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HomeMy WebLinkAboutCC 11-12-2002 . . . ~ ~~J-IILLS MEETING MINUTES APPROVED CITY OF ARDEX HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 12,2002,7:00 P.M. CITY HALL COLNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the Regular City Council meeting at 7:03 p.m. Present: Mayor Dennis Probst, Council Members Beverly Aplikowski, David Grant, Gregg Larson, and Louis Rem. Absent: None. Also present were City Administrator, Joe Lynch; Director of Community Services, Aaron Parrish; City Planner, Peter Hellegers; Director of Operations and Maintenance, Thomas Moore; City Engineer, Greg Brown; and Recording Secretary, Katllleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to adopt the revised agenda for the November 12, 2002, Regular City Council meeting. The motion caITied unanimously (5-0). 2. APPROVAL OF MINUTES A. October 28, 2002 Council Meeting B. November 6,2002 SPECIAL Council Mceting City Administrator Lynch requested the following changes: October 28, 2002 Regular City Council Meeting, under approval of meeting agenda, change the first sentence to read: "Council Member Rem added Item 4B, the amendment of the . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12, 2002 2 Ordinance elarifying setbacks for accessory structures". Page 3, numbcr 4B, first sentence should read: "Mr. Parrish reviewed the proposcd Ordinance regarding allowing a detached accessory structure.. ." Council Member Grant requestcd the following changes: Novcmbcr 6, 2002 Special City Council Meeting, under those present add Council Member Larson. October 28, 2002 Regular City Council Meeting, page 9, last sentence, change to read: "Council Member Grant requested to have the seventh person on thc Planning Commission be added as undesignated". Council Member Larson requested thc following changes: October 28, 2002 Regular City Council Meeting, page 3, last sentencc, change to read: "The Contractor for the Harrington's..." Page 4, first motion, delete of between Council Meeting and on. Page 12, second paragraph, second sentence to read: "He noted the City had a substantial recycling fund that could only be used for recyeling and some of that money is used to subsidize what residents... ". Council Member Aplikowski requested the following changes: None. Council Member Rem requestcd the following changes: October 28, 2002 Regular City Council Meeting, add Jerry Filla. City Attorney as being present. Page 2, itcm 2, last sentence of her requested changes, delete tbe word and between TCAAP and RAB. Page 13, under notice of meetings, change next meeting datc to Tuesday, November 12,2002. Mayor Probst requested the following changes: None. MOTION: Council Member Aplikowski moved and Council Member Larson seconded a motion to approve the October 28, 2002 Regular Council and November 6, 2002 Special Council Meeting Minutes as amended. The motion carricd unanimously (5-0). 3. CONSENT CALENDAR a. b. Claims and Payroll 2002 2nd Payment: 2002 PMP Hunters Court/Waldon Place: T.S. Schifsky I . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12,2002 3 . c. 2002 2nd Payment: Sewer and Watennain Rehabilitation Project: Visu- Sewcr Clean & Seal d. Resolution No. 02-58: Approving the 2002 Technology Master Plan MOTION: Council Member Larson moved and Council Member Grant seconded a motion to approve the Consent Calendar and authorize execution of aD necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INQUIRIES/INFORMATIONAL Mayor Probst invited any public comments that were not 011 the agenda. Pat Krenn, 1230 Wyncrest Court, stated after the City stopped pumping Karth Lake, Ms. Jacobsen's basemcnt had dried up. He stated his yard had also dried up and Karth Lake was going down at the present time. . 5. PUBLIC HEARINGS None. 6. COMMUNITY SERVICES A. Planning Case No. 02-25: Guidant Preliminary Plat and PU]) Mr. Parrish eXplained Guidant was rcqucsting approval of two items: A Preliminary Plat and a Planned Unit Developmcnt Master Plan. He stated the Planning Commission recommended approval of the Preliminary Plat with conditions as noted in the staffs Novcmber 6,2002 rcport. Dave Reimer, Guidant Corporation, summarized the neighborhood work group process. . Judd Brasch. RSP, reviewed the PUD site plan, building heights and site density, light pollution from the parking ramps, traffic levels on Guidant Drive North, residents' access to Cummings Park, Guidant Campus Aesthetics and the proposed schcdule. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12,2002 4 . Council Mcmber Rem requested the information presented tonight be placed on the City's website. Jim Paulet, 1285 Wvncrest Court, statcd he represented the neighborhood group that worked with Guidant. Hc indicated the neighborhood group consisted of residcnts of the Wyncrest Neighborhood, which is located directly north of the Guidant Property. lIe stated the group had come together after attending the open meeting held on March 7, 2002, when Guidant unvciled thcir campus plan. At that time, they had many concerns that ineluded traffic, building heights, location of Fernwood, and the notification requirements that were in place. He stated they had requested and Guidant agreed to meet with the neighborhood. He stated over the sUl11mer they held five meetings, which they felt