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Home My WebLink About12-18-23-WSMayor: David Grant lt Councilmembers: -AEN HILLS Brenda Holden Emily Rousseau City Council Work Session Tena Monson Tom Fabel Agenda December 18, 2023 5:00 P.M. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. This meeting is open to the public and members of the public can attend in -person at City Hall or can access the meeting remotely by joining via Zoom (see Public Inquiries/Informational below for instructions) This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. PUBLIC INQUIRIES/INFORMATIONAL Members of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM.US/J/83088819741 *Please make sure you have the most up-to-date version of Zoom to participate in the meeting* This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 2. RESPONSE TO PUBLIC INQUIRIES 3. AGENDA ITEMS 3.A. South Tower Improvements Project Discussion TKDA Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 3.B. State Of The City Update Luke Cardona, Senior Communications Coordinator Documents: MEMO.PDF 3.C. Committee/Commission City Council Liaisons And Chair Appointments Discussion Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF 3.D. Preliminary Rice Creek Commons/TCAAP Commercial Zoning Discussion Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 3.E. Arden Manor Hardcourt - CDBG Discussion Lucas Miller, Assistant Public Works Director Documents: MEMO.PDF ATTACHMENT A.PDF 3.F. Triangle Parcel Naming Discussion Lucas Miller, Assistant Public Works Director Documents: MEMO.PDF ATTACHMENT A.PDF 3.G. EDA Member Discussion Dave Perrault, City Administrator Documents: MEMO.PDF 3.H. Rice Creek Commons/TCAAP Discussion Dave Perrault, City Administrator Documents: MEMO.PDF 3.1. Council Tracker Dave Perrault, City Administrator Documents: MEMO.PDF 4. COUNCIL/STAFF COMMENTS ADJOURN AGENDA ITEM — 3A ,AI�EN HILLS MEMORANDUM DATE: December 18, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: South Tower Improvements Project Discussion Budgeted Amount: Actual Amount: Funding Source: $250,000 (2024 CIP) $443,017 (estimate) Water Utility Fund, UASI grant Council Should Consider Council should consider: The proposed South Tower Improvements related to repairs and security elements. Adjusting the project budget to fit needs. Background/ Discussion On August 28, 2023 the City Council approved Professional Services Agreement with TKDA for the South Tower Improvements project. Within the City's Capital Improvement Plan (CIP) the South Tower is planned for improvements in 2024. Public Works ordered an inspection of the South Tower that was completed Fall of 2022, the report recommendations include spot coating repairs, minor structural repairs and other improvements related to OSHA requirements. Along with the recommended repairs, it is desired to include security improvements that were identified in the City's Water Risk and Resiliency Assessment to the South Tower with this project. Below are some options that are being considered: a. 8-ft Security perimeter fencing and gates b. Bollards for booster station generator C. Replace plywood cover of lower level access with lockable cover d. Card reader for site access control e. Intrusion alarms for overhead doors at booster station and water tower Page I of 4 Note from the Community Development Director: The City would need to complete a Site Plan Review for the installation of an 8-foot tall fence on the South Water site as shown on the site plan provided. The South Water site falls under the I -Flex Zoning District which is one of our Industrial Districts. The city code allows for an 8-foot tall fence up to the front building line of the principal structure. In this case, the water tower is the principal structure. The proposed fence would be installed in front of the booster station which is considered an accessory building on this site. The Site Plan Review process goes before the Planning Commission for a recommendation and then to the City Council for approval. Height of Fences in Business and Industrial Districts. Fences may be up to eight (8) feet in height in the side and rear yards up to the front building line of the principal structure. Fences abutting residential districts shall conform to those regulations applicable to the residential district. Fences, solid walls and hedges in the minimum front yard setback may be allowed through Site Plan Review or as part of a Planned Unit Development as determined appropriate by the City Council based on site suitability to allow for additional screening and/or as a buffer for noise reduction. TKDA has provided a project memo as Attachment A and the site layout can be reviewed in Attachment B. Staff is requesting any feedback to the proposed improvements from City Council. Given Council direction, staff and TKDA will work towards final plans and specifications to prepare the project to get authorization from Council at a future regular meeting for bidding. Budget Impact The 2024-2028 CIP currently has $250,000 budgeted for this project with the funding source being the water utility fund. The engineer's opinion of probable cost is in the table below: Description Unit auantity Unit Cast Extension Mobilization ? Demobilization LS 1 $ 28,495 $ 28,495 Site Preparation LS 1 $ 15,000 $ 15,000 Tank Structural Repairs LS 1 $ 9,700 $ 9,700 Interior Wet Coating Repairs LS 1 1 $ 63,500 $ 63,500 Interior Dry Coating repairs LS 1 $ 65,000 $ 85,000 Perimeter Fencing (galvanize::: LF 600 $ 55 $ 33,000 Pivat Gate EA 1 $ 20,000 $ 20,000 Slide Gate EA 1 $ 7,50() $ 7,500 Person Gate EA 1 $ 3,500 $ 3,50O Ballards EA 4 $ 500 $ 2,000 Lower Level Access Hatch LS 1 $ 10,000 $ 10,000 Card Reader Access System LS 1 $ 35,000 $ 35,000 Intrusion Alarm EA 1 $ 3 5O0 $ 3,50O Subtotal $ 316,200 Contingency 2O°Ifl $ 63,250 Total Capital Cost Estimate $ 379,440 Page 2 of 4 Public Works maintenance staff provided feedback on the proposed design as shown in Attachment B. They suggested, due to plowing procedures, to switch the card reader access gate to the eastern driveway and the pivot gate is still desired due to concerns of snow buildup and how that would impact the gate opening effectively. The western gate would then be changed to a mechanical swing gate which would be an estimated cost savings of $3,000 so the Total Capital Cost Estimate would be $375,840. Project costs as proposed with Public Works feedback: Repair costs $ 201,695 Security improvement costs $ 111,500 Construction contigency* $ 62,639 Engineering costs $ 67,183 Total $ 443,017 Security improvements Public Works staff strongly recommends: • Perimeter fencing • Pivot gate with card reader • Mechanical swing gate • Person gate Security improvements Public Works deems as optional but were identified in the City's Water Risk and Resiliency Assessment: • Bollards • Lower level access hatch • Card reader at booster station • Card reader at water tower • Intrusion alarms on overhead bay doors Staff will be pursuing the Urban Area Security Initiative (UASI) grant program to assist in funding the selected security improvements. Applications are typically accepted late January/early February of each year. It is unknown at this time what security improvements will be accepted as eligible for reimbursement until the grant determination is received but any amount awarded would offset the cost to the utility fund. The most up to date cash balance projections for the water fund is below, should Council move forward with all of the recommend improvements the water fund is healthy enough for the almost $200,000 in additional costs, but additional rate adjustments may be needed in future years to sustain the fund. $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 $0.0 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Page 3 of 4 Attachments Attachment A — TKDA project memo Attachment B — Site plan layout Attachment C — Fence spec detail Page 4 of 4 rmi I J TKDA® Technical Memorandum To: David Swearingen, P.E. Copies To: From: Dan Nesler, P.E. Date: December 11, 2023 Project Reference: TKDA Project No.: Client No.: Attachment A South Tower Improvements Design Summary 17993.001 Background In the fall of 2022, the City contracted with Badger State Inspection, LLC (BSI) for inspection of the South Tower. As part of that inspection, BSI recommended several improvements to the tower to extend the life of the existing coating system. The City requested TKDA complete the technical specifications and plan sheets for public bidding of the recommended improvements. The City is also considering security improvements to the South Tower site. These improvements include perimeter fencing and improvements to better secure access points to the site and infrastructure. TKDA was also requested to provide engineering design for the security improvements for inclusion in the bidding documents for the South Tower improvements. Summary of Proposed Improvements The major proposed improvements are listed below and discussed in further: • Structural repairs to bring the tank into compliance with AWWA Standards • Spot repairs to the interior wet coating • Repairs to the interior dry coating • Security improvements: o Security perimeter fencing o Card reader for site access control o Intrusion alarms for overhead doors at booster station and water tower TKDAO 1 444 Cedar Street Suite 1500 1 Saint Paul, MN 55101 An employee -owned company promoting affirmative action and equal opportunity. 651.292.4400 • tkda.com South Tower Improvements Memorandum December 11, 2023 Page 2 Structural Repairs Structural repairs to the South Tower were identified in three areas. These repairs will bring the tower up to current safety standards and/or aid in any future deterioration of the tower. The major repairs will include: 1 — Installation of a ladder that includes a safety climb system from the wet area of the tower to the exterior Photo 1 — Interior of wet area of tower (Photo by BSI) 7 South Tower Improvements Memorandum December 11, 2023 Page 3 Nalk to the tower bowl access (see Photo 2) Photo 2 — Safety cable system to be installed (Photo by BSI) 7 South Tower Improvements Memorandum December 11, 2023 Page 4 3 - Replace the existing obstruction light on the top of the tower with a new LED light and increase the height of the light to 10-ft above the tower roof and above the tallest antenna (Photo 3). Photo 3 — Obstruction Light to be replaced (Photo by BSI) Spot Repairs to Interior Wet Coating The interior wet area coating is currently in fair to good condition. The coating is now 10 years old, and because of its age is considered repairable. There are coating failures on the following surfaces that are included for repair: • Roof over lapped plate seams and rafters • Painter's T-Rails • Top shell course • Drywell tube, an approximate 5-foot band around the tube located around 30' from the floor • Approximately 200 minor coating failures The defective areas (rusted spots) will be spot blasted and coated with a new zinc primer and a 2-coat epoxy system. 7 South Tower Improvements Memorandum December 11, 2023 Page 5 Repairs to the interior Dry Coating The coating on the interior dry area was replaced in 2013 and is now 10 years old, and it is also considered repairable. A few areas do require repair, and the interior dry coating surfaces to be repaired include: • The complete drywell tube • The complete top side of the steel condensate ceiling (estimated 100 random spots on the fluted column and ladders) Security Improvements Several security improvements are proposed as part of the South Tower improvements project. An access card reader system will be installed at the site for controlled access through the automatic gate, into the booster station, and into the water tower. The card access system allows the city to issue cards to staff and vendors to unlock and open the gate and doors. Systems settings and event logs can be accessed via web browser. Intrusion alarms will be added at access doors where they are not already currently installed. The proposed system does not include security cameras, but is expandable and cameras could be added in the future if desired. Perimeter Fencing Perimeter fencing is proposed to limit and control access to the site. The proposed extents of the perimeter fencing are shown in the attached preliminary plan sheet (Attachment 1). The proposed fence would be an eight - foot -tall chain link fence. Three gates would be provided. The first would be an automated vertical pivot gate, that would be installed on the western access road (the primary access to the site). A vertical pivot gate was selected due to the limited space available with the site slopes and western property line, and their reliable operation during snow event. An example vertical pivot gate is shown in Photo 4 below. Photo 4 — Example Vertical Pivot Gate 7 South Tower Improvements Memorandum December 11, 2023 Page 6 A manual, slide gate is proposed for the eastern access road (secondary access) and a swing person gate will be Photo 5 — Gate examples Two options were considered for the type of chain link fence, galvanized steel or vinyl coated steel. The fence examples in Photos 4 and 5 are examples of a typical