HomeMy WebLinkAbout11-27-23-SWSMayor:
David Grant
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Councilmembers:
-AEN HILLS
Brenda Holden
Emily Rousseau
Special City Council Work
Tena Monson
Tom Fabel
Session
Agenda
November 27, 2023
5:30 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651-792-7800
Website:
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
This meeting is open to the public
and members of the public can
attend in -person at City Hall or can
access the meeting remotely by
joining via Zoom (see Public
Inquiries/Informational below for
instructions)
This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.
CALL TO ORDER
1. PUBLIC INQUIRIES/INFORMATIONAL
Members of the public are invited to remotely monitor the City Council meeting via
Zoom using the below link. Members are also welcome to provide public comments
during this section of the agenda via Zoom. Members wishing to provide public
comment must use the "raise hand" feature in Zoom to identify themselves as wanting
to make a public comment and will be called upon to provide their public comment
during this portion of the agenda. Those that speak must state their name and address
for the record.
HTTPS://US02WEB.ZOOM.US/J/89303519062
*Please make sure you have the most up-to-date version of Zoom to participate in the
meeting*
This is an opportunity for citizens to respectfully bring to the Council's attention any
items which are relevant to the City. In addressing the Council, you must first state
your name and address for the record. Comments shall be limited to three (3) minutes
or less. Written documents may be distributed to the Council prior to the start of the
meeting to allow a more timely presentation. Council will generally not respond at the
same meeting where an issue is initially raised by a member of the public but the
Council may refer the issue to staff for further research and possible report or action at
a future Council meeting.
2. RESPONSE TO PUBLIC INQUIRIES
3. AGENDA ITEMS
3.A. Mister Car Wash Concept Plan Discussion
Chris Campbell, Mister Car Wash
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
3.B. MCES Private I&I Program
David Swearingen, Public Works Director/City Engineer
Documents:
MEMO.PDF
ATTACHMENT A.PDF
3.C. Meeting Schedule Feedback
Dave Perrault, City Administrator
Documents:
MEMO.PDF
3.D. 2024 Fee Schedule Discussion
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
3.E. Rice Creek Commons/TCAAP Discussion
Dave Perrault, City Administrator
Documents:
MEMO.PDF
4. OPTIONAL ITEMS
4.A. Council Tracker
Dave Perrault, City Administrator
Documents:
MEMO.PDF
5. COUNCIL/STAFF COMMENTS
ADJOURN
,-ADEN HILLS
MEMORANDUM
DATE: November 27, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Jessica Jagoe, Community Development Director
SUBJECT: Planning Case 23-022 — Concept Plan Review
Mister Car Wash — 3751 Lexington Avenue N.
Budgeted Amount: Actual Amount:
N/A
Council Should Consider
N/A
AGENDA ITEM — 3A
Funding Source:
N/A
Council should consider a request for a Concept Plan Review for the proposed redevelopment of
the property at 3751 Lexington Avenue N. ("Subject Property") for the construction of a
standalone car wash. Mister Car Wash ("Applicant") is seeking feedback from the City Council
on the concept plan in advance of the full submission which would include a land use application
for items such as a Conditional Use Permit, Site Plan Review, and Planned Unit Development.
The Concept Plan Review process is an opportunity for the City Council to provide comments
and questions regarding proposed developments. A concept review is considered advisory and is
nonbinding to the City and Applicant (Section 1320.14, Subd 4 of the Zoning Code). No formal
action can be taken at a Work Session. A formal application will be subject to the full review
process, including a public hearing with Planning Commission and City Council review.
Background
Mister Car Wash is proposing redevelop the property at 3751 Lexington Avenue N. The
property is currently owned by CS&M Arden Hills, LLC and the building was previously
occupied by Arby's which closed earlier this year. The Applicant is proposing to demolish the
existing building and redevelop the approximate 1.25 acre site. The Applicant proposes to
construct an approximately +/- 4,700 square foot conveyor -type, stand-alone express car wash
building with the redevelopment including parking, landscaping, utilities, stormwater
management, vacuum equipment, signage, and lighting to support the proposed project. The
Applicant has indicated they utilize the existing site access.
Page 1 of 3
In the B-3 zoning district, proposals for new construction, redevelopment of a site, and
significant modifications to existing sites shall use the Planned Unit Development (PUD)
process. A PUD promotes the development of land in a unified manner by treating the entire
development as a single entity. The purpose of the PUD process is to achieve a higher quality
and better project than would otherwise be possible if the strict application of the zoning and
subdivision requirements were met.
The Subject Property is guided as Commercial (COM) in the Arden Hills 2040 Comprehensive
Plan Land Use Chapter. The area is designated for a broad range of retail, shopping, and services
to meet the needs of the community and region. Compatible uses such as office buildings are
also intended for this area. A development intensity of intensity of up to 0.8 FAR may be
allowed.
Direction
2040 Comp. Plan Land Use
Zoning
Existing Land Uses
North
COM - Commercial
B-3 Service Business District
Service Station/Retail/Mixed-
Use, Multi -tenant Buildings
Vacant Pace Industries Site
South
COM - Commercial
B-3 Service Business District
and Retail/Grocery Store
West
CMU - Community Mixed
B-4 Retail Center District
Retail and Other Commercial
Use
Uses
Discussion
Concept Plan Proposal
The Applicant has provided a conceptual site plan and example elevations and renderings of the
proposed redevelopment. From staff s initial review of the concept site plan it does appear that
setback requirements for the B-3 District and parking have been met. However, it should be
noted that in Section 1325.05 Subd. 8, E it states "at least fifty percent (50%) of the largest
building on each site shall be constructed at the front setback line." The proposed building
positioning is approximately 75 feet.
City code requires at least 75% of the exterior building materials should be made of brick
masonry, tile masonry, natural stone or its synthetic equivalent, decorative concrete plank,
transparent glass or any combination thereof. Trim and other accent or decorative features may
be metal, wood, split faced block, EIFS, or stucco. Undesirable materials include simulated
brick, vinyl or aluminum siding, sheet or corrugated metal siding, plain concrete blocks or
panels, brightly colored metal roofing or canopies, pre -cast tilt -up walls, and mirrored or
reflective glass. Additionally, businesses within the B-3 District for transparency requirements
shall have 50% of all first level building fagades that front a public street comprised of
transparent windows or doors in order to allow views of interior uses and activities.
The Applicant as part of the concept review has not provided the specific detail on percentage of
building materials or transparency. Their narrative indicates that flexibility would not be
requested for exterior materials, but may be sought for transparency requirements and signage.
Page 2 of 3
Based on an initial review, staff believes the proposal would require the following future land
use requests:
• Master and Final Planned Unit Development
o Including a Sign Standard Adjustment for signage flexibility
Site Plan Review
• Conditional Use Permit for Car Wash in the B-3 District
Budget Impact
N/A
Attachments
A.
Location Map
B.
Land Use Application
C.
Applicant Narrative
D.
Concept Site Plan
E.
Elevations
F.
Exterior Renderings
Page 3 of 3
Location Map Attachment A
11 /21 /2023, 11:28:31 AM 13,600
0 0.03 0.06 0.12 mi
Override 1 —'• Cities 0 y 0.05 0 0.2 km
Personal Property
Tax Parcels
County Offices
Ramsey County
Ramsey County MN
Attachment B
--SREN�HILLS
1245 West Highway 96
Arden Hills, Minnesota 55112
Telephone (651) 792-7800
Fax (651) 634-5137
www.cityofardenhills.org
Planning Case No. 23-
Submittal Date
Application Completed Date
Accepted by
Receipt Number
Council Decision
Council Decision Date
2023 LAND USE APPLICATION
Applicant Information
Applicant: CWP West, LLC (Mister Car Wash)
Address: 222 E. 5th St, Tucson, AZ 85705
Telephone No.: 763-360-8963 Other:
Fax No.:
Email Address: ccampbell@mistercarwash.com
Property Information
Propertv Owner: CS&M Arden Hills, LLC
Owner Address: 900 Cummings Ctr #226U, Beverly, MA 01915-6183
Owner Telephone No. Other:
Address of Property Involved: 3751 Lexington Avenue N, Arden Hills, MN 55128-2937
Legal Description: Section 27 Town 30 Range 23 The S 125 FT on N 1047.1 FT ... to Hwy) of Sec 27 TN 30 RN 23
Property ID No.: 273023410021
Type of Use: 435 Drive -In Rest/Food Service Facility
Zone: B3 - Service Business District Property Acreage: 1.25
Type of Request
❑ Comprehensive Plan Amendment (Fee: $550 +
Escrow: $2,500)
❑ Conditional Use or Interim Use Permit/CUP or IUP
Amendment (Fee: $400 + Escrow: $1,500)
❑ Preliminary Plat (Fee: $500 + Escrow: $2,500)
❑ Final Plat (Fee: $450 + Escrow: $1,000)
® Concept Plan Review (Fee: $300 + Escrow: $750)
❑ Rezoning or TCAAP Regulating Plan Amendment
(Fee: $500 + Escrow: $1,500)
❑ Zoning Code or TCAAP Redevelopment Code
Amendment (Fee: $400 + Escrow: $1,500)
❑ City Code Amendment (Fee: $350 + Escrow:
$1,500)
❑ Lot Split/Minor Subdivision (R-1 and R-2 Districts
Only) (Fee: $350 + Escrow: $1,500)
❑ Variance or Permitted Adjustment (Fee: $350 +
Escrow: $1,000)
❑ Master Planned Unit Development or Master Special
Development Plan (Fee: $600 + Escrow: $2,500) ❑ Vacation of Easement or Right -of -Way (Fee: $150 +
❑ Final Planned Unit Development or Final Special Escrow: $1,000)
Development Plan (Fee: $350 + Escrow: $2,000) ❑ Appeal of Administrative Decision (Fee: $150 +
❑ Planned Unit Development Amendment or Special Escrow: $1,000)
Develo ment Plan Amendment (Fee: $400 + Escrow: ❑ Land Use Requests — Not Already Specified (Fee:
$1,500� $150 + Escrow: $1,000
❑ Site Plan Review (Fee: $450 + Escrow: $1,500)
Page 1 of 3
Brief Description of Reauest (r)lease also include a tvped, detailed letter explaini
ilicant wishes to construct an express tunnel car wash at the above
*IMPORTANT*
• Certain applications are subject to review and approval by the Rice Creek Watershed
District. Contact RCWD directly at 763-398-3070 for additional information.