were very productive. He noted Guidant was willing to listen and respond. He indicated the resulting compromises were significant and was something both Guidant and neighbors could live with. Hc requested a copy of the AUAR study. . Pat Krenn, 1230 Wvncrest Court, stated based on the past experience, he requested that storm water running from the Guidant property not be drained into Karth Lake. Ed Robinson, 1370 Colleen Avenue, stated his concern was how this proposal was going to impact traffic in the City. He noted Guidant was an exccllent neighbor and he did not want to oppose the expansion, but he did have a concern regarding the roads not being able to handle the increase in traffic. lIe noted there were no proposals for bus stops, park and ride areas, or bus shelters. He stated Guidant was not encouraging their employees to car pool or take public transit, which he believed, would impacted the City with severe congestion over time. He statcd the Zoning Codes did not relate to the kind of congestion problems they wcre facing at this time. He asked if Guidant could avoid spending some of the money they were proposing to spend on parking ramps and instead, work with the Metropolitan Council to encourage their employees to use public transit. He asked if the City would be better off by accommodating Guidant, with respect to thc traffic. Gene Scales, 4136 James Circle, asked if the AUAR comments cmdd be . extendcd a couple of days. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12, 2002 5 . Mayor Probst replied if the comments came in the next day or two, they would not be rejected. Mr. Parrish noted if the Council wanted to extend the 30 day deadline, thcy could do so. My. Reimer replied they would accept comments concerning the AUAR through Friday, November 15, 2002. . Mr. Scales stated he lived in the neighborhood for ovcr 30 years and he had a concern regarding the traffic. He stated he believe thc numbers on the traffic study were understated. He expressed eoncem about the traffic on Hamline A venue and commented that access to Hamline A venue was already difficult at this time. He indicated Guidant was a good neighbor and should be entitled to do what they wanted, but Guidant's property was bounded to the west and north by single family homes and thosc neighbors had some rights also. He noted Guidant had done a good job with the Master Plan, but he believed there were other altematives that had not becn explored. He believed the City Council and the Planning Commission members should have attended the neighborhood meetings. He noted the group to the west had submitted a petition regarding a traffic signal and comments to the Council, but they had not received a response. Mrs. Judy Franke, 1228 Wvnridge Drive, thanked Guidant for working with the neighbors. She noted Guidant was very approachable if people had any questions. She noted there were still problems, including traffic, but Guidant was taking this step by step. Pat Krenn, asked if the City could update the Codes to include bicycle paths and trails to encourage people to ride their bikes to work. Hc requested bicycle racks also be added to the Guidant campus. . MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to approve Planning Case No. 02-25: Guidant Preliminary Plat and final PUD with conditions as outlined in the staffs November 6, 2002 report, revising recommendation numbcr three to read, "An updated traffic study and parking capacity revicw be completed at the conelusion of Phase I development". . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12, 2002 6 Council Member Grant requested the parking capacities be tracked with the projections and how it related to the traffic study. Mr. Reimer replicd they constantly monitored the parking and would continue to do so. The motion carried unanimously (5-0). B. Planning Case Xo. 01-30: Nelson PUD Extension Mr. Parrish eXplained the Council had previously approved a Planned Unit Development for 3130 Clevcland Avenue at their December 10, 2001 meeting, which allowed for an 8,900 square foot office building. Since it ,vas not anticipated that construction would begin before December 10, 2002, the applicant was requesting a six month extension. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve Planning Case No. 01-30: Nelson PUD Extension. The motion carried unanimously (5-0). 7. OPERATIO:\'S AND MAI:\'TENANCE A. Resolution No. 02-59: Receiving the Feasibility Study of Karth Lake East and Ingerson Neighborhoods 2003 PMP Mr. Brown eXplained the Council had authorized the preparation of a feasibility report for the 2003 Pavement Management Program on September 30, 2002. The 2003 PMP included the Karth Lake East and the Ingerson neighborhoods. Hc stated the 2003 budget also ineluded the seal coating of the neighborhood bound by Highway 96, Hamline Avenue, Highway 10 and I-694. He stated the work was not proposed to bc assessed, and residents of the seal coating ncighborhoods had not becn directly informed of the project to date. The seal coating work would be done under a separate contract from the work included in this feasibility report. Council Member Rcm requested the City Engineer develop some other options regarding the Femwood area. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12, 2002 7 Linda Swanson, 1124 Im!:erson, asked if it was possible that the report and drawings be posted on the website prior to the meeting on November 25, 2002. She asked what the process was if the Council accepted this report. She asked if they were going to proceed with this project as written, even though there were still issues to be clarified and assessments had not been addressed. Mayor Probst replied the next stcp was the Public Hearing, and at that time, the feasibility study cmdd be changed if thc Council chosc to do so. He noted the assessments would be addressed at the Assessment Hearing, which was separate from the Public Hearing. He stated the Public Hearing would be at thc first Council meeting in December and not on November 25th because there was not sufficient time to publish notice. The City Engineer replied he would post the requested information on the City website prior to the Public Hearing. Mrs. Swanson asked when the Lake Josephine Owners Association could express concerns regarding their portion of the assessments. Mayor Probst replied they could come forward at the Assessmcnt Hearing. Judv Tekautz, 3319 NOI-th Dunlap, stated their neighborhood was overwhelmingly in favor of keeping the access of I-Iamline Avenue opcn and requested the access be kept open. ~JOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve Resolution No. 02- 59: Receiving the 2003 PMP Feasibility Report, and to schedule a Public Hearing 011 Decembcr 9, 2002. The motion carried unanimously (5-0). 8. AIHllNISTRA nON A. Replacement of the Three Water Meters that Monitor the Water Flow from the City of Roseville to the City of Arden Hills Mr. Moore eXplained that staff had received a tclephone call from Dan Hansen, Utility Maintenance Supervisor for the City of Roseville, informing Arden Hills that one of three water meters that monitor the water sent from the City of ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12, 2002 8 . Roseville to the City of Arden Hills was broken. He indicated the broken meter was 31 years old and it could not be repaired. He noted the other meters were of the same age and were also showing signs of failing. He noted he had been informed this evcning that a second meter had now also failed. He stated the City of Roseville could not accurately read the amount of water they were sending to Arden Hills and werc cstimating the billing. He stated City staff and the City of Roseville agreed that all three meters should be replaced at this time. He noted there would be an economy of savings if all three meters were purchased and installed at the same time. He noted both City staffs had lookcd at and accepted bids from three different meter vendors. The low bidder was Mid America Meter, Inc. of Minneapolis for $38,000.00. He recommended approval of the bid with the funds to be taken out of the Water Utility Enterprise Fund. Staff was recommending the replacement of all three meters. . MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to replace the three water meters that monitor the water flow fl'om the City of Roseville to the City of Arden Hills at a cost not to exceed $38,000.00, with the funds for this projcct being taken from the Water Utility Enterprisc Fund. The motion carried unanimously (5- 0). B. Payment to Derrek Hames Mr. Moore explained at the August 12, 2002 Council meeting, the Council unanimously voted to approve the purchase and installation of 20 park signs from Vacker Sign Company. Staff asked Mr. Hames, the designcr of the City's logo, if he would assist with this project. Staff rccommendcd payment of $475.00 to Mr. Derrek Hames for his work in the development of the new Arden Hil1s Park Signage and that this money be taken out of the Park Fund. . MOTION: Council Member Larson moved and Council Member Grant seconded a motion to authorize payment of 8475.00 to Oerrck Hames for his work in the development of the new Arden Hills Park Signage and that this money be to be taken out of the Park Fund. Council Member Larson suggested Mr. Hames be profiled in the City's newsletter. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12, 2002 9 Council Member Grant suggcsted pictures of the banners, logo, and park signs designed by Mr. Hames be posted on the website. The motion canied unanimously (5-0). 10. CITY COUNCIL REPORTS Council Member Grant had no comments. Council Member Larson had no comments. Council Member Aplikowski had no comments. Council Member Rem statcd the newsletter for December/January was going to have an artiele featuring the TCAAP Advisory Panel, and members of the Advisory Panel would be listcd. She stated she has had comments from residents that the audio on the cablecast, at times, was inaudible. She requested the City look into this issue. She also requested the main audio be turned off inunediately after the meetings were adjourned. Mayor Probst encouraged the Council Members to attend the Coalition Summit tomorrow night. He updated the Council on the recent TCAAP issues. Council Member Grant requested the audio be turned up in the Council Chambers. RECESS Mayor Probst adjourned the Regular City Council Mceting at 9:26 P.rn. I / .....1 I~'" Mayor . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 12, 2002 10 NOTICE OF MEETINGS The next Council Meeting will be held Monday, November 25, 2002 at 7:00 P'rn. at the Ardcn Hills Council Chambers.