Professional Services Agreement with Bolton & Menk, Inc. Budgeted Amount: Actual Amount: Funding Source: $435,000 (Forcemain) TBD Sanitary Sewer Utility Fund $115,000 (Pumps and Valves) Council Should Consider Motions to approve, table, or deny the following: • Professional Service Agreement with Bolton & Menk, Inc. in the amount not -to - exceed of $121,084 for the Lift Station 5 Forcemain Rehabilitation Project. Background The Public Works Department maintains a program to refurbish and update sanitary sewer lift stations on a cycle for reliability, technology and risk management. Public Works tracks data and conducts testing and inspections to each of the 14 total wastewater lift stations around the City to assist in determining future maintenance and rehabilitation needs. Lift Station 5 has indicated a need to replace the existing forcemain, pumps and check valves. This project is proposed for 2024 construction within the City's Capital Improvement Plan (CIP) The existing forcemain is 3250-feet in length, is made of cast iron pipe (CIP) and was installed in 1960. The route of the existing forcemain is within an easement that is located within residential properties, it extends under residential streets and borders the neighboring City of New Brighton. Replacement of the existing forcemain will be by directional drilling new 10-inch PVC, 2400-ft Page 1 of 1 along the walking trail from County Rd E to Stowe Ave. A map of the existing and proposed forcemain layout is provided in Attachment A. Public Works staff have tested the existing pumps and check valves and determined they are near the end of useful life and recommends replacing them with this project. Discussion Bolton & Menk, Inc. has provided staff with a proposal for professional services to administer the project through design and plan production, along with construction administration in the amount not -to -exceed of $121,084. City staff worked with Bolton & Menk to determine the required scope of work and reviewed the proposed labor associated with the project. City staff recommends approving the PSA with Bolton & Menk. Budget Impact The proposed project is budgeted for a total cost of $550,000 which includes engineering and construction administration services. Those costs will be covered by the sanitary sewer utility fund. The City is in the process to pursue external funding through the next MN bonding bill. It is also within the scope of work to apply for the Clean Water Revolving Fund (CWRF) through the MN Public Facilities Authority (PFA). Attachments Attachment A: Map of proposed project layout Attachment B: Professional Services Agreement Page 2 of 2 LuAmmwl;�,- ",wwm w- . . w 0 OnIn BOLTON /r1 & MENK Real People. Real Solutions. July 28, 2023 David Swearingen, PE Public Works Director/City Engineer City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 12224 Nicollet Avenue Attachment B rnsville, MN 55337-1649 Ph: (952) 890-0509 Fax: (952) 890-8065 Bolton-Menk.com RE: Proposal for Lift Station 5 Forcemain Improvements Director Swearingen, Bolton & Menk is pleased to offer this proposal for professional services for the City of Arden Hills' Lift Station 5 Forcemain Improvements Project. This proposal is based on our conversation with you and our experience completing similar efforts. Please note that, consistent per our discussion, this proposal includes services beyond survey and engineering efforts by Bolton & Menk. The proposal herein also includes geotechnical services by Braun Intertec and pursuit of funding for the project. We intend to complete the design efforts to yield a `shovel ready' project by February 2024 as discussed. Our proposed fee for the topographic survey, geotechnical engineering by Bruan Intertec, design and plan production, construction administration and part time construction observation, public outreach, and CWRF funding pursuit totals $121,084 for efforts by specialized subconsultant and 736 proposed hours of labor by our staff. As always, please feel free to reach out to me if you wish to discuss any of the details within. I truly appreciate and value our continued working relationship with the City of Arden Hills and look forward to another successful project. . Respectfully submitted, Bolton & Menk, Inc. 4-6 W Mike Waltman, P.E. Principal Engineer Burnsville Work Group Leader cc: Brad Fisher, PE, Bolton & Menk N:\Proposals\Arden Hills\2024 Forcemain Rehabilitation\Proposal Files\0_Cover Letter.dou Bolton & Menk is an PROJECT UNDERSTANDING Project Location & Proposed Scope: • The project involves replacement of a forcemain discharging from the City's Lift Station 5, located at the NW corner of Lake Johanna Blvd and County Road E, to its discharge location at the intersection of Stowe Ave and New Brighton Rd. • Scope of improvements generally includes: o Replacement of check valves at the lift station o Horizontal directional drill (HDD) of new 10" forcemain within the same corridor as the existing 10" forcemain. o Sand filling and bulkheading (abandonment) of the existing 10" forcemain. o Survey patching and restoration of open excavations, such as at the lift station site, the forcemain discharge, and an assumed two intermediate pits for horizontal directional drilling operations. • The City would like to design the project this year and is in pursuit of external funding, specifically through the next MN bonding bill but with interest in other external sources such as the Clean Water Fund (CWF) administered by PFA. The City is interested in having completed plans such that the project is `shovel ready' for bidding following any receipt of external funding. PROJECT SCHEDULE • Construction year is not currently known as the City pursues the external funding resources which have variable funding years associated with them. Keeping in mind the City's `shovel ready' however, this proposal has assumed 2024 construction with associated hourly rates for services to be provided in 2023 and 2024. Plans and specifications will assume local funding is used in the interim, as no specific external funding source and associated funding requirements (wage rates, reporting, buy America, etc) are known. Revisions to this proposal can be made to align with project funding should the construction year be delayed or if funding sources place added contractor requirements on the project. PROJECT SCHEDULE Below is a proposed schedule for the project, subject to review and acceptance by City Staff. The schedule accounts for the following key processes and milestones for this project. PROPOSED SCOPE OF WORK The Bolton & Menk team will be committed to project success. The following tasks are proposed to be completed. Task 1: Data Collection Task 1. 1: Topographic & Boundary Survey Bolton & Menk will conduct a field survey to create a base map identifying existing features. The CAD base map produced will be used as the basis and background for final design. The field survey will include the following efforts: • Research of county information (section, maps, plats, etc.) • Research of MnDOT information (such as geodetic monuments) • Review of City provided parcel documentation regarding property ownership of the project corridor. This review will be particularly focused on the presence of any existing private utility company easements and associated restrictions. If such easements and any associated restrictions are identified, discussion regarding these will occur during the utility coordination meeting(s) for the project. • Securing and reviewing 4 Owner & Encumbrance (O&E) reports for the project property and un-platted property along the project corridor to understand the presence of existing easements within and along the project corridor. • Submit Gopher State One Call tickets for field markings and maps along the project corridor. • Preparing/calculations for field staff (property corner search points, survey collector job file, etc.) • Establishing project control based on Ramsey County coordinate system, NAD 83 (2011 Adj.) with elevations based on NAVD 88 • Field locations of existing conditions, utilities, property corners, etc. • Topographic survey of an estimated 2,400 LF of the forcemain corridor, generally confined to the property boundaries for the forcemain and within 20' of the forcemain along County Road E. • An estimated 27 sanitary sewer and storm sewer structure inventories • Determination of right-of-way locations / parcel boundary of the subject property the forcemain is located within and along County Road E. From our review in preparation of this proposal, we understand there are 6 plats and 2- unplatted parcels to be reviewed and located along the project corridor. • Drafting of an existing conditions base map of the project area in CAD / Civil 3D for subsequent use in design. Task 1.2: Geotechnical Design & Coordination Bolton & Menk will contract with a qualified geotechnical engineer to complete 4 soil borings in the project area and collect blow counts, both of which will be useful for prospective HDD contractors preparing bids and performing work for the City on this project. Due to the overhead transmission power lines which prohibit use of traditional boring methods, Braun will collect the borings offset from the proposed alignment by approximately 50 feet. While there is some inherent risk the soil conditions may vary within those 50' thereby yielding some potential for a `change in conditions' to the construction contract, the offsetting of the boring location is a reasonable method to control cost over more cost prohibitive soil data collection methods which also would contain some potential for changing conditions along the length of the forcemain. Bolton & Menk will incorporate the geotechnical data in the bidding documents for contractor reference. Task 2: Public Engagement, Project Meetings, & Coordination Task 2. 1: Internal Design & City Meetings During the core design process, Bolton & Menk's design team will routinely meet internally to develop a cohesive project design. Two meetings with City Staff are also planned to occur at the following stages: 1. 60% design meeting 2. 90% design meeting We assume two City Council meetings will be attended by Bolton & Menk during execution of the project. Task 2.2: Utility Coordination Meetings Bolton & Menk will facilitate the required utility coordination process including the following efforts: 1. Design phase utility coordination meeting 1 — Bolton & Menk will provide an overview of the proposed improvements for utility owners, discuss identified easements with utility owners, and request from utility owners any restrictions regarding work around their utilities. For example, the owner of overhead powerlines will be consulted regarding any working restrictions around the overhead power that the City's contractor will need to adhere to, as well as any separation requirements between poles and installed forcemain or for necessary intermediate excavations. We will also seek the location of existing utilities so they may be reflected on the plans. 2. Design phase utility coordination meeting 2 — Bolton & Menk will distribute the 60% construction plans to utility owners including the construction staging/phasing plan and communicate the following with utility owners: a. Planned relocation deadlines for owners b. Discuss forcemain installations as it relates to any working restrictions identified during the first utility coordination meeting. Task 2.3: Pre -Construction Phase Public Engagement We would anticipate that, from the perspective of an Arden Hills resident, this project will be less impactful than public improvement projects. The scale and scope of improvements anticipated involve largely trenchless utility work and all restoration of necessary disturbance areas are planned to be done in a manner which closely matches existing conditions; generating no `change' for which residents would be providing feedback. We anticipate the public's interest to be focused on what the construction impacts and durations will be, rather than having some ability to provide input on forcemain design which has little/no variables to reasonably receive input on. Public engagement proposed for this project includes: 1. Bolton & Menk will draft a letter that the City can print and mail to adjacent properties. The letter will be drafted prior to completion of topographic survey and geotechnical work. Its content will include an overview of the planned forcemain work, a description of planned trenchless methods and associated minimal surface impacts, and Bolton & Menk as well as City contact information residents can reach out to with specific questions or concerns. 2. After a contractor has been awarded the project and a construction schedule has been received, Bolton & Menk will conduct a neighborhood informational meeting to communicate the project schedule and expectations during construction, provide an opportunity for residents to meet on -site members of the project team, and allow for questions and general discussion. Task 3: Final Design & Bidding Task 3.1: 60% Plans & Estimate Bolton & Menk will produce 60% construction plans for City review. The 60% plans will be completed to City of Arden Hills standards and will include the following: 1. Title sheet, legend sheet, construction details, and typical sections for pavement area patching 2. Construction plan and profiles sheets along the forcemain. 