• The land use application fees do not cover building, sign, or other permit fees that
may be required upon approval of a land use application.
• All applications will be subject to additional fees for reimbursement of consultant costs
associated with filing, reviewing, and processing of application in the form of an
escrow to the City.
Filing & Information Requirements
The City requests that you make a pre -application meeting with the Community Development Director to discuss
the application process, requirements, and deadlines. Unless waived by the Community Development Director
or Planning Commission, a certified survey of the property is required for all applications. A checklist with
additional application requirements can be found at www.citvofardenhills.org/landuseapplications.
Complete/Incomplete Applications
Under Minnesota Statute, Chapter 15.99, cities have 15 business days to review all plans and application
materials to ensure they satisfy City requirements. During the 15 day review period, planning staff will provide
written comments on the application and may request plan revisions. If the application is determined to be
complete, Minnesota State Statute then requires the City to approve or deny the application within 60 days, up
to 120 days. If not complete, the City may require plan revisions and/or additional information before the
application is scheduled for Planning Commission review and/or City Council action. Project will not be
scheduled for any meeting until the application submittal is found to be complete by the Community
Development Director.
Payment of Fees and Escrows
The undersigned acknowledges that she/he understands that before a land use application can be deemed
complete, all required fees and escrows must be paid to the City. The applicant is responsible for all costs
incurred by the City related to the processing of this application. Each separate land use request shall be
charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in
reviewing and processing an application will be charged against the cash escrow and credited to the City.
Charges to the escrow may include planning and engineering staff time, City Attorney and consulting fees, and
mailing costs. If, at any time, a required cash escrow is depleted to less than 20 percent of its original amount,
the applicant shall deposit additional funds in the cash escrow account as determined by the City. The City may
withhold final action on a land use application, withhold building permits, and/or rescind prior action until all fees
have been paid. Unused portions of an escrow are returned to the applicant upon successful implementation of
an approved plan. The escrow may be reduced or increased by the Community Development Director on a
project by project basis.
Notice of Meetina Attendance
In order for the Planning Commission and the City Council to consider any application, the applicant or a
designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the
next available agenda.
Page 2 of 3
Meeting Schedule
Planning Commission meetings are typically held on the first Wednesday after the first Monday of each month at
6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held
typically the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City
of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. The schedules
below are for reference purposes only. Project will not be scheduled for any meeting until the application
submittal is found to be complete by the Community Development Director.
2023 Planning Commission and City Council Schedule (*subject to change)
TENTATIVE
PLANNING
COMMISSION
MEETING DATE*
(Generally held on the
first Wednesday after the first
Monday at 6:30 .m.
TENTATIVE
CITY COUNCIL
MEETING
DATE*
(Generally held on the
fourth Monday at 7:00 p.m.)
DEADLINE FOR
LAND USE
APPLICATION
SUBMISSION
(Pt day of the
preceding month)
January 4
January 23
December 1 2022
February 8
February 27
January 2
March 8
March 27
February 1
April 5
Aril 24
March 1
May 3
May 22
April 3
June 7
June 26
May 1
July 5
July 24
June 1
August 9
August 28
July 3
September 6
September 25
August 1
October 4
October 23
September 1
November 8
November 27
October 2
December 6
January 8 (2024)
November 1
Acknowledgement and Signature
I hereby apply for the above consideration and declare that the information and materials submitted with this
application are complete and accurate per city code and ordinance requirements. I fully understand that I am
responsible for all costs incurred by the City related to the processing of this application.
Owner Signature (Required)
//12012z3
Date
11 /20/2023
ApplicanTSignature gdifferent than the property owner) Date
Please contact the Community Development Director at 651-792-7800
if you have any questions regarding this application.
Additional copies of this application form are available on the City's website: www.citvofardenhills.org/landusea,nplications
Page 3 of 3
41
Attachment C
Mister"
To: City of Arden Hills Planning & Zoning Department
Attn: Jessica Jagoe, Community Development Director
From: Christopher Campbell, Senior Project Manager
Mister Car Wash
Date: November 20, 2023
Subj: Mister Car Wash —Arden Hills, MN
3751 Lexington Avenue North
Project Narrative
Mister Car Wash is excited to present the enclosed Planned Unit Development Concept Plan, with a
Conditional Use Permit and Site Plan Review application to follow, to the City of Arden Hills for
review and approval. The Mister Car Wash development team met with City staff on November 20,
2023 to discuss a proposal to redevelop the existing, closed Arby's restaurant into a new and
modern, express tunnel car wash, a plan that will be in harmony with the neighboring development
occurring on Lexington Avenue, and be developed in accordance with the Comprehensive Plan and
City Zoning Ordinances.
The proposed redevelopment site is approximately 1.25 acres and will remain under the current
Service Business District (B3) zoning. Mister Car Wash proposes to construct an approximately
4,700± square foot conveyor -type, stand-alone express car wash building with the redevelopment
including parking, landscaping, utilities, stormwater management, vacuum equipment, signage, and
lighting to support the proposed project. The site is accessible from Lexington Avenue via an existing
driveway which allows for functional vehicular circulation throughout the car wash site.
Mister Car Wash Overview
Founded in 1969, Mister Car Wash has grown to become the largest car wash operator in North
America with over 460 locations across 21 states, 33 of which are open or under development in
Minnesota. The Mister brand is anchored in quality, friendliness, and our commitment to creating
memorable customer experiences. We are Inspiring People to Shine everyday by living our values
of We Care. We Work Hard. We Have Fun.
Mister Car Wash is proud to be building a sustainable future, prioritizing people; culture &
community; and water & energy conservation.
Our people are what make us successful and allow Mister to achieve our high standards. We focus
on recruiting and retaining top talent, developing best -in -class training programs and investing in
employees to cultivate a positive company culture. Our team members are the face and heart of
our company, and we believe that by making our team members feel cared for, they will pass that
feeling onto our customers.
Our local communities are an extension of our car wash. We proudly partner with thousands of
organizations across the country that align with our goals of inspiring shine, fostering a love of
learning and teaching life skills. Our community giving programs take many forms as we find the
best way to partner and provide the most impact. Through Inspiring Futures, we support
classrooms and teachers. Community giving is hyper -local, giving back to organizations supporting
the communities around our stores. To date, these programs have helped raise more than $3
million. Additionally, Mister Cares Foundation, a 501(c)(3) public foundation, provides financial
assistance to our team members.
Being good stewards of the environment is also a priority at Mister Car Wash. We partner with
Project Wet to help bring awareness to the benefits of conserving water within the car wash
industry. Within our own new -build stores, we can proudly claim to use over 50%
reclaimed/recycled water within the wash process, as well as reducing our freshwater usage by 25%
due to our proprietary system design. Additionally, our in-house water team, a combination of
chemists, engineers and water quality specialists, continually innovate and improve systems to be
responsible stewards of water. These innovations include proprietary cleaning products which are
free of phosphates and dyes as well as reclamation systems to ensure the water we return to the
municipal system is as clean as possible.
The operation of our facilities begins with the welcoming wave received as you approach the point -
of -sale canopy, where a Customer Service Attendant greet customers. The Mister Car Wash business
model is unique in that over 80% of customers are Unlimited Wash Club members. UWC members
have an RFID sticker on their windshield that is automatically scanned as they pull into the
designated member lanes. This system efficiently keeps vehicles moving through the site as
members are not stopping to pay during each visit — reducing wait times and queuing. Non -
subscription customers are assisted by the Customer Service Attendant to select a wash and help to
efficiently keep the queue moving forward. Once past the point -of -sale, vehicles are guided into the
car wash tunnel. Mister Car Wash operates conveyor tunnels that are designed to wash multiple
cars at a time, allowing for a steady stream of customers moving through. Once through the tunnel,
customers have the choice of continuing to the self -serve vacuum stalls or exiting the site.
