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08-21-23-WS
PUBLIC INQUIRIES/INFORMATIONAL Members of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM.US/J/88632798873 Please make sure you have the most up -to -date version of Zoom to participate in the meeting This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. RESPONSE TO PUBLIC INQUIRIES AGENDA ITEMS Primer Tracer Property Concept Review Jessica Jagoe, Community Development Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Smoking/Vaping And Cannabis Public Use Discussion Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Franchise Fees Discussion Dave Perrault, City Administrator Stacie Kvilvang, Ehlers MEMO.PDF ATTACHMENT A.PDF TCAAP Financial Overview Dave Perrault, City Administrator Stacie Kvilvang, Ehlers MEMO.PDF Preliminary 2024 General Fund Budget Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF South Tower Repairs And Security Improvements Discussion David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF LMCIT Meeting Planning Dave Perrault, City Administrator MEMO.PDF Personnel Updates Dave Perrault, City Administrator MEMO.PDF Council Tracker Dave Perrault, City Administrator MEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Tom Fabel City Council Work Session Agenda August 21, 2023 5:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions) This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 3.A. Documents: 3.B. Documents: 3.C. Documents: 3.D. Documents: 3.E. Documents: 3.F. Documents: 3.G. Documents: 3.H. Documents: 3.I. Documents: 4. PUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record.HTTPS://US02WEB.ZOOM.US/J/88632798873Please make sure you have the most up -to -date version of Zoom to participate in the meetingThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. RESPONSE TO PUBLIC INQUIRIES AGENDA ITEMS Primer Tracer Property Concept Review Jessica Jagoe, Community Development Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Smoking/Vaping And Cannabis Public Use Discussion Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Franchise Fees Discussion Dave Perrault, City Administrator Stacie Kvilvang, Ehlers MEMO.PDF ATTACHMENT A.PDF TCAAP Financial Overview Dave Perrault, City Administrator Stacie Kvilvang, Ehlers MEMO.PDF Preliminary 2024 General Fund Budget Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF South Tower Repairs And Security Improvements Discussion David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF LMCIT Meeting Planning Dave Perrault, City Administrator MEMO.PDF Personnel Updates Dave Perrault, City Administrator MEMO.PDF Council Tracker Dave Perrault, City Administrator MEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel City Council Work Session Agenda August 21, 2023 5:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1. 2. 3. 3.A. Documents: 3.B. Documents: 3.C. Documents: 3.D. Documents: 3.E. Documents: 3.F. Documents: 3.G. Documents: 3.H. Documents: 3.I. Documents: 4. PUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record.HTTPS://US02WEB.ZOOM.US/J/88632798873Please make sure you have the most up -to -date version of Zoom to participate in the meetingThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESAGENDA ITEMSPrimer Tracer Property Concept ReviewJessica Jagoe, Community Development DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFSmoking/Vaping And Cannabis Public Use DiscussionJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFFranchise Fees DiscussionDave Perrault, City AdministratorStacie Kvilvang, EhlersMEMO.PDFATTACHMENT A.PDFTCAAP Financial OverviewDave Perrault, City AdministratorStacie Kvilvang, EhlersMEMO.PDF Preliminary 2024 General Fund Budget Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF South Tower Repairs And Security Improvements Discussion David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF LMCIT Meeting Planning Dave Perrault, City Administrator MEMO.PDF Personnel Updates Dave Perrault, City Administrator MEMO.PDF Council Tracker Dave Perrault, City Administrator MEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel City Council Work Session Agenda August 21, 2023 5:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:3.D.Documents: 3.E. Documents: 3.F. Documents: 3.G. Documents: 3.H. Documents: 3.I. Documents: 4. Page 1 of 3 AGENDA ITEM – 3A MEMORANDUM DATE: August 21, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, Community Development Director SUBJECT: Planning Case 23-015 – Concept Plan Review Bolander - Primer Tracer Property Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should consider a request for a Concept Plan Review, submitted by Bolander (“Applicant”) for property owned by the Federal Government commonly referred to as the “Primer Tracer” property (“Subject Property”). The Applicant is seeking feedback from the City Council on a concept plan as potential options for future development of the 62 +/- acres that the Federal Government is selling. The Concept Plan Review process is an opportunity for the City Council to provide comments and ask questions regarding proposed developments. A concept review is considered advisory and is nonbinding to the City and Applicant (Section 1320.14, Subd 4 of the Zoning Code). No formal action can be taken at a Work Session. A formal application will be subject to the full review process, including a public hearing with Planning Commission and City Council review. Background The Subject Property is part of approximately 1,611 acres owned by the Federal Government and used primarily by the Minnesota National Guard as the Arden Hills Army Training Site (AHATS). The Subject Property is approximately 233 acres of which 62 +/- acres is the highlighted “listing area” to be considered for purposes of the concept review discussion. Page 2 of 3 Aerial Map of Subject Property General Services Administration (GSA) is a Federal Agency that manages real estate, acquisition, technology, and other mission-support services across the government. GSA Auctions facilitates the disposal of property owned by the Federal Government. The listing area also referred to as “Hillview” by GSA Auctions went live for bidding in June. GSA Auctions has indicated a soft close date notice being posted after Labor Day. This portion of the property was previously used as a manufacturing facility for the production of component primers and tracing compounds associated with small caliber ammunition production. GSA Parcel Listing 62 +/- acres - Listing Area Page 3 of 3 The Federal Government intends to sell the property “as is”. The Buyer purchasing the property would be responsible for handling all of the processes associated with the future development of the site (i.e. land use approval, demolition, permitting, etc.). In completing their due diligence, the Applicant has submitted for a high-level concept review in order to present an overview of two future development scenarios. For the concept review, the Applicant wishes to engage in a discussion with the Council in order to gauge the City’s perspective of potential future vision(s) for this site and willingness to consider a text amendment to allow exterior outdoor storage and the stockpiling/handling of aggregate material as an accessory use in the city code. Discussion Concept Plan Proposal The Applicant has prepared two concept layouts both guided towards industrial land uses with accessory outdoor storage of equipment and materials. In both scenarios, the Applicant has identified an intent to seek rezoning of the 62-acres to I-2, General Industrial Zoning District. The purpose of this zoning district is to be “an area where more intensive light industrial land uses may locate and to present the least deleterious effect to adjacent, less intensive land uses.” At this concept review stage, staff does not have the details necessary to complete a preliminary analysis of development scenarios as it pertains to compliance with I-2 District requirements or design standards. Based on an initial review, staff believes a future proposal would require the following land use requests: • Preliminary Plat and Final Plat for Subdivision • Comprehensive Plan Amendment to change designation of development site from Park Preserve to Light Industrial & Office • Rezoning of the development site from CD, Conservation District to I-2, General Industrial District • Planned Unit Development • Text Amendment to allow exterior storage, aggregate material handling/stockpiles, and a solar energy system (if ground mounted) in the I-2 District • Conditional Use Permit for land uses Budget Impact N/A Attachments A. Location Map B. Listing Photographs C. Applicant Narrative D. Concept Site Plans E. WS Presentation /RFDWLRQ0DS 7D[3DUFHOVB4XHU\UHVXOW 3HUVRQDO3URSHUW\ &LWLHV &RXQW\2IILFHV $0 PL NP 5DPVH\&RXQW\ 5DPVH\&RXQW\01 $SSUR[ DFUHV Attachment A /PSUI /PSUI /PSUI /PSUI /PSUI $PVOUZ 3 P B E * $WWDFKPHQW% Dear Mayor David Grant, Councilmembers Emily Rousseau, Brenda Holden, Tina Monson, and Thomas Fabel. We appreciate the opportunity to join today’s working session and discuss with you our vision for the 62- acre Primer Tracer Property. I want to thank David Perrault and Jessica Jagoe for mee�ng with our team and se�ng up this mee�ng. I am Mark Ryan, Bolander CEO, along with Todd Plan�ng, Bolander President, and Tim Gillen, Bolander CFO. We are a viable bidder to the GSA on the Primer Tracer Property. We wanted to discuss our vision with you for the 62 acres. Let me tell you a litle about our company: We were founded in 1924 by Carl Bolander. His son Iver assumed the role of company president in 1941. In 1961, Iver’s son David was president un�l 1994. David’s son Bruce was president from 1994 to 2000. In 2001, Mark Ryan became company president. In 2005 Mark Ryan and Rick O’Gara purchased Carl Bolander & Sons from David and Dorothy Bolander. Todd became president in 2021. We will proudly be celebra�ng 100 years in business in 2024. History with TCAAP, Ramsey County, and Arden Hills In 2013, Bolander along with Wenck Environmental started Work to clean and clear the former Twin Cities Army Ammunition Plant. The site was cleaned to residential standards. Following 3 years of demolition, recycling of concrete, asphalt, and metals, the MPCA issued the Certification of Completion on July 12, 2016. The U.S. Environmental Protection Agency and Minnesota Pollution Control Agency have removed the site’s soil and surface water from the state and federal Superfund lists. In 2015 / 2016 Bolander worked with the Ramsey County Parks Department to clean up the site for the future trail for the 100 acre trail corridor. In 2022/2023, we worked with the Parks department again to fully demo and restore the building 189 area near county road I for the future recreational center. Site Challenges It will cost millions of dollars to get the site ready for development. As a member of MN Brownfields, we will be pursing grants to assist in the prepara�on on the site. The CERCLA warranty will not cover known environmental issues such as the galbestos siding, asbestos conduc�ve flooring, underground ACM steam condensate, and the treated �mber structures with contact soils. These items will be our largest obstacle in bringing this property to a usable condi�on. With our in�mate knowledge of the types of construc�on used at the TCAAP site and the processes that caused the contamina�on, we are the best suited to develop this property. Bolander has cleaned up hundreds of sites in Minnesota to transform them from blighted to thriving proper�es that have enhanced communi�es. Another challenge is bringing site services to the site. There isn’t readily available water, sanitary, gas or electric services to this site. Bolander has a full-service division that furnishes and installs water, sanitary, and storm water services. The final major challenge that we are working out is what to do with the site to meet the vision of the Arden Hills community as well as the vison of our development group. We have the benefit of working with some of the major developers and contractors in the State of Minnesota. We are currently working with Ryan Companies on the development of the Ford Motor site in St Paul named “Highland Bridge.” We are also currently working with the St Paul Port Authority in their development of the former Hillcrest Golf Course named “The Heights”. Your Vision The Rice Creek Commons master plan lays out a vision for the site to create economic prosperity, build an inclusive economy and develop an energy-forward community by providing much-needed housing at a variety of price points – including deeply affordable housing – and creating well-paying jobs. With 427 acres cleaned and revitalized, Rice Creek Commons will create significant economic and social opportunity for Ramsey County, City of Arden Hills and the entire Twin Cities metro area. Our Vision We would request to have the 62-acre Primer Tracer site zoned I-2. We would request exterior storage as a Condition Accessory Use Permit. We have had serious discussions with a developer wanting to use a portion of the site as a Solor Energy Generation Site. We view this site as a future home for businesses that will be providing services for the 427 acres of residential and commercial development. This large community will demand services such as electrical, plumbing, carpentry, landscaping, snow removal, auto repair, and many, many other services. Bolander is a union contractor providing our employees with a livable wage and benefits. It is important to plan for revenue producing property that can complement the large development. In the 2013 TCAAP project, Bolander recycled thousands of tons of concrete and asphalt materials. We produce a MNDOT specified material that is reused as road base and parking lot gravel. We would set up a recycling center that would provide aggregate materials for both Rice Creek Commons as well as the Primer Tracer development. Pride in Ownership We think that it’s natural for a city to get nervous when a developer requests Industrial Zoning with a component of Exterior Storage. Bolander has been in our current location in St Paul since 1980. We have 8 acres near the intersection of Plato Boulevard and Wabasha Street. We have a great relationship with the City of St Paul and have never had a complaint about our office, shop or yard that I can remember in my 23 years with the company. In our site planning and development process, we will work closely with our designers and Arden Hills to ensure that there is proper screening for elements of the site that we want to keep invisible to the public. This site is really perfect for I-2 Zoning. It has a naturally occurring