galvanized steel fence. An example of a vinyl coated fence is shown in Photo 6. Either can be provided, however a vinyl coated fence is more expensive than galvanized, typically increasing the price by around 15%. Photo 6 — Example Vinyl Coated Fence 1 South Tower Improvements Memorandum December 11, 2023 Page 7 Potential Grant Funding Possible funding options were reviewed for the project are discussed below. Ramsey County administers the Urban Area Security Initiative (UASI). This program provides funding to enhance regional preparedness and capabilities in designated high -threat, high -density areas. The security improvements portion of the project may qualify for the grants funded through UASI. Funding applications are due in January 2024. Small Cities Development Program, administered by the Minnesota Department of Employment and Economic Development, helps cities and counties with funding for housing, public infrastructure and commercial rehabilitation projects. Application process opens in August typically, and awards are completed in April of the following year. Although not a grant, another source of funding is the Drinking Water Revolving Fund (also called the Drinking Water State Revolving Fund). It helps communities build drinking water storage, treatment and distribution systems that comply with standards in the Safe Drinking Water Act. Administered jointly by the Minnesota Public Facilities Authority and the Minnesota Department of Health, the fund provides below -market -rate loans to upgrade and construct public drinking water systems. Applications are due in the spring each year and selections finalized typically around September. Opinion of Probable Cost The estimated opinion of probable cost (EOPC) for the project is $379,440. A cost breakdown is included in Table 1. Description Unit Quantity Unit Cost Extension Mobilization / Demobilization LS 1 $ 28,495 $ 28,495 Site Preparation LS 1 $ 15,000 $ 15,000 Tank Structural Repairs LS 1 $ 9,700 $ 9,700 Interior Wet Coating Repairs LS 1 $ 63,500 $ 63,500 Interior Dry Coating repairs LS 1 $ 85,000 $ 85,000 Perimeter Fencing (galvanized) LF 600 $ 55 $ 33,000 Pivot Gate EA 1 $ 20,000 $ 20,000 Slide Gate EA 1 $ 7,500 $ 7,500 Person Gate EA 1 $ 3,500 $ 3,500 Bollards EA 4 $ 500 $ 2,000 Lower Level Access Hatch LS 1 $ 10,000 $ 10,000 Card Reader Access System LS 1 $ 35,000 $ 35,000 Intrusion Alarm EA 1 $ 3,500 $ 3,500 Subtotal $ 316,200 Contingency (20%) $ 63,250 Total Capital Cost Estimate $ 379,440 The EOPC should be considered a Class 3 estimate (plus 30%/minus 15%) based on standards established by the Association for the Advancement of Cost Engineering (AACE) and American Society for Testing and Materials (ASTM). The EOPC was developed using information from similar projects and the consulting team's experience and judgment. The EOPC will change as more information becomes available and the level of design detail is refined. 1 South Tower Improvements Memorandum December 11, 2023 Page 8 Contingency as used in this EOPC represents an allowance to cover unknown conditions that are not possible to be adequately defined from the information at the time it is prepared but must be accounted for by a sufficient cost to reasonably cover the foreseeable issues. Contingency is a part of the defined project scope and is not used to account for future project scope or schedule changes. 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ALTERNATE LINE POST ANCHORAGE LINE GALVANIZED N POST OR ALUMINIZED 7 GA. COIL SPRING STEEL TENSION WIRE ALTERNATE BRACE BAR / LOCATION N - ID N I I I u LINE POST TERMINAL POST (PULL, END OR CORNER POST) I I I I u LINE POST LINE SECTION 4AT 1/4" X 3/4" STRETCHER BATRUSS ROD 1-1/2" ( APPROX.10'0" CENTER TO CENTMAXIMUM CHAIN LINK FABRIC BRACE BARS. CONNECT TO POSTS WITH BRACE BAND AND CUP 3/8" DIA. TRUSS ROD 10" DIA. L•-J 12" DIA. PULL, END OR CORNER POST & ADJACENT LINE POST 33-1/2'' 1-5/8" 1-7/8" 10 GA. (.1345" ) a - - M ao ao rn I LOCK LOOPS THE WIRE FABRIC SHALL BE WOVEN INfi THE LOCK LOOPS FO THE ENTIRE WIDTH THE FABRIC BRACE BAR LINE POST PULL, END OR CORNER POST ALTERNATE ROLL FORMED DETAILS GALVANIZE PER SPEC. 3394 TEN WIR CORNER CONNECTIO BRACE 0 0 BENT PLATE ALTERNATE ROLL FORMED END OR CORNER POST TOP & BRACE RAIL CORNER CONNECTION -92pzc TOP O SIDE TYPICAL WIRE END CLAMP I I I I I I I I I I I I I I u LINE POST NOTES: 2" GALVANIZED OR ALUMINIZED 7 GA. COIL SPRING STEEL TENSION WIRE Q1 211 TERMINAL POSTS SHALL BE: END, CORNER OR PULL POSTS, 8'-011 LONG NPS (NOMINAL PIPE SIZE) 2" NOMINAL (NOM.) INSIDE DIAMETER (I.D.) AASHTO M181, 3.65 LBS./FT. OR ASTM F1043 ROLL FORMED, ( 3-1/2" X 3-1/2" ) 5.10 LBS./FT. LINE POSTS SHALL BE: 7'6'(CONCRETE BASE ONLY) OR 9'-0" LONG NPS 1-1/2" NOM. I.D. AASHTO M181, 2.72 LBS./FT. OR ASTM F1043 ROLL FORMED (1-5/8"X 1-7/8") 2.40 LBS./FT. MIN. BRACE BARS SHALL BE: NPS 1-1/4" NOM. I.D. AASHTO M181,2.27 LBS./FT.OR ASTM F1043 ROLL FORMED (1-1/4" X 1-5/8") 1.35 LBS./FT. PULL POST SPACING NOT TO EXCEED 500 FT. CHAIN LINK FABRIC SHALL BE: 9 GA., 2 IN. MESH WITH KNUCKLED SELVAGE TOP AND BOTTOM, AND CONFORM TO THE REQUIREMENTS OF AASHTO M181 TYPE II OR IV. DESIGN 60-9322 SHALL BE FURNISHED IN TYPE II (ALUMINUM COATED STEEL). DESIGN 60V-9322 SHALL BE TYPE IV (VINYL COATED FABRIC). WIRE TIES MAY BE 9 GA. GALVANIZED OR ALUMINIZED STEEL OR 0.179 IN. MIN. ALUMINUM ALLOY CONFORMING TO ASTM B211,ALLOY 1100-H18. USE 12 GA. GALVANIZED STEEL OR 9 GAGE ALUMINUM ALLOY 1350-H19 HOG RINGS FOR TENSION WIRE TIES. WHERE THE FENCE MUST CROSS SMALL BODIES OF WATER, SUCH AS PONDS THAT FREEZE DURING THE WINTER, USE 11 GA. GALVANIZED OR ALUMINIZED STEEL OR 0.149 IN. ALUMINUM TIES. PROVIDE ONLY 2 TIES BETWEEN LINE POSTS. WHEN THE DRIVEN LINE POST ANCHORAGE IS USED, THE REQUIREMENTS FOR THE ALTERNATE CONCRETE ANCHORAGE IS WAIVED. A CONCRETE ANCHORAGE SHALL BE USED FOR ALL TERMINAL POSTS AND FOR FIRST LINE POST(S) ADJACENT TO THE TERMINAL POSTS. THE TOP OF THE CONCRETE ANCHORAGE SHALL BE CROWNED 1IN. ABOVE THE NATURAL GROUND. Q1 A BOTTOM TENSION WIRE IS REQUIRED ONLY WHEN THE FENCE IS 10 FT. OR LESS FROM THE EDGE OF A ROADWAY SHOULDER. Q2 FENCES WITH A TENSION WIRE SHALL HAVE EITHER: AN ASTM F552 LINE POST CAP (LOOP TYPE), WITH THE TENSION WIRE PASSING THROUGH THE POST CAP WHEN USING ROUND POSTS; OR USE METHOD SHOWN IN "ALTERNATE ROLL FORMED END OR CORNER POST" DETAIL, IF USING ALTERNATE POSTS. A HOG RING SHALL ATTACH THE TENSION WIRE TO THE FABRIC AND SHALL BE LOCATED NO MORE THAN 6 IN. ON EACH SIDE OF A POST. ADDITIONAL HOG RINGS SHALL BE SPACED A MAXIMUM 18 IN. APART. DESIGNATION: SEE SHEET 2 OF 2 FOR GATE DETAILS. FENCE FABRIC HEIGHT-9322: EXAMPLE: DESIGN 60-9322 APPROVED OCTOBER 21, 2008 SPECIFICATION STANDARD — — — — — — — DEPARTMENT OF TRANSPORTATION REFERENCE PLATE CHAIN LINK FENCE 2557 NO. 9322K STATE DESIGN ENGINEER STEEL POSTS - LINE POSTS REVISED 12-10-2008 M.J.E. 1 OF 2 AGENDA ITEM — 3B ,-ARZEN HILLS MEMORANDUM DATE: December 18, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Luke Cardona, Senior Communications Coordinator SUBJECT: 2024 State of the City Address Budgeted Amount: Actual Amount: Funding Source: $2,000 TBD EDA Fund Council Should Consider The City Council is being asked to determine the following items as they relate to the State of the City Address: • Topics • Councilmember assigned to each topic • Q&A format • Refreshments Background/Discussion Prior to this work session, Council had already determined the date, time, and location of the 2024 State of the City Address. Those details are as follows: • Date: Saturday, February 10, 2024 • Time: 10 a.m. • Location: City Hall Council Chambers The main focus of this discussion will be on the topics and which councilmembers will be assigned to which topic(s). The current list of subjects normally covered is as follows: • 2024 City Property Taxes • City Finances Overview • 2024 PMP • Public Works Infrastructure Projects Page 1 of 2 • Building Inspections • Community and Commercial Development • Public Safety: RCSO and LJFD • Rice Creek Commons (TCAAP) Overview and Updates Additionally, new topics were suggested by Councilmembers in previous work sessions and/or communications with Staff. They are as follows: • Increases in taxes (would fall under City Finances section above) • Committees and Commissions (youth positions, number of volunteers) • Food trucks and chicken permits • Cannabis/THC • NYFS At this meeting, please assign topics to Councilmembers so Staff can work with that particular Councilmember on their section(s). Council may want to add or remove topics from the list. That should also be determined during this meeting. The presentation slides will be shared electronically with the Council prior to the January 8 work session. The slides are a first draft, and content will still need to be edited or added. Between January 8 and February 2, Staff will work with Councilmembers to finalize their portions of the presentation. The week of February 5 should be used to practice, with only minor edits being made during that week. On February 10, the City Council will present live. Council should also determine how, or if, they will take questions at the State of the City. If questions from the audience are accepted, how should they be accepted? • Submitted in advance Take live at the end of the presentation 1:1 after the presentation concluded Finally, Council should instruct Staff on what types of refreshments, if any, to provide at the State of the City Address. In 2022 Boston Scientific catered a light continental breakfast. Financial Impact The budget for the State of the City is approximately $2,000. Staff is still gathering numbers on the event and will have a better estimate for Council in January. Page 2 of 2 AGENDA ITEM — 3C -ARZEN HILLS MEMORANDUM DATE: December 18, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault., City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: 2024 City Commissions/Committees Council Liaison Appointments and Mayor Pro Tem Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Discussing the City Council Liaison appointments to the various committees and commissions of the city as well as the Mayor Pro Tem for 2024. Background The City Council annually selects Council liaisons for the various committees and commissions of the city as well as Mayor Pro Tem. It is anticipated that the 2024 appointments could be made at the January 8, 2024 City Council meeting. Below is a list of the current 2023 liaisons. Council may suggest changes tonight to be brought forward for approval under Consent at the January 81h meeting, or may want to discuss this at the January 81h meeting as part of the approval process under New Business. Council could also decide to leave the liaisons the same as 2023. PTRC Emily Rousseau EDC Emily Rousseau Planning Commission Emily Rousseau Page 1 of 2 Communications Tom Fabel Personnel Committee (2) David Grant Tom Fabel Joint Development Authority (JDA) — Reaffirming second year of two-year appointment Tena Monson Tom Fabel Lake Johanna Fire Department Board of Directors/Relief Association Representative and Fire Department Headquarters JPA Representative Tena Monson Alternate: David Grant Northeast Youth and Family Services (NYFS) Emily Rousseau Ramsey County League David Grant Alternate: Tena Monson, Emily Rousseau, Brenda Holden and Tom Fabel Twin Cities Gateway David Grant Cable Commission/Nine North Steve Scott Beyond the Yellow Ribbon/Military Liaison Eileen Scott Karth Lake Improvement District Note the Karth Lake Improvement District members have indicated they would like to continue with no formal appointed Council Liaison necessary. Lastly, Staff will also have for Council to approve on January 8t' the Chairs for their respective committees/commissions. Staff is assuming Council will leave this to the respective Liaison for direction on Chair selection unless otherwise directed by Council. Attachments N/A Page 2 of 2 AGENDA ITEM — 3D 'It ,ARZEN HILLS MEMORANDUM DATE: December 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Preliminary Rice Creek Commons/TCAAP Commercial Zoning Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council should consider providing further direction on zoning for Rice Creek Commons commercial areas. Background At a recent Council meeting, the City Council requested Staff bring back a discussion on Rice Creek Commons commercial zoning, specifically to look at the areas west of the spine road. This was in -light of the recent developer proposal to increase the density from 1,460 to 1,960 housing units. While the density change has not yet been approved, Council may want to consider modifications to the commercial zoning regardless of any density changes or as a result of anticipated zoning changes. This discussion is intended to be preliminary in nature, and following Council feedback Staff can bring back for future discussion requested changes for consideration. For background, the approved zoning map (Attachment A) and developer proposed zoning map (Attachment B) are attached. Council will want to focus on the commercial areas along the west side of the Spine Road, which include Mixed Use Retail (in red), Office Mixed Use (in dark blue) and Flex Business (in light blue). Council will also find