The Mister Car Wash express wash model allows us to efficiently operate our facility, with
approximately 15 total team members and 3-4 on site at any time. Dedicated support infrastructure
provides maintenance, HR, finance, marketing, safety, real estate, development and construction, all
based in our Minneapolis Regional Office.
Mister Car Wash takes pride in the physical plant as well, reinvesting over $150,000 annually, on
average, per location to ensure a bright, clean and flawless experience for our customers. In
addition, maintenance technicians supervise 2-3 stores to keep our store equipment running at peak
performance. Our team members have a routine cleaning schedule they follow to ensure the store
always presents in the best condition.
Building Materials
The building design has been enhanced from the prototypical Mister Car Wash building to achieve a
75% Class I material requirement as required by local code. The proposed building materials consist
of Stone Veneer, Brick Veneer, EIFS and Metal Panels. Typically, as designed, the proposed materials
and colors meet City Ordinances and provide a visually appealing and modern appearance. In
addition, two 35' high roof elements are proposed on either end of the building, providing visual
cues for customers to the entrance and exit of the tunnel.
The building fagade facing Lexington Avenue houses the car wash tunnel exit and the mechanical
equipment room. This space does not readily allow for windows, so Mister Car Wash proposes to provide
a 14'-0" Wide x 10'-3" High, Rytec Sprial FV High Performance Vision Glass roll -up door, providing
approximately 160 sf of glass or approximately 30% of the fagade. To meet the intent of Section 1325.05
Subd. 8(F)(5), the balance of the fagade provides aesthetic interest at the upper level of the building
through the addition of metal panels, metal trim, curved roof forms, a decorative canopy and building
articulation and roof line breaks.
Signage
Mister is proposing to provide a monument sign along Lexington Avenue which will be harmonious with
the building architecture and meet City zoning standards as to size. We respectfully request a variance to
allow additional building wall signage totaling approximately 425 square feet. In addition, Mister
proposes directional signage throughout the site to help customers safely navigate the property.
There is an additional approximately 160 square feet of canopy and wall signage on the west, interior
facing side of the site which has not been included in the above numbers as it is not visible from the public
right-of-way.
Parking
Mister Car Wash proposes 18 vacuum stalls measuring 13' wide x 18' deep. Customers utilize these
stalls to park and vacuum their vehicles before or after a wash, as well as overflow employee parking.
We propose 3 standard parking stalls on the west end of the site for primary employee parking. As
an express wash facility, most customers have little need to enter the building, so turnover of the
vacuum stalls is high and the need for long term parking is low.
Conclusion
Mister Car Wash believes the proposed use will help the City of Arden Hills revitalize and beautify a
currently underused site in the heart of the renewed business district. We look forward to and
appreciate your thoughts and considerations as we look to welcome Mister Car Wash to Arden Hills
in 2025.
Please contact me at (763) 360-8963 with any questions.
Sincerely,
Christopher Campbell
Senior Project Manager
Mister Car Wash
ccampbell@mistercarwash.com
C) 763-360-8963
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AGENDA ITEM — 3B
,-ARZEN HILLS
MEMORANDUM
DATE: November 27, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Metropolitan Council — Private I & I Grant Program
Budgeted Amount: Actual Amount:
N/A
Council Should Consider
N/A
Funding Source:
MCES
Council should consider applying for the Metropolitan Council's Private I & I Grant Program.
Background
City staff received direction from City Council to research the Metropolitan Council's (MCES)
Private I & I Grant Program. This is separate from the MCES "Public" I & I Grant Program that
the City already participates in.
The 2024 Private I & I Grant Program is a "Pilot" year for Met Council. It will provide $1.5
million in wastewater revenue to provide grants to private property owners to help with repairs
that will remove and prevent clear water from entering the wastewater treatment system. The
Minnesota Legislature amended statute 471.342 to allow the Met Council to provide grant
funding to local municipalities to assist private property owners with costs associated with
repairing sewer infrastructure on their property. The City of Arden Hills is 1 of 81 other
municipalities that are eligible for the program. The program would reimburse a private property
owner 50% of the construction costs up to $5,000.
For more detailed information, the Met Council program webpage can be visited here:
https:Hmetrocouncil. org/Wastewater-Water/Funding-Finance/Available-Funding-Grants/Private-
Property-Inflow-and-Infiltration-Grants. aspx
Page 1 of 2
To participate, City staff will need to complete the application process which is a straight
forward process. There is an equity component that the City can choose to create and implement
on its own, but since this is a "pilot" and with very limited funding spread out over many Cities
along with the short timeline to apply, staff recommends skipping that portion until a future
program opportunity. Community outreach and communication will also be a required and a
necessary component that staff will need to create and implement. A resolution from Council
confirming the Public Works Director has authority and certification that they have read the
program guidelines and support participation in the program must be submitted.
Staff has reviewed historical sewer repair permits over the past 3 years and there is an average of
20 repairs per year. Recent data from MCES suggests an average lining cost per sewer service is
$8,000. City staff recommends applying for $80,000 based off of that information but Council
should keep in mind that if, for example 40 cities apply for funds, that would be $37,500 per
City. So, the requested amount is limited to funding availability between all of the eligible cities.
The award amount will be sent out by December 29, 2023 which then would be followed by a
Grant Agreement approved by City Council to receive the funds from Met Council. Once the
agreement is finalized, communications would go out to the Arden Hills' residents and
administering the funds would be facilitated through the Sewer Permitting process. The permit
applicant will have to provide documentation to verify a need for I & I repair/improvement. This
could be a video or televising report from a contractor that indicates the issue. Staff would
review the documentation provided then determine the award amount based off the total project
cost. Met Council has a spreadsheet that's required to track each project which is then submitted
quarterly.
Discussion
If the City Council wishes to participate in the MCES I & I Grant Program, staff will bring
forward a resolution for adoption at the next available regular Council meeting and apply for the
program by December 151n
Staff had initially reported to Council that they believed this would be difficult to implement
with the City's current staffing. Staff still believes this is true as this is a new program, so the
initial start up and creation of standard procedures will take some time before it becomes routine.
With the relatively small amount of funds available from Met Council, the number of private
properties that would be able to take advantage of the program will be low which will help make
this manageable. There is significant demand for this type of program, Staff believes after this
"pilot" year, Met Council will push to get a much larger amount of funds for future years and
that will in turn create more work load for staff but that can be discussed when and if that time
comes.
Budget Impact
This program is funded through Metropolitan Council, so there is no direct budget impact.
Attachments
Attachment A — MCES Private I & I Program Guidelines
Page 2 of 2
Attachment A
METROPOLITAN
C O U N C I L
PRIVATE PROPERTY INFLOW & INFILTRATION GRANT PROGRAM
Grant Requirements, Guidelines & Timeline — 2024
Information
The Metropolitan Council Environmental Services (Met Council, ES) is implementing a private property
inflow and infiltration (1/1) grant program beginning January 2024. The goal of the program is to assist
private property owners with financial assistance to remove 1/1 from the regional interceptor system
through repairs of the sewer lateral or foundation drain on the property. ES has committed to assigning
funds every year from the PayGo fund for this grant program.
Council Guidelines
Eligible Municipalities
Eligible municipalities include those that have been designated excessive 1/1 contributors by the Met
Council or that have had a measurable flow rate within 20 percent of the permitted flow limit.
Eligible Work
• Grants to private property owners shall be for a percentage of actual, reasonable, and verifiable
1/1 mitigation costs. No costs of studies, engineering, or planning shall be eligible.
• Grant reimbursement shall be 50% of eligible costs, up to $5,000, for applicants not meeting
equity criteria set by the participating municipalities. Eligible work includes:
o Private lateral repair and/or replacement
o Foundation drain disconnections and new sump pump, if associated with the foundation
drain disconnect
o Lateral televising and cleaning costs if:
■ Applicant meets the equity criteria or
■ Televising and cleaning result in repair or replacement of sewer lateral
• Grants of up to $10,000 may be given to private property owners meeting the municipality's
equity criterion.
• The private service line or foundation drain must be active and serving an occupied building.
• All repairs and replacements must be made with materials and methods consistent with local
codes and permit requirements.
• Qualified spending on eligible work must occur between January 1, 2024, and December 31,
2024.
Grant Process
Application
• ES will notify all eligible municipalities and request grant applications.
• Eligible municipalities will apply for the program and request a total grant amount for anticipated
grant reimbursement to private property owners.
• Applying municipalities must submit the Application for Participation and a resolution from City
Council authorizing application and execution of the grant.
• After all applications are received, ES will review requested grant amounts for proposed work
and encumber a grant amount for each participating municipality. It is anticipated that more
Page - 1
grant funds will be requested than what is available, meaning applicants may not receive their
full request. Grant awards will be encumbered to each municipality by this process:
o Half of the available grant funds will be divided equally among participants.
o The remaining half will be distributed to participants based on the size of their grant
request.
Municipalities will be informed of their total grant amount for the program year at the start of the
program year.