wetland to the south as well as the National Guard property to the north. It is already almost invisible from every direction. We look forward to hearing your thoughts about our preliminary proposal. Sincerely, Mark Ryan N89°52'52"W50.00S00°43'50"E 1378.00N23°37'27"E 1395.73N23°37'27"E 309.85N0°43'50"W 791.92S89°55'31"ES0°43'50"E 1375.83N89°49'50"ES89°54'54"E 662.48N0°43'50"W 948.23500.02450.04PARCELPARCELPARCEL ABCS89°54'54"E627.84S0°00'49"E 1150.46S0°43'50"E130.01N89°49'50"E66.00434.02LEGEND 2,827,437 sf10 TON AccessRoad159,833 sf120'-0"50'-0"50'-0"50'-0"50'-0"50'-0"50'-0"50'-0"50'-0"157,112.8 sf120'-0"160,349.8 sf160,349.9 sf120'-0"120'-0"120'-0"120'-0""46,085.75 sf120' 0"120'-0"46,085.75 sf6'-0"6'-0"6'-0"6'-0"0'-00"0"00"'-00"0"2,138 sf2,137.75 sf'-066-0-06950 sf'-0'06-0-00331,056 sf967.5 sf771,200.5 sf2,137.75 sf2,138 sf3331,099 sf950 sf77771,200.5 sf967.5 sf100'-0"100'-0"100'-0"100'-0"100'-0"100'-0"100'-0"100'-0"100'-0"100'-0"100'-0"100'-0"100'-0"50'-0"100'-0"100'-0"100'-0"100'-0"50'-0"100'-0"100'-0"100'-0"100'-0"30'-0" 30'-0" 30'-0" 30'-0" 30'-0" 30'-0" 30'-0" 30'-0"20'-0" 50'-0" 50'-0"50'-0"50'-0"S89°54'54"E 662.48290,032.8 sf100'-0"""100'-0"100'-0100'100'-0100'100100'-0"100'-0"100'-010 TON AccessRoad30'-0"30'-0"30'-0"30'-0"50'--0-0".75 sf5 sf0.5 sf.75 sf5sf5sf1,2096750'-050'-0"0'-0"3 0'-0" 0'-0 30'-0"0 0"0"00 2020"0"0'-0"0'-0"50'-120-0120-050'-00"000"00038 sf30 sf06 sf638 sf1,099550'-050'-0-0"50'-0030'-50 0003 30'-03 30'-03 30'-03 0'-0" 0'-0"30'-0"330'-030'-030'-03332,827,437 sf2743436,787.1 sf436,573 sf160,000 SFTWarehouseor Office46,000 SFT LoadingDock Area46,000 SFT LoadingDock Area64,400.5 sf65,000SFTParkingArea65,000SFTParkingArea10 ACRERecyclingYard10 ACRE OutsideStorage / TruckParking59,749.5 sfN0°43'50101,167.8 sf100,000SFT Shop60,000SFTOffice"W 948.23120,000SFTParking/ EquipAreaPARCEL AS0°00'49"E 1150.46LEThis area is wetland whichwe understand to will not bedeveloped due to remnantlead issue.S0°43'50"E 1375.8310 TON AccessRoad10 TON AccessRoadThis area is AHATs which we understand to will not bedeveloped.GEND This area is AHATs which we understand to willnot be developed.100'-0"100'-0"100'-0"100'-0"This area is AHATs which weunderstand to will not bedeveloped.N23°37'27"E 309.85N0°43'50"W 791.92N89°49'50"E500.02PARCELBS89°54'54"E627.84S0°43'50"E130.01N89°49'50"E66.00434.02This areais Parks.160,000 SFTWarehouseor Office160,000 SFTWarehouseor Office160,000 SFTWarehouseor OfficeOption A 2,827,437 sf10 TON AccessRoad100'-0"100'-0"100'-0"100'-0"100'-0"100'-0"100'-0"286,582 sf-0"-0"0"0"10 TON AccessRoad436,018.8 sf436,478.8 sf160,000 SFTWarehouse10 ACRERecyclingYard10 ACRE OutsideStorage / TruckParking100'-0"100'-0"59,749 sf60,000SFTOfficef100'-0"151,093.5 sf150,000SFTParking/ EquipArea113,108.3 sf2,827,437 s100'-100'1001001,202,164 sf110,000SFT Shop/ Parking1,200,000 SFT Solar onBuilding? Solar surroundbuildings?Warehouse/Office? TBD(28 Acres)This area is wetland whichwe understand to will not bedeveloped due to remnantlead issue.160,000 SFTWarehouseThis area is AHATs which we understand to will not bedeveloped.This area is AHATs which we understand to willnot be developed.This area is AHATs which weunderstand to will not bedeveloped.10 TON AccessRoadThis areais Parks.Option B Planning Case #23-015 Applicant: Bolander Property Location: Primer Tracer Site Request: Concept Plan Review for Future Development Zoning: CD, Conservation District Land Use: PP, Park Preserve 1 Round Lake No Approvals The Concept Plan Review process is an opportunity for the City Council to provide comments and ask questions regarding proposed developments. A concept review is considered advisory and is nonbinding to the City and Applicant. No formal action can be taken at a Work Session. 2 Proposal –Concept Plan Review •Company:Bolander •Future Development Proposal •Option A –6 warehouse/office buildings with recycling yard and exterior storage areas •Option B –3 warehouse/office buildings with recycling yard and exterior storage areas 28 acres of concept plan identified as potential area for roof or ground mounted solar array 3 Site Background •Property is part of approx. 1,611 acres owned by the Federal Government •Used by Minnesota National Guard as the Arden Hills Army Training Site (AHATS) •Subject Property is approx. 233 acres of which 62 +/-acres is the highlighted “listing area” •This portion of the property was previously used as a manufacturing facility for the production of component primers and tracing compounds associated with small caliber ammunition production •GSA Auctions “as is” –approx. 50 structures on Subject Property 4 Site Listing from GSA Auctions Preliminary Analysis –Future Land Use Applications •Preliminary Plat and Final Plat for Subdivision •Comprehensive Plan Amendment to change designation of development site from Park Preserve to Light Industrial & Office •Rezoning of the development site from CD, Conservation District to I- 2, General Industrial District •Planned Unit Development •Text Amendment to allow exterior storage, aggregate material handling/stockpiles, and a solar energy system (if ground mounted) in the I-2 District •Conditional Use Permit for land uses 5 Photos from GSA Auctions 6 Photos from GSA Auctions 7 Option -A 8 Option -B 9 Planning Case 23-015 – Concept Plan Review, Bolander Questions? 10 Page 1 of 1 AGENDA ITEM – 3B MEMORANDUM DATE: August 21, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Smoking/Vaping and Cannabis Public Use Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council should consider providing direction on ordinance language pertaining to use of THC/Cannabis products in public spaces. Background In light of the recent cannabis law, staff is requesting direction on whether or not the City Council wishes to address THC (lower potency edibles) and Adult Use Cannabis (full strength) product consumption on City park property as well as in public spaces (City-owned streets, sidewalks, parking lots, open spaces/outdoor gathering spaces, etc.). Council could choose to ban the smoking of cannabis in public spaces only or include edibles as well. As City Code is currently, smoking is prohibited within a park shelter itself and not on park property as a whole; however, it has been the City of Arden Hills’ policy and practice to prohibit smoking/vaping on park property (the parks do have signage to this effect). Staff is requesting direction from the City Council regarding a potential ordinance amendment to further define smoking/vaping on City park property. Attached are examples from the City of Maple Grove and the City of Northfield, both of which recently adopted ordinance amendments pertaining to prohibiting public use. Budget Impact N/A Attachments A: City of Maple Grove Ordinances (2) B: City of Northfield Ordinance 1 ORDINANCE NO. 23-14 CITY OF MAPLE GROVE AN ORDINANCE AMENDING MAPLE GROVE CITY CODE CHAPTER 20, ARTICLE III, DIVISION 1 TO PROHIBIT SMOKING OR VAPING ON PARK PROPERTY THE CITY COUNCIL OF THE CITY OF MAPLE GROVE DOES ORDAIN: SECTION 1. AMENDMENTS Maple Grove City Code Chapter 20, Article III, Division I is hereby amended as set forth below to delete the language appearing as strikethrough and to add the underlined language as follows: Sec 20-68. Smoking or Vaping on Park Property (a) Purpose. The City of Maple Grove recognizes that the second -hand effects of smoking or vaping on park property pose a threat to public health and safety. The purpose of this section is to protect the public health, safety, and welfare of citizens, especially vulnerable populations including employees, children, the elderly, and those with chronic health conditions. (b) Definitions. The following definitions shall apply to terms in this section. Park Property. For purposes of this section, park property shall include outdoor or open-air spaces in all parks and park property owned, managed, or controlled by the City, including but not limited to outdoor recreational facilities and outdoor gathering spaces, but shall not include specially designated or per mitted smoking areas. Smoke or vape. For purposes of this section, smoke or vape shall mean inhaling, exhaling, or combustion of any smoke or vapor of any tobacco or tobacco product as defined in City Code Sec. 10-572. For purposes of this section, this definition includes the use of any “electronic delivery device” as defined in Minn. Stat. § 609.685, subd. 1 as from time to time may be amended. (c) Prohibited Conduct. It shall be a petty misdemeanor for a person to smoke or vape on park property as defined in this section. Secs. 20-679—20-80. Reserved. 2 SECTION 2. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage and publications as required by law. Adopted by the City Council of the City of Maple Grove this 7th day of August, 2023. Mark Steffenson, Mayor ATTEST: Amy Dietl, City Clerk Published in the Osseo-Maple Grove Press: August 17, 2023 1 ORDINANCE NO. 23-13 CITY OF MAPLE GROVE AN ORDINANCE AMENDING MAPLE GROVE CITY CODE CHAPTER 20, ARTICLE III, DIVISION 1 TO PROHIBIT SMOKING, VAPING, OR OTHER USE OF CANNABIS IN PROHIBITED PUBLIC SPACES THE CITY COUNCIL OF THE CITY OF MAPLE GROVE DOES ORDAIN: SECTION 1. AMENDMENTS Maple Grove City Code Chapter 20, Article III, Division I is hereby amended as set forth below to add the underlined language as follows: Sec 20-67. Smoking, Vaping, or Other Use of Cannabis in a Prohibited Public Space (a) Purpose. The City of Maple Grove recognizes that the second-hand effects of using cannabis in public spaces pose a threat to public health and safety. The purpose of this section is to protect the public health, safety, and welfare of citizens, especially vulnerable populations including employees, children, the elderly, and those with chronic health conditions. (b) Definitions. The following definitions shall apply to terms in this section: Cannabis or cannabinoid product shall include cannabis flower, cannabis products, lower-potency hemp edibles, and hemp-derived consumer products as those terms are defined by state law. Prohibited public space shall include all property owned, controlled or managed by the City that is generally accessible to the public, including but not limited to sidewalks, crosswalks, trails, streets, parking lots, open spaces, outdoor and open- air areas of transit facilities, parks and park property, outdoor recreational facilities, and outdoor gathering spaces. For purposes of this section, the definition does not include (1) a private residence, including the person’s curtilage or yard; (2) private property not generally accessible by the public, unless the person is explicitly prohibited from use on the property by the owner of the property; or (3) the premises of an establishment or event licensed to permit on-site consumption. Use. For purposes of this section, use shall mean consume in any manner, including but not limited to eating or ingesting or inhaling, exhaling, or combustion of any smoke or vapor of any cannabis or cannabinoid product. For purposes of this section, this definition includes the use of any “electronic delivery device” as defined in Minn. Stat. § 609.685, subd. 1 as from time to time may be amended. 2 (c) Prohibited Conduct. It shall be a petty misdemeanor for a person to use cannabis or any cannabinoid product in a prohibited public space as defined by this section. SECTION 2. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage and publications as required by law. Adopted by the City Council of the City of Maple Grove this 7th day of August, 2023. Mark Steffenson, Mayor ATTEST: Amy Dietl, City Clerk Published in the Osseo-Maple Grove Press: August 17, 2023 1 ORDINANCE NO. 1057 AN ORDINANCE AMENDING CHAPTER 50 – OFFENSES AND MISCELLANEOUS PROVISIONS OF THE CITY CODE THE CITY COUNCIL OF THE CITY OF NORTHFIELD DOES ORDAIN THAT: (new material is underlined; deleted material is lined out; sections which are not proposed to be amended are omitted; sections which are only proposed to be re-numbered are only set forth below as to their number and title): SECTION 1. Northfield Code, Chapter 50 – Offenses and Miscellaneous Provisions, Article IV – Offensives Involving Public Peace and Order, Section 50-88 – Social Host, is hereby amended, as follows: Sec. 50-88. – Social host. (a) Title. This Ordinance shall be titled and referred to as the Social Host Ordinance. (b) Authority. This Ordinance is enacted pursuant to Minnesota Statute §145A.05, subd. 1. (c) Purpose. Events and gatherings held on private or public property where alcohol , and/or intoxicating substances, including intoxicating cannabinoids, cannabis flower, cannabis products, lower-potency hemp edibles, hemp-derived consumer products, or edible cannabinoid products is are possessed or consumed by persons under 21 years old are harmful to those persons and constitute a potential threat to public health requiring prevention and abatement. Holding a person criminally responsible for hosting an event or gathering where underage possession or consumption of alcohol and/or other intoxicating substances, including intoxicating cannabinoids, cannabis flower, cannabis products, lower-potency hemp edibles, hemp-derived consumer products, or edible cannabinoid products occurs will serve as a deterrent. This ordinance is not intended to apply to nonintoxicating cannabinoids. (a) Jurisdiction. This section shall apply to the incorporated area of the City of Northfield. (b) Definitions. For purpose of this section, the following terms are defined as: Alcohol. Ethyl alcohol, hydrated oxide of ethyl, or spirits of wine, whiskey, rum, brandy, gin, or any other distilled spirits including dilutions and mixtures thereof from whatever source or by whatever process produced. Alcoholic beverage. Alcohol, spirits, liquor, wine, beer, and every liquid or solid containing alcohol, spirits, wine, or beer, and which contains one-half of one percent or more of alcohol by volume and which is fit for beverage purposes either alone or when diluted, mixed, or combined with other substances. Cannabis Flower. Cannabis flower has the meaning given in Minn. Stat. § 342.01, subd. 16. Cannabis Product. Cannabis product has the meaning given in Minn. Stat. § 342.01, subd. 20. Edible Cannabinoid Product. Edible cannabinoid product has the meaning given in section 30-102 of this code. Event or gathering. A group of three or more persons who have assembled or gathered together for a social occasion or other activity. Hemp-derived consumer product. Hemp-derived consumer product has the meaning given in Minn. Stat. § 342.01, subd. 37. 