HomeMy WebLinkAbout09-11-23-RMayor:
David Grant
lt
Councilmembers:
-AEN HILLS
Brenda Holden
Emily Rousseau
Regular City Council
Tena Monson
Tom Fabel
Agenda
September 11, 2023
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651-792-7800
Website:
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
This meeting can be accessed
remotely by joining via Zoom (see
Public Inquiries/Informational below
for instructions)
This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.
CALL TO ORDER
1. APPROVAL OF AGENDA
2. TCAAP/Rice Creek Commons Update
Dave Perrault
3. PUBLIC INQUIRIES/INFORMATIONAL
Members of the public are invited to remotely monitor the City Council meeting via
Zoom using the below link. Members are also welcome to provide public comments
during this section of the agenda via Zoom. Members wishing to provide public
comment must use the "raise hand" feature in Zoom to identify themselves as wanting
to make a public comment and will be called upon to provide their public comment
during this portion of the agenda. Those that speak must state their name and address
for the record.
HTTPS://US02W EB.ZOOM. US/J/88319396148
Please make sure you have the most up-to-date version of Zoom to participate in the
meeting
This is an opportunity for citizens to respectfully bring to the Council's attention any
items which are relevant to the City. In addressing the Council, you must first state
your name and address for the record. Comments shall be limited to three (3) minutes
or less. Written documents may be distributed to the Council prior to the start of the
meeting to allow a more timely presentation. Council will generally not respond at the
same meeting where an issue is initially raised by a member of the public but the
Council may refer the issue to staff for further research and possible report or action at
a future Council meeting.
4. RESPONSE TO PUBLIC INQUIRIES
4.A. Public Inquiry Response From August 28, 2023 Regular City Council Meeting
Dave Perrault, City Administrator
Documents:
MEMO PDF
5. PUBLIC PRESENTATIONS
6. STAFF CO NTS
6.A. Transportation Update
David Swearingen, Public Works Director/City Engineer
Documents:
MEMO PDF
7. APPROVAL OF MINUTES
7.A. August 14, 2023 Regular City Council
Documents:
08-21-23-WS.PDF
8. CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
8.A. Motion To Approve Claims And Payroll
Pang Silseth, Accounting Analyst
Documents:
MEMO.PDF
8.13. Motion To Approve An On -Sale And Sunday Liquor License For Big Ten Supper
Club, Inc. For The Period Of September 24 To December 31, 2023
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
8.C. Motion To Approve The Resignation Of Planning Commissioner Clayton
Zimmerman
Dave Perrault, City Administrator
Documents:
MEMO.PDF
8.D. Motion To Approve Payment Of League Of Minnesota Cities Membership Dues
Dave Perrault, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
8.E. Motion To Approve Acknowledgment Of Twin Cities Gateway Grant Funds
Dave Perrault, City Administrator
Documents:
MEMO.PDF
9. PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
10. PUBLIC HEARINGS
11. NEW BUSINESS
11.A. Prohibiting Smoking And Cannabis Use Within Open Spaces
o Ordinance 2023-011 Amending Chapter 7, Section 720, Subsections
720.02 - Definitions and 720.06 - General Conduct
o Authorization for Publication of Summary Ordinance 2023-011
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
11.B. Set Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For
Proposed Taxes Payable In 2024
o Resolution 2023-045 - Preliminary Levy
Resolution 2023-046 - TNT Public Hearing Date
Dave Perrault, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
12. UNFINISHED BUSINESS
13. COUNCIL/STAFF COMMENTS
ADJOURN
RESPONSE TO PUBLIC INQUIRIES — 4A
�-AI�EN HILLS
MEMORANDUM
DATE: September 11, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Public Inquiry Response
Budgeted Amount: Actual Amount: Funding Source:
Background
A verbal response will be provided at the September 11, 2023 City Council meeting.
Page 1 of 1
STAFF COMMENTS — 6A
,-ARZEN HILLS
MEMORANDUM
DATE: September 11, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
A verbal update will be provided at the City Council meeting.
Page 1 of 1
DRAFT
-ARQEN_HILLS
Approved: September 11, 2023
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
AUGUST 14, 2023
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Emily Rousseau and
Tena Monson
Absent: Councilmember Tom Fabel (Excused)
Also present: City Administrator Dave Perrault; Public Works Director/City
Engineer/City Engineer David Swearingen; Community Development Director Jessica
Jagoe; and Assistant to the City Administrator/City Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Councilmember Monson requested Item 8E be pulled from the Consent Agenda for discussion
as Item 9A.
Councilmember Rousseau requested Item 8B be pulled from the Consent Agenda for discussion
as Item 9B.
MOTION: Councilmember Holden moved and Councilmember Monson seconded a
motion to approve the meeting agenda as amended. The motion carried (4-0).
2. TCAAP/RICE CREEK COMMONS UPDATE
City Administrator Perrault explained the JDA met on August 7 to discuss communications,
Primer Tracer status, surrounding road projects, County resources for housing and objectives for
the upcoming community engagement event. He noted the JDA would meet next on September 5.
He reported a second JDA meeting may be held in September to discuss density scenarios with the
developer. He stated the Energy Committee met on August 3 and further discussed the goals and
guiding principles for the project, the next energy meeting is set for August 31. He noted the JDA
ARDEN HILLS CITY COUNCIL — AUGUST 14, 2023 2
Advisory Committee met on August 10 and the County discussed their MOU work with Alatus,
revised density scenarios and spoke to the need of speaking with the school district.
Councilmember Monson stated the JDA was trying to work through what kind of housing the
project could have. She reported the JDA was striving to have a diverse variety of housing within
this development, while also addressing the affordability piece.
Councilmember Holden explained the original plan back in 2016 was to have a variety of
housing on TCAAP. She requested staff put information regarding TCAAP in the City's
newsletter. She believed this would be better for residents than having them seek information
regarding TCAAP on several different websites. She asked that the Council discuss this matter
further at an upcoming worksession meeting.
Mayor Grant asked what equity in energy resiliency meant.
City Administrator Perrault stated this referred to the three core elements (equity, carbon
neutrality and resiliency) in the State's Climate Action Plan. He indicated the Energy Committee
was reflecting the State's core values in their plan.
Councilmember Holden recommended the MPCA's document be considered by the Energy
Committee as well.
Councilmember Monson reported when considering how to build a sustainable community, it
was important to do things the right way from the start so homes and businesses do not have to be
retrofitted. She discussed how important it would be to acknowledge the bigger picture in order to
reflect on what would be best for the environment.
3. PUBLIC INQUIRIES/INFORMATIONAL
Donna Wiemann, 1406 Arden View Drive, explained she emailed Councilmember Tom Fabel
expressing her displeasure that there were only two sentences regarding TCAAP in the July
newsletter. She did not believe this was being very transparent. She reported most of the first page
was devoted to the Rib Fest and one-third of one page was devoted to pickleball. She believed it
was reasonable for residents to see some important highlights on TCAAP in the newsletter. She
recommended housing density, affordable housing, and project timeline (roadmap) information be
made available to the public. In addition, she urged the City to make the public aware of the
upcoming community engagement event that was being planned for October.
4. RESPONSE TO PUBLIC INQUIRIES
None.
5. PUBLIC PRESENTATIONS
None.
ARDEN HILLS CITY COUNCIL — AUGUST 14, 2023
6. STAFF COM NTS
A. Transportation Update
Public Works Director/City Engineer Swearingen reported Lexington Avenue was open to
traffic but would have intermittent outside lane closures as the contractor finishes the trails and
restoration work for the site. He noted Red Fox Road has several concrete panels that need to be
completed.
Public Works Director/City Engineer Swearingen stated the watermain associated with the
roundabout at County Road E and Old Snelling was in the testing phase and should be completed
early this week. He reported concrete curb work would begin by the end of this week and paving
would begin next week. He explained the contractor anticipates the intersection would be open to
the public by August 28.
Councilmember Holden asked for an update on the drainage situation along Lexington Avenue.
Public Works Director/City Engineer Swearingen explained staff visited Lexington Avenue
this morning after the rain. He described how the inlet protections were working to catch debris
prior to moving water into the catch basins. He stated once the inlets were clean the water runoff
would flow more freely.
7. APPROVAL OF MINUTES
A. July 17, 2023, City Council Work Session
B. July 24, 2023, Regular City Council
M ION: Councilmember Holden moved and Councilmember Monson seconded a
motion to approve the July 17, 2023, City Council Worksession and July 24,
2023, Regular City Council meeting minutes as presented. The motion
carried (4-0).
8. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
C. Motion to Approve Recruitment of Public Works Maintenance Employee
D. Motion to Approve Resolution 2023-039 Appointing Frank Cupery to the
Economic Development Commission
E. Motion to Appr-eve State of the G4y Seheduling
F. Motion to Approve Professional Services Agreement With Bolton & Menk — Lift
Station No. 5 Forcemain Rehabilitation Project
M ION: Councilmember Holden moved and Councilmember Monson seconded a
motion to approve the Consent Calendar as amended removing and to
authorize execution of all necessary documents contained therein. The motion
carried (4-0).
ARDEN HILLS CITY COUNCIL — AUGUST 14, 2023 4
9. PULLED CONSENT ITEMS
A. Motion To Approve State of the City Scheduling
Councilmember Monson stated she would like the Council to consider moving the State of the
City from January 6 to January 20. She believed this would line up nicely given the fact the
Council typically cancels its second meeting in January.
Councilmember Rousseau supported this recommendation, noting she would like the event held
on January 20 or January 27.
Councilmember Holden expressed frustration with the fact a date cannot be picked for the State
of the City. She indicated previous discussions led her to believe the event should be held the first
Saturday of January and now it was being pushed back to the end of January.
Mayor Grant questioned if action on this item should be tabled to a future worksession in order
to allow Councilmember Fabel to weigh in on this item.
Councilmember Monson stated she was asking to move the meeting by two weeks which would
allow staff more time to prepare for the meeting after the holidays.
MO ION: Councilmember Monson moved and Councilmember Rousseau seconded a
motion to Approve the State of the City be scheduled for January 20, 2024.
The motion carried 3-1 (Mayor Grant opposed).
B. Motion to Approve Resignation of Public Works Maintenance Employee
City Administrator Perrault stated a Public Works Maintenance Worker submitted their
resignation and had their last day on August IIth. This action will officially accept their
resignation. Under a separate item the Council will consider approval to begin the recruitment
process for the position.
Councilmember Rousseau asked what the ramifications would be if the resignation were denied.
City Administrator Perrault explained sadly this employee has already started a new job and
noted the requested action was a formality. He stated that as City Administrator he does not have
the authority to hire or accept resignations and that the City Council must approve such.
MO ION: Councilmember Holden moved and Councilmember Rousseau seconded a
motion to Approve Resignation of Public Works Maintenance Employee.
The motion carried (4-0).