ES will send grant agreements to municipalities for signature and, upon return, will sign, and will
create purchase orders payable to the applicant municipality.
Signed agreements and application must be returned to ES prior to participation in the program.
Reporting Requirements and Reimbursement
Each quarter, municipalities will submit the PPII Reporting Form Excel workbook of work
completed, invoices, and certificates of completeness to certify the work for each grant was
done and records auditable. Only one grant per property may be awarded.
o ES has provided a list of verified Metropolitan Council Underutilized Business (MCUB)
contractors able to perform water and sewer work (attached). It is not required to use the
contractors on that list, but it is provided as an option. More information on the Met
Council MCUB program can be found here: https://metrocouncil.org/About-Us/What-We-
Do/DoingBusiness/Small-Business-Programs/mcub.aspx
ES will review the PPII Reporting Form Excel workbook and supporting documentation and
issue grant reimbursement. Municipalities have until March 31 of the following year to submit all
paperwork for work performed during the program year.
Any funds encumbered to a municipality and not spent during the program year will remain in
ES's PayGo fund.
The Council reserves the right to change these guidelines if, in its sole discretion, the results of
the process do not equitably allocate the funds.
Equity Component
Thrive MSP 2040 is the Met Council's vision for the region through the year 2040. It reflects concerns,
needs, and aspirations for the region and addresses our responsibility to future generations. Thrive
MSP 2040 has five outcomes that reinforce and support each other to produce greater benefits for the
region. Those outcomes are Stewardship, Prosperity, Equity, Livability, and Sustainability.
Thrive MSP 2040 provides the following definition of equity: "Equity connects all residents to
opportunity and creates viable housing, transportation, and recreation options for people of all races,
ethnicities, incomes, and abilities so that all communities share the opportunities and challenges of
growth and change. For our region to reach its full economic potential, all of our residents must be able
to access opportunity. Our region is stronger when all people live in communities that provide them
access to opportunities for success, prosperity and quality of life." (Metropolitan Council, 2014).
The equity component of allowing grant reimbursement up to a $10,000 cap for private property owners
meeting a municipality's equity criterion is one way equity is incorporated into this program. It is
acknowledged that each municipality has different equity considerations and knows the needs of their
residents the best; therefore, it is up to the municipality to determine if a resident has an equity need
and up to the municipality to determine the resident's final grant award, up to $10,000.
If a repair is higher than the program cap of $10,000, options, among others, to cover that cost include
a municipality match, assessing the property for the remaining amount, or requesting payment from the
resident. The means of collection are up to each municipality. Be advised, if grant awards are paid
directly to the private property owner, it is recommended to speak with a tax professional, as the
municipality may have to provide a 1099 tax form.
Page - 2 1 METROPOLITAN COUNCIL
Draft Calendar
Send notice of grant program guidelines to municipalities, requesting
September 2023
applications
Grant applications due from municipalities
November 2023
ES notifies municipalities of their grant amount
December 2023
March 31, June 31,
Municipalities submit pay claims for completed work
September 31, December 31
of each program year
ES processes reimbursement upon receipt of signed agreement
Quarterly
Links/References
Reduce Inflow and Infiltration https://metrocouncil.org/Wastewater-Water/Planning/Wastewater/Inflow-
and-I nfiltration.aspx
Metropolitan Council. Thrive MSP 2040: One Vision, One Metropolitan Region. (2014).
https:Hmetrocounci1.org/Planning/Thrive-2040/Thrive-MSP-2040-Plan.aspx?source=child.
Page - 3 1 METROPOLITAN COUNCIL
AGENDA ITEM — 3C
'It
,ARZEN HILLS
MEMORANDUM
DATE: November 27, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: City Council Meeting Scheduling for 2024
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
For Council Consideration
The City Council should consider providing direction on the 2024 City Council meeting
schedule.
Background
The City Council has traditionally held three official meetings per month, City Council Regular
Meetings on the second and fourth Monday of the month and a City Council Regular
Worksession on the third Monday of the month. Note, these do not include
committee/commission or other meetings associated with City Councilmember duties.
This past October and November the City Council cancelled its normal worksession and instead
held special worksessions prior to the regular meetings, eliminating the third Monday of the
month meeting. Staff is seeking direction on how Council would like to proceed in 2024. The
City Code does specify the meeting schedule, so permanent changes would require a code
amendment. Lastly, Council will want to consider if it does cancel one regular meeting a month
in the first quarter of the year, how will that affect any newly proposed schedule. That said,
Council may want to consider cancelling one meeting a month in the first quarter of 2024 and
decide in February/March how it wants its meeting cadence for the rest of the year. Below are
some options to consider:
Make no changes to the meeting schedule and proceed as specified in City Code (three
meetings a month).
o Meeting cadence: second Monday of the month Council Meeting, third Monday
of the month worksession, fourth Monday of the month Council meeting.
• Temporarily cancel one meeting per month in the first quarter and reassess in February or
March (two meetings per month). Traditionally, Council has cancelled the second
meeting of the month and still held the worksession on the third Monday. One additional
Page 1 of 2
piece to this is if Council wanted to cancel one of the regular meetings and bump the
worksession to that day, thus spreading out the meetings. It might be worthwhile in this
situation to continue to have special worksessions before the regular Council meeting to
give additional time for discussion on Council items (this is essentially what I propose in
further detail below). Jessica will speak to some of the planning implications if we go this
route.
o Meeting cadence: one regular meeting and one worksession.
• Cancel the worksession and continue to have the two regular meetings with worksessions
prior (two meetings per month). While this option has been working, Staff does have a
concern that starting at 5:30 PM may not work for longer items throughout the year.
City Administrator Input: the goal of this is to permanently cut out one meeting per month that
Staff and Council have to attend with the understanding that this may not always be the case and
depending on workload, that special meetings and one-off events will happen. One option to
seriously consider is having one regular Council meeting a month (let's say the fourth Monday
of the month), which is thought of as the formal meeting where we have public hearings, make
decisions on New Business and take care of other public business at the dais. I would still
propose we keep a short worksession prior to this meeting to discuss items as needed. I would
then propose a worksession on the second Monday of the month that is similar to the current
worksession, start time of 5:00 pm (or whatever Council decides) and is capped at three hours. I
would then propose a standing in -formal meeting after this (or before) where Council approves
items only applicable to the consent calendar (i.e. a five minute meeting). This will ensure we
can still get routine items approved in a timely fashion.
Regardless of the route the City Council would like to go, we'll need direction on what, if any,
changes will be needed to be brought forward for approval for 2024.
Budget Impact
N/A
Attachment
N/A
Page 2 of 2
AGENDA ITEM — 3D
,-ARZEN HILLS
MEMORANDUM
DATE: November 27, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Draft 2024 Fee Schedule
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Council should consider providing feedback on the proposed 2024 draft fee schedule.
Background/Discussion
The City Council annually establishes a fee schedule for administrative, building construction, liquor
licensing, park and recreation facility usage, planning and zoning, utilities, business licenses, utility
fees, and other miscellaneous permits and penalties that are enforced by the City.
The following recaps the fee schedule changes that were made in 2023:
• Building permit and plan review fees — Fees were based on 2022 Minnesota State Statutes
326B.153 and 326B.148.
• Building Plan Review fees were based on 2022 Statute as well and the escrow fee for
residential new construction/additions was changed from a flat fee of $2,000 to "To Be
Determined by the Building Official", affording the City more latitude to cover costs of items
that are no longer readily accessible or that have costs that have dramatically increased.
• Electrical fees increased and Pete Tokle of Tokle Inspections also changed his fee structure so
that commercial fees are based on valuation, similar to building permits. He noted that fees
would be easier to calculate and the structure would eliminate the need to increase future
commercial fees.
• Parks and Recreation — There were no changes in 2023.
• Planning and Zoning — There were no changes in 2023.
• Public Works/Engineering — Inflationary increases were made to fees for right-of-way, right-
of-way small cell wireless facilities and also sewer and grading and erosion control permit
fees.
• Utility Hookup Charges — Inflationary increases were made for water and sewer permits,
reinspection fees, connection/disconnection fees, restoration and hydrant meter rentals.
Page 1 of 3
Utility Use Charges — Increases in 2023 were as follows: 4% sanitary sewer rates only. No
changes to water or surface (storm) water were made.
Recycling — Fees for curbside recycling remained the same in 2023 as they were in 2022 —
there were no increases.
The below information outlines changes recommended to the fee schedule for 2024. Proposed
changes to the fee schedule are noted in red print on the attached draft 2024 Fee Schedule.
Explanations for these proposed changes are provided below.
Building Construction (Sec. II)
Building fees will be based on 2023 Minnesota State Statutes 326B.153 and 326B.148. This is
standard — fees are adopted using the prior year's statute pertaining to these fees. There are no
changes proposed for electrical permits from Pete Tokle.