the schedule of permitted uses for each zoning category in Attachment C along with the additional use criteria. Council should review the allowed uses in each district and provide direction on what it does not feel is the right fit for that particular district or if it wants to add additional criteria. That said, two common themes were raised when this was brought forward, those were warehousing in the Flex Office and the possibility of a big box retailer in the Retail Mixed -Use. It should be noted that warehousing in Flex Office is only allowed as an accessory use to manufacturing and processing Page 1 of 2 (minimum of 30% must be office use), there cannot be standalone warehousing. There is no provision for or against a big box retailer in the Retail Mixed -Use district. Should Council want to suggest changes, it should also provide direction on how to move those forward. As Council is aware, there are other interested parties the City is working with, such as, the County, who must approve any changes, the JDA, and the developer. Does the Council want to provide general feedback at this evening's meeting to be brought to the County and developer for consideration and comments, or would Council like Staff to work on possible revisions independently to be further refined by Council and then approach the other parties? Budget Impact N/A Attachment Attachment A: Approved TRC Zoning Map Attachment B: Proposed TRC Zoning Map Attachment C: TRC — Schedule of Permitted Uses Page 2 of 2 TCAAP Regulating Plan Attachment A Parcel 1 Campus Commercial 40.0 2 ixed Use Retail - West 28.4 3 d Use Retail - East 6.0 4 5 Flex Business 20.0 41.8 6 Civic Cc 7 Water Infrastructure 45.6 8 Open Space A 0.3 9 Open Space B 5.9 10 Creek 42.5 11 NR-1 13.1 12 NR-2 23.7 13 Open Space 5.7 14 Hill 92.5 15 NR-1 29.8 16 NR-2 27.8 17 NR-3 24.5 18 Open Space 10.4 19 Town 45.3 20 NR -3 5.8 21 NR-4 21.6 22 TC-1 1.8 23 TC-2j 6.9 24 TC-3 7.2 25 10pen Space 2.0 26 ITotal 369.9 cimum Residential Units Gross Density Range Acreage Maximum Units 0.00 - 1.98 13.1 26 2.50 - 4.05 23.7 96 36.8 122 0.00 - 2.52 29.8 75 2.50 - 3.45 27.8 96 4.00 - 5.60 24.5 137 82.1 308 4.00 - 5.66 5.8 33 4.00 - 5.41 21.6 117 0.00 - 68.16 1.8 120 0.00 - 67.02 6.9 460 0.00 - 41.64 7.2 300 43.3 1030 162.2 1460 TCAAP Proposed Regulating Plan HtTMI,ent is Campus fixed Use Retail -West ast NM NFIex Business r-Icivic Water Infrastructure Open Space A Open Space B NR -1 NR -2 Open Space NR -1 NR -2 NR -3 IL Open Space NR -3 N R -4 TC-1 TC-2 TC-3 ;rjOpen Space es NR -3 28 NR -41 11.4 29 Total Maximum Residentia Units 369.9 Gross Density Maximum Residential Units Zone Gross Density Range Acreage Maximum Units NR-1 0.00 - 1.98 13.1 26 Creek NR-2 2.50 - 4.05 23.7 96 Subtotal 36.8 122 NR-1 0.00 - 2.52 29.8 75 NR-2 2.50 - 3.45 27.8 96 Hill NR-3 4.00 - 5.60 24.5 137 Subtotal 82.1 308 NR-3 4.00 - 5.66 18.6 108 NR-4 4.00 - 21.0 8.7 183 Town TC-1 0.00 - 68.16 1.8 120 Center TC-2 0.00 - 67.02 6.9 460 TC - 3 0.00 - 41.64 7.2 300 Subtotal 43.6 1171 NR-3 4.00 - 5.66 21.0 119 South West NR-4 5.00 - 21.0 11.4 240 Subtotal 32.4 359 Total 194.9 1960 Attachment C 5.0 Schedule of Permitted Uses 5.1 Applicability: General use categories have been identified by Zoning District (Table 5-1). Uses that are not listed are prohibited. Uses that are allowed as accessory uses may only remain in conjunction with an active principal use. Table 5-1: TRC Zoning District Land Use Table N M 1 N M a m 0 0 0 0 N 'v Zoning O O O O 0. m y 0 4) W s s -E s Additional District a _ r_ r_ 0 k �° .O -a -0 v Requirements a� w w 0 o 0 0 `L Z ~ ~ ~ Z Z Z Uses Sub -District TC-11 TC-2 TC-3 NR- NR- NR- NR- 1 2 3 4 Bed & Breakfast P P P P/C P/C P/C P/C See Table 5-2 Home Occupation: A A A A A A A Class I Large Multi- Family P/C P/C P/C See Table 5-2 Live/Work P P P Medium Multi- P/C P/C P/C See Table 5-2 Family Assisted Living, Memory Care P/C P/C See Table 5-2 and Skilled Nursing Residential Facility P/C P/C P/C P/C P/C P/C P/C See Table 5-2 Senior Independent P/C P/C P/C P/C P/C See Table 5-2 Living Single Family P P P Small Lot SF I I I I I P I P Residential Small Multi- I I I I I P/C I P/C See Table 5-2 FamiAL Automotive P/C P/C P/C See Table 5-2 Washing Brewpub P P P P P P P Business P P P P P P P service Clinic, medical P P P P P P P office Club, sports & A P J_�_� P P P P P __ I fitness Section 5: Schedule of Permitted Uses TCAAP Redevelopment Code Page 1 30 Approved July 13, 2015 Revised December 12, 2016 Amended June 26, 2023 Table 5-1: TRC Zoning District Land Use Table Cl) CV M N a a d -a -0 M d y V o 0 0 0 Zoning a m 0 0 4) s -E " Additional District E _ x -0 .0 -0 -0 Requirements U0i3 o 0) 0) 01 0 o V0 ~ u_ ~ ~ Z Z Z Z Uses Sub -District TC-1 TC-2 TC-3 NR- 1 NR- 2 NR- 3 NR- 4 Cocktail P P P P P P Lounge * Permitted as Commercial an accessory Off -Street P/C* P/C* P/C* P/C`: P/C' P/C* P/C* use with a Parking primary building only Commercial recreation - P P indoor Daycare P P P P P P P Facility Daycare, family - 10 or P P P P P P less * Completely Dog kennel P* enclosed; no outside runs Drive -Up P/C P/C P/C P/C See Table 5-2 Windows Dry cleaning & laundry, P P P P P pick-up station Dry cleaning & laundry, P P P P P self-service laundry Financial Institution & P P P P P P P service Food P P P P P P P Preparation Hotel/ motel P P P P P P P Liquor Store P P P P P Microbrewery P P P P P P Microdistillery P P P P P P Mortuary, funeral home -- -- -- -- -- -- P/C See Table 5-2 Office I P I P I P I P I P I P I P Personal P P P P P P P services Pet Services P P P P P P P Section 5: Schedule of Permitted Uses TCAAP Redevelopment Code Page 1 31 Approved July 13, 2015 Revised December 12, 2016 Amended June 26, 2023 Table 5-1: TRC Zoning District Land Use Table M ( V CI)CV a a d d y 0 0 0 0 Zoning a y y E -E E Additional District E c c c x -0 .0 -0 -0 iJ Requirements UO o 0 o 21 2) V ~ ~ ~ LLLM Z Z Z Z Uses Sub -District TC-1 TC-2 TC-3 NR- NR- NR- NR- 1 2 3 4 Research and development P P P facility Restaurant and P/C P/C P/C P/C P/C P/C P/C See Table 5-2 restaurant fast-food Retail sales & P P P P P/C P P See Table 5-2 service Service Station A/C P/C P/C See Table 5-2 Storage, exterior -- -- -- -- -- -- -- -- -- Studio P P P P P P Theater, indoor P P Vehicle — motorized, P/C P/C See Table 5-2 leasing and rentals Vehicle — motorized, P/C P/C P/C See Table 5-2 service ;A/C Antenna or P/C P/C P/C P/C P/C P/C P/C See Table 5-2 Tower Club or lodge P P P P P P (non-profit) Community P P P P Center House of worship P P P P P P Library P P P P P P P P Municipal P P P P P P P Building Park Facilities P P P P P P P P P (Public) School, general P P P P education