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HomeMy WebLinkAboutCC 11-25-2002 . . . ~ ~JIILLS MEETING MINUTES APPROVED CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MONDAY, NOVEMBER 25, 2002, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 ---------- CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the Regular City Council meeting at 7:00 p.m. Prescnt: Mayor Dcnnis Probst, Council Members Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; City Attorney, Jcny Filla; Director of Community Services, Aaron Parrish; City Planner, Peter Hellegers; Personnel Director/Deputy Clerk, Cynthia Young; Director of Operations and Maintenance, Thomas Moore; City Engineer, Greg Brown; and Rccording Sccrctary, Kathlccn Altman. 1. APPROVAL OF MEETING AGENDA Council Member Rem requested Item 3.B bc pullcd from the Consent Calendar and moved to Item 6.B. Mr. Lynch notcd therc was an additional item, 7.B, added to the agenda, City Water Metcr Rcplaccmcnt. MOTION: Council Member Aplikowski moved and Council Member Grant seconded a motion to adopt the revised agenda for the November 25, 2002, Rcgular City Council meeting. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 25, 2002 2 . A. October 21, 2002 Work Session B. November 12, 2002 City Council Meeting C. November lR, 2002 Work Session D. Novcmbcr I R, 2002 SPECIAL City Council Meeting City Administrator Lynch requested the following changes: None. Council Member Grant requested the following changcs: November 18, 2002 Work Session Minutes, page two, fifth paragraph from the top should read: "Council Member Grant said he was not in favor of running a road across a wildlife corridor." Page 2, last motion, change Grand to Gra1l1. November 12, 2002 City Council Minutes, page five, motion at the bottom of the pagc, add final before PUD. October 21,2002 Work Session Minutes, page thrcc, sixth paragraph from the bottom should read: Council Member Grant said he did not agree with Council Member Larson. Council Mcmbcr Larson rcqucsted the following changes: November 18, 2002 . Work Session Minutes, page three, third paragraph from the top should read: "Council Member Larson said he wanted to see if it was possible to create a crossing that is sensitivc to the wildlife." Page four, third paragraph from the bottom should read: "Administrator Lynch explained that the Minnesota Army National Guard is planning to construct a 92,000 sq. ft. Operations and Maintcnance facility on its licensed property in close proximity to thc Ramsey County Public Works facility, and the proposed was inconsistent with the Vento Master Plan." Page four, last paragraph should read: "The Council Members agreed with the Mayor's suggestion to discuss relocation, which would be beneficial to all." October 21, 2002 Work Session Minutes, page three, first paragraph, second sentence, delete the word took. Page three, fourth paragraph from thc bottom, rcmovc thc word i1. Page four, fourth paragraph from the top, place a period after $350,000.00 and dclctc the remainder of the scntence. Page four, second paragraph from the bottom, remove the word postponed. November 18, 2002 City Council Meeting Minutes, first motion, rcplace the second Grant with Larson. Council Mcmbcr Aplikowski requcstcd the following changes: None. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 25, 2002 3 Council Mcmbcr Rcm rcqucstcd the following changes: Novcmber 18, 2002 Work Session Minutes, Pagc thrcc, sccond paragraph from the top, change Joanne to Joan. Pagc fivc, sccond paragraph from the bottom should read: "Council Member Rem presented an arsenal survey and a TCAAP wildlife corridor handout prepared by Joan Galli". November 12, 2002, City Council Meeting, fourth paragraph should read: "Mrs. Swanson asked when the Lake Josephine Lakc Owners Association could express ..." Page seven, fifth paragraph should read: "Judy Tekautz, 3319 North Dunlap, stated their neighborhood was overwhelmingly in favor of kecping thc access of Hamline Avenue open...". November 18, 2002, Special City Council Meeting, under thosc present, change Re to Rem. Pagc onc, first paragraph under item one, change PZ to Planning and Zoning. Page one, third paragraph from bottom, add Hunt after Emie and Melinda. Mayor Probst rcquestcd thc following changes: November 18, 2002 Work Session Minutes, Page three, fifth paragraph from the top should read: "The Council consensus was to send this issue to the TCAAP Advisory Panel, Planning Commission, and PTRC for review..." Pagc four, third paragraph, should rcad: "Council Mcmbcrs Aplikowski, Grant, and Rem decided to tablc this issue to a subsequent Work Session." Page five, first paragraph should read: "Dave Hamernick stated that