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HomeMy WebLinkAboutCC 08-12-2002 . . . ~ ~~!-IILLS MEETING MINUTES APPROVED CITY OF ARDE:\ HILLS, MINNESOT A REGULAR CITY COUNCIL MEETIXG MONDA Y, AUGUST 12, 2002 7:00 P.M. CITY HALL COU~CIL CHAMBERS, 1245 WEST HlGHW A Y 96 CALL TO ORDER/ROLL CALL Pursuant to duc call and notice thcreof, Mayor Dennis Probst called to order the regular City Council meeting at 7:00 p.rn. Prescnt: Mayor Dennis Probst, Council Members Bcverly Aplikowski, David Grant, Gregg Larson, and Lois Rern. Absent: None. Also present were City Administrator, Joe Lynch; Director of Community Services, Aaron Parrish; Deputy Clerk, Cynthia Young; Operations and Maintenancc Superintendent Jim Perron; City Engineer, Greg Brown; and Recording Secrctary, Kathleen Altman. 1. APPROVAL OF MEETI:\G AGENDA Mayor Probst requested Items 4 through 9 be heard prior to Item 2. MOTION: Council Member Aplikowski moved and Council Member Larson secondcd a motion to adopt the amendcd agenda for the August 12, 2002, regular City Council meeting. The motion carried unanimously (5-0). . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 12,2002 2 4. PUBLIC INQUIRIES/INFORMATIONAL A. Livable Communities Award - Roger Williams Mr. Williams presented a Livable Communities Award to the City of Arden Hills in the amount of $75,000 for TCAAP planning. 5. PUBLIC HEARINGS None 6. FINANCE Moved pem1anently to Community Services 7. COMMUNITY SERVICE A. DSU Scope of Services Mr. Parrish stated the Council had previously directed staff to issuc a Request for Qualifications (RPQ) to various planning firms to providc land use and infrastructure planning scrvices for TCAAP. Based on that direction, an RFQ was issued and three finalists were interviewed by a selection committee. The selection committec chose a team lead by Dahlgren, Shardlow, and Uban (DSU). Mr. Parrish reviewed the Scope of Services Agreement and recommended Council direct staff to execute the Agreement and rccommend an advisory panel be established. John Shardlow of Dahlgren, Shardlow, and Uban summarized the key characteristics and various phases of the process. Mayor Probst requested one or both reprcscntatives from the colleges [Bethel & Northwestern], represcntatives of the business cOlmnunity, citizens, and a representative rr011l Representative McCollum's office be invited to serve on the commi ttee. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 12,2002 3 COLLllcil Mcmber Grant requested a copy of the contract from the Metropolitan Counci I. Mr. Parrish replied they had not received the contract yet, but when it was received, it would be put on the Consent Calendar and Council would receive a copy. Council Mcmber Larson requested the Advisory Panel be informed to follow the Vento Planning process, and to make it elear to the Panel Members that the Council was committed to following that Plan. Council Member Grant recommended inelusion of reprcscntatives from the two U.S. Senators' offices to the Advisory panel also. He rcquested if they were not ineluded in the Advisory panel, then they needed to bc ineluded in the Conununication Plan. Council Member Aplikowski expressed concern about the timing, expense, and thc steps being taken for a duplicative planning proccss. Mayor Probst pointed out that they were not duplicating the planning process. He stated the intention was to be reimbursed by the developer for the planning process through the completion of the Development Agreement, but now the planners werc working for the City and not for the developer. He stated this plan would be much more specific than thc Vento Plan, which \vas a general land use plan. Council Member Aplikowski stated the Council Members were not always informed when the development mcctings were taking place and she expressed concern about that. She stated the Council had not discussed what their visions were for TCAAP and she believed they were moving too fast. MOTION: Council Member Larson moved and Mayor Probst seconded a motion to authorize statI to execute the Scope of Services Agreement conditioned on the following: I. Work up to $75,000 is authorized immediately. . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 12, 2002 4 ~ .- -. -.- .... ..-.----= 2. Work beyond $75,000 is conditioned on approval of the Interim Development Agreement. 3. An Advisory Panel is established, and the names of the Advisory Panel be presented to Council before they are appointed. Mayor Probst stated he did not know of any developer meetings that were held that the Council Members were not invited to attend. He indicated it was critical that there was a consensus among the Council Members regarding TCAAP. Council Member Aplikowski replied she did not believe the City could control the development of TCAAP, and she expressed concern that the Council Membcrs had not talked about their visions for TCAAP. Council Member Rcm requested the Council is informed in advance when all development mectings were taking place. . Council Member Grant requested Council schedule a meeting to discuss their visions for TCAAP. Council Member Larson stated he believed he had been informed of all the important meetings and was comfortable with the process being proposed. Council Mcmber Aplikowski requested the following friendly amendment "with a condition that the Advisory Panel names are brought to Council before appointed." Council Mcmber Larson and Mayor Probst accepted the friendly amendment. The motion calTied unanimously (5-0). Mayor Probst exited the meeting at 8:08 p.m. and turned over the meeting to Acting Mayor Rem. B. Boat House Development Moratorium . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 12, 2002 5 . Mr. Parrish reviewed proposcd Ordinance #341 adopting a developmcnt moratorium relating to the construction of boat houses. Council Membcr Larson noted this Ordinance needed to also apply to accessory structures as well as boat houses. Mr. Parrish suggested revising the language to read boat houses and accessory structures whencver that language came up. Council Mcmber Aplikowski stated they were referring only to boat houses in this case. She statcd accessory structures were addressed in other Ordinanccs. She expressed concern about making the moratorium any broader. MOTION: Council Member Grant moved and Council Member Aplikovyski seconded to approve adoption of Ordinance #341 An Ordinance Adopting a Development Moratorium Relating to the Construction of Boat houses. The motion canied unanimously (4-0). C. Planning Case 02-04: Subdivision Regulations . Mr. Parrish reviewed the proposed Subdivision Regulation Modifications. He reconunended Council consider sccond reading and adoption of Ordinance #340, an Ordinance Modifying Chapter II of the City Code and consider approval of the Ordinance Summary for Ordinancc #340. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to adopt Ordinance #340, An Ordinance Modifying Chapter 11 of the City Code and approval of the Ordinance SUlnnlary for Ordinance #340. The motion canied unanimously (4-0). D. FINANCE - None. 8. OPERATJO~S AND MAINTENANCE A. Parks - Xew Signage. Mr. Penon indicated the Parks, Trails and Open Space Plan recommended a series . of improvements to be implemented. One of the improvements was for the . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 12, 2002 6 installation of new signage within the thirteen parks. Funding for this would be generated by the Park Fund. A total of 20 signs werc needed for the parks at a total cost of S42,500. Council Member Aplikowski asked iflandscaping around the signs was part of the cost. Rich Straumann, Chaim1an of the Parks, Trails and Recreation Committee, replied landscaping was not a part of the proposal. Council Mcmber Grant requested they find out from Vacker Inc. what the cost would be to have the sign panels made of 2 inches of cedar instead of 1-5/8 inches. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to authorize the purchase and installation of 20 Park signs in 2002 from Vacker Inc., at a cost not to exceed $42,500 with the funding to be taken out of the Park Fund. The motion carried unanimously (4-0). B. Approval to Hire Park Building Architect Mr. Perron indicated the Parks, Trails and Open Space Plan recommended a series of improvements to be implemented. One of the improvements was for the design and construction of park faeilitics. Funding for this project would be generated by thc Park Fund. At the Parks, Trails and Recreation Committee meeting they reviewed bids and selected Hagen, Christensen and McIllwain (HCM) Architects at a fee of $30,000.00. Rich Straumann, Chairman of the Parks, Trails, Recreation Committee (PTRC), stated the bLLildings would be prairie style architecture, similar to the structures in Tony Schmidt Park. Hc indicated they did not know how many parks would bc in the TCAAP area, but this would be discussed at futurc meetings. Roberta Thompson, PTRC, statcd it was critical to have one architectural plan that was consistent throughout the park system. Council Membcr Larson expresscd his eoncems regarding the condition of the warming house at Hazclnut Park, and if that park were in need of improvements. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 12,2002 7 He said he would rather sec the money spent on the design of Hazelnut Park and in that proccss, come up with idcas for other stmetures in other parks, as well. Mr. Straumann replied it was the intent to come back to the Council with a more detailed site analysis for all City parks. Council Member Larson asked what the priority was for each park. Mr. Straumann replied Hazelnut Park was the third priority, with Perry Park being first priority and Valentinc Park being second priority. Ms. Thompson stated they had reevaluated these priorities, and felt that based on the needs and usage of Perry Park, it should be addressed first. She stated Valentine Park was sccond priority also based on needs and usage. MOTION: Council Member Grant moved and Council Member Larson seconded a motion to authorize the selection of Hagen, Christcnsen and McIlwain Architects to develop a master plan and concept design for the park facilities in the City of Arden Hills at a cost not to exceed $30,000 with the funding to be taken out for the Park Fund. The motion carried unanimously (4-0). C. Award Bid: 2002 Sanitary & Water Mr. Brown stated Visu-Sewer Clean and Seal, Inc. submitted the low bid with a total base bid amount of $246,435.50. The low bid was approximately $10,000 less than the Engineer's estimate and reflected a competitive bid in the current marketplace. Mr. Brown recommended the award of the 2002 Sanitary Sewer and Watermain Rehabilitation to Visu-Sewer Clean and Seal, Inc. for the total amount of $246,435.50. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to award the 2002 Sanitary Sewer and Watermain Rehabilitation to Visu-Sewer Clean and Seal, Inc. for the total amount of $246,435.50. The motion canied unanimously (4-0). D. Award Bid: 2002 Storm Drainage . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING \1INUTES AUGUST 12,2002 8 Mr. Brown stated Dryden Excavating, Inc. submitted the low bid with a total base bid amount of $66,500. The low bid was approximately $1,500. less than the Engineer's estimatc and reflected a competitive bid in the current marketplace. Mr. Brown reconm1endcd the award of the 2002 Storm Drainage Improvcments to Dryden Excavating, Inc. for the total amount of $66,500. MOTION: Council Member Aplikowski moved and Council Member Grant seconded a motion to award the 2002 Storm Drainage Improvements to Dryden Excavating, Inc. [or the total amount of $66,500. The motion carried unanimously (4-0). 9. CITY ADMINISTRATOR'S REPORT A. LRA Market Study Report Mr. Lynch reviewed the Labor Relations Associates, Inc. Market Study Report and recommended Council accept the revised position definitions and accept the Hay Management System point designations, as calculated by LRA. Ms. Young summarized the job cvaluation points. Council requestcd staff obtain information from LRA as to how the point system was detemlined. Council Member Grant asked if this needed to be done tonight, or should they wait until Mayor Probst had input in this also. Ms. Young replied if there was general agreement tonight, the next step would be implementation, and the LRA was waiting to hear from Council as to how to proceed. Council Member Grant askcd if they needed approval m order to have an implementation plan. Ms. Young replied thcy did not. . . I- ARDEN lIlLLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 12,2002 9 Council Member Grant statcd he would like to postpone this until the ncxt Council meeting to see the full implementation plan. MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to postpone this to the August 26 meeting to see the full implementation plan. The motion carried unanimously (4-0). 2. APPROV AL OF MIXUTES A. July 29,2002 Council Meeting Council Member Grant requested the following changes: Page 9, second paragraph under the Goserud Final Plat should read: "Mayor Probst stated he had not supported this.. .". Council Member Larson requested the following changes: Page 4, second paragraph change fronage to frontage. Page 3, second paragraph from the bottom should read: "Mr. Bujold requested after the drainage issue was addressed by the Operations and Maintenance Department, and if it was determined there was a drainage problem, that this be fixed...". Page 5, above Finance should read: Council Member Larson requested they have a future discussion on how the City will.. ." Page 7, he requested the spelling of Gronsted be chccked. He believed it was spelled Kronsted. Page 8, he requested the name Kahnkc be checked. He believcd it was spelled Konke. MOTION: Council Member Aplikowski moved and Council Membcr Grant seconded a motion to approve the July 29, 2002 Council Mceting as amended. The motion carried unanimously (4-0). 3. COXSENT CALE""DAR A. B. C. Claims and Payroll. Resolution No. 02-37: Appointing the 2002 Primary Election Judges Resolution No. 02-41: Approving Excmpt Gambling Permit for Bethel College Sportspherc Event Accept Easement Document - Modcsctte D. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 12,2002 10 . MOTION: Council Member Larson moved and Council Member Grant seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 10. CITY COUNCIL REPORTS Council Mcmber Grant stated the Maintenance and Task Force was holding a meeting August 13, 2002 at 7:00 P'rn. at thc City Hall. Council Member Larson stated in the future the Council should not state thcir positions at a public hearing in advance of taking public comment. Council Member AplikoVvski requested a future meeting to discuss if they were going to create a 501.(C.)(3.) status for the Day in the Park. Shc expressed concern about the rccent updated employee list provided. . Acting Mayor Rem stated tile last of the TCAAP meetings was scheduled for August 13,2002. RECESS Acting Mayor Rcm adjourned the Regular City Council meeting at 9:50 p.m. Executive Session convencd at 9:50 p.m. Motion made by Council Member Grant and was sccondcd by Council Membcr Larson to adjourn the Executive Session at 10:12 p.m. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 12,2002 II Dennis Probst Mayor Joe Lynch City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, August 26, 2002 at 7:00 p.1l1. at the Arden Hills Council chambers.