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HomeMy WebLinkAboutCC 06-10-2002 . . . ~ ~~HILLS MEETING MINUTES Approved June 24, 2002 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MONDAY, JUNE 10,2002,7:00 P.M. . CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:05 p,m. Present: Mayor Dennis Probst, Council Members Beverly Aplikowski, David Grant, Gregg Larson, Lois Rem. Absent: None, Also present were City Administrator, Joe Lynch; City Planner, Aaron Parrish; Director of Operations and Maintenance, Tom Moore; City Engineer, Greg Brown; City Treasurer, Terry Post; Deputy Clerk, Cynthia Young; and Recording Secretary, Kathleen Altman, 1. APPROVAL OF MEETING AGENDA MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to adopt the agenda for the June 10, 2002, regular City Council meeting as amended. The motion carried unanimously (5-0). 2. APPRO V AL OF MINUTES A. May 28, 2002 City Council Meeting . . . ~ ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 10,2002 2 Council Member Rem requested the following changes: Page 13, first paragraph, first sentence change, Gatsby to GASB. Council Member Grant requested the following changes: Page 14, fourth paragraph add the word the before Edgewatcr and the word neighborhood after Edgewater. Council Member Larson requested the following changes: None. Council Member Aplikowski requested the following changes: None, Mayor Probst requested the following changes: None, MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to approve the May 28, 2002 Regular City Council Meeting as amended. The motion carried unanimously (5-0). 3. CONSENT CALENDAR A. Claims and Payroll. B. Rochon Payment No. 17 C, Johns Solicitor Pcnnit Moved to Item5A. Deputy Clerk Young updated staff on further information received on Item C - Johns - Solicitor Permit. Council Member Larson stated if they turned this item down, they needed to state the reason for doing so and make sure it complied with the Ordinance. Mayor Probst recommended item Consent Agenda Item C be brought before item 5A for further discussion, MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to approve the Amended Consent Calendar and authorize execution of all necessary documents contained therein, The motion carried unanimously (5-0), . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 10, 2002 3 4. PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. No one was present for public comments. PUBLIC INQUIRIES/INFORJ.'\1.A TIONAL A. Resolution No. 02-27 Recognizing Arden Hills Girl Scouts Gold Award Recipients Mayor Probst recognized Bobbie May Printz, Sonja Harpstead, and Amy Thorstenson as Arden Hills young women who had achieved the Girl Scout Gold Award, MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve Resolution No. 02-27, Recognizing Arden Hills Girl Scouts Gold Award Recipients. The motion carried unanimously (5-0). SA. JOHNS - SOLICITOR PERMIT Council Member Larson asked what would be the basis for turning down the particular request for a solicitor permit. City Administrator Lynch outlined which Ordinances would apply for denying the request. Council Member Aplikowski asked what type of books they were selling. Ms. Young stated staffs recommendation was based on a negative response trom a surrounding community. She stated the books were children's books and religious books. Mayor Probst indicated he agreed with Council Member Larson that they would need to state the basis for denial. Mr. Lynch indicated these were students selling from out-of-state, ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 10, 2002 4 . Council Member Larson stated the only real basis for saying no was that neighborhood communities had withdrawn their pennit, and no other communities would allow them to solicit. He stated it did not appear there was much in the Ordinance as to whether they could or could not issue a solicitor's permit. Council Member Rem agreed with Council Member Larson, and stated they needed to grant the pennit, unless the Ordinance specifically stated a reason as to why they should not grant a pennit. She indicated the recommendations for denial from the other Cities were against another person and not this person. Council Member Aplikowski stated this person's character had not been found undesirable, but the company's practices might be undesirable, She stated she believed the company should be seeking the pennit, and not the employee, MOTTON: Council Member Aplikowski moved and Council Member Larson seconded a motion to deny Johns - Solicitor Permit Application on the basis the company was not seeking the permit. The motion carried . (4-1 Council Member Rem). PUBLIC HEARING SB. Resolution No. 02-23 Ordering Improvement and Authorizing Advertisement to Receive Bids: Pavement Management Plan, Hunters Court and Waldon Place. Mayor Probst opened the Public Hearing at 7:22 p.m. The City Engineer Brown indicated the final plans and specifications for the project had been completed, The proposed improvements include the reconstruction of Hunter's Court and Waldon Place to 32-foot wide streets with concrete curb and gutter. The cul-de-sac bulbs were designed with 100-foot diameters. . Carol Schjei, 1140 Hunters Square, stated she had an interest in cleaning up the pond, She asked what Council's thoughts were and if they were willing to provide some money towards the pond clean up, She indicated this was a great concern of hers. Mr. Brown replied two lots had an easement and there was no homeowners . