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Home My WebLink AboutCC 01-02-2002 . . . ~ ~R!2~~J-IILLS MEETING MINUTES CITY OF ARDEN HILLS, VHNNESOTA SPECIAL CITY COUNCIL SESSION WEDNESDAY, JANUARY 2, 2001, 5:30 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the special City Council meeting at 5:36 p.m. Councilmembers present werc Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Staff present included City Administrator, Joe Lynch; City Accountant, Terry Post. APPROVAL OF MEETING AGENDA Administrator Lynch introduccd an addition to the agenda (Claims and Payroll for the pay period #26 of2001 and Claims for year end 2001). MOTION: COllncilmember Larson moved and Councilmember Rcm seconded a motion to adopt thc agenda with the addition of Claims and Payroll under item 5B, for the January 2,2002, special City Council meeting. The motion carried unanimously (5-0). OATH OF OFFICE Mayor Probst administered the Oath of Office for the City Administrator and the City Treasurer. PUBLIC COMMENTS :\fo public comments were made. . . . ARDEN HILLS CITY COUNCIL SPECIAL MEETING MIl\LJTES JANUARY 2, 2002 2 UNFIl'IISIIED AND NEW BUSII\ESS A. Annual Appointments Couneil first addressed the 2002 City appointments as recommended in thc December 21,2001 mcmorandum to the City Council from the Mayor outlining the Council liaison role, the miscellaneous annual appointments, the professional consultants, and reappointmcnts of official positions including the Acting Mayor, City Administrator and the City Treasurer. MOTION: Councilmember Larson moved and COll1lcilmember Aplikowski seconded a motion to approve the 2002 City appointments for the Council liaison roles, the miscellaneous atmual appointments, the professional consultants, and the otllcial positions of Acting Mayor, City Administrator, and City Treasurer as outlined in the memorandum Irom the Mayor dated Deccmber 21,2001. The motion carried unanimously (5-0). Council addressed the 2002 City appointments including thc Committee, Task Force and Council liaison appointments to the Planning Commission, thc Communications Committee, the Parks, Trails, and Recreation Committee, and the Opcrations and Finance Committee as outlincd in the memorandum from the Mayor dated Dcccmber 21, 2001, to the City COlll1ci1. Council discussed various aspects ofthe Mayor's proposal, including the removal of Fran Holmes, who has indicated her resignation from the Communications Committee, and the addition of Brenda Holden as a new appointment to the Communications Committee. Council also addressed the current interim Chair of the Planning Commission, David Sand, and the CUlTent interim Chair ofthc Parks, Trails, and Recrcation Committee, Don Messerly, and reappointing Mark Kelliher as Chair of the Operations and Finance Committee, with thc understanding that the Chair positions ofthc Plamling Commission, the Parks, Trails and Recreation Committee, and Operations and Finance Committee, would be rcevaluated in March of 2002, or after the City Council retreat, along with the Operations and Finance Committce's mission, purposc, and work schedule. MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion to approve the 2002 City appointments for the Committee and Task Force as outlined in the memorandum from the Mayor to the City COLlllcil dated December 2 l, 2001, with the understanding ofthc discussion as outlincd above. The motion caITied unanimously (5-0). ARDEl\ HILLS CITY COUNCIL SPECIAL MEETNG MINUTES JANUARY 2, 2002 3 . B. Claims and Payroll MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained thercin. The motion carricd unanimously (5-0). ADMINISTRATOR COMMENTS Lynch commented on the ongoing discussions with SEH regarding the Stormwater Management Contract. He updated the Council on discussions that City Pla.tmer Parrish had with SEH regarding the Council feedback on a request for additional funds for additional meetings and copies of the Stormwatcr Management Plan. Lynch also prescntcd a proposal from Jim Brimeyer of the Brimeyer Group, for the 2002 City Council/Staff Retreat. The proposal also included a cost estimate of approximately $3,200 for the 1 y, day total plus prep timc for the City Council/Staff Retreat. The dates were established as January 25, January 26, and February l, 2002, for the retreat COUNCIL COMMENTS . Councilmember Grant mentioned that the Council does need to considcr the future of the Opcrations and Finance Committce and better deline the