2 Intoxicating cannabinoid. Intoxicating cannabinoid has the meaning given in Minn. Stat. § 342.01, subd. 46. Intoxicating substance. Intoxicating substance has the meaning given in Minn. Stat. § 169A.03. Host. To aid, conduct, allow, entertain, organize, supervise, control, or permit an event or gathering whether the host is present or not. Lower-potency hemp edible. Lower-potency hemp edible has the meaning given in Minn. Stat. § 342.01, subd. 50. Nonintoxicating cannabinoid. Nonintoxicating cannabinoid has the meaning given in Minn. Stat. § 342.01, subd. 56. Parent. A person having the following relationship with a person under twenty-one years. (1) A natural parent, adoptive parent, or step-parent; (2) Legal guardian; or (3) A person to whom legal custody has been given by order of a court. Person. An individual, partnership, co-partnership, corporation, or an association of one or more individuals. "Person" does not include a city, county, or state agency. Reasonable steps may include: (1) Controlling access to alcohol, and alcoholic beverages, , and intoxicating substances, including intoxicating cannabinoids. cannabis flower, cannabis products, lower-potency hemp edibles, hemp- derived consumer products, or edible cannabinoid products in such a manner that no underage person has access to the alcohol and alcoholic beverages above-mentioned substances at the gathering or event; or (2) Directly supervising the activities of underage persons at the gathering event either in person or through a responsible adult; or (3) Checking identification of the attendees of the gathering to determine age; or (4) Other actions made by the person to prevent possession or consumption of alcohol, or alcoholic beverages, and intoxicating substances, including intoxicating cannabinoids cannabis flower, cannabis products, lower-potency hemp edibles, hemp-derived consumer products, or edible cannabinoid products by the underage person(s) present. Residence or premises. Any location, including a home, yard, farm, field, land, apartment, condominiu m, hotel room, or other dwelling unit, or a hall or meeting room, park, or any other place of assembly, public or private, whether occupied on a temporary or permanent basis, whether occupied as a dwelling or specifically for a party or other social function, and whether owned, leased, rented, or used with or without permission or compensation. Underage person. An individual under 21 years of age. (c) Prohibited Acts. It is unlawful for a person to: (1) Host a gathering or an event at a residence or premises where alcohol, or alcoholic beverages, and /or intoxicating substances, including intoxicating cannabinoids cannabis flower, cannabis products, lower-potency hemp edibles, hemp-derived consumer products, or edible cannabinoid products, are present and the person knows that an underage person either: 3 a. Consumes alcohol or an alcoholic beverage; or b. Consumes intoxicating substances, including intoxicating cannabinoids, cannabis flower, cannabis products, lower-potency hemp edibles, hemp-derived consumer products, or edible cannabinoid products; or b.c. Possesses alcohol or an alcoholic beverage with the intent to consume the alcohol or alcoholic beverage; and the person fails to take reasonable steps to prevent possession or consumption by the underage person.; or d. Possess intoxicating substances, including intoxicating cannabinoids cannabis flower, cannabis products, lower-potency hemp edibles, hemp-derived consumer products, or edible cannabinoid products with the intent to consume intoxicating substances, including intoxicating cannabinoids, cannabis flower, cannabis products, lower-potency hemp edibles, hemp-derived consumer products, or edible cannabinoid products; and the person fails to take reasonable steps to prevent possession or consumption of the above-mentioned substances. (2) Intentionally aid, advise, hire, counsel, or conspire with or otherwise procure another to commit the prohibited act described above. (d) Exceptions. This section shall not apply to: (1) Consumption of alcohol by an underage person in the parent's home and with the parent's permission. (2) Legally protected religious observances. (3) Retail intoxicating liquor or 3.2 percent malt liquor licenses, municipal liquor stores, or bottle club permit holders who are regulated under Minn. Stat. § 340A.503, subd. 1(a)(1). (4) Situations where underage persons are lawfully in possession of alcohol, or alcoholic beverages, and /or intoxicating substances, including intoxicating cannabinoids, cannabis flower, cannabis products, lower-potency hemp edibles, hemp-derived consumer products, or edible cannabinoid products, during the course and scope of employment. (5) Pursuant to Minn. Stat. § 342.09, subd. 1(c), use, possession, or transportation of medical cannabis flower or medical cannabinoid products by a patient; a registered designated caregiver; or a parent, legal guardian, or spouse of a patient. (e) Enforcement. This section can be enforced by any police officer or sheriff's deputy with jurisdiction in the City of Northfield. (f) Penalty. Any person who violates this section shall be guilty of a misdemeanor and, upon conviction thereof, shall be punishable by a fine, imprisonment or both. (k) Severability. If any section, subsection, sentence, clause, phrase, word, or other portion of this section is, for any reason, held to be unconstitutional or invalid, in whole, or in part, by any court of competent jurisdiction, such portion shall be deemed severable, and such unconstitutionality or invalidity shall not affect the validity of the remaining portions of this law, which remaining portions shall continue in full force and effect. (l) Effective Date. This section shall be in full force and effect 30 days following publication. 4 SECTION 2. Northfield Code, Chapter 50 – Offenses and Miscellaneous Provisions, Article IV – Offensives Involving Public Peace and Order, is hereby amended to add a new Section 50-91 – Use of cannabis in public prohibited, as follows: Sec. 50-91 –Use of certain cannabis products in public prohibited. (a) Pursuant to Minn. Stat. § 152.0263, subd. 5, it shall be unlawful for any person to unlawfully use or consume cannabis flower, cannabis products, lower-potency hemp edibles, or hemp -derived consumer products in a public place, including, but not limited to, any city-owned street, sidewalk, alley, parking lot or park in the city or upon any lands owned by Northfield School District #659, including school grounds and buildings, parklands, and parking lots. (b) Exceptions. This section shall not apply to: (1) A private residence, including the person's curtilage or yard; (2) Private property not generally accessible by the public, unless the person is explicitly prohibited from consuming cannabis flower, cannabis products, lower-potency hemp edibles, or hemp-derived consumer products on the property by the owner of the property; or (3) The premises of an establishment or event licensed to permit on-site consumption. (c) Penalty. Any person violating this section shall be guilty of a petty misdemeanor and, upon conviction thereof, shall be punished by a fine as provided in section 3-10 of this code. Secs. 50-912—50-115. - Reserved. SECTION 3: This Ordinance shall take effect September 1, 2023 or thirty days after its publication, whichever is later. Passed by the City Council of the City of Northfield, Minnesota, this ____ day of _____________________ 2023. ATTEST: ____________________________ _____________________________ City Clerk Mayor VOTE: ____ POWNELL ____HOLMES ____ NESS ____ PETERSON WHITE ____ REISTER ____SOKUP ____ZUCCOLOTTO First Reading: 07/11/2023 Second Reading: 08/8/2023 Published: 08/16/2023 Page 1 of 1 AGENDA ITEM – 3C MEMORANDUM DATE: August 21, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Franchise Fee Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council should consider providing direction on moving forward with Franchise Fees. Background At the last worksession, the City Council discussed the use of Franchise Fees to help support the Permanent Improvement Revolving (PIR) Fund. The City’s financial advisor, Ehlers, has put together a memo on the topic and will be present to give an overview and answer questions. If the Council is supportive, further discussions will need to be had with Xcel, and the Council may want to consider what marketing activities need to take place to help inform and educate residents. Budget Impact N/A Attachment Attachment A: Ehlers Memo on Franchise Fees MEMORANDUM TO: Dave Perrault, City Administrator FROM: Stacie Kvilvang and Dan Tienter, Ehlers DATE: August 21, 2023 SUBJECT: Preliminary Franchise Fee Analysis for Electric and Gas Utilities Recently, the City Council and staff expressed an interest in exploring a Franchise Fee (the “Fee”) to support capital projects and similar needs for the City of Arden Hills (the “City”). Based on recent City Council discussions and additional direction from City staff, Ehlers developed three preliminary Fee structures (Attachment A) designed to meet predetermined, annual, revenue targets: 1) $350,000; 2) $400,000; and 3) $450,000. Generally, these revenue targets support projected capital expenditures and allow the City to maintain appropriate fund balances. Pursuant to Minnesota Statutes, Section 216B.36, a municipality may require a public utility to obtain a license, permit or franchise to operate on public property. Under this statutory authority, the City may also require public utilities to operate under certain regulations or terms, including the payment of a Fee. Most often, municipalities craft these arrangements as contracts, which the City Council then adopts as an ordinance. Generally, these franchises apply to electric and gas utility providers. The Fee itself may take different forms, most notably as 1) a percentage of revenues, 2) an amount per production unit (e.g., therm, kilowatt hour), or, most commonly, 3) a flat monthly account fee. Often municipalities prefer the flat fee as both the most transparent option for the account holder and the most predictable revenue source for City. Generally, the Fee applies to all public utility users, including tax-ex empt properti es, and the City may use the revenues for any public purpose. The public utility will pass the Fee along to ratepayers directly, usually labeled on their bill as “City Fee.” Each scenario relies on a series of assumptions to support their respective revenue targets, most notably: x Uses a flat monthly account Fee based on ratepayer class; x Structures Fee amounts for about 3% to 5% more than the revenue target as coverage; x Maintains same or similar Fees based on ratepayer class between the two utility types; x Excludes any Fees for street lighting and municipal pumping; and x Provides for Fees in amount similar to other metropolitan municipalities (Attachment B). Additionally, the preliminary analysis relies upon ratepayer counts from 2014. If the City Council decides to continue the discussion, Ehlers and City staff will contact the utility provider for current ratepayer counts, update the analysis, including any direction from the City Council, and present revised estimates at a future City Council meeting or work session. Attachment A Franchise Fee Alternative AnalysisCity of Arden Hills, MinnesotaAttachment AResidentialSmall C&I, Non-Demand (ND)Small C&I, Demand (D)Public Street LightingMunicipal Pumping, NDMunicipal Pumping, D$350,000$2.61 $6.96 $26.10$0.00 $0.00 $0.00400,0003.00 8.00 30.000.00 0.00 0.00450,0003.36 8.96 33.600.00 0.00 0.00Residential Commercial A Commercial B Commercial C SVDF A & B LVDF$350,000$2.61 $6.96 $26.10 $104.40 $104.40 $104.40400,0003.00 8.00 30.00 120.00 120.00 120.00450,0003.36 8.96 33.60 134.40 134.40 134.40ResidentialSmall C&I, ND/ Commercial ASmall C&I, D/Commercial BLarge C&I/Commercial CLarge C&I/SVDF A & BLarge C&I/LVDFPublic Street LightingMunicipal Pumping, NDMunicipal Pumping, D$350,000$5.22 $13.92 $52.20 $208.80 $208.80 $208.80 $0.00 $0.00 $0.00400,0006.00 16.00 60.00 240.00 $240.00 $240.00 0.00 0.00 0.00450,0006.72 17.92 67.20 268.80 $268.80 $268.80 0.00 0.00 0.00ResidentialSmall C&I, ND/ Commercial ASmall C&I, D/Commercial BLarge C&I/Commercial CLarge C&I/SVDF A & BLarge C&I/LVDFPublic Street LightingMunicipal Pumping, NDMunicipal Pumping, D$350,000$62.64 $167.04 $626.40 $2,505.60 $2,505.60 $2,505.60 $0.00 $0.00 $0.00400,000$72.00 $192.00 $720.00 $2,880.00 $2,880.00 $2,880.00 $0.00 $0.00 $0.00450,000$80.64 $215.04 $806.40 $3,225.60 $3,225.60 $3,225.60 $0.00 $0.00 $0.00Notes(1)Assumes that commercial and industrial fee classifications remain consistent between the two utilities.Electric Utility: Estimated Monthly Fees by Revenue TargetRevenue TargetLarge C&I 134.40120.00$104.40Monthly Fee by Fee ClassRevenue TargetGas Utility: Estimated Monthly Fees by Revenue TargetCombined Electric and Gas Utilities: Estimated Monthly Fees by Revenue Target (1)Revenue TargetRevenue TargetNot ApplicableMonthly Fee by Fee ClassMonthly Fee by Fee ClassAnnual Fee by Fee ClassCombined Electric and Gas Utilities: Estimated Annual Fees by Revenue Target (1) 08/21/2023Estimates - For Discussion Purposes Only Electric Franchise Fee Comparative Analysis City of Arden Hills, Minnesota Attachment B City Residential Small C&I Non-demand Small C&I Demand Large C&I Public Street Lighting Municipal Pumping Non- Demand Municipal Pumping Demand Effective Date Apple Valley 1.13 7.42 20.13 25.00 - - - Bloomington 4.60 11.90 63.00 182.00 - - - 1/1/2023 Brooklyn Park 7.00 7.50 45.00 160.00 - - - 3/1/2016 Burnsville 4.00 12.00 40.00 180.00 - - - 9/1/2020 Coon Rapids 2.26 14.84 40.26 193.44 - - - 4/1/2018 Eagan 1.85 10.00 10.00 20.00 - - - 6/1/2023 Eden Prairie 4.00 5.00 12.50 55.00 - - - 7/1/2019 Edina 2.90 4.90 13.68 58.32 - - - 7/1/2019 Minnetonka 4.50 4.50 13.50 45.00 - 4.50 4.50 1/1/2019 Plymouth 2.52 3.79 12.65 50.61 - - - 4/1/2023 St. Louis Park 6.75 12.00 48.50 148.50 - 12.00 48.50 6/1/2021 Woodbury 3.25 3.50 23.00 90.00 8.00 - - 1/1/2022 Chaska 2.83 18.54 50.32 241.80 - - - Chanhassen 5.00 14.00 40.00 290.00 - - - 2/1/2020 Falcon Heights 2.25 3.50 22.00 200.00 2.00 - - 10/1/2018 Golden Valley 6.00 6.00 30.00 258.00 - - - 4/1/2018 Little Canada 2.75 5.25 40.00 230.00 15.50 2.00 3.00 7/1/2010 Maplewood 3.00 4.75 30.00 180.00 4.00 4.00 4.00 11/1/2018 Mounds View 2.26 14.84 40.26 193.44 - - - 1/1/2022 Shakopee 1.70 11.13 30.19 145.08 - - - 1/1/2017 Shoreview 3.75 5.00 36.00 340.00 - - - 1/1/2021 South Saint Paul 2.83 18.54 50.32 241.80 - - - 4/1/2018 Spring Lake Park 0.80 1.20 8.50 50.00 - - - 4/1/2015 Vadnais Heights 4.00 6.00 26.00 120.00 - - - 1/1/2021 White Bear Lake 0.85 5.56 15.10 72.54 - - - 5/1/2018 Basic Statistics Mean 3.18 8.14 29.27 145.02 1.13 0.87 2.31 5/14/2019 Median 2.87 6.00 30.00 154.25 - - - 7/1/2019 Range (Min.) - - - - - - - 7/1/2010 Range (Max.) 7.00 18.54 63.00 340.00 15.50 12.00 48.50 6/1/2023 Apple Valley (1) 2.00% 2.00% 2.00% 2.00% - - - Chaska 5.00% 5.00% 5.00% 5.00% - - - Coon Rapids (2) 4.00% 4.00% 4.00% 4.00% - - - 4/1/2018 Mounds View 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 1/1/2022 New Brighton 3/1/2016 South Saint Paul 5.00% 5.00% 5.00% 5.00% - - - 4/1/2018 Shakopee 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 1/1/2017 White Bear Lake 1.50% 1.50% 1.50% 1.50% 1.50% 1.50% 1.50% 5/1/2018 Notes (1) (2) The maximum fee that will be applied to any account will not exceed $25.00 per month. (3)The franchise fee excludes rate schedules for highway lighting, municipal street lighting, municipal water pumping, municipal fire sirens, and municipal sewage disposal service. For all consumers, the four percent franchise fee is applicable to the first $950,000 of calendar year gross operating revenues. The franchise fee is reduced to one half percent (0.5%) for the remaining amount of annual gross operating revenues exceeding $950,000. Calculated Per kWH For municipalities with franchise fees set as a percentages the amount listed in the table assumes an average bill for the respective user class. 