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 10,2002 5 association, To the best of his knowledge, there was no obligation of the City to maintain the ponds. Council Member Larson asked if it was draining just Hunter's Court or both cul- de-sacs. Mr. Brown replied it served both cul-de-sacs, Council Member Larson stated he believed if these were public streets and the stormwater drained to the pond, the City should maintain the pond. Mr. Brown stated for a relatively low investment, the City could improve this pond. Mayor Probst asked if the City had an easement to get access to the pond. Mr. Brown stated they would need to work with the homeowner about obtaining an easement. He indicated they would not want to do this unless the homeowner agreed to it. Mayor Probst urged the City obtain an easement from the homeowners as a reasonable trade-off with the homeowners. Mayor Probst closed the public hearing at 7:30 p,m. Council Member Larson asked if this would be a pennanent easement. Mayor Probst indicated that was correct. He indicated this would allow the City to maintain and have access to the pond more easily. MOTION: Council Member Aplikowski moved and Council Member Larson seconded a motion to accept Resolution No, 02-23, Ordering Improvement and Preparation of Plans and Specifications for Improvement of Hunters Court and Waldon Place, The motion carried unanimously (5-0), Mayor Probst stated the City would need to obtain a permanent easement to get to the pond, . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 10, 2002 6 Ms, Schjei asked how land would the easement cover. Mr. Brown replied the access would be 20 feet, as well as the pond area, He stated the complicated part herc was tIle pond being on three different properties, Council Member Aplikowski asked if this would set a precedence. Mr. Brown replied recently they had been making these types of properties public easements, and it was the City's intent to continue to make these types of properties public domain. Council Member Grant asked how much of the ponding area would be cleaned out. Mr. Brown responded that most of it would be right around the outlet. He stated it would be easier to work around the edge with the equipment. He indicated this would be funded from the Stormwater Utility Fund, He stated the homeowner would not be able to plant trees or put any pennanent type of structure on the casement, which would restrict City equipment from reaching and maintaining the pond. Council Member Larson stated at a minimum they needed an easement for access, but ideally they wanted an easement to cover the entire pond area, MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to authorize reclamation of a portion of the pond adjacent to the outlet, and at the same time seek to acquire a drainage easement for the entire pond, or at a minimum, that portion of the pond accessible from Hunters Court that would allow access to the pond. The motion carried unanimously (5-0). 6. FINANCE None, 7. COMMUNITY SERVICE A. Stormwater Plan Update City Planner Parrish explained City staff had recently met with the Rice Creek Watershed District Administrator and Engineers, As a result, they came up with an ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE lO, 2002 7 . agreement with the District for Council's consideration. Mr. Parrish reviewed the proposed agreement and asked for Council's comments, Mayor Probst inquired about the funding of the $60,000,00, Mr. Post replied it would come out of the Stormwater Utility Fund. It would have no impact on the General Fund. Council Member Grant asked where the reference was to pond number one, Mr. Parrish replied they would need to look at that. He stated he was not sure where that was at this point. Council Member Grant asked of the II ponds, which one related to Valentine Park. Mr. Parrish replied he did not have that information with him this evening, but would look into that. Mr. Lynch replied it was listed as number 4. Council Member Grant reiterated he wanted to see Valentine Park preserved and not used entirely as a stormwater . retention pond, After further discussion, Council concurred to proceed with the Stormwater Plan as presented, 8. OPERATIONS AND MAINTENANCE The Director of Operations and Maintenance Moore explained the City did not have a cement mixer. He indicated previously a cement mixer had been rented or the work performed by hand, He reviewed the ilmnediate projects that the mixer could be used for. He recommended purchasing a cement mixer for the purchase price of $2,400.00, which would come from the water, sewer, and surface water management Enterprise Funds. MOTION: Council Member Larson moved and Council Member Grant seconded a motion to approve the purchase of a cement mixer for a cost not to exceed $2,400,00. The motion carried unanimously (5-0). . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE lO, 2002 8 9. CITY ADMINISTRATOR'S REPORTS A. Fire Board Representative Appointment Mr. Lynch indicated a new Fire Board had been created, which would be the operational review for the new Fire Chief and the Fire Department. He stated the City was responsible for appointing one representative from the community, Council, or staff to represent the community on the new Fire Board. Council Member Larson stated they had a Joint Powers Board that oversaw the budget and the general agreement that the three Cities had. He stated they also had a Board that oversaw the pension fund, He indicated this was a third Board that would basically work with the new Fire Chief on the day-to-day aspects of running the Fire Department. He stated this was a new Board and it was distinct from the other two Boards that had been in place for some time. Council Member Aplikowski stated she believed it would be good for Council Member Larson to be a member of this Board, MOTION: Council Member Aplikowski moved and Council Member Grant seconded a motion to appoint Council Member Gregg Larson to the Fire Board. The motion carried unanimously (5-0). B. Future of DARE Program Mr. Lynch explained the future of the DARE Program through the Ramsey County Sheriffs Department had been under discussion for the past several months, He indicated continuation of DARE has now reached a critical point within the City's contract jurisdiction group, He stated Mounds View School District would be using a school resource officer instead of a DARE officer. As a result, Arden Hills, Shoreview, and North Oaks need to decide whether they are willing to fund the greater share of DARE costs, Council Member Aplikowski stated if the Sheriffs Department was in favor of this program, they should come forward and explain what it means to them. She indicated it was difficult for her to determine what exactly that meant to the City. She asked if the City benefited from this program. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 10,2002 9 Council Member Larson asked how effective the program was. Council Member Aplikowski stated she believed the Sheriffs Department wanted to be a part of this so they could stay connected with the students, She stated she was not against the program, but she asked if the $35,000,00 was the best use of the City funds, She requested the Sheriffs Department come in and update Council on the DARE program and why they should support it. Mayor Probst stated he also had concern about this program. He indicated he had not seen any figures that proved this was a successful program. He stated this was becoming a significant cost item. He indicated he was not inclined to support it, unless there was a strong case made for the program, Council Member Grant stated he wanted to hear more about the School Resource Officer as well as have the Sheriffs Department give Council a presentation on the DARE program. Mr. Lynch replied the School Resource Officer was an enforcement officer in the schools, He indicated the students could contact the School Resource Officer regarding criminal activity. He stated the Enforcement Officer could enforce rules in the school. He indicated the DARE officer had a totally different role, He stated the DARE officer presented infomlation on drug use and life style choices. He indicated a School Resource Officer could not duplicate what a DARE Officer could do in the schools, Council Member Rem agreed she would like the Sheriffs Department to give a presentation to Council regarding the program, Mayor Probst suggested this be tabled to the last meeting in June, and requested staff contact the Sheriffs Department on giving a presentation to Council. MOTION: Council Member Aplikowski moved and Council Member Rem seconded a motion to table this item to the June 24, 2002 Council meeting, The motion carried unanimously (5-0), . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 10, 2002 10 10. CITY COUNCIL REPORTS Mayor Probst stated the he had received a declaration that the cable service was no longer subject to franchise fees and asked if they wanted to discuss this at the next Council meeting. Council decided to wait for an FCC decision before discussing this, Mayor Probst requested a future discussion about future Day in the Park Festivals. Mayor Probst requested a joint meeting with the Planning Commission to update them on the 35W coalition. Mayor Probst gave an update on the TCAAP Issue and the first community meeting, Council Member Rem stated the League of Minnesota Human Rights Commission was having their annual meeting on September 29. Council Member Rem updated Council on information received from the Northwest Youth and Family Services. Council Member Rem stated the Metropolitan Council was having a meeting on Wednesday night in North St. Paul, which she would attend. Council Member Aplikowski stated Ms, Galatowitsch had resigned from the Planning Commission due to her moving out of the City. She asked if Council wanted to ask the other candidates who had applied for the previous openings if they wanted to serve on the Commission, Mayor Probst requested staff gather together the infonnation from the previous applicants. Council Member Aplikowski updated Council on the Day in the Park Festival. She indicated the fundraising was coming along, but they would need further funding, She asked jf the Council Members would be willing to volunteer their time after the parade to work for an hour or two, Council Member Larson updated Council on the recent Fire Board Meeting. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 10, 2002 11 Council Member Grant stated the Maintenance Facility design was decided upon. He indicated he expected they would have paper copies of that design by the next Council meeting, or by the next Task Force meeting. He stated they would also have preliminary numbers in terms of cost sometime in late July. Council Member Grant asked for an update regarding the tlrree outstanding job descriptions, Mr, Lynch replied they were still waiting for the Market Rate Study. ADJOURNMENT NOTICE OF MEETINGS The next Council Meeting will be held Monday, June 24, 2002 at 7:00 p,m. at the Arden Hills Council chambers.