Parks & Recreation (Sec. V)
Staff is requesting that verbiage be clarified by adding "non-profit" to the Youth Athletic Association
Field Rentals and also requests clarification of applicable sales tax for every type of rental (fields,
pavilions, rooms at City Hall). The language on the current fee schedule is confusing regarding
whether or not the referenced fee includes tax. By having uniform language pertaining to tax for all
rentals as noted above, this makes it clear that in addition to the fee, the City will collect from the
applicant the appropriate tax amount in addition to the base fee.
Planning and Zoning (Sec. VI)
There are no proposed changes to this section.
Public Works/Engineering (Sec. VII)
There are no proposed changes to this section.
Utility Hookup Charges (Sec. VIII)
Staff proposes housekeeping changes to include deleting reference to Restoration of Typical Road
Mix Street and Higher -Type Street as this is redundant and covered under the escrow collected with a
Right -of -Way permit, as well as including the fee for a reinspection during regular business hours for
both Water and Sewer under the base permit language since the fee is the same ($60) (versus having
the reinspection fee as its own line item).
There are no increases to hydrant or water meters for 2024.
Miscellaneous Fees/Permits (Sec. XI)
Council previously inquired about the fees for violations pertaining to tobacco sales. 2023 fees are as
follows: $300 (first offense), $600 (second offense within 36 months) and $1,000 and not less than a
7 business day suspension and may be revoked (third offense) and these fees mirror Minnesota
Statute 461.12, Subd. 2. While the City cannot charge less than State statute (which is the minimum),
it can set higher fees per authorization in Minnesota Statute 461.19 which allows a city to enact more
restrictive local ordinances. Staff requests Council provide direction on whether or not it wants to
increase the fees related to violations.
Utility Use Charges (Sec. XIV)
An increase to sanitary sewer (3.0%) and surface water (5%) fees are recommended. No changes to
water fees are proposed.
Page 2 of 3
Recycling Fee (Sec. Xis
The City Council adopted Resolution 2023-050 at its October 23, 2023 meeting. The approved
amounts for 2024 recycling fees include an increase from $58.00 to $60.00 for a residential parcel
with curbside recycling service. The fee for residential recycling without curbside recycling will
remain the same at $3.50 per residential unit.
AttnchmPntc
Attachment A: Redlined Version of Draft Ordinance 2023-016 Appendix A — 2024 Fee Schedule
Page 3 of 3
Attachment A
-AVEN HILLS
City of Arden Hills
Ordinance 2023-0XX16 — Appendix A
2024 Fee Schedule
I. Administrative
Chickens - Licenses
Two years (Pro -rated for second year
$30.00
$15.00
Dogs/Cats - Licenses
Two years (Pro -rated for second year
$30.00
$15.00
Dogs/Cats - Boarding
$22.00 per day
Dogs/Cats -
$50.00
Impoundment Fee
Dogs/Cats - Surrender Fee
Each
$25.00
Dogs -Residential
Annual
$21.00
Kennel License
Dogs - Dangerous Dog Fee
Annual
$500.00
Dogs -Potentially
Annual
$250.00
Danizerous DoR Fee
Copying-
$0.25 8'/2 x 11 and Legal; $0.50
General City Material
large. Per
Page. Add postage if mailing copies
Assessment Search
$53.00 per half hour
Private Activity Revenue
Non-refundable application fee
$500.00
Annual Administrative Fee
1/8 of 1% (0.125%) of
Bonds
outstanding principal balance of the
bonds for the life of the bonds
Reimbursement of all City costs
IL Building Construction (All permits are non-refundable after 90 days)
Building Permits -
Fees shall be based according to
Permit and Plan Review
the 20223 State Statute 326B.153
Fees
and are determined by the City's
Building Official
Commercial Building
65% of Building Permit Fee.
Permits -
Payment equaling half of this fee is
Plan Review Fee
due at time of permit submittal
(non-refundable)
Residential New
Escrow
To be determined by Building
Construction/Additions
Official
Temporary Certificate of
Escrow
To be determined by Building
Occupancy CO
Official
Building Permits -
$63.25 per State Statute
Re -inspection
326B.153
Building Permits -
$100.00 + State Surcharge fee as
Manufactured Home
outlined in State Statute 326B.148
Location
Building Permits -
Permit Fee
$100.00 + State Surcharge fee as
Demolition
outlined in Statute 326B.148
Escrow
$2,000
Building Permits -
100% of Permit Fee
Special Investigations
Page 1 of 16
State Surcharge —
based on valuation
Fee based on 20223 State Statute
32613.148
State Surcharge —
Fixed Fees
Fee based on State Statute
326B.148
Plumbing Permits —
Minimum Fee
$60.00
Plumbing Permits —
Residential
1.25% of Project Value
Plumbing Permits —
Commercial
1.25% of Project Value + $50.00
Electrical Permits —
General
See Exhibit "A" attached to fee
schedule
Mechanical Permits —
Minimum Fee
$75.00
Mechanical Permits —
Residential
2% of Project Value
Mechanical Permits —
Commercial
1.25% of Proj ect Value + $50.00
Fire Protection Permits—
Permit Fee
Fees shall be based according to
the 20223 State Statute 326B.153
and are determined by the City's
Building Official
Fire Protection Permits —
Plan Review Fee
65% of Permit Fee
Fire Protection Permits—
Re- inspection
$63.25 per State Statute
32613.153
III. Liquor Licensing
On -sale
1,999 square feet (SF) or less
$3,465.00
On -sale
2,000 (SF)-2,999 (SF)
$4,620.00
On -sale
3,000 (SF) — 3,999 (SF)
$5,775.00
On -sale
4,000 (SF) or more
$6,930.00
On -sale, Sunday
$200.00 (340A.504 Subd. 3(b)
limits $200 fee for Sunday sales)
Off -sale
$210.00
Club Fee
$315.00
On -sale, Malt Beverage
$126.00
Off -sale, Malt Beverage
$42.00
On -sale, Wine
$ 2,000.00
(340A.408 Subd. 2(c) limits fee
to $2000 or half of on -sale
license fee, whichever is less
Strong Beer
When part of On -Sale Wine License
No Charge
Investigation Fee
$158.00
Minor Consumption
Violation with Server
Training
First Violation
$105.00
Second Violation
$525.00
Third Violation
$1,050.00
Fourth Violation
$1,575.00
Minor Consumption
Violation without Server
Training
First Violation
$525.00
Second Violation
$1,050.00
Third Violation
$1,575.00
Fourth Violation
$2,100.00 and may be subject to
license revocation
Page 2 of 16
IV. Maps and Ordinances
Zoning Ordinance
Municipal Code
$0.25 per side
Comprehensive Plan
Color Maps (8.5 x 11)
$2.00
Color Maps (11 x 17)
$4.00
Street Maps
$2.00
As-Builts (11 x 17)
Based on number of copies
and staff time
V.= Parks & Recreation
Youth Athletic Association
Per two hour time block
$3 5.00$38.00 per time block
Field Rental - including
+ applicable tax
Non -Profit
Adult Club / Intramural
Per two hour time block
$55.00 per time block
Field Rental
+ 8.375% applicable tax
Ball Field Rental,
Per two hour time block.
$110.00 per time block
Unlighted
Tournament fees are extra.
+ 8.375% applicable tax
Ball Field Rental,
Per two hour time block. Tournament
$135.00 per time block
Lighted
fees are extra.
+ 8.375% applicable tax
Ball Field Tournament
Includes all day maintenance staff on
$535.00 per day + $200.00
Fee (Adult), Full
site
damage deposit + 8.375% applicable
Maintenance
tax
Ball Field Tournament Fee
Includes prep for fields and
$320.00 per day+ $200.00
(Adult), Minimum
midday drag of fields
damage deposit + 8.375%
Maintenance
applicable tax
Warming House Rental/
Only allowed during non-public use
$55.00 per hour +
Ice Rink Rental
hours unless authorized by City staff
$200.00 damage deposit + key
deposit + 8.375°/u applicable tax
Picnic Shelters - Resident
Available for reservation
No Charge
Picnic Shelters -
Available for reservation
$30.00 + 8.375% applicable tax
Non -Resident
Picnic Pavilions - Resident
Includes up to five picnic tables
$125.00 per time slot + $200.00
damage deposit + 8.375%
applicable tax
*Fee waived for Night to Unite
and other public events open to
all Arden Hills residents.
Picnic Pavilions -
Includes up to five picnic tables
$200.00 per time slot + $200.00
Non -Resident
damage deposit + 8.375% applicable
tax
Picnic Pavilions -
Includes up to five picnic tables
$85.00 per day + 8.375% applicable
Resident Non -Profit
tax+ $200.00 damage
deposit
Picnic Pavilions -
Includes up to five picnic tables
$110.00 per day +
Other Non -Profit
8.375%applicable tax + $200.00
damage deposit
Additional Picnic Tables
For every two extra tables
$20.00 + 8.375% applicable tax*
*fee waived for Night to Unite
and other public events open to
all Arden Hills residents
Community Garden Plot
Annual
$55.00 + 8.375% applicable tax
One Plot
Community Garden Plot
Annual
$25.00 + 8.375% applicable tax
Second Plot
Page 3 of 16
Formatted: Indent: Left: 0.19", First line: O
Room Rental —
Per Day (Scheduling a room after
Regular business
Non -business
hours usage:
hours usage:
City Hall/
regular hours is contingent upon the
CommunityRoom
presence of a city employee; hi the
Army National
Resident:
(Normal business hours:
event staff is not available, the City
Guard: No
$200
8:00 am — 4:30 pm)
reserves the right to deny
charge
Non -Resident:
(Non -business hours:
application).