10. PUBLIC HEARINGS
A. 2024 PMP Street and Utility Improvement Project
ARDEN HILLS CITY COUNCIL — AUGUST 14, 2023 5
Public Works Director/City Engineer Swearingen explained on July 24, 2023, the City Council
adopted Resolution 2023-038 receiving the feasibility report and calling for a public hearing to
consider proposed improvements for the 2024 PMP Street and Utility Improvements Project.
Projects involving special assessments generally require two public hearings commonly known as
an Improvement Hearing and an Assessment Hearing. The subject hearing for August 14 is the
improvement hearing. The purpose of the improvement hearing is for the City Council to discuss
a specific local improvement before ordering it done. The second public hearing is the assessment
hearing which is scheduled after the project has received contractor bids to provide property
owners an opportunity to express concerns about the actual special assessments. He stated
engineering consultant Brad Fisher with Bolton & Menk would be presenting further information
regarding this item to the Council.
Brad Fisher, Bolton & Menk, commented further on the scope of work that would be completed
for the 2024 Street and Utility Improvement Project. He described the infrastructure maintenance
work that would be completed noting new parallel parking bays would be added along Royal Lane
and Floral Park. He discussed the differences between a reclamation project versus a mill and
overlay. The water quality and pond cleanout improvements included in the project were
reviewed, along with the train and retaining wall rehab. He provided an overview of the comments
that were received at the public open house that was held on August 8. The estimated total project
costs and special assessments were discussed and staff recommended the Council hold an
improvement hearing.
Councilmember Holden asked how good the estimate was.
Mr. Fisher commented on the process that was used to estimate this project, noting this was
based on the cost for recent projects with an inflation factor for next year.
Councilmember Holden requested further information on what residents would and would not be
paying for.
Mr. Fisher reported residents would be paying for 50% of the road improvements while the City
would be paying for 100% of all utility work.
Councilmember Holden questioned how the City would address the driveway and roadway
grading concerns.
Mr. Fisher explained the roadway grade would remain as is. He noted this project would only
include spot replacement for curb and gutter.
Mayor Grant inquired how mailboxes will be handled.
Mr. Fisher stated the contractor was responsible for maintaining access to mailboxes and trash
services. When these services can't be maintained, temporary services have to be arranged by the
contractor.
Councilmember Monson asked how long the street reconstruction project would take.
ARDEN HILLS CITY COUNCIL — AUGUST 14, 2023 6
Mr. Fisher indicated he did not have specific dates in place, but he estimated the total length of
construction would take several months to complete.
Councilmember Monson questioned if the watermain work needed on James Avenue would
extend the construction on this roadway.
Mr. Fisher stated this may extend the construction for a week or two.
Councilmember Rousseau asked if it was typical for cities to assess for 50% of the roadway
expense.
Mr. Fisher reported assessment policies vary throughout the metro area, but noted he knew of
other communities that had a 50% of the roadway expense.
Further discussion ensued regarding the history of the City's assessment policy.
Mayor Grant opened the public hearing at 8:10 p.m.
Ove Sundberg, 4294 Colleen Circle, stated he came from a different background as he was from
Norway. He explained he lived on a cul-de-sac and noted he had to use many roads in order to
reach his home. He believed the assessments should be the same for all of the homes in his
neighborhood. He indicated the properties in the community would not be worth very much
without roads in place to get to the homes. He suggested the City consider putting a percentage on
the levy to cover streets.
Councilmember Holden explained the committee that reviewed and set the assessment policy
did consider the levy percentage as an option, but noted this would tax some residents out of their
homes.
Public Works Director/City Engineer Swearingen reported the City would be following the
State's 429 process for proposed assessments.
Mayor Grant closed the public hearing at 8:15 p.m.
11. NEW BUSINESS
A. Resolution 2023-040 Ordering Improvements And Preparation Of Plans And
Specifications — 2024 PMP Street And Utility Improvement Project
Public Works Director/City Engineer Swearingen stated following the public hearing under
agenda item No. 10A, the next step in the project delivery process is to approve a resolution
ordering the improvements and the preparation of plans and specifications for the 2024 PMP
Street and Utility Improvements Project. The resolution document would order the improvements
and plans in accordance with the recommendations provided in the project feasibility report.
Councilmember Monson asked if a change order would be coming to the City Council for
additional work.
ARDEN HILLS CITY COUNCIL — AUGUST 14, 2023 7
Public Works Director/City Engineer Swearingen explained the trail improvements and
retaining wall were outside of the original scope of work and would be included as an amendment.
Councilmember Holden questioned how much additional work would be required for the trail
improvements and retaining wall.
Public Works Director/City Engineer Swearingen stated this work would cost an additional
$23,000 in design fees.
MOTION: Councilmember Holden moved and Councilmember Rousseau seconded a
motion to adopt Resolution 2023-040 Ordering Improvements And
Preparation Of Plans And Specifications — 2024 PMP Street And Utility
Improvement Project
12. UNFINISHED BUSINESS
None.
13. COUNCIL COMMENTS
Councilmember Monson commented she fully supported the newsletter including additional
information regarding TCAAP.
Councilmember Holden reported National Night Out was a tremendous success again this year.
She asked that staff provide the Council with feedback on the comments received from this event.
Councilmember Holden noted that the PMP open house was a successful event.
Councilmember Rousseau explained she had a great time at National Night Out.
Councilmember Rousseau asked that an update be provided from the Personnel Committee at a
future worksession. She wanted to ensure the City was remaining competitive in the post -
pandemic climate.
Mayor Grant stated he also attended a number of National Night Out gatherings and had a great
time visiting with Arden Hills residents.
Mayor Grant explained the Personnel Committee was taking up the concept of employee
retention and would be meeting Wednesday, August 16.
ARDEN HILLS CITY COUNCIL — AUGUST 14, 2023
N.
ADJOURN
M ION: Councilmember Monson moved and Councilmember Holden seconded a
motion to adiourn. The motion carried (4-0).
Mayor Grant adjourned the Regular City Council Meeting at 8:24 p.m.
Julie Hanson
City Clerk
David Grant
Mayor
CONSENT ITEM 8A
ARZEEN HILLS
MEMORANDUM
DATE: September 11, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Pang Silseth, Accounting Analyst
SUBJECT: Claims and Payroll Listing
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motion to approve, table or deny the following:
• Claims and Payroll Listing
All items need a simple majority for action unless otherwise noted.
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
N/A
Attachments
2023 Payroll #18
Paid Claims - 08/19/2023-09/01/2023
(Check Nos. 52054-52076 and ACH Checks)
Total Payroll
$129,186.28
$129,186.28
$103,613.10
Total Accounts Payable $103,613.10
Total Claims $232,799.38
CITY OF ARDEN HILLS
PAYROLL # 18
CHECKS DATED:
Biweekly:
09/01/23
08/12/23 - 08/25/23
EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method
FIT 8,550.13 EFT
FICA Oasdi 5,348.99 5,348.99 EFT
FICA Medicare 1,250.99 1,250.99 EFT
SIT 3.739.83 EFT
& Premium
al Premium
Health Care Reimb.
Dependent Care Reimb.
'AL FLEXIBLE SPENDING
AL HEALTH SAVINGS
ral Pension Fund -Union
State Retirement Svsterr
ife/Addl/Dep Life
ife/Addl non -tax
TD/STD Insurance
ERA Life Insurance
JOE 49 Dues (Unic
749.56
95.88
0.00
0.00
1,007.69
1,007.69
5,105.33
2,315.14
1,344.00
500.00
40.44
9.40
1,371.30
32.00
122.50
19.51
Total Employee Deductions
32,625.45
Net Payroll
0.00
Direct Deposit
56,533.77
Gross Payroll Tie -Out
89,159.22
Plus City Paid Benefit
40,027.06
TOTAL PAYROLL COST
129,186.28
FICA TIE -OUT
Gross Payroll
89,159.22
Less Total FSA
1,845.44
Less Total H.SA
1,007.69
Less Voluntary Ins
32.16
Net P/R Subject to FICA
86,273.93
FICA Oasdi @ 6.20%
5,348.99
FICA Medicare @ 1.45%
1,250.99
518.11 A/P Check*
842.56 A/P Check*
A/P Check*
A/P Check*
1,625.00 I EFT
890.79 EFT
447.42 EFT
A/P Check*
EFT
EFT
103.20 IA/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
EFT
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
Accounts Payable
Checks by Date - Detail by Check Date
User: pang.silseth
Printed: 9/5/2023 4:32 PM ----ADEN HiiLLs
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
ACH 0327 STAPLES INC 08/25/2023
3544563798 Supplies 35.68
3544563798 Supplies 149.36
3544563799 Supplies 59.16
Total for this ACH Check for Vendor 0327: 244.20
ACH 0750 VERIZON WIRELESS 08/25/2023
9941723156 Service 8/11-9/10 1,112.02
Total for this ACH Check for Vendor 0750: 1,112.02
ACH 10363 MINUTE MAKER SECRETARIAL 08/25/2023
M1735 CC Meeting Minutes-8/14 196.75
M1735 PC Meeting Minutes-8/9 234.50
M1735 JDA Meeting Minutes-8/7 272.25
Total for this ACH Check for Vendor 10363: 703.50
ACH 1252 CAMPBELL KNUTSON - ATTORNEYS) 08/25/2023
3231G-0723 July Legal 383.50
3231G-0723 July Legal 872.00
Total for this ACH Check for Vendor 1252: 1,255.50
ACH 1363 WATER CONSERVATION SERVICES INI 08/25/2023
13408 Leak Locate -Indian PI & County Rd E 537.58
Total for this ACH Check for Vendor 1363: 537.58
ACH 6555 TKDA INC 08/25/2023
002023004123 Arden Oaks Improvements 6/25-7/29 650.04
Total for this ACH Check for Vendor 6555: 650.04
ACH ALPI ALLEGRA PRINT & IMAGING INC 08/25/2023
082123 Aug -Sep Newsletter Postage 924.21