08/21/2023 Gas Franchise Fee Comparative Analysis City of Arden Hills, Minnesota Attachment B Municipality Residential Com-A Less than 1,500 therms/yr Com/Ind B 1,500 > or < 5,000 therms/yr Com/Ind C > 5,000 therms/yr Small Volume Dual Fuel A < 120,000 therms/yr SVDF B > 120,000 therms/yr Large Volume Firm & Dual Fuel >1,999 therms Peak Day Effective Date Residential C&I-A C&I-B C&I-C SVDF-A SVDF-B LVDF Apple Valley - - - - - - - Bloomington 4.60 11.90 11.90 63.00 63.00 63.00 182.00 1/1/2023 Brooklyn Park 7.00 6.50 20.00 70.00 160.00 160.00 160.00 3/1/2016 Burnsville 4.00 12.00 40.00 180.00 180.00 180.00 180.00 9/1/2020 Coon Rapids 3.62 3.81 10.72 57.96 100.00 124.91 433.16 1/1/1992 Eagan 1.85 10.00 10.00 10.00 10.00 20.00 20.00 6/1/2023 Eden Prairie 4.00 5.00 12.50 55.00 55.00 55.00 55.00 4/1/2018 Edina 2.90 4.90 13.68 58.32 58.32 58.32 58.32 5/1/2019 Minnetonka 4.50 4.50 13.50 45.00 45.00 45.00 45.00 1/1/2019 Plymouth 2.52 3.79 12.65 50.61 50.61 50.61 50.61 4/1/2023 St. Louis Park 6.75 6.75 12.00 48.50 48.50 48.50 148.50 6/1/2022 Woodbury 1.75 10.00 10.00 100.00 90.00 90.00 55.00 1/1/2022 Chanhassen 5.00 5.00 9.00 20.00 90.00 90.00 90.00 2/1/2020 Chaska 2.70 2.85 8.60 39.50 140.00 315.00 715.00 8/1/2014 Falcon Heights 1.75 8.50 75.00 50.00 100.00 15.00 15.00 10/1/2018 Golden Valley 6.00 7.50 30.00 30.00 258.00 258.00 258.00 4/1/2018 Maplewood 3.00 12.00 100.00 75.00 110.00 2.50 2.50 11/1/2018 Mounds View 3.62 3.81 10.72 57.96 100.00 124.91 433.16 1/1/2022 North St. Paul 2.49 2.62 3/1/2019 Shakopee 2.72 2.86 8.04 43.47 75.00 93.68 324.87 1/1/2017 Shoreview 2.25 13.00 - 115.00 - - - 1/1/2021 South Saint Paul 4.53 4.76 13.40 72.45 125.00 156.14 541.45 4/1/2018 Spring Lake Park 0.58 0.61 1.66 8.05 37.00 50.00 50.00 4/1/2015 Vadnais Heights 2.50 7.00 60.00 - 120.00 - - 1/1/2021 Basic Statistics Mean 3.23 5.99 20.14 52.08 83.98 83.36 159.07 6/2/2018 Median 2.90 5.00 11.95 50.31 82.50 56.66 56.66 3/1/2019 Range (Min.) - - - - - - - 1/1/1992 Range (Max.) 7.00 13.00 100.00 180.00 258.00 315.00 715.00 6/1/2023 Coon Rapids 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 1/1/1992 Mounds View 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 1/1/2022 North St. Paul 2.75% 2.75%3/1/2019 Shakopee 3.00% 3.00% 3.00% 3.00% 3.00%3.00% 3.00% 1/1/2017 South Saint Paul 5.00% 5.00% 5.00% 5.00% 5.00% 5.00% 5.00% 4/1/2018 Notes (1) $0.005 Per Therm $0.005 Per Therm For municipalities with franchise fees set as a percentages the amount listed in the table assumes an average bill for the respective user class. 08/21/2023 Page 1 of 1 AGENDA ITEM – 3D MEMORANDUM DATE: August 21, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: TCAAP Financial Overview Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council should consider providing direction on preliminary TCAAP financial projections. Background Ehlers, the City’s financial advisor, is preparing revenue and expenditure estimates for the TCAAP project. As of this memo, they are still being drafted. If they are ready in-advance of the meeting they will be added to the packet along with accompanying clarifying information; otherwise the financial advisor will talk it through at the meeting. Budget Impact N/A Attachment N/A Page 1 of 4 AGENDA ITEM – 3E MEMORANDUM DATE: August 21, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Preliminary General Fund Budget Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Staff is requesting City Council to review and provide feedback to the attached preliminary General Fund budget for the 2024 fiscal year. Background Annually, City staff prepares and submits a preliminary budget to the City Council for review and feedback. Attached to this memo is the City’s preliminary General Fund budget for the 2024 fiscal year. Each department provided their respective forecasts for this budget. The proposed 2024 budget is $6,226,460, an increase of $696,280 or 12.6%. For the purpose of this discussion, there is a 13.2% ($621,270) tax levy increase reflected in the budget, all for the General Fund. As presented, the General Fund Budget is underfunded by $218,260 ($160,760 + $57,500), which is more than the budget shortfall projected in the 2023 budget of $160,760. This practice is not sustainable in the long term. Direction given at the July 2023 work session was to apply $57,500 of the 2022 fund balance to some one time operational expenditures included in the 2024 Budget ($40,000 for ordinance updates and $17,500 for a comp study). This would cause the 2024 Budget to be underfunded by a minimum of $57,500. A tax levy increase of 16.6% ($782,030) would be needed to balance the budget in 2024. The table below shows the amount the General Fund Budget is underfunded at different tax levy increase amounts, not including the $57,500 which is being covered by 2022 fund balance. Tax Levy Increase Underfunded Amount 5% $546,100 10% $310,160 13.2% $160,760 16.6% $0 The preliminary 2024 property value data has not yet been provided by Ramsey County so no projections can be made on our local tax rate. Page 2 of 4 Wages and Benefits The 2024 preliminary budget is currently being prepared assuming a 3.0% wage adjustment for all staff. Below is a table showing the recent history of approved COLA’s. Year Non Union IUOE Union 2023 3.00% 3.00% 2022 3.00% 3.00% + addition of Fleet Lead 2021 2.00% 3.00% 2020 3.00% Market adjustment; minimum increase was 5.80% 2019 2.50% 2.50% 2018 2.10% 2.25% There is a 10.0% increase assumed for health, a 4.0% increase for dental and a 0.0% increase for life insurance premiums. The number of positions included in the budget is increasing as the Communications Coordinator position was updated from part time to full time and there are changes to some of the wage allocations. Public Safety 2024 budget information was received from Ramsey County and Lake Johanna Fire Department for public safety. POLICE The police contract is expected to rise by 11.7%, or $169,550 for 2024. Information provided by Ramsey County on this increase is as follows: The major cost drivers include: • Withdrawal by City of Falcon Heights from county contract. • Labor contracts and increased costs related to employee health insurance. • Increased costs related to county fees for insurance and administrative overhead/indirect costs. DISPATCH Dispatch costs will be increasing by 2.4%, or $1,650. An error was discovered in 2020 in the way report queries undercounted medical calls in previous years for cities served by Allina. This meant an increase in call counts and an increase in cost sharing for the years 2021 - 2023. The impact of this shift occurred over a three-year period (2021-2023) as the use of a three-year rolling average of call counts smooths out variability in annual call fluctuations. FIRE The fire operating costs are expected to rise by 21.6%, or $162,330 for 2024. This is mainly due to the addition of 6 full time captains, a significant wage increase for the two deputy chiefs, an increase in supplies related to the 6 new positions and an increase in repairs and maintenance, all of which Arden Hills’ cost share portion is 24.4%. The $621,270 tax levy increase being proposed for the General Fund is $287,740 more than the increase needed to cover police and fire services ($333,530). Page 3 of 4 General Overview There are no significant projects included in the 2024 budget which would affect the permit revenue. The permit revenue included reflects only the estimated recurring “base” amount, similar to what was included in the 2023 budget. A summary of the major changes in the 2024 budget is as follows: The table below shows the original adopted budget for the General Fund compared with the final audited numbers from 2013 - 2022. As you can see, the City has come in better than the budget for all the years shown. Reasons for this difference include conservative budgeting and we don’t budget for position vacancies. Please note that the 2020 actuals include revenue from the CARES Act in the amount of $459,614, and this was a one-time occurrence. The Transfers Out column shows the funds that were transferred to cover capital projects within the City. Description Effect on Levy Decrease use of fund balance - Decrease in antenna rental (Sprint/T-Mobile merger)30,780 Increase in building permits fees (23,680) Transfer to Cable Fund 50,000 Increase in RamCo Sheriff 169,550 Increase in LJFD 162,330 Council retreat/strategic planning 10,000 NYFS contract 23,300 Election services 8,950 Property insurance 20,250 Sand & salt for roads 10,000 Pavement condition survey 20,000 Step increases and position changes 89,600 COLA adjustments 45,600 Insurance benefits 30,880 Net changes in other GF budget areas (26,290) 621,270 Original Operating Transfers Y ear Budget Activity Out 2013 (16,100) 44,795 (30,000) 2014 (185,402) 142,649 (162,417) 2015 (58,305) 736,465 - 2016 (160,326) 427,521 (565,121) 2017 (195,955) 694,505 - 2018 (237,225) 101,055 (400,000) 2019 (186,970) 235,217 (360,000) 2020* (121,590) 642,918 (478,000) 2021 (90,720) 337,316 (548,000) 2022 (140,000) 298,955 (102,540) Page 4 of 4 Discussion Staff is respectfully requesting the City Council to review the preliminary budget and provide feedback for future budget meetings. The 2024 proposed levy and public meeting date need to be set prior to the end of September 2023. Direction is needed from the City Council on the following items: • Current wage and benefit assumptions include a 3% COLA, 10% health insurance and 4% dental insurance increase. Should any of these assumptions be changed? • This preliminary budget does not include any significant building projects for 2024. Should one be added? • This preliminary budget contains a 13.2% levy increase. Is another work session needed to further discuss this issue? Attachments A. Preliminary 2024 General Fund Budget PowerPoint Presentation B. Preliminary 2024 General Fund Budget Preliminary2024 General Fund BudgetPRESENTED TO ARDEN HILLS CITY COUNCILAUGUST 21, 20231Attachment A Overall General Fund Budget Summary22021 2022 6/30/2023 2023 2024 $ Increase % IncreaseActual Actual YTD Budget Budget (Decrease) (Decrease)REVENUESTaxes 3,763,386$ 3,829,079$ 1,693,756$ 4,078,390$ 4,707,460$ 629,070$ 15.4%Special assessments 4,514 - - 3,350 3,090 (260) -7.8%Licenses and permits 752,531 830,864 259,388 511,730 552,020 40,290 7.9%Intergovernmental 160,279 174,405 53,178 171,370 175,970 4,600 2.7%Charges for services 605,738 615,878 215,392 525,550 489,490 (36,060) -6.9%Fines & forfeits 21,500 22,662 11,154 23,190 19,250 (3,940) -17.0%Investment earnings (13,315) (186,632) 35,193 42,500 50,000 7,500 17.6%Miscellaneous 9,958 215,708 3,317 13,340 10,920 (2,420) -18.1%TOTAL REVENUES 5,304,591$ 5,501,964$ 2,271,378$ 5,369,420$ 6,008,200$ 638,780$ 11.9%EXPENDITURESGeneral government 1,014,278$ 1,077,032$ 640,729$ 1,295,230$ 1,481,770$ 186,540$ 14.4%Public safety 2,708,136 2,546,029 1,308,482 2,655,800 3,013,910 358,110 13.5%Public works 618,235 914,150 291,171 796,430 847,930 51,500 6.5%Parks & recreation 626,626 665,777 319,782 782,720 832,850 50,130 6.4%Transfers out 548,000 102,540 - - 50,000 50,000 N/ATOTAL EXPENDITURES 5,515,275$ 5,305,529$ 2,560,165$ 5,530,180$ 6,226,460$ 696,280$ 12.6%NET CHANGE IN FUND BALANCE (210,684)$ 196,435$ (288,787)$ (160,760)$ (218,260)$ (57,500)$ 35.8% Revenues by Source32023 2024 Amount Over(Under) % Change OverBudget Budget 2023 Budget 2023 BudgetProperty Taxes 4,070,490$ 4,697,870$ 627,380$ 15.4%Other Taxes 11,250 12,680 1,430 12.7%Licenses and Permits 511,730 552,020 40,290 7.9%Intergovernmental 171,370 175,970 4,600 2.7%Charges for Services 525,550 489,490 (36,060) -6.9%Fines and Forfeits 23,190 19,250 (3,940) -17.0%Investment Earnings 42,500 50,000 7,500 17.6%Miscellaneous 13,340 10,920 (2,420) -18.1% TOTAL REVENUES 5,369,420$ 6,008,200$ 638,780$ 11.9% General Fund Revenues4 Expenditures by Department52023 2024 Amount Over(Under) % Change OverBudget Budget 2023 Budget 2023 BudgetGeneral Government 1,295,230$ 1,481,770$ 186,540$ 14.4%Public Safety 2,655,800 3,013,910 358,110 13.5%Public Works 796,430 847,930 51,500 6.5%Parks & Recreation 782,720 832,850 50,130 6.4% TOTAL EXPENDITURES 5,530,180$ 6,176,460$ 646,280$ 11.7% Expenditures by Type62023 2024 Amount Over(Under) % Change OverBudget Budget 2023 Budget 2023 BudgetPersonnel Services 1,859,250$ 2,025,330$ 166,080$ 8.9%Supplies & Materials 149,900 159,230 9,330 6.2%Other Services & Charges 3,521,030 3,991,900 470,870 13.4% TOTAL EXPENDITURES 5,530,180$ 6,176,460$ 646,280$ 11.7% General Fund Expenditures7 Personnel Services82023 2024 Amount Over(Under) % Change OverBudget Budget 2023 Budget 2023 BudgetGeneral Government 689,480$ 754,070$ 64,590$ 9.4%Public Safety 310,310 329,180 18,870 6.1%Public Works 344,360 375,680 31,320 9.1%Parks & Recreation 515,100 566,400 51,300 10.0% TOTAL EXPENDITURES 1,859,250$ 2,025,330$ 166,080$ 8.9%3% COLA 45,600Insurance benefits 18,090Step increases and position/allocation changes 89,600Work comp 12,790166,080 Personnel FTE’sThe Communications Coordinator position was changed from a part time to a full time position and there were some small allocation changes.2023 Budget 2024 RequestGeneral Government 6.12 6.36Public Safety 2.79 2.80Public Works 12.40 12.38Parks & Recreation 4.32 4.46Total 25.63 26.009 Supplies & Materials102023 2024 Amount Over(Under) % Change OverBudget Budget 2023 Budget 2023 BudgetGeneral Government 26,800$ 24,180$ (2,620)$ -9.8%Public Safety 1,250 1,250 0 0.0%Public Works 55,250 65,500 10,250 