3. Site restoration plans for the lift station area, if unable to accurately illustrate these features with sufficient detail on the construction plans, as determined by Bolton & Menk `Removals / Existing Conditions' and Storm Water Pollution Prevention Plan (SWPPP) sheets are not anticipated to be necessary for this project. Task 3.2: 90% Plans, Estimate, & Specifications Our team will produce 90% construction plans and an accompanying project cost estimate for City review. The 90% plans will be completed to City of Arden Hills standards and will include all 60% plan sheets which will be updated to a 90% level of completion. A draft project manual will be produced in conjunction with the 90% plan set. Task 3.3: 100% Plans, Estimate, & Specifications Following City 90% review, the plans will be updated based on city comments and Bolton & Menk QA/QC. A 100% complete plan set will be prepared and readied for bidding by contractors. Task 3.4: Permitting Bolton and Menk will apply for the following permits which are anticipated: 1. Work in Ramsey County ROW permit No permit fees are anticipated at time of this proposal preparation. Bolton & Menk can pay any required permit fees which will be passed through to the City. Task 3.5: Bidding, Contractor Questions, Revisions, & Award We will place the bidding documents on QuestCDN and facilitate an online bid opening for the project. During the time the project is being advertised, Bolton & Menk staff will field bidder questions, make revisions if necessary, and issue necessary addenda prior to the opening of bids. Following the bid opening, we will compile the bids received in a tabulation and abstract and make recommendation to the City regarding the bid award. Task 4: Construction Services Bolton & Menk will assist the city through the construction phase by providing construction administration, staking and observation services. Bolton & Menk will plan and lead the project's pre -construction meeting and review shop drawings as they are submitted by the contractor. We will provide part time on -site construction observation during the construction phase of the project. Our scope of services assumes construction will take approximately 6 weeks. We anticipate the part-time observation will occur at 20 hours per week. If full-time inspection is needed during construction and the hours and/or duration need to increase from our estimate, Bolton & Menk can provide that level of service, with the approval of the city, for the additional hours needed at the hourly rate provided in our Summary of Fees table. We are proposing to use an E.I.T. with similar project experience for construction observation on the project. Our construction observer will ensure the contractor is following the project plans and specifications and incorporating this information into building the streets and utilities. This individual will also handle communication and questions from residents, and they will relay information between the contractor and the city as necessary. Our survey crew will stake the proposed forcemain alignment and provide a cut to the proposed pipe. All other field locating of features are assumed to be the responsibility of the contractor, as surface disturbances will be restored in -kind and are anticipated to be small in size. Bolton & Menk will provide a qualified individual to administer the construction contract and provide periodic oversight of the construction observer. Contract administration is anticipated to require approximately 10 hours per week of responsibilities. This individual will conduct weekly virtual construction meetings with the contractor and prepare progress payments monthly and change order documents as necessary. Task 5: Project Funding The City is seeking external funding through the next MN Legislative Bonding Bill as well as Clean Water Revolving Funding (CWRF) through the MN Public Facilities Authority (PFA). CWRF Grants are typically available for communities based on affordability and median household income, for sanitary collection infrastructure, wastewater treatment facilities, and stormwater projects. Bolton & Menk will lead the pursuit of CWRF funding as proposed herein. Bolton & Menk will prepare an Environmental Information Worksheet (EIW) as required to prepare and submit the Project Priority List (PPL) application for CWRF funding. The EIW can, in some cases, require Section 106 review for potential impacts to known or potentially significant historic cultural resources. Because the project will be replacing an existing pipe and not expanding service area, the project should be considered exempt from Section 106 review and we assume this will be the case. Bolton & Menk will produce all required maps associated with the EIW. Projects have historically needed to score at least 40 points to be considered eligible for the PFA program. Applications for the upcoming cycle are due March 1, 2024 to put the City in consideration for the 2025 PPL. While being listed on the PPL does not make the project fundable per say, it informs PFA that the MPCA has reviewed the project and determined it meets the criteria to be considered for the program. Once listed on the PPL, the listing would remain for five years or until the project is funded, without need for re -application. The March 2024 application would require a Facility Plan with the EIW component to be submitted by the first Friday in March. We assume the plan sheets produced coupled with a project narrative will suffice as the project Facility Plan. If the City submitted all of this information by March 1, 2024 and was listed in the fundable range of the 2025 PPL/IUP (which should be approved around the end of September 2024), then the City could move forward with funding certification (plans/spec approval by MPCA, and loan application approval by PFA) starting in the Fall of 2024. The schedule submitted with this proposal intended for project delivery assumes other funding is received sooner than this. However, the City may choose to delay the project schedule to fit this process as it sees fit during the project development process. Should the year within which Bolton & Menk services are intended to be performed, an amended proposal can be provided to account for the respective change. Bolton & Menk's funding specialists will prepare the necessary PFA funding application with required attachments to get the project scored and listed on the Project Priority List (PPL) with the goal of securing CWF for the project. Potential Future Services Not Included & Project Assumptions Through development of the project, Bolton & Menk will work with the City to gauge potential future service needs for: 1. Easement acquisition services, such as survey work, appraisals, and professional acquisition services 2. Modifications or additions to the project specifications, plans, and construction services effort to satisfy external funding secured for the project. The scope herein includes some efforts to assist the City in pursuit of external funding, but the scope of services has been based on use of 100% local funds as the source and associated requirements from external funding are not yet known, and therefore cannot be reasonably scoped. Efforts such as contractor wage rate review, material testing and associated reporting, plan and specification submittal and review to state agencies, and other funding requirements can be added to our proposed scope of services upon receipt of external funding for the project. 3. Construction phase communications services 4. Construction phase soils and material testing PROPOSED FEES A detailed cost breakdown including hours is shown on the attached Detailed Cost Estimate. Our total proposed hourly not -to -exceed fee for this project is $121,084. Respectfully submitted by, Bolton & Menk, Inc. 7/28/2023 Mike Waltman, P.E. Date Principal Engineer C: 612-221-6946 mikewa(a,bolton-menk.com � 2 2 LLJ 2 � � m / / } \ [ §®®®® »m_a k 0 14 r4 � sluelinsuoaqns IN Ca z__dx / a 7 J a■ NuipunA r d o 0 0 o a ptj. p a o g o IsilepacISS,� o 0 0 0 g &AjnS Q o o g o UE131UL13a.L A_3 K o o Ir o ' , _eVy Uium a o o o : na &34391WAU 3 (vzoz) ® _mmjse, = o o o |z##o1z•�� o q u m_, o o _ o UISU3 UNIS9a m, o m§ o o Jas_BLAJ _ coco W POfOJamas -�- a2jE!q:)-ul-ledf3ulJd 0 w w S o & ) k / cu - « � f00 \ 0 ED \ j) \ _ \ 2 I / » ) ) � a B RAU N INTERTEC The Science You Build On. July 27, 2023 Mike Waltman, PE Bolton & Menk, Inc. 12224 Nicollet Avenue Burnsville, MN 55337 Re: Proposal for a Geotechnical Evaluation Arden Hills Forcemain Rehabilitation Stowe Avenue to Country Rd E Arden Hills, Minnesota Dear Mr. Waltman: Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Proposal QTB182081 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com Braun Intertec Corporation is pleased to submit this proposal to complete a geotechnical evaluation for the above -referenced project. Project Information Per your e-mail and provided plan, we understand the proposed project will include trenchless forcemain improvements below the walking path alignment between Stowe Avenue and Country Rd E, then parallel to Country Rd E, with a total improvement length of about 2,400 feet. Purpose The purpose of our geotechnical evaluation will be to characterize subsurface geologic conditions at selected boring locations, evaluate their impact on the project, and provide geotechnical recommendations for the design and construction of the Arden Hills Forcemain Rehabilitation Project. Scope of Services We propose the following tasks to help achieve the stated purpose. If we encounter unfavorable or unforeseen conditions during the completion of our tasks that lead us to recommend an expanded scope of services, we will contact you to discuss the conditions before resuming our services. Site Access and Permitting It appears the potential boring locations will be accessible to a Geoprobe drill rig. We assume there will be no cause for delays in accessing the boring locations. We are not including tree clearing, debris, or obstruction removal, grading of navigable paths, or snow plowing. Due to overhead power along the walking path and electrical easement proposed for the forcemain alignment, we will have to offset our boring locations to adjacent streets. Depending on access requirements, ground conditions, or potential utility conflicts, our field crew may alter the boring locations from those proposed to facilitate accessibility. AA/EOE Bolton & Menk, Inc. Proposal QTB182081 July 27, 2023 Page 2 We will apply for a permit for obstruction/excavation from Ramsey County for a boring proposed along County Rd E. Staking We will stake prospective boring locations and obtain surface elevations at those locations using GPS technology. For purposes of linking the GPS data to an appropriate reference, we request that you provide CAD files indicating location/elevation references appropriate for this project. Utility Clearance Prior to drilling or excavating, we will contact Gopher State One Call and arrange for notification of the appropriate utility vendors to mark and clear the boring locations of public underground utilities. You, or your authorized representative, are responsible to notify us before we begin our work of the presence and location of any underground objects or private utilities that are not the responsibility of public agencies. Traffic Control Our boring along County Rd E will require flaggers to complete. We have included the cost of subcontracted traffic control in our budget. Penetration Test Borings As requested, we will drill four (4) standard penetration test borings for the project extending them to depths of 10 feet. We will perform standard penetration tests continuously to boring termination. If the borings encounter groundwater during or immediately after drilling of each boring, we will record the observed depth on the boring logs. MDH Notification and Sealing Record Since our planned boring will be less than 15 feet in depth, the Minnesota Statutes will not require that we complete any notifications or sealing records. If we extend any of the borings to a depth of 15 feet or greater, the Statutes requires that we seal the boreholes and complete a Sealing Record. If 25 feet or greater, the Statutes also require us to complete a Sealing Notification Form. If the Record or Form are required, we will contact you to discuss the additional fees and sealing requirements. Borehole Abandonment We will backfill our boring locations immediately after completing the drilling at each location. Minnesota Statutes require sealing temporary borings that are 15 feet deep or deeper. We currently do not anticipate having to seal any of the boreholes. Over time, subsidence of borehole backfill may occur, requiring releveling of surface grades or replacing bituminous or concrete patches. We are not assuming responsibility for re -leveling or re -patching after we complete our fieldwork. Sample Review and Laboratory Testing We will return recovered samples to our laboratory, where a geotechnical engineer will visually classify and log them. To help classify the materials encountered and estimate the engineering properties BRAUN INTERTEC Bolton & Menk, Inc. Proposal QTB182081 July 27, 2023 Page 3 necessary to our analyses, we anticipate performing six moisture content tests, two mechanical analyses (through a #200 sieve only), and one organic content test. Engineering Analyses We will use data obtained from the boring and laboratory tests to evaluate the subsurface profile and groundwater conditions, and to perform engineering analyses related to utility design and performance. Report We will prepare a report including: ■ A CAD sketch showing the boring locations. ■ Logs of the borings describing the materials encountered and presenting the results of our groundwater measurements and laboratory tests. ■ A summary of the subsurface profile and groundwater conditions. ■ Discussion identifying the subsurface conditions that will impact design and construction. ■ Discussion regarding the reuse of on -site materials during construction. ■ Recommendations for preparing utility subgrades, and the selection, placement, and compaction of fill. ■ Soil parameters for retaining systems at potential utility pits. We will submit an electronic copy of our report to you. Schedule We anticipate performing our work according to the following schedule: ■ Drill rig mobilization — about 5 weeks after authorization; anticipated September or October 2023. ■ Field exploration —1 day on site to complete the work. ■ Classification and laboratory testing — within 1 week after completion of field exploration. ■ Preliminary results — within 1 week after completion of field exploration. ■ Draft report submittal — within about 2 weeks of the completion of fieldwork. ■ Final report submittal — within 1 week of receiving comments on the draft report. If we cannot complete our proposed scope of services according to this schedule due to circumstances beyond our control, we may need to revise this proposal prior to completing the remaining tasks. BRAUN INTERTEC Bolton & Menk, Inc. ProposalQTB182081 July 27, 2023 Page 4 Fees We will furnish the services described in this proposal for a lump sum fee of $7,120. Our work may extend over several invoicing periods. As such, we will submit partial progress invoices for work we perform during each invoicing period. General Remarks We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. We appreciate the opportunity to present this proposal to you. Please sign and return a copy to us in its entirety. We based the proposed fee on the scope of services described and the assumptions that