Total for this ACH Check for Vendor ALPI: 924.21
52054 1033 COMCAST 08/25/2023
44271.0923 service 8/21-9/20 6.51
Total for Check Number 52054: 6.51
52055 0841
EHLERS & ASSOCIATES INC. 08/25/2023
94390
2023 Continuing Disclosure Reporting
739.50
94390
2023 Continuing Disclosure Reporting
110.50
94893
Financial Modeling -July
5,775.00
94896
Franchise Fee Overview -July
1,133.75
AP Checks by Date - Detail by Check Date (9/5/2023 4:32 PM) Page 1
Check No
Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
Total for Check Number 52055:
7,758.75
52056
1193
FURTHER INC
08/25/2023
16595344
August Participant Fee
63.75
Total for Check Number 52056:
63.75
52057
INCI
IN CONTROL INC
08/25/2023
S-INVO0833
Booster Station
262.50
Total for Check Number 52057:
262.50
52058
U13*00685
PETER M or ELIZABETH LARAMY
08/25/2023
Refund Check 004502-000, 1171 Tiller Lane
48.86
Total for Check Number 52058:
48.86
52059
1058
MIDC ENTERPRISES INC
08/25/2023
10050651
Supplies -Perry Park
248.96
Total for Check Number 52059:
248.96
52060
10547
MILLER DUNWIDDIE
08/25/2023
28247
Booster Station Assessment -July
1,000.00
Total for Check Number 52060:
1,000.00
52061
10486
MINNESOTA METRO NORTH TOURISI\ 08/25/2023
082123
Quality Inn July Lodging Tax
3,969.10
082123
SpringHill Suites July Lodging Tax
12,484.54
Total for Check Number 52061: 16,453.64
52062
0600
NCPERS GROUP LIFE INS
08/25/2023
315800092023
September Insurance
64.00
Total for Check Number 52062:
64.00
52063
UB*00682
THERESE OMEARA
08/25/2023
Refund Check 011907-000, 4384 Arden View C
468.58
Total for Check Number 52063:
468.58
52064
UB*00683
STEVE POUCHER
08/25/2023
Refund Check 000935-000, 1548 Briarknoll Dri
365.20
Total for Check Number 52064:
365.20
52065
0811
RAMSEY COUNTY
08/25/2023
PRMG-005132
PW Rental Space -September
2,580.26
PRMG-005132
PW Rental Space -September
2,580.26
PRMG-005132
PW Rental Space -September
5,160.53
PRMG-005132
PW Rental Space -September
1,146.78
PUBW-020506
Emergency Pre-Emption Systems Jan -June
47.99
Total for Check Number 52065:
11,515.82
52066
U13*00684
KENNETH ROSE
08/25/2023
Refund Check 001222-000, 1652 Oak Avenue
38.32
Total for Check Number 52066:
38.32
AP Checks by Date - Detail by Check Date (9/5/2023 4:32 PM) Page 2
Check No
Vendor No
Vendor Name Check Date
Check Amount
Invoice No
Description Reference
52067
10531
STREAMLINE DESIGN INC 08/25/2023
42311
Safety Vests Printing-PTRC
303.60
42489
Safety Vests Printing -Community Development
75.56
Total for Check Number 52067:
379.16
52068
10495
TENET 08/25/2023
763147
Supplies
68.89
Total for Check Number 52068:
68.89
52069
1161
VALLEY -RICH CO INC 08/25/2023
32356
Water Main Repair-1870 Indian Place
6,436.00
Total for Check Number 52069:
6,436.00
Total for 8/25/2023:
50,605.99
ACH
ACH001
US BANK 08/31/2023
BAUMG82023
AMZN MKTP-Computer Cable
25.99
BAUMG82023
JIMMIES OLD SOUTHERN BBQ-Commission
1,207.52
BEEBT82023
AMAZON.COM*JD2YBOC43-Clothing
147.64
BEEBT82023
AMZN MKTP US*406601Q73-Clothing
229.28
HANSJ82023
THE STAR TRIBUNE subscription
62.27
HANSJ82023
SECRETARY OF STATE-JT Notary Renewal
120.00
HANSJ82023
IIMC Renewal
185.00
HANSJ82023
JIMMY JOHNS - CC Worksession
204.35
HANSJ82023
LEAGUE OF MN CITIES -Conference Refund
-375.00
HANSJ82023
MN STATE COLLEGES-MCFOA Advanced Ac
175.00
JOHNM82023
MICHAELS STORES - Playground Prog Suppli
21.46
JOHNM82023
VSI*CITY OF EAGAN PR - Friday Field Trip (
130.00
JOHNM82023
MICHAELS STORES - Playground Prog Suppli
29.47
JOHNM82023
FUN EXPRESS -Supplies
86.71
JOHNM82023
SQ *SIDEKICK THEATRE - Friday Field Trip
207.00
JOHNM82023
HAPPY FACES ENTERTAINMENT -Face Paint
100.00
JOHNM82023
TARGET -Playground Prog Supplies
18.23
JOHNM82023
GRAND SLAM - Friday Field Trip
310.50
JOHNM82023
WWW.PEACHJAR.COM-Flyers
50.00
JOHNM82023
SAMS CLUB - Supplies
39.43
JOHNM82023
HOLIDAY STATIONS - Playground Prog Suppl
6.29
JOHNM82023
CUB FOODS - Playground Prog Supplies
26.23
JOHNM82023
FUN JUMPS ENTERTAINMENT -Dunk Tank
287.38
JOHNM82023
DICKS SPORTING GOODS -Soccer Supplies
123.47
MIKAT82023
APPLE.COM/BILL-Icloud
0.99
MIKAT82023
PARTSTREE.COM-Parts
121.63
MIKAT82023
HOLIDAY STATIONS -Propane
42.93
PERRD82023
B&H PHOTO -Active Listening System
99.81
SEIFM82023
CARHARTT RETAIL LLC-Clothing
109.98
Total for this ACH Check for Vendor ACH001:
3,793.56
ACH
ACH002
AFLAC 08/31/2023
847266
Insurance Premiums- August 2023
45.52
Total for this ACH Check for Vendor ACH002:
45.52
ACH
ACH005
MINNESOTA REVENUE -SALES & USE 08/31/2023
72023
July Sales/Use Tax
0.10
72023
July Sales/Use Tax
17,467.23
AP Checks by Date - Detail by Check Date (9/5/2023 4:32 PM) Page 3
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
72023 July Sales/Use Tax 52.90
72023 July Sales/Use Tax -0.23
Total for this ACH Check for Vendor ACH005: 17,520.00
Total for 8/31/2023: 21,359.08
ACH 0022 THOMAS MIKACEVICH 09/01/2023
082823 Reimbursement Uniform Allowance 249.90
Total for this ACH Check for Vendor 0022: 249.90
ACH
0327
STAPLES INC 09/01/2023
3545011070
Supplies
87.43
3545011070
Supplies
165.93
3545011072
Supplies
22.77
3545011073
Supplies
33.09
3545011073
Supplies
13.99
3545371457
Supplies
8.71
Total for this ACH Check for Vendor 0327:
331.92
ACH
0382
MISSIONSQUARE #106944 09/01/2023
PR 23-18
PR Batch 00100.09.2023 ICMA Employee Percc PR Batch 00100.09.2023 ICN
387.76
PR 23-18
PR Batch 00100.09.2023 ICMA Employer Perce PR Batch 00100.09.2023 ICN
447.42
Total for this ACH Check for Vendor 0382:
835.18
ACH
0387
MISSIONSQUARE #302482 09/01/2023
PR 23-18
PR Batch 00100.09.2023 ICMA Employee Dedu PR Batch 00100.09.2023 ICN
1,703.00
PR 23-18
PR Batch 00100.09.2023 ICMA Employee Percc PR Batch 00100.09.2023 ICN
224.38
Total for this ACH Check for Vendor 0387:
1,927.38
ACH
5593
AMERICAN LEGAL PUBLISHING COX 09/01/2023
27440
Ordinance 2023-006
13.50
Total for this ACH Check for Vendor 5593:
13.50
ACH
8032
PACE ANALYTICAL FIELD SVC INC 09/01/2023
1223-7489
Drinking Water Survey -July
1,256.00
Total for this ACH Check for Vendor 8032:
1,256.00
52070
3351
HIGHLAND PRODUCTS GROUP LLC 09/01/2023
310032370
Floral Park Bench
1,213.00
Total for Check Number 52070:
1,213.00
52071
10362
MARCO TECHNOLOGIES LLC 09/01/2023
INV11544051
Service 8/25-9/24
77.18
INVII544051
Service 8/25-9/24
13.62
Total for Check Number 52071:
90.80
52072
0257
MINNESOTA DEPT OF HEALTH 09/01/2023
08172023
Q3 2023 Water Connection
6,429.00
Total for Check Number 52072:
6,429.00
52073
10548
PRAIRIE RESTORATIONS INC 09/01/2023
AP Checks by Date - Detail by Check Date (9/5/2023 4:32 PM) Page 4
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
INV-003755 Hazelnut Restoration -Plants 551.56
Total for Check Number 52073: 551.56
52074 0811 RAMSEY COUNTY 09/01/2023
FLEET-000832 Vehicle Parts -July 1,503.09
FLEET-000832 Vehicle Service/Repair-July 809.20
FLEET-000833 July Fuel 4,871.54
Total for Check Number 52074: 7,183.83
52075 0282 REPUBLIC SERVICES #899 09/01/2023
0899-004270057 Recycling Service -August 8,847.15
0899-004273301 PW Waste -August 2,591.31
Total for Check Number 52075: 11,438.46
52076 7064 ROTARY CLUB OF ARDEN HILLS-SHO 09/01/2023
2377 Q3 2023 Dues 127.50
Total for Check Number 52076: 127.50
Total for 9/1/2023: 31,648.03
Report Total (39 checks): 103,613.10
AP Checks by Date - Detail by Check Date (9/5/2023 4:32 PM) Page 5
CONSENT ITEM — 8B
,-iIZEN HILLS
MEMORANDUM
DATE: September 11, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Welsch's Big Ten Tavern Liquor License
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motions to approve, table, or deny the following:
• On -sale and Sunday sales liquor licenses for Welsch's Big Ten Tavern (Big Ten) located at
4703 Highway 10 for the period of September 24, 2023 through December 31, 2023.
Background
The City was notified by an attorney representing the Welsch family that John "Jack" Welsch of the
Big Ten passed away in June. State Statute 340A.410, Subd. 3 states "In the case of the death of a
retail licensee to sell alcoholic beverages, the personal representative is authorized to continue
operation of the business for not more than 90 days after the death of licensee." Staff received a
document appointing a personal representative and notified the Minnesota Department of Public
Safety Alcohol and Gambling Enforcement Division (AGED) about such. The 90 day grace period
ends September 23, 2023.
The business is required to submit new application materials for a license that will cover the period
following expiration of the 90 day grace period through the end of this year. Staff received copies of
documents submitted to the Secretary of State's office for the business and also a document showing
designation by the personal representative of Corporate Officers James Welsch and Kim Nelson, who
are applying for the liquor license on behalf of the business. Please note that staff has also worked
closely with our City Attorney throughout this process.
The City has received the necessary liquor license application materials (City application, State
application, background check authorization forms and a Certificate of Insurance). Background
checks were conducted on the two applicants by the Ramsey County Sheriff's office and results were
satisfactory.
Page 1 of 2
The Big Ten is requesting an on -sale liquor license (ONSS — beer, wine, and intoxicating liquor) as
well as a license for Sunday sales, which are the same licenses the business has held for many years.
Following Council consideration and approval of said licenses, all required information will be
submitted to AGED.
Again, the request before the Council is for liquor licenses for the period of September 24 to
December 31, 2023. The Big Ten will be required to renew its license for 2024 later this fall and this
will be brought forward to Council along with the other 2024 renewals in December.
Budget Impact
N/A
Attachments
N/A
Page 2 of 2
CONSENT ITEM — 8C
,-i DEN HILLS
MEMORANDUM
DATE: September 11, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Resignation of Clayton Zimmerman from Planning Commission
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motions to approve, table, or deny the following:
• Resignation of Clayton Zimmerman from the Planning Commission
Background/Discussion
Last month, Clayton Zimmerman submitted his resignation from the Planning Commission,
creating an opening for an alternate.