18.6%Parks & Recreation 66,600 68,300 1,700 2.6% TOTAL EXPENDITURES 149,900$ 159,230$ 9,330$ 6.2% Other Services & Charges112023 2024 Amount Over(Under) % Change OverBudget Budget 2023 Budget 2023 BudgetGeneral Government 578,950$ 703,520$ 124,570$ 21.5%Public Safety 2,344,240 2,683,480 339,240 14.5%Public Works 396,820 406,750 9,930 2.5%Parks & Recreation 201,020 198,150 (2,870) -1.4% TOTAL EXPENDITURES 3,521,030$ 3,991,900$ 470,870$ 13.4%Increase in RamCo Sheriff169,550Increase in RamCo Dispatch1,650Increase in LJFD162,330333,530 Tax Levy History12YEAR TAX LEVY % CHANGE TAX RATE % CHANGE2014 3,257,456 2.1% 27.950% 0.1%2015 3,359,775 3.1% 27.294% -2.3%2016 3,478,775 3.5% 26.539% -2.8%2017 3,641,290 4.7% 27.211% 2.5%2018 3,786,942 4.0% 25.532% -6.2%2019 3,938,420 4.0% 25.555% 0.1%2020 4,135,340 5.0% 25.414% -0.6%2021 4,280,080 3.5% 25.089% -1.3%2022 4,472,680 4.5% 26.544% 5.8%2023 4,718,680 5.5% 23.632% -11.0% Proposed Tax LevyA 0.5% change in the tax levy equates to $23,590.13Proposed Increase %2021 2022 2023 2024 (Decrease) ChangeGeneral Fund 3,760,080 3,902,680 4,098,680 4,719,950 621,270 15.2%EDA Fund 100,000 100,000 100,000 100,000 - 0.0%Capital ImprovementsEquipment/Bldg Replacement 50,000 50,000 50,000 270,000 220,000 440.0%PIR 250,000 250,000 250,000 250,000 - 0.0%Public Safety 120,000 170,000 220,000 - (220,000) -100.0%Total Capital Improvements 420,000 470,000 520,000 520,000 - 0.0%Debt Service - - - - - N/ATOTAL LEVY 4,280,080 4,472,680 4,718,680 5,339,950 621,270 13.2%Change from previous year3.5% 4.5% 5.5% 13.17% General Fund Tax Levy Assumptions14Decrease in antenna rental (Sprint/T-Mobile merger) 30,780 Increase in building permits fees (23,680) Transfer to Cable Fund 50,000 Increase in RamCo Sheriff 169,550 Increase in LJFD 162,330 Council retreat/strategic planning 10,000 NYFS contract 23,300 Election services 8,950 Property insurance 20,250 Sand & salt for roads 10,000 Pavement condition survey 20,000 Step increases and position changes 89,600 COLA adjustments 45,600 Insurance benefits 30,880 Net changes in other GF budget areas (26,290) 621,270 Budgeted vs Actual Activity*2020 Operating Activity includes CARES Act revenue of $459,614.15Original Operating TransfersYear Budget Activity Out2013 (16,100) 44,795 (30,000) 2014 (185,402) 142,649 (162,417) 2015 (58,305) 736,465 - 2016 (160,326) 427,521 (565,121) 2017 (195,955) 694,505 - 2018 (237,225) 101,055 (400,000) 2019 (186,970) 235,217 (360,000) 2020* (121,590) 642,918 (478,000) 2021 (90,720) 337,316 (548,000) 2022 (140,000) 298,955 (102,540) Other Funds Relying on Tax Levy DollarsEDA Fund – Proposed tax levy to remain the same at $100,000.Public Safety Capital Fund – The Public Safety Aid being allocated to the City in 2023 ($433,084), is being directed to this fund. Proposal is to move the current levy of $220,000 to the Equipment/Building Replacement Fund in 2024, so no levy will be assessed for this fund in 2024.Equipment/Building Replacement Fund – A replacement schedule was developed for all City equipment. Based on the results, a tax levy increase is needed. Proposal is to move the 2023 Public Safety Capital levy of $220,000 to this fund in 2024, for a total levy of $270,000.PIR Fund – The new LGA being allocated to the City in 2024, is being directed to this fund. More revenues will eventually be required to support City infrastructure projects. Proposed tax levy to remain the same at $250,000.16 Council Feedback•Current wage and benefit assumptions include a 3% COLA, 10% health insurance and 4% dental insurance increase. Should any of these assumptions be changed?•This preliminary budget does not include any significant building projects for 2024. Should one be added?•This preliminary budget contains a 13.2% levy increase. Is another work session needed to further discuss this issue?17 Council FeedbackQuestions?Comments?Additional meetings?Budget format?18 2021 2022 7/31/2023 2023 2024 $Increase %Increase GENERALFUND Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES Taxes 3,763,386$3,829,079$2,094,193$4,078,390$4,707,460$629,070$15.4% Specialassessments 4,514 Ͳ Ͳ3,3503,090(260) Ͳ7.8% Licensesandpermits 752,531830,864288,802511,730552,02040,2907.9% Intergovernmental 160,279174,405106,355171,370175,9704,6002.7% Chargesforservices 605,738615,878235,101525,550489,490(36,060) Ͳ6.9% Fines&forfeits 21,50022,66213,08123,19019,250(3,940) Ͳ17.0% Investmentearnings (13,315)(186,632)49,98542,50050,0007,50017.6% Miscellaneous 9,958215,7084,14313,34010,920(2,420) Ͳ18.1% TOTALREVENUES 5,304,591$5,501,964$2,791,660$5,369,420$6,008,200$638,780$11.9% EXPENDITURES Mayor&council 67,262$53,060$46,318$56,850$88,370$31,520$55.4% Administration 346,982385,175249,165420,840506,96086,12020.5% Elections 31,63233,94724,19733,20040,3007,10021.4% Finance 150,251143,713137,011191,550191,9403900.2% TCAAP 37,71147,81734,15690,45094,9004,4504.9% Planning&Zoning 203,759199,219115,443278,430324,94046,51016.7% GovernmentBuildings 176,682214,101133,480223,910234,36010,4504.7% Police 1,376,8461,452,262847,5181,453,2801,622,830169,55011.7% Dispatch 54,28361,80834,36968,74070,3901,6502.4% Fire 656,401696,675751,177751,180913,510162,33021.6% EmergencyManagement 5,9966,6023,4916,8309,2602,43035.6% ProtectiveInspections 614,610328,682201,913375,770397,92022,1505.9% StreetMaintenance 618,235914,150396,119796,430847,93051,5006.5% Recreation 141,426178,80892,474237,130252,58015,4506.5% ParkMaintenance 485,200486,969290,527545,590580,27034,6806.4% Transfersout 548,000102,540171,140 Ͳ50,00050,000N/A TOTALEXPENDITURES 5,515,275$5,305,529$3,528,499$5,530,180$6,226,460$696,280$12.6% NETCHANGEINFUNDBALANCE (210,684)$196,435$(736,840)$(160,760)$(218,260)$(57,500)$35.8% $WWDFKPHQW% 2024BUDGETͲGENERALFUNDͲSCHEDULEOFEXPENDITURESͲDETAILBYFUNCTION 2021 2022 2023 2024 $Increase %Increase Actual Actual Budget Proposed (Decrease) (Decrease) Mayor&council Personnel Expenses 37,209$37,225$37,230$37,240$10$0.0% Supplies and Materials Ͳ Ͳ150 Ͳ(150) Ͳ100.0% Other Services and Charges 30,05215,83519,47051,13031,660162.6% 67,262$53,060$56,850$88,370$31,520$55.4% Administration Personnel Expenses 219,152$247,988$262,340$309,210$46,870$17.9% Supplies and Materials Ͳ Ͳ650 Ͳ(650) Ͳ100.0% Other Services and Charges 127,830137,186157,850197,75039,90025.3% 346,982$385,175$420,840$506,960$86,120$20.5% Elections Supplies and Materials Ͳ$68$ Ͳ$ Ͳ$ Ͳ$0.0% Other Services and Charges 31,63233,87933,20040,3007,10021.4% 31,632$33,947$33,200$40,300$7,100$21.4% Finance Personnel Expenses 68,026$62,080$79,630$84,980$5,350$6.7% Supplies and Materials 10,22910,47716,50015,000(1,500) Ͳ9.1% Other Services and Charges 71,99671,15695,42091,960(3,460) Ͳ3.6% 150,251$143,713$191,550$191,940$390$0.2% TCAAP Personnel Expenses 22,282$37,020$39,450$43,900$4,450$11.3% Supplies and Materials Ͳ Ͳ Ͳ Ͳ Ͳ0.0% Other Services and Charges 15,42910,79751,00051,000 Ͳ0.0% 37,711$47,817$90,450$94,900$4,450$4.9% Planning&Zoning Personnel Expenses 114,783$115,217$233,470$239,180$5,710$2.4% Supplies and Materials Ͳ Ͳ Ͳ Ͳ Ͳ0.0% Other Services and Charges 88,97684,00244,96085,76040,80090.7% 203,759$199,219$278,430$324,940$46,510$16.7% GovernmentBuildings Personnel Expenses 32,563$35,823$37,360$39,560$2,200$5.9% Supplies and Materials 5,0578,0569,5009,180(320) Ͳ3.4% Other Services and Charges 139,062170,221177,050185,6208,5704.8% 176,682$214,101$223,910$234,360$10,450$4.7% Police Other Services and Charges 1,376,846$1,452,262$1,453,280$1,622,830$169,550$11.7% 1,376,846$1,452,262$1,453,280$1,622,830$169,550$11.7% Dispatch Other Services and Charges 54,283$61,808$68,740$70,390$1,650$2.4% 54,283$61,808$68,740$70,390$1,650$2.4% Fire Other Services and Charges 656,401$696,675$751,180$913,510$162,330$21.6% 656,401$696,675$751,180$913,510$162,330$21.6% EmergencyManagement Personnel Expenses 5,070$5,141$5,280$7,710$2,430$46.0% Supplies and Materials Ͳ Ͳ Ͳ Ͳ Ͳ0.0% Other Services and Charges 9271,4611,5501,550 Ͳ0.0% 5,996$6,602$6,830$9,260$2,430$35.6% ProtectiveInspections Personnel Expenses 195,501$268,552$305,030$321,470$16,440$5.4% Supplies and Materials 2041,5531,2501,250 Ͳ0.0% Other Services and Charges 418,90558,57869,49075,2005,7108.2% 614,610$328,682$375,770$397,920$22,150$5.9% StreetMaintenance Personnel Expenses 263,797$317,000$344,360$375,680$31,320$9.1% Supplies and Materials 50,02066,75555,25065,50010,25018.6% Other Services and Charges 304,418530,395396,820406,7509,9302.5% 618,235$914,150$796,430$847,930$51,500$6.5% Recreation Personnel Expenses 111,452$123,795$156,690$171,990$15,300$9.8% Supplies and Materials 6,35114,55323,25023,4001500.6% Other Services and Charges 23,62340,46057,19057,190 Ͳ0.0% 141,426$178,808$237,130$252,580$15,450$6.5% ParkMaintenance Personnel Expenses 320,174$347,218$358,410$394,410$36,000$10.0% Supplies and Materials 37,55433,57843,35044,9001,5503.6% Other Services and Charges 127,472106,174143,830140,960(2,870) Ͳ2.0% 485,200$486,969$545,590$580,270$34,680$6.4% TransfersOut 548,000$102,540$ Ͳ$50,000$50,000$0.0% TOTALEXPENDITURES 5,515,275$5,305,529$5,530,180$6,226,460$696,280$12.6% 2023 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET City Council 67,262$ 53,060$ 56,850$ 88,370$ 55.4% City Administration 346,982 385,175 420,840 506,960 20.5% Elections 31,632 33,947 33,200 40,300 21.4% Finance 150,251 143,713 191,550 191,940 0.2% TCAAP 37,711 47,817 90,450 94,900 4.9% Planning & Zoning 203,759 199,219 278,430 324,940 16.7% Government Buildings 176,682 214,101 223,910 234,360 4.7% Totals 1,014,278 1,077,032 1,295,230 1,481,770 14.4% Total By Classification Personnel Services 494,016 535,354 689,480 754,070 9.4% Commodities 15,286 18,601 26,800 24,180 -9.8% Contractual Services 504,976 523,077 578,950 703,520 21.5% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 1,014,278 1,077,032 1,295,230 1,481,770 14.4% Staffing Full-time equivalents 3.72 3.99 5.06 5.38 Expenditures CITY OF ARDEN HILLS, MINNESOTA GENERAL GOVERNMENT SUMMARY EXPENDITURE ANALYSIS 2021 2022 2024 0 200 400 600 800 1,000 1,200 1,400 1,600 ACTUAL 2021 ACTUAL 2022 BUDGET ORIGINAL 2023 BUDGET 2024Thousands CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Mayor & Council 41100 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 37,209$ 37,225$ 37,230$ 37,240$ Commodities - - 150 - Contractual Services 30,052 15,835 19,470 51,130 Total 67,262$ 53,060$ 56,850$ 88,370$ Percent Change (-21.1%) 7.1% 55.4% NYFS amount included above 18,584 - - 23,300 Expenditures by Classification In 2024, the Mayor and Council budget is proposed to increase by 55.4% or $31,520. The budget for NYFS was added back in 2024. 2024 BUDGET Fund # : Activity # : The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the City of Arden Hills. Members participate in various committees, as well as direct staff, through the City Administrator, as to their overall goals for the City. This department provides for Mayor and Council compensation, Council meetings and work sessions, management consultants and memberships. When applicable, participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator. 1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy. 2. Continue to work on the redevelopment of the TCAAP property. Creating funding sources to build reserve balances to fund future capital improvements while maintaining current City services. 42% 58% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Administration 41300 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 219,152$ 247,988$ 262,340$ 309,210$ Commodities - - 650 - Contractual Services 127,830 137,186 157,850 197,750 Total 346,982$ 385,175$ 420,840$ 506,960$ Percent Change 11.0% 9.3% 20.5% Full-Time Equivalent positions 1.86 2.07 2.09 2.32 Expenditures by Classification The 2024 Administration budget is increasing by 20.5% over 2023. The increase in personnel services is due to step, COLA, insurance benefit increases and an increase in fte's. The increase in contractual services is mainly due to an increase in property insurance and the addition of a comp study in 2024. 2024 BUDGET Fund # : Activity # : City Administration provides the overall direction of the City, as determined by the City Council. The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions of the City Council are enforced and implemented. The Administration Department is responsible for administering Council policies, coordinating Council agendas, and providing support to other functional areas within the City. 1. Assist City Council in setting policies and procedures in accordance with Council's position. 2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations and long-range planning. 1. Long-range planning to maintain current City services while creating funding sources for reserves. 2. Long-range comprehensive TCAAP planning. 61% 39% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Elections 41410 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - 68 - - Contractual Services 31,632 33,879 33,200 40,300 Total 31,632$ 33,947$ 33,200$ 40,300$ Percent Change 7.3% (-2.2%) 21.4% Expenditures by Classification The Elections budget has a 21.4% increase for FY24. 2024 BUDGET Fund # : Activity # : This department covers the cost of administering all Federal, State and Municipal elections. This includes the preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations. The City contracts with Ramsey County for all the required election services. Stay current on election laws. Stay current on election laws. 100% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Finance 41500 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 68,026$ 62,080$ 79,630$ 84,980$ Commodities 10,229 10,477 16,500 15,000 Contractual Services 71,996 71,156 95,420 91,960 Total 150,251$ 143,713$ 191,550$ 191,940$ Percent Change (-4.4%) 33.3% 0.2% Full-Time Equivalent positions 0.55 0.47 0.63 0.65 Expenditures by Classification This budget increased by 0.2% in 2024, or $390. 2024 BUDGET Fund # : Activity # : Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City, the initiation of financial plans, investment and debt management, review and implementation of internal controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll. 1. Continue working to refine the financial management plan for the City. 2. Continue to produce an Annual Comprehensive Financial Report (ACFR) and reports for the public (Popular Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting. 3. Provide meaningful and timely financial reports and information to Council, Commissions and other City Departments. 1. Implement improved reporting procedures to inform Council, Commissions and Departments. 2. Work with other Departments to find ways to reduce costs of City operations. 3. Analyze and implement ways to reduce transaction processing and costs. 