School, specialized P P P P P education Section 5: Schedule of Permitted Uses TCAAP Redevelopment Code Page 1 32 Approved July 13, 2015 Revised December 12, 2016 Amended June 26, 2023 Table 5-1: TRC Zoning District Land Use Table ir CV M (V CI)V a a d d y 0 0 0 0 Zoning a0 y y Additional District E c c c x -0 .0 -0 -0 0 Requirements Ua o 0 o 21 2) V ~ ~ ~ LL Z Z Z Z Uses Sub -District TC-1 TC-2 TC-3 NR- NR- NR- NR- 1 2 3 4 Theater, performing P P P P arts center I Garage, Truck Manufacturing Warehousing & processing: P/C P/C permitted as an Class accessory use Manufacturing & processing: Class II *Equipment shall be screened to not be seen from Utility any public right Substation of way and shall not be placed in the front of any parcel Warehousing A/C A/C Adult - Oriented Businesses Section 5: Schedule of Permitted Uses TCAAP Redevelopment Code Page 1 33 Approved July 13, 2015 Revised December 12, 2016 Amended June 26, 2023 5.2 Additional Use Criteria: All uses listed as P/C in Table 5-1 shall also meet the following standards in Table 5-2. Table 5-2 Additional Use Criteria Table Use Zoning District Location & Design Criteria Residential Uses Neighborhood No more than six(6) rentable rooms permitted. Shall be owner -occupied. Bed & Breakfast Parking shall be placed behind the building, or screened from view of the public right-of-way. Assisted Living, Memory Care or Skilled Nursing Town Center Buildings with Pedestrian Priority or Pedestrian Friendly Frontage shall be Large Multi -Family required to include ground floor commercial uses for a minimum of fifty Medium Multi -Family percent (50%) of their street frontage as measured in linear feet. Senior Independent Living Assisted Living, Memory Care or i. Homes shall be designed as either a collective of single-family or Skilled Nursing Neighborhood duplex homes to fit the scale of the surrounding development. Senior Independent Living ii. These homes may also be mixed with mixed -generational housing. Town Center i. Residential Facility shall be licensed by the State of Minnesota; and ii. Residential Facility shall serve no more than sixteen (16) residents at any given time. Residential Facility I. Residential Facility shall be licensed by the State of Minnesota; Neighborhood ii. Residential Facility shall serve no more than six (6) residents at any given time. i. Parking shall be placed against an alley or in the rear of the lot and be screened from the public right-of-way. Small Multi -Family Neighborhood ii. Entrances To units that are not accessible from the front entries may have access from the rear or the side of the building. Commercial Uses Automotive Washing i. Automotive drive through lanes, service bays, and/or gas station Vehicle —motorized, leasing Office Mixed -Use canopies shall meet the design standards in Section 7, Building Design and rentals Flex Office Standards of this code. Vehicle- motorized, service Retail Mixed -Use ii. Outdoor storage of vehicles or other products sold shall NOT have direct frontage along Pedestrian Priority Streets. Outdoor storage of vehicles and/or other products sold shall be screened with a required Service Station Campus Commercial street screen along Pedestrian -Friendly Streets and General Streets g Y Retail Mixed -Use (see Section 10 for standards). Flex Office i. New surface parking lots shall be permitted as an interim use only in Campus Commercial the case of phasing. ii. Applications for new surface lots shall include in -fill building concepts Town Center on the lot with a site plan that meets the build -to -zone and building Commercial Off -Street Parking Office Mixed -Use frontage standards of the specific character zone. Retail Mixed -Use iii. New surface parking shall be set back a minimum of thirty feet (30') Flex Office from the edge of the right-of-way of Pedestrian Priority Streets. iv. New surface parking shall not be located at a street intersection (of any Pedestrian Priority and Pedestrian -Friendly Streets only) for minimum of thirty feet (30') from the intersection along each street. i. Pick-up and drop-off lanes, storage of vehicles, service areas, and drive through facilities shall NOT have direct frontage along Pedestrian Mortuary, funeral home Flex Office Priority Streets. ii. All such areas along other streets shall be screened with a required street screen (see Section 10 for standards). Campus Commercial Drive -Up Windows Retail Mixed -Use Drive through or drive -up facilities shall meet the design standards in Flex Office Section 7, Building Design Standards of this code. Office Mixed -Use Section 5: Schedule of Permitted Uses TCAAP Redevelopment Code Page 1 34 Approved July 13, 2015 Revised December 12, 2016 Amended June 26, 2023 Table 5-2 Additional Use Criteria Table Use Zoning District Location & Design Criteria Campus Commercial Restaurant and Restaurant, Fast Town Center Office Mixed -Use Six (6) queuing spaces per drive -through menu board. Food Retail Mixed -Use Flex Office L Retail sales and service uses may not comprise more than ten percent (10%) of the total gross square footage of building space within the Office Mixed -Use District. ii. Accessory retail uses associated with medical office clinics, including but Retail sales and services Office Mixed -Use not limited to pharmaceutical and corrective lens sales, shall not be counted towards the maximum square footage of retail sales and service uses permitted in the Office Mixed -Use District, but may not exceed twenty-five percent (25%) of the gross square footage of the building in which they are located.. Civic Uses Campus Commercial Town Center Office Mixed -Use i. Located on top of a building or architectural component only. Antenna or Tower Retail Mixed -Use ii. Shall conform to additional design and location requirements for antennas and towers included in Section 1 325 of the AHC. Flex Office Industrial Uses Manufacturing and Processing: Campus Commercial For buildings where manufacturing and processing are a principal or Class I Flex Office accessory use, a minimum of thirty percent (30%) of the gross building square footage must be in office use. Warehousing is only allowed as an accessory use to Manufacturing and Warehousing Campus Commercial Processing. For buildings where warehousing is an accessory use, a minimum Flex Office of thirty percent (30%) of the gross building square footage must be in office use. Section 5: Schedule of Permitted Uses TCAAP Redevelopment Code Page 1 35 AGENDA ITEM — 3E ,-ARZEN HILLS MEMORANDUM DATE: December 18, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer Lucas J. Miller, Assistant Public Works