The City will be advertising for applicants for the alternate seat in the October newsletter as well
as on our website and social channels.
Budget Impact
N/A
Attachments
N/A
Page 1 of 1
CONSENT ITEM — 8D
,-iIZEN HILLS
MEMORANDUM
DATE: September 11, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: LMC Membership Dues
Budgeted Amount: Actual Amount: Funding Source:
$12,581 (remaining in budget) $10,620 General Fund
Council Should Consider
Motions to approve, table, or deny the following:
• Payment to the League of Minnesota Cities for the City's annual membership
Discussion
The City's annual dues payment for its membership in the League of Minnesota Cities is due, the
membership runs from September 1st through August 31 st. The City, along with other cities in the
State, is a member of the League of Minnesota Cities; the League provides valuable services to cities
from Human Resource assistance, Legal assistance, Finance assistance, Administration assistance,
and other relevant topics to cities.
Budget Impact
This item is a reoccurring annual payment that the City makes and is included in this year's
budget.
Attachment
Attachment A: League of Minnesota Cities Invoice
Page 1 of 1
Invoice Number: 389084
LHC
Attachment A
LEAGUE
MINNESOTA
CITI ES
Membership Dues Invoice
Effective during 2023-2024
City of Arden Hills
Dues Amount: $10,620
(Dues amount rounded to nearest dollar.)
Population: 9,682
(Population represents the 2022 State Demographer and Metropolitan Council Estimates)
Dues are based on your population. See how we calculated your dues at: www.lmc.org/dues
For membership dues in the League of Minnesota Cities for the year beginning September 1, 2023. Annual dues for membership
in the League of Minnesota Cities include subscriptions to Minnesota Cities magazine.* Pursuant to the disclosure requirements
of Minnesota Statutes, Section 6.76, the proportionate amount of dues spent for lobbying purposes is 11.1%. This percentage is
reported to the State Auditor as required by statute.
Payment from Public Funds Authorized by Minn. Stats, Sec. 465.58
I declare under the penalties of law that the foregoing account is just and correct and that no part of it has
been paid.
Dated: September 1, 2023
Luke Fischer
Executive Director, League of Minnesota Cities
Please Remit To:
Finance Department
League of Minnesota Cities
145 University Ave W
St Paul, MN 55103-2044
Include this invoice or reference
invoice #389084 with your
payment.
Questions: billing@lmc.org
*Annual dues include subscriptions to Minnesota Cities magazine at $30 per subscription according to the following schedule based on population: 249
or less, 6; 250-4999, 11; 5000-9999, 15; 10000-19999, 20; 20000-49999, 25; 50000-299999, 30; 300000+, 35. For further information on
subscriptions contact the League offices. This information is given in order to meet postal regulations. Please do not use as a basis for payment.
The League will routinely communicate via e-mail with your city's staff and elected officials as part of your membership in the League.
CONSENT ITEM — 8E
,-iIZEN HILLS
MEMORANDUM
DATE: September 11, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Acknowledgement of Twin Cities Gateway Grant Funds
Budgeted Amount: Actual Amount: Funding Source:
N/A $15,830 Twin Cities Gateway
Council Should Consider
Motions to approve, table, or deny the following:
Acknowledgement of Twin Cities Gateway Grant Funds being used to support Bethel
University and Ribfest marketing activities
Discussion
The City of Arden Hills is a member of the Twin Cities Gateway (TCG) Visitors Bureau. As a
member, the City facilitates a pass-thru lodging tax on hotel receipts in the City. These lodging
receipts fund marketing activities in the area administered by TCG. As part of the organization, the
City also receives an annual grant based on receipts from TCG, which must be spent on marketing
activities to draw in visitors from outside the city. This year, the City's grant amount is $15,830; the
City Council previously discussed how to use the funds at a worksession and directed Staff to work
with both Bethel University and the organizers of the upcoming Ribfest. The direction was to split the
funds 50:50 between the two organizations.
Following the worksession direction, City Staff contacted both organizations and requested they work
with TCG to develop a plan that would meet the grant guidelines. Both organizations worked with
TCG and received approval that their plans fit the grant guidelines. A brief summary of each plan is
below.
Bethel University: used for marketing activities related to homecoming and family weekend,
will include both print and digital marketing products.
Ribfest: used for marketing activities related to its September 16th Ribfest event, will include
print, digital, and radio marketing.
Budget Impact
The grant from TCG is a pass-thru grant and will not have an effect on the City's budget.
Attachment
N/A
Page 1 of 1
NEW BUSINESS ITEM —11A
,-ARZEN HILLS
MEMORANDUM
DATE: September 11, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Prohibiting Smoking and Cannabis Use Within Open Space Sites — Ordinance
Amendment
Budgeted Amount:
N/A
Actual Amount:
N/A
Funding Source:
N/A
Council Should Consider
• Ordinance 2023-011 Amending Chapter 7, Section 720, Subsections 720.02 —Definitions
and 720.06 — General Conduct, pertaining to smoking and cannabis use in open spaces (City -
owned).
Background
At its August 21, 2023 worksession, the City Council discussed public use of THC (lower potency
edibles) and Adult Use Cannabis (full strength) on City park property as well as in public spaces.
The City Council directed staff to work with the City Attorney to draft ordinance language
prohibiting tobacco/smoking as well as consumption of lower -potency THC/hemp edibles and full
strength cannabis on City -owned property.
The City Attorney has drafted language pertaining to such (Attachment A). Note the proposed
language uses the definition for Open Space Sites, which is defined in the City Code as "any public
park including the parking area and driveways appurtenant thereto, any pathway, any trail, any
bathing beach or any other similar public open space area owned, leased, improved, maintained,
operated or otherwise controlled by the City, or by the County of Ramsey, or by any other public
agency".
Should the City Council adopt this ordinance amendment, a Summary Ordinance (Attachment C)
will be published in the paper in accordance with State law.
Budget Impact
N/A
Attachments
A: Draft Ordinance 2023-011 (redlines)
B: Ordinance 2023-011 (clean version)
C: Summary Ordinance 2023-011
Page 1 of 1
It
DI�EN�HILLS
ORDINANCE NO.2023-011
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
Attachment A
AN ORDINANCE PROHIBITING SMOKING AND CANNABIS USE
WITHIN OPEN SPACE SITES
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 7 — Recreation Areas, Section 720 — Arden Hills Parks System,
Subsection 720.02 — Definitions, is hereby amended by adding the following underlined
definitions:
• Electronic Delivery Device. Any product containing or delivering nicotine, lobelia, or any
other substance, whether natural or synthetic, intended for human consumption through inhalation
of aerosol or vapor from the product. Electronic delivery device includes but is not limited to
devices manufactured, marketed, or sold as electronic cigarettes, electronic cigars, electronic pipe,
vape pens, modes, tank systems, or under any other product name or descriptor. Electronic delivery
device includes any component part of a product, whether or not marketed or sold separately.
Electronic delivery device excludes drugs, devices, or combination products, as those terms are
defined in the Federal Food. Drug. and Cosmetic Act. that are authorized for sale by the United
States Food and Drug Administration.
• Smoke. Inhaling„ exhaling„ burning, or ca . irry ng any lighted or heated cigar, cigarette, pipe,
or any other lighted or heated product containing, made, or derived from nicotine, tobacco,
marijuana, or other plant or substance, whether natural or synthetic, that is intended for inhalation.
Smoking includes carrying or using an activated electronic delivery device.
• Cannabis flower, cannabis products, lower -potency hemp edibles, hemp -derived consumer
products. These terms shall have the meaning established in Minn. Stat. § 342.01.
THC. Tetrahydrocannabinols.
SECTION 2. Chapter 7 — Recreation Areas, Section 720 — Arden Hills Parks System,
Subsection 720.06 — General Conduct, is hereby amended by adding with the following original
text, deleted tex , and added text:
Subd. 11 C,...,.,king in Ene sod r*..,,,.tufes Tobacco and THC/Cannabis. No person shall
offer for sale, smoke, vape, ingest, use or otherwise consume any product containing tobacco,
THC, cannabis flower, cannabis products, lower -potency hemp edibles, or hemp -derived
consumer products in any pen space site. ,
Page 1 of 2
SECTION 3. This Ordinance shall become effective immediately upon its passage and
publication according to law. A Summary of this Ordinance will be published in accordance with
state statute.
PASSED and ADOPTED this 1 Vh day of September, 2023, by the City Council of the
City of Arden Hills, Minnesota.
ATTEST:
Julie Hanson, City Clerk
CITY OF ARDEN HILLS
David Grant, Mayor
Page 2 of 2
'It
-ARPEN HILLS
ORDINANCE NO.2023-011
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
Attachment B
AN ORDINANCE PROHIBITING SMOKING AND CANNABIS USE
WITHIN OPEN SPACE SITES
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 7 — Recreation Areas, Section 720 — Arden Hills Parks System,
Subsection 720.02 — Definitions, is hereby amended as follows:
• Electronic Delivery Device. Any product containing or delivering nicotine, lobelia, or any
other substance, whether natural or synthetic, intended for human consumption through inhalation
of aerosol or vapor from the product. Electronic delivery device includes but is not limited to
devices manufactured, marketed, or sold as electronic cigarettes, electronic cigars, electronic pipe,
vape pens, modes, tank systems, or under any other product name or descriptor. Electronic delivery
device includes any component part of a product, whether or not marketed or sold separately.
Electronic delivery device excludes drugs, devices, or combination products, as those terms are
defined in the Federal Food, Drug, and Cosmetic Act, that are authorized for sale by the United
States Food and Drug Administration.
• Smoke. Inhaling, exhaling, burning, or carrying any lighted or heated cigar, cigarette, pipe,
or any other lighted or heated product containing, made, or derived from nicotine, tobacco,
marijuana, or other plant or substance, whether natural or synthetic, that is intended for inhalation.
Smoking includes carrying or using an activated electronic delivery device.
• Cannabis flower, cannabis products, lower -potency hemp edibles, hemp -derived consumer
products. These terms shall have the meaning established in Minn. Stat. § 342.01.
THC. Tetrahydrocannabinols.
SECTION 2. Chapter 7 — Recreation Areas, Section 720 — Arden Hills Parks System,
Subsection 720.06 — General Conduct, is hereby amended as follows:
Subd. 11 Tobacco and THC/Cannabis. No person shall offer for sale, smoke, vape, ingest, use
or otherwise consume any product containing tobacco, THC, cannabis flower, cannabis products,
lower -potency hemp edibles, or hemp -derived consumer products in any open space site.
To view the final document, access adopted Ordinances via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage
Page 1 of 2
SECTION 3. This Ordinance shall become effective immediately upon its passage and
publication according to law. A Summary of this Ordinance will be published in accordance with
state statute.
PASSED and ADOPTED this 11d' day of September, 2023, by the City Council of the
City of Arden Hills, Minnesota.