44% 8% 48% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: TCAAP 41600 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 22,282$ 37,020$ 39,450$ 43,900$ Commodities - - - - Contractual Services 15,429 10,797 51,000 51,000 Total 37,711$ 47,817$ 90,450$ 94,900$ Percent Change 26.8% 89.2% 4.9% Full-Time Equivalent positions 0.13 0.23 0.23 0.25 Expenditures by Classification Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Placeholders for consultant costs have been included, and staff time has been allocated for City Administration, Community Development, and Public Works as they act as the City’s support staff to this Authority. The 2024 budget shows an increase of 4.9% due to an increase in personnel costs. 2024 BUDGET Fund # : Activity # : This department was established to account for revenue and expenditure activity related to the City’s comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site. 1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). 1. Economic conditions. 2. Coordinating with multiple entities/players. 46% 54% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Planning & Zoning 41910 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 114,783$ 115,217$ 233,470$ 239,180$ Commodities - - - - Contractual Services 88,976 84,002 44,960 85,760 Total 203,759$ 199,219$ 278,430$ 324,940$ Percent Change (-2.2%) 39.8% 16.7% Full-Time Equivalent positions 0.93 0.93 1.84 1.89 Expenditures by Classification The budget for 2024 is an increase of 16.7% over the 2023 budget. Contractual services includes $40,000 for ordiinance updates. 2024 BUDGET Fund # : Activity # : Responsible for all planning and zoning related functions of the City. Activities administered by this department include requests for variances, subdivisions, re-zonings, zoning code amendments, signs, conditional use permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective Inspections, Code Enforcement, and Community Development. The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly to review the above requests and to make recommendations to the City Council in an advisory capacity. 1. Continue to work on Rental Housing registrations. 2. Continue improvements of the City's planning process. 1. Rental Housing registrations. 2. Refine Building Permit process. 3. Research and refine an Administrative Fines process. 74% 26% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Government Buildings 41940 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 32,563$ 35,823$ 37,360$ 39,560$ Commodities 5,057 8,056 9,500 9,180 Contractual Services 139,062 170,221 177,050 185,620 Total 176,682$ 214,101$ 223,910$ 234,360$ Percent Change 21.2% 4.6% 4.7% Full-Time Equivalent positions 0.26 0.28 0.28 0.28 Expenditures by Classification The 2024 budget is an increase of 4.7% from the previous year’s budget mainly due to increases for trash removal at the Public Works maintenance facility. 2024 BUDGET Fund # : Activity # : This department captures all of the operation/maintenance related costs for the City Hall and Government Building facilities. The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004. 45% of the City’s portion of the Ramsey County maintenance facility is charged to this budget. Maintain a reputable facility to house meetings and staff. Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002. 17%4% 79% Personnel Services Commodities Contractual Services 2023 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Police 1,376,846$ 1,452,262$ 1,453,280$ 1,622,830$ 11.7% Dispatch 54,283 61,808 68,740 70,390 2.4% Fire 656,401 696,675 751,180 913,510 21.6% Emergency Management 5,996 6,602 6,830 9,260 35.6% Protective Inspections 614,610 328,682 375,770 397,920 5.9% Totals 2,708,136 2,546,029 2,655,800 3,013,910 13.5% Total By Classification Personnel Services 200,571 273,692 310,310 329,180 6.1% Commodities 204 1,553 1,250 1,250 0.0% Contractual Services 2,507,362 2,270,784 2,344,240 2,683,480 14.5% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 2,708,136 2,546,029 2,655,800 3,013,910 13.5% Staffing Full-time equivalents 1.85 2.63 2.79 2.81 Expenditures CITY OF ARDEN HILLS, MINNESOTA PUBLIC SAFETY SUMMARY EXPENDITURE ANALYSIS 2021 2022 2024 2,000 2,500 3,000 3,500 ACTUAL 2021 ACTUAL 2022 BUDGET ORIGINAL 2023 BUDGET 2024Thousands CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Police 42100 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 1,376,846 1,452,262 1,453,280 1,622,830 Total 1,376,846$ 1,452,262$ 1,453,280$ 1,622,830$ Percent Change 5.5% 0.1% 11.7% Expenditures by Classification Arden Hills' portion of the Ramsey County Sheriff’s Contracting Communities 2024 budget increased 11.7% over 2023. Animal control costs and boarding are included within this budget. 2024 BUDGET Fund # : Activity # : Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff’s Department. Animal control services are included in this budget. Continue contracting for law enforcement and animal control services. 1. Resident concerns over police coverage and visibility. 2. Response times. 100% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Dispatch 42150 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 54,283 61,808 68,740 70,390 Total 54,283$ 61,808$ 68,740$ 70,390$ Percent Change 13.9% 11.2% 2.4% Expenditures by Classification Arden Hills' portion of the Ramsey County 911 Dispatch Department operating budget increased by 2.4%. 2024 BUDGET Fund # : Activity # : Emergency dispatch services are provided by Ramsey County. Continue contracting dispatch services. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Fire 42200 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 656,401 696,675 751,180 913,510 Total 656,401$ 696,675$ 751,180$ 913,510$ Percent Change 6.1% 7.8% 21.6% Expenditures by Classification Arden Hills’ portion of the Lake Johanna Fire Department operating budget increased 21.6%. This budget reflects increases to operating costs. 2024 BUDGET Fund # : Activity # : Fire protection for Arden Hills is provided by the Lake Johanna Fire Department on a contractual basis. Lake Johanna Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden Hills City Council. Continue contracting for fire protection services. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Emergency Management 42300 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 5,070$ 5,141$ 5,280$ 7,710$ Commodities - - - - Contractual Services 927 1,461 1,550 1,550 Total 5,996$ 6,602$ 6,830$ 9,260$ Percent Change 10.1% 3.5% 35.6% Full-Time Equivalent positions 0.02 0.02 0.02 0.04 Expenditures by Classification The 2024 budget is an increase of 35.6% from the 2023 budget or $2,430. 2024 BUDGET Fund # : Activity # : Emergency Management coordination for the City is required by the Federal Government. This department works closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant to provide these services. 1. Update City's Emergency Response Policy and Procedures. 2. Train staff in emergency management procedures. Coordinate with Ramsey County’s emergency response procedures and policies. 83% 17% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Protective Inspections 42400 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 195,501$ 268,552$ 305,030$ 321,470$ Commodities 204 1,553 1,250 1,250 Contractual Services 418,905 58,578 69,490 75,200 Total 614,610$ 328,682$ 375,770$ 397,920$ Percent Change (-46.5%) 14.3% 5.9% Full-Time Equivalent positions 1.83 2.62 2.77 2.77 Expenditures by Classification The 2024 operating budget is an increase of 5.9% from the previous year’s budget mainly due to step, COLA and insurance benefit increases. There is also an increase of $8,000 for electrical inspection services based on projected revenue. 2024 BUDGET Fund # : Activity # : This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections within the City. Electrical inspections are contracted with an independent inspection firm. This department is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances. 1. Continue implementation of the building codes. 2. Continue to work on Building Permit software to produce Council reports. 1. Managing and prioritizing department workloads. 2. Keep up with rental license inspections of investor owned residential properties. 3. Continue implementation and design of new Building Permit software and reports. 81% 19% Personnel Services Commodities Contractual Services 2023 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Streets 618,235$ 914,150$ 796,430$ 847,930$ 6.5% Totals 618,235 914,150 796,430 847,930 6.5% Total By Classification Personnel Services 263,797 317,000 344,360 375,680 9.1% Commodities 50,020 66,755 55,250 65,500 18.6% Contractual Services 304,418 530,395 396,820 406,750 2.5% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 618,235 914,150 796,430 847,930 6.5% Staffing Full-time equivalents 2.23 2.36 2.44 2.49 Expenditures CITY OF ARDEN HILLS, MINNESOTA PUBLIC WORKS SUMMARY EXPENDITURE ANALYSIS 2021 2022 2024 0 200 400 600 800 1,000 ACTUAL 2021 ACTUAL 2022 BUDGET ORIGINAL 2023 BUDGET 2024Thousands CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 101 Activity: Street Maintenance 43100 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 263,797$ 317,000$ 344,360$ 375,680$ Commodities 50,020 66,755 55,250 65,500 Contractual Services 304,418 530,395 396,820 406,750 Total 618,235$ 914,150$ 796,430$ 847,930$ Percent Change 47.9% (-12.9%) 6.5% Full-Time Equivalent positions 2.23 2.36 2.44 2.49 Expenditures by Classification The 2024 operating budget is an increase of $51,500 from the previous year’s budget. Personnel service increases are due to an increase in the fte allocation, step, COLA and insurance benefit increases. Adjustments were made to supplies and contractual services for sand/salt purchases and pavement condition survey work. 2024 BUDGET Fund # : Activity # : This department is responsible for maintaining City streets, including snowplowing, minor street repair, street signs, and street sweeping. 1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching and overlays. 2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance techniques no longer provide the desired results. 3. Maintain and update equipment and vehicles. 1. Implement a capital improvement program for City infrastructure. 2. Balance the public works department needs with available funds. 3. Aging equipment. 4. Increased safety regulation for equipment and vehicles. 44% 8% 48% Personnel Services Commodities Contractual Services 2023 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Recreation 141,426$ 178,808$ 237,130$ 252,580$ 6.5% Parks 485,200 486,969 545,590 580,270 6.4% Totals 626,626 665,777 782,720 832,850 6.4% Total By Classification Personnel Services 431,625 471,013 515,100 566,400 10.0% Commodities 43,906 48,130 66,600 68,300 2.6% Contractual Services 151,095 146,634 201,020 198,150 -1.4% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 626,626 665,777 782,720 832,850 6.4% Staffing Full-time equivalents 4.21 4.15 4.32 4.46 Expenditures CITY OF ARDEN HILLS, MINNESOTA PARKS & RECREATION SUMMARY EXPENDITURE ANALYSIS 2021 2022 2024 0 200 400 600 800 1,000 ACTUAL 2021 ACTUAL 2022 BUDGET ORIGINAL 2023 BUDGET 2024Thousands CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity: Recreation 45120 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 111,452$ 123,795$ 156,690$ 171,990$ Commodities 6,351 14,553 23,250 23,400 Contractual Services 23,623 40,460 57,190 57,190 Total 141,426$ 178,808$ 237,130$ 252,580$ Percent Change 26.4% 32.6% 6.5% Full-Time Equivalent positions 1.24 1.12 1.28 1.37 % of costs covered by revenue 45.1% 44.4% 34.8% 29.6% Expenditures by Classification The 2024 operating budget is an increase of 6.5% from the previous year’s budget. This is mainly due to allocation, step, COLA and insurance benefit increases. 2024 BUDGET Fund # : Activity # : This department provides all recreational activities to residents of Arden Hills, as well as residents from neighboring communities. To provide recreational activities to residents of Arden Hills. 1. Develop senior programming. 2. Budget constraints. 68% 9% 23% Personnel Services Commodities Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity: Park Maintenance 45200 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 320,174$ 347,218$ 358,410$ 394,410$ Commodities 37,554 33,578 43,350 44,900 Contractual Services 127,472 106,174 143,830 140,960 Total 485,200$ 486,969$ 545,590$ 580,270$ Percent Change 0.4% 12.0% 6.4% Full-Time Equivalent positions 2.96 3.03 3.04 3.09 Expenditures by Classification The 2024 operating budget is an increase of 6.4% from the previous year’s budget. This is mainly due to allocation, step, COLA, temp wages, and insurance benefit increases. 2024 BUDGET Fund # : Activity # : Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks system of the City. These assets of the City are extensively used by the residents, and improvements must be made to uphold the safety, functionality and beauty the City represents. 1. Continue pathway maintenance. 2. Continue implementing City's Comprehensive Park and Trails plan. 1. Other maintenance concerns coming up and not allowing completion of existing projects. 2. Budget constraints for future and existing projects. 68% 8% 24% Personnel Services Commodities Contractual Services 2023 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Unallocated 548,000$ 102,540$ -$ 50,000$ N/A Totals 548,000 102,540 0 50,000 N/A Total By Classification Personnel Services - - - - N/A Commodities - - - - N/A Contractual Services - - - - N/A Capital Outlay - - - - N/A Other Charges 548,000 102,540 - 50,000 N/A Totals 548,000 102,540 0 50,000 N/A Staffing Full-time equivalents 0.00 0.00 0.00 0.00 Expenditures CITY OF ARDEN HILLS, MINNESOTA MISCELLANEOUS SUMMARY EXPENDITURE ANALYSIS 2021 2022 2024 0 100 200 300 400 500 600 ACTUAL 2021 ACTUAL 2022 BUDGET ORIGINAL 2023 BUDGET 2024Thousands CITY OF ARDEN HILLS, MINNESOTA Function: Unallocated 101 Activity: Transfers 49300 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Other Charges 548,000 102,540 - 50,000 Total 548,000$ 102,540$ -$ 50,000$ Percent Change (-81.3%) (-100.0%) 100.0% Expenditures by Classification This budget is used to account for transfers out of the General Fund to other funds of the City. $548,000 was transferred to the PIR Fund in 2021. $102,540 was transferred to the PIR fund in 2022. The 2024 budget includes a transfer to the Cable Fund of $50,000. 2024 BUDGET Fund # : Activity # : The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds within the City financial structure. 1. To build reserves for capital equipment replacement. 2. To subsidize infrastructure improvements. Budget constraints. 