you will authorize our services within 30 days and others will not delay us beyond our proposed schedule. BRAUN INTERTEC Bolton & Menk, Inc. Proposal QTB182081 July 27, 2023 Page 5 We will provide our services under the terms of the Master Services Agreement between Braun Intertec Corporation and Bolton & Menk, Inc. To have questions answered or schedule a time to meet and discuss our approach to this project further, please contact Neil Lund at 612.369.3163 (nlund@braunintertec.com). Sincerely, BRAUN INTERTEC CORPORATION Brian J. Schreurs, PE Account Manager, Senior Engineer Neil G. Lund, PE Technical Manager, Senior Engineer The proposal is accepted, and you are authorized to proceed. Authorizer's Firm Authorizer's Signature Authorizer's Name (please print or type) Authorizer's Title Date BRAUN INTERTEC PUBLIC HEARING —10A ,-i DEN HILLS MEMORANDUM DATE: August 14, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: 2024 PMP Street and Utility Improvements — Improvement Public Hearing Budgeted Amount: Actual Amount: Funding Source: $3,001,100 $3,001,100 PIR, Surface Water, Sanitary, (Feasibility Estimate) Water, Special Assessments Council Should Consider Motions to approve, table, or deny the following: Conducting Improvement public hearing for the proposed 2024 PMP Street and Utility Improvements project in accordance with City Council Resolution 2023-038. The City Council will be requested to make a formal decision regarding ordering the specific improvements and ordering project plans and specifications under Agenda Item I IA. Background/Discussion On July 24, 2023, the City Council adopted Resolution 2023-038 receiving the feasibility report and calling for a public hearing to consider proposed improvements for the 2024 PMP Street and Utility Improvements Project. A complete copy of the feasibility report is provided on the City project webpage https://www.cityofardenhills.org/1201/2024-PMP-Street-and-Utility-Improvements (scroll down to Project Feasibility Report). A condensed version of the Feasibility Report is provided in Attachment B. Projects involving special assessments generally require two public hearings commonly known as an Improvement Hearing and an Assessment Hearing. The subject hearing for August 14 is the improvement hearing. The purpose of the improvement hearing is for the City Council to discuss a specific local improvement before ordering it done. The second public hearing is the assessment hearing which is scheduled after the project has received contractor bids to provide property owners an opportunity to express concerns about the actual special assessments. At the improvement hearing, interested persons may voice their opinion regarding the proposed project improvements and whether or not they are in the proposed assessment area. A reasonable estimate of the total amount to be assessed and the description of the methodology used to calculate Page 1 of 4 individual assessments for affected parcels is contained within the feasibility report, a copy of which is available for review on the City's website. Pursuant to Minnesota Statutes, Chapter 429, notices of the Improvement Public Hearing were published in the Pioneer Press on August 3, 2023 and August 10, 2023. A notice was also mailed to each property within the draft assessment roll area on July 31, 2023. Prior to opening the hearing, the City's engineering consultant, Bolton & Menk, will present general information regarding the scope of the proposed improvements, the overall cost and funding for the project, and assessments that apply for this project. The proposed improvements are generally located along the identified streets below and described in greater detail within the feasibility report. Streets proposed for Full -Depth Reclamation: • Keithson Drive from County State Aid Highway (CSAH) 96 West to 800 feet south of CSAH 96 West • Royal Hills Drive from Snelling Avenue North to Arden View Drive • Colleen Avenue from McClung Drive to Hamline Avenue North • Norma Avenue from Dawn Circle to Briarknoll Drive • Norma Avenue from Briarknoll Drive to Colleen Avenue • James Avenue from Indian Oaks Trail to Colleen Avenue Full -Depth Reclamation consists of grinding the existing pavement, shaping the generated aggregate material to raise the center crown to improve pavement drainage and repaving the roadway with 4-inches of bituminous pavement. Streets proposed for Mill & Overlay: • Briarknoll Circle • Briarknoll Drive from Snelling Avenue North to Norma Avenue • Royal Lane from Norma Avenue to Floral Drive West • McClung Drive from Snelling Avenue North to Colleen Avenue • Colleen Circle • Arden Vista Court Mill & Overlay consists of grinding and removing the top 2-inches of existing pavement and repaving the roadway with 2-inches of bituminous pavement. Page 2 of 4 Preliminary Project Schedule: Resident Questionnaire Snnley ............................................................ Coxncd Work Session, for• Direction on Preliminani Design *................. Accept Feasibility Report & Order Public Improvement Hearing* ......... PublicOpen House................................................................................... ............ Mcry 26, 2023 ............June 20, 2023 .............July 24, 2023 ..........August S, 2023 Public Improvement Hearing*....................................................................................August 14, 2023 Order Improvements & Authorize Preparation of Plans and Specifications*.............August 14, 2023 Approve Final Plans & Specifications and Authorize Advertisement for Bids* ............ January, 2024 Bidopening..................................................................................................................Febrayry, 2024 Accept Bids & Order Assessment Hearing*................................................................February, 2024 Assessment Hearing/Adopt Assessment Roll & Award Constriction Contract* ............. March, 2024 PublicOpen House..............................................................................................................April, 2024 Construction Begins..........................................................................................................Spring, 2024 Construction Substantial Completion.................................................................................... Fall, 2024 City Certifies Assessments to County........................................................................ November, 2024 * Cify Council Meeting Budget Impact Proposed project funding sources are a combination of the City's Permanent Improvement Revolving (PIR) fund, utility funds, and special assessments for street improvements summarized in the following tables: Proposed Improvements Estimated Total Project Reclamation Mill & Areas Overlay Areas Costs Trails & Ponds Total Project Costs Streets $973,600 $497,500 - $1,471,100 Storm Sewer $358,100 $477,200 - $835,300 Sanitary Sewer $120,200 $47,100 - $167,300 1Natermain $202,500 $17,100 - $219,600 Trails & Ponds - - $307,800 $307,800 Total Project Costs $1,654,400 $1,038,900 $307,800 $3,001,100 Page 3 of 4 TableBreakdown Funding Source Project Total Cost PIR Fund $900,700 Assessments $735,500 Utility Fund —Sanitary Sewer $167,300 Utility Fund — Water $219,600 Utility Fund —Surface Water Management $978,000 Total $3,001,100 The total estimated cost of the recommended improvements is $3,001,100 which reflects a fairly significant increase to the Surface Water Management Fund. This project will most likely cause the Surface Water Management Fund to go negative in 2024, but it should be positive again in 2025, as there is not a PMP project scheduled for that year. A portion of this project is proposed to be assessed to the benefiting property owners and the remainder through other funding sources. In accordance with the City's Assessment policy, the preliminary assessment for the recommended improvement is calculated as: Reclamation Areas: 50% Estimated Street Project Costs = $486,800 Residential Equivalent Units = 86 Assessment Rate $5,660 Mill & Overlay Areas 50% Estimated Street Project Costs = $248,750 Residential Equivalent Units = 69 Assessment Rate = $3,605 As the project is designed and competitively bid, the calculated assessment amount will be updated leading up to the adoption of the assessment roll. The project funding is further described on pages 10 through 12 of the Feasibility Report. Attachments Attachment A: Presentation Slides for Improvement Public Hearing Attachment B: 2024 PMP Feasibility Report Page 4 of 4 2024 PMP Street & Utility Improvements City Council Meeting August 14, 2023 Presented by Brad Fisher, PE, Bolton & Menk O& MLENK Real People. Real Solutions. w "ENILLS Presentation Agenda 1. Project Overview - Scope of Work 2. Resident Input 3. Preliminary Estimated Costs 4. Preliminary Assessment Roll 5. Project Schedule M & MLENK Real People. Real Solutions. EN HILLS s Project Overview - Scope of Work Scope of Work • Infrastructure maintenance project • Street Pavement Rehabilitation (reclamation or mill & overlay) • Spot concrete curb & gutter replacement • Storm sewer repairs and water quality infrastructure improvements (trap sediment prior to outlet & pond dredging to remove accumulated sediment) • Sanitary sewer repairs and I&I improvements • Watermain repairs (incl. replacement of undersized Watermain on James Avenue) • New parallel parking bay along Royal Lane at Floral Park • Trail rehabilitations (pedestrian ramps &retaining wall improvements) M & MLENK Real People. Real Solutions. EN HILLS a Pavement Rehabilitation • Reclamation & Full Depth Resurfacing, or • Mill & Overlay = BOLTON & MENK EN HILLS Real People. Real Solutions. 5 TI North Half of the Project Area I FC;FNf) PROPOSED FULL DEPTH RECLAMATION PROPOSED MILL & OVERLAY PROPOSED PARKING AREA ® PROPOSED POND DREDGING PROPOSED TRAIL REHABILITATION OADA PEDESTRIAN RAMP IMPROVEMENT BOLTON It D&MENK MIEN HILLS Real People. Real Solutions. 6 IMLC_JNL �I; ' S L<4�� p?�SR.KVfILL Clfi �a 7 c a i' I i 'h rL• z�L DP •m I _ —I I I 1 F --- T----] 7--T----1 II ---I South Half of the Project Area i FrFnin PROPOSED FULL DEPTH RECLAMATION PROPOSED MILL & OVERLAY PROPOSED PARKING AREA PROPOSED POND DREDGING PROPOSED TRAIL REHABILITATION Ol ADA PEDESTRIAN RAMP IMPROVEMENT BOLTON M & MENK EN HILLS Real People. Real Solutions. 7 Water Quality Improvements SAFL Baffle—�'�----- Standard Sump Structure • Pond Cleanouts • Drainage Structure Sumps & SAFL Baffles Capture a TD Retention ■ Source: www.UpstreamTechnologies.us C, I BOLTON & MENK --ARzEN HILLS Real People. Real Solutions. 8 Watermain Replacement - James Avenue M & MLENK Real People. Real Solutions. EN HILLS s D D I I] I is bN'l 0 AV, 0 D 0 Trail & Retaining Wall Rr h;0 LEGEND PROPOSED FULL DEPTH RECLAMATION PROPOSED MILL & OVERLAY PROPOSED PARKING AREA ® PROPOSED POND DREDGING PROPOSED TRAIL REHABILITATION O1 ADA PEDESTRIAN RAMP IMPROVEMENT d y i � r t DAWN CIR 4i C lw=> BOLTN & MENK Real People. Real Solutions. HILLS i 11 Resident Input Questionnaire Resident Input (66 Respondents) April -May 2023 • Trail system throughout the neighborhood �nras noted to be Request to minimize impacts and mitigate crime during construction in poor condition and in need of resurfacing * Concern over innpacts to � Several properties experience issues irrigation systems and dog fences ����'" with slopes of driveway entrances .� g y g p Y Concern with how the Number of properties project will be assessed 01 experiencing drainage issues BOLTON lt M & MENK EN HILLS Real People. Real Solutions. 13 Public Open House August 8, 2023 • What We Heard to General Support for the Project and the Proposed Improvements • Questions on How Streets Were Determined for M&0 vs. Reclamation • Questions Regarding Access & What To Expect During Construction • Questions Regarding the Assessment Calculation Methodology PUBLIC OPEN HOUSE INFORMATION Q BOLTON 2024 PMP Street &Utility Improvements &MEN K -AF,,D N Hins August o 2023 IV.J�C1V,11 6:00 p.m. to 7:30 p.m. Real People. Rea€Solutions. Arden Hills City Hall The City of Arden Hills is planning for a construction project to improve and sustain infrastructure at several locations next summer. The project areas proposed to be included in the 2024 PMP Street & Utility Improvements Project are displayed at this open house and are available on the project website. In general, the work entails: • Street pavement rehabilitation (reclamation or mill and overlay) o Spot concrete curb & gutter replacement o Storm sewer repairs and water quality infrastructure improvements (trap sediment prior to outlet) o Sanitary sewer repairs and I&I improvements o Watermain repairs, including watermain replacement on James Avenue to upsize to 8-inch • New parallel parking bay along Royal Lane at Floral Park • Pond dredging cleanouts (removes accumulated sediment) • Trail rehabilitation (pedestrian ramp & retaining wall improvements) OSpecial assessments are proposed in accordance with City policy to fund a portion of the street improvements. Property owners to whom special assessments apply received a public hearing notice. The project website will be updated throughout the project development with project related information: hnas://www.ciryofardeabills,orp/l201 /2024-PMP-Street-and-Utility-Improvements Another public information meeting will be held in the spring with additional details on construction and the final assessments. Members of the project team are listed below to assist you throughout the project duration. M & MLENK Real People. Real Solutions. lt EN HILLS 14 Preliminary Estimated Costs Summary of Preliminary Estimated Costs • $3,001,000 preliminary total estimated project cost, including: $1,471,000 of street rehabilitation $165,000 of trail and retaining wall improvements • $835,000 of storm sewer rehabilitation and repairs and stormwater quality • $143,000 of pond dredging maintenance $167,000 of sanitary sewer rehabilitation and repairs • $220,000 of watermain improvements and repairs • Includes 10% contingency and 27% for indirect overhead costs M & MLENK Real People. Real Solutions. It EN HILLS 16 Summary of Funding Sources • $3,001,000 preliminary total following funding sources: • $900,500 - PIR Fund • $735,500 -Assessments estimated project cost broken down into the • $167,000 - Sanitary Sewer Utility Fund • $220,000 - Water Utility Fund • $978,000 - Surface Water Management Utility Fund M & MLENK Real People. Real Solutions. EN HILLS 17 Preliminary Assessment Roll Special Assessment Process • Project schedule follows the MN Statute 429 Process to levy the special assessments to benefitting properties • Feasibility report is required • Engineered plans are required • 2 public hearings • Competitive bids • Mailed Notice of Public Improvement Hearing • Preliminary estimates of assessment amounts available • Resident Open Houses to present project information • Mailed Notice of Public Assessment Hearing • Proposed final assessment amounts based on bids BOLTON lt M & MENK EN HILLS Real People. Real Solutions. 