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HomeMy WebLinkAboutCC 06-24-2002 . . . ~ ~~HILLS MEETING MINUTES Approved July 8, 2002 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MONDAY, JUNE 24, 2002, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:06 p,m. Present: Mayor Dennis Probst, Council Members Beverly Aplikowski, David Grant, Gregg Larson, Lois Rem. Absent: None, Also present were City Administrator, Joe Lynch; City Attorney, Jerry Filla; City Planner, Aaron Parrish; Director of Operations and Maintenance, Tom Moore; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Council Member Larson moved and Council Member Grant seconded a motion to adopt the agenda for the June 24, 2002, regular City Council meeting. The motion carried unanimously (5-0), Mr. Lynch stated representatives of the Ramsey County Library were present tonight to ask for support for the Ramsey County Library's 2003 request to maintain current levels of operations at its facilities, He recommended this item be heard at number 4a. j ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 24, 2002 2 . 2. APPROVAL OF MINUTES A, March 20, 2002 Council Work Session B. June 10,2002 Council Meeting C. June 17,2002 Council Work Session . Council Member Rem requested the following changes: June 17, 2002 Work Session minutes, page 3, change Stromann to Straumann; page 5, 5th paragraph, change Bill Vaughan to Dan Vaughan. May 20,2002 Work Session minutes, page 1, change Blake Larson to Blake Carlson and insert student after his name, Page 3, 3rd paragraph, delete Ms. Blake, Page 3, 5lh paragraph second sentence, insert liability at the end of the sentence, Page 5, 4th paragraph from the bottom, first sentence to read "Mr. Davidson said development at the end of West Broad Lake Road mayor may not ...". June 10,2002 Council Meeting Minutes, page 1, under also present change Mr. Moore's title to "Director of Operations and Maintenance". Change Chris Brown to Greg Brown. Page 4, Motion, she requested the tape be watched and the motion clarified, Page 8, 2nd paragraph from the bottom, change Mounts to Mounds, Page 10, 5th paragraph, after League of Minnesota insert Human Rights Commission, Council Member Grant requested the following changes: June 17, 2002 Work Session minutes, page 4, 3rd paragraph, should read: "Council Member Grant said he was pleased the entrance is redesigned, He asked if the Shannon Square lighting could be redone, and encouraged Mr. Tucci to consider lighting options consistent with the proposed Cub plan"; page 6, 4th paragraph, first sentence, to read: Council Member Grant suggested funding Park and Recreation at the same level as 2000 with inflationary increase. He noted ,..". May 20, 2002 Work Session Minutes, page 2, second paragraph, should read: "Council Member Grant expressed his concern for lack of bussing more students." Page 2, last paragraph should read: "Council Member Grant indicated he heard that Mounds View High School could have provided 200 more parking spots. He statcd with lack of bussing there would be an increase of parking on City streets". Page 8, 2nd paragraph, 2nd sentence delete the remaining sentences after current facility. Council Member Larson expressed concern they were spending too much time rephrasing the meeting minutes. He had no corrections for the minutes, . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 24, 2002 3 . Council Member Aplikowski requested the following changes: June 17, 2002 Work Session Minutes, 2nd paragraph from the bottom, should read, "The City Council agreed to the 2002 PMP Assessment Rate, Mayor Probst requested the following changes: May 20, 2002 Work Session minutes, page 3, 3rd paragraph ii-om the bottom, second sentence should read: "He said the City would like to bring along the community with some degree of confidence", Page 7, last paragraph change CC to City Council. MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to approve the minutes of May 20, 2002 Council Work Session; June 10,2002 Regular Council Meeting; and June 17, 2002 Council Work Session as amended, The motion carried unanimously (5-0). 3. . A, B, C, D. E. CONSENT CALENDAR Claims and Payroll Organizational Restructure/Planner Resolution No. 02-30 Appointing Cathy Smithknecht to the Planning Commission Resolution 02-29 Adopting the 2002 PMP Assessment Rate Cable Position MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INQUIRIES/INFORMATIONAL A. Resolution Acknowledging Support for the Ramsey County Library's 2003 Request to Maintain Current Levels of Operation at its Facilities Mr, Anderson, President of Ramsey County Board of Trustees, summarized the functions of the Ramsey County Library, He stated they were experiencing budget . cuts and asked for the City's support to ensure that services were not cut. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 24, 2002 4 Council Member Aplikowski asked if they were requesting financial support. Mr. Anderson replied they were not. Mayor Probst suggested the last paragraph of the Resolution read: Therefore, be it resolved, the City of Arden Hills hereby strongly states its support for the Ramsey County Library's 2003 request to maintain current levels of operation at its facilities and supports the Ramsey County Board to pursue appropriate funding. MOTION: Mayor Probst moved and Council Member Rem seconded a motion to approve the Resolution Acknowledging Support for the Ramsey County Library's 2003 Request to Maintain Current Levels of Operation at its Facilities. The motion carried unanimously (5-0), B. Resolution No. 02-28 Recognizing Therese Galatowitsch for service to the Arden Hills Planning Commission Mayor Probst recognized Therese Galatowitsch for her servIce on the City Planning Commission, MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve Resolution No. 02-28 Recognizing Therese Galatowitsch for service to the Arden Hills Planning Commission. The motion carried unanimously (5-0). C. D.A.R.E. Program Undersheriff Altendorfer summarized the D.A.R.E. program and asked for Council's financial support for the program. Mayor Probst indicated in the past, the City Council had discussed this and had supported the program, with concerns. He stated his personal experience was that the program did not seem to show the results it should be showing, Undersheriff Altendorfer replied two years ago he would have agreed with the Mayor, but since that time, changes had been made. He indicated it was difficult to show if the D,A.R,E, Program did or did not make a difference. Council Member Aplikowski asked how many hours the officers spent at the High Schools. She indicated she was wondering why the School Resource Officer could not be a part of the D.A.R.E. Program. Undersheriff Altendorfer replied the . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 24, 2002 5 D,AR.E, program focused on the elementary schools and the School Resource Officer had been assigned middle and high schools. He stated School Resource Officers were there for enforcement, and not present in the class rooms. Council Member Larson asked if the money they were asking to contribute was specifically designated for the D.AR.E. Program. Undersheriff Altendorfer indicated that was correct. Council Member Larson stated the City paid the Ramsey County Sheriffs Department for a package of services and he was not sure why they were paying the department for this program. He asked why the D.AR.E, Program was separate from the Sheriffs Department budget, and why it was not included in the contract that the City pays for. Undersheriff Altendorfer replied the City was paying for the D,AR.E. Program, but the program had been getting "chipped away" at and the seven contract cities had stated this was an important program, Council Member Grant stated he agreed the D,AR.E Program was appropriate for middle and elementary school students, He asked what the total amount of program shortage was. Undersheriff Altendorfer replied he believed it was between $7,000.00 - 8,000.00. City Administrator Lynch stated the actual cost would be about a $15,000,00 mcrease, Council Member Grant asked what the result would be if they did not get the additional $15,000.00 in funding, Undersheriff Altendorfer replied they would utilize the money they had in the account from fund raisers to pay salaries for one year. Mr. Lynch clarified that if all of the Cities did not support the mcrease m additional funding, the program would end, Mayor Probst stated he believed in education, but he struggled with this requested increase, He stated it might be appropriate for cities to talk to the school districts about the needs of the D,A,R.E. Program. He asked what the time frame was for this decision. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 24, 2002 6 Undersheriff Altendorfer stated they could take the $25,000 out of the fund raiser account to give additional time for discussions, but he expressed concern about taking the money out of that account. Council Member Rem expressed surprise that the D,AR.E. Program did not have the research to back up this program. She stated there was support for the D.AR.E. Program, but there was hesitancy to write a "blank check". Undersheriff Altendorfer replied they hoped to collect the research and present it in the future, but he stated this collection would also increase the costs of the program, He reminded the Council that the D,AR.E. Officer also provided a sense of security for the public by being in the schools, Mayor Probst requested the City Administrator take this to the next conlnct City's meeting for discussion. Mr. Lynch replied he understood that White Bear Township and Vadnais Heights had agreed to participate this year, but it would be Shoreview, Arden Hills, and North Oaks that would be the most affected in the future. He stated it was his understanding those Cities would need to decide if they were willing to support this program in the future. Council Member Aplikowski asked for the bottom line of the amount being asked for. Mr. Lynch replied it was approximately $15,000. Having heard no comments from the public regarding the agenda, Mayor Probst recognized the members of the 2002 City Events Task Force, He thanked them and the staff for doing such a great job, 5. PUBLIC HEARINGS None, 6. FINANCE None. . . . - ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 24, 2002 7 7. COMMUNITY SERVICE A. Planning Case 02-09: John and Liz Modesette, 3743 New Brighton Road, Minor Subdivision City Planner Parrish explained the applicants were requesting a minor subdivision of an existing 2,21-acre lot into two lots. He stated the Planning