CITY OF ARDEN HILLS
CA
ATTEST:
Julie Hanson, City Clerk
David Grant, Mayor
To view the final document, access adopted Ordinances via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage
Page 2 of 2
It
fi` II�)EN HILLS
SUMMARY ORDINANCE NO. 2023-011
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
Attachment C
AN ORDINANCE PROHIBITING SMOKING AND CANNABIS USE
WITHIN OPEN SPACE SITES
NOTICE IS HEREBY GIVEN that, on September 11, 2023, Ordinance No. 2023-011
was adopted by the City Council of the City of Arden Hills, Minnesota.
NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No.
2023-011, the following summary of the ordinance has been prepared for publication.
NOTICE IS FURTHER GIVEN that the ordinance adopted by the City Council does
the following:
• Prohibits any person from offering for sale, smoking, vaping, ingesting, using or
otherwise consuming any product containing tobacco, THC, cannabis flower, cannabis
products, lower -potency hemp edibles, or hemp -derived consumer products in any open
space site.
A printed copy of the whole ordinance is available for inspection by any person during the
City's regular office hours at the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN
55112. The Ordinance is also available on the City's website at http://www.cityofardenhills.com.
APPROVED for publication by the City Council of the City of Arden Hills, Minnesota,
this 11th day of September, 2023.
CITY OF ARDEN HILLS
IC
ATTEST:
Julie Hanson, City Clerk
David Grant, Mayor
Published in the Pioneer Press on September 13, 2023
NEW BUSINESS ITEM —11B
'It
,-AI�EN HILLS
MEMORANDUM
DATE: September 11, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Consider Approval of Preliminary Tax Levy Payable in 2024 and Setting Budget
Public Hearing Date
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table or deny the following:
• Resolution 2023-045 setting the Preliminary Levy for Taxes Payable in 2024
• Resolution 2023-046 adopting Truth In Taxation Public Hearing Date for Proposed Taxes
Payable in 2024
Background
State law requires that cities certify their proposed property tax levies to the county auditor by
September 30t'. The proposed tax levy that is given preliminary approval may be lowered but
cannot be increased. Therefore, it is important that the proposed tax levy provides adequate
revenues to finance the 2024 Budget. The City Council needs to decide the maximum levy that it
is willing to approve and then adopt the attached resolution. In December, the City will hold its
Truth and Taxation Hearing and set the final tax levy.
A budget workshop was held with the Council on August 21, 2023. Staff was directed to provide
proposed maximum levy increase options from 0% to 16% (the amount needed to balance the
General Fund). There will be another budget workshop in either October or November, prior to
the final levy and budget adoption meeting in December.
Discussion
Wages and Benefits
The 2024 preliminary budget is currently being prepared assuming a 3.0% wage adjustment for all
staff. It is important for the City to remain competitive in the marketplace. There is also a 10%
increase assumed for health, a 4% increase for dental and a 0.0% increase for life insurance
premiums. The number of positions included in the budget is increasing as the Communications
Coordinator position was updated from part time to full time and there are changes to some of the
Page 1 of 6
wage allocations. It should be noted, Union negotiations are ongoing and will likely have an impact
on final wage and benefit amounts.
Below is a table showing the recent history of approved COLA's.
Year Non Union IUOE Union
2023
3.00%
3.00%
2022
3.00%
3.00% + addition of Fleet Lead
2021
2.00%
3.00%
2020
3.00%
Market adjustment; minimum increase was 5.80%
2019
2.50%
2.50%
2018
2.10%
2.25%
Public Safety
2024 budget information was received from Ramsey County and Lake Johanna Fire Department
for public safety.
POLICE
The police contract is expected to rise by 10.7%, or $155,480 for 2024 (a decrease pf $14,070 from
the work session). Information provided by Ramsey County on this increase is as follows:
The major cost drivers include:
• Withdrawal by City of Falcon Heights from county contract.
• Labor contracts and increased costs related to employee health insurance.
Increased costs related to county fees for insurance and administrative overhead/indirect
costs.
DISPATCH
Dispatch costs will be increasing by 2.4%, or $1,650. An error was discovered in 2020 in the way
report queries undercounted medical calls in previous years for cities served by Allina. This meant
an increase in call counts and an increase in cost sharing for the years 2021 - 2023. The impact of
this shift occurred over a three-year period (2021-2023) as the use of a three-year rolling average
of call counts smooths out variability in annual call fluctuations.
FIRE
The fire operating costs are expected to rise by 21.6%, or $162,330 for 2024. This is mainly due
to the addition of 6 full time captains, a significant wage increase for the two deputy chiefs, an
increase in supplies related to the 6 new positions and an increase in repairs and maintenance, all
of which Arden Hills' cost share portion is 24.4%.
The levy increase needed to cover police and fire services is $319,460.
Revenues
There are no significant projects included in the 2024 budget which would affect the permit
revenue. The permit revenue included reflects only the estimated recurring "base" amount plus
50% of the average of major projects over the past 10 years, similar to what was included in the
2023 budget.
Page 2 of 6
General Fund budget to actual comparisons for the past two years is included as Attachment E.
Property Tax Levy
A survey was recently routed to various cities in the metro asking about proposed levy amounts
being considered. Below are the results of that survey.
Vadnais Heights
16.95%
Maplewood
7.00%
New Brighton
9 - 9.8%
Mounds View
6.50%
Roseville
8.99%
Falcon Heights
5 - 7%
White Bear Township
7.77%
St. Anthony
5.80%
North St. Paul
7.67%
St. Paul
3.70%
Little Canada
7.21 %
Spring Lake Park
3.50%
Based on the 2023 County Assessor's Report, values for the different property types have changed
as follows:
All Residential
5.43%
Single Family Residential
5.74%
Apartments
159.49%
Commercial
12.13%
Industrial
29.85%
The total Value for Local Rate for the city is projected to increase by 10.5%, from 18,337,217 to
20,259,379. Total residential values are increasing by less than the total taxable value for the City.
Apartments, commercial and industrial properties are picking up a bigger share of the tax increase.
Below are tables showing the impact of various levels of a city levy increase to Arden Hills' homes
assuming that a home's value is increasing by 5.74%, which is the median amount.
Set levy at $4,718,680 (an increase of $0 or 0.0% over 2023)
Page 3 of 6
Set levy at $5,048,990 (an increase of $330,310 or 7.0% over 2023)
Set levy at $5,143,360 (an increase of $424,680 or 9.0% over 2023)
Set levy at $5,237,730 (an increase of $519,050 or 11.0% over 2023)
Page 4 of 6
Set levy at $5,328,450 (an increase of $609,770 or 12.92% over 2023)
Set levy at $5,489,210 (an increase of $770,530 or 16.33% over 2023)
The 2023 City Tax Rate is 23.6318%. The estimated 2024 City tax rate based on the most current
information is calculated as follows for the different tax levy increases:
0.0%
21.555%
7.0%
23.186%
9.0%
23.651%
11.0%
24.117%
12.92%
24.565%
16.33%
25.359%
Page 5 of 6
2023 tax rates for other cities in Ramsey County are as follows:
2023 Tax Rates
70
60
50
42.71
40.55 40.77
40 37.29
35.17 35.75 36.08
33.86
31.80
30.26
30 28.16
25.49 25.86 25.86
23.63 24.05
20
10
0
50.61
61.70
S
A%
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Budget Impact
None.
Attachments
A. Resolution 2023-045, setting preliminary levy
B. Resolution 2023-046, adopting TNT public hearing date
C. Preliminary 2024 Property Tax Levy PowerPoint Presentation
D. Preliminary 2024 General Fund Budget with 12.92% levy
E. Estimated tax impacts on commercial and mobile home properties
F. General Fund budget to actual comparison for 2022 and 2021
Page 6 of 6
Attachment A
�-AD�EN,HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO.2023-045
A RESOLUTION SETTING THE PRELIMINARY LEVY
FOR TAXES PAYABLE IN 2024
BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of
money be levied for levy year 2023 payable in 2024 upon taxable property in said City of Arden
Hills for the following purposes:
Select one of the percentage options below or approve a different amount.
FUND
7.0%
CERTIFIED LEVY AMOUNT
9.0% 11.0%
12.9%
General
$ 4,428,990
$ 4,523,360
$ 4,617,730 $
4,708,450
Economic Development
100,000
100,000
100,000
100,000
Equipment/Building Replacement
270,000
270,000
270,000
270,000
Capital Improvement (PIR)
250,000
250,000
250,000
250,000
Public Safety Capital
-
-
-
-
TOTAL
$ 5,048,990
$ 5,143,360
$ 5,237,730 $
5,328,450
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 11th DAY OF SEPTEMBER, 2023.
David Grant, Mayor
ATTEST:
Julie Hanson, City Clerk
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
Attachment B
,-AI�EN�HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2023-046
RESOLUTION ADOPTING TRUTH IN TAXATION PUBLIC HEARING DATE FOR
PROPOSED TAXES PAYABLE IN 2024
BE IT RESOLVED by the Arden Hills City Council that the following Truth in Taxation
Public Hearing date, time and place for proposed property taxes payable in 2024 be certified to the
Ramsey County Auditor and that notice of the Public Hearing be published in accordance with
Minnesota Statute.
Public
Hearin
Date: December 11, 2023
Time: 7:00 P.M.
Place: Council Chambers
1245 West Highway 96
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 111h DAY OF SEPTEMBER, 2023.
David Grant, Mayor
ATTEST:
Julie Hanson, City Clerk
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills. org and clicking on Archived Documents under Helpful Links on our main webpage.