Director SUBJECT: Arden Manor Hardcourt Improvements Project — CDBG Program Budgeted Amount: Actual Amount: Funding Source: $160,000 TBD PIR-Parks, CDBG funds Council Should Consider Council should consider: Pursuing the Community Development Block Grant Program to fund the Arden Manor hardcourt construction and engineering services. Direct selecting an engineering consultant for professional services to administer and deliver the proposed project. Background On July 10, 2023, City Council approved Change Order #1, removing the Arden Manor Park hard court improvements scope of work from the Arden Manor Park and Floral Park Improvements Project Contract with Peterson Companies. City Council gave direction to City staff to pursue future Community Development Block Grant (CDBG) program funding in 2024 to complete the remaining construction items at Arden Manor Park, specifically, the hardcourt. Discussion City staff prepared this item to discuss with Council about moving the proposed project forward, applying for the CDBG program, the anticipated remaining costs for engineering professional services, and estimated construction costs and how they relate to the CDBG program. If Council wishes to move forward with this project, staff recommends the first step would be to hire a consultant and begin the CDBG program application process. Staff anticipates the costs for the application to be roughly $5,000, the additional engineering services costs to complete the Page 1 of 3 project should be roughly, $18,000 in design fees and $12,000 in construction administration fees, resulting in an estimated $35,000 total engineering services. The CDBG program through Ramsey County typically has $1.2-$1.6 million to allocate. The program does not require a City match, there is no limit to the amount the City can request and the funds could cover the full construction estimate amount and all engineering fees (although not retroactively), if desired. There are two options the Council should consider with the CDBG program: the first is applying for CDBG to cover all engineering and construction costs resulting in a 2025 construction timeline, or the City paying for the design engineering cost and applying for construction cost and construction admin cost resulting in a 2024 construction timeline. Below are anticipated project timelines. Utilize CDBG funds to cover construction and all engineering costs (except application fee): • February 2024 — CDBG funding solicitation opens • March 2024 — CDBG application submittal • May 2024 — anticipated CDBG results announced • May — July 2024 — assumed CDBG award / agreement / approvals • September 2024 — start of design work • February 2025 — Project bidding • April 2025 — Award construction contract for 2025 construction `Shovel Ready' option, CDBG funds would cover construction costs and construction admin: • January 2024 — start of design work • February 2024 — CDBG funding solicitation opens • March 2024 — CDBG application submittal • May 2024 — anticipated CDBG results announced • May — July 2024 — assumed CDBG award / agreement / approvals • July 2024 — Project bidding • August 2024 — Award construction contract for Summer/Fall 2024 construction Additional staff input, the `shovel ready' option would increase the competitiveness of the grant application (per discussions with Ramsey County) at a relatively low cost for engineering services for design of $18,000 and it would put the project in position to be constructed in 2024. With either option, if the City is not awarded the CDBG funds, staff will bring the item back to Council for discussion to receive direction on project. Budget Impact Within the proposed 2024-2028 CIP (Attachment A), the Arden Manor Hardcourt is budgeted at $160,000 as seen in the table below: CDBG Funds $ 110,000.00 PIR - Parks $ 50,000.00 Total $ 160,000.00 Page 2 of 3 Staff will submit the application to cover as much of the project costs as possible, of course, the CDBG program funds are not guaranteed. Staff will report to Council once the grant awards are determined. Attachments Attachment A — 2024-2028 CIP detail sheet Page 3 of 3 Attachment A M M C) N N O N O U 0 iC" yo, G A G a 0 C C � a a No a M •O 8 C F a � d � Q1 Qr y � A z o o o O M O oM M en 0 ^O N N F i � N N � N N U_ � M _ M y N N T O � N O M O M N N O � M V) � O O O � N N W U N N � N N O It O o o O o �w p U� �i. V� o o lIl o 0 bA � coo coo � coo cpo .Ur N O Cd bA o o o 0 0 O O �1010 oo40 cc O '� O O 0O0 69 69 0.+ C Co O c) s9 U U U cUd U p U Cd Ca 'y "'O i C� EL Ca C ' U 0 Cd w as N U y .b O c � W O U O w (4 U 0 o �o Cd Cl bA U O o (U U N rr� AGENDA ITEM — 3F 'It ,ARZEN HILLS MEMORANDUM DATE: December 18, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer Lucas J. Miller, Assistant Public Works Director SUBJECT: Designating Checkerboard Park Budgeted Amount: Actual Amount: Funding Source: $0 $1,600 (for Park sign) PIR - Parks Council Should Consider Council should consider Designating Certain City -Owned Property as "Checkerboard Park". Background/Discussion On December 20, 2010 the City Council adopted Resolution 2013-009 authorizing the acquisition of property located at 3151 Lake Johanna Boulevard referred to as the "Triangle Parcel". On May 28, 2013, City Council gave direction regarding development of the triangle property which included installation of a gateway sign, irrigation, landscaping and a game table with checkered board. On March 21, 2023, the Parks, Trails and Recreation Committee motioned a recommendation that the City Council officially designate the City -owned property as "Triangle Park". On October 23, 2023 the City Council Tabled the agenda item that included a Resolution to designate the name "Triangle Park" and with the motion requested the PTRC suggest another name. At the November 14, 2023 PTRC meeting, the commission motioned to recommend the name "Checkerboard Park". PTRC chose the name from one of the area's features which is a picnic table with a checkerboard on it. They also discussed the idea of adding more of these tables to this space and potentially hosting checkers or chess tournaments. The attached Resolution 2023-051 designates the City -owned property as "Checkerboard Park". Given Council direction, staff will bring the resolution forward for adoption at the next available regular meeting. If Council adopts the resolution, City staff will order and install such signage on the property as needed to reflect this designation, and to take such other action as needed to update the City's official website and publications to reflect the same. Page 1 of 2 Budget Impact The Park