19 Application of Special Assessment Policy • `Residential Equivalent Unit' (REU) Basis A1L� • Each lot =1 REU, except where it could be subdivided and meet City of Arden Hills 2004 Assessment Poli R-1 or R-2 city code lot standards Ge�er,�,n�m�„ion......_... __ • Mill overlay assessment rate per REU Panl At, =rPnlicy for fixi-g StreeU ................ SirenRecap 1,T.n._.........................._..............................................3 nru ana w�aay lmom.emenn ......................a nnov s • Reclaim & resurface assessment rate per REU Mir M haeJi � . onProleela.......... ................. ...... .fi Defnrrrons eM Ccrrcnl Pronerom .6 uem.)i ixr ata_.._..........................................................._.............12 App. • 50% of street costs are assessed to abutting properties 1 Pen' w, mbw Sy ....... Storm Scwcr......_........ ....... ................._. .....20 Aaairiorrel Dcfnilione vM General Pmviaioru_.................................. 22 REUs based on address location • No special assessments for sanitary, storm, water, trails, or pond dredging M & MLENK Real People. Real Solutions. It EN HILLS 20 Map of North Assessable Properties LEGEND RECLAMATION AREA ASSESSABLE PROPERTY MILL & OVERLAY AREA ASSESSABLE PROPERTY BOLTON It D&MENK MIEN HILLS Real People. Real Solutions. Map of South ;,ssessable Properties LEGEND RECLAMATION AREA ASSESSABLE PROPERTY MILL & OVERLAY AREA ASSESSABLE PROPERTY D&MENOKBOLTN Real People. Real Solutions. It EN H1LLS 22 Preliminary Special Assessment Calculations • Reclamation Areas • 50% Estimated Street Project Costs = $486,800 • Residential Equivalent Units = 86 • Assessment Rate = $59660 • Mill & Overlay Areas • 50% Estimated Project Costs = $248,750 • Residential Equivalent Units = 69 • Assessment Rate = $3,605 M & MLENK Real People. Real Solutions. EN HILLS 23 Project Schedule Project Schedule & Next Steps • April — July, 2023: Data Collection & Feasibility Study • July 24: City Council orders Public Improvement Hearing • August 8: Public Open House • August 14: City Council conducts Public Improvement Hearing, Considers Ordering Preparation of Final Plans & Specifications • September, 2023 — January, 2024: Final design & plan production • February: Bidding by contractors • March: City Council receives bids, orders public assessment hearing • April: City Council conducts Public Assessment Hearing, considers levying special assessments, considers contract award BOLTON • May — October, 2024: Construction M & MENK y --AEN HILLS Real People. Real Solutions. 25 Attachment B O & ENK Real People. Real Solutions. Submitted by: Bolton & Menk, Inc. 12224 Nicollet Avenue Burnsville, MN 55337 P: 952-890-0509 F: 952-890-8065 --ARDEN HILLS Certification Feasibility Report For 2024 PMP Street & Utility Improvements City of Arden Hills Arden Hills, Minnesota City Project No. PW-24-0100 BMI Project No. OT1.130168 July 19, 2023 I hereby certify that this plan, specification or report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. i By: Brad Fish. License No. 56595 Date: July 19, 2023 Prepared by: Bolton & Menk, Inc. Certification Page 2024 PMP Street & Utility Improvements I OT1.130168 Table of Contents I. INTRODUCTION.....................................................................................................................................1 II. BACKGROUND.......................................................................................................................................1 III. EXISTING CONDITIONS..........................................................................................................................2 A. Streets...........................................................................................................................................2 B. Sanitary Sewer..............................................................................................................................3 C. Watermain....................................................................................................................................3 D. Storm Sewer................................................................................................................................. 3 E. Stormwater Ponds........................................................................................................................3 F. Trails..............................................................................................................................................4 IV. PROPOSED IMPROVEMENTS................................................................................................................4 A. Streets...........................................................................................................................................4 B. Sanitary Sewer..............................................................................................................................5 C. Watermain....................................................................................................................................5 D. Storm Sewer................................................................................................................................. 6 E. Stormwater Ponds........................................................................................................................6 F. Trails..............................................................................................................................................7 V. STAKEHOLDER COORDINATION............................................................................................................8 A. Private Utilities.............................................................................................................................8 B. Public Involvement.......................................................................................................................8 VI. RIGHT-OF-WAY, EASEMENTS, AND PERMITS.......................................................................................8 VI I. ESTIMATED COSTS................................................................................................................................9 VIII. ASSESSMENTS AND FUNDING............................................................................................................10 IX. PROJECT SCHEDULE............................................................................................................................12 X. CONCLUSION.......................................................................................................................................12 Tables Table1— Existing Streets.............................................................................................................................. 2 Table 2 — Estimated Total Project Costs........................................................................................................ 9 Table 3 — Estimated Funding Breakdown...................................................................................................11 Prepared by: Bolton & Menk, Inc. Table of Contents 2024 PMP Street & Utility Improvements I OT1.130168 Appendix Appendix A: Figures Appendix B: Preliminary Cost Estimate Appendix C: Preliminary Assessment Roll Appendix D: Public Feedback Appendix E: Geotechnical Evaluation Prepared by: Bolton & Menk, Inc. Table of Contents 2024 PMP Street & Utility Improvements I OT1.130168 INTRODUCTION The Arden Hills City Council approved a Professional Services Agreement on April 10, 2023 which ordered the preparation of a Feasibility Report for the 2024 Pavement Management Program (PMP) Street & Utility Improvements project. This report will examine the feasibility of proposed improvements to the roadway and utilities within the 2024 PMP project area. The following streets, and the surrounding areas, are proposed for improvements: • Royal Lane from Norma Avenue to Floral Drive West • Norma Avenue from Dawn Circle to Briarknoll Drive • Briarknoll Circle • Briarknoll Drive from Snelling Avenue North to Norma Avenue • Norma Avenue from Briarknoll Drive to Colleen Avenue • James Avenue from Indian Oaks Trail to Colleen Avenue • McClung Drive from Snelling Avenue North to Colleen Avenue • Colleen Avenue from McClung Drive to Hamline Avenue North • Colleen Circle • Royal Hills Drive from Snelling Avenue North to Arden View Drive • Arden Vista Court • Keithson Drive from County State Aid Highway (CSAH) 96 West to 800 feet south of CSAH 96 West See Figure 1 in Appendix A for the proposed project location map. This report reviews the existing conditions in the project area and discusses, in detail, the proposed improvements. These proposed street improvements consist of two construction methods, each determined as a result of deteriorating street pavement conditions and proposed improvements to the watermain, sanitary sewer, and storm sewer infrastructure. The first pavement improvement method is the milling and overlaying of the existing roadway pavement with a new wearing course. The second method is the full depth reclamation of the roadway, a process that pulverizes the existing roadway to create a suitable base for new non -wear course and wear course pavement to be installed. The report also provides preliminary cost estimates for the proposed improvements with financing for the project coming from a combination of special assessments, the City's general tax levy, and the City's utility funds. If the City decides to proceed with the proposed street and utility improvements described in this report, it is anticipated construction would begin in 2024 as shown in the detailed project schedule found on page 12. II. BACKGROUND The city's Capital Improvement Plan (CIP) identifies proposed projects, their associated costs, and funding for a five-year period. The streets evaluated in this report were identified in The City of Arden Hills's 2023 CIP for construction in the year 2024. The project area consists of primarily low -density residential areas with a small amount of land being dedicated as park preserves. The proposed improvements discussed in this report took into consideration the available documents and data related to the project areas, including but not limited to the City of Arden Hills 2040 Comprehensive Plan, record drawings, geotechnical reports, pavement condition index (PCI) ratings, sanitary sewer televising inspections, watermain break and leak history, and field observations conducted by city public works staff. Prepared by: Bolton & Menk, Inc. INTRODUCTION 2024 PMP Street & Utility Improvements I OT1.130168 Page 1 III. EXISTING CONDITIONS A. Streets The streets within the proposed project area are all local residential streets with urban street sections consisting of bituminous pavement and B618 concrete curb and gutter. The roadways provide a drive lane in each direction and parking along most, but not all, curb lines. No parking is allowed along the eastern curb line of Royal Lane adjacent to Floral Park. City records show the roadways were constructed primarily in the 1970's and 1980's with varying levels of maintenance being completed since then. Table 1 below shows the existing street widths from face of curb to face of curb, approximate right-of-way widths, and the Overall Condition Index (OCI) of the pavements from a 2023 City inspection. Table 1 - Existing Streets Street Name Location Street Width ROW Width 2023 PCI Rating Royal Lane Norma Avenue to 34-ft 60-ft 45 Floral Drive Dawn Circle to 20 Norma Avenue 34-ft 60-ft Briarknoll Drive Snelling Avenue N to 38 Briarknoll Drive 34-ft 60-ft Norma Avenue Briarknoll Briarknoll Drive east to 38 34-ft 60-ft Circle cul-de-sac Briarknoll Drive to 41 Norma Avenue 34-ft 60-ft Colleen Avenue Indian Oaks Trail to 56 James Avenue 32-ft 60-ft Colleen Avenue Snelling Avenue N to 35 McClung Drive 34-ft 60-ft Colleen Avenue McClung Drive to 35 Colleen Avenue 34-ft 60-ft Hamline Avenue Colleen Avenue south 40 Colleen Circle 32-ft 60-ft to cul-de-sac Royal Hills Snelling Avenue N to 32 34-ft 60-ft Drive Arden View Drive Arden Vista Royal Hills Drive east to 38 34-ft 60-ft Court cul-de-sac Highway 96 W to the 41 Keithson Drive 34-ft 60-ft south —800 feet The average OCI of the streets' pavements in the project area are generally below 50 with the majority below 40. The bituminous pavement within the study area exhibits wear and distress due to traffic loading as well as typical weathering effects experienced with aged asphalt pavement. The existing pavement contains surface delamination, transverse cracking, longitudinal cracking, some potholing, and some alligator -type cracking. Alligator cracking in pavement is an indicator of potential subgrade problems. Soil borings and a geotechnical evaluation were completed in the project area by Braun Intertec and the report is included in Appendix E. The existing bituminous pavement thickness ranges from 3.5 to 4 inches with an aggregate base thickness range from 6 to 7 inches. Existing subgrade soils found beneath the aggregate base are predominantly loose to medium dense sandy soils. Prepared by: Bolton & Menk, Inc. EXISTING CONDITIONS 2024 PMP Street & Utility Improvements I OT1.130168 Page 2 B. Sanitary Sewer City records show the sanitary sewer system was installed during the various phases of the residential development. The project area is served mainly by polyvinyl chloride (PVC) pipe and a few vitrified clay pipe (VCP) and reinforced concrete pipe (RCP) sanitary sewer mains. The sanitary sewer is part of sewer district M059 and is all 8-inch diameter sanitary sewer, with the exception of James Avenue which is 12-inch diameter. The comprehensive sewer plan does not identify changes in pipe diameter within the project area. The existing condition of the sanitary sewer system was documented by videotaping of the sewer main. City Public Works staff completed this televised documentation in the spring of 2023. The televising revealed that the pipes were in