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HomeMy WebLinkAbout11-13-23-R Mayor: Address: David Grant 1245 W Highway 96 Arden Hills MN 55112 Councilmembers: DEN HILLS Phone: Brenda Holden 651-792-7800 Emily Rousseau Regular City Council Tena Monson Website: Tom Fabel Agenda www.cityofardenhills.org November 13, 2023 7:00 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. This meeting is open to the public and members of the public can attend in-person at City Hall or can access the meeting remotely by joining via Zoom (see Public Inquiries/Informational below for instructions) This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. TCAAP/Rice Creek Commons Update Dave Perrault 3. PUBLIC INQUIRIES/INFORMATIONAL Members of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand"feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM.US/J/89135627665 *Please make sure you have the most up-to-date version of Zoom to participate in the meeting* This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 4. RESPONSE TO PUBLIC INQUIRIES 5. PUBLIC PRESENTATIONS 6. STAFF COMMENTS 6.A. Transportation Update Dave Perrault, City Administrator Documents: MEMO.PDF 7. APPROVAL OF MINUTES 7.A. October 9, 2023 Special City Council Work Session Documents: 10-09-23-SWS.PDF 7.13. October 9, 2023 Regular City Council Documents: 10-09-23-R.PDF 7.C. October 23, 2023 Special City Council Work Session Documents: 10-23-23-SWS.PDF 7.D. October 23, 2023 Regular City Council Documents: 10-23-23-R.PDF 8. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8.A. Motion To Approve Claims And Payroll Pang Silseth, Accounting Analyst Documents: MEMO.PDF 8.B. Motion To Approve Resolution 2023-053 Authorizing Application For Recycling SCORE Grant Funds From Ramsey County For 2024 Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF 8.C. Motion To Approve Resolution 2023-054 Approving Application For MnDOT Metro Standalone Noise Barrier Program Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.D. Motion To Approve Resolution 2023-055 Appointment Of Planning Commission Alternate Stephen Erler Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF 8.E. Motion To Approve Resolution 2023-056 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT) Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.F. Motion To Accept Resignation Of Office Support Specialist Dave Perrault, City Administrator Documents: 8.G. Motion To Approve Recruitment Of Permit Technician/Office Support Specialist Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.H. Motion To Approve An Extension Until June 19, 2024 For The Deadline On Variance For Planning Case 22-022 - 1861 Highway 96 Jessica Jagoe, Community Development Director Documents: MEMO.PDF ATTACHMENT A.PDF 8.1. Motion To Approve Cooperative Agreement With The City Of Roseville For Construction Of Watermain On Hamline Avenue David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.J. Motion To Approve Springbrook Holding Company LLC Invoice For 2024 Software Maintenance Fees Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF 9. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 10. PUBLIC HEARINGS 11. NEW BUSINESS 11.A. Arden Hills City Code Relating To Tobacco Products . Ordinance 2023-012 Amending Chapter 3, Section 350 of the Arden Hills City Code Regarding Tobacco Products . Authorization for Publication of Summary Ordinance 2023- 012 Julie Hanson,Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF 12. UNFINISHED BUSINESS 13. COUNCIL/STAFF COMMENTS ADJOURN STAFF COMMENTS—6A ,-AI�EN HILLS MEMORANDUM DATE: November 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 'I DRAFT ,- DEN H1LLS Approved: November 13, 2023 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION OCTOBER 9, 2023 5:30 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Emily Rousseau, Tena Monson and Tom Fabel Absent: None Also present: City Administrator Dave Perrault, Community Development Director Jessica Jagoe, and Assistant to the City Administrator/City Clerk Julie Hanson Mayor Grant declared October 9 as a Non-Holiday to conduct City business. He said they would discuss the Lake Johanna Blvd Speed Display Sign first. 1. PUBLIC INQUIRIES/INFORMATIONAL Donna Wiemann, 1406 Arden View Drive, explained at the JDA meeting last week a resident said there had been institutional racism in Arden Hills for years by the City discouraging low income housing. However, in 2019 the Met Council said that 40% of the units in Arden Hills are considered affordable to households at 80% of medium income. The TCAAP plan at that time of 1,460 units called for an additional 373 affordable units, which was over 20% of the proposed units in TCAAP. She was not aware of any developers coming to the City, proposing affordable housing and it being denied by the City. Micah Kiernan, 3280 Lake Johanna Boulevard, thanked the Council for responding to his email. He has lived at his address for 6 '/z years. He stated there are no sidewalks and an unprotected shoulder where they bike and walk. A majority of drivers speed on the road, and many cross over into the shoulder. They are looping for support for any measures that can be taken to help people feel safe between now and when a trail is built. 2. RESPONSE TO PUBLIC INQUIRIES None. ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 9, 2023 2 3. AGENDA ITEMS A. Lake Johanna Fired Department (LJFD) Fire District Discussion (discussed as Item 3B) City Administrator Perrault stated the fire board is looping to cities to see if they would support a fire district. The fire board's issues include the effective governance, they think it would be more effective and productive under a fire district, while cities feel they will lose control over items such as taxing. Councilmember Monson added there is a benefit to the City taking the fire costs off the levy issued by the City. City elected officials would sit on the board, but the makeup hasn't been determined. Full time hires and building a new station are coming at once and there was concern about supporting them and making decisions based on the current governance. The alternative to a fire district is to update the bylaws and contracts to shore up some of the governance concerns. She felt the fire department is due for a new governance model. As the department goes away from a part-time fire fighter model they need to have a governance that matches that. She also found the district to be a big distraction for the fire board because there are things in front of the board that need time to be discussed but aren't such as the fire station funding. She wondered if they should be pursuing a fire district while there are other important topics in front of them. If they cities don't want to levy for those cost, the fire district is a solution as they could decide how to levy for the money. She felt there were good things about it but to her it was more about timing. Councilmember Holden felt the bylaws and governance that has been in place up until now has worked perfectly. She said there are three firemen that are elected to the board and there is one board member that is bringing up issues. They have had the opportunity to change the bylaws every January and yet the fire department hasn't done it. One of the main issues she saw was if two cities vote for it, the third city is stuck with it. She didn't understand why Shoreview felt they should have more seats on the board because they have more houses. It cost the same amount of money to put a fire out in Arden Hills as is does in Shoreview, and yet Shoreview has a shorter response time than Arden Hills or North Oaks. If Arden Hills gets another 5,000 people do they get another half a vote? She thought changing the bylaws wouldn't be an issue. They didn't know what it would cost to become a fire district on top of the additional fire department personnel, equipment, and lawyers. She didn't know what the rush was. Councilmember Rousseau said she wasn't able to attend the fire board meeting. She thought if they go to a fire district they can't go back in a few years and roll it back. She wondered if they could make amendments to the bylaws first and see how that went. City Administrator Perrault said his general impression was that Shoreview was supportive and looking at it as a new, unique governing model. He felt North Oaks was still on the fence and maybe less supportive of it, partly because of the way payment or financing was distributed; on a taxable market value base or a predefined formula. If it was on a taxable market value base North Oaks' share would go up significantly. ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 9, 2023 3 Councilmember Rousseau was also uncertain about the votes and if we could have more. She felt the levy was confusing for residents and thought the money should be more specified for what it was going to be used for. Mayor Grant thought North Oaks was more hesitant than indicated by staff. He noted the Truth in Taxation meeting would come in December when they would go through line items. He thought if it was a fire district they would still have to change the bylaws. He said just because you could have a fire district because the State changed the law, doesn't mean you should do it. The big rub was there was three fire fighters on the fire board. If they don't like the governance model the bylaws can change. If you become a fire district, how do you un-become one? What it State statute changes and limits what you can do? You're subject to the State statute changes that come down the road. They've been successful in the past 20 years with the bylaws. He also has concerns doing this in the midst of going to a full duty crew with six captains, and the cost of the new fire station. If Shoreview has trouble with bonding for the new fire station then each of the three cities could bond on their own. We now have the SAFER Grant. He suggested not moving ahead with the fire district but change the bylaws. Councilmember Holden wondered if there would be a Truth in Taxation meeting for fire items, her concern was not being able to go to the fire district to make requests like holding off on a fire truck for a year. The other issue she had with the fire district was if they had some left-over money and they want to pay down the fire station or put it aside for staffing they can't just buy down the debt. If they go to franchise fees it would be nice to say they're going to use the money to pay for the fire station, but if they go to a fire district the district has that taxing right, not the City. Councilmember Fabel said that anytime an issue would come before the fire district that would be the only issue that would be in front of them, they wouldn't have concern about roads or parks, so they could make a compelling case about why a truck or another Captain would be needed. The cases wouldn't be made in the context of what other financial obligations a municipality has. However, he was inclined to agree with the Mayor. Mayor Grant characterized the feedback as not moving forward with a fire district but to update the bylaws. B. TCAAP Planning Discussion (discussed as Item 3C) City Administrator Perrault said this was meant to be a planning discussion to give direction on how the Council would like to move items forward. The Joint Development Authority (JDA) formerly requested the City Council and County consider changes to the TRC and Comprehensive Plan to the 1,960 unit development scenario. His intent is not to discuss the actual density, but how and when the Council would like to review and consider changes. City Administrator Perrault stated the Council has discussed having a TCAAP visioning session where Council will talk through what is currently going on with TCAAP, what's been proposed and what they would like to see. City Administrator Perrault said the Council has discussed the possibility of a public engagement event run by the City. The JDA event is scheduled for November 1. Council may want to consider an event in-addition to this event. ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 9, 2023 4 Councilmember Fabel explained the JDA had a work session with Alatus and other experts where they brought back a proposal at the request of the JDA with a density range between 1,700 and 2,300. The 1,960 unit number came from Alatus. This was the first time they had something concrete to look at that was different from the 1,460 that had been before the City. The JDA has looked at the new number carefully between the work session and a regular meeting and he was enthusiastic about having it evaluated and considered. He would ask that they direct staff to draft the necessary changes and bring it forward to the Planning Commission and City Council for approval. This is the proposal that will be on the table at the November 1 public event. But in the meanwhile, he thought the administrative work should move forward as swiftly as possible. Councilmember Holden asked if they were going to get feedback on November 1 but it didn't matter what the feedback was, it would be the 1,960 no matter what? Councilmember Fabel said it won't be the number until it has been approved by the City, the JDA, the Planning Commission and the comprehensive planning goes before the Met Council. Councilmember Holden asked if the JDA was open to changing the number from 1,960 to something else? She stated that one of the examples given was The Heights that has 11 entrances/exits to that 1,000 unit area, we have 2 or 2 '/2. Thousands of hours were put into deciding on 1,460. Several public safety officers and police chiefs told them that putting 880 units in a three block area was detrimental and they shouldn't be doing it. She was hoping the current JDA has done similar follow-up. The Heights have two major bus lines by them, so she hoped they had in writing that Met Council would guarantee them a bus line. They have so far had no input from citizens and they don't know what the cost will be to the City. The "water feature" is a storm water pond—who would be responsible for it? She said it's never been about affordable housing, it's been about the density and traffic. She asked again if the 1,960 can change. Councilmember Fabel replied she should bring her concerns to the JDA. Councilmember Holden stated she didn't have to, she was bringing them to him as he was on the JDA. She said there were hundreds of things that they looked at in thousands of hours that haven't been touched by producing this number. Councilmember Rousseau wondered if Councilmember Fabel was asking that a document would be put together for the open house with that number so people could see it in plain writing and provide feedback? Was he thinking of a redline of the previous term sheet or something completely new? Councilmember Fabel said he didn't know if there would be a term sheet, but more like a graphic demonstration of what it would look like. Councilmember Rousseau imagined it would be some of what the developer had shown them. Mayor Grant stated his understanding of the 1,960 units is that they couldn't really get there without taking 31 acres out of the southwest corner of the development, which would lose a lot of jobs. He felt simply building a bunch of housing without providing jobs in the area isn't a good choice. One of the things they looked at was what would they do if they lost one of the big employers in the city, and TCAAP had the ability to bring in other major companies. The whole ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 9, 2023 5 swath along the western edge was to bring in good jobs. The County and City both put forward 4,000 jobs but if you jettison 30 acres worth of jobs he found it to be an unwise thing to do. In terms of what happens on November 1, it seems they have put the cart before the horse. He wouldn't want Alatus to show up with pretty pictures of 1,960 and everybody was supposed to nod and say yes, it looks very pretty. He felt it would be telling residents the decision had already been made but wouldn't you like to provide your input? He would like to all three options presented and let people weigh in. He didn't know if people understand who pays for affordability. Do they realize they will be paying for it? He didn't know that the County would be paying for the full cost of that. Councilmember Monson said the County has said they will fully financially support affordable housing. Mayor Grant stated the he hadn't heard the County will shoulder the whole cost. So what does that mean to the community? TIF, tax abatement? Are they taking away from the schools? What he would like to see at the November 1 community engagement is the information presented and written forms that people can provide written comments on, and they can gather feedback from the community. He found it strange that the JDA has approved 1,960 and wondered if it could change. If it can't change then the decisions have already been made without any public input. Councilmember Monson said she wasn't there to talk about the 1,960, she felt the topic needed to have its own meeting. She would like a special work session that includes a response and questions to the 1,960 that ties in visioning. She would like to have that meeting as soon as they can after the open house. Councilmember Rousseau thought November 2 would be great to talk about density and affordability. And possibly set up a second meeting to talk about the water way area and some items that are less attached to density. Councilmember Holden asked if the 1,960 wasn't going to change, why should residents go to the open house and provide input? She wanted to know if it was already decided or not. She would love to say it wasn't, that they were going to take the feedback and maybe rethink it, but she wasn't hearing that. It's nice that the County will take care of the affordable housing, but the last time the County told them everything was taken care of Alatus and the County met and came up with an agreement asking for an additional $1 million to help with a financing gap—Alatus got a better deal, the County got a better deal, and then they wanted to charge the City. Her concern was all the other factors involved in the 1,960. How big were the lots going to be with all the little houses? If the 1,960 was set in stone, why don't they just say it out loud. Councilmember Fabel stated the 1,960 is a concrete proposal that has come forward from the developer in conjunction with the JDA that was elected by respective bodies to work on coming up with a concrete development. He fully expects former members of the JDA to be critical of what they are doing. During the election campaign the question of housing density and affordability was essentially on referendum; all of their candidate material brought to the public's attention exactly what they disagreed with, and roughly 60% of the voting residents in Arden Hills elected three of them, which gave them the ability to put members on the JDA who were in disfavor of what the former JDA had done. They feel what they are bring forth is a concrete proposal, brought together by a responsible developer, working together with a responsible JDA ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 9, 2023 6 which will be considering all the factors. They are looking forward to receiving a response from the Planning Commission, review by the residents on November 1, and input from experts. They know there are a number of steps that have to be gone through before they come up with a final number and final master development agreement. He was sure there would be taxpayer opposition to them, housing advocates that will be favorable of them, those that don't like affordable housing will be against them. For purposes of moving towards a solution, it is important to get staff working on those things that need to be done in terms of moving forward with what the JDA has asked for; examining the Comprehensive Plan, zoning requirements among other things to they are in a position to move forward. He felt it was important that get started as soon as possible. Councilmember Holden said she wasn't being critical, she wanted to have all the ducks in a row. Did she want whoever is on the City Council 20 years from now to get phone calls from hundreds of people saying they can't get out of their driveway or onto the street or Highway 96? She felt Councilmember Fabel was wanting to be the hero but if it was going to be two years for the Spine Road to even start, why couldn't he wait to do the TRC? They gave up a million dollars by not putting in the Spine Road but the County cries they don't have any money. MnDOT had funded them for that. The bottom line is what do you want future City Councils to have to deal with? Every time she makes a decision that's what she thinks about. She thought they should think about the community as a whole and what the effects are on future residents. She wasn't being critical when asking if there was going to be a bus line. Mayor Grant said Councilmember Fabel kept saying it was a concrete development proposal, he thought Councilmember Holden was wondering if that concrete was fully set. Councilmember Fabel said it was a proposal, was a proposal a final decision? Mayor Grant replied if there was only one. He asked Councilmember Fabel to not confuse wanting to discuss issues as being critical. He wants to make sure that all of the factors are considered. He thought he heard Councilmember Monson say at one point if problems come up they'll just design their way out of them. You can end up with situations that you can't design your way out of them. He realizes that what is important to him, like jobs, may not be important to others. Councilmember Rousseau said two people had said November 2 would be a great day to have a conversation to talk about density and key visioning areas. She wondered if anyone else was interested in doing that. After discussion Council agreed to meet on November 2. Councilmember Fabel stated they could still direct staff to move forward with drafting the necessary changes and bringing updates to the Council and Planning Commission. Councilmember Rousseau said they could do that and bring it to the meeting on November 2, and if Council liked it then it could be brought to the Planning Commission on November 8. Community Development Director Jagoe said that wouldn't be enough time to put it on the Planning Commission agenda. The earliest would be December 6, due to needing 10 days' notice for ordinance changes. ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 9, 2023 7 With the exception of Councilmember Fabel, it was generally agreed to wait until after the November 2 meeting to give staff direction. C. Lake Johanna Blvd Speed Display Sign (discussed as Item 3A) City Administrator Perrault stated there are neighborhood concerns about Lake Johanna Boulevard. Staff is focusing on a permanent mounted speed display sign similar to the ones on Highway 96 and Highway 51. Ramsey County is willing to work with the City to have a permanent sign. The City would be responsible for the cost of the sign, installation and maintenance. Councilmember Fabel wondered if they could ask the County to reduce the speed limit. Councilmember Holden said they have asked the County to reduce speed limits on New Brighton Road and they have said no. If there is no money in 2028 the trail may not happen. This is a problem on County roads. It took four years to get no turn on red from Highway 96 onto Hamline. The County's job is to move traffic so they really don't care about City roads. Last year a letter was sent from the City with 14 different proposals to help reduce speed in the meantime but the County rejected all of it. She felt they had to do the speed sign. Councilmember Rousseau would like to see the letter and was in favor of a speed sign. Councilmember Holden noted they had a meeting with the County stakeholders; traffic engineer, public works people, recreation people and the neighborhood, but the City never heard back from the County. Mayor Grant would support a speed sign to remind drivers of the speed limit. Councilmember Monson supported it and would also like to see the letter. She was concerned that a sign only works short terin as people get used to seeing it. She felt they need to have a better solution between this and when the trail eventually goes in. She would like more information before the meeting with them on November 20th Mayor Grant asked staff to work with the County and bring the item back to a future meeting. Councilmember Holden would like to ask the neighbors where they thought would be the best place for the sign. 4. OPTIONAL ITEMS A. Food Donations Discussion (discussed before Item 313) Mayor Grant asked if anyone had objections to having a food box at City Hall. Councilmember Holden wanted to have a button battery drop off also. Council was supportive of a food donation box in the lobby of City Hall. ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 9, 2023 8 B. Council Tracker Not discussed. 5. COUNCIL/STAFF COMMENTS None ADJOURN Mayor Grant adjourned the Special City Council Work Session meeting at 6:44 p.m. Jolene Trauba David Grant Deputy City Clerk Mayor DRAFT -AXQENj1LLS Approved: November 13, 2023 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 9, 2023 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Emily Rousseau, Tena Monson and Tom Fabel Absent: None Also present: City Administrator Dave Perrault; Assistant Public Works Director Lucas Miller; Community Development Director Jessica Jagoe; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the meeting agenda as presented. The motion carried Lq). 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Perrault stated the JDA has met twice since the Council's last meeting. He reported at the September 27 meeting, the JDA received a presentation from Alatus on the 1,960 unit density scenario. He indicated the JDA was generally supportive of the scenario. He stated the JDA met again on October 2 where the group encouraged the City and County to consider changes to the TRC, reviewed proposals for Outlot A and made a recommendation for one of the proposals for the County Board to consider. He indicated the JDA also approved the energy advisory committee's vision and goal statements and approved the scope of work for a future energy consultant. He reported an open house would be held for Rice Creek Commons on November 1. ARDEN HILLS CITY COUNCIL— OCTOBER 9, 2023 2 Mayor Grant asked if any other density scenarios were presented by Alatus at the September 27 meeting. City Administrator Perrault stated only the 1,960 density scenario was presented to the JDA. Councilmember Monson explained she had asked the developer what a density scenario of 1,780 would look like. She indicated the 1,960 would be the maximum build to number and stated it would take 10 to 15 years for this project to be completed. Councilmember Holden questioned if the developer would build up to 1,960 units and a specific number of jobs. She asked when Outlot A would be developed. Councilmember Monson stated it was her understanding Outlot A would be constructed in 2025 or 2026. Councilmember Rousseau inquired what information would be presented at the open house. City Administrator Perrault reported this event was still be planned, but noted information would be provided on the development plan, density scenarios, parks and infrastructure. He noted two presentations would be given at different times to allow for the public to arrive at staggered times. Councilmember Rousseau asked if the school district would be invited to this event. City Administrator Perrault stated this has yet to be determined. Councilmember Holden questioned if there would be a table with information on transportation and financing. City Administrator Perrault anticipated there would be a table with information on transportation, but not financing. 3. PUBLIC INQUIRIES/INFORMATIONAL Richard Wenzel, 1931 Noble Road, stated over six months ago he asked the Council for the County's proposal for TCAAP. He commented in some of the Councilmembers campaign literature, they were calling for transparency with a better mindset. He noted the information stated the new Councilmembers would be answering questions from residents at meetings. He questioned where the County's proposal was at. He believed the Councilmembers were lying to the public and were not following through with their campaign promises. He expressed frustration that there were no answers from the Council even now, after six months of him asking what the plan was. He urged the new Councilmembers to do what they said they were going to do. Susan Johnson, 1220 Karth Lake Drive, thanked each of the Councilmembers for all they do on behalf of the community. She stated she was upset by the fact some of the Councilmembers were under attack. She believed even when people deeply disagreed, they should search for commonality. She indicated she attended the JDA meeting and listened to the comments. While ARDEN HILLS CITY COUNCIL— OCTOBER 9, 2023 3 she understood there were disagreements, she appreciated the measures that have been taken to solve the TCAAP problem. She indicated none of the Councilmembers were responsible for what Ramsey County does, but she appreciated the dialogue that has been held. She was of the opinion the higher density was a moral imperative. She believed it was very important to provide people with affordable stable housing. She indicated this was the key to strong families and neighborhoods as well as being the key to a successful community. She anticipated the Council would be smart enough to find solutions, if traffic were to become a concern. She urged the Council and the City's residents to continue to work together and be civil. Donna Wiemann, 1406 Arden View Drive, explained at the JDA meeting last week a resident stated she would be happy to spend more in taxes in order to have more affordable housing on TCAAP. She urged the Council to keep in mind that more taxes may not be something that everyone could afford to pay. She reported according to the Met Council 6.9% of Arden Hills residents earn less than $34,000 a year. She discussed how residents would be impacted by the 1% sales tax increase that would go into effect on January 1, noting residents would also be impacted by the free breakfast/lunch program being created for all public schools. She asked the Council to not forget how these new programs and additional taxes would impact 6.9% of the residents of Arden Hills. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS A. Transportation Update Assistant Public Works Director Miller reported Lexington Avenue was open to traffic and would have intermittent outside lane closures as the contractor finishes the trail and sidewalk construction. He noted this work would continue through the fall until the work is completed. Assistant Public Works Director Miller stated the roundabout at County Road E and Old Snelling was open to traffic in all directions, but was an active construction site. He indicated the final paving for Old Highway 10 was completed last week. He noted the roundabout would be paved the week of October 16, weather permitting. He urged vehicles passing through the site to pay close attention to the posted signage and heavy equipment. Councilmember Holden requested a `BLunp" sign be posted on County Road E where the pavement was milled and overlayed. Assistant Public Works Director Miller explained he would look into this. ARDEN HILLS CITY COUNCIL— OCTOBER 9, 2023 4 7. APPROVAL OF MINUTES A. September 11, 2023, Regular City Council MOTION: Councilmember Rousseau moved and Councilmember Holden seconded a motion to approve the September 11, 2023, Regular City Council meeting minutes as presented. The motion carried (5-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item- Claims and Payroll B. Motion To Acknowledge Application Of Catholic United Financial For An Exempt Permit To Conduct A Raffle With The Drawing Being March 7, 2024 With No Waiting Period C. Motion To Approve Legal Services With Campbell Knutson D. Motion To Approve Ideal Services, Inc., Invoice For Booster Station VFD Replacements E. Motion To Approve Service Agreement With GoodPointe Technology, LLC For Pavement Condition Data Collection F. Motion To Approve Termination And Release Of Assessment Agreement For Scannell Properties #486, LLC—4200 Round Lake Road G. Motion To Approve Estoppel Certificate On Stormwater Facilities Operation And Maintenance Agreement For Scannell Properties #486, LLC — 4200 Round Lake Road H. Motion To Approve Appointment Of Public Works Maintenance Employee L Motion To Accept Resignation Of Accounting Clerk J. Motion To Approve Recruitment Of Accounting Clerk MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried (5-O) 9. PULLED CONSENT ITEMS None. 10. PUBLIC HEARINGS None. 11. NEW BUSINESS None. ARDEN HILLS CITY COUNCIL— OCTOBER 9, 2023 5 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Monson commented the Council was looking to hold a special meeting regarding the 1,960 density scenario as proposed by the JDA. Councilmember Monson stated she attended the flashlight pumpkin hunt with her son and niece. She thanked the City for hosting this wonderful community event. Councilmember Holden asked staff to look into getting a button battery box at City Hall. Councilmember Holden indicated in June she asked for information regarding how much the City was recycling. She asked that staff present a report with this information to the Council. Councilmember Holden reported she attended the flashlight pumpkin hunt as well. Councilmember Holden reminded the members of the JDA to consider the cost of providing stable housing, which included public safety. She recommended the JDA bring in some public safety expects to make sure the 1,960 density scenario doesn't lead to problems in the future. Councilmember Holden indicated there seemed to be some confusion at the last JDA meeting. She discussed how the City came upon the 1,460 density number. She reported the County had drawn the map and had chosen where they wanted certain zoning districts. She noted the original plan called for 1,200 units but this number was increased to 1,460 after holding meetings between the City, County and developer. She explained the TRC was created after agreement on the 1,460 number. She stated during mediation, the Council accepted an offer from the County that was significantly above 1,460 and the County decided that they did not want to move forward with their offer. She commented on the tenn sheet that had previously been negotiated for this project. She stated it was heard to say the City was stuck on 1,460 when the County never came forward with any information or term sheets to negotiate, rather they simply said no. She discussed how there was to be negotiations between the City and the County and asked that the blame stop being placed on the City. She feared if the lies continued, she would have to continue wasting everyone's time by providing factual historical information regarding this project. Councilmember Rousseau explained she was uncertain why the 1,460 number was still being discussed. She stated she was looking forward to having discussions regarding the 1,960 number. She invited the public to attend the community event that would be held on Wednesday, November 1 at the Ramsey County Facility in the Marsden Room. Councilmember Rousseau indicated the Council would be further discussing the density scenario at a special meeting on Thursday, November 2. ARDEN HILLS CITY COUNCIL— OCTOBER 9, 2023 6 Councilmember Rousseau stated a resident spoke to the Council about the importance of working together. She commented on how the Council had put together a tentative plan to work on group norms with the League of Minnesota Cities and to plan a Council Retreat. She indicated neither had happened this year. She hoped that the Council could bypass the norms conversation but asked that the Council hold a retreat in January in order to set strategies, goals and priorities for 2024. Councilmember Monson agreed this was a great idea. Mayor Grant asked that staff bring this item back to the Council at a future worksession. Councilmember Rousseau commented that on Wednesday, October 4 the Planning Commission met and discussed ground mounted solar energy systems. She discussed how the applicant was being charged $1,900 in order to amend City Code. She stated the Planning Commission asked that these charged be reduced because many residents would benefit from this code amendment. She asked that the Council discuss this fee at a future worksession. Councilmember Fabel stated the TCAAP development project occupies an enormous amount of interest and energy in the community. He indicated this was a very large project that has many components. He explained this project was an enormous opportunity for the community. He stated at the core of the discussions surrounding this project was the residential density. He commented on the AUAR that was completed for this project and noted the site could support 1,500 to 2,500 residential units. He reported during the course of the last few years, there was sentiment amongst the voters who wanted something greater than 1,460 units on this site. He indicated the political impasse that went on between the City and the County has now passed and both parties were now working together on this project. He stated the proposal that has come forward from the developer for this project was for a density of 1,960 units, which was a compromise between 1,500 and 2,500 units. He understood residents had questions when it came to impacts on taxes and traffic. He explained there were also residents who fully supported the City committing to providing a higher level of affordable housing within this project. He commented on how one resident believed the City had a moral obligation to provide stable and affordable housing, he agreed with this statement. He discussed how the City would continue in a democratic manner in order to move this project forward. Mayor Grant stated a comment was made from the bench that the previously completed AUAR prescribed between 1,500 and 2,500 units. He explained this was not true. He noted there were two scenarios presented, the first was the zoning scenario with 1,500 units or less. He indicated the second scenario was a fallback that would allow the development to go over 1,500 units. He explained this number has been perpetuated to be something that it wasn't. He discussed the initial density was 1,280 and the developer requested additional housing, which led to a density of 1,430 and the developer then came back to the City at 1,460. He stated both the City and the County approved the 1,460 density in December of 2016. He explained he could not listen to comments stating the density within the AUAR was between a certain range, when that wasn't the case. He commented on how important jobs were to the development, along with providing a good education for the children living within this development. ARDEN HILLS CITY COUNCIL— OCTOBER 9, 2023 7 Mayor Grant reported the GSA auction of the primer tracer property was still underway. He noted the current bid was at $2.9 million. Mayor Grant stated at the recent JDA meeting the group reviewed proposals for Outlot A and made a recommendation to the County Board. He was of the opinion the JDA chose wisely when making this recommendation and he looked forward to seeing the final results for this site. Mayor Grant requested staff put a battery box at City Hall. Mayor Grant indicated he was out of state and was not able to attend the flashlight pumpkin hunt. He stated this was a great event for the community. ADJOURN MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to adiourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 7:52 p.m. Julie Hanson David Grant City Clerk Mayor 'I DRAFT ,- QEEN HILLS Approved: November 13, 2023 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION OCTOBER 23, 2023 5:30 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:48 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Emily Rousseau, Tena Monson and Tom Fabel Absent: None Also present: City Administrator Dave Perrault, Public Works Director/City Engineer David Swearingen, Community Development Director Jessica Jagoe, Senior Communications Coordinator Luke Cardona, and Assistant to the City Administrator/City Clerk Julie Hanson Informal discussion was held regarding the TCAAP item; if it will be a standing item, location on the agenda, what topics would be discussed etc. It was decided to put a time limit of 15 minutes on that item. 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. Newsletter Policy Update Senior Communications Coordinator Cardona said he put a policy together based on previous discussions, but had 2 additional questions and was looking for feedback. Councilmember Rousseau said she would like to keep a Council liaison on the committee. She asked if it was necessary to have Ramsey County recycling six times a year or stormwater five times a year. ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 23, 2023 2 City Administrator Perrault said as a part of the SCORE grant, the majority of our newsletters have to include recycling information, stormwater is similar. Councilmember Rousseau would like to have highlights from the accomplishments from the committees at least quarterly. She would like to have an introduction of new staff members. Councilmember Holden wanted to make sure the policy statement includes current and future items. She didn't think they needed a liaison since staff was making all of the decisions but there are hot issues that Council could submit so it can be put in the newsletter. She asked if the email seven days in advance of the deadline could say which articles are mandatory such as items for Ramsey County, versus which items are optional. She asked for the definition of"development proj ects". City Administrator Perrault said those would be business openings, project approvals and other Community Development news. Councilmember Holden wondered if the PMP, budget, volunteers, or road updates would fall under development projects. Senior Communications Coordinator Cardona said the list wasn't intended to be included in every edition but those type of items would be included when needed. Councilmember Holden asked about the Impact section under Article Guidelines. She said sometimes there are things that impact only certain neighborhoods and should be in the newsletter, but they wouldn't be a large portion of the audience. Senior Communications Coordinator Cardona responded that they would try to communicate something like that to the neighborhoods individually. A small project that doesn't impact the greater community would probably not be included in the newsletter. He said there are some exceptions, like the upcoming I&I project. That is only in a specific neighborhood. He would also ask staff Directors for their discretion on what would be important to the city. Councilmember Holden thought they could look at the format. She liked New Brighton's newsletter, she felt it was easier to read. Councilmember Monson agreed they could look at that. Senior Communications Coordinator Cardona said he would be happy to look at format changes. Councilmember Holden thought the committee members should go through their staff liaison to suggest articles, rather than submitting directly to the Senior Communications Coordinator. Senior Communications Coordinator Cardona agreed. He didn't want all the committee members to reach out to him. He explained they added an additional step to the review process to have a proofreading by a Customer Service Specialist to look for errors. ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 23, 2023 3 Mayor Grant said he didn't know that they needed to have a Council liaison since they have a full-time communications person. He felt it should become a staff function. He felt any committee member that writes and article should go through the committee liaison. He didn't think the Council needed to go through him, they could go to the Senior Communications Coordinator or the City Administrator. Councilmember Fabel said the idea of a Council liaison was discussed at the Communications Committee meeting and staff felt it would be helpful to have a Council liaison as a conduit and filter for suggestions, articles or comments coming in from other Councilmembers. Councilmember Rousseau said she didn't want to put the City Administrator in the position that he has to make a decision to say no to Councilmembers' requests. Councilmember Monson stated if they are going to have City Councilmembers submit topics they need to have a liaison. If they don't have a liaison the Council should be eliminated from the process as much as possible except for proofreading. She'd like to continue with a Council liaison. She thought they should have a Lake Johanna Fire update annually, and a nature/environmental section. Councilmember Holden said they do put information in about the fire department each year, and the Sheriff department. Senior Communications Coordinator Cardona felt if there wasn't a Council liaison, the City Administrator should be the person topics are submitted to. City Administrator Perrault felt a Council liaison was a good thing to have if Council was giving feedback, input and submitting topics. He thought those things should go through the Council liaison as a gateway between Council and staff. If they move away from a Council liaison then Council involvement should be limited to proofreading. Staff was directed to update the policy per the discussion, and a Council liaison would stand for now. B. TCAAP Discussion Councilmember Rousseau wondered if there was going to be a bike path on the spine road. Mayor Grant said there was,but the design is only 60% done. Councilmember Rousseau showed examples of what a bike lane could look like. She felt they should make it equitable for people in cars along with other types of transportation. She loved the idea of a curb separating the bike lane. She also wondered how they would attract mom and pop businesses instead of chain businesses. Could they do some economic development levies? Mayor Grant said the developer would be getting the tenants. The City could try to incentivize, but it would have to be specified in the development agreement that was what the City wanted. Discussion ensued regarding the life cycle of new businesses. ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 23, 2023 4 Councilmember Rousseau thought it would be a really desirable community to live in and they should insure the homes being purchased were primary homes and not purchased to be used as Airbnb's. Councilmember Holden stated they could do that for all of Arden Hills as she felt they had too many rental properties. Councilmember Holden said going along with net zero and wanting to make it all electric would cost about $30,000 more per house. She wondered what the cost of heating through the winter would be with electricity versus natural gas. Without ductwork, how do you air condition in the summer? Mayor Grant said the industry has made gains in cold climate air source heat pumps. They can be efficient to -15' and are getting better. They are gaining popularity in areas that don't have our temperature extremes. Councilmember Holden wondered if all homes were set up to be owned. Councilmember Monson said there are very intentional rental spaces. There was some discussion on rental for ownership, some of the affordable homes are rental for ownership. Councilmember Holden asked if what they were doing about bird migration and glass windows on buildings. City Administrator Perrault said there is already recommendations in the City Code for bird safety. Councilmember Holden stated that Councilmember Monson was in the energy business, and she was hearing that people think Councilmember Monson would get kickbacks or a bonus for selling solar panels. She felt that should be addressed. Councilmember Monson stated there was no kickback, and her company deals in huge solar complexes that are thousands of acres. C. Council Retreat Discussion Councilmember Holden said she would like to have a meeting with the League of Minnesota Cities before they have a retreat. Councilmember Monson was fine with that but would also like to have strategic direction and felt the retreat was important. If they can't schedule this in the next few weeks she will start pushing for an agenda policy they set here without other parties involved. Councilmember Rousseau would like to have a retreat in the first quarter of next year, but if they can't do the League of Minnesota Cities by the end of this year, she would still like to move forward with the retreat. ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 23, 2023 5 Mayor Grant felt they should meet with the League first. He thought they needed to come together as a Council in order to make the retreat successful. Councilmember Rousseau would like two surveys to go out; one for their availability until the end of the year to meet with the League of Minnesota Cities, and one for the first quarter for availability for the retreat. She stated that if they can't figure out a time to meet with the League before the end of the year she thought they should still move forward with the retreat. Councilmember Monson was fine with that plan. Councilmember Holden was against the plan. She wondered why she would want to go to a retreat before meeting with the League. Discussion ensued regarding everyone getting on the same page. Mayor Grant said they will try to meet with the League by the end of the year. He directed staff to send an email for scheduling and to check with the League. D. Solar Land Use Application Refund Discussion Mayor Grant said maybe they should have an ordinance for ground solar, but this resident ended up with a $1,500 bill and he thought they should refund him when they come up with an ordinance. Councilmember Monson said she thought they had already given staff direction to go through the process. Councilmember Fabel asked for clarification on the fees. Community Development Director Jagoe explained there could be staff time, city attorney time, and publication for hearing notices that would be deducted from the escrow. Typically, they don't close out planning cases and do anything with the escrow until six months after because there can still be bills coming in that need to be charged to it. The fee to bring an application to the Planning Commission for a zoning code amendment is $400. Mayor Grant said if the zoning was in place he would only be paying the $400. Community Development Director Jagoe responded that if there was an ordinance in place he wouldn't pay anything because he wouldn't have had to apply. After discussion, Mayor Grant directed staff to refund the $1,500 to the homeowner. 4. OPTIONAL ITEMS A. Food Truck Discussion Not discussed. ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 23, 2023 6 B. Council Tracker Not discussed. 5. COUNCIL/STAFF COMMENTS Councilmember Holden wondered if they could purchase a fireproof container for people to drop off button batteries. City Administrator Perrault said he was waiting for the County's response on how to collect those. Councilmember Holden thought the I&I grant was an opportunity for the City to fix the leaky clay pipes that are going into people's yards. She thought because we don't currently have a Finance Director we could possibly talk to another city that is implementing a program and pay them to manage our financing instead of just saying no. ADJOURN Mayor Grant adjourned the Special City Council Work Session at 6:50 p.m. Jolene Trauba David Grant Deputy City Clerk Mayor DRAFT -AXQENj1LLS Approved: November 13, 2023 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 23, 2023 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Emily Rousseau, Tena Monson and Tom Fabel Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Community Development Director Jessica Jagoe; City Attorney Amy Schmidt; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item l0A be removed from the agenda, stating Arden Hills Tobacco has waived the public hearing they previously requested and noting the business had paid the violation fee and are coming into compliance as required. Councilmember Holden requested Item 8G be pulled from the Consent Agenda to be discussed as Item 9A. Councilmember Monson requested Item 8F be pulled from the Consent Agenda to be discussed at Item 9B. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Perrault stated the JDA has not met since the last City Council meeting. He reported the JDA Advisory Committee and Energy Advisory Committee have met informally for ARDEN HILLS CITY COUNCIL— OCTOBER 23, 2023 2 updates on the upcoming public engagement event, which would be held on Wednesday, November I in the Marsden Room at the Ramsey County Public Works Facility with the doors opening at 5:45 p.m. He explained the Primer Tracer property was still under auction. He indicated the Ramsey County Board recently met in a closed session to consider the proposals for Outlot A. He reported the City Council would be holding a special worksession on November 2 to discuss the Rice Creek Commons project as a whole. Councilmember Holden asked if the 750 square foot houses proposed for TCAAP would have basements. She reported these homes would need an emergency space if they did not have basements. City Administrator Perrault stated he did not have an answer to this question, he noted he did not believe they were called for in the TRC and it would be up to the developer. Mayor Grant stated he understood the most recent edition of the Arden Hills Notes included a section that outlines the JDA's open house. He noted he had not received his copy of this publication, which was an issue. He noted there may be other residents who have not received their copy and therefore would not know about the upcoming open house. 3. PUBLIC INQUIRIES/INFORMATIONAL Don Wahlberg, 1451 Arden Place, stated he understood Arden Hills has scored high for the quality of life over the years. He believed much credit should go to the Arden Hills City government for their excellent short and long term planning. He commented on how his interactions with staff regarding community development and planning has been positive. He discussed how solar panels on roofs were currently allowed, but ground mounted panels were not. He described how ground mounted panels can be precisely aligned and can be easily brushed off. He commented further on the pros and cons of ground mounted solar panels versus roof panels. He asked that the City make a place for ground mounted solar panels in some Arden Hills residential districts. Linda Swanson, 1124 Ingerson Road, read a comment on behalf of Donna Wiemann of 1406 Arden View Drive, stating Donna was unable to attend the meeting. Donna requested that once the public reviews the proposed information and the JDA approves the 1,960 units, that the JDA Advisory Committee meetings be open to the public. Donna stated if this request is denied she would like to have reasons for the denial. Linda Swanson, 1124 Ingerson Road, stated belittling and dismissing residents that bring questions and ideas to various meetings is totally uncalled for. She reported contrary to Councilmember Fabel's remarks, the majority of residents have not said they don't want any residential development. She understood the Council was asking residents to come together and to work together. She explained when residents don't agree, their comments are thrown to the wayside and dismissed. She stated at the October 9 Council meeting, the JDA had asked for a density proposal of 1,700 to 2,300 units. She asked for a copy of this communication from the JDA to the developer. She urged the City Council to recognize the moral obligation they have to Arden Hills and its residents. She indicated this obligation included many different ideas, besides density. Rather, this included public safety, transportation, financial stability for the City and its ARDEN HILLS CITY COUNCIL— OCTOBER 23, 2023 3 residents. She stated it was her understanding the Council would be holding a special worksession on November 2 to discuss Rice Creek Commons. She encouraged the Council to consider the comments that have been made by the public. She reported transparency means ensuring only facts and complete facts are present. She indicated she did not trust the slate members would accurately present resident comments. She discussed how the slate members have not accurately presented information regarding how the 1,460 number came about. She then presented Councilmember Fabel with a bag that says "Treat People Like People". She expressed frustration with the fact her previous comments or requests made to the City Council had not been responded to. Gregg Larson, 3377 North Snelling Avenue, addressed several inaccurate remarks that were offered at the October 9 City Council meeting. He stated the first comment from the Mayor had to do with the inaccurate history of the two environmental reviews that were conducted back in 2014 and 2019. He noted the second comment was from Councilmember Holden and had to do with the erroneous assertion that there was a rigorous basis for the City's 1,460 density number. He reported the City completed two AUAR's, the first in July of 2014 and the second was done in August of 2019. He stated the orders for both AUAR's and the documents themselves were approved by the Arden Hills City Council. He indicated both examined the impacts of two development scenarios, the zoning scenario with up to 1,500 and the second was the maximum scenario of up to 2,500 units. He stated both AUAR's concluded the same thing, that the 427 acres could accommodate either scenario. He explained this conclusion would mean the site would accommodate any number falling within the 1,500 to 2,500 range, including the newly proposed 1,960 density number. He stated negotiation of a density number acceptable to the City and County in 2015 followed issuance of the original AUAR. He reported at that time the City wanted 1,431 units. Further negotiations followed after the developer was chosen and the number was raised by 29 units to 1,460. However, neither the City nor the County could agree on a master development agreement which led to costly litigation. He noted the City remained on a density number that was still less than the recommendations within the AUAR. He explained he appeared at numerous meetings requesting documentation that would validate the 1,460 number. He indicated the City has not been able to produce this documentation that supported 1,460 housing units or that addresses the consequence of a higher density number. Mayor Grant welcomed City Attorney Amy Schmidt to the City of Arden Hills. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS A. Transportation Update ARDEN HILLS CITY COUNCIL— OCTOBER 23, 2023 4 Public Works Director Swearingen provided an update on Ramsey County's Lexington Avenue reconstruction project. He explained the County has updated the project website and he understood all trail, sidewalk and striping would be completed yet this fall, along with the installation of permanent traffic signals. Public Works Director Swearingen stated the roundabout at County Road E and Old Snelling was open to traffic but the site was still very active with construction. He noted the final paving of the intersection began today. He explained remaining work for this project includes striping, signage, lighting and site restoration. Public Works Director Swearingen explained New Brighton Road had been closed since October 16 due to Xcel Energy gas main improvements. He anticipated this roadway would reopen on Friday, October 27. Councilmember Holden asked for an update on the Mounds View High School trail. Public Works Director Swearingen explained this trail was paved today and would be cleared this winter. 7. APPROVAL OF MINUTES A. September 18, 2023, City Council Work Session B. September 25, 2023, Regular City Council Councilmember Monson noted there were changes made to the September 25 City Council minutes and these were provided to the City Clerk. MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the September 18, 2023, City Council Work Session meeting minutes as presented and the September 25, 2023, Regular City Council meeting minutes as amended. The motion carried (5-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item- Claims and Payroll B. Motion To Approve Resolution 2023-050 — 2024 Curbside And Non-Curbside Recycling Fees C. Motion To Approve Recycling Contract Extension With Republic Services D. Motion To Approve Appointment Of Accounting Clerk E. Motion To Approve Temporary Out Of Class Pay 7 �Qtio,-, T. A, e 01 s n Eogineer-1" sz l� vrQeophysieall -�o'cltY,rcn" zec westigatiorr t 32i4 New Bfighten iD,�van rc14aze!nt Palk LetPr—oj Pfepei4y As a » ARDEN HILLS CITY COUNCIL— OCTOBER 23, 2023 5 MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried (Lq 9. PULLED CONSENT ITEMS A. Motion To Approve Resolution 2023-051 Designating Certain City-Owned Property As "Triangle Park" Councilmember Holden stated this was a major gateway property for the City that was heavily used. She expressed concern that the proposed park name was not fitting. She suggested action on this item be tabled and that this item be brought back to the PTRC. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to table action on this item directing staff to bring this item back to the PTRC for further consideration. The motion carried (5-O). B. Motion To Approve Olson Engineering Proposal For Geophysical Subsurface Investigation At 3245 New Brighton Road—Hazelnut Parking Lot Project Councilmember Monson requested further information from staff on this item. She asked if the City would be paving the church parking lot. City Administrator Perrault stated the City of Arden Hills utilizes the parking lot at 3245 New Brighton Road via Joint Use Agreement with the Church dated August 8, 2011. The current condition of the parking lot is beyond its useful life and is in need of pavement rehabilitation. The City has had ongoing conversations with the Church representatives over the past several years in attempt to plan for the project. When planning for pavement projects it is necessary to order geotechnical services to assist in estimated construction costs. The City had ordered soil borings in 2019 at two locations at the parking lot to examine the existing pavement section and deterinine the recommended pavement section to be constructed. Recently, City staff had learned of the possibility of"ground rubber tire fill" layer used during the last reconstruction of the parking lot. This layer was not identified through the soil borings. The City and the Church decided it was important to investigate the possible tire layer further before moving forward with the project. Public Works Director/City Engineer Swearingen reported City staff has reached out to Olson Engineering, a firm that has specialized equipment that identifies subsurface material properties via ground penetrating radar. The geophysical subsurface investigation will provide valuable information necessary in determining the actual work required to construct a long-term reliable pavement surface. Olson Engineering has provided a proposal in Attachment A. Staff has visited with the consultant on site and reviewed the proposal. City staff recommends Council approve the quote to investigate the subsurface for the rubber tire layer. ARDEN HILLS CITY COUNCIL— OCTOBER 23, 2023 6 MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to Approve Olson Engineering Proposal For Geophysical Subsurface Investigation at 3245 New Brighton Road — Hazelnut Parking Lot Proiect with Olson Engineering in the amount of$12,852. The motion carried (5-0). 10. PUBLIC HEARINGS A. Arden Hills Tobacco Violations This item has been removed from the agenda. B. Planning Case 23-017 — Conditional Use Permit At 4504 Hamline Avenue North Community Development Director Jagoe stated 4504 Hamline Avenue North ("Subject Property") is zoned R-1, Single Family Residential District, and is designated for Low Density Residential Uses in the 2040 Comprehensive Land Use Plan. The Subject Property is the site of a single-family dwelling owned by Mr. Densmore. All adjacent properties to the north, east, and south are also zoned R-1, Single Family Residential District, and designated for Low Density Residential Uses in the 2040 Comprehensive Land Use Plan. The parcels to the west across the street on Hamline Avenue are zoned R-3, Townhouse and Low Density Multiple Dwelling District, and designated for Medium Density Residential Uses in the 2040 Comprehensive Land Use Plan. Community Development Director Jagoe reviewed the Site Data, Plan Evaluation and requested the Council hold a public hearing. Mayor Grant opened the public hearing at 7:37 p.m. Brian Densmore, 4504 Hamline Avenue North, thanked the Council for considering his request. He explained he has had a steady client base over the past 28 years and does 45% of this work online. He reported he has a 60 foot long driveway which meant he had adequate space for his grandson, who would serve as his part-time employee during the tax season. Mayor Grant closed the public hearing at 7:40 p.m. 11. NEW BUSINESS A. Resolution 2023-052 — Planning Case 23-017 — Conditional Use Permit At 4504 Hamline Avenue North Community Development Director Jagoe stated Brian Densmore ("Applicant") submitted an application for a Conditional Use Permit to allow a Class 11 Accessory Home Occupation at 4504 Hamline Avenue North. The Applicant is the owner of Brian Densmore Tax Service, Inc., a business related to the preparation of tax returns. A home occupation is allowed in residential zoning districts, but a Conditional Use Permit is required when there are customers visiting the residence or an employee that does not reside in the residence. The Applicant is proposing to meet with customers in-person and virtually by appointment only as well as have one part time ARDEN HILLS CITY COUNCIL— OCTOBER 23, 2023 7 employee that does not reside in the residence which triggered the Class II designation requiring a Conditional Use Permit. Community Development Director Jagoe explained the Planning Commission reviewed this application at their October 4, 2023, meeting and have offered the following findings of fact for your consideration: 1. The subject property located at 4504 Hamline Avenue North is zoned R-1, Single Family Residential District and is designated for Low Density Residential uses on the 2040 Comprehensive Plan. 2. A home occupation is allowed in residential zoning districts, but a Conditional Use Permit is required when there are patrons visiting the premises or an employee that does not reside in the residence. 3. The Applicant is the sole owner of Brian Densmore Tax Service, Inc., a business related to preparation of tax returns. 4. The home occupation is conducted entirely within the dwelling. 5. The proposed home occupation would have a limited number of patrons visiting the home, as the Applicant would only be seeing one client at a time,by appointment. 6. There will be no exterior evidence of the home occupation. 7. The Applicant will be limited to one additional part-time employee that does not reside in the residence to facilitate the home occupation. 8. A public hearing is required for a Conditional Use Permit request before the request can be brought before City Council. 9. The Planning Commission conducted a public hearing on October 4, 2023. Community Development Director Jagoe reported the Planning Commission reviewed this application at their October 4, 2023, meeting. At that time, the Commission recommended approval of Planning Case 23-017 for a Conditional Use Permit to allow a Class 11 Accessory Home Occupation at 4504 Hamline Avenue North, based on the findings of fact and submitted plans, subject to the following conditions: 1. No exterior evidence of the home occupation shall be permitted. 2. No exterior signage shall be permitted. 3. The Applicant shall be limited to one employee that does not reside in the residence. 4. The Applicant shall comply with all sections of the City Code, including no more than four vehicles parked in a driveway at any one time. 5. The Applicant shall be required to submit and maintain a Home Occupation Accessory Class 11 License with the City while the home occupation is active. Councilmember Monson asked if Condition 4 was just linked to the business. Community Development Director Jagoe reported this was the case. She explained under the Class II License the applicant could have asked for two additional parking spaces, but this was not requested as part of this application. Councilmember Monson questioned if the Class II License would allow for two employees for a short period of time. ARDEN HILLS CITY COUNCIL— OCTOBER 23, 2023 8 Community Development Director Jagoe explained the Class II License would only allow for one employee. Councilmember Rousseau thanked Mr. Densmore for having his business in Arden Hills. Councilmember Fabel asked if the applicant supported the five conditions for approval. Community Development Director Jagoe reported the applicant supported the five recommended conditions for approval. MOTION: Councilmember Rousseau moved and Councilmember Fabel seconded a motion to adopt Resolution 2023-052 for Planning Case 23-017 for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 4504 Hamline Avenue North, based on the findings of fact and submitted plans, subject to the conditions within the October 23, 2023 report to the City Council. The motion carried (5-0). 12. UNFINISHED BUSINESS None. 13. COUNCIL/STAFF COMMENTS Councilmember Monson stated she finds the public approaching the dais during the Public Comment portion of the meeting extremely inappropriate. She asked if the City Council had a policy in place to address this concern. Mayor Grant commented he was not aware of any policy. He indicated the Council has allowed the public to approach the dais in the past with written documentation. Councilmember Monson supported the City Council having a policy in place to ensure the Council was not approached during public meetings. She believed approaching the Council during a public meeting was highly inappropriate and should not occur. Councilmember Rousseau agreed with Councilmember Monson. Mayor Grant supported the Council discussing this hatter with the League of Minnesota Cities. He explained it was unusual for a resident to bring a Councilmember a gift. He stated he did not want to tell someone they cannot approach the dais. Councilmember Monson indicated she was interested in increasing the City's tobacco fees for 2024. Councilmember Monson provided the Council with an update from the Fire Board. She explained Shoreview was interested in moving forward with the fire district and noted North Oaks was not. She stated she informed the Fire Board that Arden Hills was not interested in pursuing a fire district either, but that the City would support a bylaws update. ARDEN HILLS CITY COUNCIL— OCTOBER 23, 2023 9 Councilmember Monson reported she had no personal benefits or conflicts of interest concerning the Rice Creek Commons development. Rather she was trying to use her years of experience in the renewable energy industry to assist in moving this project forward. She stated she has a great interest in doing the right thing for the environment and by making this project as sustainable as possible. She noted that her company works on much larger scale projects, and that this project is much smaller. She explained that if a personal interest were to arise, she would recuse herself or take the appropriate steps necessary. Councilmember Holden indicated she was able to attend Fun Fest at the townhouses last Saturday. She stated this was a very well attended community event. Councilmember Holden reported the Gathering Place held a trunk or treat event at Hazelnut Park that was also very well attended. Councilmember Holden suggested the City Attorney provide the Council with information on the open meeting law. She commented that one Councilmember was having serial meetings. Councilmember Holden indicated she was appalled by one of the earlier speakers who spoke about transportation from the AUAR and how the AUAR showed the TCAAP site could accommodate 1,500 or 2,500. She clarified that the bottom line was the AUAR did not address internal transportation. Rather, it addresses four intersections, 35W, County Road H, Hamline Avenue and County Road 96. She stated she was tired of hearing the lies about how there were no traffic concerns. She encouraged Mr. Larson to go back and read through the minutes as to how the 1,460 density number came about. She reiterated that the County failed to submit their terms which meant they were not willing to negotiate. She noted the City accepted an offer during mediation and the County changed their mind. Councilmember Holden wished everyone a safe and Happy Halloween. Councilmember Holden reported when people are treated inappropriately from the bench, perhaps the bench needs to be treated inappropriately. Councilmember Fabel stated he has never before been offered a bribe in his 77 years of public service. Councilmember Fabel spoke to Mr. Larson's comments. He noted he has a series of emails and letters dating back to April 25, 2022 noting he requested all data generated or maintained by the City Council pertaining to the amount or nature of residential home units within TCAAP or Rice Creek Commons development. He stated he had several discussions with Mr. Perrault after making this request. He reported on June 9, 2022 Mr. Larson and himself met with Mr. Perrault who provided a partial response to his document request. However, he was told the information requested from the Mayor and Councilmembers was not yet available. He stated on October 4, 2022 he spoke with Mr. Perrault regarding the data from the Mayor and City Councilmembers noting the information had still not been produced. He explained requests made for information, as discussed by Mr. Larson, were made to the Councilmembers and Mayor in April of 2022 and this request was repeated through the end of 2022. To this day, this information has not been provided. He concluded that Mr. Larson was correct, this information had never been made ARDEN HILLS CITY COUNCIL— OCTOBER 23, 2023 10 available in a public fashion or it would have been provided. Alternatively, the information was not provided, which would be a violation of State Law and the Mayor and Councilmembers could be removed from office. Councilmember Rousseau explained the PTRC did not have a quorum at their last meeting. Councilmember Rousseau reported the EDC would be holding its second meeting on Wednesday, October 25. She noted this group still had two open seats. Councilmember Rousseau stated NYFS held an open house at their White Bear Lake clinic last week. Mayor Grant indicated the Primer Tracer property was still up for auction and the current bid was $3,410,000. Mayor Grant addressed the comment made by Mr. Larson and if there was an agreement on the 1,460 units. He stated the City did have an agreement with the County on this number. He explained he had a print out of a Ramsey County Board of Commissioners agenda, which included an approved master plan that included 1,460 units. He noted an amendment was considered changing the number of units from 1,431 to 1,460 units. He reported action on this amended item was taken by the Ramsey County Board on December 20, 2016. Mayor Grant stated Councilmember Fabel previously stated the TCAAP AUAR called for a development that was between 1,500 and 2,500 units. He explained there was never one scenario between this range. Rather the two scenarios that were considered were the zoning scenario that was consistent with the City's approved comprehensive plan and associated development limits included in the City's current zoning code. He stated the zoning scenario included up to 1,500 residential units, 500,000 square feet of retail and 1,700,000 square feet of non-retail commercial space. He indicated people may wonder why the County went from 1,431 to 1,460, noting this was because this was the City's zoning scenario. He explained the people who completed the AUAR advised the City Council, at the time, that if the City chose to go over 1,500 units, the AUAR would have to be redone. The recommendation to the City was to set another limit for analysis purposes. He stated there was nothing magical about the 2,500 number, but rather established what would need to happen on the property if the development went over 1,500 units. He indicated the City and the County were working together and the density was increased to 1,460 because this was the City's zoning scenario. He reported the AUAR talks about two different scenarios. He clarified that one of these scenarios was not between 1,500 and 2,500 units. He commented on Page 2 of the AUAR noting this document was available on the City's website. Mayor Grant discussed the document request that Councilmember Fabel made and stated it was his understanding he asked to come in and review documents. He asked if this was City Administrator Perrault's recollection. City Administrator Perrault stated this was partially correct. He noted Councilmember Fabel and Mr. Larson had asked to review documents and that the other half of the request was for emails and other Councilmember communication. ARDEN HILLS CITY COUNCIL— OCTOBER 23, 2023 11 Mayor Grant questioned if Councilmember Fabel came in. City Administrator Perrault stated he did come in to satisfy the document review portion of his request. Mayor Grant commented on how he himself did a search on the City's website for TCAAP documents and over 900 documents came up. He also noted Councilmember Fabel was a sitting Councilmember and he could come in and review any City documents he wants. City Administrator Perrault stated this would be correct, but regarding the communication piece, this would require the City Councilmembers to provide those messages. Mayor Grant stated again that Councilmember Fabel could come in at any time he wishes and review City documents. City Administrator Perrault reported this was correct. Mayor Grant noted again for the record that there was no public document that any sitting Councilmember cannot have. City Administrator Perrault stated this was correct. ADJOURN MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to adiourn. The motion failed 2-3 (Councilmembers Fabel, Monson and Rousseau opposed). Councilmember Fabel stated he would like to be able to confirm the accuracy of his statement. He explained last October he was told the Mayor and Councilmembers had failed to produce the information he requested repeatedly. He indicated this information was specific to all documents pertaining to the amount and nature of residential home units to be included on the Rice Creek Commons development. He also had requested Councilmember emails as well as these other documents. He reported the Mayor and Council has failed to produce the information requested and that the Mayor and Council continues to fail to produce this information. He asked City Administrator Perrault if this was correct. City Administrator Perrault reported he did not use the word failed. Rather he indicated the information was not available at the time it was requested. Councilmember Fabel explained that staff had requested the information as requested by him pertaining to communications from the Mayor and Councilmembers, and it was never provided. City Administrator Perrault confirmed he has not yet received that information. Councilmember Rousseau stated she had not received all of the information contained in her data request either. ARDEN HILLS CITY COUNCIL— OCTOBER 23, 2023 12 Mayor Grant explained half of her data request was for social media information. He indicated he does not do social media. Councilmember Rousseau recalled that last December, the Mayor told her he was halfway through his emails and that he would get back to her. She noted she has not received any information from the Mayor. Mayor Grant indicated he would send Councilmember Rousseau an email stating he would have no data from social media. Councilmember Monson reported her data request was also initially denied, which pertained to economic analysis, but she did receive this information once she was voted into the City Council. She stated that she then made this information available to the public. MOTION: Councilmember Rousseau moved and Councilmember Monson seconded a motion to adjourn. The motion carried 4-1 (Councilmember Holden opposed). Mayor Grant adjourned the Regular City Council Meeting at 8:26 p.m. Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 8A -ARPEN�HILLS MEMORANDUM DATE: November 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2023 Payroll #22 $98,355.83 Total Payroll $98,355.83 Paid Claims - 10/14/2023-11/03/2023 (Check Nos. 52172-52233 and ACH Checks) $969,038.49 Total Accounts Payable $969,038.49 Total Claims $1,067,394.32 CITY OF ARDEN HILLS PAYROLL # 22 CHECKS DATED: 10/27/23 Biweekly: 10/07/23 - 10/20/23 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method FIT 8,781.21 EFT FICA Oasdi 5,147.04 5,147.04 EFT FICA Medicare 1,203.73 1,203.73 EFT SIT 3,678.42 EFT TOTAL TAXES 1 18,810.401 6,350.77 Health Premium 1,749.56 0.00 A/P Check* Dental Premium 95.88 0.00 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 1 1,845.441 0.00 HSA Health Saving 1 1,007.691 0.00 EFT TOTAL HEALTH SAVINGS 1 1,007.691 0.00 PERA 4,901.79 5,655.91 EFT ICMA 2,000.11 447.42 EFT Central Pension Fund-Union 1,344.00 A/P Check* MN State Retirement System 500.00 EFT TOTAL RETIREMENT 1 8,745.901 6,103.33 AFLAC 22.76 EFT Life/Addl/Dep Life 40.44 0.00 A/P Check* Life/Addl non-tax 9.40 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 32.00 A/P Check* IUOE 49 Dues (Union) 122.50 A/P Check* TOTAL VOLUNTARY 1 227.101 0.00 Total Employee Deductions 30,636.53 Net Payroll 0.00 Direct Deposit 55,265.20 EFT Gross Payroll Tie-Out 85,901.73 Plus City Paid Benefit 12,454.10 TOTAL PAYROLL COST 98,355.83 FICA TIE-OUT Gross Payroll 85,901.73 Less Total FSA 1,845.44 Less Total H.SA 1,007.69 Less Voluntary Ins 32.16 Net P/R Subject to FICA 83,016.44 FICA Oasdi @ 6.20% 5,147.04 FICA Medicare @ 1.45% 1,203.73 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. *A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 11/7/2023 5:42 PM ----AR) EN HiiLLs Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0192 GRAINGER INC 10/20/2023 9851952797 Supplies 71.02 9854784882 Supplies 213.06 9865312731 Supplies 124.84 Total for this ACH Check for Vendor 0192: 408.92 ACH 0295 XCEL ENERGY 10/20/2023 846981835 8/16/23-9/17/23 1,455.86 846981835 8/16/23-9/17/2.1 61.70 846981835 8/16/23-9/17/23 2,036.57 846981835 8/16/23-9/17/23 256.10 846981835 8/16/23-9/17/23 1,785.93 846981835 8/16/23-9/17/23 2,865.36 846981835 8/16/23-9/17/23 501.55 Total for this ACH Check for Vendor 0285: 8,963.07 ACH 0320 HEALTH PARTNERS INC 10/20/2023 009592521107 November Insurance 14,570.47 009592521107 November Insurance 929.02 Total for this ACH Check for Vendor 0320: 15,499.49 ACH 0327 STAPLES INC 10/20/2023 3548142641 Supplies 10.89 3548301939 Supplies 90.08 3548301940 Supplies 125.91 3548301940 Supplies 57.62 3549252527 Supplies 72.10 3549252528 Supplies 4.79 3549252529 Supplies 157.80 3549252530 Supplies 14.99 Total for this ACH Check for Vendor 0327: 534.18 ACH 0329 MICHAEL CHRISTOFORE 10/20/2023 101023 Mileage Reimbursement-Training 117.90 Total for this ACH Check for Vendor 0329: 117.90 ACH 0750 VERIZON WIRELESS 10/20/2023 9946546282 Service 10/11-11/10 1,014.81 Total for this ACH Check for Vendor 0750: 1,014.81 ACH 0761 ELECTRIC PUMP INC 10/20/2023 0076743-TN Liftstation 7 55,288.25 Total for this ACH Check for Vendor 0761: 55,288.25 AP Checks by Date-Detail by Check Date(11/7/2023 5:42 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0922 NINENORTH 10/20/2023 2023-073 Audio/Visual-September 1,227.83 2023-073 Audio/Visual-September-JDA 180.00 Total for this ACH Check for Vendor 0922: 1,407.83 ACH 10363 MINUTE MAKER SECRETARIAL 10/20/2023 M1768 10/2 JDA Meeting Minutes 290.38 M1768 10/9 CC Meeting Minutes 159.00 M1768 10/4 PC Meeting Minutes 236.25 Total for this ACH Check for Vendor 10363: 685.63 ACH 10474 RECYCLE TECHNOLOGIES 10/20/2023 239595 Clean Up Day 3,235.75 239595 Clean Up Day -196.00 Total for this ACH Check for Vendor 10474: 3,039.75 ACH 10522 MATTHEW JOHNSON 10/20/2023 101023 Mileage Reimbursement:8/1-10/10 63.76 Total for this ACH Check for Vendor 10522: 63.76 ACH 1125 BOLTON&MENK INC 10/20/2023 0320955 2022 Snelling Ave 364.50 0320956 2024 PMP 10,144.50 0320999 Liftstation 5 15,840.00 Total for this ACH Check for Vendor 1125: 26,349.00 ACH 1223 ADAM'S PEST CONTROL-MAIN 10/20/2023 3739732 October Pest Control 85.83 Total for this ACH Check for Vendor 1223: 85.83 ACH 4889 COMMUNITY FOOTWORKS 10/20/2023 10042023 October Footeare Clinic 325.60 Total for this ACH Check for Vendor 4889: 325.60 ACH 5587 CES IMAGING INC 10/20/2023 1N V 156180 October Rental 60.00 1N V 156180 Supplies 5.10 Total for this ACH Check for Vendor 5587: 65.10 ACH 7025 ON SITE COMPANIES-OSSTC INC 10/20/2023 0001594358 Restrooms:Floral Park Credit -18.53 0001613686 Restrooms 9/30-10/27 613.00 Total for this ACH Check for Vendor 7025: 594.47 ACH 7804 MARTIN MARIETTA MATERIALS INC 10/20/2023 40546046 Asphalt Purchase 9/27 286.55 40546046 Asphalt Purchase 9/27 286.54 40546047 Asphalt Purchase 9/27 203.68 40546047 Asphalt Purchase 9/27 203.68 Total for this ACH Check for Vendor 7804: 980.45 ACH FPTC FLEXIBLE PIPE TOOLS AND EQUIPME 10/20/2023 AP Checks by Date-Detail by Check Date(11/7/2023 5:42 PM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 29283 Boom Hose Assembly 985321 2,638.00 Total for this ACH Check for Vendor FPTC: 2,638.00 ACH FRID JEFF FRID 10/20/2023 101823 Mileage Reimbursement-Fall Expo 81.22 Total for this ACH Check for Vendor FRID: 81.22 52172 10244 COMCAST BUSINESS INC 10/20/2023 184097969 October Service 506.14 Total for Check Number 52172: 506.14 52173 10516 DASH SPORTS LLC 10/20/2023 2023-233 Sports Camps:Soccer/Flag Football 1,690.00 Total for Check Number 52173: 1,690.00 52174 6954 EMERGENCY APPARATUS MAINTENA 10/20/2023 129385 DOT Inspection 985124 343.12 129386 DOT Inspection#85128 343.12 129387 DOT Inspection#85115 343.12 129388 DOT Inspection#85123 343.12 129389 DOT Inspection#85321 343.12 129390 DOT Inspection#85431 343.12 Total for Check Number 52174: 2,058.72 52175 0447 LU.O.E LOCAL 49 BENEFIT FUND-INSI 10/20/2023 BP3.1123 September Insurance-Beebe 1,420.00 BP3.1123 November Insurance 9,940.00 N134.1123 November Insurance 1,602.00 Total for Check Number 52175: 12,962.00 52176 0390 INT'L UNION OPERATING ENGINEERS 10/20/2023 1200.1023 October Dues 245.00 Total for Check Number 52176: 245.00 52177 10553 J&J CONTRACTING 10/20/2023 16844 Refrigerator Recycling 81.00 Total for Check Number 52177: 81.00 52178 1055 KODIAK POWER SYSTEMS INC 10/20/2023 KPS1362 Booster Generator Repair 2,096.55 Total for Check Number 52178: 2,096.55 52179 0778 MCFOA 10/20/2023 101123 Registration:Athenian Dialogue 45.00 Total for Check Number 52179: 45.00 52180 5642 MILLS AFTERMARKET ACCESSORIES 10/20/2023 BLN-91270 Mud Flaps 485220 71.96 Total for Check Number 52180: 71.96 52181 2732 MINNESOTA WISCONSIN PLAYGROUT 10/20/2023 2023514 Floral Park Improv Project-Play Equipment 1,293.15 AP Checks by Date-Detail by Check Date(11/7/2023 5:42 PM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 2023515 Floral Park Improv Project-Play Equipment 3,128.32 2023519 Floral Park Improv Project-Play Equipment 64,339.81 Total for Check Number 52181: 68,761.28 52182 0155 OFFICE OF MN IT SERVICES 10/20/2023 W23090563 September Phones 750.62 Total for Check Number 52182: 750.62 52183 U13*00700 PAM O'MEARA 10/20/2023 Refund Check 001 6 1 6-000,1663 Lake View Co 54.78 Total for Check Number 52183: 54.78 52184 U13*00699 F PISTOTNIK 10/20/2023 Refund Check 002404-000,1163 Benton Way 43.01 Total for Check Number 52184: 43.01 52185 1208 PREMIUM WATERS INC 10/20/2023 610207-09-23 September Water 40.62 6 1 3 3 1 7-09-23 September Water 102.12 Total for Check Number 52185: 142.74 52186 0811 RAMSEY COUNTY 10/20/2023 FLEET-000836 Signs 40.00 Total for Check Number 52186: 40.00 52187 6748 RELIANCE STANDARD 10/20/2023 GL154938.1123 November Insurance 1,432.92 Total for Check Number 52187: 1,432.92 52188 10364 WILLIAM F SHORT 10/20/2023 100223 Administrative Hearing 8/29 333.00 Total for Check Number 52198: 333.00 52189 SRFC SRF CONSULTING GROUP INC 10/20/2023 16750.00-4 Old Highway 10 Trail 10,393.64 Total for Check Number 52189: 10,393.64 52190 10495 TENET 10/20/2023 768444 Rock Logs 48.00 Total for Check Number 52190: 48.00 52191 1161 VALLEY-RICH CO INC 10/20/2023 32631 Water Main Repair-Red Fox/Northwoods 16,400.00 Total for Check Number 52191: 16,400.00 52192 9755 VERIZON CONNECT NWF INC 10/20/2023 OSV000003 1 3 622 1 August Service 339.99 OSV000003157159 September Service 339.99 Total for Check Number 52192: 679.98 52193 10554 WE GOAT CHEW LLC 10/20/2023 AP Checks by Date-Detail by Check Date(11/7/2023 5:42 PM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 231005 Chatham Park Path 3,500.00 Total for Check Number 52193: 3,500.00 52194 10555 ZAHL PETROLEUM MAINTENANCE C 10/20/2023 0204139 Ingerson Road 387.50 Total for Check Number 52194: 387.50 Total for 10/20/2023: 240,867.10 ACH 0381 MISSIONSQUARE RETIREMENT 10/27/2023 20230930 Q4 2023 Annual Plan Fee 250.00 Total for this ACH Check for Vendor 0381: 250.00 ACH 0382 MISSIONSQUARE#106944 10/27/2023 PR 23-22 PR Batch 00200.10.2023 ICMA Employee Perce PR Batch 00200.10.2023 ICN 387.76 PR 23-22 PR Batch 00200.10.2023 ICMA Employer Perce PR Batch 00200.10.2023 ICN 447.42 Total for this ACH Check for Vendor 0382: 835.18 ACH 0387 MISS1ONSQUARE 4302482 10/27/2023 PR 23-22 PR Batch 00200.10.2023 ICMA Employee Dedu PR Batch 00200.10.2023 ICI\! 1,400.00 PR 23-22 PR Batch 00200.10.20231CMA Employee Perce PR Batch 00200.10.20231CN 212.35 Total for this ACH Check for Vendor 0387: 1,612.35 ACH 10497 CINTAS CORP 10/27/2023 4169008399 September Mats 105.39 Total for this ACH Check for Vendor 10497: 105.39 ACH 1252 CAMPBELL KNUTSON-ATTORNEYS 1 10/27/2023 3231G-0923 September Legal 2,464.90 3231G-0923 September Legal 62.00 3231G-0923 September Legal 31.00 3231G-0923 September Legal 815.50 Total for this ACH Check for Vendor 1252: 3,373.40 ACH 1363 WATER CONSERVATION SERVICES IN( 10/27/2023 13520 Leak Locate-3530 Rodgewood 352.93 Total for this ACH Check for Vendor 1363: 352.93 ACH 2851 MC TOOL&SAFETY SALES INC 10/27/2023 017724 Gloves 64.40 Total for this ACH Check for Vendor 2851: 64.40 ACH 4709 WARNING LITES INC 10/27/2023 23-04656 Traffic Control TH 10 btn 694&96 500.00 Total for this ACH Check for Vendor 4709: 500.00 ACH 6060 BATTERIES PLUS 10/27/2023 P66794572 Battery#85121 118.95 Total for this ACH Check for Vendor 6060: 118.95 AP Checks by Date-Detail by Check Date(11/7/2023 5:42 PM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 7804 MARTIN MARIETTA MATERIALS INC 10/27/2023 40740752 Asphalt Purchase 9/27 -407.36 40740767 Asphalt Purchase 9/27 574.36 Total for this ACH Check for Vendor 7804: 167.00 ACH 8032 PACE ANALYTICAL FIELD SVC INC 10/27/2023 1223-7643 Drinking Water Survey-September 1,181.80 Total for this ACH Check for Vendor 8032: 1,181.80 ACH ESRI ESRI 10/27/2023 94570571 Agreement Fee I 1/10/2023-11/09/2024 15,500.00 Total for this ACH Check for Vendor ESRI: 15,500.00 52204 AR-AHSL AHSL PARTNERS LLC 10/27/2023 ROW 2021-00251 Escrow Refund:ROW 2021-00251,1740 Parksh 15,000.00 Total for Check Number 52204: 15,000 00 52205 10347 BITUMINOUS ROADWAYS INC 10/27/2023 32854 City Hatt Parking Lot Improv Pay 3 -2,296.89 32854 City Hall Parking Lot Improv Pay 3 45,937.77 Total for Check Number 52205: 43,640.88 52206 1033 COMCAST 10/27/2023 44271.1123 Service 10/21-11/20 6.51 Total for Check Number 52206: 6.51 52207 AR-CONS1 CONSOLIDATED COMMUNICATIONS 1 10/27/2023 ROW 2018-00946 Escrow Refund:ROW 2018-00946;4265 Lexin€ 1,000.00 Total for Check Number 52207: 1,000.00 52208 AR-DIMK DIMKE EXCAVATING INC 10/27/2023 GE 2020-0 1 0 87 Escrow Refund:GE 202 0-0 1 0 87,3900 Bethel D 173.16 Total for Check Number 52208: 173.16 52209 0841 EHLERS&ASSOCIATES INC. 10/27/2023 95195 September Services 450.00 Total for Check Number 52209: 450.00 52210 0849 FRA-DOR INC 10/27/2023 2310008 Black Dirt Purchase 59.25 Total for Check Number 52210: 59.25 52211 1193 FURTHER INC 10/27/2023 16665452 Participation Fee-October 63.75 Total for Check Number 52211: 63.75 52212 AR-HEDL JULIE or ERIK HEDLUND 10/27/2023 ROW 2022-00146 Escrow Refund:ROW 2022-00 1 46,3240 Shorel 10,000.00 Total for Check Number 52212: 10,000.00 52213 AR-HERO HERO HOME SERVICES 10/27/2023 AP Checks by Date-Detail by Check Date(11/7/2023 5:42 PM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ROW 2022-00057 Escrow Refund:ROW 2022-00057,4034 Fairvie 1,000.00 S 2021-00673 Escrow Refund:S 2021-00673,3521 Snelling A, 500.00 Total for Check Number 52213: 1,500.00 52214 10330 KLEIN UNDERGROUND LLC 10/27/2023 56510 2023 PW Paving Project 2,234.75 56664 Watermain Repair-County E&Indian 6,081.00 57090 Manhole Repair-County E&Connelly 7,300.00 Total for Check Number 52214: 15,615.75 52215 AR-MI-T] MI-TECH SERVICES INC. 10/27/2023 ROW 2019-01052 Escrow Refund:ROW 2019-01052,4265 Lexin€ 1,000.00 Total for Check Number 52215: 1,000.00 52216 7359 OLSON'S SEWER SERVICE INC 10/27/2023 101977 LS*13 Rehab 1,680.00 Total for Check Number 52216: 1,680.00 52217 10354 ST. PAUL PIONEER PRESS 10/27/2023 0923572589 PC 23-018 Ground Mounted Solar Energy Systei 60.76 0923572589 Delinquent Utilities 31.85 0923572589 Escrow PC 23-017#715 62.72 0923572589 Summary Ordinance 2023-011 40.67 0923572589 Escrow PC 23-016 4714 48.02 Total for Check Number 52217: 244.02 52218 AR-TELL TELCOM CONSTRUCTION INC. 10/27/2023 ROW 2023-00260 Escrow Refund:ROW 2023-00260,3586 RidgeN 1,000.00 Total for Check Number 52218: 1,000.00 52219 AR-UNIV3 UNIVERSAL SERVICES INC 10/27/2023 ROW 2022-00304 Escrow Refund:ROW 2022-00304, 1740 Parksh 1,000.00 ROW 2022-00486 Escrow Refund:ROW 2022-00486, 1549 Briark 1,000.00 Total for Check Number 52219: 2,000.00 52220 1161 VALLEY-RICH CO INC 10/27/2023 32662 Water Main Repair-Ridgewood Rd 4,387.45 Total for Check Number 52220: 4,387.45 Total for 10/27/2023: 121,882.17 ACH ACH001 US BANK 10/31/2023 BAARS102023 U OF M CONTLEARNING-PSEE RecertificatiA 145.00 CHRIM102023 TST*BAKERS RIBS-per diem leadership traini 20.70 CHRIM102023 HOLIDAY STATIONS 0386-per diem leadershil 5.22 CHRIM102023 TAVERN 4 5-per diem leadership training 39.24 CHRIM102023 TST*BOMBAY PIZZA KITCHEN-per diem le,, 21.39 CHRIM102023 HOLIDAY STATIONS 0386-per diem leadershil 3.43 FRIDJ102023 THE HOME DEPOT#2828-Tubc 36.38 FRIDJ102023 SWINGSETMALL.COM-Swing Seat 152.85 FRIDJ102023 HOMEDEPOT.COM-ToolKit 696.86 FRIDJ102023 AMZN MKTP US*TX4IK9AL2-Charging Static 70.64 AT Checks by Date-Detail by Check Date(11/7/2023 5:42 PM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference HANSJ102023 FOZZIES SMOKIN BAR-per diem Advanced A 21.10 HANSJ102023 TST*A.T.THE BLACK&WH-per diem Adva 22.68 HANSJ102023 MINNESOTA ASSOC OF GOVERN-Fall Confe 125.00 HANSJ102023 HAMPTON INNS-Advanced Academy Conf 263.90 HANSH 02023 DAVANNIS#10 ARDEN HILL-CC Worksessio 95.81 HANSH 02023 LEAGUE OF MINNESOTA CITI-2023 Fall For 30.00 HANSJI 02023 JIMMY JOHNS-1532-CC Worksession 221.50 HOLDBI02023 MICROSOFT*MICROSOFT 365-Subscription 108.36 JAGOJ 102023 SP PLANETIZEN STORE-2023 APA Conferenc 299.00 JAGOJ 102023 APA MN CHAPTER-AICP Prep Class 122.73 JAGOJ102023 AMERICAN PLANNING ASSOC-Membership 356.00 JOHNMI02023 WWW.PEACHJAR.COM-Flashlight Pumpkin 75.00 JOHNM102023 WWW.PEACHJAR.COM-Flashlight Pumpkin 25.00 JOHNMI02023 TRADER JOE S#727-Flashlight Pumpkin 349.30 JOHNM102023 FUN EXPRESS-Flashlight Pumpkin 62.73 JOHNM102023 SAMSCLUB#6309-Flashlight Pumpkin -37.35 JOHNM102023 SAMS CLUB#6309-FlashlightPumpkin 161.31 JOHNM102023 PARTYCiTY 1138-FlashlightPumpkin 153.89 JOHNM102023 SAMSCLUB#6310-FlashlightPumpkin 47.94 JOHNMI02023 WAL-MART#3404-Flashlight Pumpkin 84.22 JOHNM102023 TARGET 00006197-FlashlightPumpkin 79.07 JOHNM102023 WAL-MART#2087-FlashlightPumpkin -9.04 JOHNM102023 WAL-MART 93404-Flashlight Pumpkin 18.08 MlKAT102023 APPLE.COM/BILL-leloud 0.99 MlKAT102023 CHETS SHOES-CP-Boots 233.99 MIKAT102023 U OF M CONTLEARNING-Tree Inspector Rec, 50.00 MIKAT102023 MENARDS 3385-Misc Supplies 46.00 MIKAT102023 THE HOME DEPOT#2828-Deck Screws 101.74 MIKAT102023 MENARDS COON RAPIDS-Misc Supplies 49.23 MIKAT102023 THE HOME DEPOT#2828-Tube 54.57 PERRD102023 AMZN MKTP US-Partial Refund -22.85 PERRD102023 AMZN MKTP US*T926U1JP2-Collapsible Wq 226.32 PERRD102023 AMZN MKTP US-Partial Refund -11.47 SEIFMI02023 RUNNINGS OF STCLOUD-Clothing 59.99 SWEAD102023 WPY*AMERICAN PUBLIC WORKS-Fall Con 733.80 Total for this ACH Check for Vendor ACH001: 5,390.25 ACH ACH002 AFLAC 10/31/2023 554605 Insurance Premiums-October 2023 45.52 Total for this ACH Check for Vendor ACH002: 45.52 ACH ACH005 MINNESOTA REVENUE-SALES&USE 10/31/2023 92023 September Sales/Use Tax 41.67 92023 September Sales/Use Tax 0.33 Total for this ACH Check for Vendor ACH005: 42.00 ACH ACH006 MINNESOTA DEPT OF LABOR-BLDG P 10/31/2023 92023 Q2 Building Surcharge 3,577.83 92023 Q2 Building Surcharge -143.11 Total for this ACH Check for Vendor ACH006: 3,434.72 ACH ACH007 QUADIENT FINANCE USA INC 10/31/2023 6418.1023 Postage 10/16/23 1,000.00 Total for this ACH Check for Vendor ACH007: 1,000.00 AP Checks by Date-Detail by Check Date(11/7/2023 5:42 PM) Page 8 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for 10/31/2023: 9,912.49 ACH 0022 THOMAS MIKACEVICH 11/03/2023 103123 Uniform Allowance Reimbursement 123.61 Total for this ACH Check for Vendor 0022: 123.61 ACH 0319 CITY OF ROSEVILLE 11/03/2023 0241978 Q3 2023 Water Purchase 478,287.29 Total for this ACH Check for Vendor 0319: 478,287.29 ACH 0329 MICHAELCHRISTOFORE 11/03/2023 103123 Mileage Reimbursement-Training 117.90 Total for this ACH Check for Vendor 0329: 117.90 ACH 0706 CERTIFIED LABORATORIES 11/03/2023 9439721 Eyewear 253.65 Total for this ACH Check for Vendor 0706: 253.65 ACH 10497 CINTAS CORP 11/03/2023 41 721 95 072 October Mats 105.39 Total for this ACH Check for Vendor 10497: 105.39 ACH 1125 BOLTON&MENK INC 11/03/2023 0322899 2024 PMP 11,552.00 0322900 Liftstation 5 26,879.00 Total for this ACH Check for Vendor 1125: 38,431.00 ACH 1785 ECOTHYNK 11/03/2023 2108 Q3 2023 UB Statement Processing 641.43 2108 Q3 2023 UB Statement Processing 641.44 2108 Q3 2023 UB Statement Processing 641.44 Total for this ACH Check for Vendor 1785: 1,924.31 ACH 2487 FLUID INTERIORS 11/03/2023 87649 City Hall Remodel-Design 6,242.25 Total for this ACH Check for Vendor 2487: 6,242.25 ACH 5665 METERING&TECHNOLOGY SOLUTI( 11/03/2023 1NV3624 2"Compound Meter-DMV&Fleet Surplus 3,013.00 1NV3624 2"Compound Meter-DMV&Fleet Surplus 28.76 Total for this ACH Check for Vendor 5665: 3,041.76 ACH ALPI ALLEGRA PRINT&IMAGING INC 11/03/2023 110223 November Newsletter Postage 946.00 170461 October Newsletter Postage 0.37 170461 October Newsletter 2,463.72 Total for this ACH Check for Vendor ALPI: 3,410.09 ACH TOII TOKLE INSPECTIONS INC 11/03/2023 110123 October Electrical Inspections 3,938.55 AP Checks by Date-Detail by Check Date(11/7/2023 5:42 PM) Page 9 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor TOR: 3,938.55 52221 10507 ANIMAL HUMANE SOCIETY 11/03/2023 37564 Animal Control Q3 2023 428.00 Total for Check Number 52221: 428.00 52222 CPF1 CENTRAL PENSION FUND SOURCE A 11/03/2023 184503.10232 October Pension 2,688.00 Total for Check Number 52222: 2,688.00 52223 0447 LU.O.E LOCAL 49 BENEFIT FUND-INSI 11/03/2023 N134.1123-ADDL November Insurance-New Employee M Brisson 1,420.00 Total for Check Number 52223: 1,420.00 52224 10362 MARCO TECHNOLOGIES LLC 11/03/2023 INVII769120 Service 10/25-11/24 77.18 INVII769120 Service 10/25-11/24 13.62 Total for Check Number 52224: 90.80 52225 10547 MILLER DUNWIDDIE 11/03/2023 28440 Booster Station Assmt-September 200.00 Total for Check Number 52225: 200.00 52226 10486 MINNESOTA METRO NORTH TOURISh 11/03/2023 11223 Quality Inn September Lodging Tax 4,109.46 11223 Springhill Suites September Lodging Tax 10,721.43 Total for Check Number 52226: 14,830.89 52227 0600 NCPERS GROUP LIFE INS 11/03/2023 315800112023 November Insurance 64.00 Total for Check Number 52227: 64.00 52228 3100 PROVIDENT LIFE AND ACCIDENT INS 11/03/2023 E0471136.1023 October insurance 39.02 Total for Check Number 52228: 39.02 52229 0811 RAMSEY COUNTY 11/03/2023 FLEET-000851 Vehicle Parts-September 508.63 FLEET-000851 Vehicle Service/Repair-September 217.00 FLEET-000852 September Fuel 3,013.03 PRMG-005235 PW Rental Space-November 1,146.78 PRMG-005235 PW Rental Space-November 5,160.53 PRMG-005235 PW Rental Space-November 2,580.26 PRMG-005235 PW Rental Space-November 2,580.26 Total for Check Number 52229: 15,206.49 52230 0282 REPUBLIC SERVICES#899 11/03/2023 0899-004313504 Recycling Service-October 8,847.15 0899-004316928 PW Waste-October 2,705.69 Total for Check Number 52230: 11,552.84 52231 0674 TITAN MACHINERY INC 11/03/2023 AP Checks by Date-Detail by Check Date(11/7/2023 5:42 PM) Page 10 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 372111 Towmaster T12D Trailer-Utility 11,780.00 Total for Check Number 52231: 11,780.00 52232 MISC2 URBAN COMPANIES 11/03/2023 2023-00343 Hydrant Meter Refund 2,000.00 2023-00343 Hydrant Meter Water Usage&Rental -1,299.11 Total for Check Number 52232: 700.89 52233 AR-WAHL DONALD WAHLBERG 11/03/2023 PC 23-018 Escrow Refund PC 23-018; 1451 Arden Place 1,500.00 Total for Check Number 52233: 1,500.00 Total for 11/3/2023: 596,376.73 Report Total (100 checks): 969,038.49 AP Checks by Date-Detail by Check Date(11/7/2023 5:42 PM) Page 11 CONSENT— 8B ,-iIZEN HILLS MEMORANDUM DATE: November 13, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Resolution 2023-053 Authorizing the Application for Recycling SCORE Grant Funds from Ramsey County for 2024 Budgeted Amount: Estimated Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Resolution 2023-053 Authorizing the Application for Recycling SCORE Grant Funds from Ramsey County for 2024. Background The City is eligible to apply for grant money from Ramsey County's recycling SCORE grant program for 2024. Grant funds can be used to offset the cost of the City's recycling program, including administration, equipment, and collection costs. In the past, the City has primarily used the funds to offset collection costs and the annual Cleanup Day costs. The County requires a resolution from the City Council to authorize the application for the SCORE grant. The 2024 grant allocation for Arden Hills has a base amount of $23,645, we will also seek an additional $4,504 in incentive funding for a total of$28,149. The City annually budgets for increases in the recycling budget. The draft budget for the City's recycling program in 2024 is $177,940. The SCORE grant money offsets approximately 16% of the base cost of the residential recycling program. Revenue share from the recycling hauler also plays a role in reducing the base cost of the recycling program. Recycling fees, which are assessed to each participating residential property, cover the remaining portion of the recycling budget. Page 1 of 2 Budget Impact The SCORE grant provides a partial funding source for the City's recycling program and helps offset costs to the City and its residents. Attachments Attachment A: Resolution 2023-053 Page 2 of 2 Attachment A ,`VEEN�HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-053 RESOLUTION AUTHORIZING APPLICATION FOR RECYCLING SCORE GRANT FUNDS FROM RAMSEY COUNTY WHEREAS, the City of Arden Hills is eligible to apply for SCORE recycling grant funds from Ramsey County; and WHEREAS, such funds would assist in continuing and improving the City's recycling program for the year 2024. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: That the City Administrator or designee be authorized to apply for such grant funds for the year 2024. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13TH DAY OF NOVEMBER, 2023. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CONSENT ITEM—8C ,-AI�EN HILLS MEMORANDUM DATE: November 13, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Resolution 2023-054 Application for MnDOT Metro Standalone Noise Barrier Program Budgeted Amount: Actual Amount: Funding Source: N/A TBD TBD Council Should Consider Motion to approve, table or deny the following: • Resolution 2023-054 Application for MnDOT Standalone Noise Barrier Program Background The City Council has recently discussed applying for MnDOT's Standalone Noise Barrier Program at their September 181h worksession (memo attached for background). At that meeting Council discussed applying for both a stretch along Old Highway 10 and Highway 51. For the portion along Highway 51, the City would need to work with Roseville on a joint application; however, at this time Roseville is not pursuing a noise barrier at this location so the Highway 51 stretch is not being considered. Staff is only bringing forward an application for the area along Old Highway 10. Upon approval of this resolution, Staff will submit to MnDOT the application and resolution for their consideration. Budget Impact If the City were to be selected,we would be responsible for ten percent of the cost of the noise barrier project. Recent estimates put a noise barrier at approximately $3,000,000, which would mean a cost of$300,000 for the City. While this is not budgeted today, it could be worked into future budgets as the project would still be a number of years out. Attachments Attachment A: Resolution 2023-054 Application for MnDOT Metro Standalone Noise Barrier Program Attachment B: September 18`'Memo Page 1 of 1 I't Attachment A - IR)ENHILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-054 RESOLUTION APPROVING APPLICATION FOR MNDOT METRO STANDALONE NOISE BARRIER PROGRAM WHEREAS, the City of Arden Hills City Council has discussed applying for the MnDOT Standalone Noise Barrier Program; and WHEREAS, the City Council has identified the section of Old Highway 10 from Lakeshore Place to Wedgewood Circle as a prime candidate for a noise barrier. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City authorizes City Staff to complete and submit an application for the MnDOT Standalone Noise Barrier Program for the aforementioned section of Old Highway 10. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13TH DAY OF NOVEMBER 2023. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laser fiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Attachment B ,'iAZEN HILLS MEMORANDUM DATE: September 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Sound Barrier Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council should consider providing direction on pursuing an application with MnDOT for a potential sound barrier. Background On a number of occasions, the City has discussed pursuing a potential sound barrier (noise wall) in the city, typically along Old Highway 10 (Highway 51 and Glenhill area were also discussed, too). Annually, MnDOT requests applications from interested cities for their metro area standalone noise barrier program; while Council did discuss this last year, MnDOT, due to limited funding, did not accept applications last year. MnDOT is accepting applications this year through December 31st for 2029 sound barrier projects. Should the City want to submit an application and be awarded a project, the City would be responsible for 10 percent of the cost. The scoring for the program is based on a number of factors, such as number homes served, decibel levels, and cost feasibility. A quick summary is below of the two areas recently discussed: Old Highway 10 from Highway 96 to South of Wedgewood Circle eeo Franklin ReeClness � kSt e re h Royal Hills Pa,k ,ever This area was studied as part of a previous 2019 MnDOT Noise Study and it was found the noise level in the area measured 71.2 decibels during the reading period, the threshold for a sound barrier Page 1 of 2 is 65 decibels. Based on MnDOT's scoring, the selected area did not score high enough to receive a noise wall. The estimated cost for a noise wall at the time was $2,700,000, equating to a cost to the City of$270,000. It can be assumed the cost in today's dollars is closer to $3,000,000 with a $300,000 City cost. Highway 51 and Glenhill Area hapel Q g Johanna Marsh Park® a RII Ha� A a (I\\ Gleani//qo. f v e^� Glenhl ft' HaIIQIn ather's^. se © n, ,,ems a:4ve LM Knjt ally This area was not part of previous noise study,but did have a noise measurement taken coming in at 67.1 decibels, which is also over the threshold. Since it was not part of a previous study, we do not have a cost estimate for this section,but MnDOT did note a short wall here likely isn't cost effective, and a longer wall would require cooperation with Roseville as it would likely stretch into their City. The actual application for a future noise wall is simple to complete, but would require a resolution of support from the City Council. Should the City decide to submit an application, MnDOT will then update noise studies for the areas of the submitted applications and based on their criteria will score each application. It will be important should the Council want Staff to submit an application to give direction on the area(s) it would like to submit for. Budget Impact Assuming a cost to the City of$300,000, there is not currently money set aside for a 2029 noise wall. The projected balance for the PIR fund is below, you'll note it could absorb $300,000 but other projects may need to be cut or new projects not added in the future. The City may pursue other funding mechanisms, such as, assessments, too. w $2.5 ° $2.0 $1.5 $1.0 $0.5 ■ $0.0 -$0.5 2024 2025 2026 2027 2028 2029 Attachment N/A Page 2 of 2 CONSENT ITEM— SD ,-AI�EN HILLS MEMORANDUM DATE: November 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Planning Commission Alternate Appointment Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Resolution 2023-055 Appointing Stephen Erler as an alternate to the Planning Commission. Background/Discussion The resignation of alternate Planning Commissioner Clayton Zimmerman in August resulted in a vacancy for that position. Interviews of three applicants were recently conducted and included Planning Commission Councilmember liaison Emily Rousseau, Staff liaison Community Development Director Jessica Jagoe and Planning Commission Chair Paul Vijums. It is recommended that the City Council appoint Stephen Erler to the Planning Commission as an alternate member with a term expiring December 31, 2025. Budget Impact N/A Attachments Attachment A: Resolution 2023-055 Page I of I Attachment A -` 1PEN�HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-055 A RESOLUTION APPOINTING STEPHEN ERLER AS AN ALTERNATE MEMBER TO THE PLANNING COMMISSION WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City Council regarding planning and zoning issues; and WHEREAS, due to the resignation of an alternate Planning Commissioner resulting in a vacancy for such, it is recommended that Stephen Erler be appointed as an alternate member of the Planning Commission. THEREFORE, BE IT RESOLVED that the City Council appoints Stephen Erler to serve as an alternate member on the Planning Commission for a term expiring December 31, 2025. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13TH DAY OF NOVEMBER 2023. David Grant,Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laser fiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CONSENT ITEM—8E ,-AI�EN HILLS MEMORANDUM DATE: November 13, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Resolution 2023-056 Accepting the Liability Coverage Limits from the League of Minnesota Cities Insurance Trust(LMCIT) for 2024 Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Resolution 2023-056 accepting the liability coverage limits from the League of Minnesota Cities Insurance Trust(LMCIT) for 2024. Background Each year the City Council is required to decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. In past history, the City has not waived the monetary limits on municipal tort liability established by Minnesota Statutes 466.04 (this would mean that the City accepts liability coverage limits of$1,500,000). Budget Impact None. Attachments Attachment A: Resolution 2023-056 Attachment B: Waiver Form Page 1 of 1 I't Attachment A - IR)EN-,HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-056 RESOLUTION ACCEPTING THE LIABILITY COVERAGE LIMITS FROM THE LEAGUE OF MINNESOTA CITIES INSURANCE TRUST LMCIT) WHEREAS,the City of Arden Hills DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City accepts liability coverage limits of one million, five hundred thousand dollars and zero cents ($1,500,000.00) from the League of Minnesota Cities Insurance Trust (LMCIT) for calendar year 2024. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13TH DAY OF NOVEMBER 2023. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Lasertiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. o Attachment B LACLEAGUE MINNESOTA CITIES LIABILITY COVERAGE WAIVER FORM Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) must complete and return this form to LMCIT before their effective date of coverage. Email completed form to Your city's underwriter,to pstechnlmc.org,or fax to 651.281.1298. Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not waive the statutory tort limits must be made annually by the member's governing body, in consultation with its attorney if necessary. The decision has the following effects: • If the member does not waive the statutory tort limits, an individual claimant could recover no more than$500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether the member purchases the optional LMCIT excess liability coverage. • If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could recover up to $2,000,000 for a single occurrence(under the waive option,the tort cap liability limits are only waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000,regardless of the number of claimants. • If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. LMCIT Member Name: City Of Arden Hills Check one: ❑ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. § 466.04. ❑ The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of member's governing body meeting: November 13, 2023 Signature: Position: League of Minnesota Cities 3/2/2023 Liability Coverage Waiver Form Page 1 CONSENT ITEM— SF ,-AI�EN HILLS MEMORANDUM DATE: November 13, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Accept Resignation of Office Support Specialist Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Resignation of the Office Support Specialist. Background The current Office Support Specialist has submitted their resignation with a last day of November 13th,this item will officially accept their resignation. Staff will be requesting to authorize recruitment under a separate agenda item. Budget Impact None. Attachments N/A Page 1 of 1 CONSENT ITEM— 8G It ,-iIZEN HILLS MEMORANDUM DATE: November 13, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Authorization to Recruit for a Permit Technician/Office Support Specialist Budgeted Amount: Actual Amount: Funding Source: $65,000 $65,000 Various Funds Council Should Consider Motions to approve, table, or deny the following: • Recruit for a Permit Technician/Office Support Specialist position. Background The City currently has a vacancy following the resignation of the Office Support Specialist. Following review of this position, Staff is recommending this position's title be changed to Permit Technician/Office Support Specialist; this is due to the fact that most of work this position does is related to creating, processing, and issuing permits (building, sewer, water, zoning, etc.). Work relating to processing these permits can often be complex and requires a special knowledge and skillset. Taking this into consideration, Staff is also recommending the position be moved up a grade from Grade 7 to Grade 8 on our compensation scale. The current hourly pay range for the position is $24.56 - $31.12, the revised range would be $26.04 - $32.98. Upgrading this position puts us closer to what the market would demand and should better our chances at recruiting a qualified individual. The Personnel Committee has reviewed this recommendation and is supportive. Anticipated process: -Council approves authorization to begin the recruitment process -Staff posts for the position -Staff reviews applications and selects interview candidates and selects a finalist -Staff will bring forward a finalist for official Council approval Page 1 of 2 Councilmembers have previously expressed an interest in being part of the interview panel for certain positions at City Hall; currently no Councilmembers are slated to be on the interview panel for this position. Should Council want to designate Councilmembers to attend they should do so with this authorization (it would need to be pulled from consent and approved). Budget Impact This position is filling an existing budgeted position, while the position is being upgraded this should not adversely affect the budget. Attachments Attachment A: Office Support Specialist Job Description Attachment B: Permit Technician/Office Support Specialist Job Description Page 2 of 2 Attachment A -A DIkEEN HILLS CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Office Support Specialist Department: Finance and Administration Accountable to: City Clerk Positions Supervised: None Status: Regular Full Time June 2015 PRIMARY OBJECTIVES Performs intermediate skilled administrative support work providing a variety of routine and complex clerical and administrative support assistance, and related duties as apparent or assigned. Work is performed under the limited supervision of the City Clerk. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Prepares various types of correspondence including press letters, memos, reports, press releases, City Council Packets, Legal Notices, promotional materials, etc. Compiles, prepares, and distributes department-specific agenda packets, and supporting material. Creates and maintains files and records to ensure City information is complete, accurate and current. Creates databases and enters department data on the computer in order to maintain and generate accurate computer inquiries and reports. Assists City staff with maintaining the City's web site. Prepares promotional flyers as directed by Parks and Recreation Manager. Provides backup to Customer Service Specialist by answering phone calls, answering questions from the public, or routing calls as appropriate. Generates permits and answers questions related to permits and process. Serves as back-up Customer Service Specialist as needed. Assists Planner with file maintenance. Assists other staff as necessary. EDUCATION and/or EXPERIENCE High school diploma or GED with coursework in business, or related field and moderate experience in technical training, IT, office support, word processing, or equivalent combination of education and experience. 1 KNOWLEDGE, SKILLS AND ABILITIES General knowledge of the functions and activities of the City; general knowledge of standard office and customer service procedures; ability to read and interpret documents such as operating and maintenance instructions, policies, and regulations, ordinances, codes, contracts, and procedure manuals; ability to make arithmetic computations using whole numbers, fractions and decimals; ability to compute rates, ratios, and percentages; ability to prepare reports and correspondence; ability to communicate effectively both orally and in writing; ability to understand and follow written and oral directions; ability to operate standard office equipment including related hardware and software; ability to establish and maintain effective working relationships with associates and the general public. PHYSICAL DEMANDS This work requires the occasional exertion of up to 50 pounds of force; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires standing, walking, reaching with hands and arms and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). SPECIAL REQUIREMENTS Specific job-related software training. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. 2 Attachment B -A DI�EN HILLS CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Permit Technician/Office Support Specialist Department: Administration Accountable to: Assistant to the City Administrator/City Clerk Positions Supervised: None Status: Regular Full Time November 2023 PRIMARY OBJECTIVES Performs intermediate skilled administrative support work pertaining to processing various permits (building, zoning, mechanical, plumbing, water/sewer, etc.). Also performs a variety of routine and complex clerical and administrative support assistance, and related duties as apparent or assigned. Provides back-up to the Customer Service Representative (front desk) as needed. Work is performed under the limited supervision of the City Clerk. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Serves as primary role regarding the creation, processing, and issuance of various permits for contractors, builders, and the general public, and directs customers to the appropriate staff member. Responsible for City contractor licensing and financial reporting related to this process. Responsible for weekly, monthly, quarterly and yearly reports for various agencies. Creates and maintains files and records pertaining to permits on the City's website and in Laserfiche to ensure City information is complete, accurate and current. Enters data in PermitWorks in order to maintain and generate accurate computer inquiries and reports. Assists City staff with maintaining the City's web site as it relates to the Building Department. Provides backup to Customer Service Specialist by answering phone calls, answering questions from the public, or routing calls as appropriate. Assists other departments and staff as necessary. EDUCATION and/or EXPERIENCE High school diploma or GED with coursework in business, or related field. Three (3) or more years of administrative support and moderate experience in technical training, IT, office support, word processing, or equivalent combination of education and experience. 1 PREFERRED QUALIFICATIONS Previous public sector/municipal experience and related experience in a permit issuance role. Previous PermitWorks and Laserfiche experience desired. KNOWLEDGE, SKILLS AND ABILITIES Ability to organize and prioritize work, and ability to work independently as well as part of a team. General knowledge of the functions and activities of the City; general knowledge of standard office and customer service procedures; ability to read and interpret documents such as operating and maintenance instructions, policies, and regulations, ordinances, codes, contracts, and procedure manuals; ability to make arithmetic computations using whole numbers, fractions and decimals; ability to compute rates, ratios, and percentages; ability to prepare reports and correspondence; ability to communicate effectively both orally and in writing; ability to understand and follow written and oral directions; ability to operate standard office equipment including related hardware and software; ability to establish and maintain effective working relationships with associates and the general public. PHYSICAL DEMANDS This work requires the occasional exertion of up to 50 pounds of force; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires standing, walking, reaching with hands and arms and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). SPECIAL REQUIREMENTS Specific job-related software training. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. 2 CONSENT ITEM— 8H ,-AI�EN HILLS MEMORANDUM DATE: November 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, Community Development Director SUBJECT: 1861 Highway 96 West- Variance Extension Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • A 180-day extension until May 15, 2024, for the variance expiration at 1861 Highway 96 W. Background On December 19, 2022, the City Council approved Planning Case 22-022 from Katie Bach and Nate Cmiel for a variance for the property located at 1861 Highway 96 W. The Applicants had requested a front yard setback variance for future demolition and redevelopment of a single- family residential dwelling on the Subject Property. To construct the proposed single-family dwelling, the Applicants requested a reduced front yard setback of 28 feet rather than 40 feet as required by the city code. Under Section 1355.06, Subd. 3, a variance shall automatically expire and become void one year from and after the date on which the City Council granted such approval if the building permit or other approved improvements have not been issued a permit by the building inspector. The City Council may extend the expiration date of such approval upon written application by the person to whom the approval was granted. Based on the variance approval date, the deadline for issuance of a permit would be December 18, 2023. On October 25, 2023, the Applicants submitted a request to the City requesting a 180-day extension until May 15, 2024, due to the timing of the contractor selection process and securing financing. The Applicants have begun submitting plans and other information needed for the issuance of a building permit, but they may not have all of the items finalized prior to the one year deadline as required for the variance. Page 1 of 2 Budget Impact N/A Attachment Attachment A—Request for Extension Page 2 of 2 To: Attachment A Jessica Jagoe and Arden Hills City Council From: Katie Bach and Nate Cmiel 1861 Highway 96 W Arden Hills, MN 55112 Subject: Variance extension request— 1861 Highway 96 W Date: 25 Oct 2023 Dear Jessica Jagoe and Arden Hills City Council, We are writing to request a 6-month extension to the deadline for permit issuance for the variance approved on Dec 19, 2022 for demolition and new home construction on our property.After the variance was approved by the Council, we proceeded with the contractor selection process, design refinement, bid proposals, and securing financing and are proceeding with the project. Our contractor(City Homes) has submitted demolition and construction permit requests to the City and is currently responding to the City's feedback to enable permit review. We are requesting an extension in case additional time is needed beyond the Dec 19, 2023 deadline to complete all review and finalize the paperwork for the demolition permit as required by the City, Ramsey County, and MPCA prior to issuance of the building permit. Thank you for your consideration. Sincerely, Katie and Nate CONSENT ITEM— 8I ,-AI�EN HILLS MEMORANDUM DATE: November 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director/City Engineer SUBJECT: Trunk Watermain Improvements - Roseville Budgeted Amount: Actual Amount: Funding Source: $385,000 $TBD Water Utility Fund Council Should Consider Motions to approve, table, or deny the following: • Construction Cooperative Agreement for Construction of Watermain on Hamline Avenue with the City of Roseville. Background/Discussion Project area is shown in Exhibit A and Exhibit B within the Cooperative Agreement (Attachment A). Arden Hills has a 16-inch diameter trunk watermain that extends from Roseville at Hamline Avenue and Glenhill Rd that feeds both water towers. Within Roseville there is an existing 12- inch watennain that connects to the Arden Hill's 16-inch watermain. The existing conditions are adequate for Arden Hill's current demand for water but the purpose of this project is to upgrade the watennain within Roseville from 12-inch to 16-inch to supply the required water demand for future development at Rice Creek Commons/TCAAP. This project is anticipated to be constructed in 2024. The timing is due to coordination with Ramsey County's pavement rehabilitation project along Hamline Avenue in 2025. Ramsey County requested that the work be completed prior to their project so the new pavement is not disturbed. Budget Impact The 2024 CIP has $385,000 budgeted for this project(Attachment B). Because Roseville does not have a need to replace or upgrade this segment of watermain for their City needs, the costs related to upsizing the pipe, valves, fittings, meter manhole and related restoration will be fully funded by Arden Hills per the attached Cooperative Agreement. Roseville has offered to take the Page 1 of 2 costs of engineering design and construction management as well as other items directly related to Roseville such as hydrant replacement and residential water service replacement. The cost of this project will be incorporated into future charges relating to the Rice Creek Commons/TCAAP Project and will be recouped when the development moves forward. Attachments Attachment A: Cooperative Agreement with Roseville Attachment B: 2024 CIP detail sheet Page 2 of 2 Attachment A CONSTRUCTION COOPERATION AGREEMENT FOR CONSTRUCTION OF WATERMAIN ON HAMLINE AVENUE. THIS AGREEMENT is made and entered into on , 2023, by and between the CITY OF ROSEVILLE, Minnesota ("Roseville") a municipal corporation under the laws of the State of Minnesota, and the CITY OF ARDEN HILLS, Minnesota, a municipal corporation under the laws of the State of Minnesota("Arden Hills"). BACKGROUND RECITALS 1. Roseville plans to replace the 12-inch watermain on Hamlin Avenue between Josephine Road and the Arden Hills city limits with a 16-inch watermain and perform related work (the "Project") as shown on the Scope of Work attached hereto as Exhibit A. 2. The City of Arden Hills requests this upgrade be made to provide adequate water flow to meet future demand. 3. Both Roseville and Arden Hills desire that the Project be designed and constructed by Roseville, with certain input and financial contributions from Arden Hills, as described herein. NOW, THEREFORE, for mutual consideration, the receipt and sufficiency of which is hereby acknowledged by the parties, the parties agree as follows: AGREEMENT I. Purpose of Agreement 1. This Agreement describes the responsibilities of each of 'the Parties for design, construction, and financing of the Project. 2. Roseville will provide qualified engineering staff to perform street and utility design and related technical services for the Project.At its discretion. Roseville may enter into a contract with a qualified third party to complete any of these services. These services include: a. Complete design; b. Acquire required permits and approvals; C. Prepare plans and specifications; d. Manage contracts made for completion of the Project and for items outside the Project; Supervise construction, including inspection of the work; e. Conduct construction surveying; f. Prepare as-built drawings; g. Design utilities, as required. 1 RS160\1\900023.v1 3. Arden Hills appoints Roseville as its agent to obtain bids,enter into a contract for the design and construction of the work, and supervise the work performed on the Project for compliance with the Project construction documents and this Agreement. 4. The scope and location of the Project is reflected in Exhibit A. II. Construction Documents 1. Roseville will prepare the necessary detailed construction documents for the Project ("Project Construction Documents"). The Project Construction Documents will contain plans and specifications, a schedule for construction of the Project suitable for use by proposed contractors in the preparation of their bids, and a cost estimate. The cost estimate will include all anticipated costs of the Project and a contingency budget. The Project Construction Documents will be prepared using the most current industry standards and practices for watermains. 2. Final construction plans,engineering drawings,specifications and cost estimates,including the cost for each City, will be submitted to the Arden Hills City Engineer for approval prior to bidding. The Arden Hills City Engineer or their representative must approve all Project Construction Documents before the Project Construction Documents are released for bid. III. Ownership of Watermain 1. At the conclusion of the Project, Roseville will own the meter serving the 16-inch watermain and the watermain and related infrastructure from and including the valve on the north leg of the intersection of Hamline Avenue and Glenhill Road to the south, as depicted on Exhibit B. 2. At the conclusion of the Project, Arden Hills will own the watermain and related infrastructure from the valve on the north leg of the intersection of Hamline Avenue and Glenhiill Road to the north, as depicted on Exhibit B. IV. Procedure for Acceptance of Bids 1. Roseville will advertise for bids for the work and construction of the Project, receive and open bids and may, subject to Arden Hills's acceptance of the bid submitted, enter into a construction contract with the successful bidder in accordance with applicable law. After opening the bids, Roseville will give Arden Hills a written tabulation of the bids with Roseville's recommendation for selection of the lowest responsible bidder. 2. Acceptance or Rejection of Project Bid Amount. a. If the bid is less than 120% of the construction cost estimate in the final Project Construction Documents (excluding the contingency and contract administration costs), Roseville will accept the bid for the Project. 2 RS 160\1\900023.v1 b. If the bid is 120 percent or more of the construction cost estimate in the final Project Construction Documents (excluding contract administration costs), either party may elect to reject the bid and the Project will redesigned or cancelled. Unless Arden Hills gives Roseville notice stating that Arden Hills does not agree to be bound by the bid prices for the Project within 14 days Roseville may award the bid. If Arden Hills does not notify Roseville within 14 days, the bids for the Project will be deemed accepted by Arden Hills. V. Construction and Contract Administration 1. Roseville will enter into the construction contract and will perform and direct all construction supervision,contract administration and inspections required to complete the Project. 2. Roseville will include in the construction contract for the Project, the Project Construction Documents, and require that the contractor construct the Project according to these Documents. At least 14 days before the contractor begins work on the Project, Roseville will give written notice to Arden Hills that the contractor will begin construction by sending notice to: City of Roseville: City Manager 2660 Civic Center Drive Roseville, MN 55113 City of Arden Hills: City Administrator 1245 W. Highway 96 Arden Hills, MN 55112 3. Roseville will notify Arden Hills of any change order which increases the cost of any individual construction contract for the Project by more than 20% of the original amount thereof or which materially changes the scope of the Project. Roseville shall obtain the written authorization of Arden Hills prior to approving such a change order. However, prior written authorization is not necessary if the change order is required to address an imminent risk to health/safety making prior authorization impractical. In such cases, the change order shall be sent to Arden Hills as soon as reasonably possible. Arden Hills must not unreasonably withhold its consent to change orders resulting from unforeseen circumstances arising during construction. 4. All invoices of requests for payment will be paid by Roseville. Within 10 days of the end of each calendar month, Roseville shall provide an invoice to Arden Hills showing the invoices received and the full costs of services provided by Roseville staff, and the amount Arden Hills owes to Roseville for the Project and for items outside of the Project. Within 30 days of the receipt of that statement, Arden Hills shall pay that amount to Roseville. If Arden Hills disputes any amount,provide in writing a list and explanation of any amounts it disputes and pay the undisputed amount. Any disputes regarding payment shall be resolved through the dispute resolution process in Article X. V. Payment of Project Costs 1. Roseville will pay the following costs: 3 RS 160\1\900023.vl a. Costs related to hydrants, water services and related restoration. b. Engineering costs. C. A pro-rata share of mobilization, traffic control and similar items. 2. Arden Hills will pay the following costs: a. Costs related to upsizing the watermain to 16 inches, including pipe, valves, fittings, meter manholes, and related restoration. b. A pro-rata share of mobilization, traffic control, and similar items. 3. Each Party's pro-rata share shall be determined at the time of approval of the construction costs and will be equal to each party's share of the total construction costs (not including administrative costs). VIII. Modifications to Construction Documents 1. Roseville may make minor changes in the Project Construction Documents and the if the changes are necessary to complete construction. 2. Roseville will give notice of all proposed material changes to the Project Construction Documents to Arden Hills. Arden Hills will review the documents and communicate in writing its acceptance or rejection to Roseville within seven days. Roseville will not materially amend the Project Construction Documents until it receives Arden Hills's written acceptance or Arden Hills fails to accept or reject within seven days. VIII. Warranties/Maintenance 1. The Project bonds and warranties will be issued in the name of Roseville. Once construction of the Project is complete and Roseville accepts the Project,the Project will be under the full control of Roseville and all bonds, warranties and guarantees provided by the sureties, construction contractors and subcontractors for the Project are the property of Roseville. If a surety prohibits assignment then the City of Roseville will require the contractor to ensure that the affected bond or warranty applies both to the City of Roseville and City of Arden Hills. IX. Liability 1. To the extent authorized by law each party is responsible only for its own acts and the results of its acts. Each Party's liability is governed by the provisions of Minnesota Statutes, Chapter 466. 2. Roseville and Arden Hills each warrant that they have an insurance or self-insurance program with minimum coverage consistent with the liability limits in Minnesota Statutes,Chapter 466. Nothing in this Agreement is a waiver or limitation of any immunity or limitation of liability by Roseville or Arden Hills. 4 RS160\1\900023.v1 X. Dispute Resolution 1. If a dispute arises between the Parties regarding this agreement or the construction of the Project, the City Manager and City Administrator of each city, or their designees, must promptly meet and attempt in good faith to negotiate a resolution of the dispute. 2. If the Parties have not negotiated a resolution of the dispute within 30 days after the initial meeting of the City Manager and the City Administrator, the Parties may agree to participate in mediation. A mediator will be chosen by agreement of the parties. In the event of such mediation, the Parties will share the cost of mediation equally. 3. If either Party does not agree to mediate, or if the Parties are unable to resolve the dispute within 30 days after the first meeting with the selected mediator, either party may pursue legal action regarding the dispute. XI. General Provisions 1. All records kept by Roseville and Arden Hills with respect to the Project are subject to examination by representatives of each party. All data collected, created, received, maintained or disseminated for any purpose by Roseville or Arden Hills under this Agreement are governed by Minnesota Statutes, Chapter 13("Act"), and the Minnesota Rules implementing the Act. 2. Roseville agrees to comply with all laws applicable to Roseville relating to nondiscrimination, affirmative action, public purchases, contracting, employment, workers' compensation,and surety deposits required for construction contracts. Minnesota Statutes, Section 181.59 and any applicable local ordinance relating to civil rights and discrimination and the Affirmative Action Policy statement of Roseville is considered a part of this Agreement. 3. The employees of the parties, and all other persons engaged by each party will not be considered employees of the other party. Each party is solely responsible for all claims arising from its employees including claims under the Worker's Compensation Act, the Minnesota Economic Security Law and all third party claim resulting from an act or omission of an employee. 4. If hazardous wastes,pollutants or contaminants as those terms are defined in law exist on the Project site, Roseville is responsible for any response or remedial action, monitoring or reporting under the law. Roseville will apply for and, if appropriate, have Arden Hills named as an additional beneficiary in any no association letters,no action/no further action letters and other environmental regulatory assurances for the site. Roseville will give Arden Hills copies of any Phase I and Phase II environmental investigations, approved Response Action Plans, and environmental assurance letters naming the Roseville as a beneficiary. Nothing in this paragraph requires that Roseville accept responsibility for any environmental conditions that are not Roseville's legal responsibility. This paragraph survives the termination of this Agreement. 5. This Agreement is the entire agreement between the parties and supersedes all oral agreements and negotiations between the parties relating to this Agreement. All exhibits and attachments to this Agreement are incorporated into the Agreement. If there is a conflict between the terms of this Agreement and any of the exhibits the Agreement governs. 5 RS 160\1\900023.v1 6. The provisions of this Agreement are severable. If a court finds any part of this Agreement void, invalid, or unenforceable, it will not affect the validity and enforceability of the remainder of this Agreement. A waiver by a party of any part of this Agreement is not a waiver of any other part of the Agreement or of a future breach of the Agreement. 7. Any modifications to this Agreement must be in writing as a formal amendment. 8. This Agreement is binding upon and for the benefit of the parties and their successors and assigns. This Agreement is not intended to benefit any third-party. 9. Except as otherwise provided for in this Agreement, the Agreement may be terminated by the mutual agreement of the parties. 10. If a force majeure event occurs, neither party is responsible for a failure to perform or a delay in performance due to the force majeure event. A force majeure event is an event beyond a party's reasonable control, such as unusually severe weather, fire, floods, other acts of God, labor disputes, acts of war or terrorism, or public health emergencies. 11. Under Minnesota Statutes, Section 16C.05, subdivision 5,the Parties agree that the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by either Party and the state auditor or legislative auditor, as appropriate, for at least six years from the end of this Agreement. 6 RS 160\1 V 00023.v 1 IN WITNESS HEREOF, the undersigned parties have entered into this Agreement as of the date set forth. CITY OF ROSEVILLE, A municipal corporation of the State of Minnesota Date: `7/ZS/�3 By: t=��Z -XZ 4ar Ter Date: �'"2 �23 By: CITY OF ARDEN HILLS A municipal corporation of the State of Minnesota Date: _ By: City Administrator Date: By: Mayor 7 RS 160\1\900023.v1 Exhibit A Scope of Work ENHILL R , 3076 o, FN Ps Vic. L a..,.,F-—e. -.-s- -�-._ .-�i-•-�.., -arm -- , etl r-lI�]� -fl .i1L1 CO LO -z 4 r.. 3'j ems• r___.� I •Y`J _ <m� C�62 t�4� 9430 i�fiQ� 414 3030 , 303� 3032 �36�D 3P3 '► ; �, Grure 34 #6 30 7 3030'e 3Cl27 N l ark i 3d26 13621 302d 13�21 s 1365 r: 1n �71 g 3 14 30_f5 46 *5 : , 0:0 i�f4t f 3000 Ci ' C r./N F F F L1J Cl z 2959 `, i 5D2sss rEm 7. 