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12.92% Increase over 2023 Tax Levy Attachment D
2021
2022
7/31/2023
2023
2024
$Increase
% Increase
GENERAL FUND
Actual
Actual
YTD
Budget
Budget
(Decrease)
(Decrease)
REVENUES
Taxes
$
3,763,386
$
3,829,079
$
2,094,193
$
4,078,390
$
4,695,960
$
617,570
15.1%
Special assessments
4,514
-
-
3,350
3,090
(260)
-7.8%
Licenses and permits
752,531
830,864
288,802
511,730
552,020
40,290
7.9%
Intergovernmental
160,279
174,405
106,355
171,370
175,970
4,600
2.7%
Charges for services
605,738
615,878
235,101
525,550
489,490
(36,060)
-6.9%
Fines & forfeits
21,500
22,662
13,081
23,190
19,250
(3,940)
-17.0%
Investment earnings
(13,315)
(186,632)
49,985
42,500
50,000
7,500
17.6%
Miscellaneous
9,958
215,708
4,143
13,340
10,920
(2,420)
-18.1%
TOTAL REVENUES
$
5,304,591
$
5,501,964
$
2,791,660
$
5,369,420
$
5,996,700
$
627,280
11.7%
EXPENDITURES
Mayor & council
$
67,262
$
53,060
$
46,318
$
56,850
$
88,370
$
31,520
55.4%
Administration
346,982
385,175
249,165
420,840
506,960
86,120
20.5%
Elections
31,632
33,947
24,197
33,200
40,300
7,100
21.4%
Finance
150,251
143,713
137,011
191,550
191,940
390
0.2%
TCAAP
37,711
47,817
34,156
90,450
94,900
4,450
4.9%
Planning & Zoning
203,759
199,219
115,443
278,430
324,940
46,510
16.7%
Government Buildings
176,682
214,101
133,480
223,910
234,360
10,450
4.7%
Police
1,376,846
1,452,262
847,518
1,453,280
1,608,760
155,480
10.7%
Dispatch
54,283
61,808
34,369
68,740
70,390
1,650
2.4%
Fire
656,401
696,675
751,177
751,180
913,510
162,330
21.6%
Emergency Management
5,996
6,622
3,491
6,830
9,260
2,430
35.6%
Protective Inspections
614,610
328,682
201,913
375,770
397,920
22,150
5.9%
Street Maintenance
618,235
914,150
396,119
796,430
847,930
51,500
6.5%
Recreation
141,426
178,808
92,474
237,130
254,630
17,500
7.4%
Park Maintenance
485,200
486,969
290,527
545,590
580,790
35,200
6.5%
Transfers out
548,000
102,540
171,140
-
50,000
50,000
N/A
TOTAL EXPENDITURES
$
5,515,275
$
5,305,549
$
3,528,499
$
5,530,180
$
6,214,960
$
684,780
12.4%
NET CHANGE IN FUND BALANCE
$
(210,684)
$
196,415
$
(736,840)
$
(160,760)
$
(218,260)
$
(57,500)
35.8%
2024 BUDGET - GENERAL FUND - SCHEDULE OF EXPENDITURES - DETAIL BY FUNCTION
2021 2022 2023 2024 $Increase %Increase
Actual Actual Budget Proposed (Decrease) (Decrease)
Mayor & council
Personnel Expenses
$
37,209
$
37,225
$
37,230
$
37,240
$
10
0.0%
Supplies and Materials
-
-
150
-
(150)
-100.0%
Other Services and Charges
30,052
15,835
19,470
51,130
31,660
162.6%
$
67,262
$
53,060
$
56,850
$
88,370
$
31,520
55.4%
Administration
Personnel Expenses
$
219,152
$
247,988
$
262,340
$
309,210
$
46,870
17.9%
Supplies and Materials
-
-
650
-
(650)
-100.0%
Other Services and Charges
127,830
137,186
157,850
197,750
39,900
25.3%
$
346,982
$
385,175
$
420,840
$
506,960
$
86,120
20.5%
Elections
Supplies and Materials
$
-
$
68
$
-
$
-
$
-
0.0%
Other Services and Charges
31,632
33,879
33,200
40,300
7,100
21.4%
$
31,632
$
33,947
$
33,200
$
40,300
$
7,100
21.4%
Finance
Personnel Expenses
$
68,026
$
62,080
$
79,630
$
84,980
$
5,350
6.7%
Supplies and Materials
10,229
10,477
16,500
15,000
(1,500)
-9.1%
Other Services and Charges
71,996
71,156
95,420
91,960
(3,460)
-3.6%
$
150,251
$
143,713
$
191,550
$
191,940
$
390
0.2%
TCAAP
Personnel Expenses
$
22,282
$
37,020
$
39,450
$
43,900
$
4,450
11.3%
Supplies and Materials
-
-
-
-
-
0.0%
Other Services and Charges
15,429
10,797
51,000
51,000
0.0%
$
37,711
$
47,817
$
90,450
$
94,900
$
4,450
4.9%
Planning & Zoning
Personnel Expenses
$
114,783
$
115,217
$
233,470
$
239,180
$
5,710
2.4%
Supplies and Materials
-
-
-
-
-
0.0%
Other Services and Charges
88,976
84,002
44,960
85,760
40,800
90.7%
$
203,759
$
199,219
$
278,430
$
324,940
$
46,510
16.7%
Government Buildings
Personnel Expenses
$
32,563
$
35,823
$
37,360
$
39,560
$
2,200
5.9%
Supplies and Materials
5,057
8,056
9,500
9,180
(320)
-3.4%
Other Services and Charges
139,062
170,221
177,050
185,620
8,570
4.8%
$
176,682
$
214,101
$
223,910
$
234,360
$
10,450
4.7%
Police
Other Services and Charges
$
1,376,846
$
1,452,262
$
1,453,280
$
1,608,760
$
155,480
10.7%
$
1,376,846
$
1,452,262
$
1,453,280
$
1,608,760
$
155,480
10.7%
Dispatch
Other Services and Charges
$
54,283
$
61,808
$
68,740
$
70,390
$
1,650
2.4%
$
54,283
$
61,808
$
68,740
$
70,390
$
1,650
2.4%
Fire
Other Services and Charges
$
656,401
$
696,675
$
751,180
$
913,510
$
162,330
21.6%
$
656,401
$
696,675
$
751,180
$
913,510
$
162,330
21.6%
Emergency Management
Personnel Expenses
$
5,070
$
5,161
$
5,280
$
7,710
$
2,430
46.0%
Supplies and Materials
-
-
-
-
-
0.0%
Other Services and Charges
927
1,461
1,550
1,550
0.0%
$
5,996
$
6,622
$
6,830
$
9,260
$
2,430
35.6%
Protective Inspections
Personnel Expenses
$
195,501
$
268,552
$
305,030
$
321,470
$
16,440
5.4%
Supplies and Materials
204
1,553
1,250
1,250
-
0.0%
Other Services and Charges
418,905
58,578
69,490
75,200
5,710
8.2%
$
614,610
$
328,682
$
375,770
$
397,920
$
22,150
5.9%
Street Maintenance
Personnel Expenses
$
263,797
$
317,000
$
344,360
$
375,680
$
31,320
9.1%
Supplies and Materials
50,020
66,755
55,250
65,500
10,250
18.6%
Other Services and Charges
304,418
530,395
396,820
406,750
9,930
2.5%
$
618,235
$
914,150
$
796,430
$
847,930
$
51,500
6.5%
Recreation
Personnel Expenses
$
111,452
$
123,795
$
156,690
$
174,040
$
17,350
11.1%
Supplies and Materials
6,351
14,553
23,250
23,400
150
0.6%
Other Services and Charges
23,623
40,460
57,190
57,190
0.0%
$
141,426
$
178,808
$
237,130
$
254,630
$
17,500
7.4%
Park Maintenance
Personnel Expenses
$
320,174
$
347,218
$
358,410
$
394,930
$
36,520
10.2%
Supplies and Materials
37,554
33,578
43,350
44,900
1,550
3.6%
Other Services and Charges
127,472
106,174
143,830
140,960
(2,870)
-2.0%
$
485,200
$
486,969
$
545,590
$
580,790
$
35,200
6.5%
Transfers Out
$
548,000
$
102,540
$
-
$
50,000
$
50,000
0.0%
TOTAL EXPENDITURES
$
5,515,275
$
5,305,549
$
5,530,180
$
6,214,960
$
684,780
12.4%
CITY OF ARDEN HILLS, MINNESOTA
GENERAL GOVERNMENT SUMMARY
EXPENDITURE ANALYSIS
2023
PERCENT
2021
2022
ORIGINAL
2024
OVER(UNDER)
Total By Program
ACTUAL
ACTUAL
BUDGET
BUDGET
2023 BUDGET
City Council
$ 67,262
$ 53,060
$ 56,850
$ 88,370
55.4%
City Administration
346,982
385,175
420,840
506,960
20.5%
Elections
31,632
33,947
33,200
40,300
21.4%
Finance
150,251
143,713
191,550
191,940
0.2%
TCAAP
37,711
47,817
90,450
94,900
4.9%
Planning & Zoning
203,759
199,219
278,430
324,940
16.7%
Government Buildings
176,682
214,101
223,910
234,360
4.7%
Totals
1,014,278
1,077,032
1,295,230
1,481,770
14.4%
Total By Classification
Personnel Services
494,016
535,354
689,480
754,070
9.4%
Commodities
15,286
18,601
26,800
24,180
-9.8%
Contractual Services
504,976
523,077
578,950
703,520
21.5%
Capital Outlay
0
0
0
0
N/A
Other Charges
0
0
0
0
N/A
Totals
1,014,278
1,077,032
1,295,230
1,481,770
14.4%
Staffing
Full-time equivalents 3.72 3.99 5.06 5.38
N 1,600
1,400
3 1,200
t 1,000
~ 800
Expenditures 600
400
200
0
ACTUAL ACTUAL BUDGET BUDGET
2021 2022 ORIGINAL 2024
2023
CITY OF ARDEN HILLS, MINNESOTA 2024 BUDGET
Function: General Government Fund # 101
Activity: Mayor & Council Activity # 41100
Activity Scope
The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the
City of Arden Hills. Members participate in various committees, as well as direct staff, through the City
Administrator, as to their overall goals for the City. This department provides for Mayor and Council
compensation, Council meetings and work sessions, management consultants and memberships. When
applicable, participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator.
Objectives
1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy.
2. Continue to work on the redevelopment of the TCAAP property.
Issues
Creating funding sources to build reserve balances to fund future capital improvements while maintaining current
City services.
Budget Commentary
In 2024, the Mayor and Council budget is proposed to increase by 55.4% or $31,520. The budget for NYFS was
added back in 2024.
2021
2022
2023
2024
Budget Summary
ACTUAL
ACTUAL
BUDGET
BUDGET
Personnel Services
$ 37,209
$ 37,225
$ 37,230
$ 37,240
Commodities
-
-
150
-
Contractual Services
30,052
15,835
19,470
51,130
Total
$ 67,262
$ 53,060
$ 56,850
$ 88,370
Percent Change
(-21.1 %)
7.1 %
55.4%
NYFS amount included above
18,584
-
-
23,300
Expenditures by Classification
42%
oPersonnel Services
oCommodities
oContractual Services
58%
CITY OF ARDEN HILLS, MINNESOTA 2024 BUDGET
Function: General Government Fund # 101
Activity: Administration Activity # 41300
Activity Scope
City Administration provides the overall direction of the City, as determined by the City Council. The City
Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions
of the City Council are enforced and implemented. The Administration Department is responsible for
administering Council policies, coordinating Council agendas, and providing support to other functional areas
within the City.
Objectives
1. Assist City Council in setting policies and procedures in accordance with Council's position.
2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations
and long-range planning.
Issues
1. Long-range planning to maintain current City services while creating funding sources for reserves.
2. Long-range comprehensive TCAAP planning.
Budget Commentary
The 2024 Administration budget is increasing by 20.5% over 2023. The increase in personnel services is due to
step, COLA, insurance benefit increases and an increase in fte's. The increase in contractual services is mainly
due to an increase in property insurance and the addition of a comp study in 2024.
Budget Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
2021
ACTUAL
$ 219,152
127,830
2022
ACTUAL
$ 247,988
137,186
2023
BUDGET
$ 262,340
650
157,850
2024
BUDGET
$ 309,210
197,750
W O' V,JVL W JVJ, I J W 'Y V,V`TV W JVV,JVV
11.0% 9.3% 20.5%
11 on ')m 1)nn 1)Q1)
39%
OPersonnel Services
oCommodities
OContractual Services
61%
CITY OF ARDEN HILLS, MINNESOTA 2024 BUDGET
Function: General Government Fund # 101
Activity: Elections Activity # 41410
Activity Scope
This department covers the cost of administering all Federal, State and Municipal elections. This includes the
preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations.