generally good condition, with approximately nine locations that were identified as needing rehabilitation or repairs. Some of the defects found in the sanitary sewer were cracked pipes, offset joints, pipe sags, defective service connections and groundwater infiltration at joints. The groundwater infiltration adds to the volume of wastewater being treated and subsequently the wastewater treatment costs. Sags and offset joints can interfere with the flow of sewage, creating a higher maintenance cost. C. Watermain City records indicate that all existing watermain within the project area is Ductile Iron Pipe (DIP), varying in size between 6-inch, 8-inch, or 12-inch diameters. The water main system runs the entire length of the project area and connects to a looped system at most roadway connections. There are a few streets within, or connecting to, the project area that are not part of a looped system, including Arden Vista Court, Colleen Court, Colleen Circle, Briarknoll Circle, Indian Oaks Court, Indian Oaks Trail, Dawn Circle, and Royal Lane. A review of the City's watermain break historical records did not identify any breaks or leaks in the project area other than isolated leaky valves and bent valve boxes. The existing watermain on James Avenue is 6-inches in diameter but connects to 8-inch diameter watermain to the south on Indian Oaks Trail, 8-inch diameter dead end watermain to the west on Indian Oaks Court, and 12-inch diameter watermain to the north on Colleen Avenue. The smaller diameter on James Avenue constricts the flows beyond James Avenue, particularly to Indian Oaks Court because it is not a looped system. D. Storm Sewer City records indicate that the existing storm sewer within the project area is primarily comprised of RCP and ranges in diameter from 12-inch to 54-inch. The existing drainage pattern within the project area is generally from the exterior project limits to the storm water ponds located around the project area. Drainage is conveyed overland or through storm sewers and discharges into these existing stormwater ponds. The City's Public Works staff completed inspections of the existing storm sewer and found these pipes to be in good condition, with minor manhole repairs and replacement of existing castings necessary. Storm sewer televising identified four locations with joint separation, cracking, offset joints, and/or pipe sags that will need to be addressed. E. Stormwater Ponds There are various stormwater ponds throughout the project area that provide outlet storage areas to the storm sewer system and overland drainage, as discussed above. Over time, stormwater ponds will collect sediment which reduces their working capacities. Specifically, two of these ponds have been identified by city staff to have significant accumulated sediment. The first pond is located between McClung Drive and Briarknoll Circle, just north of the bituminous trail. The second pond is located south of Colleen Avenue, just west of Hamline Avenue North, however, only a portion of this pond is within city easement (the rest Prepared by: Bolton & Menk, Inc. 2024 PMP Street & Utility Improvements I OT1.130168 EXISTING CONDITIONS Page 3 of the pond is located on private property). F. Trails The public and City staff identified additional trail and retaining wall scope through the feasibility study process that should be considered for addition to delivery of this project. Trail conditions adjacent to the project area were evaluated in response. There is an existing bituminous trail system that meanders through various portions of the project. The trails are constructed of bituminous pavement and are generally in a deteriorated condition with significant surface delamination and cracking throughout. The trail connections to the existing streets do not include pedestrian ramps. Portions of the trail system include notably steep grades and there are a few locations that include handrails along the trail. A bituminous curb exists along the west side of the trail, adjacent to 1503 Briarknoll Drive, assumedly to manage drainage patterns. A modular block retaining wall exists along the south side of the trail, approximately behind 1479 Colleen Avenue, which is beginning to tip and is in poor condition. IV. PROPOSED IMPROVEMENTS A. Streets There are two street pavement rehabilitation methods proposed for this project that are based on roadway age, surface deterioration, OCI rating, and subgrade soils. Streets will be rehabilitated with either a full depth reclamation or mill and overlay based on recommendations from the geotechnical report. Full depth reclamation is a process that pulverizes the existing roadway pavement and mixes it with the existing underlying aggregate material to create a new suitable aggregate base material. The reclaim material is graded and recompacted for the proposed roadway with excess material being hauled away and 4-inches of new bituminous pavement is installed in two lifts. Mill and overlay is a process that grinds off the top layer of bituminous pavement and 2-inches of new wear course bituminous pavement is installed over the remaining base bituminous pavement. Based on proposed watermain improvements identified below, James Avenue will require full depth reclamation to accommodate the watermain replacement. This work will also necessitate the removal and replacement of the entire western curb line and select sections of the eastern curb line to accommodate service replacements. The watermain work will require salvaging the reclamation material before installing the new watermain and reinstallation and preparation of the salvaged reclamation material for use as aggregate base in the new street section. Therefore, the end result of the street improvements on James Avenue will be the same as a reclamation and overlay, putting it on the same pavement life cycle as the other full depth reclamation roadways in the neighborhood. Both rehabilitation methods will include spot curb and gutter replacements, select base pavement repairs, and casting or valve box adjustments to the new pavement grade. The spot curb and gutter replacements will be utilized to address sunken or severely damaged curb throughout the project area that inhibits proper drainage. No driveway work is proposed, except as necessitated by spot curb replacements. All disturbed boulevard areas will be restored with 5-inches of topsoil and new sod or seed and blanket. Based on the observed weathering and deterioration found in the pavement cores and proposed utility improvements, a 9-inch full depth reclamation is proposed for the following streets: • Norma Avenue from Dawn Circle to Briarknoll Drive • Briarknoll Drive from Norma Avenue (west) to Norma Avenue (east) • Norma Avenue from Briarknoll Drive to Colleen Avenue Prepared by: Bolton & Menk, Inc. PROPOSED IMPROVEMENTS 2024 PMP Street & Utility Improvements I OT1.130168 Page 4 • James Avenue from Indian Oaks Trail to Colleen Avenue • Colleen Avenue from McClung Drive to Hamline Avenue North • Royal Hills Drive from Snelling Avenue North to Arden View Drive • Keithson Drive from County State Aid Highway (CSAH) 96 West to 800 feet south of CSAH 96 West Based on the observed weathering and deterioration found in the pavement cores, a 2-inch mill and overlay is proposed for the following streets: • Royal Lane from Norma Avenue to Floral Drive West • Briarknoll Circle • Briarknoll Drive from Snelling Avenue North to Norma Avenue (west) • McClung Drive from Snelling Avenue North to Colleen Avenue • Colleen Circle • Arden Vista Court In addition to the street improvements identified above, a new parking area will be installed along the east side of Royal Lane adjacent to Floral Park, just north of Floral Drive West. The curb will be pushed out to the east to accommodate five parallel parking spaces along the park. Signing in the area will be adjusted to make clear where parking is and is not allowed. See Figure 1 in Appendix A for proposed project layout identifying the limits of each rehabilitation method. B. Sanitary Sewer Based on the existing sewer pipe age, material type, and televising results, the existing sanitary sewer was found to be in generally good condition. There are a few select defects that are proposed to be rehabilitated as part of the project by means of Cured In Place Pipe (CIPP) sewer lining, sewer pipe grouting, wye replacement, joint sealing, and cementitious manhole lining. Most of the proposed sanitary rehabilitation methods are trenchless which will not disturb the above ground infrastructure as all access to the sewer is through existing manholes along the pipe and all services or laterals will be reopened robotically from within the pipe. All sanitary sewer manhole castings within the project areas will be replaced and installed to final grade to provide a smooth/drivable street surface in conjunction with the street resurfacing portion of the project. This work will also include the replacement of all concrete adjustment rings and the installation of a chimney seal for each applicable manhole structure to reduce inflow of storm water into the sanitary sewer system. No work on structures outside of the street pavement is proposed. See Figures 2 and 3 in Appendix A for the proposed utility improvements. C. Watermain Based on the existing watermain pipe age and size, the existing watermain was found to be in generally good condition. Proposed watermain improvements include the full replacement of the undersized 6-inch diameter watermain along James Avenue with a new 8-inch diameter DIP watermain to connect to the existing 8-inch diameter watermains surrounding James Avenue and specifically provide for better flows to Indian Oaks Court. All hydrants, valves, and fittings will also be replaced within James Avenue. All water service lines on James Avenue are proposed for replacement from the new watermain to the property line with new Prepared by: Bolton & Menk, Inc. 2024 PMP Street & Utility Improvements I OT1.130168 PROPOSED IMPROVEMENTS Page 5 1-inch diameter copper pipe to individual residences. Curb stops and boxes will be installed at the ROW where the new service pipe connects to the existing service pipe. Beyond James Avenue, watermain improvements will include replacement of select leaky gate valves and boxes and adjusting the remaining gate valve boxes within the project pavement areas to final grade to provide a smooth/drivable street surface in conjunction with the street resurfacing portion of the project. Some damaged valve box tops may require replacement. See Figures 2 and 3 in Appendix A for the proposed utility improvements. D. Storm Sewer Based on the existing storm sewer age, size, and performance, the existing storm sewer was found to be in generally good condition. Storm sewer improvements will include rehabilitations at select locations including CIPP lining, minor pipe replacement, structure replacements, rings and casting replacement, re -mudding of structures/inverts, drainageway channel re -grading, rip rap replacement/installation, and storm sewer apron improvements. Some of the work identified will be taking place outside of the roadway area in easements that include behind houses. Access to these areas may be difficult and will necessitate tree removal and restoration of temporary access impacts, including private landscaping facilities in some areas. Stormwater quality improvements will also be implemented to help remove sediments and pollutant loads to the downstream system. This will include the replacement of the last storm sewer structure in the street prior to its outfall into a stormwater pond or drainageway. This structure will be replaced with a new structure that includes a sump and SAFL Baffle to capture sediment from continuing downstream. This will allow city maintenance staff to easily access the structure and vac out accumulated sediment. Work on the storm sewer catch basin structures within the existing concrete curb and gutter will additionally require the spot replacement of the adjacent concrete curb and gutter surrounding the catch basin castings. Proposed storm sewer improvements on James Avenue include the full replacement of the storm sewer to accommodate the watermain replacement. Additional storm sewer improvements are proposed along the trail adjacent to 4242 Norma Avenue based on a preliminary design provided by city staff. This work is intended to capture sediment south/southeast of the property and route it to the storm sewer system as opposed to following the current overland drainage path that generates stormwater issues at the property. This work will require the removal of several trees in the area to construct the improvements. Beyond the work identified above, the remaining storm sewer manhole castings within the pavement of the project areas will be adjusted to final grade to provide a smooth/drivable street surface in conjunction with the street resurfacing portion of the project. Some damaged castings may require replacement. This work will include the replacement of all concrete adjustment rings for each applicable manhole structure within the pavement limits. See Figures 2 and 3 in Appendix A for the proposed utility improvements. E. Stormwater Ponds The two stormwater ponds identified by city staff to have collected significant sediment accumulation over time which has reduced their working capacities are proposed to be dredged as part of the project. The proposed pond dredging will reestablish the originally designed pond volume. The first pond is located between McClung Drive and Briarknoll Circle, just north of the bituminous trail. The second pond is located south of Colleen Avenue, just west of Hamline Avenue North, however, only a portion of this pond is within Prepared by: Bolton & Menk, Inc. PROPOSED IMPROVEMENTS 2024 PMP Street & Utility Improvements I OT1.130168 Page 6 city easement (the rest of the pond is located on private property). It should be noted that only dredging a portion of a pond will likely lead to redistribution of the accumulated sediment from other portions of the pond over time and the entire pond will still require dewatering to perform the work. Braun Intertec completed pond sediment sampling from the ponds to characterize the in -place sediment (future dredge material). These sediment samples were tested and evaluated in accordance with Minnesota Pollution Control Agency (MPCA) standard procedures as described in Appendix B of Managing Stormwater Sediment BMP Guidance for Municipalities. Based on analytical