2954 8 r� r j7. 04Y 2 4 ,44 _..4 i 2 [�.- { ._ a a_ —J 7'2940 2� I 29 " 2� 26 29," 32 r 309$9 -a 2 __: �v 1 ''-•_ 292� i ti —1 293 _ 1 �9114 � /'�� 2323 j - 2 29 ? 294 J_ 2922 a, WUI1 Hamline Avenue Watermain Project T Proposed VMemw Project 8 RS 160\1\900023.v1 Exhibit B Depiction of Ownership 1 3162 ti 31 50 X-- — — 7 3140 f Q ±Q ; �c.)N, j 3136 F; !^ j 24 J E ---31 ,..�.� .. tE o �l g h V wt f _ y. 1390 aD i 140, m O IN'1 I N aF i O. �� iF1. v vl 7v �i �i � \/ 0,A9r -� 3076� Q. .�_Nj.Cb oi �I a; m / o -- e 1372, ! �`✓3061� 'f I ! 1 I m i 3053 V �, 3090 . 3045{i 1361 303711 T241 2 1430 ' 1428 1414 30'�2 3033 3036 3M 1287 1— .-�11I1 mll 1tllr1't.' {6 3027 3030 3027 ` CI ....._.[.... ..0 j 3021 3024 30214) 3015 3016 30156 i3007 j j 3010 3007I3001f._3001 3004 1 1423 1411 3000 1270 ! i1435 -,— _. "l m l_ - I `2978��1440 j � N 'j + � -- :1972 1-2971 ` 2966 2959 }- .._..---------- t— 2970 y -` -� .- i -0 ; I I 01 f Ni Oj Cb r 166 J-2965 9- �.�959 , �i.� 3 2954 _J /�^` : .. Proposed Watennain Project 2953 Jj / 2950 — 2946 Roseville Mlermain ; 2945 t ! 2944 2943 2944 2943 - ----^/Arden Hls Waterman -t 2942 ' �-~ 2940 Meter Location 2939 j 2938 i 2937 2938 2937 i 2932 r -- - --�._—. onon 29. Hamllne Avenue Watermain Project 9 RS 160\1\900023.v 1 Attachment B \ 2 \ 2 \ / In $ ) � r _ ) ) ¢ Q t \ » k � \ / � 3 3 \El % m ` 3 0 WE { c \ \ \ \ { C14 § § q \ / Z e � \ / \ \ ( \ \ 3 3 t » _ \ oo 3 \ oo ( t 5 » / o \ Cz 2 § # E & a 5 2 \ ƒ / 2 \j n / \ U u k / / \ CONSENT ITEM— 8J ,-AI�EN HILLS MEMORANDUM DATE: November 13, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault SUBJECT: Springbrook 2024 Software Maintenance Invoice Budgeted Amount: Actual Amount: Funding Source: $31,500 $31,537.18 General, EDA, Water, Sewer and Storm Funds Council Should Consider Motion(s)to approve, table or deny the following: • Payment to Springbrook Holding Company LLC for 2024 software maintenance fees. Discussion The City's annual Springbrook software maintenance invoice is due. Springbrook is our finance software and supports multiple modules being used by the City for financial processing. Budget Impact This item is a recurring annual payment and is included in the budget. Attachments Attachment A: Springbrook Invoice Page 1 of 1 INVOICE Attachment A Invoice# INV-014883 Springbrook Invoice Date 11/02/2023 Invoice Date Due 12/02/2023 Payment Terms Net 30 PO No. Customer ID C-588 Bill To: Ship To: Arden Hills,MN-City of Arden Hills,MN-City of Gayle Bauman Gayle Bauman 1245 Highway 96 W 1245 Highway 96 W Arden Hills MN 55112 Arden Hills MN SS112 Description Term Start Term End Qty. Ext.Price Date Date Employee Self Services Maintenance 01/01/2024 12/31/2024 1 $1,910.09 Payroll Maintenance 01/01/2024 12/31/2024 1 $4,789.09 Accounts Receivable Maintenance 01/01/2024 12/31/2024 1 $3,831.74 Human Resources Management Maintenance 01/01/2024 12/31/2024 1 $1,750.33 Finance Suite Maintenance 01/01/2024 12/31/2024 1 $9,016.74 Utility Billing Maintenance 01/01/2024 12/31/2024 1 $10,239.19 Subtotal $31,537.18 TAX $0.00 Total $31,537.18 Please direct inquiries to: Lockbox Payments: ACH/Wiring Instructions: Accounts Receivable at(503)820-2213 Springbrook Holding Company LLC Wells Fargo Send an email to:accountsreceivable(@sprbrk.com PO Box 200566 For credit to:Springbrook Holding Company LLC Dallas,TX 75320-0566 Account:4898138342 ABA:121000248 NEW BUSINESS ITEM— 11A ,-AI�EN HILLS MEMORANDUM DATE: November 13, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Ordinance 2023-012 Amending Chapter 3, Section 350 of the Arden Hills City Code Regarding Tobacco Products Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: Ordinance 2023-012 Amending Chapter 3, Section 350 of the Arden Hills City Code Regarding Tobacco Products and Authorization to Publish a Summary Ordinance The Ordinance amendment requires a simple majority,for•action. The Summary Ordinance requires a 415 vote. Back6round/Discussion The City Council previously directed staff to work with the City Attorney to clarify language in City Code regarding the sale of flavored tobacco products, specifically pertaining to synthetic nicotine products and prohibiting their sale in the City. Please see Attachment A for the redlined draft proposed language amending Chapter 3, Section 350 and Attachment B (clean version) which addresses synthetic nicotine and provides for other minor housekeeping changes. Staff is requesting Council consider approval of Ordinance 2023-012 and authorize staff to publish a Summary Ordinance (Attachment C). Please note City Attorney Jack Brooksbank will be in attendance at this meeting for questions. In addition, a letter dated October 9, 2023, was mailed to the six businesses that hold a tobacco license in Arden Hills (Brausen Holiday, Arden Hills Tobacco, Cub Foods, Cub Discount Liquor, Holiday Stationstore and Walgreens). The letter informed the licensees that the City Council would be considering this amendment at its November 13, 2023 meeting and invited the businesses to provide comment. Attached is a copy of that letter (Attachment D). Page 1 of 2 Budget Impact N/A Attachments Attachment A: Ordinance—Redlined Version Attachment B: Ordinance—Clean Version Attachment C: Summary Ordinance Attachment D: Letter to tobacco licensees Page 2 of 2 �Tt Attachment A EN HILLS ORDINANCE NO. 2023-012 CITY OF ARDEN HILLS COUNTY OF RAMSEY COUNTY STATE OF MINNESOTA AN ORDINANCE AMENDING CHAPTER 3, SECTION 350 OF THE ARDEN HILLS CITY CODE REGARDING TOBACCO PRODUCTS THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 3 — Licenses and Regulations, Section 350 — Tobacco Products, Subsection 350.02—Definitions,is hereby amended with the following original text,new text, and delete t v4: • Flavored Product: Any licensed product,whether natural or synthetic, that contains a taste or smell, other than the taste or smell of tobacco, that is distinguishable by an ordinary consumer either prior to or during the consumption of the product, including,but not limited to, any taste or smell relating to chocolate, cocoa, menthol, mint, wintergreen, vanilla, honey, fruit, or any candy, dessert, alcoholic beverage, herb, or spice. A public statement or claim, whether express or implied, made or disseminated by the manufacturer of a tobacco or tobacco product, tobacco- related device, electronic delivery device, and nicotine or lobelia delivery device, or by any person authorized or permitted by the manufacturer to make or disseminate public statements concerning such products, that a product has or produces a taste or smell other than tobacco will constitute presumptive evidence that the product is a flavored product. • Licensed Products: , Any product containing of, or derived from tobacco, nicotine, or lobelia,regardless of source,whether natural or synthetic, that is intended for human consumption or is likely to be consumed, whether inhaled, absorbed, or ingested by any other means, including but not limited to, a cigarette, a cigar, pipe tobacco, chewing tobacco, snuff, snus, Tobacco Related Device, or any component, part, or accessory of the same,whether or not containing tobacco or nicotine, including but not limited to filters,rolling papers,blunt or hemp wraps,hookahs, and pipes. "Licensed Product" also includes any electronic delivery device. "Licensed Product" excludes any product that has been approved by the United States Food and Drug Administration for legal sale as a tobacco cessation product, as a tobacco dependence product, or for other medical purposes, and is being marketed and sold solely for such an approved purpose. Nieetiiie of Labelia DelivefBevi e ' 2281ION2 and is being Riai4eted and sold solely > > > of defived ffem tobaeee that is inteiided fef human eensuffiption, wh > , of any eaffipattent, > , > ; ; sffR > ett4ings, and sweepings of tobaeeo; and other- kinds a*d fofms of tabaeee. TA-b-AerVo exeltides any tobaeeo pr-odfflaet ah-At lh-As been appt:oved by the United States Food and Dfug SECTION 2. Chapter 3 - Licenses and Regulations, Section 350 - Tobacco Products, Subsection 350.06 - Prohibited Sales, is hereby amended with the following original text, new text, and de It shall be a violation of this section for any person to sell or offer to sell any licensed products as follows: Subd. 2 A tef Beeeiiibef 31, 20'�ro No person shall sell or offer for sale any flavored products, whether natural or synthetic. Subd. 6 Containing opium, morphine,jimson weed, bella donna, strychnos, cocaine, or other deleterious, hallucinogenic, toxic or controlled substances except nicotine and other substances found naturally in tobacco or added as part of an otherwise lawful manufacturing process. It is not the intention of this provision to ban the sale of lawfully manufactured cigarettes or other tobacco products. (B) It shall be a violation of this section for any person to sell or offer to sell any rp oduct by any means, to any other person, or in any other manner or form prohibited by federal, state or other local law, ordinance provision, or other regulation. SECTION 3. Chapter 3 - Licenses and Regulations, Section 350 - Tobacco Products, Subsection 350.11 -Administrative Fine, Suspension or Revocation, is hereby amended with the following original text, new text, and''e'er: Any violation of the City's regulations relating to the issuance of Tobacco Products License or of any conditions/restrictions attached to the issuance of such license shall be cause for the imposition of an administrative fine, the suspension of the license, or the revocation of the license. A licensee whose license has been revoked shall not be eligible for another Tobacco Product License for one year from the date of license revocation. If the violation relates to the sale of licensed products to persons under the age of 21 by licensee or licensee's employees, the following administrative fines, suspensions, or revocations shall be imposed by the City: (amended 3/26/07) 228110v2 Subd. 1 The first such violation shall subject the licensee to the payment of an administrative fine of$300; Subd. 2 The second violation within 36 months shall subject the licensee to the payment of an administrative fine of$600; Subd. 3 The third violation or any subsequent violation within 36 months of initial violation shall subject licensee to the payment of an administrative fine of$ $1,000 and not less than a seven(7)business day suspension and license may be revoked (MN Statute 461.12, Subd. 2). (amd. 4/26/21) holder-eleets to waive its fight to a publie hear-iftg-. Licensees, whose licenses have been revoked, shall not be eligible for another Tobacco Product License for one year from the date of license revocation. SECTION 4. Chapter 3 — Licenses and Regulations, Section 350 — Tobacco Products, Subsection 350.12 — Hearing, is hereby amended with the following original text, new text, and delete te.4: The A licensee may appeal the imposition of an administrative fine," a suspension of license, a revocation of license, or any combination of administrative fine, suspension, or revocation, in writing within fourteen (14) days of the mailing of the notice of the imposition of said fine, suspension, or revocation. , All appeals shall be p��scheduled for a hearing before the City Council at the next regularly. scheduled council meeting except that if the notice of appeal is received by the city three (3) or fewer days before the next regularly scheduled meeting, the hearing shall be scheduled for the following regular council meeting. The failure to submit a written notice of appeal within fourteen (14) days of the mailing of the notice of a fine, suspension, or revocation shall constitute the waiver of any right to appeal said fine, suspension, or revocation. SECTION 5. This Ordinance shall become effective immediately upon its passage and publication according to law. A Summary of this Ordinance will be published in accordance with state statute. PASSED and ADOPTED this day of 2023, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By David Grant, Mayor ATTEST: Julie Hanson, City Clerk 2281 I ON-2 �Tt Attachment B EN HILLS ORDINANCE NO. 2023-012 CITY OF ARDEN HILLS COUNTY OF RAMSEY COUNTY STATE OF MINNESOTA AN ORDINANCE AMENDING CHAPTER 3, SECTION 350 OF THE ARDEN HILLS CITY CODE REGARDING TOBACCO PRODUCTS THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 3 — Licenses and Regulations, Section 350 — Tobacco Products, Subsection 350.02—Definitions, is hereby amended as follows: • Flavored Product: Any licensed product,whether natural or synthetic,that contains a taste or smell, other than the taste or smell of tobacco, that is distinguishable by an ordinary consumer either prior to or during the consumption of the product, including,but not limited to, any taste or smell relating to chocolate, cocoa, menthol, mint, wintergreen, vanilla, honey, fruit, or any candy, dessert, alcoholic beverage, herb, or spice. A public statement or claim, whether express or implied, made or disseminated by the manufacturer of a tobacco or tobacco product, tobacco- related device, electronic delivery device, and nicotine or lobelia delivery device, or by any person authorized or permitted by the manufacturer to make or disseminate public statements concerning such products, that a product has or produces a taste or smell other than tobacco will constitute presumptive evidence that the product is a flavored product. • Licensed Products: Any product containing, made of, or derived from tobacco, nicotine, or lobelia,regardless of source, whether natural or synthetic, that is intended for human consumption or is likely to be consumed, whether inhaled, absorbed, or ingested by any other means, including but not limited to,a cigarette, a cigar,pipe tobacco, chewing tobacco, snuff, snus, Tobacco Related Device, or any component, part, or accessory of the same, whether or not containing tobacco or nicotine, including but not limited to filters, rolling papers, blunt or hemp wraps, hookahs, and pipes. "Licensed Product" also includes any electronic delivery device. "Licensed Product" excludes any product that has been approved by the United States Food and Drug Administration for legal sale as a tobacco cessation product, as a tobacco dependence product, or for other medical purposes, and is being marketed and sold solely for such an approved purpose. SECTION 2. Chapter 3 — Licenses and Regulations, Section 350 — Tobacco Products, Subsection 350.06—Prohibited Sales, is hereby amended as follows: (A) It shall be a violation of this section for any person to sell or offer to sell any licensed products as follows: 2281IM Subd. 2 No person shall sell or offer for sale any flavored products, whether natural or synthetic. Subd. 6 Containing opium, morphine,jimson weed, bella donna, strychnos, cocaine, or other deleterious, hallucinogenic, toxic or controlled substances except nicotine and other substances found naturally in tobacco or added as part of an otherwise lawful manufacturing process. It is not the intention of this provision to ban the sale of lawfully manufactured cigarettes or other tobacco products. (B) It shall be a violation of this section for any person to sell or offer to sell any product by any means, to any other person, or in any other manner or form prohibited by federal, state or other local law, ordinance provision, or other regulation. SECTION 3. Chapter 3 — Licenses and Regulations, Section 350 — Tobacco Products, Subsection 350.11 — Administrative Fine, Suspension or Revocation, is hereby amended as follows: Any violation of the City's regulations relating to the issuance of Tobacco Products License or of any conditions/restrictions attached to the issuance of such license shall be cause for the imposition of an administrative fine, the suspension of the license, or the revocation of the license. A licensee whose license has been revoked shall not be eligible for another Tobacco Product License for one year from the date of license revocation. If the violation relates to the sale of licensed products to persons under the age of 21 by licensee or licensee's employees, the following administrative fines, suspensions, or revocations shall be imposed by the City: (amended 3/26/07) Subd. 1 The first such violation shall subject the licensee to the payment of an administrative fine of$300; Subd. 2 The second violation within 36 months shall subject the licensee to the payment of an administrative fine of$600; Subd. 3 The third violation or any subsequent violation within 36 months of initial violation shall subject licensee to the payment of an administrative fine of$ $1,000 and not less than a seven (7)business day suspension and license may be revoked (MN Statute 461.12, Subd. 2). (amd. 4/26/21) Licensees, whose licenses have been revoked, shall not be eligible for another Tobacco Product License for one year from the date of license revocation. SECTION 4. Chapter 3 — Licenses and Regulations, Section 350 — Tobacco Products, Subsection 350.12—Hearing, is hereby amended as follows: A licensee may appeal the imposition of an administrative fine, a suspension of license, a revocation of license, or any combination of administrative fine, suspension, or revocation, in writing within fourteen (14) days of the mailing of the notice of the imposition of said fine, suspension, or revocation. All appeals shall be scheduled for a hearing before the City Council at 2281IM the next regularly scheduled council meeting, except that if the notice of appeal is received by the city three (3) or fewer days before the next regularly scheduled meeting, the hearing shall be scheduled for the following regular council meeting. The failure to submit a written notice of appeal within fourteen (14) days of the mailing of the notice of a fine, suspension, or revocation shall constitute the waiver of any right to appeal said fine, suspension, or revocation. SECTION 5. This Ordinance shall become effective immediately upon its passage and publication according to law. A Summary of this Ordinance will be published in accordance with state statute. PASSED and ADOPTED this day of 2023, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By David Grant, Mayor ATTEST: Julie Hanson, City Clerk zzaiiovz Attachment C �Tt -- E 'ILLS SUMMARY ORDINANCE NO. 2023-012 CITY OF ARDEN HILLS COUNTY OF RAMSEY COUNTY STATE OF MINNESOTA AN ORDINANCE AMENDING CHAPTER 3, SECTION 350 OF THE ARDEN HILLS CITY CODE REGARDING TOBACCO PRODUCTS NOTICE IS HEREBY GIVEN that, on November 13, 2023, Ordinance No. 2023-012 was adopted by the City Council of the City of Arden Hills, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No. 2023-012, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the ordinance adopted by the City Council does the following: • Clarifies that City Tobacco Licenses cover both natural and synthetic licensed products. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours at the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112. The Ordinance is also available on the City's website at http://www.cityofardenhills.com. APPROVED for publication by the City Council of the City of Arden Hills, Minnesota, this 13th day of November, 2023. CITY OF ARDEN HILLS By David Grant, Mayor ATTEST: Julie Hanson, City Clerk Published in the St. Paul Pioneer Press on November 15, 2023 ,!T Attachment D �EN HILLS October 9, 2023 Re: City Code Chapter 3, Tobacco —Ordinance Amendments Dear Tobacco License Holder: The Arden Hills City Council will be conducting a meeting on Monday, November 13 at 7:00 pm to discuss amendments to City Code pertaining to clarification of the ban on the sale of flavored products and clarification of the process for enforcement by administrative fine. Attached is a copy of the proposed draft ordinance language. You are invited to attend the November 13 meeting, which will be held in the City Council Chambers at the Arden Hills City Hall located at 1245 W Highway 96 in Arden Hills and begins promptly at 7:00 p.m. The City Council will take public comments during the Public Inquiries/Informational portion of the meeting, which takes place shortly after the meeting is called to order. Please be on time if you wish to have the opportunity to comment in person. You can also submit comments prior to the meeting in writing by forwarding them to me at jhansonCco,cityofardenhills.org. Should you have any questions,please contact me via email or phone at 651-792-7811. Thank you. Jt ie Hanson City Clerk Enclosure City of Arden Hills•1245 West Highway 96 •Arden Hills Minnesota 55112 Phone 651.792.7800 •Fax 651.634.5137•www.cityofardenhills.org