General Andreotti ..." Page six, first paragraph should read: "Mayor Probst asked the Accountant/Treasurer to explain the Arden Hills tax statcment regarding the percentage of levy increase at the Truth and Taxation meeting". Octobcr 21, 2002 Work Session Minutes, page three, sccond paragraph from the bottom should read: "Mayor Probst said whcn this issue initially came up, he felt uncomfortable with the calculation of the park dedication fee..." Page five, second paragraph, change Y ong to Young. MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to approve the October 21, 2002 Work Session, Novcmber 12, 2002 Council Meeting, November 18, 2002 Work Session, and November 18, 2002 SPECIAL City Council Meeting Minutes as amended. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. Claims and Payroll ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMI3ER 25, 2002 4 . b. Authorize distribHtiBn-B~F-te-the GS,\ and .^.nny. c. Resolution No. 02-64: A Rcsolution Approving the 2003 Animal Control Contract. Council Member Grant questioned the wording of "bonus" on the payroll itemization. Mr. Lynch eXplained the word "bonus" was not accurate, and it was a one-time perfonnance incentive increase. Council Member Aplikowski requested items such as this be brought before the Council in the future. Ms. Young statcd she was in the proccss of preparing a policy to addrcss this type of issuc and noted all future performance incentive increases would be brought before the Council for approval. MOTION: Council Member Larson moved and Council Member Grant seconded a motion to approve the Consent Calendar as amended and authorize exccution of all necessary documents contained therein. The motion carried unanimously (5-0). . 4. PUBLIC INQUIRIES/INFORMATIONAL Mayor Probst invited any public commcnts that were not on the agenda. There was no one present for the public inquiries. 5. PUBLIC HEARINGS None. 6. COMMUNITY SERVICES A. Planning Case No. 02-29: Davidson Companies SUP Mr. Hellegers explained the applicant was requesting a review of a Special Use Pennit to accommodate a drive-in bank at 1240 County Road E West. He stated the Planning Commission recommendcd the proposed Special Use Pennit be approved with conditions. . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 25, 2002 5 . Todd Mohegan, architect, stated because of the nature of the lease agreement, they had not come to any signage design at this point and would like the opportunity to review that with staff at a future time. Council Member Larson notcd thcre should not be any access to the drive-in hank off of County Road E, for concern of having too many points of access along County Road E. Mr. He1lcgers replied the access on County Road E was propos cd as a right turn cxit only. However, the applicant had agreed it was not absolutely necessary to havc this access, but it would allow better flow through the parking lot. Rob Davidson, owncr, stated he had had preliminary discussion with the County, and the County was in favor of the right turn entrance and right turn exit on County Road E. However, the tenant was only proposing a right turn exit. . Mr. Mohegan noted the bank wanted the right turn exit to relicve congestion that would happen on the lower portion of the site. He statcd they were willing to work with the County, so a left turn exit or a right turn entrance onto the property would not have to be necessary. He stated they were willing to havc a right turn exit only and would agree to that condition. Council Mcmbcr Larson stated even with a right turn exit, people would still attempt to take a left onto County Road E, or takc a right out and then, do a U-turn at the light. He noted he believed this plan would work without an access onto County Road E. lIe stated he did not belicve it was a hardship to enter and exit on Pine Tree Drive. MOTION: Council Member Larson moved and Mayor Probst seconded a motion to approvc Planning Case No. 02-29: The Davidson Companics, Inc., Special Use Permit, 1240 County Road E West with staff recommendations, subject to thc conditions stated in staffs memorandum and subject to an additional condition five that state access would not be permitted on or off County Road E. . Mayor Probst asked if Council Membcr Larson wanted the signage issue to come back to the Council, or to have staff handle it. Council Member Larson accepted this as a fricndly amendment, and authorized staff to address the signagc issue. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 25, 2002 6 . MOTION: Council Member Grant moved and Council Member Aplikowski seconded a motion to amend Planning Case No. 02-29: The Davidson Companies, Inc., Special Use Pennit, l240 County Road E West by substituting language providing for a curb cut on County Road E, if used as a right turn cxit only, with approval from Ramsey County. Council Member Larson noted he did not agree with the amendment because a curb cut was a decision that the City had a right to grant or deny, and while it was a County street, it was the residents who had to deal with thc additional curb cut. The amcndment carried (3-2). (Council Member Larson and Mayor Probst). The main motion as amended carried (5-1). (Council Member Larson). B. Authorize distribution ofletter to the GSA and Army. . Council Member Rem expressed concern about signing the letter at this time. She stated Representative McCollum had requested a 30 day extension in thc surplus screening for the TCAAP site. She requested this be tabled to a later date. She statcd it was her understanding that they still had timc to act on this. Mayor Probst stated there was a potential time situation on this itcm and he did not see that the delay of the 30 day screening process had any affcct, but not sending it in could atIcct thc City. Mr. Lynch noted thcy were rcquircd to respond by December 8, 2002, unless thcy requested an extension. Hc stated they werc aware the City was interested in thc property, but they still needed a letter indicating an early transfer authority. .John Mink, Glen Rehbein Exeavating, clarified that the 20 day timcline for the City to express a formal interest in the property would bcgin on December 8 and would end on December 27, 2002. He noted this was simply a fonnality and the City could submit thc lcttcr anytime prior to the dcadline. Council Mcmbcr Aplikowski stated she had a convcrsation with Representative McCollum today in which Rcprcscntativc McCollum requested they not sign thc . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 25, 2002 7 letter at this time and requested a 30 day extension. She stated she was inclined to agrec with this request. Council Mcmber Larson noted it was important that the City go on rccord that they were intcrcstcd in substantial portions of this property, and he did not see the benefit of not scnding thc lctter. He stated he did not oppose the 30 day extension in issuing surplus screening notice for the TCAAP site, but did not believe this extension affected the City expressing an interest in a portion of the property. He noted he did not see how the two items were related. Mayor Probst agreed the two items were not related. He noted the process had already been delayed a couple of months. MOTION: Council Member Grant moved and Council Member Rem seconded a motion to table "Authorize distribution of letter to the GSA and Army" to the December 16, 2002 Council Meeting. The motion carricd (3-2). (Council Member Larson and Mayor Probst). 7. OPERATIONS AND MAINTENANCE A. Resolution No. 02-61: A Resolution Removing State Aid Designation from Ferllwood Avenue Mr. Brown explained the Guidant Masterplan called for the segment of Fcrnwood Avenue, from County Road F to Guidant Drive North, to be vacated and turned over to Guidant for use in their campus circulation. However, in order to vacate the roadway, the City must first remove the State Aid designation. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve Resolution No. 02- 61: Removing State Aid Designation from Fernwood Avenue. The motion carried unanimously (5-0). B. City Water Meter Replacement ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 25, 2002 8 . Mr. Parrish explained one of the water meters the Council authorizcd replacement of was located at the intersection of County Road D and Cleveland Avenue. He explained that thc City needed to run upgraded electrical service to this meter pit. The City had two options to do this, either by overhead line on a pole across County Road D or from undcrground servicc on the north side of the property. The recommended option was the undcrground service. He noted this corner was designated as a gateway to Arden Hills. He stated to maintain the eascment area, the proposed trail and the ability to provide a gateway sign in thc future, staff had worked with the property owner on an alternative. He indicated the property owner would provide the City with an easement along the northern border of his property, so the City could access an existing electric scrvice. Since timing is an important factor in mctcr replacement and the ground is beginning to freeze, the property owner had also agrecd to provide a temporary construction easement in advance of the permanent utility easement, as well as, the removal of existing vegetation along the northern property border. He also noted thc cost of the project would increase approximately $4,000.00, which funds would be taken from the water fund. Hc stated staff rccommend proceeding with the . recommendation. Steve Nelson, representative of the property owner, stated they agreed with the staffs rccommendation and would expedite the request. Hc notcd all trees to be removed would only bc on their property. MOTION: Council Mcmber Grant moved and Council Member Aplikowski seconded a motion to approve a water meter replacement electrical circuit on Cleveland A vcnue in an amount not to exceed $4,000.00. Council Member Rem requested Mr. Nelson to inform the residcnts in the area of the intended activity on thc property. Mr. Nelson replied he would infornl the residents. Thc motion carried unanimously (5-0). . J . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 25, 2002 9 8. ADMINISTRATION None. 10. CITY COUNCIL REPORTS Council Member Grant commented on two traffic incidents at Old Snelling and Bethel College, one in which Council Member Grant personaJly witl1essed. Both incidents were serious driving infractions that could have resulted in serious injury or dcath. Council Member Grant had discussed both incidents with Bethel's Vice Presidcnt of Campus Services, and he indicated comments would be made at the Novernbcr 25, 2002 Council Meeting and as such, would be recorded as part ofthe public record. Council Member Grant indicated that his comments are not intended as a negative reflection on Bethel, staff or students, but rather a concern for public safety and the sanctity of human life. Council Member Grant encouraged the Vice President of Campus Services to review and to take action to resolve safety issues at this intersection. lIe stated the first incident involvcd a high school student, who was bicycling northbound on Old Snelling in the westbound curb when a vehicle pulled out of Bethcl and proceeded to come across Old Snelling onto the shoulder, where the bicyclist was. Council Member Grant stated he spoke with the bicyclist, who happened to be his son. The second incident occurred last week when Council Member Grant was proceeding northbound on Old Snelling. Council Member Grant stated that a vehicle pulled out of Bethel at 30-40 mph and proceeded to make a right hand turn on Old Snelling. He noted the speed of the vehicle took it into the oncoming turn lane and the direct traffic lane heading south. Had there been a car going southbound, it would have been a head-on coJlision. lIe stated there seemed to be a safety issuc at that particular intersection. He slated he did not believe it was inherent in the design and was not saying anything against Bethel, but that that intersection was a dangerous intersection and there were very serious driving errors made there. Council Mcmber Rem stated she had also heard from some residents that the intersection had gottcn worse. Council Member Grant stated his intent was to inform people to use caution at that particular intersection and to raise awareness to the situation. I ... ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 25,2002 '. 10 . Council Member Larson stated he agreed that intersection posed a problem and he indicatcd they had discussed putting islands at that intersection at one time, but it was opposcd by the County. He stated thc Parks Trail and Recreation Committee would be mccting tomorrow night. Council Member Aplikowski stated the Ramsey County League Annual Meeting was coming up. She noted she had fought very hard not to be Mayor until the end of December. However, she stated people were calling her. She assured everyone that it was not her intent to sell out Arden Hills and this was not the intent of anybody that was elected to the Council this year. She stated she cared what happened to the City. She stated she had worked very hard on the Council and at no timc had she ever been guilty of selling out Arden Hills. She asked that the transition period be made smoothly. Council Member Rem stated the Development Team was meeting tomorrow morning. She noted on December 2, 2002, the TCAAP RAB would be meeting. Northwest Youth and Family Services was hosting an open house on December . 10, 2002 at 10:00 a.m. for newly elected officials, but was open to everyone who was interested in coming. Mayor Probst noted the Truth and Taxation meeting was at 6:00 p.rn. on December 2, 2002. He stated he was willing to meet with Council Member Aplikowski to address hcr concerns. RECESS Mayor Probst adj6urned the Regular City Council Meeting at 8:52 p.rn. // / i i / ,,;'t //_'\ ,/'/' ,/,i) ; I ,Vi' /1 / //~f/;.)l~/'/' / //" ,f,' C'/J " //''-';_:) .: . Denrlis Prbbst Mayor NOTICE OF MEETINGS . The next Council Meeting will be held Monday, Dccember 9, 2002 at 7:00 p.rn. at the Arden Hills Council Chambers. ...