City
$225
weekends and holidays)
Government: No
(ine-ludes+_
charge
8.375%
Resident,
applicable tax)
Non-profit:
$90.00
Resident,
For -profit:
$120.00
Non -Resident,
Non-profit:
$130.00
Non -Resident,
For -profit:
$155.00
(ifle Udes-+
8.375%
applicable tax
Room Rental —
Per Day (Scheduling a room after
Regular business
Non -business
hours usage:
hours usage:
City Hall/Small
regular hours is contingent upon the
Conference Room
presence of a city employee; hi the
Army National
Resident:
(Normal business hours:
event staff is not available, the City
Guard: No
$200
8:00 am — 4:30 pm)
reserves the right to deny
charge
Non -Resident:
(Non -business hours:
application).
City
$225
weekends and holidays)
Government: No
(ine-ludes+_
charge
8.375%
Resident,
applicable tax)
Non- profit:
$50.00
Resident,
For -profit:
$60.00
Non -Resident,
Non-profit:
$70.00
Non -Resident,
For -profit:
$80.00
(iaelades- +
8.375%
applicable tax
Room Rental —
Required
$200.00
Damage Deposit
Equipment Rental — DVD,
$20.00 + 8.375% applicable tax
VCR, T.V.
VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative
fee and escrow even if submitted on the same application. Costs expended in reviewing and processing
an application will be charged against the cash escrow and credited to the City. Charges to the escrow
include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at
any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall
deposit additional funds in the cash escrow account as determined by the City. The escrow may be
Page 4 of 16
reduced or increased by the City Planner on a project by project basis.)
AM
Description:
Escrow Fees:
Initial Application Fees:
Preliminary Plat
Administrative Fee
$500
Escrow
$2,500
Final Plat
Administrative Fee
$450
Escrow
$1,000
Lot Split/Minor
Subdivision (R- 1 andR-2
only)
Administrative Fee
$350
Escrow
$1,500
Rezoning or TCAAP
Regulating Plan Map
Amendment
Administrative Fee
$500
Escrow
$1,500
Comprehensive Plan
Amendment
Administrative Fee
$550
Escrow
$2,500
Variance or Permitted
Adjustment
Administrative Fee
$350
Escrow
$1,000
Conditional Use or Interim
Use Permit/CUP or IUP
Amendment
Administrative Fee
$400
Escrow
$1,500
Planned Unit Development
Master Plan or Special
Development Plan Master
Plan
Administrative Fee
$600
Escrow
$2,500
Final Planned Unit
Development or Final
Special Development
Plan
Administrative Fee
$350
Escrow
$2000
Planned Unit Development
Amendment or Special
Development Plan
Amendment
Administrative Fee
$400
Escrow
$1,500
Concept Review
Administrative Fee
$300
Escrow
$750
Vacation of Easement
Administrative Fee
$150
Escrow
$1,000
Site Plan Review
Administrative Fee
$450
Escrow
$1,500
City Code Amendment
Administrative Fee
$350
Escrow
$1,500
Zoning Code or TRC
Amendment
Administrative Fee
$400
Escrow
$1,500
Zoning Letter
Administrative Fee
$75
Land Use Requests — Not
Already Specified
Administrative Fee
$150
Escrow
$1,000
Zoning Permit
Decks under 30", Driveways, Fences,
Sheds, Temporary Structures, and
Chicken Coops
$65
Commercial Parking Lot
Resurfacing
$100
Page 5 of 16
Recreational Vehicle
7 Day Permit, renewable once per 12
$25
Parking Permit
months
Home Occupation I Permit
No charge
Home Occupation II Permit
Administrative Fee
$150
Escrow
$500
Commercial Outdoor
$100
Display and Sales Area
Permit
Commercial Recreation
$100
Outdoor Permit
Appeal of Administrative
Administrative Fee
$150
Zoning, Sign, or
Subdivision Decisions
Escrow
$1,000
Any portion of the TCAAP
TCAAP Development
development can prepay an amount
$2,743 per acre
Related Professional
on behalf of future parcels to be
Services Charge
developed and that the prepayment
amount will be
netted out and the fee schedule will be
updated annually.
VII. Public Works/Engineering
Right -of -Way Permit
Permit Fee
$175.00
Escrow
To be determined by Engineer
Right -of Way Permit — Small Cell
Permit for up to 15 locations;
$175.00 ROW permit fee, rent
Wireless Facilities
rent and maintenance per
$175.00 per year, maintenance
each location
$26.00 per year
Grading & Erosion Control Fees
Permit Fee
$175.00
Escrow
To be determined by Engineer
Conducted outside normal
After Hours Call -out
business hours, minimum of 2
$100 per hour
hours
Holiday Call -out
Minimum of 2 hours
$150.00 per hour
VIII. Utility Hookup Char
Water Permits — Service
Per inspection
$60.00
Installation/Repairs/Alteration/Re-
inspection (Regular Business
Hours
Water Permits — Interior
$45.00
Plumbing, New Home
Water Permanent Disconnect
$230.00
Curb Box and Service Lead, 1"
Service Connection on
$175.00
Unsurfaced Street
Street
$125.0
Larger than 1" Service
Set by Engineer
Connection
Water Permits — Plan Check Fee
Set by Inspector
N60 nn per 1.,...«
Page 6 of 16
Water Permits After Hours
Call -out rateper visit,
$100 00 per hour
Inspection or Re -inspection
minimum of 2 hours
Water Permits — Holiday
Call -out rate per visit,
$150.00 per hour
Inspection or Re -inspection
minimum
of 2 hours
Hydrant Meter Rental
$2,000 deposit, monthly rental of
$32.00, water permit fee of
$180.00, State surcharge of $1.00
plus applicable standard water
usage rate charge for consumption
Water Meter/Spacer Charges —
Fee includes removal of
Based on Meter Size Contact
Customer Requested Water Meter
meter, bench test at
Public Works for Quote
Accuracy Test
maintenance facility, and
returning meter to residence;
Fee will not be applied if the
meter is found to be
inaccurate to a degree
exceeding three percent (3%)
from the result of the bench
test
Water Meter/Spacer Charges —
Standard Meter
$480.00
5/8" x 1/4" Meter Model 25
Water Meter/Spacer Charges —
Contact Public Works for Quote
3/4" x 7 %2" Meter Model 35
Water Meter/Spacer Charges —1"
$590.00
Meter
Water Meter/Spacer Charges —
Contact Public Works for Quote
Greater than 1"
Water Connection Fee —
$855.00 per acre or portion
Connection fee for previously un-
thereof
served or expanded lots
Water Availability Fee —
The units are based on the
New or Additional Units
Metropolitan Council's
$ 1,375 per unit
formula for calculating new
sewer
availability charge SAC units
Sewer Connection Fee —
$840.00 per acre or portion
Connection fee for previously un-
thereof
served or expanded lots
Sewer Availability Fee —
The units are based on the
New or Additional Units
Metropolitan Council's
$ 825.00 per unit
formula
for calculating new sewer
availability charge SAC units
Sewer Permits — Service
Per inspection
$60.00
Installation/Alternations/Repairs/Re
-sinspection (Regular Business
Hours
Sewer Permits — Plan Review Fee
Set by Inspector
Seiye«Der-mit.. Reinspeetions
Sewer Permits After Hours
Call -out rate per visit
$100 00 per hour
Inspection or Re -inspection
minimum of 2 hours
Sewer Permits —Holiday
Call -out rate per visit,
$150.00 per hour
Inspection or Re -inspection
minimum
of 2 hours
Page 7 of 16
.. __ Formatted: Font: Bold
Formatted: Font: Bold
Sewer Access Charge
Set by Met Council Annually
$2,485.00 (Contact Met Council)
Sanitary Sewer Utility Prohibited
Sump Pump Connection
$100.00 per month
Surcharge
Miscellaneous/Retail Activities
Boutique/Garage Sales Application/notification of City
No charge
Hall required
Application/notification of
No charge. Limited to 2
Mobile Food Unit/Food Truck
CityHall required
parties/events per calendar year
Permit (Resident Permit)
First Offense for nopermit)
Issuance of Warning
Second Offense for no permit
Administrative Fine $100
Tent Permit
$55.00+ State Surcharge
Sidewalk Sales
$53.00
Business Licensing —Amusement
Includes arcade, dance hall,
Facilities
movie theater, pool/billiard
$105.00
tables, bowling alleys, indoor
tennis, skating facility, outdoor
tennis, driving ranges, etc.