100% Personnel Services Commodities Contractual Services Other Charges Page 1 of 2 AGENDA ITEM – 3F MEMORANDUM DATE: August 21, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: South Tower Improvements Project Discussion Budgeted Amount: Actual Amount: Funding Source: $250,000 – 2024 CIP $TBD Water Utility Fund Council Should Consider Council should consider the proposed South Tower Improvements related to repairs and security. Background/ Discussion Within the City’s Capital Improvement Plan (CIP) the South Tower is planned for improvements in 2024, the CIP sheet is Attachment A. The MN Department of Health recommends that storage facilities for public water supply systems are inspected and maintained on a 5-year cycle. Public Works ordered an inspection of the South Tower that was completed Fall of 2022 and can be reviewed in Attachment B. The report recommendations include spot coating repairs, minor structural repairs, the addition of water stagnation system, and other improvements related to OSHA requirements. Along with the recommended repairs, it is desired to include security improvements to the South Tower with this project. Below are some options to consider: a. Security perimeter fencing with signage b. Cameras with night vision capabilities a. Water tower door b. Booster station door c. Bollards for booster station generator d. Bollards for West exterior water tower door e. Replace plywood cover of lower level access with lockable cover f. Card reader for site access control g. Intrusion alarms for overhead doors at booster station and water tower h. Locking mechanism for interior ladder Page 2 of 2 Staff will be pursuing the Urban Area Security Initiative (UASI) grant program to assist in funding the selected security improvements. Staff is requesting any feedback to the proposed improvements from City Council. Provided direction, staff will work with a selected consultant to submit a proposal for plans, specifications and construction administration and bring it back to Council for approval at an upcoming regular meeting. Budget Impact The CIP currently has $250,000 budgeted for this project with the funding source being the water utility fund. This amount will likely need to increase depending on the security options desired and the consulting fees related to the scope of work. Attachments Attachment A – CIP Sheet Attachment B – Inspection Report Capital Improvement PlanCity of Arden Hills, Minnesota2024 2033thru Description2024 - South Water Tower maintenance.Clean, inspect and repair tank interior of this 1 million gallon storage facility in accordance with MN Department of Health guidelines.2026 - North Water Tower order inspection report.2027 - North Water Tower maintenance.Clean, inspect and repair tank interior of this 500,000 gallon storage facility in accordance with MN Department of Health guidelines.2030 - South Water Tower order inspection report.2031 - South Water Tower maintenance.Clean, inspect and repair tank interior of this 1 million gallon storage facility in accordance with MN Department of Health guidelines.2033 - North Water Tower order inspection report.2034 - North Water Tower maintenance.Clean, inspect and repair tank interior of this 500,000 gallon storage facility in accordance with MN Department of Health guidelines.Listed costs are estimates only. Inspections will determine the extent of minor repairs required.Project #24-W-001Priority2 Very Important JustificationThe MN Department of Health recommends that storage facilities for public water supply systems are inspected and maintained on a 5-year cycle.Last rehab on South Tower was completed in 2013 ($816,256). Next one due in 2038.Last rehab on North Tower was completed in 2018 ($608,125). Next one due in 2043.Useful Life10Project NameWater Tower MaintenanceCategoryUtility MaintenanceTypeUnassignedTotal Cost$730,000ContactPublic Works DirectorDepartmentWater DepartmentTCAAPNoTotal2024 2025 2026 2027 2028Expenditures2029 2030 2031 2032 2033580,000250,000 10,000 150,000Construction/Maintenance10,000 150,000 10,000250,000 10,000 150,000580,000Total10,000 150,000 10,000Total2024 2025 2026 2027 2028Funding Sources 2029 2030 2031 2032 2033580,000250,000 10,000 150,000Water Utility Funds10,000 150,000 10,000250,000 10,000 150,000580,000Total10,000 150,000 10,000Produced Using the Plan-It Capital Planning Software CITY OF ARDEN HILLS, MN South Tower HYDROPILLAR INSPECTION REPORT $WWDFKPHQW% 1,000,000 Gallon Hydropillar BSI PROJECT NO. WI 1545 City of Arden Hills 1245 West Highway 95 Arden Hills, Minnesota 55112 Phone: 651-792-7847 Inspected By: Badger State Inspection, LLC P.O. Box 157 Osseo, WI 54758 PAGE 2 TABLE OF CONTENTS 1.0 PROJECT INFORMATION ......................................................................4 2.0 EXECUTIVE SUMMARIES......................................................................5 2.1 Structural Examination Summary............................................5 2.2 Coating Evaluation Summary..................................................5 2.3 Repair and Reconditioning Cost Estimate ...............................5 2.4 Remaining Tank Life ...............................................................6 3.0 RECOMMENDATIONS............................................................................7 3.1 Interior Wet Structural .............................................................7 3.2 Interior Wet Coating ................................................................7 3.3 Cathodic Protection (C.P.) System..........................................7 3.4 Water Stagnation and De-icing System (SolarBee GS-12).....8 3.5 Interior Dry Structural..............................................................8 3.6 Interior Dry Coating .................................................................8 3.7 Exterior Structural ...................................................................8 3.8 Exterior Coating ......................................................................9 3.9 Site and Environmental Considerations ..................................9 3.10 Antenna Considerations ........................................................9 4.0 INSPECTION AND EVALUATION METHODS......................................10 4.1 Methods ................................................................................10 4.2 Examination and Evaluation Techniques ..............................10 5.0 Engineer’s Cost Estimates.....................................................................12 PAGE 3 Section 1.0 1.0 PROJECT INFORMATION BSI Project No.: WI 1545 Customer: City of Arden Hills, MN Customer P. O. Number: Phone: 763-7927852 Street/City/State/Zip: 1245 Hwy 96, Arden Hills, MN 55112 Customer Contact: Jeff Frid Tank Owner: City of Arden Hills Phone: Same as above Client: Arden Hills Client Contact: Phone: Owner's Tank Designation: South Tower Tank Description: 1,000,000 Gallon Hydropillar Tank Location (Street/City/State/Zip): 1230 Red Fox Road, Arden Hills, MN Purpose of Inspection: Tank examination and interior and exterior coating evaluation Date of Ins pection: 10-19-2022 Inspected By: Kelly Mulhern NACE No 1692 & Logan Mulhern Type of Ins pection: Float Down Manufacturer: PDM Serial No.: 56643 Capacity: Type of Construction: Number and Size of Pilasters/Support Columns: Tank D iameter: Height: Height to: Construction Date: 1987 Design Code: AWWA D-100 1,000,000 Gallons Welded One fluted column 74 feet +/- Overall 153’9”____Shell/Balcony N/A HWL 139‘3”_____ LWL101’ Type of Access to Tank Interior: Roof Manway Tank Construction Drawings: None available Previous Inspection Records: KCI 2012 EXISTING COATING INFORMATION Date Last Coated Full or Spot Repair INTERIOR WET 2013 Full INTERIOR DRY 2013 Partial EXTERIOR 2013 Full Coating Contractor CPC CPC CPC Surface Preparation Paint System Paint Manufacturer Lab Lead Test Paint Chips SSPC-SP-10 Epoxy/Ep[oxy Tnemec No SSPC-SP-6 Epoxy/Epoxy Tnemec No SSPC-SP-6 Zinc/Epoxy/Urethane Tnemec No PAGE 4 Section 2.0 EXECUTIVE SUMMARIES 2.0 2.1 Structural Examination Summary 2.2 Coating Evaluation Summary 2.1.1 Based on the inspection data, it appears that there are some miscellaneous structural modifications and repairs that are required. These modifications and repairs serve to bring the tank into compliance with OSHA regulations, AWWA standards, as well as allow for better coating bonding, allow for safer access in and on the tank and, in some cases, removing unnecessary items. 2.2.1 Lead and Chromium Content Analysis The total lead content of the interior and exterior coatings was not analyzed. The old coating on the tower was fully removed and replaced with lead free coatings in 2013, therefore there should not be any hazardous coatings still on the tower. 2.2.2 Interior Wet Coating The tank requires a spot repair within the next 1 to 2 years. It appears that the tank was last coated in 2013, and is now 10 years old and is considered repairable. Repairing the coating at this time should increase the lifespan of the interior coating another 10-15 years without further deterioration. See photos Appendix A. 2.2.3 Interior Dry Coating Overall, the interior dry coating is in good condition. However, the sweating areas of the tower are showing signs of microcracking and moderate coating failure. These areas include the drywell tube, bowl, and top side of the condensate ceiling. There are also roughly 100 smaller random coating failures throughout the interior fluted column. BSI recommends these areas be repaired at the same time the Interior Wet is repaired. See photos in Appendix A. 2.2.3 Exterior Coating It appears that the tank was last coated in 2013. The exterior coating is not classified as a lead or chromium-based paint. It is in good condition with no repairs required at this time. See photos in Appendix A. 5 2.3 Repair and Reconditioning Cost Estimate 2.3.1 The costs for structural repairs, spot reconditioning of the interior wet, spot reconditioning of the interior dry are estimated at $225,400. This estimate is based on current pricing. For up-to-date competitive bids, the project should be bid 9 to 12 months before the scheduled starting date. An experienced tank coating contractor with the proper crew and equipment should be able to complete the project in 4 weeks. At the time of reconditioning, the tower will need to be drained and remain off-line during surface preparation and painting. 2.4 Remaining Tank Life 2.4.1 Based on the inspection data, it appears that, if the recommended structural repairs and coating spot repair are completed within the next one (1) to two (2) years, and inspected regularly, the tank is satisfactory for continued service. In completing the spot repairs noted above, the coatings should last an additional 15-20 years. The tank should be inspected every five years following spot repairs. 6 Section 3.0 3.0 RECOMMENDATIONS The photographs referred to in this section are in Appendix A. All drawings are found in Appendix B. The surface preparation requirements for all repairs as well as the requirements for welding are described in Appendix C. Based on an evaluation of the inspection data, the recommendations are: 3.1 Interior Wet Structural 3.1.1 Install a ladder to the exterior of the drywell tube with a 60’ retractable safety climb system. See photo 2. Seal weld on the interior of the vent and inlet/outlet pipe a 2” x 3-inch Stainless Steel plate with threaded bolt hole. This plate will be used for Low-Voltage Holiday Testing 3.2 Interior Wet Coating 3.2.1 The coating Dry Film Thickness (DFT) on the interior wet surfaces is from 14.6 to 32 mils with average of 17.0 mils DFT. The interior coating is in fair to good condition. The coating is now 10 years old and because of age is considered repairable. The interior wet coating should be spot repaired within the next 1 to 2 years. See photos 3 through 12. There are coating failures on the following surfaces: Roof over lapped plate seams and rafter, approximately 20%. Painter’s T-Rails, approximately 30%. Top shell course, ice damage has caused an approximate 4-foot wide area on the shell. Drywell tube, an approximate 5-foot band around the tube located around 30’ from the floor, the damage is due to ice. On the remaining surfaces of the interior coating system there are approximately 200 coating failures. The defective areas (rusted spots) should be spot blasted and the coating with a zinc primer and a 2-coat epoxy coating system. 3.3 Cathodic Protection (C .P.) System 3.3.1 Currently the tower does not have a cathodic protection (C.P.) system inside this tower. It is always an option to install a new system but BSI believes that with proper inspection during the preparation and coating application, a warranty inspection along with periodic tower inspections every four to five years, that it is unnecessary for the to install a C.P. system inside the tower. 7 3.4 Water Stagnation and De-Icing System (SolarBeeGS-12) 3.5 Interior Dry Structural 3.6 Interior Dry Coating 3.4.1 Currently the tower does not have a water stagnation system. BSI is suggesting installing a Solar-Bee GS-12 unit, located on the bottom of the floor between the drywell tube and the bowl plates. The Solar Bee unit will also aid in minimizing the formation of ice inside the tower which can damage the coating system. See Solar- Bee GS-12 Brochure. 3.5.1 Install a safety climb cables on the interior of ladder from the catwalk to the bowl manway ladder with a new DBI safety cable system. See DBI Brochure in Appendix B. See photo 18. 3.6.1 The coating Dry Film Thickness (DFT) on the interior dry surfaces is from 7.3 to 14.7 mils with an a high of 12 plus mils DFT. The coating on the interior dry was replaced in 2013 and is now 10 years old and it is considered repairable based upon its age. BSI is recommending spot repairing the following areas: The complete drywell tube The complete top side of the steel condensate ceiling (estimated 100 random spots on the fluted column and ladders) The complete interior dry surfaces should be spot reconditioned at the same time the tower is next scheduled for reconditioning in the next five (5) years. See photos 15 thru 22. The coating on surfaces subject to sweating (interior of drywell tube, exterior of bowl and condensation ceiling top side) should be replaced at the same time the tower is next scheduled for reconditioning in the next five (5) years. 3.7 Exterior Structural 3.7.1 Replace the existing obstruction light with a new style LED obstruction light, bracket, photo-cell and electrical conduit. The new obstruction light should higher than the tallest Telecommunication Antenna, approximately 10-feet above the roof. See H&P Drawing, BSI Drawing 27 and photo 23. 