scope and mission of that group. CounciJmember Grant also mentioned that there is a Maintenance Facility Task Forcc and was curious about it's inclusion in the appointments for 2002. Grant further commcnted on the statemcnt about the Council liaison role and tile statcment about uot inf1uencing decisions and inquired about whether that applied equally to staff. Councilmember Rem commcnted on the meeting scheduled for Januat)' 10,2002, with Senator Dayton's staff, and whether all Councilmembers were invited or only those on the mailing list. Shc also inquired about whether the intention was to have the City Planner attend the meeting since it was addressed to Joe Lynch but with a title of City Planner. Councilmember Rem also mentioned the Newsletter Committee meeting which was held on Wednesday, January 2,2002, and indicated that had she been able to attend, she would not have bcen able to open the building without sounding the alaml, and indicated all thc City Council needs to receive an alarm code and instYLlctions on turn the alarm system on and off. . COilllcilmember Larson mcntioned that the TCAAP review should be multi-disciplinary and maybe thc City would want to considcr consulting with an architect or a pcrson wi th planning background, to assist eithcr the individuals or thc Task Force involved with the RatDsey County Public Works Facility. . . . ARDEN HILLS CITY COUNCIL SPECIAL -"1EETING MINUTES JAi\1JARY 2,2002 4 Councilmcmbcr Larson mentioned that he would still bc in favor of haying City Council meetings begin at 7:00 p.m. and wondered if any other members support the idea. The Council discussed the proposal and by conscnsus agreed to begin City Council meetings at 7:00 p.m., and adjourning no later than 10:00 p.m. Councilmember Larson indicated hc will be gone from January 5 through January 20, 2002. He will not be in attendancc at the January 14, 2002, City Council meeting, but indicated he would like the Council to find a way to financially support recreation programs, and also would like City Council to find a way to fund the proposed capital improvemcnts for 2002 as previously presented. Councilmember Aplikowski mentioned that originally the Operations and Finance Committee had its membership branched out to attcnd other meetings so therc was involvement and information exchanged bctween members of the Operations and Finance Committee and various other committccs. Councilmember Aplikowski also mentioned that she had read the book "Who Moved My Checsc?", and had tapes as well, and they were available for allY City Council member who was interested. Councilmember Aplikowski also wanted to indicate that she did not want to sce more recounting of stories from the consultant at the retreat but rather get straight to the point and get to solutions to concerns between and amongst City Council members at thc retreat. Councilmember Aplikowski also thanked Councilmember Rem for the infonnation on thc TCAAP meeting on January 10,2002. Mayor Probst indicated that the letter from Senator Dayton's office was at their mging and hc was not sure of the agenda for the meeting but looked for support from the City Council to have a briefing with Senator Dayton and his staff before the mccting on January lO so that there was no surprisc about thcir proposal to go forward with special legislation to obtain property for the City of Arden Hills. Mayor Probst also reviewed a letter he had reccivcd dated December 21,2001, from Representative Betty McCollum, to Gcncral Paul Kirk of Anny Materiel Command, wanting a meeting to talk about property being declared excess and concerns that she had about the removal of contamination and the pressure that redevelopmcnt of the property to industrial would present to the property. Probst turned ovcr the letter to staff to copy for the City Council. Mayor Probst indicated that he had reccivcd the installation restoration program for the Twin Citics Army Ammunition Plant Newsletter indicating that the TCAAP plume clcan up was occuning faster than originally anticipated. A copy of this will be sent to all City Council members as well. . . . ARDEN HILLS CITY COUNCIL SPECIAL MEETING MINUTES JANUARY 2,2002 5 ADJOURN MOTION: Councilmember Grant moved and Councilmemher Aplikowski seconded a motion to adjoumthc meeting at 6:47 p.m. The motion carried unanimously (5-0). .\ i" >1' .' /; ;f., , JoeZ~~~ .0 City Administrator /"'- i/ '../ /':/ " :!' 1.,-/- -"./ ,;./." Dermis Probst Mayor