results from the sampling and testing, excavated stormwater sediments from the identified ponds fall within the Residential/Recreational SRV management category and may be used with no restrictions. To determine the volume of accumulated sediment, a bathymetric survey was completed for each of the stormwater ponds. This process involves taking measurements at various locations throughout pond to determine the top of sediment and then pushing through the sediment to the approximate original pond bottom. The difference between these measurements provides an estimate of the accumulated sediment volume to be dredged out of the pond. Similar to the backyard storm sewer improvements identified above, access to these ponds is anticipated to necessitate tree removal and restoration of temporary access impacts, including private landscaping facilities in some areas. See Figure 1 in Appendix A for the proposed project layout identifying the limits of each proposed pond dredging operation. Sediment sampling and an associated report of its findings were completed by Braun Intertec for the ponds and the report is included in Appendix E F. Trails The public and City staff identified additional trail and retaining wall scope through the feasibility study process that should be considered for addition to delivery of this project. Upon review of the existing poor trail conditions, their location, and type of work necessary to make improvements, it is recommended the improvements of trails adjacent be added to the originally proposed and related street improvement scope of the project. The proposed trail improvements include removal of the existing bituminous pavement and repaving the trails with new bituminous on the existing aggregate base materials. Additionally, the trails will have new concrete pedestrian ramps installed where the trails proposed for rehabilitation intersect roadways in the project area. Beyond the pedestrian ramps, the trails are proposed to be replaced, in kind, matching the existing trail alignments, widths, and elevations. Due to the existing site topography, some segments of these existing trails appear to be quite steep and may not be feasible to improve to strict compliance with Americans with Disabilities Act (ADA) requirements beyond the new concrete pedestrian ramps, consistent with the existing trail system along these recreational trails. The trail between Norma Avenue and Indian Oaks Court is very narrow, particularly along the west side of the trail. This trail is proposed to be widened to a standardized 6-ft width throughout, matching the southern edge, and will maintain the existing drainage swale over the trail along the backyard lot lines. The bituminous curb along the west side of the trail, adjacent to 1503 Briarknoll Drive, is proposed to be replaced to continue to manage drainage. Existing handrails along portions of the trails are proposed to remain in place. The modular block retaining wall along the south side of the trail, approximately behind 1479 Colleen Avenue, is also proposed to be replaced and improved as part of the project. See Figure 1 in Appendix A for the proposed project layout identifying the trails to be rehabilitated and the locations of ADA pedestrian ramp improvements. See Figure 3 in Appendix A for the proposed retaining wall and bituminous curb replacements. Prepared by: Bolton & Menk, Inc. PROPOSED IMPROVEMENTS 2024 PMP Street & Utility Improvements I OT1.130168 Page 7 V. STAKEHOLDER COORDINATION A. Private Utilities A private utility coordination meeting will be held with private utility companies that have facilities within the project area to understand the presence of existing overhead or underground facilities and plans for infrastructure upgrades or necessary relocations during the final design phase of the project. Based on the scope of this project primarily being a rehabilitation project, major conflicts are not anticipated but will be verified during the final design process. B. Public Involvement A resident questionnaire was mailed out in April of 2023 to properties within the proposed construction area. The questionnaire provided residents and property owners with an opportunity to provide feedback on the proposed improvements and identify existing information on the project area. The feedback received included a lot of property specific information, but several common themes were also identified from the returned questionnaires. These common themes were used to develop a summary of the survey which includes concerns over the condition of the trail system throughout the neighborhood, concerns over impacts to irrigation systems and dog fences, concerns over how the project will be assessed, requests to minimize construction impacts, issues with the slope of existing driveways and the curb at their driveway entrance, and existing drainage issues. These surveys were considered during the development of this feasibility report and items within the scope of the project were incorporated to address the feedback received. It should be noted that to align with city policy, potential damage to irrigation systems will be repaired as part of the project by the selected contractor, however, potential damage to dog fences is the responsibility of the homeowner to repair. The resident questionnaire and survey summary can be found in Appendix D. The second opportunity for public involvement will be at a public open house scheduled for August 8t1i, 2023. Feedback from the open house will be considered and incorporated into the final design as directed by city staff. A third public informational meeting will be held after the final design is better defined but prior to construction of the project. VI. RIGHT-OF-WAY, EASEMENTS, AND PERMITS All work on the project is anticipated to take place within existing city right-of-way or easements. However, after completing final design, it is possible that temporary easements may be necessary to construct the project. This will be evaluated in detail towards the end of the final design process to identify any temporary easement needs, particularly as it relates to the work beyond the roadways. The project area is within the jurisdiction of the Rice Creek Watershed District (RCWD) and therefore requires compliance with their rules and regulations. A meeting was held with RCWD staff on June 26', 2023 to understand how their rules and regulations apply to the proposed project. The project falls under the Public Linear Project category for Stormwater Management rules and therefore stormwater management is not required unless the project disturbs greater than one acre of underlying native soils. Being that the project is primarily a rehabilitation project and plans to leave the existing aggregate base and/or reclamation material in place, the disturbance to underlying native soils is currently calculated to be under the one acre threshold and stormwater management permitting is not anticipated. An Erosion & Sediment Control Plan permit will be required through the RCWD associated with the project's erosion control plan. Prepared by: Bolton & Menk, Inc. 2024 PMP Street & Utility Improvements I OT1.130168 STAKEHOLDER COORDINATION Page 8 A Level 1 wetland delineation was conducted during the summer of 2023 to identify the wetlands surrounding the proposed pond dredging operations. Permitting associated with the wetland impacts will be submitted to the appropriate agencies for approval at the conclusion of final design and is expected to meet the conditions for a no low permit associated with the Wetland Conservation Act (WCA) requirements. No additional permitting is required for the dewatering of the ponds associated with the pond dredging work. Existing, adjacent wetlands and potential associated permitting needs were identified through the feasibility study. After meeting with the RCWD and identifying the proposed scope of work at the storm sewer outfalls as it relates to RCWD's rules and regulations, it was determined that Level 2 wetland delineations and associated impacts permitting will be required to complete the work. It is recommended the project's final design scope be modified to complete the necessary delineations to move forward with the proposed backyard storm sewer improvement work, as proposed in this report. Delineations and necessary permits will be secured during final design. A preliminary list of anticipated permits for construction of the improvements beyond those identified above include the Minnesota Pollution Control Agency (NPDES Construction Stormwater Permit) and the Minnesota Department of Health (Public Watermain Plan Review). The RCWD reached out after our meeting to inform project staff that the proposed project improvements may be eligible for upcoming grant funding. The grant funding is an annual program put on by the RCWD to help with implementation of stormwater management projects in the RCWD. The funding is intended for projects that provide stormwater quality treatment, runoff volume reductions, peak runoff rate control and/or reductions in groundwater usage. Projects proposed in conjunction with municipal street projects, such as this one, are encouraged. Applications for the 2024 Stormwater Management Grant are expected to open around the end of September and be due around mid -December. The application to the RCWD and grant administration should be considered for addition to delivery of this project. VII. ESTIMATED COSTS Detailed estimates of probable construction costs have been prepared for the improvements described in this Report and are included in Appendix B. All costs are based on anticipated unit prices for the 2024 construction season based on actual bid prices for similar projects. Actual costs will be determined through competitive bids following the final design for the project. All estimated costs also include a 10% contingency and 27% overhead allowance for legal, engineering, administrative, and finance costs. Table 2 contains a summary of the estimated total project costs. for all recommended improvements, inclusive of construction costs, contingency, and overhead allowance. Proposed Improvements Estimated Total Project Reclamation Mill & Areas Overlay Areas Costs Trails & Ponds Total Project Costs Streets $973,600 $497,500 - $1,471,100 Storm Sewer $358,100 $477,200 - $835,300 Sanitary Sewer $120,200 $47,100 - $167,300 Watermain $202,500 $17,100 - $219,600 Trails & Ponds - - $307,800 $307,800 Total Project Costs $1,654,400 $1,038,900 $307,800 $3,001,100 Prepared by: Bolton & Menk, Inc. 2024 PMP Street & Utility Improvements I OT1.130168 ESTIMATED COSTS Page 9 The estimated total project costs listed in Table 2 include the additional trail improvement scope, additional wetland permitting, and additional application for a potential RCWD grant identified through the feasibility study process. While City standard process includes an estimated percentage - based method of estimating overhead and contingencies, the actual estimated additional trail design, wetland permitting, and grant application costs are $23,000 and the estimated additional trail construction costs is $130,000, both of which are accounted for in Table 2. It is planned to bid the project with multiple bid alternates for the pond dredging work and trail and retaining wall work. This will allow flexibility to include or remove these items from the project based on the actual prices bid by the contractor to complete the work. VIII. ASSESSMENTS AND FUNDING Assessments for street improvement costs are proposed to be levied to benefiting properties as outlined in Minnesota Statute 429 and the City of Arden Hills Assessment Policy. A preliminary assessment roll was compiled for all adjacent benefitting properties per the City's assessment policy and is included in Appendix C. All identified properties were proposed to be assessed at a calculated assessment rate of 50% of the street project costs. The street project costs were split between reclamation improvements and mill & overlay improvements. Each property eligible for assessment was identified as either a reclamation property or a mill and overlay property based on their street address. Assessments for the proposed street improvements were calculated using the Residential Equivalent Unit (REU) method as outlined in the City's assessment policy. The assessable costs for each improvement type were divided by the number of eligible REU's to determine an assessment rate for each improvement type. Calculations for the estimated assessment rates are provided below: Reclamation Areas 50% Estimated Street Project Costs = $486,800 Residential Equivalent Units = 86 Assessment Rate = $5,660 Mill & Overlay 50% Estimated Street Project Costs — $248,750 Residential Equivalent Units = 69 Assessment Rate = $3,605 The preliminary assessment roll does not assign an REU to properties abutting the street improvements if their property address is for another street that is not receiving the street improvements, regardless of driveway access location, etc. in accordance with the city's assessment policy. Additionally, the project area includes a few unique property situations as it relates to the city's assessment policy. The 1423 Floral Drive (the Floral Park property owned by the City of Arden Hills), 1445 Floral Drive, and 1465 Floral Drive properties are not included in the preliminary assessment roll. Although they have frontage along Royal Drive which is a project street, in accordance with the assessment policy, their street address is not a project street. Also, these three properties were all assessed as part of the 2018 PMP project, which included Floral Drive. The 4539 Keithson Drive and 1370 Colleen Avenue properties are both identified as 2 REU's in the preliminary assessment roll because their lot sizes are considered subdivisible, in accordance with the city's assessment policy. Prepared by: Bolton & Menk, Inc. 2024 PMP Street & Utility Improvements I OT1.130168 ASSESSMENTS AND FUNDING Page 10 The assessment policy indicates "the City Council shall retain the right to review each project on its own merit and to deviate from any portion of the Assessment Policy Manual, as it deems proper. These deviations may occur in unique situations or where application of the policy produces unfair or undesirable results. The residential equivalent assessment rate shall be determined by the City Council." See Figures 4 and 5 in Appendix A for the assessable properties map that correlates with the parcel numbers on the preliminary assessment roll. The project costs for the remaining street costs and for the storm sewer, sanitary sewer, watermain, trail, and pond improvements will be the cost responsibility of the City. Proposed project funding sources are a combination of the City's Permanent Improvements Revolving (PIR) fund, utility funds, and special assessments for street improvements. The proposed project assessments and funding summary are based on preliminary estimated project costs for the recommended improvements. These costs may be revised at the time of the final assessment hearing depending on the final design of the project, required right-of-way and/or easements, soil conditions, bids received, and actual work performed. The assessments are proposed to be assessed over a 10-year period at an interest rate to be set by the City Council. A summary of the funding breakdown is presented in Table 3 below. 