signage will be funded by the PIR — Parks fund. Attachments Attachment A — Resolution 2023-051 Page 2 of 2 It -AVENMLLI CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2023-051 Attachment A RESOLUTION DESIGNATING CERTAIN CITY -OWNED PROPERTY AS "CHECKERBOARD PARK" WHEREAS, the City of Arden Hills is the fee owner of that certain real property located at 3151 Lake Johanna Boulevard, in the City of Arden Hills, County of Ramsey, State of Minnesota, legally described as follows: That part of the south 305.00 feet of the Southwest Quarter of Section 33, Township 30, Range 23, Ramsey County, Minnesota, lying northeasterly of the center line of New Brighton Road; said center line running northwesterly at an angle of 63 degrees 37.5 minutes to the south line of said Southwest Quarter from a point 30.4 feet west of the southeast corner of said Southwest Quarter of Section 33. PID 333023340013 (the "Property"); and WHEREAS, the Property consists of approximately 0.30 acres, is currently unimproved, and has been used by the public as park/open space; and WHEREAS, the City wishes to add the Property to the City's public parks system, which includes 14 parks that cover nearly 102 acres to serve the City's residents, businesses, and visitors. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills that: 1. The City -owned property located at 3151 Lake Johanna Boulevard, as further described herein, shall be added to the City's public parks and shall be known as "Checkerboard Park." 2. Checkerboard Park shall be used as a "pocket park" or for other park and recreation purposes as determined by the City. 3. Such park use shall continue until the City Council takes official action to change this designation, and direct a different use of the Property. 4. City staff is directed to develop such plans and designs for future improvements and maintenance of the Property for park purposes. 5. City staff is directed to create and install such signage on the Property as needed to reflect this designation, and to take such other action as needed to update the City's official website and publications to reflect the same. To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS _ DAY OF 92024. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. 'It ,ARZEN HILLS MEMORANDUM DATE: December 18, 2023 AGENDA ITEM — 3G TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: EDA Membership Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council should consider providing further direction on Economic Development Authority (EDA) membership guidelines. Background A Councilmember requested Council consider changes to its EDA membership guidelines, currently the EDA is made up of the Mayor and City Councilmembers. The Councilmember wants Council to consider increasing the number of EDA members to seven. Below is the statute relating to EDA Commissioner Appointments. 469.095 COMMISSIONERS; APPOINTMENT, TERMS, VACANCIES, PAY, REMOVAL. Subdivision L Commissioners. Except as provided in subdivision 2, paragraph (d), an economic development authority shall consist of either three, five, or seven commissioners who shall be appointed after the enabling resolution provided for in section 469.093 becomes effective. The resolution must indicate the number of commissioners constituting the authority. Subd. 2.Appointment, terms; vacancies. (a) Three -member authority: the commissioners constituting a three -member authority, one of whom must be a member of the city council, shall be appointed by the mayor with the approval of the city council. Those initially appointed shall be appointed for terms of two, four, and six years, respectively. Thereafter all commissioners shall be appointed for six year terms. (b) Five -member authority: the commissioners constituting a five -member authority, two of whom must be members of the city council, shall be appointed by the mayor with the approval of the city Page 1 of 2 council. Those initially appointed shall be appointed for terms of two, three, four, five, and six years respectively. Thereafter all commissioners shall be appointed for six year terms. (c) Seven -member authority: the commissioners constituting a seven -member authority, two of whom must be members of the city council, shall be appointed by the mayor with the approval of the city council. Those initially appointed shall be appointed for terms of one, two, three, four, and five years respectively and two members for six years. Thereafter all commissioners shall be appointed for six year terms. (d) The enabling resolution may provide that the members of the city council shall serve as the commissioners. (e) The enabling resolution may provide for the appointment of members of the city council in excess of the number required in paragraphs (a), (b), and (c). (f) A vacancy is created in the membership of an authority when a city council member of the authority ends council membership. A vacancy for this or another reason must be filled for the balance of the unexpired term, in the manner in which the original appointment was made. The city council may set the term of the commissioners who are members of the city council to coincide with their term of office as members of the city council. Also, with the new schedule for 2024 and cancelling the second meeting of the month, Council should provide direction on when it would like to have its EDA meeting for the first quarter, which normally would fall on the same night as the second Council meeting. Staff believes it won't be able to fit it in prior to the first meeting of the Council, so if Council wants to meet in the first quarter it will need to pick which night to hold it (Council could leave it on the fourth Monday of the month, but there is not a planned Council meeting for that night). Budget Impact N/A Attachment N/A Page 2 of 2 AGENDA ITEM — 3H 'It ,ARZEN HILLS MEMORANDUM DATE: December 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rice Creek Commons/TCAAP Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council will have the opportunity to comment on any TCAAP related items they so choose. Background N/A Budget Impact N/A Attachment N/A Page 1 of 1 AGEMDA ITEM — 3I ,-ARZEN HILLS MEMORANDUM DATE: December 18, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Council Tracker Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should provide further direction on items presented on the Council Request Tracker. Background City Council will receive a verbal update on items the Council has previously directed staff to research and/or bring forward. Discussion N/A Budget Impact N/A Attachments N/A Page 1 of 1