Business Licensing — Wholesale
Liability insurance required
$210.00
Bulk Fuel Storage
Business Licensing — Hotel/Motel
$6.50 per room
Business Licensing — Courtesy
$26.00
Bench, Non -advertising
Business Licensing —Courtesy
$79.00
Bench, Advertising
Business Licensing —
Includes musical devices,
$15.00 per location+ $15.00 per
Mechanical/Electronic Devices
amusement rides, bowling
machine
alleys, etc.
(MN Statute 449.15 sets
maximum permit fee at $15 per
location and $15 per machine
Business Licensing — Retail Sales
Includes antique shops,
beauty/barber shops, boat
$53.00
dealers, Christmas tree sales,
dry cleaning, laundry, bakery,
candy, meats, wholesale
foods, caterers, motor vehicle
sales, optometrist, mortuary,
video sales/rentals, over-the-
counter tobacco sales,
vending machines (excluding
tobacco), & other
retail goods not listed
Business Licensing —Restaurants,
$21.00 up tol,000 square feet
Cafes, Coffee Houses, etc.
$42.00 for 1001-2000 square feet
$63.00 for 2001-3000 square feet
etc.
Business Licensing — Restaurants,
$315.00
Drive-Thru
Business Licensing — Service
$105.00
Stations
Business Licensing — Grocery
$21.00 up to 1,000 square feet
$42.00 for 1001-2000 square feet
$63.00 for 2001-3000 square feet
etc.
Page 8 of 16
Business Licensing — Mobile
$30.00 temporary (7 days or less) or
Food Units/Food Trucks
$100 annual (8 days or more)
(Vendor License
Charitable Gambling Permit — Per
Includes investigation fee
$158.00
Minnesota State Statute, Chapter
349
3% of organizations' gross
Local Gambling Tax
receipts from all lawful
gambling, less prizes paid out
Lawful Gambling Fund
10% of net profits
Tobacco Sales License
Includes investigation fee
$300.00
Fireworks Sales
As part of existing business
$100.00 (MN Statute 624.20 sets
maximum permit fee at $100.00
Fireworks Sales
Exclusive Business
$350.00 (MN Statute 624.20 sets
maximum permit fee at $350.00
Massage Therapist
Annual Fee, Includes
$53.00
investigation fee
Massage Therapist Establishment
Annual Fee, Includes
$158.00
investigation fee
Recreational Outdoor Archery
$200 first year
Range
$50 annual renewal
Solicitors, Peddlers, Transient
Please reference Section 340
$158.00 background
Permit— For -Profit Organizations
of the Municipal Code for
investigation + $105.00 per
more information
month permit fee
Solicitors, Peddlers, Transient
Please reference Section 340
Permit — Non -Profit
of the Municipal Code for
No charge
Organizations
more
information
Tree Contractor License
$50.00
X. Signs
ENV -
Initial Fee
Per Sign
$100.00
Permanent Signs, Annual
Per Sign, 100 square feet or
$25.00
Renewal
less maximum allowable size
Temporary Signs
$50.00
Signs, Impoundment
First Offense
$50.00
Signs, Impoundment
Second Offense
$75.00
Signs, Impoundment
Third Offense
$150.00
XI. Miscellaneous Fees/Permits
Rubbish Hauler
Annual
$158.00
Recycling Hauler
Annual
$158.00
Contractor License
Annual
$75.00
Miscellaneous Permit Fee
For all other permits not listed
$40.00
StaffResearch
$53.00 per half hour
Penalties for Late Payment
Failure to pay any penalty
imposed shall be grounds for
10% of license fee or $32.00,
the
whichever is greater
suspension or termination of
any license issued by the City
Tobacco Sales, Illegal
First Offense
$300.00
Tobacco Sales, Illegal
Second Offense within 36
$600.00
months
Page 9 of 16
Tobacco Sales, Illegal
Third Offense or any
subsequent violation within 36
months of initial violation
$1,000.00 and not less than a 7
business day suspension and
may be revoked (MN Statute
461.12, Subd. 2)
Candidate Filing Fee
$2.00
Insufficient Funds/
Returned Check Fee
$35.00
Rental Registration/Renewal Fee
$45.00 per rental unit
Rental Renewal Late Fee
For renewals received after
January 31
$90.00 per rental unit
Residential Contractor License
Check
$5.00
Business Subsidy Application Fee
Required to reimburse City
for full cost of review
$2,100.00 + $10,500.00 escrow
Construction Activity Waiver
Per Waiver Application
$263.00
X111. False Alarm Fees
False Alarm irst two alarms
No charge + letter
False Alarm hree through ten alarms
$100.00 per alarm
False Alarm ver ten alarms $300.00 per alarm
XIII. Investigation Fees
Tobacco, Liquor, Charitable $158.00
Gambling, & Solicitor's Permits
XIV. Utility Use Charges
Water Per Quarter:
Meter Charge
3/4" Meter Size or Smaller
$44.69
Meter Charge
1" Meter Size
$111.72
Meter Charge
1.5" Meter Size
$223.45
Meter Charge
2" Meter Size
$357.50
Meter Charge
3" Meter Size
$670.34
Meter Charge
4" Meter Size
$1,117.24
Meter Charge
6" Meter Size
$2,234.48
Meter Charge
8" Meter Size
$3,575.16
Meter Charge
10" Meter Size
$5,139.30
Meter Charge
12" Meter Size
$9,608.25
Consumption: 1-10,000 gals.
gallons
$3.56 per 1,000 gallons (pro- rated)
Consumption: 10,001-35,000
gals.
gallons
$4.58 per 1,000 gallons (pro -
rated
Consumption: Over 35,000 gals.
gallons
$8.10 per 1,000 gallons (pro-
rated)
Water Test
Fee t et by MN State Health
U
$2.43 per quarter
Sanitary Sewer Per Quarter:
Base Charge — All Users
per unit (with the exception of
mobile homes
$65-."66.96
Usage per gals. —Single
Family/Multiple Family
gallons
$6.706.90 (per 1,000 gallons)
Sanitary Sewer— Commercial
A artment/Condommium
gallons
$6-7-86.90 (per 1,000 gallons)
Sanitary Sewer - Mobile Home
per unit
$47S-.4184.26
A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day
Page 10 of 16
month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly
sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons for those
customers that were assigned the minimum amount. Customers that have a Winter Average amount greater
than 9,000 gallons will be billed on the lesser of actual consumption or their Winter Average consumption.
Customers not connected to City water will be billed on 9,000 gallons each quarter.
Surface Water Per Quarter:
Residential - Single Family
per lot
$44.-5617.39
Residential - Multiple Family
per dwelling
$21-4822.55
Apartment / Condominium
per acre
$433 41.97
Industrial / Commercial
per acre
$244-. 9221.66
Undeveloped
per acre
N/A
Standby Per Quarter:
Standby 1" Service Line or smaller $10.41
Violation of Water or Sewer Use Restrictions:
Non -essential usage charge $300 per day
XV. Recyc '
Per Residential Parcel with Annual $58.0060.00
curbside rec clin
Per Residential Parcel without ,Annual $3.50
curbside recycling
XVL Park Development
Park Development Fee Per residential unit $6,500.00
Page 11 of 16
MINNESOTA STATUTES 2023 32613.153
326B.153 BUILDING PERMIT FEES.
Subdivision 1. Building permits. (a) Fees for building permits submitted as required in section 32613.107
include:
(1) the fee as set forth in the fee schedule in paragraph (b) or as adopted by a municipality; and
(2) the surcharge required by section 326B.148.
(b) The total valuation and fee schedule is:
(1) $1 to $500, $29.50;
(2) $501 to $2,000, $28 for the first $500 plus $3.70 for each additional $100 or fraction thereof, to and
including $2,000;
(3) $2,001 to $25,000, $83.50 for the first $2,000 plus $16.55 for each additional $1,000 or fraction
thereof, to and including $25,000;
(4) $25,001 to $50,000, $464.15 for the first $25,000 plus $12 for each additional $1,000 or fraction
thereof, to and including $50,000;
(5) $50,001 to $100,000, $764.15 for the first $50,000 plus $8.45 for each additional $1,000 or fraction
thereof, to and including $100,000;
(6) $100,001 to $500,000, $1,186.65 for the first $100,000 plus $6.75 for each additional $1,000 or
fraction thereof, to and including $500,000;
(7) $500,001 to $1,000,000, $3,886.65 for the first $500,000 plus $5.50 for each additional $1,000 or
fraction thereof, to and including $1,000,000; and
(8) $1,000,001 and up, $6,636.65 for the first $1,000,000 plus $4.50 for each additional $1,000 or fraction
thereof.
(c) Other inspections and fees are:
(1) inspections outside of normal business hours (minimum charge two hours), $63.25 per hour;
(2) reinspection fees, $63.25 per hour;
(3) inspections for which no fee is specifically indicated (minimum charge one-half hour), $63.25 per
hour; and
(4) additional plan review required by changes, additions, or revisions to approved plans (minimum
charge one-half hour), $63.25 per hour.
(d) If the actual hourly cost to the jurisdiction under paragraph (c) is greater than $63.25, then the greater
rate shall be paid. Hourly cost includes supervision, overhead, equipment, hourly wages, and fringe benefits
of the employees involved.