8 3.8 Exterior Coating 3.8.1 The coating Dry Film Thickness (DFT) on the exterior varies from 8,8 to 24.4 mils with an average of 14 mils DFT. See photos 24 thru 28. It appears that the tank was last coated in 2013. The exterior coating applied is not classified as a lead based paint. Itis in excellent condition and no repairs are required at this time. 3.9 Site and Environmental Considerations 3.10 Antenna Considerations 3.9.1 No recommendations are made at this time. In conformance with Minnesota State Rules Chapter 7025 and Federal USEPA Rules for air quality and control of dust and fugitive emissions, a risk factor analysis has been performed to determine the class of pollution control required for the tower during reconditioning. The risk factor is a calculation of potential risk for the structure and the values in the table of Subpart 3 (of the standard) are the standards of the risk factor for the surrounding properties. The class of pollution control required for compliance with the rules is Class H, which requires full containment. 3.10.1 There are 2 providers on the tower currently. T-Mobile is on the fluted column and Sprint is on the handrail. Wireless Communication antennas located on the fluted column and on the roof hand railing. The Sprint antennas located on the roof have issues as the upgrade was started and the contractor left the site and never returned. There is a punch list of items that never were completed. Sprint was purchased by T- Mobile in 2021 and is now removing the antennas from towers with colocations with Sprint. These coating repairs should be completed when Sprint removes their antennas. See photos 28 through and 32. 9 4.0 INSPECTION AND EVALUATION METHODS Section 4.0 4.1 Methods4.1.1 The tank was evaluated on the interior and exterior in conformance with the following: a) General guidelines of AWWA Manual M42 Appendix C “Inspecting and Repairing Steel Water Tanks, and Elevated Tanks for Water Storage”. b) BSI “Procedures and Guidelines for Inspecting Existing Steel and Concrete Water Storage Tanks”. The inspection of the base metal and coatings on interior and exterior surfaces included only areas accessible without scaffolding or special rigging. Where possible, the base metal and coating on the interior wet surfaces were examined from a rubber raft while the tank was being drained. The overall structural condition of the tank was visually examined. No structural analysis was done to determine if the tank design complies with the AWWA D100-96 Standard for “Welded Steel Tanks for Water Storage”. However, any observed non-conformance to the AWWA D100 standard is noted in this report. Although compliance with OSHA regulations was not a part of this inspection, any unsafe conditions or violations of current OSHA regulations that were observed are noted in this report. 4.2 Examination and Evaluation Techniques Some or all of the following procedures were performed as applicable: 4.2.1 Site Survey The tank site was evaluated for proper drainage and conditions affecting access. Also, the following site dimensions were obtained; distance to fence(s), power lines, owner buildings, public property, private property/buildings, school/playgrounds, public parks, and other property. 4.2.2 Foundations The tank concrete foundation was visually examined for cracks, spalling condition of grout, indications of distress or settlement, and elevation above grade. 10 4.2.3 Tank Plate Thickness Plate thickness measurements were taken using ultrasonic methods (UTM). The readings were taken using a digital readout Nova D-100 Ultrasonic Thickness Gage that has a dual element probe (transducer). The probe's transmitter element sends a short ultrasonic pulse to the material. The pulse, reflected as an echo from the opposite side of the plate, returns to the probe's receiver element. The round trip time is directly related to the material's thickness. 4.2.4 Coating Thickness Interior and exterior coatings, where accessible, were tested in accordance with Steel Structures Painting Council SSPC-PA2 “Measurement of Dry Film Thickness with Magnetic Gages”, using Type 2 Magnet Flux Gages with a fixed probe. 4.2.5 Coating Adhesion Adhesion testing of the coating to the steel was performed by ASTM D3359 Shear Adhesion Test, Measuring Adhesion by Tape Test. In addition, a subjective coating adhesion evaluation was performed using a penknife. 4.2.6 Coating Serviceability The estimated remaining coating life, or serviceability, evaluation was performed using a wide variety of inspection instruments such as dry film thickness gauge, penknife, 30x microscope, and serviceability evaluation experience (minimum experience 20 years). The instrument inspection was combined with a close visual inspection of all the interior coating's accessible areas. This was done to detect any holidays (misses), skips, runs, sags, surface contaminants, overspray, dry spray, poor coating cohesion, inter-coat delamination, loss of adhesion to the substrate, adverse conditions of the steel underneath the coating, or any other defects affecting the intended service. 4.2.8 Coating Lead and Chromium Content Analysis Lead test results indicated that the show that the percent of lead in the coating was below the recoding limit set by the EPA 6010C (ICP AES Method for Determination of Metals). See test results for all eight heavy metals in Appendix E. 11 Section 5.0 ENGINEER’S COST ESTIMATES 5.0 BSI has prepared a cost estimate for the City to use for budgeting purposes. Due to the age of the coating and the percentage of coating failure, the tower should be fully reconditioned in the next 1 to 2 years. The following cost estimate is based on a construction schedule of 4 weeks. An updated Engineer’s Cost Estimate should be obtained within 12 months prior to bidding the project. 5.1 Interior Wet Structural Repairs 5.2 Interior Wet Coating – Spot Repair Type of Coating – Zinc/Epoxy/Epoxy System 5.3 Interior Dry Structural Repairs 5.4 Interior Dry – Spot Repair Type of Coating – Zinc/Epoxy/Epoxy System 5.5 Grid bee GS-9 Mixer 5.6 Exterior Structural Repairs $ 7,700 $ 63,500 $ 2,000 $ 85,000 $ 25,000 $ 5,000 5.7 Exterior Coating - Repairs $ N/A Type of Coating – Zinc/Epoxy/Urethane/Fluoropolymer System 5.8 Exterior Logo 5.9 Mobilization 6.0 Engineering Specifications 6.1 Inspection Fee 6.2 2-Year Warranty 6.3 Estimated Total Cost $ N/A $ 20,000 $ 15,000 $ 25,200 $ 4,000 $ 225,400 Badger State Inspection, Inc. Report prepared and certified by: Robert E. Kollmer NACE Certified Coatings Inspector No. 1291 12 APPENDIX A PHOTOGRAPHS Photo No. 1 Overall view of tank Photo No. 2 Interior roof conditions and coating failures on the drywell tube. Photo No. 3 Excellent condition of the coating around the roof to drywell tube connection. Photo No. 4 Center painter’s ring. Photo No. 5 Coating failures along the roof plate overlapped seams and roof rafters. Photo No. 6 Coating failures on the interior of the overflow weir box. Photo No. 7 Coating failures on the roof plate to shell compression angle. Photo No. 8 Coating failures on the drywell tube and overflow pipe. Photo No. 9 Coating failures on the interior shell plate. Photo No. 10 Coating failures on the second shell course. Photo No. 11 Coating failures on the second shell course. Photo No. 12 Coating failures on the shell plates. Photo No. 13 Coax mounted to the wind girders. Photo No. 14 Coax mounted to the wind girders. Photo No. 15 Mechanical coating failures on ladder rungs in the drywell tube. Photo No. 16 Condition of the coating on the interior of the drywell tube. Photo No. 17 Condition of the coatings on the drywell tube manway. Photo No. 18 Install a safety climb system on the bowl access ladder. Photo No. 19 Excellent condition of the coatings on the exterior bowl plates. Photo No. 20 Coating failures on the bowl plates by the upper wind girder. Photo No. 21 Coating failures on the top side of the condensation ceiling. Photo No. 22 Excellent condition of the coatings on the condensation ceiling. Photo No. 23 Obstruction light in relationship to Telecommunication Antennas. Photo No. 24 Roof coating conditions inside the roof hand railing. Photo No. 25 Excellent condition of the coatings on the exterior roof plates. Photo No. 26 Excellent condition of the coatings on the exterior roof plates. Photo No. 27 Excellent condition of the coatings on the exterior shell and cone plates. Photo No. 28 Excellent condition of the coatings on the exterior base plates. Photo No. 29 Coating failures on the antenna mounting brackets. Photo No. 30 Coating failures on the antenna mounting brackets. Photo No. 31 Telecommunication equipment mounted to the roof hand railing. Photo No. 32 Telecommunication equipment mounted to the exterior fluted column. APPENDIX B DRAWINGS Gr id Bee® Technology Description Minimum Access Opening / Machine Size/Weight Materials of Construction Submersible Motor Power Supply Wiring Sealed Tank Fitting Retrieval Chain Chlorine Boost Connection Low Elevation Intake Minimum Water Depth Accessories Available Warranty Certifications GS-12 FEATURES Submersible,grid powered,circulation equipmentfor potable water tanks and reservoirs.Designed for continuous operation and can be installed through roof hatch without requiring tank entry. Machine can be installed through 12 inch (30 cm) diameter opening. Assembled machine is 3 feet (0.9meter) in length X 10 inch (25.4cm)in diameter and weighs 75 pounds (34 kg). 316 stainless steel shell and hardware construction.GS-12 has been constructed using safematerials for contact withpotable water.See certifications section below. Submersible motor,designed for continuous operation,low power requirement, direct drive,no gearbox and no lubrication schedule required.See certifications section below. The standard 120VA Cmotor requires 120VA C/1PHpowersourceoutlet (Minimum 20 Amp Service),nominal power consumption is 800 Watts.The GS-12 unit draws approximately 11.0 Amps @ 120VA C /60Hz. 75 ft (22 m) of submersible power conductor included to terminatewithin junction box attop oftank.Junction box,also included. 316 stainless steel tank fitting and cord grip included for sealed cord entry through tank roof. 75 ft (22 m) of 316 stainless steel retrieval chain included for machine installation and retrieval without requiring tank entry. Chlorine boost connection point on machine for adapting to1/2"(13mm) hose for fast chlorine dispersion during in-reservoir boosting. Intake draws water in a horizontal layer within 8 inches (15 cm) ofthe tank or reservoir floor. At depths below 2 feet (0.6meters),the machine should be shut off toprevent damage. (1)Portable Chlorine Boost Hose and BoostPump System,(2) Control and SCADAPanel Limited 5-year parts and labor warranty. Medora Corporation'spotable water productsarecertified to ANSI/NSF Standard 61,including Annex Gfor low-lead content.Learnmoreat: www.medoraco.com/std61 Subject to change without notice. Medora Corporation •3225 Hwy 22 •Dickinson,ND 58601 +1 866 437 8076 •Ph +1 701 225 4495 •Fax+1 701 225 0002 •www.medoraco.com FeatureSpec_GS12_20140513 © 2014 M edoraCorp. GS-12 120v FEATURES Technology Description Minimum Access Opening / Machine Size/Weight Materials of Construction NSF/ANSI Standard 61: Submerisble Motor Power Supply/Control Box Wiring Sealed Tank Fitting Retrieval Chain Chlorine Boost Connection Low Elevation Intake Minimum Water Depth Accessories Available Warranty Submersible, grid powered, circulation equipment for potable water tanks and reservoirs. Designed for continuous operation and can be installed through roof hatch without requiring tank entry. Machine can be installed through 12 inch (30 cm) diameter opening. Assembled machine is 3 feet (0.9 meter) in length X 10 inch (25.4 cm ) in diameter and weighs 70 pounds (32 kg). 316 stainless steel shell and hardware construction. GS-12 has been constructed using safe materials for contact with potable water and meets NSF/ANSI Standard 61 Certification including Annex G. NSF / ANSI 61 Listed Motor. Submersible motor, designed for continuous operation, low power requirement, direct drive, no gearbox and no lubrication schedule required. Requires 120 VA C power source outlet (15 Amp Service Adequate), nominal power consumption is 1000 Watts. 75 ft (22 m) of submersible power conductor included to terminate within junction box at top of tank. Juction box, also included. 316 stainless steel tank fitting and cord grip included for sealed cord entry through tank roof. 75 ft (22 m) of 316 stainless steel retrieval chain included for machine installation and retrieval without requiring tank entry. Chlorine boost connection point on machine for adapting to 1/2" (13mm) hose for fast chlorine dispersion during in-reservoir boosting. Intake draws water in a horizontal layer within 6 inches (15 cm) of the tank or reservoir floor. At depths below 2 feet (0.6 meters), the machine should be shut off to prevent damage. (1) Portable Chlorine Boost Hose and Boost Pump System, (2) 4-20mA SCADA Package Limited 2-year parts and labor warranty. Subject to change without notice. SolarBee, Inc • 3225 Hwy 22 • Dickinson, ND 58601 +1 866 437 8076 • Ph +1 701 225 4495 • Fax +1 701 225 0002 • www.solarbee.com GS-12_120-FEATURE_20120627 © 2012 SolarBee, APPENDIX C SURFACE PREPARATION REQUIREMENTS Page 1 of 1 AGENDA ITEM – 3G MEMORANDUM DATE: August 21, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: LMCIT Meeting Planning Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council should consider providing direction on a future meeting with LMCIT. Background Attempts to schedule a meeting with LMCIT Collaboration Services have not been successful, the same is true for the Council Retreat. Staff would like to know if Council would still want us to pursue a meeting with LMCIT Collaboration Services, ideally Council would be able to select a date at this worksession. Budget Impact N/A Attachment N/A Page 1 of 1 AGENDA ITEM – 3H MEMORANDUM DATE: August 21, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Personnel Updates Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration A verbal update will be provided to the City Council on personnel related items. Background N/A Budget Impact N/A Attachment N/A Page 1 of 1 AGENDA ITEM – 3I MEMORANDUM DATE: TO: FROM: August 21, 2023 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator SUBJECT: Council Tracker Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should provide further direction on items presented on the Council Request Tracker. Background City Council will receive a verbal update on items the Council has previously directed staff to research and/or bring forward. Discussion N/A Budget Impact N/A Attachments N/A