The City contracts with Ramsey County for all the required election services.
Objectives
Stay current on election laws.
Issues
Stay current on election laws.
Budqet Commentary
The Elections budget has a 21.4% increase for FY24.
2021
2022
2023
2024
Budget Summary
ACTUAL
ACTUAL
BUDGET
BUDGET
Personnel Services
$ -
$ -
$ -
$ -
Commodities
-
68
-
-
Contractual Services
31,632
33,879
33,200
40,300
Total
$ 31,632
$ 33,947
$ 33,200
$ 40,300
Percent Change
7.3%
(-2.2%)
21.4%
Expenditures by Classification
13Personnel Services
oCommodities
13Contractual Services
I
100%
CITY OF ARDEN HILLS, MINNESOTA
2024 BUDGET
Function: General Government Fund # 101
Activity: Finance Activity # 41500
Activity Scope
Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board
(GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City,
the initiation of financial plans, investment and debt management, review and implementation of internal
controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll.
Objectives
1. Continue working to refine the financial management plan for the City.
2. Continue to produce an Annual Comprehensive Financial Report (ACFR) and reports for the public (Popular
Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting.
3. Provide meaningful and timely financial reports and information to Council, Commissions and other City
Departments.
Issues
1. Implement improved reporting procedures to inform Council, Commissions and Departments.
2. Work with other Departments to find ways to reduce costs of City operations.
3. Analyze and implement ways to reduce transaction processing and costs.
Budget Commentary
This budget increased by 0.2% in 2024, or $390.
Budget Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
2021
2022
2023
2024
ACTUAL
ACTUAL
BUDGET
BUDGET
$ 68,026
$ 62,080
$ 79,630
$ 84,980
10,229
10,477
16,500
15,000
71,996
71,156
95,420
91,960
$ 150,251
$ 143,713
7191,550
$ 191,940
(4.4%)
33.3%
0.2%
0.55
0.47
0.63
0.65
44%
O Personnel Services
48% O Commodities
OContractual Services
8%
CITY OF ARDEN HILLS, MINNESOTA 2024 BUDGET
Function: General Government Fund # 101
Activity: TCAAP Activity # 41600
Activity Scope
This department was established to account for revenue and expenditure activity related to the City's
comprehensive re -use planning at the Twin Cities Army Ammunition Plant (TCAAP) site.
Obiectives
1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of
Arden Hills.
2. Work with Ramsey County through the Joint Development Authority (JDA).
Issues
1. Economic conditions.
2. Coordinating with multiple entities/players.
Budget Commentary
Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City.
Placeholders for consultant costs have been included, and staff time has been allocated for City Administration,
Community Development, and Public Works as they act as the City's support staff to this Authority. The 2024
budget shows an increase of 4.9% due to an increase in personnel costs.
Budget Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
2021
2022
2023
2024
ACTUAL
ACTUAL
BUDGET
BUDGET
$ 22,282
$ 37,020
$ 39,450
$ 43,900
15,429
10,797
51,000
51,000
$ 37,711
$ 47,817
$ 90,450
$ 94,900
26.8%
89.2%
4.9%
n Alf A rf7 n rf if n rfL
OPersonnel Services
oCommodities
OContractual Services
54%
CITY OF ARDEN HILLS, MINNESOTA 2024 BUDGET
Function: General Government Fund # 101
Activity: Planning & Zoning Activity # 41910
Activity Scope
Responsible for all planning and zoning related functions of the City. Activities administered by this department
include requests for variances, subdivisions, re -zonings, zoning code amendments, signs, conditional use
permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective
Inspections, Code Enforcement, and Community Development.
The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly
to review the above requests and to make recommendations to the City Council in an advisory capacity.
Objectives
1. Continue to work on Rental Housing registrations.
2. Continue improvements of the City's planning process.
Issues
1. Rental Housing registrations.
2. Refine Building Permit process.
3. Research and refine an Administrative Fines process.
Budget Commentary
The budget for 2024 is an increase of 16.7% over the 2023 budget. Contractual services includes $40,000 for
ordiinance updates.
2021
2022
2023
2024
Budget Summary
ACTUAL
ACTUAL
BUDGET
BUDGET
Personnel Services
$ 114,783
$ 115,217
$ 233,470
$ 239,180
Commodities
-
-
-
-
Contractual Services
88,976
84,002
44,960
85,760
Total
$ 203,759
$ 199,219
$ 278,430
$ 324,940
Percent Change
(-2.2%)
39.8%
16.7%
Full -Time Equivalent positions
0.93
0.93
1.84
1.89
Expenditures by Classification
CITY OF ARDEN HILLS, MINNESOTA 2024 BUDGET
Function: General Government Fund # 101
Activity: Government Buildings Activity # 41940
Activity Scope
This department captures all of the operation/maintenance related costs for the City Hall and Government Building
facilities.
The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall
off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004.
45% of the City's portion of the Ramsey County maintenance facility is charged to this budget.
Objectives
Maintain a reputable facility to house meetings and staff.
Issues
Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002.
Budqet Commentary
The 2024 budget is an increase of 4.7% from the previous year's budget mainly due to increases for trash
removal at the Public Works maintenance facility.
2021
2022
2023
Budget Summary
ACTUAL
ACTUAL
BUDGET
Personnel Services
$ 32,563
$ 35,823
$ 37,360
Commodities
5,057
8,056
9,500
Contractual Services
139,062
170,221
177,050
Total
$ 176,682
$ 214,101
$ 223,910
Percent Change
21.2%
4.6%
Full -Time Equivalent positions
0.26
0.28
0.28
Expenditures by Classification
2024
QI IfICCT
$ 39,560
9,180
185,620
$ 234,360
4.7%
n 00
17% 4%
OPersonnel Services
13Commodities
r
oContractual Services
79%
CITY OF ARDEN HILLS, MINNESOTA
PUBLIC SAFETY SUMMARY
EXPENDITURE ANALYSIS
2023
PERCENT
2021
2022
ORIGINAL
2024
OVER(UNDER)
Total By Program
ACTUAL
ACTUAL
BUDGET
BUDGET
2023 BUDGET
Police
$ 1,376,846
$ 1,452,262
$ 1,453,280
$ 1,608,760
10.7%
Dispatch
54,283
61,808
68,740
70,390
2.4%
Fire
656,401
696,675
751,180
913,510
21.6%
Emergency Management
5,996
6,622
6,830
9,260
35.6%
Protective Inspections
614,610
328,682
375,770
397,920
5.9%
Totals
2,708,136
2,546,049
2,655,800
2,999,840
13.0%
Total By Classification
Personnel Services
200,571
273,712
310,310
329,180
6.1%
Commodities
204
1,553
1,250
1,250
0.0%
Contractual Services
2,507,362
2,270,784
2,344,240
2,669,410
13.9%
Capital Outlay
0
0
0
0
N/A
Other Charges
0
0
0
0
N/A
Totals
2,708,136
2,546,049
2,655,800
2,999,840
13.0%
Staffing
Full-time equivalents 1.85 2.63 2.79 2.81
N 3,500
r
c
R
3
t 3,000
H
2,500
Expenditures
2,000
ACTUAL ACTUAL BUDGET BUDGET
2021 2022 ORIGINAL 2024
2023
CITY OF ARDEN HILLS, MINNESOTA 2024 BUDGET
Function: Public Safety Fund # 101
Activity: Police Activity # 42100
Activity Scope
Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff's
Department. Animal control services are included in this budget.
Obiectives
Continue contracting for law enforcement and animal control services.
Issues
1. Resident concerns over police coverage and visibility.
2. Response times.
Budget Commentary
Arden Hills' portion of the Ramsey County Sheriff's Contracting Communities
2024 budget increased
10.7% over
2023. Animal control costs and boarding are included within this budget.
2021 2022
2023
2024
Budget Summary ACTUAL ACTUAL
BUDGET
BUDGET
Personnel Services $ - $ -
$ -
$ -
Commodities - -
-
-
Contractual Services 1,376,846 1,452,262
1,453,280
1,608,760
Total $ 1,376,846 $ 1,452,262
$ 1,453,280
$ 1,608,760
Percent Change 5.5%
0.1 %
10.7%
Expenditures by Classification
100%
OPersonnel Services
oCommodities
OContractual Services
CITY OF ARDEN HILLS, MINNESOTA 2024 BUDGET
Function: Public Safety Fund # 101
Activity: Dispatch Activity # 42150
Activity Scope
Emergency dispatch services are provided by Ramsey County.
Objectives
Continue contracting dispatch services.
Issues
Continue to maintain service levels at a reasonable cost.
Budqet Commentary
Arden Hills' portion of the Ramsey County 911 Dispatch Department operating budget increased by 2.4%.
2021
2022
2023
2024
Bud -get Summary
ACTUAL
ACTUAL
BUDGET
BUDGET
Personnel Services
$ -
$ -
$ -
$ -
Commodities
-
-
-
-
Contractual Services
54,283
61,808
68,740
70,390
Total
$ 54,283
$ 61,808
$ 68,740
$ 70,390
Percent Change
13.9%
11.2%
2.4%
Expenditures by Classification
OPersonnel Services
13Commodities
oContractual Services
100%
CITY OF ARDEN HILLS, MINNESOTA 2024 BUDGET
Function: Public Safety Fund # 101
Activity: Fire Activity # 42200
Activity Scope
Fire protection for Arden Hills is provided by the Lake Johanna Fire Department on a contractual basis. Lake
Johanna Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks.
Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna
Fire Department and Arden Hills City Council.
Objectives
Continue contracting for fire protection services.
Issues
Continue to maintain service levels at a reasonable cost.
Budget Commentary
Arden Hills' portion of the Lake Johanna Fire Department operating budget increased 21.6%. This budget reflects
increases to operating costs.
Budget Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Expenditures by Classification
2021
ACTUAL
656,401
2022
ACTUAL
696,675
2023
BUDGET
751,180
2024
BUDGET
913,510
w w w w
6.1 % 7.8% 21.6%
OPersonnel Services
oCommodities
OContractual Services
100%
CITY OF ARDEN HILLS, MINNESOTA 2024 BUDGET
Function: Public Safety Fund # 101
Activity: Emergency Management Activity # 42300
Activity Scope
Emergency Management coordination for the City is required by the Federal Government. This department works
closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake
Johanna Fire Department. The City contracts with a consultant to provide these services.
Objectives
1. Update City's Emergency Response Policy and Procedures.
2. Train staff in emergency management procedures.
Issues
Coordinate with Ramsey County's emergency response procedures and policies.
Budget Commentary
The 2024 budget is an increase of 35.6% from the 2023 budget or $2,430.