Subd. 2. Plan review. Fees for the review of building plans, specifications, and related documents
submitted as required by section 326B.106 must be paid based on 65 percent of the building permit fee
required in subdivision 1.
Official Publication of the State of Minnesota
Revisor of Statutes
326B.153 MINNESOTA STATUTES 2023 2
Subd. 3. Surcharge. Surcharge fees are required for permits issued on all buildings including public
buildings and state licensed facilities as required by section 326B.148.
Subd. 4. Distribution. (a) This subdivision establishes the fee distribution between the state and
municipalities contracting for plan review and inspection of public buildings and state licensed facilities.
(b) If plan review and inspection services are provided by the state building official, all fees for those
services must be remitted to the state.
(c) If plan review services are provided by the state building official and inspection services are provided
by a contracting municipality:
(1) the state shall charge 75 percent of the plan review fee required by the state's fee schedule in
subdivision 2; and
(2) the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted
fee schedule, for orientation to the plans, in addition to the permit and other customary fees charged by the
municipality.
(d) If plan review and inspection services are provided by the contracting municipality, all fees for those
services must be remitted to the municipality in accordance with their adopted fee schedule.
History: 2009 c 78 art 5 s 11; 2017 c 94 art 2 s 5
Official Publication of the State of Minnesota
Revisor of Statutes
MINNESOTA STATUTES 2023 326B.148
326B.148 SURCHARGE.
Subdivision 1. Computation. To defray the costs of administering sections 326B.101 to 326B.194, a
surcharge is imposed on all permits issued by municipalities in connection with the construction of or addition
or alteration to buildings and equipment or appurtenances after June 30, 1971. The commissioner may use
any surplus in surcharge receipts to award grants for code research and development and education.
If the fee for the permit issued is fixed in amount the surcharge is equivalent to one-half mill (.0005) of
the fee or $1, except that effective July 1, 2010, until June 30, 2015, the permit surcharge is equivalent to
one-half mill (.0005) of the fee or $5, whichever amount is greater. For all other permits, the surcharge is
as follows:
(1) if the valuation of the structure, addition, or alteration is $1,000,000 or less, the surcharge is equivalent
to one-half mill (.0005) of the valuation of the structure, addition, or alteration;
(2) if the valuation is greater than $1,000,000, the surcharge is $500 plus two -fifths mill (.0004) of the
value between $1,000,000 and $2,000,000;
(3) if the valuation is greater than $2,000,000, the surcharge is $900 plus three -tenths mill (.0003) of
the value between $2,000,000 and $3,000,000;
(4) if the valuation is greater than $3,000,000, the surcharge is $1,200 plus one -fifth mill (.0002) of the
value between $3,000,000 and $4,000,000;
(5) if the valuation is greater than $4,000,000, the surcharge is $1,400 plus one -tenth mill (.0001) of the
value between $4,000,000 and $5,000,000; and
(6) if the valuation exceeds $5,000,000, the surcharge is $1,500 plus one -twentieth mill (.00005) of the
value that exceeds $5,000,000.
Subd. 2. Collection and reports. All permit surcharges must be collected by each municipality and a
portion of them remitted to the state. Each municipality having a population greater than 20,000 people shall
prepare and submit to the commissioner once a month a report of fees and surcharges on fees collected
during the previous month but shall retain the greater of two percent or that amount collected up to $25 to
apply against the administrative expenses the municipality incurs in collecting the surcharges. All other
municipalities shall submit the report and surcharges on fees once a quarter but shall retain the greater of
four percent or that amount collected up to $25 to apply against the administrative expenses the municipalities
incur in collecting the surcharges. The report, which must be in a form prescribed by the commissioner,
must be submitted together with a remittance covering the surcharges collected by the 15th day following
the month or quarter in which the surcharges are collected.
A municipality that fails to report or submit the required remittance to the department in accordance
with this subdivision is subject to the remedies provided by section 326B.082.
Subd. 3. Revenue to equal costs. Revenue received from the surcharge imposed in subdivision 1 should
approximately equal the cost, including the overhead cost, of administering sections 326B.101 to 326B.194.
History: 1984 c 544 s 75; ISp1985 c 13 s 127; 1989 c 303 s 1; 1989 c 335 art 4 s 11; 1991 c 2 art 7 s
5; 1994 c 634 art 2 s 7; 1995 c 254 art 2 s 13; 1997 c 202 art 2 s 26; ISp2001 c 10 art 2 s 31; 2002 c 317
s 2; 2007 c 135 art 2 s 5; 2007 c 140 art 4 s 13,61; art 13 s 4; 2009 c 101 art 2 s 109; 2010 c 215 art 8 s
10; 2010 c 280 s 19,20; ISp2011 c 4 art 3 s 8; 2012 c 289 s 5
Official Publication of the State of Minnesota
Revisor of Statutes
EXHIBIT A
RESIDENTIAL ELECTRICAL PERMIT FEES (SINGLE FAMILY HOMES, APARTMENTS, and Effective 1/1/2023
CONDOMINIUMS)
HOMEOWNERS AND CONTRACTORS: Complete an electrical permit form available from the Building Inspections
Division. Add $1.00 for State surcharge to total cost of each permit. The fee is the total of the listed fees or the total number
of inspection trips x $50.00, whichever is greater.
Residential panel replacement is $110.00, sub
panel $50.00. New service or power supply is:
0 to 300 Amp $55.00
400 Amp $71.00
Add $16.00 for each additional 100 amps
Minimum Fee:
Minimum permit fee is $50.00 plus $1.00 State
surcharge. This is for one inspection only.
Minimum fee for rough -in and final inspection is
$100.00 plus $1.00 State surcharge.
Circuits and Feeders
0-100 Amp $9.00
101-200Am p $15.00
Add $6.00 for each additional 100 amps
Maximum Fee:
Maximum fee for single family dwelling or
townhouse not over 200 amps (No max if
service is over 200Amps) is $200.00 plus
$1.00 State surcharge. Maximum of 2 rough-in's and 1 final
inspection. (Failed inspections are an additional $50.00 each)
Apartment Buildings
Fee per unit of an apartment or condominium complex is $90.00.
This does not cover service, unit feeders or house panels.
Swimming Pools and Hot Tubs Additions,
Remodels or
Basement Finishes
Residential Accessory Structures
Street and Parking Lot Lights
Transformers and Generators
Retrofit Lighting
Sign Transformer or Driver
Low voltage fire alarm, low voltage
heating and air conditioning control wiring
Residing jobs
Re -Inspection Fee in addition
to all other fees
$100.00 plus circuits at $9.00/each. This includes 2 inspections.
$100.00 this include up to 10 circuits and 2 inspections
The Greater of $55.00 for panel plus $9.00 per circuit or $100 for
2 inspections.
$5.00 per each standard
$5 up to 10kva, $45 11 to 74kva, $60 75kva to 299kva, over
299kva is $165
$0.85 cents per fixture
$9.00 per transformer
$0.85 cents per device
First unit: $50
$35 for each additional units
$50.00
Solar fees:
Okw to 5kw = $90 5.1 kw to 10kw = $150
10.1 kw to 20kw = $225 20.1 kw to 30kw = $300
30.1 kw to 40kw = $375 40.1 kw and larger is $375 plus $25 for each additional 10kw
Electronic inspection fee for these items only; furnace, air conditioning, bath fan, fireplace or receptacle for water
heater vent is $40.
Refunds must be requested in writing. No refunds unless more than the minimum fee. Refunds are minus the cities 20% handling fee.
THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED.
Minimum fee permits expire in 6 months.
Permits over the minimum fee and up to $250 expire in 1 year. Page 15 of 16
Commercial Electrical Fees:
$50 per trip or by valuation of 0.75%, whichever is greater
Carnival fee is $90 for one hour, $50 per ride or concession and the generator at $60 for 75kva to
2991(va, $165 300kva or higher.
Solar fees for PV system:
0 - 5,000 watts
>5,000 watts to 10,000 watts
>10,000 watts to 20,000 watts
>20,000 watts to 30,000 watts
>30,000 watts to 40,000 watts
Additional increments of 10,000 watts
$90
$150
$225
$300
$375
$25 (for each additional $10K increment)
Refunds must be requested in writing. No refunds unless more than the minimum fee. Refunds are minus the cities
20% handling fee.
THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED.
Minimum fee permits expire in 6 months. Permits over the minimum fee and up to $250 expire in 1 year.
The State surcharge is .0005 times the project value
Page 16 of 16
AGENDA ITEM — 3E
'It
,ARZEN HILLS
MEMORANDUM
DATE: November 27, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Rice Creek Commons/TCAAP Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
For Council Consideration
Council will have the opportunity to comment on any TCAAP related items they so choose.
Background
N/A
Budget Impact
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OPTIONAL ITEM — 4A
,-ARZEN HILLS
MEMORANDUM
DATE: November 27, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Council Tracker Update
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Council Should Consider
The Council should provide further direction on items presented on the Council Request Tracker.
Background
City Council will receive a verbal update on items the Council has previously directed staff to
research and/or bring forward.
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