Loading...
HomeMy WebLinkAboutCC 07-15-2002 . ~ /],\~HILLS MEETING MINUTES Approved July 29, 2002 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MONDAY, JULY 15, 2002, 4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER Mayor Probst called the meeting to order at 5:00 p,m, Present: Council Members Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. . Also present: City Administrator, Joe Lynch; Director of Operations and Maintenance, Tom Moore; Director of Community Services, Aaron Parrish; Accountant Terry Post; Recreation Program Supervisor Michelle Olson; Superintendent of Operations and Maintenance Jim Perron; City Attorney Jerry Filla; City Engineer, Greg Brown; and Deputy Clerk, CY11thia Young. 2.A 2002 Day in the Park Review and 2003 Budget Supervisor Olson reviewed highlights ofthe 2002 "Day in the Park" event as fOlmd in her memorandum to Council, which posed several questions concerning the annual event for 2003. Council Member Aplikowski noted points of interest to consider for 2003 Day in the Park as fireworks display, band/entertainment, water ski show, kid's games, and parade. Mayor Probst asked if some of the expenses were not anticipated, due to over budget expenses. Mayor Probst suggested the City set up an entity responsible for Day in the Park . (50 I -C), set date for next year NOW, and advertise acknowledgments, . . . ARDEN HILLS CITY COUNCIL WORK SESSION MINUTES JULY 15, 2002 2 The City Council agreed that the annual "Day in the Park" event continue in 2003. 2.B TCAAP Update Mayor Probst invited questions from the Council and staff concerning the latest TCAAP developments, Administrator Lynch defined the teams as - Centex, Ryan, Rehbein (CRR), Ehlers as the financial team, staff, and finally, the City Council. He also invited comments and questions regarding the trip he and the Mayor will travel to Washington D,C. July 16 & 17 to meet with several TCAAP related entities. Director Panish explained that a comprehensive flow chart would be presented at a subsequent meeting. The COlillcil and staff discussed concerns presented by Attorney Filla including liability to exposure to environmental clean up, Metropolitan Council input, process of the transfer between the government/city/developer. Attorney Filla stated the City's goals and the developer's goals must be similar within the scope of the agreement. Bart Rehbein stated the CRR would review its long term budget and stressed the developers desire to rnove ahead in a nonadversarial manner. He noted that if the process were terminated, CRR would expect some compensation. Mayor Probst stated at the July 29, 2002 Council meeting, Attorney Filla should provide a final draft interim development. Dave Hamernick, National Guard, advised the developer to follow EP A guidelines regarding the clean up, He requested staff provide him with information concerning Resolution 02-14, stating the conditions had changed. 3.A Finance Accountant Post presented an overview of the 2002 revised budget. He said he would provide additional information at a subsequent meeting, and would discuss . . . ARDEN HILLS CITY COUNCIL WORK SESSION MINUTES JULY 15,2002 3 the process at the September 9, 2002 City Council meeting. He also reviewed the cyclical utility billing procedure. 4.A Operations & Maintenance Engineer Brown requested Council comments on the 2004-2005 PMP and 5-year CIP as found in the memorandum to Council dated July 10, 2002. Mayor Probst reminded the Council and staff that the City newsletter should contain notification to residents of the anticipated expenditures for the five year Pavement Management Plan, Director Moore noted the upcoming presentation on July 18,2002 to the residents of the Ingerson neighborhood, He requested Council's comments concerning the information that would be presented, Engineer Brown reviewed the PowerPoint presentation, and clarified Council comments. Director Moore explained that staff would create an atmosphere for the residents to be as informed as possible regarding this issue, and requested fell I Council participation and support of the neighborhood meetings, The Council discussed the idea of whether or not any of them should attend the neighborhood meetings. They agreed that the standards set forth were firm. Director Moore reported twenty-four generally supportive phone calls from residents, further stating some neighborhood representatives had an equally split opmlOn. The Council recommended the cost of the project be clearly illustrated to the neighborhood representatives, 5.A Administration Administrator Lynch said he needed an understanding from the Council regarding procedures when separate requests for information arise, Council Member Grant explained he requested budgetary information regarding expense increases to operate the new City Hall as opposed to the old facility. He . . . ARDEN HILLS CITY COUNCIL WORK SESSION MINUTES JULY 15,2002 4 stated he wanted to understand the budgetary impact of the proposed maintenance facility. He said he felt any Council Member should be able to request information from staff at any time without a 3/2 vote by the Council to do so. Mayor Probst said he respectfully disagreed, and did not want to see staff experiencing five separate requests for information at any given time. Council Member Grant thanked staff for the blinds installed in the Council Chambers. He requested any information left at Council Members residences should have a cover memorandum attached. He inquired as to the status of the LRA report, further stating that when Operations and Maintenance Superintendent Jim Perron was promoted, the intention was an adjustment is made, and he proposed it be retroactive. He thanked the Administrator for the recap of the water problem at City Hall. Administrator Lynch stated that Rochon was asked to have the landscapers stop work on the City Hall project because they were out of compliance with the contract. Council Member Larson explained the newly appointed Fire Board would meet Wednesday, July 17 to appoint a new chief. He said Roger Aiken was appointed to the Rice Creek Watershed and expressed an interest in why the management plan did not have arsenal property noted. Director Parrish said TCAAP was excluded for the lack of a plan. Council Member Aplikowski requested a calendar of upcoming meetings. Council Member Rem stated an unfinished issue was the development of the employee performance review form. Mayor Probst said the Ramsey County Board of Commissioners approved the budget discussion of design concepts for the maintenance facility. He asked staff to find out if the County has a scheduled approach to "scale up" the design. He stated the proposed budget for Lake Johanna Fire Department budget increases are due to the hiring of the chief. He reviewed agenda for the Washington D.C. TCAAP meetings.