Budaet Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
17%
2021 2022 2023 2024
ACTUAL ACTUAL BUDGET BUDGET
$ 5,070 $ 5,161 $ 5,280 $ 7,710
927 1,461 1,550 1,550
10.4% 3.1 % 35.6%
83%
OPersonnel Services
oCommodities
OContractual Services
CITY OF ARDEN HILLS, MINNESOTA 2024 BUDGET
Function: Public Safety Fund # 101
Activity: Protective Inspections Activity # 42400
Activity Scope
This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections
within the City. Electrical inspections are contracted with an independent inspection firm. This department is also
responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances.
Objectives
1. Continue implementation of the building codes.
2. Continue to work on Building Permit software to produce Council reports.
Issues
1. Managing and prioritizing department workloads.
2. Keep up with rental license inspections of investor owned residential properties.
3. Continue implementation and design of new Building Permit software and reports.
Budget Commentary
The 2024 operating budget is an increase of 5.9% from the previous year's budget mainly due to step, COLA and
insurance benefit increases. There is also an increase of $8,000 for electrical inspection services based on
projected revenue.
Budaet Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
2021
$ 195,501
204
418,905
Full -Time Equivalent positions
Expenditures by Classification
19%
2022
$ 268,552
1,553
58,578
2023
$ 305,030
1,250
69,490
2024
$ 321,470
1,250
75,200
(-46.5%) 14.3% 5.9%
81%
13Personnel Services
0 Commodities
oContractual Services
CITY OF ARDEN HILLS, MINNESOTA
PUBLIC WORKS SUMMARY
EXPENDITURE ANALYSIS
2023
PERCENT
2021
2022
ORIGINAL
2024
OVER(UNDER)
Total By Program
ACTUAL
ACTUAL
BUDGET
BUDGET
2023 BUDGET
Streets
$ 618,235
$ 914,150
$ 796,430
$ 847,930
6.5%
Totals
618,235
914,150
796,430
847,930
6.5%
Total By Classification
Personnel Services
263,797
317,000
344,360
375,680
9.1%
Commodities
50,020
66,755
55,250
65,500
18.6%
Contractual Services
304,418
530,395
396,820
406,750
2.5%
Capital Outlay
0
0
0
0
N/A
Other Charges
N/A
Totals
618,235
914,150
796,430
847,930
6.5%
Staffing
Full-time equivalents 2.23 2.36 2.44 2.49
a 1,000
N 800
0
r 600
Expenditures 400
200
0
ACTUAL ACTUAL BUDGET BUDGET
2021 2022 ORIGINAL 2024
2023
CITY OF ARDEN HILLS, MINNESOTA 2024 BUDGET
Function: Public Works Fund # 101
Activity: Street Maintenance Activity # 43100
Activity Scope
This department is responsible for maintaining City streets, including snowplowing, minor street repair, street
signs, and street sweeping.
Objectives
1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching
and overlays.
2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance
techniques no longer provide the desired results.
3. Maintain and update equipment and vehicles.
Issues
1. Implement a capital improvement program for City infrastructure.
2. Balance the public works department needs with available funds.
3. Aging equipment.
4. Increased safety regulation for equipment and vehicles.
Budget Commentary
The 2024 operating budget is an increase of $51,500 from the previous year's budget. Personnel service
increases are due to an increase in the fte allocation, step, COLA and insurance benefit increases. Adjustments
were made to supplies and contractual services for sand/salt purchases and pavement condition survey work.
Budaet Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
2021
ACTUAL
$ 263,797
50,020
304,418
2022
ACTUAL
$ 317,000
66,755
530,395
2023
BUDGET
$ 344,360
55,250
396,820
2024
$ 375,680
65,500
406,750
47.9% (-12.9%) 6.5%
2.49
48%
44%
oPersonnel Services
oCommodities
oContractual Services
8%
CITY OF ARDEN HILLS, MINNESOTA
PARKS & RECREATION SUMMARY
EXPENDITURE ANALYSIS
2023
PERCENT
2021
2022
ORIGINAL
2024
OVER(UNDER)
Total By Program ACTUAL
ACTUAL
BUDGET
BUDGET
2023 BUDGET
Recreation $ 141,426
$ 178,808
$ 237,130
$ 254,630
7.4%
Parks 485,200
486,969
545,590
580,790
6.5%
Totals 626,626
665,777
782,720
835,420
6.7%
Total By Classification
Personnel Services
431,625
471,013
515,100
568,970
10.5%
Commodities
43,906
48,130
66,600
68,300
2.6%
Contractual Services
151,095
146,634
201,020
198,150
-1.4%
Capital Outlay
0
0
0
0
N/A
Other Charges
0
0
0
0
N/A
Totals
626,626
665,777
782,720
835,420
6.7%
Staffing
Full-time equivalents 4.21 4.15 4.32 4.46
N 1,000
r
M 800
3
O
600
Expenditures 400
200
o1ii ]Hk
ACTUAL ACTUAL BUDGET BUDGET
2021 2022 ORIGINAL 2024
2023
CITY OF ARDEN HILLS, MINNESOTA 2024 BUDGET
Function: Parks and Recreation Fund # 101
Activity: Recreation Activity # 45120
Activity Scope
This department provides all recreational activities to residents of Arden Hills, as well as residents from
neighboring communities.
Objectives
To provide recreational activities to residents of Arden Hills.
Issues
1. Develop senior programming.
2. Budget constraints.
Budget Commentary
The 2024 operating budget is an increase of 7.4% from the previous year's budget. This is mainly due to
allocation, step, COLA and insurance benefit increases.
Budaet Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
% of costs covered by revenue
Expenditures by Classification
2021
ACTUAL
$ 111,452
6,351
23.623
2022
ACTUAL
$ 123,795
14,553
40.460
2023
BUDGET
$ 156,690
23,250
57.190
2024
BUDGET
$ 174,040
23,400
57.190
26.4%
32.6%
7.4%
1.24 1.12
1.28
1.37
45.1 % 44.4%
34.8%
29.6%
23%
OPersonnel Services
OCommodities
OContractual Services
9%
68%
CITY OF ARDEN HILLS, MINNESOTA 2024 BUDGET
Function: Parks and Recreation Fund # 101
Activity: Park Maintenance Activity # 45200
Activity Scope
Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry
program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass,
maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree
preservation within the parks system of the City. These assets of the City are extensively used by the residents,
and improvements must be made to uphold the safety, functionality and beauty the City represents.
Objectives
1. Continue pathway maintenance.
2. Continue implementing City's Comprehensive Park and Trails plan.
Issues
1. Other maintenance concerns coming up and not allowing completion of existing projects.
2. Budget constraints for future and existing projects.
Budqet Commentary
The 2024 operating budget is an increase of 6.5% from the previous year's budget. This is mainly due to
allocation, step, COLA, temp wages, and insurance benefit increases.
2021 2022 2023 2024
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
$ 320,174 $ 347,218 $ 358,410 $ 394,930
37,554 33,578 43,350 44,900
127,472 106,174 143,830 140,960
.p-+0U,4UU .p 400,y0y U-FU,Uvu .p UOU, / yu
0.4% 12.0% 6.5%
1)(UZ QnQ Qnn Qn)
OPersonnel Services
24%
OCommodities
OContractual Services
8%
68%
CITY OF ARDEN HILLS, MINNESOTA
MISCELLANEOUS SUMMARY
EXPENDITURE ANALYSIS
2023
PERCENT
2021
2022
ORIGINAL 2024
OVER(UNDER)
Total By Program ACTUAL
ACTUAL
BUDGET BUDGET
2023 BUDGET
Unallocated $ 548,000
$ 102,540
$ - $ 50,000
N/A
Totals 548,000
102,540
0 50,000
N/A
Total By Classification
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
Totals
Full-time equivalents
- - - - N/A
- - N/A
- - - - N/A
- - - - N/A
548,000 102,540 - 50,000 N/A
548,000 102,540 0 50,000 N/A
0.00 0.00 0.00 0.00
N 600
500
3 400
Expenditures F 300
200
100
0
ACTUAL ACTUAL BUDGET BUDGET
2021 2022 ORIGINAL 2024
2023
CITY OF ARDEN HILLS, MINNESOTA 2024 BUDGET
Function: Unallocated Fund # 101
Activity: Transfers Activity # 49300
Activity Scope
The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds
within the City financial structure.
Objectives
1. To build reserves for capital equipment replacement.
2. To subsidize infrastructure improvements.
Issues
Budget constraints.
Budget Commentary
This budget is used to account for transfers out of the General Fund to other funds of the City. $548,000 was
transferred to the PIR Fund in 2021. $102,540 was transferred to the PIR fund in 2022. The 2024 budget
includes a transfer to the Cable Fund of $50,000.
2021
2022
2023 2024
Budget Summary
ACTUAL
ACTUAL
BUDGET BUDGET
Personnel Services
$ -
$ -
$ - $ -
Commodities
-
-
- -
Contractual Services
-
-
- -
Other Charges
548,000
102,540
- 50,000
Total
$ 548,000
$ 102,540
$ - $ 50,000
Percent Change
(-81.3%)
(-100.0%) 100.0%
Expenditures by Classification
OPersonnel Services
oCommodities
OContractual Services
oOther Charges
100%
Attachment E
Mobile Home Park - Homestead
0.00%
$ - $ 30,400 $
43 $
39
(4)
-8.8%
7.00%
$ 330,310
$
42
(1)
-1.9%
9.00%
$ 424,680
$
43
$
0
0.1%
11.00%
$ 519,050
$
44
$
1
2.1%
12.92%
$ 609,770
$
45
$
2
4.0%
16.33%
$ 770,530
$
46
$
3
7.3%
Mobile Home Park - Non -Homestead
0.00%
$ - $ 30,400 $
72
$
66
(6)
-8.8%
7.00%
$ 330,310
$
70
(1)
-1.9%
9.00%
$ 424,680
$
72
$
0
0.1%
11.00%
$ 519,050
$
73
$
1
2.1%
12.92%
$ 609,770
$
75
$
3
3.9%
16.33%
$ 770,530
$
77
$
5
7.3%
Commercial change in taxes for median value
23.632% 21.555%
23.186%
23.651%
24.117%
24.565%
25.359%
23.632% 21.555%
23.186%
23.651%
24.117%
24.565%
25.359%
0.00%
$1, 785, 250 $ 2,001,800 $ 5,509
$ 5,647
$
139
2.5 %
7.00%
$ 6,075
$
566
10. 3 %
9.00%
$ 6,197
$
688
12.5 %
11.00%
$ 6,319
$
810
14.7 %
12.92%
$ 6,436
$
927
16.8%
16.33%
$ 6,644
$
1,135
20.6%
City Taxes 12.92%
Levy Increase
2023
2024
Change
Boston Scientific 22-30-23-43-0010
$
152,132
$
166,052
$
13,921
22-30-23-43-0011
$
23,194
$
24,110
$
916
Land O Lakes 27-30-23-11-0002
$
104,475
$
108,600
$
4,125
27-30-23-11-0001
$
14,325
$
14,768
$
443
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