3 — Estimated Funding Source Funding BreakdownTable Project Total Cost PIR Fund $900,700 Assessments $735,500 Utility Fund — Sanitary Sewer $167,300 Utility Fund — Water $219,600 Utility Fund — Surface Water Management $978,000 Total $3,001,100 Prepared by: Bolton & Menk, Inc. 2024 PMP Street & Utility Improvements I OT1.130168 ASSESSMENTS AND FUNDING Page 11 IX. PROJECT SCHEDULE The proposed project schedule is shown below: Resident Questionnaire Survey....................................................................................... May 26, 2023 Council Work Session for Direction on Preliminary Design* ........................................June 20, 2023 Accept Feasibility Report & Order Public Improvement Hearing* .................................July 24, 2023 PublicOpen House........................................................................................................August 8, 2023 Public Improvement Hearing*....................................................................................August 14, 2023 Order Improvements & Authorize Preparation of Plans and Specifications*.............August 14, 2023 Approve Final Plans & Specifications and Authorize Advertisement for Bids* ............January, 2024 BidOpening.................................................................................................................. February, 2024 Accept Bids & Order Assessment Hearing*................................................................February, 2024 Assessment Hearing/Adopt Assessment Roll & Award Construction Contract* ............. March, 2024 Public Open House ................................ Construction Begins .............................. Construction Substantial Completion.... City Certifies Assessments to County... * City Council Meeting X. CONCLUSION .................................................. April, 2024 ............................... Spring, 2024 ............................................................................. Fall, 2024 .................................................................. November, 2024 This report has been prepared to investigate the potential for rehabilitating the roadways in the 2024 PMP Street & Utility Improvements project areas and associated work. This report identified the recommended improvements to the infrastructure, provided estimated costs of the recommended improvements, and identified applicable funding to finance the improvements. From an engineering standpoint, this project, as proposed, is feasible, cost effective, and necessary and it can best be accomplished by letting competitive bids for the work. It is recommended that the work be done under one contract in order to complete the work in an orderly and efficient manner. The City and the persons assessed will have to determine the economic feasibility of the proposed improvements. Prepared by: Bolton & Menk, Inc. PROJECT SCHEDULE 2024 PMP Street & Utility Improvements I OT1.130168 Page 12 Appendix A: Figures 2024 PMP STREET & UTILITY IMPROVEMENTS -ARkEN HILLS CITY OF ARDEN HILLS PROJECT LAYOUT ® BOLTON JULY2023 & MENK aio LEGEND PROPOSED FULL DEPTH RECLAMATION PROPOSED MILL &OVERLAY PROPOSED PARKING AREA PROPOSED POND DREDGING PROPOSED TRAIL REHABILITATION Ol ADA PEDESTRIAN RAMP IMPROVEMENT HORZ COUNTY RD 96 W 1 ffo D m � al m AR 11N VIC DR EN VISTA CT ll-b2024 PMP STREET & UTILITY IMPROVMENTS UTILITY IMPROVEMENTS BOLTON -ARPEN HILLS CITY OF ARDEN HILLS JULY 2023 ® & MEN K 2024 PMP STREET & UTILITY IMPROVEMENTS -�1111.1.7 CITY OF ARDEN HILLS UTILITY IMPROVMENTS ® BOLTON JULY2023 & MENK i Ili O ' 0 ©O 0 0 0. I © I a NMI 2024 PMP STREET &UTILITY IMPROVEMENTS ASSESSABLE PROPERTIES MAP -AITEN HILLS CITY OF ARDEN HILLS JULY 2023 TBOLTOPA & MEN K 2024 PMP STREET & UTILITY IMPROVEMENTS -AR VE HILLS CITY OF ARDEN HILLS ASSESSABLE PROPERTIES MAP (& BOLTON JULY 2023 & MENK Appendix B: Preliminary Cost Estimate PRELIMINARYENGINEER'S ESTIMATE VEMENTS CITY OF ARDEN HILLS. MINNESOTA 'TEMNO. PEc. REF oEscRIFTION NOTES UNR $TREEi RECLNAATION STORM AREAS $ANTART WATER $iREEi MILL80VERLAT STORM AREAS SANITARY WATER iRAILa POND puANTTY UNIT PRICE ES ICE PRAL ©ma - ��00000m000m�m ©� - •• ��000000000m� o� ��0000o0000m�mmt ©�- • ��000©00000mmm o� � ®�000000000mm o�- • •- ��000000000mmm o� ��o©000m000mmm o�- ��©00000000mmm m� --• ®�000000000mm m� �®�00000000m�m� m� �®m000�0000m�m� mom- �®000000000m�m� m� -- - �®o�0000000m�m mom- � -• -• �®000�000�om�m� m� -• ®®�000�0000mmm mom- • • -• �®00000000�m�m� m� - �®000000000m�m mom- ���00000000m�m m� ��®00000000mmm mom- ��000000000m�m� m� � �m00000000m�m�m� mom- � ��000000000mmm mma ��00000©000mmm m� ���00000000m�m m� ��00000000®mom m� ��00000000�m�m m� - ���0000000m�m�m m� ���00000000m�m m� • ��®00000000m�m m� - � ��000000000m�m m� • • • - • • ��000000000mmm• m�-• • • - -• • ��000000000mmm m� • mt��00000000mm mm� • - m,��00000000m�m� mm� • - • mt��00000000m�m� m� - - - -•-•• mt��000�0000m� m� - • ��o®000®000m�m m� mt�0000�0000m�m� m� mtm0000®0000mmm� mm� �m�000�0000�m�� m� - ®�0000�0000m�m m� �m�000�0000mmm m� • - �m00000000®mom mm� - -- --• mt�000000000mm m� • • - - - • mt�000000000mmmmt mm� - - - - - •- �®00000000�m�m m� •- - • - ��000000000mmm o� • • ��00000m000m�m PRELIMINARYENGINEER'S ESTIMATE M24 MP STREET & UT- IMPROVEMENTS CITY OF ARDEN HILLS. MINNESOTA ITEM NO. PEC. REF -IRI-D. NOTES UN iT STREET RECLAMATION STORM AREAS SANITARY WATER STREET MILL & WERLAY STORM AREAS SANITARY WATER TRAIL A POND TOTu ESTIMATED QUANTITY UNIT PRICE ES PRICE AL mom- ��000000000mmmt m� • - ��000000000mm m� ��000000000m m� • ��000000000mm m� �®000000000 m� • �®000000000m�m m� �®000000000 m� � �®o000oo0oom�� m� ��000000000mmm m� • • � - ��000©00000mmm m� • ��000000000m m� • ®�000000000mm m� � ��000®00000m� m� ••- • • �m000000000mm m� ��000000000m m� • �m000©00000mmm m� mt�000000000mm m� •- �®000®00000m�m m� - �®000000000m�m m� �®000000000�m m� • ��000®00000m�m m� • _ �0000000000�m m� ®moo®000moom�m m� •- ®mo00000000mmm m� • •� ®�©00000000mm m� • - - m,®000000000m� m� • - � �®000000000m� m� • - •• - ®®000000000m� m� ��o�0000000m� m� •• ••• ��000000000mm m� ��000000000m�m mma •• m,�00000®000m�m m� � � ®m�00000000�m�m� m� ®m00000000��m m� , �m00000000m�m�m� mom•- ��000000000m�m mma • � � �®000m00000�m mma • -� � � • �®�000�0000mmm oma • - • �®00000000�m•� mm� ®m�00000000m mm� • - ��®00000000m� m� ••• �m�000000000m� m� �®00000000��m� o� • • ®�000000000mm m� ®m000000000 m� - ®�000000000mm om� • • • - ��0000o0000m� m� mt�00000000mm�m PRELIMINARYENGINEER'S ESTIMATE CITY OF ARDEN HILLSTVEMENTS MINNESOTA Appendix C: Preliminary Assessment Roll PRELIMINARY ASSESSMENT ROLL 2024 PMP STREET & UTILITY IMPROVEMENTS CITY OF ARDEN HILLS, MINNESOTA BMI PROJECT NO. OT1.130168 JULY, 2023 43 223023220021 4522 KEITHSON DR LAMES C ANDERSON JOAN ANDERSON 4522 KEITHSON DR ARDEN HILLS MN 55112-5785 1 $ 5,660,00 51 223023220017 4550 KEITHSON DR TRUOC NHU DO KIM LANG THI TRAIN 4550 KEITHSON DR ARDEN HILLS MN 55112-5785 1 $ 5,660.00 80 223023220018 4540 KEITHSON DR PARVEEN 1 BHARMAL 4540 KEITHSON DR ARDEN HILLS MN 55112-5785 1 $ 5,660.00 83 223023220022 4516 KEITHSON DR KURT F IAWRENCE SUSAN C LAWRENCE 4516 KEITHSON DR ARDEN HILLS MN 55112-5795 1 $ 5,660.00 210 223023230054 1576 ROYAL HILLS DR JAMES E OSTLUND JILL L OSTLUND 1576 ROYAL HILLS DR ARDEN HILLS MN 55112-3905 1 $ 5,660.00 266 223023220019 4534 KEITHSON DR MARK E HELLENDRUNG KAREN A HELLENDRUNG 4534 KEITHSON DR ARDEN HILLS MN 55112-5785 1 $ 5,660.00 267 223023220020 4528 KEITHSON DR MISKY HILLESTAD MATTHEW HILLESTAD 4528 KEITHSON DR ARDEN HILLS MN 55112-5795 1 $ 5,660.00 290 223023230053 1566 ROYAL HILLS DR JESSE JOHNSON JORDANJOHNSON 1566 ROYAL HILLS DR SAINT PAUL MN 55112-3905 1 $ 5,660.00 303 223023230052 1556 ROYAL HILLS DR EUGENE A CAFFERTY 1556 ROYAL HILLS DR ARDEN HILLS MN 55112-3905 1 $ 5,660.00 318 223023230044 1555 ROYAL HILLS DR WILLIAM P LUDWIG TR CHERYL LUDWIG TR 1555 ROYAL HILLS DR ARDEN HILLS MN 55112-3906 1 $ 5,660.00 331 223023230045 1565 ROYAL HILLS DR JOHND WROBEL GRETCHEN E WROBEL 1565 ROYAL HILLS DR ARDEN HILLS MN 55112-3906 1 $ 5,660.00 341 223023220023 4510 KEITHSON DR JONATHAN P WICKLUND ALEETAJ WICKLUND 4510 KEITHSON DR ARDEN HILLS MN 55112-5795 1 $ 5,660.00 361 223023220024 4504 KEITHSON DR MICHAEL C NELSON DESIREE M NELSON 4504 KEITHSON DR ARDEN HILLS MN 55112-5795 1 $ 5,660.00 364 223023230018 1524 COLLEEN AVE JENNY FULLER DAVID FULLER 1524 COLLEEN AVE NEW BRIGHTON MN 55112-1933 1 $ 5,660.00 365 223023230011 1531 MCCLUNG DR NEIL CHAFFEE ELISSA CHAFFEE 1531 MCCLUNG DR NEW BRIGHTON MN 55112-1908 1 $ 5,660.00 376 223023230048 1528 ROYAL HILLS DR JEFFREY A SORENSEN KARA LSORENSEN 1528 ROYAL HILLS DR ARDEN HILLS MN 55112-3905 1 $ 5,660.00 377 2230232300SI 1546 ROYAL HILLS DR ERIC D PRINCE ROBIN M PRINCE 1546 ROYAL HILLS DR ARDEN HILLS MN 55112-6352 1 $ 5,660.00 382 223023230042 4409 ROYAL HILLS DR KEITH E PALMER CLAIRE 1 PALMER 4409 ROYAL HILLS DR ARDEN HILLS MN 55112-3908 1 $ 5,660.00 383 223023230043 1535 ROYAL HILLS DR DAN M I.AMATSCH RITA L I.AMATSCH 1535 ROYAL HILLS DR ARDEN HILLS MN 55112-3906 1 $ 5,660.00 391 22302322002E 4539 KEITHSON DR IVER SKOG ERICASKOG 4539 KEITHSON DR SAINT PAUL MN 55112-5785 2 $ 11,320.00 392 223023220012 4527 KEITHSON DR RICHARD W FOSTER TR 4527 KEITHSON DR ARDEN HILLS MN 55112-5785 1 $ 5,660.00 406 223023230049 1532 ROYAL HILLS DR DAN IEL P NORDBY TR El LEEN A NORDBY TR 1532 ROYAL HILLS DR ARDEN HILLS MN 55112-3905 1 $ 5,660.00 410 223023230050 1534 ROYAL HILLS DR CAROMYR F SILVESTRINI TR 1534 ROYAL HILLS DR ARDEN HILLS MN 55112-3905 1 $ 5,660.00 415 223023230012 1523 MCCLUNG DR GAIL P TEU ANDER 1523 MCCLUNG DR NEW BRIGHTON MN 55112-1908 1 $ 5,660.00 416 223023230022 1515 COLLEEN AVE CHRISTOPHER M MANRODT LISA M MANRODT 1515 COLLEEN AVE NEW BRIGHTON MN 55112-1932 1 $ 5,660.00 417 223023230023 1511 COLLEEN AVE KATHLEEN WOODEN RANAGAN 1511 COLLEEN AVE ARDEN HILLS MN 55112-1932 1 $ 5,660.00 424 223023320025 1479 COLLEEN AVE DOUGLASD MOE JACQUELINE J FRANZWA MOE 1479 COLLEEN AVE ARDEN HILLS MN 55112-1939 1 $ 5,660.00 425 223023320001 1520 COLLEEN AVE MINH DU MYHANH DU 1520 COLLEEN AVE ARDEN HILLS MN 55112-1933 1 $ 5,660.00 426 223023320026 1469 COLLEEN AVE LYNNE B STOESZ 1469 COLLEEN AVE ARDEN HILLS MN 55112-1939 1 $ 5,660.00 427 223023320024 1489 COLLEEN AVE JANICE F MILLER 1489 COLLEEN AVE ARDEN HILLS MN 55112-1939 1 $ 5,660.00 430 223023320029 1565 BRIARKNOLL DR ADAM HAHN SABRINA BURN 1565 BRIARKNOLL DR ARDEN HILLS MN 55112-1979 1 $ 5,660.00 431 223023230020 1509 COLLEEN AVE GREGORY RJOHNSON JANE N JOHNSON 1509 COLLEEN AVE ARDEN HILLS MN 55112-1996 1 $ 5,660.00 446 223023230021 1519 MCCLUNG DR AMY SUE TOLBERT 1519 MCCLUNG DR NEW BRIGHTON MN 55112-1902 1 $ 5,660.00 447 223023320015 1496 BRIARKNOLL DR GARY F HOTTMAN PATRICIA M HOTTMAN 1496 BRIARKNOLL DR ARDEN HILLS MN 55112-1975 1 $ 5,660.00 452 223023220027 4503 KEITHSON DR DAVID LEE BARTLETT 4503 KEITHSON AVE NEW BRIGHTON MN 55112-5785 1 $ 5,660.00 454 223023220030 4509 KEITHSON DR KEVIN L MILLER EMILY N MILLER 4509 KEITHSON DR ARDEN HILLS MN 55112-5785 1 $ 5,660.00 455 223023220028 4521 KEITHSON DR DING CHEN KIAOYI ZHU 4521 KEITHSON DR ARDEN HILLS MN 55112-5795 1 $ 5,660.00 461 223023310026 1359 COLLEEN AVE SHANE G PETRICH DENISEJ PETRICH 1359 COLLEEN AVE NEW BRIGHTON MN 55112-1907 1 $ 5,660.00 462 223023310025 1367 COLLEEN AVE JAMES E HINRICHSTR LINDA K HINRICHSTR 1367 COLLEEN AVE ARDEN HILLS MN 55112-1907 1 $ 5,660.00 463 223023310024 1377 COLLEEN AVE RICHARD DANDERSEN PATRICIA K ANDERSEN 1377 COLLEEN AVE ARDEN HILLS MN 55112-1907 1 $ 5,660.00 464 223023310023 1385 COLLEEN AVE COLBY G STARKER SARA !