Commission recommended approval of the minor subdivision based on five conditions as noted in his staff report. Council Member Larson left the meeting at 8:20 p,m. MOTION: Council Member Aplikowski moved and Council Member Grant seconded a motion to approve Planning Case No. 02-09, John and Liz Modesette, 3743 New Brighton Road, Minor Subdivision including the conditions as noted in staffs report. The motion carried unanimously (4-0 - Council Member Larson was absent for the vote), B. Planning Case 02-10: Bethel College, 3900 Bethel Avenue, Site Plan Review/Amendment City Planner Parrish explained the applicants were requesting an amendment to their previously approved site plan for the Ona Orth Athletic Complex. He stated the Planning Commission recommended approval of the site plan amendment. Council Member Larson returned to the meeting at 8:25 p,m. Council Member Larson inquired about the windows. Bruce Kunkel, Vice President Bethel College, replied the windows would encompass the entire area as shown in the plans. Mayor Probst asked what the small structure was as shown on the plans. Mr. Kunkel replied that was the location of the future restroom enclosure, Council Member Grant asked about the press box and asked what type of ventilation they would have considering it was on the second floor. Mr. Kunkel replied the windows were operable and there would also be a window air conditioner located in the press box. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 24, 2002 8 Council Member Grant asked what would happen to the existing fencing that was located on the field. Mr. Kunkel replied the fencing he saw was the outfield fencing that was removable, Council Member Grant asked when the tennis courts would be installed. Mr. Kunkel replied they would start construction in the near future, depending on the weather conditions. Council Member Grant asked why the original plans did not show a batting cage and asked when that feature was added. Mr. Kunkel replied he did not have that information. Council Member Grant stated he noticed the silt fencing was still in place, He asked how long that would remain, Mr. Kunkel replied it would be in place for a while. He indicated they needed to replace some dead trees, MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to accept Planning Case 02-10, Bethel College, 3900 Bethel Avenue, Site Plan Review/Amendment as presented and subject to the two conditions, The motion carried unanimously (5-0). C. Planning Case 02-11: Terry Dragich, 1838 Beckman Avenue, Setback Variance City Planner Parrish explained the applicants were requesting a variance from the rear yard setback requirement in the R-2 Zoning District for an addition. He stated the applicant was requesting a 22-foot rear yard setback where a 30-foot setback was required. He indicated the Planning Commission recommended approval of the reduced rear yard setback of 22 feet, where 30 feet was required, MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to approve Planning Case No. 02-11, Terry Dragich, 1838 Beckman Avenue, Setback Variance as presented and subject to the two conditions, The motion carried unanimously (5-0). . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 24, 2002 9 D. Ordinance No. 339 Establishing Regulations for Lawn Fertilizer Application City Planner Parrish reviewed the Ordinance regulating the sale of phosphorous fertilizer. Council Member Larson requested Mr. Parrish check the transcription on Page 2, Subd. I, A(i). He indicated there appeared to be some language missing, Mr. PalTish replied this was taken directly from the Statute, but he would check the language. Mr. Lynch stated this would be the first reading of the Ordinance and would be brought back to Council for the next City Council meeting for second reading. Council directed staff to place this on the next City Council Agenda on July 8, 2002 for discussion, MOTION: Council Member Aplikowski moved and Council Member Larson seconded a motion to direct staff to place this on the next City Council Agenda. The motion calTied unanimously (5-0). 8. OPERATIONS AND MAINTENANCE None. 9. CITY ADMINISTRATOR'S REPORT A. 2002 Retreat Goals Review City Administrator Lynch reviewed the revised 2002 Goal Schedule and updated Council on the progress of these goals. Council Member Rem asked when there would be another public meeting with the Design Center to discuss the TCAAP issue, Mr. PalTish replied they would be holding a public meeting on July 10, 2002 at 7:00 p.m. . Council Member Rem requested the public meeting be put on the City's web site, . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 24, 2002 10 Council Member Larson asked when they would see some design plans for the maintenance facility. Council Member Grant replied there was a meeting June 25, 2002, and the preliminary design plans and preliminary estimates would be reviewed at that time. Council Member Grant asked for clarification on the Deed to the City Hall property, City Attorney Filla replied he would provide the City Council with a copy. B. Mission Statement Update City Administrator Lynch presented mISSIOn statements from other cities and requested Council's input, comments, and suggestions, Council Member Aplikowski stated she did not have a problem with the current mission statement and the samples provided did not offer any assistance, Council Member Larson stated he thought the City's mission statement could be improved and suggested having a discussion at a future work session. Council Member Rem suggested obtaining some community input for the mission statement. Council Member Grant agreed they needed further discussion about the mission statement. He stated he did not have an issue with the current mission statement, but he was not opposed at looking at revisiting the current version. He requested they have the mission statement prepared prior to the TCAAP development contract. Mayor Probst suggested this be brought back at the last meeting in July to discuss this issue, 10. CITY COUNCIL REPORTS Council Member Grant stated the Maintenance Facility Task meeting would meet June 25, 2002, and they should have the design plans ready for the next Council meeting, He thanked the City staff, the Events Committee, and volunteers for a great "Day in the Park" event. He requested the U of M meeting be listed on the agenda. He requested a future meeting to discuss the vision of the TCAAP area. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES ruNE 24, 2002 11 Council Member Larson stated last week the cities met with the representatives of the Fire Department to select a Fire Chief and stated a new Fire Chief had been retained. He suggested the City provide forn1er people who have made a significant contribution to the City with a plaque or some other type of recognition, and not just a Resolution. He indicated the City could do a better job of recognizing those people. Mayor Probst agreed with Council Member Larson and requested this be added to a future work session for discussion, Cmillcil Member Larson stated he would not be at the July 8, 2002 meeting, Council Member Aplikowski stated she would be lost without the written minutes, but she stated they spent too much time correcting them, She thanked everyone who worked at the "Day in the Park" event. She thanked everyone who participated in the parade, She thanked all of the volunteers and the financial contributors to the event. She asked if the five year plan for road maintenance and repair could be made public. Council Member Rem indicated this could be put in the next City newsletter to be published in August. Council Member Rem asked for more detail information about the budget for the recreation programs. She asked if the Work Session minutes were in complete forn1, or if they were in draft form. She requested names be checked by staff prior to submitting minutes to Council for approval. She requested staff review the Work Session minutes more carefully because they were not video recorded, City Attorney Filla stated what was required in City minutes was a record of the motions and what each Council Member voted on the motions, He stated he had seen both long minutes and short minutes. It was up to Council's discretion as to how they want the minutes recorded. Mayor Probst indicated there would be a 6:00 p.m. work session meeting before the City Council Meeting on July 8, Council Member Grant requested the meeting be held in the second floor conference room, Mayor Probst requested staff determine what kinds of comparisons they could draw between where the City was compared to the averages from the State Auditor's report prior to budget discussions. He suggested staff pursue the cost of having the longer microphones installed on the Council desk. Council Member Grant recommended they look at microphones at least five inches longer. Mayor Probst again thanked everyone involved in the "Day in the Park" event. He suggested they have a future work session discussion about what could be done differently with this event as well as how the past events went. Council Member Aplikowski stated Council needed to ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 24, 2002 12 . decide if they wanted to do the event again and if so, what date they wanted to have it. Council Member Aplikowski requested they have a formal recognition of everyone involved in the event at a future Council meeting. Council Member Larson stated he would like to see minutes somewhere between the minutes now being taken and a shorter version of the minutes, He proposed they reflect an agenda item, a summary of the issue, who speaks to the issue, any staff recommendations, and what the motions were, Council Member Aplikowski and Mayor Probst agreed. Council Member Larson requested they revisit the issue again in a few months for comments on the shorter minute version, Council Member Grant agreed that the minutes should be shortened when there were guest speakers, but cautioned that the minutes not be abbreviated so much as to lose the context of the meeting. Council Member Rem pointed out that they had prepared abbreviated minutes a few years ago. . MOTION: Council Member Aplikowski moved and Council Member Larson seconded, to prepare abbreviated minutes starting with the next Council meeting. The motion carried unanimously (5-0). ADJOURl\' Mayor Probst adjourned the Regular City Council Meeting at 9:52 p,m. The Mayor convened the Executive Session at 9:52 p,m. The Mayor adjourned the Executive Session at 10:14 p.m. ~~ Dennis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, July 8, 2002 at 7:00 p,m. at the . Arden Hills Council Chambers.