-THRASHER 1395 COLLEEN AVE NEW BRIGHTON MN 55112-1907 1 $ 5,660.00 465 223023310020 1413 COLLEEN AVE MACK FERTIG LISA FERTIG 1413 COLLEEN AVE ARDEN HILLS MN 55112-1939 1 $ 5,660.00 466 223023310019 1423 COLLEEN AVE VAN -HA NGUYEN 1423 COLLEEN AVE ARDEN HILLS MN 55112-1939 1 $ 5,660.00 467 223023310018 1431 COLLEEN AVE JAMES NEWTON REGINA NEWTON 1431 COLLEEN AVE ARDEN HILLS MN 55112-1939 1 $ 5,660.00 469 223023310021 1403 COLLEEN AVE AUREZA FOROOZAN YAZDANI SUZETTE FOROOZAN YAZDANI 1403 COLLEEN AVE ARDEN HILLS MN 55112-1939 1 $ 5,660.00 469 223023310016 1449 COLLEEN AVE JUNE CORNELL DARRYL CORNELL 1449 COLLEEN AVE ARDEN HILLS MN 55112-1939 1 $ 5,660.00 470 223023310017 1"1 COLLEEN AVE MATTHEW BICKFORD SALLY BICKFORD 1441 COLLEEN AVE ARDEN HILLS MN 55112-1939 1 $ 5,660.00 471 223023310022 1395 COLLEEN AVE AMANDAJ GOKSU FIKRI GOKSU 1395 COLLEEN AVE SAINT PAUL MN 55112-1907 1 $ 5,660.00 473 223023230019 1522 COLLEEN AVE JOSEPH BAARSCH JANELLE BAARSCH 1522 COLLEN AVE ARDEN HILLS MN 55112-1933 1 $ 5,660.00 474 223023310027 1349 COLLEEN AVE MICHAEL W BOHMAN PATRICIA L BOHMAN 1349 COLLEEN AVE ARDEN HILLS MN 55112-1907 1 $ 5,660.00 513 223023320019 4258 NORMA AVE GEORGE A KRUSE JUDITH A KRUSE 4258 NORMA AVE ST PAUL MN SS112-1987 1 $ 5,660.00 524 223023320017 4242 NORMA AVE BRENT D LOWNSBERY ASHLEY E LOWNSBERY 4242 NORMA AVE ARDEN HILLS MN 55112-1997 1 $ 5,660.00 527 223023320016 1486 BRIARKNOLL DR SAM MOSLEY AYUK 1496 BRIARKNOLL DR ARDEN HILLS MN 55112-1975 1 $ 5,660.00 547 223023320002 1516 COLLEEN AVE TROY SPERBECK KARSTEN SPERBECK 1516 COLLEEN AVE ARDEN HILLS MN 55112-1933 1 $ 5,660.00 567 223023310028 4286 JAMES AVE BHIN LLC 2437 RICE ST ROSEVILLE MN 55113-3706 1 $ 5,660.00 569 223023310029 4274 JAMES AVE DEN NIS W BOLDT KATHLEEN A BOLDT 4274 JAMES AVE ARDEN HILLS MN 55112-1936 1 $ 5,660.00 569 223023310030 4262 JAMES AVE MI IN MING CHEN AY LIAN LAU CHEN 4262 JAMES AVE ARDEN HILLS MN 55112-1936 1 $ 5,660.W 577 223023310006 1436 COLLEEN AVE RODERICK N HALE HELEN L HANSON 1436 COLLEEN AVE ARDEN HILLS MN 55112-1940 1 $ 5,660.00 599 223023310014 13M COLLEEN AVE JOHN BOGGS ASHA BOGGS 13U COLLEEN AVE ARDEN HILLS MN 55112-1934 1 $ 5,660.00 593 223023310009 1406 COLLEEN AVE TIMOTHY W NORTHROP CAROLINE F NORTHROP 1406 COLLEEN AVE ARDEN HILLS MN 55112-190 1 $ 5,660.00 594 223023310005 1446 COLLEEN AVE JACK Y CHEW YEE SIAN CHUA 1446 COLLEEN AVE ARDEN HILLS MN 55112-1940 1 $ 5,660.00 597 223023310008 1414 COLLEEN AVE SANDRAM LING CHAD T LING 1414 COLLEEN AVE ARDEN HILLS MN 55112-1940 1 $ 5,660.00 599 223023320012 4275 NORMA AVE JENNIFER R SUTHERLAND BRIAN L SUTHERLAND 4275 NORMA AVE ARDEN HILLS MN 55112-1996 1 $ 5,660.00 1 of PRELIMINARY ASSESSMENT ROLL 2024 PMP STREET & UTILITY IMPROVEMENTS CITY OF ARDEN HILLS, MINNESOTA BMI PROJECT NO. OT1.130168 JULY, 2023 GOD 223023320022 4286 NORMA AVE EILEEN KSCOTT STEVEN LSCOTT 4286 NORMA AVE ARDEN H ILLS MN 55112-1987 1 $ 5,660,00 602 223023320013 4283 NORMA AVE MARK LOZANO DAVID E GIBBONS 4283 NORMA AVE NEW BRIGHTON MN SS112-1986 1 $ 5,660.00 603 223023320011 4265 NORMA AVE BRANDON I CARR EMILY E CARR 4265 NORMA AVE ARDEN HILLS MN 55112-1986 1 $ 5,660.00 604 223023320020 4268 NORMA AVE THEODORE C BLUS EMILYD BLUS 4268 NORMA AVE ARDEN HILLS MN 55112-1987 1 $ 5,660.00 605 223023320021 4276 NORMA AVE ANNE E HALL DAVID A HARRINGTON 4276 NORMA AVE ARDEN HILLS MN 55112-1987 1 $ 5,660.00 609 223023320023 4292 NORMA AVE KELLYG IAUDON ANTHONY C IAUDON 4292 NORMA AVE ARDEN HILLS MN 55112-1987 1 $ 5,660.00 617 223023310010 4297 JAMES AVE USA FENSKE 4297 JAMES AVE ARDEN HILLS MN 55112-1960 1 $ 5,660.00 618 223023310004 1458 COLLEEN AVE MATTHEW CASTILLO PROM VALERIE AMAN DA PROM CASTILLO 1458 COLLEEN AVE ARDEN HILLS MN 55112-1940 1 $ 5,660.00 619 223023320014 4293 NORMA AVE MARY P HOLERUD 4293 NORMA AVE NEW BRIGHTON MN 55112-1986 1 $ 5,660.00 621 223023320010 4255 NORMA AVE GREGORYS MADSEN ELEANOR M MARAVILLAS 4255 NORMA AVE ARDEN HILLS MN 55112-1996 1 $ 5,660.00 622 223023310007 1426 COLLEEN AVE DAVID P STEWART DIANE LSTEWART 1426 COLLEEN AVE ARDEN HILLS MN 55112-1940 1 $ 5,660.00 664 223023310064 1370 COLLEEN AVE EDWARD A ROBINSON BETTY ROBINSON 1370 COLLEEN AVE ARDEN HILLS MN 55112-1934 2 $ 11,320.00 669 223023310011 1388 COLLEEN AVE CHRISTOPHER JOHN OHIAND JENNIFER LEE DUPIC OHLAND 1388 COLLEEN AVE ARDEN HILLS MN 55112-1934 1 $ 5,660.00 676 22302331001E 1457 COLLEEN AVE JO ELLEN WALKER DANA D GIBSON 1457 COLLEEN AVE ARDEN HILLS MN 55112-1939 1 $ 5,660.00 693 223023320045 1503 BRIARKNOLL DR FRANK P SCHUNAIR JOANNE M SCHUNA 1503 BRIARKNOLL DR ARDEN HILLS MN 55112-1978 1 $ 5,660.00 684 223023320018 4250 NORMA AVE DAVID CLINE 4250 NORMA AVE ARDEN HILLS MN 55112-1987 1 $ 5,660.00 688 223023320027 1503 COLLEEN AVE ANTHONY T MCGINNITY ALISON C BELL MCGINNITY 1503 COLLEEN AVE ARDEN HILLS MN 55112-1996 1 $ 5,660.00 692 223023230"0 4429 ROYAL HILLS DR JAMESR WESTLUND PAULA WESTLUND 4429 ROYAL HILLS DR NEW BRIGHTON MN 55112-3908 1 $ 5,660.00 694 223023230046 1575 ROYAL HILLS DR CHRISTOPHER J WINKELS SHANNON M WINKELS 1575 ROYAL HILLS DR ARDEN HILLS MN 55112-3906 1 $ 5,660.00 696 223023230039 4439 ROYAL HILLS DR JAMES BARD MIDORI BARD 4439 ROYAL HILLS DR ARDEN HILLS MN 55112-3908 1 $ 5,660.00 699 223023230041 4419 ROYAL HILLS DR HWACHENG FEN TSYI CHENG 4419 ROYAL HILLS DR ARDEN HILLS MN 55112-3908 1 $ 5,660.00 TOTAL RECLAMATION AREAS $ 486,760.00 211 223023230007 1565 MCCLUNG DR ESTHER M MCCLUNG 17155 FRONT BEACH RD#704E PANAMA CITY FL 32413-2376 1 $ 3,605.00 291 223023230006 1575 MCCLUNG DR HAROLD M PETERSEN 1575 MCCLUNG DR ARDEN HILLS MN 55112-1908 1 $ 3,605.00 292 223023230035 1500 ARDEN VISTA CT WENDELL A FERGUSON TR MARY E FERGUSON TR 1500 ARDEN VISTA CT ARDEN HILLS MN 55112-3903 1 $ 3,605.00 293 223023230080 1570 MCCLUNG DR ESTHER M MCCLUNG 17155 FRONT BEACH RD 704C PANAMA CITY BEACH FL 32413-2370 1 $ 3,605.00 288 223023230028 1497 ARDEN VISTA CT JOHN DZAMOW DEBORAHAZAMOW 1497 ARDEN VISTA CT ARDEN HILLS MN 55112-3902 1 $ 3,605.00 299 223023230062 1527 ARDEN VISTA CT BRIAN FMOY ANGEIALPAN 1527 ARDEN VISTA CT ARDEN HILLS MN 55112-3904 1 $ 3,605.00 291 223023230081 0MCCLUNG DR JOHN B MCCLUNG 171SS FRONT BEACH RD UNIT 704E PANAMA CITY BEACH FL 32413-2376 1 $ 3,605.00 292 223023230031 1518 ARDEN VISTA CT GILBERT EVANS JODIEVANS 1518 ARDEN VISTA CT ARDEN HILLS MN 55112-3903 1 $ 3,605.00 293 223023230013 1556 MCCLUNG DR MARK L PIGNATELLO SUSAN M PIGNATELLO 1556 MCCLUNG DR ARDEN HILLS MN 55112-1950 1 $ 3,605.00 302 223023230066 1509 ARDEN VISTA CT NATHAN I ROLLOFF HEATHER I ROLLOFF 1509 ARDEN VISTA CT ARDEN HILLS MN 55112-3904 1 $ 3,605.00 333 223023230008 1555 MCCLUNG DR RYAN AIENNER RACHEL L IENNER 1555 MCCLUNG DR ARDEN HILLS MN 55112-1908 1 $ 3,605.00 363 223023230009 1545 MCCLUNG DR ROBERT LIENSEN SAM LIENSEN 1545 MCCLUNG DR ARDEN HILLS MN 55112-1908 1 $ 3,605.00 366 223023230010 1537 MCCLUNG DR CAROUO L FORNERIS 1537 MCCLUNG DR ARDEN HILLS MN 55112-1909 1 $ 3,605.00 367 223023230015 1538 MCCLUNG DR MEGAN MARIE REETZ WADE MAGNUSON 1538 MCCLUNG DR ARDEN HILLS MN 55112-1950 1 $ 3,605.00 369 223023230014 1546 MCCLUNG DR RICHARD G PAULSEN MARLENE L PAULSEN 1546 MCCLUNG DR ARDEN HILLS MN 55112-1950 1 $ 3,605.00 373 223023230064 1513 ARDEN VISTA CT BRENDAN 1 DALY BETH N KNUTSON 1513 ARDEN VISTA CT ARDEN HILLS MN 55112-3904 1 $ 3,605.00 374 223023230063 1517 ARDEN VISTA CT PAULJ WEBER CYNTHIAS WEBER 1517 ARDEN VISTA CT ARDEN HILLS MN 55112-3904 1 $ 3,605.00 375 223023230065 1511 ARDEN VISTA CT ROBERT I ZAPOLSKI SUZANNE R ZAPOLSKI 1511 ARDEN VISTA CT ARDEN HILLS MN 55112-3904 1 $ 3,605.00 380 223023230047 1520 ARDEN VISTA CT RONGSHENG RUAN TR AIHUA SONG TR 1520 ARDEN VISTA CT ARDEN HILLS MN 55112-3903 1 $ 3,605.00 407 223023230030 1479 ARDEN VISTA CT ROBERT P SCHAFER BETH KSCHAFER 1479 ARDEN VISTA CT ARDEN HILLS MN 55112-3902 1 $ 3,605.00 408 223023230029 1487 ARDEN VISTA CT KEITH SJENSEN JENNIFER LIENSEN 1487 ARDEN VISTA CT ARDEN HILLS MN 55112-3902 1 $ 3,605.00 409 223023230027 ISO] ARDEN VISTA CT JINGYAN ZHANG SHOUWU GUO 1507 ARDEN VISTA CT SAINT PAUL MN SS112-3904 1 $ 3,605.00 411 223023230032 1516 ARDEN VISTA CT THOMAS E RUBBELKE KATHYI RUBBELKE 1516 ARDEN VISTA CT ARDEN HILLS MN 55112-3903 1 $ 3,605.00 412 223023230038 1470 ARDEN VISTA CT PAULI GAM QUEENIE KGAM 1470 ARDEN VISTA CT ARDEN HILLS MN 55112-3901 1 $ 3,605.00 413 223023230033 1514 ARDEN VISTA CT RICHARD V MORPHEW PATRICIA B MORPHEW 1514 ARDEN VISTA CT ARDEN HILLS MN 55112-3903 1 $ 3,605.00 414 223023230034 1510 ARDEN VISTA CT LARRYB RICKE MEGAN KRICKE 1510 ARDEN VISTA CT ARDEN HILLS MN 55112-3903 1 $ 3,605.00 423 223023320028 1575 BRIARKNOLL DR BRET WALLING SHANNON WALLING 1575 BRIARKNOLL DR ARDEN HILLS MN 55112-1575 1 $ 3,605.00 429 223023320032 1537 BRIARKNOLL CIR DAVID R EHRENKROOK BRITTANY H EHRENKROOK 1537 BRIARKNOLLCIR ARDEN HILLS MN 55112-1991 1 $ 3,605.00 "1 223023230036 1490 ARDEN VISTA CT BARBARAS BRETT 1490 ARDEN VISTA CT ARDEN HILLS MN 55112-3901 1 $ 3,605.00 442 223023230037 1480 ARDEN VISTA CT LYLE R SALMEIA TR EIAINE D SALMELATR 1480 ARDEN VISTA CT NEW BRIGHTON MN 55112-3901 1 $ 3,605.00 445 223023230016 1528 MCCLUNG DR LUCAS BRANDT JESSICA BRANDT 1528 MCCLUNG DR ARDEN HILLS MN 55112-1950 1 $ 3,605.00 500 223023320046 1556 BRIARKNOLL DR ROBERT H OPHAUG JUDITH AOPHAUG 1556 BRIARKNOLL DR ARDEN HILLS MN 55112-1977 1 $ 3,605.00 501 223023320007 4276 COLLEEN CIR JONATHAN VANBUREN MARGARET VANBUREN 4276 COLLEEN CIR ARDEN HILLS MN 55112-1935 1 $ 3,605.00 529 223023320035 1550 BRIARKNOLL CIR PATRICK T HAIK BONNIE LHAIK 1550 BRIARKNOLL CIR ARDEN HILLS MN 55112-1991 1 $ 3,605.00 529 223023320050 1546 BRIARKNOLL DR BRIAN R DESCHNEAU MICHAEL DESCHNEAU 1546 BRIARKNOLL DR ARDEN HILLS MN 55112 1 $ 3,605.00 530 223023320034 1538 BRIARKNOLLCIR NIKWSIORVE CARLIANNEJORVE 1538 BRIARKNOLL CIR ARDEN HILLS MN 55112-1991 1 $ 3,605.00 531 223023320004 4287 COLLEEN CIR MICHAEL R GEORGE JULIE M GEORGE 4287 COLLEEN CIR NEW BRIGHTON MN 55112-1935 1 $ 3,605.00 532 223023320041 1531 BRIARKNOLL DR WILLIAM I REMES AMYC REMES 1531 BRIARKNOLL DR ARDEN HILLS MN 55112-1978 1 $ 3,605.00 533 223023320042 1523 BRIARKNOLL DR ROBERTACOREY JANNICA L GROOM 1523 BRIARKNOLL DR NEW BRIGHTON MN 55112-1978 1 $ 3,605.00 534 223023320044 1511 BRIARKNOLL DR DONALDISUDDUTH ANNE E SUDDUTH 1511 BRIARKNOLL DR ARDEN HILLS MN 55112-1978 1 $ 3,605.DO 2 of PRELIMINARY ASSESSMENT ROLL 2024 PMP STREET & UTILITY IMPROVEMENTS CITY OF ARDEN HILLS, MINNESOTA BMI PROJECT NO. OT1.130168 JULY, 2023 535 223023320038 1549 BRIARKNOLL DR JEREMIAH S BECKER ANDREA R A BECKER 1549 BRIARKNOLL DR ARDEN HILLS MN 55112-1978 1 $ 3,605,00 536 223023320048 1552 BRIARKNOLL DR KATY LEE 1552 BRIARKNOLL DR ARDEN HILLS MN 55112-1977 1 $ 3,605.00 537 223023320040 1537 BRIARKNOLL DR MARKIEDLENSKI NATALIE A JEDLENSKI 1537 BRIARKNOLL DR ARDEN HILLS MN 55112-1978 1 $ 3,605.00 538 223023320049 15" BRIARKNOLL DR STEVEN M POUCHER JOLENE M POUCHER 1549 BRIARKNOLL DR ARDEN HILLS MN 55112-1977 1 $ 3,605.00 540 223023320003 4293 COLLEEN CIR JOHN FROTH GINNY L ROTH 4293 COLLEEN CIR ARDEN HILLS MN 55112-1935 1 $ 3,605.00 558 223023330009 1467 ROYAL LN ADAM 1 DE QUESADA NICOLE M DE QUESADA 1467 ROYAL LN SAINT PAUL MN 55112-1983 1 $ 3,605.00 559 223023330008 1475 ROYAL LN JOHN P VANVALKENBURG TAMARAI GERTEN 1475 ROYAL LN ARDEN HILLS MN 55112-1983 1 $ 3,605.00 560 223023330007 1483 ROYAL LN MATTHEW PNEARY STACYA NEARY 1483 ROYAL LN NEW BRIGHTON MN 55112-1983 1 $ 3,605.00 561 223023330006 1491 ROYAL LN BRYAN FOSS MICHELLE FOSS 1491 ROYAL LN ARDEN HILLS MN 55112-1993 1 $ 3,605.00 563 223023330005 1501 ROYAL LN BRIAN T SUNESON PAMELA C SUNESON 1501 ROYAL LN NEW BRIGHTON MN 55112-3910 1 $ 3,605.00 578 223023320036 1556 BRIARKNOLLCIR ROBERT M SUNDBERG LORI ASUNDBERG 1556 BRIARKNOLLCIR ARDEN HILLS MN 55112-1991 1 $ 3,605.00 579 223023320009 4294 COLLEEN CIR OVEASUNDBERG KARI NSUNDBERG 4294 COLLEEN CIR ARDEN HILLS MN 55112-1935 1 $ 3,605.00 598 223023320037 1553 BRIARKNOLL DR CHRISTOPHER M VOSBEEK LISA K VOSBEEK 1553 BRIARKNOLL DR ARDEN HILLS MN 55112-1978 1 $ 3,605.00 SOL 223023320OSS 1518 BRIARKNOLL DR NICHOLS P WALKER LEANN MARIE WALKER 1518 BRIARKNOLL DR NEW BRIGHTON MN 55112-19]] 1 $ 3,605.00 606 223023320053 1528 BRIARKNOLL DR TIATHAO 1529 BRIARKNOLL DR ARDEN HILLS MN 55112-1977 1 $ 3,605.00 610 223023320054 1522 BRIARKNOLL DR JOSHUAI COLLINS MELISSAI COLLINS 1522 BRIARKNOLL DR ARDEN HILLS MN 55112-1977 1 $ 3,605.00 614 223023320051 1542 BRIARKNOLL DR BRADLEY J RODDY SAMI RODDY 1542 BRIARKNOLL DR ARDEN HILLS MN 55112-1977 1 $ 3,605.00 615 223023320056 1512 BRIARKNOLL DR PATRICK STROM BRIGETTE MILLER 152 BRIARKNOLL DR ARDEN HILLS MN 55112-1977 1 $ 3,605.00 620 223023320008 4284 COLLEEN CIR VICKI S SCHLIEPER RANDALL S SCHLIEPER 4284 COLLEEN CIR ARDEN HILLS MN 55112-1935 1 $ 3,605.00 623 223023320052 1536 BRIARKNOLL DR LINDA MELOM TERRY MELOM 1536 BRIARKNOLL DR ARDEN HILLS MN 55112-1977 1 $ 3,605.00 667 223023320047 1554 BRIARKNOLL DR STEPHANIE GIBBS PATRICKGIBBS 1554 BRIARKNOLL DR ARDEN HILLS MN 55112-1977 1 $ 3,605.00 668 223023320043 1517 BRIARKNOLL DR SHIDHARAN RAMASWAMY ULRIKE WTSCHIRNER 1517 BRIARKNOLL DR ARDEN HILLS MN 55112-1978 1 $ 3,605.00 670 223023320006 4274 COLLEEN CIR MOLLY B BEHYMER 4274 COLLEEN CIR NEW BRIGHTON MN 55112-1935 1 $ 3,605.00 674 223023320039 1543 BRIARKNOLL DR ALAN LOTH MICHELE A LOTH 1543 BRIARKNOLL DR ARDEN HILLS MN 55112-1978 1 $ 3,605.00 fill 223023320033 1531 BRIARKNOLL CIR RICKS LUK CATHERINE TH LUK 1531 BRIARKNOLL CIR ARDEN HILLS MN 55112-1981 1 $ 3,605.00 678 22302332000E 42]] COLLEEN CIR STEVEN W FIRKUS JULIE E FIRKUS 42]] COLLEEN CIR ARDEN HILLS MN 55112-1935 1 $ 3,605.00 681 223023330019 1498 ROYAL LN A ZIAI MEHR MURIEL OLSON ZIAI MEH R 1498 ROYAL LN ST PAUL MN 55112-1982 1 $ 3,605.00 692 223023320031 1547 BRIARKNOLL CIR ANTHONYC BURBA CANDACEI BURBA 1547 BRIARKNOLL CIR ARDEN HILLS MN 55112-1981 1 $ 3,605.00 685 223023320030 LESS BRIARKNOLL CIR DAVID W BOLDT AMANDA F BOLDT 1555 BRIARKNOLL CIR NEW BRIGHTON MN 55112-1981 1 $ 3,605.00 TOTAL MILL &OVERLAY AREAS $ 248,745.00 TOTAL PROJECT ASSESSMENTS $ ]35,505.00 3 of NEW BUSINESS — IIA ,-ARZEN HILLS MEMORANDUM DATE: August 14, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Resolution 2023-040 Ordering Improvement and Preparation of Plans and Specifications for the 2024 PMP Street and Utility Improvements Project Budgeted Amount: Actual Amount: Funding Source: $3,001,100 $3,001,100 PIR, Surface Water, Sanitary, (Feasibility Estimate) Water, Special Assessments Council Should Consider Motion to approve, table, or deny the following: • Adopting Resolution 2023-040 Ordering Improvement and Preparation of Plans and Specifications for the 2024 PMP Street and Utility Improvements Project. Backiround/Discussion Following the public hearing under agenda item No. 10A, the next step in the project delivery process is to approve a resolution ordering the improvements and the preparation of plans and specifications for the 2024 PMP Street and Utility Improvements Project. The resolution document provided in Attachment A would order the improvements and plans in accordance with the recommendations provided in the project feasibility report. Attachments Attachment A: Resolution 2023-040 Page 1 of 1 Attachment A ­-ARDEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2023-040 A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2024 PMP STREET AND UTILITY IMPROVEMENTS PROJECT WHEREAS, on July 24, 2023, the City Council adopted Resolution 2023-038, ordering a public hearing on the proposed improvement of the following streets: • Keithson Drive from County State Aid Highway (CSAH) 96 West to 800 feet south of CSAH 96 West • Royal Hills Drive from Snelling Avenue North to Arden View Drive • Colleen Avenue from McClung Drive to Hamline Avenue North • Norma Avenue from Dawn Circle to Briarknoll Drive • Norma Avenue from Briarknoll Drive to Colleen Avenue • James Avenue from Indian Oaks Trail to Colleen Avenue • Briarknoll Circle • Briarknoll Drive from Snelling Avenue North to Norma Avenue • Royal Lane from Norma Avenue to Floral Drive West • McClung Drive from Snelling Avenue North to Colleen Avenue • Colleen Circle • Arden Vista Court and; WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held on August 14, 2023, at which time all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvements are hereby ordered as proposed in the Council resolution adopted July 24, 2023 and recommended in the project feasibility report. 3. The City of Arden Hills Engineering Department, with assistance from the City's selected consultant engineer, is hereby designated as the engineer for this improvement. The engineers shall prepare plans and specifications for the making of such improvement. To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14T" DAY OF AUGUST, 2023. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.